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HomeMy WebLinkAbout12-21-15-WSAGENDA ITEMS Ramsey County Transportation Update Joe Lux, Ramsey County Transportation Planner MEMO.PDF Solar Photovoltaic (PV) Array - Primer Tracer Area Discussion Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF Sandeen Road On -Street Parking Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Outdoor Display And Sales Zoning Regulations Matthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Retail And Thirft Store (Resale) Establishments Discussion Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF Kimley -Horn Master Plan Contract Completion Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF Prioritization Of TCAAP Goals Mayor Grant Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF Discussion Regarding Appointing Council Liaisons To Commissions And Committees Mayor Grant Sue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF 2016 Employee Compensation Plan - Non -Union Employees Sue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF 2016 City Contribution For Employee Benefits Sue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Vacant City Council Work Session Agenda December 21, 2015 Immediately Following the Special City Council Meeting City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 1.G. Documents: 1.H. Documents: 1.I. Documents: 1.J. Documents: 2. AGENDA ITEMSRamsey County Transportation UpdateJoe Lux, Ramsey County Transportation Planner MEMO.PDFSolar Photovoltaic (PV) Array - Primer Tracer Area DiscussionRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDFSandeen Road On -Street ParkingMatthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFOutdoor Display And Sales Zoning RegulationsMatthew Bachler, Associate Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFRetail And Thirft Store (Resale) Establishments DiscussionRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF Kimley -Horn Master Plan Contract Completion Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF Prioritization Of TCAAP Goals Mayor Grant Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF Discussion Regarding Appointing Council Liaisons To Commissions And Committees Mayor Grant Sue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF 2016 Employee Compensation Plan - Non -Union Employees Sue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF 2016 City Contribution For Employee Benefits Sue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungVacant City Council Work Session Agenda December 21, 2015Immediately Following the Special City Council Meeting City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:1.E. Documents: 1.F. Documents: 1.G. Documents: 1.H. Documents: 1.I. Documents: 1.J. Documents: 2. Page 1 of 1 DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Ramsey County Transportation Update Background Joe Lux, Transportation Planner with Ramsey County, will be in attendance to discuss Lexington Avenue and Red Fox intersection operations. AGENDA ITEM – 1A MEMORANDUM AGENDA ITEM – 1B City of Arden Hills City Council Meeting for December 21, 2015 P:\Planning\Research Projects\Solar Regulations Page 1 of 2 MEMORANDUM DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBJECT: Solar Photovoltaic (PV) Array – Primer Tracer Area Requested Action Provide feedback to Ramsey County and Xcel Energy on the proposed construction of a Solar Photovoltaic (PV) Array at the Primer Tracer Area. Background Ramsey County is currently working with the General Services Administration (GSA) on the purchase of approximately 62 acres of land, known as the Primer Tracer Area, from the Federal Government (Attachment B). The County is proposing to split the property into two uses that include a five to eight megawatt solar array and a potential State Emergency Management Center. Ramsey County together with Xcel Energy has identified the eastern 40 acres of the Primer Tracer Area for the development of a solar array. The Rice Creek Regional Trail (RCRT) currently includes 93 acres of land identified within Attachment B as parcels A, B, and D which have been transferred to Ramsey County from the National Park Service. Ramsey County is working to secure an easement with the MN National Guard over the 15 acre Parcel C so that access can be provided to the proposed developments on the Primer Tracer Area. Preliminary research on the proposed use found that a solar array development at the Primer Tracer Area would require the following changes to the City’s Zoning Code: • Rezone the Primer Tracer Area from R-1 Single Family Residential to Conservation District (CD) to correspond with the Comprehensive Plan and Future Land Use Map. AGENDA ITEM – 1B City of Arden Hills City Council Meeting for December 21, 2015 P:\Planning\Research Projects\Solar Regulations Page 2 of 2 • Text Amendment to define a Solar Energy System and revise the purpose of the Conservation District (CD). • Text Amendment to add Solar Energy System to the Land Use Chart and include design standards for solar developments. Discussion Ramsey County along with Xcel Energy have requested the Work Session with the City Council in order to explain and answer any questions the Council may have regarding the construction of a solar development on the Primer Tracer Area. Attachments A. County Memo – Dated 12-9-15 B. Parcel Map C. Presentation Slides –Solar Facility D. Solar Facility Design E. Future Land Use Map F. Zoning Map December 9, 2015 MEMORANDUM To: Ryan Streff, City Planner, City of Arden Hills From: Josh Olson, Planning Specialist CC: Heather Worthington, Deputy County Manager, Ramsey County Jull Hutmacher, Community Development Director, City of Arden Hills Re: Proposed Solar Photovoltaic (PV) Array on Primer Tracer Area Mr. Streff: Primer Tracer Area (PTA)is an approximately 62-acre parcel owned by the US Government. The use of the Primer Tracer Area is proposed to be split by two public uses: a 5-8MW solar photovoltaic (PV) array and a state emergency management center. Ramsey County, with Xcel Energy, has identified the eastern 40 acres for development of 5-8MW solar PV array. The final size and ultimately the final configuration of the solar PV array on PTA is being determined based on an interconnection study currently underway by Xcel Energy. The power produced at the installation will go into the electric grid and could eventually provide power to residents and businesses at TCAAP. The TCAAP Joint Development Authority (JDA) authorized staff to move forward with the implementation steps identified by the Energy Integration Resiliency Framework (EIRF) for a solar PV array on PTA. On October 6, 2015, the Ramsey County Board approved a non-binding Memorandum of Understanding (MOU) with Northern State Power Company (dba Xcel Energy) that establishes a framework for joint planning and development of a 5- 8 megawatt solar PV array on approximately 40 acres of the approximate 60 acre Primer Tracer Area (PTA). Ramsey County is working with General Services Administration on the purchase of the property. If Ramsey County and the US Government can agree to purchase price, it is currently anticipated that the County will acquire PTA from the US Government and will enter into a long-term ground lease with Xcel Energy for construction and operation of a solar PV array on the eastern 40 acres. The remainder of the site has been previously identified as a potential site for a State Emergency Management Center. The County would then convey ownership of up to 20 acres to the Minnesota Department of Public Safety for development of the center. Background In August of 2014, the TCAAP Joint Development Authority (JDA) appointed an Energy Resilience Advisory Board (ERAB) for the redevelopment of the TCAAP property. Over following months the ERAB worked to establish a foundation for cost effective, energy efficient alternatives and opportunities for TCAAP over the next 50 years. The ERAB presented a TCAAP Energy Policy White Paper to the Arden Hills City Council on November 24, 2014. General support for the current vision and direction of the ERAB was given. The Policy White Paper presented policy and actions that the JDA, the City of Arden Hills, and Ramsey County can consider supporting, including through the TCAAP Redevelopment Code, the County RFP process, and future city or county ordinances. The Policy White Paper was the foundation for the Energy Integration Resiliency Framework (EIRF), which was approved by the JDA on April 6, 2015. The EIRF identified two critically important and time sensitive projects/opportunities: (1) Solar photovoltaic (PV) array proposed on the former TCAAP Primer Tracer Area (PTA) (2) Capturing the thermal energy from the Army's ground water treatment system for heating and cooling of future residential units within RCC. December 21, 2015 Solar Facility on Primer Tracer Area A  partnership  with   Energy Resilience Advisory Board (ERAB) August of 2014 –TCAAP Joint Development Authority (JDA) appoints an ERAB for the redevelopment of the TCAAP property. ERAB worked to establish a foundation for cost effective, energy efficient alternatives and opportunities for TCAAP over the next 50 years. The TCAAP Energy Policy White Paper was the foundation for the Energy Integration Resiliency Framework. Background Energy Integration Resilience Framework (EIRF) April 6, 2015 -JDA adopts EIRF and authorizes staff to move forward with the implementation steps associated with two critically important and time sensitive projects/opportunities (1)Solar photovoltaic (PV) array proposed on the former TCAAP Primer Tracer Area (PTA) and (2)Capturing the thermal energy from the Army's ground water treatment system for heating and cooling of future residential units within RCC. Background Site Context COUNTY  ROAD  I TCAAP COUNTY  ROAD  H Primer  Tracer  Area Site Context Purchase of PTA -Discussions with GSA are ongoing. Access to PTA -Dialogues with the Minnesota National Guard to establish the needed utility and access easement(s) across the Arden Hills Army Training Site (AHATS) Site Prep –Sixty buildings or structures on the site including one building approximately 62,000SF Design Flexibility –Minnesota National Guard expressed interest in future solar PV array on AHATS Site Complexities Conceptual Site Plan(s) -PAUL Conceptual Site Plan Queen Creek Solar Farm Near Phoenix, AZ 19 MW opened in 2012 Examples Scottow Moor Solar Farm RAF Airbase in Norforlk County England 50 MW opened in 2015 Examples Indianapolis Motor Speedway 9 MW opened in 2014 Examples Kibbutz Ketura Israel 120 MW opened in 2012 Examples Apple Data Center Maiden NC 17.5 MW opened in 2014 Examples Topaz Solar Plant San Luis Obispo County, California 550 MW opened in 2014 Examples Exelon City Solar: Chicago –10 MW Located on 41-acres in the West Pullman neighborhood of Chicago. A reuse of a brownfield site. Opened in 2010. Examples 1 SOLAR FACILITY DESIGN – A BRIEF PRIMER PV MODULES,STRINGS, AND ARRAYS A generic description of fixed ground mounted solar photovoltaic (PV) cells and how they can interconnect individually into an electrical infrastructure is provided below. The processes and component equipment used in PV plants starts with a hand sized solar or photovoltaic cell which converts light into DC electricity by the photovoltaic effect. Photovoltaic cells are interconnected silicon based cells connected in series creating an additive voltage. Solar cells are electrically wired together to produce a PV module. A PV module encases the stringed solar cells in an all-weather protective housing. It is generally made of layers which can include a transparent glass face, anti-reflective layer, solar cells, metal or synthetic back sheet, an electrical junction box with wiring connections and a frame. PV modules are commonly 3.5 feet wide by 6.5 feet long by 2-3 inches thick in size. PV modules can be built to order; therefore electric output depends upon the specifications required by a developer. Several PV modules can be electrically connected together in series and/or parallel to achieve the desired electric output, and then bolted together into a racking system to make a row or string (Figure 1). Figure 1.Relationship among a PV module, string, and array. SUPPORT STRUCTURES Racking refers to the support structure that the PV modules are affixed to that allows them to be properly positioned for maximum capture of the sun’s solar energy. The PV 2 module arrays would be oriented along a north-south axis and mounted on sets of galvanized steel racking to form a row or string (Figure 2). Figure 2. Example of an assembled racking system. The project would use a combination of galvanized I-beams, tubular steel posts, and channel s t e e l r a i l s . I - b e a m / t u b u l a r s t e e l p o s t s w o u l d b e d r i v e n i n t o t h e s o i l u s i n g a pile/vibratory/rotary driving technique similar to that used to install freeway guardrails. If the subsoil on the Project does not have excessive rocks, posts will be installed without the need for concrete foundations. I-beam/tubular steel posts are driven 12 to 18 feet into the ground with about 5-6 feet exposed as in the example in Figure 3. Technicians, using stepladders or working from the ground mount PV modules onto the racking system. Each row will consist of about 60 PV modules mounted on the racking system. Each row will have an opening in the middle to allow access for operation and maintenance activities. Each row or string will be approximately 200 feet long, 8 to 12 feet wide, and approximately 20-30 feet apart (Figure 4). A schematic of a typical 5 MW solar farm layout is shown in Figure 5. 3 Figure 3.Driven pier and lower racking system, grounded Figure 4. Row or string example 4 Figure 4. Example of a typical 5 MW solar farm layout ELECTRICAL COLLECTION SYSTEM The system will collect the direct current electricity (DC) electricity generated by PV modules within its array to combiner boxes similar to what is shown in Figure 5. Combiner boxes are protected by fuses or breakers and are about two feet by two feet square and affixed to the racking system. Cables from the combiner boxes are placed underground in trenches one to two feet wide, at a depth defined by the National Electrical Code (typically two to three feet deep). Trenches are backfilled with screened native soil after cable installation. Cables from 5 combiner boxes connect to an inverter which converts DC electricity to AC electricity. Single inverter installations will be installed on a central inverter skid which is supported by driven or concrete piers. If multiple, smaller inverters, are used, they may instead be installed on the racking system. The electricity from all of the inverters and step-up transformers will be collected via underground cables at intermediate voltage to the solar project substation. The solar project substation will transform the electric voltage from the intermediate level of 34.5kV to the interconnection voltage (typically 69kV to 115kV). The electricity will be taken from the solar project substation into the grid via an overhead high voltage transmission line (HVTL). Figure 5.Collection system example:(A)array;(B)combiner;(C)inverters under roof;(D)metering; (E) meteorological monitoring and data communication hub; (F) transformer © 2015 Mario Monesterio OPERATIONS AND MAINTENANCE BUILDING The O&M building for the project will be a single level, all weather, wooden, or metal frame building approximately 3,000 to 5,000 square feet. It will house the equipment to operate and maintain the facilities. It will provide access and storage for project operations and maintenance. The location of the O&M building will be determined as design of the facilities progresses. 6 AUTOMATED FACILITY CONTROL AND MONITORING SYSTEM An integrated project wide supervisory and data acquisition (SCADA) system will be installed to cover each facility. It will have the capability to be remotely operated with real-time control over most operational functions. Operations at an individual facility will be performed from time to time as required for certain component tests, resets and troubleshooting activities. One or more meteorological stations up to 15 feet tall will be installed at the facility. This will provide an additional data source to the SCADA system. VLDR - Very Low Density Residential LDR - Low Density Residential MDR - Medium Density Residential HDR - High Density Residential NR - Neighborhood Residential NT - Neighborhood Transition TC - Town Center NB - Neighborhood Business MB - Mixed Business COM - Commercial CMU - Community Mixed Use CC - Campus Commercial RMU - Retail Mixed Use OMU - Office Mixed Use FO - Flex Office I/O - Light Industrial and Office P/I - Public & Institutional UTL - Utility P/OS - Park and Open Space PP - Park Preserve WAT - Water RR - Railroad right-of-way ROW - Right-of-Way Updated: June 25, 2015Approved by the City Council: July 13, 2015Printed: November 10, 2015Source: City of Arden Hills 2015 Comprehensive Plan Amendment(2030 Comprehensive Plan)DISCLAIMER:This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data from various sources regarding the area shown, and is to be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose. The user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which arise out of the user's access or use of data provided. ¯ 0 10.5 Miles 2030 Future Land Use Figure 6.3 STOWE AVE LAKE VALENTINE RD RED FOX R D GRE Y FOX RD IN GER SON RD R O U N D L A K E R D W A M B L E D R S I E M S C T S N E L L I N G A V E N COLLEE N AVE GLE N PA UL AVE TILLER LN H A M L I N E VENUS AVE TH O M D R AR D EN V IE W DR G L E N A R D E N R D C H A T H A M A V E AM BLE R D NOB LE R D GRA MS IE R D ARDEN P L GRA N T R D OAK AVE EDG EWATER AV E JER R OLD AVE D U N L A P S T N HA R RIET AVE FLOR A L D R W GLE NV IEW AVE KA RTH LAK E D R GATEWAY BLVD W Y N C R E S T CA R LTON D R F O R E S T L N P R I O R A V E N CU MM IN GS PA RK DR ROYAL LN KATIE LN P I N E T R E E D R F A I R V I E W A V E N R I D G E W O O D R D CR YSTAL AVE P L E A S A N T D R A R D EN O AKS DR V A L E N T I N E A V E B E N T O N W A Y IN D IA N OAK S TR L S K I L E S L N B R I A R BEC K MA N AV E LA M ETTI LN M C C R A C K E N L N K E I T H S O N D R A S B U R Y A V E N NURSERY HILL LN BU SSA R D C T DAW N CIR W J A M E S A V E JANET CT C A N N O N GL EN HIL L R D N O R M A A V E A R D E N V I E W C T R O Y KATIE CT G L E N A R D E N C T R I D G E W O O D C T K A R T H L A K E C I R G A L E C I R MC CLU N G DR W Y N C R E S T L N SAN D EEN R D PA R KS HOR E D R EIDE C IR N O R T H - W O O D S D R NU R SER Y HILL CT CU M MIN G S LN V A L E N T I N E C T INGERSON CT C O L L E E N C T GLENVIEW CT HUNTERS CT S H O R E L I N E L N P A S C A L A V E N L A K E L N N C O N N E L L Y AVE TH O M CT A M B L E C I R C H A T H A M C T C O L L E E N C I R R O L L I N G H I L L S R D AR D EN OAK S C T N O R M A C I R I N D I A N P L EDG EWATER AV E N O R M A A V E TILLER LN S N E L L I N G A V E N D U N L A P S T N A R D E N P L S K I L E S L N F A I R V I E W A V E N H A M L I N E A V E N G LE N H I L L R D WYNRIDGE PLEA SA NT CIR AR D EN IN D IA N OAK S C T J A M E S C I R D E L L V I E W A V E D E L L V I E W A V E D E L L W O O D S T GATEWAY CT VA LEN TINE CR EST R D B R U E B E R R Y LN BR IAR K NOLL C IR D E L L W O O D A V E L A M E T T I C I R W A L D E N P L WED GEWOODCIR P R I O R A V E IN D IA N OAK S C IR CHATHAM CIR L A K E J O H A N N A B L V D L A K E J O H A N N A B L V D R I D G E EDG EWATER AV E F A I R V I E W A V E N F E R N W O O D S T S N E L L I N G A V E N S H O R E L I N E L N K A T I E L N COU N TY R OA D D W S H O R E W O O D DR LA K E LN COU N TY R OA D E W L A K E J O H A N N A B LVD GLE N PA UL AVE C L E V E L A N D A V E N N E W B R I G H T O N R D N E W B R I G H T O N R D HU D SON R D T H O M D R C L E V E L A N D A V E N B R I G H T O N W A YNEW B R I G H T O N R D I N T E R S T A T E 3 5 W COU N TY R OA D E 2 W C O U N T Y R O A D E 2 WLAKEVIEWCT C H A T H A M A V E S I E M S C T ARDEN PL GLE N A R D E N R D S N E L L I N G A V E N A R D E N O A K S D R S N E L L I N G A V E N B E T H E L D R O L D H I G H W A Y 1 0 S N E L L I N G A V E N VEN US A VE I N T E R S T A T E 3 5 W LAKE VALENTINE RD I N T E R S T A T E 3 5 W R O U N D L A K E R D W O LD HIG H W AY 10 LAKESHORE PL INTERSTATE 694 INTERSTATE 694 HIG H W A Y 10 COU N TY R OA D 9 6 W COU N TY R OA D 9 6 W ABEL E S T (P rivate) T O D D D R (P r i v a t e ) TODD DR (P rivate) PRIORAVE N ( P ri v a t e ) L I S A L N (P r i v a t e ) LISA CT (Private) P R I O R C T (P r i v a t e ) T O D D D R ( P r i v a t e ) P R I O R A V E N (P r i v a t e ) COU N TY R OA D I W COU N TY R OA D I W L E X I N G T O N A V E N L E X I N G T O N A V E N KNOLL DR V I S T A C T DAW N CIR E COLLEE N A V E A R D E N V I E W DR COU N TY R OA D F W I N N O V A T I O N W A Y (P r i v a t e ) F E R N W O O D S T PLEA SA NT D R AMBLE DR COU N TY R OA D 9 6 W L E X I N G T O N A V E N L E X I N G T O N A V E N D R CT BOS TON SCI ENTIF IC DR (Pri vate) B E T H E L D R BETHEL DR COUNTY ROAD E W L E X I N G T O N A V E N B E N T O N W A Y AVE IN GER SON RD A V E N W O O D R D COUNTY ROAD E W H A M L I N E A V E N H A M L I N E A V E N P r i v a t e K A T I E L N KEITH SON DR A L H I L L S D R Th e zo ning dis trict designations represented on this map corre spond to the City of Arden Hills offic ial Zoning M ap. Que sti ons conc erning the Zoning M ap s hould be directed to C ity Hall. Zoning designations are subject to change. Pl e ase refer to the Zoning Code for complete inform ation. Ad op ted: April 12, 1993Printed: Nov em ber 2, 2015 Zoning Map ¯0 10.5 Miles TR C C C – Campus Commercial TR C – C ivic/Open Spac e TR C FO – Flex Offic e TR C R MU – Retail Mixed Us e TR C N R-1 – Residential TR C N R-2 – Residential TR C N R-3 – Residential TR C N R-4 – Residential TR C N T – Neighborhood Transition TR C OMU – Offic e Mixed Use TR C OS – Open Space TR C TC – Town Center TR C – Water Infrastructure R-1 - S i ngle Family Residential District R-2 - S i ngle & Two Family Residential District R-3 - To wnhouse & Low Density Multiple Dwelling District R-4 - Mu ltiple Dwelling District B-1 - L imi ted Bus iness District B-2 - Gen eral Business District B-3 - S ervice Business Dis tric t B-4 - R etail Center District NB - N eig borhood Busines s District CC - C ivi c Center District GB - Gateway Business I-1 - L imi ted Industrial District I-2 - Ge neral Industrial District I-FL EX Di strict POS - Parks and Open Space District CD - C ons ervation District Ra il ro ad ROW WATE R Page 1 of 3 DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Sandeen Road On-Street Parking Background City staff recently received a concern from a resident regarding street parking on Sandeen Road. The resident reported that access can be limited due to the street’s narrow width when vehicles are parked on both sides of the street. The Public Works Department has also identified this as a concern, especially as it relates to emergency vehicle access and snow removal. In response to these concerns staff mailed a survey to residents along Sandeen Road in late October. The purpose of the survey was to gather information on residents’ current need for street parking on Sandeen Road and whether the neighborhood would support limiting street parking to one side of the street or prohibiting it along both sides. A copy of the survey and cover letter is included in Attachment A. Survey Results Staff identified 16 occupied properties that would be impacted by a change to street parking regulations on Sandeen Road (Attachment B). There are two rental properties on Sandeen Road and a survey was sent to the current resident at each property as well as the property owner. A survey was mailed to Presbyterian Homes, operator of the Johanna Shores senior living campus, which has a secondary access driveway on Sandeen Road. The City received a total of 15 completed surveys. A spreadsheet summarizing the survey responses is included in Attachment C. Two residents along Sandeen Road (3280 Sandeen Road and 3290 Lake Johanna Boulevard) reported not having sufficient off-street parking on their property to accommodate their parking needs or visitors. Both residents indicated that they or their visitors park on Sandeen Road on a daily basis. The remaining respondents reported using street parking occasionally. AGENDA ITEM - 1C MEMORANDUM Page 2 of 3 Survey respondents were asked their preferences for no change in parking regulations or for limiting parking on one or both sides of the street. The survey results show that four respondents preferred no change, and ten respondents preferred a change to limit parking on one or both sides of the street. Both the resident and owner of 3280 Sandeen Road preferred no changes and that response was counted only once. Discussion As a follow-up to the mailed survey, a letter was sent to all residents along Sandeen Road on November 23rd reminding them of the City’s existing street parking regulations. Staff has also contacted the Ramsey County Sherriff’s Department and requested that they increase patrols in the area and ticket cars that are in violation of the regulations. The following on-street parking requirements are included in Chapter 8 of the City Code and are applicable citywide: • Winter Parking Regulations. No vehicle shall be parked on the improved portion of any street in the City immediately after the accumulation of two (2) or more inches of snow until snow removal or plowing has been completed. • Overnight Parking. No vehicle shall be parked on any street between the hours of 2:00 a.m. and 6:00 a.m. • Parking on Public Streets. Parking on a public street shall not exceed six (6) hours. • Setback from Intersections. Parking shall be setback a minimum of twenty (20) feet from any intersection without a marked crosswalk. (This rule applies to the two intersections of Sandeen Road with Lake Johanna Boulevard). Staff believes that many of the parking issues are being generated by the two properties that reported not having sufficient off-street parking. The City may be able to address some of the parking concerns by first communicating with these two property owners. The property at 3280 Sandeen Road is a rental and the current resident reported the household has four vehicles. There is a two-car garage on the property, but only a short driveway from the street that cannot accommodate any parked vehicles. Therefore, this property regularly relies on street parking along Sandeen Road. The resident at 3290 Lake Johanna Boulevard currently runs a business out of the home. Information on the business was provided on the survey and staff believes it would be considered a Class II Home Occupation, which requires a CUP in the R-2 District. A letter has been sent to the resident requesting that they contact the City regarding the CUP application requirements. The Zoning Code prohibits home businesses from using on-street parking to satisfy the parking requirements for their operation. The resident noted that their clients and two employees park vehicles on Sandeen Road. In addition to increased patrols by the Ramsey County Sheriff’s Department and working with the property owners mentioned above, staff recommends that the City post no parking signs along Sandeen Road near the northern intersection with Lake Johanna Boulevard. There are Page 3 of 3 significant safety concerns when vehicles are parked along this curve because sight lines for drivers are reduced. Staff is requesting that the City Council provide direction on the following questions: 1) Does the Council support the staff recommendation to post no parking signs along the curved section of Sandeen Road in proximity to its northern intersection with Lake Johanna Boulevard? 2) Does the Council want to take any additional steps at this time to address street parking on Sandeen Road? Attachments A. Resident and Property Owner Survey and Cover Letter B. Map of Impacted Properties C. Spreadsheet of Survey Results City of Arden Hills ▪1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651.792.7800 ▪ Fax 651.634.5137 ▪ www.cityofardenhills.org October 30, 2015 Dear Resident: The City of Arden Hills is currently reviewing parking conditions on Sandeen Road. Compared to other residential streets Sandeen Road has a relatively narrow right-of-way and pavement width. Because of this, access for emergency vehicles and snow removal equipment can be limited when vehicles are parked on both sides of the street. The City Code permits on-street parking on all residential streets so long as vehicles are not parked for a period of more than six hours or between the hours of 2:00 a.m. and 6:00 a.m. The City is requesting that residents and property owners along Sandeen Road complete the attached survey and return a copy to City Hall by Friday, November 13, 2015. The purpose of the survey is to gather information on residents’ current needs for on-street parking and whether the neighborhood would support a policy to limit or prohibit on-street parking on Sandeen Road. The City will contact residents and property owners once the results of the survey are known and a course of action has been decided on. Please feel free to contact me if you have any questions or concerns. Sincerely, Matthew Bachler Associate Planner (651) 792-7822 mbachler@cityofardenhills.org Sandeen Road Parking Study – Resident and Property Owner Survey October 2015 Name: _____________________________________________ Property Address: ____________________________________ 1. How many vehicles are owned by your household? _____________ 2. What type of garage do you have on your property? (Please circle one) One-car Two-car More than two-car No garage 3. How often do you or visitors to your household park on Sandeen Road? (Please circle one) Daily Weekly Monthly Less than monthly 4. Do you have enough parking on your property to accommodate visitors? Yes No 5. The City of Arden Hills is considering limiting or prohibiting on-street parking on Sandeen Road. The City’s current policy is to permit on-street parking on residential streets but to limit when and for how long vehicles can be parked. Please review the following policy options and indicate your level of support for each: A. Restrict on-street parking to only one side of Sandeen Road (Please circle one) Strongly Agree Somewhat Agree Neutral Somewhat Disagree Strongly Disagree B. Prohibit on-street parking on both sides of Sandeen Road (Please circle one) Strongly Agree Somewhat Agree Neutral Somewhat Disagree Strongly Disagree C. No change to current City policy (Please circle one) Strongly Agree Somewhat Agree Neutral Somewhat Disagree Strongly Disagree Additional comments: _________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Please return completed survey to City Hall using the pre-addressed envelope provided by Friday, November 13, 2015. 3200 3254 3242 3248 3262 3261 3255 3294 3280 3260 3249 3263 3246 3290 3244 3280 Sa n d e e n R o a d Sandeen Road La k e J o h a n n a B o u l e v a r d . Sandeen Road Parking Study - Impacted PropertiesOctober 2015 Sandeen Road Parking Study – Resident and Property Owner Survey Results December 15, 2015 One-sided Parking No Parking Both Sides No Change 3242 Sandeen Rd.2 2-car+ Less than monthly Yes 1 5 1 3244 Sandeen Rd.-1-car Less than monthly Yes 3 3 3 3248 Sandeen Rd.3 2-car+ Less than monthly Yes 5 1 1 3249 Sandeen Rd.1 1-car Less than monthly Yes 1 5 1 3255 Sandeen Rd.2 2-car Monthly Yes 2 5 2 3261 Sandeen Rd.3 2-car Monthly Yes 5 -1 3262 Sandeen Rd.2 2-car Monthly Yes 1 1 5 3280 Lake Johanna Blvd.2 2-car+ Less than monthly Yes 3 5 1 3280 Sandeen Rd. (resident)4 2-car Daily No 2 1 5 3280 Sandeen Rd. (owner)-2-car ---1 5 3290 Lake Johanna Blvd.2 No garage Daily No 4 1 - 3294 Lake Johanna Blvd. 2 2-car+ Never Yes 1 5 1 3254 Sandeen Rd.2 2-car+ Less than monthly Yes 5 4 1 3220 Lake Johanna Blvd. (Johanna Shores)--Never No 4 2 2 3260 Sandeen Rd.3 2-car Weekly Yes 2 1 3 One-sided Parking No Parking Both Sides No Change Average 2.8 3.0 2.1 Street Parking Options (1 = Strongly Disagree, 3 = Neutral, 5 = Strongly Agree)How many vehicles does your household own? What type of garage do you have?Property Address How often do you or visitors park on Sandeen Road? Do you have adequate off-street parking on your property? ______________________________________________________________________________ City of Arden Hills City Council Work Session for December 21, 2015 P:\Planning\Planning Cases\2015\PC 15-021 - Zoning Code Amendment - Outdoor Display and Sales\Memos_15- 021 Page 1 of 3 DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Outdoor Display and Sales Zoning Regulations Background The City is currently reviewing the use of outdoor display and sales areas in commercial districts and considering whether the Zoning Code should be updated to further regulate these activities. At the City Council Work Session on October 19, 2015, staff presented initial recommendations for regulatory standards that could be added to the Zoning Code. The City Council directed staff to complete further work on display area dimension standards, the types of products that could be displayed, and screening from residential properties. Discussion Dimension Standards At the City Council Work Session on October 19, 2015, staff presented the following recommendation for permitted outdoor display areas: two percent of the floor area of the principal building or 300 square feet, whichever area is greater. The City Council directed staff to establish an overall cap of 1,000 square feet for display areas. The dimension standard has since been revised to read as follows: 1. The total display and sales area shall be determined based on the following formula: a. For properties with a principal building of 15,000 square feet or less in size, the permitted display and sales area shall be a maximum of 300 square feet. AGENDA ITEM – 1D MEMORANDUM ______________________________________________________________________________ City of Arden Hills City Council Work Session for December 21, 2015 P:\Planning\Planning Cases\2015\PC 15-021 - Zoning Code Amendment - Outdoor Display and Sales\Memos_15- 021 Page 2 of 3 b. For properties with a principal building greater than 15,000 square feet in size, the permitted display and sales area shall be two percent of the base area of the principal building, but not to exceed 1,000 square feet. The table below provides what three local businesses would be allowed for a display and sales area if this standard were adopted: Business Total Floor Area (s.f.) 2% of Floor Area (s.f.) Permitted Display Area (s.f.) Cub Foods 68,566 sf 1,371 1,000 Goodwill 17,743 sf 355 355 Holiday Gas Station 5,563 sf - 300 Restrictions on Merchandise The City Council discussed limiting the types of products that could be displayed to items that require an outdoor location or that are more easily kept outdoors because of larger volume or weight. Staff would recommend the following language be used for this standard: The type of merchandise displayed shall be limited to items which require an outdoor location, such as plants or fuel, and any items which because of large volume or weight are housed outdoors, such as vending machines, salt, or landscaping materials. Screening The City Council discussed requiring screening for display and sales areas located within a certain distance of residential properties. Of the metro cities that staff reviewed, only Maple Grove has a screening requirement. In Maple Grove, screening is required along all lot lines and display areas must be a minimum of 200 feet from any residential property unless separated by an arterial street. Staff would recommend the following language be used for the City’s screening requirements: Outdoor display and sales areas shall be screened when located within 200 feet of a residentially zoned property. Recommendations and Next Steps Staff has drafted amendments to the Zoning Code that would incorporate the new standards discussed in this memo and at the October 19, 2015 Work Session. A red-lined version of the amendments to Section 1305 (Definitions) and Section 1325 (General Regulations) of the Zoning Code is included in Attachment C. The City Attorney has reviewed the draft language and does ______________________________________________________________________________ City of Arden Hills City Council Work Session for December 21, 2015 P:\Planning\Planning Cases\2015\PC 15-021 - Zoning Code Amendment - Outdoor Display and Sales\Memos_15- 021 Page 3 of 3 not have any concerns at this time. Staff is requesting that the City Council review Attachment C and provide additional feedback. The next step in this process would be to have staff draft a final version of an Ordinance amending the Zoning Code to include the regulations on outdoor display and sales. The Planning Commission would be required to hold a public hearing on the Ordinance prior to formal action by the City Council. Attachments A. Staff Report to the City Council, October 19, 2015 B. City Council Work Session Minutes, October 19, 2015 C. Proposed Amendments to Section 1305 and Section 1325 of the Zoning Code – Red- lined Version ______________________________________________________________________________ City of Arden Hills City Council Work Session for October 19, 2015 P:\Planning\Planning Cases\2015\PC 15-021 - Zoning Code Amendment - Outdoor Display and Sales\Memos_15- 021 Page 1 of 2 DATE: October 19, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Outdoor Display and Sales Zoning Regulations Background The City is currently reviewing outdoor display and sales in its commercial districts and whether the Zoning Code should be updated to further regulate these activities. At the City Council Work Session on September 21, 2015, staff presented research on different ways that several cities in the metro area regulate outdoor display and sales. Based on the review of best practices used in other communities, staff provided initial recommendations for updates to the Zoning Code. The City Council directed staff to complete further work on the recommended dimension standards for display areas and to report back at a future Work Session meeting. Discussion The initial recommendation in the staff report for the September 21, 2015 Work Session was for a maximum outdoor display area of 200 square feet. Staff has since revised its recommendation for the permitted display area to the following: two (2) percent of the gross floor area of the principal building or 300 square feet, whichever is greater. This modification would increase the minimum area allowed for all properties from 200 to 300 square feet and would allow larger retailers, such as grocery or home improvement stores, to have slightly larger display areas more proportional to the size of their store footprints. The table below provides what three local businesses would be allowed for display areas if this standard were adopted: Business Total Gross Floor Area (s.f.) 2% Gross Floor Area (s.f.) Permitted Display Area (s.f.) Cub Foods 68,566 sf 1,371 1,371 Walgreens 14,490 sf 290 300 Holiday Service Station 5,563 sf 111 300 AGENDA ITEM 1-B MEMORANDUM ______________________________________________________________________________ City of Arden Hills City Council Work Session for October 19, 2015 P:\Planning\Planning Cases\2015\PC 15-021 - Zoning Code Amendment - Outdoor Display and Sales\Memos_15- 021 Page 2 of 2 Staff has also created aerial maps in GIS to provide a visual of the display area footprints for the Cub Foods store and the Holiday service station (Attachment D). Recommendations and Next Steps The recommendations discussed at the Work Session on September 21, 2015 have been updated based on the direction provided by the City Council. Staff is requesting that the City Council review the list below and provide any additional feedback: • Add a definition to the Zoning Code for Outdoor Display and Sales land use classification. • Restrict use to the B-2, B-3, B-4, Neighborhood Business, and Gateway Business Zoning Districts. • Permit outdoor display and sales as an accessory use to Retail Sales and Services and Service Station uses only. Require an Administrative Permit and Site Plan for each business proposing to have an outdoor display and sales area. • Limit types of products displayed or sold to merchandise incidental to the primary use on the property. • Require display areas to be adjacent to the principal building and on the side of building with main entrance. Prohibit display areas from being located on service station islands. • Prohibit display areas from obstructing pedestrian access and utilizing required on-site parking. • Limit display areas to a footprint of no more than two (2) percent of the gross floor area of the principal building or 300 square feet, whichever is greater. • Establish a maximum height of 6 feet for display areas, or as determined by the Community Development Department. • Require that merchandise be stacked and arranged neatly at all times and be located on a hard surface. The next step in this process would be to have staff draft an ordinance amending the Zoning Code to include the new regulations on outdoor display and sales. The Planning Commission would be required to hold a public hearing on the ordinance prior to formal action by the City Council on this item. Attachments A. Outdoor Display and Sales Regulations - Minneapolis/St. Paul Metro Area Examples B. Staff Report to the City Council, September 21, 2015 C. City Council Work Session Minutes, September 21, 2015 D. Aerial Maps – Cub Foods and Holiday Display Areas Approved: November 30, 2015 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION OCTOBER 19, 2015 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS 1. AGENDA ITEMS B. Outdoor Display and Sales Zoning Regulations Associate Planner Bachler stated that at the City Council’s work session in September, City staff presented research regarding the way other cities regulate outdoor display and sales. Associate Planner Bachler referenced updated revisions to the recommendations for display dimensions which would allow no more than two (2) percent of the gross floor area of the principal building or 300 square feet, whichever is greater. For properties with a principal building greater than 15,000 square feet in size, the permitted display area would be based on two (2) percent of the building footprint (such as grocery stores or home improvement stores). Associate Planner Bachler noted there are other provisions which would have the effect of limiting the size of the overall display area, including that pedestrian access cannot be obstructed and that the display must be located adjacent to the principal building. Associate Planner Bachler provided examples of three local businesses and what their permitted display areas would be, and stated the recommendations from September’s work session have been updated to include the revised display area and prohibit display areas on service station islands. He stated the next step would be for City staff to draft an ordinance to bring to the Planning Commission for a public hearing. Councilmember Holden asked for clarification of “gross floor area” as it would pertain to a two- story building. She asked if this is the gross floor area of just one level of the building or the combination of the two levels. Associate Planner Bachler stated that gross floor area refers to the total square footage of the building, so for a two story building it would include the second floor. Councilmember Holden stated this would mean a building with more levels can potentially have a larger display area than a building of the exact same size with only level. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2015 2 Associate Planner Bachler stated this was not necessarily the intent of staff. He noted that the outdoor display and sales area would be limited to retail and service station uses that typically do not have additional stories. He said that City staff will go back and amend this language. Councilmember McClung suggested using the gross floor area of the existing retail area only of a business as generally businesses would not have a retail area located on the second floor. Mayor Grant asked for clarification of a display area. He asked if it included the area for people to walk through the display or is it the actual dimensions of the display itself. Associate Planner Bachler stated that the display area just refers to the dimensions of the display itself. He added that the current recommendation made by City staff is that all businesses that desire an outdoor display must submit a site plan detailing the display area and obtain an administrative permit. Mayor Grant asked how City staff arrived at 300 square feet as the maximum display area. Associate Planner Bachler stated in review of other cities, only two have set limitations on the size of the display area for all businesses regardless of size. He said a number of cities allow display areas based on the square footage of the building, some up to 10% of the total square footage. Associate Planner Bachler indicated that the recommendation to increase the minimum display area from 200 square feet to 300 square feet was in part due to a review of the Holiday Station Store and the Shell Station. An aerial review of the Holiday property showed that a 200 square feet display area would not cover what they currently have on display. Increasing the minimum area to 300 square feet allowed more space to accommodate this building’s current display needs. Councilmember Holden asked about a temporary display in the Cub Foods parking lot, such as a fireworks tent. Associate Planner Bachler stated this type of seasonal, temporary display is allowed under Cub Foods’ original PUD that was approved for their site. Mayor Grant suggested capping the allowable display area between 1,000 and 1,200 square feet. Discussion ensued regarding the Frattallone’s Ace Hardware business and their outdoor display area. Discussion continued regarding various scenarios, the minimum square footage and a potential cap of the allowed display area. Also discussed was limiting the type of display items as the recommendation by staff would allow any items that are incidental to the primary use of the property. Councilmember Holmes referenced the City of Maple Grove’s restrictions on the types of display, which limit items to those which require an outdoor sales location (plants, fuel) and items that because of large volume/weight are more easily housed outdoors (salt, fertilizer). ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2015 3 Associate Planner Bachler stated some businesses leave their displays outside at all times and others bring the items inside the building each night. He said the intent is to cover both types of businesses. City Planner Streff pointed out that some businesses do have common items displayed outside that are available for purchase inside as well. Councilmember McClung stated that the City should not be crafting this change based on the existing businesses; the change should be crafted to include businesses that could potentially come into the city in the future. Councilmember Holden noted it appears the businesses that leave their displays outside overnight are those which are generally open 24 hours a day and those businesses that are not open overnight bring their items indoors. She asked if there should be a distinction between the two types of displays (overnight versus brought indoors). Councilmember Holden asked if there could be a limit on the number of times a business would receive a permit for outdoor display. Associate Planner Bachler stated that the recommendation is that once a permit for outdoor display is issued, it is permanent as long the business continues to conform to the approved site plan. A discussion ensued regarding Maple Grove’s dimensional/location standards language of 200 feet from a residential property line unless separated by an arterial street and screened from all lot lines, and how this language could apply in Arden Hills. Associate Planner Bachler stated that language will be added regarding the additional requirement that display areas be screened if they are less than 200 feet from a residential property line as well as limiting the type of items as described in the City of Maple Grove’s requirements. He said he will check directly with the City of Maple Grove. City of Arden Hills Chapter 13 - Zoning Code Section 1305 - Rules, Scope, Interpretation & Definitions Adopted: November 13, 2006 Page 1 of 1 Chapter 13 – Zoning Code Section 1305 - Rules, Scope, Interpretation, & Definitions 1305.04 Definitions. (revised 01/20/11)  Ordinary high water level. The boundary of public waters and wetlands, and shall be an elevation delineating the highest water level which has been maintained for a sufficient period of time to leave evidence upon the landscape and as determined by the Minnesota Department of Natural Resources. The ordinary high water mark is commonly that point where the natural vegetation changes from predominantly aquatic to predominantly terrestrial. (revised 02/22/10)  Outdoor display and sales. The display of goods for sale or rent outside an enclosed building.  Park facilities. The use of any lots or parcel of land and any structure or building thereon for public active and passive recreation purposes by the Arden Hills Parks and Recreation Department or the Ramsey County Parks and Recreation Department. (added 11/25/13) City of Arden Hills Chapter 13 - Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 1 of 4 Chapter 13 – Zoning Code Section 1325 - General Regulations 1325.02 Accessory Uses. Subd. 1 Accessory Retail Sales, Processing, and Storage. Accessory retail sales shall be permitted in industrial districts, and accessory processing, assembly, repair, and storage of materials shall be permitted in business districts when such uses are directly associated with the principal use, and when such accessory uses are clearly incidental. Subd. 2 Day Care Facilities for Houses of Worship and Schools. Day care facilities for over ten (10) persons shall be considered as accessory uses for houses of worship and schools within all residential districts if located in the principal building. Subd. 3 Home Occupations. Home occupations are allowed as either accessory uses or conditional uses depending on the characteristics of the operation. A. All home occupations shall comply with the following conditions: 1. It shall not result in traffic, parking, noise, light, fumes and odors to such an extent that it is noticeable that the property is being used for non-residential purposes. 2. It shall be conducted entirely within the dwelling. 3. There is no exterior evidence of the home occupation. 4. It does not require any special entrances to the dwelling. B. Class I Accessory Home Occupations. 1. Home Occupations will be permitted as accessory uses if they meet the conditions stipulated in the home occupation definition and following conditions: a) The business is engaged only by the occupants of the premis- es; b) The business activity does not occupy more than twenty-five (25) percent of the gross floor area of the dwelling; c) There will be no patrons visiting the premises; d) It requires no delivery of products other than those delivered by private passenger vehicle. City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 2 of 4 2. Applicants for Class I Accessory Home Occupations shall be required to obtain an Accessory Home Occupation Permit from the City prior to engaging the activity. Review by the Planning Commission and City Council is not required. Application forms as prescribed by the Administrator shall be accompanied by the following information: a) A photograph of the residence; b) A floor plan indicating the floor area to be used by the home occupation along with a tabulation of the total floor area and the floor area to be used for the home occupation; c) A statement describing the home occupation and the compliance with the required conditions; and, d) A copy of the state or county license or permit if such a license or permit is required by the state or county for the proposed home occupation. C. Class II Conditional Accessory Home Occupations. 1. Home occupations may be allowed by Conditional Use Permit as regulated in Section 1355.04 Subd 3 if they meet the conditions stipulated above for all Home Occupations and the following conditions: a) The primary business activity shall be conducted by an occupant of the residence; b) One person not residing in the residence may be employed to assist in the business activity; c) It does not occupy more than thirty-three (33) percent of the floor area of the dwelling; d) It has a limited number of patrons visiting the premises; e) Off-street parking for no more than two (2) additional vehicles other than those required by the occupants shall be permitted. On-street parking shall not be used to satisfy required parking; and, f) It requires delivery of products to the premises no more than once per day. 2. Applicants for Class II Conditional Accessory Home Occupations shall follow the procedures prescribed in the Conditional Use Permit City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 3 of 4 section of Appendix A, Procedure Manual. The application shall be accompanied by the information required for Class I Home Occupations in Section 1325.02 above and a site plan showing any additional parking or other modifications to the site required to accommodate the home occupation. A copy of any required State or County license or permit as discussed in Class I Home Occupations shall be submitted prior to the issuance of a Conditional Use Permit, however, evidence that the proposed Home Occupation meets all the requirements for State or County licenses or permits shall be submitted with the Conditional Use Permit application. 3. In reviewing applications for Class II Conditional Accessory Use Permits for Home Occupations the City shall consider criteria which affect the appropriateness of a particular use in the location proposed, as discussed in Section 1355.04 Subd 3 and Appendix A, Procedural Manual. Subd. 4 Accessory Outdoor Display and Sales Uses. A. Outdoor display and sales shall only be permitted as an accessory use on a property where the principal use is either Retail Sales and Services or Service Station. B. Outdoor display and sales shall only be permitted in the following Zoning Districts: B-2, B-3, B-4, NB, and GB. C. An Administrative Permit shall be required from the Community Development Department to allow outdoor display and sales of goods. The Community Development Department shall review a site plan and specifics of the proposed outdoor display and sales area and may issue the permit, subject to, but not limited to, the following requirements: 1. The total display and sales area shall be determined based on the following formula: a. For properties with a principal building of 15,000 square feet or less in size, the permitted display and sales area shall be a maximum of 300 square feet. b. For properties with a principal building greater than 15,000 square feet in size, the permitted display and sales area shall be two percent of the base area of the principal building, but not to exceed 1,000 square feet. 2. Merchandise shall be stacked and/or arranged neatly on a hard surface and may be up to six feet in height. 3. The display and sales area shall be located adjacent to the principal building and on the side of the principal building with the City of Arden Hills Chapter 13 Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 4 of 4 main entrance. No merchandise shall be permitted to be displayed on Service Station islands. 4. The display and sales area shall not obstruct pedestrian access on the site, whether from parking areas to the building entrance or from the public street to the building entrance. 5. The display and sales area shall not occupy or obstruct on-site parking spaces. 6. The type of merchandise displayed shall be limited to items which require an outdoor location, such as plants or fuel, and any items which because of large volume or weight are housed outdoors, such as vending machines, salt, or landscaping materials. 7. Outdoor display and sales areas shall be screened when located within 200 feet of a residentially zoned property. AGENDA ITEM – 1E City of Arden Hills City Council Work Session for December 21, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 1 of 3 MEMORANDUM DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBJECT: Retail and Thrift Store (Resale) Establishments Requested Action Provide direction to staff on possible revisions to the Zoning Code in order to address Retail Sales and Service and Thrift Store (Resale) establishments. Background During the City Council Work Session on October 19, 2015, the Council directed staff to contact the City Attorney regarding the appropriate procedure for classifying thrift store establishments as a Conditional Use in the Zoning Code. The City Attorney has recommended that if the Council decides to designate thrift stores as a Conditional Use in certain districts that characteristics unique to the businesses be identified and specific Conditional Use Permit (CUP) criteria be developed. Discussion Definitions The following changes could be made to the definitions section of the Zoning Code to clarify the differences between “Retail Sales and Service” and “Thrift Store” establishments. A draft amendment to Section 1305.04 Definitions has been provided in Attachment A. AGENDA ITEM – 1E City of Arden Hills City Council Work Session for December 21, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 2 of 3 Retail Sales and Services: An establishment engaged principally in the sale or rental of primarily new goods and the provision of services directly to the consumer, excluding those uses defined more specifically in this Code. Motor vehicle sales, motor vehicle leasing and rentals, exterior equipment rental and sales lots, repair garages, pawn shops, thrift stores, and open sales lots are not included in this definition of retail sales and service. Thrift Store: An establishment for which the stock of goods is primarily used and includes the following operational characteristics: 1) Receipt of used items directly from the public at the business location. 2) Processing, conditioning, cleaning, or repair of used or returned items for resale. 3) Storage of used items on site for processing, resale, or disposal. 4) Receipt of goods through purchase, consignment, or donation. Conditional Use Criteria In order to identify specific Conditional Use Permit (CUP) criteria for Thrift Stores the following language could be added to the City’s Zoning Code. Staff has drafted Section 1325.046 Thrift Store Additional Conditional Use Permit Criteria for your review in Attachment B. Subd. 1 Development Standards A) All merchandise receiving, transfer, sorting, processing, and storage shall occur within a completely enclosed principal structure. B) No exterior storage or the use of exterior storage containers or semi-trailers for storage shall be allowed upon the site. C) Waste and recycling receptacles and equipment shall be completely contained within a principal or accessory structure. D) For any thrift store that accepts donations, at least one (1) accessory drive-through service lane shall be provided for stores over 5,000 square feet in size. E) Accessory drive-through service lanes leading to and accessing the indoor collection/donation area shall meet the following conditions: 1) Drive-through service lanes shall not be permitted within the front, side, or rear yards which abut a public street. 2) Drive-through lanes shall be designed in a manner that segregates the drop-off lane from drive lanes, parking spaces, and sidewalks. AGENDA ITEM – 1E City of Arden Hills City Council Work Session for December 21, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 3 of 3 3) The drive-through service lane shall be a minimum of fourteen (14) wide and provide up to one hundred sixty (160) linear feet of automobile stacking space within the site. 4) Automobile stacking shall not interfere within on-site drive lanes, fire lanes, parking stalls, loading areas, access to trash/recycling dumpsters, or sidewalks. 5) Drive-through service lanes shall not open directly onto a public street. 6) Directional signage shall be provided to direct customers to the collection/donation area. F) Thrift stores that have drive-through collections/donation facilities shall meet the standards within Section 1325.04 Additional Minimum Requirements for Drive-in Businesses, Drive-up Windows, Fast Food Restaurants and Automobile Service Stations. Discussion Questions 1) Does the Council support creating a new land use category and CUP criteria for Thrift Store establishments? 2) If so, in which Zoning Districts should Thrift Stores be permitted, conditional, or not permitted? (Attachment C – Land Use Chart) Next Steps If the City Council decides to move forward with the proposed revisions to the City Code, staff would bring the suggested changes back to the Planning Commission for a public hearing. After the public hearing was conducted, staff would ask that the City Council then take formal action on the amendment at a future City Council meeting. Attachments A. Draft Amendment to Section 1305.04 Definitions B. Draft Amendment to Section 1325.046 Thrift Store Additional CUP Criteria C. Land Use Chart – Section 1320.05 D. City Council Work Session Minutes – October 19, 2015 E. City Council Work Session Memo – October 19, 2015 F. Planning Commission Work Session Minutes – September 9, 2015 G. Planning Commission Work Session Report – September 9, 2015 City of Arden Hills Chapter 13 - Zoning Code Section 1305 - Rules, Scope, Interpretation & Definitions Adopted: November 13, 2006 Page 1 of 1 Chapter 13 – Zoning Code Section 1305 - Rules, Scope, Interpretation, & Definitions 1305.04 Definitions. (revised 01/20/11) Retail sales and services. Stores and shops selling, renting or leasing goods for uses away from the point of sale or offers services available on the premises. Includes the following: antiques, art and school supplies, auto accessories, bakeries, bicycles (not motorized), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clothing and costume rental, custom dressmaking, department stores, drugs, dry goods, electrical and household appliances, sales and repair, florist, food, furniture, furrier shops, garden supplies (year-round operation only), gifts, hardware, hats, hobby shops, interior decorating, jewelry, leather goods and luggage, locksmith shops, musical instruments, office supply equipment, optometrists, paint and wallpaper, phonograph records, shoes, sporting goods, tobacco, toys, variety stores, wearing apparel, and similar type uses. Motor vehicle sales, motor vehicle leasing and rentals, exterior equipment rental and sales lots, repair garages, pawn shops, and open sales lots are not included in this definition of retail sales.  Retail sales and service. An establishment engaged principally in the sale or rental of primarily new goods and the provision of services directly to the consumer, excluding those uses defined more specifically in this Code. Motor vehicle sales, motor vehicle leasing and rentals, exterior equipment rental and sales lots, repair garages, pawn shops, thrift stores, and open sales lots are not included in this definition of retail sales and service.  Thrift Store. A business for which the stock of goods is primarily used and includes the following operational characteristics: ▶ Receipt of used items directly from the public at the business location. ▶ Processing, conditioning, cleaning, or repair of used or returned items for resale. ▶ Storage of used items on site for processing, resale, or disposal. ▶ Receipt of goods through purchase, consignment, or donation City of Arden Hills Chapter 13 - Zoning Code Section 1325 – General Regulations Adopted: November 13, 2006 Page 1 of 1 Chapter 13 – Zoning Code Section 1325 - General Regulations 1325.046 Thrift Store Additional Conditional Use Permit Criteria. Subd. 1 Development Standards A. All merchandise receiving, transfer, sorting, processing, and storage shall occur within a completely enclosed principal structure. B. No exterior storage or the use of exterior storage containers or semi- trailers for storage shall be allowed upon the site. C. Waste and recycling receptacles and equipment shall be completely contained within a principal or accessory structure. D. For any thrift store that accepts donations, at least one (1) accessory drive-through service lane shall be provided for stores over 5,000 square feet in size. E. Accessory drive-through service lanes leading to and accessing the indoor collection/donation area shall meet the following conditions: 1. Drive-through service lanes shall not be permitted within the front, side, or rear yards which abut a public street. 2. Drive-through lanes shall be designed in a manner that segregates the drop-off lane from drive lanes, parking spaces, and sidewalks. 3. The drive-through service lane shall be a minimum of fourteen (14) wide and provide up to one hundred sixty (160) linear feet of automobile stacking space within the site. 4. Automobile stacking shall not interfere within on-site drive lanes, fire lanes, parking stalls, loading areas, access to trash/recycling dumpsters, or sidewalks. 5. Drive-through service lanes shall not open directly onto a public street. 6. Directional signage shall be provided to direct customers to the collection/donation area. F. Thrift stores that have drive-through collections/donation facilities shall meet the standards within Section 1325.04 Additional Minimum Requirements for Drive-in Businesses, Drive-up Windows, Fast Food Restaurants and Automobile Service Stations. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 10 of 59 1320.05 Land Use Chart. (revised 11/25/13) CD POS Antenna, Dish or Tower CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA Boarding house C C C C == == == C == == Brewpub CCC C Business service == == == == A P P P C P P P P P Clinic, medical office == == == == P P P P P C P P P P P Club or lodge (non‑profit)== == == == P P P == C == == P Club, sports & fitness == == == == A P P P C P P P P Commercial recreation - indoor == == == == P P P == P P Daycare Facility, over 10 P PPPP P P P P P Daycare, family - 10 or less AAAAA A A Daycare, group family - 14 or less CA CA CA CA CA CA CA Dog kennel == == == == C C == == == Dog run AAA= = = = = = = = = = = = A Drive-up windows == == == == C C C A == CA Dry cleaning & laundry, pick-up station == == == == C A A == A == P Dry cleaning & laundry, self-service laundry C= =C C = = = = = = = == = Dwelling: density zoning D D D D == == == == P == Dwelling: multiple family == == C C C C == == C C == P == Dwelling: single-family attached CCDD P = = Dwelling: single‑family detached P P P P == == == == == P == Dwelling: two‑family CCPPC = = = = = = = = = = P = = Dwelling: live-work unit == == == == C C == Financial institution & service == == == == P P P P P C P P P P == P Garage, truck == == == == == == == == C C == == Home occupation: Class I AAAAA A A = = Home occupation: Class II CA CA CA CA CA == == == C == == CA == Hospital D Hotel/motel == == == == C P C C C == C P House of worship CCCCC CCCCC CP Manufactured home park == == C == == == == == == == == == == Manufacturing & processing: Class I AAA P P P P = = C Manufacturing & processing: Class II == == == == == == == == P == == Microbrewery CCC C C C Microdistillery CCC C C C Mortuary, funeral home == == == == P P == C == == == C Multiple occupancy building == == == == C C C C C C C C C C == P Nursery C C C C == == == == == == CA Nursing home and assisted living C C C C D C == == == == C P CC GB I‑1I - 2I - F L E XUses: Zoning Districts: R‑1R‑2R‑3R‑4N BB‑1B‑2B‑3M R M BB‑4 City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 11 of 59 Office = = = = = = = = PPPPPPPPP P P Park Facilities P Pawn shop Personal services CAPPPCP A P Public use CCCCCCCCCCCCC C PPCC Research and development facility CPCCC PPP P P Research animals CC C P Residence Hall, dormitory == == == C C D == == == == == == == C P Residential facility, state licensed, serving 1-6 P P P P P P == == == == == P Residential facility, state licensed, serving 7- 16 CCCCC C C Restaurant and restaurant-fast food = = = = = = = = CAPPPCPCC P Retail sales & service = = = = = = = = PAPPPCAAA A P School, general education C C C C == == == C == == C P School, higher education D= == == = C C = = C C = == = C P School, specialized education == == == == C C C C C == == C P Service station == == == == C C == C C C C Storage, exterior == == == == == == == == == CA Studio == == == == C C P P P C == == P Theater, indoor == == == == A C P == C == == P Utility distribution line PPPPPPPPP PPP P PPAP Utility substation == == == == == == == == C C C C Utility transmission CCCCCCCCC CCC C CCCC Vehicle – motorized, leasing and rentals == == == == C C == == == C Vehicle - motorized, service == == == == C C == == == C Warehousing = = = = = = = = AAAA CPP C A CD POSMR MB “P” = Permitted; “D” = Planned Unit; “■” = Not Permitted; “C” = Conditional Use Permit; “A” = Accessory; “CA” = Conditional Accessory Use Permit, “I” = Interim Use Permit Uses: Zoning Districts: R‑1R‑2R‑3R‑4N BB‑1B‑2B‑3B‑4C CG B I‑1 I-2 I-FLEX Approved: November 30, 2015 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION OCTOBER 19, 2015 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Councilmember McClung called to order the City Council work session at 5:01 p.m. Present: Mayor Grant (arrived at 5:11 pm), Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: None Also present: Acting City Administrator and Director of Finance and Administrative Services Sue Iverson; Associate Planner Matthew Bachler; City Planner Ryan Streff, and Deputy Clerk Julie Hanson 1. AGENDA ITEMS A. Retail and Resale Businesses Associate Planner Bachler stated that at the request of the former City Administrator, staff researched options to further regulate retail sales of new and used goods in the City. He indicated this was also included in the Planning Commission’s 2015 Work Plan and the primary change was to create separate definitions in the Zoning Code; one for businesses engaged in the sale of new goods, and a second definition for businesses primarily engaged in the sale of used or second-hand goods such as a thrift store or a consignment store. The existing definition for retail sales and services covers both the sale of new and used goods. Associate Planner Bachler indicated that creating two separate classifications will allow the City to better direct retail development within the city to specific zoning districts based on their stated purposes. Associate Planner Bachler stated that City staff presented this item to the Planning Commission at their September 9, 2015, work session. The Planning Commission recommended no changes be made at this time as they did not see the need to distinguish between the two uses. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2015 2 Associate Planner Bachler asked for further direction from the City Council on whether these changes should be pursued. Councilmember McClung directed Councilmembers and City staff to the Land Use Chart in the Zoning Code. He asked if this change pertains to the specific Zoning Districts where retail sales and services uses are currently either permitted, accessory or conditional. Councilmembers McClung, Holmes and Holden outlined the areas in the city where retail uses are currently allowed as follows: along and behind Lexington Avenue on streets that include Red Fox Road, Grey Fox Road, County Road E, County Road B2, as well as the Neighborhood Business area and TCAAP site. Associate Planner Bachler confirmed that the City is not looking to expand the area and stated retail as a principal use is allowed only in the main commercial districts designated as follows: B- 2, B-3, and B-4, and Neighborhood Business. He said retail as an accessory use is allowed in the industrial areas of I-Flex, I-1, and I-2. He stated if the Council wants to move forward with creating a separate definition for resale businesses, they should consider in which zoning districts that use would be appropriate. He also stated that the Council should consider if some districts should allow both new and used retail businesses. He said this issue could be brought to the Planning Commission for input regarding which zoning districts this would be appropriate. Councilmember Holmes stated the Planning Commission feels there is a need in the city for second hand stores partly due to popularity with the youth, but that they did not really think about where those stores should be located. She said the Council is concerned more with where these stores are located and that some cities have row after row of second-hand stores. Councilmember Holmes believes there should be a second definition and that there should never be a place where retail sales are not allowed. She feels retail sales should remain as they are and that the Council should focus on where resale goods would be allowed by either conditional use or permitted use. Mayor Grant arrived at the meeting at 5:11 pm. Discussion ensued regarding retail versus resale businesses and the zoning districts. Councilmember Holmes outlined her recommendation for resale businesses in the various zoning districts as follows: • N-B – Conditional • B-1 – Conditional • B-2 – Conditional • B-3 –Conditional • B-4 – Permitted • Do not touch MB Associate Planner Bachler clarified that zoning districts MR and MB were created for the TCAAP site. He said that once the City receives approval from the Met Council on the TCAAP ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2015 3 Comprehensive Plan Amendment, these districts will no longer exist and the City will then need to undergo a similar exercise of looking at retail and resale uses for the TCAAP area. A discussion ensued about whether or not creating the two separate designations is legal, to which Associate Planner Bachler stated this is legally allowed. Associated Planner Bachler also indicated that City staff will follow up with the City Attorney to determine if there are any issues with classifying a business with new retail as permitted and a business with resale retail as conditional within the same zoning district. Councilmember Holden stated she is in favor of creating the separate designations. Mayor Grant indicated he also is in favor. Councilmember McClung stated the zoning code does not need to be changed. Associate Planner Bachler asked if it is the consensus of the Council to create a separate land use category for resale businesses and to allow that use in all the same districts as retail, but to classify the resale business as conditional or permitted. Councilmember Holden stated she did not agree to this, that the classification as conditional or permitted is Councilmember Holmes’ recommendation. Mayor Grant stated he would prefer to be more restrictive and would be fine with excluding resale businesses altogether in the B-2 district. A discussion ensued about what “conditional” means and if the new classification will help the City to better direct development to the appropriate zoning districts as indicated on page 2 of this item’s memorandum. Associate Planner Bachler stated he will summarize this discussion with City Planner Streff, and also follow up with the City Attorney regarding classifying conditional and permitted uses within the same zoning district. It was decided the matter will be discussed further at a future City Council work session. City of Arden Hills City Council Work Session for October 19, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 1 of 2 MEMORANDUM DATE: October 19, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #15-020: Retail and Resale Businesses Requested Action Provide staff direction on possible revisions to the Zoning Code to address retail and resale businesses. Background At the request of the former City Administrator, staff researched options to further regulate retail sales of new and used goods. Staff presented the findings to the Planning Commission in September and the Planning Commission recommended no change to the Zoning Code. Staff is requesting City Council direction on whether or not a change to the Code should be considered. Research Summary Based on the direction provided by the Council, staff may draft an ordinance that could amend the Zoning Code to clarify the City’s position on business establishments that sell goods to the public. Currently, the City’s definition for “retail sales and service” includes both the sale of new goods and the sale of used goods. The following definition regarding “retail sales and service” is included in the definitions section of the City’s Zoning Code. Retail sales and services: Stores and shops selling, renting or leasing goods for uses away from the point of sale or offers services available on the premises. Includes the following: antiques, art and school supplies, auto accessories, bakeries, bicycles (not motorized), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clothing and City of Arden Hills City Council Work Session for October 19, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 2 of 2 costume rental, custom dressmaking, department stores, drugs, dry goods, electrical and household appliances, sales and repair, florist, food, furniture, furrier shops, garden supplies (year-round operation only), gifts, hardware, hats, hobby shops, interior decorating, jewelry, leather goods and luggage, locksmith shops, musical instruments, office supply equipment, optometrists, paint and wallpaper, phonograph records, shoes, sporting goods, tobacco, toys, variety stores, wearing apparel, and similar type uses. Motor vehicle sales, motor vehicle leasing and rentals, exterior equipment rental and sales lots, repair garages, pawn shops, and open sales lots are not included in this definition of retail sales. By clearl y defining “retail business” and “resale business” the City could better direct development to the appropriate zoning districts and ensure that the goals that have been established for each district are met as outlined in Section 1320.04 (Attachment C). Retail & Resale Definitions The following changes could be made to the definitions section of the Zoning Code to clarify “retail” and “resale” business. Retail Sales and Services: An establishment engaged principally in the sale or rental of primarily new goods and the provision of services directly to the consumer, excluding those uses defined more specifically in this Code. Resale Business: A business for which the stock of goods is primarily used, donated by or purchased from an individual, or previously returned to another retail store, including, but not limited to, consignment and thrift shops. Next Steps If the City Council decides to move forward with the proposed revisions to the City Code, staff would bring the suggested changes back to the Planning Commission for a public hearing. After the public hearing was conducted, staff would ask that the City Council then take formal action on the amendment at a future City Council meeting. Attachments A. Planning Commission Work Session Minutes – September 9, 2015 B. Planning Commission Report – September 9, 2015 C. Purpose of Districts – Section 1320.04 D. Land Use Chart – Section 1320.05 Approved: November 4, 2015 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WORK SESSION WEDNESDAY, SEPTEMBER 9, 2015 ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Roberta Thompson called to order the work session meeting at 6:59 p.m. ROLL CALL Present were: Chair Roberta Thompson, Commissioners Andrew Holewa, Steven Jones, Phillip Neururer, and Clayton Zimmerman. Absent: Commissioner Brent Bartel and Angela Hames. Also present were: Associate Planner Matthew Bachler and Councilmember Fran Holmes APPROVAL OF AGENDA – SEPTEMBER 9, 2015 The Agenda was approved as presented. DISCUSSION ITEMS B. Planning Case 15-020 – Zoning Code Amendment – Retail & Resale Business Associate Planner Bachler requested the Planning Commission consider revising the retail sales and services definition in the Zoning Code and adding a new definition for resale business. Staff reviewed the proposed zoning code amendment in detail with the Planning Commission and requested comment. Chair Thompson opened the floor to Commission questions. Commissioner Zimmerman questioned how neighboring communities addressed resale businesses. Associate Planner Bachler reported that some of the language used for the new resale business definition was from the Vadnais Heights City Code. ARDEN HILLS PLANNING COMMISSION WORK SESSION – SEPTEMBER 9, 2015 2 Commissioner Jones discussed the number of thrift stores in the area, along with the number of pawn shops. He believed that the products for sale and the footprint should be evaluated rather than the simply disallowing a resale store. Chair Thompson stated that another way to address this issue would be to allow resale businesses in only certain zoning districts given the small size of the City. She did not want to see an imbalance in the communities’ retail and commercial shops. Associate Planner Bachler discussed the land use chart with the Planning Commission and noted where retail sales and services were currently allowed in Arden Hills. Commissioner Zimmerman suggested that the existing retail sales and services definition be expanded to include used or consignment goods. He discussed how the numerous college students and those living at E Street Flats would benefit by resale/consignment shops. Chair Thompson discussed how times were changing and she believed there was a greater desire to reuse and recycle items. Commissioner Jones was surprised that pawn shops were not allowed in Arden Hills. He was in favor of the City reconsidering pawn shops in the City of Arden Hills. Associate Planner Bachler thanked the Commission for their input regarding retail and resale businesses. It was the consensus of the Planning Commission that no changes should be made to the Zoning Code at this time to distinguish between retail sales and services and resale businesses. City of Arden Hills Planning Commission Work Session for September 9, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 1 of 3 MEMORANDUM DATE: September 9, 2015 PC Work Session Item 2.B TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT: Planning Case #15-020: Retail and Resale Businesses Requested Action Consider revising the retail sales and services definition in the Zoning Code and adding a new definition for resale business. Background This memo provides an overview of the possible change to the Zoning Code in order to further regulate retail sales of new and used goods. Based on the direction provided by the Planning Commission, staff may draft an ordinance that could amend the Zoning Code to clarify the City’s position on business establishments that sell goods to the public. Currently, the City’s definition for “retail sales and service” includes both the sale of new goods and the sale of used goods. The following definition regarding “retail sales and service” is included in the definitions section of the City’s Zoning Code. Retail sales and services: Stores and shops selling, renting or leasing goods for uses away from the point of sale or offers services available on the premises. Includes the following: antiques, art and school supplies, auto accessories, bakeries, bicycles (not motorized), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clothing and costume rental, custom dressmaking, department stores, drugs, dry goods, electrical and household appliances, sales and repair, florist, food, furniture, furrier shops, garden supplies (year-round operation only), gifts, hardware, hats, hobby shops, interior decorating, jewelry, leather goods and luggage, locksmith shops, musical instruments, office supply equipment, optometrists, paint and wallpaper, phonograph records, shoes, sporting goods, tobacco, toys, variety stores, wearing apparel, and similar type uses. Motor vehicle sales, motor vehicle City of Arden Hills Planning Commission Work Session for September 9, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 2 of 3 leasing and rentals, exterior equipment rental and sales lots, repair garages, pawn shops, and open sales lots are not included in this definition of retail sales. By clearly defining “retail business” and “resale business” the City can better direct development to the appropriate zoning districts and ensure that the goals that have been established for each district are met as outlined in Section 1320.04 (Attachment A). Retail & Resale Definitions The following changes could be made to the definitions section of the Zoning Code to clarify “retail” and “resale” business. Retail Sales and Services: An establishment engaged principally in the sale or rental of primarily new goods and the provision of services directly to the consumer, excluding those uses defined more specifically in this Code. Resale Business: A business for which the stock of goods is primarily used, donated by or purchased from an individual, or previously returned to another retail store, including, but not limited to, consignment and thrift shops. Discussion In order to get a better sense of how the Planning Commission would like to proceed in the review and possible revision of the City’s Zoning Code, staff is requesting feedback on the following questions: 1. Should the City consider a change in the Zoning Code to clarify these retail and resale uses? 2. What zoning districts in the City should include retail sales and services, resale business or both? Next Steps Based on the direction provided by the Planning Commission, staff will bring the suggested revisions to the Zoning Code to a City Council work session for review. The Planning Commission would then be asked to hold a public hearing and make a formal recommendation on any amendments to the Zoning Code clarifying retail and resale business uses in the City at a future meeting. City of Arden Hills Planning Commission Work Session for September 9, 2015 P:\Planning\Planning Cases\2015\PC 15-020 - Zoning Code Amendment - Retail and Resale Businesses\Memo_Reports_15-020 Page 3 of 3 Requested Action Consider revising the retail sales and services definition in the Zoning Code and adding a new definition for resale business. Attachments A. Purpose of Districts – Section 1320.04 B. Land Use Chart – Section 1320.05 Page 1 of 2 DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Kimley-Horn Master Plan Contract Completion Requested Action Provide direction to staff regarding the final payment of the Kimley-Horn Master Plan contract. Discussion The City Council approved the Master Plan contract with Kimley Horn on April 29, 2013 for a total cost of $426,004.00. The contract included the completion of three tasks:  Alternative Urban Areawide Review (AUAR) – approved by the City Council on July 28, 2014  Master Plan – approved by the City Council on June 30, 2014  Regulations and Policies – approved as the TCAAP Redevelopment Code on July 13, 2015 City staff drafted the Master Plan Request for Proposals (RFP) in January and February 2013. City staff based the RFP on the requirements of the existing (2013) TCAAP zoning and the staff understanding of what would be necessary components to move forward with the project. Staff erred on the conservative side of including any element that might be needed. Throughout the two-plus year contract period, Kimley-Horn has incurred additional work and expenses that they had not included in their proposal. See the attached memo from Brian Smalkoski, Kimley-Horn, for a description of this additional work. No change orders related to the three primary tasks listed above were requested or approved. Kimley-Horn has requested the final contract payment of $5,650.28. City staff has reviewed the contract and has found that several sub-items listed in the RFP have not been fully completed. Most of the incomplete items relate to streetscape design:  Guidelines for types of trees and other plant materials AGENDA ITEM – 1F MEMORANDUM Page 2 of 2  Median and sidewalk treatments and materials including pedestrian crossings by street hierarchy  Guidelines for amenity level in the right-of-way, including gateway features  Guidelines for right-of-way lighting  Palette of materials for streetscape and right-of-way amenities including lighting fixtures, benches, trash and recycling receptacles, and bicycle parking  Preliminary cost estimate for installation  Estimated annual maintenance cost  Right-of-way maintenance policy  Garbage, recycling, and waste reduction policies In retrospect, staff believes that the streetscape items require a level of detail and design that would be inappropriate for the TCAAP Redevelopment Code (TRC). The TRC refers to a Public Works Design Manual that will establish details of road and streetscape design in a policy document that can be easily amended when necessary. Staff believes it is preferable that a master developer be selected prior to detailed design decisions being made since the streetscape contributes significantly to the branding and character for the entire site. Staff requests direction from the City Council on: 1. Has the master planning process been satisfactorily completed? 2. Should the contract be closed and the final payment made to Kimley-Horn? Attachment  Memo – Brian Smalkoski (Kimley-Horn), November 17, 2015  Professional Services Agreement for TCAAP AUAR, Master Plan, and Regulations and Policies – April 29, 2013 kimley-horn.com 2550 University Avenue West, Suite 238N, St. Paul, MN 55114 651-645-4197 MEMORANDUM To: Jill Hutmacher, City of Arden Hills From: Brian Smalkoski Kimley-Horn and Associates, Inc. Date: November 17, 2015 Subject: TCAAP AUAR, Master Plan, and Regulations and Policies – Final Invoice Kimley-Horn submitted its final invoice dated July 31, 2015 for $5,650.28. This figure represents the entire remaining amount on the contract. During the course of the contract Kimley-Horn delivered:  draft AUAR and final approved AUAR at the conclusion of Task 1 (July 2014)  documentation supporting the master plan vision at the conclusion of Task 2 (November 2014)  redevelopment code to support the implementation of the master plan at the conclusion of Task 3 (approved July 2015) The consultant team responded to several changes over the course of the 22 month project. Additional services beyond those anticipated in the contract were completed by Kimley-Horn which include:  additional scenarios to assess Thumb access from south and its development potential  additional scenarios to assess County Road I access  study area expansion to assess impacts at County Road 10/County Road H  additional roadway network scenarios based on changes to no-build and mitigation assumptions  additional mapping revisions based on concurrent design work  additional documentation of the redevelopment code into separate memorandums  additional guidelines related to Minnesota bird-safe building designs  attendance at 6 additional meetings beyond the 46 included in the contract Kimley-Horn is not requesting additional compensation at this time, but kindly requests release of payment for its final invoice. We look forward to continuing to work with the City of Arden Hills through the implementation of this important project. Request for Proposals TCAAP AUAR, Master Plan, and Regulations & Policies February 1, 2013 I. Introduction A. Community Characteristics. The City of Arden Hills lies approximately eight miles north of the downtown areas of both St. Paul and Minneapolis, Minnesota. It is situated in Ramsey County and covers 9.4 square miles with an estimated population of 9,600 and over 12,000 employees. The City is home to Boston Scientific, Land O’Lakes, Smiths Medical, Bethel University, and Northwestern College. Arden Hills boasts convenient freeway access to I-35W, I-694, Highway 51/Snelling, and Highway 10. Arden Hills has a median household income of $87,600, approximately 30% higher than the 13-county metropolitan area. The City has a highly educated workforce with nearly 60% of residents holding bachelor’s degrees or higher. Except for TCAAP, the City is fully developed. Infill and redevelopment opportunities are available south of Highway 96. TCAAP represents the City’s best opportunity for future job growth and development. The City’s residential neighborhoods are predominantly developed with single-family homes on large, often wooded, lots. The topography of the City with its many lakes, wetlands, and natural areas has created pockets of distinct neighborhoods lying between swaths of open space. In addition to single-family homes, the City currently has one apartment building, one condominium building, and one manufactured housing community. Two senior developments offer independent and assisted living senior residential units. An additional 135 multi-family residential units are currently under construction. The City has four primary business districts: • The Red Fox/Grey Fox District is located south of I-694 between Snelling and Lexington. The district is developed with a combination of office, light industrial, manufacturing, and service retail uses and has access to a Canadian Pacific rail spur. • The County Road E/B-2 District is located along County Road E between Snelling and Lexington. The B-2 District is developed with a mixture of retail, office, service, and light industrial uses. The City accepted a Guiding Plan for the B-2 District in 2008 and an Implementation Plan in December 2012. • The Gateway/Round Lake District is predominantly developed with light industrial and manufacturing businesses. Page 2 of 21 • The Corporate Campus District is located north of I-694 between Hamline and Lexington and is predominantly occupied by corporate campuses for Boston Scientific, Land O’Lakes, and other office development. B. Goals for AUAR, Master Plan, and Regulations & Policies. The AUAR and Master Plan must provide for orderly development of TCAAP that is consistent with the City’s existing 2030 Comprehensive Plan and zoning ordinance. The Master Plan must reflect the market needs and trends identified in the January 2013 Market Analysis (See List of Existing Planning and Other Documents). The City will recover its costs for the AUAR and Master Plan through development fees. Ramsey County will recover its costs for acquisition and remediation from land sale proceeds. Because cost limitation and cost recovery is of primary importance to both the City and the County, proposers will need to demonstrate value in their proposals. The Master Plan must provide a practical and cost-efficient development plan that will be accepted by the development community. The document must be sufficiently flexible to meet the changing market forces over the next ten years to accommodate the long-term redevelopment needs of the site. Regulations and policies should be written to provide clarity and minimize obstacles to development. Given the necessities of cost efficiency, proposers should, to the extent possible, utilize the 2007 draft AUAR document and other existing planning documents identified later in this Request for Proposals. The City believes that the Regulations and Policies will be the most important element of this project as TCAAP moves forward into development, and proposers are advised to reflect this priority in their proposed budgets and Scopes of Work. All responses to this RFP must provide proposals for Tasks 1.0, 2.0, and 3.0. Task 3.0 Regulations and Policies has been identified as an Alternate. The City will determine whether to award a contract for the Regulations and Policies at a later date. The City may choose to not award a contract for Task 3.0 or to re-issue a Request for Proposals solely for the Regulations and Policies at a later date. C. Timeline and Project Schedule. The AUAR and Master Plan must be completed and ready for consideration by governing boards by June 30, 2014. If the City approves Task 3.0 Regulations and Policies (Alternate), the Regulations and Policies must be completed and ready for consideration by September 30, 2014. Given the short timeframe for this project, the City assumes that work on the AUAR, Master Plan, and possibly the Regulations and Policies will occur concurrently. It is the responsibility of the Lead Consultant to assure that work is appropriately coordinated. D. Consultant Team. The City believes that a Consultant Team will likely be necessary to meet the project goals and schedule, particularly if the City chooses to authorize Task 3.0. A local firm may, but is not required to, choose to partner with one or more national firms. The City expects that the Lead Consultant will have an office and team Page 3 of 21 leader staff in the Twin Cities. The strength of the Consultant Team will be a key element in the evaluation of proposals. II. Background Information A. Site Description. TCAAP is located in the northern part of the Minneapolis/St. Paul Metropolitan Area, within the City of Arden Hills. The original TCAAP was a 2,370-acre site located in Arden Hills that was used for the production of conventional ammunition and weapons components. Weapons manufacturing at TCAAP was primarily conducted from 1941 to 1976. Limited production of special munitions continued in some areas until 2005. The property is bordered by County Road I to the north, Lexington Avenue to the east, Highway 96 to the South, and Highway 10 and Interstate 35W to the west. A portion of Rice Creek runs through the property to the northwest. Ramsey County owns the land bordering the Creek and has incorporated it into their regional park plan. The area around TCAAP is comprised of lightly rolling to hilly urban land with numerous kettle lakes. The predominant topographic feature of the area is the Arsenal Kame, a hill of glacially deposited sands, silts, and gravel, near the center of TCAAP (but not on the 427 acres which are the subject of this RFP) which is the highest point in Ramsey County. The eastern half of TCAAP slopes to the east, with drainage flowing into Sunfish Lake and Marsden Lake. Drainage from most of the area of the Proposed Action flows to Rice Creek, which runs through the western portion of the TCAAP. The southwestern corner of the site slopes to the southwest, with drainage flowing into Round Lake. In the past 20 years, several portions of the TCAAP site have been declared as excess property and transferred to other government entities. Approximately 1,500 acres in the eastern part of the site, now known as the Arden Hills Army Training Site (AHATS) is used by the Minnesota National Guard for training and administration. Several smaller parcels have been transferred to the Minnesota Department of Transportation, Ramsey County, and the City of Arden Hills. The remaining 585 acres of the site were declared as excess property by the U.S. Department of Defense in 2002. Ramsey County negotiated additional land transfers with the Army and National Guard to place land in passive use as parks and wildlife areas, which reduced the developable area of land to 427 acres. These 427 acres are now considered TCAAP, and constitute the site referred to in the remainder of this document. The site contains over 100 vacant and unoccupied structures and numerous access roads and parking lots. The area surrounding the site is a moderately developed suburban mix of commercial, retail, industrial, and residential buildings. The areas to the northeast, east, and southeast of TCAAP are mostly residential, with some commercial properties located on major roads. The areas to the northwest, west, and southwest contain a mixture of industrial, office, and commercial uses. There are extensive undeveloped areas associated with Rice Creek and several lakes in the vicinity, which are protected from Page 4 of 21 development by Federal, State, and local regulations. AHATS is anticipated to remain mostly undeveloped. B. Environmental Status. Chlorinated solvents were discovered in New Brighton groundwater wells in 1981. In 1983, the TCAAP was placed on the Federal National Priorities (Superfund) list. In 1987 the U.S. Army and the U.S. Environmental Protection Agency (EPA) entered into a Federal Facilities Agreement that requires the Army to remediate the site to an industrial standard. Since that time, the U.S. Army has completed extensive testing and remediation on the site including the excavation of approximately 94,000 cubic yards of soil and the removal of 200,000 pounds of volatile organic compounds (VOCs). Additional information on environmental investigation and remediation activities are available through the EPA and the Minnesota Pollution Control Agency (MPCA). At this time, 30 acres of the 427 acres being purchased by Ramsey County need additional remediation (See Environmental Condition Map – List of Existing Planning and Other Documents). The Offer to Purchase between Ramsey County and the federal government requires Ramsey County to complete required remediation in order to obtain clear title to the property. The purchase price has been adjusted to reflect the anticipated cost of remediation and demolition. Ramsey County has entered into a fixed price remediation and demolition contract with Bolander & Sons (See List of Existing Planning and Other Documents) which includes demolition of remaining buildings, building pads, streets, and parking areas, removal of utilities, as well as remediation of the entire site to a residential standard. Under the terms of the contract, Bolander & Sons is required to complete remediation and demolition work within 30 months of the Notice to Proceed. C. Previous Planning and Development Activities Formal planning efforts for the site go back to the early 1990’s. The City has led and participated in extensive community outreach over the years to develop a shared community vision for the site that has its roots in the Vento Plan, and was further detailed during the Ryan Companies planning efforts. The City’s 2030 Comprehensive Plan and zoning regulations mirror the mixed use concept that was developed through past planning efforts. The vision for the site has been firmly established. The City does not intend to begin the process over, but rather build on the work that has already been done, while taking into account current market conditions and transportation limitations around the site. Vento Plan. The Vento Plan was prepared in 1995 with input from the City of Arden Hills and the TCAAP Reutilization Committee. This plan includes a description of existing conditions, goals for the reuse of TCAAP, and an evaluation of several different reuse plans. A corridor is designated as an open space linking Rice Creek with the forested areas on the Minnesota National Guard property. This corridor is not part of the 427 acres that are the subject of this RFP. The corridor will be transferred to Ramsey County Page 5 of 21 as part of a separate transaction. The County has committed this land to future use as a trail corridor (north to south) and separate wildlife corridor, adjacent to the trail corridor, totaling 108 acres. An additional parcel at the north end of the trail corridor will serve as a trail head near the Rice Creek Corridor. Ryan Plan. A Framework Vision was adopted by the City of Arden Hills in 2005. This plan is more detailed than the Vento Plan, displaying a plan for redevelopment of the site. The Framework Vision was the first step in a master plan for redevelopment of the site. It was created by the City of Arden Hills in conjunction with the Master Developer, RRLD. The purpose of the Framework Vision was to create development goals and principles for the site and identify a purchase price for the property. The preferred reuse plan identified in the document calls for most of the site to be redeveloped for commercial/office/industrial use. The southeastern portion of the site is designated for residential development, and the northeastern portion of the site is designated for a community athletic complex. The most recent master plan for the site, known as the Composite Plan, was created in July 2007. This plan was related to the City of Arden Hills proposal to purchase 585 acres of the site in 2006 and was later withdrawn in 2009. This plan was never formally adopted by the City Council, but served as a guideline for the creation and adoption of the City’s 2030 Comprehensive Plan regarding the TCAAP site. It was created by the City of Arden Hills in conjunction with RRLD. Arden Hills Zoning and Comprehensive Plan. The western half of the site is zoned mixed business. The eastern half of the site is zoned mixed residential. This area was rezoned to its current status on June 28, 2010 to conform to the 2030 Comprehensive Plan. As part of the rezoning the City adopted a regulatory process to review and approve a master development plan in the event that a master developer came forward to purchase the property. The zoning regulations outline the land use parameters against which a master plan would be reviewed. The zoning regulations were based on the composite plan and densities identified in the 2030 Comprehensive Plan. The zoning regulations are not specific enough for the City and Ramsey County’s intended development process. D. County Acquisition. In 2010, the Minnesota Vikings approached Ramsey County expressing interest in TCAAP as a development site for a new Vikings stadium. As part of the consideration of a stadium development, Ramsey County negotiated an Offer to Purchase with the U.S. General Services Administration (GSA) and a fixed price remediation and demolition contract with Bolander & Sons. When the state legislature ultimately approved a Minneapolis location for the new stadium, Ramsey County continued to pursue acquisition of TCAAP with the goals of creating jobs and increasing the value of the County’s tax base. On November 27, 2012, the Ramsey County Board of Commissioners approved an Amended Offer to Purchase (OTP) the site from the federal government and authorized a notice to proceed with the remediation and demolition contract, contingent on Congressional approval of the OTP. Page 6 of 21 In November 2012, the City of Arden Hills and Ramsey County entered into a Joint Powers Agreement which establishes a framework for collaboration between the City and County. The JPA requires the City to prepare an AUAR and Master Plan within 18 to 24 months. The Master Plan must be approved by both the City and the County and will be implemented by the Joint Development Authority (JDA) which is a governing entity created by the JPA. Of the five members of the JPA board, two will be County Commissioners and two will be City Councilmembers. The Chair of the board will be an Arden Hills resident appointed by the City Council. The JPA requires that the County construct a spine road connecting Highway 96 and Highway Avenue at I-35W, which will provide the only two access points to the site. The City will be responsible for serving the site with trunk utilities. The City and County will cooperate on construction of any necessary regional stormwater ponding. The City will be reimbursed for its infrastructure expenditures through special assessments to developers and/or property owners. The JDA will implement a developer Request for Proposals (RFP) process to facilitate site development. The JDA will review and approve development proposals. The City will assign staff to oversee the JDA development review process. E. Existing Planning and Other Documents. The following documents are available on the City’s website. • Vento Plan • Framework Vision, dated March 9, 2005 • Composite plan, dated July 19, 2007 • Draft Transportation Study, dated August 29, 2007 • Draft AUAR, dated September 24, 2007 • Final Environmental Assessment, dated January 26, 2011 • Environmental Condition Map, dated October 2011 • Abatement, Demolition, and Remediation Contract, dated February 7, 2012 • Market Analysis, dated February 2013 (to be posted once available) • Comprehensive Plan excerpts (entire document available at www.cityofardenhills.org) • TCAAP Zoning Ordinance summary (entire document available at www.cityofardenhills.org) • Record drawings for the existing trunk sanitary sewer system (1993 improvements) • Sanitary Sewer Connection and Use Agreement between Mounds View, Arden Hills, and the U.S. Department of the Army III. Scope of Work Task 1.0 Alternative Urban Areawide Review (AUAR). The AUAR will include the coordination of all professional activities necessary to fully complete and process the AUAR in accordance with applicable Minnesota rules and statutes. Page 7 of 21 Task 1.1. Requirements and Timelines. Advise the City Council and City staff of AUAR requirements and timelines. Task 1.2 Draft AUAR and Mitigation Plan. Develop a draft AUAR and mitigation plan meeting requirements of MN Rules 4410.3610 and applicable Minnesota Environmental Quality Board (EQB) guidance documents relative to AUAR preparation. In preparing the draft document, the Consultant Team will be expected to actively solicit input from, and work closely with, those state agencies with oversight of any plan element. • Distribute the draft AUAR and mitigation plan, and issue appropriate press releases, and notices in accordance with MN Rules 4410.1500. • Prepare responses to all timely and substantive comments received during the draft review comment period. Task 1.3 Revised AUAR and Mitigation Plan. Prepare a revised AUAR document and mitigation plan based upon comments received during the draft comment period. • Distribute revised AUAR and mitigation plan, and issue appropriate press releases and notices in accordance with MN Rules 4410.1500. • Assist the City in resolving any objections which may be filed against the revised AUAR and mitigation plan, or in preparing additional revisions which may be required by governmental agencies or the EQB. • Present revised AUAR and mitigation plan to the Ramsey County Board for review. • Present revised AUAR and mitigation plan to the Arden Hills City Council for adoption. Task 1.4 Distribution of Decision. Distribute the City Council’s decision in accordance with MN Rules 4410.3610, subpart 5E. Task 2.0 Master Plan. The Master Plan will include seven components as defined below. Task 2.1 Public Engagement Process. Prior to beginning work on the Master Plan, a public engagement process will be defined. The Consultant Team shall develop a preliminary public engagement process that will be presented to the City for input and approval. Public engagement activities will occur throughout the master planning process and will be correlated to significant decision points. The public engagement process will include: • Interactive participation by stakeholders (see section V. Roles and Expectations) • Community outreach and communication; and • Input from the development community. Task 2.1 Deliverables. 1. Identification of components of the Master Plan for which the public can provide meaningful input. 2. Following consultation with the City Council, establishment of a round table committee comprised of City residents and members of the development community. 3. Schedule of public engagement events aligned to significant decision points. Task 2.2 Environmental Conditions Component. A layer analysis of existing environmental features will include: Page 8 of 21 • Soil types; • Topography; • Wetlands (NWI and jurisdictional as delineated by Ramsey County); • Private utilities; • Significant natural features; • Location of ground water monitoring wells and pipes; • Location of any remaining contamination. Task 2.2 Deliverables. 1. Map, to be created using existing data sets and information obtainable from existing sources, showing the features characteristics listed above. Task 2.3 Land Use Component. The Land Use Component will include: • Density, intensity, and use framework that reflects the existing Mixed Business and Mixed Residential zoning, Comprehensive Plan, and the 2013 market analysis and is consistent with City Council direction and Ramsey County goals for increases to employment and the value of the tax base; • Definition of development character including aesthetic, streetscape, and architecture themes; • Identification of significant development nodes; and • Identification and definition of zoning district overlay categories. Task 2.3 Deliverables. 1. Map showing land use designations, zoning overlays, and significant development nodes. 2. Analysis demonstrating that proposed land uses do not exceed total or peak traffic capacity of the two identified site access points. 3. Document defining land use categories including densities. 4. Design guidelines for each land used designation. 5. Graphics and diagrams that explain design guidelines. Task 2.4 Circulation and Movement Component. The Circulation and Movement Component will include: • Internal street grid that functions for proposed land uses; • Location and proposed functional class of spine road, collectors, and local roads; • Alignment for spine road; • Access management plan for roads classified as minor arterials or collectors; • Location of signalized intersections based on City and County access spacing guidelines; • Pedestrian and bicycle circulation plan; • Street hierarchy including complete streets designations. Street hierarchy should be based on consideration of both land use and circulation; • Identification of transit opportunities; and • Right-of-way management and maintenance objectives. o City right-of-way o County right-of-way o Privately maintained right-of-way Page 9 of 21 Task 2.4 Deliverables. 1. Map showing location of Spine Road, collectors, residential roads, public street intersections, and significant development nodes. 2. A Traffic Impact Study (TIS) showing trip generation and distribution of all site-generated traffic. The TIS must relate traffic impacts of the site development to the current Transportation Policy Plan and recommend mitigation. The TIS shall provide Volume/Capacity analyses at: a. The I-35W/Highway Avenue interchange; b. The I-35W/CSAH 96 interchange, including the CSAH 96/Old Highway 8 intersection; c. The CSAH 96/spine road intersection, including the North Heights Lutheran Church access or Snelling Avenue intersection, whichever is aligned with the spine road; d. The CSAH 96/Lexington Avenue intersection; e. The impact of the development-generated traffic on the I-35W/I-694 system interchange; and f. Truck Highway 10/CSAH 10/County Road H/Highway Avenue. 3. Traffic capacity at major intersections internal to the site based on proposed land uses. 4. Alignment and right-of-way plan for the spine road, including identified access points and right-of-way width, sufficient to apply for County State Aid highway status. 5. Typical sections of roads by type or sub-type including definition of amenities, street widths, and pedestrian/bicycle facilities. 6. Aesthetic design guidelines for roads and bridges. 7. Document defining: a. Right-of-way management and maintenance objectives b. Transit opportunities. Task 2.5 Utilities Component. The Utilities Component will include: • Coordination with private utility providers to ensure that proposed land uses are serviceable by private utilities; • Coordination with Xcel Energy, Ramsey County, and the City of Arden Hills on the future location of the Xcel substation; • Peak water needs and sanitary sewer flows for the land use plan; • Calculation of stormwater management needs for the proposed land use plan; and • Renewable energy opportunities. Task 2.5 Deliverables. 1. Documentation of peak water needs and sanitary sewer flow. 2. Written confirmation from private utilities that they are able to provide utilities to service the proposed land uses. 3. Map showing the location of the future Xcel substation. 4. Stormwater plan that includes regional stormwater amenities to meet Rice Creek Watershed District requirements for stormwater management. Task 2.6 Parks and Open Space Component. The Parks and Open Space Component will include: • Park and open space plan shall include: Page 10 of 21 o A large central park; o Several smaller neighborhood parks; o Regional trail corridor; o Reference to trail/pedestrian/bicycle circulation plan; o Cost estimate; and o Park dedication policy. • Park and open space hierarchy to include general characteristics and use categories; o Amenities o Recreation options o Design features • Management and maintenance policy including consideration of whether park and open space is publicly or privately managed and maintained. Task 2.6 Deliverables. 1. Identify active and passive recreation needs based on proposed land uses. 2. Develop a parks and open space plan that meets identified needs including an estimate of park development and maintenance costs. 3. Map showing size and location of parks, trail corridor, and paths/trails. Task 2.7 Implementation Plan. The Implementation Plan will include: • Identification of public improvements; • Construction estimate of public infrastructure; and • Public/private development phasing plan to align public infrastructure investments with private development. Task 2.7 Deliverables. 1. List of public improvements that would be installed and/or maintained by the City. 2. Analysis of the cost of infrastructure per acre per land use. 3. A phasing plan to align public improvements with private development. Task 3.0 Regulations and Policies (Alternate) The City is seeking a regulatory framework that is in compliance with federal, state, and local laws, provides prescriptive regulations that are clear to the development community, offers some degree of flexibility, and supports development that is consistent with the Master Plan. If Task 3.0 is authorized by the City, the Regulations and Policies must include: • Approval of zoning district overlays with details that include; o Design standards o Massing o Relationship with the street o Setbacks o Lighting requirements • Review and update of existing City regulations as they relate to the TCAAP site; o Permitted land uses o Landscaping and tree preservation o Sign regulations o Subdivision ordinance Page 11 of 21 o Park dedication ordinance and requirements o Parking requirements • Streetscape plan o Streetscape layouts by street hierarchy (detailed plans and cross sections) o Access management plan o Storm water management features o Guidelines for types of trees and other plant materials o Median and sidewalk treatments and materials including pedestrian crossings by street hierarchy o Guidelines for amenity level in the right-of-way, including gateway features o Guidelines for right-of-way lighting o Palette of materials for streetscape and right-of-way amenities including lighting fixtures, benches, trash and recycling receptacles, and bicycle parking o Preliminary cost estimate for installation o Estimated annual maintenance cost • Creation of development policies o ROW maintenance policy o Garbage, recycling, and waste reduction policies o Site specific remediation policy including the following requirements  Response Action Plan  Timeline  Action steps and implementation  Letter of Completion • Other regulations to support policies developed during the master planning process • Definition of fees, escrows, and cost of review Task 3.0 Deliverables. 1. Approved zoning regulations for the TCAAP property that are incorporated into the City’s existing Zoning Code. 2. Approved revisions to the existing Zoning Code, as they are necessary, to support development consistent with the TCAAP Master Plan. 3. Approved amended Zoning Map. 4. Detailed streetscape layouts by street hierarchy. 5. A document detailing streetscape guidelines and specifications of selected right-of-way amenities. 6. Legal review of proposed regulations and policy documents by the Consultant Team. 7. Approved regulations and policy documents. IV. Work Product Requirements and Final Reports A. Work Product Requirements. All maps shall be provided in pdf format. All shape files used to create maps shall be provided in the ArcView format. All documents shall be provided in MS Word or MS Excel. Meeting presentation materials shall be provided in MS Word, Excel or Powerpoint format. The Consultant Team shall provide content to be posted on the City’s website. Page 12 of 21 B. Final Reports. Separate final reports shall be submitted for each the AUAR, Master Plan and Regulations and Policies. Ten (10) printed, bound copies and ten (10) electronic copies on CD-ROM (which shall not be copy-protected) shall be provided for the final reports for the AUAR and Master Plan. The approved Regulations and Policies shall be provided electronically in the formats listed above. AUAR. The final report for the AUAR will be the adopted AUAR and mitigation plan. Master Plan. 1. A Master Plan map showing land use, transportation, parks & open space, stormwater, and utilities. The final report for the Master Plan will include: 2. Compilation of deliverables for Tasks 2.1 through 2.7 into one organized document. 3. Master Plan Executive Summary. Regulations and Policies. The final report for the Regulations and Policies will be the individual, approved, regulation and policy documents. V. Roles and Expectations A. City Responsibilities. The City of Arden Hills will mail and post public meeting notices as required or as determined by the public engagement process. The City will provide meeting space. B. Stakeholders and Agencies. Several stakeholders and agencies have a direct interest in the outcomes of the City’s AUAR and Master Plan process. The following stakeholders and agencies will need to be consulted throughout the process: • Ramsey County, property owner • Joint Development Authority, development agency • MnDOT • Rice Creek Watershed District • Minnesota Pollution Control Agency • Metropolitan Council • Adjacent cities: Mounds View, Shoreview, and New Brighton • U.S. Army, Army Reserves, National Guard • Mounds View School District #621 • Lake Johanna Fire Department • Ramsey County Sheriff • Others as may be identified during the study C. Meetings. The City expects stakeholders and agencies, particularly Ramsey County as the property owner and the Joint Development Authority as the development agency, to be solicited for input and be kept informed of the progress of the study. In the proposal, the Consultant Team will identify the number and schedule of meetings. At a minimum, the City estimates that the following number of meetings will be necessary. Meetings may be combined where appropriate, provided that they are clearly identified Page 13 of 21 as such on the Schedule of Work. The Consultant Team will provide staff memos and presentation materials for meetings, as necessary. Project Kickoff Meeting: Initial meeting with the project team. Minimum number of meetings as required to complete the AUAR process. AUAR: • 8 meetings with City staff Master Plan: • 5 agency/stakeholder meetings • 3 round table meetings (See Task 2.1 Public Engagement Process) • 2 public meetings • 3 Planning Commission meetings • 2 Joint Development Authority meetings • 5 City Council meetings (regular or work session) • 6 meetings with City staff Regulations and Policies: • 3 agency/stakeholder meetings • 1 round table meetings (See Task 2.1 Public Engagement Process) • 3 Planning Commission meetings • 4 City Council meetings (regular or work session) VI. Project Cost Proposers are advised to utilize the existing draft AUAR to the extent possible, and to propose a Scope of Work and budget that reflects the importance of the Regulations and Policies in the City’s goals for this project. Proposals should indicate a not-to-exceed cost and identify itemized costs for major tasks, reimburseable expenses and additional work, if needed, beyond the proposed scope. Proposals should include hourly rates for key project personnel. Proposals may include suggestions on modifications to the Scope of Work, including impact to project cost, that would increase the value to cost ratio. VII. Submission Requirements Proposals must include: A. Cover Letter. Summarize the key elements of the proposal and outline why your Consultant Team should be selected. The cover letter should identify the name, title, address, phone number and email address of the person who will represent the Consultant Team in matters regarding the submittal. Page 14 of 21 B. Project Understanding. Describe your understanding of the project, identify areas of concern, outline the overall objectives, and summarize your approach to fulfilling the scope of services and deliverables. C. Qualification Statement. Provide a brief description of the Lead Consultant. Clearly identify who will lead the Consultant Team and who will be the main point of contact with City staff. Identify and describe up to three projects that the Lead Consultant has completed that exemplify the firm’s ability to complete this project. Include client references for each project, listing a contact name, telephone number, and email address. In addition, identify the role, if any, performed in each project by members of the proposed Consultant Team. D. Consultant Team. Provide short descriptions of the members of the Consultant Team summarizing team members’ experience and proposed role on this project. Include experience in creating and implementing Form Based Zoning regulations. Clearly identify the project manager and main point of contact with City staff for each member of the Consultant Team. Include an organizational chart of the Consultant Team for this project. Provide client references and contact information for each member of the Consultant Team. E. Scope and Schedule of Work. Explain the Scope of Work as understood by the Consultant Team, and detail the approach, activities, phases, draft and final work products, and delivery dates. Include all substantive tasks and specific deliverables outlined in this RFP. Identify key team members and project deliverables for each section of the Scope of Work. Identify tasks and responsibilities to be provided by the City of Arden Hills and Ramsey County. The Schedule of Work should be depicted in a chart to show chronological order and the interdependency of tasks and deliverables. The Schedule of Work should identify milestones and decision points. F. Project Budget. Provide an estimate of hours by task and team member and hourly rates of key project personnel. Provide a not-to-exceed total cost, including reimbursables, broken down by tasks as identified in the Scope of Work. G. Contract Conditions. Acknowledge and accept required contract conditions including insurance requirements described in Attachment A of this document. Acknowledge that all information in the proposal is subject to disclosure under the provisions of Minnesota Statutes Chapter 13 – Minnesota Government Data Practices Act. Responses to this RFP will not be open for public review until the City decides to pursue a contract and that contract is awarded. All proposals shall be kept to a maximum of six (6) double-sided pages, excluding the cover, title sheets and dividers, if used, and the schedule of work chart. Any pre-printed project sheets, resumes, or other marketing materials may be included as an appendix. Material contained in appendices, however, may not be reviewed or considered. The cover letter and the schedule of work chart do not count towards the 12-page limit. Page 15 of 21 Page 16 of 21 VIII. Selection process and schedule Submit one, unbound, color, printed copy, six (6) bound copies, and two (2) pdf copies (on separate CD-ROMs). All proposals must be received by 12:00 noon CST on Friday, March 15, 2013. Proposals should be marked to the attention of: Jill Hutmacher, Community Development Director City of Arden Hills 1245 Highway 96 West Arden Hills, MN 55112-5743 jhutmacher@cityofardenhills.org A. Questions from Proposers. Questions about this RFP will be accepted in writing or via email until 12:00 noon CST on Friday, February 15, 2013. Send questions to Jill Hutmacher at the street or email address listed above. A summary of the questions and responses will be posted on the City’s website and distributed at the Pre-Proposal Meeting described below. If it becomes necessary to revise any part of the RFP, an addendum will be posted on the City’s website. Proposers may send an email to Jill Hutmacher to request email notice of an addendum. Proposals must include an acknowledgment of receipt of any addendums to the RFP. B. Pre-Proposal Meeting. A Pre-Proposal Meeting will be held in the City Council Chambers at Arden Hills City Hall on Thursday, February 21, 2013, beginning at 10:00 am. C. Selection Process. A committee comprised of City staff and one or more representatives from Ramsey County will review and rank the proposals against the criteria in this RFP. The committee may invite one or more proposers for an interview to be scheduled the week of March 25, 2013. The committee will make a recommendation to the Arden Hills City Council which will make the selection. There will be no contact with City and County staff or City Council and County Board members other than as described above. The successful responder will be required to execute a contract with the City which shall include the requirements stated in Attachment A to this RFP. D. Estimated Selection and Project Schedule Request for Proposals Available February 1, 2013 Deadline for Submission of Questions February 15, 2013, 12:00 noon Pre-Proposal Meeting February 21, 2013, 10:00 am Deadline for Proposal Submittal March 15, 2013, 12:00 noon Interviews Week of March 25, 2013 City Council Selection April 8, 2013 City Council Approval of Contract April 29, 2013 Project Initiation May 1, 2013 Page 17 of 21 AUAR and Master Plan Completion June 30, 2014 Regulations and Policies Completion September 30, 2014 E. Evaluation Criteria. Proposals will be ranked and finalists selected for interviews using criteria that include but are not limited to: • The proposal’s responsiveness to the RFP, including format, clarity, understanding of development objectives and approach to the project; • Demonstrated experience, creativity, and technical competence of the Consultant Team and assigned personnel; • Demonstrated experience in successful engagement of elected and appointed officials, and other stakeholders; • Ability to communicate development and design scenarios, including the built environment, infrastructure, and public amenities, in a clear manner whether through text, mapping, drawings, or other graphic tools; • The ability to identify milestones, manage work flow, and meet project deadlines; and • A proposed budget that offers a high value to cost ratio and reflects the project’s stated goals. The City shall not be liable for any expenses incurred by the Consultant Team prior to a formal Notice to Proceed, including but not limited to the proposal preparation, attendance at interviews, or final contract negotiations. The City reserves the right to reject any and all proposals submitted or to request additional information from any or all proposers. Page 18 of 21 Attachment A Contract and Insurance Requirements A. Statement of Non-Collusion The following statements shall be made a part of the Consultant proposal:  I affirm that I am the Consultant, a partner of the Consultant firm, or an officer or employee of the Consulting corporation with authority to sign on its behalf.  I also affirm that the attached has been complied independently and without collusion, or agreement, or understanding with any other vendor designed to limit competition.  I hereby affirm that the contents of this proposal have not been communicated by the Consultant or its agents to any persons not an employee or agent of the City of Arden Hills or Ramsey County. B. Contract Clauses The following clauses will be included in any contract between the City of Arden Hills and a Consultant that has been chosen to provide services described herein and in the Consultant’s proposal: 1. INDEMNIFICATION. Consultant (or any member of the Consultant Team) shall defend, indemnify and hold harmless the City of Arden Hills, its officials, employees and agents, from any and all claims, causes of action, lawsuits, damages, losses, or expenses, including attorney fees, arising out of or resulting from the Consultant's (including its officials, agents or employees) performance of the duties required under this Agreement, provided that any such claim, damages, loss or expense is attributable to bodily injury, sickness, diseases or death or to injury to or destruction of property including the loss of use resulting there from and is caused in whole or in part by any negligent act or omission or willful misconduct of Consultant including its officials, agents, volunteers or employees. 2. INDEPENDENT CONTACTOR. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of copartners between the parties hereto or as constituting the Consultant's staff as the agents, representatives or employees of the City for any purpose in any manner whatsoever. The Consultant and its staff are to be and shall remain an independent Consultant with respect to all services performed under this Agreement. The Consultant represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the Consultant or other persons, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall not be considered employees of the City, and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the Consultant, its officers, agents, Consultants or employees shall in no way be the responsibility of the City; and the Consultant shall defend, indemnify and hold the City, its officers, agents and employees harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from Page 19 of 21 the City, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Compensation, disability, severance pay and PERA. 3. HUMAN RIGHTS. Consultant shall comply with all applicable laws and regulations including the Minnesota State Human Rights Act, Minnesota Statutes, Section 363 and Federal, state and local affirmative actions and equal employment opportunity principles. 4. COMPREHENSIVE GENERAL LIABILITY INSURANCE. During the term of Agreement, Consultant shall maintain general liability insurance in accordance with Minnesota Statutes Section 466.04, which states, bodily injury in the amount of at least $500,000 per individual and $1,500,000 for injuries or death arising out of each occurrence. 5. PROPERTY DAMAGE LIABILITY INSURANCE. During the term of this agreement, Consultant shall maintain property damage liability insurance in the amount of at least $500,000 for each occurrence. 6. ADDITIONAL INSURED. Consultant further agrees to name the City as additional insured in said insurance policies and to provide a certificate of said insurance to the City prior to commencing work on the Project. 7. WORKER’S COMPENSATION. The Consultant shall carry Workers' Compensation Insurance as required by Minnesota Statutes, Section 176.181, Subd. 2. Consultant agrees to provide the City with a certificate of said insurance. 8. PROFESSIONAL LIABILITY INSURANCE. The Consultant agrees to maintain professional liability insurance in the amount of $1,500,000 during the term of this Agreement. 9. NOTIFICATION/CANCELLATION. The Consultant agrees to notify the City twenty (20) days prior to cancellation or a change in any of the insurance policies. 10. WORK PRODUCT. Consultant agrees that the City will own and have the right to use, reproduce and apply as it desires, any data, reports, analyses and materials which are collected or developed by Consultant or anyone acting on behalf of Consultant as a result of this Agreement. 11. PAYMENT. Payment or reimbursement shall be made based on actual hours worked or expenses incurred by the Consultant and any subcontractors. Billing that exceeds the not-to- exceed amount will not be compensated unless a contract extension has been approved in advance by the City Council. Project summaries shall be submitted with each invoice during the course of the project. Each summary shall detail the amount billed to date, work items that need to be completed, the estimated cost to complete these task and the projected timeline for the completion of the project. Invoices submitted to the City shall include a detailed breakdown of times, personnel, mileage, etc., chargeable for that period. 12. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Consultant and the City and supersedes and cancels any and all prior agreements or proposals, written or oral, between the parties relating to the subject matter hereof; and amendments, addenda, alterations, or modifications to the terms and conditions of this Agreement shall be in writing and signed by both parties. 13. ADA. The Consultant agrees to comply with the Americans With Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. The Consultant agrees to hold harmless and indemnify the City from costs, including but not limited Page 20 of 21 to damages, attorney's fees and staff time, in any action or proceeding brought alleging a violation of ADA and/or Section 504 caused by the Consultant. Upon request accommodation will be provided to allow individuals with disabilities to participate in all services, programs and activities. The City has designated coordinators to facilitate compliance with the Americans with Disabilities Act of 1990, as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. 14. DATA PRACTICES. The Consultant will comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the Minnesota Statutes. 15. LAWS. The Consultant agrees and anyone acting on behalf of Consultant will comply with all applicable local, state and federal laws, rules and regulations in the performance of the duties of this contract. The parties agree that this document shall be governed by the laws of the State of Minnesota. 16. ASSIGN. Consultant may not assign or otherwise dispose of any portion of this Agreement except with the written consent of the City. The consent to assign or otherwise dispose of any portion of this Agreement shall not be construed to relieve Consultant of any responsibility for the completion of the Agreement. 17. AUDIT. The books, records, documents, and accounting procedures of the Consultant, relevant to this Agreement, are subject to examination by the City, and either the legislative or state auditor as appropriate, pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5. 18. MEDIATION. The City and Consultant agree to submit all claims, disputes and other matters in question between the parties arising out of or relating to this Agreement to mediation. The mediation shall be conducted through the Mediation Center, 1536 Hewitt Avenue, St. Paul, Minnesota. The parties hereto shall decide whether mediation shall be binding or non-binding. If the parties cannot reach agreement, mediation shall be non-binding. In the event mediation is unsuccessful, either party may exercise its legal or equitable remedies and may commence such action prior to the expiration of the applicable statute of limitations. 19. CITY POLICIES. The Consultant agrees, as a condition of being awarded this Contract, to require each of its agents, officers and employees to abide by the City of Arden Hills’s policies prohibiting sexual harassment, firearms, and smoking, as well as all other reasonable work rules, safety rules or policies regulating the conduct of persons on City property at all times while performing duties pursuant to this Contract. The Consultant agrees and understands that a violation of any of these policies or rules constitutes a breach of the Contract and sufficient grounds for immediate termination of the Contract by the City. 20. TERMINATION. Either party may terminate this Agreement for any reason upon giving thirty (30) days' advanced written notice to the other party. The City reserves the right to cancel this Agreement at any time in event of default or violation by the Contractor of any provision of this Agreement. The City may take whatever action at law or in equity that may appear necessary or desirable to collect damages arising from a default or violation or to enforce performance of this Agreement. 21. EQUAL OPPORTUNITY. During the performance of this contract, the Consultant, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41CFR Part 60, shall not discriminate against any employee or applicant for Page 21 of 21 employment because of race, color, religion, sex or national origin. The Consultant shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant shall post in places available to employees and applicants for employment, provisions of this nondiscrimination clause. The Consultant shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. TCAAP AUAR, Master Plan, and Regulations & Policies 7 TCAAP AUAR, Master Plan, and Regulations & Policies 8 E. Scope and Schedule of Work The Kimley-Horn team has prepared a detailed work plan (with scope and hours included) and schedule. The work plan and schedule work in concert with each other as project management tools to plan for and monitor project progress. The work plan lists project phases, tasks, scope, and project deliverables. The schedule outlines the timing of effort and task completion dates, highlighting the interdependency of tasks amongst the three phases of the project. Work Task 1 Kimley-Horn and Associates, Inc.Cuningham Group Architecture Gateway Planning Group Total Task Description QA / Q C Pr o j e c t M a n a g e r Se n i o r E n g i n e e r / Pl a n n e r En g i n e e r / Pl a n n e r An a l y s t / Te c h n i c i a n Se n i o r P l a n n e r / Ur b a n D e s i g n e r Pl a n n e r / Ur b a n D e s i g n e r Te c h n i c i a n / Gr a p h i c s Pr i n c i p a l Se n i o r P l a n n e r Pl a n n e r AUAR 12 22 120 300 388 0 0 0 0 0 0 842 Requirements and Timelines Kimley-Horn will develop a milestone schedule and provide four updates. Kick-Off and Confi rmation of Development Scenarios – 1 month Review Existing Studies and Data Analysis – 2 months Compilation of Data and Preparation of Draft AUAR and Mitigation Plan – 3 months Public Review and Comment – 1 month Finalize AUAR and Mitigation Plan – 1 month Council Adopt Final AUAR and Mitigation Plan – 2 weeks to 1 month A period of 15 days following the distribution of the Final AUAR is required before the City Council adopts the Final AUAR and Mitigation Plan. Following the project kick-off, we anticipate that it will take approximately 9 months to navigate the AUAR process assuming the development scenarios have been identifi ed. 2 2 0 12 8 0 0 0 0 0 0 24 Draft AUAR and Mitigation Plan The AUAR process requires the City to prepare and issue an order for the preparation of an AUAR. This order must include a defi nition of the study area boundary and the alternatives to be evaluated. Up to 2 overall development scenarios will be included in the AUAR analysis, including a Comprehensive Plan/Maximum Build Scenario and a Modifi ed Development Scenario. Kimley-Horn will document both scenario descriptions based on the input gathered from the City and County (one meeting). We will provide a description of these two alternatives to City staff for presentation to the City Council, as part of the meeting to formally “order” the preparation of the AUAR document. To establish existing conditions and begin the assessment of impacts, Kimley-Horn will gather the data needed for analysis. This would include review of previous documentation completed for the site, correspondence with appropriate agencies regarding availability of data, and expectations and methodologies needed to evaluate impacts for the two scenarios defi ned in Task 1.1. The key technical issues expected to be evaluated for this project includes traffi c, stormwater (volume and quality), and infrastructure capacity (sanitary and water). To complete the analysis of these and other issues areas as required by the EQB, Kimley-Horn will use existing analysis and data to the extent possible. Once impacts are identifi ed, Kimley-Horn will work with the City to identify mitigation measures. Mitigation would include clearly stated actions by the City, County, or other parties that would provide a means to avoid, minimize, or compensate for the identifi ed impacts. Kimley-Horn will: Prepare a draft mitigation plan, to include statement of potential impacts, mitigation strategies, responsible parties, required time for completion, and range of mitigation costs if needed Correspondence with the City and County will be required to discuss mitigation options, and which options are feasible and should be required. Once the Draft AUAR and Mitigation Plan is published and the public review period is completed, Kimley-Horn will work with the City to provide responses to substantive comments received. A meeting with the City will be coordinated to facilitate development of appropriate responses. 8 4 70 240 284 0 0 0 0 0 0 606 Revised AUAR and Mitigation Plan To complete the Final AUAR and Mitigation Plan, Kimley-Horn will: Revise and edit the Draft AUAR and Mitigation Plan per comments received. We assume no new analysis will be required to address comments Assimilate the revised AUAR and mitigation plan, comment responses, and comment letters into one comprehensive and cohesive document that meets state requirements Review the draft with City and City’s legal council, if required, and make edits as needed Distribute copies of the fi nal document Present fi ndings to City Council along with a request to adopt the Final AUAR and Mitigation Plan (assuming no agency objections). This scope does not include efforts to address an agency objection. If an objection is raised, the scope of objection would be considered and a scope amendment proposed. 2 2 24 24 84 0 0 0 0 0 0 136 TCAAP AUAR, Master Plan, and Regulations & Policies 8 9 Work Task 2 Kimley-Horn and Associates, Inc.Cuningham Group Architecture Gateway Planning Group Total Task Description QA / Q C Pr o j e c t M a n a g e r Se n i o r E n g i n e e r / Pl a n n e r En g i n e e r / Pl a n n e r An a l y s t / Te c h n i c i a n Se n i o r P l a n n e r / Ur b a n D e s i g n e r Pl a n n e r / Ur b a n D e s i g n e r Te c h n i c i a n / Gr a p h i c s Pr i n c i p a l Se n i o r P l a n n e r Pl a n n e r Master Plan 16 90 86 144 470 338 488 124 16 36 44 1,852 Master Plan Public Engagement Process The Kimley-Horn team will prepare a public involvement plan (PIP) based on the guiding principle of facilitation and overall process that helps the City and County achieve their goals of both fl exibility and structure in plan implementation, and works to minimize controversy and grow stakeholder excitement about the project. The PIP will incorporate the following meetings, identifi ed at key milestones and decision points within the project (see schedule). All meetings assumptions include preparation of agendas and meeting materials, a meeting summary, and meeting attendance. 8 meetings with City staff to discuss master planning elements (up to 3 staff, and up to 3 hours per meeting) 5 agency/stakeholder meetings with those who have a direct interest in the outcome of the process (up to 2 staff, up to 3 hours per meeting) 3 developer/local resident roundtable meetings to solicit input on scenarios and processes (up to 2 staff, up to 4 hours per meeting) 2 public open house meetings to educate the public about the master plan and the process of implementation, and solicit feedback on plan elements (up to 4 staff, up to 6 hours per meeting; also includes PowerPoint presentation and up to 8 displays/layouts) 3 Planning Commission meetings to review and receive input on proposed and fi nal Master Plan elements (up to 2 staff, up to 3 hours per meeting) 2 JDA meetings to review and receive input on proposed and fi nal Master Plan elements, and educate on the process of implementation (up to 2 staff, up to 3 hours per meeting) 5 City Council meetings to review and receive input on Master Plan element, and ultimate approval of the Master Plan (up to 2 staff, up to 3 hours per meeting; also includes PowerPoint presentation) 4 52 16 16 8 36 36 0 0 0 0 168 TCAAP AUAR, Master Plan, and Regulations & Policies Work Task 1, continued Kimley-Horn and Associates, Inc.Cuningham Group Architecture Gateway Planning Group Total Task Description QA / Q C Pr o j e c t M a n a g e r Se n i o r E n g i n e e r / Pl a n n e r En g i n e e r / Pl a n n e r An a l y s t / Te c h n i c i a n Se n i o r P l a n n e r / Ur b a n D e s i g n e r Pl a n n e r / Ur b a n D e s i g n e r Te c h n i c i a n / Gr a p h i c s Pr i n c i p a l Se n i o r P l a n n e r Pl a n n e r Distribution of Decision Distribute fi nal AUAR and Mitigation Plan (up to 50 CD copies and 15 hard copies).0 2 2 0 8 0 0 0 0 0 0 12 AUAR Public Engagement Process The AUAR process will require limited stakeholder engagement, with focus on resource agencies. The AUAR should be a fairly straightforward process given the previous work on the site; however, agency review is always a wild card and extensive comments could result in delays to the project. The purpose of engaging agencies in the process is to identify and address any issues early, to help facilitate a ”no surprises” review during the public and agency comment period. The Kimley-Horn team will conduct up to 4 agency/stakeholder meetings (assumes up to 2 staff, up to 3 hours per meeting, and includes agenda preparation, meeting attendance, and summary notes). Likewise, we will meet with City and County staff during the AUAR process to confi rm key milestones and discuss the city’s responsibilities as the Responsible Governmental Unit (RGU). Up to three staff meetings will be held, assuming up to 3 staff, and up to 3 hours per meeting for preparation, attendance, and meeting summaries. Time is also included for general coordination with agency staff as analysis is taking place. Meetings will focus on the following topics, among others: Staff Meeting #1 - Confi rm the scenarios that will be evaluated in the AUAR Staff Meeting #2 - Review AUAR fi ndings and discuss mitigation options Staff Meeting #3 - Review comments and responses No public meetings or hearings are required as part of the AUAR process, and none are proposed in this scope. If timing of other public meetings for Task 2 efforts align with key steps in the AUAR process, elements of the AUAR may also be presented in that meeting. We will inform the public of AUAR progress via updates to the City’s website (up to 3 updates). 0 12 24 24 4 0 0 0 0 0 0 64 10 Kimley-Horn and Associates, Inc.Cuningham Group Architecture Gateway Planning Group Total Task Description QA / Q C Pr o j e c t M a n a g e r Se n i o r E n g i n e e r / Pl a n n e r En g i n e e r / Pl a n n e r An a l y s t / Te c h n i c i a n Se n i o r P l a n n e r / Ur b a n D e s i g n e r Pl a n n e r / Ur b a n D e s i g n e r Te c h n i c i a n / Gr a p h i c s Pr i n c i p a l Se n i o r P l a n n e r Pl a n n e r Environmental Conditions Component Based on data collected during the AUAR Phase, the Kimley-Horn team will prepare an existing conditions map for use in developing the Master Plan.0 2 2 0 16 0 0 0 0 0 0 20 Land Use Component Review of Existing Plans and Goals: Composite Vision The Land Use Component of the master plan will begin with a review of the past Plans of the site, the Comprehensive Plan, recent market studies, and City and County goals for the site. We will develop a Composite Vision Diagram: a loose allocation of land uses, development nodes, and main open spaces that represents what we understand to be the consensus vision of the site. We will overlay the Composite Vision Diagram with the Environmental Conditions Components (Task 2.2) to determine where there are consistencies and where there are confl icts. Framework Diagram After integrating the Vision Drawing with the Environmental Conditions, we will develop the Framework Plan. This Diagram will defi ne the major infrastructure elements—the spine road, large open spaces, trail connections, natural corridors, and areas of concentrated development. Land Use Plan The Land Use Plan will be defi ned by a pattern of blocks and streets that are sized to and designed to accommodate incremental and orderly development (both private and public). The Land Use Plan will defi ne densities, development nodes, areas of concentrated retail, and primary open. The Kimley-Horn team will translate the Land Use Categories into Zoning Districts. Using photographs and perspective sketches we will work with the City to develop ideas for how private development and public spaces (streets and parks) can be mutually supportive. We will focus on two or three “addresses”—locations on site that have a recognizable sense of place and scale of development. Upon agreement of the Land Use Plan and selected Character and Image Concepts we will develop Design and Development Guidelines. The content of these guidelines will be tailored to the needs of the eventual development regulations. They will include: Urban Design Guidelines; Development Blocks; Street Pattern and Types; Open Spaces; Land Use Allocation and Density; Building Frontages and Heights; Landmarks, Focal Points, and Places of Interest; Access and Service; Parking; Character and Image of Individual “Addresses”; Character Sketches and Renderings; and Building Types. 0 2 0 0 0 220 240 100 8 12 20 602 Circulation and Movement Component The Circulation and Movement component of the AUAR will tie closely to the Land Use section, linking capacity limitations, access management needs, pedestrian and bicycle circulation, transit opportunities, and right of way needs to the density, intensity, and use framework for the site. Following a review of the transportation analysis completed in 2007, traffi c forecasts and available capacity on the surrounding network will be evaluated based on updated traffi c data and infrastructure projects. Trip generation and distribution (for up to three scenarios) using the updated land use projections will then be used to understand the impact of the proposed development on the surrounding roadway network. Freeway analyses will be completed using HCM procedures to determine if there are any signifi cant impacts on the regional roadway network as compared to the 2007 analysis. It is assumed that any microscopic traffi c modeling will be completed as part the Interstate Access Modifi cation Request which is outside the scope of this project. A Synchro/SimTraffi c analysis will then be used to assess existing conditions, forecasted no build conditions, and forecasted build conditions, identifying incremental impacts related to TCAAP on the local street network and major intersections and interchanges. Working closely with city, county, and state offi cials to facilitate effi cient implementation, a fi nal circulation and access management plan with recommended network improvements will be developed. The plan will include detailed maps, alignment and right-of-way plans, typical roadway sections by type, general aesthetic design guidelines for roads and bridges, and a document defi ning management and maintenance objectives. All recommendations, including proposed improvements, pedestrian and bicycle circulation plans, and transit opportunities will be framed within the context of the current Transportation Policy Plan. The Kimley-Horn team will analyze traffi c generation and distribution, pedestrian and bicycle circulation, transit opportunities, access management, spine road alignment, right-of- way management and maintenance, and aesthetic design guidelines for roads and bridges. Deliverables will include: A map showing the location of roadways, intersections, ped/bike connections, and development nodes. A traffi c impact study (TIS), including trip generation and distribution (up to three scenarios), volume/capacity analyses at major roadway intersections and interchanges based on proposed land uses, and recommended mitigation measures that fi t within the context of the Transportation Policy Plan. Alignment, right-of-way plans, and access locations for the spine road, that incorporate appropriate design standards to allow for applications as a County State Aid Highway. Typical sections of roads by type or sub-type that include street width, pedestrian/bicycle facilities and amenity zones where appropriate. A document that establishes general aesthetic design guidelines for future road and bridge design projects within the project areas. A document that defi nes a) right-of-way management and maintenance objectives and b) transit opportunities. 0 26 36 80 370 0 0 0 0 0 0 512 Work Task 2, continued TCAAP AUAR, Master Plan, and Regulations & PoliciesTCAAP AUAR, Master Plan, and Regulations & Policies 9 11 Kimley-Horn and Associates, Inc.Cuningham Group Architecture Gateway Planning Group Total Task Description QA / Q C Pr o j e c t M a n a g e r Se n i o r E n g i n e e r / Pl a n n e r En g i n e e r / Pl a n n e r An a l y s t / Te c h n i c i a n Se n i o r P l a n n e r / Ur b a n D e s i g n e r Pl a n n e r / Ur b a n D e s i g n e r Te c h n i c i a n / Gr a p h i c s Pr i n c i p a l Se n i o r P l a n n e r Pl a n n e r Utilities Component Based on the utility information that the Kimley-Horn team developed during the Met Council Risk Assessment, the Kimley-Horn team will: Coordinate with private utility providers to ensure that proposed land uses are serviceable by private utilities. Obtain written confi rmation from private utility owners that they are able to provide utilities to serve the proposed land uses. Coordinate with Xcel Energy, Ramsey County, and the City of Arden Hills on the future location of the Xcel substation and depict location of substation on the Master Plan Determine and document peak water needs and sanitary sewer fl ows for the land use plan; Calculate stormwater management needs for the proposed land use plan. Develop a stormwater plan that includes regional stormwater amenities to meet Rice Creek Watershed District requirements for stormwater management. Identify renewable energy opportunities. 4 4 16 24 20 0 0 0 0 0 0 68 Parks and Open Space Component The Open Space Component will be informed strongly by the Environmental Conditions Component because the character of open space is closely tied to the underlying environmental conditions. It will locate a large central park, several smaller neighborhood parks, regional trail connections, and other elements of a recreational and environmental network. The Kimley-Horn team will work with the City, County, and other stakeholders to develop preliminary plans for the parks—defi ning whether they are active or passive. We will provide concept level designs for the major parks and general guidelines for the smaller parks. The Kimley-Horn team will work with the stakeholders to establish important policies and implementation strategies related to maintenance and management, funding, costs and dedications. 0 2 0 0 0 62 200 24 0 0 0 288 Implementation Plan Implementation Plan The Kimley-Horn team will develop an implementation plan that will allow the City and County to leverage capital improvements to attract development. The Implementation Plan will include: Identifi cation of public improvements; Construction estimate of public infrastructure; and Public/private development phasing plan to align public infrastructure investments with private development. Deliverables: 1. List of public improvements that would be installed and/or maintained by the City. 2. Analysis of the cost of infrastructure per acre per land use. 3. A phasing plan to align public improvements with private development. 8 2 16 24 56 20 12 0 8 24 24 194 Work Task 2, continued TCAAP AUAR, Master Plan, and Regulations & PoliciesTCAAP AUAR, Master Plan, and Regulations & Policies 10 12 TCAAP AUAR, Master Plan, and Regulations & Policies Work Task 3 Kimley-Horn and Associates, Inc.Cuningham Group Architecture Gateway Planning Group Total Task Description QA / Q C Pr o j e c t M a n a g e r Se n i o r E n g i n e e r / Pl a n n e r En g i n e e r / Pl a n n e r An a l y s t / Te c h n i c i a n Se n i o r P l a n n e r / Ur b a n D e s i g n e r Pl a n n e r / Ur b a n D e s i g n e r Te c h n i c i a n / Gr a p h i c s Pr i n c i p a l Se n i o r P l a n n e r Pl a n n e r Regulations and Policies (Alternate)12 28 0 0 0 14 0 0 104 208 220 586 Regulations and Policies Public Engagement Process It will be important in the regulations and policies portion of the scope to provide a level of confi dence at staff, stakeholder, City Council, JDA, and user (developer) level in the fi nal product and how it will be implemented. To accomplish the educational element that will be needed, as well as receiving input from all parties, the following meetings are proposed. The time proposed includes preparation, attendance, and follow-up (meeting summary). 6 meetings with City staff to discuss regulation and policy options, benefi ts, and implications (up to 3 staff, and up to 3 hours per meeting) 3 agency/stakeholder meetings with those who have a direct interest in the outcome of the process and may be affected by the regulations/policies (up to 2 staff, up to 3 hours per meeting) 1 developer/local resident roundtable meeting to solicit input on draft regulations (up to 2 staff, up to 4 hours per meeting) 3 Planning Commission meetings to review and receive input on proposed regulations and policies (up to 2 staff, up to 3 hours per meeting) 2 JDA meetings to review and receive input on draft regulations and policies, and educate on the process of implementation (up to 2 staff, up to 3 hours per meeting) 4 City Council meetings to review and receive input on draft regulations and policies (up to 2 staff, up to 3 hours per meeting; also includes PowerPoint presentation) 1 design and policy workshop (over 3 days) to generate a Regulations and Policy Plan to align with the Master Plan for TCAAP and input for development guidelines, regulations, policies and standards (including agency/stakeholders and City staff) 0 16 0 0 0 4 0 0 48 72 16 156 Existing Regulations Analysis and Goal Setting The Kimley-Horn team will undertake initial review and analysis of existing data pertinent to the TCAAP area, including ongoing development projects, existing regulatory development guidelines and standards from the City’s Comprehensive Plan, Zoning and Subdivision Ordinances, TCAAP Master Plan, prior planning initiatives, etc. The Kimley-Horn team will identify relevant issues to create a common set of principles and protocols for the implementation of the City’s Master Plan Goals for TCAAP and the Redevelopment Authority’s development goals, including but not limited to urban design, neighborhood impacts, street design, and the policies related to those goals. 0 2 0 0 0 4 0 0 8 16 24 54 Regulation Principles and Protocols for TCAAP The Kimley-Horn team will develop a Regulations and Policy Plan to align with the Master Plan for TCAAP and input for development guidelines, regulations, policies, and standards.0 2 0 0 0 0 0 0 8 24 40 74 Regulation Plan The Kimley-Horn team will prepare a refi ned Regulation Plan (one minor revision included in task) and prepare development guidelines, regulations, policies and standards for inclusion in the TCAAP zoning regulations. Since there is not just one way to structure this document, the fi nal format of the zoning will be reserved until there is consensus from the City and on the format and structure during the workshop. 4 4 0 0 0 4 0 0 8 40 40 100 Implementation of the Regulation Plan The Kimley-Horn team will undertake a fi scal impact analysis of the TCAAP Master Plan, including a modeled application of the regulations to test the code. Using Gateway Planning’s proprietary tool to test, analyze, and determine the potential return on investment for the City and other taxing jurisdictions will assist the City in realizing the potential for the TCAAP Master Plan. This analysis will, in turn, help the City understand which public projects are affordable and worth the investments, based on the potential return on investment over time. The Kimley-Horn team will support staff in presenting (i) proposed Regulations for City’s TCAAP Master Plan; (ii) Fiscal Impact and potential return on investment based on the Regulations that have been written; and (iii) educational support for City Staff to implement the regulations for TCAAP, to the Planning Commission and the City Council. The Kimley-Horn team will review and revise regulations based on input from City Staff, Stakeholders, and Planning Commission/City Council Joint Work Session. The team will present fi nal regulations document to Planning Commission and City Council each in regular meetings, for approval and adoption. 8 4 0 0 0 2 0 0 32 56 100 202 TCAAP AUAR, Master Plan, and Regulations & Policies 11 Schedule of Work Master Plan 2013 2014 2015Work Task Task Description May Jun. Jul Aug.Sept. Oct. Nov.Dec. Jan. Feb. Mar.Apr. May Jun. Jul. Aug.Sept. Oct. Nov.Dec. Jan. Feb. Mar.Apr. 1 AUAR Requirements and Timelines Draft AUAR and Mitigation Plan Revised AUAR and Mitigation Plan Distribution of Decision AUAR Public Engagement Process 2 Master Plan Master Plan Public Engagement Process Environmental Conditions Component Land Use Component Circulation and Movement Component Utilities Component Parks and Open Space Component Implementation Plan 3 Regulations and Policies (Alternate) Regulations and Policies Public Engagement Process Existing Regulations Analysis and Goal Setting Regulations Principles and Protocols for TCAAP Regulation Plan Implementation of the Regulation Plan MEETINGS AUAR A Up to 4 agency/stakeholder meetings A A A A X Staff Meeting #1 - Confi rm the scenarios that will be evaluated in the AUAR X X Staff Meeting #2 - Review AUAR fi ndings and discuss mitigation option X X Staff Meeting #3 - Review comments and responses X W Updates to the City's website (up to 3 updates).W W W MASTER PLAN A D O PC JDA CC Up to 8 meetings with City staff (3 coordinated with AUAR) 5 agency/stakeholder meetings (3 coordinated with AUAR) 3 developer/local resident roundtable meetings ) 2 public open house meetings 3 Planning Commission meetings 2 JDA meetings 5 City Council meetings X X X X X X X X X XA A A A AD D D O OPCPC PCJDAJDACCCCCCCC CC REGS X A D PC JDA CC DPW Up to 6 meetings with City (1 coordinated with AUAR and Master Plan, 1 coordinated with Master Plan 3 agency/stakeholder meetings 1 developer/local resident roundtable meeting 3 Planning Commission meetings (1 coordinated with Master Plan) 2 JDA meetings (1 coordinated with Master Plan) 4 City Council meetings (1 coordinated with Master Plan) 1 design and policy workshop (over 3 days) X X X X X X A A A D PC PC JDA PC JDA CC CC CC DPW MILESTONE DATES AUAR Order Draft AUAR Published AUAR Comment Period Final AUAR Master Plan Complete Regulation and Policies Complete TCAAP AUAR, Master Plan, and Regulations & Policies 13 TCAAP AUAR, Master Plan, and Regulations & Policies 12 TCAAP AUAR, Master Plan, and Regulations & Policies 13 TCAAP AUAR, Master Plan, and Regulations & Policies 14 F. Project Budget The Kimley-Horn team is proposing to provide the services listed in Section E for a not-to-exceed cost of $426,004 including reimbursables. A breakdown by project phase is listed below. AUAR- $97,370 Master Plan- $215,140 Regulations and Policies (Alternate)- $92,720 Reimbursables- $20,774 Detailed hours by task and team member are presented in the work plan in Section E. Rates for key task leaders range from $130-$185. Technical staff rates range from $80-$120. G. Contract Conditions The Kimley-Horn team acknowledges and accepts the contract conditions including the insurance requirements described in Attachment A in the Request for Proposals. We also acknowledge that all information in this proposal is subject to disclosure under provisions of Minnesota Statutes Chapter 13— Minnesota Government Data Practices Act. Page 1 of 2 DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Prioritization of TCAAP Goals Background At the November 2, 2015, TCAAP Joint Development Authority meeting, Commissioners were provided information on the respective goals of the City and County for the TCAAP redevelopment project. The City’s stated goals are described below, and Ramsey County’s Rice Creek Common Goals and Metrics document is attached. During the JDA Commissioner discussion, it was noted that some goals may not be mutually achievable in a given situation. In other words, achieving one particular goal may result in another goal not being fully realized within the scope of a particular development project. JDA Commissioners agreed to work with their respective County and City boards to prioritize development goals. Discussion The City’s 2030 Comprehensive Plan establishes the City’s vision for the community. The recent TCAAP CPA did not amend the City’s overall vision, but added details and technical information now known regarding the TCAAP development. The TCAAP CPA updated the Comprehensive Plan to include information on land uses, housing and employment estimates, parks, transportation, and utilities based on the work of the City through the process of drafting and approving the AUAR and TCAAP Redevelopment Code (TRC), and the combined efforts of the City and County through the TCAAP site redevelopment infrastructure design process. The City’s goals regarding the TCAAP development are aligned to the City’s overall community vision as stated in the 2030 Comprehensive Plan. The TRC is a tool to implement the City’s overall vision in the development of TCAAP. As such, the approved TRC lists 2030 Comprehensive Plan goals which are specifically addressed through the TRC: AGENDA ITEM - 1G MEMORANDUM Page 2 of 2 1. Develop and maintain a land use pattern that strengthens the vitality, quality, and character of the residential neighborhoods, commercial districts and industrial areas, while protecting the community’s natural resources to develop a sustainable pattern for future development. 2. Develop TCAAP in a way that accommodates a mix of land uses that is sensitive to the natural environment, economically sustainable and a benefit to the community. 3. Promote the development, redevelopment and maintenance of a viable, innovative and diverse business environment that serves Arden Hills and the metropolitan area. 4. Develop and maintain a strong, vital, diverse and stable housing supply for all members of the community. 5. Enhance the health, safety and well-being of all who live, work and play in the City. 6. Create a comprehensive, maintained and interconnected system of parks, pathways and open spaces, as well as a balanced program of recreational activities for residents of all ages, incomes and abilities. 7. Preserve, protect and restore the community’s natural resources, including open spaces, lakes, wetlands, other significant natural features, and historic resources. In addition to advancing the City’s overall community vision through the TCAAP development, the City has identified goals specific to TCAAP. These goals are stated in Section 1.1 (Purpose and Intent) of the approved TRC. The purpose of the TCAAP Redevelopment Code (TRC) is to implement the vision for a walkable, mixed-use, resilient, and vibrant TCAAP development (hereinafter, “Plan Area”) by: (a) Creating regulations that realize market potential and promote the creation of jobs and economic development; (b) Developing a regulatory process that encourages quality growth and saves time in the development process; (c) Focusing on predictability for both developers and the community; and (d) Providing a Natural Resources Corridor that offers active and passive recreational features and is an amenity to the site. Therefore, the goals of the TRC are to promote and to provide a more functional and attractive community through the use of recognized community design principles and to allow property owners, applicants or developers flexibility in land use, while prescribing a higher level of detail in building design and form than in the current standards of the Arden Hills City Code (AHC). The standards in this code are not intended to stifle creativity nor over-regulate building design but rather encourage better functional building patterns and to create higher quality pedestrian environments along most streets. Attachment  Ramsey County, Rice Creek Commons Goals and Metrics, June 9, 2015 2A Ramsey County Rice Creek Commons Goals and Metrics Draft: June 9, 2015 A. Return on Investment (ROI) Generally Background and Goal: The County will invest approximately $60 million in Rice Creek Commons (RCC) from 2013 through 2017. Direct repayment will begin when land sales commence in the next few years. The larger purpose is to enable private sector and other public investment to benefit the County as a whole through increased tax base, jobs, and housing choices, and new road, transit and energy infrastructure. Metrics: 1. Private sector investment approaching $1 billion resulting in new tax base 10 times the County’s investment (assessor’s estimated market value of at least $600 million). 2. Public investments through financing and grants from other public and philanthropic agencies including the City of Arden Hills, State of Minnesota, Metropolitan Council, foundations and non-profits at least equal to the investment by the County (an additional $60 million investment from other public/non-profit entities). How to Get There: Achieve goals listed below relating to development of office, manufacturing and retail space and housing and innovative public/private partnerships including energy resiliency, transit, and housing diversity. B. New Tax Revenues Background and Goals: New tax base means new revenues to meet local government needs. Metrics: Total new tax revenues for the County, City, and School District of at least $10,000,000 per year at full build-out, net of fiscal disparities contributions and state taxes. How to get there: Office/manufacturing/retail development of at least 1,700,000 square feet and preferably over 2,000,000 square feet. Housing of approximately 1,600 units. C. Land Sales/Taxes Goal and Background: In order to achieve employment, energy sustainability, and housing diversity goals, the County may not recover 100% of its $60,000,000 investment. In situations where the County reduces land price for a particular development or goal, through annual tax revenue to County achieve a 10% annual return on the amount of investment not repaid (i.e. if $10 million not repaid in land sales, achieve at least $1 million greater annual City, County, and School District tax revenue than would otherwise be paid using the $10,000,000 annual tax minimum described above). Metric: 10% return of annual local taxes on net investment How to get there: The County has invested cash and issue bonds for acquisition and remediation of the site. The loans from various funds, including the payment of debt service from the Solid Waste Fund, need to be repaid. Each land sale needs to be reviewed from the perspective of the project at hand, but also in the context of the larger financial picture for the County. D. Long-Term Employment: High Wage Jobs Background and Goal: One of the County Board’s four goals is to cultivate economic prosperity (all are found at http://www.co.ramsey.mn.us/cb/mission.htm ). Approximately 50% of the developable acreage of RCC is designated for office, manufacturing, and retail purposes. A major portion of the land in RCC will produce new, high wage, long-term jobs through attracting new businesses and the expansion of existing businesses. The median household income for the Minneapolis/St. Paul MSA in 2013 is estimated at $66,900 and the average wage is $55,221 for the seven county metro area as presented by the Metropolitan Council (http://stats.metc.state.mn.us/profile/detail.aspx?c=R11000#medianincome ) Metric: Locate 4,000 high wage jobs in RCC with 50% of the jobs with wages that are higher than the average wage for the seven county metropolitan area as defined by the Metropolitan Council and at least 90% of non-retail jobs are at least living wage jobs as defined at least 130% of federal poverty level for a family of 4 ($14.91 an hour for 2014), which may be reduced to 110% if sufficient benefits accompany the jobs. How to get there: Create at least 1,200,000 square feet of office with average employment of at least 3 per 1,000 square feet of building area and office/manufacturing facilities of 500,000 square feet with average employment of at least 1 per 1,000 square feet. E. Transit and Mobility Background and Goal: Provide high-frequency bus service from RCC to the rest of Ramsey County and the metropolitan area through a Bus Rapid Transit (BRT) or similar line of service. In addition, RCC is to contain a higher than average number of miles of bike and pedestrian paths and lanes to promote increased mobility for residents and workers to work, shopping and schools. Transit and mobility connectivity will enhance employment opportunities for a new generation of workers and serve as a draw to new residents. Metric: High frequency bus service (defined as service every 15 minutes) and increase County Road H park and ride service to Minneapolis. How to get there: Housing density of 10 to 15 units per acre and employment of 4,000 workers. 2 F. Environmental and Energy Resiliency Background and Goals: An Energy Integration Resiliency Framework (Framework) was funded by Ramsey County and adopted by City of Arden Hills/Ramsey County Joint Development Authority. This Framework, guided by a local Energy Resiliency Advisory Board, recommended several strategies to make RCC a unique development in the Twin Cities and the nation. Other efforts such as water conservation , composting and other demand side management strategies will also be stressed in evaluation of various development proposals and land use plans for the site. Metric: RCC will become a Net Zero Energy Community and RCC greenhouse gas emissions (lower CO2) will be 70% less than traditional developments. How To Get There: Select residential developers committed to installing heat pump systems for heating and cooling that utilize geothermal heat from the Army's groundwater treatment system (requires establishment of a district heating system). Facilitate development of a utility scale/community solar PV array of 8 to 12 megawatts on the former TCAAP Primer Tracer Area. Give preference to developers who will design and construct commercial buildings based on SB 2030 performance based standards and who emphasize water conservation and composting in their developments. G. Housing Diversity Background and goal: RCC should offer a variety of owner-occupied and rental housing choices that meet all levels of affordability as well as life cycle and move up housing for existing residents of the County and surrounding areas. Metric 10% of all housing units and 20% of owner occupied housing to meet Metropolitan Council affordability levels. The Metropolitan Council currently uses 80% of the Minneapolis/St. Paul MSA median income as the basis for measuring affordability for rental and ownership housing. For 2015 the maximum sales price of a home is $240,500 and maximum rent for a one bedroom is $1,299 and $1,560 for a two bedroom unit. How to get there: Choose developers that share County and City goals for type, design and price points. 3 Page 1 of 2 DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Acting City Administrator SUBJECT: Discussion Regarding Appointing Council Liaisons to Commission and Committees Background/Discussion Each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. For discussion purposes, a list of current commission/committee appointments is offered below. Planning Commission Council Liaison: Fran Holmes Staff: City Planner Alternate: Community Development Director Parks, Trails and Recreation Committee Council Liaison: Brenda Holden Staff: Parks and Recreation Coordinator Alternate: Public Works Director Communication Committee Council Liaison: David Grant Staff: City Clerk Alternate: Deputy Clerk AGENDA ITEM – 1H MEMORANDUM Page 2 of 2 Financial Planning and Analysis Committee Council Liaison: Vacant (was Robert Woodburn) Staff: Director of Finance and Administrative Services Alternate: Finance Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Dave McClung Staff: City Administrator Alternate: Director of Finance and Administrative Services Economic Development Commission Council Liaison: Vacant (was Robert Woodburn) Staff: Community Development Director Alternate: City Administrator Personnel Committee Council: David Grant Council: Brenda Holden Staff: City Administrator Staff: Director of Finance and Administrative Services Ramsey County League Council Liaison: Dave McClung Alternates: David Grant, Brenda Holden, and Fran Holmes Requested Action Mayor Grant is looking for Council input regarding Council Liaison appointments. A resolution delegating appointments will be brought to a future City Council meeting for approval. AGENDA ITEM – 1I MEMORANDUM DATE: December 21, 2015 TO: Honorable Mayor and City Council FROM: Sue Iverson, Acting City Administrator Director of Finance and Administrative Services SUBJECT: 2016 Employee Compensation Plan – Non Union Employees Background Annually the City sets the compensation for non-union employees for the next calendar year at its meeting in December. This item was originally brought to the regular City Council meeting on December 14, 2015, but was tabled to tonight’s work session for discussion. Discussion Annually the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2016 budget was prepared with a 3.0% increase for non-union employees. The seasonal and part-time recreation employee compensation plan has been reviewed by staff and adjustments have been based on the attached memo from John Anderson and Sara Grant. Attached are the compensation plans for January 1, 2016, for non-union employees for Council approval. Recommendation Direct staff to bring this agenda item to the regular City Council meeting on January 11, 2016, to approve the 2016 Employee Compensation Plan for non-union employees retroactive to January 1, 2016, as presented and the Seasonal Employee 2016 Part-time scale as presented. Attachment Attachment A: 2016 City of Arden Hills Pay Matrix Attachment B: Memo from John Anderson and Sara Grant Attachment C: Surrounding Cities Comparison for Seasonal and Recreation Employees Attachment D: Public Works Seasonal/Parks & Recreation 2016 Part-Time Pay Scale 2016 City of Arden Hills Pay Matrix 3.00%COLA 2016 - Yearly Step One Step Two Step Three Step Four Step Five Step Six Step Seven Step Eight Step Nine 24 756 -800 115,355.20$ 118,815.86$ 122,380.34$ 126,051.74$ 129,833.30$ 133,728.30$ 137,740.14$ 141,872.35$ 146,128.52$ 23 711 755 108,825.66$ 112,090.43$ 115,453.14$ 118,916.73$ 122,484.24$ 126,158.76$ 129,943.53$ 133,841.83$ 137,857.09$ 22 666 710 102,665.72$ 105,745.69$ 108,918.06$ 112,185.60$ 115,551.17$ 119,017.71$ 122,588.24$ 126,265.89$ 130,053.86$ 21 621 665 96,854.45$ 99,760.09$ 102,752.89$ 105,835.47$ 109,010.54$ 112,280.86$ 115,649.28$ 119,118.76$ 122,692.32$ 20 576 620 91,372.12$ 94,113.29$ 96,936.68$ 99,844.78$ 102,840.13$ 105,925.33$ 109,103.09$ 112,376.18$ 115,747.47$ 19 531 575 86,200.12$ 88,786.12$ 91,449.70$ 94,193.19$ 97,018.99$ 99,929.56$ 102,927.45$ 106,015.27$ 109,195.73$ 18 488 530 81,320.87$ 83,760.49$ 86,273.31$ 88,861.50$ 91,527.35$ 94,273.17$ 97,101.37$ 100,014.41$ 103,014.84$ 17 447 487 76,717.80$ 79,019.34$ 81,389.92$ 83,831.61$ 86,346.56$ 88,936.96$ 91,605.07$ 94,353.22$ 97,183.82$ 16 408 446 72,375.28$ 74,546.54$ 76,782.94$ 79,086.42$ 81,459.02$ 83,902.79$ 86,419.87$ 89,012.47$ 91,682.84$ 15 371 407 68,278.57$ 70,326.93$ 72,436.73$ 74,609.83$ 76,848.13$ 79,153.57$ 81,528.18$ 83,974.03$ 86,493.25$ 14 336 370 64,413.74$ 66,346.15$ 68,336.54$ 70,386.63$ 72,498.23$ 74,673.18$ 76,913.38$ 79,220.78$ 81,597.40$ 13 303 335 60,767.68$ 62,590.71$ 64,468.43$ 66,402.48$ 68,394.56$ 70,446.40$ 72,559.79$ 74,736.58$ 76,978.68$ 12 272 302 57,328.00$ 59,047.84$ 60,819.28$ 62,643.85$ 64,523.17$ 66,458.87$ 68,452.63$ 70,506.21$ 72,621.40$ 11 243 271 54,083.02$ 55,705.51$ 57,376.67$ 59,097.97$ 60,870.91$ 62,697.04$ 64,577.95$ 66,515.29$ 68,510.75$ 10 216 242 51,021.72$ 52,552.38$ 54,128.95$ 55,752.81$ 57,425.40$ 59,148.16$ 60,922.61$ 62,750.28$ 64,632.79$ 9 190 215 48,133.70$ 49,577.71$ 51,065.04$ 52,596.99$ 54,174.90$ 55,800.15$ 57,474.16$ 59,198.38$ 60,974.33$ 8 166 189 45,409.15$ 46,771.43$ 48,174.57$ 49,619.80$ 51,108.40$ 52,641.65$ 54,220.90$ 55,847.53$ 57,522.95$ 7 143 165 42,838.82$ 44,123.98$ 45,447.70$ 46,811.13$ 48,215.47$ 49,661.93$ 51,151.79$ 52,686.34$ 54,266.93$ 6 121 142 40,413.98$ 41,626.40$ 42,875.19$ 44,161.44$ 45,486.29$ 46,850.88$ 48,256.40$ 49,704.09$ 51,195.22$ 5 101 120 38,126.40$ 39,270.19$ 40,448.30$ 41,661.74$ 42,911.60$ 44,198.94$ 45,524.91$ 46,890.66$ 48,297.38$ 4 83 100 35,968.30$ 37,047.35$ 38,158.77$ 39,303.53$ 40,482.64$ 41,697.12$ 42,948.03$ 44,236.47$ 45,563.57$ 3 65 82 33,932.36$ 34,950.33$ 35,998.84$ 37,078.80$ 38,191.17$ 39,336.90$ 40,517.01$ 41,732.52$ 42,984.50$ 2 49 64 32,011.66$ 32,972.01$ 33,961.17$ 34,980.00$ 36,029.40$ 37,110.29$ 38,223.60$ 39,370.30$ 40,551.41$ 1 0 48 30,199.68$ 31,105.67$ 32,038.84$ 33,000.00$ 33,990.00$ 35,009.70$ 36,060.00$ 37,141.80$ 38,256.05$ Points 2016 - Monthly Step One Step Two Step Three Step Four Step Five Step Six Step Seven Step Eight Step Nine 24 756 -800 9,612.94$ 9,901.33$ 10,198.37$ 10,504.32$ 10,819.45$ 11,144.03$ 11,478.35$ 11,822.70$ 12,177.38$ 23 711 755 9,068.81$ 9,340.87$ 9,621.10$ 9,909.73$ 10,207.02$ 10,513.23$ 10,828.63$ 11,153.49$ 11,488.10$ 22 666 710 8,555.48$ 8,812.15$ 9,076.51$ 9,348.80$ 9,629.27$ 9,918.15$ 10,215.69$ 10,522.16$ 10,837.83$ 21 621 665 8,071.21$ 8,313.35$ 8,562.75$ 8,819.63$ 9,084.22$ 9,356.74$ 9,637.44$ 9,926.57$ 10,224.36$ 20 576 620 7,614.35$ 7,842.78$ 8,078.06$ 8,320.40$ 8,570.02$ 8,827.12$ 9,091.93$ 9,364.69$ 9,645.63$ 19 531 575 7,183.35$ 7,398.85$ 7,620.81$ 7,849.44$ 8,084.92$ 8,327.47$ 8,577.29$ 8,834.61$ 9,099.65$ 18 488 530 6,776.74$ 6,980.05$ 7,189.45$ 7,405.13$ 7,627.28$ 7,856.10$ 8,091.79$ 8,334.54$ 8,584.57$ 17 447 487 6,393.15$ 6,584.95$ 6,782.50$ 6,985.97$ 7,195.55$ 7,411.42$ 7,633.76$ 7,862.77$ 8,098.66$ 16 408 446 6,031.28$ 6,212.22$ 6,398.58$ 6,590.54$ 6,788.26$ 6,991.90$ 7,201.66$ 7,417.71$ 7,640.24$ 15 371 407 5,689.89$ 5,860.58$ 6,036.40$ 6,217.49$ 6,404.02$ 6,596.14$ 6,794.02$ 6,997.84$ 7,207.78$ 14 336 370 5,367.82$ 5,528.85$ 5,694.72$ 5,865.56$ 6,041.52$ 6,222.77$ 6,409.45$ 6,601.74$ 6,799.79$ 13 303 335 5,063.98$ 5,215.90$ 5,372.37$ 5,533.54$ 5,699.55$ 5,870.54$ 6,046.65$ 6,228.05$ 6,414.89$ 12 272 302 4,777.34$ 4,920.66$ 5,068.28$ 5,220.33$ 5,376.94$ 5,538.24$ 5,704.39$ 5,875.52$ 6,051.79$ 11 243 271 4,506.92$ 4,642.13$ 4,781.39$ 4,924.84$ 5,072.58$ 5,224.76$ 5,381.50$ 5,542.95$ 5,709.23$ 10 216 242 4,251.81$ 4,379.37$ 4,510.75$ 4,646.07$ 4,785.45$ 4,929.02$ 5,076.89$ 5,229.19$ 5,386.07$ 9 190 215 4,011.15$ 4,131.48$ 4,255.42$ 4,383.09$ 4,514.58$ 4,650.02$ 4,789.52$ 4,933.20$ 5,081.20$ 8 166 189 3,784.10$ 3,897.62$ 4,014.55$ 4,134.99$ 4,259.04$ 4,386.81$ 4,518.41$ 4,653.97$ 4,793.58$ 7 143 165 3,569.91$ 3,677.00$ 3,787.31$ 3,900.93$ 4,017.96$ 4,138.50$ 4,262.65$ 4,390.53$ 4,522.25$ 6 121 142 3,367.84$ 3,468.87$ 3,572.94$ 3,680.12$ 3,790.53$ 3,904.24$ 4,021.37$ 4,142.01$ 4,266.27$ 5 101 120 3,177.20$ 3,272.52$ 3,370.70$ 3,471.82$ 3,575.97$ 3,683.25$ 3,793.75$ 3,907.56$ 4,024.79$ 4 83 100 2,997.36$ 3,087.28$ 3,179.90$ 3,275.30$ 3,373.56$ 3,474.76$ 3,579.01$ 3,686.38$ 3,796.97$ 3 65 82 2,827.70$ 2,912.53$ 2,999.91$ 3,089.90$ 3,182.60$ 3,278.08$ 3,376.42$ 3,477.71$ 3,582.05$ 2 49 64 2,667.64$ 2,747.67$ 2,830.10$ 2,915.00$ 3,002.45$ 3,092.53$ 3,185.30$ 3,280.86$ 3,379.29$ 1 0 48 2,516.64$ 2,592.14$ 2,669.91$ 2,750.00$ 2,832.50$ 2,917.48$ 3,005.00$ 3,095.15$ 3,188.01$ Points 2016 - Hourly Step One Step Two Step Three Step Four Step Five Step Six Step Seven Step Eight Step Eight 24 756 -800 55.46$ 57.13$ 58.84$ 60.61$ 62.42$ 64.30$ 66.23$ 68.21$ 70.26$ 23 711 755 52.33$ 53.89$ 55.51$ 57.18$ 58.89$ 60.66$ 62.48$ 64.35$ 66.28$ 22 666 710 49.36$ 50.84$ 52.37$ 53.94$ 55.56$ 57.23$ 58.94$ 60.71$ 62.53$ 21 621 665 46.57$ 47.97$ 49.41$ 50.89$ 52.41$ 53.99$ 55.61$ 57.27$ 58.99$ 20 576 620 43.93$ 45.25$ 46.61$ 48.01$ 49.45$ 50.93$ 52.46$ 54.03$ 55.65$ 19 531 575 41.45$ 42.69$ 43.97$ 45.29$ 46.65$ 48.05$ 49.49$ 50.97$ 52.50$ 18 488 530 39.10$ 40.27$ 41.48$ 42.73$ 44.01$ 45.33$ 46.69$ 48.09$ 49.53$ 17 447 487 36.89$ 38.00$ 39.13$ 40.31$ 41.52$ 42.76$ 44.05$ 45.37$ 46.73$ 16 408 446 34.80$ 35.84$ 36.92$ 38.03$ 39.17$ 40.34$ 41.55$ 42.80$ 44.08$ 15 371 407 32.83$ 33.82$ 34.83$ 35.88$ 36.95$ 38.06$ 39.20$ 40.38$ 41.59$ 14 336 370 30.97$ 31.90$ 32.86$ 33.84$ 34.86$ 35.91$ 36.98$ 38.09$ 39.23$ 13 303 335 29.22$ 30.10$ 31.00$ 31.93$ 32.89$ 33.87$ 34.89$ 35.94$ 37.01$ 12 272 302 27.57$ 28.39$ 29.25$ 30.12$ 31.03$ 31.96$ 32.91$ 33.90$ 34.92$ 11 243 271 26.01$ 26.79$ 27.59$ 28.42$ 29.27$ 30.15$ 31.05$ 31.98$ 32.94$ 10 216 242 24.53$ 25.27$ 26.03$ 26.81$ 27.61$ 28.44$ 29.29$ 30.17$ 31.08$ 9 190 215 23.15$ 23.84$ 24.56$ 25.29$ 26.05$ 26.83$ 27.64$ 28.47$ 29.32$ 8 166 189 21.84$ 22.49$ 23.17$ 23.86$ 24.58$ 25.31$ 26.07$ 26.85$ 27.66$ 7 143 165 20.60$ 21.22$ 21.85$ 22.51$ 23.19$ 23.88$ 24.60$ 25.33$ 26.09$ 6 121 142 19.43$ 20.02$ 20.62$ 21.24$ 21.87$ 22.53$ 23.21$ 23.90$ 24.62$ 5 101 120 18.33$ 18.88$ 19.45$ 20.03$ 20.64$ 21.25$ 21.89$ 22.55$ 23.22$ 4 83 100 17.30$ 17.82$ 18.35$ 18.90$ 19.47$ 20.05$ 20.65$ 21.27$ 21.91$ 3 65 82 16.32$ 16.81$ 17.31$ 17.83$ 18.37$ 18.92$ 19.48$ 20.07$ 20.67$ 2 49 64 15.40$ 15.86$ 16.33$ 16.82$ 17.33$ 17.85$ 18.38$ 18.93$ 19.50$ 1 0 48 14.52$ 14.96$ 15.41$ 15.87$ 16.35$ 16.84$ 17.34$ 17.86$ 18.40$ Points \\Metro-inet\ardenhills\PR&PW\Recreation\MEMOS\Council Memos\2016 Proposed Pay Sclae memo.doc MEMORANDUM DATE: December 2, 2015 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director / City Engineer Sara Grant, Parks and Recreation Coordinator SUBJECT: Review of Pay Levels for Temporary/Seasonal Positions Background Each year, the City hires a number of temporary/seasonal employees for positions in recreation programs and parks maintenance. The 2015 and the proposed 2016 temporary/seasonal pay ranges are attached. The 2015 pay ranges were approved by the Council at the December 8, 2014 Council meeting. The pay levels for these positions are based on compiled results of a survey that was done on pay scales for surrounding cities. The City of Arden Hills is competing with these cities to attract quality and experienced candidates. The results of the survey of adjacent cities indicated that the cities are maintaining their seasonal pay levels at or above the 2015 pay levels the City of Arden Hills currently has. The pay scale is broken down into different categories for different positions. We are recommending a pay increase may be given from step one to step two for first time employees at the Public Works Superintendant’s discretion. Action Requested Adopt the proposed 2016 part time / seasonal pay scale. Se a s o n a l P o s i t i o n s Ro s e v i l l e S h o r e v i e w N e w B r i g h t o n M o u n d s V i e w V a d n a i s H e ig h t s Ar d e n H i l l s 2 0 1 6 Propopsed Po s i t i o n P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n ge P a y R a n g e Ad u l t L e a d e r s $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 9 . 5 0 - 1 2 . 5 0 $ 9 . 0 0 - $ 1 1 . 5 0 $ 1 0. 5 0 - $ 1 4 . 0 0 $ 9 . 0 0 - $ 1 1 . 5 0 $ 1 1 . 0 0 - $ 1 2 . 0 0 As s i s t a n t P l a y g r o u n d L e a d e r s $ 8 . 0 0 - $ 1 0 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 50 $ 9 . 0 0 - $ 1 0 . 5 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 9 . 0 0 - $ 1 2 . 5 0 $ 1 1 . 0 0 - $ 1 2 . 0 0 Bu i l d i n g A t t e n d a n t $ 8 . 0 0 - $ 1 0 . 0 0 $ 1 0 . 0 0 - $ 1 1 . 0 0 $ 1 0 . 0 0 - $ 12 . 5 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 0 0 - $ 1 1 . 5 0 $ 9 . 0 0 - $ 1 0 . 0 0 Bu i l d i n g M a i n t e n a n c e $ 10 . 5 0 - $ 1 2 . 5 0 $ 1 1 . 0 0 - $ 1 3 . 0 0 $ 9 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 - $ 1 7 . 0 0 $ 10 . 0 0 - $ 1 2 . 5 0 $ 1 0 . 5 0 - 1 4 . 0 0 Gy m S u p e r v i s o r $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 0 0 - $ 1 1 . 0 0 $ 9 . 5 0 - $ 1 1 . 0 0 $ 1 0 . 0 - $ 1 2 . 5 0 $ 1 0 . 0 0 - $ 1 1 . 5 0 N / A Ot h e r R e c r e a t i o n s P o s i t i o n s Yo u t h S o f t b a l l U m p i r e ( p e r g a m e ) $ 1 2 . 0 0 - $ 1 3 . 0 0 $ 1 5 . 0 0- $ 2 5 . 0 0 $ 1 2 . 0 0 - $ 1 8 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 1 2 . 0 0 - $ 1 4 . 0 0 $ 1 3 . 00-$15.00 So c c e r R e f e r e e ( p e r g a m e ) $ 1 4 . 0 0 - $ 1 6 . 0 0 $ 1 5 . 0 0 - $ 2 5 . 0 0 $ 1 2 . 0 0 - $ 1 6 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 1 2 . 0 0 - $ 1 6 . 0 0 $ 1 3 . 0 0 - $ 1 5 . 00 Pl a y g r o u n d S u p e r v i s o r $ 1 1 . 0 0 - $ 1 3 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 0 .0 0 - $ 1 1 . 5 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 1 1 . 0 0 - $ 1 3 . 0 0 $ 1 3 . 0 0 - $ 1 4 . 0 0 Pl a y g r o u n d L e a d e r $ 9 . 0 0 - $ 1 1 . 0 0 $ 9 . 0 0 - $ 1 1 . 0 0 $ 8 . 5 0 - $ 1 0 . 50 $ 1 0 . 5 0 - $ 1 4 . 0 0 $ 9 . 0 0 - $ 1 2 . 5 0 $ 9 . 0 0 - $ 1 0 . 0 0 Pu b l i c S e r v i c e L a b o r e r S e a s o n a l Pa r k s : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 -$ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 Se w e r : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 -$ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 St r e e t s : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 00 - $ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 Wa t e r : $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 2 . 5 0 - $ 1 4 . 5 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 -$ 1 7 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 4 . 0 0 Sc o r e k e e p e r N / A $ 1 0 . 0 0 - $ 1 1 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 3 . 0 0 - $ 1 7 . 00 $ 1 0 . 0 0 - $ 1 2 . 0 0 N / A Wa r m i n g H o u s e A t t e n d a n t $ 9 . 0 0 - $ 1 1 . 5 0 $ 9 . 0 0 - $ 1 0 . 5 0 $ 9 . 0 0- $ 1 0 . 5 0 $ 1 0 . 0 0 - $ 1 3 . 5 0 $ 1 0 . 0 0 - $ 1 1 . 5 0 $ 9 . 0 0 - $ 1 0 . 0 0 Yo u t h I n s t r u c t o r I ( A f t e r S c h o o l , RO C K S , T - b a l l , S p e c i a l E v e n t s ) $ 1 2 . 0 0 - $ 1 5 . 0 0 $ 1 0 . 0 0 - $ 12 . 5 0 $ 1 1 . 5 0 - $ 1 3 . 5 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 1 . 5 0 - $ 1 4 . 5 0 $ 1 1 . 0 0 - $12.00 Yo u t h I n s t r u c t o r I I ( G y m n a s t i c s , Te n n i s ) $1 5 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 2 . 0 0 - $ 1 4 . 0 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 2 . 5 0 -$ 1 5 . 0 0 $ 1 3 . 0 0 - $ 1 4 . 0 0 Yo u t h I n s t r u c t o r I I I ( G y m n a s t i c s H e a d , Te n n i s , A e r o b i c s , I c e S k a t i n g ) $ 1 5 . 0 0 $ 1 3 . 0 0 - $ 1 6 . 0 0 $ 1 2. 0 0 - $ 1 4 . 0 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 2 . 5 0 - $ 1 5 . 0 0 $ 1 5 . 0 0 - $ 1 6 . 2 5 Yo u t h W o r k e r $ 7 . 0 0 - $ 8 . 0 0 $ 9 . 0 0 - $ 1 2 . 0 0 $ 8 . 5 0 - $ 1 0 . 5 0 $ 8 . 5 0- $ 1 0 . 5 0 $ 8 . 5 0 - $ 1 0 . 0 0 $9 . 0 0 - $ 1 0 . 0 0 Se a s o n a l P o s i t i o n s Ro s e v i l l e S h o r e v i e w N e w B r i g h t o n M o u n d s V i e w V a d n a i s H e ig h t s A r d e n H i l l s Po s i t i o n P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n g e P a y R a n ge P a y R a n g e Yo u t h W o r k e r I ( P l a y g r o u n d s , C h i l l , Su m m e r S p e c i a l E v e n t s ) $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 0 .0 0 - $ 1 2 . 0 0 $ 1 0 . 5 0 - $ 1 2 . 5 0 $ 1 1 . 5 0 - $ 1 4 . 5 0 $9 . 0 0 - $ 1 0 . 0 0 Yo u t h W o r k e r L e a d S t a f f $ 1 2 . 0 0 - $ 1 4 . 0 0 $ 1 5 . 0 0 - $ 1 8 . 0 0 $ 1 2. 5 0 - $ 1 4 . 5 0 $ 1 1 . 5 0 - $ 2 0 . 0 0 $ 1 2 . 5 0 - $ 1 5 . 0 0 $1 3 . 0 0 - $ 1 4 . 0 0 Yo u t h W o r k e r I I I ( Z o n e - U n d e r g r o u n d Ev e n i n g s ) $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 0 . 0 0 - $ 1 4 . 0 0 $ 1 0 . 0 0 - $ 1 2 . 0 0 $ 1 1 .5 0 - $ 2 0 . 0 0 $ 1 1 . 5 0 - $ 1 4 . 5 0 $1 1 . 0 0 - $ 1 2 . 0 0 Parks and Recreation 2016 (Proposed) Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-t-ball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball Specialty crafts/ceramics; drawing; special event classes, Steps: 1 2 3 4 5 $11.00 $11.25 *$11.50 $11.75 $12.00 * Pay Rate based on qualifications and experience Program Instructor II: Tennis, Baby-Sitting Steps: 1 2 3 4 5 $13.00 $13.25 $13.50 $13.75 $14.00 Program Instructor III: Ice skating instructor, hockey skills instructor. Steps: 1 2 3 4 5+ $15.00 $15.25 $15.50 $15.75 $16.25 Program Instructor IV: Sports Coordinator, Lead Summer Staff. Steps: 1 2 3 4 5+ $13.00 $13.25 $13.50 $13.75 $14.00 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game / Flag Football Steps: 1 2 3 4 5 $13.00 $13.50 *$14.00 $14.50 $15.00 * Certified Entry Maintenance Worker: Steps: 1 2 3+ 4 5+ $10.50 $11.50 $12.50 $13.50 $14.00 A pay increase will be given from step one to step two for first time employees at the Public Works Superintendant’s discretion. Ice Rink Attendants: Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Park Attendants: Adult Softball; Soccer. Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience AGENDA ITEM –1J MEMORANDUM DATE: December 21, 2015 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Acting City Administrator Director of Finance and Administrative Services SUBJECT: Adoption of the 2016 City Contribution for Employee Benefits Background Each year in December, the City sets the monthly contribution rate for employee benefits for the next year. This item was originally brought to the regular City Council meeting on December 14, 2015, but was tabled to tonight’s work session for discussion. Discussion As part of the annual budget and levy adoption process, the Council is also asked to approve the 2016 City contribution for employee benefits. The City contribution rate is currently set by increasing the current contribution by 50% of the increase in premiums for the next year using the lowest cost medical plan at the family level plus dental. There was only modest increases in the medical (6.9%) and dental (2.9%) premiums. In 2015 the employer contribution rate was $699.61 per month per employee. For 2015 it has been proposed to increase the contribution rate to $29.01 for all employees with the exception that a maximum contribution to HSA accounts (those dollars that are not used to pay premiums for dental and medical by those choosing single medical) be capped at $1,650 per employee hired prior to June 29, 2015 and $500 for those employees hired June 29 or after. Recommendation Direct staff to bring this agenda item to the regular City Council meeting on January 11, 2016, to adopt Resolution 2015-053, a Resolution setting the City Contribution to Employee Monthly Benefits at the amount of $728.62 per month, per employee, with a cap of $1,650 or $500 of HSA contributions where applicable. Attachments: Attachment A: Resolution 2015-053 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2015-053 A RESOLUTION APPROVING THE 2016 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of seven hundred twenty-eight dollars and one cent ($728.62) per month, per employee toward bargaining unit employees benefits; WHEREAS, the City Council of Arden Hills does hereby approve the contribution of seven hundred twenty-eight dollars and one cent ($728.62) per month, per employee toward non- bargaining unit employees benefits; WHEREAS, the City Council of Arden Hills does hereby approve that those employees selecting single coverage will have their remaining dollars after medical and dental premiums capped at $1,650 if hired prior to June 29, 2015 and capped at $500 if hired on June 29, 2015 or after to be deposited in their HSA accounts; THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby approve the contribution toward bargaining and non-bargaining unit employee benefits as stated above. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF DECEMBER, 2015. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Amy Dietl, City Clerk