HomeMy WebLinkAbout01-11-16-RAPPROVAL OF AGENDA
PRESENTATION
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Jill Hutmacher, Community Development Director
MEMO.PDF
APPROVAL OF MINUTES
December 14, 2015, Regular City Council
12 -14 -15 -R.PDF
December 28, 2015, Special City Council Work Session
12 -28 -15 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
Dave Perrault, Finance Analyst
MEMO.PDF
Adoption Of Resolution 2016 -001 Relating To The Organization Of The City Of
Arden Hills
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF
Adoption Of Resolution 2016 -002 Commission And Committee Appointments
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF
Approve Appointment Of Customer Support Representative
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF
Mounds View High School Trail - Pay Estimate No. 1
John Anderson, Acting Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Mounds View High School Trail - Joint Powers Agreement Amendment
John Anderson, Acting Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Northeast Youth And Family Services 2016 Contract
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Adoption Of The 2016 City Contribution For Employee Benefits
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Appointment Of EDC Chair
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT.PDF
Approve Lake Johanna Fire Department Capital Expenditures
Dave Perrault, Finance Analyst
MEMO.PDF, ATTACHMENT A.PDF
2016 -2017 Union Contract
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Vacant
Regular City Council
Agenda
January 11, 2016
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
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4.A.
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6.A.
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APPROVAL OF AGENDAPRESENTATIONPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateJill Hutmacher, Community Development Director MEMO.PDFAPPROVAL OF MINUTESDecember 14, 2015, Regular City Council12-14 -15 -R.PDFDecember 28, 2015, Special City Council Work Session12-28 -15 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
Dave Perrault, Finance Analyst
MEMO.PDF
Adoption Of Resolution 2016 -001 Relating To The Organization Of The City Of
Arden Hills
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF
Adoption Of Resolution 2016 -002 Commission And Committee Appointments
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT A.PDF
Approve Appointment Of Customer Support Representative
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF
Mounds View High School Trail - Pay Estimate No. 1
John Anderson, Acting Public Works Director
MEMO.PDF, ATTACHMENT A.PDF
Mounds View High School Trail - Joint Powers Agreement Amendment
John Anderson, Acting Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF
Northeast Youth And Family Services 2016 Contract
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Adoption Of The 2016 City Contribution For Employee Benefits
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Appointment Of EDC Chair
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT.PDF
Approve Lake Johanna Fire Department Capital Expenditures
Dave Perrault, Finance Analyst
MEMO.PDF, ATTACHMENT A.PDF
2016 -2017 Union Contract
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClung Vacant Regular City Council Agenda January 11, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:
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6.A.
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APPROVAL OF AGENDAPRESENTATIONPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateJill Hutmacher, Community Development Director MEMO.PDFAPPROVAL OF MINUTESDecember 14, 2015, Regular City Council12-14 -15 -R.PDFDecember 28, 2015, Special City Council Work Session12-28 -15 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Acting City Administrator Director of Finance and Administrative ServicesDave Perrault, Finance Analyst MEMO.PDFAdoption Of Resolution 2016 -001 Relating To The Organization Of The City Of Arden HillsAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDFAdoption Of Resolution 2016 -002 Commission And Committee AppointmentsAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDFApprove Appointment Of Customer Support RepresentativeSue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDFMounds View High School Trail - Pay Estimate No. 1John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDFMounds View High School Trail - Joint Powers Agreement AmendmentJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFNortheast Youth And Family Services 2016 ContractSue Iverson, Acting City Administrator Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDFAdoption Of The 2016 City Contribution For Employee BenefitsSue Iverson, Acting City Administrator Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
Appointment Of EDC Chair
Amy Dietl, City Clerk
MEMO.PDF, ATTACHMENT.PDF
Approve Lake Johanna Fire Department Capital Expenditures
Dave Perrault, Finance Analyst
MEMO.PDF, ATTACHMENT A.PDF
2016 -2017 Union Contract
Sue Iverson, Acting City Administrator
Director of Finance and Administrative Services
MEMO.PDF, ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClung Vacant Regular City Council Agenda January 11, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.
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6.I.
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Page 1 of 1
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)
Update
The Joint Development Authority reviewed and approved the Solicitation for Master Developer
at its meeting on January 4, 2016. JDA Commissioners made several comments. The document
will be revised accordingly and was approved for release on February 1, 2016.
The schedule for the selection of a Master Developer is as follows:
Solicitation released Feb 1, 2016
Pre-proposal conference and site tour Feb 11, 2016
Deadline for submission of questions TBD
Response to questions posted TBD
Solicitation responses due Mar 2, 2016
Solicitation Review Committee evaluation and shortlist Mar 18, 2016
Deadline for submission of additional information Mar 24, 2016
Evaluation, interviews, and recommendation to the JDA Mar 31, 2016
JDA selects master developer Apr 4, 2016
At its next meeting on February 1, 2016, the JDA will discuss the membership of the Solicitation
Review Committee.
STAFF COMMENTS – 4A
MEMORANDUM
Approved: January 11, 2016
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
DECEMBER 14, 2015
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Dave McClung
Absent: None
Also present: Acting City Administrator Sue Iverson; Community Development Director
Jill Hutmacher; Acting Public Works Director John Anderson; City Planner Ryan Streff;
Associate Planner Matthew Bachler; and City Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant requested that Items 6C and 6D be removed from the Consent Agenda for further
discussion as Items 9C and 9D under New Business.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. PUBLIC PRESENTATIONS
A. Mayoral Proclamation in Recognition of Pam Sweeney, Customer Support
Representative
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 2
Mayor Grant read a proclamation recognizing Pam Sweeney for her 16+ years of dedicated
service to the City of Arden Hills as its Customer Support Representative. He presented Ms.
Sweeney with the proclamation and a plaque.
Councilmember McClung thanked Ms. Sweeney for being the first smile residents see when
they enter City Hall. He appreciated the service she provided to the City and wished her well in
her retirement.
Councilmember Holden thanked Ms. Sweeney for providing a warm welcome to each and every
resident that visited City Hall. She stated that Ms. Sweeney will be greatly missed.
Councilmember Holmes thanked Ms. Sweeney for representing Arden Hills and wished her well
in her retirement.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) Update
Community Development Director Hutmacher stated that there is no new information to report
at this time. It was noted that the December TCAAP Joint Development Authority meeting was
cancelled.
Councilmember Holden asked if staff had a copy of the Request for Proposal (RFP).
Community Development Director Hutmacher indicated that staff had reviewed the RFP and
provided comments to the County. She anticipated that the draft document would be provided to
JDA members later this week.
4. APPROVAL OF MINUTES
A. November 23, 2015, Special City Council Work Session
B. November 30, 2015, Regular City Council
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to approve the November 23, 2015, special City Council work session
minutes; and the November 30, 2015, regular City Council meeting minutes as
presented. The motion carried unanimously (4-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve the Cancellation of the December 28, 2015, Regular City
Council Meeting
C. Motion to Approve the Adoption of the 2016 Employee Compensation Plan –
Non-Union Employees
D. Motion to Approve the Adoption of the 2016 City Contribution for Employee
Benefits
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 3
E. Motion to Approve Ordinance 2015-012 Adopting the 2016 Fee Schedule and
Authorizing the Publication of the Ordinance Summary
F. Motion to Approve 2016 Liquor License Renewals
G. Motion to Approve 2016 Tobacco License Renewals
H. Motion to Adopt Resolution 2015-051 Setting the 2016 Recycling Fee
I. Motion to Accept Proposal for Lift station 13 Rehabilitation
J. Motion to Approve County Road E/Pine Tree Drive Improvements – Change Order
No. 1 and Payment #6
K. Motion to Approve Master Partnership Agreement with MnDOT
L. Motion to Approve Regulatory Sign Replacement
M. Motion to Approve Stormwater Outfall Inspections and Pond Assessment
N. Motion to Approve Publishing a Summary of Ordinance 2015-011 (Accessory
Antennas Code Updates – Approved at 11/30/15 Meeting)
O. Motion to Approve Publishing a Summary of Ordinance 2015-010 (Window
Transparency Code Update – Approved at 11/30/15 Meeting)
P. Motion to Approve Publishing a Summary of Ordinance 2015-008 (Cable
Television Franchise – Approved at 11/30/15 Meeting)
Q. Motion to Approve Lake Johanna Direct Department Capital Expenditures
R. Motion to Accept Resignation of EDC Chair Steve Heikkila
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as amended, and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (4-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss
ideas regarding the TCAAP development.
Mayor Grant opened the public hearing at 7:12 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m.
B. Truth-In-Taxation Hearing
Acting City Administrator Iverson discussed the City’s proposed budget and tax levy for 2016.
She provided clarification on why residents’ property taxes vary from year-to-year. She explained
that property taxes were impacted by market value changes, special assessments, voter approved
referendums, in addition to Ramsey County and school district increases.
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 4
Acting City Administrator Iverson provided comment on the changing market values for 2016
in Arden Hills and how the median value home would be impacted by the shift. She encouraged
homeowners that had questions with their estimated market value to contact Ramsey County. The
City’s tax history was reviewed along with a comparison of the Arden Hills’ tax rate compared to
neighboring communities. She reported that the City was proposing a 3.5% tax levy increase
which was primarily made up of public safety cost increases and employee COLA. The general
fund revenues and expenditures were also discussed.
Staff reviewed the budget further with the Council and recommended comments be taken from the
public.
Councilmember Holden questioned why staffing in recreation was going up 25% in 2016.
Acting City Administrator Iverson explained that this was due to a reclassification of the Park
and Recreation position within the City.
Mayor Grant requested the gateway sign expenditure be removed from the budget.
Acting City Administrator Iverson stated that this has been removed from the 2016 budget.
Councilmember Holden asked why the City was proposing to spend more than it was bringing
in.
Acting City Administrator Iverson indicated that staff prepared the budget according to
conservative estimates for both revenues and expenditures.
Mayor Grant opened the Truth-In-Taxation hearing at 7:40 p.m.
Grant Wishart, 1424 Arden Oaks Drive, reported that he has lived in the City for the past 32
years. He is concerned with the substantial increase (12%) to the value of his home. He
understood that this would have to be discussed with the County.
Acting City Administrator Iverson encouraged Mr. Wishart to contact Ramsey County to
discuss his homes value. She discussed how the County uses home sale comparables to set
property tax increases.
Gregg Larson, 3377 North Snelling Avenue, discussed the proposed budget and tax levy. He
feared that the comparisons being made by staff between the City’s tax rate to neighboring
communities is meaningless due to varying populations, property values and percentage of
commercial property. He encouraged staff to find other ways to demonstrate that the City’s
finances are being managed responsibly. He questioned why the City has not taken advantage of
low bond rates in order to fund critical park and trail needs. He believed that this would have
been a positive fiscal step for the City. He was surprised that the City presented a critical need to
the public that has not been addressed in the past two years. He mentioned that the citizens were
not in favor of franchise fees, but were more in favor of property increases to build reserve funds.
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 5
Mayor Grant understood that there is a difference between cities. He provided further comment
on the City’s financial standing within the community. He stated that historically, the City has not
used bonding, but anticipated that this may change when TCAAP begins to develop.
Mayor Grant closed the Truth-In-Taxation hearing at 7:57 p.m.
C. Resolution 2015-050 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Acting City Administrator Iverson stated that delinquent utility amounts are certified to Ramsey
County quarterly. A list of utility accounts with a delinquent balance was compiled and notices
dated November 12, 2015, were mailed. These customers were informed of their delinquent status
and were asked to make payment of the delinquent balance by December 9, 2015. Utility accounts
with an unpaid delinquent balance after December 9, 2015, will be certified to Ramsey County to
be added to property taxes payable in 2016. The certification amount is equal to the unpaid
delinquent balance plus an eight percent penalty. A list of remaining delinquent utility accounts,
as of December 11, 2015, is reviewed by staff. The City will request that Ramsey County levy the
delinquent balances against the respective properties.
Staff recommended that the Council confirm the quarterly special assessments for delinquent
utilities.
Mayor Grant opened the public hearing at 7:58 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:59 p.m.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to adopt Resolution #2015-050 – Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities. The motion carried (4-0).
9. NEW BUSINESS
A. Adoption of the 2016 Budget and Tax Levy
Approve the 2016-2020 CIP
Resolution 2015-054 Adopting the Proposed 2016 Budget in the
Amount of $11,527,350
Resolution 2015-055 Setting the Final Tax Levy for Taxes Payable in
2016 in the Amount of $3,478,775
Acting City Administrator Iverson reviewed the proposed 2016 budget and final tax levy with
the Council. She requested that the Council approve the 2016-2020 CIP, the proposed budget and
the final tax levy.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the 2016-2020 CIP as presented.
Councilmember Holmes fully supported the CIP as presented.
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 6
The motion carried (4-0).
Mayor Grant asked if there were any changes to the 2016 budget.
Councilmember Holden asked if one seasonal employee could be cut in order to reduce expenses
for the City.
Acting Public Works Director Anderson reported that the maintenance provided within the
City’s parks was dependent upon both the equipment used and the number of Public Works
Department employees. He feared that if the number of staff was reduced this would adversely
impact the City parks. He discussed how the seasonal employees as well as department
employees had to pick up the slack this summer after one seasonal worker was let go.
Councilmember McClung asked how much of a salary savings the City would gain due to the
retirement of both the City Administrator and the Public Works Director. He indicated that he
could support a 3% levy increase and was hoping that the salary savings would cover the
difference.
Acting City Administrator Iverson estimated this to be $58,000; however the City had to pay
out severance for both employees. She anticipated that there would be only a $15,000 savings in
2015. She reported that the Council could see a savings in 2016 depending on when new
employees were hired.
Councilmember Holden stated that the sidewalk from Pine Tree Drive to Bethel University was
a priority and that the expense for this project had to be undertaken. She discussed how this
project justified the proposed levy increase.
Mayor Grant provided further comment on the payments the City would be receiving from
Bethel University for the sidewalk connection. He indicated that while he wants to reduce the
budget further, he did not see any areas where cuts could be made.
Councilmember Holden explained that the City has also been involved in a number of MnDOT
projects over the past two years which led the City into completing sidewalk and trail projects.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution #2015-054 – Adopting the 2016 Budget in the
amount of $11,102,350. The motion carried 3-1 (McClung opposed).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution #2015-055 – Setting the Final Levy for Taxes
(3.5%) Payable in 2016 in the amount of $3,478,775.
Councilmember McClung commented that while he wanted to make an amendment, he feared it
would not be supported by the remaining Councilmembers.
The motion carried 3-1 (McClung opposed).
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 7
B. Motion to Approve Ordinance 2015-009 in Planning Case 15-023 (Public Use
Dedication Ordinance) and Motion to Approve Publishing a Summary of
Ordinance 2015-009
Associate Planner Bachler stated that development results in new residents and employees that
have an impact on a community’s existing public infrastructure, such as streets, utilities, and
parks. Minnesota State law authorizes cities to require as part of a subdivision approval that a
reasonable portion of buildable land be dedicated to the public or preserved for public use
specifically for parks, recreational facilities, playgrounds, trails, wetlands, or open space. The
City’s current public use dedication requirements are found in Chapter 11 – Subdivisions, Section
1130.08 of the City Code.
Associate Planner Bachler indicated that with the pending redevelopment of the former Twin
Cities Army Ammunition Plant (TCAAP) site, City staff has been working with the City Attorney
to update the public use dedication requirements to ensure that sufficient resources will be
available for park development on TCAAP. Additionally, the update to the ordinance is meant to
clarify park dedication requirements throughout the City and to affirm that these requirements
may apply to redevelopment or reuse projects as well.
Associate Planner Bachler reported that the City Council reviewed the proposed amendments to
Section 1130.08 at their work session on November 16, 2015. City staff presented a summary of
the changes to the park dedication ordinance, which would be updated to include two
requirements for subdivision or development approval: a land dedication requirement and a park
development fee. The land dedication requirement would allow the City to acquire land for park,
trail, and open space purposes. The park development fee would enable the City to collect fees to
be used for park development and improvements.
Associate Planner Bachler explained that the City’s financial advisor, Stacie Kvilvang, Ehlers
and Associates, provided an analysis of the estimated costs for park acquisition and development
on TCAAP at the Work Session. The City Council and Ms. Kvilvang discussed an appropriate
park development fee amount to ensure sufficient funds are available to develop the parks and
open spaces shown on the TCAAP Regulating Plan. Following their discussion the City Council
directed staff to schedule the required public hearing for the ordinance at the Planning
Commission meeting on December 9, 2015, and to place the ordinance on the City Council
agenda for December 14, 2015.
Associate Planner Bachler commented that the Planning Commission raised several issues
during their discussion on the proposed ordinance. Staff forwarded these questions to the City
Attorney who has since provided a revised version of Ordinance 2015-009. One change was made
under Subdivision 1, Paragraph B replacing the word “Council” with “City” for the purpose of
consistency. Staff explained the Planning Commission reviewed Planning Case 15-023 at their
regular meeting on December 9, 2015, and recommended approval (5-1, Zimmerman) of the
proposed amendments to Section 1130.08 of the Arden Hills City Code, as presented in the
December 14, 2015 Report to the City Council.
Councilmember Holden asked if the recommendation had been reviewed by the City Attorney.
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 8
Associate Planner Bachler reported that the City Attorney worked closely with staff to draft the
proposed ordinance.
Community Development Director Hutmacher indicated that many cities are moving to a parks
and open space ordinance similar to the one being proposed by staff. She explained it was the
City Attorney’s opinion that the ordinance as drafted gave the City the strongest hand in
addressing park dedication fees when compared to current State Statute.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Ordinance #2015-009 – an Amendment to Section 1130.08 of
the Arden Hills City Code, as presented in the December 14, 2015 Report to
the City Council. The motion carried (4-0).
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to approve Publishing a Summary of Ordinance 2015-009. The
motion carried (4-0).
C. Adoption of the 2016 Employee Compensation Plan – Non-Union Employees
Mayor Grant did not believe that the Council should take action on this item this evening. He
was in favor of tabling action on this item to a future City Council work session.
MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to
table action on this item to the December 21, 2015, City Council work session.
The motion carried 3-1 (Holmes opposed).
D. Adoption of the 2016 City Contribution for Employee Benefits
Mayor Grant did not believe that the Council should take action on this item this evening. He
was in favor of tabling action on this item to a future City Council work session.
MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to
table action on this item to the December 21, 2015, City Council work session.
The motion carried 3-1 (Holmes opposed).
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Councilmember Holmes discussed a recent article from the National League of Cities regarding
the governing of signs. She anticipated that the City would have to make a change to its sign code
in the future.
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 9
Councilmember Holmes indicated that applications for the vacant City Council seat were due by
Tuesday, December 15, 2015. She noted that interviews will be held on January 11th and January
13th.
Councilmember Holmes stated that she will be missing the December 21st work session.
Councilmember Holden reported that she attended the ribbon cutting ceremony for Olive Me
Chiropractic. At this event, she learned that the City was a member of the Twin Cities North
Chamber of Commerce. She encouraged the chamber president to come and speak to the City
Council.
Councilmember Holden requested that the Council discuss the creation of a Wellness
Committee at an upcoming work session.
Councilmember Holden asked if staff had an update on the City Administrator position.
Mayor Grant stated that he would speak to this topic. He indicated that the City has finished
vetting the candidates and that the Council will need to determine if it wanted to offer the position
to one of the candidates or pursue an Interim City Administrator. He recommended that the
Council discuss this matter in the near future at a special City Council meeting. He requested that
staff set up a meeting on December 28th.
Mayor Grant encouraged residents to apply for the open City Council position and noted that
applications were available online and that applications had to be delivered to City Hall by
December 15th. He understood that the City had three applicants at this time.
Mayor Grant commented that he recently traveled over the new County Road F bridge. He was
pleased by how the trail was completed and believed that the safety railings would greatly benefit
the students traveling to Mounds View High School.
Mayor Grant discussed an upcoming luncheon where the Employee of the Year would be
recognized.
Mayor Grant reported that there would be a ribbon cutting ceremony for the Army National
Guard at 1536 Ben Franklin Street to commemorate the new training and community center on
Friday, January 8, 2016, from 10:00 a.m. to 11:00 a.m.
Councilmember Holden asked why residents were no longer able to recycle plastic bags.
City Planner Streff explained that the plastic bags are getting tangled up in the equipment at the
Materials Recovery Facility (MRF), and for this reason, the hauler has requested that plastic bags
no longer be placed in recycling carts.
Community Development Director Hutmacher encouraged homeowners to not put their
recyclables in a plastic bag and then toss the entire bag into the recycling cart. She stated that
many times, these bags are tossed into the garbage because employees at the plant do not have the
ARDEN HILLS CITY COUNCIL – DECEMBER 14, 2015 10
time to untie and sort these items. Rather, residents are encouraged to place their recyclables
directly into their recycling cart.
City Planner Streff clarified that it is acceptable to place brown paper bags in recycling bins, but
not tied plastic bags.
Community Development Director Hutmacher commented that staff will be drafting a
newsletter article addressing the do’s and don’ts of recycling in order to keep the public informed
on the City’s new system in hopes of reducing the overall recycling expense to the City.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn. The motion carried unanimously (4-0).
Mayor Grant adjourned the regular City Council meeting at 8:49 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved: January 11, 2016
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
DECEMBER 28, 2015
6:00 PM - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the special City
Council work session at 6:10 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden and Fran Holmes
Absent: Councilmember Dave McClung
Also present: Interim City Administrator and Director of Finance and Administrative Services
Sue Iverson
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A. Discussion with Recruitment Firm Regarding City Administrator Applicants
Continued discussion on City Administrator hiring.
ADJOURN
Mayor Grant adjourned the special City Council work session at 6:45 p.m.
__________________________ __________________________
Sue Iverson David Grant
Interim City Administrator Mayor
CONSENT ITEM – 6B
MEMORANDUM
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: Resolution 2016-001 Relating to the Organization of the City of Arden Hills
Background
Per State law, the organization of the City of Arden Hills is re-established yearly. The City is
required to designate official depositories, the official newspaper, statutory authority, and
appointments.
Council Action Requested
Motion to approve Resolution 2016-001, a resolution relating to the organization of the
City of Arden Hills.
Attachment
Attachment A: Resolution 2016-001
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2016-001
Resolution Relating to the Organization of the City of Arden Hills
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows:
Section 1. Official Depository. Pursuant to Minnesota Statutes, Chapter 118A.02,
Subdivision 1, the City Council designates the following financial institutions as official
depositories for municipal funds:
a) US Bank
b) Affinity Plus Federal Credit Union
c) Wells Fargo Bank, N.A.
Investment Brokers:
a) RBC Wealth Management
b) Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS Funds)
c) Wells Fargo Securities, LLC
d) Wells Fargo Advisors, LLC
e) Morgan Stanley Smith Barney, LLC
Section 2. Official Newspaper. Pursuant to Minnesota Statutes, Section 412.831, the City
Council designates the following newspaper as official newspaper of the City:
a) Shoreview-Arden Hills Bulletin
The Mayor and Clerk are authorized and directed to enter into agreements with the official
newspapers for the publication of items required by law to be published.
Section 3. Mayor Pro-Tem. Pursuant to Minnesota Statutes, Section 412.121, Council
Member Brenda Holden is appointed Mayor Pro-Tem and is to perform the duties of the Mayor
during the absence or disqualification of the Mayor or in the case of a vacancy in the office of
the Mayor.
Section 4. Officers: Employees: Appointment. The following persons are appointed to the
offices indicated.
Interim City Administrator Susan Iverson
City Clerk Amy Dietl
Director of Finance and
Administrative Services/Treasurer: Susan Iverson
Section 5. Acting Officers; Deputies. The following are appointed to the office indicated.
Acting Administrator: Susan Iverson
Deputy Clerks Susan Iverson, Julie Hanson
Deputy Treasurer: Vacant
Section 6. Liaisons. The following are appointed liaisons as indicated.
Planning Commission
Council Liaison: David Grant
Staff: City Planner
Alternate: Community Development Director
Parks, Trails and Recreation Committee
Council Liaison: Fran Holmes
Staff: Parks and Recreation Coordinator
Alternate: Public Works Director
Communications Committee
Council Liaison: New Councilmember once appointed
Staff: City Clerk
Alternate: Deputy Clerk
Financial Planning and Analysis Committee
Council Liaison: Dave McClung
Staff: Director of Finance and Administrative Services
Alternate: Finance Analyst
Lake Johanna Fire Department Board of Directors
Council Liaison: Dave McClung
Staff: City Administrator
Alternate: Director of Finance and Administrative Services
Economic Development Commission
Council Liaison: Brenda Holden
Staff: Community Development Director
Alternate: Senior Planner
Personnel Committee
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Staff: Director of Finance and Administrative Services
Joint Development Authority Board
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Staff: Community Development Director
Ramsey County League
Council Liaison: New Councilmember once appointed
Alternates: David Grant, Dave McClung, Brenda Holden, and
Fran Holmes
Karth Lake Improvement District
Staff: Public Works Director
Northeast Youth and Family Services
Representative: Miriam Ward
Staff: City Administrator
Cable Commission
Representative: Craig Wilson
Alternate: City Administrator
Section 7. Regular Council Meetings. The regular meeting of the City Council of Arden
Hills is to be held on the second and last Monday of each month at 7:00 p.m. in the City Hall.
Section 8. City Attorney. The firm of Campbell Knutson, P.A. is appointed City Attorney
with Joel Jamnik as primary City Attorney.
Section 9. Financial Consultant. The firm Ehlers & Associates, Inc. is appointed financial
consultant.
Section 10. Engineer. The Acting Public Works Director, John Anderson is appointed City
Engineer.
Section 11. Auditor. The firm Malloy, Montague, Karnowski, Radosevich and Company
(MMKR) is appointed City Auditor.
Section 12. Insurance Consultant. D.C. Fields is appointed insurance consultant with Mark
Lenz as principal consultant.
Section 13. Emergency Management Director. Lance Ross with the firm Emergency
Preparedness Resource Group, LLC is appointed Emergency Management Director.
Section 14. Police. Ramsey County is appointed as the City police and law enforcement
agency.
Section 15. Fire. Lake Johanna Fire Department is appointed as the City Fire Safety Officer.
Section 16. Fee Schedule. The fee schedule for the year 2016 was adopted as Ordinance
number 2015-012.
Section 17. Animal Control. Ramsey County is appointed as the City animal control officer.
Section 18. Elections. Ramsey County is appointed to administer Elections.
Adopted this 11th day of January 2016.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Amy Dietl, City Clerk
CONSENT ITEM – 6C
MEMORANDUM
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: Adoption of Resolution 2016-002 - Commission and Committee
Appointments
Background
The following is a list of the commission/committee members whose terms expired
December 31, 2015, and all are seeking reappointment.
Planning Commission
Brent Bartel, Clayton Zimmerman, and Andy Holewa are current Planning Commission
members. Their terms expired December 31, 2015, and all have requested
reappointment. It should be noted that Andy Holewa asked to serve as the Commission’s
Alternate, which is currently a vacant seat.
Parks, Trails and Recreation Committee
John Van Valkenburg’s term expired December 31, 2015, and he is seeking
reappointment.
Financial Planning and Analysis Committee
Katharine Peter’s term expired December 31, 2015, and she has requested reappointment.
Requested Action
Motion to approve Resolution 2016-002 relating to commission and committee
appointments.
Attachment
Attachment A: Resolution 2016-002
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION No. 2016-002
Resolution Relating to the Appointments to the
Commissions and Committees of the City
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding planning and zoning issues on the Planning
Commission;
WHEREAS, the City Council annually appoints members to serve in an advisory
capacity to the City Council regarding parks, trails and recreation issues on the Parks,
Trails, and Recreation Committee;
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding communications and newsletters on the
Communications Committee:
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding the development and redevelopment in the City of
Arden Hills on the Economic Development Commission;
WHEREAS, the City Council annually appoints residents to serve in an advisory
capacity to the City Council regarding City financial planning on the Financial Planning
and Analysis Committee;
WHEREAS, the City Council bi-annually appoints a resident to serve in an
advisory capacity to the City Council regarding redevelopment of TCAAP on the Joint
Development Authority;
THEREFORE, BE IT RESOLVED The Arden Hills City Council appoints or
reappoints the following people to serve on the following commissions and committees
with terms ending as noted by the name:
Section 1: Planning Commission:
A. Brent Bartel – December 31, 2018
B. Clayton Zimmerman – December 31, 2018
C. Andy Holewa (Alternate) – December 31, 2018
Section 2: Parks, Trails, and Recreation Committee:
A. John Van Valkenburg – December 31, 2018
Section 3: Financial Planning and Analysis Committee
A. Katharine Peters – December 31, 2018
Adopted this 11th day of January 2016.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Amy Dietl, City Clerk
CONSENT ITEM – 6D
MEMORANDUM
DATE: January 11, 2016
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Interim City Administrator
Director of Finance and Administrative Services
SUBJECT: Appointment of Customer Support Representative
Background
At the December 14, 2015, City Council Meeting, the City Council accepted the resignation of Pam
Sweeney, Customer Support Representative who retired after 16 plus years of service to the City of
Arden Hills. Council authorized staff to advertise for the vacancy.
Discussion
In total, the City received 88 applications for the Customer Service Specialist position. The
Director of Finance and Administrative Services and the City Clerk interviewed seven of those
applicants. The top candidate is Jolene Trauba. The Personnel Committee met on January 4, 2016,
and reviewed the applicant’s materials and recommends appointing Jolene Trauba to the positio n of
Customer Support Representative. Jolene’s application was sent to the City Council under separate
cover.
A criminal background check has been submitted and received from the Ramsey County Sheriff’s
Office.
Recommendation
1. The Personnel Committee recommends appointing Jolene Trauba to the position of
Customer Support Representative for the City of Arden Hills at Pay Grade 7, Step 1,
contingent upon satisfactory reference checks.
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Susan Iverson, Acting City Administrator
FROM: John Anderson, Acting Public Works Director
SUBJECT: Mounds View High School Trail - Pay Estimate No. 1
Requested Action
Approve payment of invoice to the City of New Brighton in the amount of $513,577.62 for the
Mounds View High School Trail
Background
The City Council Approved a Joint Powers Agreement (JPA) with the City of New Brighton on
May 11, 2015, for a contract with Bituminous Roadways to construct the trail from the easterly
bridge terminus to the west driveway to Mounds View High School.
Discussion
This first pay request includes work through the end of 2015. Two percent is being withheld
from the work completed according to the contract documents. The payment includes 5% for
engineering as specified in the JPA. The amount due to the City of New Brighton for this pay
estimate is $513,577.62. Final payment is expected to be made sometime in early 2016 once the
balance of the New Brighton project is completed and closed out.
Financial Implications
The project is funded by Municipal State aid funds and funds from Mounds View High School.
Attachments
Attachment A: New Brighton Invoice 1/5/16
CONSENT ITEM – 6E
MEMORANDUM
City of New Brighton Invoice
803 Old Highway 8 Ave. NW
New Brighton, MN 55112 Date:January 5, 2016
City Contact:Craig Schlichting,
Director of Community Assets & Development
Bill To:Arden Hills Phone:(651) 638-2056
Attn: John Anderson
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5743
RE:Cost Share of JPA City of New Brighton, City of Arden Hills, and Ramsey County
County Road F/10th Street NW Street Rehabilitation and
Mounds View High School Trail
City of New Brighton Project 15-1, SAP’s 147-020-041, 147-020-040, 147-121-005
City of Arden Hills SAP 187-108-002
Ramsey County SAP’s 62-619-033, 062-677-028
Date Description Amount
9/9/2010 Arden Hills Cost Share for New Brighton City Project 15-1 (Schedule G) $499,103.62
Contract includes 2% retainage ($9,982.07)
2015 Construction Total (minus retainage) $489,121.55
Engineering (5%) $24,456.08
Arden Hills Partial Payment 1 $513,577.62
TOTAL INVOICE $513,577.62
Please include a copy of this invoice with your payment to:
City of New Brighton
803 Old Hwy 8 NW
New Brighton MN 55112 Payment is due within 30 days of receipt
Finance Coding: Fund 438-41501
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2,147,513.55
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522,423.30
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3,434,353.78 $ ORIGINAL CONTRACT 3,544,743.61 $ Change Order 1 58,164.50 $ Change Order 2 124,847.50 $ Sub-total 3,727,755.61 $
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TOTAL WORK TO DATE 3,434,353.78 $
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PARTIAL PAYMENT 6 321,929.63 $
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Page 1 of 1
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Susan Iverson, Acting City Administrator
FROM: John Anderson, Acting Public Works Director
SUBJECT: Mounds View High School Trail JPA Amendment
Requested Action
Approve the amended Joint Powers Agreement with the City of New Brighton and Ramsey
County for the construction of the Mounds View High School Trail.
Background/Discussion
The City of Arden Hills approved a Joint Powers Agreement (JPA) with the City of New
Brighton and Ramsey County on May 11, 2015. The final form approved by Ramsey County
was slightly different in that the language in Article IV described the specific areas of
maintenance responsibilities for each party. The added language did not alter the intent of the
first sentence but merely clarified the first sentence in that section.
The costs the City of Arden Hills are responsible for in the JPA remain unchanged from the
earlier version.
Attachments
Attachment A: Memo 5-11-15
Attachment B: Revised Joint Powers Agreement redline copy
CONSENT ITEM – 6F
MEMORANDUM
Page 1 of 2
DATE: May 11, 2015
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Mounds View High School Trail
Requested Action
It is recommended that the Council take two actions. They are:
1. Approve entering into a Joint Powers Agreement with the City of New Brighton and
Ramsey County for the construction of the Mounds View High School Trail.
2. Approve entering into an Agreement with the Mounds View Public Schools (District
621) for their contribution of $120,000 towards the project.
Background/Discussion
For the past several years the City has had an item in the Capital Improvement Plan (CIP) for the
construction of a trail from Mounds View High School to the bridge over I-35W. The CIP item
has been “floating” with no specified year for construction. Since MnDOT is planning to replace
the bridge over I-35W this year, the trail project has moved forward in conjunction with that
project.
As discussed with the Council at the February 9, 2015, work session, the project includes
approximately 1200 feet of bituminous trail from the new bridge to the most westerly Mounds
View High School driveway where it connects with existing sidewalk. Due to the steep slopes on
the south side of Lake Valentine Road, the project will also require the reconstruction, or the
addition of concrete curb and gutter, on the south side of Lake Valentine Road and the overlay of
the same 1200 feet of street. This “urbanization” of Lake Valentine Road will allow the trail to
be built immediately behind the new curb and gutter thus minimizing the amount of retaining
wall needed to create an area for the new trail. Attached is an exhibit that shows an overview of
the project.
Also, as discussed at the February work session, the trail project was combined with a much
larger project in New Brighton on the west side of I-35W for bidding purposes. Bids were
NEW BUSINESS - 8A
MEMORANDUM
Page 2 of 2
opened on Tuesday May 5, 2015. Five bids were received ranging in total price (New Brighton
and Arden Hills work) from $3,538,506.61 to $3,810,127.70. The Arden Hills’ portion of the
project based on the low bid submitted by Bituminous Roadways is $522,423.30. This amount is
significantly higher than the February estimate of $400,000. Most of the overage appears to be in
concrete items such as retaining wall and curb and gutter as well as a small general “across the
board” increase that reflects the amount of work in the metro area. With a few very minor
exceptions, the entire cost is fundable by Municipal Stare Aid funds.
Attached is a Joint Powers Agreement prepared by New Brighton and reviewed by our City
Attorney for payment of our share of the construction cost plus 5% for bidding and
administration, shop drawing review, construction staking and construction observation. A small
amount of testing will be contracted separately. Staff would recommend approval by Council to
enter into the Joint Powers Agreement for the Mounds View Trail.
At the February work session, staff reported on preliminary discussions with the Mounds View
School District relative to financial participation in the project. At that time the School District
indicated that they would contribute $80,000 and may consider raising that to $100,000. Through
negotiations staff has been able to get the School District to increase their contribution to
$120,000. Attached is an Agreement that was prepared by our City Attorney and reviewed by the
School District’s Attorney. Staff would recommend approval of the Agreement for the School
District’s contribution.
Attachments
Attachment A: Exhibit showing project
Attachment B: Joint Powers Agreement
Attachment C: Agreement
6
458458v2 TJG NE136-24
CITY OF ARDEN HILLS
B y :
David Grant, Mayor
And by:
Susan Iverson, Acting City Administrator
Date: , 2016.
City Council Meeting
P:\Admin\Council\Agendas & Packet Information\2016\01-11-16-R\Sue\NYFS\2016_NYFS_Agreement_Memo.doc
Page 1 of 1
CONSENT ITEM – 6G
MEMORANDUM
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
FROM: Sue Iverson, Interim City Administrator
Director of Finance and Administrative Services
SUBJECT: Northeast Youth and Family Services 2016 Contract
Council Action Requested
City Council is requested to approve the Shared Service Agreement with Northeast Youth
and Family Services for 2016 and authorize the Mayor to execute it.
Discussion/Background
NYFS is a non-profit social service agency whose mission is to meet the unmet
developmental needs of at-risk youth and families within their community environment
with emphasis on providing services through collaboration and coordination with existing
community resources. These services are available to youth and families residing in the
northern suburbs of Ramsey County, including, but not limited to, the municipalities
which are signatory to agreements which are identical to this Agreement (attached) and
students and families from Independent School Districts 621, 622, 623, 624, 282 and
832..
Attachment
Attachment A: Agreement, historical and 2016 cost, and service information.
CONSENT ITEM – 6H
City Council Meeting
P:\Admin\Council\Agendas & Packet Information\2016\01-11-16-R\Sue\Benefits\Benefit Contribution.doc
Page 1 of 1
MEMORANDUM
DATE: January 11, 2016
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson, Interim City Administrator
Director of Finance and Administrative Services
SUBJECT: Adoption of the 2016 City Contribution for Employee Benefits
Background
Each year the City sets the monthly contribution rate for employee benefits.
Discussion
The City contribution rate is currently set by increasing the current contribution by 50%
of the increase in premiums for the next year using the lowest cost medical plan at the
family level plus dental. There was only modest increases in the medical (6.9%) and
dental (2.9%) premiums. In 2015 the employer contribution rate was $699.61 per month
per employee. For 2015 it has been proposed to increase the contribution rate to $29.01
for all employees with the exception that a maximum contribution to HSA accounts
(those dollars that are not used to pay premiums for dental and medical by those choosing
single medical) be capped at $1,650 per employee hired prior to June 29, 2015 and $500
for those employees hired June 29 or after.
Council Action
Motion to adopt Resolution 2016-003, a Resolution setting the City Contribution to
Employee Monthly Benefits at the amount of $728.62 per month, per employee, with a
cap of $1,650 or $500 of HSA contributions where applicable.
Attachments:
Attachment A: Resolution 2016-003
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2016-003
A RESOLUTION APPROVING THE 2016 CITY CONTRIBUTION TO
EMPLOYEE MONTHLY BENEFITS
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of
seven hundred twenty-eight dollars and one cent ($728.62) per month, per employee toward
bargaining unit employees benefits;
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of
seven hundred twenty-eight dollars and one cent ($728.62) per month, per employee toward non-
bargaining unit employees benefits;
WHEREAS, the City Council of Arden Hills does hereby approve that those employees
selecting single coverage will have their remaining dollars after medical and dental premiums
capped at $1,650 if hired prior to June 29, 2015 and capped at $500 if hired on June 29, 2015 or
after to be deposited in their HSA accounts;
THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby
approve the contribution toward bargaining and non-bargaining unit employee benefits as stated
above.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
11th DAY OF JANUARY, 2016.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Amy Dietl, City Clerk
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Amy Dietl, City Clerk
SUBJECT: Appointment of Dan Erickson as Chair of the Economic Development
Commission (EDC)
Background
On December 14, 2015, the City Council accepted the resignation of Steve Heikkila as the Chair
of the Economic Development Commission effective January 31, 2016. Chair Heikkila’s place
of business will be moving out of Arden Hills, and he will be unable to continue his membership
on the EDC.
Dan Erickson, an EDC Commissioner since 2009, has agreed to fulfill the role as Chair of the
EDC beginning on February 1, 2016. Commissioner Erickson’s current term expires December
31, 2017.
Recommendation
It is recommended that the City Council approve Resolution 2016-004 appointing Dan Erickson
as Chair of the Economic Development Commission (EDC) effective February 1, 2016 with a
term expiration of December 31, 2017.
Attachment
Attachment A: Resolution 2016-004
CONSENT ITEM – 6I
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2016-004
A RESOLUTION APPOINTING DAN ERICKSON AS THE
CHAIR OF THE ECONOMIC DEVELOPMENT COMMISSION (EDC)
FOR A TERM EXPIRING DECEMBER 31, 2017.
WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City
Council regarding development and redevelopment in the City of Arden Hills on the Economic
Development Commission (EDC).
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That Dan Erickson is appointed to serve as the Chair of the Economic Development
Commission (EDC) effective February 1, 2016 for a term expiring on December 31,
2017.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH
DAY OF JANUARY 2016.
_________________________________________
DAVID GRANT, MAYOR
ATTEST:
_______________________________________
AMY DIETL, CITY CLERK
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator/Director of Finance and Admin Services
FROM: Dave Perrault, Finance Analyst
SUBJECT: Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Source:
$12,948 $12,212.05 Public Safety Capital
Background
The City has received five invoices from the Lake Johanna Fire Department (LJFD) for capital
expenditures in 2015 (Attachment A). These invoices relate to capital equipment expenditures
which were included and approved in the 2015 budget.
The total LJFD budgeted cost for these items was $52,000 and the actual cost is $49,044.35.
Arden Hills’ budget share for these items in the Public Safety Capital account was $12,948.00
(or 24.9%) and the actual cost is $12,212.05.
Invoice #522 is for the replacement of supply hoses (General Equipment). The Arden Hills
budget for this expenditure was $2,988. Our actual expenditure is $3014.60.
Invoice #530 is for the replacement of mobile computers for shift trucks (General Equipment).
The Arden Hills budget for this expenditure was $3,735. Our actual expenditure is $3,735.
Invoice #531 is for the replacement of station alerting equipment (General Equipment). The
Arden Hills budget for this expenditure was $2,241. Our actual expenditure is $2,241.
Invoice #534 is for the replacement of coldwater rescue equipment (General Equipment). The
Arden Hills budget for this expenditure was $1,494. Our actual expenditure is $1,178.77.
Invoice #539 is for tire replacement (General Equipment). The Arden Hills budget for this
expenditure was $2,490. Our actual expenditure is $2,042.68.
CONSENT ITEM – 6J
MEMORANDUM
Council Action Requested
1. Motion to approve a payment in the amount of $12,212.05 to the Lake Johanna Fire
Department, which is the City’s share of the capital expenditures for the replacement of
supply hoses, mobile computers, tire replacement, station alerting equipment, and
coldwater rescue equipment.
Attachment
Attachment A: Invoice #522, Invoice #530, Invoice #531, Invoice #534, and Invoice #539.
Page 1 of 1
DATE: January 11, 2016
TO: Honorable Mayor and City Councilmembers
FROM: Sue Iverson, Interim City Administrator
Director of Finance and Administrative Services
SUBJECT: 2016-2017 Union Contract
Background/Discussion
Staff and our representative, Bill Joynes (Midwest Government Advisors), met with the Union
Business Agent, Ron Boesel, and the Union employee representative on several occasions. Prior
to these meetings staff had met with the Personnel Committee and our representative Bill Joynes
to discuss the City’s response to the Union’s proposal. A meeting was held on December 30,
2015 were we reached a tentative agreement pending approval of the City Council and the Union
employees.
The Personnel Committee met on January 4, 2015 to review the contract and recommends
approval to the City Council pending Union approval. The contract includes a wage increase in
2016 of 2.5% and in 2017 of 2.75%. No other items were changed except for the wish of the
union employees to change their voluntary deduction for the MSRS Health Care Savings Plan
(HCSP) percentage contribution based on years of service. This was approved by MSRS and has
no impact to City costs or the budget.
Union employees took a vote on January 6, 2016 and accepted the contract.
Recommendation
The Personnel Committee recommends the approval of the 2016-2017 Labor Agreement
between the City of Arden Hills and International Union of Operating Engineers Local No. 49,
AFL-CIO as presented.
CONSENT ITEM – 6K
MEMORANDUM
LABOR AGREEMENT
BETWEEN
THE CITY OF ARDEN HILLS
AND
INTERNATIONAL UNION OF OPERATING ENGINEERS
LOCAL NO. 49
AFL-CIO
JANUARY 1, 2016 THROUGH DECEMBER 31, 2017
2016-2017 / LABOR AGREEMENT CITY OF ARDEN HILLS – AND – I.U.O.E. LOCAL NO. 49
TABLE OF CONTENTS
ARTICLE NO. DESCRIPTION PAGE NO.
I PURPOSE OF AGREEMENT ……………………………… 1
II RECOGNITION ……………………………………………… 1
III UNION SECURITY ………………………………………….. 1
IV EMPLOYER AUTHORITY ………………………………….. 2
V EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE …….. 2
VI DEFINITIONS ………………………………………………… 4
VII SAVINGS CLAUSE ………………………………………….. 5
VIII WORK SCHEDULES ……………………………………….. 5
IX OVERTIME PAY …………………………………………….. 6
X STANDBY AND CALL BACK ………………………………. 7
XI LEGAL DEFENSE …………………………………………… 7
XII RIGHT OF SUBCONTRACT ………………………………. 7
XIII DISCIPLINE AND DISCHARGE …………………………… 7
XIV SENIORITY ………………………………………………….. 8
XV LAY-OFF ……………………………………………………… 8
XVI PROBATIONARY PERIODS ………………………………. 8
XVII SAFETY ………………………………………………………. 8
XVIII JOB POSTING ………………………………………………. 8
XIX PERSONAL TIME OFF CONVERSION……………………. 9
XX FUNERAL LEAVE ……………………………………………. 9
XXI PERSONAL TIME OFF (PTO)………………………………. 9
XXII GROUP INSURANCE ………………………………………. 10
XXIII HOLIDAYS …………………………………………………… 11
XXIV UNIFORM ALLOWANCE ………………………………….. 11
XXV MILEAGE REIMBURSEMENT FOR TRAINING ………… 11
XXVI INJURY ON DUTY …………………………………………. 12
XXVII UNUSED SICK LEAVE PAY ……………………………… 12
XXVIII WAIVER ……………………………………………………… 12
XXIX CENTRAL PENSION FUND……………………………….. 13
XXX POST EMPLOYMENT HEALTH CARE SAVINGS PLAN.. 13
XXXI DURATION ………………………………………………….. 14
SIGNATURES ………………………………………………. 14
APPENDIX A – WAGES AND CLASSIFICATIONS, LICENSE
PAY INCENTIVE …………………………… 15
COMMERCIAL DRIVERS LICENSE, LETTER OF
UNDERSTANDING……………………………………………… 17
CELEBRATING ARDEN HILLS EVENT, LETTER OF
UNDERSTANDING…………………………………………… 18
1
LABOR AGREEMENT
Between
CITY OF ARDEN HILLS
And
INTERNATIONAL UNION OF OPERATING ENGINEERS
LOCAL NO. 49
ARTICLE I – PURPOSE OF AGREEMENT
THIS AGREEMENT is entered into between the CITY OF ARDEN HILLS, hereinafter called the
EMPLOYER, and LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS,
AFL-CIO, hereinafter called the UNION.
The intent and purpose of this AGREEMENT is to:
1.1 Establish certain hours, wages, and other conditions of employment;
1.2 Establish procedures for the resolution of disputes concerning this
AGREEMENT’S interpretation and/or application;
1.3 Specify the full and complete understanding of the parties; and
1.4 Place in written form the parties’ agreement upon terms and conditions of
employment for the duration of the AGREEMENT.
The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the
highest quality of public service. Both parties’ recognize this AGREEMENT as a pledge of this
dedication.
ARTICLE II – RECOGNITION
The EMPLOYER recognizes the UNION as the exclusive representative for all job
classifications included herein whose employment services exceed the lesser of fourteen (14)
hours per week, or thirty-five percent (35%) of the normal work week, and more than sixty-
seven (67) work days per year, excluding supervisory, confidential and all other employees.
ARTICLE III – UNION SECURITY
In recognition of the UNION as the exclusive representative, the EMPLOYER shall:
3.1 Deduct each payroll period an amount sufficient to provide the payment of dues
established by the UNION from the wages of all employees authorizing in writing such
deduction, and
3.2 Remit such deduction to the appropriate designated officer of the UNION.
2
3.3 Provide or designate a bulletin board, or a portion thereof, for posting of notices of
UNION affairs.
3.4 The UNION may designate one employee from the bargaining unit to act as Steward,
and shall inform the EMPLOYER in writing of such choice.
3.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all
claims, suits, orders, or judgments brought or issued against the City as a result of any
action taken or not taken by the City under the provisions of this Article.
ARTICLE IV – EMPLOYER AUTHORITY
4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its
affairs in all respects in accordance with existing and future laws and regulations of
appropriate authorities including municipality personnel policies and work rules.
4.2 The prerogatives and authority which the EMPLOYER has not officially abridged,
delegated or modified by the AGREEMENT are retained by the EMPLOYER.
ARTICLE V – EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE
5.1 Definition of a Grievance
A grievance is defined as a dispute or disagreement as to the interpretation or
application of the specific terms and conditions of this AGREEMENT.
5.2 Union Representatives
The EMPLOYER will recognize representatives designated by the UNION as the
grievance representatives of the bargaining unit having the duties and responsibilities
established by this Article. The UNION shall notify the EMPLOYER in writing of the
names of such UNION representatives and of their successors when so designated.
5.3 Processing of a Grievance
It is recognized and accepted by the UNION and the EMPLOYER that the processing of
grievances as hereinafter provided is limited by the job duties and responsibilities of the
employees and shall therefore be accomplished during normal working hours only when
consistent with such employee duties and responsibilities. The aggrieved employee and
the UNION representative shall be allowed a reasonable amount of time without loss in
pay when a grievance is investigated and presented to the EMPLOYER during normal
working hours, provided the employee and the UNION representative have notified and
received approval of the designated supervisor who has determined that such absence
is reasonable and would not be detrimental to the work programs of the EMPLOYER.
5.4 Procedure
Grievances, as defined by Section 5.1, shall be resolved in conformance with the
following procedure:
Step 1. An employee claiming a violation concerning the interpretation or
application of this AGREEMENT shall, within ten (10) calendar days after such alleged
3
violation has occurred, present such grievance to the employee’s supervisor as
designated by the EMPLOYER. The EMPLOYER-designated representative will discuss
and give an answer to such Step 1 grievance within ten (10) calendar days after receipt.
A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing
setting forth the nature of the grievance, the facts on which it is based, the provision or
provisions of the Agreement allegedly violated, and the remedy requested, and shall be
appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated
representative’s final answer in Step 1. Any grievance not appealed in writing to Step 2
by the UNION within ten (10) calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the UNION and
discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-
designated representative shall give the UNION the EMPLOYER’S Step 2 answer in
writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance
not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following
the EMPLOYER-designated representative’s final Step 2 answer. Any grievance not
appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be
considered waived.
Step 3. If appealed, the written grievance shall be presented by the UNION and
discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER-
designated representative shall give the UNION the EMPLOYER’S answer in writing
within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not
resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the
EMPLOYER-designated representative’s final answer in Step 3. Any grievance not
appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be
considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be
submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in
Step 4 may be appealed to Step 5 within ten (10) calendar days following the
EMPLOYER’S final answer in Step 4. Any grievance not appealed in writing to Step 5
by the UNION within ten (10) calendar days shall be considered waived.
Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be
submitted to arbitration. The arbitration proceeding shall be conducted by an arbitrator
to be selected by mutual agreement of the EMPLOYER and the UNION within seven (7)
calendar days after the request for such action. If the parties fail to mutually agree upon
an arbitrator within the said seven (7) day period, either party may request the Director,
Bureau of Mediation Services, to provide a panel of five (5) arbitrators. Both the
EMPLOYER and the UNION shall have the right to strike two (2) names from panel.
The party requesting arbitration shall strike the first name, the other party shall then
strike one (1) name and the process will be repeated and the remaining person shall be
the arbitrator. The decision of the arbitrator shall be final and binding upon the parties.
The arbitrator shall be requested to issue a decision within thirty (30) calendar days after
the close of the record unless the parties mutually agree to an extension.
5.5 Arbitrator’s Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or
subtract from the terms and conditions of this AGREEMENT. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
EMPLOYER and the UNION, and shall have no authority to make a decision on
any other issue not so submitted.
4
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way, the application of laws,
rules, or regulations having the force and effect of law. The arbitrator’s decision
shall be submitted in writing within thirty (30) days following the close of the
hearing or the submission of briefs by the parties, whichever be later, unless the
parties agree to any extension. The decision shall be binding on both the
EMPLOYER and the UNION and shall be based solely on the arbitrator’s
interpretation or application of the express terms of this AGREEMENT and to the
facts of the grievance presented.
C. The fees and expenses for the arbitrator’s services and proceedings shall be
borne equally by the EMPLOYER and the UNION, provided that each party shall
be responsible for compensating its own representatives and witnesses. If either
party desires a verbatim record of the proceedings, it may cause such a record to
be made, providing it pays for the record. If both parties desire a verbatim record
of the proceedings, the cost shall be shared equally.
5.6 Waiver
If a grievance is not presented within the time limits set forth above, it shall be
considered “waived”. If a grievance is not appealed to the next step within the specified
time limit or agreed extension thereof, it shall be considered settled on the basis of the
EMPLOYER’S last answer. If the EMPLOYER does not answer a grievance or an
appeal thereof within the specified time limits, the UNION may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next step.
The time limit in each step may be extended by mutual agreement of the EMPLOYER
and the UNION.
ARTICLE VI – DEFINITIONS
6.1 UNION
The International Union of Operating Engineers, Local No. 49, AFL-CIO.
6.2 EMPLOYER
The City of Arden Hills, Ramsey County, Minnesota, a Minnesota municipal corporation.
6.3 UNION MEMBER
A member of the International Union of Operating Engineers, Local No. 49, AFL-CIO.
6.4 EMPLOYEE
A member of the exclusively recognized bargaining unit.
6.5 BASE PAY RATE
The employee’s hourly pay rate exclusive of longevity or any other special allowance.
6.6 SENIORITY
Length of continuous service in any of the job classifications covered by ARTICLE II –
RECOGNITION. Employees who are promoted from a job classification covered by this
AGREEMENT and return to a job classification covered by this AGREEMENT shall have
their seniority calculated on the length of service under this AGREEMENT for purposes
of promotion, transfer, and lay off and total length of service with the EMPLOYER for
other benefits under this AGREEMENT.
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6.7 STEWARD
Employee whose responsibilities are limited to receiving complaints from its members of
violations of the AGREEMENT, checking status of membership in the unit, reporting
safety problems and service as a communication link.
6.8 OVERTIME
Work performed at the express authorization of the EMPLOYER in excess of either eight
(8) hours within a twenty-four (24) hour period (except for shift changes) or more than
forty (40) hours within a seven (7) day period.
6.9 HOLIDAY OVERTIME
Employees required to work on an observed Holiday (refer to Article XXIII) shall be
compensated one and one-half (1.5) times their base hourly pay rate for each hour
worked. Employees required to work on the actual holiday shall be compensated two (2)
times their base hourly pay rate for each hour worked.
6.10 CALL BACK
Return of an employee to a specified work site to perform assigned duties at the express
authorization of the EMPLOYER at a time other than an assigned shift. An extension of
or early report to an assigned shift is not a call back.
ARTICLE VII – SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the
City of Arden Hills. In the event any provision of this AGREEMENT shall be held to be contrary
to law by a court of competent jurisdiction from whose final judgment or decree no appeal has
been taken within the time provided, such provision shall be void. All other provisions of this
AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated
at the request of either party.
ARTICLE VIII – WORK SCHEDULES
8.1 The EMPLOYER has the sole authority in the preparation of work schedules. The
normal work day for an employee shall be eight (8) hours. The normal work week shall
be forty (40) hours.
8.2 Service to the public may require the establishment of regular shif ts for some employees
on a daily, weekly, seasonal, or annual basis other than the normal work day or week.
The EMPLOYER shall give at least two (2) working days advance notice to the
employees affected by the establishment of work days different from the employee’s
normal work day or week. The EMPLOYER will first ask for volunteers to staff these
changes to the normal work week or day. If there are not enough volunteers to fill the
shift change, the EMPLOYER will assign personnel to fill the shift based on seniority.
Those employees with the least seniority will be assigned first until all shifts are
assigned.
8.3 The employees shall be allowed one coffee break in the morning of thirty (30) minutes in
duration, inclusive of driving time to and from the Public Works building if required, and
no coffee break in the afternoon. They shall be allowed a lunch period of thirty (30)
minutes for which they will receive no pay.
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The thirty (30) minutes unpaid lunch break will exclude driving time to and from the work
site to the City garage. This driving time will be limited to driving to and from the City
garage and the work site(s); interim stops will not be permitted.
It is understood that the EMPLOYER or designated representative may require that the
thirty (30) minutes unpaid lunch break be taken at the work site when warranted for
reasons of business necessity.
8.4 In the event that work is required because of unusual circumstances such as (but not
limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no
advance notice need be given. It is not required that an employee working other than
the normal work day be scheduled to work more than eight (8) hours; however, each
employee has an obligation to work overtime or call backs if requested unless unusual
circumstances prevent the employee from so working.
8.5 Service to the public may require the establishment of regular work weeks that schedule
work on Saturdays and/or Sundays.
8.6 No involuntary time off without pay (temporary lay-off) will be implemented for regular
employees while temporary or part-time employees are on the payroll, with the exception
of the employee doing janitorial work at City Hall and the “On the Job Training” students.
8.7 In the event that the EMPLOYER initiates a temporary interruption in employment the
EMPLOYER may provide employees in the affected unit an opportunity to voluntarily
request leaves of absence without pay. Such temporary interruptions in employment
shall not be considered a lay-off. While on unpaid leave of absence due to temporary
interruption in employment the employee will continue to accrue seniority.
ARTICLE IX – OVERTIME PAY
9.1 For the purposes of determining overtime pay, each day will be the twenty-four (24) hour
period beginning at 12:01 a.m. and ending at midnight, while each week will be the
seven (7) day period beginning on Saturday and ending on Friday.
9.2 Hours worked in excess of eight (8) within a twenty-four (24) hour period (except for shift
changes) or more than forty (40) within a seven (7) day period will be compensated for
at one and one-half (1-1/ 2) times the employee’s regular base pay. All hours worked on
an actual holiday will be compensated for at two (2) times the employee’s regular base
pay. (Refer to definitions found in Article VI, section 6.9) For purposes of this section,
“hours worked” shall include hours designated as holiday, personal time off, or
compensatory time-off.
9.3 At the discretion of the EMPLOYER, an employee may receive compensatory time off in
lieu of overtime pay at the rate of one and one-half (1-1/ 2) times the employee’s regular
base pay or two (2) times the employee’s regular base pay for hours worked on an
actual holiday, or be paid for overtime worked.
9.4 Maximum compensatory time accumulated shall not exceed forty (40) hours. If the
maximum is exceeded, the employee will receive overtime pay to reduce the
accumulation to the maximum allowed.
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ARTICLE X – STANDBY AND CALL BACK
10.1 The EMPLOYER will establish a seven (7) day rotating schedule of standby
assignments. The employee on standby status will be available during that period for
call back and the EMPLOYER will call that employee first should any call back be
necessary. The employee will be paid one (1) hour at time and one-half the regular rate
of pay for that employee for standby on weekdays. The employee will be paid two (2)
hours at time and one-half the regular rate of pay for that employee for standby on
weekends and observed holidays.
10.2 At the discretion of the EMPLOYER, an employee may receive compensatory time off in
lieu of standby pay or be paid on the basis of one and one-half (1-1/ 2) hours
compensatory time off for each twenty-four (24) hour period on standby status Monday
through Friday; three (3) hours compensatory time off for each twenty-four (24) hour
period on standby status on weekends and those dates recognized by the EMPLOYER
as observed holidays. Such compensatory time accumulation shall be part of the
maximum allowed under Section 9.4.
10.3 An employee called in for work at a time other than the employee’s normal scheduled
shift will be compensated for a minimum of two (2) hours’ pay at one and one-half (1-1/2)
times the employee’s base pay rate, or two times the base rate on the actual holiday.
Special weekend and holiday schedules for lift checking shall be treated as call backs.
10.4 Special weekend and holiday schedules for lift station checking shall be treated as a call
back.
ARTICLE XI – LEGAL DEFENSE
11.1 Employees involved in litigation because of negligence, ignorance of laws, non-
observance of laws, or as a result of employee judgmental decision shall not receive
legal defense by the City.
11.2 Except as provided in Section 11.1 hereof, any employee who is charged with a traffic
violation, ordinance violation or criminal offense arising from acts performed within the
scope of employment, when such act is performed in good faith and under direct order of
the supervisor, shall be reimbursed for reasonable attorney’s fees and court costs
actually incurred by such employee in defending against such charge.
ARTICLE XII – RIGHT OF SUBCONTRACT
12.1 Nothing contained in this AGREEMENT shall prohibit or restrict the right of the
EMPLOYER from subcontracting work performed by employees covered by this
AGREEMENT.
ARTICLE XIII – DISCIPLINE AND DISCHARGE
13.1 The EMPLOYER retains the sole right to discipline and discharge employees.
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ARTICLE XIV – SENIORITY
14.1 Seniority will be the determining criterion for transfers, promotions and lay-offs only
when all other qualification factors are equal.
ARTICLE XV – LAY-OFF
15.1 If a lay-off is deemed necessary by the EMPLOYER, the affected employees will be
notified in writing at least four (4) weeks prior to the effective date.
ARTICLE XVI – PROBATIONARY PERIODS
16.1 All newly hired or rehired employees will serve a minimum of six (6) months probationary
period. If the EMPLOYER extends the initial probationary period beyond six (6) months,
the employee’s base pay rate will not change until the employee has successfully
completed the designated probationary period. The extended probationary period will
not exceed three (3) months.
16.2 An employee will serve a probationary period in any job classification for which the
employee has not served one previously.
16.3 At any time during the probationary period, the probationary employee may be
discharged at the sole discretion of the EMPLOYER.
16.4 At any time during the probationary period, a promoted or reassigned employee may be
demoted or reassigned to the employee’s previous position at the sole discretion of the
EMPLOYER.
16.5 At least three (3) weeks prior to the completion of the probationary period, the City
Administrator/Clerk shall review the performance of the probationary employee, and
notify the Council of the City Administrator.Clerk’s recommendations. The matter shall
be placed on the Council agenda for the next regular meeting, at which time the Council
shall consider the recommendation and make a determination as to whether the
employee shall be terminated at the end of the probationary period. If the employee is
not to be continued beyond the end of the probationary period, the employee shall be so
notified before the end of such period.
ARTICLE XVII – SAFETY
17.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working
conditions, to cooperate in safety matters and to encourage employees to work in a safe
manner.
ARTICLE XVIII – JOB POSTING
18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the
designated bargaining unit shall be filled based on the concept of promotion from within
provided that applicants:
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18.11 have the necessary qualifications to meet the standards of the job
vacancy; and
18.12 Have the ability to perform the duties and responsibilities of the job
vacancy.
18.2 Employees filling a higher job class based on the provisions of this Article, shall be
subject to the conditions of ARTICLE XVI, “PROBATIONARY PERIODS”.
18.3 The EMPLOYER has the right of final decision in the selection of employees to fill
posted jobs based on qualifications, abilities, and experience.
18.4 Job vacancies within the designated bargaining unit will be posted for five (5) work days
so that members of the bargaining unit can be considered for such vacancies.
ARTICLE XIX – PERSONAL TIME OFF CONVERSION
19.1 All employees hired before June 29, 2002, will convert their current sick leave accrued
hours to Personal Time Off (PTO). The conversion will be calculated by adding current
accrued sick leave and current accrued vacation and subtracting two hundred forty
hours (240) as PTO. The remainder of the sick leave will be added to the “Bank”.
“Bank” is defined as accrued hours which may be used only when the employee
qualifies under Short Term Disability, Long-Term Disability or when accrued PTO is
exhausted. For allowed accruals over the maximum refer to Article XXI, section 21.3.
ARTICLE XX – FUNERAL LEAVE
20.1 Each employee shall be entitled to three (3) paid days of funeral leave for a death in the
immediate family of the employee.
20.2 “Immediate family” shall mean an employee’s spouse, children, siblings, parents,
grandparents, aunts, uncles, nephews, nieces, in-laws or grandchildren.
ARTICLE XXI – PERSONAL TIME OFF (PTO)
21.1 Personal Time Off (PTO) is authorized absence from duty.
Employees working an average of 40 hours per week on an annual basis are eligible for
Personal Time Off. Employees may not use Personal Time Off until successful
completion of their probationary period, although Personal Time Off accumulates during
this time.
The following chart provides information regarding Personal Time Off. Years of service
are calculated from the anniversary date of employment.
PERSONAL TIME OFF SCHEDULE
Completed years of Service Personal Time
0 – 5 Years 7 hours bi-weekly
6 – 10 Years 9 hours bi-weekly
After 10 Years 10 hours bi-weekly
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Benefit year for Personal Time Off is March 1st through February 28th. A maximum of
240 hours of Personal Time Off may be carried over from benefit year to benefit year.
Carryover beyond 240 hours of Personal Time Off will only be made in accordance with
Section 21.3 or under special circumstances with approval from the City Administrator.
Any employee leaving the service of the City in good standing will be compensated
100% for Personal Time Off up to 240 hours or amount allowed in Section 21.3 accrued
to the day of separation provided said employee has served at least twelve (12)
consecutive months prior to separation. Such pay for accumulated Personal Time Off
will be at the same rate as the hourly rate of the employee’s base salary. Personal Time
Off may not be used to extend an employee’s actual termination date.
When a paid holiday falls on a working day during an employee’s Personal Time Off, the
day of the holiday will not be counted as a day of Personal Time Off.
One (1) day of Personal Time Off shall equal eight (8) hours for full-time employees.
21.2 Personal Time Off may not be used by an employee until the end of the employee’s
probationary period.
21.3 A regular employee cannot carry into the next year more accrued PTO benefits than
forty (40) hours in excess of the maximum of two hundred forty (240) hours.
In unusual or extenuating circumstances in order to accomplish the work programs of
the EMPLOYER, the employee may be allowed to carry accrued, unused PTO beyond
two-hundred eighty (280) hours into the next benefit year with the prior approval of the
Department Head.
21.4 All requests for PTO of five (5) or more consecutive work days shall be submitted by
April 1st of each year, and posted for five (5) consecutive work days. In case of any
conflict for a preferred PTO period(s), the senior employee will be given preference. Any
PTO requests of less than five (5) consecutive work days that are submitted more than
four (4) weeks in advance shall be posted for three (3) work days. Any conflicts in
scheduling shall be resolved by seniority. Any PTO requests which are not posted shall
be considered on a “first come, first served” basis.
ARTICLE XXII – GROUP INSURANCE
22.1 Effective January 1, 2013, the EMPLOYER will contribute the same contribution as
approved for non-union employees to the Operating Engineers, Local 49 Health and
Welfare Administrators for Group Health and Dental Insurance.
Employees may participate, at their own expense, in additional life, short-term, and
long-term disability insurance as add-ons to City sponsored plans approved under the
EMPLOYER’S current insurance provider.
22.2 In the event that an employee resigns, retires, or is otherwise separated from
employment for any reason, the EMPLOYER will deduct from the employee’s final
paycheck the EMPLOYER-paid portion of the group insurance premium for the
remainder of the quarter following the employee’s date of separation from employment.
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22.3 It is understood that the EMPLOYER’S only obligation is to pay the EMPLOYER
contribution for group insurance premiums as agreed to herein. The EMPLOYER is not
liable for claims as a result of a denial of insurance benefits by an insurance carrier.
ARTICLE XXIII – HOLIDAYS
23.1 The EMPLOYER will provide twelve (12) paid holidays as follows:
Holiday Observance Day
New Year’s Day January 1
Martin Luther King Day Third Monday in January
Presidents’ Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Day After Thanksgiving Day Fourth Friday in November
Christmas Eve Day December 24
Christmas Day December 25
New Year’s Eve Day December 31
23.2 In the event that New Year’s Day, Independence Day, Veteran’s Day, or Christmas Day
fall on a Sunday, the following Monday shall be a paid holiday. If any of the preceding
holidays fall on a Saturday, the preceding Friday shall be a paid holiday.
23.3 Employees required to work on a designated holiday shall be compensated one and
one-half (1.5) times their base hourly pay rate for each hour worked, plus Holiday pay.
Employees required to work on the actual holiday shall be compensated two (2) times
their base hourly pay rate for each hour worked plus holiday pay if the actual holiday
qualifies for holiday pay in section 23.1.
ARTICLE XXIV – UNIFORM ALLOWANCE
24.1 The EMPLOYER shall provide each employee with an annual uniform allowance of two
hundred seventy-five dollars ($275).
24.2 Employees shall purchase uniforms and jackets from the same vendor semi-annually,
not to exceed the maximum allowance.
24.3 Receipts are required for all items purchased.
ARTICLE XXV – MILEAGE REIMBURSEMENT FOR TRAINING
25.1 An employee must have the prior approval of the Public Works Superintendent to attend
training to enhance job-related knowledge and skills.
25.2 An employee using a privately owned vehicle to travel to and from the location of
approved training will receive mileage reimbursement at the federal rate which is
adopted by the EMPLOYER annually.
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ARTICLE XXVI – INJURY ON DUTY
26.1 If an injury on duty results in an employee missing work, the EMPLOYER will pay the
employee’s regular base pay rate. The amount paid by the Worker’s Compensation
Insurance will be turned over by the employee to the EMPLOYER.
26.2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days.
26.3 No Personal Time Off shall be charged for payment of this benefit
ARTICLE XXVII – UNUSED SICK LEAVE PAY
27.1 Regular full-time employees who have completed ten (10) or more years of continuous
service with the EMPLOYER and who leave in good standing, will receive 33-1/3% of
unused, accumulated sick leave upon their separation. Regular full-time employees who
have completed twenty (20) or more years of continuous service with the EMPLOYER
and who leave in good standing, will receive 50% of unused, accumulated sick leave
upon their separation. To qualify for this benefit an employee must have an established
sick leave bank resulting from the conversion to the PTO program. (Refer to Article XXIX
section 19.1.) Any benefit paid under this Article shall be paid into the employee’s Post-
Employment Health Care Savings Plan (Refer to Article XXX section 30.4).
ARTICLE XXVIII – WAIVER
28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this AGREEMENT, are hereby superseded.
28.2 The parties mutually acknowledge that during the negotiations which resulted in this
AGREEMENT, each had the unlimited right and opportunity to make demands and
proposals with respect to any term or condition of employment not removed by law from
bargaining. All agreements and understandings arrived at by the parties are set forth in
writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The
EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet
and negotiate regarding any and all terms and conditions of employment referred to or
covered in this AGREEMENT, or with respect to any term or condition of employment
not specifically referred to or covered by this AGREEMENT, even though such terms or
conditions may not have been within the knowledge or contemplation of either or both
parties at the time this contract was negotiated or executed.
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ARTICLE XXIX – CENTRAL PENSION FUND
The EMPLOYER and the UNION agree that an amount designated herein that would otherwise
be paid in salary or wages will be contributed instead to the Central Pension Fund (CPF) as pre-
tax employer contributions. A pension contribution of ninety-six cents ($0.96) per hour will be
made for each employee, for a maximum of two thousand eighty hours (2080) per calendar
year. The hourly contribution rate will be applied to every hour compensated (ie. Hours worked,
PTO, and holidays) except for overtime hours worked. The EMPLOYER shall deduct seventy-
six dollars and eighty cents ($76.80) every eight (80) hour pay period.
The EMPLOYER shall pay this contribution directly to the IUOE Central Pension Fund. The
UNION agrees to indemnify and hold the EMPLOYER, its Officers, Agents, and employees
harmless against any claims, suits, orders or judgments, brought against the EMPLOYER as a
result of any action taken or not taken by the EMPLOYER on the specific provisions of this
Article. This “hold harmless” clause does not hold the EMPLOYER harmless for failing to
transfer the agreed contributions to the IUOE Central Pension Fund.
It is agreed that for purposes of determining future wage rates, the EMPLOYER shall first
restore the amount of the wage reduction, which is currently the CPF contribution rate of $0.96
per hour, then apply the applicable wage multiplier, then reduce the revised wage by the CPF
contribution rate. It is further agreed that for purposes of calculating overtime compensation the
EMPLOYER shall first restore the amount of the wage reduction ($0.96/ hr.) then apply the
applicable 1.5 or 2.0 wage multiplier required under the Fair Labor Standards Act and the
collective bargaining agreement, then pay the resulting amount for overtime worked.
The contribution of $0.96 per hour prevents an employee’s annual CPF contributions from
exceeding $2,000.00 in a year and therefore complies with limitations set forth under Minnesota
Statute § 356.24, sub. 1(9) as amended in 2002. The CPF Plan of Benefits and the Agreement
and Declaration of Trust will serve as the governing documents. The CPF is a supplemental
Pension Fund authorized by Minnesota Statutes, 356.24, subdivision 1(9).
ARTICLE XXX – POST EMPLOYMENT HEALTH CARE SAVINGS PLAN
30.1 The City of Arden Hills Local 49ers employees are eligible to participate in the Minnesota
Post Employment Health Care Savings Plan (HCSP) established under Minnesota
Statutes, section 352.98 (Minn. Supp. 2001) and as outlined in the Minnesota State
Retirement System's Trust and Plan Documents.
30.2 All funds collected by the EMPLOYER (City of Arden Hills) on the behalf of the employee
(Public Works Local 49ers) will be deposited into the employee's Post Employment
Health Care Savings Plan Account through Minnesota State Retirement System.
Example 1 - Employee Contributions: % of Pay
30.3 All employees with 0 years to 5 years of service shall contribute 2% of pay.
All employees with 5 or more years of service shall contribute 4% of pay.
- Employer Contributions
30.4 The EMPLOYER has agreed to contribute payroll deductions to the Post Employment
Health Care Savings Plan (HCSP) with Minnesota State Retirement Systems as
described below:
A. All City of Arden Hills Public Works Local 49ers employees who are eligible for
the unused sick leave severance payout, outlined in Article XXVII section 27.1 of
the contract, will contribute to the Post Employment Health Care Savings Plan as
described below:
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All employees who have an eligible sick leave balance upon separation shall
have 100% of those eligible hours converted into cash, and the dollars shall
be deposited into their Post-Employment Health Care Savings Account
(HCSP) on their final check.
Exd Sick Hour Conions
B. All City of Arden Hills Public Works Local 49ers employees who are eligible for
the unused Personal Time Off (PTO) severance payout, outlined in Article XXI
section 21.1 of the contract, will contribute to the Post Employment Health Care
Savings Plan as described below:
All employees who have an eligible vacation (PTO) leave balance upon
leaving the City of Arden Hills shall have 100% of those hours converted into
cash and deposited into their Post-Employment Health Care Savings Account
(HCSP) on their final check.
C. In the event of the employees death, any payments owed to this employee by the
City of Arden Hills, may not be contributed into the Post-Employment Health
Care Savings Account (HCSP). Upon death of the employee, all payments owed
to this employee will be paid to the employees beneficiaries.
ARTICLE XXXI – DURATION
This AGREEMENT shall be effective as of the date of its signing and shall remain in full
force and effect January 1, 2016 through December 31, 2017. It shall continue in full
force and effect from year-to-year, unless terminated or renegotiated in the manner
provided by the Public Employment Labor Relations Act of 1971, as amended.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this_____
day of ________________, 2016
INTERNATIONAL UNION OF OPERATING
CITY OF ARDEN HILLS ENGINEERS, LOCAL NO. 49
By _____________________________ By ______________________________ ____
Mayor Business Manager/Financial Secretary
By _____________________________ By __________________________________
City Administrator Area Business Representative
By __________________________________
Union Steward
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Appendix A
WAGES AND CLASSIFICATIONS
A. Effective at the signing of this contract, the following wage schedule will be in effect for
Public Works Maintenance Worker, effective January 1 of each year:
2016 2017
Start $ 18.97 19.49
Six (6) Months $ 20.25 20.81
One (1) Year $ 21.54 22.13
Two (2) Years $ 24.10 24.76
Three (3) Years $ 26.63 27.36
Wages for 2008 included a one-time $0.48 hour market adjustment. In 2005 wages
included a one-time roll-in of $0.20/hour in recognition of the requirement
for a Class D Systems Operator’s License, and a Class SD Wastewater Systems
Operator’s License or a Class SC Wastewater Systems Operator’s License.
B. New Employees
B-1 A newly-hired employee shall be paid a starting base pay rate as determined by
the EMPLOYER. This starting base pay rate must be equal to at least seventy
percent (70%) of the top base pay rate for the Public Works Maintenance Worker
Classification.
B-2 The base pay rate of a newly-hired employee who has successfully completed
the probationary period shall be increased at the discretion of the EMPLOYER to
at least seventy-five percent (75%) of the top base pay rate for the Public Works
Maintenance Worker Classification.
B-3 After the first year of employment, the employee’s base pay rate shall be
increased at the discretion of the EMPLOYER to a base pay rate which is equal
to at least eighty percent (80%) of the top base pay rate for the Public Works
Maintenance Worker Classification.
B-4 After the second year of employment, the employee’s base pay rate shall be
increased at the discretion of the EMPLOYER to a base pay rate which is equal
to at least ninety percent (90%) of the top base pay rate for the Public Works
Maintenance Worker Classification.
B-5 The new base pay rates provided under B-2, B-3 and B-4 shall not exceed base
pay rates paid to current regular employees in the Public Works Maintenance
Worker Classification.
B-6 After the third year of employment, the employee’s base pay rate shall be
increased to the top base pay for the Public Works Maintenance Worker
Classification.
C. Employees employed by the EMPLOYER on a temporary basis for no more than nine
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hundred-sixty hours (960) per calendar year, either in a full-time or part-time capacity,
will be paid at an hourly rate as determined by the EMPLOYER for the term of their
employment. Such employees will not be eligible for any rights or benefits under this
AGREEMENT, including Article V, “Employee Rights/ Grievance Procedure”.
D. License Pay Incentive
Any employee who has or completes training for and receives from the Minnesota
Department of Transportation Certification as a Minnesota Commercial Vehicle
Inspector, or receives from the State of Minnesota Certification as both a Tree and Weed
Inspector shall receive an hourly incentive of $0.10/hour to their base wage.
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MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF ARDEN HILLS, MN
AND
I.U.O.U., LOCAL 49
Commercial Driver’s License
The purpose of this Memorandum of Understanding is to assist both Labor and Management in applying
the new rules for Commercial Drivers License (CDL) holders. The following conditions will apply to no
more than one (1) Public Works employee with fifteen (15) years of service or more in the Local 49
Bargaining Unit at any given time, and allows only one revocation per person.
1. If an employee temporarily loses his/her driver’s license and CDL, the employee must obtain a
valid work permit that allows them to drive non-commercial vehicles during work hours. An
employee that has no valid license may be required to use paid leave until they are able to
obtain a valid work permit. An employee who does not obtain a drivers license within ninety
(90) days will be terminated.
2. In the opinion of the Department Head, there must be sufficient bargaining unit work that does
not require a CDL and the impacted employee shall possess the skills and abilities to successfully
undertake those tasks.
3. If there is sufficient work, the Employer will accommodate an employee who temporarily
loses his/her CDL license for a period not to exceed one (1) year. The one (1) year period begins
as of the date of his/her license revocation. If the employee does not have their CDL reinstated
within one (1) year, the employee will be terminated.
4. If the temporary loss of a driver’s license is the result of an alcohol-related offense, the employee
will be required to comply with the recommendations of a Substance Abuse Professional. Proof
of compliance with the Substance Abuse Professional recommendations will be provided to the
Employer.
5. This agreement applies to driving violations outside the work place. This agreement does not
include positive test results from the Department of Transportation’s required random testing.
6. A twenty-five percent (25%) decrease in pay will begin as of the revocation date. Any lost
wages during the revocation of the employee’s drivers license/CDL will not be reimbursed
regardless of the outcome of any subsequent contesting of the revocation.
This Memorandum of Understanding will remain in effect from January 1, 2016 through December 31,
2017. As of January 1, 2016 the Letter may be eliminated at the request of either party.
FOR CITY OF ARDEN HILLS FOR IUOE, LOCAL NO. 49
By ________________________ By __________________________
By ________________________ By __________________________
By ________________________ By __________________________
Dated ___________________ Dated ____________________
18
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF ARDEN HILLS, MN
AND
I.U.O.U., LOCAL 49
Celebrating Arden Hills
WHEREAS, every year the City of Arden Hills holds its annual City festival, “Celebrating Arden Hills”;
and
WHEREAS, it is necessary for the success of this event that City employees work a shift during the
event; and
WHEREAS, the Public Works employees of the City of Arden Hills are required to work at least one shift
a this annual event, which is held on a Saturday in September each year; and
WHEREAS, the City desires to clearly state the work requirements as they relate to this event.
THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining
unit’s expectations regarding the “Celebrating Arden Hills” event:
All employees are required to work at least one assigned shift during the festival;
In return for time worked, to the extent that it is outside normal work hours, the employees may
be compensated for time worked at
o One and one-half times the normal rate of pay; or
o Accrual of compensatory time at one and one-half times the normal rate of pay; or
o The group as a whole may desire to arrange a set amount of time off as a group, as agreed
upon between the union and the City Administrator.
This Memorandum of Understanding will remain in effect from January 1, 2016 through December 31,
2017. As of January 1, 2016 the Letter may be eliminated at the request of either party.
FOR CITY OF ARDEN HILLS FOR IUOE, LOCAL NO. 49
By ________________________ By __________________________
By ________________________ By __________________________
By ________________________ By __________________________
Dated ___________________ Dated ____________________
DATE: January 11, 2016
TO: City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Mayor Grant
SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek
Commons (TCAAP) development.
PUBLIC HEARING – 8A
MEMORANDUM