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HomeMy WebLinkAbout01-25-16-RAPPROVAL OF AGENDA PRESENTATION Appointment Of Jonathan Wicklund To City Council -Oath Of Office Amy Dietl, City Clerk MEMO.PDF Twin Cities North Chamber Of Commerce Jill Hutmacher, Community Development Director Todd Kruse (President/CEO of Twin Cities North Chamber of Commerce) MEMO.PDF PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS TCAAP Update Jill Hutmacher, Community Development Director MEMO.PDF APPROVAL OF MINUTES December 21, 2015, City Council Work Session 12 -21 -15 -WS.PDF December 21, 2015, Special Regular City Council 12 -21 -15 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.   There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF Resolution 2016 -005 - Approval Of Posting No Parking Signs On Sandeen Road Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Planning Case 15 -025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Planning Case 15 -026 - Development Agreement Determination Letter - 3177 Shoreline Lane Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF 2016 Employee Compensation Plan - Non -Union Employees Amy Dietl, City Clerk Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Ramsey Conservation District - Shared Services Agreement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Approval Of Lake Johanna Fire Department Capital Expenditures Dave Perrault, Finance Analyst MEMO2.PDF, ATTACHMENT A.PDF Rice Creek Commons (TCAAP) Goals And Metrics Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS PUBLIC HEARINGS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Vacant Regular City Council Agenda January 25, 2016 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 2.A. Documents: 2.B. Documents: 3. 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 7. 8. 9. 10. 11. 12. APPROVAL OF AGENDAPRESENTATIONAppointment Of Jonathan Wicklund To City Council -Oath Of OfficeAmy Dietl, City Clerk MEMO.PDFTwin Cities North Chamber Of CommerceJill Hutmacher, Community Development DirectorTodd Kruse (President/CEO of Twin Cities North Chamber of Commerce) MEMO.PDFPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development Director MEMO.PDF APPROVAL OF MINUTES December 21, 2015, City Council Work Session 12 -21 -15 -WS.PDF December 21, 2015, Special Regular City Council 12 -21 -15 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.   There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF Resolution 2016 -005 - Approval Of Posting No Parking Signs On Sandeen Road Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF Planning Case 15 -025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Planning Case 15 -026 - Development Agreement Determination Letter - 3177 Shoreline Lane Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF 2016 Employee Compensation Plan - Non -Union Employees Amy Dietl, City Clerk Dave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Ramsey Conservation District - Shared Services Agreement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Approval Of Lake Johanna Fire Department Capital Expenditures Dave Perrault, Finance Analyst MEMO2.PDF, ATTACHMENT A.PDF Rice Creek Commons (TCAAP) Goals And Metrics Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS PUBLIC HEARINGS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungVacant Regular City Council Agenda January 25, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.2.A.Documents:2.B.Documents:3.4.4.A.Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 7. 8. 9. 10. 11. 12. APPROVAL OF AGENDAPRESENTATIONAppointment Of Jonathan Wicklund To City Council -Oath Of OfficeAmy Dietl, City Clerk MEMO.PDFTwin Cities North Chamber Of CommerceJill Hutmacher, Community Development DirectorTodd Kruse (President/CEO of Twin Cities North Chamber of Commerce) MEMO.PDFPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSTCAAP UpdateJill Hutmacher, Community Development Director MEMO.PDFAPPROVAL OF MINUTESDecember 21, 2015, City Council Work Session12-21 -15 -WS.PDFDecember 21, 2015, Special Regular City Council12-21 -15 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format.  There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Director of Finance and Administrative ServicesDave Perrault, Finance Analyst MEMO.PDFResolution 2016 -005 - Approval Of Posting No Parking Signs On Sandeen RoadMatthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDFPlanning Case 15 -025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel DriveMatthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDFPlanning Case 15 -026 - Development Agreement Determination Letter - 3177 Shoreline LaneMatthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF2016 Employee Compensation Plan - Non -Union EmployeesAmy Dietl, City ClerkDave Perrault, Finance Analyst MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Ramsey Conservation District - Shared Services Agreement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Approval Of Lake Johanna Fire Department Capital Expenditures Dave Perrault, Finance Analyst MEMO2.PDF, ATTACHMENT A.PDF Rice Creek Commons (TCAAP) Goals And Metrics Jill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS PUBLIC HEARINGS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungVacant Regular City Council Agenda January 25, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.2.A.Documents:2.B.Documents:3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 7. 8. 9. 10. 11. 12. PRESENTATION – 2A MEMORANDUM DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers FROM: Amy Dietl, City Clerk SUBJECT: Appointment of Jonathan Wicklund to City Council Background Due to the unexpected passing of Councilmember Robert Woodburn on October 2, 2015, a vacancy exists on the City Council that needs to be filled by Council appointment until an election is held. At the Council’s direction, staff solicited and received applications. The City Council conducted interviews on January 11, and January 13, 2016. All seven applicants were interviewed, and after City Council discussion on January 19, 2016, it was the consensus of the Council to appoint Jonathan Wicklund to the vacant seat. Since more than two years remain in the unexpired term, under state law the seat will be up for re-election in November 2016 for a special two-year term. Consequently, the appointment will run from January 2016 through December 2016. Council Action A motion to appoint Jonathan Wicklund to the Arden Hills City Council effective upon taking the Oath of Office. This Council term to expire December 31, 2016. Join the U.S.Chamber of Commerce Bench Handout Since 1912, we've been fighting for your business and looking out for your bottom line. We are your eyes and ears here in Washington. We listen to your needs and convey your message in the political arena, taking action on legislative issues that impact your business. Learn more about our enhanced member benefits (/join) or simply click the button below to join us today. 1/19/2015 Upcoming Chamber Events!I Minnesota Chamber of Commerce a I Select Language MINNESOTA Member login CHAMBER Username Password Forgot your password? Type search keywords. ADVOCATEOi NEC T GROW Member Directory All Events and Meetings } ' ►: Leadership Minnesota nWoman in Business 1/19/2015 Twin Cities North Chamber of Commerce T a I_ II Available Jobs Discounts Join Us LOGIN' ABOUT THE CHAMBER MEMBERSHIP INFORMATION Ovir areas o /o' u(,r CHAMBER SLOG CHAMBER CALENDAR The Twin Cities North area welcomes you to enjoy the best of both worlds-a friendly NEWSLETTER small town atmosphere with a world-class BUSINESS ADVOCACY quality of life.The Twin Cities North area is MEMBER DIRECTORY the perfect place to live,work and play. CITY&COUNTY INFO Take a few minutes to visit the Twin Cities CONTACT US North area and you may find you want to MEMBER LOGIN! stay a few days,or even a lifetime. Sign up for our Weekly Email Newsletter Jan 20 Gala Committee Meeting Notavailable co Jan 21 Arden Hills/Shoreview Business Council Jan 21 Chamber Toastmaster Club - .. Jan 22 Breakfast Networking Tweets L Follow Jan 28 Chamber Toastmaster Club r Jan 28 Roseville Business Council Page 1 of 1 DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Twin Cities North Chamber of Commerce Discussion Todd Kruse, President and CEO of Twin Cities North Chamber of Commerce, will present information on the Twin Cities North Chamber and the services and assistance that it can provide to the City. PRESENTATION – 2B MEMORANDUM Page 1 of 1 DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Rice Creek Commons (TCAAP) Update The Ramsey County Board of Commissioners voted to approve the TCAAP Master Plan on Tuesday, January 19, 2016. Ramsey County’s approval of the Master Plan was required by the terms of the TCAAP Joint Powers Agreement in order to fully implement the TC AAP Joint Development Authority. At its meeting on January 4, 2016, the Joint Development Authority reviewed and approved the Solicitation for Master Developer for release on February 1, 2016. The schedule for the selection of a Master Developer is as follows: Solicitation released Feb 1, 2016 Pre-proposal conference and site tour Feb 11, 2016 Deadline for submission of questions TBD Response to questions posted TBD Solicitation responses due Mar 2, 2016 Solicitation Review Committee evaluation and shortlist Mar 18, 2016 Deadline for submission of additional information Mar 24, 2016 Evaluation, interviews, and recommendation to the JDA Mar 31, 2016 JDA selects master developer Apr 4, 2016 At its next meeting on February 1, 2016, the JDA will discuss the membership of the Solicitation Review Committee. STAFF COMMENTS – 4A MEMORANDUM Approved: January 25, 2016 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION DECEMBER 21, 2015 5:00 PM - ARDEN HILLS CITY COUNCIL CHAMBERS At 5:00 pm, Councilmember McClung indicated that Mayor Grant was on his way to the meeting, as was Councilmember Holden, therefore there currently was not a Quorum. Upon Councilmember Holden’s arrival, the Council was directed to proceed with hearing Agenda Item 1.A. Ramsey County Transportation Update. The meeting was to officially be Called to Order upon the arrival of the Mayor, and there then would be a Quorum made up of Mayor Grant, Councilmember McClung and Councilmember Holden. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council work session at 5:36 p.m. Present: Mayor David Grant (arrived at 5:36 pm); Councilmember Brenda Holden (arrived at 5:06) and Councilmember Dave McClung Absent: Councilmember Fran Holmes (Excused) Also present: Acting City Administrator and Director of Finance and Administrative Services Sue Iverson; Public Works Director John Anderson; Community Development Director Jill Hutmacher; Joe Lux, Ramsey County Senior Planner; Josh Olson, Ramsey County Community and Economic Development; Paul Lehman, Xcel Energy; Jerry Dittmann, Xcel Energy; City Planner Ryan Streff; Associate Planner Matthew Bachler; and Deputy Clerk Julie Hanson 1. AGENDA ITEMS A. Ramsey County Transportation Update Joe Lux, Ramsey County Senior Planner, indicated in the spring of 2016, a right turn lane will be added on northbound Lexington Avenue for eastbound I-694 traffic, and also a right turn lane will be added on southbound Lexington Avenue for westbound I-694 traffic. He said that MnDOT created a model that showed improvement in operations but noted that this area is complicated by the Red Fox Road westbound right turn traffic volume. He also said Ramsey County is considering the installation of a right turn, red arrow at the traffic signal (for westbound traffic on Red Fox Road at Lexington Avenue) and that this will be further reviewed with the County’s technicians. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 2 Joe Lux stated that Phase 3 of the Roberts Development (located at the southwest corner of Red Fox Road and Lexington Avenue) shows all but one access to Lexington Avenue closed. The remaining access point would be opposite to Target’s south entrance. He said that Ramsey County performed a study and traffic modeling and determined a traffic signal will work, but there are functionality concerns due to the close proximity to Grey Fox Road. Joe Lux also stated there is no cost estimate yet for this work, but expects a partnership between Ramsey County, Roberts Development, and the cities of Arden Hills and Shoreview. He stated the County will provide design and construction engineering and that they are currently working on a proposal. Councilmember Holden asked for clarification regarding “No Right Turn” on red at the north end of Target on Red Fox Road. Joe Lux stated a sign would not be effective as most drivers would not comply with the restriction and it could cause further traffic issues on Red Fox Road, but that a red arrow is possible that would operate while eastbound traffic on Red Fox Road has a left turn green arrow. Councilmember Holden requested a timeframe for completion of this work. Joe Lux stated that utility relocations and clearing have begun and the project should resume in the spring of 2016. He noted that coordination between Ramsey County and MnDOT will be necessary due to the I-694 project. He will provide an update to John Anderson, Acting Public Works Director, in approximately one week. Councilmember McClung asked about a timeline regarding a signalized light at the south entrance of Target. A discussion ensued regarding a potential timeline of between three and five years regarding signal installation at Target’s south entrance. Joe Lux left the meeting at approximately 5:20 pm. B. Solar Photovoltaic (PV) Array – Primer Tracer Area Discussion City Planner Streff introduced presenters Josh Olson of Ramsey County, and Paul Lehman and Jerry Dittmann of Xcel Energy. City Planner Streff stated that Ramsey County is working with the General Services Administration (GSA) to secure 62 acres of land, known as the Primer Tracer Area, for a 5 to 8 megawatt solar array development and potential State Emergency Management Center. The solar array area is proposed on the eastern 40 acres of that area. City staff determined that in order to proceed with the application for this development, the following changes to the City’s Zoning Code are required:  Rezone the Primer Tracer Area from R-1 Single Family Residential to Conservation District (CD) to correspond with the Comprehensive Plan and Future Land Use Map. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 3  Text Amendment to define a Solar Energy System and revise the purpose of the Conservation District (CD).  Text Amendment to add Solar Energy System to the Land Use Chart and include design standards for solar developments. City Planner Streff noted that the City was preparing to rezone the Primer Tracer Area to a Conservation District in 2014; however, because Ramsey County was in negotiations with the Federal Government, it was decided the City would pursue rezoning at a future date following acquisition of the property by Ramsey County. Councilmember Holden asked if Xcel Energy submitted a proposal to the State of Minnesota. Paul Lehman stated he is not familiar with that particular RFP but does not believe so. Community Development Director Hutmacher stated that Xcel and Ramsey County wanted to be made aware of any City Council concerns regarding rezoning for the Primer Tracer Area. She noted the proposed approach to the rezoning was also discussed with the City Attorney. Josh Olson, Ramsey County Community and Economic Development, indicated Paul Lehmann and Jerry Dittman of Xcel Energy would provide more detailed information regarding technical aspects and associated policies pertaining to solar arrays. He stated the concept for the solar array in the Primer Tracer Area stemmed from work performed cooperatively by the Joint Development Authority (JDA) and the Energy Resilience Advisory Board (ERAB). This framework was the foundation for the Energy Integration Resiliency Framework (EIRF) and was adopted by the JDA in April 2015. The EIRF identified two time sensitive opportunities: solar PV array proposed in the Primer Tracer Area and capturing thermal energy from the Army’s ground water treatment system for heating and cooling of future development within Rice Creek Commons. Josh Olson stated that Ramsey County is currently negotiating with the GSA and feels progress is being made. He said that access for utilities and vehicles will be a challenge and that there will be some remediation necessary for this site. He also indicated that the Federal tax credit that was associated with this project was set to expire at the end of 2016 but has now been extended. Mayor Grant asked if there were any changes to the work session agenda. Councilmember Holden stated she would like to table Agenda Item 1.D. Outdoor Display and Sales Zoning Regulations until a future work session. Mayor Grant tabled Agenda Item 1.A. Ramsey County Transportation Update as the presentation occurred earlier in the evening. Councilmember McClung had no changes to the work session agenda. Mayor Grant stated the work session agenda was adopted as not containing Agenda Items 1.A. and 1.D. Discussion returned to the solar array project. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 4 Councilmember Holden asked for clarification as to when the Primer Tracer Area was cleaned to industrial standards. Community Development Director Hutmacher asked if the site had been cleaned to the Army’s industrial standards negotiated as part of the Superfund agreement in the 1980’s or to the MPCA’s current industrial standards. Josh Olson said he was not certain. Mayor Grant asked who the owner of the Primer Tracer Property will be and it was stated that Ramsey County would hold ownership. He then asked if the site would be reviewed by the EPA and the MPCA since it will not be federally owned. Councilmember Holden asked to what standard the site would need to be cleaned – commercial, industrial, etc. Paul Lehman of Xcel Energy introduced himself to Mayor Grant and stated he is the manager of Community Energy Partnerships. He stated it is too early in the process and an environmental review had not yet taken place. A short discussion ensued regarding Ramsey County’s purchase of the Primer Tracer Area property. Paul Lehman stated that at present, analytical work is being performed to determine the possibilities for the project. Mayor Grant asked if the County would approach the City to request improvements. Community Development Director Hutmacher stated that zoning changes would be necessary. A discussion ensued regarding amending the Zoning Code to align with the Comprehensive Plan. A discussion ensued regarding the extension to the energy tax credits. Paul Lehman provided several examples of other successful solar array sites. Mayor Grant asked for a project timeline. Paul Lehman stated 2017 is tentatively targeted but due to the tax credit extension of five years, there is no longer an aggressive timeline and so there is flexibility. Paul Lehman and Jerry Dittman left the meeting at approximately 6:00 pm. Councilmember Holden asked if the Council had any objections to changing the Zoning Code, as she did not have any objections. Mayor Grant stated he did not expect the Council to have any objections. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 5 A discussion ensued regarding how the solar array project would fit in with TCAAP and providing power to that development area. C. Sandeen Road On-Street Parking Associate Planner Bachler stated City staff had received a concern from a resident regarding on-street parking on Sandeen Road. He said there were also concerns regarding emergency vehicle access in addition to Public Works staff concerns regarding difficulties with snow removal. He stated that staff mailed a survey to residents along Sandeen Road in October to gather information on current needs for street parking and to determine if there would be support to limit street parking on Sandeen Road. The survey results indicated most residents occasionally use on-street parking, with two properties showing regular use of on-street parking. He said the City continues to work with the Ramsey County Sheriff’s Department to enforce parking regulations. Associate Planner Bachler stated that City staff recommends posting no parking signs near the northern intersection of Sandeen Road with Lake Johanna Boulevard. He stated the properties located at 3280 Sandeen Road and 3290 Lake Johanna Boulevard reported daily on-street parking and that 3290 Lake Johanna Boulevard operates an in-home business and uses on-street parking for employees and clients. He also said that City staff will communicate directly with these two properties regarding the parking regulations. Associate Planner Bachler asked for feedback from the City Council. A discussion ensued regarding clarification of safety issues as they pertain to emergency vehicles on Sandeen Road, the characteristics of this road and the properties thereon, and suggested solutions for parking issues. Associate Planner Bachler stated staff will work with the Public Works department to post no parking signs along the curve on Sandeen Road, work with the Sheriff’s department to step up enforcement, and work closely with the two properties that utilize on-street parking. Acting Public Works Director Anderson stated it would be helpful to Public Works if the curve on Sandeen Road allowed more space for plowing. He suggested posting no parking signs on both sides of Sandeen Road to the southerly properly line of 3290 Lake Johanna Boulevard. Mayor Grant requested that both the Police and Fire departments be consulted regarding the proposed change, and that they concur before any signs are posted. Community Development Director Hutmacher stated staff will consult with the City Attorney regarding compliance of the property with the home business located at 3290 Lake Johanna Boulevard. D. Outdoor Display and Sales Zoning Regulations Councilmember Holden requested this item be tabled until a later date in order for Councilmember Holmes to be present for the discussion. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 6 E. Retail and Thrift Store (Resale) Establishments Discussion City Planner Streff requested the Council provide direction regarding a potential revision to the Zoning Code as it pertains to Retail Sales and Service and Thrift Store (Resale) businesses. He stated per the City Attorney’s recommendation, City staff created two separate distinct definitions to clarify the difference between “Retail Sales and Service” and “Thrift Store” establishments. City Planner Streff asked if the Council supports creating a new land use category and CUP criteria for Thrift Stores and if so, in which Zoning Districts should Thrift Stores be permitted, conditional or not permitted. A discussion ensued regarding how other cities have addressed their zoning challenges, current Arden Hills’ Zoning District descriptions, and potential Zoning Code changes. The City Council agreed that B4 is the recommended Zoning District that will permit Thrift Stores as a conditional use. A short discussion ensued regarding the City’s CUP guidelines, Accessory Use definition and the IFlex Zoning District. F. Kimley-Horn Master Plan Contract Completion Community Development Director Hutmacher indicated the Kimley-Horn Master Plan contract that was approved by the City Council on April 29, 2013, had three primary components which have been satisfactorily completed. Some of the subcomponents have not been completed and will be addressed later during the TCAAP redevelopment. Kimley-Horn is requesting final payment on the contract in the amount of $5,650.28. Councilmember Holden asked about the reference in the November 17, 2015, memo from Kimley- Horn, regarding “additional scenarios to assess County Road I access” as she did not remember the Council requesting this. Acting Public Works Director Anderson stated the additional modeling was related to the Alternative Urban Areawide Review (AUAR). A discussion ensued regarding the streetscape-related items that were not completed per the contract and what these items entail. Community Development Director Hutmacher asked if the Council would be prepared to issue final payment on the contract if Kimley-Horn can provide estimates regarding annual maintenance and right- of-way costs as well as pond maintenance costs. A discussion ensued regarding utilizing a single garbage hauler in the TCAAP area. The Council directed staff to collect more information regarding this as well as the costs for the various maintenance items. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 7 G. Prioritization of TCAAP Goals Mayor Grant stated at the JDA meeting on November 2, 2015, the City’s and County’s goals were discussed and each were asked to prioritize these goals. Community Development Director Hutmacher said the County will not be able to prioritize their goals by the January 4, 2016, JDA meeting. Councilmember McClung stated that because the County has not completed their prioritization and considering Arden Hills is short two councilmembers (between one vacancy and Councilmember Holmes not present at this meeting), he would like to wait for Councilmember Holmes to be present and for the appointment of the new councilmember so as to solicit his or her input. Councilmember McClung stated in his opinion the County wears two hats; one as a governmental entity and one as a developer. He is interested in the County’s approach as a governmental entity because the developer aspect can affect their prioritization of goals. He would like to see a list from the County which is endorsed by their Board as to their goals and priorities, in priority order. It was decided the Council will wait until they are at full complement to co mplete their prioritized goals. H. Discussion Regarding Appointing Council Liaisons to Commissions and Committees A discussion ensued regarding the various Council liaison appointments. The following lists the 2016 assignments: Planning Commission – Mayor Grant Parks, Trails and Recreation Committee – Councilmember Holmes Communications Committee – New councilmember Financial Planning and Analysis Committee – Councilmember McClung Lake Johanna Fire Department Board of Directors – Councilmember McClung Economic Development Committee – Councilmember Holden Personnel Committee – Mayor Grant and Councilmember Holden Ramsey County League – New councilmember Mayor Grant indicated the Mayor Pro Tem will be addressed later. I. 2016 Employee Compensation Plan – Non-Union Employees Mayor Grant indicated the non-union COLA was budgeted at 3% and previously tabled for further discussion. Councilmember Holden stated she would like to wait until union negotiations are complete before moving forward with this item. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 8 Interim City Administrator Iverson stated the City was waiting to hear back from the Union regarding a proposed date to complete negotiations. The Council agreed to table this item until the January 19, 2016, work session and if approved, non- union and seasonal staff’s COLA will be retroactive to January 1, 2016. J. 2016 City Contribution for Employee Benefits The City Council requested this item be placed on the Consent Agenda at the January 11, 2016, meeting. The City Council discussed comments relating to a fire station, the Employee Appreciation luncheon and the County Road E bridge. ADJOURN Mayor Grant adjourned the City Council work session at 7:15 p.m. __________________________ __________________________ Julie Hanson David Grant Deputy Clerk Mayor Approved: January 25, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL REGULAR CITY COUNCIL MEETING DECEMBER 21, 2015 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the special regular City Council meeting at 7:15 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden and Dave McClung Absent: Councilmember Fran Holmes (Excused) Also present: Acting City Administrator Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works Director John Anderson; City Planner Ryan Streff; Associate Planner Matthew Bachler; and Deputy Clerk Julie Hanson 1. CONSENT CALENDAR Councilmember Holden requested that Item1B be removed from the Consent agenda, moving the Step and Grade Change for Associate Planner to Pulled Consent Item 2A. Councilmember McClung moved approval of the Consent calendar and authorized the Mayor and staff to execute all items contained therein. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (3-0). 2. PULLED CONSENT ITEMS A short discussion ensued regarding the amended recommendation to this item by the Personnel Committee. ARDEN HILLS CITY COUNCIL – DECEMBER 21, 2015 2 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve moving Associate Planner Bachler to the position of Senior Planner, Grade 13 – Step 2 effective January 1, 2016. The motion carried unanimously (3-0). ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (3-0). Mayor Grant adjourned the regular City Council meeting at 7:18 p.m. __________________________ __________________________ Julie Hanson David Grant Deputy Clerk Mayor Page 1 of 1 DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Sandeen Road On-Street Parking Restrictions Requested Action Motion to approve Resolution 2016-005 prohibiting the parking of motor vehicles on Sandeen Road from its northern intersection with Lake Johanna Boulevard to approximately 160 feet south at all times. Background The City Council discussed possible restrictions for street parking on Sandeen Road at their Work Session on December 21st, 2015. Due to the narrow width of the street, access can be limited when vehicles are parked on both sides of the street. The Public Works Department has identified this as a concern for emergency vehicle access and snow removal. At the December 21st Work Session, staff recommended that the City post “no parking” signs at the north end of Sandeen Road along both sides of the street extending south approximately 160 feet from the intersection with Lake Johanna Boulevard (Attachment B). There are safety concerns when vehicles are parked along this curved portion of the street because sight lines for drivers are reduced. The City Council directed staff to discuss the proposed parking restrictions with the Lake Johanna Fire Department and Ramsey County Sherriff’s Department. Staff has reviewed the proposal with both departments and they have expressed support for the proposal. Attachments A. Resolution 2016-005 B. Map of Proposed No Parking Area on Sandeen Road C. City Council Work Session Staff Report, December 21, 2015 D. Draft City Council Work Session Minutes, December 21, 2015 CONSENT ITEM – 6B MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-005 A RESOLUTION ADOPTING A NO-PARKING PROVISION FOR SANDEEN ROAD WHEREAS, Sandeen Road is a public street that does not conform to the minimum street width requirements included in Section 1130.03, Subd. 1 of the City Code, and WHEREAS, due to the narrow pavement width of Sandeen Road access can be limited when vehicles are parked on both sides of the street, and WHEREAS, public safety concerns exist when vehicles are parked along the curved portion of the street that extends south approximately 160 feet from the intersection with Lake Johanna Boulevard. THEREFORE BE IT RESOLVED, by the City Council of Arden Hills, that the City shall ban the parking of motor vehicles on Sandeen Road from its northern intersection with Lake Johanna Boulevard to approximately 160 feet south at all times. ADOPTED by the Arden Hills City Council this 25th day of January, 2016 _____________________________ David Grant, MAYOR ATTEST: ___________________________ Amy Dietl, CITY CLERK 3200 3254 3242 3280 3248 3262 3261 3255 3280 3294 3264 3260 3243 3249 3275 3263 3252 3246 3253 3290 3244 1828 3243 3245 3263 0 3240 Sa n d e e n R o a d Sandeen Road La k e J o h a n n a B o u l e v a r d . Sandeen Road On-Street Parking Restrictions January 2016 Map Date: January 15, 2016 P:\GIS_Data\Planning\Projects\Sandeen Road Parking 0 100 20050Feet Proposed section of Sandeen Road where "No Parking" signs would be installed DATE: December 21, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Associate Planner SUBJECT: Sandeen Road On-Street Parking Background City staff recently received a concern from a resident regarding street parking on Sandeen Road. The resident reported that access can be limited due to the street’s narrow width when vehicles are parked on both sides of the street. The Public Works Department has also identified this as a concern, especially as it relates to emergency vehicle access and snow removal. In response to these concerns staff mailed a survey to residents along Sandeen Road in late October. The purpose of the survey was to gather information on residents’ current need for street parking on Sandeen Road and whether the neighborhood would support limiting street parking to one side of the street or prohibiting it along both sides. A copy of the survey and cover letter is included in Attachment A. Survey Results Staff identified 16 occupied properties that would be impacted by a change to street parking regulations on Sandeen Road (Attachment B). There are two rental properties on Sandeen Road and a survey was sent to the current resident at each property as well as the property owner. A survey was mailed to Presbyterian Homes, operator of the Johanna Shores senior living campus, which has a secondary access driveway on Sandeen Road. The City received a total of 15 completed surveys. A spreadsheet summarizing the survey responses is included in Attachment C. Two residents along Sandeen Road (3280 Sandeen Road and 3290 Lake Johanna Boulevard) reported not having sufficient off-street parking on their property to accommodate their parking needs or visitors. Both residents indicated that they or their visitors park on Sandeen Road on a daily basis. The remaining respondents reported using street parking occasionally. AGENDA ITEM - 1C MEMORANDUM Survey respondents were asked their preferences for no change in parking regulations or for limiting parking on one or both sides of the street. The survey results show that four respondents preferred no change, and ten respondents preferred a change to limit parking on one or both sides of the street. Both the resident and owner of 3280 Sandeen Road preferred no changes and that response was counted only once. Discussion As a follow-up to the mailed survey, a letter was sent to all residents along Sandeen Road on November 23rd reminding them of the City’s existing street parking regulations. Staff has also contacted the Ramsey County Sherriff’s Department and requested that they increase patrols in the area and ticket cars that are in violation of the regulations. The following on-street parking requirements are included in Chapter 8 of the City Code and are applicable citywide: • Winter Parking Regulations. No vehicle shall be parked on the improved portion of any street in the City immediately after the accumulation of two (2) or more inches of snow until snow removal or plowing has been completed. • Overnight Parking. No vehicle shall be parked on any street between the hours of 2:00 a.m. and 6:00 a.m. • Parking on Public Streets. Parking on a public street shall not exceed six (6) hours. • Setback from Intersections. Parking shall be setback a minimum of twenty (20) feet from any intersection without a marked crosswalk. (This rule applies to the two intersections of Sandeen Road with Lake Johanna Boulevard). Staff believes that many of the parking issues are being generated by the two properties that reported not having sufficient off-street parking. The City may be able to address some of the parking concerns by first communicating with these two property owners. The property at 3280 Sandeen Road is a rental and the current resident reported the household has four vehicles. There is a two-car garage on the property, but only a short driveway from the street that cannot accommodate any parked vehicles. Therefore, this property regularly relies on street parking along Sandeen Road. The resident at 3290 Lake Johanna Boulevard currently runs a business out of the home. Information on the business was provided on the survey and staff believes it would be considered a Class II Home Occupation, which requires a CUP in the R-2 District. A letter has been sent to the resident requesting that they contact the City regarding the CUP application requirements. The Zoning Code prohibits home businesses from using on-street parking to satisfy the parking requirements for their operation. The resident noted that their clients and two employees park vehicles on Sandeen Road. In addition to increased patrols by the Ramsey County Sheriff’s Department and working with the property owners mentioned above, staff recommends that the City post no parking signs along Sandeen Road near the northern intersection with Lake Johanna Boulevard. There are significant safety concerns when vehicles are parked along this curve because sight lines for drivers are reduced. Staff is requesting that the City Council provide direction on the following questions: 1) Does the Council support the staff recommendation to post no parking signs along the curved section of Sandeen Road in proximity to its northern intersection with Lake Johanna Boulevard? 2) Does the Council want to take any additional steps at this time to address street parking on Sandeen Road? Attachments A. Resident and Property Owner Survey and Cover Letter B. Map of Impacted Properties C. Spreadsheet of Survey Results Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION DECEMBER 21, 2015 5:00 PM - ARDEN HILLS CITY COUNCIL CHAMBERS 1. AGENDA ITEMS C. Sandeen Road On-Street Parking Associate Planner Bachler stated City staff had received concerns regarding on-street parking on Sandeen Road. He said there were also concerns regarding emergency vehicle access in addition to Public Works staff concerns regarding difficulties with snow removal. He indicated 16 properties impacted by the proposed change were provided information regarding current regulations as well as a survey. The survey results indicated most residents occasionally use on-street parking, with two properties showing regular use of on-street parking. He said the City continues to work with Ramsey County to enforce parking regulations. Associate Planner Bachler stated that City staff recommends posting no parking signs near the northern intersection of Sandeen Road and Lake Johanna Boulevard. He stated the properties located at 3280 Sandeen Road and 3290 Lake Johanna Boulevard reported daily on-street parking and that 3290 Lake Johanna Boulevard operates an in-home business and uses on-street parking for employees and clients. He also said that City staff will communicate directly with these two properties regarding the parking regulations. Associate Planner Bachler asked for feedback from the City Council. A discussion ensued regarding clarification of safety issues as they pertain to emergency vehicles on Sandeen Road, the characteristics of this road and the properties thereon, and suggested solutions for parking issues. Associate Planner Bachler stated staff will work with the Public Works department to post no parking signs along the curve on Sandeen Road, work with the Sheriff’s department to step up enforcement, and work closely with the two properties that utilize on-street parking. Acting Public Works Director Anderson stated it would be helpful to Public Works if the curve on Sandeen Road allowed more space for plowing. He suggested posting no parking signs on both sides of Sandeen Road to the southerly properly line of 3290 Sandeen Road. Mayor Grant requested that both the Police and Fire departments be consulted regarding the proposed change, and that they concur before any signs are posted. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2015 2 Community Development Director Hutmacher stated staff will consult with the City Attorney regarding compliance of the property with the home business located at 3290 Lake Johanna Boulevard. City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 1 of 5 CONSENT ITEM – 6C MEMORANDUM DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #15-025 Applicant: FDH Velocitel (on behalf of AT&T Mobility) Property Address: 3900 Bethel Drive Request: Conditional Use Permit Amendment Requested Action Motion to approve Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended by the five (5) conditions in the January 25, 2016, Report to the City Council. Background The City approved a Conditional Use Permit (CUP) in 2010 to allow AT&T Mobility to install roof-mounted cellular antennas on the Brushaber Commons building on Bethel University’s campus and to construct a 160 square foot equipment shed adjacent to the building. AT&T Mobility leases the space for their equipment from Bethel University. The City does not receive any lease payments as part of this agreement. The existing installation includes six wireless antennas that are housed in two 12-foot tall antenna assembly canisters. The canisters have the appearance of smokestacks and are designed to blend in with the roof-mounted mechanical equipment. AT&T Mobility has requested a CUP Amendment to upgrade the installation in order to improve service capacity for its customers in this area of the City. The upgrade would entail replacing existing antennas with nine new antennas and extending the antenna mounting poles by two feet. The antenna assembly canisters would also be extended by two feet to a new height of 63 feet above ground level. All antennas would continue to be housed in the canisters and entirely concealed. City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 2 of 5 The applicant has provided a project narrative explaining the upgrade and the need for this work (Attachment B). The complete plan set for the upgrade project is included in Attachment D and photographs showing existing and proposed conditions are included in Attachment E. Discussion A full evaluation of the proposal was presented to the Planning Commission at their regular meeting on January 6, 2016. The staff report to the Planning Commission is included in Attachment G. The proposed upgrade project meets the height, location, and screening requirements included in Section 1325.09 of the Zoning Code, which regulates antennas, dish antennas, and towers in the City. During its review, the Planning Commission encouraged the applicant to provide additional information for the City Council meeting on how the upgrade would improve wireless coverage and capacity. FDH Velocitel has informed staff that the principal purpose of the project is to increase capacity, not expand coverage, and that the following specific items would be addressed: • Increase bandwidth for consumers and emergency services • Reduce interference from neighboring sites • Increase call capacity and reduce block calls during high consumer volumes • Improve speed of data usage to transmit and receive • Increase capacity to process data FDH Velocitel has also provided propagation maps that show how the proposed upgrade would improve capacity and coverage (Attachment F). The improved service would benefit all AT&T customers in this area of the City, including Bethel University. Conditional Use Permit Review Section 1355.04 Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 3 of 5 5. Visual and land use compatibility with uses and structures on surrounding land; adjoining land values; 6. Park dedications where applicable; and the 7. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. Additional Review City Attorney The City Attorney has reviewed this case and advises that the federal government, through the Federal Communications Commission (FCC), has recently adopted rules further limiting the authority of local governments to restrict or deny the expansion of existing antennas or towers. The FCC rule is predicated on their view that once the tower or antenna facilities are sited and in operation, modifications or minor expansions to modernize or expand should not be subjected to as detailed a review as the original siting determination. While the rules are complicated, they basically grant authority for the operator to expand the facilities by the greater of 10% of their original height or twenty feet. The City Attorney has drafted a CUP Amendment (Attachment A) and noted that both AT&T Mobility, as the lessee and primary applicant, and Bethel University, as the property owner, should be required to sign the document before the issuance of a building permit. Findings of Fact The Planning Commission reviewed Planning Case 15-025 at their regular meeting on January 6, 2016. Draft minutes from the meeting are included in Attachment H. The Planning Commission offers the following findings of fact for consideration: General Findings: 1. The applicant has requested a Conditional Use Permit Amendment in order extend the height of the existing wireless antenna installation at 3900 Bethel Drive, approved in Planning Case 10-010. 2. The property at 3900 Bethel Drive is located in the B-1 - Limited Business District. 3. Cellular towers and antennas are allowed as a conditional accessory use in the B-1 District. 4. The proposed upgrade would increase the number of antennas from six (6) to nine (9). 5. The Zoning Code states that no antenna shall be mounted at a height exceeding 75 feet. 6. The proposed upgrade would increase the height of the antenna assembly canisters that house the antennas to 63 feet above ground level. 7. The antennas would be located approximately 1,185 feet from the nearest property line. 8. The antennas would be concealed inside the antenna assembly canisters, which will be painted to blend in with existing mechanical equipment on the roof. City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 4 of 5 Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antenna assembly canisters will likely only be visible from locations on Bethel University’s campus and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Recommendation The Planning Commission unanimously recommends approval (6-0) of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive, based on the findings of fact and the submitted plans in the January 25, 2016, Report to the City Council, as amended by the following five (5) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A building permit shall be obtained for all proposed antennas and associated equipment prior to installation. 3. A final inspection of the existing antenna installation shall be completed by the City Building Official prior to the issuance of a building permit for the new antennas and associated equipment. 4. A Conditional Use Permit drafted by the City Attorney shall be signed by Bethel University prior to the issuance of any building permits. 5. The antenna assembly canisters shall be painted to blend in with the surrounding equipment on the roof to which they are attached. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 5 of 5 Notice Notice was published in the Arden Hills/Shoreview Bulletin on December 16, 2015, and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Public Comments At this time the City has not received any comments from the public in support or opposition of the proposal. Deadline for Agency Action The City of Arden Hills received the completed application for this request on November 23, 2015. Pursuant to Minnesota State Statute, the City is required to act on this request by January 22, 2016, (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The applicant was notified on December 22, 2015 of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by March 22, 2016 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Conditional Use Permit Amendment B. Land Use Application and Project Narrative C. Site Map and Aerial Maps D. Construction Drawings Plan Set E. Photographs – Existing and Proposed Conditions F. Propagation Maps G. Planning Commission Report, January 6, 2016 H. Draft Planning Commission Minutes, January 6, 2016 185218v3 1 (reserved for recording information) CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA CONDITIONAL USE PERMIT AMENDMENT Case No. 15-025 1. Recitals. A. Bethel University is a non-profit institution of higher education (“Bethel”) which is located in the City of Arden Hills, Ramsey County, Minnesota. B. On September 27, 2010, Bethel was issued a Conditional Use Permit Amendment (Planning Case No. 10-010) allowing the installation of roof-mounted cellular antennas by AT&T Mobility on the Brushaber Commons building and to construct a 160 square foot equipment shed adjacent to the building in conformity with plans and specifications provided to and approved by Bethel. C. AT&T Mobility leases the space for its equipment from Bethel University. AT&T Mobility’s equipment includes six wireless antennas that are housed in two (2) 12-foot tall antenna assembly canisters that resemble smokestacks and are designed to blend in with the roof-mounted mechanical equipment. D. AT&T Mobility has requested a Conditional Use Permit Amendment for an upgrade to the installation for the stated purpose to improve service capacity in this area of the City. The upgrade would entail replacing existing antennas with nine (9) new antennas and extending the antenna mounting poles by two (2’) feet. The antenna assembly canisters would also be extended by two (2’) feet to a new height of 63 feet above ground level. All antennas would continue to be housed and entirely concealed in the canisters. E. The proposed upgrade project meets the height, location and screening requirements included in Section 1325.09 of the Arden Hills Zoning Code. 185218v3 2 F. At a public hearing on the 6th day of January, 2016, the Arden Hills Planning Commission reviewed AT&T Mobility’s application, the report and recommendations of the Arden Hills City Planner, the comments made by the public during the public hearing, and recommended approval of the Conditional Use Permit Amendment, subject to certain conditions, to the City Council. D. On the 25th day of January, 2016, the Arden Hills City Council considered the recommendations of the Planning Commission, the comments made during the public hearing on January 6th, 2016, the effects of the proposed Conditional Use Permit Amendment on the health, safety, convenience, and general welfare of the owners and occupants of the surrounding land, and the community as a whole, and passed a motion approving Planning Case No. 15-025, subject to certain conditions enumerated herein. 2. Permit. Subject to the terms and conditions set forth herein, the City of Arden Hills hereby grants a conditional use permit amendment for the following use: Upgrade and replace the existing six antennas with nine new antennas and related equipment on the existing building. 3. Property. The permit is for the following described property located at 3900 Bethel Drive, in the City of Arden Hills, Ramsey County, Minnesota: Those parts of Sections 21, 22, 27 and 28, Township 30, Range 23, lying Westerly and Southerly of the westerly and southerly right-of- way lines of State Trunk Highway No. 51 and Interstate Highway 694 lying northerly of the northerly right-of-way line of the Canadian Pacific Railroad Company and lying northerly and easterly of the northerly and easterly right-of-way lines of State Trunk Highway No. 10, except the South ¼ of the Southeast ¼ of the Southeast ¼ of the Section 21, Township 30, Range 23, lying east of the easterly line of Highway No. 10, according to the U.S. Government Survey thereof (herein the “Subject Property”). 4. Conditions. The permit is issued subject to full compliance by AT&T Mobility and Bethel, or their successors, of the following conditions: a. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 185218v3 3 b. The antennas and equipment shall conform to Section 1325.09 of the Arden Hills Zoning Code. c. A building permit shall be obtained for all proposed antennas and associated equipment prior to installation. d. A final inspection of the existing antenna installation shall be completed by the City Building Official prior to the issuance of a building permit for the new antennas and associated equipment. e. The antenna assembly canisters shall be painted to blend in with the surrounding equipment on the roof to which they are attached. f. This Conditional Use Permit Amendment shall be signed by the applicant and the property owner prior to the issuance of any building permits. 5. Termination of Permit. The City may revoke the permit following a public hearing for violation of the terms of this permit. 6. Lapse. If within one year of the issuance of this permit the allowed use has not been completed or the use commenced, this permit shall lapse. 7. Criminal Penalty, other Enforcement. Both the owner and lessee of the subject property are responsible for compliance with this conditional use permit. Violation of the terms of this conditional use permit is a criminal misdemeanor. Remainder of page intentionally left blank. Signatures contained on following pages. 185218v3 4 Dated: January 25, 2016. CITY OF ARDEN HILLS By: _______________________________ David Grant, Mayor (SEAL) And _______________________________ Amy Dietl, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2016, by David Grant and by Amy Dietl, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ Notary Public 185218v3 5 Dated: ________________, 2016. NEW CINGULAR WIRELESS PCS, LLC A Delaware Limited Liability Company By, AT&T Mobility Corporation Its Manager By: _________________________________ _________________________ [print name] Its: _________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF____________ ) The foregoing instrument was acknowledged before me this ______ day of _______________, 2016, by _______________________ the ________________ of AT&T Mobility Corporation, the Manager of New Cingular Wireless PCS, LLC, a Delaware limited liability company, on behalf of the limited liability company. __________________________________ Notary Public 185218v3 6 Dated: ________________, 2016. BETHEL UNIVERSITY A Minnesota Non-profit Corporation By: ________________________________ _____________________________ [print name] Its: __________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ____ day of _______________, 2016, by ________________________ , the _________________________of Bethel University, a Minnesota non-profit corporation, on behalf of Bethel and pursuant to the authority granted by Bethel. __________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ FDH Velocitel, Inc.|952.944.1858 | www.fdhvelocitel.com 1701 American Blvd E Suite 16 Bloomington, MN 55425 Project Narrative November 11, 2015 Attn: Matthew Bachler Associate Planner City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: FA No.10116081/Site No.MNL01417 Site Name:Shoreview / Project: LTE 2C-3C Dear Mr.Bachler and to whom this concerns, This letter is to inform you that New Cingular Wireless PCS, LLC (d.b.a., AT&T Mobility) is in the process of making enhancements to its wireless communications facility at 3900 Bethel Drive Arden Hills,Minnesota 55112.As requested by the City of Arden Hills a summary of the proposed build is necessary to obtain zoning and permitting approval by the City. AT&T is proposing to remove the existing antenna that are located under a stealth (12’) twelve foot fiberglass canister,as represented in the Rev B Construction Drawings dated 11-05-15 and the Photo Sims dated 11-05-15. New Cingular Wireless PCS LLC will be installing (9) SBNHH-1D65A antenna to replace the existing Kathrein 80010764, as to obtain the necessary capacity and coverage that is demanded by the consumer. The proposed associated equipment will be mounted inside the cupola and inside the shelter as represented in the Structural dated 11-04-15. In order to mount the (9) SBNHH-1D65A antenna the mast pipe will need to be extended (2’) two feet as to allow for proper positioning to reduce interference, accurate clearance and suitable cable connection. The SBNHH-1D65A is 55.6”or 4’ 7 ½”antenna,which will be positioned in a stacked configuration, as represented in the construction drawings provided. There is a (1’) one foot separation needed between the cupola, as well between stacked antennas to reduce interference. The (1’) one foot separation will allow for the bending of the cable distribution to obtain proper cable port connections from the antenna to the associated equipment within the cupola. Due to the separation, the antenna positioning/placement within (lower antenna centerline (CL)is 52’ and the upper antenna centerline is 59’) the stealth smoke stake the canisters will need to be extended (2’) two feet to meet the necessary distance needed to stack the antenna and allow for complete functionality of the system, rather than adding additional canisters or expanding the site further. In conclusion the mast pipe and the canisters will need to be extended by 2’as to allow for the complete functionality of the cell site to obtain the coverage demands by the market and their consumers.We very much appreciate your assistance in the continuing operation of this wireless communication facility. Thank you for your attention to this matter and if you require further information or if you have any questions, please feel free to contact me at 952.944.1858 x 188 or at Mark.Hennek@FDHVelocitel.com Sincerely, Mark Hennek Velocitel, Inc. on behalf of AT&T 1701 American Blvd East Bloomington, MN 55425 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 2,666.7 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet2,666.701,333.33 3900 Bethel Drive 16,0001: Planning Case 15-025 - 3900 Bethel Drive Map Date: December 4, 2015 P:\GIS_Data\Planning\Planning Cases\2015\PC 15-025 Property BoundaryK H i g h w a y 5 1 Sne l l i n g A v e n u e N o r t h Antenna Location Brushaber Commons Building Planning Case 15-025 - 3900 Bethel Drive Map Date: December 15, 2015 P:\GIS_Data\Planning\Planning Cases\2015\PC 15-025K Valentine Lake Antenna Location Brushaber Commons Building SHOREVIEW COVERAGE & CAPCITY 2C AND 3C LTE carriers add capacity to existing base layer 700 MHz Existing 700 MHz coverage Shoreview LTE 700 EXISTING Best Signal Level (dBm) >=-70 Best Signal Level (dBm) >=-75 Best Signal Level (dBm) >=-80 Best Signal Level (dBm) >=-85 Best Signal Level (dBm) >=-90 Best Signal Level (dBm) >=-95 Best Signal Level (dBm) >=-100 Best Signal Level (dBm) >=-105 700 MHz is the Base layer and is primary coverage. Shoreview Lat. 45.0588 /Long -93.1623 Cell Site Location: Existing AWS 2100 MHz coverage Shoreview LTE AWS EXISTING Best Signal Level (dBm) >=-70 Best Signal Level (dBm) >=-75 Best Signal Level (dBm) >=-80 Best Signal Level (dBm) >=-85 Best Signal Level (dBm) >=-90 Best Signal Level (dBm) >=-95 Best Signal Level (dBm) >=-100 Best Signal Level (dBm) >=-105 AWS is for offloading 700 MHz and providing additional Bandwidth for area. Has a smaller coverage footprint by nature. Shoreview Lat. 45.0588 /Long -93.1623 Cell Site Location: PROPOSED AWS & WCS: 2100 MHz & 2300 MHz Coverage Shoreview LTE AWS_WCS PROPOSED Best Signal Level (dBm) >=-70 Best Signal Level (dBm) >=-75 Best Signal Level (dBm) >=-80 Best Signal Level (dBm) >=-85 Best Signal Level (dBm) >=-90 Best Signal Level (dBm) >=-95 Best Signal Level (dBm) >=-100 Best Signal Level (dBm) >=-105 AWS & WCS are for offloading 700 MHz and providing additional Bandwidth for area. Has a smaller coverage footprint by nature. Shoreview Lat. 45.0588 /Long -93.1623 Cell Site Location: City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 1 of 6 MEMORANDUM DATE: January 6, 2015 PC Agenda Item 3.A TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-025 – Public Hearing Required Applicant: FDH Velocitel (on behalf of AT&T Mobility) Property Address: 3900 Bethel Drive Request: Conditional Use Permit Amendment Requested Action The applicant has requested a Conditional Use Permit Amendment in order to extend the height of the existing wireless antenna installation on Bethel University’s campus at 3900 Bethel Drive. Background The City approved a Conditional Use Permit (CUP) in 2010 to allow AT&T Mobility to install roof-mounted cellular antennas on the Brushaber Commons building on Bethel University’s campus and to construct a 160 square foot equipment shed adjacent to the building. The CUP approval was granted in Planning Case 10-010. The existing installation includes six wireless antennas that are housed in two 12-foot tall fiberglass canisters. The canisters are designed to have the appearance of smokestacks and are located on the roof to blend in with the existing mechanical equipment. AT&T Mobility leases the space for their equipment from Bethel University. The City does not receive any lease payments as part of this agreement. 1. Overview of Request: FDH Velocitel on behalf of AT&T Mobility has requested a CUP Amendment to upgrade the existing wireless antenna installation on the roof of the Brushaber Commons building on Bethel University’s campus. The existing six antennas would be replaced with nine new antennas to improve the provider’s service coverage and capacity in this area of the City. In order to accommodate the upgrade, the mounting poles the antennas are attached to would need be City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 2 of 6 extended by two feet for proper positioning and clearance between each antenna. The antenna assembly canisters would also be extended by two feet to a new height of 63 feet above ground level. All new antennas would continue to be housed in the canisters and entirely concealed. The applicant has provided a project narrative explaining the upgrade and the need for this work (Attachment A). The complete plan set for the upgrade project is included in Attachment C and photographs showing existing and proposed conditions are included in Attachment D. 2. Surrounding Area: Directi on Future Land Use Plan Zoning Existing Land Use North Right-of-Way, Low Density Residential Right-of-Way, R-1 - Single Family Residential District Right-of-Way, Single Family Residential South Railroad, Low Density Residential Railroad, R-1- Single Family Residential District Railroad, Single Family Residential East Right-of-Way, Light Industrial and Office, Mixed Business Right-of-Way, I-Flex District Right-of-Way, Office, Industrial West Low Density Residential, Park and Open Space R-1 - Single Family Residential District, Parks and Open Space District Single Family Residential, Parks and Open Space 3. Site Data: Future Land Use Plan: Public and Institutional Existing Land Use: Institutional Zoning: B-1 - Limited Business District (Main Campus) R-1 - Single Family Residential (Athletic Complex) Size: 191.32 Acres (Including athletic complex, the main campus, and part of Lake Valentine) Topography: Rolling terrain Plan Evaluation 1. Section 1320 – District Provisions A. Allowable Uses (Section 1320.05) The existing use of the property for a wireless antenna installation is a permitted conditional accessory use in the B-1 Limited Business District. The antennas are considered an accessory use to the principal higher education use on the property. City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 3 of 6 2. Section 1325 – General Regulations A. Antennas, Dish Antennas, and Towers (Section 1325.09) Height (Section 1325.09, Subd 5) – Meets Requirements The Zoning Code states that no antenna shall be mounted at a height exceeding 75 feet. The proposed upgrade to the antenna installation would extend the two canisters housing the antennas to a height of 63 feet above ground level. Location – (Section 1325.09, Subd 6) – Meets Requirements The location of the existing antenna installation was approved by the City in Planning Case 10- 010. The proposed upgrade would not relocate the existing antenna support structures. All new antennas would continue to be housed in the two antenna assembly canisters. The location of the antennas on the roof of the Brushaber Commons building is approximately 1,185 feet from the nearest property line. The roof of the building is not visible outside the Bethel University campus. All other location requirements are met by this application. Screening (Section 1325.09, Subd. 7) – Meets Requirements The Zoning Code requires antennas to be painted to match the color of the structure to which they are attached. The antennas themselves will not be visible because they are located inside of the antenna assembly canisters. The canisters will be painted to blend in with existing mechanical equipment on the roof. 3. Section 1355.04 Subd 3 – Conditional Use Permit Section 1355.04, Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; adjoining land values; City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 4 of 6 6. Park dedications where applicable; and the 7. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. Additional Review City Building Official The City Building Official has noted that a final inspection of the existing antenna installation will need to be completed prior to the issuance of any building permits. The proposed upgrade project will require a separate building permit application with the City. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for consideration: General Findings: 1. The applicant has requested a Conditional Use Permit Amendment in order extend the height of the existing wireless antenna installation at 3900 Bethel Drive, approved in Planning Case 10-010. 2. The property at 3900 Bethel Drive is located in the B-1 - Limited Business District. 3. Cellular towers and antennas are allowed as a conditional accessory use in the B-1 District. 4. The proposed upgrade would increase the number of antennas from six (6) to nine (9). 5. The Zoning Code states that no antenna shall be mounted at a height exceeding 75 feet. 6. The proposed upgrade would increase the height of the antenna assembly canisters that house the antennas to 63 feet above ground level. 7. The antennas would be located approximately 1,185 feet from the nearest property line. 8. The antennas would be concealed inside the antenna assembly canisters, which will be painted to blend in with existing mechanical equipment on the roof. Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antenna assembly canisters will likely only be visible from locations on Bethel University’s campus and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 5 of 6 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive. If the Planning Commission makes a recommendation of approval for this request, staff is recommending the following five (5) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A building permit shall be obtained for all proposed antennas and associated equipment prior to installation. 3. A final inspection of the existing antenna installation shall be completed by the City Building Official prior to the issuance of a building permit for the new antennas and associated equipment. 4. A Conditional Use Permit drafted by the City Attorney shall be signed by Bethel University prior to the issuance of any building permits. 5. The antenna assembly canisters shall be painted to blend in with the surrounding equipment on the roof to which they are attached. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended by the five (5) conditions in the January 6, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 15- 025 for a Conditional Use Permit Amendment at 3900 Bethel Drive, based on the findings of fact and the submitted plans in the January 6, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the following findings: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive: a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 6 of 6 Notice Notice was published in the Arden Hills/Shoreview Bulletin on December 16, 2015, and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Public Comments At this time the City has not received any comments from the public regarding this project. Deadline for Agency Action The City of Arden Hills received the completed application for this request on November 23, 2015. Pursuant to Minnesota State Statute, the City is required to act on this request by January 22, 2016, (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The applicant was notified on December 22, 2015 of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by March 22, 2016 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site Map and Aerial Maps C. Construction Drawings Plan Set D. Photographs – Existing and Proposed Conditions Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 6, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 15-025; CUP Amendment – Antenna Extension – AT&T Wireless – Public Hearing Senior Planner Bachler stated that the City approved a Conditional Use Permit (CUP) in 2010 to allow AT&T Mobility to install roof-mounted cellular antennas on the Brushaber Commons building on Bethel University’s campus and to construct a 160 square foot equipment shed adjacent to the building. The CUP approval was granted in Planning Case 10-010. The existing installation includes six wireless antennas that are housed in two 12-foot tall fiberglass canisters. The canisters are designed to have the appearance of smokestacks and are located on the roof to blend in with the existing mechanical equipment. Senior Planner Bachler explained that FDH Velocitel, on behalf of AT&T Mobility, has requested a CUP Amendment to upgrade the existing wireless antenna installation on the roof of the Brushaber Commons building. The existing six antennas would be replaced with nine new antennas to improve the provider’s service coverage and capacity in this area of the City. In order to accommodate the upgrade, the mounting poles the antennas are attached to would need to be extended by two feet for proper positioning and clearance between each antenna. The antenna assembly canisters would also be extended by two feet to a new height of 63 feet above ground level. All new antennas would continue to be housed in the canisters and entirely concealed. Site Data Future Land Use Plan: Public and Institutional Existing Land Use: Institutional Zoning: B-1 - Limited Business District (Main Campus) R-1 - Single Family Residential (Athletic Complex) Current Lot Sizes: 191.32 Acres (Including athletic complex, the main campus, and part of Lake Valentine) Topography: Rolling Terrain Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the Conditional Use Permit Evaluation Criteria. Senior Planner Bachler provided the Findings of Fact for review: ARDEN HILLS PLANNING COMMISSION – January 6, 2016 2 General Findings: 1. The applicant has requested a Conditional Use Permit Amendment in order extend the height of the existing wireless antenna installation at 3900 Bethel Drive, approved in Planning Case 10-010. 2. The property at 3900 Bethel Drive is located in the B-1 - Limited Business District. 3. Cellular towers and antennas are allowed as a conditional accessory use in the B-1 District. 4. The proposed upgrade would increase the number of antennas from six (6) to nine (9). 5. The Zoning Code states that no antenna shall be mounted at a height exceeding 75 feet. 6. The proposed upgrade would increase the height of the antenna assembly canisters that house the antennas to 63 feet above ground level. 7. The antennas would be located approximately 1,185 feet from the nearest property line. 8. The antennas would be concealed inside the antenna assembly canisters, which will be painted to blend in with existing mechanical equipment on the roof. Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antenna assembly canisters will likely only be visible from locations on Bethel University’s campus and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Senior Planner Bachler stated that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive. If the Planning Commission makes a recommendation of approval for this request, staff is recommending the following five (5) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A building permit shall be obtained for all proposed antennas and associated equipment prior to installation. 3. A final inspection of the existing antenna installation shall be completed by the City Building Official prior to the issuance of a building permit for the new antennas and associated equipment. 4. A Conditional Use Permit drafted by the City Attorney shall be signed by Bethel University prior to the issuance of any building permits. 5. The antenna assembly canisters shall be painted to blend in with the surrounding equipment on the roof to which they are attached. ARDEN HILLS PLANNING COMMISSION – January 6, 2016 3 Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Jones questioned how much capacity would be added to the towers after each were lengthened by 15%. Mark Hennek, FDH Velocitel, explained that three additional antenna would be added to the towers, which would improve the overall capacity of the structure. Commissioner Jones asked if future expansions would be necessary and if so, if a third tower could be added instead of placing additional height on the existing towers. Mr. Hennek stated there could be potential interference if a third tower were added. He stated that any additional towers would need to be discussed with Bethel University. Chair Thompson inquired if the additional capacity would be solely used by the college campus. Mr. Hennek indicated that the additional capacity would be utilized by all AT&T users within a certain range of the campus. Chair Thompson opened the public hearing at 6:44 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 6:45 p.m. Council Liaison Holmes requested further information regarding the lease agreement with AT&T. Senior Planner Bachler discussed the lease agreement between AT&T Mobility and Bethel University in further detail. Council Liaison Holmes expressed concern with how the Council would address this request and believed there may be concern with the additional two feet of tower height. Chair Thompson encouraged the AT&T representatives to have range information available at the upcoming Council meeting and to be prepared to take further questions from the Council regarding this matter. Mr. Hennek reported he could obtain a propagation map prior to the City Council meeting. ARDEN HILLS PLANNING COMMISSION – January 6, 2016 4 Further discussion ensued regarding the Bethel University campus and the antennas at the 2 Pine Tree Drive location. Commissioner Holewa moved and Commissioner Hames seconded a motion to recommend approval of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the findings of fact and the submitted plans, as amended by the five (5) conditions in the January 6, 2016, report to the Planning Commission. The motion carried unanimously (6-0). _____________________________________________________________________________________________ City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-026 - Development Agreement Determination Letter - 3177 Shoreline Lane\Memos_15- 026 Page 1 of 2 CONSENT ITEM - 6D MEMORANDUM DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Josephine East, LLC Development Agreement Certificate of Completion and Release – 3177 Shoreline Lane Requested Action Motion to approve the Certificate of Completion and Release pertaining to the Development Agreement between Josephine East, LLC and the City of Arden Hills for the property at 3177 Shoreline Lane. Background The City approved a four lot subdivision by Josephine East, LLC of a 2.5-acre property on the east side of Lake Josephine in 1999. Today, these lots are 3189, 3184, 3177, and 3170 Shoreline Lane. Steve Zawadski has submitted an application on behalf of the property owners at 3177 Shoreline Lane requesting a declaratory letter on whether the terms in the Development Agreement between Josephine East, LLC and the City have been satisfied. The property is in the process of being sold and the new owners are concerned about being subject to assessments or other enforcement related to the Development Agreement, which is on the property title. The request from Mr. Zawadski is included in Attachment A. Discussion The Development Agreement includes several terms and conditions related to the development of the lots and completion of public improvements. The Public Works and Community Development Departments have determined that the majority of these items were satisfied by _____________________________________________________________________________________________ City of Arden Hills City Council Meeting for January 25, 2016 P:\Planning\Planning Cases\2015\PC 15-026 - Development Agreement Determination Letter - 3177 Shoreline Lane\Memos_15- 026 Page 2 of 2 Josephine East, LLC following the subdivision approval. However, two items still remain in effect and are discussed further below. The City Attorney has drafted a Certificate of Completion and Release based on the staff review of the Development Agreement (Attachment D). Shoreline Lane Extension The subdivision plans included the extension of Shoreline Lane through the middle of the four new lots and ending at the property line of 3187 Lexington Avenue. At the time, the City’s Official Map showed Shoreline Lane continuing north to connect with the segment of Shoreline Lane that extends south from Edgewater Avenue. The City Council approved a temporary, 50- foot wide cul-de-sac to be removed when 3187 Lexington Avenue was redeveloped and the entire length of Shoreline Lane could be completed. This cul-de-sac currently provides access to the four Shoreline Lane lots and 3187 Lexington Avenue. Under the terms of the Development Agreement, Josephine East, LLC was required to provide an escrow for the cost of removing the cul-de-sac and extending Shoreline Lane to the northern boundary of the subdivision. No record of this escrow has been found on file. Staff believes this condition should remain in effect because it establishes that the existing cul-de-sac is temporary and that the City intends to connect the two ends of Shoreline Lane if 3187 Lexington Avenue is subdivided in the future. Properties within the Josephine East subdivision may still be subject to future assessments associated with the Shoreline Lane connection. Basement Elevations The Development Agreement establishes a minimum elevation for basements due to the location of the properties on Lake Josephine. No structure on any of the four lots is permitted to have a basement elevation below 887.8 feet. This condition would remain in effect and be enforced with any future redevelopment on the properties. Recommended Action Approve the Certificate of Completion and Release pertaining to the Development Agreement between Josephine East, LLC and the City of Arden Hills for the property at 3177 Shoreline Lane. Attachments A. Land Use Application and Declaratory Letter Request B. Aerial Map of 3177 Shoreline Lane and Surrounding Area C. Development Agreement – Josephine East, LLC D. Josephine East, LLC Development Agreement Certificate of Completion and Release 3187 3189 3177 3191 3167 3153 3170 3184 3154 3159 3194 3195 3193 3168 3157 3154 3145 3200 3155 1174 3199 31493146 3200 K 0 100 20050Feet S h o r e l i n e L a n e S h o r e l i n e L a n e L e x i n g t o n A v e n u e Boundary of Josephine East, LLC Subdivision Planning Case 15-026Josephine East, LLC Development Agreement Completion Notice 3177 Shoreline Lane 185379v1 1 (Space Reserved for Recording Data.) CERTIFICATE OF COMPLETION AND RELEASE OF DEVELOPMENT AGREEMENT Date: _______________, 2016 WHEREAS, the CITY OF ARDEN HILLS, a Minnesota municipal corporation (“City”), and JOSEPHINE EAST, LLC, a Minnesota limited liability company (“Developer”) entered into a Development Agreement dated August 23, 1999 (“Development Agreement”) and recorded October 11, 1999 as Ramsey County Document No. 1577440. WHEREAS, Developer has performed and met all requirements of the Development Agreement and there is no longer a need to preserve the City’s rights as detailed in the Development Agreement as recorded against the property, except that the City reserves the right to enforce paragraphs 1E and 1G of the Development Agreement which state in their entirety as follows: 1.E. Escrow for Future Extension of Shoreline Lane. As part of the Approval, the Developer is not being required to fully improve Shoreline Lane through the entire Property at the present time. In order to assure the availability of funds for the future improvement of Shoreline Lane to the north property line of the Property, the Developer shall deposit with the City the amount of $21,750. Said amount shall be in addition to, and may be co-mingled with, the Improvement Escrow funds referred to in Subsection N below. The escrow shall be held by the City until the completion by the Developer of the improvements effecting the extension of Shoreline Lane to the northerly boundary of the plat. 1.G. Basement Elevations. The Developer hereby agrees that no structure shall be constructed on the Property with the basement which has an elevation below 887.8 feet. This condition, at the option of the City, shall be placed in the form of a recordable instrument recorded/registered against the Property. NOW, THEREFORE, this Certificate of Completion and Release is to certify that the Developer has fully complied with its obligations under the Development Agreement and the 185379v1 2 City hereby releases the Developer and any successors in interest from all terms of the Development Agreement with the exception that the City fully reserves its right to enforce paragraphs 1E and 1G of the Development Agreement both as to the Developer and any successors in interest. CITY OF ARDEN HILLS By: __________________________________ David Grant, Mayor (SEAL) And __________________________________ Sue Iverson, Interim City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2016, by David Grant and by Sue Iverson, respectively the Mayor and Interim City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ Notary Public This Instrument was Drafted by: CAMPBELL KNUTSON, P.A. Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 [JJJ] CONSENT ITEM – 6E MEMORANDUM DATE: January 25, 2016 TO: Honorable Mayor and City Council Sue Iverson, Acting City Administrator Director of Finance and Administrative Services FROM: Amy Dietl, City Clerk Dave Perrault, Finance Analyst SUBJECT: 2016 Employee Compensation Plan – Non Union Employees Background The City Council discussed this item at its work session on January 19, 2016. The consens us of the Council was to recommend a cost of living adjustment (COLA) of 2.75% to non-union employees and to approve the Seasonal Employee 2016 part-time scale as presented. Council directed staff to bring this item back for approval at the regular City Council meeting on January 25, 2016. Recommendation Approve the 2016 Employee Compensation Plan for non-union employees retroactive to January 1, 2016, as presented and the Seasonal Employee 2016 part-time scale as presented. Attachment Attachment A: 2016 City of Arden Hills Pay Matrix Attachment B: 2016 City of Arden Hills Pay Matrix (for employees still on old plan) Attachment C: Public Works Seasonal/Parks & Recreation 2016 Part-Time Pay Scale Parks and Recreation 2016 (Proposed) Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-t-ball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball Specialty crafts/ceramics; drawing; special event classes, Steps: 1 2 3 4 5 $11.00 $11.25 *$11.50 $11.75 $12.00 * Pay Rate based on qualifications and experience Program Instructor II: Tennis, Baby-Sitting Steps: 1 2 3 4 5 $13.00 $13.25 $13.50 $13.75 $14.00 Program Instructor III: Ice skating instructor, hockey skills instructor. Steps: 1 2 3 4 5+ $15.00 $15.25 $15.50 $15.75 $16.25 Program Instructor IV: Sports Coordinator, Lead Summer Staff. Steps: 1 2 3 4 5+ $13.00 $13.25 $13.50 $13.75 $14.00 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game / Flag Football Steps: 1 2 3 4 5 $13.00 $13.50 *$14.00 $14.50 $15.00 * Certified Entry Maintenance Worker: Steps: 1 2 3+ 4 5+ $10.50 $11.50 $12.50 $13.50 $14.00 A pay increase will be given from step one to step two for first time employees at the Public Works Superintendant’s discretion. Ice Rink Attendants: Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Park Attendants: Adult Softball; Soccer. Steps: 1 2 3 4 5+ $9.00 $9.25 *$9.50 $9.75 $10.00 * Pay Rate based on qualifications and experience Page 1 of 1 CONSENT ITEM – 6F MEMORANDUM DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Ramsey Conservation District Shared Service Agreement Council Action Requested City Council is requested to approve the Shared Service Agreement with Ramsey Conservation District for 2016 and authorize the Mayor to execute the Agreement. Discussion/Background Since 2009 Ramsey Conservation District has been assisting the City with inspections required by the City’s Grading and Erosion Control Permits under Chapter 15, Erosion and Sediment Control Ordinance. The service provided by Ramsey Conservation District has been working very well. Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey Conservation District to continue this service through 2016. There are no changes to the Agreement from 2015 including the price which is exactly the same per hour. Staff is recommending approval of the Shared Service Agreement for 2016. Attachment  Attachment A: Shared Serves Agreement with Ramsey Conservation District DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator/Director of Finance and Admin Services FROM: Dave Perrault, Finance Analyst SUBJECT: Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: $7,288.23 $6,991.42 Public Safety Capital Background The City has received two invoices from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2015 (Attachment A). These invoices relate to capital equipment expenditures which were included and approved in the 2015 budget. The total LJFD budgeted cost for these items was $29,270 and the actual cost is $28,078. Arden Hills’ budget share for these items in the Public Safety Capital account was $7,288.23 (or 24.9%) and the actual cost is $6,991.42. Invoice #542 is for the replacement of training aids (General Equipment). The Arden Hills budget for this expenditure was $996. Our actual expenditure is $954.17. Invoice #545 is for station maintenance (Station Capital). The Arden Hills budget for this expenditure was $6,292.23. Our actual expenditure is $6,037.25. Council Action Requested 1. Motion to approve a payment in the amount of $6,991.42 to the Lake Johanna Fire Department, which is the City’s share of the capital expenditures for the replacement of training aids and station maintenance. Attachment Attachment A: Invoice #542 and Invoice #545 CONSENT ITEM – 6G MEMORANDUM Page 1 of 1 DATE: January 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Rice Creek Commons (TCAAP) Goals and Metrics Requested Action Approve the Rice Creek Commons Goals and Metrics document. Discussion On January 11 and 13, 2016, the City Council met to discuss and draft a Rice Creek Commons Goals and Metrics document. The goals and metrics are based upon goals established by the approved TCAAP Redevelopment Code and the City’s Comprehensive Plan. The City’s Goals and Metrics document will be attached to the Solicitation for Master Developer that will be released on February 1, 2016. AGENDA ITEM – 6H MEMORANDUM City of Arden Hills 1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651-792-7800 ▪ Fax 651-634-5137 www.cityofardenhills.org Economic Development Commission Draft 2016 Work Plan 2016 EDC Goals Work Tasks Timeline New Member Recruitment Promote membership at business visits Q1 – Q4 Contact Arden Hills business associates Q1 – Q4 Business Retention and Expansion (BRE) Program Analyze findings of the BRE Program Q1 Communicate program findings to the EDA and community Q1 – Q2 Work with EDA to identify and execute action items Q2 – Q4 Revolving Loan Fund Reevaluate program goals Q2 – Q3 Consider costs of underwriting and administration in comparison to program fund and goals Q2 – Q3 Consider findings of the BRE Program Q2 – Q3 Make recommendations to the EDA Q3 – Q4 Marketing and Outreach Work with the Communications Committee on business-focused articles Q1 – Q4 Plan and promote State of the City events Q2 – Q3 Work with staff to plan additional small business outreach events Q1 – Q4 Expand and update business contact list Q1 – Q4 Visit new and existing businesses Q1 – Q4