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HomeMy WebLinkAboutCC 08-26-2002� I� ��� ��EN HILLS MEETING MINUTES Approved CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MONDAY, AUGUST 26, 2002, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:08 p.m. Present: 1. Absent: Mayor Dennis Probst, Council Members Beverly Aplikowski, David Grant, Gregg Larson, and Council Member Rem. None. Also present were City Administrator, Joe Lynch; City Attorney, Jerry Filla; Director of Community Services, Aaron Parrish; Deputy Clerk, Cynthia Young; City Accountant, Terry Post; Director of Operations and Maintenance, Thomas Moore; and Recording Secretary, Kathleen Altman. APPROVAL OF MEETING AGENDA MOTION: Council Member Grant moved and Council Member Rem seconded a motion to adopt the agenda for the August 26, 2002, regular City Council meeting. The motion carried unanimously (5-0). � APPROVAL OF MINUTES None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 2 � 3. � CONSENT CALENDAR Claims and Payroll MOTION: Council Member Aplikowski moved and Council Member Larson seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. None. 5. None � 6. A. 1. PUBLIC INQUIRIES/INFORMATIONAL PUBLIC HEARINGS COMMUNITY SERVICES PLANNING Planning Case No. 02-18: CUB Master and Final Plat P.U.D. Mr. Parrish explained the applicants were requesting a Master and Final Planned Unit Development approval to construct a grocery store at the corner of Grey Fox Road and Lexington Avenue. Mr. Parrish stated the Planning Commission recommended approval of this plan with conditions as outlined in the staff report dated August 20, 2002. Council Member Larson expressed his disappointment with this proposal. He stated he had wanted the developer to come back with a different building design than what was originally proposed. Council Member Aplikowski stated she was in favor of this development, as long as the traffic issue was resolved. She indicated she understood Council Member Larson's concerns about the design, but noted a grocery store was a warehouse ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 3 • facility and the developer could only do so much with the exterior of a warehouse facility. Council Member Grant stated he was not opposed to this development, and agreed with Council Member Aplikowski that this building was a warehouse facility. Mayor Probst stated he shared some of Council Member Larson's concerns. He expressed concern about pedestrian crossings. Paul Tucci, Oppidan, Inc., summarized their discussions with Ramsey County regarding the traffic concerns. He addressed the landscaping issues and indicated they had over compensated on the landscaping. He stated they were working with the City and Rice Creek on storm water management. He indicated there would be a combination of ponding and an underground storage system in the parking lot. He stated they were in the process of negotiating for the purchase of Shannon Square. He noted the signage had been brought down. He indicated the size of the building had also been downsized. He stated the operator would be required to � apply for an off-sale liquor license through the City. With respect to the building, he stated they had looked at a number of different options. He indicated additional landscaping was added, as well as additional pylons. He noted this design was Cub's newest prototype. He indicated this was a good looking, attractive building taking in the constraints of cost and type of operation. Council Member Larson indicated he was still not satisfied with the building design. He stated he believed this building could be more attractive. Council Member Aplikowski stated they had already asked the applicant to decrease the size of the building. She stated she was not in support of additional windows for a warehouse type building. She stated she did not believe additional windows would add to the design. Mr. Tucci replied the north side of the building was the produce section, and the windows would have to blackened to prevent light from coming in. He noted the other side of the building was where the pharmacy and liquor store were located and windows in this area could present security issues. � Council Member Rem stated she did not oppose the building design as presented. She stated her concern was what the traffic impacts would be. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 4 • � Council Member Grant stated if they postpone this issue to the next Council meeting, he wanted Council to articulate what they wanted to see. Council Member Larson sta�ed he wanted to see improvement made to the north and south walls to break them up architecturally. Council Member Aplikowski stated she would be opposed to an all brick building, if that was proposed. Mayor Probst stated he wanted some options presented as to the building design. Mary HIinkhammer, 1015 Island Lake Avenue, Shoreview, stated she was opposed to a low budget grocery and liquor store in the neighborhood. She expressed concerns about additional noise, the garbage generated by this type of a business, and additional traffic. She requested the City monitor the property for maintaining the landscaping. She stated she would also like to see a more upscale building on the property. Roger Klinl�hammer, 1015 Island Lake Avenue, expressed concern about traffic backing up on Lexington and the proximity of the railroad tracks. He stated the City had already set precedence with brick on various buildings they had in the City. He agreed they needed an upscale development on this site. MOTION: Council Member Larson moved and Council Member Aplikowski seconded to table Planning Case No. 02-18: CUB Master and Final Plat P.U.D. until September 9, 2002 with the expectation the developer and CUB Foods would review the architectural plans for the building and come back with suggested changes to the exterior of the building to make it more attractive than it presently was. The motion carried unanimously (5-0). B. FINANCE 1. 2003 Budget Discussion � ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 5 • Mr. Post presented the proposed 2003 budget baseline (Levy Supported General Fund No. 1 O 1) as outlined in the August 23, 2002 staff report, and requested Council's comments. Council Member Larson stated he was comfortable with elimination of the $11,000 funds for D.A.R.E. The Council deferred this discussion until after the discussion of item 8(c). C. TCAAP — Update Mr. Parrish updated the Council on TCAAP. He asked how theCouncil wanted to approach the four Community Representatives for the Advisory Council. Mayor Probst asked Council to give any names of possible Community Representatives to Mr. Lynch. � Council Member Rem indicated she preferred this be opened up to the community for interested candidates by publishing the openings in the newsletter and on the website. Council requested staff to publish the openings in the newsletter, on the website, and posting at City Hall. 7. OPERATIONS AND MAINTENANCE None. 9. CITY ADMINISTRATOR'S REPORT A. TCAAP Interim Development Agreement 1VIr. Lynch presented the TCAAP Interim Development Agreement and requested the Council's comments. � Mr. Fi11a itemized the changes made to the Interim Development Agreement. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 6 � � �-� r J MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to approve the TCAAP Interim Development Agreement as presented. Council Member Grant pointed out it was important to keep the lines of communication open and stated if the developer needed to speak with the Council, they should feel free to do that. Council Member Rem requested future TCAAP updates be put in memorandum form and placed in the Council Member's packets. The motion carried unanimously (5-0). Bart Rehbein, stated staff was very good to work with and it was enjoyable to be in a working relationship with a City in a non-adversarial relationship. He stated they looked forward to working with the staff. He indicated they were more than willing to provide as much information as the Council wanted. He stated all Council Members would receive information. B. Appoint City Planner Mr. Lynch stated Peter Hellegers had been selected as the new City Planner at the conclusion of the final interview process. He requested Council appoint Mr. Hellegers as the new City Planner. MOTION: Council Member Grant moved and Council Member Aplikowski seconded to appoint Peter Hellegers as the new City Planner as presented. The motion carried unanimously (5-0). C. LRA Market Study Report Per Council's previous request, Ms. Young explained LRA's response to how they calculated the job evaluation points for the Arden Hills employees. Council Member Aplikowski requested the job description for Director of Community Services also have the same requirement as the Operations and Maintenance Director: "Establishes and maintains communication with public". ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 7 � I� Council Member Aplikowski indicated she had a concern with the pay scales. She expressed concern about some people receiving substantial increases, while others were not, and asked who required the City to be in compliance. Mr. Lynch replied if they were not in compliance, the City would be subject to State penalties. Council Member Grant stated he was concerned that it appeared three people made up half of the pay increases. He asked if the LRA point scale was accurate with respect to these positions. Council Member Larson pointed out that they were still below tihe average for the three positions Council Member Grant was questioning. Council Member Aplikowski expressed concern that they would need to raise the levy if this was approved. MOTION: Council Member Larson moved and Council Member Aplikowski seconded a motion to continue the meeting until 10:30 p.m. The motion carried unanimously (5-0). MOTION: Council Member Larson moved and Council Member Aplikowski seconded to approve the City of Arden Hills Job descriptions as presented by the LRA. The motion carried unanimously (5-0). MOTION: Council Member Larson moved and Council Member Aplikowski seconded to approve the Job Evaluation System Points, which correspond with the City of Arden Hills Job Descriptions, as, presented by the LRA. The motion carried (4-0-1 Council Member Grant). MOTION: Council Member Larson moved and Council Member Aplikowski seconded to approve the Pay Equity compliant LRA 2003 Salary Compensation Implementation Plan, which indicates employees be compensated in 2003 at their current step level. The motion carried (4-0-1 Council Member Rem). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 8 � I� MOTION: Council Member Larson moved and Council Member Aplikowski seconded to approve the amended City of Arden Hills Wage Scale Progression Policy with the italicized portion deleted. The motion carried unanimously (5-0). D. CONTINUED DISCUSSION 2003 Budget - from Item 6. (b.)(1.) Mayor Probst urged Council to approve the 2.94% levy. He suggested they delay the purchase of the document imaging equipment until next year, or until such time as it could be put back into the budget. Council Member Aplikowski requested staff determine the various levy rates at 3.5% and 3.9% for the next Council meeting. MOTION: Council Member Grant moved and Council Member Rem seconded to approve to set the levy at 2.94% increase over the 2002 budget. The motion carried (4-1 Council Member Aplikowski). 10. CITY COUNCIL REPORTS Mr. Lynch stated the City was short-staffed and requested Council approve the hiring of a temporary person to fill an administrative position. He also requested the Council authorize staff to fill the position on a permanent basis. Council authorized Mr. Lynch to proceed with hiring a temporary person and advertise to fill the position on a permanent basis. Council Member Grant stated the Maintenance Task Force Facility meeting was tomorrow. Council Member Larson had no comments. Council Member Aplikowski expressed concern about a letter she received from a garbage hauler and requested a future discussion regarding this. Council Member Rem stated there was a Guidant meeting tomorrow night. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 26, 2002 9 � I� Mayor Probst asked Council's concurrence to have staff work with the City Engineer to investigate options regarding water issues with the residents of the Karth Lake neighborhood, and have staff investigate if and how they could do some temporary pumping out of Karth Lake. Council concurred with Mayor Probst's suggestion. ADJORN Mayor Probst adjourned the Regular City Council Meeting meeting at 10:36 p.m. Dennis Probst Mayor NOTICE OF MEETINGS Joe Lynch City Administrator The next Council Meeting will be held Monday, September 9, 2002 at 7:00 p.m. at the Arden Hills Council chambers.