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HomeMy WebLinkAbout03-28-16-WSAGENDA ITEMS Discussion Of Public Works Director/City Engineer Position Vacancy Sue Iverson, Interim City Administrator/Director of Finance                  and Administrative Services  MEMO.PDF Discussion Of City Administrator Position Vacancy Sue Iverson, Interim City Administrator/Director of Finance                 and Administrative Services  MEMO.PDF Review Of 2011 Council Goal Worksheet Sue Iverson, Interim City Administrator/Director of Finance                 and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF Discussion Of Council Comments And Staff Workloads Mayor Grant MEMO.PDF Goodwill Window Discussion Mayor Grant MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Jonathan Wicklund       Special City Council Work Session Agenda March 28, 2016 Immediately following the Regular City Council Meeting City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 2. AGENDA ITEMSDiscussion Of Public Works Director/City Engineer Position VacancySue Iverson, Interim City Administrator/Director of Finance                 and Administrative Services MEMO.PDFDiscussion Of City Administrator Position VacancySue Iverson, Interim City Administrator/Director of Finance                and Administrative Services MEMO.PDFReview Of 2011 Council Goal WorksheetSue Iverson, Interim City Administrator/Director of Finance                and Administrative ServicesMEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDFDiscussion Of Council Comments And Staff WorkloadsMayor Grant MEMO.PDFGoodwill Window DiscussionMayor Grant MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund      Special City Council Work Session Agenda March 28, 2016Immediately following the Regular City Council Meeting City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:1.E. Documents: 2. AGENDA ITEM – 1A MEMORANDUM DATE: March 28, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services SUBJECT: Discussion of Public Works Director/City Engineer Position Vacancy Background/Discussion At the February 16, 2016, work session, during City Council comments it was asked if this item could be placed on a future agenda for further Council discussion. AGENDA ITEM – 1B MEMORANDUM DATE: March 28, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services SUBJECT: Discussion of City Administrator Position Vacancy Background/Discussion At the February 16, 2016, work session, during City Council comments it was asked if this item could be placed on a future agenda for further Council discussion. AGENDA ITEM – 1C MEMORANDUM DATE: March 28, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services SUBJECT: Review of 2011 Council Goal Worksheet Background/Discussion At the March 14, 2016, work session the Council asked staff to provide an update on the previous goal worksheet which was done in 2011. Council’s purpose is to look at the goals that have not been completed and reevaluate, realizing the TCAAP development and other projects. Part of the discussion is to include determining how the Council would like to proceed and if a more formal Goal Setting session or retreat is warranted. Attached you will find the updated goal worksheets and Community Development Hutmacher has also included a memo for your review. Attachments Attachment A: Goal Worksheets Attachment B: Memo from Jill Hutmacher dated March 29, 2016 Master 2011 Goal Worksheet-Status Report Last Update: March 2014 ADMINISTRATION Staff Year Initiated Time Frame 6 Establish guidelines for how Council Liaisons interact with Commissions and Committees Pat 6a Place topic on Council work session agenda for City Council discussion and feedback 2012 Q1 2012 6b Define the role and responsibilities of the Council Liaison for the: Planning Commission 2012 Q1 2013 Communications Committee 2012 Q1 2013 Parks, Trails, and Recreation Committee 2012 Q1 2013 Economic Development Commission 2012 Q1 2013 Financial Planning and Analysis Committee 2012 Q1 2013 Karth Lake Improvement District 2012 Q1 2013 6c Draft Council Liaison Policy 2012 Q2 2013 6d Adopt Council Liaison Policy 2012 Q2 2013 7 Review Police Contract and increase public awareness of public safety/crime issues Pat 7a Review Police Contract Invite Sheriff to City Council work session to discuss the Police Contract and the Police Budget 2011 Q4 2012 City Council to review options for increasing services 2011 Q4 2012 City Council to review options for reducing expenses 2011 Q4 2012 City Council to discuss options for changing providers of police services 2011 Q4 2012 City Council decides on direction to take regarding police services 2011 Q4 2012 7b Increase public awareness of public safety/crime issues Invite Sheriff to City Council work session to discuss crime prevention and public awareness programs 2011 Q4 2012 Promote participation in public awareness and crime prevention programs 2011 Q4 2012 Based on input from Sheriff, City Council decides if increased funding for programs is appropriate 2011 Q4 2012 8 Review Fire Joint Powers Agreement Pat 8a Invite Fire Chief to City Council work session to discuss JPA and the Lake Johanna Fire Department (LJFD) capital and operating budgets 2014 Q2 2014 8b City Council to review options for increasing services 2014 Q2 2014 8c City Council to review options for reducing expenses 2014 Q2 2014 8d City Council to discuss options for changing providers of fire protection services 2014 Q2 2014 8e City Council decides on direction to take regarding fire protection services 2014 Q2 2014 9 Clarify City Council position on various communication issues Pat 9a Council to meet in work session to discuss and review: a policy on what content of Mayor and Council Newsletter articles is "disallowed"2011 Q4 2012 a policy on what "public information" is allowed or not allowed on the City website 2011 Q4 2012 if the benefits of a City compliant tracking program and procedure is worth the cost and the required staff time to implement 2013 Q2 2013 a policy for when it is appropriate for Counci members to directly contract City staff versus going through the City Administrator 2013 Q4 2013 9b Staff drafts policies per direction of the Council 2013 Q4 2013 9c Council adopts policies on communication issues 2013 Q4 2013 Estimated Length to Complete Priority Current Status 2011 Goals High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed 3/24/20161P:\Admin\Council\Agendas & Packet Information\2016\03-28-16-WS\Sue\Goals Update\Master 2011 Goal Worksheet-Status Report Master 2011 Goal Worksheet-Status Report Last Update: March 2014 FINANCE AND ADMINISTRATIVE SERVICES Staff Year Initiated Time Frame 1 Maintain City Records Sue 1a Develop policies and procedures for records management including Central files 2011 Q1 2014 1b Review Records Retention schedule and revise as needed on an annual basis 2011 Q3 2012 1c Train staff on records retention 2012 Q3 2014 1d Develop policy for storing records on laserfiche 2012 Q1 2014 1e Develop a system for scanning and retention of historical documents now housed in the basement 2012 Q4 2013 2 Establish and refine Human Resource functions within the City Sue 2a Draft operating procedures, forms, and policies 2012 Q3 2014 2b Train all supervisors on proper procedures 2012 Q3 2014 2c Organize employee files 2013 Q2 2013 2d Review/update personnel policy 2012 Q4 2014 2e Provide staff and Council training on: Sexual Harassment 2012 Q2 2013 Hostile Work Environment 2012 Q2 2013 Technology Use 2012 Q3 2014 3 Enhance employee relations and development Sue 3a Establish Safety Committee 2011 Q2 2011 3b Establish Wellness Committee 2012 Q2 2014 4 Use current technology to further enhance efficiencies and communications Sue 4a Complete employee intranet (SharePoint) set-up 2011 Q3 2013 4b Draft procedures on use of technology 2012 Q3 2014 5 Provide training to staff and Council on technology use Sue 5a Train staff and Council on use of intranet (SharePoint)2011 Q3 2014 5b Provide on-going support and training on current and new technology on: SharePoint Messages 2012 Q3 2013 Forms 2012 Q3 2013 Information 2012 Q3 2013 Resources 2012 Q3 2013 Departments uses 2012 Q3 2013 Office 2013 Q3 2014 Office Applications Excel 2013 Q3 2014 Word 2013 Q3 2014 Access 2013 Q3 2014 2011 Goals Estimated Length to Complete Priority Current Status High High Medium Medium Low Low Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed 3/24/20161P:\Admin\Council\Agendas & Packet Information\2016\03-28-16-WS\Sue\Goals Update\Master 2011 Goal Worksheet-Status Report Master 2011 Goal Worksheet-Status Report 3/24/2016 COMMUNITY DEVELOPMENT Staff Year Initiated Time Frame 10 Minimize complaints regarding single-family rental properties Jill 10a Maximize participation in the 2011 rental registration program 2011 Q3 2011 10b Educate the community on the rental registration program 2011 Q2 2011 10c Work with Ramsey County on enforcement issues 2011 Q2 2011 10d Research legal constraints and opportunities for enforcement 2011 Q1 2012 10e Research rental registration and licensing programs in other cities 2011 Q1 2012 11 Establish a detailed plan for private and public investment in the B2 District Jill 11a Determine a process for selection of a consultant for a B2 Implementation Plan 2011 Q1 2012 11b Create realistic short- and long-term development goals for the B2 District 2012 Q2 2013 11c Align public funding to the City's development vision and goals 2012 Q2 2013 12 Maximize the efficiency and effectiveness of the City's commissions, committees, and processes related to economic and community development Jill 12a Work with the City Council to determine the role, mission, and goals for each commission and committee 2012 Q1 2013 12b Research development coordination in other cities 2012 Q3 2012 12c Create a process to evealuate and form policy on development issues 2012 Q4 2012 12d Align available financial tools with achievement of City goals and vision 2012 Q4 2012 13 Foster civic pride and an awareness of the City's distinct character and attributes Jill 13a Install Gateway signs 2012 Q3 2014 13b Create a new, updated City website 2011 Q4 2012 13c Consider enhanced electronic communications options 2012 Q4 2013 13d Create a commercial community identity 2012 Q4 2013 14 Develop relationships with the business community and establish a reputation as a business- and development-friendly City Jill 14a Increase contacts with the business community 2011 Q4 2012 14b Support Arden Hills businesses 2012 Q3 2013 14c Research economic development and business outreach efforts in other cities 2012 Q4 2012 14d Complete an economic conditions survey to determine whether additional programs are needed to maintain a healthy economic environment 2013 Q4 2014 2011 Goals Estimated Length to Complete Priority Current Status High High Medium Medium Low Low Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low High Medium Low Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed Initiated In Progress Abandoned Completed 3/24/20161P:\Admin\Council\Agendas & Packet Information\2016\03-28-16-WS\Sue\Goals Update\Master 2011 Goal Worksheet-Status Report Ma s t e r 2 0 1 1 G o a l W o r k s h e e t - S t a t u s R e p o r t 3/24/2016 PU B L I C W O R K S St a f f Ye a r In i t i a t e d Ti m e F r a m e 15 E s t a b l i s h p o l i c i e s / p r o c e d u r e s f o r t h e m a i n t e n a n c e o f c i t y s t r e e t s T e r r y 15 a An n u a l R e v i e w o f P M P ( 5 Y e a r C I P ) 20 1 1 Q 2 2 0 1 1 15 b Ma i n t a i n P C I R a t i n g S y s t e m 20 1 1 Q 4 2 0 1 1 15 c Re v i e w / A m e n d / A d o p t P o l i c i e s S t r e e t M a i n t e n a n c e P o l i c y 20 1 1 Q 1 2 0 1 3 S n o w R e m o v a l / I c e C o n t r o l P o l i c y 20 1 1 Q 4 2 0 1 1 S t r e e t S w e e p i n g P o l i c y 20 1 1 Q 4 2 0 1 1 S i g n M a n a g e m e n t P o l i c y 20 1 1 Q 1 2 0 1 3 A s s e s s m e n t P o l i c y 20 1 1 Q 3 2 0 1 2 16 E s t a b l i s h p o l i c i e s / p r o c e d u r e s f o r m a i n t e n a n c e o f C i t y u t i l i t i e s T e r r y 16 a Sa n i t a r y S e w e r s D e v e l o p / A d o p t S e w e r M a i n t e n a n c e P o l i c y 20 1 1 Q 4 2 0 1 2 S e w e r C l e a n i n g / T e l e v i s i n g 20 1 1 Q 4 2 0 1 2 L i f t S t a t i o n s 20 1 1 Q 4 2 0 1 2 16 b De v e l o p m e n t L o n g - t e r m S e w e r L i n i n g / R e p l a c e m e n t P l a n E l i m i n a t i o n o f I n f l o w a n d I n f i l t r a t i o n ( I & I ) 20 1 1 Q 4 2 0 1 2 I n s p e c t i o n o f S u m p P u m p s 20 1 1 Q 4 2 0 1 1 M o n i t o r G r a n t O p p o r t u n i t i e s 20 1 1 Q 1 2 0 1 1 16 c Li f t S t a t i o n s R e h a b il i t a t e F o u r L i f t S t a t i o n s ( 1 , 1 2 , 1 3 ) 20 1 1 Q 4 2 0 1 2 S t a n d a r d i z e O p e r a t i o n s o f 1 4 L i f t S t a t i o n s 20 1 1 Q 4 2 0 1 3 16 d Co n s i d e r I f a n d W h e n t o I m p l e m e n t S C A D A S y s t e m 20 1 1 Q 2 2 0 1 2 16 e Wa t e r D e v e l o p / A d o p t W a t e r M a i n t e n a n c e P o l i c y 20 1 1 G o a l s Es t i m a t e d L e n g t h t o Co m p l e t e Pr i o r i t y C u r r e n t S t a t u s H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s 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i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed F l u s h i n g S y s t e m 20 1 1 Q 2 2 0 1 3 E x e r c i s i n g V a l v e s 20 1 1 Q 2 2 0 1 3 L i n i n g T e c h n o l o g y 20 1 1 Q 2 2 0 1 3 D e v e l o p a n d I m p l e m e n t W a t e r T o w e r M a i n t e n a n c e P e r i o d i c I n s p e c t i o n s 20 1 2 Q 4 2 0 1 2 M i n o r / M a j o r R e p a i r s 20 1 2 Q 3 2 0 1 3 R e p a i n t i n g 20 1 3 Q 3 2 0 1 4 16 f St o r m W a t e r / S t o r m S e w e r I m p l e m e n t a t i o n o f M S 4 P e r m i t B M P M S 4 P e r m i t R e n e w a l i n 2 0 1 1 20 1 1 Q 4 2 0 1 2 U p d a t e S u r f a c e W a t e r P l a n ( r e q u i r e d t o b e a p p r o v e d R C W D b y 6 / 9 / 1 2 ) 20 1 1 Q 4 2 0 1 2 D e v e l o p L o n g - T e r m P o n d M a i n t e n a n c e P o l i c y P o n d I n v e n t o r y ( P u b l i c ) 20 1 1 Q 4 2 0 1 1 P o n d T e s t i n g a n d P r i o r i t i z a t i o n 20 1 1 Q 4 2 0 1 3 P o n d M a i n t e n a n c e F u n d i n g 20 1 1 Q 2 2 0 1 4 H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed 3/ 2 4 / 2 0 1 6 1 P : \ A d m i n \ C o u n c i l \ A g e n d a s & P a c k e t I n f o r m a t i o n \ 2 0 1 6 \ 0 3 - 2 8 - 1 6 - W S \ S u e \ G o a l s U p d a t e \ M a s t e r 2 0 1 1 G o a l W o r k s h e e t - S t a t u s R e p ort Ma s t e r 2 0 1 1 G o a l W o r k s h e e t - S t a t u s R e p o r t 3/24/2016 PU B L I C W O R K S St a f f Ye a r In i t i a t e d Ti m e F r a m e 20 1 1 G o a l s Es t i m a t e d L e n g t h t o Co m p l e t e Pr i o r i t y C u r r e n t S t a t u s 17 E s t a b l i s h p o l i c i e s / p r o c e d u r e s f o r m a i n t e n a n c e o f C i t y p a r k s a n d t r a i l s T e r r y 17 a Po l i c i e s I m p l e m e n t P a r k M a i n t e n a n c e P o l i c y 20 1 1 Q 3 2 0 1 1 D e v e l o p / A d o p t T r a i l M a i n t e n a n c e P o l i c y P r i o r i t i z e T r a i l M a i n t e n a n c e A c t i v i t i e s 20 1 1 Q 2 2 0 1 2 P r o g r a m T r a i l M a i n t e n a n c e A c t i v i t i e s 20 1 1 Q 2 2 0 1 2 D e v e l o p / A d o p t E m e r a l d A s h B o r e P o l i c y I m p l e m e n t P o l i c y 20 1 1 Q 3 2 0 1 2 17 b Mo n i t o r / P r e s e n t G r a n t O p p o r t u n i t i e s 20 1 1 Q 2 2 0 1 1 18 Es t a b l i s h m i s c e l l a n e o u s p o l i c i e s / p r o c e d u r e s f o r o p e r a t i o n o f P u b l i c W o r k s De p a r t m e n t Te r r y 18 a De v e l o p / A d o p t F l e e t M a n a g e m e n t P o l i c y P r o g r a m 1 0 Y e a r F l e e t E x p e n d i t u r e s 20 1 4 Q 1 2 0 1 4 D e v e l o p / I m p l e m e n t S e r v i c e / R e p a i r T r a c k i n g 20 1 1 Q 2 2 0 1 1 18 b Sa f e t y C o m m i t t e e E r g o n o m i c A n a l y s i s o f A c t i v i t i e s 20 1 1 Q 2 2 0 1 3 I d e n t i f y E r g o n o m i c R i s k s 20 1 1 Q 2 2 0 1 3 D e v e l o p E r g o n o m i c P r o g r a m 20 1 1 Q 3 2 0 1 3 18 c Tr a i n i n g / M e n t o r i n g I n t e r n a l P o l i c y S a f e t y T r a i n i n g ( r e q u i r e d ) 20 1 1 Q 1 2 0 1 1 T e c h n i c a l T r a i n i n g ( h o w m a n y , w h o , h o w o f t e n ) L i c e n s e s ( S e w e r , W t e r , F o r e s t r y , p e s t i c i d e S p r a y e r , P l a y g r o u n d I n s p e c t o r , E t c ) 20 1 1 Q 1 2 0 1 1 H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed H i g h M e d i u m L o w I n i t i a t e d I n P r o g r e s s Abandoned Completed 3/ 2 4 / 2 0 1 6 2 P : \ A d m i n \ C o u n c i l \ A g e n d a s & P a c k e t I n f o r m a t i o n \ 2 0 1 6 \ 0 3 - 2 8 - 1 6 - W S \ S u e \ G o a l s U p d a t e \ M a s t e r 2 0 1 1 G o a l W o r k s h e e t - S t a t u s R e p ort City of Arden Hills Page 1 of 2 MEMORANDUM DATE: March 28, 2016 TO: Honorable Mayor and Councilmembers Sue Iverson, Interim City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: 2015 Annual Report on City Council Goals The Community Development Department has completed goals established by the City Council in 2011. Following is a summary of key initiatives in support of each goal. Minimize complaints regarding single-family rental properties.  Worked with Northwestern College and Bethel University to provide information on the City’s rental registration program to students.  Worked with the City Attorney to address rental and code enforcement issues.  Improved collaboration with the Ramsey County Sheriff’s Department. Establish a detailed plan for private and public investment in the B2 district.  Gathered community input through a Corridor Advisory Committee.  Completed road and streetscape improvements to County Road E.  Approved development, redevelopment, and private investment at multiple properties in the district including E Street Flats, Goodwill, Walgreens, Arden Plaza, Tavern Grill, Arden Square, 2 Pine Tree Drive, and McDonald’s. Maximize the efficiency and effectiveness of the City’s commissions, committees, and processes related to economic and community development.  Developed annual work plans for the Planning Commission and Economic Development Commission. Presented annual reports to the City Council and Economic Development Authority.  Reviewed EDA authority, role, and by-laws. Amended EDA by-laws.  Amended the City’s Business Subsidy Policy and created a Public Financing Report Card. Foster civic pride and an awareness of the City’s distinct character and attributes.  Installed three gateway signs. City of Arden Hills Page 2 of 2  Implemented new City website.  Completed on-line City video tour highlighting business districts and City attributes.  Approved a social media policy and utilized social media for marketing and promotion. Develop relationships with the business community and establish a reputation as a business- and development-friendly City.  Completed a Business Retention and Expansion program.  Received the Leaders in Local Government Award for the BRE program from the St. Paul Area Chamber of Commerce.  Participated in Shoreview-Arden Hills Business Council.  Collaborated with other communities to create a series of small business workshops.  Contributed regular business-focused articles to the Communications Committee.  Held several business-focused State of the City events. TCAAP TCAAP redevelopment was not included in the 2011 City Council goals. Council discussion at that time, however, indicated that this project was a priority if an opportunity arose. Since 2011, the City has:  Worked with Ramsey County and state legislators to promote TCAAP as a site for the Vikings stadium. Although the stadium was ultimately located elsewhere, this effort created the momentum and exposure to move redevelopment forward.  Approved a Joint Powers Agreement with Ramsey County and established the Joint Development Authority.  Completed an AUAR and Master Plan.  Approved the TCAAP Redevelopment Code and Comprehensive Plan Amendment.  Received proposals for a TCAAP master developer. AGENDA ITEM – 1D MEMORANDUM DATE: March 28, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services SUBJECT: Discussion of Council Comments and Staff Workloads Background/Discussion Mayor Grant asked that this item be placed on the agenda to discuss Council Comment s at City Council meetings and work sessions and what the expectations are for staff workloads. AGENDA ITEM – 1E MEMORANDUM DATE: March 28, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services SUBJECT: Goodwill Window Discussion Background/Discussion Mayor Grant asked that this item be placed on the agenda for discussion by the Council.