The URL can be used to link to this page

Home My WebLink About01-28-03 PTRC ---A EN HILLS AGENDA PARKS, TRAILS, & RECREATION COMMITTEE MEETING TUESDAY, JANUARY 28, 2003 ** 7:00 P.M. ** ARDEN HILLS CITY HALL 1245 WEST HIGHWAY 96 1. Call to Order and Roll Call 2. Approve December 17, 2002 Minutes 3. Council Update 4. Parks and Recreation Update 1 5. Park Partners Program for 2003 6. 2003 Budget 7. Next Meeting Agenda 8. Other Items for Discussion 9. Adjourn ** If you are unable to attend this meeting please call Tom at (651) 634-5133 or Rich at (651) 636-1796** CITY OF ARDEN HILLS MEMORANDUM DATE: January 10, 2003 TO: Thomas J. Moore, Parks & Recreation Director FROM: Michelle Olson, Program Supervisor SUBJECT: Fall 2002 Program Report Summary Attached you will find the 2002 Fall Program Report for the Recreation Department. We had a very successful season! If you have any questions,please let me know. Summary • We offered 40 programs, which is the same as in 2001. Of those 40 classes, 10 were cancelled due to low enrollment. • We had 549 participants enrolled in our programs, down 7 from 2001. • • We started a new girls soccer league for 3rd-4th grade and 51h-61h grade. The 3rd-4th grade league was a huge success. We had 50 participants which made four teams. • Our dance numbers remained steady from last year. However, the loss of the Army Reserve Center after the September 1 lth tragedy has downsized this program significantly. • 0 Island Lake 64ELEMENTARY SCHOOL Mounds View Public Schools r January 8, 2002 Gary W.Peterson Principal Mr. Tom Moore City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Dear Mr. Moore, Thank you for waiving the fee for Robins Mdoka to take the After School Art class here at our school. Robins is new to our school, as his family moved to Arden Hills this past Fall. Although Robins is only in first grade, his teacher sees him as having the talent of a gifted art student. • I sincerely appreciate our working relationship with the city of Arden Hills in making enrichment programs available to our students. By waiving the fee for Robins,he is able to take his first formal art class. This class is giving him enormous satisfaction. Thank you for your help with this. Sin erely, uann Woeltge School Social Worker � III • 3555 N-Victoria Street.Shoreview,MN 55126-3896■651-484-5553 phone■651-639-6133 fax■wwwmoundsviewschools.org/islandlake City of Arden Hills Partners in Parks and Trails I. Objective of Program • Finance improvements and enhancements to parks and trails • Community visibility and credit to local businesses • Directed toward specific projects and ongoing enhancements H. Criteria for Donors/Sponsors • Can be individual, household or business • Park Dedication fund fees are not part of this program but separate recognition for significant funds can be adopted by the PTRC. III. Marketing • Identify list of potential partners. Include solicitation of individuals and households • Meet with businesses on an annual basis (budgeting). Communicate projects, how it affects the community, how they can contribute and how they will be recognized. • Contributions go to the Park Fund (not the City General Fund)— for tax deduction purposes. • Request collaboration with Corporate Volunteer groups for project labor assistance. IV. Process and Procedure • Amount contributed identifies"Gold, Silver or Bronze" level • Define recognition/credit/visibility V. Partnership Projects Inventor of partner-sponsored projects (updated annually) A. Trail X • 1. Signs 2. Trail surface 3. Plantings 4. Benches 5. 6. 7. B. Trail Y 1. 2. 3. C. Park A 1. Shelter(s) 2. Benches 3. Fields 4. 5. 6. D. Park B 1. 2. 3. Page 2 of 3 Once again, I would appreciate and welcome your input/feedback on the playstructure that is scheduled for replacement in July of 2003 at Royal Hills Park. If you have any additional questions or concerns, please feel free to contact me. Thank You for your support of Arden hills Parks& Recreation. Thomas J. Moore Operations and Maintenance Director City of Arden Hills Phone: 651 634-5133 Fax 651-634-5137 Website:www.ci.arden-hillsmn.us ----Original Message----- From: Rhonda.R.Geist@WelisFargo.COM [mailto:Rhonda.R.Geist@WelisFargo.COM] Sent: Friday, January 10, 2003 9:57 AM To: tom.moore@ci.arden-hills.mn.us Subject: RE: Royal Hills Park Would we be notified and have input on the playstructure? When we lived by the park on County E and Snelling, we received a notice and a meeting was held and we had input on what type of playstructure we wanted. -----Original Message----- From: tom.moore@ci.arden-hills.mn.us [mailto:tom.moore@ci.arden-hills.mn.us] Sent: Friday, January 10, 2003 9:53 AM 1 To: Rhonda.R.Geist@WelisFargo.COM l Subject: RE: Royal Hills Park Dear Ms. Geist, The Playstructure at Royal Hills is again scheduled for replacement this year. if it is OKed by the City Council, the replacement would take place in July. Thomas J. Moore Operations and Maintenance Director City of Arden Hills Phone: 651 634-5133 Fax 651-634-5137 Website: www.ci.arden-hills.mn.us -----Original Message----- From: Gritz, Jackie Sent: Thursday, January 09, 2003 2:20 PM To: Moore,Tom Subject: FW: Royal Hills Park Jackie Gritz, Office Support Specialist City of Arden Hills Phone: (651) 634-5120 Fax: (651) 634-5137 Website: www.ci.arden-hills.mn.us -----Original Message----- From: Rhonda.R.Geist@WelisFargo.COM [mailto:Rhonda.R.Geist@WeiisFargo.COM] 1/13/2003 Page 3 of 3 Sent: Thursday, January 09, 2003 1:47 PM . To: cityhall@ci.arden-hills.mn.us Subject: Royal Hills Park Last year, Royal Hills Park was suppose to be updated but was cut due to the budget. Do you know if the park is schedule to be updated this spring? Royal Hills Park is one of the last parks in Arden Hills that still has the wood play structure. The park is not in the safest playing condition. I appreciate you looking into this. Thanks Rhonda R. Geist Wells Fargo-Retirement Plan Services rhonda.r.gelst@wellsfargo.com 'Tel:(651)205.6123 'Fax:(651)205.6795 'MAC Code:N9113-030 1/13/2003 Employee Recognition Program Years of Service Employee will receive a gift certificate in the amount of$10 on their first anniversary with the City. After their first year of service, employees will be recognized every five years by receiving a gift certificate in the amount equal to $10 for every year of service. Employees will also receive a letter from the City Administrator and their supervisor acknowledging their years of service. Copy of this letter will be placed in non-agenda packet so that Council is kept abreast of employee status. Exceptional Performance Letters received from residents or other individuals recognizing an employees superior performance will be copied into the non-agenda packet for Council recognition. These letters of acknowledgement will also be noted in the Employee Newsletter(described below). Money or Time Saving Idea An employee may submit their idea, or a fellow employee may submit another employee's idea, that was implemented by the City of which improved either operating efficiency or saved the City money. The committee will solicit comments from the employees supervisor indicating the magnitude of improved efficiency or cost savings. The committee will then review the idea and the supervisor's comments and approval or deny a$50 gift certificate award. If a gift certificate is awarded to the employee, the committee will purchase this gift certificate and deliver it to the employee's supervisor. The employee's supervisor will be responsible for notifying the employee of the award. If an idea is denied an award, the employee shall be notified as to the reasons for denial. More than one employee a month can receive this award. Retirement Upon notification of retirement, employee will receive a gift certificate equaling $10 per every year of service. Employee will be presented with a Mayoral proclamation and plaque recognizing their service to the city at City Council meeting closest to their retirement date. Employee Newsletter A bimonthly newsletter will be distributed to all employees. This newsletter may include such items as employee birthdays, anniversaries, department highlights, employee spotlights, etc. The newsletter will be reviewed and approved by the City Administrator before distribution to employees. Committee Guidelines The Committee will be comprised of 6 members. Membership will be rotated annually. The committee will meet quarterly, or as needed.