HomeMy WebLinkAbout04-11-16-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Develoment Authority (JDA) Update
Jill Hutmacher, Community Development Director
MEMO.PDF
Transportation Update
John Anderson, Acting Public Works Director
MEMO.PDF
APPROVAL OF MINUTES
March 14, 2016 Special City Council Work Session
03 -14 -16 -WS.PDF
March 21, 2016 City Council Work Session
03 -21 -16 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Interim City Administrator/Director of Finance
and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Toro Workman Purchase
John Anderson, Acting Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Rice Creek Commons (TCAAP) Development Discussion Opportunity For
Residents
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding TCAAP development. Please be sure to complete a "Request to
Appear before City Council" form (available at the back table). Completed forms
may be given to the City Clerk.
MEMO.PDF
Public Hearing For An Agreement To Abate Property Taxes And To Award A
Minnesota Investment Fund Loan To Land O' Lakes, Inc.
Jill Hutmacher, Community Development Director
Consider Resolution 2016 -013 Approving Property Tax Abatement For
Certain Real Property In The City Pursuant To Minnesota Statutes
Section 469.1812 To 469.1815, Approving A Minnesota Investment Fund
Grant And Loan And Specifying The Terms Thereof
Jill Hutmacher, Community Development Director
MEMO.PDF, ATTACHMENT.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Jonathan Wicklund
Regular City Council
Agenda
April 11, 2016
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Develoment Authority (JDA) UpdateJill Hutmacher, Community Development Director MEMO.PDFTransportation UpdateJohn Anderson, Acting Public Works Director MEMO.PDFAPPROVAL OF MINUTESMarch 14, 2016 Special City Council Work Session03-14 -16 -WS.PDFMarch 21, 2016 City Council Work Session
03 -21 -16 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Claims And Payroll
Sue Iverson, Interim City Administrator/Director of Finance
and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Toro Workman Purchase
John Anderson, Acting Public Works Director
MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Rice Creek Commons (TCAAP) Development Discussion Opportunity For
Residents
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding TCAAP development. Please be sure to complete a "Request to
Appear before City Council" form (available at the back table). Completed forms
may be given to the City Clerk.
MEMO.PDF
Public Hearing For An Agreement To Abate Property Taxes And To Award A
Minnesota Investment Fund Loan To Land O' Lakes, Inc.
Jill Hutmacher, Community Development Director
Consider Resolution 2016 -013 Approving Property Tax Abatement For
Certain Real Property In The City Pursuant To Minnesota Statutes
Section 469.1812 To 469.1815, Approving A Minnesota Investment Fund
Grant And Loan And Specifying The Terms Thereof
Jill Hutmacher, Community Development Director
MEMO.PDF, ATTACHMENT.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council Agenda April 11, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:4.B.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
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7.A.
Documents:
7.B.
7.B.i.
Documents:
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Develoment Authority (JDA) UpdateJill Hutmacher, Community Development Director MEMO.PDFTransportation UpdateJohn Anderson, Acting Public Works Director MEMO.PDFAPPROVAL OF MINUTESMarch 14, 2016 Special City Council Work Session03-14 -16 -WS.PDFMarch 21, 2016 City Council Work Session03-21 -16 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Claims And PayrollSue Iverson, Interim City Administrator/Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFToro Workman PurchaseJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSRice Creek Commons (TCAAP) Development Discussion Opportunity For ResidentsUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. MEMO.PDFPublic Hearing For An Agreement To Abate Property Taxes And To Award A Minnesota Investment Fund Loan To Land O' Lakes, Inc.Jill Hutmacher, Community Development Director Consider Resolution 2016 -013 Approving Property Tax Abatement For Certain Real Property In The City Pursuant To Minnesota Statutes Section 469.1812 To 469.1815, Approving A Minnesota Investment Fund Grant And Loan And Specifying The Terms ThereofJill Hutmacher, Community Development Director MEMO.PDF, ATTACHMENT.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council Agenda April 11, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:6.7.7.A.Documents:7.B.7.B.i.Documents:
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Page 1 of 1
DATE: April 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)
Update
On Monday, April 11, the Solicitation Review Committee will interview the four development
teams which submitted responses to the Solicitation for Master Developer. Special JDA
meetings for developer interviews have been scheduled for Tuesday, April 19 and Tuesday,
April 26. Both meetings will begin at 5:30 pm in the Arden Hills Council Chambers.
The JDA is scheduled to select a master developer at its meeting on Monday, May 2. If
additional time for JDA deliberation is needed, a special JDA meeting will be scheduled in early
May.
STAFF COMMENTS – 3A
MEMORANDUM
Page 1 of 1
DATE: April 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: John Anderson, Acting Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting regarding road construction/transportation in
the City of Arden Hills.
STAFF COMMENTS – 3B
MEMORANDUM
Approved: April 11, 2016
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
MARCH 14, 2016
8:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 8:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and
Dave McClung
Absent: Councilmember Jonathan Wicklund (excused)
Also present: Interim City Administrator/Director of Finance and Administrative Services
Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works
Director John Anderson; and City Clerk Amy Dietl
1. AGENDA ITEMS
A. County Road E Bridge Pedestrian Lighting
Acting Public Works Director Anderson stated that MnDOT reconstructed the bridge over TH
51 at County Road E in 2015. During construction, conduit was put in the bridge structure to
route a power supply to two locations on the ends of the bridge for light poles if the City wished
to someday install lighting. Also at that time, the City of Arden Hills and Ramsey County had a
joint improvement project along County Road E, and part of that project was the addition of
pedestrian lighting along both sides of the street. The lights that were added are owned and
maintained by Xcel Energy.
Acting Public Works Director Anderson explained that Xcel will not install and maintain
lighting on a bridge. MnDOT and Ramsey County are the two road authorities involved in the
bridge over TH 51 at County Road E. The City is responsible for improvements on the bridge
above and beyond the basic installation. The City Council expressed an interest in the addition of
pedestrian lighting along the bridge. Staff obtained two quotes for the installation of lighting with
two fixture options (HPS and LED). The quotes include placing a power supply cabinet on the
west end of the bridge and directional boring a conduit to the bridge and installing all wiring and
fixtures on the bridge. A power drop would be required from Xcel Energy. To date, staff has not
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 14, 2016 2
received an estimate on this cost. From a maintenance standpoint, staff recommends using LED
fixtures. The City will be responsible to maintain these poles and fixtures in the future.
Acting Public Works Director Anderson reported that staff requested three quotes for the
bridge lighting work, but only received two. The quote from Forest Lake Contracting is
$17,173and the quote from Peoples Electric is $24,400.
Acting Public Works Director Anderson commented that the light fixtures and poles are similar
to that of the pedestrian lights along County Road E that Xcel maintains. The lights quoted have
LED bulbs and should require less maintenance than the high pressure sodium option. The color
of the fixture and pole is black and should coordinate with the existing pedestrian lighting
installed by Xcel.
Mayor Grant discussed the expense of the proposed lights and questioned why the second quote
from Forest Lake Contracting was lower.
Acting Public Works Director Anderson stated that this was due to the fact that Forest Lake
Contracting found another location to draw power from that would reduce the expense of the
project.
Mayor Grant asked if the City had any experience working with Forest Lake Contracting.
Acting Public Works Director Anderson commented that the City had worked with this
company in the past and found them to be reputable.
Councilmember Holden inquired what HPS stood for.
Acting Public Works Director Anderson stated that HPS stands for high pressure sodium,
which are the yellowish-color street lights. He recommended that the City pursue LED lights for
the County Road E bridge.
The Council was in agreement that the City would be better of pursuing LED lighting for the
bridge.
Councilmember Holden questioned Xcel’s portion of the project costs.
Acting Public Works Director Anderson estimated that Xcel’s portion would be between
$5,000 and $10,000.
B. 2016 Rain Water Garden Planting, Engineering Services
Acting Public Works Director Anderson stated that the Rice Creek Watershed District rules
require that the City install storm water treatment in conjunction with construction of the 2015
PMP. The construction that took place in 2015 prepared rain water gardens for planting by
excavating, installing drain tile, and placement of planting soil and mulch. Rain water gardens
located in front yards were only put in if the residents volunteered the space. When staff solicited
volunteers for rain water gardens, residents were told that the planting would be done in 2016.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 14, 2016 3
Staff also told residents that the City would partner with them on the maintenance of the gardens.
Basic planting plans were described but residents were told that specific plans to each garden
would be developed and shared before planting begins.
Acting Public Works Director Anderson reported that in order to move forward with rain water
garden planting, staff needs to assemble planting layouts, coordinate with residents, get quotes for
plant materials, physically mark layout, and plant the plant materials. In 2015, staff had planned to
do this work though the Assistant City Engineer as the lead. With the current limitations on staff
time, staff needs assistance to complete the preparations for planting.
Acting Public Works Director Anderson explained that once the plant material arrives, staff
needs to coordinate the planting of the material. It is anticipated that the installation of the plant
material will be done by a combination of residents, seasonal employees, and public works
employees. Proposals for this work were solicited from nine vendors including the Ramsey
Conservation District, greenhouse and plant supply vendors, and an engineering firm. Vendors not
used previously were chosen from a list provided by the Minnesota DNR of Native plant nurseries
that listed rain garden design as a service. Two proposals were received. Table 1 below shows the
vendors contacted and their response.
Table 1 - 2016 Rain Garden Planting RFP Response
No Company Phone Reply
1 Cedar Hill Natives 651-252-7598 not interested in
providing a quote
2 Minnesota Native
Landscapes
763-295-0010 no response
3 Native plant nursery 763-780-9717 not interested in
providing a quote
4 Naturalshore technologies 612-703-7581 no response
5 Outback nursery 651-438-2771 not interested in
providing a quote
6 Prairie restoration 763-389-4342
612-708-9874
not interested in
providing a quote
7 Applewood Nursery 651-462-5554 no response
8 Ramsey Conservation
District
651-266-7270 $ 9,800.00
9 Elfering and Associates 763-780-0450 $ 8,900.00
Acting Public Works Director Anderson stated that the cost for the design, plant materials, and
other related costs would be funded by the Surface Water Management enterprise fund. Staff
requested comment from the Council on how to proceed.
Councilmember Holmes appreciated the cooperation that the City has received for the proposed
rain water garden plantings. She supported the City hiring a firm to assist with this project.
Councilmember Holden asked if the City had signed agreements with the homeowners regarding
the rain gardens.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 14, 2016 4
Acting Public Works Director Anderson explained that the City did not have signed agreements
with the property owners because the rain gardens would be located within the City right-of-way.
He indicated that the City was working to fulfill its Rice Creek Watershed permit requirements
with the proposed rain gardens and stated that the property owners that have come forward to-date
are volunteering for the project.
Councilmember Holden inquired if the City would have ongoing maintenance expenses for the
proposed rain gardens.
Acting Public Works Director Anderson anticipated that this would be the case. It was his
hope that the homeowners would continue to be enthusiastic about having a rain garden and
would assist with the long-term maintenance. However, he understood that the owners of the
properties may change over time.
Mayor Grant did not understand how a landscaping company would coordinate this project with
homeowners. He also feared that the City was working with too many engineering firms. He
suggested that City staff coordinate a portion of the contract and that a landscaping company
complete the remaining portion.
Councilmember Holmes did not believe it was appropriate for the Council to change the project.
She explained that Elfering has been involved in the project since the beginning. She was in favor
of them continuing on the project given the fact that they submitted the lowest bid.
Councilmember Holden expressed concern with staff completing the project given the fact that
each rain garden may have unique circumstances and could not all be built the same.
Mayor Grant agreed and stated that each rain garden may need different plant species or may
require different grading.
Acting Public Works Director Anderson provided further comment on the work that could be
completed by staff.
Councilmember Holden feared that homeowners would be researching what flowers and plants
could be planted in their yard and would object to the species proposed to them by the City.
Mayor Grant recommended that this item be put on the Consent Calendar for the March 28,
2016, meeting.
C. City Logo Signage for Front Desk
Interim City Administrator/Director of Finance and Administrative Services Iverson stated
that staff has researched options for a front desk logo sign and has obtained a quote from
FastSigns for a 36” x 48” repositionable vinyl with laminate sign in the amount of $140.50 plus
tax. She reviewed a proof with the Council. Since matching the wall color would be difficult, the
copies have an outline around the logo. The funds for this would come from the City Hall
maintenance budget. Staff requested direction from Council if they would like staff to proceed
with this.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 14, 2016 5
Mayor Grant recommended that the sign be completed with Arden Hills tan and green.
The Council supported this item being placed on an upcoming Consent Calendar.
D. Discussion of Sound Wall Logo
Interim City Administrator/Director of Finance and Administrative Services Iverson stated
that staff would like to have direction from the City Council as to whether they would like staff to
pursue looking into a sound wall logo and what information they would like.
Councilmember Holden asked if there was interest in adding an Arden Hills logo to the noise
wall on I-35W. Seeing none, she indicated the idea could be dropped.
Councilmember Holden asked if there would be a gateway sign on County Road 96.
Acting Public Works Director Anderson stated that the City had right-of-way on the west side
of the Holiday gas station that could be used for a gateway sign.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes discussed an email directed to the Mayor regarding Welsch’s Big Ten
Tavern.
Councilmember Holden asked if the City had sent a letter to Welsch’s Big Ten Tavern.
Mayor Grant stated that he had not sent a letter.
Interim City Administrator/Director of Finance and Administrative Services Iverson
reported that she drafted a letter that the Council could sign and send to Welsch’s Big Ten Tavern.
Councilmember Holmes commented on another lengthy email she received regarding the bullets
on TCAAP.
Mayor Grant supported the City holding a ceremony on the TCAAP site. He recommended that
staff make contact with the letter writer to see when they are available to attend a ceremony with
City officials.
Councilmember Holden was pleased that her street had been swept already this spring.
Mayor Grant asked staff to update their goals and objectives to find out where the City was at
with regard to TCAAP.
Councilmember Holden provided the Council with an update from the Joint Development
Authority (JDA) and explained that she addressed her concern with how the County was referring
to the TCAAP site as ‘Rice Creek Commons’. She stated that the master developers would be
asked for suggestions regarding renaming the site.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 14, 2016 6
Mayor Grant reported that he attended an all-staff meeting at City Hall to discuss the recently
approved Personnel Policy. He commented that the City Administrator position was also
discussed at this meeting.
Mayor Grant provided the Council with an update from the recent Five Mayor’s meeting.
ADJOURN
Mayor Grant adjourned the special City Council work session at 9:10 p.m.
__________________________ __________________________
Amy Dietl David Grant
City Clerk Mayor
Approved: April 11, 2016
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JOINT MEETING WITH PARKS, TRAILS AND RECREATION COMMITTEE (PTRC)
MARCH 21, 2016
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session at 5:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Jonathan Wicklund
Also present: Interim City Administrator/Director of Finance and Administrative Services
Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works
Director John Anderson; City Planner Ryan Streff; Senior Planner Matthew Bachler;
Recreation Coordinator Sara Grant; Recreation Programmer Aaron Thelen; and Deputy
Clerk Julie Hanson
Others present: PTRC Chair Rich Straumann and PTRC Committee Members Steve
Scott, John Van Valkenburg, Chuck Michaelson, Josh Bloyer and Keri Bloyer
1. AGENDA ITEMS
Councilmember Holden requested that Sandeen Road be added to the agenda for further
discussion.
Mayor Grant requested Sandeen Road be added to the agenda as item 1.I.
A. Discussion of the Land O’ Lakes Project
Community Development Director Hutmacher introduced Stacie Kvilvang of Ehlers &
Associates and Jenny Boulton of Kennedy & Graven. She stated the draft abatement agreement
is an agreement between the City of Arden Hills, Ramsey County, and Land O’ Lakes. She noted
the agreement is scheduled for consideration of approval by the City Council at a public hearing
on April 11, 2016.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 2
Community Development Director Hutmacher stated that while construction would be
substantially complete by December 31, 2018, the agreement was for a 15-year abatement (or
until the maximum abatement funds are distributed). She stated that 1% inflation was factored in
to the abatement projection and that if actual inflation was greater than 1% of the assessed value,
the abatement would be paid in less than 15 years. Semi-annual payments would begin August 1,
2020, and conclude no later than February 1, 2035.
Community Development Director Hutmacher indicated the allowable maximum of $650,000
was being requested from the City due to the expansion increase to 157,000 square feet. This
amount included the 1% inflation adjustment but did not include interest.
Community Development Director Hutmacher stated that within 2 years of completion of the
project, Land O’ Lakes would add 200 jobs that would pay a minimum wage of $18.00 per hour
with a base number of employees of approximately 1,700. She also said that Land O’ Lakes was
eligible for state job training assistance up to $400,000 and job creation fund assistance up to $2
million and that the City had previously approved a resolution of support for the job creation fund.
Community Development Director Hutmacher stated that Land O’ Lakes must submit
construction plans to the City for approval per the terms of the abatement agreement. Following
approval, any change in plans that would reduce the building by 15% or result in an assessed
value of less than $100 per square foot would require City approval.
Community Development Director Hutmacher indicated that Land O’ Lakes had agreed to
retain its corporate headquarters in Arden Hills for the 15-year term of the abatement. However,
if the company moved out of Arden Hills or if the property was sold and was less than 50%
owned by Land O’ Lakes, the City and County could choose to terminate assistance and request
repayment of any assistance already disbursed. She also stated Land O’ Lakes must submit annual
reports to the City in compliance with the Business Subsidies Act until the goals are met.
Mayor Grant requested clarification of the timeline for all jurisdictions.
Community Development Director Hutmacher indicated the City will administer final approval
on April 11, 2016, and the County and School District will consider an approval on April 12,
2016. Assuming the City approves the agreement, DEED requested a signed resolution and
Minnesota Investment Fund application be provided to them on April 12, 2016.
Councilmember Holden requested clarification of the draft agreement minimum wage amount of
$18.00 an hour versus an amount previously referenced of $19.10 per hour.
Community Development Director Hutmacher stated the information previously distributed
included an error and that $18.00 per hour is accurate but that the actual hourly wage average was
higher than this amount.
Marcia Droege, Director of Facilities & Real Estate at Land O’ Lakes, stated that of the 200 new
jobs, 95% will have wages of at least $19.30 per hour. She stated that the figure of $18.00 per
hour was the minimum amount required by the job creation fund.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 3
Councilmember Holden asked when the abatement begins.
Community Development Director Hutmacher stated the first abatement payment was
scheduled for August 1, 2020. Payment does not begin until that date as the full tax value as
determined in 2019 would not be reflected until release of the 2020 payable tax information.
Councilmember Holden asked if there would be an issue regarding the City exercising its option
to request reimbursement should Land O’ Lakes relocate or sell the property.
Stacie Kvilvang stated the City Council could ask to be reimbursed for monies spent but that
other options included extending the abatement if the Council felt that value has been received.
The City Council could also choose to convey the abatement to the next owner.
Councilmember Holden requested clarification regarding the land use plan and the abatement
agreement. She asked what would happen if a variance was requested by Land O’ Lakes that did
not receive the City’s approval.
Community Development Director Hutmacher stated that approval of the abatement agreement
would have no effect on the land approval process for other work.
Councilmember Holden asked if additional employees over and above 200 as referenced earlier
would be added due to the increased square footage.
Marcia Droege indicated that over the course of the next 10 years, Land O’ Lakes expected their
growth to average between 3% and 5% each year. She said 200 employees was the baseline
required to apply for the job creation fund. She also said that through the year 2024, Land O’
Lakes expected their workforce to increase from approximately 1,700 to 2,400 employees. She
stated under the job creation fund, Land O’ Lakes had 2 years to add 200 positions. If they did not
meet this requirement, they would receive a prorated share of the funds.
Mayor Grant asked if the City Attorney had reviewed the agreement and had any comments from
a legal aspect that the Council should be aware of.
City Attorney Joel Jamnik stated that while it is far from being a standard agreement, there was
nothing controversial or unusual in the agreement.
Councilmember Holden asked if the abatement would be affected if there were to be a crash in
the market.
Stacie Kvilvang stated the 15-year and $650,000 maximum abatement would still apply.
Councilmember McClung commented that while he was generally opposed to tax abatements in
any form, he supported this action due to Land O’ Lakes’ longevity in the community.
Councilmember Holmes stated that while it was a somewhat difficult decision for her, she
supported the abatement as Land O’ Lakes was a good civic partner and she was happy they
would remain in Arden Hills.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 4
Councilmember Holden stated this was not a difficult decision for her and that she also
supported the abatement as Land O’ Lakes has been a longstanding company in Arden Hills.
Mayor Grant stated he characterized the City Council as one that was generally not in favor of
tax abatements or TIF as a general rule. He said that he also supported the abatement as Land O’
Lakes is a Fortune 200 company that is a strong employer in Arden Hills, is supportive in the
community and is a longstanding member in the community. He noted that while there are a
number of benefits by entering into this agreement with Land O’ Lakes, it does not set a precedent
regarding tax abatements.
Marcia Droege stated that on behalf of Land O’ Lakes, she wanted to thank the City Council for
the support and strong partnership over the years. She said Land O’ Lakes looks forward to a
longstanding relationship with the City, the Mounds View School District, Ramsey County and
the State of Minnesota.
B. Cooperative Agreement Amendment for Final Design of TCAAP Infrastructure
Acting Public Works Director John Anderson stated that the Council approved a preliminary
design cooperative agreement for site improvements with Ramsey County in December 2014.
That preliminary work has been completed and Kimley Horn would like to proceed with final
design plans.
Acting Public Works Director John Anderson referred to the Amendment No. 1 to Cost
Sharing Agreement for Consulting Services agreement between the City of Arden Hills and
Ramsey County. The amended agreement apportions costs between the City and Ramsey County.
The City’s portion was estimated at $357,142.94 and the County’s portion was estimated at
$885,966.76, for a total of approximately $1.2 million. He noted the total site improvements were
estimated at $38 million.
Acting Public Works Director Anderson stated the City’s costs would be reimbursed through
assessments or utility fees.
Stacie Kvilvang stated that the City would bond for the trunk utilities and engineering costs
would be reimbursed to the City up front. She said that the County would make their own decision
if they want to be reimbursed up front for their engineering costs. She also stated that once the
City issued a debt, costs would be assessed back to the properties and the City should work with
the County as to how those assessments would be set up.
Councilmember Holden asked for the total actual dollars spent to date on the original agreement
with Kimley Horn. She also asked for clarification as to whom Kimley Horn works for, the City
or the County.
Interim City Administrator/Director of Finance and Administrative Services Iverson stated
she will provide actuals to the Council.
Acting Public Works Director Anderson stated that Kimley Horn was responsible to whomever
a task was requested by. He noted Kimley Horn’s contract technically was with the County and
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 5
that the City had a cooperative agreement with the County. He also stated that if Kimley Horn
requested an increase in fees, they must receive City approval first.
Councilmember Holmes asked how the City was financing its portion of the final design costs
and when would bonding occur.
Interim City Administrator/Director of Finance and Administrative Services Iverson stated
that the fees could be paid out of the interfund loan from PIR Fund. This would then be tracked in
the TCAAP capital fund. She also noted interest had been taken into consideration. The bonding
process could not begin until a master developer is selected.
Acting Public Works Director Anderson noted that a new water tower and booster station were
included in the final design plans but would not be constructed right away. The preliminary report
estimated the water tower size to be 1 million or 1.5 million gallons, which are standard sizes and
more cost-effective.
Community Development Director Hutmacher stated this analysis was being performed now
so that costs can be distributed amongst all users and not just the individuals that purchase their
property later.
This item is scheduled to be on the Consent agenda at the March 28, 2016, regular City Council
meeting.
Mayor Grant recommended proceeding to a discussion of agenda item 1.E. as the PTRC
members were not yet present and were scheduled for 6:30 pm.
C. I-694 Non-Motorized Crossing Study
Mayor Grant invited Gina Mitteco and Sheila Kauppi of MnDOT as well as the PTRC members
to the work session table for this discussion. Introductions were made by all.
Gina Mitteco of MnDOT provided an overview of the study which originated during the
municipal consent process for the reconstruction of the I-694/TH 51 interchange. The City had
asked for logical locations for non-motorized crossings along the I-694 corridor in Arden Hills
and specifically desired a trail crossing at Snelling Avenue and I-694.
Gina Mitteco stated that the study had expanded to include additional partners such as Ramsey
County’s Public Works and Active Living representatives as well as other cities along the
corridor. She discussed the findings of the report that included an inventory of each crossing
throughout the corridor. She said that since there were no major bridge reconstruction projects
planned in the near future, there were no opportunities for MnDOT to add bicycle and pedestrian
crossings along the I-694 corridor in Arden Hills. She also stated that many of the roads in the
study were City or County roads and were not under MnDOT’s jurisdiction.
Councilmember Holden stated the Council knows where the trail crossing gaps are and feels this
study does not address the City of Arden Hills’ issue with bicycle and pedestrian transportation
over I-694.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 6
Mayor Grant provided background regarding the I-694/TH 51 project and said the project did
not include a pedestrian crossing. He stated that Arden Hills appealed the design and that as part
of the process and negotiations, a trail was requested and subsequently created on Lexington
Avenue over I-694. He also stated that the County Road E bridge reconstruction pedestrian
walkway was part of the negotiations as were improvements to the County Road F bridge.
Mayor Grant said that while Arden Hills requested this study, it appeared the scope had changed
greatly. He stated that I-694 is a major barrier because it is a major road and does not offer options
for pedestrian crossings. He asked how the City could make trail connections over I-694 happen
and appreciated the fact that MnDOT did not have the funding or jurisdiction over such projects.
Sheila Kauppi of MnDOT stated this study was the first of its kind and noted that MnDOT has
limitations as to how they could spend their funding. She stated trunk highway dollars were
assigned to MnDOT owned right-of-way and so it is difficult to build a trail over a county road or
city street. She said that a benefit of the study was that it could aid in the City’s solicitation of
funding for improvements along the corridor.
Councilmember Holden stated the original focus was to provide opportunities for residents of
Arden Hills to cross over I-694.
Gina Mitteco stated that MnDOT has a complete streets policy that considers pedestrians and
bicyclists but this does not mean that every project gets a trail. She indicated that given the
barriers along the I-694 corridor, locations that provide safe crossings with less extensive
infrastructure changes were ideal.
Councilmember Holmes referred to the municipal consent agreement and noted a pedestrian
crossing at Snelling Avenue and I-694 was not an expectation. She remembers a compromise that
included a crossing at Lexington Avenue.
Gina Mitteco stated that MnDOT has interstates all over the region and there are trail gaps
everywhere. She suggested Cities and Counties initiate funding via grants to aid in financing
construction of pedestrian walkways.
Acting Public Works Director Anderson stated that when the City applies for funding for trails,
the City is scored and receives points based on whether or not the improvements are written into a
long term plan and whether or not we are in agreement with other communities. He said that this
study furthers the City’s chance of receiving federal funding.
Mayor Grant said that the Council could review the language in the original agreement and
asked if any action was expected from the Council at that time.
Acting Public Works Director Anderson stated he was simply providing the final study and if
no action was identified or required by MnDOT, they would conclude the study.
D. 2016 PTRC Work Plan and Project Priorities Discussion
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 7
PTRC Committee Member Scott stated the purpose of the PTRC was to advise the City Council
on matters related to parks, walking trails, and community education planning programs.
PTRC Chair Straumann summarized projects completed in 2015 that included trail segment
improvements, a TCAAP park amenities study, and creation of a maintenance program.
PTRC Committee Member Van Valkenburg reviewed the completed 2015 projects that
pertained to the various City parks and included a new basketball system and net replacements,
garden enhancements, new benches, a pickleball court, a push light system, and the Bark and Rec
Day event. He indicated the 2016 Work Plan included a second dog park at Perry Park (in
addition to the dog park at Hazelnut Park), parking lot improvements at Ingerson Park, a new sign
at Arden Manor Park, and addressed trail connection gaps.
Councilmember Holden asked for clarification as to why a dog park would be added at Perry
Park.
Recreation Coordinator Grant stated that in 2015, Perry Park was utilized for storing
construction equipment related to the nearby road reconstruction project. She also said that due to
declining softball enrollment, the additional parking spaces that were once necessary for softball
are no longer needed. In 2016, it was recommended to add a dog park at Perry Park due to ease of
access, availability of parking, and to provide a second option in addition to Hazelnut Park, which
can be difficult for some people to access due to a large hill.
Resident Volunteer Bob Mullen discussed his past and future planned contributions to Floral
Park which included increasing the types of plant and floral species.
PTRC Chair Straumann summarized the ongoing parks and trails maintenance and
improvements priorities that included County Road F (sidewalk gap), County Road H bridge
(trail), County Road E2 (trail) and New Brighton Road (underpass/standalone trail study in
conjunction with the City of New Brighton and the Railroad).
Councilmember Holden stated that regarding New Brighton Road, the Railroad would dictate
where the trail could be located. She said that based on the most recent communication received
from the Railroad, there are no plans to replace the bridge on New Brighton Road. She agreed the
City of New Brighton should be consulted if the Committee decided to pursue this.
Mayor Grant stated that the Railroad is using the rail line much heavier than in the past and that
cost would be a factor.
Recreation Programmer Grant stated this was a high safety concern area and the Council
agreed.
PTRC Committee Member Van Valkenburg stated the Committee continued to pursue grant
opportunities, sponsorships, and partnerships with the Arden Hills Foundation as well as the local
universities and businesses, and said that donations were received for special events.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 8
Mayor Grant stated that the time was 8:00 pm and the City Council had a three hour meeting
cap. He proposed the meeting be extended for one additional hour.
PTRC Chair Straumann summarized the TCAAP/Rice Creek Commons trails and
recommended park amenities. He indicated the Committee proposed an observation deck on the
future water tower in the TCAAP/Rice Creek Commons redevelopment area. Information
regarding an observation deck had previously been provided to the Council.
PTRC Chair Straumann discussed Ramsey County’s role in promoting Active Living as well as
its Pedestrian and Bicycle Plan. He stated a resolution would be presented to the Council in the
future for consideration in support of the County’s Pedestrian and Bicycle Plan. He summarized
Ramsey County’s future trail developments and indicated the Committee would like to pursue a
partnership with Bethel University for potential Crepeau Park improvements.
PTRC Committee Member Josh Bloyer summarized the 2016 Work Plan as it pertains to
enhancing and/or adding recreation opportunities in the parks. Some suggestions included Fitness
in the Park; two new pitching machines; push lights for summer use; pickleball, volleyball and
badminton courts; Johanna Marsh Tennis Court survey; and summer use for hockey rinks.
Councilmember Holmes asked for clarification regarding the Johanna Marsh tennis court survey.
Recreation Coordinator Grant stated the survey had not yet been mailed to residents, but the
purpose would be to gain suggestions for other possible uses for the area as the cost to replace the
tennis court is significant.
PTRC Committee Member Bloyer stated that the 2016 Work Plan included recommended
future replacement of play structures at the following parks: Perry (2016), Hazelnut (2017),
Cummings (2018) and Freeway (2018).
Councilmember Holden asked for clarification as to the reason for proposed playground
equipment replacement.
Recreation Coordinator Grant stated equipment is outdated, in bad condition, or does not meet
current ADA standards.
PTRC Committee Member Michaelson summarized the community events the PTRC had
planned for 2016 that include: Floral and Hazelnut Parks Garden Clean Up, Bethel University
Welcome Week and Northwestern University Orientation, Bark and Rec Day and the first annual
Family Fun Bike, Run, Walk Day which will be held on June 11, 2016.
PTRC Committee Member Michaelson summarized the Committee’s suggestions for future
City newsletter articles which included trail updates, recreation programs, tree updates, donation
requests and a honey bee hive at Floral Park.
Councilmember Holden said she would like to see an article in the newsletter regarding the use
of pesticides and how they affect the bee population.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 9
Councilmember Wicklund thanked the PTRC for their hard work and contributions and offered
assistance with newsletter articles. He then asked for clarification as to the location of the
pedestrian walkway over the County Road E2 bridge.
Acting Public Works Director Anderson stated he believes it would be on the south side of the
bridge but would obtain the design plan in order to confirm the walkway location.
Councilmember Wicklund asked for clarification as to how suggestions for the TCAAP park
designs are implemented.
Councilmember Holden stated it is too early in the process to discuss implementation of the
parks in the TCAAP redevelopment area. She said that the information provided by the PTRC
regarding suggestions for that area are more of a “wish list”.
Councilmember Wicklund asked about the budget for parks, trails and recreation improvements.
He asked what the future plan was to increase the amount of dollars budgeted for trail
improvements.
Interim City Administrator/Director of Finance and Administrative Services Iverson stated
Capital Improvement information was available in the CIP. She said that in June the City Council
would meet to discuss the budget, CIP items and long-range planning.
Councilmember Holden asked what the cost savings were regarding the push light at Cummings
Park. She also asked for clarification as to why the lights were on continually at Hazelnut Park.
Recreation Coordinator Grant stated the lights were on for safety reasons. She will provide the
cost savings for the push button lights at the next meeting.
PTRC Chair Straumann asked for direction regarding the observation deck on the water tower
at the TCAAP site.
Mayor Grant stated the Council would need to consider the operational needs of the water tower
as well as more information pertaining to its location before providing a recommendation.
The Council agreed to discuss this item at a future work session and thanked the PTRC members
for attending.
E. Process and Parameters for Organized Collection on TCAAP
City Attorney Joel Jamnik referenced the 2013 amended State Statute 115A.94 regarding
potential organized collection in the TCAAP area. He said that any city that had more than one
licensed collector, such as Arden Hills, must notify the public and all licensed collectors in the
community. While State statute defined the minimum notification period as 60 days, most cities
typically allowed between 120 and 180 days.
City Attorney Jamnik stated that while the creation of organized collection in TCAAP would
involve a completely new service area versus an existing service area, the statute did not
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 10
differentiate between the two as far as the procedure that must be followed. He stated this would
be a lengthy, time consuming process and would require a substantial amount of City staff time to
coordinate public meetings, prepare minutes, and report back to the licensees and members of the
community.
City Attorney Jamnik indicated that all licensed haulers in the city must be invited to solicit
input regarding the process. He noted typically these were not comfortable meetings and could be
highly competitive.
City Attorney Jamnik also stated prior to implementation of organized collection, one possibility
was that members of the community would form an organized collection taskforce to oversee the
process and recommend a viable proposal to the City. If the recommendation was for one, single
trash hauler, an RFP would be required followed by review of the proposals, negotiations and
finalization of a contract. He stated this process could take the rest of 2016 if an aggressive
schedule was followed.
Mayor Grant asked if City Attorney Jamnik was aware of another city that had formed organized
collection for an area that was undeveloped.
City Attorney Jamnik stated he was not aware of such and that typically cities have integrated
organized collection into their existing system.
Mayor Grant stated he wanted to be clear that the existing service in Arden Hills, including
Arden Manor, was not changing and that the proposal for organized collection solely pertained to
future development of the TCAAP redevelopment area.
Councilmember Holden asked how newly reconstructed roads were affected by the weight of
repetitive traffic as a result of multiple trash haulers.
Acting Public Works Director Anderson stated that every trip over a road by a truck creates
cumulative damage on a road.
City Attorney Jamnik cautioned that the City should not prejudge the outcome in this process.
He suggested allowing the licensed haulers to submit suggestions about how best to organize
collection and the City would then review the proposals. He noted there can be one, single hauler
for the entire area or a consortium of haulers, each with their own designated area and day.
The Council was in agreement that organized collection would be limited to the TCAAP
development area.
Councilmembers Holden and Wicklund asked about staff time and typical costs associated with
the process.
City Attorney Jamnik stated that he would provide information to the Council in the future
regarding staff time and costs but noted legal fees could be estimated at approximately $5,000 for
ordinance and contract drafting, but City staff time was hard to estimate because it was not known
how many meetings the process would entail or what the waiting period agreed upon would be.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 11
Councilmember Holden asked if the licensed haulers could provide their current rates.
Mayor Grant said this information is on the City’s website.
Community Development Director Hutmacher stated that because some residents are willing to
negotiate their rate, there is no “typical” residence to base rate estimates on.
Interim City Administrator/Director of Finance and Administrative Services Iverson agreed
and stated that garbage haulers are reluctant to provide rates to the City to post on its website as
they want residents to call to negotiate a rate.
City Attorney Jamnik stated the next step would be to notify the City’s licensees that the
Council is interested in proceeding with organized collection in the TCAAP redevelopment area.
Community Development Director Hutmacher requested the Council’s assistance in
prioritizing their work load as in addition to pursuing organized collection for the TCAAP
redevelopment area, they would be implementing the approved 2016 Planning Commission Work
Plan as well as the Business Retention and Expansion Program.
Mayor Grant requested City staff formulate a plan and report back to the Council in a couple of
weeks.
F. Administrative Approvals
City Attorney Jamnik indicated that many cities encounter changes that are requested in the field
that arise during the course of construction. He said that Arden Hills’ ordinance provision states
that any modification to an approved application and plan must be resubmitted and treated as a
new application, but if deemed minor by zoning staff, the public hearing can be waived.
City Attorney Jamnik also stated that some cities have considered options wherein if the
requested change brings the project more in conformance with City Code, City staff would be
authorized to provide approval.
City Attorney Jamnik stated that the City Code states that if the change is minor or insubstantial,
the City Council would review and if it feels the change is significant, the Council would decide if
it must be re-reviewed by the Planning Commission.
Councilmember Holden noted the Council has not had many changes that have come back for
review.
City Attorney Jamnik stated he believed there were only two changes and that if the Council
desired providing greater delegation and latitude to City staff, he would draft language pertaining
to this.
Councilmember Wicklund stated he would be interested in seeing draft language that would
provide greater flexibility to staff.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 12
Councilmember Holmes agreed there is limited staff flexibility as currently the only flexibility is
whether or not the proposed change must go back to the Planning Commission for review. She
said she too would like to see more flexibility for City staff if the proposed change is in more
conformity with City Code and she recommended further review.
Councilmember Holden stated that City staff should not be put in a position in which they
approved a change in the field that the Council did not approve of. She said that the Code was
acceptable as currently written.
Councilmember McClung stated staff time would be better spent on preparing for organized
collection in the TCAAP area.
Mayor Grant stated that as only two requested changes have been presented to the Council, he
does not know if this is a problem at this point in time.
City Attorney Jamnik indicated that if another city adopts an amended code regarding
administrative approvals, he would update the Council.
G. Update on Supreme Court Decision Regarding Signs
City Attorney Jamnik discussed the Supreme Court decision which overturned an Arizona city’s
sign code. He stated it was recommended that cities throughout the nation review their sign code
and remove content based provisions.
City Attorney Jamnik stated it was anticipated a model sign code would be provided by the
National Association of City Attorneys. To date he had received six drafts of that code but not a
final recommendation. He expected there to be future changes to the recommendations by the
National Association of City Attorneys. He discussed various types of signs and noted those that
are acceptable in the right-of-way, on premises, and off premises.
City Attorney Jamnik noted that this issue pertained to banners, balloons, and any physical
structure that had a representation of speech, either printed or by artwork. He stated the City
could still enforce the number of signs and those that are non-content based.
City Attorney Jamnik recommended a change to the City’s sign code should not be included in
the 2016 Work Plan. He said that as more information became available, he would provide an
update. He stated if the City encountered an enforcement issue regarding a sign, it would be best
to try to obtain voluntary compliance.
H. Building Permit Follow-Up
Community Development Director Hutmacher indicated the number of permits issued in 2015
as well as the construction value associated with those permits had increased over the prior two
years. To date in 2016, the City had issued 225 permits, which was more than those issued to date
during each of the past 4 years. She stated that at the end of 2015, the number of open permits was
less than the eight-year average and said that permits less than two years old are considered to be
active. Currently there are no permits older than three years.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 13
Community Development Director Hutmacher stated that in the past, the City had contracted
with Northstar Inspections to provide extra coverage for inspections. She recommended that the
City contract with Northstar Inspections for the spring and summer of 2016 so that staff does not
fall behind prior to the start of other large projects such as the Land O’ Lakes expansion and the
TCAAP redevelopment project. She indicated that Dave Scherbel, Building Official, performs all
commercial inspections and Rob Ward, Building Inspector, performs all residential inspections
and also provides code enforcement for the City.
Councilmember Wicklund asked if the City had budgeted for this assistance.
Interim City Administrator/Director of Finance and Administrative Services Iverson stated
the City budgeted for this service.
The potential costs associated with contracting with Northstar Inspections and the anticipated
workload were discussed. The Council supported staff contracting with Northstar Inspections to
assist in “cleaning up” the outstanding permits.
Mayor Grant requested an update in the future as to the progress and status of all permits.
I. Sandeen Road
Councilmember Holden stated she had received calls from a property owner regarding the No
Parking signs that were recently posted on Sandeen Road. She noted this individual has an
unlicensed business in her garage and said the property owner’s complaint is that her staff has
difficulty finding parking. She stated that this property owner also had asked for a waiver for
parking for her family on Easter.
Mayor Grant stated that while overnight parking is allowed by special permit on a City street
that allows parking at all other times, if a street is posted as no parking, this means no parking is
allowed at any point in time.
Acting Public Works Director Anderson stated that another issue was that an employee of this
business parked their vehicle across the street in a location that restricted access to the road. That
vehicle also parked into the yard of the property across the street, which was a cause for concern.
The Council had a general consensus that no special waiver would be granted regarding parking
for one day as the location is designated as No Parking.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden asked how long storage PODS were allowed to remain in the yard of
properties.
Senior Planner Bachler stated that there were regulations as to how long a storage unit could be
at a residential property.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 21, 2016 14
City Planner Streff stated that temporary structures were allowed for up to 2 days in any 30 day
period without a permit. The ordinance did not state the length of time allowed by permit.
Councilmember Wicklund asked when the bonding process would start for the TCAAP
redevelopment and if education would be provided to the residents of Arden Hills.
Mayor Grant stated updates would be provided in the City newsletter.
It was discussed that after a Master Developer is selected, it is possible the Master Developer
could host an open house for residents.
Mayor Grant requested information regarding the County Road E2 Bridge construction project.
He also requested information pertaining to the City of New Brighton’s side of the bridge.
Councilmember Holden stated that New Brighton has new committee members on their PTRC.
She suggested that the Arden Hills PTRC reach out to the New Brighton PTRC for a potential
partnership on future projects.
Mayor Grant suggested trails as a topic for future newsletters.
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 8:51 p.m.
__________________________ __________________________
Julie Hanson David Grant
Deputy Clerk Mayor
Page 1 of 1
DATE: April 11, 2016
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1. Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2016 Payroll #7 ...................................................................................... $ 88,824.30
Total Payroll $ 88,824.30
Accounts Payable Claims Through 12/18/2015
Paid Claims (Check No 45589-Check No 45618) ................................. $ 139,840.16
Paid Claims (Check No 45619-Check No 45620) ................................. $ 36,267.50
Total Accounts Payable $ 176,107.66
Total Claims $ 264,931.96
CONSENT ITEM 5A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 7
CHECKS DATED: 04/08/16
Biweekly: 03/19/16 - 04/01/16
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,338.06 EFT
SIT 2,564.46 EFT
FICA Oasdi 3,641.48 EFT
FICA Medicare 851.63 EFT
TOTAL TAXES 13,395.63
Health Premium 2,113.84 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 133.33 A/P Check*
FSA Dependent Care Reimb. 383.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,630.50
HSA Health Saving 795.09
Health Care Savings Plan EFT
Health Care Savings Plan-2% 271.01 EFT
Health Care Savings Plan-4% 454.86 EFT
TOTAL HEALTH SAVINGS 1,520.96
PERA 4,024.95 EFT
ICMA 1,370.01 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 712.38 EFT
TOTAL RETIREMENT 6,644.94
IUOE 49 Dues (Union) 117.25 A/P Check*
LTD/STD Insurance 1,101.69 A/P Check*
PERA Life Insurance 32.00 A/P Check*
CITY BENEFIT
3,641.48
851.63
4,493.11
13,667.33
1,223.74
14,891.07
1,595.84
1,595.84
4,644.17
4,644.17
PERA Life Insurance 32.00 A/P Check
Life/Addl/Dep Life 115.20 A/P Check*
Public Employee Long Term Care 93.72 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 226.15 EFT
Avesis-Vision Care 5.43 A/P Check*
TOTAL VOLUNTARY 1,733.99
Total Employee Deductions 25,926.02
Net Payroll
Direct Deposit 37,185.29 EFT
Gross Payroll Tie-Out 63,111.31
STD/LTD Gross - Up
Plus City Paid Benefit 25,712.99
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 88,824.30
FICA TIE-OUT
Gross Payroll 63,111.31
Less Total FSA 2,630.50
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 60,480.81
FICA Oasdi @ 6.20% 3,641.48
FICA Medicare @ 1.45% 851.63
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
88.80
88.80
Accounts Payable
User:
Printed:
ashley.bertrand
4/8/2016 7:59 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
0320 Health Partners 03/31/2016ACH
64553152 April 2016 Dental Insurance April 2016 Dental Insurance 1,402.51
1,402.51 0.00Total for this ACH Check for Vendor 0320:
0940 Zee Medical Services 03/31/2016ACH
54057085 Medical Supplies Medical Supplies 43.90
54057085 Medical Supplies Medical Supplies 124.05
167.95 0.00Total for this ACH Check for Vendor 0940:
1252 Campbell Knutson - Attorneys at Law 03/31/2016ACH
3231G-0216 February 2016 Legal Fees-PC 16-004 February 2016 Legal Fees 327.00
3231G-0216 February 2016 Legal Fees-P&Z February 2016 Legal Fees 61.60
3231G-0216 February 2016 Legal Fees-Admin February 2016 Legal Fees 56.00
3231G-0216 February 2016 Legal Fees-Escrow February 2016 Legal Fees 727.10
3231G-0216 February 2016 Legal Fees-Sewer February 2016 Legal Fees 451.70
3231G-0216 February 2016 Legal Fees-Admin February 2016 Legal Fees 882.00
3231G-0216 February 2016 Legal Fees-2015 PMP February 2016 Legal Fees 70.00
3231G-0216 February 2016 Legal Fees-Inspections February 2016 Legal Fees 336.00
3231G-0216 February 2016 Legal Fees-TCAAP February 2016 Legal Fees 210.00
3231G-0216 February 2016 Legal Fees-Escrow February 2016 Legal Fees 886.00
3231G-0216 February 2016 Legal Fees-P&Z February 2016 Legal Fees 210.00
3231G-0216 February 2016 Legal Fees-P&Z February 2016 Legal Fees 140.00
3231G-0216 February 2016 Legal Fees-Admin February 2016 Legal Fees 1,932.00
3231G-0216 February 2016 Legal Fees-PC 15-025 February 2016 Legal Fees 55.91
6,345.31 0.00Total for this ACH Check for Vendor 1252:
4464 Saint Paul Area Chamber of Commerce 03/31/2016ACH
2491623 Retention/Expansion Services Retention/Expansion Services 3,750.00
3,750.00 0.00Total for this ACH Check for Vendor 4464:
5585 Amy Dietl 03/31/2016ACH
03312016-AD March 2016 Expense Reimbursement March 2016 Expense Reimbursement 203.07
203.07 0.00Total for this ACH Check for Vendor 5585:
6047 Avesis Third Party Administrators, Inc 03/31/201645589
1332855 April 2016 Vision April 2016 Vision 10.86
10.86 0.00Total for Check Number 45589:
0296 City of Arden Hills 03/31/201645590
03252016-PC February 2016 Petty Cash Rec February 2016 Petty Cash Rec 25.00
03252016-PC February 2016 Petty Cash Rec February 2016 Petty Cash Rec 17.00
03252016-PC February 2016 Petty Cash Rec February 2016 Petty Cash Rec 15.00
57.00 0.00Total for Check Number 45590:
Page 1AP Checks by Date - Detail by Check Date (4/8/2016 7:59 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
1033 Comcast 03/31/201645591
44271-0316 March 2016 TV Services March 2016 TV Services 6.31
6.31 0.00Total for Check Number 45591:
0176 Frattallone's Hardware, Inc.03/31/201645592
069001-A PW Parts PW Parts 24.98
069032-A PW Parts PW Parts 14.85
069055-A PW Parts PW Parts 5.47
069178-A PW Parts PW Parts 9.95
55.25 0.00Total for Check Number 45592:
4643 J-Koz Construction Inc 03/31/201645593
03292016-JK GE 2014-00676 Escrow Permit Refund GE 2014-00676 Escrow Permit Refund 3,187.80
3,187.80 0.00Total for Check Number 45593:
5579 Bill Joynes 03/31/201645594
03182016-BJ Labor Negotiations Labor Negotiations 3,187.50
3,187.50 0.00Total for Check Number 45594:
2279 Norms Tire Sales, Inc.03/31/201645595
4861 PW Parts PW Parts 559.60
559.60 0.00Total for Check Number 45595:
7025 On Site Sanitation 03/31/201645596
225897 3/26-4/22 Rental 3/26-4/22 Rental 104.00
104.00 0.00Total for Check Number 45596:
0811 Ramsey County 03/31/201645597
SHRFL-001483 March 2016 RC Sheriff March 2016 RC Sheriff 92,130.19
92,130.19 0.00Total for Check Number 45597:
9111 Safe Assure Consultants Inc.03/31/201645598
982 Safety Training Contract Safety Training Contract 1,913.52
1,913.52 0.00Total for Check Number 45598:
0327 Staples Business Advantage 03/31/201645599
3295307075 Office Supplies Office Supplies 72.16
72.16 0.00Total for Check Number 45599:
3099 Tri-State Bobcat, Inc.-Little Canada 03/31/201645600
A20035 PW Parts PW Parts 222.92
222.92 0.00Total for Check Number 45600:
9755 Verizon Networkfleet Inc 03/31/201645601
INV0031061 Public Works Vehicle GPS Expenses Public Works Vehicle GPS Expenses 551.15
551.15 0.00Total for Check Number 45601:
113,927.10 0.00Total for 3/31/2016:
UB*00161 Mike Erickson 04/01/201645602
Page 2AP Checks by Date - Detail by Check Date (4/8/2016 7:59 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
Refund Check 302.09
302.09 0.00Total for Check Number 45602:
UB*00160 David Natale 04/01/201645603
Refund Check 15.32
15.32 0.00Total for Check Number 45603:
317.41 0.00Total for 4/1/2016:
0387 ICMA Retirement Trust- #302482 04/08/2016ACH
PR Batch 00100.04.2016 ICMA Employee PercentPR Batch 00100.04.2016 ICMA Employee Percent 775.01
PR Batch 00100.04.2016 ICMA Employee DeductionPR Batch 00100.04.2016 ICMA Employee Deduction 595.00
1,370.01 0.00Total for this ACH Check for Vendor 0387:
1041 Aaron Thelen 04/08/2016ACH
04012016-AT March 2016 Mileage Reimbursement March 2016 Mileage Reimbursement 32.40
32.40 0.00Total for this ACH Check for Vendor 1041:
1110 Pitney Bowes 04/08/2016ACH
03232016-PB March 2016 Postage March 2016 Postage 1,237.26
03232016-PB March 2016 Postage March 2016 Postage 1,019.99
2,257.25 0.00Total for this ACH Check for Vendor 1110:
1408 Supply Solutions 04/08/2016ACH
9140 City Hall Supplies City Hall Supplies 81.05
9280 City Hall Supplies City Hall Supplies 142.88
223.93 0.00Total for this ACH Check for Vendor 1408:
1785 EcoEnvelopes 04/08/2016ACH
04072016-Eco April 2016 Utility Billing Postage April 2016 Utility Billing Postage 333.00
04072016-Eco April 2016 Utility Billing Postage April 2016 Utility Billing Postage 333.00
04072016-Eco April 2016 Utility Billing Postage April 2016 Utility Billing Postage 334.00
1,000.00 0.00Total for this ACH Check for Vendor 1785:
3117 Jill Hutmacher 04/08/2016ACH
04072016-JH Q1 2016 Expense Report Q1 2016 Expense Report 20.00
04072016-JH Q1 2016 Expense Report Q1 2016 Expense Report 43.20
63.20 0.00Total for this ACH Check for Vendor 3117:
4889 Community Footworks 04/08/2016ACH
04062016-CF April 2016 Foot Clinic April 2016 Foot Clinic 299.20
299.20 0.00Total for this ACH Check for Vendor 4889:
5587 CES Imaging 04/08/2016ACH
INV035394 March 2016 Plotter Rental Charges March 2016 Plotter Rental Charges 60.00
60.00 0.00Total for this ACH Check for Vendor 5587:
5648 Matthew Bachler 04/08/2016ACH
04042016-MB March 2016 Expense Report March 2016 Expense Report 10.00
Page 3AP Checks by Date - Detail by Check Date (4/8/2016 7:59 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
10.00 0.00Total for this ACH Check for Vendor 5648:
6129 Fast Signs 04/08/2016ACH
204-42175 Vinyl Laminate-City Hall Front Desk Vinyl Laminate-City Hall Front Desk 102.50
102.50 0.00Total for this ACH Check for Vendor 6129:
0600 315800-NCPERS Minnesota 04/08/201645604
3158416 March 2016 Payroll Deductions March 2016 Payroll Deductions 64.00
64.00 0.00Total for Check Number 45604:
6253 Boston Scientific Corporation 04/08/201645605
04072016-15-001 PC 15-001 Escrow Release PC 15-001 Escrow Release 994.22
994.22 0.00Total for Check Number 45605:
3646 Buell Consulting 04/08/201645606
PC15-014 PC 15-014 Escrow Release PC 15-014 Escrow Release 280.32
280.32 0.00Total for Check Number 45606:
CPF1 Central Pension Fund 04/08/201645607
03312016-CPF March 2016 Contributions March 2016 Contributions 1,075.20
1,075.20 0.00Total for Check Number 45607:
4470 GLTC Premium Payments 04/08/201645608
10605-0416 April 2016 LTC Premiums April 2016 LTC Premiums 187.44
187.44 0.00Total for Check Number 45608:
5554 Goodwill Easter Seals Attn Amy Hanson 04/08/201645609
PC15-024 PC 15-024 Escrow Release PC 15-024 Escrow Release 2,062.00
2,062.00 0.00Total for Check Number 45609:
0147 ISD 621-Mounds View Community Ed 04/08/201645610
6291 Facility Rental Jan-Mar 2016 Facility Rental Jan-Mar 2016 183.15
183.15 0.00Total for Check Number 45610:
1470 Mezzenga, Mike 04/08/201645611
2014-00819 GE Permit 2014-00819 Escrow Release GE Permit 2014-00819 Escrow Release 3,202.65
3,202.65 0.00Total for Check Number 45611:
MWAC Midwest Asphalt Corporation 04/08/201645612
2012-00677 GE Permit 2012-00677 Escrow Release GE Permit 2012-00677 Escrow Release 1,235.23
1,235.23 0.00Total for Check Number 45612:
3100 Provident Life and Accident Ins Co 04/08/201645613
9672443-0316 March 2016 UNUM Payment March 2016 UNUM Payment 85.10
85.10 0.00Total for Check Number 45613:
0811 Ramsey County 04/08/201645614
PHEH-041106 2016 Hazardous Waste Fee 2016 Hazardous Waste Fee 87.00
87.00 0.00Total for Check Number 45614:
Page 4AP Checks by Date - Detail by Check Date (4/8/2016 7:59 AM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
Invoice No ReferenceDescription
1794 Schumacher, Steve 04/08/201645615
PC15-018 PC 15-018 Escrow Release PC 15-018 Escrow Release 630.00
630.00 0.00Total for Check Number 45615:
0327 Staples Business Advantage 04/08/201645616
3296020746 Office Supplies Office Supplies 25.19
3296254337 Office Supplies Office Supplies 17.18
42.37 0.00Total for Check Number 45616:
3535 Sweeper Services 04/08/201645617
16033 Vehicle #105 Repair Vehicle #105 Repair 6,667.09
6,667.09 0.00Total for Check Number 45617:
4614 Zawadski Homes Attn Jay Johnson 04/08/201645618
2014-00953 GE Permit 2014-00953 Escrow Release GE Permit 2014-00953 Escrow Release 3,381.39
3,381.39 0.00Total for Check Number 45618:
2277 Facility Dude 04/08/201645619
R-106125 2016 Maintenance Fee 2016 Maintenance Fee 9,190.00
9,190.00 0.00Total for Check Number 45619:
0811 Ramsey County 04/08/201645620
PRMG-003114 Q1 2016 PW Rent Q1 2016 PW Rent 27,077.50
27,077.50 0.00Total for Check Number 45620:
61,863.15 0.00Total for 4/8/2016:
Report Total (47 checks): 176,107.66 0.00
Page 5AP Checks by Date - Detail by Check Date (4/8/2016 7:59 AM)
Page 1 of 2
DATE: April 11, 2016
TO: Honorable Mayor and City Councilmembers
Susan Iverson, Acting City Administrator
FROM: John Anderson, Acting Public Works Director
SUBJECT: Toro Workman Purchase
Budgeted Amount: Actual Amount: Funding Sources:
$26,000 $23,933.27 Equipment/Building
Replacement Fund
Requested Action
Authorize the purchase of a Toro Workman HDX with infield groomer from MTI Distributing
for a total cost of $23,933.27. The Council is also requested to authorize sending the 1997 Toro
Workman (Unit 410) to auction once the new unit has arrived.
Discussion
Public Works currently has 3 Toro Workman in the equipment fleet. These three units are used
for three distinct tasks. One of these units is used for painting lines on athletic fields and is
outfitted with a paint tank, pump and spray boom. The second is used for ball field maintenance
and is equipped with a drag. The third Workman is used for garden maintenance and a backup
for the ball field drag unit should there be a breakdown. Since the field drag unit and gardening
unit are used daily in the summer, reliability is a key factor for public works with this equipment.
The 2016 Capital Improvement Plan (CIP) includes an item for the replacement of the 1997 Toro
Workman (Unit 410). A copy of the detailed sheet from the CIP is attached. The Equipment
Replacement Guidelines recommend replacement of these units every 13 to 15 years, this unit is
19 years old.
The 2016 CIP has an estimated budget for the purchase of the new Toro Workman of $28,000
and a trade in value of $2,000 for a net budget of $26,000 for this purchase. The total purchase
price of this unit is $23,933.27, well below the estimated budget for this unit. The pricing
provided in this quote is as listed in GSA government pricing.
CONSENT ITEM – 5B
MEMORANDUM
Page 2 of 2
The Table below shows the model year, hours, expected replacement year, and programmed
replacement year of the three Workmen we have in our fleet.
Equip
No.
Equipment
Description Year Hours
Expected
Replacement
Year
Estimated
Life
2016 CIP
programmed
replacement
year
85410
Workman
W/Ball field
Drag
1997 1589 2012 13-15 2016
85411
Workman
W/Field
Paint Tank
2001 1741 2016 13-15 n/a
85445 Workman 2012 445 2022 13-15 n/a
Finally, the 1997 Toro Workman (Unit 410) that this new unit is replacing would be sent to
auction after we take delivery of the new workman.
Attachments
Attachment A: Equipment CIP
Attachment B: Copy of the quote MTI Distributing
Attachment C: Photos of 1997 Toro Workman (unit 410)
MTI Distributing
Equipment Proposal
March 8th, 2016
Joe Mooney
City of Arden Hills Expiration Date 30 days
1450 W. Hwy 96
Arden Hills, MN 55112
Qty Model Number Description GSA Pricing Price Extension
1 07390 Workman HDX Auto $21,352.27 $21,352.27
1 127-8750 HOOD ASM-CVT INTAKE
1 117-4825 ROPS SIGNAL KIT-HD WORKMAN
1 TS GL 650 K-7cRahn Infield Groomer w/both Scarifier and Spring Tine $2,581.00 $2,581.00
Quote is valid for 30 days
New Toro commercial equipment comes with a two-year manufacturer warranty
Equipment delivery at no additional charge
Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us.
Bob Frank, SCPS Mandi Prinsen
Outside Sales Representative Inside Sales Representative
612-877-0837 763-592-5641
MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429
GSA Pricing
1997 Toro Workman (Unit 410)
DATE: April 11, 2016
TO: City Councilmembers
Sue Iverson, Interim City Administrator
FROM: Mayor Grant
SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek
Commons (TCAAP) development.
PUBLIC HEARING – 7A
MEMORANDUM
Page 1 of 2
DATE: April 11, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Acting City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Consideration of approval of tax abatement and award of Minnesota Investment
Fund loan for Land O’Lakes, Inc.
Requested Action
The City Council is requested to:
1. Hold a public hearing for an agreement to abate property taxes and to award a Minnesota
Investment Fund loan to Land O’Lakes, Inc.
2. Consider Resolution 2016-013 approving property tax abatement for certain real property
in the City pursuant to Minnesota Statutes, Section 469.1812 to 469.1815, approving a
Minnesota Investment Fund grant and loan and specifying the terms thereof
Land O’Lakes Headquarters Expansion
Land O’Lakes is planning a significant expansion of its headquarters facilities in Arden Hills
through which it proposes to increase its headquarters building by at least 145,000 square feet
and create an additional 200 jobs with wages of at least $18.00 per hour within two years of the
project’s completion. The Company estimates that it will spend approximately $80 million for
new construction, site costs, renovation of the existing company headquarters, and soft costs in
the next three years. Land O’Lakes’ expansion plans are contingent on the approval of a
package of public financial assistance. If approved, construction is expected to be complete by
December 31, 2018.
Request for Public Assistance
On February 29, 2016, the City Council approved a resolution of support for Land O’Lakes ’
application to the Minnesota Job Creation Fund. The Cit y has been notified that the Minnesota
Department of Employment and Economic Development (DEED) will provide an award of up to
$1.9 million consisting of up to $900,000 in a job creation award and $1,000,000 in a capital
investment rebate.
PUBLIC HEARINGS – 7B
MEMORANDUM
Page 2 of 2
Land O’Lakes has requested the abatement of the City, County, and Mounds View School
District portions of its property taxes, on the value of the new building expansion only, over a
period of fifteen years. The maximum City tax abatement is $650,000. The County and School
District will consider the abatement request for those jurisdictions at separate meetings on April
12, 2016.
Land O’Lakes has requested a Minnesota Investment Fund (MIF) loan of up to $1,000,000. If
approved, DEED would provide grant funds to the City which would administer the forgivable
loan to Land O’Lakes.
If the package of public financial assistance is approved, Land O’Lakes intends to submit plans
for City consideration of land use approvals. Approval of Resolution 2016-013 and the tax
abatement and MIF documents referenced therein has no bearing on the land use approval
process.
The City Council reviewed the draft Abatement Contract with Land O’Lakes at the March 21,
2016, City Council work session. The terms of the Abatement Contract have not changed since
that time. The Abatement Contract and documents related to the Minnesota Investment Fund
Loan are available for public inspection at the City Clerk’s office.
Attachment
Resolution 2016-013 approving property tax abatement for certain real property in the
City pursuant to Minnesota Statutes, Section 469.1812 to 469.1815, approving a
Minnesota Investment Fund grant and loan and specifying the terms thereof
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2016-013
A RESOLUTION APPROVING PROPERTY TAX ABATEMENT FOR CERTAIN
REAL PROPERTY IN THE CITY PURSUANT TO MINNESOTA STATUTES,
SECTION 469.1812 TO 469.1815, APPROVING A MINNESOTA INVESTMENT FUND
GRANT AND LOAN AND SPECIFYING THE TERMS THEREOF
WHEREAS, the City of Arden Hills, Minnesota (the “City”) is authorized by Minnesota
Statutes, Sections 469.1812 to 469.1815 (the “Abatement Act”) to grant a property tax Abatement
(as defined in Section 3 of this resolution) in order to achieve one or more public purposes identified
in the Abatement Act;
WHEREAS, the City has reviewed a proposal by Land O’Lakes, Inc. (the “Developer”) to
construct an approximately 145,000 to 157,000 square foot office expansion to the Developer’s
corporate headquarters (the “Facility”) to be located in the City currently identified as Parcel
Identification Numbers 27-30-23-11-0001 and 27-30-23-11-0002 (the “Development Property”);
WHEREAS, the Development Property is not located in a tax increment financing district;
WHEREAS, the City has also determined that it is reasonable and necessary to provide
certain financial assistance to Developer in order to facilitate Developer’s plans for the Facility and
the Development Property, and to that end, the City will consider approving an Abatement Contract
for Private Development between the City, Ramsey County, Minnesota (the “County”) and the
Developer (the “Abatement Agreement”), in accordance with the Abatement Act and Minnesota
Statutes, Sections 116J.993 to 116J.995 (the “Business Subsidy Act”);
WHEREAS, among other things, the proposed Abatement Agreement will provide that the
City will assist the Developer in financing a portion of the cost of the Facility, subject to certain
terms and conditions, including the adoption of this resolution (the “Abatement Assistance”); and
the Developer will construct the Facility, subject to certain terms and conditions;
WHEREAS, the City together with the Developer, has submitted to the Minnesota
Department of Employment and Economic Development (“DEED”) an application for a Minnesota
Investment Fund grant in the amount of up to $1,000,000 (the “MIF Grant”) to finance a portion of
the costs of certain equipment for the Facility, and in connection therewith the City will consider
approving a Grant Agreement with DEED, (the “Grant Agreement”) and an Agreement for Loan of
Minnesota Investment Fund – Forgivable Loan between the City and the Developer (the “MIF Loan
Agreement”);
WHEREAS, on the date hereof, the City conducted a duly noticed public hearing on the
Abatement and the MIF Grant and MIF Loan Agreement in accordance with the Abatement Act and
the Business Subsidy Act at which the views of all interested persons were heard;
WHEREAS, all capitalized terms in this resolution have the meanings provided in the
Abatement Agreement unless context clearly requires otherwise;
NOW, THEREFORE, BE IT RESOLVED BY the City Council (the “Council”) of
the City of Arden Hills, Minnesota as follows:
1. Benefits Equal Costs. It is hereby found and determined that the benefits to the City
from the Abatement will be at least equal to the costs to the City of the Abatement for the following
reasons:
(a) The Abatement will stimulate development and therefore will increase the tax base;
consequently, the Facility will generate significant City tax revenues after termination of the
Abatement, which revenues will far exceed the amount of the Abatement itself.
(b) The Abatement will stimulate the retention and creation of jobs resulting in
employees contributing to the general economy of the City.
2. Public Purposes. It is further found and determined that the Abatement will
incentivize the Developer to retain its corporate headquarters in the City and serve the following
public purposes set forth in Section 469.1813, subdivision 1 of the Abatement Act:
(a) The Abatement will increase the tax base.
(b) The Abatement will provide employment opportunities in the City.
3. Abatement Approved. The Abatement is hereby approved and adopted subject to the
following terms and conditions:
(a) “Abatement” or “Abatements” means the City’s share of the increased annual real
estate taxes on the Development Property above the base value establishe d January 2, 2016 less
fiscal disparities taxes, State taxes, market value taxes and taxes paid to taxing jurisdictions other
than the City and County (as more specifically defined in the Abatement Agreement as the “City
Abatement”) for a term of up to 15 years in a principal amount not to exceed $650,000.
(b) The City will pay the Abatements in the amount, at the time, and in accordance
with all the terms and conditions set forth in the Abatement Agreement, which are incorporated
herein by reference.
(c) The Abatement is subject to modification in accordance with the Abatement Act, but
only to the extent so permitted under the terms of the Abatement Agreement.
(d) In accordance with Section 469.1815 of the Abatement Act, the City will add to its
levy in each year during the term of the Abatement the total estimated amount of current year
Abatement granted under this resolution.
(e) The City makes no warranties or representations regarding the amount or availability
of the Abatements.
(f) In accordance with Section 469.1813, subdivision 8 of the Abatement Act, in no
case shall the Abatement, together with all other abatements approved by the City under the
Abatement Act and paid in any one year exceed the greater of 10% of the City’s net tax capacity for
that year or $200,000.
4. Approval of MIF. The City Council hereby accepts the MIF Grant in the amount
awarded by DEED and, subject to approval by DEED of the City’s application for the MIF Grant,
hereby approves (i) entering into the Grant Agreement with DEED, (ii) entering into the MIF Loan
Agreement with the Developer, and (iii) loaning the proceeds of the MIF Grant pursuant to the MIF
Loan Agreement and any related documents referred to therein or necessary in connection
therewith.
5. Execution of Documents. The City Council hereby approves (i) the Abatement
Agreement, (ii) subject to approval by DEED of the City’s application for the MIF Grant, the
MIF Loan Agreement and the Grant Agreement, and (iii) any related documents referred to
therein or necessary in connection therewith (collectively, the “Documents”). The Mayor and
City Administrator are hereby authorized and directed to execute the Documents to which the
City is a party, on behalf of the City, and to carry out, on behalf of the City, the City’s
obligations thereunder. In the event of absence or disability of such officers, any of the
Documents authorized by this Resolution to be executed may be executed without further act or
authorization of the Council by any duly designated acting official, or by such other officer or
officers of the City as, in the opinion of the City Attorney, may act in their behalf.
6. Finalizing Documents. The approval hereby given to the Documents includes
approval of such additional details therein as may be necessary and appropriate and such
modifications thereof, deletions therefrom and additions thereto as may be necessary and
appropriate and approved by legal counsel to the City and by the officers authorized herein to
execute said Documents prior to their execution; and said officers are hereby authorized to
approve said changes on behalf of the City. The execution of any instrument by the appropriate
officers of the City herein authorized shall be conclusive evidence of the approval of such
Document in accordance with the terms hereof.
7. Conflicting Provisions. In the event of a conflict between the content of this
resolution and the Documents, the terms of the Documents shall prevail.
8. Effective Date. This resolution is effective upon execution in full of the Abatement
Agreement.
APPROVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS ON
THIS 11TH DAY OF APRIL, 2016.
David Grant, Mayor
ATTEST:
Amy Dietl, City Clerk