HomeMy WebLinkAbout06-27-00 PTRC•
AGENDA
PARKS & RECREATION COMMITTEE
TUESDAY, June 27, 2000
**7:00 P.M.**
ARDEN HILLS CITY HALL
4364 W. ROUND LAKE ROAD
1.
Call to order and roll call.
2.
Approval of Minutes.
3.
Review Day in the Park.
4.
Review of Summer Park Projects/Equipment purchases.
5.
Discussion of the Comprehensive Park and Recreation Plan.
6.
Review of enclosed handouts.
7.
Update on the 50"' Anniversary Celebration/Events.
8.
Summer meeting schedule for July and August.
9.
Recreation update.
10.
Park update.
11.
Next meeting agenda.
12.
Other Items for Discussion.
13.
Adjourn.
*** Please Call Tom: 651/633-5676 or Jim: 651/628-9406 if you are unable to
attend this meeting***
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
PARKS & RECREATION COMMITTEE
TUESDAY, MAY 23, 2000
7:00 P.M.
CITY HALL
CALL TO ORDER
Acting Chair Don Messerly called the meeting to order at 7:07 p.m.
ROLL CALL
Present were Don Messerly, Don Tix, Rich Straumann, Steve Zilmer, Patrick Krenn,
Thomas J. Moore, Parks & Recreation Director and Michelle Olson, Recreation Program
Supervisor.
Absent were Jim Johnson, Committee Chairperson, Louis Speggen, Jim Crassweller, and
David Grant, Council Liaison.
Others present: Joe Lynch, City Administrator, Terry Post, City Accountant, and Chuck
Kachel, resident of Arden Hills.
The resident introduced himself and voiced concerns regarding the use of herbicides at
Lindey's Triangle) and lack of postings. He talked to Staff before the meeting and had
most of his questions answered
AGENDA ITEMS
1. Park Tour:
The evaluations were included in the Packet. The individual park ratings: Arden
Manor — 4.6, Valentine Park — 3.1, Arden Oaks — 3.6, Sampson Park — 2.4. Overall
average = 3.43. The group discussed the results. Staff reported that the City has
secured an additional $40,000 for more improvements at Arden Manor Park such as
paving the road, adding a 10-foot fence around the basketball court, improving field
drainage and landscaping.
2. Comprehensive Plan:
Joe Lynch reported on the Comprehensive Plan (Plan) that Long Lake did when he
was their City Administrator. Long Lake is only 1 square mile and has 13 acres of
parks. The Long Lake Parks and Recreation Committee came to a crossroads in
trying the determine priorities for improvements to the parks. Capital equipment,
capital improvement planning and overall relationships of parks in the City. How did
they relate to each other? Did they relate to each other, did we have a system? Joe
feels that this plan is important for the City of Arden Hills. The Comprehensive Plan
is designed to allow the committee to give input to not only the Parks and Recreation
Director but to the City Council. It helps in determining priorities for improvements
in park, capital equipment to place in the parks and also will eliminate duplication of
efforts. We do this in our City in our Comprehensive Plan, which helps to determine
the long-range plans for the City. It would be a document that continues to live on. It
sets the stage for others who come along. This document cost Long Lake $25,000 in
1998. It could cost the City of Arden Hills as much as $50,000. It took Long Lake 9
months to complete their plan. Don Tix asked if the consultants are Parks and
Recreation specialists. Staff reported that Long Lake had two specialists — one was a
park systems consultant and the other was a City Engineer.
A motion was made by Pat Krenn that the concept of a Comprehensive Plan for Parks
and Recreation go to Council for approval. Don Tix seconded the motion. The
motion carried 5-0.
3. Review of the Adopt a Flower Garden Program.
Staff reported that the day went very well. Don Tix asked about what happened to
the perennial idea. Staff reported that it was too costly for this year. We can
purchase perennials through the park fund next year. Rich Straumann stated that it
would be nice to have everyone together in one banquet room for breakfast. The
Committee enjoyed having City Council and City Staff involved.
is 4. Vandalism in the Parks.
Staff reported that the Cummings Park warming house was set on fire. We are
waiting to hear back about how much $ damage. The City met with the Ramsey
County Sheriff to come up with a Comprehensive Security Plan to review all of our
parks. Pat Krenn reported some items found in Cummings Park (beer bottles, etc.)
He also reported that people continue to park in Wyncrest Circle. A No Parking sign
was taken down. He asked to have the sign put back up.
5. Replacement of Play Structure at Ingerson Park.
The playstructure is scheduled to be replaced out of the Capital Improvement Plan.
Staff would like to get the Committee's opinion on whether we, as a City, need to
have a neighborhood meeting every time we replace a structure. Rich Straumann felt
we should send a letter to residents and see what input comes in. The Committee
recommended we stay with the same company, Miracle Recreation. Mr. Post feels
like it is important to make sure we follow the bidding process. The Committee
approved the colors of tan and green.
RECREATION UPDATE
1. Staff reported that Spring classes are just finishing up. The numbers were very good.
Summer classes are now starting to fill up.
2. We are in the process of hiring summer playground leaders. Playground leaders will
attend the Minnesota Recreation and Parks Association (MRPA) Leadership
workshop on June 3, 2000.
3. T-Ball, Softball and Baseball start next week. We have plenty of coaches.
4. The new Recreation Guide format was approved by City Council. We are putting
together all the information now and hope to see it mailed out on August 1, 2000.
The Council is working on getting a new logo and would like it to appear on the first
mailing of the new Recreation Guide.
PARK UPDATE
The controlled burn at Crepeau Park went very well. It was a joint effort by
Public Works and the Parks Department. We are also working with the Boy
Scouts to do some work to update the Park.
2. Yearly reviews have been given to Dave Winkel, Fred Bell and Michelle Olson.
3. Part time summer help has been hired.
4. Fields are busy which keeps us all busy.
• 5. Staff would like to see the Committee nominate Don Messerly for Park Citizen of
the Year. He won the award last year so the Committee decided to nominate
Dorothy McClung. A motion was made by Rich Straumann and seconded by
Steve Zilmer. Motion carried 5-0.
OTHER ITEMS.
Pat Krenn inquired about Hazelnut Soccer Field and wondered if that field could
be improved. It is hard and has rocks. Staff stated that not much could be done
because the Church owns the land.
DATE OF NEXT MEETING: June 27, 2000, 7:00 p.m. Items for Discussion will include the
Comprehensive Plan, Update on Park Vandalism and a Day in the Park Report.
ADJOURNMENT: Motion to adjourn at 8:10 p.m. made by Don Tix, seconded by Steve
Zilmer.
0
Concept:
The general idea of the project that I plan to undertake is the construction of a semi -permeable dam on a
Omall creek in Crepeau Nature Preserve, Arden Hills. The purpose of the dam is not to completely stop water
flow or to redirect it, but to back it up and create, upstream, a wetlands meadow. The increased water buildup
that results from the dam will allow some of the grassy area upstream to flood and establish some open water.
Benefit:
This project will benefit the community of Arden Hills by expanding the variety of environments and
wildlife species that can be seen while strolling through the park. By creating more, diverse environments, a
wider ranging population of wildlife species, both plants and animals, can thrive, therefore increasing the
likelihood of anyone of these species being seen.
Present Condition / Method / Materials / Safety / Helpers/ Time Line:
0 Currently, the area upstream from the projected dam site is mostly tall grass with a very small creek, or
stream, slicing through the middle. Because of this grass, any water that is flowing in the stream is essentially
unseen. By backing the water up with a semi -permeable dam, water will still move through the area, but a
majority of the water will fill the grassy area and change the vegetation pattern (reduce the amount grass and
allow open water).
The project will begin with the hauling of natural granite rocks (also known as `rip -rap'), provided and
delivered by the City of Arden Hills. Wheelbarrows will be used to carry the rocks, on approximately an eighth
of a mile of dirt trails, from a dumpsite on the edge of the park to the site where the construction will take place.
The site will need to be prepared by clearing debris from the stream and surrounding banks, and digging a very
shallow trench (less than six inches deep and twelve inches across) as a guide for the base rocks of the dam.
More rocks will be stacked and fitted, as well as possible, on top of the base rocks until a height in the range of
Oghteen to twenty-four inches, and a width of ten to twelve feet across, is reached.
*** After letting the dam sit for several hours, an evaluation of the dam's permeability will be taken and
a possible addition of a liner will be added in order to increase the amount of water that is held back. The liner
material would be draped on the upstream side of the dam, and more rocks would be placed up against it to hold
the liner in place. Another possible problem is that the rock may sink into the creek bed. I have confirmed that
Arden Hills will be able to dump another load of rock within one day if it is needed. This extra rock would be
fitted on top of the sinking dam in order to keep the dam high enough to hold the water back. * * *
The use of two or three shovels, as many wheelbarrows as are available, and a pair of work gloves for
each helper, will be needed. The safety hazards that could arise could include: dropping rocks on hands and
feet, blisters and scrapes on hands from working with the rocks for hours on end, possible muscle injuries from
lifting heavy rocks and carting loads of rocks by wheelbarrow, and heat related problems like exhaustion and
possible heatstroke. The delivery of the rocks will occur the day before work is started, so that no one will be
hurt as they are unloaded. I will spend a couple of minutes with each day's work crew explaining and
Demonstrating how to properly lift heavy objects, like rocks, and I will also demonstrate the correct load sizes to
be carried in a wheelbarrow. Work gloves will be provided to help prevent basic wear and tear on the hands,
and to help reduce rock -handling discomfort, which is usually why rocks are accidentally dropped on fingers
and feet. A first aid kit will be on hand with Band-Aids for minor cuts and scraps and materials to take care of
blisters. Also available will be lots of water and some `Gatorade' type drinks to reduce the risks of overheating
and heat exhaustion.
For this project, boy scouts from my troop and other troops, my family, family friends, neighbors, and
possibly some volunteers from the Arden Hills Park and Recreation Department, will be involved in the
planning and/or the physical working that will be involved in this project. The bulk of the project will take
place on three days. Tuesday and Wednesday for the main work, Thursday for observations, and Friday to wrap
the project up and mend any problems. Each of the three main days, my goal is to have eight to ten workers and
4work for approximately five hours.
Because I will be in town for only two or three days in July, the 19th through the 21st, and then for one
solid week in July/August, the 29th through the 5th, I have precise plans for carrying out this project. During the
Qime I will be home on July 19th through the 21 st, I will be double-checking on people I talked to at the
beginning of summer, and recruiting new people to help with my Eagle Project. I will also be lining up the
supplies and purchasing some of the needed equipment. When I return again by July 29th, which is a Saturday, I
will triple check my work crews and supply lines to make sure everything is set up. The rocks will be delivered
on Monday, July 31", and the first work crew will begin on Tuesday. Wednesday will be a continuation of
Tuesday's work and should end with the completion of the semi -permeable dam. Thursday, I along with Mr.
Moore, the Parks and Recreation Director, will evaluate how the dam is holding up and whether more work will
be needed to achieve the desired goal. Friday, and possibly Saturday, is reserved for fixing any observed
problems, and putting the finishing touches on the dam.
•
E
0
NOTICE
THE CITY OF ARDEN HILLS
will be hosting a City -Wide Celebration
DAY IN THE PARK
on Saturday, June 10, 2000
from 11.00 a.m. — 2.00 p.m.
R1
PERRY PARK
Event Parking will be allowed on New Brighton Rd.
The Ramsey County Sheriff's Department will be
patrolling the area.
Any questions or concerns, please contact
Tom Moore, City of Arden Hills Parks and Recreation Director,
at 651/633-5676 or 651/484-3120 (cell)
•
��.vCITY OF ARDEN HILLS
QaX4364 WEST ROUND LAKE ROAD
v ARDEN HILLS, MN 55112-5794
June 2, 2000
Don Messerly
3915 Fairview Avenue North
Arden Hills, MN 55112
Dear Don:
While this is somewhat belated, on behalf of the City Council, staff and our residents,
please accept this letter as a token of appreciation for your years of service as Chairperson
to the City's Parks and Recreation Committee. While you've turned over the reins to a
new Chair, you've laid a great foundation for the committee and the community to follow.
Your proven leadership has helped to make our community more aware of the City's
parks and recreation programs.
We're very pleased that you are a resident of our community, and are very happy that
you're continuing to serve on the committee as we look to the future to make the City's
parks and trails systems even better!
Leaders such as you are what make our community a great place to live, and allow us to
maintain our lifestyle. Again, we thank you, Don.
Sincerely,
)h P. Lynch
Administrator
cc: City Council
Tom Moore, Parks and Recreation Director
Michelle Olson, Recreation Program Supervisor
PHONE: (651) 633-5676 9 FAX (6511 633-7839
CITY OF ARDEN HILLS
MEMORANDUM
DATE: May 25, 2000
TO: Joe Lynch, City Administrator
FROM: Thomas J. Moore, Parks and Recreation Director
SUBJECT: Parks & Recreation Committee Park Tour 11 Evaluation Summary
Background
Attached you will find the results of the Parks & Recreation Committee Park Tour 11
Evaluations. The tour of Parks was conducted on Tuesday, April 25, 2000. The following Parks
were visited; Arden Manor, Valentine, Arden Oaks and Sampson. Six members of the Parks &
Recreation Committee and Councilmember Grant, the Council Liaison participated in the Park
Evaluation process. In addition, Councilmember Rem, also attended.
The Park Evaluation consists of ten questions. Questions one through nine are based on a five —
point -rating scale. The scale is ranked from poor to outstanding. A comment section was
included after each question to encourage additional feedback. The last question was a write — in
response concerning Final Comments about that particular Park.
Conclusion
Positives
1. Strong turnout by Parks & Recreation Committee members.
2. Overall appearance of the Parks. The Parks are green and clean.
3. The improvements made at Arden Manor Park.
4. The good condition of the Playstructures, Warminghouses and Picnic Shelters, with the
exception of Sampson Park.. The Playstructure at Sampson Park is scheduled for replacement
in 20001.
Negatives
1. Sampson Park was rated the lowest of any Arden Hills Park. The current park amenities
are in need of replacement or repair. In addition the Park is not currently connected to
the Trail system.
2. Lack of parking spaces.
3. No outside water source at any of the parks.
•
• Summary
This was a positive learning exercise for the Parks & Recreation Committee members as well as
for the staff. This is the second step of a three -step park and trail evaluation process. Step three
will entail the evaluation of the trails. The process will be repeated every three years, thus
ensuring that the Parks & Recreation Committee members are kept current with the condition of
the City's Park and Trail system.
•
0
•
11
Dawn Circle
1 Hills, MN 55112
5-zu-00
City of Arden Hills
4364 W. Round Lake Rd.
Arden Hills, MN 55112
Dear Mayor:
JUN 15 2000
I was wondering if you could put up a soccer field up somewhere
in Floral Park or Royal Park. Soccer is one of my favorite
sports and I think that alot of people in this neighborhood like
soccer too. I know that my next door neighbor's daughter plays
it and that at least three people up the circle play it too. It
would be real nice if you could at least add a soccer goal near
the end of the baseball fields so we can practice our shots.
I live around Floral park and as you might know, there is a
broken and rusty car back on that path. I think that it should
be hauled out because it could be a safety hazard and I have seen
little children play on it before. CI used to play on it when I
was a little child and I remember getting some scrapes. I also
know that there is a ground hog that lives in that area and that
could also -be hazardous to the children that live in my
neighborhood.
Also, I was wondering if you could have some family activities
going on every once in a while because I know that our family is
running around all the time and we usually have no time to be
with each other and some other families are like that too. So if
you would make a family night or something like that they could
have a night to be with each other and have a fun night instead
of running around all the time. I think it would be fun and
helpful.
Sincerely
Jeff Jensen
JUN-16-2000 11:04 BRW
612 373 6526 P.02i02
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• CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 15, 2000
TO: Tom Moore, Parks and Recreation Director
FROM: Joe Lynch, City Administrator
ilat-__
SUBJECT: Funding Solicitations for Day Camp
I would like to see you bring forward a recommendation to the City Council suggesting that the
City no longer participate in the funding solicitations for the Day Camp activities run through the
City of Shoreview.
While I firmly believe in coordinating and cooperating with neighboring communities in
providing services and programs that communities such as Arden Hills might not otherwise be
able to provide on their own, I do not believe it is appropriate for us to solicit donations for such
services and programs. Our involvement in programs such as this should be staff time and
coordination and cooperation with information distribution, rather than solicitation of funding. If
. need be, an approach can be made to the City Council that the City of Arden Hills consider
funding a portion through a pro -rated share of expenses based on the participation of Arden Hills
residents in the service or program. The solicitation of donations changes the nature of the
relationship between our staff professionals and the community, and our professional staff with
other communities.
Please make a recommendation through me to the City Council that the City of Arden Hills not
participate in this program, beginning in the calendar year 2001.
cc: Terry Post, City Treasurer
Michelle Olson, Recreation Program Supervisor
0
CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 15, 2000
TO: Tom Moore, Parks and Recreation Director
FROM: Joe Lynch, City Administrator
SUBJECT: After School Elementary Track Programs
After reviewing the letter from Terry Post to Dan Winek of I.S.D. No. 621 on the authorization
for extra assignment pay for 2000 for the After School Elementary Track Program, and listening
to your explanation and background information about the program, as well as Michelle Olson's
information, I believe that you need to bring forward a recommendation to the City Council that
the City of Arden Hills stop participating in this program, beginning in the year 2001.
It is clear to me that this program goes above and beyond the definition of extending services
through cooperative and coordinated efforts. This program has gone from potentially being a
city -run community -demanded program to one that is being called for, organized and run by
• I.S.D. No. 621. It makes no sense for me to have the City Parks and Recreation Maintenance
employees, as well as yourself and Ms. Olson, participate with our time and efforts in a program
that is clearly benefiting an indirect customer.
I would like to see us take the time and money spent in being involved in this program and place
that in a service or program that can directly benefit Arden Hills residents.
cc: Terry Post, City Treasurer
Michelle Olson, Recreation Program Supervisor
• CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 26, 2000
TO: Joe Lynch; City Administrator
FROM: Thomas J. Moore; Parks & Recreation Director J
SUBJECT: Expenses for the 2000-Day in the Park
Joe, here is the breakdown of expenses for the 2000 Day in the Park, which was held on
Saturday, June 10, 2000 at Perry Park.
Vendor Cost
•
Special Events America
$2,998.00
1. 2 Inflatables
$800.00
2. 2 Caricaturists
$720.00
•
3. Mini -Golf
$650.00
4. Tattoo Artist
$300.00
5. 2000 Tent
$175.00
6. 3 Small Tents
$90.00
7. 8 Tables
$80.00
8. Sales Tax
$183.00
•
The Band
$500.00
•
The Splatter Sisters
$475.00
•
Walton's Hollow Farm Yard
$450.00
•
The Big Fun Show
$275.00
•
The Minnesota Thunder Soccer
$170.00
•
The Twin City Unicycle Club
$150.00
•
Miscellaneous( 2 dz. donuts for Volunteers)
$ 14.00
Total Costs
$59033.00
CJ
•
by,Dan Piraro
CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 21, 2000
TO: Joe Lynch, City Administrator
FROM: Thomas J. Moore; Parks & Recreation Director
SUBJECT: Proposal for a Comprehensive Park and Recreation Plan
Background
The City will soon be approaching its 50th Anniversary and there has never been a
comprehensive study of the City's parks, recreation facilities, open spaces and trail
systems. There currently is no long range -planning tool in place for Staff to refer to. This
study will look at the development of the park system to date, evaluate how well it is
meeting the needs of the community, and define future development needs. A 10- year
Capital Improvement Program (CIP) will be developed for incorporation to the City wide
CIP. This project will take 12-18 months to complete.
Parks and Recreation Committee
The concept of a Comprehensive Parks and Recreation Plan was presented to the Parks
and Recreation Committee at the Tuesday, April 25, 2000 meeting. The City's
Administrator, Accountant, and the Parks and Recreation Director made the presentation.
The Parks and Recreation Committee voted unanimously to support a Comprehensive
Parks and Recreation Plan. The Committee also voted unanimously to present the
concept of a Comprehensive Parks and Recreation Plan to the Council for approval.
Expenses
Anticipated cost of the Comprehensive Parks and Recreation Plan is Sixty Thousand
Dollars ($60,000). The City Accountant is recommending that the funding of this project
be through the Community Services Fund.
Recommendation
Staff recommends that the City Council approve funding of a Comprehensive Parks and
Recreation Plan at a cost not to exceed Sixty Thousand Dollars. That the cost of this
project be funded through the Community Services Fund.
0
•
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 22, 2000
TO: Thomas J. Moore, Parks & Recreation Director
FROM: Michelle Olson, Program Supervisor ► C
SUBJECT: Skyhawks After School Sports Report
Attached you will find the Skyhawks After School Programs Revenue/Expense Report.
Summary:
It has been very difficult for the Recreation Department to staff all of the after school
classes that we offer during the school year. The biggest problem is that we can only
offer 1 hour of work each day. We are unable to offer them enough hours to make it
worth their time. We began to explore the possibility of utilizing Skyhawks (Sports
Programs for Kids). Their organization offers after school programs and summer camps.
We decided to try out the after school programs for the spring season and evaluate our
results at the end.
• Conclusion:
If you look at the report that I have included, you will see that our enrollment went up
from 31 total last spring to 94 this spring. That is a 3 fold increase! ! ! Last spring we
cancelled 3 classes and this year we only cancelled 1 class. Skyhawks charged us $4 per
child per week of class. We offered five -week classes, which came to $20 per child. We
set our class fee at $28, which leaves $8 per child for administration. Skyhawk's fee
includes equipment, flyers, and instructor fees. I was unclear what equipment costs the
city incurred in 1999 but even without those costs included, we came out ahead from last
year. Skyhawks did a very good job with the five after school classes and they seemed to
add a little life to some classes that were dyeing out. I recommend that we stay with
Skyhawks for the fall season. We will continually evaluate our progress in this area.
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CITY OF ARDEN HILLS
MEMORANDUM
DATE: June 22, 2000
TO: . Thomas J. Moore, Parks & Recreation Director
FROM: Michelle Olson, Program Supervisor MO
SUBJECT: Spring 2000 Recreation Program Report
Attached you will find the Spring, 2000 Program Report for the Recreation Department.
Conclusion:
We had a successful Spring Season of Recreation. We eliminated 17 classes from last
spring due to poor attendance for those classes. We added 5 new classes. I felt that it was
important to keep the number of classes to a manageable number in order to maintain
quality classes. It seemed in evaluating last spring, we found that we had too many
classes. We offered a total of 45 classes this spring and served 802 participants (Down 11
• from 1999). Where we lost some participant numbers compared to last year was the
Gymnastics Program which we cut in the fall (23 participants in spring, 99) and Coaches
Pitch Baseball/Softball which seems to lose more participants to area associations each
year (-38 from last year). Other than those two areas, we had a very well attended spring
season.
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