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HomeMy WebLinkAbout06-22-99 PTRC• CITY OF ARDEN HILLS MEMORANDUM DATE: June 18, 1999 TO: Parks & Recreation Committee FROM: Thomas J. Moore, Parks & Recreation Director l k6m-t", SUBJECT: Tuesday, June 22, 1999 Agenda Here is a brief summary of the major items listed on the June 22, 1999 Agenda: Arden Oaks Play Structure: Council approved the replacement and professional installation of this structure at the June 14, 1999, meeting. Staff is working with the Miracle Playground Equipment Company on an installation date. Appropriate letters will be sent to the two other Playground Equipment Companies that were not awarded the bid. Arden Manor Projects: Materials are enclosed. Mr. Graham Stones, ASLA, a Landscape Architect from BRW, will attend the meeting. He will provide a description of BRW's findings and answer any questions. Staff is seeking direction on how to proceed. Round Lake Trail Extension: Council gave approval to Staff & BRW to proceed with easement attainments with the purpose of extending the existing Welch property trail all the way to Highway 96. Bethel: As directed by the Committee, Staff requested and received the Intramural schedule from Bethel College. The Intramural program will take place on Saturday's during the academic year, August 23 — May 15. The program takes place over a four hour time period. It is not important to Bethel whether or not the program takes place in the morning (8:00 am — Noon) or in the afternoon (1:00 p.m. — 5:00 p.m.) Budget: The 2000 process has started. The 1999 CIP items were reviewed and the 2000 CIP items were discussed. 0 � 9 I 0 AGENDA PARKS & RECREATION COMMITTEE TUESDAY, JUNE 229 1999 **7:00 P.M.** ARDEN HILLS CITY HALL 4364 W. ROUND LAKE ROAD 1. Call to order and roll call 2. Approve May 25, 1999 Minutes 3. Council Report 4. Introduction — Michelle Olson 5. Day in the Park - Review 6. Arden Oak Playstructure Update 7. Arden Manor Park Project Update 8. Round Lake Trail Extension Update 9. Bethel College Project Update 10. Budget Process 11. Finalize Summer Meeting Schedule July/August 12. Committee Involvement 13. Recreation Program Update 14. Other Items for Discussion 15. Set next meeting agenda 16. Adjourn *** Please Call Tom: 633-5676 or Don: 633-7022 if you are unable to attend this meeting*** Parks and Recreation Committee Tuesday, May 18, 1999 6:30 p.m. - Arden Hills City Hall Call to Order and Roll Call. Chairman Don Messerly called the meeting to order at 6:37 p.m. Megan Ricke, Lynette Kreidler, and Anita Larson constituted a quorum of the committee. Also present were P/R Director Tom Moore and Council liaison Lois Rem, Committee members Rich Strommen, Dorothy McClung, and Jim Johnson arrived shortly before 7:00. 2. Minutes of April 27, 1999, meeting were approved. 3. Arden Oaks Play Structure. The purpose of this meeting was to obtain neighborhood response to three contractors' proposals. Mr. Moore presented the proposals to the Committee (the neighborhood had been invited to arrive at 7:00 p.m.) He and the Committee discussed budget issues, including paying the contractor to install the structure rather than as, in the past, having this done by City Staff. Mr. Moore described the existing park and structures, noting that the swings are in good condition and do not need replacing. At 7:15, as no residents had arrived, the Committee discussed the number of homes in the neighborhood and what the neighbors might want for the park. They also discussed scheduling a new time to meet with the residents and whether this was a necessary or desirable option. At 7:30, two residents arrived and noted some difficulty locating city hall. They discussed the structure options with the Committee and agreed on Miracle #2 proposal. The Committee formally moved and approved this recommendation. A motion was also approved to increase the budget to include contractor installation. Agenda for May 25, 1999. Bethel Park (information from the College); Arden Manor (questions about drainage into the pond from the Arsenal property). County Road F Trail Update. Mr. Moore described Council's decision to reject the Committee's recommendation to proceed due to concerns about the flrture of the road and requirements to return grant funds to the state if the trail were removed. Adjourn. The meeting adjourned at 8:04 p.m. 0 Parks and Recreation Committee Tuesday, May 25, 1999 7:00 p.m. - Arden Hills City Hall Call to Order and Roll Call. Chairman Don Messerly called the meeting to order at 7:01 p.m. Dorothy McClung, Jim Johnson, and Rich Strommen constituted a quorum of the committee. Also attending were staff Brian Fritsinger and Tom Moore; Council liaison Lois Rem; and Bethel College representative Bruce Kunkel. 2. Bethel College Park - Usage Update. Brian Fritsinger presented a memo concerning the College's needs. The Committee discussed the City's need for softball, especially A level, and for soccer. Tennis is not currently a community need. Bruce Kunkel explained a calendar of the College's varsity and junior varsity schedule. The Committee asked about the College's intramural needs and schedules; this information is not currently complete. Mr. Kunkel stated that if the College makes an agreement with the City, then the College would abide by that agreement. The Committee agreed that they want more specific information about intramural needs, especially on evenings and weekends. Mr. Kunkel said he thought he could get that information within a few days. The Committee discussed the information and visuals they wanted to take to neighborhood meeting. Mr. Kunkel said he hoped everyone understands that Bethel will proceed with or without City involvement. The Committee said they understood this and believed the neighborhood does also. They asked what Bethel wants from the City. Mr. Kunkel indicated there are various issues, including possible funding available to the City from state or county sources and increased attractiveness to private donors, not only in Arden Hills (staff noted that softball teams from the entire north metro area play here). Mr. Fritsinger said that a more detailed calendar of Bethel's needs would clarify potential usage benefits to the City. The Committee asked if construction would take place this year. Mr. Kunkel and staff agreed this would not happen this year. Staff asked if an additional month delay (to obtain intramural needs information from the College) would be acceptable. Mr. Kunkel and the Committee agreed that this would work and that the neighborhood meeting would be postponed for another month, pending receipt of the intramural schedule. The Committee asked if actual costs are known. Mr. Kunkel indicated they are not, but the College assumes they will be in the one million plus range. Day in the Park (Saturday, June 5, 1999). Staff and Committee members went over list of who will be available to help and when. Mr. Moore said a food vendor had been retained; Lou Speggen will again supply his tent; parking is available at DynaMark. Brian briefly described the upcoming task force to discuss city events, including Day in the Park. 4. Arden Manor Improvements - Review. Brian has discussed Arsenal drainage and the pond with Mike Fix (Commander's Representative at TCAAP). A study has been done and concluded "no issues of concern" at the pond. Based on that assurance, Brian will proceed with BRW to prepare plans for the proposed improvements. 5. Determine Summer Meeting Schedule. The Committee will meet in June and probably also in July (with Bethel Park neighbors); tentatively, there will be no August meeting. 6. Select Date for Park Tour. The Committee decided this might fit into the September schedule. 6a. Membership. The Committee discussed the need for new members; they will contact interested residents and encourage visitors to meetings. Dorothy McClung is willing to continue for another year, and the other members in attendance indicated the same. Recreation Program Update. Tom reported that only one Spring program was left; softball registration numbers are up; summer staff has been hired. Michelle Olson begins employment on May 27. Next Meeting (June 22, 1999) Agenda. Bethel Park; Budget (may move to July); Arden Manor; Michelle Olson introduction; Day in the Park recap. 8a. Arden Oaks Play Structure. Brian has contacted the vendor and been assured that their bid is still good. The recommendation will go to Council on June 14. 9. Adjourn. The meeting adjourned at 8:17 p.m. • 0 Z0 ' d -ld101 PLOT DATE; Ain 09. 1999 ti;26— DISK FILE Neu[: (1i.01h (Herd-ora L«A)) R:\ARDCNIItL\INDTKICW\CXHIDTS\Tro;lt.L.d..9 0, T M x MR n , Z D Gi :C7� TI rp ul c Z Nam m x I Cr`n Z D O o �N� I Mmz D Qmz / ZmC� ;q�n 7C m / O a " D r= CP c m n r (n e HIGHWAY 96 z Z--�----- �a aaoi `. O z o 17-1 �G1i�GI' I A).SZ WS' Z19 MNH T0:60 666T-TT-Nnf • Arden Manor Park Rehabilitation Concept General Park rehabilitation to include construction of an expanded play structure, a full court basketball facility and relocation of an existing picnic shelter. Flood control enhancements to include construction of a floodway drainage swale between the pond within the park and an inlet which exists at the southeast corner of the park. Also constructed in association with the drainage swale will be a land bridge over the swale that will connect park facilities to the access drive and office complex which serves the park. Grading and landscape improvements will generally reflect the need to elevate park facilities above demonstrated flood levels and buffer the setback zones between park facilities and residences. Some miscellaneous park features such as benches and trash receptacles should also be considered. The following is a breakdown of each facility described in further detail: A. Play Structure The existing play structure has been sited in the middle of the park. As the smallest park feature, it seems disconnected from the other non -field sport activities. Locating the play structure closer to the park office and emergency first aid facility will enhance user safety. Existing shade trees within the new location will also enhance use of the new facility. Expansion of this facility from 625 s.f. to 4,000 s.f. would provide better play value and allow for greater demand. A hard surface accessible path from the structure to an emergency access route is also recommended. B. Basketball Court The existing half court is a fenced facility with bituminous pavement. It is one of the more popular use areas that exist among them all. It may be possible to let it remain and avoid costs associated with a total replacement. The layout in that case would be restricting the area planned to provide flood protection. The proposal therefore is to relocate it to higher ground and pave it in concrete which will provide a better slip resistant surface and one that is more cost effective over time. The new location will remain close to the office and will also be accessible from the proposed land bridge. Salvaging fence fabric should be considered. C. Open Channel Floodway Flooding is a chronic problem for the park which affects park use during peak season. As much as one third of the park can be covered in water during a common flood event according to the residents. The pond currently utilizes an outlet system that depends upon a 200', 10" diameter corrugated metal pipe installed more than twenty five years ago at a minimum slope in this case that has likely silted in by now. A supplemental ditch has been provided along the west side of the existing court facilities but the indirect route will not handle the volume of flow in an efficient manner and divides the park uses further. The proposed swale will replace the existing pipe and provide a maintainable solution to increasing flows over time. A land bridge will span the swale utilizing drainage culverts sized to a capacity no less than the existing structures draining the park to Round Lake. D. Existing Picnic Shelter The steel frame picnic shelter provides an enhanced picnic opportunity and should remain a part of the park. Its elevation and relative proximity to the pond have placed it within flood prone areas. Its current ground elevation is approximately 896. Proposed grading will elevate the other park facilities to approximately two feet above this elevation. A minimum recommendation is to raise the structure higher and infill around it. This would then require the grades in the current picnic shelter location to be raised also. Further recommendation is to relocate the shelter closer to the other proposed park facilities to consolidate the proposed area to receive fill. A new concrete slab under the shelter is included in the 4Dpreliminary cost estimate. AROENMANOR PARK RENOVATION AROENHILLS, M}NNESOTA PRELIMINARY COST ESTIMATE FOR PARK IMPROVEMENTS SITEPREPARATION Park Improvements Site Fumishing 17 TOTAL ESTIMATED CONSTRUCTION COSTS $141,000.00 * Item 4 may be accomplished with topsoil materials already purchased by the city as a part of the c 0 �- I/ • T __... —....... -------- --- _----..._._.._...._......... � N IJUN-11-1999 09:01 ERW 612 370 1378 P.02/02 w X Q J 0' Z fi"p'1°�I;o�l�;1�0�ii><7�M��}ILOHi�IIhIk70il�� i1 ((I�ol ojo.p,bH) 4Vo'vi) 7nvN plA ASIO u.gZ!tt 666t '60 ­r !31Y0 Lola