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HomeMy WebLinkAbout04-27-99 PTRC_ Property Records and Revenue Director Dorothy A. McClung 845 Government Center West 50 West Kellogg Boulevard RAMSEY COUNTY St. Paul, MN 55102-1696 April 24, 2000 Mr. Tom Moore City of Arden Hills 4364 W. Round Lake Road Arden Hills, MN 55112 Dear Tom, Because of other commitments I have made for 2000 and 2001, 1 have concluded that I cannot remain as a member of the Park and Recreation Committee. I enjoy working with the committee members, but I cannot devote the time that the committee needs. I wish the committee continuing success. • Sincerely, Dorothy A. McClung, Director DAM:& • Fax: 266-2199 TTD#: 266-2002 Minnesota's First Home Rule County printed on recycled paper with a minimum of 10% post -consumer content AGENDA PARKS & RECREATION COMMISSION TUESDAY, APRIL 27, 1999 ** 7:00 P.M. ** ARDEN HILLS CITY HALL 4364 W. ROUND LAKE ROAD 1. Call to order and roll call. 2. Approve the March 23, 1999 minutes. 3. Introduction of Tom Moore, Parks and Recreation Director 4. Council Report. 5. Review Arden Manor Park Options. 6. Discuss Bethel Park Neighborhood Meeting Process. 7. 8. 7 Discuss Day in the Park. Review Play Structure Proposals. Recreation Programs Update. 10. Adjourn. *** Please Call Tom: 633-56,76 or Don: 633-7022 if you are unable to attend this meeting *** • MINUTES CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION COMMISSION TUESDAY, MARCH 16, 1999 Commission Meeting 6:15 P.M. Arden Manor Residents Meeting 7:00 P.M. 1. CALL TO ORDER Chair Don Messerly called the meeting to order at 6:25 p.m. ROLL CALL Present were Don Messerly, Megan Ricke, Lynette Kreidler, Dorothy McClung, Jim Johnson, Rich Straumann, Lou Speggen, Brian Fritsinger, Lois Rem and Tracy Petersen. Absent was Anita Larson. 2. APPROVE MINUTES Minutes from February 23, 1999 were approved by Megan Ricke and seconded by Lynette Kreidler. The minutes were passed unanimously. 3. COUNCIL REPORT • Community Services Fund - Councilmember Rem indicated that, because uses for charitable gambling funds had changed, the City Council is beginning to discuss how monies in the Community Services Fund will be used in the future. • Tony Schmidt Park Update - Ms. Rem noted that the park would be closed April 20, 1999. Phase I of the project is expected to be completed by mid -August. The boat launch/ramp will continue to remain open during construction. • Parks & Recreation Director Interviews - Mr. Fritsinger indicated that six qualified candidates had been interviewed for the position. The top two candidates were given second interviews and an offer has been tendered to the top candidate. He is expected to start on April 5, 1999. 4. ARDEN MANOR RESIDENT MEETING AGENDA Mr. Fritsinger reviewed the process for the neighborhood meeting. He will give a brief overview of the concept plan for improvements to the park and then will open the meeting up for questions/comments from the residents in attendance. 0 5. OTHER BUSINESS Flower Planting is scheduled for May 22. If you are interested in assisting, please call City Hall at (651) 633-5676. Ramsey County Clean -Up Day is scheduled for April 24. 0 Tracy Petersen informed the Commission that she has accepted a position with the City of Chanhassen. Her last day of employment at Arden Hills will be Friday, April 2, 1999. 6. ADJOURNMENT A motion was made to adjourn the Parks And Recreation meeting at 7:00 p.m. The motion passed unanimously. Resident meeting to follow. The next meeting is scheduled for April 27, 1999. • 0 ARDEN MANOR RESIDENT MEETING TUESDAY, MARCH 16, 1999 7:00 P.M. ARDEN MANOR Brief Overview (presented by Mr. Fritsinger) • Letter was sent to all park residents concerning changes to the park. • Arden Manor is one of many parks in the City. Each year the City evaluates all parks and looks to upgrade and replace playground structures. • A playground structure and 1/2 court basketball court is budgeted for 1999 at this park. • There are pond/drainage issues at this park that are costly to address. • This is a concept plan only; the City Council and Parks and Recreation Commission have not yet decided on whether or not to proceed with a project. Input from the residents will be used to assist in the review of the parks potential uses. • Meeting was organized to get residents feedback, comments, suggestions, etc. BRW Presentation • Flooding issues (affect uses and vegetation) • Park Safety Issues: Site must be safe and provide safe routes to all facilities. • Play Structure: Relocate closer to the building to alleviate safety issues. Structure must be ADA accessible. • Walking Trail must provide clear path of travel. • Phase I: - Would include 30' x 80' play structure and concrete 1/2 court basketball court. - Would also include all drainage work where improved facility would be built. • Phase II: - Would include raising the grade of the open field area; possibility to be used as a soccer field. - Perimeter path would provide safe access route and also provide buffer between resident lines and recreation areas. 9 Comments from Residents • It was mentioned that the current baseball field area has severe flooding and drainage issues. r • Residents would like to see a full -court basketball area instead of a half -court. • It was noted that there are safety issues with the pond, along with mosquito problems. Note: Mr. Fritsinger mentioned that the Mobile Home Park has a responsibility to keep the park clean. The City does not own the park. • Small Pocket Parks within the mobile home park are unsafe and old. • Residents believe that the play structure would get significant use. • Residents indicated that there might be interest for adult activities (e.g. horseshoe pit, volleyball, etc.) • Many of the resident kids bike so a bituminous path would get heavily used for biking, j rollerblading, etc. • Is there a possibility of breaking up the baseball field into different activity areas? • Are there any grants available to assist with this redevelopment project? • Residents are willing to work with Parks and Recreation Commission to raise money. • Need a safe place for kids to go. Meeting concluded at 8:00 p.m. 0 4 CITY OF ARDEN HILLS MEMORANDUM TO: Parks and Recreation Commission FROM: Brian Fritsinger, City Administrator L��) SUBJECT: Arden Manor Park Redevelopment Options DATE: April 27, 1999 Background The Parks and Recreation Commission met with residents of Arden Manor on March 16, 1999, to discuss the potential redevelopment of Arden Manor Park. At that meeting, approximately eight residents were in attendance to discuss their ideas. On March 17, 1999, staff provided to commission members, copies of all park surveys, which had been returned to the City. The City has not received any additional surveys. What improvements were programmed for 1999? The City budgeted for two improvements to Arden Manor Park in 1999. Those two improvement were: • Playstructure = $23,000 • Full-size basketball court = $30,450 What's the next step? The Commission should first review the information obtained from the park surveys and neighborhood meeting. The Commission should then consider how this information might effect the concept plan previously designed by BRW and supported by the Commission. Finally, the Commission should carefully consider how the concept plan relates to those projects currently budgeted for 1999 and how the City may fund any project costs in excess of the budgeted amount. Requested Action The Commission is asked to provide direction to City Staff and a recommendation to the Arden Hills City Council on the level and type of improvements being proposed at Arden Manor Park. 9 Y I] 11 FIVE-YEAR CAPITAL IMPROVEMENT PLAN II DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks and Recreation Arden Manor Hard 602-99 $30,450 Court Improvements & Fencing II SCHEDULED PROJECT ACTIVITY II IIPark FUNDINGFundSOURCE II 199 450 12000 12001 12002 12003 I FUTURE II IILOCATION II Arden Manor Mobile Home Park DESCRIPTION The proposed improvements include removing the tennis court, expanding the basketball court, and moving the play structure location closer to the hard court area. The new playstructure is budgeted out of the General Fund $23,000. The estimated cost if $25,450 for hard court improvements, and $5,000 to fix the existing fence. JUSTIFICATION The fencing around the ballfield can be re -used, but needs fixing. The tennis court is in extremely poor condition and unusable. The residents of the mobile home park would use a full-size basketball court more than a tennis court. Moving the play structure location ensures a dryer surface area. CURRENT STATUS/PROJECTED SCHEDULE • In poor condition now, some parts are unusable. • Would like to do all improvements in same year. • Depends to some extent on when drainage is improved. RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS A play structure replacement is planned for the park in 1999. It may be desirable to do all of the improvements in the same year. 0 CITY OF ARDEN HILLS MEMORANDUM TO: Parks and Recreation Commission FROM: Brian Fritsinger, City Administrator SUBJECT: Bethel Park Neighborhood Process DATE: April 27, 1999 Background The City has been working with Bethel College on a potential park improvement project for the past several months. This improvement project is located on property owned by Bethel College, west of Old Snelling Avenue, across from the existing college campus. Staff recently met with College officials and laid out the following tentative process for the proj ect. 1. Parks and Recreation Commission — April 27. The Commission will meet to discuss the process of the project and the program and meeting format for the neighborhood meeting. 2. Neighborhood/Parks & Recreation Commission — May 18. The Commission has discussed holding a neighborhood meeting for the purpose of openly discussing the project scope, intent and progress. 3. Parks & Recreation Commission — May 25/June 29. The Commission will review the information received at the neighborhood meeting and may recommend revisions to the concept plan. 4. Rice Creek Watershed District (RCWD) Once a final concept plan is prepared it will be submitted to Rice Creek Watershed District for review and comment. 5. Arden Hills Planning Commission. At the same time the plan is submitted to RCWD, the plan will be forwarded to the Arden Hills Planning Commission for review and recommendation. 6. City Council. Once final recommendations are obtained from RCWD and the Planning Commission, the plan will be forwarded to the City Council for review and final action. 7. Parks & Recreation Board/City Council. The final agreements, which address programs, scheduling, maintenance, etc. will also need to be reviewed following plan approval. 2 The Parks Commission may elect to hold additional public/neighborhood meetings during this process. In addition, the City and Bethel College will need to clarify project costs and/or cost sharing expectations. Neighborhood Meeting The Commission is being asked to discuss its intentions for holding a neighborhood meeting. Questions to consider are; Where should the meeting be held? What time should the meeting begin? Who should be invited? How should the presentation be handled and by whom? What role does Bethel College play in the neighborhood meetings? Are there other items which are appropriate to consider? Requested Action The Parks and Recreation Commission is asked to clarify its intentions for the neighborhood meeting tentatively scheduled for May 18, 1999. • 9 k • Wei CITY OF ARDEN HILLS MEMORANDUM Parks and Recreation Commission FROM: Brian Fritsinger, City SUBJECT: Day in the Park DATE: April 27, 1999 Administrato Background Tracy had been working on the Day in the Park event prior to her resignation from the City. I have attached a copy of the schedule of events, which has been prepared for the event. Tom and/or I will need to finalize the schedule and try to make sure that all of the details are taken care of. Since neither of us has been involved in the planning of this event, the Commission may be able to provide some assistance to assure that we do not forget anything. When is the Event scheduled? Day in the Park is scheduled for Saturday, June 5, 1999, at Cummings Park. The event will start at 11:00 a.m. and end at approximately 2:00 p.m. Requested Action The Commission is asked to review the plans for the day and provide input to staff with regard to the remaining, outstanding issues. Attachment 0 Arden Hills Parks and Recreation 0 Invites you to: Day in the Park A CELEBRATION OF OUR PARKS CUMMINGS PARK SATURDAY, JUNE 5 11A.M. -2 P.M. Come celebrate., our new playground structure and enjoy fun and entertainment for the whole family. All activities will be free!!! Watch for more details in. flyers, our summer recreation, guide and your utility billing. For more information, please call (651) 633 - 5676 CITY OF ARDEN HILLS MEMORANDUM TO: Parks and Recreation Commission FROM: Brian Fritsinger, City Administrator; SUBJECT: Play Structure Proposals DATE: April 27,1999 Background The City solicited proposals for the play structure at Arden Manor Park and Arden Oaks Park during February. The City is in receipt of proposals from three companies; Earl F. Anderson, Inc., Miracle Recreation of Minnesota and Minnesota/Wisconsin Playground. City staff has not completed any analysis of these proposals. The Commission may wish to explain the process they have historically followed in selecting equipment. Requested Action The Commission is asked to review these proposals and provide directions to Staff on how it intends to proceed with a review of the proposals. .7 • • 10 FIVE-YEAR CAPITAL IMPROVEMENT PLAN DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks and Recreation Arden Manor 503-99 $23,000 Playstructure SCHEDULED PROJECT ACTIVITY FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE Park Maintenance $23,000 10 - 12 General Fund year replace- ment LOCATION Arden Manor Mobile Home Park DESCRIPTION 11 Replace existing play structure. II JUSTIFICATION The structure was installed in 1998. When the replacement structure is built, it will be constructed near the manager's building on the area with the best soils. II CURRENT STATUS/PROJECTED SCHEDULE IIPoor soil conditions cause the cement and the entire structure to heave. Drainage within the park is a major problem. The owner of Arden Manor really needs to address this issue. 11 RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS If the Arden Manor owner/manager improves the park drainage, the use of the entire park would increase. 0 • • • II FIVE-YEAR CAPITAL IMPROVEMENT PLAN II DEPARTMENT PROJECT TITLE PROJECT NUMBER FIVE-YEAR COST Parks and Recreation Arden Oaks 502-99 $15,000 Playstructure SCHEDULED PROJECT ACTIVITY FUNDING SOURCE 1999 2000 2001 2002 2003 FUTURE Park Maintenance $15,000 10 - 12 General Fund year replace- ment LOCATION Arden Oaks Park DESCRIPTION Replacement of play structure equipment. The swing set should be O.K., and not need replacement in 1999. I JUSTIFICATION Existing is a 1985 structure. It will be 14 years old at the time of replacement. The structure is beginning to splinter and equipment is in need of continued repair. Area residents have complained about its condition. I CURRENT STATUS/PROJECTED SCHEDULE All structures should be on a 10 - 12 year replacement schedule. I RELATIONSHIP TO EXISTING PLANS AND OTHER PROGRAMS The current replacement program replaces structures according to age. 0 MINUTES CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION COMMISSION TUESDAY, APRIL 27,1999 7:00 P.M. 1. CALL TO ORDER Chair Don Messerly called the meeting to order at 7:00 p.m. ROLL CALL Present were Lynette Kreidler, Don Messerly, Anita Larson, Dorothy McClung, Megan Ricke, Rich Straumann, Jim Johnson, Lou Speggen, Brian Fritsinger and Lois Rem. 2. APPROVE MINUTES Minutes were approved by Rich Straumann and seconded by Megan Ricke. The minutes were passed unanimously. 0 3. COUNCIL REPORT Councilmember Rem had the following report: • New Committees have been structured as follows: 1. Parks & Recreation Commission 2. Planning Commission 3. Communications Committee 4. Operations and Finance Committee The new committee structure will be discussed at the May 170, City Council meeting and an annual meeting will be held to discuss vacancies on different committees. • Task forces will be created for four different projects. One this year will be on the Public Works/Parks Maintenance facility. • May 19`'' is Neighborhood Night Out. • Summer hours for City Hall begin on June 1, 1999. • Opening day for Little Lakes Little League is May S at 11:00, Sitzer Park. • Work has begun at Ton Schmidt Park. g Y • °d Flower gardens will be planted on May 22 e 4. ARDEN MANOR PARK PROJECTS 0 Play structure and full-size basketball courts are budgeted for this year. Additional $12,600 needed for trail construction. Commission will wait until Mr. Fritsinger finds out from TCAAP about the pond sediment issue before going further. The commission was leaning towards construction of the basketball court and play structure only. Mr. Fritsinger will report at the May Commission meeting. 5. BETHEL COLLEGE PARK PROJECT UPDATE Lengthy discussion was held about the process for moving forward with this project.. The Commission still needs information about use by the community/intramural needs. Discussed widening of the road and traffic pattern. The Commission postponed the May 18' neighborhood meeting in order to complete its investigation into the amount of usage the City may get from the park. This will be discussed at the May 25, 1999 Commission meeting. 6. DAY IN THE PARK Everything is in order for the Day in the Park. The Commission does not want to be involved in the concession sales and requested that staff contact the local athletic associations or rotary. 7. PLAY STRUCTURE PROPOSAL 0 The Arden Manor play structure is on hold until items discussed as part of the park project are resolved. The Commission will meet at 6:30 p.m. on May 18, 1999, and meet with neighborhood residents from 7:00 — 8:00 p.m.for their input on the play structure proposals for Arden Oaks Park. 8. DEPARTMENT REPORT Mr. Moore updated programs. The Elementary School Track Program is underway as well as the Adult Softball program. The Summer Brochure is out and has been distributed to the schools. He has hired additional park help. Interviews will be held this week for the vacant Program Supervisor position. 9. COUNTY ROAD F TRAIL Mr. Fritsinger updated the Commission on the status of the County Road F trail. MN DOT has identified Hamline Avenue and County Road F as part of the I-694 reconstruction project. There will be a traffic light constructed at Hamline and County Road F. Staff was concerned about the impact on County Road F and suggested not proceeding with the trail grant project. The Commission discussed the issues involved in giving up the matching grant for the trail on County Road F. 0 2 4 • • The Commission voted to proceed with the construction of the trail regardless of what I-694 improvements are made. The Commission indicated that the fact that the I-694 project may not be completed for several years was enough to support proceeding. 9. ADJOURNMENT A motion was made by Lou Speggen to adjourn the meeting at 8:30 p.m. Seconded by Rich Straumann. The motion passed unanimously. The next meeting is set for Tuesday, May 18, 1999 3