HomeMy WebLinkAbout02-27-01 PTRC • AGENDA
PARKS, TRAILS & RECREATION COMMITTEE
TUESDAY, FEBRUARY 27, 2001
** 7:00 P.M. **
ARDEN HILLS CITY HALL
4364 WEST ROUND LAKE ROAD
1. Call to Order and Roll Call
2. Approve January 23, 2001 Minutes
3. Council Update
4. Parks and Recreation Department Update
5. 50t'/Day in the Park Update
• 6. Sampson Park—Playstructure
a. Letter To Residents
7. Review of the Ice Rink Season
a. Policies and Procedures for 2002
8. Park Comprehensive Plan Update
9. Next Meeting Agenda
10. Other Items for Discussion
11. Adjourn
*** Please Call Tom: 651/634-5133 or Jim: 651/628-9406 if you are unable to
attend this meeting***
MINUTES
PARKS, TRAILS & RECREATION COMMITTEE
TUESDAY, JANUARY 23, 2001, 7:00 P.M.
ARDEN HILLS CITY HALL
4634 W. ROUND LAKE ROAD
CALL TO ORDER
Chairperson Johnson called the January 23, 2001 meeting of the Parks, Trails and
Recreation Committee to order at 7:05 p.m.
MEMBERS PRESENT
Members present were Patrick Krenn (7:08 p.m.), Jim Johnson, Don Tix, Jim
Crassweller, Steve Zilmer, Tom Moore, Council Liaison Gregg Larson, and Joan
Lenzmeier, Recording Secretary.
MEMBERS ABSENT
Members absent were Louis Speggen, Don Messerly and Rich Straumann.
• OATH OF OFFICE
Council Liaison Larson administered the Oath of Office to Committee Members.
APPROVAL OF AGENDA
The Agenda was approved by consensus.
APPROVAL OF MINUTES
MOTION: Committee Member Crassweller moved and Committee Member
Zilmer seconded the motion to approve the December 19, 2000
minutes as presented. The motion carried unanimously.
COUNCIL LIAISON REPORT
Council Liaison Larson reported he has been on the Council for three years and this is his
first time serving as the Parks and Recreation Liaison.
Council Liaison Larson told the Committee Council appreciates the work that committee
members do.
. Council Liaison Larson reported Council has accepted the recommendation of the
Website Task Force to authorize the City to develop a website.
ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE 2
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• Council addressed the speed limit on old Snelling in light of the new sporting complex
being built at Bethel. Council asked Ramsey County to do a speed study hoping to lower
the speed limit and to standardize the speed along the entire stretch of roadway. Ramsey
County agreed to standardize the speed limit at 45 m.p.h. but did not lower it as Council
had requested.
Committee Member Crassweller explained to Council Liaison Larson the issue for a trail
along the front of his townhouse complex to keep pedestrian traffic off of County Road
E2.
FLOWER GARDEN LOCATIONS
Mr. Moore provided information to the Committee concerning the location of flower
gardens within the City not being located on property owned by the City.
Mr. Moore reported he has discovered the flower gardens within the City are located on
property that is not owned by the City and, as such, is recommending the City not
enhance those flower gardens as previously planned.
MOTION: Committee Member Crassweller moved and Committee Member
Zilmer seconded the motion to direct Staff to maintain the flower
• program as in previous years. The motion carried unanimously.
Committee Member Crassweller asked Mr. Moore to consult with the long-term planner
to determine whether flower gardens should be located on park property.
PARK AND RECREATION UPDATE
Mr. Moore reported the ice rinks are going strong. There was an issue with the rink at
Valentine Park reported to Staff by Committee Member Messerly which was
immediately rectified.
Committee Member Crassweller suggested rather than icing the path from the warming
house to the rink next year providing a rubber mat on the path from the warming house to
the rink. This would save the City time and money as it is difficult to ice the pathway
due to the elevation difference.
The City is considering purchasing a plow from Canada that clears trails and easily
motivates over hilly terrain. The machine also has an adaptation that raises up side arms
and clears brush away from the sides of the trails making the machine useable for both
winter and summer maintenance. The City will field test this piece of equipment in the
spring.
• Mr. Moore reported Don Messerly's father passed away this morning and then passed
around a sympathy card for Committee Members to sign.
ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE 3
• COMPREHENSIVE PLAN DISCUSSION
Greg Ingram of Ingram and Associates presented three ring binders to Committee
Members as a place to keep handouts concerning the Comprehensive Plan.
Mr. Ingram indicated he believes the Parks and Recreation Master Plan is a way to guide
the City into the future.
Chairperson Johnson stated he would like to see a little more uniqueness about the parks
within the City and a more creative use of City land.
Committee Member Tix stated he would like the bike trails within the City to be more
continuous. He asked Mr. Ingram to attempt to make use of the hills and natural terrain
of the City during the creation of the Master Plan. He also asked Mr. Ingram to keep the
small community park feel when planning for the parks.
Committee Member Crassweller indicated the E2 trail is a safety issue and the City needs
to make it happen. He stated he would like to see the trails be more continuous, would
like to see some of the trails not paved to allow for multi-use of the trails, and would like
the City to utilize the right of way in the swampy area to connect the Chatham
neighborhood to Perry Park.
Committee Member Crassweller suggested the Master Plan address usage of the arsenal
property. There are parks that are unique and he suggested better utilizing the natural
topography of the land to the benefit of City residents.
Committee Member Krenn requested the bike trails be more continuous throughout the
City, that no more trails be paved, that the City use playground equipment in the colors of
tan and green rather than brightly colored equipment, and to make sure any playground
equipment installed in the City meets safety requirements.
Committee Member Zilmer stated the trail system is fragmented and should be connected
while keeping as natural a feel for trails and parks as possible.
Council Liaison Larson stated everyone has a different idea for the use of trails in the
parks but the City needs to recognize it can't appease everyone but should try to appease
as many as possible. Council Liaison Larson suggested taking into consideration
facilities available to residents located nearby that the City may not need to replicate in
its own parks.
Mr. Moore indicated it is his goal to help residents of the City better utilize Crepeau Park
as it is a wonderful asset for a City the size of Arden Hills to have a park containing a
nature preserve. Currently this park is not being utilized to its full potential.
•
ARDEN HILLS PARKS TRAILS & RECREATION COMMITTEE 4
t '
• Mr. Ingram went through a list prepared by his office of issues he sees within the City
parks.
Mr. Ingram provided a map of the process of developing the Master Plan over the next
six or seven months. His office will strive to have a final plan available for review at the
City's 50`h anniversary celebration.
Committee Member Crassweller suggested scheduling a work session in April.
Consent was reached to schedule a work session for April 21, 2001 at 9:00 a.m.
Mr. Ingram and the Committee reviewed and discussed the survey flier to be mailed to
residents concerning the parks.
Mr. Ingram indicated he would make the edits to the flier as requested by the Committee
and provide it to Staff for review and Council approval before it is mailed to residents.
DATE/TIME OF NEXT MEETING
By consensus, the next meeting was scheduled for Tuesday, February 27, 2001 at 7:00
p.m. at City Hall.
• AGENDA ITEMS FOR NEXT MEETING
Discussion of Comprehensive Plan
Making of Signs to Display at Various Locations Throughout the City Concerning
the Parks
Review of Ice Rink Polices and Procedures
OTHER ITEMS FOR DISCUSSION
Committee Member Zilmer stated he has an issue with broomball players using the
skating rinks. The broomball players ask skaters to leave the ice and kids are intimidated.
Ms. Olson indicated the rink in question is not open before 4:30 p.m. so the City can't
control it but her rink attendants know that 4:30 p.m. to 8:30 p.m. is community skating
time and no Bethel teams are allowed to practice during that time. Broomball players
need to share the ice as do the hockey and general skaters. There will be times when the
rink attendant doesn't feel comfortable enforcing the rules. She has notified Bethel that
they are not allowed to practice between 4:30 p.m. and 8:30 p.m. It is a difficult issue to
enforce as it may not be Bethel broomball players but a group of residents who want to
play broomball. She asked Committee Members to let her know of any issues as they
• arise and to get names of violators if possible to help determine if the players are from
Bethel or not.
ARDEN HILLS PARKS, TRAILS & RECREATION COMMITTEE 5
• Chairperson Johnson said broomball players are fairly good about leaving at 4:30 p.m. to
allow the hockey kids to practice. He suggested signs be posted to indicate when
broomball is allowed at the rink.
Ms. Olson indicated it is difficult to discriminate against broomball players versus
hockey players on community ice rinks.
Mr. Moore suggested discussing the broomball issue at the February meeting.
Chairperson Johnson complimented City Staff on providing nice ice for the skating
season.
Mr. Moore reported six years ago Valentine Elementary School asked the City to fund a
play structure. It was a long discussion which was reluctantly approved three to two and
the donation amount was $200.00. In his opinion Valentine Park and Perry Park are
close enough to be utilized and the elementary school is not a community park. He
indicated he is reluctant to suggest the City get involved with this project. This item will
be presented to Council.
MOTION: Committee Member Crassweller moved and Committee Member
Zilmer seconded the motion not to recommend to Council approval
• of the request for funding for the play structure at Valentine
Elementary School. The motion carried unanimously.
ADJOURNMENT
MOTION: Committee Member Crassweller moved and Committee Member
Zilmer seconded the motion to adjourn the meeting at 9:40 p.m.
The motion carried unanimously.
Respectfully submitted,
Joan Lenzmeier
TimeSaver Off Site Secretarial, Inc.
•
• ,--A EN HILLS
February 13 , 2001
All Residents
Sampson Park Area
Arden Hills
Re : Replacement of the Play Structure at Sampson Park
Dear Residents,
The replacement of the Play Structure at Sampson Park is
scheduled for this year.
Enclosed please find a diagram of the proposed Play Structure .
The Arden Hills City Colors, Tan and Green, will be the
primary colors for the Structure .
• A sample of the proposed color scheme may be viewed at
3255 North Lexington Avenue, the site of Ingerson Park.
New wood timbers are to be installed surrounding the Play
Structure . In addition, twelve inches of Gerick Safety Wood
Fiber will be placed in the Play Area.
The City anticipates the project will commence in late May,
with construction lasting about four days .
Should you have further questions, or wish to express concerns
regarding the Play Structure Project, please don' t hesitate to
call me at 651 . 634 . 5133 .
With appreciation for your dedication to improving Arden Hills
Parks,
Thomas J. Moore
Parks and Recreation Director
Enc. 1
City of Arden Hills • 4364 West Round Lake Road • Arden Hills,MN • 55112-5794
Phone(651)633-5676 • Fax: (651)633-7839 • www.ci.arden-hills.mn.us
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February 26, 2001
All Residents
Floral Park Area
Arden Hills
Re: Replacement of the Play Structure at Floral Park
Dear Residents,
The replacement of the Play Structure at Floral Park is scheduled for this year. In addition
to the Play Structure, a swing set with 4 swings will be installed.
Enclosed, please find a diagram of the proposed Play Structure. The Arden Hills City
colors, tan and green, will be the primary colors for the structure.
A sample of the proposed color scheme may be viewed at 3255 North Lexington Avenue,
the site of Ingerson Park.
New wood timbers are to be installed surrounding the Play Structure. In addition, twelve
inches of Gerick Safety Wood Fiber will be placed in the play area.
The City anticipates the project will commence in late May, with construction lasting about
four days.
Should you have further questions, or wish to express concern regarding the Play Structure
Project, please don't hesitate to call me at 651.634.5133.
With appreciation for your dedication to improving Arden Hills Parks,
Thomas J. Moore
Parks and Recreation Director
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• CITY OF ARDEN HILLS
MEMORANDUM
DATE: Friday, February 22, 2001
TO: Thomas J. Moore, Parks and Recreation Director
FROM: Michelle Olson, Program Supervisor MO
SUBJECT: 2000/2001 Ice Rink Statistics
Attached you will find the final attendance statistics for the 2000/2001 Ice Rink Season.
I have also included statistics from the 1998/1999 and 1999/2000 seasons for comparison
reasons. The rinks were open this season from December 18, 2000-February 11, 2001.
I. Attendance
Our totals this year are up significantly from years past. The numbers had
been declining the past few years.
Year # of Days Open Total #of users +/- from
revious year
1998/1999 45 days 4,582 Users - 1,373
1999/2000 46 days 2,795 Users -1,787
2000/2001 45 days 5,078 Users +2,283
3 ear Average: Avg. 45 days Avg 4,152 Users
These statistics do not include the large number of broomball players from
Bethel. They rented 3 of our rinks (Cummings/Hazelnut/Perry) from
8:30-10:30 p.m. Monday through Thursday for approximately 4 weeks for
their broomball intramural league. The rental fee was $15.00 per hour.
Attendance for general skaters, hockey skaters, and broomball went up
significantly from last year.
We had 3 Mounds View Hockey teams practice on our rinks this season.
Last year we had only 1 team practice.
II. Usage
Again this season, Hazelnut Park was by far the most utilized rink of the
five this season. The numbers at this rink went up 688 skaters from last
winter. We did adopt a new city policy around the hockey rink at
. Hazelnut. We no longer allow sledding on the hills surrounding the
hockey rink due to the dangerous conditions. We have had several
accidents in this area.
We reopened Valentine Park this year after closing last winter. The
attendance was strong with 605 total skaters. This is an increase of 369
from 1998/1999.
II. Overall
We had a superb outdoor skating season. Our overall numbers went from 2,795 skaters
in 1999/2000 to 5,078 skaters in 2000/2001. This is an increase of 2,283 skaters. I had
14 responsible rink attendants and had very few problems filling all shifts. There are a
few issues I would like the Parks, Trails, and Recreation Committee to consider:
1. We have typically closed rinks around February 11ch for various reasons.
I did have a resident request that we consider staying open one week
longer through President's Day.
2. Bethel broomball has typically rented our rinks from 8:30-10:30 p.m.
Monday through Thursday for 4-5 weeks. I am proposing that we only
• allow them to use rinks until 10:00 p.m. We did receive complaints from
neighbors at Cummings and Hazelnut in regards to the 10:30 p.m. time.
3. At our last Parks, Trails, and Recreation Committee meeting, a concern
was brought up in regards to broomball players and whether we should
allow them to use our rinks. I have talked with various cities on this
subject and would like to discuss this with the committee.
•
■ A.,
• 1999/2000 ICE RINK USER TOTALS
PARK DATES GENERAL HOCKEY BROOMBALL AREA
TOTALS
SKATERS SKATERS PER
ASSOC.
PARK
Cummings 12/23-2/13 95 103 10 0 208
Freeway 12/23-2/13 298 379 207 0 884
Hazelnut 12/23-2/13 328 810 49 0 1,187
Perry 12/23-2/13 134 162 94 126 516
Valentine
Park
Subtotal 855 1,454 360 126 2,795
•
General= 855
Hockey= 1,454
Broomball = 360
Area Hockey Assoc. = 126
TOTAL 2,795 users
Note:
Ice Rinks were closed on the following days to extreme cold/warm weather and\or poor skating
conditions:
December 20, 21, 22, 29 (closed at 4:00 p.m. vs 8:00 p.m.)
January 19, 23
The following rinks were closed on the listed days due to staff shortage:
Cummings—January 11, January 18, and February 1 (Lock Problem)
Freeway—January 30
Perry—January 30
1998/1999 Total Dampen 1999/2000 Total Days Open
Open 45 days Cummings—44 days
4,582 Users Freeway—46 days
• Hazelnut—47 days
Perry - 46 days
2,795 Users
2000/2001 ICE RINK USER TOTALS
PARK DATES GENERAL HOCKEY BROOM # OF TOTALS
SKATERS SKATERS - BALL LESSONS AREA PER
HOCKEY PARK
ASSOC.
(That Practice)
Cummings 12/18- 190 440 79 0 1 team 709
2/11
Freeway 12/18- 212 391 289 0 0 892
2/11
Hazelnut 12/18- 417 1,088 297 73 0 1,875
2/11
Perry 12/18- 54 642 160 141 2 teams 997
2/11
Valentine 22118 597 8 0 0 0
Park 605
Subtotal 1,470 2,569 825 214 3 teams 5,078
General = 1,470
Hockey= 2,569
Broomball= 825
Lessons = 214
TOTAL 5,078 users
Note:
Ice Rinks were closed on the following days to extreme cold/warm weather and/or poor skating
conditions:
December 21, 28, January 12, 29, 30, February 1, & 7
January 14- Cummings (closed at 5pm not 7pm), Freeway (closed at 3pm not 8pm), Perry (closed at
3pm not 8pm)
January 15- Cummings (closed at 4pm not 8pm)
The following rinks were closed on the listed days due to staff sickness:
Perry—December 22
Valentine- February 4 (closed at 3:30 vs 7:00 p.m.)
1999/2000 Total Dampen 2000/2001 Total Days Open
Cummings—44 days Freeway—45 Cummings 46
• Freeway, Perry—46 days Perry—44 Valentine 45
Hazelnut—47 days Hazelnut—46 days
2,795 Users 5,078 Users
Department of Public Works
Kenneth G.Haider,P.E.,Director and County Engineer
• ENGINEERING/OPERATION16k �,
ADMINISTRATION&AND SURVEY 3377 N.Rice Street
50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126 6,
RAMSEY COUNTY St.Paul,MN 55102• (651)266-2600•Fax 266-2615 (651)484-9104 •Fax 482-5232
E-mail:Public.WorksiPco.ramsey.mn.us
February 8, 2001 F E 3 y Z I
Dwayne Stafford
City of Arden Hills
4364 West Round Lake Road
Arden Hills,MN 55112-5794
Dear Dwayne,
Ramsey County is planning to cold in-place recycle County Road E2 between Interstate 35 W
and Old Snelling Avenue. County forces will construct this project under a force account
agreement during the 2001 construction season. Attached for your review and comment are
plans for the project.
•
There are no costs to the city on this project, but we will need a city signature on the title sheet of
the state aid plan.
We are willing to look at constructing a path as part of the project. We would like to review the
site with you when weather and snow cover permits. If a path were constructed,the City would
be responsible for 75% of the cost of the path and 100% of the cost of additional right of way
that may be needed. This cost sharing is in accordance with the County's Cost Participation
Policy.
Please call me at 482-5222 with questions.
Sincerely,
J
Kathy Jaschke,P.E.
Assistant Maintenance Engineer
Enc.
Minnesota's Mist Home Rule County
printed on nMded paper with a minimum of 10%poet-consumer content
ti
CITY OF ARDEN HILLS
50TH ANNIVERSARY CELEBRATION
June 23, 2001
Tony Schmidt Park - Arden Hills
Land Parade (11 :00-1 :00 p.m.)
(Stay tuned for parade route details)
Arts and Crafts Show (11 :00-8:30 p.m.)
Tony Schmidt Park Grand Opening Ceremony (1 :10-1 :30 p.m.)
6th Annual "DAY IN THE PARK" featuring:
(MOST ACTIVITIES ARE FREE!)
Face Painting: 1 :30-6:30 p.m.
Caricatures: 1:30-6:30 p.m.
"The Big Fun Show": 3:45-4:30 p.m.
(Includes magic, juggling, comedy, and family fun)
Clown/Ballooning: 1 :30-6:30 p.m.
Down on the Farm Petting Zoo with Pony Rides: 1 :30-4:30 p.m.
(Pony Rides will be available for a small fee)
Inflatable Children's Games: 1 :30-6:30 p.m.
Miniature Golf Course: 1 :30-6:30 p.m.
Splatter Sisters Music: 2:00-3:00 p.m.
Mad Science of Minnesota Show: 1 :30-2:00 p.m.
Mad Science of Minnesota Interactive Booths: 1 :30-3:30 p.m.
Jazz Band: 1 :30-4:30 p.m.
CONCESSIONS ARE AVAILABLE ALL AFTERNOON!
Tea in the Tent (at Presbyterian Homes): 2:00-4:00 p.m.
Boat Parade: 8:30-9:30 p.m.
Open Swimming Beach: 1 :30-6:30 p.m.
Music: 6:30-Dusk
FIREWORKS: Dusk
ALL EVENTS AND TIMES ARE
TENTATIVE!
New Phone Numbers
Main 5120
Pam 5121
Kathleen 5122
Dave 5123
Ce I i ne 5124
Dwayne 5125
Jennifer 5126
Joe 5127
Michelle 5128
Sandy 5129
Sheila 5130
Eric 5131
Terry 5132
Tom 5133
Extra Desk 5134
Lobby 5135
Fax # 5137
Public Works 5138
PW Rollover 5139
PW Fax # 5141
The pref ix is 634 f or all numbers, but you only need to
dial the last four numbers for any interoffice or Public
Works calls. Remember to dial 9 before making any
outgoing phone calls or faxes, but this is not necessary
when making interoffice calls.
t
•
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF ARDEN
HILLS AND INGRAHAM & ASSOCIATES INC. FOR THE PREPARATION OF A PARK
AND TRAIL MASTER PLAN
This Agreement is made on the 19th day of December, 2000, between the City of Arden Hills,
Minnesota("City"), whose business address is 4364 West Round Lake Road, Arden Hills, MN 55112,
and Ingraham and Associates Inc. ("Consultant") a Minnesota corporation whose business address is
1510 Como Avenue SE, Minneapolis, MN 55414.
PRELIMINARY STATEMENT
The City of Arden Hills requires person, firms, or corporations providing professional services enter
into written contracts with the City. The purpose of this contract is to set forth terms and conditions
for the preparation of the Arden Hills Park and Trail Master Plan("Project")by the Consultant.
The City and Consultant agree as follows:
1. Consultant's Services. The Consultant agrees to provide professional services as described in
the November 15, 2000 Arden Hills Park& Trail Master Plan proposal to the City- Exhibit A,
iattached and made a part of this Agreement.
2. Time for Performance of Services. The Consultant shall perform the services as outlined in the
schedule outlined in Exhibit B.
3. Compensation for Services. City agrees to pay the Consultant for services as described in
Exhibit A. Compensation shall be in accordance with the rates shown in Exhibit A.
4. The City agrees to provide the Consultant with the complete information concerning the scope
of the Project and to perform the following services:
A. Access to the Area: The City shall obtain access to and make all provisions for the
Consultant to enter upon public and private lands as required for the Consultant to
perform such work as site analysis and inspections in the development of the Project.
B. Consideration of the Consultant's Work: The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions within a reasonable time so
as not to delay the work of the Consultant.
C. City Representative: Tom Moore, Parks and Recreation Director shall act as the City's
• representative with respect to the work to be performed under this Agreement. He
shall have complete authority to transmit instructions, receive information, interpret,
and define the City's policy and decisions, with respect to the materials, equipment,
elements, and systems pertinent to the work covered by this Agreement.
1
r
• 5. Method of Pam The Consultant shall submit to the City, on a monthly basis, itemized bills
for professional services performed under Section 4 of this Agreement. Bills submitted shall be
paid within 30 days of receipt and in the same manner as other claims made to the City. The
Consultant shall provide such documentation as reasonably required by the City.
A. Abandoned or Suspended Work. If any work performed by the Consultant is
abandoned or suspended in whole or in part by the City, the Consultant shall be paid
for any services performed prior to receipt of written notice from the City of such
abandonment or suspension, all as shown on Exhibit A attached hereto and
incorporated herein by reference.
B. Compensation for Services of the Consultant. The City shall pay the Consultant for the
services described in Exhibit A of this Agreement. The amount due the consultant for
professional services shall not exceed $25,795.00. The total project costs (professional
services, reimbursable expenses and any additional services authorized in writing by the
City) shall not exceed the project budget of$50,000.00.
C. Payments for the Consultant's Reimbursable Costs. The Consultant shall be
reimbursed for the work of special consultants, as described in Section 4.13, and for
other items when authorized in writing by the City. Such items shall include:
transportation to and from project sites and for project meetings, materials and
• supplies, printing and computer plotting required to expedite the work, and
reproduction of reports and plans. Reimbursable expenses are estimated at $800.00.
That expense estimate does not include printing or mailing expeRses for the public
opinion survey.
6. Accuracy of Work. Consultant shall be responsible for the accuracy of the work and the
utilization of all determinant data, and shall promptly make necessary revisions or corrections
resulting from errors and omissions on the part of Consultant.
If the information or materials furnished by the City, and used in the conduct of this work are
found to be in error, incorrect, or inappropriate, the City shall direct Consultant to modify,
update, and/or correct the affected work product. All such corrective work performed by
Consultant shall be considered to be additional services for which additional compensation
shall be paid to Consultant on the basis of Consultant's standard fees or actual costs incurred.
7. Project Manager and Staffing, The Consultant has designated Greg Ingraham as project
manager. He shall be assisted by other Ingraham and Associates staff members as necessary to
facilitate the completion of the Project in accordance with the terms established herein.
8. Audit Disclosure. The Consultant shall allow the City or its duly authorized agents reasonable
access to such of the Consultant's books and records as are pertinent to all services provided
under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled
by, the Consultant under this Agreement which the client requests to be kept confidential shall
not be made available to any individual or organization without the City's prior written
approval. All finished or unfinished documents, data, studies, surveys, drawings, maps,
2
• models, photographs, and reports prepared by the Consultant shall become the property of the
City upon termination of this Agreement, but Consultant may retain copies of such documents
as records of the services provided.
9. Term. The term of this Agreement shall be from December 20, 2000 through December 19,
2001, the date of signature by the parties notwithstanding. This Agreement may be extended
upon the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the terms and conditions as herein stated.
10. Termination. This Agreement may be terminated by either party by thirty(30) days written
notice delivered to the other party at the address written above. Upon termination under this
provision if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination.
11. Subcontractors. The Consultant may enter into subcontracts for specialized services if
authorized in writing by the City. The Consultant shall pay any subcontractor involved in the
performance of this Agreement within ten(10) days of the Consultant's receipt of payment by
the City for undisputed services provided by the subcontractor.
12. Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent Consultant and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
13. Non-Discrimination. During the performance of this contract, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
or age. The Consultant shall post in places available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause and stating
that all qualified applicants will receive consideration for employment. The Consultant shall
incorporate the foregoing requirements of this paragraph in all of its subcontracts for program
work, and will require all of its subcontractors for such work to incorporate such requirements
in all subcontracts for program work.
14. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without
the written consent of the other party.
15. Services Not Provided For. Claims for services furnished by the Consultant not specifically
provided for herein shall not be honored by the City.
16. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of the Agreement.
. 17. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
3
. provisions of this Agreement shall be valid only when expressed in writing and duly signed by
the parties, unless otherwise provided herein.
18. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall
abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services
to be provided. Any violation shall constitute a material breach of this Agreement and entitle
the City to immediately terminate this Agreement.
19. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
20. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs,judgments, or expenses,
including reasonable attorney's fees, resulting directly or indirectly from an act or omission
(including without limitation professional errors or omissions) of the Consultant, its agents,
employees, or subcontractors in the performance of the services provided by this Agreement
and against all losses by reason of the failure of said Consultant fully to perform, in any
respect, all obligations under this Agreement.
21. Insurance.
A. General Liability. During the term of this Agreement, Consultant shall maintain a
• general liability insurance policy with limits of at least $600,000 for each person, and
each occurrence, for both personal injury and property damage.
B. Worker's Compensation. The Consultant shall secure and maintain such insurance as
will protect Consultant from claims under the Worker's Compensation Acts and from
claims for bodily injury, death, or property damage which may arise from the
performance of Consultant's services under this Agreement.
C. Professional Liability Insurance: The Consultant agrees to maintain a professional
liability insurance policy. Said policy shall insure payment of damage for legal liability
arising out of the performance of professional services for the City, in the insured's
capacity as the Consultant, if such legal liability is caused by an error, omission, or
negligent act of the insured. Said policy shall provide an aggregate limit of at least
$500,000.
22. Records Access. The Consultant shall provide the City access to any books, documents,
papers, and record which are directly pertinent to the specific contract, for the purpose of
making audit, examination, excerpts, and transcriptions, for three years after final payments
and all other pending matters related to this contract are closed.
23. Ownership of Documents. All plans, diagrams, analyses, reports, and information generated in
connection with performance of the agreement shall become the property of the City. The City
may use the information for it purposes.
24. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
4
• Executed as of the day and year.
Ingraham & Associates Inc. CITY OF ARDEN HILLS
Its Presiden Its ity ana er
Date: ' Z7 (0( Date:
•
5
PROFESSIONAL SERVICES PROPOSAL
Arden Hills Park & Trail Master Plan
Submitted to the City ofArden
N
Imo'
f - "
I N G R A N A M
ASSOCIATES
1 Como '
Minneapolis,MN 55414
• 612.377.2500
Fax:612.377 1010
www.ingraham-associates.com
•
Oty Planning
November 15,2000 landscape Architedure
Tom Moore Park Planning&Design
Parks and Recreation Director land Use Planning
City of Arden Hills
4364 West Round Lake Road
Arden Hills, MN 55112-5794
Re: Arden Hills Park and Trail System Master Plan
Dear Tom and Members of the Park and Trail and Recreation Committee:
Thanks for taking the time to discuss Arden Hills'park planning needs and to discuss our proposal
and services. On behalf of Ingraham&Associates I am pleased to submit this proposal to prepare
a Park and Trail System Master Plan for the City of Arden Hills. The park planning process
necessitates a system-wide analysis of park and recreation needs based on changing demographics,
recreation trends, land use and development guides, and community input. Ingraham&Associates
would help the community take a comprehensive and fresh look at the existing parks,analyze
recreation needs and opportunities,and prepare a plan to help guide park renovation, future park
development and trail connections.
The park planning process would answer, among others,the following questions:
Is the existing park system meeting resident needs?
How can existing parks better serve the neighborhoods and the community?
Should some facilities be renovated or converted to better serve the community?
What new recreation facilities are needed?
How can the trail system be improved to connect the community?
What parks and trails are needed to serve development of the Armory lands?
We would involve the Park Committee, City Council,recreation groups, City staff,recreation
partners(school district,Ramsey County, adjacent municipalities,Bethel College,etc.),the
community and neighborhoods in a series of public meetings to help answer these questions and to
update the park and trail system plan. We also offer the option of a community survey to gather
detailed data on park and trail needs and desires. The end product will be a master park and trail
system plan that will help guide development of parks,both new and existing,for the next twenty
years. Creation of a defined community vision through an inclusive public process will pay
dividends in the form of well-used parks and a healthy community.
Call me at(612)377-2500 if you have any questions about our proposal or to authorize us to begin
work. We look forward to working with you and the community on the park and trail system plan.
Sincerely,
4L
Greg Ingraham
President and Landscape Architect
1510(omo Avenue S.E. Minneapolis, MN 55414 (612)377.2500 relephaae (612)377-1010 facsimile www.ingiahom—associates.com
City of Arden Hills '
Park& Trail System Master Plan
` ®
Consulting Services
Proposal for: ARDEN HILLS PARK AND TRAIL SYSTEM MASTER PLAN
SCOPE OF WORK
Our role will be to work with the city to prepare a park and trail system
master plan that will help guide park revitalization and trail development.
Ingraham&Associates main tasks will be to guide a process and prepare a
plan that will define the vision for what the Arden Hills park system
should be and to help define actions that will allow the city obtain and
maintain that vision. That will be accomplished by listening closely to
resident desires and preparing a plan to meet community needs. Arden
Arden Hills is Hills is changing and the park system needs to keep up with changing
changing and the needs and desires. Parks are a crucial element in community quality of
park system life. It is our job to help Arden Hills prepare a creative plan for the future
needs to keep up that will identify needs and desires and respond to them in a creative and
with changing cost effective manner.
needs and
desires. The I &A team will do the following for Arden Hills:
TASK ONE—FACILITY INVENTORY, RESEARCH AND
ANALYSIS.
Research community growth and demographics.
This work will use local and national demographic and recreation
data and neighborhood and community meetings to help determine
future needs and directions.
Inventory and analyze the existing park system.
Prepare an existing park inventory map based on field visits to each
park and digital aerials and GIS base maps (supplied through the
city). Document initial revitalization needs for each existing parr
This will include an on-site analysis of each park by I&A staff and City
recreation and park maintenance staff.
Discuss trends and park elements with the Park Committee.
Present demographic and recreation trends and park element
possibilities (facility photos/slides and examples) and discuss park
system opportunities, constraints, needs and goals with the Park
Committee.
Analyze park and trail system supply and facilities.
This will be done on a neighborhood and community basis to
determine adequacy of existing and future level of service and facility
needs. Local and national standards will be used to help assess
facility and service area needs. This will also include a market
analysis of recreation facilities provided by other (County, Bethel,
City of Arden Hills
Park& Trail System Master Plan
• private, etc.) and existing nearby parks and facilities located in
neighboring communities that may be used by Arden Hills'residents.
Optional Public Opinion Survey
Under this option, a mail-back public opinion survey would be
prepared to determine satisfaction,park and trail needs, community
and neighborhood recreation needs and collect demographic data.
Our surveys have proven to be useful tools for long term planning.
Public input and TASK TWO—INITIAL PUBLIC INPUT MEETINGS
support is a key Gather initial public input.
to a successful
park and trail Conduct four neighborhood meetings to develop a vision of the future
plan. park system and define individual park needs, both new and existing.
The initial site analysis, opportunities and constraints for each
neighborhood park would be reviewed with the area neighborhood.
Conduct three focus group meetings with recreation partners and
affiliates (adjacent cities, associations, County, School District,
College, etc). We would also be available for follow-up meetings with
neighborhood organizations and other key groups.
TASK THREE—VISION AND DRAFT SYSTEM PLAN
Define preliminary park and facility needs, desired vision and
elements.
Park and facility needs will be based on public input, Committee and
Staff input, survey results, land use and population projections, trends,
and park standards.
Define the actions needed to obtain the vision and prepare the
Revitalization of Draft System Plan.
Arden Hills'
parks will Prepare a preliminary park and trail system plan,facility
enhance improvements and additions, map and summary. Review the
neighborhoods preliminary plan with staff and the Committee.
and the
community. TASK FOUR—PUBLIC, COMMITTEE AND COUNCIL
REVIEW
Present the Draft Park and Trail Master Plan at a joint
Council/Park Committee meeting.
Prepare the Parks Master Plan report and supporting maps and
graphics based on staff,public, Committee and Council direction.
Present the draft plan to the public at neighborhood meetings.
• Present the draft plan and recommendations to the public for review
and comment.
City of Arden Hills �'�,
Park& Trail System Master Plan
•
TASK FIVE—FINAL PARK AND TRAIL SYSTEM PLAN
Prepare the final Parks Master Plan and present to the Council,
Park& Recreation Committee and the public.
Prepare preliminary cost estimates for facility improvements. Assist in
prioritization of capital improvement funding recommendations.
Final plan to incorporate revisions and feedback gathered from
public, Committee and Council input.
ELIVERABLES
The end product will be a useful tool and guide to park and trail system
improvement. The Park and Trail System Master Plan will contain the
The Park& Trail following:
Master Plan will ✓ Park inventory including maps of each park and the trail network
be a useful tool ✓ Vision and goals for the park and trail system
and guide to
system-wide Summary of research findings, public input, recreation and
improvements community needs, including a future facility analysis and
for Arden Hills. comparison to national standards and adjacent communities.
✓ Summary of demographic and recreation trends
• ✓ Opportunities and constraints, including connections to adjacent
communities.
✓ Existing conditions and concept plans for each park, both existing
and new
✓ Recommendations for each park, neighborhood and system-wide
recommendations, including park or trail additions if appropriate.
Aesthetic, environmental, functional and recreation
recommendations will be included. Prototype signage, landscape
and architectural images/guidelines will be developed.
✓ Proposed draft capital improvement plan including phasing and
cost estimates
✓ Map of the existing and future park system.
✓ Summary, system plan report and recommendations
PUBLIC PROCESS
We feel that a comprehensive program of public input is the key to
successful long-term planning. Ingraham&Associates proposes to use
eight neighborhood meetings, 6-8 Committee meetings, three focus group
sessions, an optional public opinion survey, two joint City
Council/Committee meetings and a community-wide open house meeting
0 to assure a wide range of public input into the planning process. We are
City of Arden Hills
Park& Trail System Master Plan
• also available for follow-up meetings with neighborhood leaders as
needed. This depth of public input assures a plan that meets resident's
needs and desires and a plan that has community support.
SCHEDULE AND FEES
Work shall begin as directed by the City and is will take approximately 6-
8 months to complete.
Professional fees for the scope of work listed above, including meetings
with city staff, 6-8 Committee meetings, eight neighborhood meetings,
two City Council/Committee meetings and a public information meeting
are not-to-exceed $20,795.00. Invoiced fees will be based on hours
worked. Additional meetings or work beyond the scope of services would
be at the written direction of the city and would be billed at an hourly rate.
The City is responsible for providing base information GIS and digital
aerials. Materials, mileage, delivery, printing and copying will be charged
at cost and are estimated at $800.00. The city will be provided a hard
copy original, 20 report copies, and one digital copy of the final plan text
and associated color maps/plans.
The mail-back public opinion survey option would cost an additional
$5,000.00 and would not add additional time to the completion schedule.
QUALIFICATIONS AND EXPERIENCE
Our clients will best describe our knowledge, working style, and
successes. See the attached firm brochure for work examples and
contacts, and take a look at our resumes for further information regarding
our qualifications. Our recent park system plans and park development
plans for the cities of New Brighton, Shakopee, Eden Prairie, and Dayton,
Minnesota and Bismarck,North Dakota resulted in community
commitment and financial support for park and trail improvements. The
success of the New Brighton Park and Trail Plan update provides a good
model for our work with Arden Hills.
✓ Experienced municipal park planners and designers.
Our clients will Our team has worked within and for public agencies for dozens of year.
best describe our We know how to provide you with the most up-to-date,functional, and
knowledge, exciting park planning solutions.
working style,
and successes. `� Expert project management and public participation skills
We have facilitated hundreds ofpublic meetings and can truly listen to
your community with an impartial and open viewpoint.
✓ Certified planners and designers.
Our team consists of registered landscape architects (State of
Minnesota), certified Planners (American Institute of Certified Planners)
City of Arden Hills
Park& Trail System Master Plan
• and Certified Playground Safety Inspectors. We provide you with
expertise in all areas of park planning.
✓ Knowledge of Arden Hills and established working relationships.
We prepared the 1998 Athletic Facilities Inventory, which included
Arden Hills'parks. We have established working relationships with
adjacent municipalities, Mounds View School District and Ramsey
County Parks. That allows us to efficiently gather recreation
information, which may influence Arden Hills'park and trail system.
PROJECT TEAM
We intend to form a project planning team consisting of city staff,the
Park, Trails and Recreation Committee, the City Council and the
public. The Ingraham and Associates team members and hourly rates
are shown below:
Team Member Project Role/Billing,,Rate
Greg Ingraham Project Manager, LA, Principal Park Planner
We guarantee $75.00/hour
• your satisfaction Jerry DeGryse Landscape Architect/Environmental Planner
$75.00/hour
Wendy Anderson Park Planner and Designer
$65.00/hour
Diana Sample Clerical and Graphic Design
$35.00/hour
SAY
We are excited about the opportunity to work with the City of Arden Hills
to prepare a park and trail system master plan. Our professional
experience and background in park planning and public meeting
facilitation are well suited to the park and trail planning work. This is the
type of project at which we thrive. We guarantee your satisfaction.
PROJECT AUTHORIZATION
Ingraham&Associates Inc. is authorized to begin work on the Arden
Hills Park and Trail System Master Plan according to the scope of services
and schedule described in this proposal.
Date: City of Arden Hills, Minnesota
Its:
Ingaharn&Associates,Inc. (612)377-2500
1510 Como Avenue SE
MmneapoK MN 55414 (612)377-1010
Greg higmhani,AIcP
Experience 1996-present Ingraham&Associates,Inc.
Principal Planner/Landscape Architect
Provide land use planning and design services to public and private sector clients. Services
focus on comprehensive planning,master and site planning,park planning,public meeting
facilitation and landscape architecture,specializing in creative solutions and personalized
service.
1990-Present University of Minnesota
Lecturer-Urban Studies Department
Teach city and urban planning,part time. Developed and taught,Linking Land Use and
Transportation Planning, Suburban Growth Management, Innovations in Land Use
Planning, Planning on the Fringe ang Making Planning Work.
1985-1996 City of Bloomington,Minnesota
Manager of Parks and Recreation
Senior City Planner
1979-1985
• Assistant City Planner City ofEagan,Minnesota
Landscape Architect Urbanscope Planning and Design,Inc.
Education&Affiliations Masters of Business Communication,University of St. Thomas School of Management.
Bachelors of Landscape Architecture,University of Minnesota.
Certified member of American Institute of Certified Planners(AICP).
Registered Landscape Architect(CLARB national and Minnesota certification).
American and Minnesota Planning Association.
Minnesota Recreation and Park Association Board Member(1997-99).
Acc:ompitshrrlerlts Provide creative planning solutions to complex planning and design problems facing
Midwest area cities,townships,counties and district agencies.
Managed the Bloomington Parks Department,consisting of 150 staff members,an annual
budget of$2.9 million and a capital budget of$1.5 million. Directed 60 recreation
programs and coordinated services for 93 parks encompassing over 3,500 acres.
Prepared park and trail design plans and managed projects resulting in over$1.8 million in
improvements in 1999. Assisted clients in obtaining over$2.5 million in grants for
redevelopment,park improvement and trail projects.
Prepared East Grand Froks Greenway and State Recreation Area Plan. Established and
phase one funding provided by Minnesota Legsilature in 2000.
Arden Hills Park&Trail Master Plan Schedule 11612001
January-July,2001 Janus Februa March ril Ma June Ju
Task One -Data Gathering and Analysis
Prepare project schedule.Gather base information.Research
community growth and demographics.
Site visit,inventory and analyze the ebsting park system S
cuss schedule and review public opinion survey with Committee ❑
Ana a rk and trail s stem su I and facilities
City to distribute public opinion survey S
Task TWO.Committee and Public Input
Review intital findings with Committee S
Conduct four 4 nei hborhood meetings.
Conduct three(3)focus group meetings with recreation partners and -
affilistes. S
Summarize survey and public input results l�
Task Three-Vision and Draft System Plan
Review input results.Define preliminary park and facility needs,desired
vision and elements.Committee work sessbn(s) S
Define the ectans needed to obtain the vison and prepare draft
system plan.Committee work session.
Task Four-Public,Committee and Council Revlew4nput
Present the re Park and Trail Master Plan at a joint Council/Park ❑
Committee meeting. S
Present the draft plan at 4 neighborhood meetings. S
Draft Plan available for display and review at the 50th Anniversary 3
celebration
Task Five-Final Park and Trail System Plan S
Prepare the final plan and present to the Council,Park&Recreation ,
Committee and the public.
Denotes Public Input Meetings Park Committee Meetings Staff Meetings IS