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04-25-16-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) Update Jill Hutmacher, Community Development Director MEMO.PDF Transportation Update John Anderson, Acting Public Works Director MEMO.PDF Clean -Up Day Event Update Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF APPROVAL OF MINUTES March 14, 2016, Regular City Council 03 -14 -16 -R.PDF March 28, 2016, Regular City Council 03 -28 -16 -R.PDF March 28, 2016, Special City Council Work Session 03 -28 -16 -WS.PDF April 11, 2016, Regular City Council 04 -11 -16 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Summer Hours Amy Dietl, City Clerk MEMO.PDF 2017 Budget Calendar Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF 2016 1st Quarter Actuals Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Motion To Approve Ordinance 2016 -006 In Planning Case 16 -009 (Mixed Business & Mixed Residential Districts) And A Motion To Approve Publishing A Summary Of Ordinance 2016 -006 Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF PC 16 -006 - Sign Standard Adjustment - Scherer Brothers Lumber Company Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF PC 16 -008 - Variance 1865 County Road D Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF Approve Handbook For Public Works Seasonal Employees Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF GreenStep City John Anderson, Acting Public Works Director Sara Grant, Recreation Coordinator MEMO.PDF, ATTACHMENT A.PDF Toro Workman Purchase John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Cancellation Of May 9, 2016 City Council Meeting Amy Dietl, City Clerk MEMO.PDF Authorization To Appoint Seasonal Maintenance Workers Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF Authorization To Appoint Public Works Maintenance Worker Position Sue Iverson, Director of Finance and Administrative Services Amy Dietl, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS PC 16 -003 - Master And Final PUD - 1160 County Road E (Arden Square) Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Lift Station 11 Equipment Procurement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Reconstruction Bids John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Jonathan Wicklund Regular City Council Agenda April 25, 2016 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFTransportation UpdateJohn Anderson, Acting Public Works Director MEMO.PDFClean-Up Day Event UpdateRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDFAPPROVAL OF MINUTES March 14, 2016, Regular City Council 03 -14 -16 -R.PDF March 28, 2016, Regular City Council 03 -28 -16 -R.PDF March 28, 2016, Special City Council Work Session 03 -28 -16 -WS.PDF April 11, 2016, Regular City Council 04 -11 -16 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Summer Hours Amy Dietl, City Clerk MEMO.PDF 2017 Budget Calendar Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF 2016 1st Quarter Actuals Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Motion To Approve Ordinance 2016 -006 In Planning Case 16 -009 (Mixed Business & Mixed Residential Districts) And A Motion To Approve Publishing A Summary Of Ordinance 2016 -006 Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF PC 16 -006 - Sign Standard Adjustment - Scherer Brothers Lumber Company Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF PC 16 -008 - Variance 1865 County Road D Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF Approve Handbook For Public Works Seasonal Employees Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF GreenStep City John Anderson, Acting Public Works Director Sara Grant, Recreation Coordinator MEMO.PDF, ATTACHMENT A.PDF Toro Workman Purchase John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Cancellation Of May 9, 2016 City Council Meeting Amy Dietl, City Clerk MEMO.PDF Authorization To Appoint Seasonal Maintenance Workers Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF Authorization To Appoint Public Works Maintenance Worker Position Sue Iverson, Director of Finance and Administrative Services Amy Dietl, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS PC 16 -003 - Master And Final PUD - 1160 County Road E (Arden Square) Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Lift Station 11 Equipment Procurement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Reconstruction Bids John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council Agenda April 25, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFTransportation UpdateJohn Anderson, Acting Public Works Director MEMO.PDFClean-Up Day Event UpdateRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDFAPPROVAL OF MINUTESMarch 14, 2016, Regular City Council03-14 -16 -R.PDFMarch 28, 2016, Regular City Council03-28 -16 -R.PDFMarch 28, 2016, Special City Council Work Session03-28 -16 -WS.PDFApril 11, 2016, Regular City Council04-11 -16 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator/Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFSummer HoursAmy Dietl, City Clerk MEMO.PDF2017 Budget Calendar Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF2016 1st Quarter ActualsSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFMotion To Approve Ordinance 2016 -006 In Planning Case 16 -009 (Mixed Business & Mixed Residential Districts) And A Motion To Approve Publishing A Summary Of Ordinance 2016 -006 Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF PC 16 -006 - Sign Standard Adjustment - Scherer Brothers Lumber Company Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF PC 16 -008 - Variance 1865 County Road D Ryan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF Approve Handbook For Public Works Seasonal Employees Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF GreenStep City John Anderson, Acting Public Works Director Sara Grant, Recreation Coordinator MEMO.PDF, ATTACHMENT A.PDF Toro Workman Purchase John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF Cancellation Of May 9, 2016 City Council Meeting Amy Dietl, City Clerk MEMO.PDF Authorization To Appoint Seasonal Maintenance Workers Amy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF Authorization To Appoint Public Works Maintenance Worker Position Sue Iverson, Director of Finance and Administrative Services Amy Dietl, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS PC 16 -003 - Master And Final PUD - 1160 County Road E (Arden Square) Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Lift Station 11 Equipment Procurement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Reconstruction Bids John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council Agenda April 25, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) UpdateJill Hutmacher, Community Development Director MEMO.PDFTransportation UpdateJohn Anderson, Acting Public Works Director MEMO.PDFClean-Up Day Event UpdateRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDFAPPROVAL OF MINUTESMarch 14, 2016, Regular City Council03-14 -16 -R.PDFMarch 28, 2016, Regular City Council03-28 -16 -R.PDFMarch 28, 2016, Special City Council Work Session03-28 -16 -WS.PDFApril 11, 2016, Regular City Council04-11 -16 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator/Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFSummer HoursAmy Dietl, City Clerk MEMO.PDF2017 Budget Calendar Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF2016 1st Quarter ActualsSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFMotion To Approve Ordinance 2016 -006 In Planning Case 16 -009 (Mixed Business & Mixed Residential Districts) And A Motion To Approve Publishing A Summary Of Ordinance 2016 -006Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDFPC 16 -006 - Sign Standard Adjustment - Scherer Brothers Lumber CompanyRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDFPC 16 -008 - Variance 1865 County Road DRyan Streff, City Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDFApprove Handbook For Public Works Seasonal EmployeesAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDFGreenStep CityJohn Anderson, Acting Public Works DirectorSara Grant, Recreation Coordinator MEMO.PDF, ATTACHMENT A.PDFToro Workman PurchaseJohn Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDFCancellation Of May 9, 2016 City Council MeetingAmy Dietl, City Clerk MEMO.PDFAuthorization To Appoint Seasonal Maintenance WorkersAmy Dietl, City Clerk MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDFAuthorization To Appoint Public Works Maintenance Worker PositionSue Iverson, Director of Finance and Administrative Services Amy Dietl, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS PC 16 -003 - Master And Final PUD - 1160 County Road E (Arden Square) Matthew Bachler, Senior Planner MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF, ATTACHMENT E.PDF, ATTACHMENT F.PDF, ATTACHMENT G.PDF, ATTACHMENT H.PDF Lift Station 11 Equipment Procurement John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF Lift Station 11 Reconstruction Bids John Anderson, Acting Public Works Director MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council Agenda April 25, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:5.J.Documents:5.K.Documents:5.L.Documents:5.M. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. Bench Handout (added as: Public Inquiries/Informational Item 2A) ,ADEN HILLS MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator SUBJECT: Police Week Proclamation Backmround/Discussion Attached for your review is a Proclamation designating May 15 — 21, 2016 as National Police Week. This Proclamation was distributed at the April 21st meeting of the Sheriff's Contracted Communities group. Mayor Grant recommended that this item be put on the Council agenda for discussion and consideration. Attachment Attachment A: Proclamation Page 1 of 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To recognize National Police Week 2016 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the RAMSEY COUNTY SHERIFF’S OFFICE; WHEREAS, nearly 15,725 assaults against law enforcement officers in 2014, resulting in approximately 13,824 injuries; WHEREAS, since the first recorded death in 1971, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including FOUR members of the RAMSEY COUNTY SHERIFF’S OFFICE; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, 252 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 123 officers killed in 2015 and 129 officers killed in previous years; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 28th Annual Candlelight Vigil, on the evening of May 13, 2016; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2016; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 15-21; NOTE: Because May 15, 2016 falls on a Sunday, some events will take place before the official dates of police week 2016. WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; WHEREAS, the service and sacrifice of RAMSEY COUNTY SUBURBAN LAW ENFORCEMENT officers killed in the line of duty will be honored during the SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT MEMORIAL CEREMONY, on May 12, 2016; THEREFORE, BE IT RESOLVED that the ARDEN HILLS CITY COUNCIL formally designates May 15-21, 2016, as Police Week in THE CITY OF ARDEN HILLS, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. __________________________ ___________________________ David Grant, Mayor Brenda Holden, Councilmember ___________________________ ___________________________ Fran Holmes, Councilmember Dave McClung, Councilmember ___________________________ Jonathan Wicklund, Councilmember Page 1 of 1 DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update On Tuesday, April 16, the JDA interviewed Alatus, LLC and the Opus/Pulte Homes team for the TCAAP Master Developer. The final interview with the Ryan/Lennar team is scheduled for Tuesday, April 26, 5:00 pm at Arden Hills City Hall. Agendas for all JDA meetings are posted on the City’s website. The JDA is scheduled to select a master developer at its regular meeting on Monday, May 2, 5:30 pm at Arden Hills City Hall. STAFF COMMENTS – 3A MEMORANDUM Page 1 of 1 DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting regarding road construction/transportation in the City of Arden Hills. STAFF COMMENTS – 3A MEMORANDUM STAFF COMMENTS – 3C Page 1 of 1 Requested Action None. Background The Spring Cleanup Day event is scheduled for Saturday, May 21, from 7 am to 12 pm. It will be held at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is co-sponsored by the Cities of Arden Hills and Shoreview and open to residents of both cities. Residents that participate in the event will pay a nominal fee based on the vehicle type and load they bring to the event. Cars loads will be charged $10; trucks, sport utility vehicles, and vans will be charged $25; and trailers will be charged $35. Oversized loads and large trailers will be subject to additional charges. Residents must remember to bring their ID and payment in the form of cash or check only. No credit cards will be accepted during the Cleanup Day event. Notice of the Spring Cleanup Day has been included in the April issue of the Arden Hills Notes and will also be include in the May issue. The event will be advertised on the City’s website, placed on the TV Bulletin Board, and a flyer will be mailed to every resident in the City. Attachments A) Spring 2016 Cleanup Day Flyer MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBECT: Spring 2016 Community Cleanup Day Announcement SPRING CLEANUP DAY Saturday, May 21, 2016 7 A.M. – Noon 1425 Paul Kirkwold Drive (Hamline Avenue and Highway 96) Items Accepted * If an item has oil or gasoline, it must be drained or it will not be accepted. Used oil and gasoline can be disposed at the Ramsey County Household Hazardous Waste(HHW) site. ** Household Hazardous Waste: You can avoid long wait times at Clean up Day by bringing your household hazardous waste to any one of the HHW drop off locations hosted by Ramsey County. Items Not Accepted • No Brush/Yard Waste • No Railroad Ties • No Oversized Items such as hot tubs, boats, sheds • No Engines containing gasoline or oil • No Donations Open to Shoreview and Arden Hills residents only. Must bring proof of residency, such as driver’s license or utility bill. For more information: 651.792.7800 www.cityofardenhills.org/RecyclingAndDisposal A to Z Recycling and Disposal Guide: Visit Ramseyrecycles.com and check out the A TO Z RECYCLING & DISPOSAL GUIDE where you can look up specific items from Aquariums to Zinc batteries.Quite often there are excellent reuse ideas, as well as donation locations. Most items will identify if they are recyclable or else provide disposal options. Don’t have internet access? Call the Recycling & Disposal Hotline at 651.633.3279, answered 24/7. Medicine Collection: Safely dispose of unwanted, expired and unused medicines for free at one of three public drop boxes in Ramsey County (pet medicines included). Safe disposal of unwanted medicine helps prevent crime, drug abuse, and accidental poisoning. Not flushing medicines down the drain or disposing of them in the trash helps protect our environment. Yard Waste and Organics: Ramsey County operates seven YARD WASTE COLLECTION SITES. All sites are free and open to Ramsey County residents only, a photo ID is required. Items accepted vary by site – most yard waste sites have an Organics Recycling bin and the attendant can provide you free compostable bags. Household Hazardous Waste: Many household products you use to clean your kitchen and bathroom, maintain your car and home, and control animals and insects contain hazardous materials. If a container has the words CAUTION, WARNING, DANGER or POISON on the label and still has product inside, it does not belong in the trash. Use Ramsey County’s free household hazardous waste collection sites (open year round) for safe disposal. Energy efficient light bulbs and fluorescent light bulbs belong in the household hazardous waste category. Have a broken item that you wish to fix? Check out the RAMSEY COUNTY FIX-IT CLINICS! Get household items fixed for free and learn valuable repair skills at an upcoming Fix-It Clinic. At Fix-It Clinics, residents bring in small household appliances, clothing, electronics, mobile devices and more to receive free guided assistance from volunteers with repair skills to disassemble, troubleshoot and fix items. Fix-It Clinics build community connections and reduce the number of repairable objects that are thrown in the trash. For more information on year-round recycling programs, visit www.ramseyrecycles.com or call 651.633.3279 (answered 24/7). • Electronics (TVs, Computers, etc.) • Construction Debris • Appliances • Carpeting • Mattresses/Box Springs • Vacuum Cleaners • Tires • Water Softeners • Furniture • BBQ Grills • Lawnmowers* • Snow Blowers* • Household Hazardous Waste** Don’t want to wait until Cleanup Day? Check out these resources for donation options, recycling options, and proper disposal options: Charges by Vehicle Type/Load Please remember, CASH or CHECK ONLY! • Car: $10 • All Other Vehicles: $25 (includes SUVs, Minivans, Trucks, etc.) • Trailers: $35 • Oversized Loads such as U-Haul trucks will be subject to extra charges. Approved: April 25, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 14, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: Councilmember Jonathan Wicklund (excused) Also present: Interim City Administrator Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works Director John Anderson; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. PUBLIC PRESENTATIONS A. Northeast Youth and Family Services (NYFS) Report to the Council Jerry Hromatka, Northeast Youth and Family Services (NYFS), thanked the Council for their time. He updated the Council on the events taking place at NYFS noting that his organization’s main goal is to help 5 to 21 year olds find out what is important in order to induce change. He indicated that 4,000 youth and families are helped by NYFS each year. He provided a summary on NYFS’s three major program areas which are mental health, youth development and day treatment. He explained that there is a growing need for youth mental health services throughout ARDEN HILLS CITY COUNCIL – MARCH 14, 2016 2 the metro area. He discussed how NYFS is partnering with the school districts and youth in distress to improve this situation. Mr. Hromatka described in detail how the City’s support benefits Arden Hills’ residents and noted that over 45 families were assisted in 2015. He provided an overview of the trends within the community. He explained how NYFS is working to address isolation and trauma, while also improving community connections. The numerous partnerships that have been forged by NYFS were discussed. He stated that he appreciated the City’s continued support and discussed how NYFS is working to enhance its fundraising culture, while continuing to be good stewards of the City’s money. Miriam Ward, Arden Hills NYFS representative, explained that she has served on the NYFS board for the past three years. She stated that she enjoys her service and is proud of the City of Arden Hills. She reported that 2016 is NYFS’s 40th Anniversary. She appreciated the fact that Land O’Lakes has stepped forward and taken a seat on the NYFS board. She is pleased by the fact that Deluxe is also interested in getting more involved in NYFS. She invited the City Council to participate in the Leadership Luncheon on May 4th and the Mayor’s Golf Challenge on June 13th. Mayor Grant thanked Ms. Ward for her service on NYFS. He appreciated the thorough presentation from Mr. Hromatka as well. Councilmember Holden asked if NYFS was starting to see increased payments from health insurance providers given the fact that more people now have health insurance. Mr. Hromatka explained that he is seeing that more people have health insurance; however their deductibles are quite high so he is working on a grant to assist with offsetting those payments. Councilmember Holden encouraged Ms. Ward to draft an article for the City newsletter to inform the public of the great work being done by NYFS. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority Update Community Development Director Hutmacher stated that responses to the Solicitation for Master Developer were due on Wednesday, March 9, 2016. Four proposals were received representing partnerships as follows: • Alatus, LLC • Kraus-Anderson and Elion Partners • Opus Development Company, LLC and Pulte Homes • Ryan Companies and Lennar Corporation Community Development Director Hutmacher indicated that copies of the responses have been distributed to the Solicitation Review Committee. Other than the names of the respondents, the ARDEN HILLS CITY COUNCIL – MARCH 14, 2016 3 responses are considered confidential until a developer is chosen by the Joint Development Authority (JDA). The Solicitation Review Committee is scheduled to hold interviews on April 11, 2016, and to recommend finalists to the JDA on May 2, 2016. Information on the solicitation process is being posted on the City’s website, Facebook, and Twitter. Councilmember McClung asked how many finalists would be presented to the JDA. Community Development Director Hutmacher stated that she anticipated that the strongest finalists would be presented to the JDA for consideration. She is uncertain what that number will be. She explained that the Solicitation Review Committee will be reviewing the four proposals in order to make a recommendation to the JDA. B. Small Business Workshops Update – Content Marketing Community Development Director Hutmacher stated that a partnership of Highway 96 municipalities and economic development entities are collaborating on a series of free small business workshops. The first workshop will be held on Thursday, March 17, 2016, at the Vadnais Heights Fairfield Inn. The topic is Content Marketing – how it has put the consumer in control of the buying process and what that means for marketing. The workshop will show how to plan, create, and promote content that delivers a return. Networking begins at 7:30 am, and the workshop and interactive panel session are scheduled from 8:00 to 9:30 am. Program information has been posted on the City’s website, Facebook, and Twitter. All Arden Hills’ residents and businesses are invited to attend this free workshop. C. Transportation Update Acting Public Works Director Anderson stated that at the end of February, spring load restrictions were put into place. These restrictions will remain in place through March and into early-April. Acting Public Works Director Anderson commented that the County Road E2 project has been bid. He understood that the County Road H bridge would open bids on Thursday, March 31. Acting Public Works Director Anderson encouraged residents to visit the MnDOT website to gain further information on the I-694 project. Acting Public Works Director Anderson discussed the transportation projects that would be completed in the summer of 2016 that would impact Arden Hills’ residents. He indicated that the County Road E2 and County Road H bridges will be closed and replaced. He commented on the plans for Lexington Avenue and County Road F. He noted that there will be an overlay project on I-35W between Highway 36 and I-694. Councilmember Holden requested further information from staff on Lexington Avenue and Red Fox Road. Acting Public Works Director Anderson reported that he had no additional information. ARDEN HILLS CITY COUNCIL – MARCH 14, 2016 4 5. APPROVAL OF MINUTES None. 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Voting Equipment Capital Expense C. Motion to Approve County Road 96/I-35W Interchange – Pay Estimate No. 1 D. Motion to Adopt Resolution 2016-009 Appointing Steven and Eileen Scott to Beyond the Yellow Ribbon MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:41 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:42 p.m. B. Resolution 2016-010 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Interim City Administrator/Director of Finance and Administrative Services Iverson explained that notices were sent to a list of utility accounts with a delinquent balance. Information was compiled and notices dated November 12, 2015, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by March 8, 2016. Utility accounts with an unpaid delinquent balance after March 8, 2016, will be certified to Ramsey County to be added to property taxes payable in 2017. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. Staff requested that the Council adopt a Resolution confirming the quarterly special assessments for delinquent utilities. Mayor Grant opened the public hearing at 7:42 p.m. ARDEN HILLS CITY COUNCIL – MARCH 14, 2016 5 With no one coming forward to speak, Mayor Grant closed the public hearing at 7:43 p.m. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2016-010 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (4-0). 9. NEW BUSINESS None. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember McClung stated that he and Councilmember Wicklund recently met with Fire Chief Boehlke and toured the department’s four stations. Councilmember Holmes indicated that the City now has representation for Beyond the Yellow Ribbon. She thanked Steve and Eileen Scott for their willingness to serve the community. Councilmember Holmes discussed an article she read in the recent Minnesota Cities publication regarding an 18-mile bike trail that was completed by the City of Paynesville for $3 million. Councilmember Holden requested that staff speak with the County regarding the intersection of Lexington Avenue and Red Fox Road. Councilmember Holden was interested in revisiting the City’s trail plan. Mayor Grant commented that the Parks, Trails and Recreation Committee (PTRC) does evaluate this on a yearly basis. Interim City Administrator/Director of Finance and Administrative Services Iverson explained that she could provide the Council with the most recent copy of the trail plan. Councilmember Holmes stated that the Council will have an opportunity to review this item with the PTRC at the upcoming joint work session. Mayor Grant supported staff providing the Council with a copy of the trail plan. Mayor Grant encouraged the Council to do a ride-along with the Ramsey County Sheriff’s Department. Mayor Grant stated that he received an email regarding State Fair parking. He was in favor of the City Council planning for this matter sooner rather than later. ARDEN HILLS CITY COUNCIL – MARCH 14, 2016 6 ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 7:56 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: April 25, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 28, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung and Jonathan Wicklund Absent: Councilmember Brenda Holden (excused) Also present: Interim City Administrator Sue Iverson; Community Development Director Jill Hutmacher; Acting Public Works Director John Anderson; City Planner Ryan Streff; Senior Planner Matthew Bachler; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8A be placed on the Consent Calendar as Item 5K. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) Update Community Development Director Hutmacher stated that responses to the Solicitation for Master Developer were received on Wednesday, March 9, 2016. Four proposals were received representing partnerships as follows: ARDEN HILLS CITY COUNCIL – MARCH 28, 2016 2 • Alatus, LLC • Kraus-Anderson and Elion Partners • Opus Development Company, LLC and Pulte Homes • Ryan Companies and Lennar Corporation Community Development Director Hutmacher explained that the Joint Development Authority (JDA) is scheduled to choose a master developer at its next regular meeting on May 2, 2016. Staff is working to schedule special JDA meetings in late April for developer interviews and deliberation. Once scheduled, special meeting dates and agenda information will be posted on the City’s website. B. Transportation Update Acting Public Works Director Anderson reported that work has begun on Lexington Avenue and County Road F. He explained that the traffic control measures were in place to allow for overhead power lines and a gas main to be moved. He indicated that once this work was completed, the traffic would be pushed to the outside of Lexington Avenue and turn lanes would be worked on. Acting Public Works Director Anderson provided an update on the County Road H interchange. He stated that this project would be bid on Thursday, March 31. Acting Public Works Director Anderson explained that the County Road E2 bridge project has been bid and a preconstruction meeting has been scheduled. He anticipated that this bridge would be down for a large portion of the summer. Acting Public Works Director Anderson discussed the work that has occurred to-date on I-694. He stated that the remainder of the project would begin on Monday, April 4. He encouraged the public to view the City’s website to find further information regarding this road construction project. Councilmember McClung asked when the Lexington Avenue/County Road F project would be substantially completed. Acting Public Works Director Anderson anticipated that this project would be substantially complete by October 1st. Councilmember McClung expressed concern with the amount of mud and muck the contractor was dragging onto County Road F from his office site. He requested staff investigate this further. Acting Public Works Director Anderson indicated that the contractor would be responsible for cleaning up daily but would mention it at the construction meeting. 4. APPROVAL OF MINUTES A. February 16, 2016, City Council Work Session B. February 29, 2016, Special Closed City Council Meeting ARDEN HILLS CITY COUNCIL – MARCH 28, 2016 3 C. February 29, 2016, Regular City Council D. February 29, 2016, Special City Council Work Session MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the February 16, 2016, City Council work session minutes, the February 29, 2016, special closed City Council meeting minutes, February 29, 2016, regular City Council meeting minutes; and the February 29, 2016, special City Council work session minutes as presented. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Ordinance 2016-004 in Planning Case 14-021 (Outdoor Display and Sale) and Motion to Approve Publishing a Summary of Ordinance 2016-004 C. Motion to Approve Ordinance 2016-005 in Planning Case 16-001 (Rezoning TCAAP/AHATS) and Motion to Approve Publishing a Summary of Ordinance 16- 005 D. Motion to Approve Cooperative Agreement Amendment for Final Design of TCAAP’s Infrastructure i. Approval of Cooperative Agreement Amendment ii. Adopt Resolution 2016-12 Declaring the Official Intent to Reimburse Certain Expenditures from the Proceeds of Tax-Exempt Bonds to be Issued by the City E. Motion to Approve County Road E Bridge Pedestrian Lighting F. Motion to Approve 2016 Rain Water Garden Planting, Engineering Services G. Motion to Approve PC 16-007 PUD Amendment – Red Fox Business center – 1235 Red Fox Road H. Motion to Approve PUD Amendment Agreement – Planning Case 16-007 I. Motion to Approve Appointment of Nick Gehrig to the Planning Commission – Resolution 2016-011 J. Motion to Accept Resignation of EDC Member Michael Hands K. Motion to Approve PC 16-005 Variance – 3382 Lake Johanna Boulevard MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL – MARCH 28, 2016 4 8. NEW BUSINESS A. PC 16-005 Variance – 3382 Lake Johanna Boulevard This item was approved on the Consent Calendar. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Mayor Grant requested an update from Nick Roberts. Nick Roberts, Roberts Management Group, provided an update on the Red Fox Business Center. He discussed the tenants that would be moving into this center. He hoped to have a ribbon cutting ceremony in the future. Councilmember Holmes questioned when Phase II of Lexington Station would begin. Mr. Roberts reported that he was beginning to engage in conversations with architects regarding Phase II at Lexington Station. He stated that Phase II would include the redevelopment of the 30,000 square foot industrial building at 1140 Red Fox Road. Mayor Grant asked if the Phase II would have a similar feel to Phase I. Mr. Roberts indicated that this was the plan. He wanted both phases to have the same look and feel. It was his hope that these buildings would become a local destination. Mayor Grant inquired if staff had an update on the Tavern Grill. Community Development Director Hutmacher explained that construction was slated to begin this spring. Councilmember Holmes asked if the Planning Commission would have one or two alternate members. She supported the group having two alternates. City Planner Streff believed that in the past one alternate has been appointed to the Planning Commission. He indicated that the Council could elect to appoint two alternates. He stated that staff could review this further and would report back to the Council. Mayor Grant explained that he received an email from John Gibbons in London regarding the Friendship Field. He wanted to make staff aware that he was not able to send emails to Mr. Gibbons because they kept bouncing back as being undeliverable. Mayor Grant reported that the Arden Hills Foundation recently met and there were a number of items discussed. He discussed the items that would be donated to the public. ARDEN HILLS CITY COUNCIL – MARCH 28, 2016 5 Mayor Grant stated that due to the recent passing of Andy Holewa, the Arden Hills Foundation was seeking additional members. He indicated that the group met three or four times per year. Those interested in giving back to their community were encouraged to contact City Hall for further information. Councilmember McClung commented on the training exercise that would take place on Friday, April 1st from 10:00 a.m. to 1:00 p.m. at the National Guard facility. He anticipated that there would be a great deal of emergency vehicles and possibly even a helicopter at this event. He wanted the public to be informed and not to be alarmed. Interim City Administrator/Director of Finance and Administrative Services Iverson reported that a portion of County Road 96 would be closed for the training exercise and that the Sheriff’s Department would be directing traffic. ADJOURN MOTION: Councilmember Holmes moved and Councilmember Wicklund seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 7:28 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: April 25, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION MARCH 28, 2016 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the special City Council work session at 7:35 p.m. Present: Mayor David Grant; Councilmembers Fran Holmes, Dave McClung and Jonathan Wicklund Absent: Councilmember Brenda Holden (excused) Also present: Interim City Administrator/Director of Finance and Administrative Services Sue Iverson; Acting Public Works Director John Anderson; Community Development Director Jill Hutmacher; and City Clerk Amy Dietl 1.AGENDA ITEMS A.Discussion of Public Works Director/City Engineer Position Vacancy The Council agreed to discuss this item at the next Council work session in order to have all five Councilmembers in attendance. B.Discussion of City Administrator Position Vacancy The Council agreed to discuss this item at the next Council work session in order to have all five Councilmembers in attendance. C.Review of 2011 Council Goal Worksheet Interim City Administrator/Director of Finance and Administrative Services Iverson stated that at the March 14, 2016 work session, the Council asked staff to provide an update on the previous goal worksheet which was done in 2011. Council’s purpose is to look at the goals that have not been completed and reevaluate, realizing the TCAAP development and other projects. Part of the discussion is to include determining how the Council would like to proceed and if a more formal goal setting session or retreat is warranted. Staff reviewed the updated goal worksheets and requested comments or questions from the Council. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 28, 2016 2 Mayor Grant questioned when the goals were last reviewed by the City Council. Interim City Administrator/Director of Finance and Administrative Services Iverson explained that the goals were last reviewed in 2014. Councilmember Wicklund asked how the 2018 Comprehensive Plan interacts with the 2011 goals. Mayor Grant believed that this was a good point and discussed how the City was in need of a comprehensive departmental and committee goal sheet. He provided comment on the history of the 2011 goals sheet. Interim City Administrator/Director of Finance and Administrative Services Iverson agreed it would benefit City staff to have a well-defined goal sheet. Mayor Grant supported bringing in a consultant to assist in facilitating the drafting of a goals sheet. Councilmember McClung suggested that each department head draft goals and provide this information to the Council for review and further discussion. He stated that he may not want to delve into the goals too deeply considering that three Council seats will be open at the end of the year. He believed the new Council should decide the future goals for the City. Councilmember Wicklund requested further information on the 2018 Comprehensive Plan. Community Development Director Hutmacher discussed the Comprehensive Plan requirements placed on the City by the Met Council. She believed that staff had a good start on this document in preparing for TCAAP. She indicated that the City’s water and sewer plans were still in need of updating. Mayor Grant was in favor of the Council establishing a goal document in April or May of 2016 and believed that this would provide staff with direction. He explained that the document could always be adjusted by the new Council in 2017. Councilmember Wicklund stated that he would like to have a better understanding regarding the focus for each department head and how each department is preparing for TCAAP. He liked the idea of having an outside person assisting the Council in facilitating the City’s goals moving forward. Mayor Grant agreed that it would be beneficial to understand the work being completed by each department. He believed that a goal document would greatly assist the Council as it plans for the development of TCAAP. Interim City Administrator/Director of Finance and Administrative Services Iverson stated that at this time, she felt that the City was working backwards. She explained that staff needed to better understand the priorities of the Council in order to work more effectively. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 28, 2016 3 Councilmember McClung appreciated the fresh set of eyes that Councilmember Wicklund was bringing to the City Council. Mayor Grant discussed how a goal setting session would benefit both the Council and City staff in order to keep the City moving forward in a positive direction. Community Development Director Hutmacher indicated that she would like to have better direction from the Council on its priorities. It was her hope that she could focus her time more on items of strategic priority such as the Comprehensive Plan and TCAAP and less time addressing lower priority issues. Interim City Administrator/Director of Finance and Administrative Services Iverson explained that the Council may also have an easier time finding a City Administrator with a goals document in place. Interim City Administrator/Director of Finance and Administrative Services Iverson discussed several potential consultants that could be contacted for the goal setting session. She indicated she would contact a few consultants and would report back to the City Council. Mayor Grant encouraged staff to pull together its current plans and priorities prior to the Council bringing in a consultant to assist with goal setting. He requested that this work be completed in April in order for a retreat to be held in May with a facilitator. Councilmember McClung requested that a list of goals and priorities be drafted for each department, along with a list of items that have not been completed. D. Discussion of Council Comments and Staff Workloads Mayor Grant stated that Council Comments was originally intended to be comments or simple questions for staff. He indicated that as of late, the Council has directed staff to complete tasks which are longer-term and carry a considerable workload. He encouraged the Council to keep Council Comments to simple comments and questions. He wanted the workload assigned to staff to be done as a Council and not be directed by a single Councilmember. Councilmember Wicklund questioned what the best practice should be for work items for staff. Mayor Grant believed that the best way to manage these situations would be for the requests to go through the City Administrator. Community Development Director Hutmacher discussed how staff feels uncertain about how to allocate staff resources when receiving work direction by one Councilmember. She would greatly appreciate that all work requests come to staff through Council consensus. Interim City Administrator/Director of Finance and Administrative Services Iverson stated that staff would also appreciate Council requests coming up at work sessions rather than at televised Council meetings. Therefore, a discussion could be had with the Council on what level of detail they want as sometimes it is a quick answer and other times it is more detailed research. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 28, 2016 4 Councilmember Wicklund agreed that there could easily be confusion at the staff level about requests being made during Council Comments. Councilmember Holmes discussed the difference between Council questions and assignments. She wanted all large items to be brought forward at a work session and not at Council Comments. Acting Public Works Director Anderson encouraged the Council to continue contacting him prior to any meetings with questions regarding his staff report. Councilmember Holmes stated that she has always called staff directly with questions. Mayor Grant believed that these questions would be better resolved by bringing all questions to the City Administrator. Interim City Administrator/Director of Finance and Administrative Services Iverson stated that she had no problem with questions going directly to staff members so long as the staff member reports to her with the discussion. Councilmember McClung believed that the Council could self-police this matter and that this would tremendously improve the situation. Mayor Grant wanted to see the Council maintain status quo and not increase workloads for staff. E. Goodwill Window Discussion Mayor Grant agreed to put this matter on the agenda after being approached by another Councilmember. He believed that one area of the Goodwill is unsightly along Lexington Avenue. The thought was to have the Goodwill put some sort of film or covering over the windows in this portion of the building. Community Development Director Hutmacher explained that staff has heard from residents regarding a portion of the building, especially at night. She indicated that the City cannot require that Goodwill install window treatments. She reported that staff met with representatives from Goodwill and they were receptive to the idea of a window covering and would run this idea by upper management. Councilmember Wicklund appreciated staff discussing this matter with Goodwill representatives and trying to establish a relationship with this local business. He did not want staff to push this matter any further. Councilmember Holmes agreed. Mayor Grant was in favor of the City asking for a window treatment given concerns the City has received. It was his hope that something good would come from this. 2. COUNCIL COMMENTS AND STAFF UPDATES ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – MARCH 28, 2016 5 None. ADJOURN Mayor Grant adjourned the special City Council work session at 8:32 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Approved: April 25, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 11, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; City Attorney Joel Jamnik; Community Development Director Jill Hutmacher; Acting Public Works Director John Anderson; and City Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 5B be removed from the Consent Agenda for discussion at a future work session. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Community Development Director Hutmacher stated that on Monday, April 11, the Solicitation Review Committee will interview the four development teams who submitted ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 2 responses to the Solicitation for Master Developer. Special JDA meetings for developer interviews have been scheduled for Tuesday, April 19 and Tuesday, April 26. Both meetings will begin at 5:00 pm in the Arden Hills Council Chambers. The JDA is scheduled to select a master developer at its meeting on Monday, May 2. If additional time for JDA deliberation is needed, a special JDA meeting will be scheduled in early May. Councilmember McClung questioned if the two additional meetings were open to the public. Community Development Director Hutmacher reported that this was the case. Councilmember McClung encouraged staff to post these meetings in case a quorum of the City Council was present. B. Transportation Update Acting Public Works Director Anderson reported that MnDOT has begun work on I-694. He explained that this project will take two years to complete. Staff played a short video for the Council regarding the upcoming lane shifts that will occur. Acting Public Works Director Anderson stated that MnDOT held a preconstruction meeting for the County Road E2 bridge today. The contractor discussed the project schedule and noted that the bridge will be demolished the weekend of April 29th. It was noted that I-35W traffic will be allowed to use the ramps during the time the bridge is being demolished. He indicated that New Brighton is receiving bids for the construction west of County Road E2. Acting Public Works Director Anderson explained that Ramsey County continues work on Lexington Avenue and County Road F. Utility work is underway on the east side while road construction is taking place on the west side and traffic is passing thru in the center lanes. Acting Public Works Director Anderson indicated that Ramsey County is also reconstructing the County Road H bridge. Bids have been opened and an award will occur in the next several weeks. He anticipated that work on this bridge will begin in May. 4. APPROVAL OF MINUTES A. March 14, 2016, Special City Council Work Session B. March 21, 2016, City Council Work Session MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the March 14, 2016, special City Council work session minutes; and the March 21, 2016, City Council work session minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Toro Workman Purchase ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 3 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated that under the Public Hearing section, citizens have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:12 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:13 p.m. B. Public Hearing for an Agreement to Abate Property Taxes and to Award a Minnesota Investment Fund Loan to Land O’Lakes, Inc. Mayor Grant opened the public hearing at 7:14 p.m. Community Development Director Hutmacher reported that Land O’Lakes is planning a significant expansion of its headquarter facilities in Arden Hills through which it proposes to increase its headquarters building by at least 145,000 square feet and create an additional 200 jobs with wages of at least $18.00 per hour within two years of the project’s completion. The Company estimates that it will spend approximately $80 million for new construction, site costs, renovation of the existing company headquarters, and soft costs in the next three years. Land O’Lakes’ expansion plans are contingent on the approval of a package of public financial assistance. If approved, construction is expected to be complete by December 31, 2018. Community Development Director Hutmacher stated that on February 29, 2016, the City Council approved a resolution of support for Land O’Lakes’ application to the Minnesota Job Creation Fund. The City has been notified that the Minnesota Department of Employment and Economic Development (DEED) will provide an award of up to $1.9 million consisting of up to $900,000 in a job creation award and $1,000,000 in a capital investment rebate. Community Development Director Hutmacher explained that Land O’Lakes has requested the abatement of the City, County, and Mounds View School District portions of its property taxes, on the value of the new building expansion only, over a period of fifteen years. The maximum City tax abatement is $650,000. The County and School District will consider the abatement request for those jurisdictions at separate meetings on April 12, 2016. ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 4 Community Development Director Hutmacher indicated that Land O’Lakes has requested a Minnesota Investment Fund (MIF) loan of up to $1,000,000. If approved, DEED would provide grant funds to the City which would administer the forgivable loan to Land O’Lakes. If the package of public financial assistance is approved, Land O’Lakes intends to submit plans for City consideration of land use approvals. Approval of Resolution 2016-013 and the tax abatement and MIF documents referenced therein have no bearing on the land use approval process. Community Development Director Hutmacher noted that the City Council reviewed the draft Abatement Contract with Land O’Lakes at the March 21, 2016, City Council work session. The terms of the Abatement Contract have not changed since that time. The Abatement Contract and documents related to the Minnesota Investment Fund Loan are available for public inspection at the City Clerk’s office. Staff recommended approval of the abatement agreement. Councilmember Holden asked if the agreement had anything to do with the proposed building plans. Community Development Director Hutmacher explained that the land use approval would be separate from the property abatement agreement. Councilmember Holmes requested clarification from staff on the newspaper article that was printed in the paper today. Community Development Director Hutmacher commented on the newspaper article and indicated that the maximum County abatement was $1.5 million. Councilmember Holmes indicated that the City’s portion of the abatement would be $38,000 per year. Chuck Mertensotto, 3473 Lake Johanna Boulevard, expressed concern with the lack of public transportation in Arden Hills. He recommended that public transportation run directly to the expanded Land O’Lakes facility. Gregg Larson, 3377 North Snelling Avenue, commented on the recent City newsletter. He was concerned about the one-sided article that was written by Land O’Lakes and questioned why the City had not provided a balanced article regarding this matter. He believed the pros and cons should have been further discussed by the City. He provided further comment on his views of the proposed tax abatement and believed that Land O’Lakes should pay their fair share on property taxes over the next 15 years. He feared that the only benefiting party from the proposed tax abatement would be Land O’Lakes and not the City of Arden Hills. He encouraged the City to conduct further analysis to see what the City would be gaining from the $650,000 tax giveaway. He reviewed the recent earnings for Land O’Lakes noting that they were at record highs and had a very strong balance sheet. He inquired if there was an alternative and asked when the giveaways would stop. He questioned how the City would address future tax abatement requests from new businesses moving into TCAAP. He believed that welfare was intended for those in need. He encouraged the City Council to strike the tax abatement language from the Resolution being considered and allow for more careful thought before taking action on this item. ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 5 Mayor Grant clarified that the article in the April Newsletter was written by City staff and the Communications Committee inadvertently put in a byline which stated that the article was written by Land O’Lakes. Mr. Larson thanked Mayor Grant for this clarification. He provided further comment on the numerous ways Arden Hills residents contributed to the community without seeking handouts. Mayor Grant closed the public hearing at 7:32 p.m. Mayor Grant requested staff speak to the benefits the City would be receiving through the proposed tax abatement. Community Development Director Hutmacher commented further on the benefits Arden Hills would receive by retaining the headquarters within the community. She reported that Land O’Lakes has 1,738 employees currently and will be adding another 200 after their project is completed. She noted that these jobs were high paying and that these employees supported the local businesses. She explained that if Land O’Lakes were to leave, the City would have a difficult time filling this headquarter space. She indicated that the City portion of Land O’Lakes property taxes were currently $64,000 which is approximately 2% of the City’s levy. She discussed how the City would be impacted if this user were to move out of the community. Mayor Grant recalled that 97% of Arden Hills’ residents have a high school education and 60+% have a college education. He discussed how the Land O’Lakes jobs were well-suited for Arden Hills. He requested further comment from Land O’Lakes regarding the new jobs that would be created over the next few years. Marcia Droege, Land O’Lakes, stated that through 2024, Land O’Lakes is expected to have 2,500 employees on its campus. She reported that the 200 new jobs are required through the Job Creations Fund and the MIF loan, but noted that historically Land O’Lakes has been growing at 3% to 6% per year at the headquarter site. She estimated that the campus will have an additional 600 employees in the next decade. It is Land O’Lakes’ goal to keep all of its employees on one campus. Councilmember Wicklund asked why the company needed assistance given its healthy growth over recent years. Bob Glass, Land O’Lakes Tax Advisor, stated that after running the numbers, it was fitting for Land O’Lakes to build a new facility, except for a gap between the cost of building an expansion compared to the cost of moving into an existing building. He explained that the Board approved the construction of a new building so long as a certain level of assistance was offered to fill this gap. Councilmember Wicklund requested further information on how Land O’Lakes redistributed its $100 million in net income. Mr. Glass reported that Land O’Lakes is a co-op and that the net earnings are returned directly to the farmers and co-op members. ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 6 Councilmember Wicklund questioned how many members were in the Land O’Lakes co-op. Mr. Glass stated that the co-op currently has 3,000 individual farmers and 850 cooperatives. Councilmember Holmes requested further information from Land O’Lakes on where they were looking to relocate if the City did not consider providing assistance. Ms. Droege explained that Land O’Lakes evaluated several potential sites in the Twin Cities metro area, along with a site in Wisconsin. Based on the information gathered, Land O’Lakes wanted to remain in Arden Hills for the benefit of its current employees. This led Land O’Lakes to contact the City, County, and State to seek assistance in getting over the financial hurdle of building a new facility. Councilmember Holden asked what the process would be for Land O’Lakes to receive the MIF money from the State. Mr. Glass reported that this was a very complicated process but noted that the State has been very supportive of Land O’Lakes. He indicated that the State wants to keep these jobs not only in Arden Hills, but also in Minnesota. Councilmember Holden inquired how much money Land O’Lakes will be putting into the new facility. Ms. Droege stated that Land O’Lakes will be investing $80 million. Mayor Grant reported that Land O’Lakes is a Fortune 200 company and discussed the importance of having this company in Minnesota and in Arden Hills. He reiterated that the proposed tax abatement will be applied only to the new building and not on the existing facility. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Adopt Resolution No. 2016-013 Approving Property Tax Abatement for Certain Real Property in the City pursuant to Minnesota Statutes, Section 469.1812 to 469.1815, approving a Minnesota Investment Fund Grant and Loan and Specifying the Terms Thereof. Councilmember Holmes understood the importance of having more mass transit in the City of Arden Hills. She discussed how the City is working to get additional public transportation routes in the City given the fact that TCAAP will be developing as well. Mayor Grant hoped that the new jobs from Land O’Lakes will assist the City in gaining additional transit routes to the area. Councilmember Holden understood that tax abatement could be construed to be corporate welfare. She explained that she did not like TIF or tax abatements. However, she believed it was important for the City to work to keep its growing companies with high paying jobs in Arden Hills. For this reason, she would be supporting the request. ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 7 Councilmember Holmes stated that she would be supporting the proposed tax abatement due to the fact that Land O’Lakes is a Fortune 200 company and an important employer in the City. She did not want the City to lose a major headquarter tenant, given what had happened with Smiths Medical. She wanted the City to appear full and vibrant due to the fact TCAAP will soon be developing. Councilmember McClung did not believe the City would be setting a precedent by approving the tax abatement. He indicated that these matters were reviewed and approved by the Council on a case-by-case basis. Generally, he does not support tax abatement or TIF. In this case, he supports Land O’Lakes remaining in the community given the fact that they have deep roots in this City and have not requested much. He commented on the major investment Land O’Lakes will be making in the community and looked forward to the future job expansion. Mayor Grant stated that he would also be supporting the Resolution. He agreed that a precedent would not be set. He believed the abatement made sense when looking at the long-term benefits to both the City and Land O’Lakes. He explained that Land O’Lakes would be a positive economic force that has been a good corporate citizen in Arden Hills. He did not want to see the Land O’Lakes headquarters vacant. He believed that a 15-year tax abatement was reasonable and looked forward to this business continuing to grow in the community. The motion carried (5-0). 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Wicklund commented that the Ramsey County Conservation District would be conducting a presentation on Urban Pollinators on Thursday, April 21st from 2:00 to 4:00 p.m. at the Marsden Room at the Ramsey County Public Works Facility. This is a free event open to the public. Councilmember McClung reminded residents that it has been windy and dry. He encouraged Arden Hills’ residents to be cautious with fire. Councilmember Holmes stated that on Sunday, April 24th at the Arden Hills Army Training Center there will be a Scoops for Troops Event from 10:00 a.m. to 4:00 p.m. The event includes a 5K run and an ice cream social. She encouraged the City’s Beyond the Yellow Ribbon liaisons to attend this event. Councilmember Holmes noted that the Metro Cities Annual Meeting will be held on Thursday, April 21st from 5:30 p.m. to 7:00 p.m. at the University Club on Summit Avenue. ARDEN HILLS CITY COUNCIL – APRIL 11, 2016 8 Councilmember Holmes discussed the upcoming League of Minnesota Cities Conference. Councilmember Holmes commented on an email she received regarding an initiative from Ramsey County Attorney John Choi and Metropolitan Council reform. She requested that these items be discussed at an upcoming work session. Councilmember Holden reported that the Communications Committee only has two writers. She encouraged those interested in volunteering with the City’s newsletter to contact City Hall for further information. Mayor Grant reminded the public that the Arden Hills Clean-Up Day event will be held on Saturday, May 21st from 7:00 a.m. to noon. ADJOURN MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 8:12 p.m. __________________________ __________________________ Amy Dietl David Grant City Clerk Mayor Page 1 of 1 DATE: April 25, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2016 Payroll #8 ...................................................................................... $ 71,620.68 Total Payroll $ 71,620.68 Accounts Payable Claims Through 04/22/2016 Paid Claims (Check No 0 Sale Tax EFT) .............................................. $ 184.00 Paid Claims (Check No 45621-Check No 45635) ................................. $ 68,645.24 Paid Claims (Check No 45636-Check No 45638) ................................. $ 116,827.63 Total Accounts Payable $ 185,656.87 Total Claims $ 257,277.55 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 8 CHECKS DATED: 04/22/16 Biweekly: 04/02/16 - 04/15/16 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,182.70 EFT SIT 2,520.12 EFT FICA Oasdi 3,603.25 EFT FICA Medicare 842.71 EFT TOTAL TAXES 13,148.78 Health Premium 2,113.54 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 133.33 A/P Check* FSA Dependent Care Reimb. 383.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,630.20 HSA Health Saving 795.05 Health Care Savings Plan EFT Health Care Savings Plan-2% 271.93 EFT Health Care Savings Plan-4% 450.07 EFT TOTAL HEALTH SAVINGS 1,517.05 PERA 4,059.55 EFT ICMA 1,351.24 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 709.86 EFT TOTAL RETIREMENT 6,658.25 IUOE 49 Dues (Union) 117.25 A/P Check* LTD/STD Insurance A/P Check* PERA Life Insurance 32.00 A/P Check* 4,684.10 0.00 4,684.10 0.00 0.00 CITY BENEFIT 3,603.25 842.71 4,445.96 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 115.20 A/P Check* Public Employee Long Term Care 93.72 A/P Check* UNUM 42.55 A/P Check* AFLAC 226.15 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 632.30 Total Employee Deductions 24,586.58 Net Payroll Direct Deposit 37,903.70 EFT Gross Payroll Tie-Out 62,490.62 STD/LTD Gross - Up Plus City Paid Benefit 9,130.06 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 71,620.68 FICA TIE-OUT Gross Payroll 62,490.62 Less Total FSA 2,630.20 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 59,860.42 FICA Oasdi @ 6.20% 3,603.25 FICA Medicare @ 1.45% 842.71 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 1 Ashley Bertrand From:MN Revenue e-Services [eservices.mdor@state.mn.us] Sent:Monday, April 11, 2016 3:21 PM To:Ashley Bertrand Subject:Your Recent Return and Payment Requests This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 20-Apr-2016 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 11-Apr-2016 3:20:21 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return for 3/31/2016 Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 1-726-708-800 Account Type: Sales & Use Tax Filing Period: 31-Mar-2016 Projected Amount/Credit Due: $184.00 Payment Summary Payment Confirmation Number: 0-384-531-520 Account Type: Sales & Use Tax Filing Period: 31-Mar-2016 Payment Amount: $184.00 Payment Type: Return Payment Date: 20-Apr-2016 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. 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Accounts Payable User: Printed: ashley.bertrand 4/21/2016 2:06 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 04/11/2016ACH Arvidson-020316 Feb-Mar 2016 Credit Card Expenses-Training Feb-Mar 2016 Credit Card Expenses 4.80 Arvidson-020316 Feb-Mar 2016 Credit Card Expenses-Arvidson ClothingFeb-Mar 2016 Credit Card Expenses 37.44 Arvidson-020316 Feb-Mar 2016 Credit Card Expenses-Feb-Mar 2016 Credit Card Expenses 39.64 Arvidson-020316 Feb-Mar 2016 Credit Card Expenses-Arvidson ClothingFeb-Mar 2016 Credit Card Expenses 8.99 Dietl-020316 Feb-Mar 2016 Credit Card Expenses-EE Meeting 33.82 DSchifsk-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 26.52 DSchifsk-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 356.70 DSchifsk-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 200.04 Grant-020316 Feb-Mar 2016 Credit Card Expenses-PW Work SessionFeb-Mar 2016 Credit Card Expenses 68.85 Grant-020316 Feb-Mar 2016 Credit Card Expenses-Rec SuppliesFeb-Mar 2016 Credit Card Expenses 32.96 Grant-020316 Feb-Mar 2016 Credit Card Expenses-Storage SuppliesFeb-Mar 2016 Credit Card Expenses 54.96 Grant-020316 Feb-Mar 2016 Credit Card Expenses-PW Work SessionFeb-Mar 2016 Credit Card Expenses 244.96 Grant-020316 Feb-Mar 2016 Credit Card Expenses-Rec SuppliesFeb-Mar 2016 Credit Card Expenses 17.36 Iverson-020316 Feb-Mar 2016 Credit Card Expenses-MNGFOA Dues PerraultFeb-Mar 2016 Credit Card Expenses 60.00 Iverson-020316 Feb-Mar 2016 Credit Card Expenses-MNGFOA Dues IversonFeb-Mar 2016 Credit Card Expenses 60.00 Iverson-020316 Feb-Mar 2016 Credit Card Expenses-CC Picture Feb-Mar 2016 Credit Card Expenses 4.27 Mooney-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 383.87 Mooney-020316 Feb-Mar 2016 Credit Card Expenses-Winkel Retirement GiftFeb-Mar 2016 Credit Card Expenses 150.00 Mooney-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 123.89 Mooney-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 116.37 MSchifsk-020316 Feb-Mar 2016 Credit Card Expenses-PW SuppliesFeb-Mar 2016 Credit Card Expenses 71.99 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -82.00 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -16.36 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -7.87 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -25.06 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -12.32 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -2.70 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -9.58 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -36.34 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -51.31 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -1.54 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -3.17 Rebate-020316 Feb-Mar 2016 Credit Card Expenses-Rebate AllocationFeb-Mar 2016 Credit Card Expenses -12.38 Scherbel-020316 Feb-Mar 2016 Credit Card Expenses-Car Wash Feb-Mar 2016 Credit Card Expenses 9.63 Scherbel-020316 Feb-Mar 2016 Credit Card Expenses-Training Feb-Mar 2016 Credit Card Expenses 220.00 Scherbel-020316 Feb-Mar 2016 Credit Card Expenses-Car Wash Feb-Mar 2016 Credit Card Expenses 9.63 Scherbel-020316 Feb-Mar 2016 Credit Card Expenses-Training Feb-Mar 2016 Credit Card Expenses 235.12 Thelen-020316 Feb-Mar 2016 Credit Card Expenses-Tennis MembershipFeb-Mar 2016 Credit Card Expenses 155.00 Thelen-020316 Feb-Mar 2016 Credit Card Expenses-Egg Hunt PrizesFeb-Mar 2016 Credit Card Expenses 328.15 Thelen-020316 Feb-Mar 2016 Credit Card Expenses-Eggs for Egg HuntFeb-Mar 2016 Credit Card Expenses 171.00 Thelen-020316 Feb-Mar 2016 Credit Card Expenses-Book SuppliesFeb-Mar 2016 Credit Card Expenses 4.60 Thelen-020316 Feb-Mar 2016 Credit Card Expenses-Book SuppliesFeb-Mar 2016 Credit Card Expenses 33.55 3,003.48Total for this ACH Check for Vendor 0602: 3,003.48Total for 4/11/2016: Page 1AP Checks by Date - Detail by Check Date (4/21/2016 2:06 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0285 Xcel Energy 04/15/2016ACH 494619342 Feb-Mar 2016 Utility Charges Feb-Mar 2016 Utility Charges 1,618.95 1,618.95Total for this ACH Check for Vendor 0285: 0319 City of Roseville 04/15/2016ACH 0221289 Adobe Subscription-Admin Adobe Subscription-Admin 48.00 48.00Total for this ACH Check for Vendor 0319: 0922 North Suburban Access Corporation 04/15/2016ACH 16-016 March 2016 Contracted Services March 2016 Contracted Services 257.40 257.40Total for this ACH Check for Vendor 0922: JOHC Johnson Controls 04/15/2016ACH 1-32031810127 City Hall Repair City Hall Repair 144.08 144.08Total for this ACH Check for Vendor JOHC: 2597 AARP 04/15/201645621 04052016-AARP April 2016 AARP Class April 2016 AARP Class 230.00 230.00Total for Check Number 45621: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 04/15/201645622 04152016-IUOE May 2016 Premium May 2016 Premium 1,250.00 04152016-IUOE2 May 2016 Premium May 2016 Premium 6,660.00 7,910.00Total for Check Number 45622: 6410 Land O Lakes, Inc 04/15/201645623 2012-00677 GE Permit Escrow 2012-00677 Refund GE Permit Escrow 2012-00677 Refund 1,235.23 1,235.23Total for Check Number 45623: 0811 Ramsey County 04/15/201645624 PUBW-015403 Parks & Rec Signs Parks & Rec Signs 95.76 95.76Total for Check Number 45624: UB*00162 Lois Rem 04/15/201645625 Refund Check 106.00 106.00Total for Check Number 45625: 1054 SHI International Corp.04/15/201645626 B04722862 Technology Supplies Technology Supplies 2,016.00 2,016.00Total for Check Number 45626: 13,661.42Total for 4/15/2016: 0189 Gopher State One-Call, Inc.04/21/2016ACH 6030158 March 2016 Locates March 2016 Locates 71.53 6030158 March 2016 Locates March 2016 Locates 71.53 6030158 March 2016 Locates March 2016 Locates 71.54 214.60Total for this ACH Check for Vendor 0189: 0285 Xcel Energy 04/21/2016ACH Page 2AP Checks by Date - Detail by Check Date (4/21/2016 2:06 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 495283163 March Utility Expenses March Utility Expenses -59.90 495283163 March Utility Expenses March Utility Expenses 1,809.41 495283163 March Utility Expenses March Utility Expenses -322.55 495283163 March Utility Expenses March Utility Expenses 1,483.82 495283163 March Utility Expenses March Utility Expenses 906.69 495283163 March Utility Expenses March Utility Expenses 1,237.25 495283163 March Utility Expenses March Utility Expenses 173.67 5,228.39Total for this ACH Check for Vendor 0285: 0320 Health Partners 04/21/2016ACH 65176902 May 2016 Dental Premium May 2016 Dental Premium 91.25 65176902 May 2016 Dental Premium May 2016 Dental Premium 1,223.74 1,314.99Total for this ACH Check for Vendor 0320: 0387 ICMA Retirement Trust- #302482 04/21/2016ACH PR Batch 00200.04.2016 ICMA Employee PercentPR Batch 00200.04.2016 ICMA Employee Percent 756.24 PR Batch 00200.04.2016 ICMA Employee DeductionPR Batch 00200.04.2016 ICMA Employee Deduction 595.00 1,351.24Total for this ACH Check for Vendor 0387: 0922 North Suburban Access Corporation 04/21/2016ACH 16-020 Q1 2016 Web Streaming Q1 2016 Web Streaming 709.77 709.77Total for this ACH Check for Vendor 0922: 1041 Aaron Thelen 04/21/2016ACH 04182016-AT April 2016 Mileage April 2016 Mileage 29.70 29.70Total for this ACH Check for Vendor 1041: 491177SM Stepp Manufacturing Co., Inc 04/21/2016ACH 49903 Hot Box CIP Purchase Hot Box CIP Purchase 28,410.00 28,410.00Total for this ACH Check for Vendor 491177SM: 5648 Matthew Bachler 04/21/2016ACH 04152016-MB April 2016 Expense Rembursement April 2016 Expense Rembursement 35.00 04152016-MB April 2016 Expense Rembursement April 2016 Expense Rembursement 12.96 47.96Total for this ACH Check for Vendor 5648: ZARN Zarnoth Brush Works, Inc 04/21/2016ACH 0159262-IN Sweeper #103 Repairs Sweeper #103 Repairs 550.50 550.50Total for this ACH Check for Vendor ZARN: 0243 Metropolitan Council-Waste Water 04/21/2016ACH 0001503836 May 2016 Waste Water Service Charges May 2016 Waste Water Service Charges 56,551.77 56,551.77Total for this ACH Check for Vendor 0243: CPF1 Central Pension Fund 04/21/201645627 12312015-CPF2 December 2015 Contributions December 2015 Contributions 1,228.80 1,228.80Total for Check Number 45627: 0916 Lakes Country Service Coop 04/21/201645628 CI073-HA9-0516 May 2016 Premiums May 2016 Premiums 5,514.00 CI073-HB7-0516 May 2016 Premiums May 2016 Premiums 2,958.00 CI073-HB7-0516 May 2016 Premiums May 2016 Premiums 986.00 Page 3AP Checks by Date - Detail by Check Date (4/21/2016 2:06 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription CI073-HE1-0516 May 2016 Premiums May 2016 Premiums 403.00 CI073-HE1-0516 May 2016 Premiums May 2016 Premiums 403.00 10,264.00Total for Check Number 45628: 0222 League of Minnesota Cities 04/21/201645629 234272 Public Official Training-Wicklund Public Official Training-Wicklund 30.00 30.00Total for Check Number 45629: 6252 Office Depot 04/21/201645630 1918006952 Office Supplies Office Supplies 54.55 54.55Total for Check Number 45630: 0155 Office of MN IT Services 04/21/201645631 W16020683 February 2016 Phone Expenses February 2016 Phone Expenses 754.85 W16060383 March 2016 Phone Expenses February 2016 Phone Expenses 754.81 1,509.66Total for Check Number 45631: 1208 Premium Waters, Inc 04/21/201645632 610207-03-16 March 2016 City Hall Supplies March 2016 City Hall Supplies 98.08 613317-03-16 March 2016 City Hall Supplies March 2016 City Hall Supplies 113.34 211.42Total for Check Number 45632: 0005 Ready Watt Electric 04/21/201645633 99942 Siren #1 Repair Siren #1 Repair 369.00 369.00Total for Check Number 45633: 0327 Staples Business Advantage 04/21/201645634 3296937200 Office Supplies Office Supplies 12.29 3297076383 Office Supplies Office Supplies 54.86 67.15Total for Check Number 45634: 0925 T-Mobile 04/21/201645635 04082016-TM March 2016 Tablet Charges March 2016 Tablet Charges 388.61 388.61Total for Check Number 45635: NSCC North Suburban Communications Commission04/21/201645636 16-503 2016 City Contribution 2016 City Contribution 22,487.73 22,487.73Total for Check Number 45636: 0811 Ramsey County 04/21/201645637 SHRFL-001490 April 2016 RC Sheriff & 2015 Credit April 2016 RC Sheriff & 2015 Credit -61,911.00 SHRFL-001490 April 2016 RC Sheriff & 2015 Credit April 2016 RC Sheriff & 2015 Credit 92,130.19 30,219.19Total for Check Number 45637: 0282 Republic Services #899 04/21/201645638 0899-002830218 March 2016 Recycling Expenses March 2016 Recycling Expenses 7,568.94 7,568.94Total for Check Number 45638: 168,807.97Total for 4/21/2016: Page 4AP Checks by Date - Detail by Check Date (4/21/2016 2:06 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Report Total (33 checks): 185,472.87 Page 5AP Checks by Date - Detail by Check Date (4/21/2016 2:06 PM) DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Amy Dietl SUBJECT: Motion to Authorize City Staff to Begin Summer Work Hours on May 31, 2016, and Conclude on September 6, 2016 Overview The City Council discussed summer hours at its April 18, 2016 work session. Council directed staff to put this item on the Consent Calendar for the April 25, 2016 meeting for approval. As such, staff is seeking City Council authorization to begin summer work hours on May 31, 2016, and conclude on September 6, 2016. Background For many years, the City changed its hours to “summer hours” after Memorial Day. The summer hours schedule enables extended hours of City services for construction contractors and residents who have construction projects or other city business. Traditional Hours Proposed Summer Hours City Hall Staff 8:00 a.m. to 4:30 p.m. Monday – Friday 7:30 a.m. to 5:00 p.m. Monday – Thursday 7:30 a.m. to 11:30 a.m. on Friday Maintenance Facility Staff 7:00 a.m. to 3:30 p.m. Monday – Friday 6:30 a.m. to 4:00 p.m. Monday – Thursday 6:30 a.m. to 10:30 a.m. on Friday Recommendation Motion by the City Council to authorize City staff to begin summer work hours on May 31, 2016, and conclude on September 6, 2016. CONSENT ITEM – 5B MEMORANDUM Page 1 of 1 DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services Dave Perrault, Finance Analyst SUBJECT: 2017 Budget Calendar Background Staff is beginning the process of developing a preliminary 2017 Budget. As we progress forward and take the necessary steps, staff will be asking for general direction and guidance from the Council during its June worksession. Discussion In order to officially start the budget process, a budget calendar needs to be approved by the council. The draft budget calendar is attached for Council review and approval. Council Action A motion to approve the 2017 budget calendar as presented. Attachment Attachment A: 2017 Budget Calendar CONSENT ITEM – 5C MEMORANDUM CITY OF ARDEN HILLS 2017 BUDGET CALENDAR April 25, 2016 City Council Approval of Budget Calendar. April 26, 2016 – June 03, 2016 Department Heads Prepare 2017-2021 CIP requests and background material. June 03, 2016 Department head Submit CIP Requests to Finance Department. June 6, 2016 –June 10, 2016 City Administrator and Finance Director review Department CIP Requests and confer with Departments. June 17, 2016 2017-2021 CIP is drafted and distributed to City Council for review. June 20, 2016 City Council Work Session to discuss 2017 Operating Budget parameters and 2017-2021 CIP. June 21, 2016 Forms Distributed to all Department Heads for 2017 Operating Budget. June 21, 2016 – July 15, 2016 Department Heads Prepare Budgets and Background Material. July 15, 2016 Department Heads Submit Budget Requests to Finance Department. July 18, 2016 – August 5, 2016 City Administrator and Finance Director review Department Budgets and Confer with Departments. August 12, 2016 Finance Department completes Preliminary Revenue Estimates. August 19, 2016 City Administrator Budget is drafted for Presentation to Council at Work Session. August 29, 2016 City Council Work Session to discuss Preliminary 2017 Budget. September 9, 2016 City Administrator’s recommended Preliminary 2017 Budget distributed to the City Council. September 12, 2016 City Council adopts the Preliminary 2016 Property Tax Levy (Payable 2017) September 12, 2016 Council Certifies date for public (TNT) hearing and continuation hearing (if necessary) to county. September 30, 2016 Finance Director submits preliminary 2016 Property Tax Levy (Payable 2017) to County for certification. Mid-November Truth in Taxation Notices and Public Hearings Schedule distributed by County. Early December Public Hearing for Budget and Levy consideration. Mid-December Continuation Hearing, Approval of Budget and Certification of Property Tax Levy for submission to County. Late December Finance Director Submits final Levy to County and prepares Final Budget Document. CONSENT ITEM – 5D MEMORANDUM DATE: April 25th, 2016 TO: Honorable Mayor and City Council Sue Iverson, Interim City Administrator/Director of Finace and Admin Services FROM: Dave Perrault, Finance Analyst SUBJECT: 2016 1st Quarter Actuals Background/Discussion Attached are the 1st Quarter Actuals for 2016. Overall, expenditures are running below what was budgeted, revenue is below due to the timing of property tax revenues. Please remember that we receive our revenue from property taxes in July and December, therefore property tax revenue for the first half of the year is not reflected in these reports. Governmental accounting is not done on an accrual basis, the numbers reflect what was actually taken in as revenue or paid out as expenditures thru March 31st, 2016. Accruals, deferred revenue adjustments, etc. are only done at year-end. General Fund expenditures from operating activities are below budget estimates, as are revenues (Note: percentages look lower because property taxes, liquor licenses, etc are collected at year-end). An Investment Portfolio has also been included with these financial reports. Per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At March 31, 2016 – this rate was 0.14% and our portfolio is averaging 2.793%. All of our investments are in government secured or government backed deposits. The section listed at the top of the portfolio are the “liquid” investments that we can access at any time. As we try to stay diversified in this area we will be transferring between these accounts. We are working on cash flows with the PMP and other CIP projects, along with the utility billing cycles to determine how much and when we can invest. Attachments Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: City-Wide Revenues and Expenditures Summary Staff Recommendation Staff requests that Council accept the 1st Quarter 2016 Financial Reports. City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 1 of 3 CONSENT ITEM – 5E MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-009 Applicant: City of Arden Hills Request: Zoning Code Amendment – Mixed Business District and Mixed Residential District Recommended Action 1) Motion to approve Ordinance Number 2016-006 in Planning Case 16-009 for an amendment to Chapter 13, Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Arden Hills City Code based on the findings of fact as presented in the April 25, 2016, Report to the City Council. 2) Motion to approve publishing a Summary of Ordinance Number 2016-006 (4/5 vote required). Background In June of 2010, the City approved the creation of two new zoning districts for the 427-acre TCAAP property: Mixed Residential District and Mixed Business District. The purpose of the new regulations was to define a process for creating a master plan for the Mixed Residential and Mixed Business Districts on TCAAP, establish minimum design standards for future development, and ensure consistency between the Zoning Code and the 2030 Comprehensive Plan. Additionally, these regulations were meant to inform potential developers of the City’s vision for the TCAAP site. The City formally adopted the TCAAP Master Plan in July of 2015. The approval of the Master Plan included the adoption of the TCAAP Redevelopment Code (TRC) as Section 1380 of the City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 2 of 3 Zoning Code and the rezoning of the TCAAP property based on the zoning designations in the TRC Regulating Plan. This action replaced the previous zoning of the site as Mixed Residential and Mixed Business. The purpose of the proposed amendment is to remove all references in the Zoning Code related to Mixed Residential and Mixed Business Districts. The amendment would not affect any properties in the City as there are currently no properties zoned Mixed Residential or Mixed Business. The City Attorney has drafted Ordinance Number 2016-006 and the Summary for publication (Attachments A and B). The red-lined version of the proposed amendment has also been provided in Attachment C. Findings of Fact The Planning Commission reviewed Planning Case 16-009 at their regular meeting on April 6, 2016. Draft minutes from the meeting are included in Attachment F. The Planning Commission offers the following findings of fact for consideration: 1. The City Council approved the TCAAP Master Plan on July 13, 2015, which included the adoption of the TCAAP Redevelopment Code (TRC) as Section 1380 of the Zoning Code and the rezoning of the 427-acre TCAAP property based on the zoning designations in the TRC Regulating Plan. 2. The adoption of the TRC and the rezoning of the TCAAP property based on the TRC Regulating Plan replaced the previous zoning of the 427-acre site as Mixed Business District and Mixed Residential District. 3. The proposed Zoning Code amendments would remove all references in the Zoning Code to the Mixed Residential and Mixed Business Districts as these districts were created as a “placeholder” for the TCAAP property until a Master Plan was approved by the City. 4. The proposed Zoning Code amendments would not have an effect on any properties in the City as there are currently no properties zoned Mixed Residential or Mixed Business. 5. The proposed Zoning Code amendments are in conformance with the 2030 Comprehensive Plan. 6. The proposed amendments will create greater consistency between the Zoning Code and the 2030 Comprehensive Plan. Recommendation The Planning Commission reviewed Planning Case 16-009 at their regular meeting on April 6, 2016, and unanimously recommends approval (7-0) of the proposed amendment to Chapter 13, Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Arden Hills City Code based on the findings of fact as presented in the April 25, 2016, Report to the City Council. City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 3 of 3 Proposed Motion Language 1. Approve the Ordinance as submitted (Recommended Action). 2. Approve the Ordinance with the following changes… 3. Deny the Ordinance with reasons for denial. 4. Table for additional information. Notice Notice on this planning case was published in the Arden Hills/Shoreview Bulletin on March 23, 2016. Public Comments The City has not received any public comments regarding this planning case. Attachments A. Ordinance Number 2016-006 B. Publication Summary of Ordinance Number 2016-006 C. Proposed Amendments to Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Arden Hills City Code - Red-lined Version D. Arden Hills Zoning Map E. Planning Commission Report, April 6, 2016 F. Draft Planning Commission Meeting Minutes, April 6, 2016 1 186721v2 ORDINANCE NO. 2016-006 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 13, SECTION 1320, OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13, Zoning Code, Section 1320 – District Provisions, shall be amended in its entirety to read as follows: Chapter 13 – Zoning Code Section 1320 – District Provisions 1320.01 Establishment of Districts. The zoning districts designated herein are hereby established so as to assist the City in carrying out the intent and purpose of its Comprehensive Development Plan for the City and to control development in a manner consistent with the provisions of adequate public services and utilities. 1320.02 Designation of Zoning Districts. For the purposes of this Code the City of Arden Hills is hereby divided into the following zoning districts: R-1 Single Family Residential District R-2 Single and Two-Family Residential District R-3 Townhouse and Low Density Multiple Dwelling District R-4 Multiple Dwelling District B-1 Limited Business District B-2 General Business District B-3 Service Business District B-4 Retail Center District NB NB District CC Civic Center District GB Gateway Business District I-1 Limited Industrial District I-2 General Industrial District I-Flex I-Flex District PUD Planned Unit Development Overlay District CD Conservation District POS Parks and Open Space District 1320.03 Allowable Uses. Uses allowed in any district. Subd. 1 Permitted Principal Uses (P) - Those uses that are allowed as a matter of right and multiple operation uses, as defined herein, if at least one of the operations is a permitted use and none of the operations is classified as a conditional use. Permitted multiple family residential, business or industrial uses are required to submit a site plan in accordance with the requirements in Section 1355. 2 186721v2 Subd. 2 Conditional Uses (S) - Those uses that are allowed only after issuance of a Conditional Use Permit as required in Section 1355. Conditional Uses may include those uses that are: A. Listed as conditional uses on the Land Use Chart (1320.05) B. Not listed on the Land Use Chart as either permitted or conditional uses, but which have been reviewed by the Planning Commission and designated by the City Council as conditional uses which are similar to those listed; C. Uses that are both accessory uses and conditional uses (CA); D. Multiple Operation Uses as defined herein, if at least one of the operations is classified as a conditional use. Subd. 3 Accessory Uses (A) - Those uses that are incidental to the principal use of the premises on which it is conducted. Subd. 4 Conditional Accessory Uses (CA) - Those uses that are both accessory uses and conditional uses, including those listed on the Land Use Chart. Subd. 5 Planned Unit Development PUD (D) - Those uses allowed only after issuance of a PUD Permit. Uses allowed in a PUD may include permitted uses, uses by conditional use permit, accessory uses and conditional accessory uses. The underlying zoning district(s) establishes the basic allowable uses and the general development standards. Subd. 6 For any new construction or alteration, building permits must be secured pursuant to the provision of the building code and this Code. Subd. 7 Where questions arise as to whether a proposed use falls within a permitted use category and/or a conditional use category and/or an accessory use category, or whether a specific use that is not included on the Land Use Chart should be allowed in a particular district, the Planning Commission shall make a recommendation to the City Council which shall make the final determination that the use is similar to other allowable uses in the district or that a zoning code amendment procedure should be initiated. 1320.04 Purpose of Districts. Subd. 1 R-1 Single Family Residential District (revised 6/23/11) A. To establish areas for the development of single family detached housing at a maximum density of approximately three (3) units per net acre. B. To reserve development areas for single-family housing. C. To restrict encroachment of incompatible uses. D. To maintain density limitations. 3 186721v2 E. To take advantage of municipal utilities. F. To preserve open space. G. To allow educational uses on campus-like settings which are compatible with adjacent residential uses. Subd. 2 R-2 Single Family and Two Family Residential District A. To establish areas for the development of single and two (2) family housing at a maximum density of approximately five units per net acre. B. To reserve development areas for single and two family housing. C. To restrict encroachment of incompatible uses. D. To maintain density limitations. E. To take advantage of municipal utilities. F. To preserve open space. Subd. 3 R-3 Townhouse and Low Density Multiple Dwelling District A. To provide areas offering a broad development range in housing units with a maximum density of eight (8) units per net acre. B. To retain the environment and character of less intensive residence areas through carefully established bulk and lot area requirements. Subd. 4 R-4 Multiple Dwelling District A. To establish areas for the development of multiple dwelling structures with a maximum density of twelve (12) units per net acre. B. To permit the most intensive residential development allowed in the City. C. To maintain an essentially residential character in areas developed at a more intensive density. Subd. 5 NB Neighborhood Business District A. To be located at the edge of residential neighborhoods. B. To provide a limited range of over-the-counter, convenience, retail, and service uses to accommodate the needs of the adjacent residents. C. To place limitations on the type, size and intensity of uses within this district, given its proximity to residential uses. 4 186721v2 D. To place emphasis on convenience for pedestrian, bicycle, and public transportation access to the use. E. To accommodate, where possible, a public commons giving residents a place to gather and interact with one another. F. To ensure adequate buffering is provided on these sites for the adjacent residential uses. G. To require, where applicable, compliance with the City’s gateway requirements. Subd. 6 B-1 Limited Business District A. To establish areas for the location and development of administrative office buildings and related office uses which are subject to more restrictive controls. B. To provide a district which is related to and may reasonably adjoin high density or other residential districts. C. To establish a business district in which there is limited contact with the public and no exterior display or selling of merchandise to the general public. Subd. 7 B-2 General Business District (revised 12/03/08) A. To be a place in which people can live, work and play. B. To create a compact, architecturally diverse, pedestrian- and bicycle- friendly community with a distinct identity. C. To provide a connected sidewalk system and places for people to gather and socialize. D. To implement design standards to promote an attractive environment with lasting and sustainable value. E. To group compatible retail and service business uses that tend to draw trade that is naturally interchangeable and promotes business prosperity. F. To provide an adequate supply of businesses and professional service areas to meet the needs of the residents. G. To minimize the effects of traffic congestion, noise, odor, glare and similar safety problems. H. To implement the Plan known as the “Guiding Plan for the B2 District,” which was adopted by the City Council on October 27, 2008. 5 186721v2 Subd. 8 B-3 Service Business District A. To accommodate an adequate supply of businesses and services that serve the community and motorists traveling through the community with a broad range of services and goods. B. To provide locations for uses that may be incompatible with retail centers, thereby keeping the retail centers compact and convenient. C. To keep services in close proximity to arterial streets or highways in areas that are appropriately designated on the Comprehensive Plan. D. To encourage grouping of compatible and mutually supportive business uses and services. E. To promote business prosperity. F. To establish a high standard of development and design that produces a positive visual image and minimizes the effects of traffic congestion, noise, odor and glare. G. To allow a transitional reuse of existing buildings until market conditions warrant redevelopment. H. To enhance redevelopment potential by prohibiting uses that would impede redevelopment. I. To ensure acceptable traffic operations on local streets. J. To promote flexibility in land uses and site development standards to achieve the purposes of the district. Subd. 9 B-4 Retail Center District A. To meet retail shopping needs of the surrounding community by providing a district that will accommodate a wide range of retail goods and services. B. To promote business prosperity by creating an attractive and functional retail center. C. To provide an integrated retail trade center that groups compatible retail uses in one or more multiple-occupancy buildings. Free standing, single- occupancy buildings will be allowed if planned and constructed as part of a unified development that contains a retail center or is developed after such a retail center is developed. D. To produce a positive visual image by establishing a high standard of design and development. 6 186721v2 E. To allow transitional uses that will allow an orderly phasing out of existing uses and development that are not appropriate in a contemporary retail center and a phasing in of uses and development as warranted by market conditions. F. To encourage grouping of uses that are mutually supportive and have similar requirements for vehicular and pedestrian accessibility and exposure. G. To alleviate potential traffic congestion on local streets by the design of the circulation pattern and arrangement of uses. Subd. 10 CC Civic Center District A. To implement that part of City of Arden Hills Comprehensive Plan known as the Civic Center (CC) area. B. To create a destination-oriented area that serves as focal point for the Community where a mix of uses including public, small retail, educational, semi- public facilities and some mid-to-high-density housing are located. C. To bring forth a government center that would integrate Sunfish Lake with a civic campus and commercial area, and create a gathering/activity place that is unified in purpose, design and use. D. To require strict development standards and building materials to create a high quality civic environment. E. To preserve, protect, and enhance existing development adjacent to the district. F. To promote compact, unified development that takes advantage of the proximity to the adjacent open space areas and regional transportation facilities. G. To minimize the effects of traffic congestion. H. To allow development that will insure reasonable traffic operation on the internal and surrounding transportation systems including Lexington, Hamline, and Highway 96. I. To encourage arrangement of uses that are mutually supportive and have similar requirements for vehicular and pedestrian accessibility and exposure. Subd. 11 GB Gateway Business District A. To implement that part of Arden Hills Comprehensive Development Plan known as the I-694/I-35W Plan. B. To promote high quality, unified, large-scale development in a manner similar to a planned unit development. 7 186721v2 C. To take full advantage of the site's location as documented and described in the NE I-694/I-35W Plan. D. To allow only development that will create an attractive environment and a positive image for this site, which is one of the most visible in the community and represents the City's last major development site. E. To protect the site's environmental resources. F. To promote flexibility in land uses and development standards to achieve the objectives of the I-694/I-35W Plan. G. To allow development that will insure reasonable traffic operation on the internal and surrounding transportation systems. Subd. 12 I-1 Limited Industrial District A. To allow only those types and intensities of industrial uses that do not detract from the surrounding area. B. To maintain performance standards to keep the intensity of land utilization lower than in the general Industrial District. Subd. 13 I-2 General Industrial District A. To provide an area where more intensive light industrial land uses may locate. B. To present the least deleterious effect to adjacent, less intensive land uses. Subd. 14 I-FLEX District A. To preserve, protect, enhance and perpetuate existing development in the district. B. To attract new development that is compatible with existing development in the district in terms of use, performance, character, quality and appearance of buildings and sites. C. To permit only those uses that will have traffic generation characteristics that are compatible with existing development in the district and that will ensure reasonable traffic operation on streets in the vicinity. D. To encourage new site development that will be compatible with existing site development standards of existing development in the district. E. To promote flexibility in land uses and site development standards to achieve the objectives of the I-Flex District. 8 186721v2 Subd. 15 Planned Unit Development (PUD) Overlay District A. To allow flexibility in land development to benefit from new technology in building design and construction and in land development. B. To encourage variety in the organization of site elements, land uses (residential and non-residential), building densities, and building and dwelling types. C. To promote higher standards of site and building design through the use of trained and experienced professional land planners, landscape architects, registered architects, engineers and surveyors to prepare plans for all PUD's. D. To preserve and enhance desirable site characteristics and open space. E. To promote more efficient and effective use of land, open space and public facilities F. To effectuate the policies and standards of the Arden Hills Comprehensive Development Plan. Subd. 16 POS Parks and Open Space District (added 11/25/13) A. To support the Arden Hills Parks, Trails, and Open Space Plan and the Ramsey County Parks and Recreation System Plan. B. To provide an area for publicly owned lands that have recognized outdoor recreational or open space resources. C. To support community health through the provision of active and passive outdoor recreational opportunities. D. To promote natural and ecological stewardship. E. To conserve vital environmental resources. Subd. 17 CD Conservation District (added 11/25/13) A. To provide a “holding” zone for federally owned lands on the Arden Hills Army Training Site to ensure that future development is staged, maintains a sustainable level of public expenditures for utilities and services, and protects those areas generally determined to be unsuitable for development due to the presence of wetlands, floodplains, steep slopes, certain drainage and soil conditions, and critical wildlife habitat. 9 186721v2 1320.05 Land Use Chart. (revised 11/25/13) CD POS Antenna, Dish or Tower CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA Boarding house C C C C ======C ==== Brewpub C C C Business service ========A P P P C P P P P Clinic, medical office ========P P P P P C P P P P Club or lodge (non‑profit)========P P P ==C ==== Club, sports & fitness ========A P P P C P P P Commercial recreation - indoor ========P P P ==P Daycare Facility, over 10 P P P P P P P P P Daycare, family - 10 or less A A A A A A Daycare, group family - 14 or less CA CA CA CA CA CA Dog kennel ========C C ====== Dog run A A A ============ Drive-up windows ========C C C A == Dry cleaning & laundry, pick-up station ========C A A ==A == Dry cleaning & laundry, self-service laundry C ==C C ====== Dwelling: density zoning D D D D ======== Dw elling: multiple family ====C C C C ====C C == Dwelling: single-family attached C C D D Dw elling: single‑family detached P P P P ========== Dw elling: tw o‑family C C P P C ========== Dwelling: live-work unit ========C Financial institution & service ========P P P P P C P P P P Garage, truck ================C C Home occupation: Class I A A A A A A Home occupation: Class II CA CA CA CA CA ======C ==== Hospital Hotel/motel ========C P C C C ==C House of worship C C C C C C C C C C Manufactured home park ====C ================ Manufacturing & processing: Class I A A A P P P P Manufacturing & processing: Class II ================P Microbrewery C C C C C Microdistillery C C C C C Mortuary, funeral home ========P P ==C ==== Multiple occupancy building ========C C C C C C C C C C Nursery C C C C ========== Nursing home and assisted living C C C C D C ======== I-2 I- FLEXUses: Zoning Districts: R‑1 R‑2 R‑3 R‑4 NB B‑1 B‑2 B‑3 B‑4 CC GB I‑1 10 186721v2 Office ========P P P P P P P P P P Park Facilities P Pawn shop Personal services C A P P P C P A Public use C C C C C C C C C C C C C C C C Research and development facility C P C C C P P P P Research animals C C C Residence Hall, dormitory ======C C D ============== Residential facility, state licensed, serving 1-6 P P P P P P ========== Residential facility, state licensed, serving 7- 16 C C C C C C Restaurant and restaurant-fast food ========C A P P P C P C C Retail sales & service ========P A P P P C A A A A School, general education C C C C ======C ==== School, higher education D ======C C ==C C ==== School, specialized education ========C C C C C ==== Service station ========C C ==C C C Storage, exterior ==================CA Studio ========C C P P P C ==== Theater, indoor ========A C P ==C ==== Utility distribution line P P P P P P P P P P P P P A P Utility substation ================C C Utility transmission C C C C C C C C C C C C C C C Vehicle – motorized, leasing and rentals ========C C ====== Vehicle - motorized, service ========C C ====== Warehousing ========A A A A C P P C POS “P” = Permitted; “D” = Planned Unit; “■” = Not Permitted; I- FLEX “C” = Conditional Use Permit; “A” = Accessory; “CA” = Conditional Accessory Use Permit, “I” = Interim Use Permit Uses: Zoning Districts: R‑1 R‑2 R‑3 R‑4 NB B‑1 B‑2 B‑3 B‑4 CC GB I‑1 I-2 CD 1320.06 District Requirements Chart (NEXT PAGE) (revised 11/25/13) 11 186721v2 R-1 R-2 R-3 R-4 NB B-1 B-2 *B-3 *B-4 CC *G-B I-1 I-2 I-FLEX CD POS 1. Minimum Lot Area (SF per Dwelling Unit) Single Family 14,000 11,000 11,000 11,000 ======================== Two Family 14,000 8,000 8,000 8,000 ======================== Multiple Family PUD ====5,450 3,630 ====2,178 ================== 2. Minimum Lot Area (SF) Non-Residential Uses 14,000 11,000 11,000 11,000 13,000 13,000 13,000 13,000 ==20,000 5 AC 30,000 24,000 24,000 ==== Mixed Use Project or == Multiple Occupancy Center ==========13,000 ==5 AC ==20 AC ====== Single Use Project or Free Standing Building ==========13,000 ==2 AC ==10 AC ========== 3. Minimum Lot Size (ft) Width/Depth Non-residential ========100/130 100/130 100/130 100/130 100/130 100/100 100/130 100/130 100/130 100/130 ==== Single Family 95/130 85/120 85/120 85/120 ======================== Two Family 95/130 85/120 85/120 85/120 ======================== 4. Height (ft.)35 35 35 35 35 35 50 35 35 35 35 35 45 45 35 35 5. Floor Area Ratio (F.A.R.)0.3 0.3 0.3 0.3 0.7 0.7 0.8 0.8 0.3 0.8 ==0.6 0.8 0.8 0.3 0.3 6. Lot Covered by Structure 25%25%25%25%35%35%45%40%25%40%==30%40%40%25%25% 7. Min. Landscape Lot Area 65%65%65%65%35%25%20%25%25%20%35%35%25%25%65%65% 8. Minimum Building Setbacks (ft) Front yard 40 40 40 40 20 50 20 50 50 20 50 55 50 50 40 40 Rear Yard (Principle)30 30 30 30 20 20 20 20 20 20 20 20 20 20 30 30 Rear Yard (Accessory)10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Side Yard Interior - Principal (Min/total both yards on lot)10/25 5/15 5/15 5/15 5/15 20/40 10-20 20/40 20/40 10-20 20/40 ** 20/40 20/40 20/40 10/20 10/20 Side Yard Interior - Accessory 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Side Yard Corner 40 40 40 40 20 50 20 50 50 20 50 50 50 50 40 40 Other Setbacks Lakeshore - High Water Mark*** Abutting Residential Zoning District ========30 100 ==100 100 60 100 100 100 100 100 = = = = ==== 20 ====20 12 ========== 9. PUD & SUP Maximum Dwelling Unit Density Per Net Acre 3 5.5 8 12 ==== 12 186721v2 *See Sections 1320.07 – 1320.14 for further requirements. ** But in no case less than 1/2 Building Height. *** See Section 1330.03. **** Total housing units and building square footage will be determined based on the capacity of the adjacent roadways and intersections as determined by the required traffic study and may be reduced. 13 186721v2 1320.07 Graphic Zoning Illustration GRAPHIC ILLUSTRATION OF ZONING TERMS 14 186721v2 1320.075 Special Requirements for the Single Family Residential (R1) District. (added 6/23/11) Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04 Subd 3, Conditional Use Permits and in Appendix A, Procedural Manual, shall be followed for all development that requires a Conditional Use Permit. Conditional Use Permits are not required for permitted uses that occupy approved buildings. Subd. 2 Special Regulations for General Education and Higher Education, School uses. General Education uses shall be allowed with an approved Conditional Use Permit, and Higher Education uses shall be allowed with an approved Planned Unit Development. In addition to the requirements in Section 1355 for Conditional Use Permits and Planned Unit Developments, School uses within the R1 District shall also be required to meet the following requirements: A. Be located in a campus setting on a contiguous area of land no less than ten (10) acres in size; B. The campus setting shall be comprised of main buildings and out buildings that are owned or leased by the institution or school district providing the School use, and within which are offered a mix of no fewer than four of the following educational uses: classrooms, laboratories, administrative and faculty offices, chapels, auditoriums, libraries, lecture halls, student and faculty centers, athletic facilities, student housing, dining facilities, and/or other school related uses as approved by the City Council. 1320.08 Special Requirements for the Neighborhood Business (NB) District. (revised 4/28/08) Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04 Subd 3, Conditional Use Permits and in Appendix A, Procedural Manual, shall be followed for all development that involves new building construction, modification of a building's exterior or modification of the site. Conditional Use Permits are not required for permitted uses that occupy approved buildings that do not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this Section. The prescribed procedure may be modified by the City to allow planning flexibility and to encourage cooperative dialogue between the applicant and the City. Subd. 2 Special Regulations for Permitted Uses in the NB District. Permitted uses are allowed as specified in the Land Use Chart, Section 1320.05, for the NB District. However, this Code specifies additional requirements for Clinics; Financial Institutions & Service; and Retail Sales & Service. These uses can, if unrestricted, place unacceptable levels of traffic on these sites and streets that would negatively impact adjacent residential uses outside the neighborhood business district. 15 186721v2 A. Clinics shall not exceed three thousand (3,000) gross square feet. B. Financial Institutions & Service shall not exceed five thousand (5,000) gross square feet, nor include a drive thru facility, nor include an outdoor or detached automated kiosk. C. Retail Sales & Service shall not exceed three thousand (3,000) gross square feet. These uses shall only include: antiques, art and school supplies, bakeries, bicycles (not motorized), books, stationery, candy, camera and photographic supplies, carpets and rugs, china and glassware, clothing and costume rental, convenience store, custom dressmaking, drugs, dry goods, florist, garden supplies (year-round operation only), gifts, grocery, hardware, hats, hobby shops, household appliance repair, interior decorating (no retail furniture sales), jewelry, locksmith shops, musical instruments, paint and wallpaper, shoes, sporting goods, tobacco, toys, and wearing apparel, and similar type uses. Automobile related business, liquor stores, and restaurants, exceeding forty (40) percent in gross liquor receipts of the total food and liquor receipts, would not be allowed in the Neighborhood Business District. Subd. 3 Special Regulations for Conditional Uses in the NB District. Conditional Uses are allowed as specified in the Land Use Chart, Section 1320.05, for the NB District. However, this Code specifies additional requirements for restaurants and multiple family and two-family dwellings units. These uses can, if unrestricted, place unacceptable levels of traffic on these sites and streets that would negatively impact adjacent residential uses outside the neighborhood business district. A. Restaurants shall not exceed three thousand (3,000) gross square feet. Exterior seating will be considered based on its impact on adjacent residential uses outside the neighborhood business district. B. Dwelling Units may be located within a mixed use development including non-residential structures. Subd. 4 District Requirements: (The district requirements in Section 1320.06 for the NB District will apply). To further accomplish the stated purpose of the NB District, developers are encouraged to plan their sites in the spirit of the purpose and intent of the Planned Unit Development provision in Section 1320.14. At the time of submittal for the Conditional Use Permit and Site Plan Review, the applicant shall identify modifications to the standard zoning requirements otherwise applicable to the site and the reasons why the modifications would be in the public interest and would be consistent with the purpose of the district. The applicant shall demonstrate to the satisfaction of the City that the proposed uses, lot sizes, height, use mix, location and relationship with other existing and proposed uses are compatible and complementary both internally and with adjacent uses, and 16 186721v2 meet the intent of the City as expressed in the NB District purpose and the above criteria for allowable uses. Subd. 5 Building Exteriors, Site Features and Site Development. Accomplishing the stated purpose of the NB District requires particular concern for the design of buildings, site features (such as landscaping, lighting, and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site features and site design on adjoining sites in the district. A. The City Council will make the final determination on the compatibility and consistency with this provision. B. Landscaping for the site shall comply with Section 1325.05, Subd. 1 of the Zoning Code. C. Buffer yards thirty (30) feet in width shall be provide adjacent to all residential uses outside the neighborhood business district. The buffer yard shall be landscaped with a combination of evergreen trees and deciduous trees such that the use is substantially screened from the adjacent residences. The buffer yard landscaping may require landscaping in excess of the minimum requirements. D. Hours of Operation shall be prohibited between the hours of 11:00 p.m. to 6:00 a.m. All deliveries and loading shall be done during normal hours of operation. E. Sloped Roofs shall be utilized on all principal and accessory structures. Roofing materials and design shall be consistent with those found in the adjacent residential neighborhoods outside the neighborhood business district. F. Exterior Materials shall include only face brick, stone, glass, or natural wood products. All walls shall be treated with the same exterior materials. G. Lighting shall adhere to the requirements in Section 1325.05 Subd 3. Lighting shall not be permitted to wash the building, except for accent lighting to delineate the main entryway into the building. Security and parking lot lighting shall be on pedestals not to exceed fourteen (14) feet in height. H. Trash shall be fully screened in a masonry enclosure or shall be stored within the principal structure. I. Vending Machines shall be located on the interior of the principal structure. 17 186721v2 J. Bicycle Racks shall be provided in an area that is convenient to the main entryway into the building. K. Sidewalks shall be provided adjacent to all public rights-of-way. L. Gateways, where applicable, should be incorporated into the layout of the site. The 1985 Parkway System Feasibility Study and the Comprehensive Plan provide additional guidance on the incorporation of gateways. 1320.085 Special Requirements for the B-2 General Business District. The B-2 General Business District encompasses a primary gateway into the City. The aesthetic and transportation impacts from new developments and redevelopments must be evaluated to help ensure the long- term viability and success of the B-2 District. Accomplishing the purpose of the B-2 District requires particular concern for the design of buildings, site features (such as landscaping, lighting, and signage), site layout, building materials, site design, and other related design elements. To that end, new development and redevelopment shall conform to the standards in this and related zoning requirements. The “Guiding Plan for the B2 District” shall act as a guide for development but is not part of the Zoning Code. In reviewing and approving land use applications, the City Council shall make the final determination on the compatibility and consistency with all provisions in this and related sections of the Zoning Ordinance. (revised 12/3/08) Subd. 1 Procedure. To further accomplish the stated purpose of the B2 District, the following procedures shall be used: A. Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development (PUD) process. The PUD proposal shall identify any requested modifications from the applicable zoning requirements and from the “Guiding Plan for the B2 District” as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the B-2 District. Modifications to these requirements may be granted by the City without a variance through the PUD process. Conditional use permits may also be required for uses list in Section 1320.05. B. Conditional Use Permits, Site Plans, and other development agreements that were approved for development sites before November 24, 2008, shall remain in effect but shall use the Planned Unit Development Process for future site amendments. C. The following items shall not be considered significant modifications to an existing site and shall be exempt from the PUD process but shall be subject to administrative review and approval: 1. Internal alterations to buildings that do not result in a change to the building height, roof line, or footprint unless the changes will have a 18 186721v2 notable increase in traffic and/or parking needs as determined by the Community Development Director or their designee; 2. Replacement, maintenance, or repair of existing materials, including exterior finishes, signage, landscaping, and parking lots; 3. Minor modifications to the exterior of a building or a site that substantially conforms to the design standards in Section 1325 and has no discernable impact on traffic as determined by the Community Development Director or their designee; D. The provisions in this Section may be modified by the City Council to allow planning flexibility without the need for a variance to encourage cooperative dialogue between the applicant and the City. Minor improvements to existing uses should be encouraged without costly upgrades or complete changes to a site. Subd. 2 Uses. A. Permitted uses (as specified in the Land Use Chart, Section 1320.05, for the B-2 District) that occupy existing buildings do not require a conditional use permit prior to occupancy. Other city permits may be required. B. Conditional uses (as specified in the Land Use Chart, Section 1320.05, for the B-2 District) require an approved conditional use permit prior to occupancy. Other city permits may be required. C. The following land uses are not compatible with the stated purpose of the B-2 District and shall be prohibited: 1. Individual retail businesses larger than 50,000 square feet except for Sports and Fitness Clubs. 2. Open sales, rental or storage lots, including but not limited to cars, buses, trucks, motorcycles, bicycles, recreational vehicles, trailers, boats, mobile homes, machinery, lumber, building materials, and similar items. Approved open air garden centers shall be exempt. 3. Mini-storage facilities. 4. Tattoo parlors. 5. Consumer Small Loan establishments. 19 186721v2 6. Outdoor bulk storage buildings, including but not limited to, forest, metal, concrete, agricultural and petroleum products, chemicals and similar products. 7. Manufacturing or processing that generates hazardous waste without a valid Hazardous Waste Generator's license from the Ramsey County Public Health Department. Subd. 3 Special Regulations for Drive-up Windows. Section 1325.04 of the Zoning Ordinance specifies additional requirements for drive-up windows and automobile service stations. The provision whereby the proximity requirement of one thousand three hundred and twenty (1,320) feet between drive-up windows may be waived if the following conditions are met as determined by the City Council: A. The architectural treatment, circulation plan, and signage system of such businesses shall be designed to visually and functionally integrate the building and the site on which it is located. B. The applicant shall submit a circulation plan that demonstrates that the use will not interfere or reduce the safety of non-motorized movements, specifically pedestrian and bicyclists. C. Requested modifications to the provisions in section 1325.04 shall be stated in writing along with an explanation of why the modifications would be in the public interest and would be consistent with the purpose of the B-2 District. Subd. 4 Hotel/Motel Additional Conditional Use Permit Criteria. In addition to meeting the requirements of Section 1345 and 1355.04 Subd 3, hotel/motels shall conform to the following: A. Meet building code requirements. B. Entrance to each room shall be from an indoor corridor. C. Landscaping shall be brought into conformance with section 1325.05 Subd 1. Subd. 5 Assisted Living Additional Planned Unit Development Criteria. (revised 7/7/11) In addition to meeting the requirements of Section 1325, an existing hotel- motel use may be used for assisted living upon approval of a Master Planned Unit Development provided that all of the following requirements are met: A. The building to be used for assisted living meets applicable building and fire codes as determined by the Fire Marshal and Building Official. 20 186721v2 B. Each room that has occupants on an overnight basis shall have bathroom facilities within the room. C. The capacity of the building shall not be exceeded. 1320.09 Special Requirements for the B-3 Service Business District. The aesthetic and transportation impacts from new developments and redevelopments must be evaluated to help ensure the long-term viability and success of the B-3 District. Accomplishing the purpose of the B-3 District requires particular concern for the design of buildings, site features (such as landscaping, lighting, and signage), site layout, building materials, site design, and other related design elements. To that end, new development and redevelopment shall conform to the standards in this and related zoning requirements. In reviewing and approving land use applications, the City Council shall make the final determination on the compatibility and consistency with all provisions in this and related sections of the Zoning Ordinance. (revised 12/17/ 08) Subd. 1 Procedure. To further accomplish the stated purpose of the B3 District, the following procedures shall be used: A. Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development (PUD) process. The PUD proposal shall identify any requested modifications from the applicable zoning requirements as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the B-3 District. Modifications to these requirements may be granted by the City without a variance through the PUD process. Conditional use permits may also be required for uses listed in Section 1320.05. B. Conditional Use Permits, Site Plans, and other development agreements that were approved for development sites before December 8, 2008, shall remain in effect but shall use the Planned Unit Development Process for future site amendments. C. The following items shall not be considered significant modifications to an existing site and shall be exempt from the PUD process but shall be subject to administrative review and approval: 1. Internal alterations to buildings that do not result in a change to the building height, roof line, or footprint unless the changes will have a notable increase in traffic and/or parking needs as determined by the Community Development Director or their designee. 2. Replacement, maintenance, or repair of existing materials, including exterior finishes, signage, landscaping, and parking lots. 21 186721v2 3. Minor modifications to the exterior of a building or a site that substantially conforms to the design standards in Section 1325 and has no discernable impact on traffic as determined by the Community Development Director or their designee. D. The provisions in this Section may be modified by the City Council to allow planning flexibility without the need for a variance to encourage cooperative dialogue between the applicant and the City. Minor improvements to existing uses should be encouraged without costly upgrades or complete changes to a site. Subd. 2 Uses. A. Permitted uses (as specified in the Land Use Chart, Section 1320.05, for the B-3 District) that occupy existing buildings do not require a conditional use permit prior to occupancy. Other city permits may be required. B. Conditional uses (as specified in the Land Use Chart, Section 1320.05, for the B-3 District) require an approved conditional use permit prior to occupancy. Other city permits may be required. Subd. 3 Special Regulations for Drive-Up Windows in the B-3 District. Section 1325.04 of this Code, specifies additional requirements for drive-up windows and automobile service stations. The provision whereby the proximity requirement of one thousand three hundred and twenty (1,320) feet between drive-up windows may be waived if the following conditions are met: A. The operation consists of one or more drive-up windows and is an integral part of a building containing one or more other allowed uses, or the operation is part of an architecturally unified complex containing two or more businesses using drive-up windows. B. Shared access drives and shared parking are utilized by all such businesses using drive-up windows in said building or complex. C. Only one building or architecturally unified complex containing two or more businesses using drive-up windows will be allowed in addition to one freestanding business using a drive-up window. D. The architecture and the site, grading, circulation, landscaping, screening and signage plans shall unify the appearance and function of the complex or building. 22 186721v2 E. An architecturally unified complex may consist of one or more buildings on one or more parcels if the intent of providing a unified appearance and function is not compromised. F. The applicant shall submit a circulation plan that demonstrates that the use will not interfere or reduce the safety of non-motorized movements, specifically pedestrian and bicyclists. Subd. 4 Design Standards. The standards in section 1325 shall apply. 1320.10 Special Requirements for the B-4 Retail Center District. (revised 12/17/08) Subd. 1 Procedure. To further accomplish the stated purpose of the B-4 District, the following procedures shall be used: A. Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development (PUD) or the Conditional Use Permit (CUP) process. The proposal shall identify any requested modifications from the applicable zoning requirements as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the B-4 District. Modifications to these requirements may be granted by the City without a variance through the PUD process. Conditional use permits may also be required for uses listed in Section 1320.05. B. Conditional Use Permits, Site Plans, and other development agreements that were approved for development sites before December 8, 2008, shall remain in effect. C. The following items shall not be considered significant modifications to an existing site and shall be exempt from the PUD or CUP process but shall be subject to administrative review and approval: 1. Internal alterations to buildings that do not result in a change to the building height, roof line, or footprint unless the changes will have a notable increase in traffic and/or parking needs as determined by the Community Development Director or their designee. 2. Replacement, maintenance, or repair of existing materials, including exterior finishes, signage, landscaping, and parking lots. 3. Minor modifications to the exterior of a building or a site that conforms to applicable zoning regulations and has no discernable impact on traffic as determined by the Community Development Director or their designee. 23 186721v2 D. The provisions in this Section may be modified by the City Council to allow planning flexibility without the need for a variance to encourage cooperative dialogue between the applicant and the City. Minor improvements to existing uses should be encouraged without costly upgrades or complete changes to a site. Subd. 2 Permitted Uses. Due to the replacement, reuse or redevelopment nature of potential development in this district, the list of I-2 permitted uses as of April 1991, that are not permitted in the B-4 District, will be allowed in buildings existing in April 1991 as permitted uses until redevelopment or replacement of the building or buildings housing such uses occurs. Such uses will not be allowed in buildings constructed after April 1991. The permitted uses on the Land Use Chart, Section 1320.05, in the B-4 District will be permitted either as replacement uses in buildings existing as of April 1991 or as uses in replaced or redeveloped buildings. Subd. 3 Uses Allowed by Conditional Use Permit. Due to the replacement, reuse or redevelopment nature of potential development in this district, the existing I-2 uses allowed by conditional use permit as of April 1991 will be allowed to continue as conditional uses until redevelopment or replacement of the building or buildings housing such uses occurs. No new I-2 uses by conditional use permit will be allowed unless those uses are permitted or allowed by conditional use permit in the B-4 District. The uses allowed by Conditional Use Permit on the Land Use Chart, Section 1320.05, in the B-4 District will be allowed by conditional use permit either as replacement uses in buildings existing as of April 1991 or as uses in replaced, redeveloped or new buildings. Subd. 4 Special Regulations for Drive-Up Windows in the B-4 District. Section 1325.04 of this Code, specifies additional requirements for drive-up windows and automobile service stations. The provision whereby the proximity requirement of one thousand three hundred and twenty (1,320) feet between drive-up windows may be waived if the following conditions are met: A. The architectural treatment, circulation plan, and signage system of such businesses shall be designed to visually and functionally integrate the building and the site on which it is located. B. The applicant shall submit a circulation plan that demonstrates that the use will not interfere or reduce the safety of non-motorized movements, specifically pedestrian and bicyclists. C. Requested modifications to the provisions in section 1325.04 shall be stated in writing along with an explanation of why the modifications would be in the public interest and would be consistent with the purpose of the B-4 District. 24 186721v2 Subd. 5 District Requirements. The requirements below are established for development of individual "lots" and for the overall development of "planned projects". "Lots" are individual parcels on which may be placed a single building (either single or multiple-occupancy). "Planned projects" are sites on which may be placed (a) A single or multi-occupancy retail center; (b) Two or more free-standing, single or multiple-occupancy buildings; or (c) A combination of (a) and (b). A "retail center" is a single building housing either several retail outlets or a single retail outlet with several departments. In a "planned project" individual lots may be created for separate buildings or parts of buildings but separate buildings are not required to be located on separate lots. To allow maximum development creativity and flexibility, regulations such as lot area, side and rear yard building and parking setbacks, Floor Area Ratio (F.A.R.), number of parking spaces, percent of landscape area, etc., may be modified for individual parcels and interior lot lines within a project. However, the regulations for these same items must be met for the total project area and exterior project lot lines. A. Minimum Lot Area Requirements: 1. Multiple-occupancy retail center: 5 acres 2. Free-standing, single or multiple-occupancy building: 2 Acres B. Maximum Bulk Requirements: 1. Height: 35 feet 2. Floor area ratio (F.A.R.): .30 3. Lot coverage by structure: 25% C. Minimum Landscaped Area: 25% D. Minimum Building Setbacks: 1. Front yard and exterior project lines: 50 ft 2. Side yard: 20 feet 3. Rear yard: 20 feet Subd. 6 Building Exteriors, Site Features and Site Development. Accomplishing the stated purpose of the B-4 District requires particular concern for the design of buildings, site features (such as landscaping, lighting and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to 25 186721v2 existing buildings. The City Council will make the final determination on the compatibility and consistency with this provision. A. Landscaping (Section 1325.05, Subd 1, shall apply) B. Parking (GB District regulations, Section 1320.13, shall apply) C. Signs (GB District regulations, Section 1320.13, shall apply) D. Lighting (GB District regulations, Section 1320.13,) shall apply) E. Pedestrian Circulation: All development within the B-4 District shall incorporate pedestrian improvements, which may include more specific City requirements that become apparent in the plan review process. F. Drainage /Water Management Plan: A plan must be submitted with each project or lot development in the B-4 District. The plan must be approved by the Rice Creek Watershed District, other agencies as required, and by the City Engineer. On-site ponding is encouraged as a visual and functional amenity. Two or more lots or projects may coordinate their plans for their mutual benefit. 1320.11 Special Requirements for the Civic Center (CC) District. (revised 4/28/08) Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04 Subd 3, Conditional Use Permits, and Appendix A, Procedural Manual, shall be followed for all development that involves new building construction, modification of a building's exterior, or modification of the site. This provision is subject to any modifications or additions set forth in this Section. The prescribed procedure may be modified by the City to allow planning flexibility and to encourage cooperative dialogue between the applicant and the City. Subd. 2 Allowable Uses. Development within the CC District will include uses that are permitted and conditional uses on the Land Use Chart, Section 1320.05, under the CC District. These uses must be consistent with the stated purposes of this district and the following development criteria: A. Uses. Uses as shown on Land Use Chart Section 1320.05, under the CC District as permitted and conditional uses are allowed. Uses not expressly stated on the chart are not allowed, unless determined by the City Council that the use is similar to the allowed uses and that the use is in the best interest of the City and the CC District. In this case, the applicant must demonstrate to the satisfaction of the City that the proposed uses, lot sizes, height, use mix, location and relationship with other existing and proposed uses are compatible and complementary both internally and with adjacent 26 186721v2 uses, and meet the intent of the CC District purposes and the criteria for allowable uses. B. Staging Area. With the exception of during a new construction period, staging areas shall be free of such materials, equipment or vehicles at the close of each business day. Overnight, weekend or holiday storage is not permitted. Materials transfer is permitted only for such activities necessary during the normal day-to-day business operation between the hours of 6:00 a.m. and 6:00 p.m. Monday through Friday. C. Hazardous Materials. All hazardous materials used or stored on site are subject to the regulation of the State Fire and Building Code and the Minnesota Pollution Control Agency (MPCA). D. Internal Traffic Control. All buildings shall be accessible to and from nearby public streets. City design review will include pedestrian, bicycle, transit and automotive circulation patterns and needs. Subd. 3 Prohibited Uses. Some land uses are specifically not compatible with the stated purpose of the CC District. The following uses are therefore prohibited: A. Outdoor storage of equipment, vehicles, and materials. Any type of storage associated with use must be fully contained within primary or accessory building. Materials used in “staging areas” must not remain on ground for more than twenty-four (24) hours. B. Towers for telecommunications. Only antennas that are flush, parallel, unobtrusive and painted the same color as building will be allowed. C. Open sales, rental or storage lots, including but not limited to cars, buses, trucks, motorcycles, bicycles, recreational vehicles, trailers, boats, mobile homes, machinery, lumber, building materials, landscape materials, and similar items. D. Fast food establishments. E. Drive-in businesses. F. Single and two-family housing. G. Gasoline service stations. H. Casino. 27 186721v2 I. Uses that the City may determine are incompatible with its objectives or with development as it may occur, thereby imposing or establishing new or unforeseen standards. Subd. 4 Development Standards. A. All district standards specified in Section 1320.06 must be met. B. Maximum Floor Area Ratio (FAR). The total FAR shall not exceed 0.8. C. Building Height and Setback. To accomplish the intensity and scale of development consistent with the defined purpose of the CC District, multi- story buildings will be allowed. 1. State Highways or County Roads: Minimum building setback is 60 feet. Building setbacks from State Highways or County Roads are measured from roadway easement line. 2. Parking setbacks. Parking areas shall be set back twenty (20) feet from all roadways. The side yard setback requirement for parking is five (5) feet. 3. Parking between the front of the building and the roadway is not permitted. Parking lots must be setback to be placed either even with or behind the primary structure. 4. Thirty-five (35) feet is the maximum height allowed. 5. The use of stepped building heights is encouraged to provide visual transition. This applies to both multi-building complexes and single buildings. 6. The location of buildings relative to their heights will consider views and relationship from within the CC District and from public and private areas off the site. D. Landscaping and screening. Appropriate and unified landscaping is essential to effectively meet the defined purpose of the CC District. 1. A landscape plan shall be submitted as required in Section 1325.05, Subd 1 of the Zoning Code. 2. Fences. If fences are used for landscape screening, they must conform to the following: 28 186721v2 a) No higher than six (6) feet in rear yards only. b) No barbed wire, razor wire, or spikes allowed. c) Fences must blend into the landscape and minimize corrosion. Wood, brick, stone or wrought iron is encouraged. If chain link is allowed by the City Council, it must have black or dark green vinyl coating. d) All other requirements of Section 1325.05 Subd 4 must be followed. 3. Special attention to screening from roadways must be given. Screening along Highway 96 must be consistent in appearance and materials. 4. Overhead garage doors, large parking lots, mechanical utilities and other such items must be properly screened. 5. Special attention must be given to the Gateway entrances at Highway 96 and Hamline Avenue and at Highway 96 and Lexington Avenue as specified in the community gateway study. E. Building Exteriors. The appearance of buildings is the most important component in land development. Accomplishing the stated purpose of the CC District requires particular concern for building design. 1. The arrangement, geometry and massing of individual buildings shall be responsive to the arrangement of the whole CC District. 2. Exterior building materials shall be of brick, stone, glass or any combination thereof, except trim and accessories may be metal. Materials and colors selected for any individual building shall be compatible with other buildings in the CC District. 3. Exterior characteristics and building materials shall utilize consistent motifs in design, size and scope to create unity in the CC District. All building elevations shall be considered “fronts.” 4. All service entrance areas, mechanical equipment and trash handling devices shall be fully screened. F. Parking. Parking requirements contained in Section 1325.06 shall apply. However, these requirements may be adjusted by the City in the project review process if the changes will more effectively accomplish the stated purpose of the CC District. 29 186721v2 G. Traffic Impact Study. The City may determine if a use will impose limitations on traffic. H. Generated within the CC District. In order to maintain the functional capacity of the area road system, a traffic study prepared by a traffic engineer may be required. I. Signs. Signs are regulated by the Arden Hills Sign Code subject to any modifications or additions contained herein. J. Lighting. Exterior lighting shall be provided for the safety and convenience of occupants and visitors. 1. A lighting plan shall be submitted that shows location, type of illumination and design. 2. Exterior lighting shall be consistent in type, design, and scale to create unity in the CC District. 3. The source of illumination shall be hooded, concealed or controlled in a manner so as not to be visible from adjoining lots, streets or highways or residential areas south of Highway 96. 4. Light washing of buildings is prohibited. Wall packs are allowed at entrances only. Accent lighting of buildings and sites may be permitted by the City. A photometric analysis of site and building shall be submitted for City approval. K. Pedestrian Circulation. All development within the District shall install pedestrian improvements in accordance with the City of Arden Hills Comprehensive Plan. Other pedestrian sidewalks and trails may be required by the City. 1. Site design shall facilitate pedestrian connections and mobility within and between building, sites, and uses by providing clear visual indicators through door placement, signage, and integrating landscaping components. 2. The city may require bike racks; racks must be placed to not impede pedestrian circulation. 3. Internal sidewalk systems shall connect with adjacent planned or developed public sidewalks or trails. 30 186721v2 L. Drainage, Wetlands and Flood Plain. A water management plan must be submitted for each project in the CC District. The plan must be approved by the Rice Creek Watershed District, other agencies as required, and the City Engineer. 1. Regional ponding is encouraged as a visual and functional amenity; two or more sites may coordinate their water management plans for their mutual benefit. 2. Utility Lines. Underground utility lines shall be required in all development within the CC District. Except for temporary measures by special permit, there shall be no utilities located overhead. 1320.12 Special Requirements for the I-Flex District. (revised 12/17/08) Subd. 1 Procedure. To further accomplish the stated purpose of the I-Flex District, the following procedures shall be used: A. Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development (PUD) or the Conditional use Permit (CUP) process. The proposal shall identify any requested modifications from the applicable zoning requirements as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the I-Flex District. Modifications to these requirements may be granted by the City without a variance through the PUD process. Conditional use permits may also be required for uses list in Section 1320.05. B. Conditional Use Permits, Site Plans, and other development agreements that were approved for development sites before December 8, 2008, shall remain in effect. C. The following items shall not be considered significant modifications to an existing site and shall be exempt from the PUD or CUP process but shall be subject to administrative review and approval: 1. Internal alterations to buildings that do not result in a change to the building height, roof line, or footprint unless the changes will have a notable increase in traffic and/or parking needs as determined by the Community Development Director or their designee; 2. Replacement, maintenance, or repair of existing materials, including exterior finishes, signage, landscaping, and parking lots; 3. Minor modifications to the exterior of a building or a site that conforms to the applicable zoning regulations and has no discernable 31 186721v2 impact on traffic as determined by the Community Development Director or their designee; D. The provisions in this Section may be modified by the City Council to allow planning flexibility without the need for a variance to encourage cooperative dialogue between the applicant and the City. Minor improvements to existing uses should be encouraged without costly upgrades or complete changes to a site. Subd. 2 Permitted Uses. Permitted uses are allowed as specified on the Land Use Chart, Section 1320.05, for the I-Flex District. Subd. 3 Uses allowed by Conditional Use Permit. A. Used allowed by Conditional Use Permit as specified on the Land Use Chart, Section 1320.05, for the I-Flex District. B. Wholesaling and warehousing if such use is wholly contained within a building and occupies not more than fifty (50) percent of the gross floor area of the building in which it is located. C. Wholesaling, warehousing and related accessory uses which were in existence in April 1991 issued a Conditional Use Permit, which will allow such uses to continue on the site, or within any existing or expanded facilities or improvements thereon, provided that the ratios of conditional uses to the gross floor area of the building do not exceed the ratios existing as of the date hereof. The Conditional Use Permit shall define the scope and ratios of existing uses and may be amended in compliance with the procedural requirements of Section 1355.04 Subd 3 relative to Conditional Use Permits. D. Manufacturing or processing that generates hazardous waste with a valid hazardous waste generators license from the Ramsey County Public Health Department or other licensing agencies having jurisdiction. Subd. 4 Prohibited Uses. Some land uses are not compatible with the stated purpose of this district and will not be allowed. The following uses are prohibited: A. Residential uses, except those required for safety and security reasons in relation to the principal use. B. Open sales, rental or storage uses or lots. C. Vehicular sales, lease, rental or repair. D. Truck terminals, freight terminals and freight forwarding services. 32 186721v2 E. Bulk storage buildings, yards and terminals, including but not limited to forest, metal, concrete, agricultural and petroleum products; chemicals and similar products. F. Manufacturing or processing that generates hazardous waste without a valid hazardous waste generator license from the Ramsey County Public Health Department or other licensing agencies having jurisdiction. Subd. 5 Building Exteriors, Site Features and Site Development. Accomplishing the stated purpose of the I-Flex District requires particular concern for the design of buildings, site features (such as landscaping, lighting, and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site features and site design on adjoining sites in the district. The City Council will make the final determination on the compatibility and consistency with this provision. 1320.13 Special Requirements for the Gateway Business (GB) District. (revised 4/28/08) Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04 Subd 3, Conditional Use Permits, and Appendix A, Procedural Manual, shall be followed for all development that involves new building construction, modification of a building's exterior, or modification of the site. This provision is subject to any modifications or additions set forth in this Section. The prescribed procedure may be modified by the City to allow planning flexibility and to encourage cooperative dialogue between the applicant and the City. Subd. 2 Definitions of Terms Used Herein. A. Gateway Business (GB) District. A district established specifically to provide a flexible framework for the development of the area of the city generally located in the northeast quadrant of the interchange at I-694 and I- 35W. B. Mixed Use Project. A segment of the GB District that is controlled by a single developer entity, containing more than one type of use, and planned as a single development but may be developed in more than a single stage. C. Single Use Project. A segment of the GB District that is controlled by a single developer entity and containing a single type of use, planned as a single development and encompassing one or more parcels but may be developed in more than a single stage. Subd. 3 Allowable Uses. Development within the GB District will include uses that are specified on the Land Use Chart, Section 1320.05, and shall comply with the following development criteria: 33 186721v2 A. Office uses occupying not less than twenty-five (25) percent nor more than fifty (50) percent of a project's total floor area. B. The mix, relationship and intensity of uses and buildings will be compatible and complementary both internally and with adjacent uses. C. Retail or service businesses offering goods, merchandise or personal services for sale primarily to those employed in the GB District will be allowed to occupy no more than fifteen (15) percent of the total floor area of the building in which they are located. Service stations with retail services and with a car wash shall be exempt from this restriction. D. Multi-family residential use is limited to that area adjoining the public area surrounding Round Lake and shall not exceed fifteen (15) percent of the total land area in the GB District exclusive of Parcels 2, 3, 4 and 5 as identified in the NE I-694/I-35W Plan. Densities shall not exceed those allowed in an R-4 Residential District. E. Licensed day care facilities will be allowed either in a building containing other uses or in a freestanding building. Freestanding day care facilities are not required to meet minimum floor area or minimum lot area requirements otherwise required in the GB District. F. The use is in the best interest of the City and the GB District. The applicant shall demonstrate to the satisfaction of the City that the proposed uses, lot sizes, height, use mix, location and relationship with other existing and proposed uses are compatible and complementary both internally and with adjacent uses, and meet the intent of the City as expressed in the GB District purpose and the above criteria for allowable uses. Subd. 4 Uses Allowed by Conditional Use Permit. Service stations with retail sales and services and with a car wash are allowed by Conditional Use Permit. Such uses shall offer retail, gasoline, and car wash services and shall not contain vehicle repair bays or offer vehicle repair services; minor repairs; incidental body and fender work; minor painting and upholstering; replacement parts and motor services to passenger automobiles and trucks not exceeding one and one-half tons capacity; major general repair; rebuilding and reconditioning of engines, motor vehicles or trailers collision service, including body, frame, or fender straightening or repair; or overall painting or paint job. Subd 5 Prohibited Uses. Some land uses are not compatible with the stated purpose of the GB District. The following uses are therefore prohibited: A. Single-family or two family residences. 34 186721v2 B. Open sales, rental or storage lots, including but not limited to cars, buses, trucks, motorcycles, bicycles, recreational vehicles, trailers, boats, mobile homes, machinery, lumber, building materials, landscape materials, and similar items. C. Vehicular sales, lease rental or repair, including but not limited to the items listed in (b) above. D. Truck terminals, freight terminals and freight forwarding services. E. Building supply stores and yards. F. Outside storage. G. Warehousing and wholesaling exceeding seventy-five (75) percent of the building in which it is located. H. Mini-storage facilities. I. Bulk storage buildings, yards and terminals, including but not limited to, forest, metal, concrete, agricultural and petroleum products, chemicals and similar products. J. Manufacturing that requires outdoor storage of bulk, raw or finished materials used in or resulting from the manufacturing process. K. Manufacturing or processing that generates hazardous waste without a valid Hazardous Waste Generator's license from the Ramsey County Public Health Department. L. Uses that the City may determine are incompatible with its objectives or with development as it may occur, thereby imposing or establishing new or unforeseen standards. Subd. 6 Development Standards. A. Minimum project and lot size. 1. Except as otherwise specifically set forth in this Section, a mixed- use project within a GB District shall contain a minimum of twenty (20) acres. The proposed land uses in such a project and their mix, intensity and relationship may require varying lot sizes within said project, none of which lots shall be less than five (5) acres in size except as otherwise permitted herein. 35 186721v2 2. Lots of less than five (5) acres within a mixed use project may be permitted only when the applicant has demonstrated satisfactorily that: a) The lot will be the site of a use that will be compatible with and will complement and enhance existing and planned businesses. b) The primary business of the proposed complementary use will serve business activities within the GB District. 3. Single use projects, excluding service stations with retail sales and services and with a car wash, shall contain a minimum area of ten (10) acres. 4. Interior lot lines within a mixed or single use project may be located to allow individual ownership of specific buildings. To allow maximum development creativity and flexibility, regulations such as side and rear yard building and parking setbacks, F.A.R., number of parking spaces, percent of landscape area, etc., may be modified for individual parcels and interior lot lines. However, the regulations for these same items must be met for the total mixed use or single use project area and exterior project lot lines. a) Minimum Building Size. To accomplish a scale of development consistent with the defined purpose of the GB District, the minimum ground floor area of a building other than residential uses, and for service stations with retail sales and services and with a car wash, shall be twenty thousand (20,000) square feet, except as otherwise regulated herein. b) Maximum Floor Area Ratios (F.A.R.). The total F.A.R. of a Mixed-Use project shall not exceed 0.5. In order to achieve the open space objectives of the GB District, mixed use projects shall conform with the following relationships, F.A.R., building height, and landscape lot area. Minimum Building Height In Stories Maximum Project F.A.R. Minimum Landscape Lot Area 3 0.5 35% 2 0.4 35% 1 0.3 35% Proj. F.A.R. = F.A. Bldg. 1 + F.A. Bldg. Bldg. 2 + F.A. Bldg. n A Where: F.A. = Total Floor Area in Square Feet 36 186721v2 n = Total Number of Buildings A = Project Area in Square Feet B. Building Height and Setback. To accomplish the intensity and scale of development consistent with the defined purpose of the GB District, multi- story buildings will be encouraged. 1. Building height will be regulated only as it affects the safety of occupants, compatibility with other uses and buildings, and other City and District requirements. 2. The use of stepped building heights is encouraged to provide visual transition. This applies to both multi-building complexes and single buildings. 3. The location of buildings relative to their heights will consider views and relationship from within the GB District and from public and private areas off the site. 4. Minimum building setback requirements are fifty (50) feet from all streets and exterior project property lines and twenty (20) from all interior property lines, except that interior lot line setback requirements may be modified by the city in the project review process if specific conditions of the project plan justify modification. C. Landscaping. Appropriate and unified landscaping is essential to effectively meet the defined purpose of the GB District. 1. A landscape plan shall be submitted as required in Section 1325.05, Subd 1, of the Zoning Code. 2. Special landscape enhancement of views from I-694 and I-35W will be required. D. Building Exteriors. The appearance of buildings is the most important component in land development. Accomplishing the stated purpose of the GB District requires particular concern for building design. 1. The arrangement, geometry and massing of individual buildings shall be responsive to the arrangement, geometry and massing of the whole of the GB District. 2. Exterior building treatment (wall surfaces) shall be of brick, stone, glass or any combination thereof, except trim and accessories may be metal. 37 186721v2 3. Materials and colors selected for any individual building shall be compatible with other buildings in the GB District. 4. All service entrance areas, mechanical equipment and trash handling devices shall be screened from adjacent building and off-site visibility. 5. A "campus" plan arrangement is hereby encouraged and a "signature" building is considered desirable. E. Parking. Parking requirements contained in Section 1325.06 shall apply. However, these requirements may be adjusted by the City in the project review process if the changes will more effectively accomplish the stated purpose of the GB District. Surface parking shall maintain a fifty (50) foot landscape setback from all public streets and a twenty (20) foot landscaped area from exterior project property lines, except for access drives that may cross the setback area. Since the intent of this parking setback is to provide visual separation for large scale developments service stations with retail sales and services and with a car wash shall be exempt for this particular requirement and instead shall be required to meet the general parking setback requirements (a twenty (20) foot parking setback from any public street or right-of-way and a five (5) foot parking setback from any side or rear property lines) as stated in Section 1325.06. F. Traffic Impact Study. The City has determined that the traffic capacity of the interchange at I-35W and State Highway 96 will impose limitations on traffic generated within the GB District. In order to maintain the functional capacity of the area road system, both internal and external traffic and parking plans and traffic generation studies prepared by registered traffic engineers will be required for all project within the GB District. G. Signs. Signs will be regulated by the Arden Hills Sign Code subject to any modifications or additions contained herein. To promote the purpose of the GB District: 1. A sign plan shall be submitted in connection with the site plan or PUD Master Plan that shows the location, type, size and design of the individual signs. 2. Deviation from the standard regulations shall be allowed only after the applicant demonstrates, and the City concurs, that the deviation is essential to further the purpose of the GB District 38 186721v2 3. Any billboard located in the GB District may be expanded, altered, relocated or otherwise modified solely upon written approval of the City, provided the expansion, alteration, relocation or modification is authored by the City of Arden Hills in connection with a transaction which will result in a net reduction in the number of billboards or in the aggregate sign face area of the billboards, located within the GB District. H. Lighting. Exterior lighting shall be provided for the safety and convenience of occupants and visitors. 1. The source of illumination shall be hooded, concealed or controlled in a manner so as not to be visible from adjoining lots, streets or highways or residential areas east and south of Round Lake. 2. Accent lighting of buildings and sites may be permitted by the City. 3. A lighting plan shall be submitted that shows location, type of illumination and design. I. Pedestrian Circulation. All development within the District shall install pedestrian improvements in accordance with the NE I-694/I-35W Plan approved by the City. Other pedestrian sidewalks and trails may be required by the City. J. Drainage, Wetlands and Flood Plain. A water management plan must be submitted for each project in the GB District. The plan must be approved by the Rice Creek Watershed District, other agencies as required and by the City Engineer. 1. On-site ponding is encouraged as a visual and functional amenity. 2. Two or more projects may coordinate their water management plans for their mutual benefit. K. Utility Lines. Provision for underground utility lines shall be required in all development within the GB District. 1320.14 Planned Unit Development (PUD) Overlay District. Subd. 1 General Purpose. The Planned Unit Development (PUD) District promotes the development of land in a unified manner by treating the entire development as a single entity and relaxing the strict application of standard zoning and subdivision requirements, in exchange for a project that better forwards the goals and purpose of the City’s Comprehensive Plan. The purpose of the PUD process is to 39 186721v2 achieve a higher quality, better project than would otherwise be possible if the strict application of the zoning and subdivision requirements were met. While PUD's may be allowed in any district, they are required for some types of development in certain districts. Subd. 2 Applicability. The PUD District is an overlay zoning technique, whereby the basic underlying zoning district establishes the basic allowable uses and the general standards for development and the approved PUD plan establishes the specific regulations for development and shall govern and take precedence over the underlying Zoning District regulations. If a zoning change is required to accommodate the uses or general intensity of development in the PUD, an application for a Zoning District change shall be made concurrently with the PUD application and, if approved, the Zoning Map shall be changed both as to the underlying zoning district and designation as a PUD district. Subd. 3 General Procedure. A. Applicant shall meet with City Staff to clarify and determine PUD requirements and discuss applicant's development concept. B. Applicant shall submit PUD Concept Plan to the City (Optional). C. Applicant is encouraged to have community meetings where appropriate (Optional). D. Applicant shall submit PUD Master Plan to City. E. Planning Commission conducts public hearing(s) on the PUD Master Plan and make a recommendation to the City Council. F. City Council may conduct additional hearings and take action on the PUD Master Plan. G. The PUD Master Plan, as approved, including all applicable documents, is adopted as the governing development plan for the PUD property. H. Applicant submits Final PUD Plan for elements that are to be developed imminently. A Final PUD Plan will be submitted for each stage of development and construction. I. Planning Commission reviews Final PUD Plan and recommends action to the City Council. J. City Council reviews and takes action on the Final PUD Plan. 40 186721v2 K. Applicant applies for all necessary permits to begin construction. Subd. 4 Planned Unit Development (PUD) Concept Plan Review (Optional). A. Purpose. A PUD Concept Plan Review is an informal discussion process that allows the applicant to present preliminary ideas about a contemplated development project, and, in turn, the City may offer suggestions and concerns regarding the concept. B. Application, Documentation and Administrative Procedure. The applicant shall complete and submit to the zoning administrator an application on forms provided by the administrator, together with the required fee and escrow. C. City Procedure. The City will prepare a summary of the proposed Concept Plan in terms of City plans and regulations and transmit this information and the information submitted by the applicant to the Planning Commission and City Council to assist their review of the proposal. Applicants are encouraged to have informal consultations with City Staff prior to the filing of an application for Concept Plan Review, provided no statement or representation made by said staff shall be binding upon the City of Arden Hills. D. Procedure for City Review. The Planning Commission will offer comments and suggestions regarding the Concept Plan to the applicant. These comments and suggestions will be transmitted to the City Council. The City Council will offer comments and suggestions regarding the Concept Plan to the applicant. A public hearing is not required for this stage, and the City will take no formal action at this stage. No suggestions made by the Planning Commission or Council on the proposed Concept Plan are binding on the City for subsequent stages. Subd. 5 Planned Unit Development (PUD) Master Plan. A. Procedure. The first step in the PUD review process is the submittal and approval of a PUD Master Plan. Upon approval, the applicant proceeds to the PUD Final Plan for each stage of development, or may apply for both the Master Plan and Final Plan concurrently. B. Application and Documentation. The applicant shall complete and submit to the City a PUD Master Plan application on forms provided by the zoning administrator, together with the required fee and escrow. The applicant shall submit documentation as required in Appendix A, Procedure Manual, and Paragraph G of this Section below. 41 186721v2 C. Procedure for Council Action. The procedure for Council action in Chapter 1355.04 Subd 6 shall apply. D. Other Requirements Applicable to a PUD Master Plan Approval. In making its decision as to whether to approve the applicant's PUD Master Plan the City Council shall be guided by the provisions of Section 1355.04 Subd 3.B. Council action on the PUD shall follow the provision of Section 1355.05. E. Documentation for Larger Complex Areas. Additional documentation required for a Master Plan for larger complex areas (development tracts five (5) or more acres in size or of such complexity that more detailed and complete plans are warranted): 1. Land Use and Design Component. A land use component shall consist of a map or maps setting forth the distribution, location and extent of the area of land devoted to each category of land use existing and proposed as part of the Master Plan, including, but not limited to, the existing and proposed coverage of area by buildings, streets, trees and landscaping, and parking. Said map or maps shall encompass not only that portion of the development tract located within the City but also any portion thereof located in an adjacent municipality. Said component shall also contain a descriptive statement of objective, principles and standards used in its formulations. The land use and design component shall also contain a descriptive statement of the standards of population density and building intensity for the various proposed land uses, including estimates for future population characteristics and change within the planned community correlated with the other components of the Master Plan. The supporting data shall include, but not be limited to, dwelling (housing) units per acre for the various residential uses proposed; and square footage by type for the various nonresidential facilities, including sufficient data to calculate traffic generation, parking requirements, water consumption, sewage needs and the necessary capacity of related utilities and services traditionally rendered by public and private organizations for a population of such size as is projected for the completed, planned development. 2. Transportation and Parking Component. The transportation and parking component shall consist of a map or maps setting forth the general location and extent of all traffic circulation, pedestrian and bicycle circulation, and parking facilities, existing and proposed, as part of the Master Plan of the entire development tract, including any portion thereof located in an adjacent municipality. In addition, it shall include, among other things, documentation, data or expert testimony in sufficient detail to show the impact of traffic expected to be generated by the proposed development over the course of its growth and expansion upon the current and projected traffic in surrounding streets; to demonstrate the adequacy 42 186721v2 of parking facilities in light of existing and projected population of the development; and to show the adequacy of streets providing access to and from proposed and existing parking facilities. The City may require a traffic study. Said component shall also contain a descriptive statement of objectives, principles and standards for its formulation. 3. Utilities and Grading Component. A utilities and grading component shall contain a map(s) setting forth the general location and extent of any and all existing and proposed systems for sewage, domestic water supply and distribution, refuse disposal, drainage, local utilities and rights-of-way, easements, facilities and appurtenances necessary therefore. In addition, it shall include a grading plan showing in sufficient detail the amount and type of fill or excavation to be used to accomplish the grading of the development tract, or portion thereof, the contours of the areas to be graded, and provisions made for storm water drainage so that the City can assess the impact of such grading upon the remainder of the development tract and the surrounding neighborhoods. Said component shall also contain a descriptive statement setting forth objectives, principles and standards used for its formulation, as well as a detailed statement describing the proposed ownership, method of operation and maintenance of each such service and facility. 4. Contractual Component. The City shall prepare the necessary development agreement or contracts for the PUD Master Plan. The applicant shall submit agreements or contracts affecting the owner or owners of individual units or of the entire project proposed under the PUD Master Plan, such as homeowners’ agreements, business improvement areas, and covenants. 5. Construction Staging Component. A construction staging plan shall include a map or maps setting forth the proposed chronological order of construction relating each proposed use and structure to the construction of the various services and facilities as specified in the master plan. The staging plan shall include estimated completion dates and shall specify the proposed order of request for utility release or authority to occupy completed structures so as to provide a basis for determining the adequacy of the related services and facilities for each separate construction stage. 6. Subdivision Component. In the event the development tract is to be subdivided, the developer shall submit a subdivision plan. A subdivision plan shall contain a descriptive statement of the principles governing the proposed subdivision of land, including lot design for various proposed land uses. A subdivision request shall include all of the documentation necessary for preliminary plat approval as found in the Subdivision Ordinance of the City of Arden Hills. This component shall 43 186721v2 be in sufficient detail so that it can serve as the basis for determining the conformity of any PUD Final Plan to the PUD Master Plan. 7. Additional Components. The Master Plan may include as additional components, a recreation component; a public building component, providing for consideration of administrative and public safety quarters; and such other components indicated by the nature of the particular proposed development. Subd. 6 Planned Unit Development (PUD) Final Plan. A. Purpose. The purpose of the PUD Final Plan is to implement and ensure conformity with the PUD Master Plan. Each stage of the PUD Master Plan shall require a PUD Final Plan before development. B. Procedures. The applicant for a PUD Final Plan approval of a specific stage of the PUD Master Plan shall complete and submit to the zoning administrator an application on forms provided by the administrator, including all application fees and escrows. Other applications such as preliminary plat, final plat, and conditional use permit may also be required. The applicant shall provide the following: 1. A written statement describing the proposed development in the PUD Final Plan application. 2. The proposed starting and completion dates for the construction. 3. The applicant shall submit documentation demonstrating that the PUD Final Plan is in conformance with the PUD Master Plan. C. Development Agreement and Bonding. 1. A development agreement and corporate surety may be required at the time of PUD Final Plan approval by the City Council to assure that all improvements to be constructed as part of the approved PUD Final Plan are completed in accordance with the terms and conditions of such plan, or each stage thereof as outlined in the construction staging component. The bond shall guarantee in a penal sum equal to one hundred twenty-five (125) percent of the cost of such improvements as estimated by the City. The development agreement and bond shall be filed with the administrator no later than sixty (60) days after PUD Final Plan approval. 2. The development agreement may provide for several bonds covering separate aspects of the PUD, the aggregate of which shall total one hundred twenty-five (125) percent of all the improvements to be constructed and completed by the applicant pursuant to the approved PUD 44 186721v2 Final Plan. In this case, each bond required by the development agreement shall be filed no later than sixty (60) days after PUD Final Plan approval. It may also require guarantee bonds in the penal sum of one hundred (100) percent of the cost of completed improvements, as estimated by the City Engineer to guarantee such improvements for whatever lengths of time are specified therein. The release of any bond or any portion thereof shall either be governed by the terms and provisions of the development agreement or shall be based upon the recommendation of the City Engineer or City Planner and approval by the City Council. 3. If the applicant fails to enter into a development agreement and to file the corporate surety bond with the administrator by the expiration of the sixty day period, the PUD Permit, Final Plat (if any) and approved PUD Final Plan shall be deemed void, nullified and revoked unless an extension is requested in writing by the applicant and for good cause granted by the City Council. D. Park and Open Space Dedications and Covenants. 1. To ensure that any park, open space, recreational areas, common areas and the like that are proposed to be owned and maintained by a homeowners' association, business improvement district, or other similar association are properly maintained for their approved uses, the City Council may require that the applicant execute and grant to the City easements and covenants over such areas within sixty (60) days after the City Council has made such requirements. 2. If the applicant fails to execute the open space easements and covenants and to file the same with the administrator by the expiration of the sixty (60) day period, the PUD Permit, Final Plat, if any and Final Plan shall be deemed to be void, nullified and revoked unless an extension has been required in writing by the permittee and for good cause granted by the City Council. 1320.145 Special Requirements for the Parks and Open Space District. (added 11/25/13) Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04, Subd. 3, Conditional Use Permits, shall be followed for all development that requires a Conditional Use Permit. This provision is subject to any modifications or additions set forth in this Section. Subd. 2 Conditional Uses. In addition to the evaluation criteria established in Section 1355.04, Subd. 3, applications for conditional uses within the POS District will be evaluated by the City Council based on the following consideration: 45 186721v2 A. The compatibility of the proposed use with the natural features and recreational amenities of the Parks and Open Space District area. Subd. 3 Development Standards. If the City determines in its review of site and building plans for developments within the District that the protection of natural features requires certain performance standards, the City may require additional development standards to protect those features. 1320.15 Special Requirements for the Conservation District. (added11/25/13) Subd. 1 Procedure. The application and the administrative and review procedure established in Section 1355.04, Subd. 3, Conditional Use Permits, shall be followed for all development that requires a Conditional Use Permit. Subd. 2 Permitted Uses. Permitted uses are allowed as specified on the Land Use Chart, Section 1320.05. The following uses are also permitted: A. Any facility, building, or structure controlled by either the Minnesota National Guard or Army Reserve located on the Arden Hills Army Training Site. B. Any use or activity carried out by either the Minnesota National Guard or the Army Reserve on the Arden Hills Army Training Site. SECTION 2. This Ordinance shall become effective immediately upon its passage and publication according to law. PASSED and ADOPTED this _____ day of _______________, 2016, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Amy Dietl, City Clerk 46 186721v2 Published in the ____________________ on _______________, 2016. 186720v2 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY ORDINANCE NO. 2016-006 ORDINANCE AMENDING CHAPTER 13, ZONING CODE OF THE ARDEN HILLS CITY CODE, NOTICE IS HEREBY GIVEN that, on _____________, 2016, Ordinance No. 2016- 006 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2016-006, the following summary of the ordinance has been prepared for publication. Ordinance No. 2016-006 amends the Zoning Code, Section 1320 – District Provisions, to delete all references to “Mixed Business District” and “Mixed Residential District.” A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours or on the City’s website. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this _____ day of _________, 2016. CITY OF ARDEN HILLS By __________________________________ David Grant, Mayor ATTEST: _________________________________ Amy Dietl, City Clerk City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 1 of 24 Chapter 13 – Zoning Code Section 1320 – District Provisions 1320.01 Establishment of Districts. The zoning districts designated herein are hereby established so as to assist the City in carrying out the intent and purpose of its Comprehensive Development Plan for the City and to control development in a manner consistent with the provisions of adequate public services and utilities. 1320.02 Designation of Zoning Districts. For the purposes of this Code the City of Arden Hills is hereby divided into the following zoning districts: R-1 Single Family Residential District R-2 Single and Two-Family Residential District R-3 Townhouse and Low Density Multiple Dwelling District R-4 Multiple Dwelling District B-1 Limited Business District B-2 General Business District B-3 Service Business District B-4 Retail Center District NB NB District CC Civic Center District GB Gateway Business District I-1 Limited Industrial District I-2 General Industrial District I-Flex I-Flex District PUD Planned Unit Development Overlay District MR Mixed Residential District MB Mixed Business District CD Conservation District POS Parks and Open Space District 1320.03 Allowable Uses. Uses allowed in any district. Subd. 1 Permitted Principal Uses (P) - Those uses that are allowed as a matter of right and multiple operation uses, as defined herein, if at least one of the operations is a permitted use and none of the operations is classified as a conditional use. Permitted multiple family residential, business or industrial uses are required to submit a site plan in accordance with the requirements in Section 1355. Subd. 2 Conditional Uses (S) - Those uses that are allowed only after issuance of a Conditional Use Permit as required in Section 1355. Conditional Uses may include those uses that are: A. Listed as conditional uses on the Land Use Chart (1320.05) B. Not listed on the Land Use Chart as either permitted or conditional uses, but which have been reviewed by the Planning Commission and designated by the City Council as conditional uses which are similar to those listed; C. Uses that are both accessory uses and conditional uses (CA); City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 2 of 24 1320.04 Purpose of Districts. Subd. 16 MR Mixed Residential District (added 7/14/10) A. To reuse approximately 220 acres of the former Twin Cities Army Ammunition Plant (TCAAP) property in a way that accommodates a mix of land uses that is sensitive to the natural environment, economically sustainable, and a benefit to the community. B. To complete the environmental remediation of contaminated land to support reuse of the area. C. To create a development of regional significance that is a benefit to the community and region. D. To integrate a development on the former TCAAP property with the developed part of Arden Hills. E. To provide a variety of housing options for a wide range of ages and incomes. F. To create a unified development where people can live, work, and play. G. To create a pedestrian and bicycle friendly community. H. To implement design standards to promote an attractive environment with lasting and sustainable value. I. To minimize the effects of traffic congestion, noise, odor, glare, and similar safety problems. Subd. 17 MB Mixed Business District (added 7/14/10) A. To reuse approximately 240 acres of the former Twin Cities Army Ammunition Plant (TCAAP) property in a way that accommodates a mix of land uses that is sensitive to the natural environment, economically sustainable, and a benefit to the community. B. To complete the environmental remediation of contaminated land to support reuse of the area. C. To create a development of regional significance that is a benefit to the community and region. D. To integrate a development on the former TCAAP property with the developed part of Arden Hills. E. To provide opportunities for a variety of businesses to diversify the City’s commercial base. F. To create a unified development where people can live, work, and play. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 3 of 24 G. To create a pedestrian and bicycle friendly community. H. To implement design standards to promote an attractive environment with lasting and sustainable value. I. To group compatible retail and service business uses that tend to draw trade that is naturally interchangeable and promotes business prosperity. J. To minimize the effects of traffic congestion, noise, odor, glare, and similar safety problems. Subd. 1618 POS Parks and Open Space District (added 11/25/13) A. To support the Arden Hills Parks, Trails, and Open Space Plan and the Ramsey County Parks and Recreation System Plan. B. To provide an area for publicly owned lands that have recognized outdoor recreational or open space resources. C. To support community health through the provision of active and passive outdoor recreational opportunities. D. To promote natural and ecological stewardship. E. To conserve vital environmental resources. Subd. 1719 CD Conservation District (added 11/25/13) A. To provide a “holding” zone for federally owned lands on the Arden Hills Army Training Site to ensure that future development is staged, maintains a sustainable level of public expenditures for utilities and services, and protects those areas generally determined to be unsuitable for development due to the presence of wetlands, floodplains, steep slopes, certain drainage and soil conditions, and critical wildlife habitat. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 4 of 24 1320.05 Land Use Chart. (revised 11/25/13) CD POS Antenna, Dish or Tower CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA CA Boarding house C C C C ======C ==== Brewpub C C C C Business service ========A P P P C P P P P P Clinic, medical office ========P P P P P C P P P P P Club or lodge (non‑profit)========P P P ==C ====P Club, sports & fitness ========A P P P C P P P P Commercial recreation - indoor ========P P P ==P P Daycare Facility, over 10 P P P P P P P P P P Daycare, family - 10 or less A A A A A A A Daycare, group family - 14 or less CA CA CA CA CA CA CA Dog kennel ========C C ====== Dog run A A A ============A Drive-up windows ========C C C A ==CA Dry cleaning & laundry, pick-up station ========C A A ==A ==P Dry cleaning & laundry, self-service laundry C ==C C ========== Dwelling: density zoning D D D D ========P == Dwelling: multiple family ====C C C C ====C C ==P == Dwelling: single-family attached C C D D P == Dwelling: single‑family detached P P P P ==========P == Dwelling: two‑family C C P P C ==========P == Dwelling: live-work unit ========C C == Financial institution & service ========P P P P P C P P P P ==P Garage, truck ================C C ==== Home occupation: Class I A A A A A A A Home occupation: Class II CA CA CA CA CA ======C ====CA Hospital D Hotel/motel ========C P C C C ==C P House of worship C C C C C C C C C C C P Manufactured home park ====C ================ Manufacturing & processing: Class I A A A P P P P C Manufacturing & processing: Class II ================P Microbrewery C C C C C C Microdistillery C C C C C C Mortuary, funeral home ========P P ==C ====C Multiple occupancy building ========C C C C C C C C C C P Nursery C C C C ==========CA Nursing home and assisted living C C C C D C ========C P Uses: Zoning Districts: R‑1 R‑2 R‑3 R‑4 NB B‑1 B‑2 B‑3 MR MBB‑4 CC GB I‑1 I-2 I-FLEX City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 5 of 24 Office ========P P P P P P P P P P P Park Facilities P Pawn shop Personal services C A P P P C P A P Public use C C C C C C C C C C C C C C P P C C Research and development facility C P C C C P P P P P Research animals C C C P Residence Hall, dormitory ======C C D ==============C P Residential facility, state licensed, serving 1-6 P P P P P P ==========P Residential facility, state licensed, serving 7- 16 C C C C C C C Restaurant and restaurant-fast food ========C A P P P C P C C P Retail sales & service ========P A P P P C A A A A P School, general education C C C C ======C ====C P School, higher education D ======C C ==C C ====C P School, specialized education ========C C C C C ====C P Service station ========C C ==C C C C Storage, exterior ==================CA Studio ========C C P P P C ====P Theater, indoor ========A C P ==C ====P Utility distribution line P P P P P P P P P P P P P P P A P Utility substation ================C C C C Utility transmission C C C C C C C C C C C C C C C C C Vehicle – motorized, leasing and rentals ========C C ======C Vehicle - motorized, service ========C C ======C Warehousing ========A A A A C P P C A “C” = Conditional Use Permit; “A” = Accessory; “CA” = Conditional Accessory Use Permit, “I” = Interim Use Permit Uses: R‑1 R‑2 R‑3 R‑4 NB B‑1 B‑2 B‑3 B‑4 CC GB I‑1 I-2 CD POSMRMB “P” = Permitted; “D” = Planned Unit; “■” = Not Permitted; I-FLEX 1320.06 District Requirements Chart (NEXT PAGE) (revised 11/25/13) City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 6 of 24 R-1 R-2 R-3 R-4 NB B-1 B-2 *B-3 *B-4 CC *G-B I-1 I-2 I-FLEX MR MB CD POS 1. Minimum Lot Area (SF per Dwelling Unit)== Single Family 14,000 11,000 11,000 11,000 ========================== Two Family 14,000 8,000 8,000 8,000 ========================== Multiple Family PUD ====5,450 3,630 ====2,178 ==================== 2. Minimum Lot Area (SF)== Non-Residential Uses 14,000 11,000 11,000 11,000 13,000 13,000 13,000 13,000 ==20,000 5 AC 30,000 24,000 24,000 0.8 ==== Mixed Use Project or == Multiple Occupancy Center ==========13,000 ==5 AC ==20 AC ====== Single Use Project or Free Standing Building ==========13,000 ==2 AC ==10 AC ============ 3. Minimum Lot Size (ft) Width/Depth Non-residential ========100/130 100/130 100/130 100/130 100/130 100/100 100/130 100/130 100/130 100/130 ==== Single Family 95/130 85/120 85/120 85/120 ======================== Two Family 95/130 85/120 85/120 85/120 ======================== 4. Height (ft.) 35 35 35 35 35 35 50 35 35 35 35 35 45 45 35 – Single family, Two Family, and Townhome 55 – Apts, condos, and cooperatives 60 35 35 5. Floor Area Ratio (F.A.R.)0.3 0.3 0.3 0.3 0.7 0.7 0.8 0.8 0.3 0.8 ==0.6 0.8 0.8 0.3 0.3 6. Lot Covered by Structure 25%25%25%25%35%35%45%40%25%40%==30%40%40%25%25% 7. Min. Landscape Lot Area 65%65%65%65%35%25%20%25%25%20%35%35%25%25%65%65% 8. Minimum Building Setbacks (ft) Front yard 40 40 40 40 20 50 20 50 50 20 50 55 50 50 40 40 Rear Yard (Principle)30 30 30 30 20 20 20 20 20 20 20 20 20 20 30 30 Rear Yard (Accessory)10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Side Yard Interior - Principal (Min/total both yards on lot)10/25 5/15 5/15 5/15 5/15 20/40 10-20 20/40 20/40 10-20 20/40 ** 20/40 20/40 20/40 10/20 10/20 Side Yard Interior - Accessory 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Side Yard Corner 40 40 40 40 20 50 20 50 50 20 50 50 50 50 40 40 Other Setbacks Lakeshore - High Water Mark*** Abutting Residential Zoning District ========30 100 ==100 100 60 100 100 100 100 100 = = = = ==== Subject to PUD Master Plan . 20 Subject to PUD Master Plan Subject to PUD Master Plan Subject to PUD Master Plan Subject to PUD Master Plan Subject to PUD Master Plan == 12 ==========20 ==== 9. PUD & SUP Maximum Dwelling Unit Density Per Net Acre 3 5.5 8 12 == ==== == 10.4 units per acre not to exceed a total of 1,500 housing units.**** Total building square footage shall not exceed 2.2 million sf.**** City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 7 of 24 *See Sections 1320.07 – 1320.14 for further requirements. ** But in no case less than 1/2 Building Height. *** See Section 1330.03. **** Total housing units and building square footage will be determined based on the capacity of the adjacent roadways and intersections as determined by the required traffic study and may be reduced. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 8 of 24 1320.135 Special Requirements of the Mixed Residential and Mixed Business Districts. The Mixed Residential and Mixed Business Districts encompass 460 acres of the former Twin Cities Army Ammunition Plant (TCAAP) property, hereinafter the 460 acres is referred to as the TCAAP property. The TCAAP property represents a significant opportunity to expand the City’s mix of housing types, businesses, parks, and open spaces as well as an opportunity to consider an innovative development of regional significance such as a major league sports facility. The information and procedures in this section are intended to be a framework within which a detailed development plan for these two districts will be created. The development plan must be a cohesive master plan that is cost-effective, does not burden the existing community, and advances the goals of Arden Hills and the 2030 Comprehensive Plan. The master plan shall be prepared pursuant to the Planned Unit Development procedures outlined in this section. In reviewing and approving a master plan, the City Council shall make the final determination on the compatibility and consistency with purpose of the MB and MR Districts and all provisions in this and related sections of the City Ordinances. Subd. 1 General Procedure. In order to achieve the purpose of the Mixed Residential and Mixed Business Districts, a reuse plan for the TCAAP property shall be prepared through the Master Planned Unit Development (PUD) process. This process promotes the reuse of land in a unified manner by treating the entire development as a single entity while recognizing the unique nature of the property. The procedure is summarized as follows: A. Applicant shall meet with City Staff to clarify and determine PUD requirements and discuss applicant's development concept. B. Applicant shall submit PUD Concept Plan to the City. C. Applicant shall submit a PUD Master Plan to the City. D. Planning Commission shall conduct public hearing(s) on the PUD Master Plan and make a recommendation to the City Council. E. City Council may conduct additional hearings and take action on the PUD Master Plan. F. The PUD Master Plan, as approved, including all applicable documents, is adopted as governing development plan for the MR and MB Districts and may be incorporated into the City’s Zoning Code or into a Development Contract. G. Applicant submits Final PUD Plan for elements that are to be developed imminently. A Final PUD Plan shall be submitted for each stage of development and construction. H. Planning Commission conducts public hearing(s) for each Final PUD Plan submission and recommends action to the City Council. I. City Council may conduct additional hearings and take action on the Final PUD Plan for each stage. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 9 of 24 J. Applicant applies for all necessary permits to begin construction. Subd. 2 Planned Unit Development (PUD) Concept Plan Review. The PUD Concept Plan review process is a required step for the MR and MB District planning process. The Concept Plan is a separate application from the PUD Master Plan application. An application for a PUD Master Plan shall be considered incomplete until the concept plan review is completed. A. Purpose. A PUD Concept Plan Review is an informal discussion process that allows the applicant to present preliminary ideas about a contemplated development project for the MR and MB Districts, and, in turn, the City may offer suggestions and concerns regarding the concept. B. Application, Documentation, and Administrative Procedure. The applicant shall complete and submit to the zoning administrator an application on forms provided by the administrator, together with the required fee and escrow. C. City Procedure. The City will prepare a summary of the proposed Concept Plan in terms of City plans and regulations and transmit this information and the information submitted by the applicant to the Planning Commission and City Council to assist their review of the proposal. Applicants are encouraged to have informal consultations with City Staff prior to the filing of an application for Concept Plan Review, provided no statement or representation made by said staff shall be binding upon the City of Arden Hills. D. Procedure for City Review. The Planning Commission will offer comments and suggestions regarding the Concept Plan to the applicant. These comments and suggestions will be transmitted to the City Council. The City Council will offer comments and suggestions regarding the Concept Plan to the applicant. A public hearing is not required for this stage, and the City will take no formal action at this stage. No suggestions made by the Planning Commission or Council on the proposed Concept Plan are binding on the City for subsequent stages. Subd. 3 Public Engagement Plan. The former TCAAP property is a significant part of Arden Hills and its reuse will have an impact on the community and region. Input from the public is a vital part of the planning process. In conjunction with the City, the applicant must prepare a public engagement and information plan for the length of the planning and approval process. E. Public Meetings. The plan shall include three or more public meetings where the components in Subdivisions 5 through 15 can be addressed prior to the submission of a PUD Master Plan. The City may require the developer to hold one or more community meetings to allow for community input during the PUD Concept Plan Review. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 10 of 24 F. Communications. The plan shall include a communications section that describes how information will be shared with the public and a schedule. G. Public Engagement Plan Approval. The public engagement plan shall be submitted at least 60 days prior to the first community meeting and shall subject to City Council approval H. Implementation and Master Plan Review. The public engagement plan must be in progress and at least two community meetings completed before the PUD Master Plan application is considered complete. Subd. 4 Planned Unit Development (PUD) Master Plan. The PUD Master Plan for the MR and MB Districts shall conform to the following process. A. Procedure. The first step in the PUD review process is the submittal and approval of a PUD Master Plan. Upon approval, the applicant proceeds to the PUD Final Plan for each stage of development. B. Application and Documentation. The applicant shall complete and submit to the City a PUD Master Plan application on forms provided by the zoning administrator, together with the required fee and escrow. The applicant shall submit documentation addressing the PUD Master Plan components in Subdivisions 5 through 15. C. Land Use Application Complete. The PUD Concept Plan shall be completed before the PUD Master Plan application is deemed complete. The PUD Master Plan application shall be considered complete once all required application and documentation required in Subdivisions 5 through 15 are submitted and deemed complete by the City. D. Procedure for Council Action. The procedure for Council action in Chapter 1355.04 Subd 6 shall apply. E. Other Requirements Applicable to a PUD Master Plan Approval. In making its decision as to whether to approve the applicant's PUD Master Plan the City Council shall also be guided by the provisions of Section 1355.04 Subd 3.B. Council action on the PUD shall follow the provision of Section 1355.05. F. Annual Report. Since the timeline for development is likely to last several years, the City shall require an annual report that provides information on the development timeline, environmental remediation, financial status, infrastructure improvements, and other related topics. Subd. 5 Land Use and Design Standards Component. All regulations in Section 1325 shall apply unless otherwise modified in this Section. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 11 of 24 A. Permitted and Conditional Uses. The permitted and conditional uses shall be in conformance with the Land Use Chart, Section 1320.05, for the MB and MR Districts. B. Prohibited Uses. The following land uses are not compatible with the MR and MB Districts and are prohibited: 1. Open sales, rental or storage lots, including but not limited to cars, buses, trucks, motorcycles, bicycles, recreational vehicles, trailers, boats, mobile homes, machinery, lumber, building materials, and similar items. Open air garden centers shall be exempt; 2. Mini-storage facilities; 3. Outdoor bulk storage buildings, including but not limited to, forest, metal, concrete, agricultural and petroleum products, chemicals and similar products; 4. Manufacturing or processing that generates hazardous waste without a valid Hazardous Waste Generator's license from the Ramsey County Public Health Department; 5. Crematoriums; 6. Adult Uses; 7. Racetrack; 8. Pawn Shop; and, 9. Consumer Small Loan Establishments. C. Mixed Residential. The following design standards shall apply in the Mixed Residential District: 1. The City seeks to provide a variety of housing options and types to accommodate the current and future needs of Arden Hills. This may include market rate housing, affordable housing, and senior housing. The housing shall be primarily owner-occupied housing. 2. The maximum number of dwelling units will be determined based on the capacity of the adjacent roadways and intersections as determined by the required traffic study and City review but shall not exceed fifteen hundred (1,500) dwelling units. 3. Single-family dwellings (attached or detached), two-family dwellings, or townhouses shall comprise at least 70 percent of the total number of dwelling units on the TCAAP property. Multi-family dwellings, including apartments, cooperatives, and condominiums, shall not contain more City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 12 of 24 than thirty (30%) percent of the dwelling units on the TCAAP property. At least fifty (50%) percent of the multiple family dwelling units shall be owner occupied or cooperative units 4. Apartments and condominiums shall not be concentrated near the entrance to Highway 96 or be entirely concentrated within one area of the TCAAP property. Apartments and condominiums shall be located so that the entrance at County Road H is considered the primary entrance and exit to the property. Connections between commercial uses and apartments and condominiums shall be required to help create synergy between these uses and to provide access to employment opportunities for the residents. 5. Nursing home and assisted living uses shall not exceed fifteen acres of the Mixed Residential zoning district. 6. Single-family dwellings (attached and detached), two-family dwellings, and townhomes shall be limited to thirty-five (35) feet in height. 7. Apartments, condominiums, and cooperatives shall be limited to fifty- five (55) feet in height. 8. Apartments, cooperatives, condominiums, and other multi-family housing shall be in substantial conformance with the design standards in Section 1325.05 Subd. 8. 9. Housing design shall utilize a variety of building sizes, designs, layouts, facades, and lot sizes. While housing design shall be complementary, detached adjacent housing structures shall not use substantially similar exterior facades, including paint colors, materials, layouts, or designs. D. Mixed Business. The following design standards shall apply in the Mixed Business District: 1. The City is seeking to diversify its commercial tax base and generate high quality jobs to create an economically sustainable development and community. The City is seeking a corporate campus to help diversify the City’s commercial tax base and provide a mix of employment opportunities. The City is seeking to establish a viable grouping of retail uses to enhance long-term sustainability and create a destination for residents and visitors. 2. Structures must be constructed from high quality, long-lasting materials and be in substantial conformance with the design standards in Section 1325.05 Subd. 8. 3. The total building square footage in the Mixed Business District will be determined based on the capacity of the adjacent roadways and City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 13 of 24 intersections as determined by the required traffic study and City review but shall not exceed 2.2 million square feet. Office Showroom and Office Warehouse shall not exceed fifteen (15%) percent of the total building square footage in the Mixed Business District. 4. Individual retail users shall be limited to no more than fifty thousand (50,000) square feet but two individual retail users may have a building footprint up to one hundred thousand (100,000) square feet. 5. Structures with warehousing shall contain an office or retail component comprising at least ten percent (10%) of the establishment’s gross floor area. 6. Service stations shall not exceed a maximum lot size of one (1) acre. If the service station occupies more than one lot, the combined lot size shall not exceed one (1) acre. 7. Buildings in the MB District shall be limited to sixty (60) feet in height. Additional building height may be permitted by conditional use permit if: a) The additional height provides an economic benefit as determined by the City Council; b) The additional height does not cast a shadow on a public park and/or open space; c) At least fifty (50%) percent of the parking is provided in structured parking; and, d) The building meets a minimum of three of the building design standards listed in Section 1320.135 Subd. 11.A E. Landscaping and Tree Preservation. A comprehensive landscaping and tree preservation plan shall be completed. The plan shall include planting designs and schedules for parks, public spaces, residential development, commercial/ industrial development, and rights-of-way. F. Amenities in the Right-of-way. The City may require such amenities as street lighting, sidewalks, landscaping, and other features located in the right- of-way, including medians and boulevards, to be privately managed and maintained by a homeowner’s association, business improvement district, or other similar entity. G. TCAAP Property Entrance and Exit Design Enhancements. Each primary vehicular access point to the TCAAP property shall be designed with a gateway feature, consisting of a combination of signage, landscaping, lighting and public art, designed to create an attractive and identifiable entrance and to enhance the property's overall image and appearance. Such designs shall include the following elements: City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 14 of 24 1. Gateway signage comprised of such materials as brick, stone and metal with landscaping around the sign. The signs shall include exterior architectural-style lighting. 2. Enhanced landscaping near the entrance points that include trees, shrubs and flowering plants. Landscape materials shall be grouped around gateway signs to create a visual focal point oriented to the main entrance. 3. Pedestrian-scale ornamental street lights. 4. Public art or architectural elements that evoke the natural environment and history of the TCAAP site. Such elements may be integrated into gateway signage and lighting. 5. Gateway designs must demonstrate compatibility with any public improvements, amenities, or design elements established by the City. Such elements include, but are not limited to, lighting, signage, fencing, pavement materials, landscape materials and street furniture. 6. Properties adjacent to the access points shall be designed so that parking lots, trucking bays, and mechanical equipment are properly screened from the access point. H. Parking. The amount of parking spaces provided shall not exceed the spaces as calculated by the requirements in Section 1325.06 Subd 1.J. An applicant may request a modification of the maximum allowed number of parking spaces by submitting a study of anticipated parking demand. Parking studies shall be prepared by a professional engineer with expertise in traffic and parking analysis. Shared parking shall be required where feasible. Parking structures are encouraged to reduce surface parking lots, increase landscaping, and use the land more efficiently. I. Bridges. Any bridges on the site or reconstructed to accommodate development on the site shall provide bicycle and pedestrian pathways. The bridges shall include design elements that are compatible with the development. The design and construction of any bridge over Rice Creek shall be coordinated with Ramsey County and respectful to the adjacent open space. J. Signs. Chapter 12, Sign Code, shall apply. When a parcel is developed, the following Sign Districts shall apply: 1. District 1 shall apply to all single-family and two-family dwelling parcels. 2. District 2 shall apply to all multiple dwelling parcels. 3. District 4 shall apply to all commercial, retail, and industrial parcels. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 15 of 24 Subd. 6 Transportation and Transit Component. A. Traffic Study. 1. The City shall require a traffic analysis that is prepared by a traffic engineer. Such analysis shall assess the impact of the development proposal on adjoining and internal roadways and intersections as well as on-site circulation. 2. If the traffic study indicates that a proposed project or use will have significant impact on the existing service levels of roadways and intersections, the City shall require a traffic management plan to mitigate traffic impacts. Such plan may include travel demand management strategies, use of transit facilities, or other appropriate measures to reduce traffic congestion. Such plan may also necessitate improvements to on- and off-site road systems and intersections. The applicant shall be responsible for installation and expense of necessary road system improvements and pedestrian facilities. 3. The development capacity of the property shall be limited to the reasonable capacity of the road systems as determined by the City. The City may limit the amount and type of development so as not to cause undue burden on the road system. B. Transit. The applicant shall provide opportunities for transit connections on the property. The City may waive this component in areas if such connections are deemed infeasible. C. Pathways. 1. A comprehensive pathway plan for pedestrian and bicycle circulation shall be submitted with the proposal. The development proposal shall seek to create a walkable environment that is pedestrian and bicycle friendly. 2. This plan shall provide an integrated network of sidewalks and trails throughout the property that connects the residential and commercial areas; parks; adjacent developed areas, adjacent regional trails. A trail and/or sidewalk connection shall be integrated through the development from the southern to the northern border in addition to the regional trail. 3. Sidewalks and trails shall be at least eight (8) feet in width and provide adequate snow storage, subject to the approval of the Public Works Director, in the form of a landscaped boulevard between the sidewalk or trail and the road edge. Pathways intended for both bicyclists and pedestrians shall be at least ten (10) feet in width. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 16 of 24 D. Streets. Streets on the TCAAP property shall be in conformance with local, county, and State requirements. A comprehensive street plan shall be submitted with the proposal, including a hierarchy of street types. The plan shall be integrated with the comprehensive pathway plan and provide for multimodal access throughout the TCAAP area. Roads designated as primary streets shall incorporate a “complete streets” approach that provides for the movement of pedestrians, bicyclists and transit vehicles as well as motorists. Subd. 7 Park, Recreation, Pathways, and Open Space Component. A. Park, Recreation, Pathway, and Open Space Needs. In order to meet the needs of the development and population on TCAAP, the applicant shall dedicate developable land to create an integrated, park, recreation, pathway and open space system that is open to the general public. Private landscaping; private pathways; and rights-of-way, including landscaped medians and boulevards shall not count toward the park, recreation, pathway, and open space requirement. The park dedication requirement shall be based on the total acreage of former TCAAP property made available for sale by the General Service Administration, on behalf of the United States Army. The area made available for sale may exceed the combined area of the Mixed Business and Mixed Residential Zoning Districts. The park dedication requirement shall be as follows based on the total sale area: Total Sale Acres Park Dedication Requirement up to 450 10% 450-469 14% 470-489 17% 490-509 21% 510-529 24% 530-549 27% 550-584 30% 585+34% Park Dedication Requirement In lieu of the dedication of the land for recreational purposes, the City Council may require the developer to pay to the City, as an equivalent contribution, an amount in cash equal to the percentage of the land required to be dedicated, multiplied by the fair market value of land remediated to MPCA Tier II Residential SRV. The park dedication may be divided between a land dedication and cash contribution at the discretion of the City. B. Park, Recreation, Pathway and Open Space Plan. A park, recreation, and open space plan shall be prepared to serve the needs of the development, including a capital improvement plan and maintenance costs. The amenities within the plan shall be incorporated into the MR and MB areas to meet the needs of the development. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 17 of 24 1. The plan shall include at least one central community park of 20 acres with the following features: a) A water feature designed to hold standing water, which may also be used for stormwater management at the discretion of the City. b) At the ordinary water level of the water feature, it shall occupy at least twenty-five (25%) percent of the total area of the park but shall not exceed fifty (50%) percent of the total area of the park. c) A continuous system of publicly accessible trails shall occupy the perimeter of the park and water feature. d) The park shall include a community gathering space such as a plaza, courtyard, band shell, or other similar amenity. e) At least twenty-five (25%) percent of the perimeter of the water feature shall have a maintained shoreline that compliments or is connected to the community gathering space. A maintained shoreline may include manicured vegetation and/or an improved surface. The remaining shoreline may include a natural vegetative buffer and/or other natural materials. 2. The plan shall include at least four (4) additional parks of at least two acres in size. 3. The parks shall be integrated into the development and connected with trails and sidewalks. 4. Stormwater requirements, such as ponding and infiltration areas, shall not count toward the park, recreation, pathway, and open space needs, unless, at the sole discretion of the City, the area is incorporated as a design feature of the park or open space and is available for public use. The developer shall remain responsible for maintaining stormwater facilities. 5. The parks shall provide amenities such as, but not limited to, picnic shelters, play structures, benches, walking/bike paths, ball fields, tennis courts, and basketball courts as approved by the City. 6. The plan shall dedicate land to complete a one hundred and fifty (150) foot wide Ramsey County South Regional Trail corridor along the eastern property line in any location where the trail corridor width is less than one hundred and fifty (150) feet. C. Dedication to the Public. The City reserves the right to require all or a portion of the park, recreation, pathway, and open space system to be dedicated to the public. The City may require all or a portion of the system to be privately managed and maintained by a business improvement district, City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 18 of 24 homeowners association, or other similar organization as approved by the City, provided that the system remains open to the general public. D. Environmental Remediation. Prior to the City accepting any dedicated land for park and open space uses, the applicant shall complete the environmental remediation to levels acceptable for recreational uses as regulated by the Minnesota Pollution Control Agency (MPCA). The applicant shall provide the City with a Certificate of Completion, Development Completion letter, or similar document provided by the MPCA if remediation is necessary. Subd. 8 Utilities Component. A. All utilities, including electric and cable utilities, shall be installed underground. B. Electrical substations shall be substantially screened from adjacent properties. Subd. 9 Alternative Urban Areawide Review Component. The applicant shall complete an Alternative Urban Areawide Review (AUAR) prior to approval of the PUD Master Plan. The AUAR shall be completed in accordance with requirements set by the Minnesota Environmental Quality Board and other applicable agencies. Recommendations provided by the final AUAR shall be incorporated into the PUD Master Plan unless otherwise waived by the City. Subd. 10 Environmental Review and Remediation Component. A. A Response Action Plan shall be prepared that can accommodate the proposed land uses. The plan shall meet all Minnesota Pollution Control Agency (MPCA), United States Environmental Protection Agency (EPA), and any other applicable agency’s requirements. The plan shall include a financial surety that is subject to City approval that ensures that the entire property is remediated to the required standards within a specific timeline as determined by the MPCA and the City. The PUD Master Plan shall not be approved until approval of the environmental remediation plan by the applicable regulatory agencies. B. Environmental remediation of the TCAAP property in a timely manner is a top priority to the community to ensure that the health, safety, and welfare of current and future residents are protected. The PUD Master Plan shall include a detailed timeline and action steps to complete the Response Action Plan. A PUD Master Plan that selectively uses uncontaminated areas and ignores contaminated property shall not be approved. Failure to comply with the Response Action Plan and associated remediation timeline may result in revocation of the PUD Master Plan and subsequent PUD Final Plans as determined by the City Council. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 19 of 24 C. No activity or operation shall be established or maintained that by reason of its nature or manner of operation will cause the emission of noise, odor, toxic or noxious fumes, smoke, dust or particulate matter in such concentrations as to be detrimental to or endanger the public health, welfare, comfort or safety, or cause injury to property or business. D. The PUD Master Plan shall comply with all Rice Creek Watershed District (RCWD) requirements. Final PUD reviews shall not be exempt from changes to RCWD regulations. E. The United States Army operates a network of wells, underground pipes, and a treatment plant to remediate the groundwater contamination. This groundwater treatment must be able to continue along side any redevelopment. Any proposed changes to the monitoring wells and/or groundwater treatment infrastructure shall be subject to approval by the EPA, MPCA, and the United States Army. F. The applicant shall enroll in the MPCA’s Voluntary Investigation and Cleanup (VIC) program and the MPCA’s Petroleum Brownfields Program (PBR). A Response Action Plan (RAP) that is approved by the MPCA shall be submitted prior to the City issuing any building permits or approving any subdivisions. The applicant shall provide a Certificate of Completion from the VIC program and Development Completion letter from the PBR prior to the issuance of the Certificate of Occupancy by the City for each stage of development or building as deemed appropriate by the City and MPCA. G. The developer shall comply with any federal and state land use restriction for the site. Subd. 11 Environmental Sustainability Component. The PUD Master Plan shall incorporate green building and design principles where feasible, and shall meet the following requirements: A. Building design. Buildings that are greater than ten thousand (10,000) square feet in gross floor area and are occupied by any business that is part of a group of ten or more businesses doing business in Minnesota or nationally shall incorporate at least two of the features in the following section. All new buildings over fifteen thousand (15,000) square feet in gross floor area shall incorporate at least two of the features in the following section. All buildings with 15,000 or fewer square feet in gross floor area, including residential units, are recommended to meet these building requirements. 1. Daylighting of building interiors, using window placement, skylights, solar tubes, and similar techniques; use of energy efficient, Dark Sky- compliant outdoor lighting for all outdoor building and site lighting. 2. Meeting a green building performance standard such as LEED, B3, EnergyStar, passive design, or other standard at the City’s discretion. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 20 of 24 3. Incorporation of renewable energy features, including solar, wind energy or geothermal systems, into the building or site. This may include using the Army’s water treatment process to develop geothermal energy generation capability and/or the use of land and buildings for solar or wind energy generation. 4. Energy Efficiency: A minimum of a thirty-five (35%) percent increase in overall building energy efficiency as compared to the Minnesota Energy Code. Energy efficiency is to be defined by the use of purchased (generated or refined at a separate site) or on-site-generated fuels consumed per square foot of occupied space. Calculations can take into account the use of the following: a) On-site generated renewable energy, including photovoltaic, wind, or hydro generation of electricity; passive solar systems using solar heat or light; geothermal source; or other use of renewable fuels displacing the use of non-renewable fuels in the building’s systems. b) Efficiency of all building mechanical systems that burn, convert, or transform the energy in natural gas, electricity, oil, coal, steam, or purchased heat or cold in any form. c) Calculations shall not include manufacturing or mechanical processes for which the State of Minnesota has not set a minimum standard. B. Stormwater management. Low-impact development techniques shall be employed within each phase of the PUD Master Plan, to include, but not limited to: 1. Use of rain gardens and other methods for bioretention of stormwater runoff. 2. Use of bioswales and similar features designed to trap pollutants and silt in runoff. 3. Integration of green roofs and roof gardens on buildings where feasible to control rainwater and other benefits. 4. Use of pervious pavement for parking areas, walkways, plazas and other paved surfaces. 5. Development of internal courtyards with plants and water features. 6. Design of stormwater collection areas as park features and public amenities. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 21 of 24 C. Outdoor lighting. All street lighting and lighting of walkways and public areas shall be Dark Sky-compliant and energy efficient (LED or equivalent). Subd. 12 Contractual Component. The City shall prepare the necessary development agreement or contracts for the PUD Master Plan. The applicant shall submit agreements or contracts affecting the owner or owners of individual units or of the entire project proposed under the PUD Master Plan, such as homeowners’ agreements, business improvement areas, and covenants. Subd. 13 Financial and Resources Component A. The applicant must demonstrate that the tax base of the redevelopment will support the long-term maintenance of the on-site infrastructure and support City services including, but not limited to, police, fire, inspections, and maintenance of roads and parks. The City shall require a detailed pro forma that shall be updated with each PUD Final Plan to ensure that the development is supporting the services and infrastructure required for the development. B. The applicant shall be responsible for all costs related to studies, consultants, and City staff time needed to facilitate the review of the application. The City reserves the right to select or reject any consultant. C. All development and permitting fees in the City’s fee schedule apply, including the Metropolitan Council’s and Arden Hills’ sewer access charge and water access charge. Subd. 14 Construction Staging Component. A construction staging plan shall include a map or maps setting forth the proposed chronological order of construction relating each proposed use and structure to the construction of the various services and facilities specified in the master plan, including but not limited to transportation improvements and park and open space improvements. The staging plan shall include estimated completion dates and shall specify the proposed order of request for utility release or authority to occupy completed structures so as to provide a basis for determining the adequacy of the related services and facilities for each separate construction stage. The construction staging plan shall reference and coordinate with the required Response Action Plan and timeline in Section 1320.135 Subd. 10A&B. Failure to comply with the construction staging plan may result in revocation of the PUD Master Plan and subsequent PUD Final Plans as determined by the City Council. Subd. 15 Subdivision Component. A. Each subdivision shall contain a descriptive statement of the principles governing the proposed subdivision of land, including lot design for various proposed land uses. Each subdivision request shall include all of the documentation necessary for preliminary plat approval as found in the Subdivision Ordinance of the City of Arden Hills. This component shall be in sufficient detail so that it can serve as the basis for determining the conformi- ty of any PUD Final Plan to the PUD Master Plan. City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 22 of 24 B. No subdivisions shall be approved until the PUD Master Plan is approved. C. No subdivision that isolates an area due to environmental remediation needs or requirements shall be approved. D. Each subdivision shall comply with the Response Action Plan (RAP) and remediation requirements in Section 1320.135 Subd. 10, Environmental Review and Remediation Component. Each subdivision shall require a financial surety to ensure that the environmental remediation is completed in conformance with the approved (RAP) or other environmental remediation requirements as determined by the City and the Minnesota Pollution Control Agency (MPCA). Subd. 16 Planned Unit Development (PUD) Final Plan. A. Purpose. The purpose of the PUD Final Plan is to implement and ensure conformity with the PUD Master Plan. Each stage of the PUD Master Plan shall require a PUD Final Plan before development. B. Procedures. The applicant for a PUD Final Plan approval of a specific stage of the PUD Master Plan shall complete and submit to the zoning administrator an application on forms provided by the administrator, including all application fees and escrows. Other applications such as preliminary plat, final plat, and conditional use permit may also be required. The applicant shall provide the following: 1. A written statement describing the proposed development in the PUD Final Plan application. 2. The proposed starting and completion dates for the construction and any required environmental remediation. 3. The applicant shall submit documentation demonstrating that the PUD Final Plan is in conformance with the PUD Master Plan and each of the components in Section 1325.135 Subdivisions 5 through 15. C. Land Use Application Complete. The PUD Final Plan application shall be considered complete once all required application and documentation required in Subdivisions 5 through 15 are submitted and deemed complete by the City. D. Development Agreement and Bonding. 1. A development agreement and corporate surety are required at the time of PUD Final Plan approval by the City Council to assure that all improvements to be constructed as part of the approved PUD Final Plan and any required environmental remediation are completed in accordance with the terms and conditions of such plan, or each stage thereof as outlined in the construction staging component. The bond shall City of Arden Hills Chapter 13 Zoning Code Section 1320 – District Provisions Adopted: November 13, 2006 Page 23 of 24 guarantee in a penal sum equal to one hundred twenty-five (125) percent of the cost of such improvements as estimated by the City. The development agreement and bond shall be filed with the administrator no later than sixty (60) days after PUD Final Plan approval. 2. The development agreement may provide for several bonds covering separate aspects of the PUD, the aggregate of which shall total one hundred twenty-five (125) percent of all the improvements to be constructed and completed by the applicant pursuant to the approved PUD Final Plan. In this case, each bond required by the development agreement shall be filed no later than sixty (60) days after PUD Final Plan approval. It may also require guarantee bonds in the penal sum of one hundred (100) percent of the cost of completed improvements, as estimated by the City Engineer to guarantee such improvements for whatever lengths of time are specified therein. The release of any bond or any portion thereof shall either be governed by the terms and provisions of the development agreement or shall be based upon the recommendation of the City Engineer or City Planner and approval by the City Council. 3. If the applicant fails to enter into a development agreement and to file the corporate surety bond with the administrator by the expiration of the sixty day period, the PUD Permit, Final Plat (if any) and approved PUD Final Plan shall be deemed void, nullified and revoked unless an extension is requested in writing by the applicant and for good cause granted by the City Council. E. Park and Open Space Dedication and Covenants. 1. To ensure that any park, open space, recreational areas, common areas and the like that are proposed to be owned and maintained by a homeowners' association, business improvement district, or other similar association are properly maintained for their approved uses, the City Council may require that the applicant execute and grant to the City easements and covenants over such areas within sixty (60) days after the City Council has made such requirements. 2. If the applicant fails to execute the open space easements and covenants and to file the same with the administrator by the expiration of the sixty (60) day period, the PUD Permit, Final Plat, if any and Final Plan shall be deemed to be void, nullified and revoked unless an extension has been required in writing by the applicant and for good cause granted by the City Council. 1320.14 Planned Unit Development (PUD) Overlay District. Subd. 1 General Purpose. The Planned Unit Development (PUD) District promotes the development of land in a unified manner by treating the entire development as a single entity and relaxing the strict application of standard zoning and subdivision STOWE AVE L A K E V A L E N TIN E R D RED FOX RD GREY FOX RD INGERSON RD R O U N D L A K E R D W A M B L E D R S I E M S C T S NE L LI N G A V E N COLLEE N AVE GLEN PAUL AVE TI LLER LN H A ML I N E VENUS AVE THOM D R ARDEN VIEW DR G LE NA R D E N R D C H A T H A M A V E AMBLE RD NOBLE RD GRAMSI E RD ARDEN PL GRANT RD OAK A VE EDG EWATER AVE JERROLD AVE DU N L A P S T N HARRIET AVE FLORAL DR W GLENV IEW AVE KA RTH LAKE DR GATEWA Y B L VD W Y N C R E S T CA RLTON DR F OR E ST LN P R I O R A V E N CUMMINGS PARK DR ROYAL LN KATIE LN P I N E T R E E D R F A I R V I E W A V E N R I D G E W O O D R D CRYSTAL AVE PL E A SA NT DR A RDEN OAKS DR V A L E N T I N E AV E B E NT ON WA Y INDIAN OAKS TRL S K I L E S L N B R I A R BECKMAN AVE LA METTI LN M C CR AC KE N L N K E I T HS ON D R A SB U RY A V E N NURSERY HILL LN BUSSARD CT DAW N CIR W J A M E S A V E JANET CT C A NN ON GLENHILL RD NO R M A AV E A R D E N V I E W C T RO Y KATIE CT G L E N A R D E N C T R I D G E W O O D C T K A R T H L A K E C I R G AL E C I R MCCLUNG DR W Y N C R E S T L N S A N D E E N R D PARKSHORE DR EIDE CIR N OR T H - W OO D S DR NURSERY HILL CT C U M M IN G S L N V A L E N T I N E C T IN GE RSON CT C O L L E EN C T G L E N VI E W CT HUN TER S CT SH OR EL IN E LN P A S C A L AV E N LA K E LN N C O N N E L L Y AVE THOM CT A M BL E C IR C H A T H A M C T C O L LE E N CI R RO LL I N G H IL L S R D ARDEN OAKS CT N OR M A C I R I N D I A N P L EDGEWATER AVE N O R M A A V E TILLER LN S N E L L I N G A V E N DU N L A P S T N A R D E N P L S K I L ES L N F A I R V I E W A V E N HA M L I NE AV E N GLE NH IL L RD WYN RIDGE PLEASANT CIR ARDEN I NDIAN OAKS CT J A M ES C I R DE L L V I E W AV E DE L L V I E W AV E D E LL W O O D ST GATEWAY CT VA L EN T I NE CREST RD B R U E B E R R Y LN BRIARKNOLL CIR D E L L W O O D A V E L A ME T T I CIR W A L D EN P L WEDGEWOOD CIR P R IOR A V E INDIAN OAKS CIR C H A T H A M CI R L AK E J O H A N N A B L V D L A KE J OH AN N A B L V D RID G E EDG EWATER AVE F A IR V IE W A V E N FE R N WO O D ST S N E L L I N G A V E N SH O R E L I N E LN K A TI E L N COUNTY R OAD D W S HO R EW OO D DR LAKE LN COUNTY ROAD E W L A K E J O H A N NA BLVD GLEN PAUL AVE C L E V E L A N D A V E N N E W B R I G H T O N R D NE W B R I G H T O N R D HUDSON RD T HO M DR C LE V EL A ND AV E N BR I G H T O N WA Y NE W B R IG HT O N R D IN TE R ST A T E 35 W COUNT Y ROAD E2 W COU N TY R OA D E 2 WLAKEVIEWCT C H AT H A M A V E S I E M S C T ARDEN PL GLE N A R D E N R D S N E L L I N G A V E N A R D EN O A K S D R S N E L L I N G A V E N BET H E L D R OL D H I G H W A Y 1 0 SN E L L I N G A V E N VENUS AVE IN T E R S T A T E 3 5 W L AKE VALENTINE RD I NT ER S T AT E 35 W R O U N D L A K E R D W O L D H IG H W A Y 1 0 LAKESHORE PL IN TERSTATE 694 INTERSTATE 694 HI G H W A Y 1 0 COUNT Y ROAD 96 W COUNT Y ROAD 96 W ABEL E S T (P rivate) T O D D D R (P ri v a t e ) TODD DR (Private) PRIO R A V E N ( P r i v a t e ) L I S A L N (P ri v a t e) LIS A CT (P riv ate) PRIO R CT (P r i v a t e ) T O D D D R ( P r i v a t e ) P R I O R A VE N (P ri v a te ) COUNT Y ROAD I W COUNT Y ROAD I W LE X I N G T O N A V E N L E X IN G T O N A V E N KNOL L DR V I S T A C T DAW N CIR E C OLLEEN A VE A R D E N V I E W DR COUNTY ROAD F W I N N O V A T I ON W A Y (P r i v a t e ) FE R N W O O D S T PLEASANT DR A M B L E D R COUNT Y ROAD 96 W L E XI N G T O N A VE N L E XI N G T O N A V E N D R CT BOSTON SCIEN TIFIC DR (Private) B E T H E L D R BET HE L D R COUNT Y R OAD E W LE X I N G T O N A V E N B E NT ON W A Y AVE INGERSON RD A V E N W O O D R D COUNTY R OAD E W HA M L I N E A V E N HA M LI N E A VE N P r i v a t e K AT I E L N KEITHSON DR A L H IL L S D R The zoning district designations represented on this map correspond to the City of Arden Hills official Zoning Map. Questions concerning the Zoning Map should be directed to City Hall. Zoning designations are subject to change. Please refer to the Zoning Code for complete information. Adopted: April 12, 1993 Printed: November 2, 2015 Zoning Map ¯010.5 Miles TRC CC – Campus Commercial TRC – Civic/Open Space TRC FO – Flex Office TRC RMU – Retail Mixed Use TRC NR-1 – Residential TRC NR-2 – Residential TRC NR-3 – Residential TRC NR-4 – Residential TRC NT – Neighborhood Transition TRC OMU – Office Mixed Use TRC OS – Open Space TRC TC – Town Center TRC – Water Infrastructure R-1 - Single Family Residential District R-2 - Single & Two Family Residential District R-3 - Townhouse & Low Density Multiple Dwelling District R-4 - Multiple Dwelling District B-1 - Limited Business District B-2 - General Business District B-3 - Service Business District B-4 - Retail Center District NB - Neigborhood Business District CC - Civic Center District GB - Gateway Business I-1 - Limited Industrial District I-2 - General Industrial District I-FLEX District POS - Parks and Open Space District CD - Conservation District Railroad ROW WATER City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 1 of 4 MEMORANDUM DATE: April 6, 2016 PC Agenda Item 4.D TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-009 – Public Hearing Required Request: Zoning Code Amendment – Mixed Business District and Mixed Residential District Requested Action Consider approval of Planning Case 16-009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code in order to remove references to the previous classification of the 427-acre TCAAP property as Mixed Residential District and Mixed Business District, as presented in the April 6, 2016, Report to the Planning Commission. Background In June of 2010, the City approved the creation of two new zoning districts for the 427-acre TCAAP property: Mixed Residential District and Mixed Business District. The purpose of the new regulations was to define a process for creating a master plan for the Mixed Residential and Mixed Business Districts on TCAAP, establish minimum design standards for future development, and ensure consistency between the Zoning Code and the 2030 Comprehensive Plan. Additionally, these regulations were meant to inform potential developers of the City’s vision for the TCAAP site. The City formally adopted the TCAAP Master Plan in July of 2015. The approval of the Master Plan included the adoption of the TCAAP Redevelopment Code (TRC) as Section 1380 of the Zoning Code and the rezoning of the TCAAP property based on the zoning designations in the TRC Regulating Plan. This action replaced the previous zoning of the site as Mixed Residential and Mixed Business. Summary of Proposed Ordinance Amendments and Additions City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 2 of 4 The purpose of the proposed amendments is to remove all references in the Zoning Code to the Mixed Residential and Mixed Business Districts. These zoning districts were created as a “placeholder” for the TCAAP property until a master redevelopment plan was approved by the City. No other properties in the City are currently zoned Mixed Residential or Mixed Business. A general discussion on the proposed amendments is outlined below: Section 1320.02 – Designation of Zoning Districts This section includes a list of the zoning districts the City is divided into for the purpose of the City Code. The proposed amendment would remove Mixed Residential and Mixed Business Districts from the zoning district list. Section 1320.04 – Purpose of Districts All zoning districts include a purpose statement that provides the rationale for creating the district. Subdivision 16 (Mixed Residential District) and Subdivision 17 (Mixed Business District) would be removed in their entirety from this section. Section 1320.05 – Land Use Chart The land use chart lists the permitted and conditional uses in all zoning districts. The proposed amendment would remove Mixed Residential and Mixed Business Districts from the chart. Section 1320.06 – District Requirements Chart The district requirement chart lists the basic requirements for the development of a lot, such as minimum lot area, setbacks, and lot coverage. The proposed amendment would remove Mixed Residential and Mixed Business Districts from the chart. Section 1320.135 – Special Requirements of the Mixed Residential and Mixed Business Districts Some zoning districts have additional special requirements for development that need to be met. Section 1320.135 includes the required Planned Unit Development (PUD) process and master plan components for the Mixed Residential and Mixed Business Districts. This section will be removed in its entirety. Findings of Fact Staff offers the following six findings of fact for consideration: 1. The City Council approved the TCAAP Master Plan on July 13, 2015, which included the adoption of the TCAAP Redevelopment Code (TRC) as Section 1380 of the Zoning Code and the rezoning of the 427-acre TCAAP property based on the zoning designations in the TRC Regulating Plan. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 3 of 4 2. The adoption of the TRC and the rezoning of the TCAAP property based on the TRC Regulating Plan replaced the previous zoning of the 427-acre site as Mixed Business District and Mixed Residential District. 3. The proposed Zoning Code amendments would remove all references in the Zoning Code to the Mixed Residential and Mixed Business Districts as these districts were created as a “placeholder” for the TCAAP property until a Master Plan was approved by the City. 4. The proposed Zoning Code amendments would not have an effect on any properties in the City as there are currently no properties zoned Mixed Residential or Mixed Business. 5. The proposed Zoning Code amendments are in conformance with the 2030 Comprehensive Plan. 6. The proposed amendments will create greater consistency between the Zoning Code and the 2030 Comprehensive Plan. Notice Notice on this planning case was published in the Arden Hills/Shoreview Bulletin on March 23, 2016. Public Comments The City has not received any public comments regarding this planning case. Recommendation Staff recommends approval of Planning Case 16-009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code in order to remove references to the previous classification of the 427-acre TCAAP property as Mixed Residential District and Mixed Business District, as presented in the April 6, 2016, Report to the Planning Commission. Proposed Motion Language 1. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 16- 009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code, as presented in the April 6, 2016, Report to the Planning Commission. 2. Recommend Approval with Changes: Motion to recommend approval of Planning Case 16- 009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-009 - Zoning Code Amendment - Mixed Business & Mixed Residential Districts\Memos_Reports_16-009 Page 4 of 4 Code, as presented in the April 6, 2016, Report to the Planning Commission, with the following changes… 3. Recommend Denial: Motion to recommend denial of Planning Case 16-009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code, as presented in the April 6, 2016, Report to the Planning Commission: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 16-009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code, as presented in the April 6, 2016, Report to the Planning Commission: a specific reason and information request should be included with a motion to table. Attachments A. Proposed Amendments to Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code – Red-lined Version B. Arden Hills Zoning Map Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 6, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES D. Planning Case 16-009; Zoning Code Amendment – Mixed Business and Mixed Residential Districts – Public Hearing Senior Planner Bachler reported that in June of 2010, the City approved the creation of two new zoning districts for the 427-acre TCAAP property: Mixed Residential District and Mixed Business District. The purpose of the new regulations was to define a process for creating a master plan for the Mixed Residential and Mixed Business Districts on TCAAP, establish minimum design standards for future development, and ensure consistency between the Zoning Code and the 2030 Comprehensive Plan. Additionally, these regulations were meant to inform potential developers of the City’s vision for the TCAAP site. Senior Planner Bachler stated that the City adopted the TCAAP Master Plan in July of 2015. The approval of the Master Plan included the adoption of the TCAAP Redevelopment Code (TRC) as Section 1380 of the Zoning Code and the rezoning of the TCAAP property based on the zoning designations in the TRC Regulating Plan. This action replaced the previous zoning of the site as Mixed Residential and Mixed Business. Senior Planner Bachler explained that the purpose of the proposed amendments is to remove all references in the Zoning Code related to the Mixed Residential and Mixed Business Districts. These zoning districts were created as a “placeholder” for the TCAAP property until a master redevelopment plan was approved by the City. No other properties in the City are currently zoned Mixed Residential or Mixed Business. Senior Planner Bachler provided an outline of the proposed amendments: Section 1320.02 – Designation of Zoning Districts This section includes a list of the zoning districts the City is divided into for the purpose of the City Code. The proposed amendment would remove Mixed Residential and Mixed Business Districts from the zoning district list. Section 1320.04 – Purpose of Districts All zoning districts include a purpose statement that provides the rationale for creating the district. Subdivision 16 (Mixed Residential District) and Subdivision 17 (Mixed Business District) would be removed in their entirety from this section. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 2 Section 1320.05 – Land Use Chart The land use chart lists the permitted and conditional uses in all zoning districts. The proposed amendment would remove Mixed Residential and Mixed Business Districts from the chart. Section 1320.06 – District Requirements Chart The district requirement chart lists the basic requirements for the development of a lot, such as minimum lot area, setbacks, and lot coverage. The proposed amendment would remove Mixed Residential and Mixed Business Districts from the chart. Section 1320.135 – Special Requirements of the Mixed Residential and Mixed Business Districts Some zoning districts have additional special requirements for development that need to be met. Section 1320.135 includes the required Planned Unit Development (PUD) process and master plan components for the Mixed Residential and Mixed Business Districts. This section will be removed in its entirety. Senior Planner Bachler provided the Findings of Fact for review: 1. The City Council approved the TCAAP Master Plan on July 13, 2015, which included the adoption of the TCAAP Redevelopment Code (TRC) as Section 1380 of the Zoning Code and the rezoning of the 427-acre TCAAP property based on the zoning designations in the TRC Regulating Plan. 2. The adoption of the TRC and the rezoning of the TCAAP property based on the TRC Regulating Plan replaced the previous zoning of the 427-acre site as Mixed Business District and Mixed Residential District. 3. The proposed Zoning Code amendments would remove all references in the Zoning Code to the Mixed Residential and Mixed Business Districts as these districts were created as a “placeholder” for the TCAAP property until a Master Plan was approved by the City. 4. The proposed Zoning Code amendments would not have an effect on any properties in the City as there are currently no properties zoned Mixed Residential or Mixed Business. 5. The proposed Zoning Code amendments are in conformance with the 2030 Comprehensive Plan. 6. The proposed amendments will create greater consistency between the Zoning Code and the 2030 Comprehensive Plan. Senior Planner Bachler stated that staff recommends approval of Planning Case 16-009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code in order to remove references to the previous classification of the 427-acre TCAAP property as Mixed Residential District and Mixed Business District, as presented in the April 6, 2016, Report to the Planning Commission Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval as Submitted. 2. Recommend Approval with Changes. 3. Recommend Denial 4. Table ARDEN HILLS PLANNING COMMISSION – April 6, 2016 3 Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth understood that the Comprehensive Plan was in conformance with the Met Council. Senior Planner Bachler reported this was the case, noting the 2030 Comprehensive Plan was approved in 2009. Commissioner Lambeth questioned why the City was proposing to make this zoning amendment at this time. Senior Planner Bachler discussed the approval of the TCAAP Master Plan and 2030 Comprehensive Plan Amendment. He noted that the amendment was being proposed because the TCAAP property had been rezoned based on the TRC Regulating Plan. He explained the Mixed Business and Mixed Residential zoning districts no longer apply to TCAAP. Commissioner Lambeth inquired how the proposed zoning change would impact the proposals received from the four master developers. Senior Planner Bachler commented that the proposed amendment would have no effect on the master developer selection process. Chair Thompson opened the public hearing at 8:32 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no additional comment Chair Thompson closed the public hearing at 8:33 p.m. Commissioner Bartel moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 16-009 to amend Sections 1320.02, 1320.04, 1320.05, 1320.06, and 1320.135 of the Zoning Code, as presented in the April 6, 2016, Report to the Planning Commission. The motion carried unanimously (7-0). CONSENT ITEM – 5F City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 1 of 5 MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #16-006 Applicant: Sign Images, Inc. Property Location: 4797 Highway 10 (Scherer Brothers Lumber Company) Request: Site Plan Review – Sign Standard Adjustment Requested Action Motion to approve Planning Case 16-006 for a Site Plan Review and Sign Standard Adjustment to allow for a deviation from the Sign Code in order to increase the amount of permitted wall signage at the property located at 4797 Highway 10, based on the findings of fact and submitted plans, as amended by the four (4) conditions in the April 25, 2016, Report to the City Council. Background 1. Background/Overview of Request: Scherer Brothers Lumber Company operates a full service lumber yard that offers a wide variety of construction products and services at their Arden Hills location. As stated within the project narrative (Attachment A) the Vice President of the company has expressed their commitment to effectively maintain and improve their property in Arden Hills. In order to fulfill this commitment the applicant is requesting to replace the ageing wall signage along the western façade/Interstate 35W side of the accessory building at the northwest corner of the property. The proposed request includes the replacement of the existing 180 square foot “Scherer Bros. Lumber Company” sign with a new 165 square foot Scherer Brothers logo and letter set as depicted in Attachment B. As proposed the new non-illuminated sign would be approximately CONSENT ITEM – 5F City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 2 of 5 15 square feet smaller than the existing signage and would be positioned in the same general area along the western façade of the accessory building. The property owner has indicated that the updated signage would provide a uniform look to complement the other signage on the property, create better visibility for the business and the products and services they provide to the community, and enhance the visual aesthetic to the traveling public. The applicant has provided a project narrative explaining the request (Attachment A) and the sign renderings/plans for the property depicting the proposed and existing signage (Attachment B). 2. Sign Evaluation Section 1240.02 of the Sign Code regulates the types of wall signage permitted within the City. This particular property is classified in the Sign Code as “other commercial or industrial district without frontage on a roadway designated”, therefore, standards for Sign District 7 apply in this case. In this district, the Code permits no more than forty-five (45) square feet of sign copy area for wall signage, and no more than one (1) freestanding sign on any site except in cases where properties front more than one (1) public street. Section 1325.05 Subd. 6 of the City’s Design Standards states that the City should evaluate the impact of the proposal in regards to design, scale, massing, materials, height, and other similar project aspects. The City should also evaluate if the project would cause substantial depreciation in the property values in the surrounding area or detract from the appearance of the area or the City as a whole. Sign District 7 Wall Signage (Sign Copy Area) Square Feet Freestanding Signage (Sign Copy Area) Square Feet Permitted Signage 45 25 (Per Frontage) Existing Signage Hwy 10 Frontage 25 72 I-35W Frontage 180 -- Total 205 72 Proposed Signage Hwy 10 Frontage 25 72 I-35W Frontage 165 -- Total 190 72 CONSENT ITEM – 5F City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 3 of 5 Plan Evaluation 1. Site Plan Review – Section 1260: Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. A Sign Standard Adjustment can be justified at this property as the amount of wall signage for a structure and property of this size can be increased in order for the signage to be reasonably visible from the interstate highway adjacent to the site. The proposed design and materials used to construct the sign are comparable to other signs that have been approved through the Sign Standard Adjustment process. The proposed non-illuminated wall sign will create uniform signage throughout the site with colors and style to match the company’s corporate image. Allowing flexibility for a new wall sign to be installed at this property will not result in any inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard Adjustments are allowed by a Site Plan Review and Council approval for properties located in the I-2 District. Findings of Fact The Planning Commission reviewed Planning Case 16-006 at their regular meeting on April 6, 2016. Draft minutes from the meeting are included in Attachment E. The Planning Commission offers the following nine (9) findings of fact for consideration: 1. That the property located at 4797 Highway 10 is located in the I-2 General Industrial District. 2. That the subject property is located in Sign District 7. 3. That Sign District 7 permits wall signage with a maximum sign copy area of forty-five (45) square feet. CONSENT ITEM – 5F City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 4 of 5 4. The applicant is proposing to remove the existing 180 square foot wall sign along the frontage of Interstate 35W and replace it with an updated 165 square foot wall sign along the same frontage. 5. That the total wall signage on the property will be reduced from 205 square feet to 190 square feet. 6. That Section 1260.01 of the Sign Code permits deviations from the Sign Code with an approved Site Plan Review and Sign Standard Adjustment. 7. That the Sign Standard Adjustments will not result in a sign that is inconsistent with the purpose or intent of the I-2 General Industrial District. 8. That increasing the amount of wall signage would not have a negative impact on adjacent properties or the City as a whole. 9. That site conditions require a sign adjustment for the proposed sign to be reasonably visible from the interstate highway adjacent to the site. Recommendation The findings of fact for the Site Plan Review and Sign Standard Adjustment support approval. However, if the City Council chooses to deny the application, the findings of fact would need to be amended to reflect the reasons for the denial. The Planning Commission reviewed Planning Case 16-006 at their regular meeting on April 6, 2016, and unanimously recommends approval (7-0) of a Site Plan Review and Sign Standard Adjustment to allow for a deviation from the Sign Code in order to increase the amount of permitted wall signage at the property located at 4797 Highway 10, based on the finding of fact and submitted plans, as amended by the four (4) conditions in the April 25, 2016, Report to the City Council. 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the total wall signage on the building shall not exceed 190 square feet. 3. That the existing 180 square foot wall sign along Interstate 35W shall be removed. 4. That the applicant shall apply for a sign permit prior to the installation of the new sign. Proposed Motion Language 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. CONSENT ITEM – 5F City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 5 of 5 4. Table for additional information. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on February 22, 2016. Pursuant to Minnesota State Statute, the City was required to act on this request by April 21, 2016, (60 days), unless the City provided the petitioner with written reasons for an additional 60-day review period. The petitioner was notified on March 18, 2016, of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by June 20, 2016 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application & Project Narrative B. Signage Plan C. Aerial Map of Site D. Planning Commission Report – April 6, 2016 E. Draft Planning Commission Minutes – April 6, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 599.8 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet599.80299.92 Notes Enter Map Description Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Airports City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 1 of 6 MEMORANDUM DATE: April 6, 2016 PC Agenda Item 4.A TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT: Planning Case #16-006 – No public hearing required Applicant: Sign Images, Inc. Property Location: 4797 Highway 10 (Scherer Brothers Lumber Company) Request: Site Plan Review – Sign Standard Adjustment Requested Action The applicant has requested a Site Plan Review for a Sign Standard Adjustment that would allow for a deviation from the Sign Code in order to increase the amount of permitted wall signage at the property located at 4797 Highway 10. Background 1. Background/Overview of Request: Scherer Brothers Lumbers Company operates a full service lumber yard that offers a wide variety of construction products and services at their Arden Hills location. The products and services offered include windows, cabinets, wall panels, engineered trusses, custom millwork, and specialty wood products. As stated within the project narrative (Attachment A) the Vice President of the company has expressed their commitment to effectively maintain and improve their property in Arden Hills. In order to fulfill this commitment the applicant is requesting to replace the ageing wall signage along the western façade/Interstate 35W side of the accessory building at the northwest corner of the property. In this case, a Sign Standard Adjustment is being requested by Scherer Brothers Lumber Company for the replacement all sign along the western façade the accessory building. This City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 2 of 6 property is located in the I-2 General Industrial District and generally located north of Highway 96, south of County Road H, east of Interstate 35W, and west of US Highway 10. The proposed request includes the replacement of the existing 180 square foot “Scherer Bros. Lumber Company” sign with a new 165 square foot Scherer Brothers logo and letter set as depicted in Attachment B. As proposed the new non-illumined sign would be approximately 15 square feet smaller than the existing signage and would be positioned in the same general area along the western façade of accessory building. The property owner has indicated that the updated signage would provide a uniform look to complement the other signage on the property, create better visibility for the business and the products and services they provide to the community, and enhance the visual aesthetic to the traveling public. The applicant has provided a project narrative explaining the request (Attachment A) and the sign renderings/plans for the property depicting the proposed and existing signage (Attachment B). 2. Sign Evaluation Section 1240.02 of the Sign Code regulates the types of wall signage permitted within the City. This particular property is classified in the Sign Code as “other commercial or industrial district without frontage on a roadway designated”, therefore, standards for Sign District 7 apply in this case. In this district, the Code permits no more than forty-five (45) square feet of sign copy area for wall signage, and no more than one (1) freestanding sign on any site except in cases where properties front more than one (1) public street. Section 1325.05 Subd. 6 of the City’s Design Standards states that the City should evaluate the impact of the proposal in regards to design, scale, massing, materials, height, and other similar project aspects. The City should also evaluate if the project would cause substantial depreciation in the property values in the surrounding area or detract from the appearance of the area or the City as a whole. Sign District 7 Wall Signage (Sign Copy Area) Square Feet Freestanding Signage (Sign Copy Area) Square Feet Permitted Signage 45 25 (Per Frontage) Existing Signage 205 72 (HWY 10 Frontage) Proposed Signage 190 -- City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 3 of 6 3. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North TRC FO – Flex Office TRC OMU – Office Mixed Use ROW – Interstate 694 & HWY 10 TRC FO – Flex Office TRC OMU – Office Mixed Use ROW – Interstate 694 & HWY 10 Vacant (TCAAP/RRC) ROW South MDR – Medium Density Residential R-3 Townhouse & Low Density Multiple Dwelling District MH – Manufactured Home Park (Residential) East TRC FO – Flex Office ROW – Interstate 694 & HWY 10 TRC FO – Flex Office ROW – Interstate 694 & HWY 10 Vacant (TCAAP/RRC) ROW West City of Mounds View – Industrial City of New Brighton – Industrial City of Mounds View – Industrial City of New Brighton – Industrial Industrial 4. Site Data: Future Land Use Plan: MB – Mixed Business Existing Land Use: COM – Commercial Zoning: I-2 – General Industrial District Size: 5.74 Acres Topography: Fairly Flat Plan Evaluation 1. Site Plan Review – Section 1260: Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 4 of 6 A Sign Standard Adjustment can be justified at this property as the amount of wall signage for a structure and property of this size can be increased in order for the signage to be reasonably visible from the interstate highway adjacent to the site. The proposed design and materials used to construct the sign are comparable to other signs that have been approved through the Sign Standard Adjustment process. The proposed non-illuminated wall sign will create uniform signage throughout the site with colors and style to the match the company’s corporate image. Allowing flexibility for a new wall sign to be installed at this property will not result in any inconsistencies with the purpose or intent of the zoning or sign district. Sign Standard Adjustments are allowed by a Site Plan Review and Council approval for properties located in the I-2 District. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 4797 Highway 10 meets the criteria in the Sign Code to deviate from the sign regulations, and if the proposed increase in wall signage would adversely affect the surrounding neighborhood and the community as a whole. Staff offers the following nine (9) findings for consideration: 1. That the property located at 4797 Highway 10 is located in the I-2 General Industrial District. 2. That the subject property is located in Sign District 7. 3. That Sign District 7 permits wall signage with a maximum sign copy area of forty-five (45) square feet. 4. The applicant is proposing to remove the existing 180 square foot wall sign along the frontage of Interstate 35W and replace it with an updated 165 square foot wall sign along the same frontage. 5. That the total wall signage on the property will be reduced from 205 square feet to 190 square feet. 6. That Section 1260.01 of the Sign Code permits deviations from the Sign Code with an approved Site Plan Review and Sign Standard Adjustment. 7. That the Sign Standard Adjustments will not result in a sign that is inconsistent with the purpose or intent of the I-2 General Industrial Districts. 8. That increasing the amount of wall signage would not have a negative impact on adjacent properties or the City as a whole. 9. That site conditions require a sign adjustment for the proposed sign to be reasonably visible from the interstate highway adjacent to the site. Staff Recommendation City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 5 of 6 Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-006 for a Site Plan Review and Sign Standard Adjustment. Staff recommends the following four (4) conditions be included with the approval: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the total wall signage on the building shall not exceed 190 square feet. 3. That the existing 180 square foot wall sign along Interstate 35W shall be removed. 4. That the applicant shall apply for a sign permit prior to the installation of the new sign. Options and Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 16-006 for a Site Plan Review and Sign Standard Adjustment at 4797 Highway 10, based on the findings of fact and the submitted plans as amended by the four (4) conditions in the April 6, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 16- 006 for a Site Plan Review and Sign Standard Adjustment at 4797 Highway 10, based on the findings of fact and the submitted plans in the April 6, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 16-006 for a Site Plan Review and Sign Standard Adjustment at 4797 Highway 10, based on the findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 16-006 for a Site Plan Review and Sign Standard Adjustment at 4797 Highway 10 in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-006 - Scherer Brothers Lumber Co. - Site Plan Review\Memos_Reports_16-006 Page 6 of 6 Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on February 22, 2016. Pursuant to Minnesota State Statute, the City was required to act on this request by April 21, 2016, (60 days), unless the City provided the petitioner with written reasons for an additional 60-day review period. The petitioner was notified on March 18, 2016, of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by June 20, 2016 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application & Project Narrative B. Signage Plan C. Aerial Map of Site Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 6, 2016 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Roberta Thompson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Roberta Thompson, Commissioners Brent Bartel, Nick Gehrig (Alternate), Steven Jones, James Lambeth, Phillip Neururer, and Clayton Zimmerman. Absent: Commissioner Angela Hames (excused). Also present were: City Planner Ryan Streff; Senior Planner Matthew Bachler; and Council Liaison David Grant. APPROVAL OF AGENDA – APRIL 6, 2016 Chair Thompson stated the agenda will stand as published. APPROVAL OF MINUTES March 9, 2016 – Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Jones, to approve the March 9, 2016, Planning Commission Regular Meeting minutes as presented. The motion carried unanimously (7-0). PLANNING CASES A. Planning Case 16-006; Sign Standard Adjustment – Scherer Brothers Lumber Company –No Public Hearing Required City Planner Streff stated that Scherer Brothers Lumber Company operates a full service lumberyard that offers a wide variety of construction products and services at their Arden Hills location. The products and services offered include windows, cabinets, wall panels, engineered ARDEN HILLS PLANNING COMMISSION – April 6, 2016 2 trusses, custom millwork, and specialty wood products. As stated within the project narrative the Vice President of the company has expressed their commitment to effectively maintain and improve their property in Arden Hills. In order to fulfill this commitment the applicant is requesting to replace the ageing wall signage along the western façade/Interstate 35W side of the accessory building at the northwest corner of the property. City Planner Streff explained that in this case, a Sign Standard Adjustment is being requested by Scherer Brothers Lumber Company for the replacement of the wall sign along the western façade of the accessory building. This property is located in the I-2 General Industrial District and generally located north of Highway 96, south of County Road H, east of Interstate 35W, and west of US Highway 10. City Planner Streff indicated that the proposed request includes the replacement of the existing 180 square foot “Scherer Bros. Lumber Company” sign with a new 165 square foot Scherer Brothers logo and letter set. As proposed, the new non-illuminated sign would be approximately 15 square feet smaller than the existing signage and would be positioned in the same general area along the western façade of accessory building. The property owner has indicated that the updated signage would provide a uniform look to complement the other signage on the property, create better visibility for the business and the products and services they provide to the community, and enhance the visual aesthetic to the traveling public. Site Data Land Use Plan: MB – Mixed Business Existing Land Use: COM – Commercial Zoning: I-2 – General Industrial District Current Lot Sizes: 5.74 Acres Topography: Fairly Flat City Planner Streff reviewed the surrounding area, the Sign Evaluation and the Plan Evaluation. City Planner Streff explained that the Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 4797 Highway 10 meets the criteria in the Sign Code to deviate from the sign regulations, and if the proposed increase in wall signage would adversely affect the surrounding neighborhood and the community as a whole. Staff offers the following nine (9) findings for consideration: 1. That the property located at 4797 Highway 10 is located in the I-2 General Industrial District. 2. That the subject property is located in Sign District 7. 3. That Sign District 7 permits wall signage with a maximum sign copy area of forty-five (45) square feet. 4. The applicant is proposing to remove the existing 180 square foot wall sign along the frontage of Interstate 35W and replace it with an updated 165 square foot wall sign along the same frontage. 5. That the total wall signage on the property will be reduced from 205 square feet to 190 square feet. 6. That Section 1260.01 of the Sign Code permits deviations from the Sign Code with an approved Site Plan Review and Sign Standard Adjustment. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 3 7. That the Sign Standard Adjustments will not result in a sign that is inconsistent with the purpose or intent of the I-2 General Industrial District. 8. That increasing the amount of wall signage would not have a negative impact on adjacent properties or the City as a whole. 9. That site conditions require a sign adjustment for the proposed sign to be reasonably visible from the interstate highway adjacent to the site. City Planner Streff stated that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-006 for a Site Plan Review and Sign Standard Adjustment. Staff recommends the following four (4) conditions be included with the approval: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the total wall signage on the building shall not exceed 190 square feet. 3. That the existing 180 square foot wall sign along Interstate 35W shall be removed. 4. That the applicant shall apply for a sign permit prior to the installation of the new sign. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Chair Thompson asked if the current sign could have been renovated without needing to receive a variance. City Planner Streff explained that the applicant could have repaired the existing sign but has chosen to upgrade the sign. Commissioner Lambeth understood the new sign would have more information, while also reducing the sign area. City Planner Streff believed this to be the case. Commissioner Bartel questioned what materials the sign would be built out of and asked how long the sign would last. Mark Rasch, Sign Images, explained the new sign would be made out of aluminum and would be affixed to the building by non-corrosive fasteners. He estimated the sign would last seven to ten years. Commissioner Zimmerman moved and Commissioner Bartel seconded a motion to recommend approval of Planning Case 16-006 for a Site Plan Review and Sign Standard ARDEN HILLS PLANNING COMMISSION – April 6, 2016 4 Adjustment at 4797 Highway 10, based on the findings of fact and the submitted plans as amended by the four (4) conditions in the April 6, 2016, Report to the Planning Commission. The motion carried unanimously (7-0). CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 1 of 7 MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Ryan Streff, City Planner SUBJECT: Planning Case #16-008 Applicant: Brian McCormick Property Location: 1865 County Road D West Request: Variance Requested Action Motion to approve Planning Case 16-008 for a variance to encroach five (5) feet into the ten (10) foot accessory building setback along the east property line in order to construct a new twenty- six (26) foot by twenty-eight (28) foot detached accessory structure/garage at 1865 County Road D West, based on the findings of fact and submitted plans, as amended by the five (5) conditions in the April 25, 2016, Report to the City Council. Background 1. Background/Overview of Request The applicant is proposing to construct a new twenty six (26) foot by twenty-eight (28) foot or 728 square foot detached accessory structure. As proposed, the new structure would replace the deteriorating existing structure that is 400 square feet or twenty (20) feet by twenty (20) feet in size. The proposed accessory structure would be placed in the rear yard and in the same general location as the existing structure along the east property line. As defined by the City Code the existing detached structure is considered to be non-conforming as the structure encroaches five (5) feet into the ten (10) foot accessory structure setback along the east property line. In this case, the City Code requires a variance in order to expand a non-conforming use. CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 2 of 7 In this case, the property owner is requesting a variance in order to construct a larger accessory structure that would maintain the current five (5) foot setback similar to that of the existing structure on the site today. If a variance is approved for this project the applicant would be permitted to encroach five (5) feet into the ten (10) foot side yard setback. The applicant has indicated that the façade and roofing materials to be used on the new detached accessory structure would match the materials on the existing home. The project narrative and response to the variance evaluation criteria have been provided in Attachment A, the existing site survey/site plan can be reviewed in Attachment B, the proposed site survey/site plan is within Attachment C, and the building plans have been provided in Attachment D. Plan Evaluation 1. R-1 Regulations, Existing Conditions, and Proposed Redevelopment A. Lot Size & Dimensions The lot is 12,155 square feet in size with approximate dimensions of 65 feet in width by 187 feet in depth. Although the total square footage of the lot meets the requirements in the R-2 Zoning District, the width of the lot does not meet the 85 foot minimum requirement in this district. B. Structure Setbacks – Variance Required The existing and proposed (replacement) accessory structures do not meet the east side yard setback requirement for accessory structures in the R-2 Zoning District. In the R-2 Zoning District, a minimum side and rear yard setback of ten (10) feet is required for accessory structures. The existing non-conforming accessory structure is approximately five (5) feet from the east side property line and approximately eighty-five (85) feet from the rear property line. As proposed, the new accessory structure would maintain the five (5) foot encroachment into the east side yard setback requirement, thus creating a five (5) foot setback between the structure and the east property line and a rear setback of approximately sixty-eight (68) feet. All other setbacks would conform to the district requirements. C. Lot Coverage – Meets Requirements The proposed structure and landscape coverage on the property would be in conformance with the lot coverage requirements of the R-2 Zoning District. The maximum structure CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 3 of 7 coverage is 25%, maximum impervious coverage is 35%, and the minimum landscape coverage is 65%. D. Structure Height – Meets Requirements The proposed accessory structure would not exceed the 15-foot height maximum for accessory structures. Variance Evaluation Criteria On May 5, 2011, the Governor signed into law new variance legislation that changed the review criteria cities must use when evaluating variance requests. The new law renames the municipal variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also included is a sentence new to city variance authority that was already in the county statutes: “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the terms of the variance are consistent with the comprehensive plan”. Therefore, in evaluating variance requests under the new law, in order to find a practical difficulty, cities should adopt findings addressing the following questions: • Is the variance in harmony with the purposes and intent of the ordinance? • Is the variance consistent with the comprehensive plan? Existing Proposed Permitted Square Feet % Square Feet % House 777 6.39% 777 6.39% Detached Garage 404 3.32% 728 5.99% Decks/Patios 473 3.89% 473 3.89% Shed 126 1.04% 126 1.04% Structure Coverage 1,780 14.64% 2,104 17.31% 25% (Max) Driveway 1,024 8.42% 1,277 10.51% Sidewalk/Stoop 181 1.49% 239 1.97% Other 13 .11 % 13 .11 % Total Impervious Coverage 2,998 24.66% 3,633 29.89% 35% (Max) Landscaping Coverage 75.34% 70.11% 65% (Min) Lot Size 12,155 CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 4 of 7 • Does the proposal put property to use in a reasonable manner? • Are there unique circumstances to the property not created by the landowner? • Will the variance, if granted, alter the essential character of the locality? As was the case before the new legislation took effect, economic considerations alone cannot constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be imposed on granting of variances if those conditions are directly related to and bear a rough proportionality to the impact created by the variance. Discussion The findings of fact for this variance request support a recommendation for approval. Detached accessory structures are permitted as accessory uses within the R-2 Zoning District, and the new structure as proposed is not an unreasonable use of the propert y in this district. If approved the variance is unlikely to create a negative impact on the neighborhood or City as the lot would continue to function as a typical residential lot in the R-2 Zoning District. It does not appear that the variance is based on economic considerations alone. Findings of Fact The Planning Commission reviewed Planning Case 16-008 at their regular meeting on April 6, 2016. Draft minutes from the meeting are included in Attachment G. The Planning Commission offers the following eighteen (18) findings of fact for consideration: General Findings 1. That the property is in the R-2 Single & Two Family Residential Zoning District. 2. That the lot is 12,155 square feet in size with approximate dimensions of 65 feet in width by 187 feet in depth. 3. That the total square footage of the lot meets the requirements in the R-2 Zoning District; however, the actual dimensions of the lot do not meet the minimum size requirements. 4. That the existing accessory structure is non-conforming because the structure encroaches five (5) feet into the required ten (10) foot setback along the east property line. 5. That the existing accessory structure on the property would be removed. 6. That a variance is required to encroach into the ten (10) foot accessory structure setback. 7. That the proposed detached accessory structure/garage would maintain the five (5) foot encroachment into the setback along the east property line. All other setbacks for the accessory structure meet Code requirements. 8. The proposed structure and landscape coverage on the property would be in conformance with the lot coverage requirements of the R-2 Zoning District. CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 5 of 7 9. That the proposed accessory structure would not exceed the 15 foot height limit. 10. That detached accessory structures are permitted within the R-2 Zoning District. 11. That the proposed detached accessory structure is outside of the 100-year flood plain, wetlands, and easements. Variance Findings: 12. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and situations when impacts to surrounding properties are minimized. 13. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the reasonable use of residential property. 14. That a detached accessory structure is a permitted accessory use and is reasonable within the R-2 Single and two Family Residential Zoning District. 15. The lot is unique in the fact that the lot’s width does not meet the City Code requirements. 16. The proposed accessory structure would be visible from neighboring properties; however, the placement would not be inconsistent in terms of setbacks and lot coverage requirements for typical lots in the surrounding neighborhood. The property owner would match the materials used for siding and roofing to the single family dwelling, which should minimize the impacts on surrounding property owners. 17. The proposed accessory structure is unlikely to have negative impacts to the property or to the neighborhood as a whole as many properties within the area have accessory structures that encroach in the setback requirements. 18. The proposed plans and variance request for the construction of a new accessory structure does not appear to be based on economic considerations alone. Recommendation The findings of fact for the variance support approval. However, if the City Council chooses to deny the application, the findings of fact would need to be amended to reflect the reasons for the denial. The Planning Commission reviewed Planning Case 16-008 at their regular meeting on April 6, 2016, and unanimously recommends approval (7-0) for a variance to encroach five (5) feet into the ten (10) foot accessory building setback along the east property line in order to construct a new twenty-six (26) foot by twenty-eight (28) foot detached accessory structure/garage at 1865 County Road D West, based on the finding of fact and submitted plans, as amended by the five (5) conditions in the April 25, 2016, Report to the City Council 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 6 of 7 determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the accessory structure shall be permitted to encroach five (5) feet into the side yard setback along the east property line. 3. That the accessory structure shall not exceed fifteen (15) feet in height. 4. That a permit for the construction of the accessory structure/garage and a permit for the construction of the driveway shall be required. That the structure shall conform to all other regulations in the City Code. 5. That the exterior façade of the new accessory structure shall match the color and materials on the existing single family dwelling on property. The final façade shall be approved by the City Planner. Proposed Motion Language 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 3, 2016. Pursuant to Minnesota State Statute, the City must act on this request by May 1, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. CONSENT ITEM – 5G City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 7 of 7 Attachments A. Application and Project Narrative B. Survey – Existing Conditions C. Survey – Proposed Conditions D. Building Plans E. Aerial Site Map F. Planning Commission Report – April 6, 2016 G. Draft Planning Commission Minutes – April 6, 2016 THE McCORMICK RESIDENCE M A RKD.K E M P E R18407 N: \ P r o j e c t s \ 1 6 0 1 9 \ 1 6 0 1 9 P D F . d w g , 2 / 1 2 / 2 0 1 6 2 : 5 9 : 0 0 P M THE McCORMICK RESIDENCE M A RKD.K E M P E R18407 N: \ P r o j e c t s \ 1 6 0 1 9 A \ 1 6 0 1 9 A P D F . d w g , 2 / 1 2 / 2 0 1 6 3 : 0 3 : 2 8 P M This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 199.8 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet199.8099.92 Notes Enter Map Description Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Airports City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 1 of 8 MEMORANDUM DATE: April 6, 2016 PC Agenda Item 4.B TO: Planning Commission FROM: Ryan Streff, City Planner SUBJECT: Planning Case #16-008 – No Public Hearing Required Applicant: Brian McCormick Property Location: 1865 County Road D West Request: Variance Requested Action The applicant is requesting a variance to encroach five (5) feet into the ten (10) foot accessory building setback along the east property line in order to construct a new twenty-six (26) foot by twenty-eight (28) foot detached accessory structure/garage at 1865 County Road D West Background 1. Background/Overview of Request The applicant in this case owns the property located at 1865 County Road D West. The property is zoned R-2 Single & Two Family Residential District and is generally positioned north of County Road D West, south of Glen Paul Avenue, east of Prior Avenue North and west of Lake Johanna Boulevard. The applicant is proposing to construct a new twenty six (26) foot by twenty-eight (28) foot or 728 square foot detached accessory structure. As proposed, the new structure would replace the deteriorating existing structure that is 400 square feet or twenty (20) feet by twenty (20) feet in size. The proposed accessory structure would be placed in the rear yard and in the same general location as the existing structure along the east property line. As defined by the City Code the existing detached structure is considered to be non-conforming City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 2 of 8 as the structure encroaches five (5) feet into the ten (10) foot accessory structure setback along the east property line. In this case, the property owner is requesting a variance in order to construct a larger accessory structure that would maintain the current five (5) foot setback similar to that of the existing structure on the site today. If a variance is approved for this project the applicant would be permitted to encroach five (5) feet into the ten (10) foot side yard setback. The applicant has indicated that the façade and roofing materials to be used on the new detached accessory structure would match the materials on the existing home. The project narrative and response to the variance evaluation criteria have been provided in Attachment A, the existing site survey/site plan can be reviewed in Attachment B, the proposed site survey/site plan is within Attachment C, and the building plans have been provided in Attachment D. 2. Site Data Future Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-2: Single & Two Family Residential Current Lot Sizes: .2790 Acres (12,155 Square Feet) Topography: Flat 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential South Roseville - Low Density Residential Roseville – LDR-2 - Low Density Residential Roseville - Single Family Detached Residential East Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential West Low Density Residential R-2: Single & Two Family Residential Single Family Detached Residential City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 3 of 8 Plan Evaluation 1. R-1 Regulations, Existing Conditions, and Proposed Redevelopment A. Lot Size & Dimensions The lot is 12,155 square feet in size with approximate dimensions of 65 feet in width by 187 feet in depth. Although the total square footage of the lot meets the requirements in the R-2 Zoning District, the actual dimensions of the lot do not meet the minimum size requirements. B. Structure Setbacks – Variance Required The existing and proposed (replacement) accessory structures do not meet the east side yard setback requirement for accessory structures the R-2 Zoning District. In the R-2 Zoning District, a minimum side and rear yard setback of ten (10) feet is required for accessory structures. The existing non-conforming accessory structure is approximately five (5) feet from the east side property line and approximately eighty-five (85) feet from the rear property line. As proposed, the new accessory structure would maintain the five (5) foot encroachment into the east side yard setback requirement, thus creating a five (5) foot setback between the structure and the east property line and a rear setback of approximately sixty-eight (68) feet. All other setbacks would conform to the district requirements. C. Lot Coverage – Meets Requirements The proposed structure and landscape coverage on the property would be in conformance with the lot coverage requirements of the R-2 Zoning District. The maximum structure coverage is 25%, maximum impervious coverage is 35%, and the minimum landscape coverage is 65%. Proposed Structure Coverage = 17.31% Proposed Impervious Coverage = 29.89% Proposed Landscape Coverage = 70.11% Applicable R-2 Lot Requirements 1. Minimum Lot Area (sf.) 11,000 2. Minimum Lot Size (ft., width/depth) 85/120 3. Height (ft.) 35 4. Lot Covered by Structure 25% 5. Minimum Landscape Lot Area 65% 6. Minimum Building Setbacks (ft) Front Yard 40 Rear Yard (Principle) 30 Rear Yard (Accessory) 10 Side Yard Interior - Principal (Min/total both yards on lot) 5/15 Side Yard Interior - Accessory 10 Side Yard Corner 40 City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 4 of 8 D. Structure Height – Meets Requirements The proposed accessory structure would not exceed the 15-foot height maximum for accessory structures. 2. Flood Plain, Wetlands, and Easements The proposed addition is outside of any flood plains, wetlands, or easements. 3. Additional Review The Building Official and City Engineer reviewed the plans for the project and had no additional comments at this time. Variance Evaluation Criteria On May 5, 2011, the Governor signed into law new variance legislation that changed the review criteria Cities must use when evaluating variance requests. The new law renames the municipal variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also included is a sentence new to city variance authority that was already in the county statutes: “Variances shall only be permitted when they are in harmony with the general purposes and Existing Proposed Square Feet % Square Feet % House 777 6.39% 777 6.39% Detached Garage 404 3.32% 728 5.99% Decks/Patios 473 3.89% 473 3.89% Shed 126 1.04% 126 1.04% Structure Coverage 1,780 14.64% 2,104 17.31% Driveway 1,024 8.42% 1,277 10.51% Sidewalk/Stoop 181 1.49% 239 1.97% Other 13 .11 % 13 .11 % Total Impervious Coverage 2,998 24.66% 3,633 29.89% Landscaping Coverage 75.34% 70.11% Lot Size 12,155 City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 5 of 8 intent of the ordinance and when the terms of the variance are consistent with the comprehensive plan”. Therefore, in evaluating variance requests under the new law, in order to find a practical difficulty, cities should adopt findings addressing the following questions: • Is the variance in harmony with the purposes and intent of the ordinance? • Is the variance consistent with the comprehensive plan? • Does the proposal put property to use in a reasonable manner? • Are there unique circumstances to the property not created by the landowner? • Will the variance, if granted, alter the essential character of the locality? As was the case before the new legislation took effect, economic considerations alone cannot constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be imposed on granting of variances if those conditions are directly related to and bear a rough proportionality to the impact created by the variance. Discussion The findings of fact for this variance request support a recommendation for approval. Detached accessory structures are permitted as accessory uses within the R-2 Zoning District, and the new structure as proposed is not an unreasonable use of the property in this district. If approved the variance is unlikely to create a negative impact on the neighborhood or City as the lot would continue to function as a typical residential lot in the R-2 Zoning District. It does not appear that the variance is based on economic considerations alone. Findings of Fact Staff offers the following eighteen (18) findings of fact for review: General Findings 1. That the property is in the R-2 Single & Two Family Residential Zoning District. 2. That the lot is 12,155 square feet in size with approximate dimensions of 65 feet in width by 187 feet in depth. 3. That the total square footage of the lot meets the requirements in the R-2 Zoning District; however, the actual dimensions of the lot do not meet the minimum size requirements. 4. That the existing accessory structure is non-conforming because the structure encroaches five (5) feet into the required ten (10) foot setback along the east property line. 5. That the existing accessory structure on the property would be removed. 6. That a variance is required to encroach into the ten (10) foot accessory structure setback. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 6 of 8 7. That the proposed detached accessory structure/garage would maintain the five (5) foot encroachment into the setback along the east property line. All other setbacks for the accessory structure meet Code requirements. 8. The proposed structure and landscape coverage on the property would be in conformance with the lot coverage requirements of the R-2 Zoning District. 9. That the proposed accessory structure would not exceed the 15 foot height limit. 10. That detached accessory structures are permitted within the R-2 Zoning District. 11. That the proposed detached accessory structure is outside of the 100-year flood plain, wetlands, and easements. Variance Findings: 12. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and situations when impacts to surrounding properties are minimized. 13. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the reasonable use of residential property. 14. That a detached accessory structure is a permitted accessory use and is reasonable within the R-2 Single Family Residential Zoning District. 15. The lot is unique in the fact that the lot’s width does not meet the City Code requirements. 16. The proposed accessory structure would be visible from neighboring properties; however, the placement would not be inconsistent in terms of setbacks and lot coverage requirements for typical lots in the surrounding neighborhood. The property owner would match the materials used for siding and roofing to the single family dwelling, which should minimize the impacts on surrounding property owners. 17. The proposed accessory structure is unlikely to have negative impacts to the property or to the neighborhood as a whole as many properties within the area have accessory structures that encroach in the setback requirements. 18. The proposed plans and variance request for the construction of a new accessory structure does not appear to be based on economic considerations alone. Recommendation The findings of fact for this variance request support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, Staff recommends the following five (5) conditions: City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 7 of 8 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the accessory structure shall be permitted to encroach five (5) feet into the side yard setback along the east property line. 3. That the accessory structure shall not exceed fifteen (15) feet in height. 4. That a permit for the construction of the accessory structure/garage and a permit for the construction of the driveway shall be required. That the structure shall conform to all other regulations in the City Code. 5. That the exterior façade of the new accessory structure shall match the color and materials as the existing single family dwelling on property. The final façade shall be approved by the City Planner. Proposed Motion Language The findings in this report currently support approval of this variance. With a motion to deny the variance, the findings must be amended. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 16-008 for a variance at 1865 County Road D West to permit the accessory structure to encroach five (5) feet into the side yard setback along the east property line, based on the findings of fact, the submitted plans, and the five (5) conditions in the April 6, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 16- 008 for a variance at 1865 County Road D West to permit the accessory structure to encroach five (5) feet into the side yard setback along the east property line, based on the findings of fact and the submitted plans in the April 6, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 16-008 for a variance at 1865 County Road D West to permit the accessory structure to encroach five (5) feet into the side yard setback along the east property line based on the following findings of fact… 4. Table: Motion to table Planning Case 16-008 for a variance at 1865 County Road D West to permit the accessory structure to encroach five (5) feet into the side yard setback along the east property line: a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-008 - 1865 County Road D - Variance\Memos_Reports_16-008 Page 8 of 8 Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within three-hundred fifty (350) feet of the subject property. Resident Comment Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 3, 2016. Pursuant to Minnesota State Statute, the City must act on this request by May 1, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Application and Project Narrative B. Survey – Existing Conditions C. Survey – Proposed Conditions D. Building Plans E. Aerial Site Map Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 6, 2016 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Roberta Thompson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Roberta Thompson, Commissioners Brent Bartel, Nick Gehrig (Alternate), Steven Jones, James Lambeth, Phillip Neururer, and Clayton Zimmerman. Absent: Commissioner Angela Hames (excused). Also present were: City Planner Ryan Streff; Senior Planner Matthew Bachler; and Council Liaison David Grant. APPROVAL OF AGENDA – APRIL 6, 2016 Chair Thompson stated the agenda will stand as published. APPROVAL OF MINUTES March 9, 2016 – Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Jones, to approve the March 9, 2016, Planning Commission Regular Meeting minutes as presented. The motion carried unanimously (7-0). PLANNING CASES B. Planning Case 16-008; Variance – 1865 County Road D West – No Public Hearing Required City Planner Streff explained that the applicant owns the property located at 1865 County Road D West. The property is zoned R-2 Single & Two Family Residential District and is generally positioned north of County Road D West, south of Glen Paul Avenue, east of Prior Avenue North and west of Lake Johanna Boulevard. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 2 City Planner Streff stated that the applicant is proposing to construct a new twenty six (26) foot by twenty-eight (28) foot or 728 square foot detached accessory structure. As proposed, the new structure would replace the deteriorating existing structure that is 400 square feet or twenty (20) feet by twenty (20) feet in size. The proposed accessory structure would be placed in the rear yard and in the same general location as the existing structure along the east property line. As defined by the City Code the existing detached structure is considered to be non-conforming as the structure encroaches five (5) feet into the ten (10) foot accessory structure setback along the east property line. City Planner Streff commented that in this case, the property owner is requesting a variance in order to construct a larger accessory structure that would maintain the current five (5) foot setback similar to that of the existing structure on the site today. If a variance is approved for this project, the applicant would be permitted to encroach five (5) feet into the ten (10) foot side yard setback. The applicant has indicated that the façade and roofing materials to be used on the new detached accessory structure would match the materials on the existing home. Site Data Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-2: Single & Two Family Residential Current Lot Sizes: .2790 Acres (12,155 Square Feet) Topography: Flat City Planner Streff reviewed the surrounding area, the Plan Evaluation and the Variance Evaluation Criteria. City Planner Streff provided the Findings of Fact for review: General Findings 1. That the property is in the R-2 Single & Two Family Residential Zoning District. 2. That the lot is 12,155 square feet in size with approximate dimensions of 65 feet in width by 187 feet in depth. 3. That the total square footage of the lot meets the requirements in the R-2 Zoning District; however, the actual dimensions of the lot do not meet the minimum size requirements. 4. That the existing accessory structure is non-conforming because the structure encroaches five (5) feet into the required ten (10) foot setback along the east property line. 5. That the existing accessory structure on the property would be removed. 6. That a variance is required to encroach into the ten (10) foot accessory structure setback. 7. That the proposed detached accessory structure/garage would maintain the five (5) foot encroachment into the setback along the east property line. All other setbacks for the accessory structure meet Code requirements. 8. The proposed structure and landscape coverage on the property would be in conformance with the lot coverage requirements of the R-2 Zoning District. 9. That the proposed accessory structure would not exceed the 15 foot height limit. 10. That detached accessory structures are permitted within the R-2 Zoning District. 11. That the proposed detached accessory structure is outside of the 100-year flood plain, wetlands, and easements. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 3 Variance Findings: 12. The proposal is in harmony with the purpose and intent of the Zoning Ordinance as the Ordinance generally allows flexibility for unique parcels and situations when impacts to surrounding properties are minimized. 13. The proposal is consistent with the Arden Hills Comprehensive Plan as it allows the reasonable use of residential property. 14. That a detached accessory structure is a permitted accessory use and is reasonable within the R-2 Single Family Residential Zoning District. 15. The lot is unique in the fact that the lot’s width does not meet the City Code requirements. 16. The proposed accessory structure would be visible from neighboring properties; however, the placement would not be inconsistent in terms of setbacks and lot coverage requirements for typical lots in the surrounding neighborhood. The property owner would match the materials used for siding and roofing to the single family dwelling, which should minimize the impacts on surrounding property owners. 17. The proposed accessory structure is unlikely to have negative impacts to the property or to the neighborhood as a whole as many properties within the area have accessory structures that encroach in the setback requirements. 18. The proposed plans and variance request for the construction of a new accessory structure does not appear to be based on economic considerations alone. City Planner Streff stated that the findings of fact for this variance request support a recommendation for approval. However, if the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, Staff recommends the following five (5) conditions: 1. That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the accessory structure shall be permitted to encroach five (5) feet into the side yard setback along the east property line. 3. That the accessory structure shall not exceed fifteen (15) feet in height. 4. That a permit for the construction of the accessory structure/garage and a permit for the construction of the driveway shall be required. That the structure shall conform to all other regulations in the City Code. 5. That the exterior façade of the new accessory structure shall match the color and materials as the existing single family dwelling on property. The final façade shall be approved by the City Planner. City Planner Streff reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table ARDEN HILLS PLANNING COMMISSION – April 6, 2016 4 Chair Thompson opened the floor to Commissioner comments. Commissioner Zimmerman asked if the property met the City’s setbacks when constructed. City Planner Streff stated it was possible the garage was in conformance when constructed in the 1940’s. However, under the current standards, the garage was a non-conforming structure. Commissioner Zimmerman supported the garage due to the fact it was going to be put back in the same place. Commissioner Bartel questioned if the existing garage would be demolished and removed. City Planner Streff reported this was the case. Commissioner Bartel inquired if the garage could be moved five feet further from the property line in order to meet the City’s current setback standards. City Planner Streff explained there was room to move the garage over five feet. He indicated this would impact the lot and would not be as fitting as the current location. Commissioner Lambeth asked if the exterior color of the garage would match the house. City Planner Streff stated the finish of the garage would have to match the house. Commissioner Lambeth believed that the new garage would not alter the streetscape in any way given the proposed location of the new garage. City Planner Streff did not believe the new design would impact the curb appeal of the property from the street, but rather would enhance the property. Brian McCormick, 1865 County Road D West, explained his garage would be the same color as the house. Chair Thompson questioned if he had received any comments or concerns from his neighbors. Mr. McCormick stated he got along great with his neighbors and he has not received any comments or concerns regarding his plans for his garage. Commissioner Bartel supported the new garage design in the proposed location. Commissioner Bartel moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 16-008 for a variance at 1865 County Road D West to permit the accessory structure to encroach five (5) feet into the side yard setback along the east property line, based on the findings of fact, the submitted plans, and the five (5) conditions in the April 6, 2016, Report to the Planning Commission. The motion carried unanimously (7-0). CONSENT ITEM – 5H MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Council Sue Iverson, Interim City Administrator/Director of Finance and Admin Services FROM: Amy Dietl, City Clerk SUBJECT: Approve Handbook for Public Works Seasonal Employees Background The Personnel Committee has been working on updating the Personnel Policy over the last year, and the new policy was adopted by the City Council at their regular meeting on February 29, 2016. Similarly, the City also has a Handbook for Public Works Seasonal Employees that was recently reviewed by the Personnel Committee and the City Attorney. The City Attorney has provided feedback and has made revisions to this document as outlined below. While seasonal employees are subject to the Personnel Policy, there are some exceptions to their eligibility for leave, insurance, seniority or educational benefits that are otherwise provided for in the Personnel Policy. The proposed updates to this handbook include outlining the benefit exceptions for seasonal employees as well as removing two sections of the handbook (Sexual Harassment and Respectful Workplace Behavior) as these topics are already addressed in the Personnel Policy. The Handbook for Public Works Seasonal Employees offers specific work-related guidelines and is meant to work in conjunction with the Personnel Policy. Upon being hiring, seasonal employees will be provided the Personnel Policy and the Handbook for Public Works Seasonal Employees and will be asked to sign an “Acknowledge Receipt” form for both documents. Recommendation The Personnel Committee recommends approving the Handbook for Public Works Seasonal Employees. Attachments Attachment A: Handbook for Public Works Seasonal Employees CITY OF ARDEN HILLS PUBLIC WORKS DEPARTMENT HANDBOOK FOR SEASONAL EMPLOYEES 2016 2 WELCOME TO THE CITY OF ARDEN HILLS Welcome to the Arden Hills Public Works Department and congratulations on being selected as a seasonal employee. You have met or exceeded certain standards the City of Arden Hills holds for your position, and confidence is being placed in your abilities to succeed. Your supervisor is available for support and guidance in the performance of your job. The citizens of Arden Hills have decided that public works services are important for their enjoyment and quality of life. Specifically, the general public has acknowledged that a portion of their tax money should be used to ensure adequate areas and facilities for outdoor recreation, streets that are in good working condition and utilities which operate correctly. Arden Hills residents have the right to be treated with respect, courtesy and enthusiasm. Each of you in your conduct as a seasonal Public Works employee has the responsibility to provide services in the best possible manner. As an Arden Hills Public Works seasonal worker, you are part of a dedicated team of employees whose diligent efforts beautify and strengthen our community. There are many different roles to perform within the Public Works Department. Every position is important and has a specific purpose, from seasonal employee to supervisor. All roles must be performed well in order for the department to be successful. As a seasonal employee, you will be asked to do a great variety of job duties. Typical jobs include mowing grass (both with riding mowers and push mowers), cleaning parks and picking up garbage, painting picnic tables, working on ball fields, working with blacktop crews, sealing cracks in streets, installing street signs and guard rails, painting school crossings, working with the sewer cleaning crews, painting fire hydrants, office worker responsibilities, and many more. You may be required to do many jobs requiring a reasonable amount of physical strength such as laying sod, shoveling asphalt, shoveling dirt, pushing mowers and other power equipment, etc. You may be required to work in some unpleasant situations, for example, cleaning plugged toilets, emptying garbage or assisting in a sanitary sewer break. We understand you may have limited experience in many of the above areas. We will provide the training necessary to perform the job tasks. We do not expect you to operate any equipment you feel is unsafe or if you feel you need more training. Your supervisor will arrange for further training or a different task until the training takes place. While working for the City, you may operate light trucks and pickups, driving in and around the City of Arden Hills. You will be expected to operate this equipment in a proper, professional manner. No matter what your role, we expect you to do your job conscientiously and enthusiastically while enjoying the rewards of your employment. You are required to have a valid driver's license with a good driving record. You are required to report any driving infractions incurred in City vehicles to your supervisor. You are also required to report any loss of driving privileges including loss of a driver’s license imm ediately to your supervisor. Your driving record and criminal history will be verified pursuant to your signed release. 3 Our normal summer working hours for Public Works Staff are: Monday through Thursday, 6:30 a.m. – 4:00 p.m. and Friday, 6:30 a.m. – 10:30 a.m. You will have a 30 minute break scheduled from 9:00 a.m. – 9:30 a.m. and a half-hour lunch break from 12:00 NOON to 12:30 p.m. You should come prepared to eat at the job site. We suggest you carry a bag lunch, at least initially. Supervisors ma y establish different hours of work, depending on work load or work type. If you are late and your crew has left the shop, notify your supervisor immediately. Public contact occurs in nearly all City positions. You are expected to act in a professional and courteous manner to the public and other City staff members at all times. Failure to do so may result in termination of City employment. CITY OF ARDEN HILLS EMPLOYEE HANDBOOK Seasonal employees are subject to the City’s Employee Handbook (“Employee Handbook”), except as otherwise provided under the Employee Handbook. Unless otherwise authorized under the Employee Handbook or required under state or federal law, seasonal employees are not benefit earning employees and may not receive credit for seniority. Therefore, seasonal employees would generally not be eligible for leave, insurance, seniority or educational benefits provided under the Employee Handbook. Seasonal employees would be required to comply with all other non-benefit or seniority based employee performance requirements of the Employee Handbook in addition to the requirements of this Seasonal Employee Handbook. SAFETY 1. Eye and Face Protection Any employee assigned to a task involving the likelihood of eye or face injury is required to wear proper protection. This includes, but is not limited to, the following: A. Operating grinders. B. Handling open caustic chemical containers. C. Changing mercury vapor lights. D. Using air compressors. E. Using a paint striper. F. Operating tree chipper. G. Digging holes involving concrete and asphalt. H. Pounding open manhole cover seals, operating jack hammers, cutting with chisels, using power saws and lathes or any equipment involving danger of flying particles. I. Welding operation. 2. Work Shoes You will be required to wear appropriate work shoes. No sandals or open toe shoes, NO EXCEPTIONS! 3. Seat Belts The City requires all drivers and passengers using City vehicles to utilize installed seat belts. 4. Other Safety Equipment Other safety equipment is provided and must be worn while you are exposed to specific hazards. This equipment includes safety vests, hard hats, hearing protectors, and rain gear. 4 You will be sent home for the day, without pay, if you are found working without all proper required safety gear! EQUIPMENT MAINTENANCE Each operator is required to make a complete maintenance check of vehicles and equipment daily. Vehicle and equipment should be conducted in a thorough manner. Good vehicle maintenance will make your job safer and will improve the quality of your work. A. Daily Maintenance Checks - Vehicles and equipment must be inspected each day before leaving the Public Works Maintenance facility. Seasonal staff should make an inspection of all other equipment in use prior to leaving the Maintenance shop. Any problems, damage, or hazards noted during the daily inspections should be promptly reported to your supervisor before leaving the Maintenance shop. B. Scheduled Preventative Maintenance - A maintenance program has been outlined for all vehicles and equipment. Maintenance will be conducted at the individual time noted in hours on each specific machine. Operators should alter their schedules to allow for the next scheduled time and inform their supervisor when preventive work is due. C. Repairs - From time to time repair work may be required on equipment that you use daily. As the assigned operator it is your responsibility to notify your immediate supervisor and fill out a work order from the mechanic’s area. The supervisor will furnish you with alternative equipment or work assignment for that day. D. Cleaning - All equipment will be cleaned after daily use. All equipment assigned for your use should be kept as clean as possible. Dirty vehicles and equipment reflects negatively upon the department, and decreases the life span of the equipment. ATTIRE You will be working for the public on public property and we expect you to dress in an appropriate manner to create a positive public image for the City. This means long pants and a City of Arden Hills T-shirt. You will be allowed to wear shorts for certain jobs. However, you will be required to have pants with you at all times in case you are needed for a job requiring pants. DO NOT wear new clothes. You probably will be working with paint, grease or dirt, so wear things that are not of great value to you. You will be provided with seasonal garments (T-shirts, etc.) and you are required to wear them everyday. Damage to garments will not be tolerated and dismissal for the day, without pay, may be implemented. Safety vests, safety glasses, ear plugs and/or muffs, and gloves will be provided. 5 KEYS Employee’s assigned keys for seasonal work are responsible for their safe keeping. No duplicates should be made. Keys must be turned into your supervisor at the end of your employment. TIME OFF 1. Illness If you are sick, you must call your supervisor before 6:30 a.m. on a regular work day. The direct phone numbers to the various departments are as follows: Public Works Superintendent: W) 651.792.7852 C) 651.755.0211 Public Works Director: W) 651.792.7847 C) 651.755.0219 2. Vacation/Doctor/Dentist Appointments, etc. It will be necessary to provide your supervisor with a minimum of two (2) days notice. TERMINATING When you begin your seasonal employment, you must inform your supervisor of beginning and ending availability dates. Please update your supervisor with any changes to your schedule. INJURIES ON THE JOB All job related injuries, no matter how small, must be reported to a supervisor IMMEDIATELY. A “Employee Incident Report” must be completed by you and a “Supervisor’s Report of Accident” form must be completed by your supervisor. HANDLING EMERGENCIES Important information and procedures: 1. The kind of emergencies you may be confronted with in PUBLIC WORKS: A. Park user or employee injury. B. Theft C. Severe weather D. Drowning E. Lost children F. Emergency messages G. Fire 6 2. Who to contact: A. Report incident to your on-site supervisor and call 911. B. Use truck radio/cell phone to contact the Public Works Superintendent. C. If you do not have a radio/cell phone go to the nearest public phone or location where a phone is available. D. If the incident involves an injury, find a competent person to stay with the victim until you can call for help. 3. When contacting help: A. Give a complete account of what has happened or is occurring. B. Be prepared to give your exact location. C. Identify who you are. D. Never admit liability or fault. E. Give the phone number you are calling from. F. Let them hang up first when they are done with the call. G. Stay by the phone, if possible; they may call back. H. Stay with the situation until help arrives. I. Avoid getting into any hassles or confrontations should such a situation arise. 4. Follow up: As soon as possible, following the incident, give your supervisor a full account of what happened. Be as specific as possible. TIPS ON URGENT CARE In case of a serious injury or sudden illness, and while help is being summoned, if you are properly trained, you can; 1. Provide basic first aid. 2. Determine the best way of rescue if life threatening and you are trained. 3. Ensure that the victim has an open airway and give mouth to mouth artificial respiration, if victim is NOT breathing on own, and only IF YOU ARE CERTIFIED. 4. Control bleeding using direct pressure and elevation of injured part. VEHICLE ACCIDENTS If you are involved in a vehicle accident, contact your supervisor or the shop IMMEDIATELY. DO NOT make any comments regarding the accident (i.e. assigning guilt) or even leave the scene of the accident until the appropriate police personnel advise you to. USE OF CITY VEHICLES You are not eligible to use a City vehicle unless you have completed a successful driver’s license check at the time of hire. You may NOT use City vehicles over the lunch break. If you have to get your lunch or run errands, you must use your own vehicle. You may NOT stop at your home during the work day with a City vehicle. DO NOT take a vehicle unless you were assigned it by your supervisor. 7 USE OF CITY SHOP Personal use of the City Shop is prohibited. USE OF COMPUTERS/SUPPLIES Personal use of the City’s computer, including email and other City supplies is prohibited. HAZARDOUS SUBSTANCES Be aware that some of the materials you may be working with are hazardous substances. Read all labels before using any product. If you need more information than provided on the label, we have a listing of Material Safety Data Sheets at the Public Works Maintenance Facility. These sheets contain the following information: what the material is, who makes or sells it, where they are located, why it is hazardous, how you can be exposed to the hazard, what conditions could increase the hazard, how to handle the substance safely, and what to do in case of a spill or emergency. If you need this information, please see a supervisor. DIRECT DEPOSIT Pay day is every other Friday. You are paid for the previous two weeks. All City employees are paid via direct deposit. SMOKING POLICY Smoking is prohibited. OVERTIME Overtime will be paid for all supervisor approved time worked over forty (40) hours per week at the rate of 1 ½ times the employee’s regular hourly rate. INSTRUCTIONS FOR COMPLETING TIME SHEETS Seasonal employees complete the same type of time sheets as regular employees. Your supervisor will instruct you on the correct manner of reporting your worked time. Every two weeks you will complete a time sheet with your name and pay period dates. Find your time sheet and at the end of the work day write in the number of hours worked for that day. Put the total number of hours worked for that pay period. Sign your time sheet and then turn in to your supervisor on the appropriate day. If you know you are going to be gone on a time sheet due date, please turn your time sheet in prior to leaving work on that last day you work during that pay period. 8 CLASSIFICATION OF SEASONAL EMPLOYEES A seasonal employee is a temporary employee who is regularly assigned to work 40 hours or more per week for less than six (6) consecutive months. Revisions were made in 2014 to the Public Employment Labor Relations Act (“PELRA”) that state that “public employees” are subject to participate in applicable collective bargaining units if they work more days than allowed for seasonal employees. In most cases, seasonal employees can work up to 100 days per year if they are full-time students under the age of 22 who intend to return to school. Seasonal employees who are 22 years of age or older must not work more than 67 days in a calendar year to retain their seasonal employee status. Pay rates for seasonal employees vary due to longevity. 9 THE INFORMATION CONTAINED ON THIS PAGE IS VERY IMPORTANT! IT CAN MEAN THE DIFFERENCE OF WORKING OR NOT WORKING FOR THE CITY! PLEASE READ VERY CAREFULLY! CITY VEHICLES The safe operation of City equipment, especially motor vehicles, is required by all City employees including seasonal employees. Failure of any employee to observe State driving laws and regulations can result in accidents and personal injuries. The City's vehicle accident rate is carefully monitored by the City. Excessive accidents/injuries will affect the City's insurance premiums. All employees' driving records impact the City's safety program. As a seasonal employee, your driving habits, both on and off the job, affect your employment status with the City. You are required to notify the City IMMEDIATELY if you are involved in any accident or traffic violations on the job. Failing to adhere to this policy could result in employment termination. We want your employment experience with the City to be rewarding, safe and accident-free. 10 A.W.A.I.R. (A Workplace Accident And Injury Reduction Act) Employee Responsibilities in Safety Accident & Injury Prevention Accident & Injury Reporting Employee Right to Know Hazards of Chemicals Chemical Handling MSDS Information Personnel Protective Equipment Emergency Action Plan Fire-Evacuation and Fire Safety Fields Tornado-Shelters and cover Bomb-Evacuation and designated areas Confined Space-Awareness Definition of Confined Space Duties of involved employees Employee involvement Blood borne Pathogens. Explanation of the standard. Reasoning Behind Standard Possible Exposures Your Exposure Control Plan-how to obtain a copy PPE - types use, location, removal handling, decontamination, and disposal. Emergency procedures - for blood and other potentially infectious materials. Exposure incident procedures. Post-exposure evaluation and follow-up 11 CITY OF ARDEN HILLS I hereby acknowledge receipt of the City of Arden Hills Handbook for Seasonal Employees. I have read and understand the responsibilities required of my position and agree to comply with the requirements of this handbook. I fully understand that any violations to the rules and policies indicated in this handbook constitute grounds for disciplinary action. ____________________________________________ __________________ Seasonal Employee Name Date DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director Sara Grant, Parks and Recreation Coordinator SUBJECT: GreenStep City Action Requested Approve Resolution 2016-015. Background During fall 2007, Minnesota's Clean Energy Resource Teams (CERTs) held regional listening sessions around the state to discuss community-based energy opportunities and the state's Next Generation Energy Act of 2007. The idea was raised of creating a sustainable cities program, free to cities, that would challenge, assist and recognize cities that were "green stars." This idea was taken up by the 2008 Legislature, which directed the MPCA, the Division of Energy Resources at the Minnesota Department of Commerce, and CERTs to recommend actions cities could take on a voluntary basis. Those recommendations are contained in the report Minnesota GreenStep Cities. Representatives from dozens of cities, non-profit organizations, businesses and state government agencies provided the outline for what has been developed as the Minnesota GreenStep Cities program, which began in June 2010. In May 2012 the GreenStep Cities program received awards in the categories of Sustainable Communities and 2012 Partnership of the Year from the Minnesota organization Environmental Initiative. The awards honor partnerships, inspire other organizations to create similar projects, and encourage collaborative approaches to environmental problem solving. Over 340 attendees at the awards dinner voted among the 15 finalists nominated for the 2012 Partnership of the Year. CONSENT AGENDA – 5I MEMORANDUM Page 2 of 2 Discussion The City Council requested staff look into the GreenStep and report back. The City of Arden Hills has already implemented a lot of initiatives that would be considered GreenStep City Best Practices. Staff is in support of Arden Hills becoming a GreenStep City as many of the components in the program do not require a large investment of staff tim e, and the program is voluntary so Arden Hills can participate in those areas that we choose. Attachments Attachment A: Resolution 2016-15 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION No. 2016-015 A RESOLUTION AUTHORISZING THE CITY OF ARDEN HILLS TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM WHEREAS, Minnesota GreenStep Cities Program aims to provide Minnesota cities a pathway to greater sustainability upon implementing best practices; and WHEREAS, GreenStep is a free, continuous improvement program, managed by a public- private partnership, and based upon 28 best practices; each best practice can be implemented by completing one or more actions. Steps taken toward sustainable solutions aim to improve community quality of life, building community capital and increasing government efficiency, accountability and transparency; and WHEREAS, the Minnesota GreenStep Cities Program assists in facilitating technical assistance for the implementation of these sustainable development best practices; and WHEREAS, the Minnesota GreenStep Cities Program provides cost-effective sustainable development best practices in the following five categories: (1) Buildings and Lighting; (2) Transportation; (3) Land Use; (4) Environmental Management; and (5) Economic and Community Development; and THEREFORE, BE IT RESOLVED that the City Council does herby authorize the City of Arden Hills (City) to participate in the Minnesota GreenStep Cities Program that offers a free, voluntary continuous improvement framework. Passage of this participation resolution allows the City to be recognized as a Step One GreenStep City. Be it further resolved that the City: 1. Appoints Sara Grant, Parks and Recreation Coordinator, to serve as the City’s GreenStep Coordinator for best practice documentation/implementation and; 2. will facilitate the involvement of community members and other units of government as appropriate in the planning, promoting and/or implementing of GreenStep Cities best practices. 3. Grants to the GreenStep program’s buildings advisor read-only access to the City’s B3 Benchmarking Database so as to facilitate analysis and cost-savings advice to the City regarding its buildings’ energy use; and 4. The City of Arden Hills will work at its own pace toward implementing GreenStep Cities best practices that would result in energy use reduction, economic savings, quality of life improvement, reduction in the City’s greenhouse gas footprint, and recognition by the League of Minnesota Cities. An on-going summary of the City’s implementation of best practices will be posted by the City on the Minnesota GreenStep Cities web site. Adopted by the City Council of the City of Arden Hills, Minnesota, this 25th day of April, 2016. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Amy Dietl, City Clerk Page 1 of 2 DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Toro Workman Purchase Budgeted Amount: Actual Amount: Funding Sources: $26,000 $23,933.27 Equipment/Building Replacement Fund Requested Action Authorize the purchase of a Toro Workman HDX with infield groomer from MTI Distributing for a total cost of $23,933.27. The Council is also requested to authorize sending the 1997 Toro Workman (Unit 410) to auction once the new unit has arrived. Discussion Public Works currently has 3 Toro Workman in the equipment fleet. These three units are used for three distinct tasks. One of these units is used for painting lines on athletic fields and is outfitted with a paint tank, pump and spray boom. The second is used for ball field maintenance and is equipped with a drag. The third Workman is used for garden maintenance and a backup for the ball field drag unit should there be a breakdown. Since the field drag unit and gardening unit are used daily in the summer, reliability is a key factor for public works with this equipment. The 2016 Capital Improvement Plan (CIP) includes an item for the replacement of the 1997 Toro Workman (Unit 410). A copy of the detailed sheet from the CIP is attached. The Equipment Replacement Guidelines recommend replacement of these units every 13 to 15 years, this unit is 19 years old. The 2016 CIP has an estimated budget for the purchase of the new Toro Workman of $28,000 and a trade in value of $2,000 for a net budget of $26,000 for this purchase. The total purchase price of this unit is $23,933.27, well below the estimated budget for this unit. The pricing provided in this quote is as listed in GSA government pricing. CONSENT ITEM – 5J MEMORANDUM Page 2 of 2 The Table below shows the model year, hours, expected replacement year, and programmed replacement year of the three Workmen we have in our fleet. Equip No. Equipment Description Year Hours Expected Replacement Year Estimated Life 2016 CIP programmed replacement year 85410 Workman W/Ball field Drag 1997 1589 2012 13-15 2016 85411 Workman W/Field Paint Tank 2001 1741 2016 13-15 n/a 85445 Workman 2012 445 2022 13-15 n/a Finally, the 1997 Toro Workman (Unit 410) that this new unit is replacing would be sent to auction after we take delivery of the new workman. Attachments Attachment A: Equipment CIP Attachment B: Copy of the quote MTI Distributing Attachment C: Photos of 1997 Toro Workman (unit 410) MTI Distributing Equipment Proposal March 8th, 2016 Joe Mooney City of Arden Hills Expiration Date 30 days 1450 W. Hwy 96 Arden Hills, MN 55112 Qty Model Number Description GSA Pricing Price Extension 1 07390 Workman HDX Auto $21,352.27 $21,352.27 1 127-8750 HOOD ASM-CVT INTAKE 1 117-4825 ROPS SIGNAL KIT-HD WORKMAN 1 TS GL 650 K-7cRahn Infield Groomer w/both Scarifier and Spring Tine $2,581.00 $2,581.00 Quote is valid for 30 days New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery at no additional charge Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank, SCPS Mandi Prinsen Outside Sales Representative Inside Sales Representative 612-877-0837 763-592-5641 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 GSA Pricing 1997 Toro Workman (Unit 410) Page 1 of 1 DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services FROM: Amy Dietl, City Clerk SUBJECT: Cancellation of the May 9, 2016 Regular City Council Meeting Background At this time, there are no items on the agenda requiring timely action by the City Council at the May 9, 2016 regular City Council meeting. In the past when this has occurred, the City Council has cancelled such meetings. Council Action Requested Motion to approve the cancellation of the May 9, 2016 regular City Council meeting. CONSENT ITEM – 5K MEMORANDUM CONSENT ITEM – 5L MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Authorization to Appoint Seasonal Maintenance Workers Background Annually the City hires temporary seasonal workers to help with summer maintenance in Public Works. Discussion Staff received eight applications for the seasonal maintenance worker positions. One of the applicants withdrew his application prior to interviews being held. The remaining seven applicants were interviewed on April 21, 2016. One of the interviewed applicants withdrew his application after interviewing. The remaining six applicants who were interviewed are being recommended for the seasonal public works positions. Staff will continue to accept applications in an attempt to find two more seasonal workers, which will fulfill the desired number of seasonal maintenance worker positions. Staff Recommendation 1. A motion for authorization to hire Wyatt Smith, Chase Ward, John Archbold, Paul O’Brien, Bradley Rhode, and Eriq Smith as Public Works seasonal workers upon successful background checks. Attachments Attachment A: Wyatt Smith’s Application Attachment B: Chase Ward’s Application Attachment C: John Archbold’s Application Attachment D: Paul O’Brien’s Application Attachment E: Bradley Rhode’s Application Attachment F: Eriq Smith’s Application i Office Use Only Date Received: EN HILLS Application for Employment Interview Date: Interview Time: We welcome you as an applicant for employment with the City of Arden Hills,Minnesota Your application will be considered with others in competition for the position in which you are interested It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination because of race,color,sex,national origin,political affiliation,place of residence,marital status,sexual preference,status with regard to public assistance or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this application.You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. RECEIVED Please print neatly in ink or use a typewriter. FEB 2 2 2016 General Information Sp Us4rr~ M J o kIb City of Arden HillsPositionApplyingFor: moi l'P'f C.h C 2 Job Status Desired:Full-Time Part-Time Temporaryy Seasonal Date Available to Start: XA4. , wu Last Name: First Name:: M.I.: Email Address C_ 1 sem Street Address: City: State: Zip: Home Phone No.: Cell Phone No.: GE..'r 3 X51 l SS`s-3-7 13 Are you under 18 years of age? Yes No Are you willing to work overtime if required? No Do you have authorization to work in the United States?NCS Education/Training How many years of education have you had? 12 13 14 15 16 17 18 19 20+ Diploma,Degree,Certificate Major School Name&Address of Credits Earned High School/GED: ro'nc 1e w; VN College or University: College or University: Graduate School: Technical: Technical: City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112"651.792.7800 List any-,correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information Do you have a valid driver's license? No Driver's License No.: State of Issuance:—A J Class: D Expiration: Clerical and Accounting Positions Only Typing WPM: Check office equipment you can operate proficiently: Copier Fax Telephone Console I O-Key Adding Machine Dictation Equipment Other: Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: '4.ek4A'r f 4 *05;. Computer and Software Experience Please list any computer software/programs you can operate proficiently: Please Note: All employment offers are conditioned upon the applicant passing a criminal background check Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barredfrom employment, or removedfrom employment. City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) Present or Last Employer Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment PHours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Employer Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: City of Arden Hills1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Emplbyer Address city State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Employer Address city State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Have you ever been terminated from a previous employer? Yes No If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Supervision Have you ever supervised people? Yes No Company Name Check the functions you have performed as a supervisor: Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire _Recommended Salary Adjustments _Terminated Employees Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization Position Held F S-'e rc'^ c'hv"krA'(' v\ P c. &l. f,)„v\,w StreetCity State Zip Nw C;6n sds i4 U 55 33 Immediate Supervisor Phone No. Dates of Participation Hours Ra%Weaki, Skills Learned Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes No If yes,please describe the nature of the accommodation: City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Employment of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You Personal References Not former employers or relatives) Name and Occupation Address Phone Number Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment,you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be pW2k.: veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. As an applicant, your name is considered private until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public,is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace(MN Statutes 1301-1390),and I understand my rights as a subject of date. Applicant Signature: V- ,A "-— Date: City of Arden Hills" 1245 West Highway 96,Arden Hills, MN 55112;651.792.7800 RECEIVED Lq - ()c3 aN Office use only MAR 172016 G`R Date Received: EN HILLS Application Q Eim tovwent Interview Date: OtArC Mils Interview Time: We welcome you as an applicant for employment with the City of Arden Hills,Minnesota. Your application will be considered with others in competition for the position in mcn You are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination accause of race.color, sex,national origin,political affiliation,place of residence,marital status,sexual preference,status with regard to public assistance or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden dills. Please furnish us with complete information as outlined in this application. You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are appymg. Please print neatly in ink or use a typewriter. General Information l Position Applying For: eaSc)Y) f f a-,-mck 1( Ow Imo/ Job Status Desired: Full-Time Part-Time Temporary_Seasonal Date Available to Start: 1 /ZC P C. Last Name: First Name: MJ.: Email Address Street Address: City: State: Zip: Home Phone No.: f ell Phone No.: sZ_`% Cn Avg,. A(ILP u;il5 f 5511 L C,5 1717-W*31z '1'-G,4h Are you under 18 years of age? Yes Are you willing to work overtime if required? Ye No Do you have authorization to work in the United States? l S Education/Training How many years of education have you had? 1-12 14 15 16 17 18 19 20+ Diploma,Degree,Certificate School Name&Address of Credits Earned Major High School/GED: 7:;7)03 _ St; ,,linsn Vl-r, M N Cock.>k CJJIh AeAoov College or University: College or University: Graduate School: Technical: Technical: City of Arden Hills' 1245 West Highway 96,Arden Hills, MN 55112"651.792.7800 List any correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information Do you have a valid driver's license?Yes No Driver's License No.: State of Issuance: M, Class:Expiration: Clerical and Accounting Positions Only Typing WPM: Check office equipment you can operate proficiently: Copier Fax Telephone Console IO-1 ey Adding Machine Dictation Equipment Other: Labor and Spilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: Computer and Software Experience Please list any computer software/programs you can operate proficiently: M; l ti,1 obg ,A cgJ Please Note: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barredfrom employment, or removed from employment. City of Arden Hills 1245 West Highway 96,Arden Hills, MN 55112"651.792.7800 Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) Present or Last Employer ( r j p Address City State Zip Oyu `i r;k r. 95%1 L Supervisor es No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage zurs -z G Act 1hr Reason for Leaving: Specific Duties: 0119 l Employer Address City State Zip Zr oc)Avg-. {VE sE Fr4" ViI C' Yes No Dates of Employment Hours Worked/Week Job Title t Salary or Hourly Wage Sul ZC#f - h', . ZDJ5- Dec- 706- zo -Z RzrM 6-s y h Reason for Leaving: Specific Duties: 15 L5 City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112'`651.792.7800 Employer Address City State Zip Supervisor Title&Name Phone No. May we contact? es No Dates of Employment H urs Worked/Week Job Title Last Salary or Hourly Wage 00 "C' ZUiy - 3k ZGiy I Z® nd'Wic, tik r T 25 Reason for Leaving: 1-ow-c C:- n Ub ku, >qO Specific Duties: 5 `, hlc 5a d ,s, 0.11StJ `"- f2g n 1k5 tau ,n Employer Address city State Zip ZZ 1 C,z k o l..)5 5 L- v"'\ Qzo PI tJ 55 IIZ e No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage C'Ix ZO i3._ 4w ' 2013 R easod for Leaving: Specific Duties: Have you ever been terminated from a previous employer? Yes No if ves,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Supervision Have you ever supervised people? Yes IPA,! q Company Name Check the functions you have performed as a supervisor: Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire _Recommended Salary Adjustments _Terminated Employees i Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization Position Held 101) SEtLV f .k"n :" Street City State zip 10Wa U.n','JU5% or.0 L'I"kl,. MIW 5%1L Immediate Supervisor Phone No. Dates of Participation Hours Per Week a el J Gi Skills Learned Volunteer Organization Position Held G1nk.r Iti , 1. 5 o Street City State zip 3 33"` L Sf./ t— V a I'II S"ti Immediate Supervisor Phone N Dates of Participation Hours Per Week rjt(DLIn 15 c/ Skills Learned i Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes to If yes,please describe the nature of the accommodation: City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Employment of Relatives List any relatives currently employed by the City of Arden Hills Personal References Not former employers or relatives) Name and Occupation Address Phone Number Tennesseen Warning/Data Practices Notice to All Applicants c iviinnesota Government Data Practices Act reattires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be public: veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. As an applicant, your name is considered private until you are certified as eligible for appointment to a position or when applicants ars considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public,is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. i authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace (MN Statutes 1301-1390), and I understand my rights as a subject of date. Applicant Signature: Date: V15Z LP/C City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 r<c4clvtu T MAR- 0 7 2016 2"D IV Office Use Only 1 'I- 1' ent Date Received: EN HILLS Application O Interview Date: Interview Time: We welcome you as an applicant for employment with the City of Arden Hills,Minnesota. Your application will be considered with others in competition for the position in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination because of race,color, sex,national origin,political affiliation,place of residence, marital status, sexual preference, status with regard to public assistance or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this application.You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. General Information PAP,Position Applying For: Sy L t " ` P, i o t E o N WC) Z K C Job Status Desired: Full-Time np Part-Time Temporary_ 4,Seasonal Date Available to Start: 1M v\' I V` X n 1 1 a\v'" Last Name: First Name:M.L: Email Address h Doic. Street Address: Ci State: Zip: Home Phone No.: Cell Phone No.: i\ ' .v.,•c w n ti L Q a r.l i t Lt< 1`` 5 5`1•Z 51-QC`-`7 Are you under 18 years of age? Yes N Are you willing to work overtime if required? Ye No Do you have authorization to work in the United States? Education/Training How many years of education have you had? 1-12 13 14 15 16 17 18 19 20+ Diploma,Degree,Certificate Major School Name&Address of Credits Earned High School/GED: \flC; L6 V RoC of f i o t ti 9 l I t' IV\ College or University: College or University: L'IouOrUj Graduate School: Technical: Technical: City of Arden Hills * 1245 West Highway 96,Arden Hills, MN 55112 *651.792.7800 List apy correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information Do you have a valid driver's license? Yes No Driver's License No.: \ State of Issuance: Class:Expiration: O 05 ' U l 7 Clerical and Accounting Positions Only Typing WPM: Check office equipment you can operate proficiently: Copier Fax Telephone Console 10-Key Adding Machine Dictation Equipment Other: Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: rExperienceComputerandSoftware Please list any computer software/programs you can operate proficiently: Please Note All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment. City of Arden Hills * 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 r Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) Present or Last Employer Address City State Zip Supervisor Title&Name Phone No. May we tact? Yes No Dates of Employment Hours Worked/Week Job Title Last Sala or Hourly Wage kp vs Reason for Leaving: Specific Duties: 0 C, (kv4'A M2G4'S Cvs'Ir Q V"\ EtLS oc 1 t`(.ex\-t t (,v5 rtrr Sr- V—V Se AAO \0 S LISt T" W;N vw ' Or-rt-\11-00 Employer Address City State Zip i.l-';. hX\ww 1A n,Q(,N WX M+\1 5 2 No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage 1 Reason for Leaving: N%0`N 0' Specific Duties: V\ k r- V" in W V it o ti.N. `'q l'r { 1 '^`1` CL ri r n FteS(i , rR%I 4 1" City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112"651.792.7800 Employer Address City State Zip H fin O'V. r- S-% k 12 Ye No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage V,,4et,\ s J ti Reason for Leaving: C-)-'-' v I"1p'-'- "^ Specific Duties: a VXAVOQUMI T,Pr54 3 A%A kX"'-V"g +t- F„l , ` %ria tI S,cried Employer 4\r\ Address City State Zip VH,n,,k Vv^v4 a YVA N 5_5 3` LY No Dates of Employment Hours Worked/Week Job Title Last Sal or Hourly Wage Reason for Leaving: l Specific Duties: e oQc `w S { n yvnf lc..t.e: w-e Y' ^<< cn,rv 5 Have you ever been terminated from a previous employer? Yes No If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Supervision Have you ever supervised people? Yes °,No) Company Name Check the functions you have performed as a supervisor: Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire _Recommended Salary Adjustments _Terminated Employees Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer[Unsalaried Experience Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes No If yes,please describe the nature of the accommodation: City of Arden Hills' 1245 West Highway 96, Arden Hills, MN 55112 *651.792.7800 Employvaent of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You Personal References Not former employers or relatives) Name and Occupation Address Phone Number Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be per: veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. As an applicant, your name is considered private until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you, which is placed in your application folder or in your personnel file and which is not listed as public, is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment, I understand that false or misleading information given in my application, or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace (MN Statutes 1301-1390), and I understand my rights as a subject of date. Applicant Signature: q;oDate: 1 L( City of rden Hills* 1245 West Highway 96, Arden Hills, MN 55112 *651.792. 78001 Office Use Only Date Received: RECEn_ EN HILLS Application for Employment Interview Date: Interview Time: We welcome you as an applicant for employment with the City of Arden Hills, Minnesota. Your application will be considered with othbf4 4A&1del%rhWh$sition in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination because of race, color, sex,national origin,political affiliation,place of residence, marital status, sexual preference, status with regard to public assistance or disability, as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this application. You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. General Information APositionApplyingFor: ea,yNak ( ky\ye c t1nce_ WcrK-er Job Status Desired: Full-Time Part-Time Temporary__&_Seasonal Date Available to Start: C,LL1 QdbMv A/ tii 1 -c'6 Are you under 18 years of age? Yes No Are you willing to work overtime if required? Yes No Do you have authorization to work in the United States? YeS Education/Training I How many years of education have you had? 1-12 13 14 15 16 17 18 19 20+ High School/GED: y , College or University: College or University: Graduate School: Technical: Technical: City of Arden Hills" 1245 West Highway 96,Arden Hills, MN 55112 *651.792.7800 List any correspondence courses,special courses, seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information Do you have a valid driver's license? Yes No Driver's License No.: State of Issuance:&"MSO`CA Class:Expiration: Clerical and Accounting Positions Only Typing WPM: Check office equipment you can operate proficiently: Copier Fax Telephone Console 10-Key Adding Machine Dictation Equipment Other: Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: Lawn MDwerr?i(,K.j V/QrK Mo-n Computer and Software Experience Please list any computer software/programs you can operate proficiently: Please Note: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment. City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112* 651.792.7800 Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first. (Use additional sheets if necessary.) CE Address a 5 WCSf h hw Y City kbloi }' State Zip IAN Supervisor Title&Name Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: , Z660 Oa Specific Duties:JAAI-1 &IVI ParKS, Mvc, pu.rK5 a,hd var d'S, r ean arb4 -eS, VI 5 Address Lgl4 V`.,e n q ti`C City WIS State ZipArekv) MAI SSI l a Supervisor Title&Name Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage d. Civ Reason for Leaving: " vV G VI o eeK D U at 4aii;- ies Specific Duties: j2 rued od 4o 4 red deti 5 )YI .e !u r5ih G- crC,,2c vl 41,e- i-f-Lle I"1oatnv City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 PE z` i3 iqG F P; art F j' is€isr 3'' " -„s fi ndw Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: 111” V c=.s gg UT a ,V ON` svlpy, ~gae Y x Address° City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: i Have you ever been terminated from a previous employer? Yes No If yes, state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills* 1245 West Highway 96, Arden Hills,MN 55112 * 651.792.7800 Supervisidn Have you ever supervised people? Yes G Company Name Check the functions you have performed as a supervisor: Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire _Recommended Salary Adjustments _Terminated Employees Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization/Maks ©yt W1n eC1'-) Position Held fvve CL Vel J fv\y moM 51-Ac n O'Brievi Mivtr reb,K Street a 10 i lkm S.{- IV ii City State Zip Nei By hwi MS S lla Immediate Supervisor Phone No. Dates of ParticipationHours Per Week u usfigi a©l5 s nri Skills Learned Volunteer Organization Position Held Sommer 5 re-kk f-eey) l ecvJer Street 1935 anr A\/-c AA,, City State Zip0 New ar tfi y\ /kA X511 a Immediate SupervisorjY Dates of Participation Hours Per Week a oU --' 'loll nvurS Skills Learned (ornmt.' '-41a-ov) Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes If yes,please describe the nature of the accommodation: City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112 * 651.792.7800 Employment of Relatives List finy relatives currently employed by the City of Arden Hills Name Relationship To You Personal References Not former employers or relatives) tit t, 3p t.,r.3 Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be public: veteran status, relevant test scores,rank on our eligible list;job history; education and training;work availability. As an applicant, your name is considered private until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you, which is placed in your application folder or in your personnel file and which is not listed as public, is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment, I understand that false or misleading information given in my application, or interview(s), may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the "Notice to Application"regarding the Minnesota Data Practices Ace (MN Statutes 1301-1390), and I understand my rights as a subject of date. Applicant Signature:P Date: l r 6 City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112*651.792.7800 RECEIVED 1 0 f 3 v Office Use Only 6 0-10Office Received: ARDEN HILLS Application for EI Uo ient Interview Date: Cit/of Arden Hills Interview Time: We welcome you as an applicant for employment with the City of Arden Hills,Minnesota. Your application will be considered with others in competition for the position in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination because of race,color, sex,national origin,political affiliation,place of residence,marital status, sexual preference,status with regard to public assistance or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this application.You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. General Information Position Applying For: C e 0, S Q A C,l M el i AQ o,_ V\ L e w Job Status Desired: 41 Full-Time Part-Time TemporarySeasonal Date Available to Start: In tt+e:, :' I'Narrie ii:dr t. . A3 /-c" c 7:!S- V-\. U ckc_ 0_ Al J,2,,\ s sty aoe .1,, s1-922o Are you under 18 years of age? Yes Are you willing to work overtime if required?ess No Do you have authorization to work in the United States? ,C- Education/Training How many years of education have you had? 1-12 13 14 15 16 17 18 19 20+ l pltlTKi t l" a tie," 0111 C Afdt Al High School/GED: Ov l 2t12S ( art c, lc ka j(d- New fir`;l u' /H N, j—S(l t'1; O 4 College or University:un', 'e_'S; a t n nQ So 1,. 1„ p1JL, /\/lN t S 1Z R College or University: Graduate School: Technical: Technical: City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112*651.792.7800 List any correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information State of Issuance: !v Class:Expiration: Clerical and Accounting Positions Only Typing WPM: Check office equipment you can operate proficiently: Copier Fax Telephone Console 10-Key Adding Machine Dictation Equipment Other: Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: Computer and Software Experience Please list any computer software/programs you can operate proficiently: Please Note: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removedfrom employment. City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112* 651.792.7800 Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) FIV, or Last Employ r Address City State Zip 3S`Z-1 LeA 40.4 AV U rdth i' Cls MAJ S9111 Supervisor Title&Name Phone No. May we c ntact?f No Dates of Em loyment Hours Worked/Week Job Title Last Salary or Hourly Wage Ma Z IS' — u `Z ' 1ZS= 30 1=1 w <<e-r S-c Reason for Leaving: II Specific Duties: t,o Ic1- v i Employer- Address ployer. Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112*651.792.7800 Etriployer." . Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Employer Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Have you ever been terminated from a previous employer? Yes 1 4 If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112*651.792.7800 Supervision Have you ever supervised people? Yes DNo Company Name Check the functions you have performed as a supervisor: Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire _Recommended Salary Adjustments _Terminated Employees Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization Position Held Street City State zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Volunteer Organization Position Held Street City State zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes VIfyes,please describe the nature of the accommodation: y City of Arden Hills* 1245 West Highway 96, Arden Hills, MN 55112*651.792.7800 Employment of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You I\JtA, 04Q f Personal References Not former employers or relatives) Name and,,Occrpation Address P1tte Nunrtlb r Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be 1k: veteran status, relevant test scores,rank on our eligible list;job history; education and training;work availability. As an applicant, your name is considered private until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public,is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace (MN Statutes 1301-1390), and I understand my rights as a subject of date. Applicant Signature: ZLZ Date: City of Arden Hill * 1245 West Highway 96, Arden Hills, MN 55112*651.792.7800 t office use only Date Received: H,S Application for Employment Interview Date: Interview Time: We welcome you as an applicant for employment with the City of Arden Hills,Minnesota. Your application will be considered with others in comps for the position in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discximination because of race,color,sere,national origin,political affiliation,place of residence,marital status,sexual preference,status with regard to public assistsom or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this appliVouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. FEB 2 2 2016t%x_p General information e _City of Arden Hills Position Applying For0 Job Status Desired:Full-Time -- Part-Time Temporary Seasonal Date Available to Start: 5- 01 — )-01(90-0 1(9 Last Name: First Name: hLL: Email Address S%\A\,N\-N S AAr76 7 XP I)ru A/, e d J Street Address: State: Zip: Home Phone No.: Cell Phone Na: Are you under 18 years of age? Yes Are you willing to work overtime if required? kYes No Do you have authorization to work in the United States? tS EducatiowTraining How marry years of education have you had? 1-12 13 14 15 16 17 18 19 20+ Diploma,Degree,Certificate Major School Name&Address of Credits Earned High School/GED: r0 SCkCit1I SSf 12 College or University: Wt vV\ `Au9 C,t^ l College or University: Graduate School: Technical: Technical: City of Arden Hills*1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 List any correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Driver's License Information Do you have a valid driver's license?Yes No Driver's License No.: State of Issuance; Class: Expiration: Clerical and Accounting Positions Only Typing WPM: Check office equipment you can operate proficiently: Copier Fax Telephone Console 10-Key Adding Machine Dictation Equipment Other: Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: (^zJ,rl! List all machines and equi ment that you have experience operating:Eca i l e Voovy e-d'S C-t, d rz(^- 1 fl Computer and Software Experience Please list any computer software/programs you can operate proficiently: Please Note: All employment offers are conditioned upon the applicant passing a criminal background check Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barredfrom employment, or removedfrom employment. City of Arden Hills* 1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Employment History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) Present or Last Employer orl Address City State Zip 109tA/ 1'b v i d-n T,, M N C35 8'0 ;)- No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage L(/ VAer- C"2- Reason for Leaving: Specific Duties: - I II Employer Address City State Zip O,LI15 LA/ 94 j::A4 A) 1 5sd-' Supervisor May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage TV n c, c,v1-1111 c> Reason for Leaving: V c Specific Duties: e w Pry,') O5 City of Arden Hills* 1245 West Highway 96,Arden Hills,MN 55112*651.792.7800 J Emplbyer Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Employer Address City State Zip Supervisor Title&Name Phone No. May we contact? Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Reason for Leaving: Specific Duties: Have you ever been terminated from a previous employer? Yes No If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills*1245 West Highway 96,Arden Hills, MN 55112*651.792.7800 Supervision Have you ever supervised people? Yes No Company Name Check the functions you have performed as a supervisor: Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire _Recommended Salary Adjustments _Terminated Employees Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes N If yes,please describe the nature of the accommodation: City of Arden Hills" 1245 West Highway 96,Arden Hills,MN 56112"651.792.7800 Employment of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You Personal References Not former employers or relatives) Name and Occupation Address Phone Number Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment,you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be plilzl - veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. As an applicant, your name is considered priyate until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public,is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State,and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the`Notice to Application"regarding the Minnesota Data Practices Ace(MN Statutes 1301-1390),and I understand my rights as a subject of date. Applicant Signature: C/'% Date: City of Arden Hills* 1246 West Highway 96,Arden Hills, MN 65112*651.792.7800 Page 1 of 1 CONSENT ITEM – 5M MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Director of Finance and Administrative Services Amy Dietl, City Clerk SUBJECT: Authorization to Appoint Public Works Maintenance Worker Position Background and Discussion At the February 29, 2016, City Council meeting, Dave Winkel’s resignation as a Public Works Maintenance Worker was accepted by the Council. At the same meeting, authorization to advertise for the vacancy created by his resignation was granted. The recruitment process resulted in 33 applicants for the position. Six applicants were interviewed by the Public Works Superintendent, one Public Works Maintenance Worker, and the Interim City Administrator/Director of Finance and Administrative Services. After completing the interviews, the top candidate was determined to be Mark Moser. The Council has previously received Mr. Moser’s application materials under separate cover. Council Action Staff recommends appointing Mark Moser to the position of Public Works Maintenance Worker contingent upon satisfactory background and reference checks, and pre- employment physical. City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 1 of 8 NEW BUSINESS – 8A MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-003 Applicant: Arden Square, LLC c/o The Commers Company Property Location: 1160 County Road E West Request: Master and Final Planned Unit Development Recommended Action Motion to approve Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the nine (9) conditions in the April 25, 2016, Report to the City Council. Staff is requesting that the motion by the City Council address the location and size of the proposed monument sign along County Road E. Background The property at 1160 County Road E was first developed as a seasonal ski and golf shop in the early 1970s. In 1992, the Commers Company completed site modifications to accommodate a new bank user, including the removal of a portion of the west side of the building for five drive- up lanes under the existing building roof. Today, the 4,500 square foot space that was occupied by TCF Bank is vacant and the roof over the drive-up lanes has been removed. American Red Cross is the only tenant in the building and occupies approximately 5,000 square feet of space. The proposed site modifications are part of a broader reinvestment in the property being undertaken by Arden Square in an effort to attract a new tenant to the building. In conjunction with the County Road E improvements completed in 2015, the property owner agreed to close off two driveways that were replaced with one, 24-foot wide driveway. Arden Square also recently completed renovations to the front façade of the building. These improvements included the removal the mansard and gable roof on the west side of the building, increasing window and City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 2 of 8 brick masonry coverage, and adding awnings and decorative lighting. The applicant has provided photographs of this work in Attachment A. 1. Overview of Request The proposed site improvements would modify the property’s drive lanes and parking stalls for a more efficient use of space. The existing parking area on the north side of the building would be rearranged to include two one-way drive aisles and angled parking stalls. One drive-up lane on the west side of the building would be retained while the remaining lanes would be removed and replaced with parking. As a result of the project, the overall parking lot area would expand by 2,182 square feet and 21 additional parking stalls would be constructed. Other site modifications would include a new monument sign, a trash enclosure constructed with decorative rock face concrete block, bicycle racks, and updated pavement and sidewalk surfaces. Landscaping on the property would be enhanced as well with additional tree and perennial plantings at the County Road E entrance driveway and new parking lot landscape islands. The project will require a separate permit from the Rice Creek Watershed District (RCWD) because of the increase in impervious surface coverage. Arden Square will improve existing stormwater management on the site to comply with RCWD regulations on rate control and water quality. This would be accomplished with a new subsurface basin and EcoStorm Plus structure that will capture the majority of the runoff from the property and allow for a slower release of stormwater into the City’s sewer system. Currently, the property does not include any rate control or water quality facilities to manage runoff. A memo from the City Engineer addressing the proposed system is included in Attachment E. The applicant has provided a project narrative explaining the proposed work in more detail and areas where flexibility from the City Code is needed (Attachment A). The proposed site, landscaping, and stormwater management plans are included in Attachment C. 2. Planned Unit Development (PUD) Process: The Special Requirements for the B-2 General Business District in Section 1320.085 of the Zoning Code state that Site Plans approved for properties before November 24, 2008 will remain in effect, but that the PUD process will be used for any future site amendments. In this case, a Master and Final PUD are required for the proposed site modifications. The PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 3 of 8 the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their regular meeting on April 6, 2016. The staff report to the Planning Commission on this case is included as Attachment G. The following section provides a summary of the areas where flexibility has been requested through the PUD process. Landscape Coverage Properties in the B-2 District are required to provide minimum landscape coverage of 20 percent. The proposed modifications would increase the overall parking lot area by 2,182 square feet and add 657 square feet of new walkways or sidewalks on the property. As a result, landscape coverage would decrease by 2,839 square feet to 14.6 percent of the total lot area. The current landscape coverage on the lot is 20.5 percent. The proposed landscape plan would increase perennial and tree plantings on the property. Approximately 1,410 square feet, or 20 percent of the total landscape coverage, would be planted with perennials, shrubs, or trees. The landscaping design standards in Section 1325.05, Subd. 1 of the Zoning Code require that a minimum of 10 percent of landscape coverage be planted with perennials. Freestanding Signage Freestanding signs in Sign District 4 are required to be monument-style with the sign copy resting on a solid base of brick or rock-faced block similar or complimentary to the principal structure. The base material must extend at least half way up each side of the sign face. The applicant has proposed a monument sign for the property constructed with brick that would match the color of the building and extend half way up the sides of the sign. Arden Square has requested a larger freestanding sign than what is permitted by the Sign Code. The maximum height for freestanding signs in Sign District 4 is 10 feet and the maximum sign copy area is 50 square feet. The total sign area maximum, including the base and copy area, is 75 square feet. The proposed sign would measure 13 feet in height with a sign copy area of 70 square feet and total sign area of 107.25 square feet. The applicant has noted that the property Lot Size (SF) Landscape Coverage (SF) Landscape Coverage Required (B-2 District) 13,000 or more 20% or more Existing 48,000 9,845 20.51% Proposed 48,000 7,006 14.60% City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 4 of 8 previously had a 16-foot tall pylon sign. This sign was taken down after TCF Bank vacated the building and cannot be reinstalled because it is now a nonconforming sign in Sign District 4. Freestanding Signs Sign District 4 (Permitted) 1160 County Road E (Proposed) Type Monument Monument Sign Copy Area 50 square feet 70 square feet Height 10 feet 13 feet Overall Sign Area 75 square feet 107.25 square feet Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the Site Plan Review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. While the PUD process itself permits the City to be flexible with signage standards depending on the needs of a particular use or property, the above criteria provide general guidance for evaluating these types of requests. Additional Review City Engineer The City Engineer has reviewed the submitted plans and noted that a Grading and Erosion Control Permit will be required for this project. A memo from the City Engineer addressing the proposed stormwater management system for the property is included in Attachment E. Building Official The City Building Official has reviewed the submitted plans and does not have any additional comments at this time. Lake Johanna Fire Department The Lake Johanna Fire Marshal has reviewed the plans and noted that the drive aisle on the west side of the building must maintain a minimum width of 20 feet. The proposed Site Plan would City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 5 of 8 meet this standard and the Planning Commission has recommended a condition of approval that the 20-foot drive aisle be maintained if a future tenant in the building uses the drive-up lane. Rice Creek Watershed District Rice Creek Watershed District (RCWD) is currently reviewing a permit application for the development proposal. The RCWD Board is expected to review the application on April 27, 2016. A copy of the approved RCWD permit will be required prior to the issuance of any development permits. Findings of Fact The Planning Commission reviewed Planning Case 16-003 at their regular meeting on April 6, 2016. Draft minutes from the meeting are included in Attachment H. The Planning Commission offers the following findings of fact for consideration: 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. Section 1320.085 of the Zoning Code states that Site Plans approved for properties in the B-2 District before November 24, 2008 will remain in effect, but that the PUD process will be used for any future site amendments. 3. Arden Square, LLC has requested a Master and Final PUD at 1160 County Road E West to amend the Site Plan approved for the property in Planning Case 92-016. 4. The proposed Master and Final PUD includes expanding and rearranging the property’s drive lanes and parking spaces, and installing a new monument sign, trash enclosure, bicycle racks, and stormwater management system on the property. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed Master and Final PUD is in substantial conformance with the requirements of the City’s Zoning Code. The applicant has requested flexibility for landscape lot coverage of 14.6 percent where the zoning regulations require a minimum of 20 percent coverage. 8. The proposed Master and Final PUD is in conformance with the Guiding Plan for the B-2 District. 9. The proposed Master and Final PUD is in substantial conformance with the requirements of the City’s Sign Code. The applicant has requested flexibility to install a monument sign that exceeds the height, sign copy area, and total sign area requirements for Sign District 4. 10. The proposed Master and Final PUD is in conformance with the City’s Comprehensive Plan. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning or City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 6 of 8 Sign Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed Master and Final PUD is not anticipated to create a negative impact on the immediate area or the community as a whole. Recommendation The Planning Commission was supportive of the request to reduce landscape coverage on the property to 14.6 percent. The Commissioners discussed the challenges associated with redeveloping commercial properties in order to provide sufficient parking and meet RCWD requirements for stormwater management. It was the consensus of the Planning Commission that the proposed subsurface basin and treatment system would be an improvement to the existing conditions on the site and beneficial to the City. The Planning Commission was concerned that the location of the monument sign on the opposite side of the property from where the driveway is located could result in confusion for drivers. Several of the Commissioners did not support the request for a larger sign. The applicant noted that the main purpose of the sign was to provide advertising for the building tenants and not to indicate the entrance to the site. As a condition of their recommendation for approval, the Planning Commission directed staff to evaluate the location and size of the monument sign with the applicant prior to City Council review. The applicant has provided an addendum to the project narrative describing this evaluation process and an alternative location for the sign along the eastern edge of the entrance drive (Attachment F). To address their concerns about the visibility of the sign from Lexington Avenue, the applicant believes that the sign height and size in the original proposal is necessary. Staff is requesting that the City Council review the proposal and make a final determination regarding the location and size of the monument sign in their motion language. The Planning Commission recommends approval (6-1, Zimmerman) of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West, based on the findings of fact and the submitted plans in the April 25, 2016, Report to the City Council, as amended by the following nine (9) conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 7 of 8 3. A PUD Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 5. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 6. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 7. The Developer shall maintain a minimum drive aisle width of twenty (20) feet along the west side of the building between the drive-up lane and parking stalls at all times. 8. No certificate of occupancy will be issued or remain in effect for tenant or business space using the existing drive-up window on the west side of the building for a fast food restaurant use. In the event that the Developer or subsequent owner sells or leases building space or otherwise proposes to use the drive-up window on the west side of the building for a fast food restaurant use, the Developer or subsequent owner shall submit a PUD Amendment application proposing modifications to the Site Plan that provides the minimum vehicle stacking spaces required as specified by the City Code, conform to the additional minimum requirements included in Section 1325.04 of the City Code, and satisfies any conditions of approval imposed by the Council. 9. A Sign Permit shall be required for the monument sign on County Road E. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. If the City denies the petitioners request, “…it must state in writing the reasons for the denial at the time it denies the request.” 4. Table for additional information. Public Comments Notice was published in the Arden Hills-Shoreview Bulletin on March 23, 2016. Notice was also prepared by the City and mailed to property owners within 500 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. City of Arden Hills City Council Meeting for April 25, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 8 of 8 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 24, 2016. Pursuant to Minnesota State Statute, the City must act on this request by May 23, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application, Project Narrative, and Site Photographs B. Site and Aerial Maps C. Property Survey and Architectural, Civil, and Landscape Plans D. Lighting and Photometric Plan E. Memo from City Engineer on Proposed Stormwater Management System F. Letter from Applicant on Proposed County Road E Monument Sign G. Planning Commission Report, April 6, 2016 H. Draft Planning Commission Minutes, April 6, 2016 City of Arden Hills PUD Written Statement March 7th, 2016 Name: Arden Square Location/ Address: 1160 West County Road E, Arden Hills MN Owner/ Developer: Arden Square, LLC c/o Joseph E. Commers, The Commers Company 35 West Water Street, Suite 200 St Paul MN 55107 Size of the Development: The parcel is 1.29 acres, and the existing building is approximately 9,000 square feet, which will remain the same. Development Concept: The purpose for this application is to pursue approval of proposed site plan improvements undertaken as part of a broader private investment program in the property. The County Road E improvements made by the City earlier this year beautified the street and added new public sidewalks, boulevard trees, decorative street lights, and improved grass boulevards. The improvements also created an opportunity for the property at Arden Square to reconfigure its drive-aisle access to County Road E. The Owner agreed to eliminate one large drive aisle, and this work was completed the fall of 2015 in collaboration with the City road contractors and McGough Construction, Owner’s General Contractor. The Owner also hired McGough Construction to conduct a building façade facelift. McGough has completed 95% of this facelift work. Remaining work in warmer weather will include additional painting and minor punch list items. The proposed site plan improvements build on this progress by re-arranging the property’s drive lanes and parking spaces into a more efficient use of space. The property is approximately 50% leased to the American Red Cross, leaving an opportunity to lease approximately 4,500 square feet to a tenant interested in accessing the Arden Hills marketplace. The relatively simple proposed site modifications freshen up the Arden Square pavement and sidewalks to capture more parking efficiency, which in turn will help lease the vacant space to a quality tenant. In addition, this proposed development concept improves the property’s storm water management system. The Rice Creek Watershed District requires storm water runoff rate control for the 2, 10, and 100 year rainfall events as well as infiltration and water quality treatment, which we propose to accomplish in a subsurface infiltration basin. This basin is shown as a heavy dark line on the enclosed sheet C1. The work will also improve storm water handling from the roof drains by connecting them via underground storm pipe to the catch basin at the property’s southeast corner. This scope of work will require approximately 60 days to complete. The Owner intends to use McGough Construction to complete the work. The Owner has funds in hand to pay for the proposed improvements. If approved by the City, work will begin as soon as weather allows in the Spring/Summer 2016. Requested modifications from applicable zoning regulations: The development concept proposes no modifications in zoning districts or subdivision regulations. The Owner does request approval of the following modifications from the applicable zoning regulations: This application proposes to replace the prior existing sixteen foot (16’) pylon sign (city approved in site plan for TCF Bank from 1992) with a new, more attractive monument sign for the building’s tenants. See enclosed drawings on A1 Site Plan for design and materials. The Owner respectfully requests a modification from the applicable zoning regulation – which limits height to ten feet (10’) – to approve instead a compromise height of thirteen feet (13’), which is halfway between the replacement sign and the current regulations. Note the design also applies this grandfathered replacement compromise 30% increase to the sign square footage. This application proposes a landscape lot coverage of 15%, while the applicable zoning regulation requires 20% coverage. Instead of reaching the 20% coverage, the proposed development uses that site area to provide additional parking, the number one priority of leasing consultants in recommendations on how best to position the property for a top quality tenant to lease the now vacant space once occupied by TCF Bank. Ownership believes this request is moderated by a number of factors: The site benefits from 14 mature trees, including one beautiful 12’ crab apple at County Road E. All trees will remain, and additional trees and shrubs will be planted, per attached L1 Landscaping Plan. Improvements to the site’s storm water handling will vastly improve existing conditions. Lastly, the improved aesthetic of the property’s new site surfaces, monument sign, trash enclosure and lighting will reinforce a City priority of encouraging investment along the recently beautified County Road E B2 Business District. This application also appeals to flexibility with respect to use of the existing drive-thru lane most recently used by prior tenant TCF Bank. The site cannot without extreme measures allow the fifteen car stacking indicated as required by planning staff. Ownership therefore understands the unlikelihood of City approval for a drive-thru use such as fast food/ coffee. In conversations with prospective bank tenants, however, the drive-thru use anticipated is significantly less intense; One lender indicated as few as three cars may use a drive-thru in an entire day. Therefore, the Owner would like to graciously request flexibility in the City approval of this application to allow drive-thru for less intensive uses, whether bank or other low-volume drive-thru prospect. Recent construction improvements at the site perhaps offset these requested modifications from zoning regulation. As mentioned briefly earlier, the Owner agreed to simplify the site’s access to County Rd E, closing one large center drive aisle and rebuilding the remaining drive aisle at the western end of the site. This change increased safety by removing an access point and by locating the remaining access as far as feasible from the neighboring private street access to the east on the Wellington redevelopment. It also should be noted that the building facelift recently completed increased façade transparency, increased the area covered by masonry, and eliminated area covered by aging wood shake shingles and EIFS. The Owner completed this building facelift work with the intention that a phase of sitework improvements would be completed as well, together making the combined improvement believed necessary to attract another top quality business to the Arden Hills business district. In sum, the Owner requests your approval of the proposed site improvements in spite of these relatively minor requested modifications from applicable zoning regulation. Intended use of the property and why the City should approve the request: The Owner has owned Arden Square for almost 30 years. The intended use of the property will not change, remaining low impact retail office/ medical clinic. The density and intensity of use will not change. The types of uses, number of users, and approximate number of employees and occupants therefore will also not change. The existing medical clinic operated by the American Red Cross will be paired with an appropriate and complementary tenant to be determined for the vacant space. These uses have and will in the future have a positive effect on the factors identified in Section 1355.04 Subd 3 Paragraph B of the City’s Zoning Code, which reads as follows: “…consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: existing and anticipated traffic and parking conditions; noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; drainage; population density; visual and land use compatibility with uses and structures on surrounding land; adjoining land values; park dedications where applicable, and the orderly development of the neighborhood and the city within the general purpose and intent of this Zoning Code and the Comprehensive Plan for the City.” No noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics are associated with the proposed project. Drainage will be improved by the proposed site improvements, which will be the first major remake of the site in 25 years. Perhaps most importantly, the proposed project will improve Arden Square’s visibility and compatibility with adjoining property improved recently or soon to be improved. Arden Square’s improved parking efficiency and monument sign will improve traffic and parking conditions, appeal to prospective tenants, and help lease the vacant space. An occupied storefront is always a more inviting neighbor for tenants and customers of surrounding land. The proposed site improvements and a fully occupied Arden Square will therefore improve the general welfare of its immediate neighbors. This trend of property improvement capitalizes on the City’s street improvement investment and will serve to increase property values throughout the corridor. BEFORE AFTER Arden Square Facade Improvement Project BEFORE AFTER This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 399.8 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet399.80199.92 1160 County Road E West 2,3991: This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 200.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet200.00100.00 1160 County Road E West 1,2001: 30' TRUCK TURNING DIAGRAM1" = 30' L u m i n a i r e S c h e d u l e S y m b o l Q t y L a b e l A r r a n g e m e n t T o t a l L a m p L u m e n s L L F D e s c r i p t i o n 1 P 3 L 2 @ 9 0 D E G R E E S N . A . 0 . 9 5 0 D S X 0 L E D 3 0 C 5 3 0 5 0 K T 3 M M V O L T L 9 0 1 P 3 R S I N G L E N . A . 0 . 9 5 0 D S X 0 L E D 3 0 C 5 3 0 5 0 K T 3 M M V O L T R 9 0 1 P 4 S I N G L E N . A . 0 . 9 5 0 D S X 0 L E D 2 0 C 5 3 0 5 0 K T 4 M M V O L T 3 P 4 2 2 @ 9 0 D E G R E E S N . A . 0 . 9 5 0 D S X 0 L E D 2 0 C 5 3 0 5 0 K T 4 M M V O L T 6 W 4 S I N G L E N . A . 0 . 9 5 0 L N C 2 - 1 8 L U - 5 K - 4 2 F 1 S I N G L E N . A . 0 . 9 5 0 A R F 1 - X - 1 0 L 5 K - 0 7 0 - W - U - X X C a l c u l a t i o n S u m m a r y L a b e l C a l c T y p e U n i t s A v g M a x M i n A v g / M i n M a x / M i n S I G N _ S i d e _ 4 I l l u m i n a n c e F c 3 2 . 5 0 3 2 . 5 3 2 . 5 1 . 0 0 1 . 0 0 S I T E _ P l a n a r I l l u m i n a n c e F c 1 . 1 7 5 . 6 0 . 1 1 1 . 7 0 5 6 . 0 0 0 . 1 0 . 1 0 . 2 0 . 2 0 . 2 0 . 3 0 . 3 0 . 3 0 . 3 0 . 4 0 . 4 0 . 4 0 . 3 0 . 3 0 . 3 0 . 3 0 . 2 0 . 2 0 . 2 0 . 2 0 . 1 0 . 2 0 . 3 0 . 4 0 . 5 0 . 5 0 . 6 0 . 7 0 . 8 0 . 8 0 . 7 0 . 8 0 . 8 0 . 7 0 . 6 0 . 5 0 . 5 0 . 5 0 . 3 0 . 2 0 . 1 0 . 2 0 . 4 0 . 8 1 . 1 1 . 0 1 . 1 1 . 4 1 . 8 1 . 3 1 . 2 1 . 5 1 . 8 1 . 3 1 . 0 1 . 0 1 . 1 0 . 7 0 . 5 0 . 4 0 . 2 0 . 3 0 . 6 1 . 0 1 . 6 2 . 1 1 . 6 2 . 5 2 . 3 2 . 3 1 . 8 2 . 5 2 . 3 2 . 3 1 . 6 2 . 2 1 . 5 1 . 0 0 . 7 0 . 5 0 . 2 0 . 4 0 . 9 1 . 4 1 . 9 1 . 8 2 . 9 1 . 9 2 . 0 1 . 8 2 . 9 1 . 9 1 . 9 1 . 8 2 . 8 2 . 1 1 . 8 1 . 4 1 . 0 0 . 6 0 . 2 0 . 3 0 . 7 1 . 7 1 . 7 1 . 7 2 . 1 1 . 7 1 . 0 0 . 7 0 . 2 0 . 4 0 . 7 1 . 4 1 . 8 2 . 9 2 . 1 1 . 7 1 . 1 0 . 9 0 . 2 0 . 4 0 . 7 1 . 7 1 . 8 3 . 0 2 . 5 2 . 1 1 . 5 1 . 1 0 . 2 0 . 4 0 . 9 1 . 4 1 . 2 2 . 3 2 . 7 2 . 6 2 . 1 1 . 7 0 . 2 0 . 5 1 . 0 1 . 1 0 . 8 1 . 8 2 . 0 2 . 5 3 . 0 2 . 1 0 . 3 0 . 5 1 . 0 1 . 2 1 . 0 1 . 5 1 . 7 2 . 0 2 . 2 1 . 9 0 . 3 0 . 5 0 . 8 1 . 8 1 . 7 1 . 3 1 . 5 1 . 6 1 . 7 1 . 4 0 . 4 0 . 6 0 . 8 1 . 6 1 . 9 1 . 2 1 . 4 1 . 5 1 . 4 1 . 3 0 . 5 0 . 7 0 . 9 1 . 8 2 . 0 1 . 3 1 . 4 1 . 5 1 . 4 1 . 2 0 . 6 0 . 8 1 . 3 1 . 7 1 . 8 1 . 2 1 . 7 1 . 7 1 . 6 0 . 9 0 . 8 1 . 0 1 . 4 1 . 5 1 . 3 1 . 0 1 . 1 1 . 0 1 . 0 0 . 9 0 . 9 1 . 0 1 . 2 1 . 5 1 . 7 2 . 0 1 . 9 2 . 1 1 . 5 1 . 1 1 . 0 1 . 2 1 . 2 1 . 3 1 . 6 1 . 7 1 . 5 1 . 3 1 . 0 1 . 0 1 . 0 1 . 1 1 . 4 1 . 6 2 . 0 2 . 4 2 . 9 2 . 6 1 . 6 0 . 9 1 . 3 1 . 3 1 . 3 1 . 4 1 . 8 2 . 5 2 . 1 1 . 5 1 . 1 1 . 0 1 . 0 1 . 2 1 . 4 1 . 6 1 . 9 2 . 3 2 . 7 2 . 6 1 . 7 1 . 0 1 . 5 1 . 5 1 . 5 1 . 6 1 . 7 2 . 0 1 . 8 1 . 4 1 . 2 1 . 0 1 . 0 1 . 1 1 . 3 1 . 4 1 . 6 1 . 8 2 . 1 1 . 8 1 . 5 1 . 0 1 . 8 1 . 7 1 . 6 1 . 7 1 . 7 1 . 6 1 . 6 1 . 4 1 . 2 1 . 1 1 . 0 1 . 1 1 . 1 1 . 2 1 . 3 1 . 3 1 . 4 1 . 4 1 . 3 0 . 9 2 . 3 2 . 1 1 . 9 1 . 8 1 . 8 1 . 7 1 . 6 1 . 4 1 . 3 1 . 2 1 . 1 1 . 0 1 . 1 1 . 0 0 . 9 0 . 9 1 . 0 1 . 1 1 . 0 0 . 8 2 . 6 2 . 6 2 . 2 2 . 0 1 . 8 1 . 7 1 . 5 1 . 5 1 . 3 1 . 3 1 . 2 1 . 1 1 . 0 0 . 8 0 . 7 0 . 6 0 . 8 0 . 9 0 . 7 0 . 6 1 . 9 2 . 5 2 . 1 1 . 8 1 . 6 1 . 5 1 . 3 1 . 3 1 . 3 1 . 4 1 . 3 1 . 2 1 . 0 0 . 7 0 . 5 0 . 5 0 . 6 0 . 6 0 . 5 0 . 5 0 . 7 1 . 6 1 . 6 1 . 5 1 . 5 1 . 4 1 . 3 1 . 2 1 . 3 1 . 5 1 . 7 1 . 5 1 . 1 0 . 8 0 . 6 0 . 5 0 . 5 0 . 5 0 . 4 0 . 4 0 . 5 0 . 8 1 . 0 1 . 1 1 . 2 1 . 2 1 . 1 1 . 1 1 . 3 1 . 7 2 . 3 1 . 9 1 . 3 0 . 8 0 . 6 0 . 5 0 . 5 0 . 5 0 . 4 0 . 3 0 . 4 0 . 4 0 . 5 0 . 6 0 . 8 0 . 9 0 . 9 1 . 0 1 . 0 1 . 4 1 . 8 1 . 7 1 . 1 0 . 7 0 . 6 0 . 5 0 . 5 1 . 4 5 . 6 0 . 3 0 . 2 0 . 3 0 . 3 0 . 4 0 . 5 0 . 6 0 . 7 0 . 8 0 . 9 0 . 8 0 . 9 0 . 9 0 . 8 0 . 7 0 . 5 0 . 4 0 . 4 0 . 5 0 . 3 0 . 3 0 . 1 0 . 2 0 . 2 0 . 2 0 . 3 0 . 4 0 . 5 0 . 5 0 . 5 0 . 6 0 . 4 0 . 5 0 . 5 0 . 4 0 . 4 0 . 3 0 . 3 0 . 2 0 . 1 0 . 1 S c a l e : 1 / 1 6 " = 1 ' - 0 " L I G H T I N G P L A N 1 WE100 LIGHTING PLAN 02/26/16 LIGHTING PLAN AMERICAN RED CROSS 1160 COUNTY RD E ARDEN HILLS, MN PEOPLES JORDAN ILLSLEY CELL JORDAN.ILLSLEY@PEOPLESCO.COM 612-805-9254 JENNIFER PYTLESKI, LC, MIES 651-769-8155 jpytleski@wernerelec.com R. ZELLMER J.MACHTEMES FOR DESIGN PURPOSES ONLY-NOT A CONSTRUCTION DOCUMENT DESIGNER: QUOTES: ACCOUNT MANAGER: DATE DESCRIPTION DESIGN RECORD DESIGN INFORMATION 7450 95TH STREET SOUTH COTTAGE GROVE, MN 55016 1-800-769-3701 www.wernerelec.com I AUTHORIZE THE USE OF THIS DRAWING FOR DESIGN PURPOSES ONLY. THIS PLAN IS THE PROPERTY OF WERNER ELECTRIC SUPPLY CO. ANY UNAUTHORIZED USE OF THIS PLAN MAY RESULT IN PENALTY UNDER LAW. JENNIFER PYTLESKI, LC DATE 03/02/16 REVISION 03/17/16 REVISION 03/21/16 REVISION One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • Fax: 770.918.1209 • www.lithonia.com © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. DSX0-LED Rev. 02/24/16 Page 1 of 5 D-SeriesSize 0LED Area Luminaire Specifications Catalog Number Notes Type Introduction The modern styling of the D-Series is striking yet unobtrusive - making a bold, progressive statement even as it blends seamlessly with its environment. The D-Series distills the benefits of the latest in LED technology into a high performance, high efficacy, long-life luminaire. The outstanding photometric performance results in sites with excellent uniformity, greater pole spacing and lower power density. It is ideal for replacing up to 400W metal halide with typical energy savings of 65% and expected service life of over 100,000 hours. EPA:0.95 ft2 (.09 m2) Length:26” (66.0 cm) Width:13” (33.0 cm) Height:7” (17.8 cm) Weight (max):16 lbs (7.25 kg) Hit the Tab key or mouse over the page to see all interactive elements. L H W NOTES 1 30 LEDs (30C option) and rotated options (L90 or R90) only available together. 2 Not available with AMBPC. 3 AMBPC only available with 530mA or 700mA. 4 MVOLT driver operates on any line voltage from 120-277V (50/60 Hz). Specify 120V, 208V, 240V or 277V options only when ordering with fusing (SF, DF options). 5 Not available with single board, 530mA product (20C 530 or 30C 530). Not available with BL30, BL50 or PNMT options. 6 Available as a separate combination accessory: PUMBA (finish) U; 1.5 G vibration load rating per ANCI C136.31. 7 Must be ordered as a separate accessory; see Accessories information. For use with 2-3/8” mast arm (not included). 8 Photocell ordered and shipped as a separate line item from Acuity Brands Controls. See accessories. 9 If ROAM® node required, it must be ordered and shipped as a separate line item from Acuity Brands Controls. Not available with DCR. 10 DMG option for 347V or 480V requires 1000mA. Ac c e s s o r i e s Or d e r e d a n d s h i p p e d s e p a r a t e l y . For more control options, visit DTL and ROAM online. Controls & Shields 11 Specifies a ROAM® enabled luminaire with 0-10V dimming capability; PER option required. Additional hardware and services required for ROAM® deployment; must be purchased separately. Call 1-800-442-6745 or email: sales@roamservices.net. N/A with PIR options PER5, PER7, BL30, BL50 or PNMT options. 12 PIR and PIR1FC3V specify the SensorSwitch SBGR-10-ODP control; PIRH and PIRH1FC3V specify the SensorSwitch SBGR-6-ODP control; see Motion Sensor Guide for details. Dimming driver standard. Not available with PER5 or PER7. Ambient sensor disabled when ordered with DCR. Separate on/off required. 13 Requires an additional switched circuit. 14 Dimming driver standard. MVOLT only. Not available with 347V, 480V, DCR, PER5, PER7 or PNMT options. 15 Dimming driver standard. MVOLT only. Not available with 347V, 480V, DCR, PER5, PER7, BL30 or BL50. 16 Also available as a separate accessory; see Accessories information. 17 Single fuse (SF) requires 120V, 277V or 347V. Double fuse (DF) requires 208V, 240V or 480V. 18 Requires luminaire to be specified with PER option. Ordered and shipped as a separate line item from Acuity Brands Controls. DLL127F 1.5 JU Photocell - SSL twist-lock (120-277V) 18 DLL347F 1.5 CUL JU Photocell - SSL twist-lock (347V) 18 DLL480F 1.5 CUL JU Photocell - SSL twist-lock (480V) 18 SC U Shorting cap 18 DSX0HS 20C U House-side shield for 20 LED unit 16 DSX0HS 30C U House-side shield for 30 LED unit 16 DSX0HS 40C U House-side shield for 40 LED unit 16 DSX0DDL U Diffused drop lens (polycarbonate) 16 PUMBA DDBXD U*Square and round pole universal mount- ing bracket adaptor (specify finish) KMA8 DDBXD U Mast arm mounting bracket adaptor (specify finish) 7 Ordering Information EXAMPLE: DSX0 LED 40C 1000 40K T3M MVOLT SPA DDBXD DSX0 LED Series LEDs Drive current Color temperature Distribution Voltage Mounting DSX0 LED Forward optics 20C 20 LEDs (one engine) 40C 40 LEDs (two engines) Rotated optics1 30C 30 LEDs (one engine) 530 530 mA 700 700 mA 1000 1000 mA (1 A) 2 30K 3000 K 40K 4000 K 50K 5000 K AMBPC Amber phosphor converted 3 T1S Type I short T2S Type II short T2M Type II medium T3S Type III short T3M Type III medium T4M Type IV medium TFTM Forward throw medium T5VS Type V very short T5S Type V short T5M Type V medium T5W Type V wide BLC Backlight control2 LCCO Left corner cutoff2 RCCO Right corner cutoff2 MVOLT 4 120 4 208 4 240 4 277 4 347 5 480 5 Shipped included SPA Square pole mounting RPA Round pole mounting WBA Wall bracket SPUMBA Square pole universal mounting adaptor 6 RPUMBA Round pole universal mounting adaptor 6 Shipped separately 7 KMA8 DDBXD U Mast arm mounting bracket adaptor (specify finish) Control options Other options Finish (required) Shipped installed PER NEMA twist-lock receptacle only (no controls) 8 PER5 Five-wire receptacle only (no controls) 8,9 PER7 Seven-wire receptacle only (no controls) 8,9 DMG 0-10V dimming driver (no controls) 10 DCR Dimmable and controllable via ROAM® (no controls) 11 PIR Motion/ambient sensor, 8-15’ mounting height, ambient sensor enabled at 5fc 12 PIRH Motion/ambient sensor, 15-30’ mounting height, ambient sensor enabled at 5fc 12 PIR1FC3V Motion/ambient sensor, 8-15’ mounting height, ambient sensor enabled at 1fc12 PIRH1FC3V Motion/ambient sensor, 15-30’ mounting height, ambient sensor enabled at 1fc12 BL30 Bi-level switched dimming, 30% 13, 14 BL50 Bi-level switched dimming, 50% 13, 14 PNMTDD3 Part night, dim till dawn 15 PNMT5D3 Part night, dim 5 hrs 15 PNMT6D3 Part night, dim 6 hrs 15 PNMT7D3 Part night, dim 7 hrs 15 Shipped installed HS House-side shield 16 SF Single fuse (120, 277, 347V) 17 DF Double fuse (208, 240, 480V) 17 L90 Left rotated optics 1 R90 Right rotated optics 1 DDL Diffused drop lens 16 DDBXD Dark bronze DBLXD Black DNAXD Natural aluminum DWHXD White DDBTXD Textured dark bronze DBLBXD Textured black DNATXD Textured natural aluminum DWHGXD Textured white One Lithonia Way • Conyers, Georgia 30012 • Phone: 800.279.8041 • Fax: 770.918.1209 • www.lithonia.com © 2011-2016 Acuity Brands Lighting, Inc. All rights reserved. DSX0-LED Rev. 02/24/16 Page 2 of 5 Visit Lithonia Lighting’s POLES CENTRAL to see our wide selection of poles, accessories and educational tools. *Round pole top must be 3.25” O.D. minimum. **For round pole mounting (RPA) only. DSX0 shares a unique drilling pattern with the AERIS™ family. Specify this drilling pattern when specifying poles, per the table below. DM19AS Single unit DM29AS 2 at 90° * DM28AS 2 at 180° DM39AS 3 at 90° * DM49AS 4 at 90° * DM32AS 3 at 120° ** Example: SSA 20 4C DM19AS DDBXD Tenon O.D.Single Unit 2 at 180° 2 at 90° 3 at 120° 3 at 90° 4 at 90° 2-3/8”AST20-190 AST20-280 AST20-290 AST20-320 AST20-390 AST20-490 2-7/8” AST25-190 AST25-280 AST25-290 AST25-320 AST25-390 AST25-490 4” AST35-190 AST35-280 AST35-290 AST35-320 AST35-390 AST35-490 Tenon Mounting Slipfitter ** Drilling Top of Pole 0.563” 2.650” 1.325”0.400”(2 PLCS) Template #8 To see complete photometric reports or download .ies files for this product, visit Lithonia Lighting’s D-Series Area homepage. Photometric Diagrams Isofootcandle plots for the DSX0 LED 40C 1000 40K. Distances are in units of mounting height (20’). Te s t N o . L T L 2 3 4 5 6 P 2 5 t e s t e d i n a c c o r d a n c e wi t h I E S N A L M - 7 9 - 0 8 . Te s t N o . L T L 2 3 4 5 1 P 2 5 t e s t e d i n a c c o r d a n c e wi t h I E S N A L M - 7 9 - 0 8 . Te s t N o . L T L 2 3 4 2 2 P 2 5 t e s t e d i n a c c o r d a n c e wi t h I E S N A L M - 7 9 - 0 8 . 4 3 2 1 0 -4 -3 -2 -1 4 3 2 1 0 4321 Te s t N o . L T L 2 3 4 5 7 P 2 5 t e s t e d i n a c c o r d a n c e wi t h I E S N A L M - 7 9 - 0 8 . 4 3 2 1 0 -4 -3 -2 -1 4 3 2 1 0 4321 4 3 2 1 0 -4 -3 -2 -1 4 3 2 1 0 4321 4 3 2 1 0 -4 -3 -2 -1 4 3 2 1 0 4321 T5MT4M HST3MT1S LEGEND 0.1 fc 0.5 fc 1.0 fc Performance Data Current (A) Number of LEDs Drive Current (mA) System Watts 120 208 240 277 347 480 20C 530 35 0.34 0.22 0.21 0.20 -- -- 700 45 0.47 0.28 0.24 0.22 0.18 0.14 1000 72 0.76 0.45 0.39 0.36 0.36 0.26 30C 530 52 0.51 0.31 0.28 0.25 -- -- 700 70 0.72 0.43 0.37 0.34 0.25 0.19 1000 104 1.11 0.64 0.56 0.49 0.47 0.34 40C 530 68 0.71 0.41 0.36 0.33 0.25 0.19 700 91 0.94 0.55 0.48 0.42 0.33 0.24 1000 138 1.45 0.84 0.73 0.64 0.69 0.50 Electrical Load Use these factors to determine relative lumen output for average ambient temperatures from 0-40°C (32-104°F). Lumen Ambient Temperature (LAT) Multipliers Ambient Lumen Multiplier 0°C 32°F 1.02 10°C 50°F 1.01 20°C 68°F 1.00 25°C 77°F 1.00 30°C 86°F 1.00 40°C 104°F 0.99 Projected LED Lumen Maintenance Data references the extrapolated performance projections for the platforms noted in a 25°C ambient, based on 10,000 hours of LED testing (tested per IESNA LM-80-08 and projected per IESNA TM-21-11). To calculate LLF, use the lumen maintenance factor that corresponds to the desired number of operating hours below. For other lumen maintenance values, contact factory. Operating Hours 0 25,000 50,000 100,000 Lumen Maintenance Factor DSX0 LED 20C 1000 1 0.98 0.96 0.93 DSX0 LED 40C 1000 1 0.98 0.95 0.90 DSX0 LED 40C 700 1 0.99 0.99 0.99 04-21-16 1160 Co Rd E.doc Page 1 of 1 MEMORANDUM DATE: April 21, 2016 TO: Matthew Bachler, Senior Planner FROM: John M. Anderson, Acting Public Works Director SUBJECT: Planning Case 16-003 Arden Square-Master and Final PUD Application I have reviewed the plans dated 3-18-16 prepared by Architectural Consortium LLC for 1160 W Co Rd E. The following are my comments: 1. A grading permit issued by the City of Arden Hills will be required for the site. Additionally a permit from Rice Creek Watershed has been applied for and proof of this permit being issued must be supplied before the City will issue the Grading and Erosion control permit. 2. The stormwater treatment system proposed for the site meets the requirements of the City of Arden Hills. This system will provide for detention and water quality treatment on site. The existing site currently has no detention or water quality treatment BMPs in place. The proposed system involves creating underground storage for detention. The water quality improvement proposed includes sump catch basins and a swirl separator structure. The northeast portion of the site (0.79 Ac.) will be directed to these systems the balance of the site (0.31 ac.) will discharge to the southwest untreated as it did prior to development. City of Arden Hills PUD Written Statement Addendum – Monument Sign April 21st, 2016 Applicant: Arden Square, LLC Address: 1160 West County Road E, Arden Hills MN Planning Commission Direction: At its April 6th meeting, the Arden Hills Planning Commission requested City Staff and the Applicant work together to explore options for the proposed monument sign. Follow Up: Staff and the Applicant followed up with multiple phone conversations and a meeting at the site to review concerns and explore options. The Applicant made two additional site visits and consulted with its architects and leasing brokers. City concerns included: • Will the proximity of the proposed sign to the eastern property line block westward views for drivers exiting westward from the Arden Plaza driveway? • Will the proximity of the proposed sign to the eastern property line create confusion with the already approved monument sign at the western edge of the Arden Plaza redevelopment site? • Will the location of the sign facilitate good traffic circulation to the property? Applicant concerns included: • Will the potential rental rates and therefore property value of the site be negatively impacted by changes to the proposed sign? • Will a new location provide sufficient visibility from Lexington Avenue, the important local retail corridor? • Will a new location provide sufficient visibility around existing site landscaping trees? Conclusion: The Applicant believes the concerns of the City can be avoided with the sign as proposed; however, in the interest of collaboration and of avoiding even the possibility of those concerns the Applicant proposes a win-win solution, as follows. To address the concerns surrounding visibility, the Applicant believes it is imperative that the sign height and size be permitted as proposed in the original application. The Applicant therefore requests Council action to revise the proposed PUD Condition #9 to allow installation of the sign as proposed in the Application provided the Applicant install the sign in the new location as shown on the updated A1 Site Plan (enclosed). Assuming that flexibility is permitted, the Applicant believes the visibility and therefore market value of the property can be maintained even in light of a significant relocation of the sign westward to the eastern edge of the drive-aisle from County Road E. The Applicant respectfully thanks the City Staff, Planning Commission, Mayor and City Council Members for your consideration of this exciting transition for the Arden Square property. We look forward to making these site modifications, bringing in a quality tenant to occupy the recently renovated vacancy next to American Red Cross, and contributing to the ongoing investment program along the County Road E corridor. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 1 of 11 MEMORANDUM DATE: April 6, 2016 PC Agenda Item 4.C TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-003 – Public Hearing Required Applicant: Arden Square, LLC c/o The Commers Company Property Location: 1160 County Road E West Request: Master and Final Planned Unit Development Requested Action Arden Square, LLC has requested a Master and Final Planned Unit Development (PUD) at 1160 County Road E West in order to expand and rearrange the property’s parking lot and to complete other site improvements. Background The property at 1160 County Road E was first developed as a seasonal ski and golf shop in the early 1970s. A Site Plan Review was approved in 1992 for the Commers Company for building and site modifications to accommodate a new bank user (Planning Case 92-016). These plans included the removal of a portion of the west side of the building to put in five drive-up lanes under the existing building roof. Today, the 4,500 square foot space that was occupied by TCF Bank is vacant and the roof over the drive-up lanes has been removed. American Red Cross is the only tenant in the building and occupies approximately 5,000 square feet of space. The proposed site modifications are part of a broader reinvestment in the property being undertaken by Arden Square in an effort to attract a new tenant to the building. In conjunction with the County Road E improvement project completed in 2015, the property owner agreed to close off two driveways that were replaced with one, 24-foot wide driveway. Arden Square also recently completed renovations to the front façade of the building. These improvements included the removal the mansard and gable roof on the west side of the building, increasing window and brick masonry coverage, and adding awnings and decorative lighting. The applicant has provided photographs of this work in Attachment A. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 2 of 11 1. Overview of Request The proposed site improvements would modify the property’s drive lanes and parking stalls for a more efficient use of space. The existing parking area on the north side of the building would be rearranged to include two one-way drive aisles and angled parking stalls. One drive-up lane on the west side of the building would be retained while the remaining lanes would be removed and replaced with parking stalls. As a result of the project, the overall parking lot area would expand by 2,182 square feet and 21 additional parking stalls spaces would be constructed. Other site modifications would include a new monument sign, a trash enclosure constructed with decorative rock face concrete block, bicycle racks, and updated pavement and sidewalk surfaces. Landscaping on the property would be enhanced as well with additional tree and perennial plantings at the County Road E entrance driveway and new parking lot landscape islands. The project includes an upgrade to the property’s stormwater management system. The Rice Creek Watershed District requires properties to manage runoff for different types of rainfall events and to provide on-site infiltration and water quality treatment. This would be accomplished through a new subsurface infiltration basin. On-site stormwater management would also be improved with the connection of building roof drains to the catch basin at the southeast corner of the property. The applicant has provided a project narrative explaining the proposed work in more detail and areas where flexibility from the City Code is needed (Attachment A). The proposed site, landscaping, and stormwater management plans are included in Attachment C. 2. Planned Unit Development (PUD) Process: The Special Requirements for the B-2 General Business District in Section 1320.085 of the Zoning Code state that Site Plans approved for properties before November 24, 2008 will remain in effect, but that the PUD process will be used for any future site amendments. In this case, a Master and Final PUD are required for the proposed site modifications. The PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. Arden Square has requested flexibility in two areas through the PUD process. First, flexibility would be needed for the proposed landscape lot coverage of 14.6 percent where the zoning regulations require a minimum of 20 percent coverage. Secondly, the proposed monument sign City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 3 of 11 on County Road E would be 13 feet in height with a copy area of 70 square feet. The Sign Code limits freestanding signs in this district to 10 feet in height and copy area of 50 square feet. 3. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Community Mixed Use B-2: General Business District Multi-Family Residential, Commercial South Community Mixed Use B-2: General Business District Commercial East Community Mixed Use B-2: General Business District Commercial West Community Mixed Use B-2: General Business District Office 4. Site Data: Future Land Use Plan: Community Mixed Use Existing Land Use: Commercial Zoning: B-2: General Business District Lot Size: 48,000 square feet Topography: Relatively flat Plan Evaluation 1. Chapter 13, Zoning Code Review Section 1320 – District Provisions A. Lot Size, Structure Coverage, and Landscaping – Flexibility Requested Properties in the B-2 District are required to provide minimum landscape coverage of 20 percent. The proposed modifications would increase the overall parking lot area by 2,182 square feet and add 657 square feet of new walkways or sidewalks on the property. As a result, landscape coverage would decrease by 2,839 square feet to 14.6 percent of the total lot area. The current landscape coverage on the lot is 20.5 percent. The proposal does not include an expansion of the existing building on the property. The current structure coverage is 19.9 percent, which is less than the maximum structure coverage of 45 percent permitted in the B-2 District. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 4 of 11 Section 1325 – General Regulations A. Additional Minimum Requirements for Drive-in Businesses, Drive-up Windows, Fast Food Restaurants, and Automobile Service Stations – Section 1325.04 – Meets Requirements The property includes an existing drive-up window and ATM location on the west side of the building used by the previous bank tenant. Arden Square has noted in their application that they continue to market the site to prospective bank tenants and have left one drive-up lane on the proposed Site Plan. Staff has reviewed the development standards for drive-up windows based on the proposed modifications to the site. The Site Plan indicates that up to seven stacking spaces could be accommodated along the west side of the building. A directional sign would be added at the site’s entrance to help with traffic circulation. No electronic devices, such as a loudspeaker, are proposed. Due to site constraints, staff has discussed with the property owner the need to attract a tenant that would not result in a high volume of traffic using the drive-up window. Staff believes that the number of stacking spaces shown on the Site Plan would be sufficient for a lower traffic volume use, such as a bank. As a condition of approval, staff is recommending that an amendment to the PUD be required if Arden Square were to lease or sell the space to a fast food restaurant use, which would require more stacking spaces and additional modifications to the parking lot. B. Lighting – Section 1325.05, Subdivision 3 – Meets Requirements The Zoning Code requires lighting to be arranged to direct light away from adjacent lots and public streets. The source of illumination must be hooded, concealed, or controlled so that only the intended site is illuminated. Arden Square has provided examples of the proposed upgraded parking lot light fixtures (Attachment D). The light fixtures are a full cut off design that would direct light only onto the parking lot surface. The Zoning Code requires that cast light not exceed a meter reading of one foot candle on travel lanes of adjacent public streets. The submitted photometric plan shows foot candle measurements along County Road E that meet this requirement. Lot Size (SF) Landscape Coverage (SF) Landscape Coverage Building Coverage (SF) Building Coverage Required (B-2 District) 13,000 or more 20% or more 45% or less Existing 48,000 9,845 20.51% 9,559 19.91% Proposed 48,000 7,006 14.60% 9,559 19.91% City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 5 of 11 Section 1325.05 Subd. 8 – B-2 District Design Standards The standards in this section only apply to building or site elements being developed or altered. In this case, staff reviewed the project based on the specific standards for screening, landscaping, parking, pedestrian circulation, and bicycle parking. Screening – Meets Requirements Trash and recycling containers are required to be fully enclosed and integrated into the architecture of the building. The proposal would upgrade the existing trash area, which is now screened with wood fencing, with a new enclosure at the southwest corner of the property. The enclosure would be 8 feet in height and constructed with a decorative rock face concrete block that would be consistent with the architecture of the building. Landscaping – Meets Requirements A minimum of one tree planting is required along the right-of-way for every 40 feet of street frontage. The property has 200 feet of frontage along County Road E and five tree plantings are required. There are four existing trees along the right-of-way and the proposed landscape plan shows three new deciduous trees planted around the driveway to the site. Parking – Meets Requirements The design standards discourage the placement of parking between the street right-of-way and buildings and require that no more than 50 percent of parking be located in the side yards. However, because the property is already developed this standard was not applied in this case. The Zoning Code requires plantings to be used to shade parking lots and provide screening from adjacent public streets. The landscape plan includes nine new deciduous trees to be planted in and around the perimeter of the parking lot that will add shading and screening. Parking lot islands are also to be used to distribute large parking lots and must be planted with at least one tree. Two parking lot islands would be added on the north side of the building to help define the two one-way drive aisles. Both islands include a Honey Locust tree and perennials. Pedestrian Circulation – Meets Requirements Sites must be designed to accommodate the safe mobility of pedestrians to and within the site. Pedestrian accessibility to the site has been improved with the recent completion of the County Road E sidewalk improvements. The proposed landscaping and traffic calming measures within the parking lot will better accommodate the safe mobility of pedestrians on the site. Bicycle Parking – Meets Requirements For commercial properties, one bicycle parking space is required for every 20 automobile parking spaces. In this case, there would be 67 parking stalls on the site and four bicycle parking spaces are required. The applicant has included two bicycle racks on the north side of the building in proximity to the tenant space entrances that would be able to accommodate up to four bicycles. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 6 of 11 Section 1325.06 – Requirements for Parking, Loading and Circulation Area and Dimensions of Each Parking Space – Meets Requirements The Zoning Code requires individual parking stalls to be at least 9 feet in width and 18 feet in length. All parking stalls shown on the Site Plan conform to this standard. Location – Meets Requirements Off-street parking stalls must be located a minimum of 20 feet from the public right-of-way line and 5 feet from any side or rear property lines. With the proposed expansion of the parking area, parking stalls would be located closer to both the front and west side property lines. The Site Plan indicates parking stalls would be 20 feet from the front property line and 10 feet from the west side property line. Off-Street Parking Spaces Required – Meets Requirements The number of parking stalls required is determined based on the type of land use proposed for a site. The existing tenant in the building, American Red Cross, is classified as a medical clinic. This type of use requires one stall per 200 square feet of gross floor area plus one stall per employee. American Red Cross occupies approximately 5,000 square feet of space in the building and has 10 employees, which means 35 parking stalls would be required for this use. The vacant tenant space is 4,467 square feet in area. The highest intensity use expected to occupy the space is retail, which requires one stall per 150 square feet of gross sales floor space for a maximum requirement of 30 parking stalls. Combined, a medical clinic and retail use on the property would require at most 65 stalls. The proposed parking lot reconfiguration would result in a total of 67 parking stalls on the property. Traffic and Circulation – Meets Requirements Staff has reviewed the configuration of the new one-way parking aisles on the north side of the building and does not have any concerns about their design. The Site Plan indicates both one- way drive aisles would be 17 feet in width. A one-way drive aisle would also wrap around the east and south side of the building and traffic using this drive aisle would be directed to exit at the southwest corner of the site onto the adjacent Arden Plaza property. Vehicles using the drive- up window on the west side of the building would also be required to use this exit. Arden Square has an existing agreement with the Arden Plaza property owner Wellington Management that allows for ingress and egress of vehicles across their property. 2. Chapter 12 – Sign Code – Flexibility Requested All properties with frontage on County Road E are located in Sign District 4. Freestanding signs in this district are required to be a monument-style with the sign copy resting on a solid base of brick or rock-faced block in a color similar or complimentary to the main structure on the site. The material of the base must also extend at least half way up each side of the sign face. The applicant has proposed a monument sign at the northeast corner of the property that would be City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 7 of 11 constructed with brick that would match the color of the building and extend half way up each side of the sign face. The applicant has requested flexibility through the PUD process for a larger freestanding sign than what is permitted by the Sign Code. The maximum height for freestanding signs in Sign District 4 is 10 feet and the maximum sign copy area is 50 square feet. The total sign area maximum, including the base and copy area, is 75 square feet. As proposed, the monument sign would measure 13 feet in height with a sign copy area of 70 square feet and total sign area of 107.25 square feet. The project narrative notes that the property previously had a 16-foot tall pylon sign approved in Planning Case 92-016 for the bank tenant. This sign was taken down after TCF Bank vacated the building and cannot be reinstalled because it is now considered to be a nonconforming sign in Sign District 4. Freestanding Signs Sign District 4 (Permitted) 1160 County Road E (Proposed) Type Monument Monument Sign Copy Area 50 square feet 70 square feet Height 10 feet 13 feet Overall Sign Area 75 square feet 107.25 square feet Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the Site Plan Review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. While the PUD process itself permits the City to be flexible with signage standards depending on the needs of a particular use or property, the above criteria provide general guidance for evaluating these types of requests. Staff compared the freestanding signage request with the PUD approval for the E Street Flats and retail building at 1201 County Road E, which is also located in Sign District 4 (Planning Case 13-009). In this case, the City approved two monument signs for the property on County Road E, each measuring 10 feet in height with a sign copy area of 51.2 square feet. The Sign Code permitted the property to have two freestanding signs because the property fronted County Road E and Lexington Avenue, but the additional sign was restricted to a copy area of 25 square feet. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 8 of 11 Additional Review City Engineer The City Engineer has reviewed the submitted plans and does not have any additional comments at this time. A City Grading and Erosion Control Permit will be required for this project. Building Official The City Building Official has reviewed the submitted plans and does not have any additional comments at this time. Lake Johanna Fire Department The Lake Johanna Fire Marshal has reviewed the plans and noted that the drive aisle on the west side of the building must maintain a minimum width of 20 feet. The proposed Site Plan would meet this standard and staff has included a recommended condition of approval that the 20-foot drive aisle be maintained if a future tenant in the building uses the drive-up lane. Rice Creek Watershed District Rice Creek Watershed District (RCWD) is currently reviewing a permit application for the development proposal. The RCWD Board is expected to review the application on April 27, 2016. A copy of the RCWD permit will be required prior to the issuance of any development permits. Findings of Fact Staff offers the following twelve (12) findings of fact for consideration: 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. Section 1320.085 of the Zoning Code states that Site Plans approved for properties in the B-2 District before November 24, 2008 will remain in effect, but that the PUD process will be used for any future site amendments. 3. Arden Square, LLC has requested a Master and Final PUD at 1160 County Road E West to amend the Site Plan approved for the property in Planning Case 92-016. 4. The proposed Master and Final PUD includes expanding and rearranging the property’s drive lanes and parking spaces, and installing a new monument sign, trash enclosure, bicycle racks, and stormwater management system on the property. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed Master and Final PUD is in substantial conformance with the requirements of the City’s Zoning Code. The applicant has requested flexibility for landscape lot coverage of 14.6 percent where the zoning regulations require a minimum of 20 percent coverage. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 9 of 11 8. The proposed Master and Final PUD is in conformance with the Guiding Plan for the B-2 District. 9. The proposed Master and Final PUD is in substantial conformance with the requirements of the City’s Sign Code. The applicant has requested flexibility to install a monument sign that exceeds the height, sign copy area, and total sign area requirements for Sign District 4. 10. The proposed Master and Final PUD is in conformance with the City’s Comprehensive Plan. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning or Sign Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed Master and Final PUD is not anticipated to create a negative impact on the immediate area or the community as a whole. Recommendation Staff is supportive of the request for flexibility to reduce landscape coverage on the property. The applicant has noted that providing additional parking stalls on the site will help with marketing the vacant space in the building. Moreover, based on the staff analysis, Arden Square is proposing only two additional parking stalls than what would be required by the Zoning Code if the tenant space were to be leased to a retail use and American Red Cross continues to operate in the building. The increase in impervious coverage would be mitigated by the new tree and perennial plantings in and around the parking lot and the upgraded stormwater management system, which will improve upon existing conditions. In this case, staff is not supportive of the proposed monument sign on County Road E. There are no site conditions that would necessitate a larger sign for visibility reasons and the building includes only two tenants that would need advertising space on the sign. Additionally, the City recently adopted new standards for freestanding signs in Sign District 4 and in order to maintain consistency of signage along the County Road E corridor staff believes flexibility should be granted only in unusual circumstances. As a condition of approval, staff is recommending that the County Road E monument sign conform to the Sign Code standards. Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West. If the Planning Commission votes to recommend approval of Planning Case 15-016, staff is recommending the following ten (10) conditions of approval: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 10 of 11 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 5. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 6. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 7. The Developer shall maintain a minimum drive aisle width of twenty (20) feet along the west side of the building between the drive-up lane and parking stalls at all times. 8. No certificate of occupancy will be issued or remain in effect for tenant or business space using the existing drive-up window on the west side of the building for a fast food restaurant use. In the event that the Developer or subsequent owner sells or leases building space or otherwise proposes to use the drive-up window on the west side of the building for a fast food restaurant use, the Developer or subsequent owner shall submit a PUD Amendment application proposing modifications to the Site Plan that provides the minimum vehicle stacking spaces required as specified by the City Code, conform to the additional minimum requirements included in Section 1325.04 of the City Code, and satisfies any conditions of approval imposed by the Council. 9. The proposed monument sign on County Road E shall be redesigned so that it conforms to the freestanding sign standards for Sign District 4, as defined in Section 1240.02 of the City Code. 10. A Sign Permit shall be required for the monument sign on County Road E. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the ten (10) conditions in the April 6, 2016, Report to the Planning Commission. City of Arden Hills Planning Commission Meeting for April 6, 2016 P:\Planning\Planning Cases\2016\PC 16-003 - Arden Square Master & Final PUD - 1160 County Road E\Memos_Reports_16-003 Page 11 of 11 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West, based on the findings of fact and submitted plans in the April 6, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West for the following reasons: a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills-Shoreview Bulletin on March 23, 2016. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on March 24, 2016. Pursuant to Minnesota State Statute, the City must act on this request by May 23, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application, Project Narrative, and Site Photographs B. Site and Aerial Maps C. Property Survey and Architectural, Civil, and Landscape Plans D. Lighting and Photometric Plan Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 6, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES C. Planning Case 16-003; Master and Final PUD – 1160 County Road E West – Public Hearing Senior Planner Bachler stated that the property at 1160 County Road E was first developed as a seasonal ski and golf shop in the early 1970s. A Site Plan Review was approved in 1992 for the Commers Company for building and site modifications to accommodate a new bank user. These plans included the removal of a portion of the west side of the building to put in five drive-up lanes under the existing building roof. Today, the 4,500 square foot space that was occupied by TCF Bank is vacant and the roof over the drive-up lanes has been removed. American Red Cross is the only tenant in the building and occupies approximately 5,000 square feet of space. Senior Planner Bachler commented that the proposed site modifications are part of a broader reinvestment in the property being undertaken by Arden Square in an effort to attract a new tenant to the building. In conjunction with the County Road E improvement project completed in 2015, the property owner agreed to close off two driveways that were replaced with one, 24-foot wide driveway. Arden Square also recently completed renovations to the front façade of the building. These improvements included the removal the mansard and gable roof on the west side of the building, increasing window and brick masonry coverage, and adding awnings and decorative lighting. Senior Planner Bachler explained that the proposed site improvements would modify the property’s drive lanes and parking stalls for a more efficient use of space. The existing parking area on the north side of the building would be rearranged to include two one-way drive aisles and angled parking stalls. One drive-up lane on the west side of the building would be retained while the remaining lanes would be removed and replaced with parking stalls. As a result of the project, the overall parking lot area would expand by 2,182 square feet and 21 additional parking stalls would be constructed. Other site modifications would include a new monument sign, a trash enclosure constructed with decorative rock face concrete block, bicycle racks, and updated pavement and sidewalk surfaces. Landscaping on the property would be enhanced as well with additional tree and perennial plantings at the County Road E entrance driveway and new parking lot landscape islands. Senior Planner Bachler indicated that the project includes an upgrade to the property’s stormwater management system. The Rice Creek Watershed District requires properties to ARDEN HILLS PLANNING COMMISSION – April 6, 2016 2 manage runoff for different types of rainfall events and to provide on-site infiltration and water quality treatment. This would be accomplished through a new subsurface infiltration basin. On- site stormwater management would also be improved with the connection of building roof drains to the catch basin at the southeast corner of the property. Senior Planner Bachler stated that the Special Requirements for the B-2 General Business District in Section 1320.085 of the Zoning Code state that Site Plans approved for properties before November 24, 2008 will remain in effect, but that the PUD process will be used for any future site amendments. In this case, a Master and Final PUD are required for the proposed site modifications. Senior Planner Bachler reported that the PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. Senior Planner Bachler noted that Arden Square has requested flexibility in two areas through the PUD process. First, flexibility would be needed for the proposed landscape lot coverage of 14.6 percent where the zoning regulations require a minimum of 20 percent coverage. Secondly, the proposed County Road E monument sign would exceed the maximum height and sign copy area permitted in Sign District 4. Site Data Land Use Plan: Community Mixed Use Existing Land Use: Commercial Zoning: B-2: General Business District Current Lot Sizes: 48,000 square feet Topography: Relative flat Senior Planner Bachler reviewed the surrounding area and the Plan Evaluation. Senior Planner Bachler provided the Findings of Fact for review: 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. Section 1320.085 of the Zoning Code states that Site Plans approved for properties in the B-2 District before November 24, 2008 will remain in effect, but that the PUD process will be used for any future site amendments. 3. Arden Square, LLC has requested a Master and Final PUD at 1160 County Road E West to amend the Site Plan approved for the property in Planning Case 92-016. 4. The proposed Master and Final PUD includes expanding and rearranging the property’s drive lanes and parking spaces, and installing a new monument sign, trash enclosure, bicycle racks, and stormwater management system on the property. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 3 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed Master and Final PUD is in substantial conformance with the requirements of the City’s Zoning Code. The applicant has requested flexibility for landscape lot coverage of 14.6 percent where the zoning regulations require a minimum of 20 percent coverage. 8. The proposed Master and Final PUD is in conformance with the Guiding Plan for the B-2 District. 9. The proposed Master and Final PUD is in substantial conformance with the requirements of the City’s Sign Code. The applicant has requested flexibility to install a monument sign that exceeds the height, sign copy area, and total sign area requirements for Sign District 4. 10. The proposed Master and Final PUD is in conformance with the City’s Comprehensive Plan. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning or Sign Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed Master and Final PUD is not anticipated to create a negative impact on the immediate area or the community as a whole. Senior Planner Bachler indicated that staff is supportive of the request for flexibility to reduce landscape coverage on the property. The applicant has noted that providing additional parking stalls on the site will help with marketing the vacant space in the building. Moreover, based on the staff analysis, Arden Square is proposing only two additional parking stalls than what would be required by the Zoning Code if the tenant space were to be leased to a retail use and American Red Cross continues to operate in the building. The increase in impervious coverage would be mitigated by the new tree and perennial plantings in and around the parking lot and the upgraded stormwater management system, which will improve upon existing conditions. Senior Planner Bachler explained that staff is not supportive of the proposed monument sign on County Road E. There are no site conditions that would necessitate a larger sign for visibility reasons and the building includes only two tenants that would need advertising space on the sign. Additionally, the City recently adopted new standards for freestanding signs in Sign District 4 and in order to maintain consistency of signage along the County Road E corridor staff believes flexibility should be granted only in unusual circumstances. As a condition of approval, staff is recommending that the County Road E monument sign conform to the Sign Code standards. Senior Planner Bachler stated that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West. If the Planning Commission votes to recommend approval of Planning Case 15- 016, staff is recommending the following ten (10) conditions of approval: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to ARDEN HILLS PLANNING COMMISSION – April 6, 2016 4 the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 5. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 6. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 7. The Developer shall maintain a minimum drive aisle width of twenty (20) feet along the west side of the building between the drive-up lane and parking stalls at all times. 8. No certificate of occupancy will be issued or remain in effect for tenant or business space using the existing drive-up window on the west side of the building for a fast food restaurant use. In the event that the Developer or subsequent owner sells or leases building space or otherwise proposes to use the drive-up window on the west side of the building for a fast food restaurant use, the Developer or subsequent owner shall submit a PUD Amendment application proposing modifications to the Site Plan that provides the minimum vehicle stacking spaces required as specified by the City Code, conform to the additional minimum requirements included in Section 1325.04 of the City Code, and satisfies any conditions of approval imposed by the Council. 9. The proposed monument sign on County Road E shall be redesigned so that it conforms to the freestanding sign standards for Sign District 4, as defined in Section 1240.02 of the City Code. 10. A Sign Permit shall be required for the monument sign on County Road E. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval without Conditions 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Jones requested further information on the adjustments that were being made to the stormwater management system for the site. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 5 Senior Planner Bachler discussed the existing and proposed stormwater management system for the site. It was noted that the new system would better manage stormwater runoff for the property. Commissioner Lambeth commented on the demolition plan for the site. He recommended the grade of the site be watched closely in order for the water to drain properly from the south side of the building. Senior Planner Bachler noted that a separate grading and erosion control permit would be required from the City. This permit would be reviewed and approved by the City Engineer. Commissioner Lambeth respected staff’s recommendation regarding the monument sign. However, he questioned if the location of the monument sign was proper. He proposed the sign be located at the northwest corner of the site. Senior Planner Bachler recommended that the applicant address the proposed location of the monument sign. He noted that the proposed location did conform to the Sign Code requirements for monument sign setbacks from the front and side property lines. Commissioner Jones agreed it would be safer for vehicular traffic to have the sign more centrally located. Commissioner Zimmerman expressed concern with the reduction in landscape coverage. He feared the B-2 District vision was not being followed for this property. Senior Planner Bachler reviewed the landscaping plan in further detail and believed the new stormwater management system would be more effective. He understood the pervious area was being reduced, however this was being mitigated by the new trees and perennial plantings proposed for the site. He explained the applicant was requesting flexibility on this point within the PUD and staff found the improved stormwater management system to be a positive for the property. Commissioner Gehrig discussed the drive-thru window and asked if the City had specific definitions for fast food establishments. He questioned if this included coffee shops. Senior Planner Bachler responded that the Zoning Code includes a definition for fast food restaurants and that most coffee shops would be classified as a fast food establishment. Commissioner Jones questioned where the drive-thru would be located. Senior Planner Bachler reviewed the location of the proposed drive-thru window. He provided further comment on how vehicles would stack at this location. It was noted the proposed site plan could not accommodate the required number of vehicle stacking spaces for a fast food restaurant drive-thru. He added that staff recommended a condition of approval that an amendment to the PUD be required if Arden Square leases or sells the space to a fast food restaurant establishment that would use the drive-thru. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 6 Chair Thompson requested the applicant come forward to address questions from the Planning Commission. Andrew Commers, Commers Company, introduced himself to the Commission noting that his father owned the building. Kathy Anderson, President of Architectural Consortium, explained she was the architect for the project. Chair Thompson requested further information from the applicants regarding the proposed stormwater system. Ms. Anderson explained that the stormwater runoff was currently running through the parking lot without treatment. She indicated the new plan for the site would be to have the runoff treated underground before it is released into the City’s system. She provided further comment on how the underground chamber treatment system would work. She discussed how traffic would circulate through the site. She commented that the improvements being made to the site were being done to attract high quality tenants. Ms. Anderson believed the monument sign should be located on the east end of the property at the requested height in order to properly meet the needs of the future tenants and to have visibility from Lexington Avenue. Commissioner Lambeth asked if the sign would be illuminated. Ms. Anderson stated this was the case. Chair Thompson opened the public hearing at 7:48 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no additional comment Chair Thompson closed the public hearing at 7:49 p.m. Commissioner Bartel questioned how much water would be held in the underground retention system. Senior Planner Bachler was uncertain as to the specific size of the system. He understood that the Rice Creek Watershed District would require the property to put in place a system that will allow for the proper treatment of water runoff for a range of rain events. The City Engineer did not have any concerns with the design of the system. Commissioner Jones stated he was not comfortable with the size of the sign or the proposed location. Commissioner Neururer agreed. Chair Thompson appreciated the explanation from the applicant as to why the sign was located on the eastern corner. However, she agreed the proposed location was confusing. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 7 Senior Planner Bachler suggested that the Planning Commission could direct staff to work with the applicant on the monument sign location prior to the item being reviewed by the City Council. Chair Thompson explained her concern with the sign placement was due to the traffic patterns along County Road E. Ms. Anderson indicated she has been working in retail architecture for the past 28 years. She commented that pylon or monument signs have not been used as entry or directional signs, but rather are used for advertising purposes. Commissioner Lambeth discussed how the proposed monument sign location would be confusing to passing traffic. Ms. Anderson stated the feedback she has received from the market was that there was more value in being visible from the intersection at Lexington Avenue than placing the monument sign at the property entrance. Commissioner Neururer explained that he drove this thoroughfare daily. He expressed concern with how traffic entering and exiting the site would impede traffic. Chair Thompson recommended staff work with the applicant on the monument sign placement prior to this item being reviewed by the City Council. Senior Planner Bachler reported that the Sign Code does allow for a smaller non-commercial auxiliary sign to be placed at the entrance to the site. He reviewed the location on the site plan where this auxiliary sign could be placed. Commissioner Bartel questioned if the Planning Commission had jurisdiction over sign placement. Senior Planner Bachler stated that sign placement and setback requirements were included in the Sign Code. However, because the applicant has requested a PUD for the property the City is able to negotiate certain aspects of the development as long as there is a rational basis for the imposed conditions. Commissioner Zimmerman indicated he would not be supporting this Planning Case due to the reduction in landscape coverage. He did not consider the upgraded stormwater management system to be a fair trade for the reduction in landscaping. Chair Thompson appreciated this comment. However, she stated there was no place for the water to be treated and explained the underground treatment system was the best option for the site. She understood there were challenges when updating these commercial properties in order to meet the City’s parking and water runoff requirements. She supported the proposed traffic flow through the site and believed the property was balanced. She recommended a more detailed letter from the City Engineer or the Rice Creek Watershed District regarding the stormwater plans be included for the City Council. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 8 Commissioner Bartel supported this suggestion. He understood Commissioner Zimmerman’s concerns but wanted to see the site improved to manage the water runoff from its current situation. Commissioner Jones did not want to give up grass and trees either, but knew the proposed system was the best option for the property. His biggest concern for the site was the location of the monument sign. Commissioner Neururer asked if the sign setbacks took into account the larger size of the sign. Senior Planner Bachler commented that the setback requirements applied to all free standing signs and do not take into account the size of the sign. Commissioner Neururer supported the underground treatment and management of the water runoff for this property. Mayor Grant discussed the stormwater management system being used at Cub Foods. He requested the Planning Commission be clear about their concerns regarding the monument sign due to the fact this was a PUD. Commissioner Bartel recommended the City Council evaluate the monument sign location given the fact the City was willing to be lenient on the sign size. Chair Thompson reviewed the proposed conditions from staff in detail with the Commission. She noted Condition 5 required the applicant to have the correct permits from the Rice Creek Watershed District. She noted that Condition 9 addresses the monument sign. She suggested this condition be amended to require the sign to meet the permitted requirements and that the sign placement be worked on by staff. Commissioner Lambeth moved and Commissioner Bartel seconded a motion to recommend approval of Planning Case 16-003 for a Master and Final PUD at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the ten (10) conditions in the April 6, 2016, Report to the Planning Commission. Commissioner Bartel questioned if the Commission should add Condition 11 regarding the sign placement or reword Condition 9. Senior Planner Bachler recommended Condition 9 be restated versus Condition 11 being added. He understood staff was to work with the applicant to look at the proposed monument sign and evaluate other locations for the sign. He indicated the Planning Commission would consider supporting a larger sign if the proper location for the sign was found. Commissioner Lambeth accepted this friendly amendment to his motion. Commissioner Bartel also accepted this friendly amendment to the motion. Chair Thompson appreciated all of the work that has been done by the applicant on this building. ARDEN HILLS PLANNING COMMISSION – April 6, 2016 9 Commissioner Bartel agreed and looked forward to having this building improved. The motion carried 6-1 (Zimmerman opposed). Page 1 of 1 DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Lift Station 11 Equipment Procurement Requested Action Authorize the acceptance of the proposal from Electric Pump Company in the amount of $62,029.00 for the pumps and control panel for the reconstruction of Lift Station 11. Discussion Back in 2010 Public Works undertook a process to standardize our 14 lift stations. Up until that time the City had several different types of pumps, different controllers and different software operating the controller. Through several months of evaluating different pump and controller manufacturers, including site visits to two repair facilities, the Public Works Department developed a standard for all lift stations. Since that process was completed, the City totally rebuilt three of our oldest lift stations (#1, #12 and #13) and retrofitted six others (#2, #4, #5, #7,#8 and #9). In addition, the City changed the way the lift stations are monitored by converting all 14 stations to the Omni System. The proposal includes an optional piece of equipment that will sense a power failure and automatically start a generator. Staff believes that this is an important option to include and is most economical to incorporate this with the initial construction as the control cabinet size needs to accommodate room for the automatic transfer switch. Attachments Attachment A: Electric Pump Proposal for the pumps and control panel for Lift Station #11 NEW BUSINESS – 8B MEMORANDUM QUOTED TO :JOB LOCATION: CITY OF ARDEN HILLS 1245WEST HIGHWAY 96 SAINT PAUL, MN 55112 CITY OF ARDEN HILLS 1245WEST HIGHWAY 96 SAINT PAUL, MN 55112 Page :1 QUOTE NUMBER : QUOTE DATE : SALESPERSON: CUSTOMER NO: 0170793 4/19/2016 7550211 EXPIRE DATE:5/19/2016 PETE REARDON QUOTED BY :MKH LS #11 QUOTATIO 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 www.electricpump.com CONFIRM TO: JOE MOONEY 651-755-0211 CUSTOMER P.O. SHIP VIA OURTRK F.O.B. TERMS NET 30 DAYS ITEM NUMBER UNIT AMOUNT SHIPPED BACK ORDER ORDERED *** QUOTE ORDER - DO OT PAY *** RE: PUMPS AND ACCESSORIES FOR LS #11 ELECTRIC PUMP PROPOSES: *NP3127 EACH 2.00 0.00 0.00 FLYGT NP3127-488 PUMPS WITH 50' POWER CORD, FM RATING AND FLS SENSOR, TO BE WIRED FOR 230V/3PH POWER. PUMPS WILL MEET OR EXCEED CURRENT DESIGN CONDITION OF 315 GPM @ 45' TDH 0000005401305 EACH 2.00 0.00 0.00 CONNECTION,DISCH 4X4" CI 2" UPPER GUIDE EACH 2.00 0.00 0.00 2" UPPER GUIDE DOUBLE RAIL FOR FLYGT 6AHB EACH 1.00 0.00 0.00 6-HOOK U-TYPE STAINLESS STEEL FLOAT BRACKET J-HOOK EACH 2.00 0.00 0.00 J-HOOK, SS 516PCSS EACH 40.00 0.00 0.00 5/16" HIGH TEST CHAIN, 316SS 516BOW EACH 2.00 0.00 0.00 5/16" SS BOW SHACKLE' *HATCH EACH 1.00 0.00 0.00 30 X 30 ALUMINUM HATCH COVER FOR VALVE VAULT WITH SAFETY GRATE AND RECESSED LOCK BOX *HATCH EACH 1.00 0.00 0.00 30 X 48 ALUMINUM HATCH COVER FOR WET WELL WITH SAFETY GRATE AND RECESSED LOCK BOX 1400000407129 EACH 2.00 0.00 0.00 MINI-CASII/FUS 120/24VAC,24VDC *** Continued *** QUOTED TO :JOB LOCATION: CITY OF ARDEN HILLS 1245WEST HIGHWAY 96 SAINT PAUL, MN 55112 CITY OF ARDEN HILLS 1245WEST HIGHWAY 96 SAINT PAUL, MN 55112 Page :2 QUOTE NUMBER : QUOTE DATE : SALESPERSON: CUSTOMER NO: 0170793 4/19/2016 7550211 EXPIRE DATE:5/19/2016 PETE REARDON QUOTED BY :MKH LS #11 QUOTATIO 201 4th Ave SW New Prague, MN 56071 USA Telephone: (952)758-6600 / FAX (952)758-7778 Toll Free 1-800-536-5394 www.electricpump.com CONFIRM TO: JOE MOONEY 651-755-0211 CUSTOMER P.O. SHIP VIA OURTRK F.O.B. TERMS NET 30 DAYS ITEM NUMBER UNIT AMOUNT SHIPPED BACK ORDER ORDERED *** QUOTE ORDER - DO OT PAY *** *PANEL EACH 1.00 0.00 0.00 ELECTRIC PUMP/PUMPCON DUPLEX SS CONTROL PANEL, CONSISTENT WITH THE CITY OF ARDEN HILLS DESIGN. WILL INCLUDE LC150 CONTROLLER, A1000i TRANSDUCER, SPACE FOR OMNI SITE CRYSTAL BALL MONITOR SYSTEM, AND ALL RELATED COMPONENTS PER PREVIOUS CONTROL PANELS. TOTAL SELL PRICE: $58,054.00 FREIGHT AND START UP INCLUDED ***PLEASE NOTE: ADD FOR LARGER ENCLOSURE AND AUTOMATIC TRANSFER SWITCH: $3,975.00 TOTAL SELL PRICE: $62,029.00 ---DELIVERY OF MATERIALS WITHIN 10 WEEKS FROM DATE OF ORDER. ---DETAILED SCOPE OF MATERIALS TO FOLLOW PLEASE CONTACT US WITH ANY QUESTIONS. SINCERELY--PETE REARDON 952-220-1611 CC: STEVEN FORSYTHE 612-840-9499 Net Order:62,029.00 Less Discount:0.00 Freight :0.00 Sales Tax:0.00 62,029.00 Order Total: ABOVE PRICING EFFECTIVE FOR 30 DAYS All return goods must have written approval from Electric Pump, Inc. before returning. Credit will not be issued without written approval and if applicable there will be a Restock Fee. Page 1 of 2 NEW BUSINESS – 8C MEMORANDUM DATE: April 25, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Lift Station 11 Reconstruction Bids Requested Action It is recommended that the City Council adopt attached Resolution 2016-014 Awarding the Reconstruction of Lift Station #11 to Pember Companies, Inc. of Menomonie, WI, in the amount of $214,250.00. Background The 2016 Capital Improvement Plan (CIP) included a sanitary sewer item to rebuild lift stations 11. Lift Station #11 is located at 1861 Highway 96 which was the main entrance to the manufactured home park prior to the County Road 96 reconstruction. The CIP item, a copy of which is attached, programmed $235,000 for the reconstruction of this lift station. Discussion Seth Peterson of Bolton and Menk was hired to provide engineering services for the reconstruction. The project was bid on Tuesday, April 19, 2016. There were a total of two bids received. The following table contains the bidder and their base bid for the reconstruction of lift station #11. BIDDER AMOUNT Pember Companies Inc. $ 214,250.00 Geislinger and Sons, Inc. $ 301,709.75 The lowest responsive/responsible bidder is Pember Companies, Inc. of Menomonie, WI in the amount of $214,250.00. Attached is a memo from Bolton & Menk recommending award to Pember Companies, Inc. Page 2 of 2 The contract includes installation of both contractor supplied equipment and city purchased equipment. The city has been working to standardize lift station components with upgrades over the last 5 years. As a part of this process we have reconstructed lift stations 1, 12 and 13 with this model of city supplied pumps and controls. Staff is recommending that the same process be utilized in this reconstruction. The next item on the council agenda this evening is approval of a quote from Electric Pump for the pumps and control panel that will be installed by this contractor. The total cost of this lift station rehabilitation, $276,279.00 is the amount of this contact, $214,250.00 plus the cost of the city supplied equipment $62,029.00. Bolton & Menk had estimated a construction cost of this project to fall in the range of $250,000 to $300,000, the combined total cost of construction and owner supplied equipment falls right in the middle of this range. The project will be funded by the Sanitary Sewer Utility Fund Attachments Attachment A: CIP sheet Attachment B: Bolton & Menk memo Attachment C: Resolution 2016-0014 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-014 A RESOLUTION AWARDING THE LIFT STATION #11 RECONSTRUCTION PROJECT WHEREAS, pursuant to advertisement for bids for the improvement of the Lift Station #11 Reconstruction Project, bids were received on Tuesday, March 19, at 10:00 a.m., opened, and tabulated according to the law, and the following bids were received complying with the advertisement: BIDDER AMOUNT Pember Companies Inc. $ 214,250.00 Geislinger and Sons, Inc. $ 301,709.75 AND WHEREAS, it appears that Pember Companies, Inc. of Menomonie, WI is the lowest responsible bidder at the tabulated price of $214,250.00; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into a contract with Pember Companies, Inc. of Menomonie, WI, for $214,250.00 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF MARCH , 2016 ____________________________________ David Grant, Mayor ATTEST: _______________________________________ Susan Iverson, Acting City Administrator