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Home My WebLink About06-13-16-R -` REN HILLS Approved: July 11, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 13, 2016 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson and Acting Public Works Director John Anderson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant noted one addition to the agenda stating Item 5F should be added to the Consent Agenda Appointing Julie Hanson as City Clerk. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL Tess Degeist, 3116 Woodridge Road, requested the Council reconsider the tennis court in her neighborhood. While she respected the Council's position to close the tennis court for safety reasons, she wanted to see the tennis court reconstructed. She indicated she had been in conversation with Mr. Anderson and stated she had 36 email addresses in support of the tennis court being rebuilt. She explained she had lived in her neighborhood for the past 10 years and played tennis herself. She reported she coached middle school tennis in the past and commented there was another tennis coach in the neighborhood. For this reason, the court has been very well utilized by herself and her neighbors. She noted this was the only park space in her neighborhood and based on its high use, she encouraged the Council to budget for the reconstruction of this ARDEN HILLS CITY COUNCIL—JUNE 13, 2016 2 tennis court. Discussion ensued regarding the gathering of information from the neighborhood through a survey. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update Interim City Administrator and Director of Finance and Administrative Services Iverson stated on June 6, 2016 the JDA approved a Preliminary Development Agreement (PDA) with Alatus Arden Hills LLC which provides them with exclusive development rights to the property until December 31, 2016. During this time, they will work in good faith to negotiate the terms of a Master Development Agreement (MDA). If by October 31, 2016, the JDA and the master developer have not reached substantial agreement on terms of an MDA or the developer determines the project is not feasible, either party can terminate the PDA with 30 days written notice. Interim City Administrator and Director of Finance and Administrative Services Iverson explained City and County staff, consultants (Ehlers, Kimley Horn, etc.), attorneys (County, City, JDA and Master Developer) and the master developer continue to meet regularly to provide (1) required information to the master developer team (2) work on framework for MDA; and (3) weekly project management to make sure all elements of the development are progressing. City and County staff as well as the Master Developer are present at all meetings. Attorneys and other consultants are present at meetings as required. Following are the meetings held in the last two weeks: • May 31, 2016—Design guidelines/standards review and site issues • June 1 and June 8, 2016—Weekly project management meeting • June 2, 2016—Infrastructure meeting with Kimley Horn • June 7, 2016—Environmental conditions overview B. Transportation Update Acting Public Works Director Anderson reviewed the ramp closures off of I-694 and noted traffic continues to flow with the through and local lanes on this stretch of freeway. Acting Public Works Director Anderson explained there would be a closure on I-35E from County Road 14 to County Road E this weekend. Acting Public Works Director Anderson stated bridge beams would be set on the southbound side of the County Road E2 bridge this evening. Crews would set beams on the northbound side on Tuesday, June 14. Acting Public Works Director Anderson indicated a temporary signal was being set up at County Road H and I-35W to allow the west half of the intersection to be built. Once this is completed, traffic will be shifted and the remainder of the intersection will be built. ARDEN HILLS CITY COUNCIL—JUNE 13, 2016 3 Acting Public Works Director Anderson stated traffic has shifted to the east at County Road F and Lexington Avenue. Crews would continue to pour concrete for the west side of this roadway. Acting Public Works Director Anderson noted MnDOT would be holding a meeting regarding noise wall construction on I-35W and the MnPASS project. The meetings will be held Wednesday, June 15 and Wednesday, June 22, 2016. Further information regarding these meetings was posted on the City's website. Acting Public Works Director Anderson indicated the City's Public Works department has been working on paving Thom Drive and repairing the catch basin concrete on Lake Valentine Drive. Councilmember Holden stated semis were being ticketed at the intersection of Lexington Avenue and Red Fox Road for blocking the intersection. She requested staff speak with Joe Lux at the County because this intersection has been problematic. Councilmember McClung indicated County Road F was closed and would be closed longer than was previously anticipated. He questioned when this roadway would be reopened. Acting Public Works Director Anderson stated he would do some checking on this and would report back to the City Council. He estimated the roadway would be closed through the end of June. 4. APPROVAL OF MINUTES A. April 25, 2016, Regular City Council B. May 16, 2016, City Council Work Session MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the April 25, 2016, Regular City Council meeting minutes; and May 16, 2016, City Council Work Session meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Authorization to Appoint Seasonal Maintenance Worker C. Motion to Approve Lakeshore Place Landscaping D. Motion to Approve Round Lake Road Area Improvement—Payment#I I E. Motion to Approve Resolution 2016-18 Ordering Public Hearing for I-35W MnPASS Project F. Motion to Approve Appointing Julie Hanson as City Clerk MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—JUNE 13, 2016 4 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:20 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:21 p.m. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember McClung discussed the bench handout from the Personnel Committee presented to the Council this evening. He requested that Council agenda items be completed in a more timely manner in the future to avoid bench handouts. Mayor Grant and Councilmember Holden apologized as Personnel Committee members. Councilmember Holmes asked if the City would be hiring a Deputy Clerk to fill Julie Hanson's position. Mayor Grant stated this has been discussed by the Personnel Committee and this may be brought forward. He discussed the internal and external position posting process. Councilmember Holden indicated she drove down Thom Drive and was pleased by the paving work completed by the Public Works Department. Mayor Grant agreed stating the work was nicely done. He asked if construction on the Tavern Grill had begun. Acting Public Works Director Anderson explained the Tavern Grill had a watershed permit with conditions that needed to be satisfied prior to construction beginning. ARDEN HILLS CITY COUNCIL—JUNE 13, 2016 5 Mayor Grant discussed the Land O'Lakes project in detail noting there was great interest in the redevelopment of this site. ADJOURN MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:29 p.m. Sue Iverson David Grant Interim City Administrator Mayor