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HomeMy WebLinkAbout04-25-16 "It �-AIZEN�HILLS Approved: July 25, 2016 CITY OF ARDEN HILLS,MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY MEETING APRIL 25,2016 6:00 PM—CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, President Grant called to order the Economic Development Authority meeting at 6:00 p.m. Present: EDA President David Grant; EDA Commissioners Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: EDA Treasurer Iverson; Executive Director Jill Hutmacher; Acting Public Works Director John Anderson; Finance Analyst Dave Perrault; and City Clerk Amy Died 1. APPROVAL OF AGENDA EDA Commissioner Holden requested an item be added to the agenda to allow the EDA to discuss the Chamber of Commerce. MOTION: EDA President Grant moved and EDA Commissioner Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. January 25, 2016 Joint Meeting with EDC B. March 28, 2016 Special EDA MOTION: EDA Commissioner Holmes moved and EDA Commissioner Holden seconded a motion to approve the January 25, 2016 Joint Meeting with EDC Meeting Minutes; and March 28, 2016 Special Economic Development ARDEN HILLS EDA MEETING—APRIL 25, 2016 2 Authority Meeting Minutes as presented. The motion carried unanimously (5-0)• 3. NEW BUSINESS A. 2017 Budget Process EDA Treasurer Iverson reviewed the 2017 budget process with the EDA. It was noted that the EDA is a blended component unit of the City of Arden Hills which makes EDA Funds Special Revenue Funds of the City. Annually the City is required by the State to set budgets for the City's General Fund and all Special Revenue Funds (which includes all the EDA Funds). EDA Treasurer Iverson indicated that these EDA Funds are: EDA General Fund EDA Revolving Loan Fund EDA TIF District#2 Round Lake EDA TIF District#3 Cottage Villas EDA TIF District#4 Presbyterian Homes EDA Treasurer Iverson stated that in order to officially start the budget process, a budget calendar needs to be approved by the EDA. MOTION: EDA Commissioner Holden moved and EDA Commissioner McClung seconded a motion to approve the 2017 Budget Calendar as presented. The motion carried unanimously (5-0). B. Chamber of Commerce EDA Commissioner Holden asked if Chamber of Commerce dues were paid by the EDA. EDA Treasurer Iverson reported that payments for professional service agreements to the Chambers were paid out of the EDA General Fund. EDA Commissioner Holden requested to see the Chamber of Commerce invoices prior to payment by City staff. EDA Commissioner McClung supported this recommendation. Executive Director Hutmacher discussed when the Chamber of Commerce payments were owed each year and commented on the estimated amount paid to each Chamber of Commerce. She explained that she would forward the exact amounts to the Council via email. She provided further comment on the differences between the two Chambers, noting that there was some geographical overlap between the two organizations. ARDEN HILLS EDA MEETING—APRIL 25, 2016 3 Mayor Grant questioned if the City was obtaining benefit from each of the Chambers for the fees being paid. Executive Director Hutmacher believed that this was for the EDA to decide. She discussed the services provided by the Chambers to the City and its area business owners. It was noted that each Chamber provides educational seminars and business outreach activities. She indicated that staff values the contributions of both organizations. 4. UNFINISHED BUSINESS None. 5. EDA COMMISSIONER COMMENTS None. 6. ADJOURN MOTION: EDA Commissioner McClung moved and EDA Commissioner Holmes seconded a motion to adiourn the Economic Development Authority meetine. The motion carried unanimously (5-0). EDA Pres' nt Grant adjourned the Economic Development Authority meeting at 6:14 p.m. dm, Su Iverson David Grant Interim City Administrator EDA President