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08-29-16-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Transportation Update John Anderson, Acting Director of Public Works MEMO.PDF State Of The City Update Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF APPROVAL OF MINUTES July 25, 2016, Special City Council Work Session 07 -25 -16 -SWS.PDF July 25, 2016, Regular City Council 07 -25 -16 -R.PDF August 8, 2016, Regular City Council 08 -08 -16 -R.PDF August 12, 2016, Emergency City Council 08 -12 -16 -E.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Appoint Zipko Strategies & Connolly Kuhl Group As Communications Consultants Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Acting Public Works Director/Assistant City Engineer Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Accept Proposal From WSB To Provide Professional Engineering Services, Interim Director Of Public Works Services And Planning Assistance Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Pay Estimate No.7 –County Road E/Pine Tree Drive Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS 2015 PMP Venus Drainage John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF County Road D Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Accept Proposals For Bituminous Mill And Overlay Of Shorewood Drive John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Jonathan Wicklund Regular City Council Agenda August 29, 2016 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateJohn Anderson, Acting Director of Public Works MEMO.PDFState Of The City Update Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF APPROVAL OF MINUTES July 25, 2016, Special City Council Work Session 07 -25 -16 -SWS.PDF July 25, 2016, Regular City Council 07 -25 -16 -R.PDF August 8, 2016, Regular City Council 08 -08 -16 -R.PDF August 12, 2016, Emergency City Council 08 -12 -16 -E.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Appoint Zipko Strategies & Connolly Kuhl Group As Communications Consultants Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Acting Public Works Director/Assistant City Engineer Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Accept Proposal From WSB To Provide Professional Engineering Services, Interim Director Of Public Works Services And Planning Assistance Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Pay Estimate No.7 –County Road E/Pine Tree Drive Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS 2015 PMP Venus Drainage John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF County Road D Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Accept Proposals For Bituminous Mill And Overlay Of Shorewood Drive John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaAugust 29, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateJohn Anderson, Acting Director of Public Works MEMO.PDFState Of The City UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative ServicesMEMO.PDFAPPROVAL OF MINUTESJuly 25, 2016, Special City Council Work Session07-25 -16 -SWS.PDFJuly 25, 2016, Regular City Council07-25 -16 -R.PDFAugust 8, 2016, Regular City Council08-08 -16 -R.PDFAugust 12, 2016, Emergency City Council08-12 -16 -E.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Appoint Zipko Strategies & Connolly Kuhl Group As Communications Consultants Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Acting Public Works Director/Assistant City Engineer Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Accept Proposal From WSB To Provide Professional Engineering Services, Interim Director Of Public Works Services And Planning Assistance Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Pay Estimate No.7 –County Road E/Pine Tree Drive Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS 2015 PMP Venus Drainage John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF County Road D Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Accept Proposals For Bituminous Mill And Overlay Of Shorewood Drive John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaAugust 29, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateJohn Anderson, Acting Director of Public Works MEMO.PDFState Of The City UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative ServicesMEMO.PDFAPPROVAL OF MINUTESJuly 25, 2016, Special City Council Work Session07-25 -16 -SWS.PDFJuly 25, 2016, Regular City Council07-25 -16 -R.PDFAugust 8, 2016, Regular City Council08-08 -16 -R.PDFAugust 12, 2016, Emergency City Council08-12 -16 -E.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Appoint Zipko Strategies & Connolly Kuhl Group As Communications Consultants Sue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesMEMO.PDFATTACHMENT A.PDFMotion To Accept Resignation Of Acting Public Works Director/Assistant City EngineerSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Accept Proposal From WSB To Provide Professional Engineering Services, Interim Director Of Public Works Services And Planning AssistanceSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Pay Estimate No.7 –County Road E/Pine Tree Drive ImprovementsJohn Anderson, Acting Director of Public Works MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESS2015 PMP Venus DrainageJohn Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF County Road D Improvements John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Accept Proposals For Bituminous Mill And Overlay Of Shorewood Drive John Anderson, Acting Director of Public Works MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaAugust 29, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.7.8.8.A.Documents: 8.B. Documents: 8.C. Documents: 9. 10. Page 1 of 1 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator/Finance and Administrative Services Director SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Attached is an update on recent activities as prepared by Stacie Kvilvang of Ehlers. Attachment A: August 29, 2016 Update from Ehlers STAFF COMMENTS – 3A MEMORANDUM Project Status Memo 1 Date: August 29, 2016 To: City Council From: Stacie Kvilvang Subject: TCAAP Update Meetings • City and County staff, Ehlers and the Master Developer held their weekly project meetings on August 10th, 17th and 24th. • On August 15th the City Council and JDA held a joint meeting to review the preliminary plans from the Master Development Team. • On August 22, 2016, the City Council held a work session with the Master Development Team to go over the proposed plan in more detail. They overviewed both the single-family residential and multi-family residential developments and provided a comparison of the approved Master Plan to their proposal. They overviewed changes in park development (i.e. size, location, etc.) and discussed Town Center concepts. The next work session scheduled with the Council is on September 19, 2016. At the meeting they will be providing requested information and plan updates based upon feedback received from the City Council. Communications/Media • On August 9, 2016 the communications subcommittee (Grant, Wicklund), along with staff (Iverson, Kvilvang) interviewed four (4) communication consultant groups. Based upon those interviews, they are recommending hiring Zipko Strategies and Connelly Kuhl as the communications consultants for TCAAP. On August 29, 2015, the Council will be asked to allow staff to negotiate and enter into a contract with them for services. It is anticipated that they will be at a future work session with the full Council to discuss priorities for TCAAP communications. • The following articles were printed in relation to TCAAP following the Joint JDA meeting on August 15th and the work session with the Council on August 22nd: Project Status Memo 2 Star Tribune Developer's vision for Arden Hills mega-site gets pushback Developer proposes town center with 12-story buildings. By David Peterson Star Tribune August 15, 2016 — 10:57pm The company chosen to oversee one of the biggest developments in the state is asking the suburb of Arden Hills to move its City Hall onto the site and to approve residential buildings as high as 12 stories. Developer Bob Lux of Alatus LLC on Monday outlined the company’s vision for a town center on hundreds of acres at the site of the old Twin Cities Army Ammunition Plant. Anticipating criticism, Lux told City Council members, “please don’t throw things at me.” It has long been clear that crunch time for the megaproject would arrive when a private developer with its own money on the table laid out the type of density and intensity it would need to make Rice Creek Commons profitable. The idea of building a new City Hall and perhaps also a library and museum drew instant pushback. “Not sure about moving City Hall, sorry,” said Council Member Brenda Holden. “We’re in the middle of our community right here. That doesn’t hold my interest.” Others were willing at least to consider it, but the idea of residential towers met a lot of resistance. Lux and his colleagues outlined a project whose town center would resemble Santana Row, the celebrated Parisian-style development in San Jose, Calif., with waterfront amenities recalling the band shell area on Lake Harriet in Minneapolis. Another model for a town center featuring movie theaters and restaurants would be St. Louis Park’s West End. “People from North Oaks and White Bear Lake would be coming here for entertainment and meals,” Lux said. “The people who designed West End are working for us and learned some lessons from it.” The informal workshop, which also involved commissioners from Ramsey County, a key partner in the project, is expected to be the first of a sequence stretching into autumn. The key to making the new project a walkable, pleasant environment, the developer stressed — rather than “seas of parking lots” — would be a mass grading of the entire property. That would Project Status Memo 3 allow for large stretches of underground parking below commercial and multifamily sites while creating fill to be used elsewhere. “You would have no competition almost anywhere in the metro area,” he said, adding that the site is within easy driving distance of both big downtowns. Negotiations, in effect, over the height of buildings began almost at once: It has long been clear that where Ramsey County is comfortable with an urban village, Arden Hills prefers something more suburban. Asked what he can make work, Lux said that financially speaking, “eight stories would be the minimum” for some town-center areas. “I know it works with 12; if capped, 10 to 12 I know could work, I’d probably say 10. Tour some projects with me and I think you’ll be more comfortable with the height.” He described the build out as a 10-year process. Alatus won the right to become master developer after a competition against some of the region’s and the nation’s biggest firms, promising a visionary, even “spectacular,” addition to the suburban landscape. Arden Hills Mayor David Grant murmured: “Eight to 12 stories, we’d need a lot of conversation on that — as well as perhaps the apartments” the developers also propose — promised as “high- end, not low-income.” Project Status Memo 4 Finance and Commerce Alatus talks tall buildings, high density at TCAAP By: Janice Bitters August 16, 2016 12:15 pm 0 An early look at master developer Alatus’ draft plan for the state’s largest superfund site left some Arden Hills officials shifting in their seats Monday over the increased density and taller buildings than planners had envisioned. “I feel like you’re trying to build a mini-Minneapolis here in my suburb,” Arden Hills City Council Member Brenda Holden said at a meeting. “I worry about this for a suburb.” The former Twin Cities Army Ammunition Plant site has a master plan, created by a Joint Development Authority between the city and Ramsey County, which calls for buildings reaching up to 65 feet, or about six stories, and a maximum of 1,431 units throughout the 427-acre site. But if Minneapolis-based Alatus has its way, the site’s early phases would include a town center anchored by a grocery store eventually surrounded by up to 1,500 high-end residential units, a hotel, a theater and 16,000-square-feet of restaurant space in mixed-use buildings. Later phases would add up to 466 single-family homes and townhouses. Condominium buildings reaching as high as 12 stories would be built near the entertainment and retail, helping to create an active town center to draw homeowners in the later stages, Alatus Principal Bob Lux said at the meeting. Lux noted he wants to build condos at the site despite state laws that have made many developers shy away from them in recent years. Existing statutes allow condo owners to sue developers and others involved in the projects for defects up to a decade after the units are built. “If you had asked me two years ago if I’d ever stand in front of a body in Arden Hills and say that we would consider doing condominiums there, I would have said absolutely not,” Lux said. “I am convinced, from the research that we are doing, that there is a need for condominiums.” But in order to limit liability to the developer and its team of more than 30 planners on the project, Lux said the condominiums need to be built with concrete, which is more expensive than other building materials and not as cost-effective in shorter buildings. “You eliminate 90 percent of those [liability] problems if you start with concrete,” Lux said. If city and Ramsey County planners can’t envision at least 10-story condominium buildings at the site, condos won’t likely make it into the final draft of Alatus’ plan, Lux added. One of the primary goals of the redevelopment, planners and the developer agree, is to increase the tax value of the site, also known as Rice Creek Commons. The land has been vacant and undergoing a $22.5 million soil cleanup and remediation for the past three years. Project Status Memo 5 Alatus’ plan would increase the tax value “significantly,” Lux said. “We believe with the development we are proposing that we will increase the value … in the hundreds of millions of dollars, if we can execute on it the way that we’re planning, the way that this team has committed to doing,” he told planners. The Joint Development Authority, Arden Hills City Council and Alatus will continue to meet through September to iron out the details before a final draft is released. As of Tuesday, the developer was already beginning to refine plans in response to the feedback Alatus received, Lux said in a statement Tuesday. But not all parts of Alatus’ draft proposal Monday elicited concern from planners. The developer wants to create a walkable environment with an underground parking system throughout the town center and hopes to attract a bus rapid transit line to the site to draw more tenants and visitors. A pedestrian-friendly bridge would be built over a major road that runs through the development to keep the site feeling like one cohesive development. The stream running though the property would be fashioned similar to the Chain of Lakes in Minneapolis, which includes lakes Harriet and Calhoun, with bike trails that connect to other regional paths. Lux likened the proposed town center to St. Louis Park’s West End shopping and entertainment center, but noted that the developer was taking lessons from the commercial development to make the Rice Creek Commons even better. “When you drive by [West End] they’re putting up six-story, after six-story, after six-story development, and that to me is not very exciting,” he said. “It’s not looking at it in a visionary fashion … and none of this plan is designed as just building a building.” Alatus is working with RSP Architects on the project, which also designed the West End development and is helping to distill those lessons, Lux said. David Sand, chair of the Joint Development Authority, said Monday he was on board with the principles Alatus is using for the first phase of development. “That is a good mix of development that will attract people that live there in close residential [neighborhoods], plus people … who want to utilize the commercial and recreation area,” he said. Project Status Memo 6 Star Tribune Arden Hills nervous over urban-style plan for former Army site Plan for former Army site in Arden Hills has much higher density than officials wanted. By David Peterson Star Tribune August 22, 2016 — 11:11pm The developer chosen to oversee the creation of a new megaproject on the abandoned 400-acre Army ammunition site in Arden Hills is seeking to make it far more urban than the city has planned. Minneapolis-based development firm Alatus LLC envisions 250 fewer single-family homes than are called for in the city's master plan — and as many as 795 more apartments and condos. "You realize you've bypassed Minneapolis and St. Paul at this point for overall density," Mayor David Grant told senior members of the development team on Monday night. Alatus chief Bob Lux responded that the quest is for vitality. "A place where the streets aren't empty, but have people on them," he added. "I know there are challenges with density; but there are also benefits." During the first informal workshop between the two sides last week, it emerged that Alatus wants to build multifamily structures as tall as 12 stories — an idea that drew pained reactions from some council members. "If I buy a million dollar house on the hill," said Council Member Brenda Holden, "I end up looking at skyscrapers. They want to see green." "We're not downtown," said Council Member Fran Holmes, adding that she worries about the site coping with traffic from that many people. The other partner in the project, Ramsey County, which bought the land, long has warned that greater density would be needed and even desirable, both to allow the developer to make money and to create enough activity on the site to justify mass-transit investments. Ramsey County Commissioner Rafael Ortega last winter predicted that "the tiebreaker will be to put this before the development community, at which point both of us — city and county — will face the reality of what's doable." Planners hope that the new A Line transitway, offering frequent, light rail-like bus service, can be extended north past Roseville's Rosedale Center into Arden Hills. The odds for that improve when the number of potential riders grows. Monday night's session led to a consensus that council members should go on a tour to see what the proposed building products look like close up. . Project Status Memo 7 "We could talk density for hours," the mayor said at one point. "We will need to come back to this probably more than once." Alatus argued that the high density represents just a sliver of the totality of Arden Hills. "We need some volume," Lux said, "to make this work." City staffers said they expect to have informal work sessions on Sept. 19, Oct. 3 and Oct. 17 to nail down a compromise and move toward the formal approvals needed. Page 1 of 1 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting regarding road construction/transportation in the City of Arden Hills. STAFF COMMENTS – 3B MEMORANDUM Page 1 of 1 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: State of the City Update The State of the City event will be held on Thursday, September 29, 7:30 to 9:00 a.m. at Flaherty’s Arden Bowl. Representatives from the TCAAP Master Development Team, Land O’Lakes, and MnDOT will be providing updates to the community. There will also be time for questions and networking following the presentations. Arden Hills businesses and residents are encouraged to attend the event. An evening State of the City event will be scheduled for a future date. STAFF COMMENTS – 3C MEMORANDUM Approved: August 29, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JULY 25, 2016 6:15 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 6:17 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; Acting Public Works Director John Anderson; Senior Planner Matthew Bachler; and City Clerk Julie Hanson 1. AGENDA ITEMS A. 2040 Comprehensive Plan – Draft Requests for Proposals Senior Planner Bachler stated the City Council discussed the Comprehensive Plan update process at their Work Session on May 16, 2016. Staff was directed to draft an RFP for consultant services to assist with the update and report back at a future meeting. The City Council supported finding ways to reduce the consultant costs required to complete the Comprehensive Plan update. Senior Planner Bachler explained staff has drafted the RFP to include a scope of work that focuses on completing the minimum plan requirements as outlined by the Metropolitan Council. Depending on staff capacity, there may be opportunities for staff to provide content for the less technical sections of the plan, such as economic competitiveness, parks and trails, and housing. This would be an additional way to reduce the overall cost of the update. The RFP notes that staff may assist in providing plan content, and requests that proposals include separate costs for completing each of the Comprehensive Plan sections so the City can identify potential areas for cost savings. Staff requested feedback from the Council on the draft RFP’s. Mayor Grant questioned the date draft RFP’s would be due. Senior Planner Bachler stated an established schedule had not been determined but would be drafted after receiving feedback from the City Council. He anticipated submittals would take six ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JULY 25, 2016 2 weeks to complete once the RFP was released. He wanted to ensure that funds were set aside within the 2017 budget for this project. Councilmember Holden asked if each portion of the RFP had a scope of work with a specific expense. Senior Planner Bachler reported this was the case noting that applicants would need to provide a cost estimate for each section in the scope of work. He explained that staff would need assistance in completing this project and this would be a way for the City to determine which portions staff could complete and which portions would be completed by a consultant. Councilmember Holden understood that all communities in the metro area would be completing a Comprehensive Plan update. She questioned if it would be beneficial for the City to hire an intern to assist with the update. Senior Planner Bachler commented that an extensive update to the Comprehensive Plan was recently completed for the TCAAP Master Plan. He stated the consulting firm selected would be assisting with only the minimum requirements for the City. Mayor Grant asked who assisted with the previous Comprehensive Plan update. Senior Planner Bachler reported HKGI and Bolton & Menk assisted the City. Councilmember Holmes inquired why the City was seeking different options for public input in this process. Senior Planner Bachler noted this item was included to allow the Council to choose a public engagement process from a variety of options. Councilmember Holmes feared how the Comprehensive Plan would be properly coordinated if completed by two separate consultants. Further discussion ensued regarding the types of public engagement strategies that could be pursued by the City to assist with the Comprehensive Planning process. Councilmember Holmes requested the number three be changed to two for the public engagement strategies. She suggested staff also add language stating the City reserves the right to pick and choose which portions of the Comprehensive Plan it will seek assistance with. B. Kimley-Horn Master Plan Contract Completion Stacie Kvilvang, Ehlers & Associates, explained the Kimley-Horn Master Plan contract was approved by the City Council on April 29, 2013. The Council discussed this contract at its December 21, 2015, work session as Kimley-Horn was requesting final payment on the contract in the amount of $5,650.28. At that time, the contract had three primary components which had been satisfactorily completed. Some of the subcomponents had not been completed and the direction from the City Council was to have the final two items completed before the final payment was ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JULY 25, 2016 3 made. Staff requested direction from the City Council as to whether the requirements have been met and final payment can be made. Councilmember Holmes commented on the contract schedules and asked if this information had been provided to the Council at a previous time. Acting Public Works Director Anderson stated this information was only just presented to the Council. Councilmember Holmes discussed the stormwater language noting this was a controversial topic. Councilmember Holden agreed, stating she was unaware that all of the trails around the ponds would be the responsibility of the City. Ms. Kvilvang stated she could address the language surrounding the stormwater pond and the City’s obligations. Councilmember Holden asked if the City was responsible for a portion of the landscaping maintenance along County roads. Acting Public Works Director Anderson commented the City was responsible for most landscaping on County roads, such as County Road 96. Councilmember Wicklund inquired if the medians and boulevard in TCAAP would be a higher landscaping quality and questioned how this would be accomplished. Mayor Grant believed this to be the case. Ms. Kvilvang reported the medians would be addressed by the Master Developer. The Council discussed the future maintenance expenses for TCAAP. Mayor Grant stated it was the consensus of the Council for this item to proceed as is. 2. COUNCIL COMMENTS AND STAFF UPDATES Mayor Grant noted the staff was pursuing contractual planning services from Mounds View. ADJOURN Mayor Grant adjourned the City Council Work Session at 6:57 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: August 29, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 25, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator and Director of Finance and Administrative Services Sue Iverson; Acting Public Works Director John Anderson; City Planner Ryan Streff; Senior Planner Matthew Bachler; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Interim City Administrator/Director of Finance and Administrative Services provided the Council with an update on TCAAP and the JDA that included development, meetings and communications/media. B. Transportation Update ARDEN HILLS CITY COUNCIL – JULY 25, 2016 2 Acting Public Works Director Anderson reported work continues on I-694. He explained the westbound exit at Lexington Avenue was currently closed and would remain closed for the next two to three weeks. Acting Public Works Director Anderson stated the overlay project for I-35W was completed for the northbound lanes. He anticipated overlay work would begin on the southbound lanes this weekend. Acting Public Works Director Anderson stated work at County Road H and I-35W continues. It was noted there were plans to close a portion of County Road H on August 1. Acting Public Works Director Anderson indicated the County Road E2 bridge project was on schedule; however, the City of New Brighton had a slight setback in their project. He anticipated the bridge would be open early August. Acting Public Works Director Anderson updated the Council on the Lexington Avenue/County Road F project. He stated Gramsie Road was currently open and would remain open to assist with traffic circulation. C. Night to Unite Update City Clerk Hanson reported 2016 Night to Unite would be held Tuesday, August 2 from 5 p.m. to 9 p.m. Information regarding the event had been promoted in the City’s newsletter and on the City’s website. Anyone interested in hosting an event was encouraged to register their party with the Ramsey County Sheriff’s Office by Friday, July 15; however, the County was still accepting registrations and working to accommodate individuals. Registration information and activity packet forms were available on Ramsey County’s website (a link was also available on the City’s site) or by calling the Crime Prevention Unit at 651-266-7338. City Clerk Hanson stated community officials, fire departments, and Ramsey County Sheriff’s Office representatives would visit those who had registered to host a neighborhood gathering. An updated list of neighborhoods participating in Night to Unite would be sent to the City Council when it becomes available. She noted there were currently 24 parties registered with the Sheriff’s Department. 4. APPROVAL OF MINUTES A. June 27, 2016 Regular City Council B. July 11, 2016 Regular City Council MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the June 27, 2016, Regular City Council meeting minutes; and July 11, 2016 Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Accept 2nd Quarter Actuals ARDEN HILLS CITY COUNCIL – JULY 25, 2016 3 C. Motion to Approve Emerald Ash Borer Treatment Proposal D. Motion to Approve Planning Case 16-018 – Site Plan Review – Sign Standard Alignment – Land O’ Lakes – 4001 Lexington Avenue North E. Motion to Accept Resignation of City Planner F. Motion to Authorize Step Increase for Senior Planner G. Motion to Authorize the Appointment of Mike Schifsky as Public Works Working Foreman and Authorization to Advertise for Public Works Superintendent MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. Resolution 2016-025 Approving Layout of I-35W MnPASS Project SP 6284- 172 Acting Public Works Director Anderson stated the Minnesota Department of Transportation is in the process of completing preliminary design and environmental documentation for a third lane in each direction along Interstate 35W from County Road C in Roseville to Sunset Avenue just North of Lexington Avenue in Lino Lakes. Acting Public Works Director Anderson indicated Mark Lindeberg, Project Engineer with MnDOT, was in attendance and would be presenting a project overview for the City Council. The Municipal consent process requires a public hearing be held on the improvement. Staff has advertised notice of public hearing as required by law. No public comments have been received as of July 21, 2016. After the conclusion of the public hearing, the Council has 90 days to take action on the request for Municipal Consent. The Council has three options, which are: • Approve Municipal Consent • Disapprove Municipal Consent • Disapprove Municipal Consent with Conditions Acting Public Works Director Anderson reported that if the Council takes no action within 90 days after the public hearing, Municipal Consent is deemed to be granted. Mark Lindeberg, Project Engineer with MnDOT, provided the Council with a presentation and update on the MnDOT MNPASS Project being proposed for I-35W. He reported this project would occur from Highway 36 to Lexington Avenue. The MNPASS lane would be added to the center lane in each direction. All lanes of traffic would be reconstructed in concrete. He estimated the project would cost $208 million. MnDOT had an $80 million shortfall at this time and would continue to pursue federal funding. He hoped MnDOT would be able to begin the project in the spring of 2019. The project scope for I-35W was reviewed in further detail with the Council. ARDEN HILLS CITY COUNCIL – JULY 25, 2016 4 Mr. Lindeberg described where noise walls would be constructed south of County Road J. He reviewed the voting and public meeting process that would occur for the noise walls. He reported the current sound wall in front of Arden Manor would remain as is. Councilmember Holden discussed the noise wall at County Road C. She requested further information regarding the noise wall voting process. Mr. Lindeberg explained those people living between 300 and 500 feet to the freeway would be receiving a ballot for the noise wall voting process. He indicated those living further than 500 feet would not receive a ballot. He described the ballot in further detail with the Council. Mayor Grant questioned why MnDOT was using a balloting process when this had not been done in the past. Mr. Lindeberg reported MnDOT has a new noise wall approval process. He described the cost effective measures that must be met in order for a noise wall to be constructed. Councilmember Wicklund asked who would be paying for the noise wall. Mr. Lindeberg indicated the noise walls would be covered by MnDOT. Councilmember McClung requested further information regarding the timing or phasing of the project phasing. Mr. Lindeberg discussed the project phasing with the Council noting southbound I-35W would be completed first. Councilmember McClung understood there would be lane and closures during the four years the project took place; however, he wanted to be sure that Arden Hills’ residents would be able to access I-35W throughout the entire span of the project. Mr. Lindeberg described the lane closures in further detail but noted MnDOT would be working to maintain access. He discussed the short and long-term ramp closures with the Council. Mayor Grant opened the public hearing at 7:46 p.m. Nancy Dunlap, 3923 Rolling Hills Road, expressed concern with the proposed location of the noise walls. She feared that her neighborhood (Valentine Hills) would not have a noise wall because she was more than 350 feet from the freeway. She then described how the freeway noise was amplified off the lake into her neighborhood and feared a concrete freeway would be even noisier than the asphalt roadway. She questioned how the noise wall studies were completed by MnDOT. Mr. Lindeberg described how MnDOT conducted the noise wall studies. He reported the homes in the Valentine Hills neighborhood were quite far from the freeway and would not realize a benefit from a sound wall. For this reason, MnDOT determined a noise wall would not be effective in this area. ARDEN HILLS CITY COUNCIL – JULY 25, 2016 5 Councilmember Holmes indicated she lived in the Valentine Hills neighborhood as well and understood a sound wall would not assist with the noise situation. Dave Cmiel, 1861 West Highway 96, stated he was representing the East Round Lake neighborhood. He explained he lived 100 feet from the freeway. He took issue with Mr. Lindeberg’s comments regarding the actual noise levels within his neighborhood. He discussed a survey that was completed regarding a noise wall and stated all of his neighbors supported a noise wall. He recommended the City not grant municipal consent until a noise wall along his neighborhood be reconsidered given the fact Highway 10 would have increased traffic once TCAAP was complete. Mayor Grant requested further information on how US10 would be impacted through the I-35W project. Mr. Lindeberg discussed the future plans for US10. He stated noise walls along this roadway have been investigated in the past; however, they have not proven to be cost effective in order to be constructed. Mayor Grant asked if the proposed project would be adding more capacity to US10. Mr. Lindeberg was uncertain if more capacity would be added to US10, but would reduce the timeframe from which traffic was moving along this roadway. He then described the future plans for US10 diagonal, noting one additional lane may be added in the next 10 years. He did not believe this additional lane would add capacity, but rather would improve the flow of traffic. Mayor Grant questioned if the noise levels at US10 and Highway 96 have been restudied after the Highway 96 project was completed. Mr. Lindeberg stated this had not been done. Mr. Cmiel discussed the I-694 project and how this had affected his neighborhood. He reported the SEH findings stated a noise wall was warranted and justified for his neighborhood. He recalled that an independent firm was hired on behalf of the Briar Knoll neighborhood at the suggestion of Councilmember Holmes. At that time, it was determined a sound wall would not work for the Briar Knoll neighborhood. He questioned why the East Round Lake Neighborhood was not receiving the same reconsideration and asked why an independent consultant had not been hired to assist with an independent sound wall study. He encouraged the Council to be fair and consider how much his neighborhood has suffered. He reiterated the fact that his home was built prior to the freeway being in place. Councilmember Holden questioned why the East Round Lake Neighborhood did not qualify for a sound wall. Mr. Lindeberg stated this neighborhood lacked the proper density in order to meet MnDOT’s cost/benefit ratio. Councilmember Holden asked if an independent study were completed if this would assist the East Round Lake area in getting a sound wall. ARDEN HILLS CITY COUNCIL – JULY 25, 2016 6 Mr. Lindeberg reported based on his experience a sound wall would be put out for a vote if it reduced noise and was cost effective. Mayor Grant inquired if the cost effective number or rate had changed. Mr. Lindeberg stated the cost effective number was $3,325 per decibel per benefiting receptor. He explained the equation has changed slightly and swings the pendulum closer to residents than the old policy and makes it easier for noise walls to be constructed. Mayor Grant asked if a third lane being added from I-35W to County Road 96 would necessitate a new sound study analysis. Mr. Lindeberg reported this was the case. Councilmember Holmes responded to Mr. Smeal stating the Council speaks with one voice and votes based on experts. She stated she was not a sound wall expert but took action based on the recommendation of a sound wall. Second, she did not order the independent noise study alone, but rather noted this was an action voted on by the entire City Council. She understood there was a lack of density in the East Round Lake neighborhood, which meant a noise wall would not be constructed. She indicated the Council was always happy to advocate on behalf of its residents. Mr. Cmiel agreed the Council took action on this item. He did not understand why the Council directed Bolton & Menk to complete a sound analysis on one neighborhood (Briar Knoll) instead of two neighborhoods, which would have included his neighborhood. He wanted to see an independent study completed by Bolton & Menk for the East Round Lake neighborhood. Mayor Grant closed the public hearing at 8:25 p.m. Councilmember Wicklund asked if the Council had to take action on this item this evening. Mayor Grant stated the Council had 90 days to take action on this item. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to adopt Resolution #2016-025 Approving Layout of Interstate 35W MnPASS project. Mayor Grant wondered how much an independent sound study would run for the East Round Lake neighborhood. Acting Public Works Director Anderson stated he was uncertain as to the expense but noted he could investigate this further for the Council. Councilmember Holden commented the proposed sound study was not within the scope of MnDOT’s project. Mayor Grant understood this to be the case but noted this sound study would be a part of MnDOT’s next project. He asked what the process would be to get a sound wall built as a stand along project. ARDEN HILLS CITY COUNCIL – JULY 25, 2016 7 Mr. Lindeberg commented MnDOT would have to build a wall if directed by the State or indicated a standalone noise wall project could be pursued. Councilmember Holden asked if a vacant buildable lot counted within MnDOT criteria. Mr. Lindeberg was uncertain. Mayor Grant requested Mr. Lindeberg investigate this matter further and report back to City staff. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded an amendment adding a second Now Therefore Statement to read: MnDOT will make a conscientious effort to allow for one exit point onto and off of I-35W in Arden Hills during the construction season. The amendment carried (5-0). The amended motion carried 4-1 (McClung opposed). 8. NEW BUSINESS A. Planning Case 16-016 – Final PUD Phase 2 – Land O’Lakes – 4001 Lexington Avenue North City Planner Streff stated the Land O’Lakes corporate headquarters has operated in Arden Hills since 1981, and operates as a Planned Unit Development (PUD) originally approved in Planning Case 79-004. The original Master PUD was recently amended to include two additional phases of development. The City Council approved the Master PUD and Final PUD for Phase 1 of the development on June 27, 2016. City Planner Streff explained the Land O’Lakes campus is comprised of approximately 49 acres that contain two principal buildings situated towards the center of the property: the corporate headquarter building and a research and development building. Between these two facilities, the campus includes 263,800 gross square feet of building space. Additional improvements on the site include a surface parking lot with approximately 931 parking stalls and regional stormwater facilities. The remainder of the property is covered by wooded and open lawn areas. City Planner Streff reported the applicant is requesting approval of a major addition to their campus that would allow the company to consolidate their Arden Hills and Shoreview locations into one headquarters facility at their existing Arden Hills property. The proposal includes the construction of a four-story, approximately 155,000 gross square foot office building just to the north of the existing principal buildings. Land O’Lakes is incorporating sustainable best practices into the design of the building and will seek a minimum of LEED Gold certification for the project. Other site improvements would include the expansion of the surface parking lots to provide approximately 1,677 parking stalls along with the installation of extensive native landscaping areas to enhance the overall character of the site. City Planner Streff indicated Land O’Lakes currently leases office facilities in Shoreview at the southeast corner of Lexington Avenue North and County Road F. Approximately 900 employees now work at this location and would be relocated to the Arden Hills campus with the completion ARDEN HILLS CITY COUNCIL – JULY 25, 2016 8 of the new building. The company estimates that 2,100 employees will work on the site after consolidation in late 2018. City Planner Streff commented Land O’Lakes will be completing the new office building and site improvements over two phases. Phase I was approved by the City Council on June 27, 2016, and includes the expansion and reconfiguration of the visitor parking lot on the south side of the existing buildings. This phase is expected to be completed by late summer 2016. Phase 2 of the project would consist of the remaining components of the expansion project, including the new office building and the expansion of the employee surface parking lot on the north side of the buildings. Construction on Phase 2 is expected to be complete by December 31, 2018. In Planning Case 16-016, Land O’Lakes is requesting City approvals for the Final PUD for Phase 2 of the project. City Planner Streff stated the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. City Planner Streff explained the findings of fact for the Final PUD for Phase 2 support approval. He reported the Planning Commission reviewed Planning Case 16-016 at their regular meeting on July 6, 2016. The Commission unanimously recommended approval (6-0) for a Final PUD for Phase 2 located at 4001 Lexington Avenue North, based on the finding of fact and submitted plans, as amended by the twenty-two (22) conditions in the July 25, 2016, Report to the City Council. Marsha Droege, Land O’Lakes representative, provided the Council with a more detailed presentation on the Phase II Plans. She explained that Land O’Lakes was proposing to expand in Arden Hills in order to bring all of their employees onto one campus. She discussed the growth Land O’Lakes would be facing in the coming years and noted the company wanted to work to secure its core talent. She then reviewed the construction schedule for the Land O’Lakes project. John Slack, Perkins & Will, reviewed the landscaping, site plan and architectural design for the buildings with the Council. He reported Land O’Lakes would be planting a great deal of native pollinators. He then focused on the central plaza between the two buildings noting Land O’Lakes would be seeking LEED Gold certification for the new building. He stated an outdoor nature themed playground was being considered, in conjunction with a daycare. Russell Filstrom, Perkins & Will, discussed the building programming elements with the Council. He then reviewed the exterior building elevations and described the existing and proposed building materials, which would be brick, glass and dark metal panels. He commented on the rooftop screening along with the at grade connection that would be constructed between the two buildings. Mayor Grant commented on the phasing of the project. ARDEN HILLS CITY COUNCIL – JULY 25, 2016 9 Councilmember McClung asked if the turning radiuses for the property had received approval from the Fire Department. Ms. Droege indicated this had received approval from the Fire Department. Councilmember Holden questioned if the new building would be visible from Lexington Avenue. City Planner Streff directed this question to the applicant. He anticipated the structure would be visible from County Road F at certain locations. Mr. Slack explained there was a low point on the northeast corner of the site and the property was higher to the west. He described how the property would be graded in order to drain properly. He anticipated the new building would be lower than the road given the elevation of the site. He reported that all of the views from the elevations were taken from Land O’Lakes property. Mr. Filstrom discussed the floor-to-floor height for the new building. He commented the first floor of the new building was 13 feet to 16 feet in height. Further discussion ensued regarding the building elevations, the portion of the roof that would be screened and the visibility from Lexington Avenue and County Road F. Councilmember Holmes asked how many employees were currently working on this campus and how many would be onsite after the new building was complete. Ms. Droege stated Land O’Lakes currently has 950 employees in Arden Hills and estimated there would be 2,300 employees on the campus by 2024. Councilmember Holmes requested further information on the Park Dedication fees. City Planner Streff stated in the past Park Dedication fees have been collected for the subdivision of property. He believed that the expanded campus would have ample recreational opportunities onsite and therefore staff recommended no further Park Dedication fees be collected. City Attorney Jamnik concurred with this assessment and noted Land O’Lakes had paid Park Dedication fees when the property was subdivided. Mayor Grant supported staff’s logic regarding the Park Dedication fees. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to approve Planning Case 16-016 for a Final Planned Unit Development (PUD) for Phase 2 of the Land O’Lakes consolidation plan at 4001 Lexington Avenue North, based on the findings of fact and submitted plans, and the twenty-two (22) conditions in the July 25, 2016, Report to the City Council. Councilmember Holden understood Councilmember Holmes concern regarding the Park Dedication fees. She believed Land O’Lakes has been a good neighbor to Arden Hills and anticipated that if Cummings Park was enhanced in the future, this project should be discussed with the Land O’Lakes Foundation. ARDEN HILLS CITY COUNCIL – JULY 25, 2016 10 Mayor Grant agreed Land O’Lakes was a good corporate neighbor. The motion carried (5-0). 9. UNFINISHED BUSINESS A. Planning Case 16-015 – Variance – 1494 Keithson Drive Senior Planner Bachler stated the City Council reviewed Planning Case 16-015 at their regular meeting on June 27, 2016. The request was tabled in order to give the applicants additional time to review their proposal and provide an alternate plan that would reduce the encroachment of the proposed porch in the rear yard setback. The applicants have since revised their plans to reduce the width of the porch from 12 feet to 10 feet. Senior Planner Bachler indicated the applicants have requested a rear yard setback variance in order to construct a 180 square foot three-season porch addition on the rear side of the house. The porch addition would encroach 1 foot – 6 inches into the required 30-foot rear yard setback, creating a setback of 28 feet – 6 inches from the rear property line. The project would also include a 174 square foot deck that would be accessed through the new porch. In this case, a variance is only needed for the porch addition, as the deck encroachment in the rear yard setback is allowed under the permitted encroachment provisions in Section 1325.03, Subd. 2 of the Zoning Code. He then reviewed Plan Evaluation and Variance Evaluation Criteria. Senior Planner Bachler stated the Planning Commission reviewed Planning Case 16-015 at their regular meeting on June 8, 2016. He explained the findings of fact from the Planning Commission had been updated based on the revised plans. Senior Planner Bachler explained the Planning Commission recommended approval (4-1, Thompson) of Planning Case 16-015 for a rear yard setback Variance at 1494 Keithson Drive, based on the findings of fact and submitted plans in the July 25, 2016, Report to the City Council, which were amended by five conditions. Councilmember Holden asked if the three-season porch would be allowed if the cantilevered fireplace area were not included. Senior Planner Bachler reported the cantilevered fireplace area encroached six inches into the setback, while the porch encroached a total of one foot into the setback. He noted the total structure encroached into the setback one foot six inches. MOTION: Councilmember Wicklund moved and Councilmember McClung seconded a motion to approve Planning Case 16-015 for a rear yard setback Variance at 1494 Keithson Drive, based on the findings of fact and submitted plans, as amended by the five conditions in the July 25, 2016, Report to the City Council. Councilmember Holmes thanked the applicant for their cooperation and for amending their three season porch plans. The motion carried (5-0). ARDEN HILLS CITY COUNCIL – JULY 25, 2016 11 10. COUNCIL COMMENTS Mayor Grant noted there were three open Council seats. Applications for these positions would open on August 2. Mayor Grant questioned when the landscaping along Lakeshore Place would be complete. Acting Public Works Director Anderson reported this question was passed along to the County and the County was waiting on approval from MnDOT at this time. He anticipated the work would be completed this fall. Mayor Grant stated it has been a pleasure working with City Planner Streff. He thanked City Planner Streff for the great work he has done on behalf of the Arden Hills and wished him well in his new position. Councilmember Holden thanked City Planner Streff for his dedicated service to the City. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:48 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: August 29, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 8, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator and Director of Finance and Administrative Services Sue Iverson; Senior Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Interim City Administrator and Director of Finance and Administrative Services Iverson provided the Council with the following information regarding TCAAP and the JDA: ARDEN HILLS CITY COUNCIL – AUGUST 8, 2016 2 Development • The County will be submitting a preliminary plat to the City within the next 30 days. The plat is to define the boundaries of the property that can be transferred for development and outlots that need to be deeded to MNDOT for intersection improvements at the County Road H entrance. • The Master Development Team continues to work on refinement of their plan and will be presenting their preliminary thoughts on the TRC and Master Plan at the joint meeting of the City Council and JDA on August 15. Meetings • City and County staff, Ehlers and the Master Developer held their weekly project meetings on July 27 and August 3. • On August 1 the JDA held their monthly meeting. At the meeting, they set bi-monthly meetings to allow for opportunities for additional review and/or required approvals and heard a presentation from the Master Development Team updating them on what they have been working on since being selected and forecasting work over the next 90 days. • On August 3 the Master Development Team, Country representatives, the City’s Senior Planner and Ehlers had a conference call with the Department of Employment and Economic Development (DEED) to discuss grant sources available for TCAAP for remediation and development purposes. Communications/Media • The Mayor, Councilmember Wicklund, Interim Administrator Iverson and Ehlers will be interviewing four (4) communication consultant groups on August 9 starting at 2:00 p.m. A recommendation on a preferred consultant will be brought to the City Council for formal approval in August. 4. APPROVAL OF MINUTES A. July 18, 2016, Regular City Council Councilmember Holmes requested a change to the minutes on Page 3, Under Item C, Alpine Factory needed to spelled correctly. On Page 9, she requested the County Road E pedestrian bridge be referred to and that Mayor Grant’s comment regarding the delay on E2 be placed under Council Comments. Councilmember McClung requested a change to the minutes in the middle of Page 8, stating his comment should read: Councilmember McClung agreed that Floral Drive was in poor condition, along with Old Snelling Avenue. He believed Floral Drive should be completed in 2018. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the July 18, 2016, Regular City Council meeting minutes as amended. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL – AUGUST 8, 2016 3 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Planning Case 16-016 – PUD Agreement Phase 2 – Land O’Lakes – 4001 Lexington Avenue North C. Motion to Approve the Municipal Engineering Consultant Pool D. Motion to Authorize Requests for Proposals for Engineering Services for the Bethel Trail E. Motion to Approve Ordinance 2016-007 in Planning Case 16-020 (Mobile Residential Home Opt Out Ordinance) and Motion to Approve Publishing a Summary of Ordinance 2016-007 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:06 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:07 p.m. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember McClung appreciated the Ramsey County Sheriff’s Office and the Fire Department for making an appearance at the City’s Night to Unite celebrations. He also thanked the residents for coming together as a community. Councilmember Holmes reported she would not be able to attend the August 10 event. ARDEN HILLS CITY COUNCIL – AUGUST 8, 2016 4 Councilmember Holden explained she attended a number of Night to Unite events as well. She was pleased by the large turnout at events and by the positive feedback that was received. She appreciated meeting a number of new young families with children in the community. Mayor Grant discussed the events he attended for Night to Unite. He encouraged residents to consider hosting a Night to Unite event for their block next year and to get it registered with Ramsey County. Mayor Grant announced there were three Council seats open and that public filing could occur at City Hall or at Ramsey County. It was noted applications were due by Tuesday, August 16 at 5:00 p.m. ADJOURN MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:12 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: August 29, 2016 CITY OF ARDEN HILLS, MINNESOTA EMERGENCY CITY COUNCIL MEETING AUGUST 12, 2016 7:30 A.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro Tem Holden called to order the Emergency City Council meeting at 7:32 a.m. Present: Mayor Pro Tem Brenda Holden, Fran Holmes and Dave McClung Excused: Mayor David Grant and Councilmember Jonathan Wicklund Also present: Interim City Administrator Sue Iverson; Acting Public Works Director John Anderson; and City Attorney Joel Jamnik 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (3-0). 1. AGENDA ITEMS A. Adopt Resolution 2016-027 Emergency High Water Declaration on Lake Johanna in Arden Hills The high water level at Lake Johanna due to recent rainfall activity was discussed. Acting Public Works Director Anderson stated he would notify Ramsey County and the Minnesota Department of Natural Resources (DNR) regarding declaration of the emergency, temporary “no wake zone” on Lake Johanna and would provide a copy of approved Resolution 2016-027 to both entities. Councilmember Holden asked if the process could be changed to allow the Mayor the authority to declare an emergency without requiring an emergency City Council meeting. ARDEN HILLS SPECIAL EMERGENCY CITY COUNCIL – AUGUST 12, 2016 2 City Attorney Jamnik will review and draft a new resolution revising the process. The Council was in agreement. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a Motion to Adopt Resolution 2016-027 Emergency High Water Declaration on Lake Johanna in Arden Hills. The motion carried unanimously (3-0). ADJOURN Mayor Pro Tem Holden adjourned the special Emergency City Council meeting at 7:37 a.m. __________________________ __________________________ Julie Hanson Brenda Holden City Clerk Mayor Pro Tem Page 1 of 1 DATE: August 29, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2016 Payroll #16 .................................................................................... $ 91,250.96 2016 Payroll #16-1 ................................................................................. $ 10,555.31 2016 Payroll #17 .................................................................................... $ 70,075.68 Total Payroll $ 171,881.95 Accounts Payable Claims Through 08/26/2016 Paid Claims (Check No 0 MN Dept of Revenue Sales Tax) ................. $ 12,830.00 Paid Claims (Check No 45944-Check No 46003) ................................. $ 195,836.33 Paid Claims (Check No 46004-Check No 46005) ................................. $ 472,071.95 Total Accounts Payable $ 680,738.28 Total Claims $ 852,620.23 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 16 CHECKS DATED: 08/12/16 Biweekly: 07/23/16 - 08/05/16 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,044.52 EFT SIT 2,547.66 EFT FICA Oasdi 3,898.72 EFT FICA Medicare 911.83 EFT TOTAL TAXES 13,402.73 Health Premium 2,041.10 A/P Check* Dental Premium A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* FSA Health Care Reimb. 133.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,382.76 HSA Health Saving 724.64 Health Care Savings Plan EFT Health Care Savings Plan-2% 211.11 EFT Health Care Savings Plan-4% 562.89 EFT TOTAL HEALTH SAVINGS 1,498.64 PERA 3,638.73 EFT ICMA 788.41 EFT Central Pension Fund-Union 691.20 A/P Check* MN State Retirement System 709.86 EFT TOTAL RETIREMENT 5,828.20 IUOE 49 Dues (Union) 153.00 A/P Check* LTD/STD Insurance 998.34 A/P Check* PERA Lif I 32 00 A/P Ch k* 4,198.55 1,320.84 1,320.84 4,198.55 12,877.81 1,006.74 13,884.55 CITY BENEFIT 3,898.72 911.83 4,810.55 PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 175.23 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 1,598.13 Total Employee Deductions 24,710.46 Net Payroll Direct Deposit 42,244.61 EFT Gross Payroll Tie-Out 66,955.07 STD/LTD Gross - Up Plus City Paid Benefit 24,295.89 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 91,250.96 FICA TIE-OUT Gross Payroll 66,955.07 Less Total FSA 2,382.76 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 64,572.31 FICA Oasdi @ 6.20% 3,898.72 FICA Medicare @ 1.45% 911.83 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 81.40 81.40 CITY OF ARDEN HILLS PAYROLL # 16-1 CHECKS DATED: 08/05/16 Biweekly: EMPLOYEE DEDUCTIONS AMT.Payment Method FIT EFT SIT EFT FICA Oasdi EFT FICA Medicare EFT TOTAL TAXES 0.00 Health Premium A/P Check* Dental Premium A/P Check* FSA Dependent Care Reimb.A/P Check* FSA Health Care Reimb.A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving Health Care Savings Plan-Retirement 10,555.31 EFT Health Care Savings Plan-2%EFT Health Care Savings Plan-4%EFT TOTAL HEALTH SAVINGS 10,555.31 PERA EFT ICMA EFT Central Pension Fund-Union A/P Check* MN State Retirement System EFT TOTAL RETIREMENT 0.00 IUOE 49 Dues (Union)A/P Check* LTD/STD Insurance A/P Check* PERA Lif I A/P Ch k* CITY BENEFIT 0.00 0.00 0.00 0.00 0.00 0.00 PERA Life Insurance A/P Check* Life/Addl/Dep Life A/P Check* UNUM A/P Check* AFLAC EFT Avesis-Vision Care A/P Check* TOTAL VOLUNTARY 0.00 Total Employee Deductions 10,555.31 Net Payroll Direct Deposit EFT Gross Payroll Tie-Out 10,555.31 STD/LTD Gross - Up Plus City Paid Benefit 0.00 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 10,555.31 FICA TIE-OUT Gross Payroll 10,555.31 Less Total FSA 0.00 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 10,555.31 FICA Oasdi @ 6.20% 0.00 FICA Medicare @ 1.45% 0.00 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 CITY OF ARDEN HILLS PAYROLL # 17 CHECKS DATED: 08/26/16 Biweekly: 08/06/16 - 08/19/16 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,551.08 EFT SIT 2,327.92 EFT FICA Oasdi 3,566.65 EFT FICA Medicare 834.13 EFT TOTAL TAXES 12,279.78 Health Premium 2,041.10 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 133.33 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,382.76 HSA Health Saving 724.64 Health Care Savings Plan EFT Health Care Savings Plan-2% 216.10 EFT Health Care Savings Plan-4% 544.12 EFT TOTAL HEALTH SAVINGS 1,484.86 PERA 3,543.65 EFT ICMA 794.74 EFT Central Pension Fund-Union 691.20 A/P Check* MN State Retirement System 709.86 EFT TOTAL RETIREMENT 5,739.45 IUOE 49 Dues (Union) 153.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* 4,088.84 0.00 4,088.84 0.00 0.00 0.00 CITY BENEFIT 3,566.65 834.13 4,400.78 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 175.23 A/P Check* Public Employee Long Term Care A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 599.79 Total Employee Deductions 22,486.64 Net Payroll Direct Deposit 39,099.42 EFT Gross Payroll Tie-Out 61,586.06 STD/LTD Gross - Up Plus City Paid Benefit 8,489.62 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 70,075.68 FICA TIE-OUT Gross Payroll 61,586.06 Less Total FSA 2,382.76 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 59,203.30 FICA Oasdi @ 6.20% 3,566.65 FICA Medicare @ 1.45% 834.13 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 1 Ashley Bertrand From:MN Revenue e-Services [eservices.mdor@state.mn.us] Sent:Wednesday, August 10, 2016 4:52 PM To:Ashley Bertrand Subject:Your Recent Return and Payment Requests This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 20-Aug-2016 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 10-Aug-2016 4:51:22 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return for 7/31/2016 Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 2-095-666-752 Account Type: Sales & Use Tax Filing Period: 31-Jul-2016 Projected Amount/Credit Due: $12,830.00 Payment Summary Payment Confirmation Number: 0-048-846-400 Account Type: Sales & Use Tax Filing Period: 31-Jul-2016 Payment Amount: $12,830.00 Payment Type: Return Payment Date: 20-Aug-2016 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. Accounts Payable User: Printed: ashley.bertrand 8/26/2016 6:02 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 08/11/2016ACH DSchifsk-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 37.79 DSchifsk-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 66.00 DSchifsk-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 11.97 Grant-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 274.20 Grant-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 110.00 Hanson-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 15.42 Holmes-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 10.00 Holmes-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 10.00 Iverson-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 280.00 Mikacevi-060716 Jun/Jul 2016 CC Expenses 11.10 Mooney-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 48.50 MSchifsk-060716 Jun/Jul 2016 CC Expenses 86.46 Scherbel-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 9.63 Scherbel-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 9.63 Scherbel-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 9.63 Streff-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 10.99 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 47.35 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 54.60 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 70.88 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 17.48 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 6.62 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 25.80 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 32.50 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 345.91 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 7.06 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 30.72 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 11.19 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 15.96 Thelen-060716 Jun/Jul 2016 CC Expenses Jun/Jul 2016 CC Expenses 8.29 1,675.68Total for this ACH Check for Vendor 0602: 1,675.68Total for 8/11/2016: 0192 Grainger, Inc 08/12/2016ACH 9166794819 PW Supplies PW Supplies 106.86 106.86Total for this ACH Check for Vendor 0192: 0285 Xcel Energy 08/12/2016ACH 509557622 Jun/Jul Electric/Gas Booth Jun/Jul Electric/Gas Booth 1,378.30 1,378.30Total for this ACH Check for Vendor 0285: 0319 City of Roseville 08/12/2016ACH 0221674 July 2016 IT BIll July 2016 IT BIll 3,489.58 0221705 July 2016 Phone BIll July 2016 Phone BIll 447.22 Page 1AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3,936.80Total for this ACH Check for Vendor 0319: 0339 Ferguson Waterworks 2516 08/12/2016ACH 0203609 PW Supplies PW Supplies 786.76 786.76Total for this ACH Check for Vendor 0339: 0387 ICMA Retirement Trust- #302482 08/12/2016ACH PR Batch 00001.08.2016 ICMA Employee DeductionPR Batch 00001.08.2016 ICMA Employee Deduction 25.00 PR Batch 00001.08.2016 ICMA Employee PercentPR Batch 00001.08.2016 ICMA Employee Percent 763.41 788.41Total for this ACH Check for Vendor 0387: 1041 Aaron Thelen 08/12/2016ACH 08082016-AT 7/25-8/2 Mileage Reimbursement 7/25-8/2 Mileage Reimbursement 86.94 86.94Total for this ACH Check for Vendor 1041: 1330 MN CLN SERVICES LLC 08/12/2016ACH 0816NN01 July 2016 Cleaning Services July 2016 Cleaning Services 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 1408 Supply Solutions 08/12/2016ACH 10486 City Hall Supplies City Hall Supplies 145.48 10487 City Hall Supplies City Hall Supplies 118.80 264.28Total for this ACH Check for Vendor 1408: 4889 Community Footworks 08/12/2016ACH 08032016-CF August 2016 Foot Clinic August 2016 Foot Clinic 299.20 299.20Total for this ACH Check for Vendor 4889: ALPI Allegra Print & Imaging 08/12/2016ACH 148130 Finance Business Cards Finance Business Cards 149.07 148287 July 2016 Newsletter July 2016 Newsletter 1,221.46 1,370.53Total for this ACH Check for Vendor ALPI: ANDEJ John Anderson 08/12/2016ACH 08082016-JA July 2016 Mileage July 2016 Mileage 51.30 51.30Total for this ACH Check for Vendor ANDEJ: LACI Sports Unlimited 08/12/2016ACH 07282016-SU Mini Camp Mini Camp 213.00 213.00Total for this ACH Check for Vendor LACI: MNLI Minnesota Native Landscapes, Inc 08/12/2016ACH 13712 Weed Control Services Weed Control Services 215.00 215.00Total for this ACH Check for Vendor MNLI: 2597 AARP 08/12/201645944 08092016-AARP August 2016 AARP Expense August 2016 AARP Expense 115.00 115.00Total for Check Number 45944: ACCU Accurate Press, Inc.08/12/201645945 64702 Correction Notices Correction Notices 90.00 Page 2AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 90.00Total for Check Number 45945: 0256 Applied Ecological Services 08/12/201645946 33755 Raingarden Expense Raingarden Expense 1,443.80 1,443.80Total for Check Number 45946: 0131 Beisswenger's How-To Store 08/12/201645947 747527 PW Supplies PW Supplies 628.98 749185 PW Supplies PW Supplies 7.16 751420 PW Supplies PW Supplies 2.20 752802 PW Supplies PW Supplies 24.97 752865 PW Supplies PW Supplies 9.18 755423 PW Supplies PW Supplies 11.57 756909 PW Supplies PW Supplies 59.96 758429 PW Supplies PW Supplies 32.49 760100 PW Supplies PW Supplies 7.49 765201 PW Supplies PW Supplies 30.98 768252 PW Supplies PW Supplies 25.98 840.96Total for Check Number 45947: 3546 Cedergren, Nick 08/12/201645948 08082016-NC Rental Refund Rental Refund 70.00 70.00Total for Check Number 45948: 0296 City of Arden Hills 08/12/201645949 08102016-CAH July 2016 Petty Cash Rec July 2016 Petty Cash Rec 7.58 7.58Total for Check Number 45949: 0342 City of Shoreview 08/12/201645950 5793 2016 Valley Fair Reimbursement 2016 Valley Fair Reimbursement 267.50 267.50Total for Check Number 45950: 1032 Commercial Asphalt Co.08/12/201645951 160715 July 2016 Asphalt Expenses July 2016 Asphalt Expenses 470.21 470.21Total for Check Number 45951: 0176 Frattallone's Hardware, Inc.08/12/201645952 070534-A PW Supplies PW Supplies 26.32 070686-A PW Supplies PW Supplies 21.96 070699-A PW Supplies PW Supplies 12.29 070734-A PW Supplies PW Supplies 1.40 070741-A PW Supplies PW Supplies 47.97 070759-A PW Supplies PW Supplies 5.01 070888-A PW Supplies PW Supplies 47.96 070963-A PW Supplies PW Supplies 5.99 070998-A PW Supplies PW Supplies 13.16 071028-A PW Supplies PW Supplies 2.97 071096-A PW Supplies PW Supplies 83.97 071153-A PW Supplies PW Supplies -27.99 071277-A PW Supplies PW Supplies 9.76 071307-A PW Supplies PW Supplies 36.75 287.52Total for Check Number 45952: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 08/12/201645953 Page 3AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 08152016-IUOE Sept 2016 Premium Sept 2016 Premium 9,990.00 9,990.00Total for Check Number 45953: 1340 Landmark Center of Arden Hills, LLC 08/12/201645954 PC14-034 PC 14-034 Escrow Release 921.97 PC15-004 PC 15-004 Site Improvements Escrow Release PC 15-004 Site Improvements Escrow Release 33,569.96 34,491.93Total for Check Number 45954: 5696 Mayer Arts Inc.08/12/201645955 2861 July Theater Class July Theater Class 2,444.00 2,444.00Total for Check Number 45955: 0242 Met Council Environ. Service-SAC 08/12/201645956 08022016-SAC July 2016 SAC Report July 2016 SAC Report 9,840.60 9,840.60Total for Check Number 45956: 5443 Metro Products, Inc.08/12/201645957 118796 PW Supplies PW Supplies 245.19 245.19Total for Check Number 45957: 1058 MIDC Enterprises 08/12/201645958 I0038740 Parks Supplies Parks Supplies 22.50 22.50Total for Check Number 45958: 5712 Midwest Concrete Services, Inc.08/12/201645959 922 Catch Basin Repair Catch Basin Repair 4,185.00 4,185.00Total for Check Number 45959: 3950 Minnesota Department of Transportation 08/12/201645960 341609 Invoice # 341609: McGowan Invoice # 341609: McGowan 219.60 219.60Total for Check Number 45960: 0155 Office of MN IT Services 08/12/201645961 W16060689 June 2016 Phone Expenses June 2016 Phone Expenses 754.84 754.84Total for Check Number 45961: 3100 Provident Life and Accident Ins Co 08/12/201645962 9672443-0716 July 2016 UNUM Payment July 2016 UNUM Payment 85.10 85.10Total for Check Number 45962: 2151 Ramsey Conservation District 08/12/201645963 71516AH Q2 2016 Inspections Q2 2016 Inspections 211.06 71516AH Q2 2016 Inspections Q2 2016 Inspections 97.04 71516AH Q2 2016 Inspections Q2 2016 Inspections 2,930.14 3,238.24Total for Check Number 45963: 9212 Rebel Electric 08/12/201645964 2015-01253 Electrical Permit Refund Electrical Permit Refund 340.00 340.00Total for Check Number 45964: 0751 Short Elliott Hendrickson, Inc.08/12/201645965 Page 4AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 318271 PW 12-0029-003-05 June Expenses PW 12-0029-002-05 June Expenses 640.54 318272 PW 12-0029-002-05 June Expenses PW 12-0029-002-05 June Expenses 308.89 949.43Total for Check Number 45965: 0327 Staples Business Advantage 08/12/201645966 3308422497 Office Supplies Office Supplies 45.87 3308422501 Office Supplies Office Supplies 43.59 89.46Total for Check Number 45966: 0576 TimeSaver Off Site Secretarial 08/12/201645967 M22244 6/27-7/77 CC/Plan Mtgs 6/27-7/77 CC/Plan Mtgs 210.63 M22244 6/27-7/77 CC/Plan Mtgs 6/27-7/77 CC/Plan Mtgs 555.25 765.88Total for Check Number 45967: 82,230.47Total for 8/12/2016: 0234 Mac Queen Equipment Inc.08/19/2016ACH P00412 PW Supplies PW Supplies 33.10 33.10Total for this ACH Check for Vendor 0234: 1782 Willie McCray 08/19/2016ACH 215 8/8-8/11 Umpiring Services 8/8-8/11 Umpiring Services 262.00 262.00Total for this ACH Check for Vendor 1782: 2112 Bertrand, Ashley 08/19/2016ACH 08182016-AB Tuition Reimbursement: Summer 2016 Tuition Reimbursement: Summer 2016 2,013.64 2,013.64Total for this ACH Check for Vendor 2112: 5180 Tessman Seed Co.08/19/2016ACH S233995-IN Park Supplies Park Supplies 342.89 S234482-IN Park Supplies Park Supplies 2,837.00 S234485-IN Park Supplies Park Supplies 476.00 S235765-IN Park Supplies Park Supplies 692.58 4,348.47Total for this ACH Check for Vendor 5180: 5596 Jamar Company 08/19/2016ACH 460318 PW Supplies PW Supplies 98.45 98.45Total for this ACH Check for Vendor 5596: 6349 Mary Nosek 08/19/2016ACH 16-010 July 2016 AH Notes July 2016 AH Notes 100.00 100.00Total for this ACH Check for Vendor 6349: JOHC Johnson Controls 08/19/2016ACH 1-36329813998 City Hall Repair City Hall Repair 5,461.65 1-36371805492 City Hall Repair City Hall Repair 405.80 1-36506331552 City Hall Repair City Hall Repair 289.40 6,156.85Total for this ACH Check for Vendor JOHC: TOII Tokle Inspections, Inc 08/19/2016ACH 08012016-Tokle July 2016 Inspections July 2016 Inspections 2,352.00 Page 5AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,352.00Total for this ACH Check for Vendor TOII: 0600 315800-NCPERS Minnesota 08/19/201645968 3158816 July 2016 Payroll Deductions July 2016 Payroll Deductions 64.00 64.00Total for Check Number 45968: 0719 City of St. Paul 08/19/201645969 IN00016935 June 2016 Asphalt Mix June 2016 Asphalt Mix 262.25 262.25Total for Check Number 45969: HEPC Hewlett Packard Company 08/19/201645970 57452404 Technology Supplies-Finance Technology Supplies-Finance 127.49 57461641 Technology Supplies-PW Technology Supplies-PW 1,095.37 1,222.86Total for Check Number 45970: 0916 Lakes Country Service Coop 08/19/201645971 CI073HA-0916 September 2016 Premium September 2016 Premium 5,054.50 CI073HB7-0916 September 2016 Premium September 2016 Premium 986.00 CI073HB7-0916 September 2016 Premium September 2016 Premium 1,972.00 CI073HE1-0916 September 2016 Premium September 2016 Premium 403.00 CI073HE1-0916 September 2016 Premium September 2016 Premium 403.00 8,818.50Total for Check Number 45971: 0022 Thomas Mikacevich 08/19/201645972 08152016-TM Uniform Reimbursement Uniform Reimbursement 86.97 86.97Total for Check Number 45972: 2279 Norms Tire Sales, Inc.08/19/201645973 5005 Unit # 213 Supplies Unit # 213 Supplies 512.76 512.76Total for Check Number 45973: 1074 Precision Landscape & Tree 08/19/201645974 5840 Cottonwood Tree Pruning Cottonwood Tree Pruning 196.69 196.69Total for Check Number 45974: 1208 Premium Waters, Inc 08/19/201645975 610207-07-16 July 2016 City Hall Supplies July 2016 City Hall Supplies 192.13 613317-07-16 July 2016 City Hall Supplies 91.68 283.81Total for Check Number 45975: 0811 Ramsey County 08/19/201645976 FLEET-000069 May 2016 Fuel Expenses May 2016 Fuel Expenses 2,235.91 FLEET-000070 June 2016 Fuel Expenses June 2016 Fuel Expenses 2,931.33 5,167.24Total for Check Number 45976: 1193 SelectAccount 08/19/201645977 1156274 August 2016 Participant Fees August 2016 Participant Fees 33.76 33.76Total for Check Number 45977: 0327 Staples Business Advantage 08/19/201645978 3308976478 Office Supplies 78.56 3309144671 Office Supplies Office Supplies 82.79 Page 6AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 161.35Total for Check Number 45978: 0925 T-Mobile 08/19/201645979 08222016-Tmobil July 2016 Tablet Charges July 2016 Tablet Charges 28.70 28.70Total for Check Number 45979: 6076 Wild Mountain 08/19/201645980 9056 Field Trip Expense Field Trip Expense 538.71 538.71Total for Check Number 45980: 32,742.11Total for 8/19/2016: 0189 Gopher State One-Call, Inc.08/25/2016ACH 6070159 July 2016 Locates July 2016 Locates 101.70 6070159 July 2016 Locates July 2016 Locates 101.70 6070159 July 2016 Locates July 2016 Locates 101.70 305.10Total for this ACH Check for Vendor 0189: 0214 LTG Power Equipment 08/25/2016ACH 204512 PW Supplies PW Supplies 36.12 204535 PW Supplies PW Supplies 10.00 204821 PW Supplies PW Supplies 130.01 176.13Total for this ACH Check for Vendor 0214: 0225 Lillie Suburban Newspapers 08/25/2016ACH 07292016-LSN July 2016 Publications July 2016 Publications 873.18 07292016-LSN July 2016 Publications July 2016 Publications 90.10 963.28Total for this ACH Check for Vendor 0225: 0292 Oxygen Service Company, Inc.08/25/2016ACH 03348574 July 2016 Rental July 2016 Rental 19.22 19.22Total for this ACH Check for Vendor 0292: 0320 Health Partners 08/25/2016ACH 67412970 September 2016 Premium September 2016 Premium 91.25 67412970 September 2016 Premium September 2016 Premium 962.98 1,054.23Total for this ACH Check for Vendor 0320: 0339 Ferguson Waterworks 2516 08/25/2016ACH 0207017 Water Supplies Water Supplies 902.11 902.11Total for this ACH Check for Vendor 0339: 0387 ICMA Retirement Trust- #302482 08/25/2016ACH PR Batch 00200.08.2016 ICMA Employee PercentPR Batch 00200.08.2016 ICMA Employee Percent 769.74 PR Batch 00200.08.2016 ICMA Employee DeductionPR Batch 00200.08.2016 ICMA Employee Deduction 25.00 794.74Total for this ACH Check for Vendor 0387: 0413 Newman Traffic Signs 08/25/2016ACH TI-0300639 State Fair No Parking Signs State Fair No Parking Signs 1,168.80 Page 7AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,168.80Total for this ACH Check for Vendor 0413: 0453 Continental Research Corp.08/25/2016ACH 438125-CRC-1 Street Supplies Street Supplies 492.00 492.00Total for this ACH Check for Vendor 0453: 0478 Truck Utilities Mfg. Company 08/25/2016ACH 0300293 Custom Bumper: F350 Custom Bumper: F350 4,500.00 4,500.00Total for this ACH Check for Vendor 0478: 0922 North Suburban Access Corporation 08/25/2016ACH 16-082 July 2016 Contracted Services July 2016 Contracted Services 257.40 257.40Total for this ACH Check for Vendor 0922: 1041 Aaron Thelen 08/25/2016ACH 08222016-AT 8/8-8/17 Mileage 8/8-8/17 Mileage 30.78 30.78Total for this ACH Check for Vendor 1041: 1110 Pitney Bowes 08/25/2016ACH 08232016-PB August 2016 Postage August 2016 Postage 576.03 08232016-PB August 2016 Postage August 2016 Postage 593.16 08232016-PB August 2016 Postage August 2016 Postage 19.99 1,189.18Total for this ACH Check for Vendor 1110: 1125 Bolton & Menk, Inc.08/25/2016ACH 0193329 LS#11 Jun/Jul Expenses LS#11 Jun/Jul Expenses 1,277.45 1,277.45Total for this ACH Check for Vendor 1125: 1183 Bauer Built Inc.08/25/2016ACH 180193966 PW Supplies PW Supplies 200.93 200.93Total for this ACH Check for Vendor 1183: 1223 Adam's Pest Control, Inc.08/25/2016ACH 2440263 August 2016 Pest Control August 2016 Pest Control 62.54 62.54Total for this ACH Check for Vendor 1223: 1442Webb Webber Recreational Design Inc 08/25/2016ACH 606 Equipment Equipment 5,835.00 5,835.00Total for this ACH Check for Vendor 1442Webb: 1782 Willie McCray 08/25/2016ACH 216 8/15-8/18 Umpiring Services 8/15-8/18 Umpiring Services 229.50 229.50Total for this ACH Check for Vendor 1782: 4375 Accela 08/25/2016ACH INV33726 Positive Pay Maintenance Positive Pay Maintenance 591.94 INV33732 Lockbox Maintenance Lockbox Maintenance 710.33 1,302.27Total for this ACH Check for Vendor 4375: 5587 CES Imaging 08/25/2016ACH INV043415 July 2016 Plotter Rental Charges July 2016 Plotter Rental Charges 60.00 Page 8AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 60.00Total for this ACH Check for Vendor 5587: 5596 Jamar Company 08/25/2016ACH 460755 Street Supplies Street Supplies 358.00 460925 Street Supplies Street Supplies 140.00 498.00Total for this ACH Check for Vendor 5596: 7501 Kelly & Lemmons, P.A.08/25/2016ACH 45447 July 2016 Prosecution July 2016 Prosecution 2,858.12 2,858.12Total for this ACH Check for Vendor 7501: FPTC Flexible Pipe Tool Company 08/25/2016ACH 20219 PW Supplies PW Supplies 330.00 330.00Total for this ACH Check for Vendor FPTC: 0285 Xcel Energy 08/25/2016ACH 510616511 Jun/Jul Expenses Jun/Jul Expenses 2,034.60 510616511 Jun/Jul Expenses Jun/Jul Expenses 367.66 510616511 Jun/Jul Expenses Jun/Jul Expenses -112.26 510616511 Jun/Jul Expenses Jun/Jul Expenses 168.51 510616511 Jun/Jul Expenses Jun/Jul Expenses 1,421.67 510616511 Jun/Jul Expenses Jun/Jul Expenses 1,757.90 5,638.08Total for this ACH Check for Vendor 0285: 0243 Metropolitan Council-Waste Water 08/25/2016ACH 0001058202 September 2016 Wastewater Service Charges September 2016 Wastewater Service Charges 56,551.77 56,551.77Total for this ACH Check for Vendor 0243: 0319 City of Roseville 08/25/2016ACH 0221743 Q2 2016 Water Bill Q2 2016 Water Bill 278,846.72 278,846.72Total for this ACH Check for Vendor 0319: 1252 Campbell Knutson - Attorneys at Law 08/25/2016ACH 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 173.90 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 1,986.40 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 42.34 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 42.33 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 42.33 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 30.80 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 914.40 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 210.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 574.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 28.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 70.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 70.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 193.73 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 3,037.36 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 742.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 150.34 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 150.33 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 150.33 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 140.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 254.00 3231G-0716 July 2016 Legal Fees July 2016 Legal Fees 819.30 Page 9AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 9,821.89Total for this ACH Check for Vendor 1252: ASSF Association For Nonsmokers 08/25/201645981 07292016-ASSF 2016 Tobacco Compliance Project 2016 Tobacco Compliance Project 275.00 275.00Total for Check Number 45981: 6047 Avesis Third Party Administrators, Inc 08/25/201645982 1453641 Sept 2016 Vision Sept 2016 Vision 10.86 10.86Total for Check Number 45982: 1570 Beseman, Troy 08/25/201645983 08032016-TB Building Permit Refund Building Permit Refund 7,000.00 7,000.00Total for Check Number 45983: CANON Canon Financial Services 08/25/201645984 16372759 September 2016 Copier Lease September 2016 Copier Lease 214.42 16372759 September 2016 Copier Lease September 2016 Copier Lease 1,215.08 1,429.50Total for Check Number 45984: 0651 CDW Government, Inc.08/25/201645985 DTT8763 Technology Supplies-Finance Technology Supplies-Finance 48.25 48.25Total for Check Number 45985: 1032 Commercial Asphalt Co.08/25/201645986 160731 July (2) Asphalt Mix July (2) Asphalt Mix 907.73 907.73Total for Check Number 45986: 0337 D-Rock Center Landscape Supply 08/25/201645987 3855 Yard Mulch & Top Soil Yard Mulch & Top Soil 1,175.70 3861 Top Soil Top Soil 55.90 3865 Yard Mulch Top Soil 252.00 1,483.60Total for Check Number 45987: 0841 Ehlers & Associates, Inc.08/25/201645988 71263 July 2016 TCAAP July 2016 TCAAP 4,987.50 71264 July 2016 CD Director Work July 2016 CD Director Work 2,081.25 7,068.75Total for Check Number 45988: 2648 Farnsworth, Jon 08/25/201645989 08162016-JF Temp CO 1487 Lametti Lane Refund Temp CO 1487 Lametti Lane Refund 10,000.00 10,000.00Total for Check Number 45989: 4262 Guiang, Peggy 08/25/201645990 08032016-PG Skateboarding Class Refund Skateboarding Class Refund 100.00 100.00Total for Check Number 45990: 5701 High Tide Technologies, LLC.08/25/201645991 2016-602 N Tower/Booster Communications N Tower/Booster Communications 1,050.00 1,050.00Total for Check Number 45991: 1372 Hillcrest Animal Hospital 08/25/201645992 Page 10AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 97393 July 2016 Animal Control Services July 2016 Animal Control Services 108.86 108.86Total for Check Number 45992: 0390 INT'L Union Operating Engineers-Union Dues08/25/201645993 08092016-INT August 2016 Dues August 2016 Dues 306.00 306.00Total for Check Number 45993: 4276 Local 49 Training Center 08/25/201645994 08172016-MC Equipment Operator Training-Christofore Equipment Operator Training-Christofore 1,380.00 08172016-MM Equipment Operator Training-Moser Equipment Operator Training-Moser 1,380.00 08172016-TM Equipment Operator Training-Mikacevich Equipment Operator Training-Christofore 1,380.00 4,140.00Total for Check Number 45994: 0811 Ramsey County 08/25/201645995 EMCOM-005331 July 2016 Fleet Support Fee 24.96 EMCOM-005376 July 2016 CAD Services July 2016 CAD Services 929.23 EMCOM-005391 July 2016 911 Disptach July 2016 911 Disptach 4,719.13 PRRLG-001634 TIF District Fees TIF District Fees 629.58 PRRLG-001634 TIF District Fees TIF District Fees 629.58 PUBW-015618 Thom Drive Paving Thom Drive Paving 1,923.64 8,856.12Total for Check Number 45995: 6748 Reliance Standard 08/25/201645996 GL154938-0916 September 2016 Premium September 2016 Premium 1,262.78 1,262.78Total for Check Number 45996: 0576 TimeSaver Off Site Secretarial 08/25/201645997 M22267 7/18 Meeting 7/18 Meeting 270.00 M22298 7/25-8/8 Meetings 7/25-8/8 Meetings 218.00 M22298 7/25-8/8 Meetings 7/25-8/8 Meetings 136.00 M22298 7/25-8/8 Meetings 7/25-8/8 Meetings 552.88 1,176.88Total for Check Number 45997: 3099 Tri-State Bobcat, Inc.-Little Canada 08/25/201645998 A25181 PW Supplies PW Supplies 319.88 A25256 PW Supplies PW Supplies 55.29 A25277 PW Supplies PW Supplies 67.79 442.96Total for Check Number 45998: 0208 UniSelect USA 08/25/201645999 039165067 PW Supplies PW Supplies 153.75 039165723 PW Supplies PW Supplies -40.00 113.75Total for Check Number 45999: 0045 USA Football Attn: NFL Flag 08/25/201646001 2328914 Flag Football Jerseys Flag Football Jerseys 1,550.00 1,550.00Total for Check Number 46001: 9755 Verizon Networkfleet Inc 08/25/201646002 OSV000000448342 July 2016 GPS Expenses July 2016 GPS Expenses 360.05 360.05Total for Check Number 46002: Page 11AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1130 Zhu, Albert 08/25/201646003 1319 1130 Pleasant Cir Repair 1130 Pleasant Cir Repair 1,352.12 1,352.12Total for Check Number 46003: 0811 Ramsey County 08/25/201646004 PRMG-003283 Q3 2016 PW Rent Q3 2016 PW Rent 27,077.50 SHRFL-001520 July 2016 Sheriff Contract July 2016 Sheriff Contract 92,130.19 119,207.69Total for Check Number 46004: 0282 Republic Services #899 08/25/201646005 0899-002894154 July 2016 Recycling July 2016 Recycling 7,643.88 7,643.88Total for Check Number 46005: 551,260.02Total for 8/25/2016: Report Total (110 checks): 667,908.28 Page 12AP Checks by Date - Detail by Check Date (8/26/2016 6:02 AM) CONSENT ITEM - 5B MEMORANDUM DATE: August 29, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator, Director of Finance and Admin Services SUBJECT: Motion to Appoint Zipko Strategies & Connolly Kuhl Group as Communications Consultants Background On June 20, 2016, the City Council directed staff to work with a subcommittee to seek proposals from firms to assist the City in developing a communications strategy for TCAAP. Discussion Attached is a memo from Stacie Kvilvang, Ehlers, outlining the steps that were taken and the recommendation to the City Council. Staff Recommendation Motion to appoint Zipko Strategies & Connolly Kuhl Group as Communication Consultants for the City of Arden Hills as outlined in the attached memo. Attachment A: Memo from Stacie Kvilvang, dated August 29, 2016. Memo To: Sue Iverson – Acting City Administrator From: Stacie Kvilvang, Ehlers Date: August 29, 2016 Subject: TCAAP Communications Consultant On June 20, 2016, the City Council directed staff to work with a sub-committee of the Communications Committee to seek proposals from firms to assist the City in developing a communications strategy for TCAAP. On August 9, 2016, the Mayor, Council Member Wicklund, Sue Iverson and Stacie Kvilvang interviewed the following four (4) firms: 1. Davis Communications 2. Zipko Strategies & Connolly Kuhl Group 3. Garvey Communications; and 4. Himle Rapp Based upon the interviews, the group is recommending moving forward with Zipko Strategies & Connolly Kuhl Group. They are currently putting together a proposal for staff to review for development of a communications work plan and key message development. We anticipate coming back to the Council in a work session to discuss audience identification and desired issues to prepare various communications on. However, prior to review of the formal proposal and work session with the Council, it is anticipated that the City will engage their services for various requests (i.e. newsletter articles, press releases, response to media inquiries, etc.). They will bill for these on an hourly basis at a rate of $175/hour. Please contact me at 651-697-8506 with any questions. CONSENT ITEM - 5C MEMORANDUM DATE: August 29, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator, Director of Finance and Admin Services SUBJECT: Accept Acting Public Works Director/Assistant City Engineer’s Resignation Background On August 16, 2016, the Interim City Administrator received a letter from John Anderson submitting his resignation effective August 30, 2016, see letter attached. Staff Recommendation Motion to accept John Anderson’s resignation from the City of Arden Hills as the Acting Public Works Director/City Engineer, Assistant City Engineer effective August 30, 2016. Attachment A: Letter of Resignation CONSENT ITEM - 5D MEMORANDUM DATE: August 29, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator, Director of Finance and Admin Services SUBJECT: Proposal for Interim City Engineer/Public Works Director and Planning Services Background Due to the resignation of the City Planner in July and the Acting Public Works Director/City Engineer in August, the City has a need for support in this area. Discussion The Personnel Committee met on August 23, 2016, with our Consultant, Bill Joynes from Midwest Government Advisors. While he is working on the City Administrator recruitment, the Committee also asked him if he could coordinate and find a City Engineer to contract with and possibly also some planning help. Bill Joynes has negotiated the City a very good proposal for not only Engineering and Planning services, but also Interim Public Works Director services as well. WSB, who is part of our engineering pool just authorized by the City Council, will offer all three services according to the attached proposal. Staff Recommendation Motion to accept the proposal dated August 24, 2016, from WSB to provide Professional Engineering Services, Interim Director of Public Works services, and Planning assistance. Attachment A: Proposal from WSB dated August 24, 2016. 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com August 24, 2016 Ms. Sue Iverson, Interim City Administrator City of Arden Hills 1245 Highway 96 W Arden Hills, MN 55112 Re: Proposal to Provide Professional Engineering Services Interim Director of Public Works and City Engineering Services Dear Ms. Iverson: We are pleased to submit our qualifications and proposal to provide interim Director of Public Works and City Engineering services to the City of Arden Hills. Although WSB is a full-service design and consulting firm, the core service that our firm has been built upon and in which our strong reputation lies is in city/municipal engineering. WSB currently serves as the city engineer for 37 communities in Minnesota. For five of these communities, WSB staff members serve as the in-house City Engineer from two to five days per week. WSB has the experience, expertise, and the capacity to effec tively meet the City’s needs as interim Public W orks Director and City Engineer. Attached to this letter please find the following: WSB Team Organizational Chart Key Staff Resumes ― Andy Brotzler, PE, Proposed Interim Director of Public Works/City Engineer ― Sue Polka, PE, Proposed Interim Assistant Director of Public Works/Assistant City Engineer 2016 Fee Schedule As outlined below in the Scope of Services section, we are proposing an approach to meet your needs during this interim period (three months), however, we intend to adjust that approach upon learning more about your needs and expectations. We will establish a “Vision for Success” document with key performance measures to make certain that our team and service offering meets your expectations. Our initial approach includes the following: Firm Background Early in their careers, the founders of WSB recognized that outstanding results are born from outstanding cultures. WSB has remained dedicated to creating a culture of relationship building, forward thinking, and collaboration that enables technically-advanced, thoughtful, and creative engineering and design solutions that build a legacy – your legacy. By inspiring each other to look beyond solutions for today, and capitalize on the opportunities of tomorrow, WSB has seen steady growth in staffing and professional service areas. Recent award recognitions for the firm include the Star and Tribune Top Workplace (three times) and recognized for our New Ideas, ACEC Firm of the Year, Zweig Hot Firm (two times). Today, WSB provides engineering, planning, environmental, and construction services to clients in the government, commercial, and energy markets. As shown on the attached organizational chart, WSB offers services in 27 areas to seamlessly integrate planning, design, engineering and implementation. Sue Iverson August 24, 2016 Page 2 Proposed WSB Team Bret Weiss, PE – Client Liaison/Large Project Advisor We are proposing that Bret Weiss, PE, will serve as the Client Liaison and Large Project Advisor for the City of Arden Hills. Bret’s experience of more than 30 years in this industry, 26 years as a city engineer and in leadership with large infrastructure projects and development project review, administration and funding will provide value as the City moves forward with the Rice Creek Commons development. Bret has spent his career as a consulting City Engineer and has an expertise working on large development projects for metro communities. He will actively support our team and will be visible/supportive to the City Council and leadership team. Andy Brotzler, PE – Interim Director of Public Works/City Engineer Andy Brotzler, PE, is proposed to be assigned as the interim Director of Public Works/City Engineer/ for the City of Arden Hills. Andy’s more than 20 years of experience, including 13 years as the full-time contract City Engineer for the City of Rosemount with six years as the Director of Public Works, makes him an experienced candidate and will allow him to immediately step in to this role. During his time with the City of Rosemount, he led a Public Works Department of 26 staff with an annual operating budget of $10 million along with the development and delivery of over $100 million in capital improvement projects. Additionally, Rosemount has been planning the redevelopment of the UMore site, a former Army ammunitions site, during Andy’s tenure. While development has not commenced at this time, Andy has been instrumental throughout the planning and environmental process. Sue Polka, PE – Interim Assistant Director of Public Works/Assistant City Engineer We are proposing to assign Sue Polka, PE, to serve as Assistant Director of Public Works/Assistant City Engineer. Sue has more than 30 years of industry experience having served as both Director of Public Works and City Engineer for communities in Minnesota and most recently served as the Director of Engineering and Capital Projects for a community in Texas where she was responsible for th e management of a $400 million, five-year CIP. Sue will be joining WSB on September 1, 2016 and as such has no current assigned activities at WSB. She will be a strong addition to the Arden Hills team. Hannah Rybak – Staff Planner Hannah has a bachelor’s degree in urban and regional studies and a master’s degree in urban planning. Hannah works closely with the community planning group regarding day-to-day city planning activities. Her attention to detail and efficient research capabilities will provide a critical re source to the completion of any planning assignment. Jim Stremel, PE – Project Manager Jim Stremel is an experienced engineer and will support our team with plan review, project development or any other activities that are necessary to support the engineering and public works departments. Jim has more than 14 years of experience as an engineer supporting municipal clients in all areas. Jim currently serves as the City Engineer for the City of Medina. Sue Iverson August 24, 2016 Page 3 Scope of Services We will work with you, City staff and the City Council to address s pecific city issues and needs. We are anticipating that the City will need the following services during the interim period: General Public Works Operations, Staff Engineering and Staff Planning: This would include a variety of administrative, project management, technical support, and other duties as necessary. We anticipate the primary duties will include the following: Office hours as outlined below Attendance at City Council and advisory commission meetings as necessary Attend City staff meetings Lead Public Works operations, budget development and management Act as the City’s liaison with other agencies Preliminary meetings with land-use applicants Respond to constituent requests Advise the Interim City Administrator and other City staff related to engineering issues Municipal State-Aid system management Participation, review and administration of the Rice Creek Commons development Day-to-day staff planning support as required We do not intend for the above list to be all-inclusive; rather, it represents what we anticipate the primary services that the City will need during this interim period. We are comfortable collaborating with City staff to modify the primary tasks to address the City’s public works, general engineering and planning support needs, providing the City with maximum flexibility. Office Hours: Andy Brotzler will provide eight hours per week (one day) and Sue Polka will provide 16 hours per week (two days) of office time at City Hall/Public Works to complete the above duties. Bret Weiss will be available to assist on the Rice Creek Commons project and other projects as required. Hannah Rybak will be available as needed to provide day-to-day support for city planning activities. The specific days/working hours will be developed in collaboration with City staff. Basis of Compensation: General Public Works and City Engineer For the first three months of service, we will complete the general public works and staff engineering activities, including meeting attendance as outlined above , on an hourly basis at an hourly rate in accordance with the attached fee schedule. After three months of service, we will work with you to review the day-to-day activities and resource needs to evaluate the basis of compensation and terms of an extended contract. WSB has developed compensation packages that are intended to meet the needs of the City and we would be happy to negotiate an arrangement that meets the needs of the City in the best manner possible. Non-general services tasks, development review and project work This work will be completed by Andy Brotzler, Sue Polka, Bret Weiss, Hanna Rybak, and/or other WSB staff as necessary on an hourly basis at their hourly rates. Project work will be performed based on an approved scope and fee prior to beginning work. Sue Iverson August 24, 2016 Page 4 Start Date We are available to begin work immediately. Pending approval of this proposal, we will forward to you a contract for execution. Sincerely, WSB & Associates, Inc. Bret A. Weiss, PE Andy Brotzler, PE President/CEO Proposed Director of Public Works/City Engineer Service Groups Andy Brotzler, PE Interim Director of Public Works/ City Engineer WSB Team Organizational Chart Bret Weiss, PE Client Liason / Large Project Advisor Sue Polka, PE Interim Assistant Director of Public Works/ Assistant City Engineer Hannah Rybak Staff Planner Jim Stremel, PE Project Manager ·Asset Management Systems ·Aviation ·Civil/Municipal Engineering ·Community Planning ·Construction Administration ·Design-Build ·Economic Development ·Energy ·Environmental Compliance ·Environmental Planning and Natural Resources ·Geographic Information Systems ·Geohazard Risk Assessments ·Geotechnical Engineering ·Intelligent Transportation Systems ·Land Development ·Landscape Architecture ·Management Analysis and Development ·Material Testing ·Pavement Management/Forensics ·Project Funding Assistance ·Right of Way ·Site Validation ·Structures ·Surveying ·Transportation ·Water Resources ·Water/Wastewater Andrew J. Brotzler, PE Interim Director of Public Works/City Engineer Andy has almost 20 years of experience in the area of municipal and transportation engineering. From 2002 to 2015 he was the City Engineer for the City of Rosemount and was appointed Director of Public Works/City Engineer in 2009. As Director of Public Works/City Engineer, he led the Public Works Department which included Operations and Engineering and actively participated in all aspects of a senior management role within the City. Andy has overseen the development of the city’s comprehensive water supply, sewer and surface water plans. He has also led the development of a transportation and transit plan for the city and maintains pavement management program. Over the years, Andy has led numerous public improvement projects with the city of Rosemount that include neighborhood reconstruction projects, county road turn back improvement projects, municipal cooperative agreement projects, and municipal state aid projects. Through his involvement with these projects, Andy has significant experience with the public involvement process, Chapter 429 process and coordination with jurisdictional agencies. PROFESSIONAL EXPERIENCE Significant Projects Completed in the City of Rosemount TH 3 Downtown Street and Utility Improvements – MnDOT cooperative agreement project TH 3/Connemara Trail/CR 38 Intersection and Signal System Improvements – MnDOT cooperative agreement project Connemara Trail Overpass Chippendale Avenue/CSAH 42 Intersection and Signal System Improvements – JPA with Dakota County Development and construction of three municipal wells and water tower Development of a city-wide pedestrian facility improvement plan Development and implementation of a pavement management program with an annual budget of $1.5 million Old County Road 38 Street and Utility Improvement Project – $10.5 million county road turnback project Numerous development improvement projects Andy’s additional project experience includes responsibility for the review and oversight of residential, commercial, and industrial development projects. This includes coordinating the plan review process through preliminary plat approval to ensure that the city’s standards are maintained. It also includes the development and administration of subdivision agreements and project financing. Over the past thirteen years, residential development has resulted in an average of 300 new construction building permits per year. Andy continues to be actively involved in the City of Rosemount’s planning efforts for the development of the UMore Park property, consisting of 5,000 acres. For the Education: Bachelor of Science in Civil Engineering, North Dakota State University, 1995 Registrations: Professional Engineer - Minnesota #40413 Memberships: American Public Works Association (APWA) City Engineers Association of Minnesota (CEAM) Appointments: APWA-MN Chapter Education and Training Committee 2008-current Chair 2015-current Andrew J. Brotzler, PE Interim Director of Public Works/City Engineer past two years this has included the review and identification of strategies to develop sustainable water supply sources for the project. As the head of the City of Rosemount’s Public Works Department, Andy worked closely with the Operations Division of Public Works to develop standard operating procedures, asset management techniques, and operating and capitol improvement budgets. Municipal State Aid Projects and MnDOT Cooperative Agreement Projects Connemara Trail Phase II Street and Utility Improvements – Rosemount, MN TH 3/Connemara Trail/CR 38 Intersection and Signal System Improvements – MnDOT cooperative agreement project Chippendale Avenue/CSAH 42 Intersection and Signal System Improvements – JPA with Dakota County CSAH 3 for Hennepin County located in Hopkins and Minnetonka, MN CSAH 1 Storm Sewer Improvements, Sherburne County, MN CSAH 12 Reconstruction, Sherburne County, MN 171st Avenue Street and Storm Sewer Improvements, Elk River, MN Business Center Drive Frontage Road Improvements, Elk River, MN 185th Avenue/Joplin Street Frontage Road & Signal System, Elk River, MN 197th Avenue/TH 169 Signal System, Elk River, MN Proctor Avenue/TH 10 Signal System Improvements, Elk River, MN Upland Avenue/TH 10 Signal System and Intersection Improvements, Elk River, MN TH 169 Fencing and Lighting Improvements, Elk River, MN 171st Avenue/TH 10 Signal System, Elk River, MN CSAH 17 Street and Storm Sewer Improvements, Shakopee, MN Freeman Park Access Closure at TH 7, Shorewood, MN Federally Funded Projects TH 169 Pedestrian Bridge, Elk River, MN Tyler Street & CSAH 13 Realignment, Elk River, MN Sue Polka, PE Interim Assistant Director of Public Works/Assistant City Engineer Sue is a registered Professional Engineer with over 30 years of experience in the public sector. Sue's municipal knowledge involves managing engineering and public works departments including oversight of capital improvement programs as well as operations and maintenance of municipal infrastructure. Her experience includes all phases of design and construction management of a variety of projects ranging from highway interchange improvements, street and utility reconstruction, public buildings, water and wastewater facilities, parks and trails. PROFESSIONAL EXPERIENCE Director of Engineering and Capital Projects, City of Pearland, TX Sue supervised the Engineering and Capital Projects Divisions, managing a $400 million, five-year capital improvement program. Sue worked with consultants who designed and provided construction management for street, facilities, parks, storm drainage, wastewater and water supply projects. She managed projects funded by the Texas Department of Transportation, reviewed consultant qualifications for a variety of capital projects, and oversaw development-related infrastructure projects. Public Works Director/City Engineer, City of Port Arthur, TX Sue supervised the Engineering, Drainage, Solid Waste, Landfill, Electrical (traffic signals, signing, striping, streetlights), and Equipment Divisions. She handled flooding issues due to a 100-year storm event including emergency procurement. Sue prepared the department budget for 2015 with assistance from staff, worked with consultants who design and provide construction management for over $20 million of street, drainage and water supply projects, managed projects funded by the Community Development Block Grant, Texas Water Board and State Hurricane accounts, and reviewed consultant qualifications for a new wastewater treatment plant. Deputy City Manager/City Engineer, City of El Mirage, AZ Sue directed and supervised the personnel and functions of Engineering, Planning, Economic Development, and Community Services. She oversaw and directed development-related issues and versaw all municipal infrastructure in the areas of capital project design, procurement, and construction. Sue coordinated assigned activities with other city departments and outside agencies. She was the project manager for the construction of a police station, recreational facility, and a city-wide water meter replacement program. Sue provided professional and technical support to the City Manager, City Council, and Planning and Zoning Commission. Additionally, she implemented 400-acre foreign trade zone designation in the city’s industrial park. Sue oversaw the development and ongoing expenditures of the department budget ($1.5 million), attended all City Council and Planning and Zoning Commission meetings, prepared and conducted presentations, and resolved citizen complaints. Education: Bachelors of Science in General Engineering, University of Illinois, 1981 Registrations: Minnesota #21715 Arizona #24004 Texas #117891 Florida #77201 Memberships: APWA American Society of Civil Engineers (ASCE) Institute of Transportation Engineers (ITE) American Water Works Association (AWWA) Sue Polka, PE Interim Assistant Director of Public Works/Assistant City Engineer Development Services Director/City Engineer, City of Avondale, AZ Sue directed and supervised the personnel and functions of the Engineering, Planning, Building Safety, Land Management, Engineering Plan Review, and Traffic Operations Divisions. She oversaw and directed development related issues and oversaw all municipal infrastructure in the areas of capital project design, procurement, and construction as well as traffic engineering operations. Sue coordinated assigned activities with other City Departments and outside agencies as well as provided professional and technical support to the City Manager, City Council, and other boards and commissions. Sue oversaw the development and ongoing expenditures of the department budget (FY 11/12 budget was $5 million, with a CIP of $13 million). Public Works Director/City Engineer, City of Mendota Heights, MN Sue was responsible for the supervision of 18 full-time employees in the Engineering Department, Public Works (including water and wastewater utilities, fleet, street maintenance, park maintenance, and facilities), Planning, Code Enforcement/Building Inspector and Recreation Programmer staff. She was the project manager for public improvement projects where she organized and facilitated public information meetings, supervised the preparation of feasibility reports and presented reports at public meetings. Sue coordinated department reviews of development projects and administered development contracts, prepared department budgets and the capital improvement program. Sue worked cooperatively with other agencies such as Dakota County, MN, Department of Natural Resources, MN, the Department of Transportation, and watershed districts. Sue prepared the department budget (2007 budget was $3.8million), attended all Planning Commission and City Council meetings, prepared and conducted presentations, and resolved citizen complaints. City Engineer (June 2000 to March 2004), Assistant City Engineer (March 1997 to May 2000), City of Prior Lake, MN Sue was responsible for the supervision of Engineering Department staff. She was the project manager for public improvement projects and developed a five-year CIP for streets and utilities. Sue organized and facilitated public information meetings, supervised the preparation of feasibility reports and presented reports at public meetings, prepared assessment rolls as well as coordinated the department review of development projects and administered development contracts. Sue worked cooperatively with other agencies such as Scott County, Shakopee Mdwanketon Sioux Community, and watershed districts. She prepared the department budget (2003 budget was $515,000), attended Planning Commission and City Council meetings as necessary, and resolved citizen complaints. Vice President, Arlig Environmental Inc., Minneapolis, MN Sue was responsible for all facets of work performed by the corporation including wetland delineations and reports, marketing, preparation of EAW’s, and was the project manager for the municipal water management plan. 22001166 RRaattee SScchheedduullee 2 0 1 6 R A T E S C H E D U L E Billing Rate/Hour Principal $158 Associate / Senior Project Manager $137$147$158 Project Manager $121$127$133 Project Engineer $104$112$121$127$133 Graduate Engineer $80$85$92$98 Sr Landscape Architect / Sr Planner / Sr GIS Specialist $109$118$125$133$138 Landscape Architect / Planner / GIS Specialist $66$74$81$89$99$104 Engineering Specialist / Senior Environmental Scientist $90$98$105$112$121$130 Engineering Technician / Environmental Scientist $52$60$67$74$79$85 Construction Observer $87$94$99$105$110 Coring Crew One-Person Crew $162 Two-Person Crew $238 Survey Crew One-Person Crew $132 Two-Person Crew $164 Three-Person Crew $184 Underwater Inspection Dive Team $460 Office Technician $42$65$75$85 Costs associated with word processing, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be charged separately if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. Multiple rates illustrate the varying levels of experience within each category. Engineering Planning Environmental Construction wsbeng.com Page 1 of 1 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Interim City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: County Road E/Pine Tree Drive Improvements Payment #7 Requested Action Approve Payment #7 to Park Construction, Inc., in the amount of $15,083.16 for the County Road E/Pine Tree Drive Improvements. Background The City Council awarded the County Road E/Pine Tree Drive Improvements to Park Construction, Inc., on February 9, 2015, in the amount of $1,349,913.06. Discussion This seventh pay request is for pavement striping. The pay request is in the amount of $14,329.00 after retainage of $754.16. Financial Implications Approximately eighty-seven percent of the construction cost is being funded by Ramsey County through a Cooperative Agreement. The remaining construction cost is being funded by Municipal State Aid funds and assessments to the benefitted properties. Attachments Attachment A: Payment Estimate #7 Attachment B: Elfering Letter 8/22/16 CONSENT ITEM – 5E MEMORANDUM Page 1 of 2 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Interim City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: 2015 PMP – Venus Avenue Drainage Requested Action Accept proposal from C.W. Houle inc. in the amount of $8,000 for addition of one catch basin at 1776 Venus Avenue and accept proposal from Quibzon Outdoor in the amount of $1,475 to grade an overflow swale. Background The 2015 PMP project was constructed in in the Venus Crystal neighborhood in 2015. The roadway was modified to add concrete curb and the storm sewer system retro fitted to match the concrete curbing. The design of the roadway called for the road to be lowered slightly at the low point in front of 1776 Venus Avenue. As part of the design the crown in the road was also eliminated to provide a better fit to the existing driveways in the area which are flat on one side of the street and steep on the other. As an additional storm water treatment BMP a sump catch basin with a filter designed to trap sediment was installed in this location and two other locations. Discussion Staff was contacted by the resident at 1776 Venus Avenue with concerns over the storm sewer capacity and street drainage backing up onto their property as far back as the garage and house. We investigated the storm system and found there was debris clogging the screen that was limiting the flow of storm water through the screen. Attachment A shows pictures of two of these screens clogged with tree debris. Public Works has removed these screens based on this result. In rain events since the screen was removed the storm water backup onto the lot has been less but still does, in heavy rains, encroach on to the driveway. NEW BUSINESS ITEM – 8A MEMORANDUM Page 2 of 2 Based on the observations of the system operations the engineer has recommended two changes to the storm drainage system. The first is to add additional inlet capacity at the low point in the road just west of the driveway to 1776 Venus Avenue. This additional catch basin would allow for storm water to get into the system faster as well as provide some redundancy should one inlet get clogged with debris. The result of this would decrease the ponding in the street and backup into the driveway at 1776. As with any storm design there is always a larger storm event that may come along and overwhelm the system. In these cases, it is important to have a route for storm water to escape the low point in the road overland that does not involve flooding structures. This low point in the street has a potential overflow route that can be created with a minimal amount of grading. The second recommendation is to grade an overflow swale along the east property line of 1776 Venus Avenue that will provide and overland route for storm water to flow should a rain event exceed the capacity of the system. The other benefit of having an emergency overflow route in place is that if the house at 1776 Venus Avenue experiences water in the basement and the street water is show not to contribute to the problem, then the wet basement is a result of roof runoff or yard drainage or some other factor unrelated to the street. City Staff support pursuing both of the options recommended by the engineer. Staff has met with both the owners at 1776 and 1768 Venus Avenue who share the common lot line where this overflow route is proposed. We have described the proposed grading and have obtained their approval of this approach. This work is proposed to take place within the existing drainage easement. Quotes were solicited for this work and the low price for the catch basin is from C.W. Houle Inc. The city has contracted with C.W. Houle in the past and found their work to be acceptable. The Low price on the swale grading was provided by Quinzon Outdoor who have provided services for the city in the past as well. Attachments Attachment A: Elfering Memo 08/22/16 Attachment B: photos of clogged screen Attachment C: Catch basin 57A exhibit Attachment D: 1776 Venus Avenue swale exhibit 10062 Flanders Court NE, Blaine, MN 55449 – Ph: (763) 780-0450 – Fax: (763) 780-0452 MEMORANDUM To: Mr. John Anderson, Interim Public Works Director From: Kristie Elfering, Elfering & Associates Subject: 2015 PMP Improvements Project 1776 Venus Avenue; Drainage Date: August 22, 2016 As you are aware the resident at 1776 Venus Avenue is concerned with the storm water runoff that their property experiences during large rain events. They have stated that the construction has changed the drainage characteristics of the neighborhood resulting in more runoff being directed to their property. We have extensively reviewed the drainage area and their property and have the following findings. The overall drainage area that is directed to the low point that existed both before and after construction in front of 1776 Venus Avenue remains unchanged. The storm sewer inlet configuration did change as portions of the existing storm sewer system were modified as part of the project. However, the storm sewer system functions adequately for a 10 -year storm design event, which is the City standard. The street itself was modified in front of the property to accommodate an urban section into the existing topography. The property directly across from 1776 Venus Avenue has a very steep driveway and the road was tipped up towards this property. While the standard crown was eliminated the concrete gutter maintains the initial drainage runoff on the north side of the street into the catch basins on that side. In addition, the overall street elevation was lowered from the original conditions, which provides more of a buffer between the street water that ponds in the low point in front of the property at 1776 Venus Avenue. A cross section is attached that details the old and new profile in this location. As part of the project, a screen was installed in the catch basin to the east of driveway at 1776 Venus Avenue to aid in collecting sediment prior to discharging to the wetland behind the property. During laboratory tests the screen had shown to aid in minimizing the sediment that was suspended and transported downstream. However, in practice the screen became clogged with leaves, sticks, and other debris from the neighborhood. This reduced the ability of the pipe to flow freely. The screen was in place during the large rain event that the resident e-mailed the City with their concerns on July 18th, 2016. After this rain event the screen was removed from this location and all other critical low point locations where they had been installed. Since that time we have monitored the property after most large rain events, including the following: Date Approximate Rain Received July 23 2.14-inches July 27 2.25-inches August 4 2.04-inches August 10 2.85-inches 10062 Flanders Court NE, Blaine, MN 55449 – Ph: (763) 780-0450 – Fax: (763) 780-0452 During these rain events the storm water did pond into the driveway apron, but did not extend beyond midway of the driveway towards the house. These rain events were reviewed after removal of the screen and the storm pipe appeared to be functioning adequately. The property at 1776 Venus Avenue is at a low point in the road in a manner that existed both before and after construction. However, it may be beneficial to provide a secondary route for the storm water in the event that the inlet at the low point becomes plugged and to provide additional capacity beyond the typical standard. We have reviewed two options for modifications at this location. The first is the addition of an inlet to the west of the driveway to increase the inlet capacity and to provide a back -up in case one inlet becomes plugged with debris. An exhibit is attached that details the addition of the inlet. The second modification is to create an emergency overflow between the side yard lot line of 1776 and 1768 Venus Avenue. In the event that a very large rain occurs and the storm sewer system is over capacity this would provide a route for the storm water to be directed to away from the house and garage of 1776 Venus Avenue. We have spoken to the resident at 1776 Venus Avenue and they are open to allowing both modifications to occur. We also requested quotes from four contractors and four residential landscapers. We received the following quotes: Contractor CB Addition Overflow Swale Quinzon Outdoor $1,475.00 C.W. Houle, Inc. $8,000.00 $6,500.00 Valley Rich, Inc. $11,100.00 $9,200.00 While an additional storm inlet would provide additional capacity it would still be limited by the inlet grate, which could be reduced due to debris. The addition of the overflow swale would provide the most protection, because it does not rely on the storm sewer system capacity but rather provides an overland route. If you have any questions, please contact me at 763/780-0450 Ext. 2. Page 1 of 2 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Acting City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: County Road D Improvements Requested Action Approve reconstruction plans for County Road D and Authorize Senior Housing Partners to contract for reconstruction. Background The Presbyterian Homes of Arden Hills entered in to an agreement in 2010 with the City of Arden Hills that obligated them to reconstruct County Road D, a municipal street on the City’s corporate border with Roseville. Senior Housing Partners has prepared plans for this reconstruction. Discussion Engineering staff from both Arden Hills and Roseville have reviewed the plans and all comments have been addressed. Roseville City Council has elected to permanently close the connection between Wheeler Street and County Road D. The plans as prepared by Clark Engineering dated 8/22/16 show this street closure as requested by the City of Roseville. The median in the driveway entrance to Johanna shores off of County Road D is shown to be removed as requested by the Lake Johanna Fire Department as the median does not accommodate fire truck access. Senior Housing Partners has elected to cover the entire cost of the construction and contract for the work privately and plan to complete the work in the fall of 2016. Arden Hills and Roseville will be inspecting the construction jointly. The bituminous sidewalk along Lake Johanna Blvd is shown to be reconstructed and a new concrete sidewalk on the north side of County Road D is shown to be constructed as part of this work. Snow and Ice control on both of these sidewalks would be the responsibility of the property owner. NEW BUSINESS ITEM – 8B MEMORANDUM Page 2 of 2 Attachments Attachment A: 2010 development agreement Attachment B: County Road D reconstruction plans G 1 . 0 T I T L E S H E E T P R O J E C T C O N T A C T S O W N E R S E N I O R H O U S I N G P A R T N E R S P A M B E L Z 3 1 1 1 6 F A I R V I E W A V E N R O S E V I L L E , M N 5 5 1 1 3 6 5 1 . 6 3 1 . 6 1 0 0 E N G I N E E R C L A R K E N G I N E E R I N G 6 2 1 L I L A C D R I V E N O R T H M I N N E A P O L I S , M N 5 5 4 2 2 7 6 3 . 5 4 5 . 9 1 9 6 C I V I L E N G I N E E R J O H N W . D E S E N S , P E J D E S E N S @ C L A R K - E N G . C O M L A N D S U R V E Y O R C R A I G E . J O H N S O N , L S C E J O H N S O N @ C L A R K - E N G . C O M SENIO R H O U S I N G P A R T N E R S LAKE JOHANNA SH O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A R D E N H I L L S , M I N N E S O T A S H E E T I N D E X C I V I L G 1 . 0 T I T L E S H E E T C 1 . 0 - C 1 . 2 E X I S T I N G C O N D I T I O N S / D E M O L I T I O N P L A N C 2 . 0 - C 2 . 3 C O N S T R U C T I O N P L A N C 3 . 0 - C 3 . 2 G R A D I N G & E R O S I O N C O N T R O L P L A N C 3 . 3 S T O R M W A T E R P O L L U T I O N P R E V E N T I O N P L A N ( S W P P P ) C 4 . 0 U T I L I T Y P L A N C 5 . 0 - C 5 . 1 C I V I L D E T A I L S L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:31 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\1-C14017-TITL-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:31 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\2-C14017-DEMO-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 1 . 0 E X I S T I N G C O N D I T I O N S / D E M O L I T I O N P L A N - C O U N T Y R O A D D 2040 G E N E R A L S I T E D E M O L I T I O N A N D C L E A R I N G N O T E S : K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R SITE DEMOLITION LEGEND:KEY NOTES G E N E R A L P R O J E C T N O T E S : L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:31 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\2-C14017-DEMO-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 1 . 1 E X I S T I N G C O N I D T I O N S / D E M O L I T I O N P L A N - W H E E L E R S T R E E T N O R T H 2 0 4 0 S I T E D E M O L I T I O N L E G E N D : K E Y N O T E S L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:31 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\2-C14017-DEMO-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 1 . 2 E X I S T I N G C O N D I T I O N S / D E M O L I T I O N P L A N - L A K E J O H A N N A B L V D 2040 G E N E R A L S I T E D E M O L I T I O N A N D C L E A R I N G N O T E S : K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R SITE DEMOLITION LEGEND:KEY NOTES G E N E R A L P R O J E C T N O T E S : L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:32 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\3-C14017-SITE-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION2040 G E N E R A L G E O M E T R I C A N D P A V I N G N O T E S : S I G N A G E A N D M A R K I N G N O T E S : C 2 . 0 C O N S T R U C T I O N P L A N - C O U N T Y R O A D D KEY NOTESCIVIL SITE LEGEND: K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R 926.25926.08926.00926.14 926.42 926.09 925.38 924.27 923.43 922.86 922.51 922.18 L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:32 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\3-C14017-SITE-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 2 . 1 C O U N T Y R O A D D P L A N A N D P R O F I L E L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:32 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\3-C14017-SITE-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION 2 0 4 0 C 2 . 2 C O N S T R U C T I O N P L A N - W H E E L E R S T R E E T N O R T H K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R K E Y N O T E S C I V I L S I T E L E G E N D : L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:32 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\3-C14017-SITE-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 2 . 3 C O N S T R U C T I O N P L A N - L A K E J O H A N N A B L V D 2040 K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R KEY NOTESCIVIL SITE LEGEND: L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:33 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\4-C14017-GRAD-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 3 . 0 G R A D I N G & E R O S I O N C O N T R O L P L A N - C O U N T Y R O A D D GENERAL GRADING AND DRAINAGE N O T E S : G E N E R A L E R O S I O N A N D S E D I M E N T A T I O N C O N T R O L N O T E S : 2040 K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R GRADING LEGEND:EROSION CONTROL LEGEND: L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:33 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\4-C14017-GRAD-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 3 . 1 G R A D I N G & E R O S I O N C O N T R O L P L A N - W H E E L E R S T R E E T N O R T H K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R 2 0 4 0 G R A D I N G L E G E N D : E R O S I O N C O N T R O L L E G E N D : L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:33 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\4-C14017-GRAD-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 3 . 2 G R A D I N G & E R O S I O N C O N T R O L P L A N - L A K E J O H A N N A B L V D GENERAL GRADING AND DRAINAGE N O T E S : G E N E R A L E R O S I O N A N D S E D I M E N T A T I O N C O N T R O L N O T E S : 2040 K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R GRADING LEGEND:EROSION CONTROL LEGEND: T Y P I C A L S E C T I O N O F E A S T B L V D . O F L A K E J O H A N N A B L V D . N O T T O S C A L E L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:33 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\4-C14017-GRAD-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 3 . 3 S T O R M W A T E R P O L L U T I O N P R E V E N T I O N P L A N ( S W P P P ) K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:34 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\5-C14017-UTIL-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 4 . 0 U T I L I T Y P L A N - C O U N T Y R O A D D 2040 K n o w w h a t ' s b e l o w . b e f o r e y o u d i g . C a l l R GENERAL UTILITY NOTES:UTILITY LEGEND: U T I L I T Y S T R U C T U R E S C H E D U L E L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:34 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\6-C14017-DETL-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 5 . 0 C I V I L D E T A I L S SITE-1 | B I T U M I N O U S P A V E M E N T E N G I N E E R I N G D E P A R T M E N T D R I V E W A Y S E T B A C K A T C O R N E R L O T S 3 0 ' M I N . R / W R/W R E C O M M E N D E D W I D T H 1 2 ' M I N . T O 2 6 ' M A X . R E S I D E N T I A L D R I V E W A Y S , S I D E W A L K S A N D T R A I L S DESIGN:DRAWN:REVISIONS DATE:3-08-07 LOT LINE5'13CONTRAC T I O N JOINT (TY P . ) 3 =10'VARIANCE REQUIREDFOR SUBSTANDARDSETBACKS MIN. SETBACKTYPICALR/W2 2 3 1 3 3 ' 0 . 5 ' 3 ' CUT ALL C&G JOINTS AS SHOWN TO MAT C H A L L E X I S T I N G DRIVEWAYS INCLUDING BITUMINOUS AN D G R A V E L . CONCRETE APRONS NOTE:ARE NOT REQUIREDON BIT. DRIVEWAYS 3 CONT R A C T I O N JOINTREQUI R E D 1 1 1 1 3 CONTR A C T I O N JOINTREQUI R E D RESIDENTIALDRIVESCOMMERCIALDRIVESSIDEWALKSTRAILS MATERIAL B A S E BIT.CONC.6"3"TYPE SP 12.56" C L A S S 5 O R 7 *6"BIT.CONC.8"3"TYPE SP 12.56"*6"CONC.BIT.3"4"TYPE SP 9.5 *6"6" A P R O N G R A D E - M I N . 1 % , M A X . 1 0 % A D D I T I O N A L S U B G R A D E P R E P A R A T I O N R E Q U I R E D I N P O O R S O I L S , P L A C E A D D I T I O N A L B A S E A S N E C E S S A R Y . FLUSH FOR PEDESTRIAN RAMPS3'5 3 ' 5 P L A T E N U M B E R P - 1 DRIVEWAYS SIDEWALKS AND TRAILS.dwg C L A S S 5 O R 7 C L A S S 5 O R 7 C L A S S 5 O R 7 C L A S S 5 O R 7 C L A S S 5 O R 7 N O T E S : · E X P A N S I O N M A T E R I A L A T J O I N T ( C O N C R E T E D R I V E W A Y O N L Y ) . · T R A N S I T I O N T O P E D G E O F C U R B D O W N T O 0 . 1 5 ' A B O V E G U T T E R F L O W L I N E O R T O F L U S H F O R P E D E S T R I A N R A M P I N 3 . 0 ' . · C O N T R A C T I O N J O I N T S T O B E C U T T O T R O W E L D E P T H A L O N G A L L C & G S E C T I O N S . · W H E N D R I V E W A Y G R A D E I S N E G A T I V E , T H E T O P B A C K O F A P R O N S H A L L B E 0 . 5 0 ' A B O V E F I N I S H E D G U T T E R L I N E . · W H E N A N E W D R I V E W A Y A P R O N I S C O N S T R U C T E D O N A N E X I S T I N G S T R E E T , R E M O V E 3 . 0 ' O F S T R E E T B I T U M I N O U S A L O N G W I T H T H E C U R B . C O M P A C T B A S E A N D R E P L A C E B I T U M I N O U S T O D E S I G N D E P T H . * PER SPECIFICATION S I T E - 6 | C O N C R E T E S I D E W A L K S I T E - 7 | B 6 S T Y L E C U R B A N D G U T T E R S I T E - 1 1 | C U R B T A P E R S I T E - 2 2 | C O N C R E T E T H R U G U T T E R S I T E - 2 9 | P E R P E N D I C U L A R A C C E S S I B L E C U R B R A M P L A K E J O H A N N A S H O R E S O F F S I T E R O A D W A Y I M P R O V E M E N T S A J P 8 / 2 2 / 2 0 1 6 C 1 4 0 1 7 J W D 8/22/2016 9:34 AM Z:\2014 Projects\C14017 Lake Johana Shores Roadway Improvements\Design\6-C14017-DETL-Co Rd D.dwg © 2015 CLARK ENGINEERING CORPORATION C 5 . 1 C I V I L D E T A I L S SITE-35 | D E T E C T A B L E E D G E SITE-40 | REG U L A T O R Y S I G N D E T A I L SITE-47 | CROSSWALK P A V E M E N T M A R K I N G S SITE-31 | ONE WAY DIRECTIONAL ACCESSIBLE CURB RAMPSITE-33 | PEDESTRIAN ACCESS ROUTE CURB AND GUTTER Page 1 of 2 DATE: August 29, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Interim City Administrator FROM: John Anderson, Acting Public Works Director SUBJECT: Shorewood Drive Bituminous Mill and Overlay Requested Action Accept proposal from Midwest Asphalt Corporation. for the bituminous mill and overlay in the amount of $44,394.30. Background The City Council discussed potential pavement maintenance projects and requested staff return with a recommendation on Shorewood Drive. This is the portion of the roadway not being reconstructed as part of the Johanna Shores Development, shown in Attachment A. Discussion Public Works Staff discussed the possibility of having a contractor mill this street and public works staff pave it as was done on Thom Drive this year. This does not appear to be possible for a number of reasons including seasonal employees returning to school has created a large need for full time employees to preform park maintenance activities, work on Lake Valentine Road catch basin repairs needs more crew hours devoted to this to complete the job, and use of Ramsey County vehicles for trucking and rolling has not been secured for this work. The City has budgeted $150,000 for this type of work in 2016. To date we have spent $68,471 of this budget. The work on Thom Drive totaled $30,159 and $33,519 was spent on the Sandeen Road mill and overlay. The remaining budget for Street Maintenance / sealcoat and resurfacing is $81,529. NEW BUSINESS ITEM – 8C MEMORANDUM Page 2 of 2 We have solicited quotes for this work to include both mill and bituminous paving from a number of contractors and have received four quotes. The quotes received are as follows: Midwest Asphalt Corporation $44,394.30 Bituminous Roadways Inc. $45,244.85 North Valley Paving $51,447.60 Staff has worked with Midwest Asphalt in the past and found their work to be acceptable and recommend accepting their proposal Attachments Attachment A: Location map Attachment B: Bituminous Roadways Inc quote Attachment C: North Valley Paving quote Attachment D: Midwest Asphalt Corporation quote 3122 3150 3156 32 0 8 3162 3132 3140 3168 3200 31 9 1 31 9 7 3175 3167 3185 32 0 3 315 9 32 0 9 3151 3142 E E E E E " """ " " " Prepared by: City of Arden Hills Engineering Department August 22, 2016 mapdoc: Shorewood Drive.mxd map: Shorewood Drive.pdf Shorewood Drive 2" Bituminous Mill and Overlay ´ Legend SanitaryManholes Manholes "CatchBasin E Hydrants GateValves CDSTL_AttributedParcelPoly To:Contact:CITY OF ARDEN HILLS JOHN ANDERSON SHOREWOOD DR - ARDEN HILLSProject Name:Bid Number: Fax:ARDEN HILLS MN Address:1245 WEST HIGHWAY 96 Phone: Project Location:ARDEN HILLS, MN Bid Date:8/17/2016 Total PriceUnit PriceUnitItem DescriptionItem #Line #Estimated Quantity MILLING 1 2021. 501/00010 1.00 LS $1,000.00 $1,000.00MOBILIZATION - MILL 2 2232. 501/00050 4,149.00 SY $2.85 $11,824.65MILL BITUMINOUS SURFACE (2.0") Total Price for above MILLING Items:$12,824.65 PAVING 1 2021. 501/00010 1.00 LS $1,000.00 $1,000.00MOBILIZATION - PAVE 3 2357. 502/00010 332.00 GAL $3.60 $1,195.20BITUMINOUS MATERIAL FOR TACK COAT 4 2360. 501/23210 465.00 TON $65.00 $30,225.00TYPE SP 12.5 WEARING COURSE MIXTURE (3,B) / WARRANTY Total Price for above PAVING Items:$32,420.20 Total Bid Price:$45,244.85 Notes: •All work to be completed in 2016. •City to provide any signing/cones that they may feel is necessary during construction. City to post no parking signs 24 hours prior to milling and paving. •Noted Addn: None •For more information:www.bitroads.com Payment Terms: This proposal is subject to credit approval and is valid for 15 calendar days, after which time price quotes may be withdrawn without notice. This quote is based on standard AGC subcontract language and shall become a rider to any contract. Payments due net 30 days. ACCEPTED: The above prices, specifications and conditions are satisfactory and are hereby accepted. Buyer: Signature: Date of Acceptance: CONFIRMED: BITUMINOUS ROADWAYS, INC. - MENDOTA HEIGHTS Authorized Signature: Estimator:Steve Makela 651-287-6079 makelas@bitroads.com 8/15/2016 12:51:19 PM Page 1 of 1