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HomeMy WebLinkAbout09-12-16-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PUBLIC PRESENTATIONS Ramsey County Sheriff's Office Update Sheriff Bostrom MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Transportation Update Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF State Of The City Update Matthew Bachler, Senior Planner MEMO.PDF APPROVAL OF MINUTES August 15, 2016, City Council Work Session And Joint Work Session With Joint Development Authority (JDA) 08 -15 -16 -WS.PDF August 22, 2016, Special City Council Work Session 08 -22 -16 -WS.PDF August 29, 2016, City Council 08 -29 -16 -R.PDF August 29, 2016, Special City Council Work Session 08 -29 -16 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -017 Variance - 1536 Edgewater Avenue Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF Motion To Adopt Policy For Donation Of Surplus City Equipment Dave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Customer Service Specialist Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF Motion To Approve Appointment Of Public Works Superintendent Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF Motion To Adopt Resolution 2016 -026 Accepting Donations From The Arden Hills Foundation Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Sara Grant, Recreation Coordinator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Approve Resolution 2016 -028 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Approve Resolution 2016 -029 - Order Of Abatement At 1927 County Road D Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Rob Ward, Building Inspector/Code Enforcement Officer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF NEW BUSINESS Planning Case 16 -019 - PUD & CUP Amendment - Holiday Station - 1920 Highway 96 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Jonathan Wicklund       Regular City Council Agenda September 12, 2016 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSRamsey County Sheriff's Office UpdateSheriff Bostrom MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDF Transportation Update Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF State Of The City Update Matthew Bachler, Senior Planner MEMO.PDF APPROVAL OF MINUTES August 15, 2016, City Council Work Session And Joint Work Session With Joint Development Authority (JDA) 08 -15 -16 -WS.PDF August 22, 2016, Special City Council Work Session 08 -22 -16 -WS.PDF August 29, 2016, City Council 08 -29 -16 -R.PDF August 29, 2016, Special City Council Work Session 08 -29 -16 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -017 Variance - 1536 Edgewater Avenue Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF Motion To Adopt Policy For Donation Of Surplus City Equipment Dave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Customer Service Specialist Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF Motion To Approve Appointment Of Public Works Superintendent Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF Motion To Adopt Resolution 2016 -026 Accepting Donations From The Arden Hills Foundation Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Sara Grant, Recreation Coordinator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Approve Resolution 2016 -028 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Approve Resolution 2016 -029 - Order Of Abatement At 1927 County Road D Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Rob Ward, Building Inspector/Code Enforcement Officer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF NEW BUSINESS Planning Case 16 -019 - PUD & CUP Amendment - Holiday Station - 1920 Highway 96 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund      Regular City Council AgendaSeptember 12, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSRamsey County Sheriff's Office UpdateSheriff Bostrom MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFAPPROVAL OF MINUTESAugust 15, 2016, City Council Work Session And Joint Work Session With Joint Development Authority (JDA) 08 -15 -16 -WS.PDFAugust 22, 2016, Special City Council Work Session08-22 -16 -WS.PDFAugust 29, 2016, City Council 08 -29 -16 -R.PDFAugust 29, 2016, Special City Council Work Session08-29 -16 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -017 Variance - 1536 Edgewater Avenue Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF Motion To Adopt Policy For Donation Of Surplus City Equipment Dave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Customer Service Specialist Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF Motion To Approve Appointment Of Public Works Superintendent Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF Motion To Adopt Resolution 2016 -026 Accepting Donations From The Arden Hills Foundation Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Sara Grant, Recreation Coordinator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Approve Resolution 2016 -028 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Approve Resolution 2016 -029 - Order Of Abatement At 1927 County Road D Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Rob Ward, Building Inspector/Code Enforcement Officer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF NEW BUSINESS Planning Case 16 -019 - PUD & CUP Amendment - Holiday Station - 1920 Highway 96 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund      Regular City Council AgendaSeptember 12, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSRamsey County Sheriff's Office UpdateSheriff Bostrom MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFAPPROVAL OF MINUTESAugust 15, 2016, City Council Work Session And Joint Work Session With Joint Development Authority (JDA) 08 -15 -16 -WS.PDFAugust 22, 2016, Special City Council Work Session08-22 -16 -WS.PDFAugust 29, 2016, City Council 08 -29 -16 -R.PDFAugust 29, 2016, Special City Council Work Session08-29 -16 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 16 -017 Variance - 1536 Edgewater AvenueMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFMotion To Adopt Policy For Donation Of Surplus City EquipmentDave Perrault, Finance Analyst MEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Customer Service SpecialistSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFMotion To Approve Appointment Of Public Works SuperintendentSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFMotion To Adopt Resolution 2016 -026 Accepting Donations From The Arden Hills FoundationSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesSara Grant, Recreation Coordinator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Approve Resolution 2016 -028 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Approve Resolution 2016 -029 - Order Of Abatement At 1927 County Road D Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Rob Ward, Building Inspector/Code Enforcement Officer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF NEW BUSINESS Planning Case 16 -019 - PUD & CUP Amendment - Holiday Station - 1920 Highway 96 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund      Regular City Council AgendaSeptember 12, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSRamsey County Sheriff's Office UpdateSheriff Bostrom MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFAPPROVAL OF MINUTESAugust 15, 2016, City Council Work Session And Joint Work Session With Joint Development Authority (JDA) 08 -15 -16 -WS.PDFAugust 22, 2016, Special City Council Work Session08-22 -16 -WS.PDFAugust 29, 2016, City Council 08 -29 -16 -R.PDFAugust 29, 2016, Special City Council Work Session08-29 -16 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 16 -017 Variance - 1536 Edgewater AvenueMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFMotion To Adopt Policy For Donation Of Surplus City EquipmentDave Perrault, Finance Analyst MEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Customer Service SpecialistSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFMotion To Approve Appointment Of Public Works SuperintendentSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFMotion To Adopt Resolution 2016 -026 Accepting Donations From The Arden Hills FoundationSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesSara Grant, Recreation Coordinator MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSRice Creek Commons (TCAAP) Development Discussion Opportunity For ResidentsMayor Grant MEMO.PDFApprove Resolution 2016 -028 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesPang Silseth, Accounting Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFApprove Resolution 2016 -029 - Order Of Abatement At 1927 County Road DSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesRob Ward, Building Inspector/Code Enforcement Officer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFNEW BUSINESSPlanning Case 16 -019 - PUD & CUP Amendment - Holiday Station - 1920 Highway 96Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund      Regular City Council AgendaSeptember 12, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:9.9.A.Documents: 10. 10.A. Documents: 11. Page 1 of 1 DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator SUBJECT: Sheriff Bostrom – Update on Police Services Background/Discussion Sheriff Matt Bostrom is scheduled to be at this City Council meeting to review recent Ramsey County Sheriff’s Department (RCSD) activities, discuss upcoming projects, listen to City Council comments on local Police issues, and to answer questions from the Council. Sheriff Bostrom meets at least annually with the City Councils in the County. Arden Hills is one of the seven communities that contract with the County for police services. The other members of the Contracted Communities group are: Vadnais Heights, Little Canada, White Bear Township, Gem Lake, Shoreview, and North Oaks. All seven jurisdictions combined are about 56 square miles and have a population of about 74,000. There has been no change in membership of the Contracted Communities group since 1990. The Contracted Communities group is highlighted in the attached map of Ramsey County. Attachment A: Map PUBLIC PRESENTATIONS – 3A MEMORANDUM Attachment A Page 1 of 1 DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator/Finance and Administrative Services Director SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Attached is an update on recent activities as prepared by Stacie Kvilvang of Ehlers. Attachment A: September 12, 2016 Update from Ehlers STAFF COMMENTS – 4A MEMORANDUM Project Status Memo 1 Date: September 12, 2016 To: City Council From: Stacie Kvilvang Subject: TCAAP Update Meetings • City and County staff, Ehlers, and the Master Developer held their weekly project meeting on September 6th to discuss mass grading and infrastructure for the site. • On August 29th Council members Grant and Wicklund toured Alatus’s Lattitude 45 project in Minneapolis and toured a for-sale town home site with a product that would be similar to what would be constructed at TCAAP. On August 30th Council members Holden and Holmes completed the same tour. Communications/Media • On September 6th, Staff and the City’s Communications consultant met with the communication consultants for the County and the Developer to introduce the parties and to establish a regular monthly meeting for the three parties to discuss and coordinate communication efforts. Page 1 of 1 DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting regarding road construction/transportation in the City of Arden Hills. STAFF COMMENTS – 4B MEMORANDUM Page 1 of 1 DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: State of the City Update The State of the City event will be held on Thursday, September 29, 7:30 to 9:00 a.m. at Flaherty’s Arden Bowl. Representatives from the TCAAP Master Development Team, Land O’Lakes, and MnDOT will be providing updates to the community. There will also be time for questions and networking following the presentations. Arden Hills businesses and residents are encouraged to attend the event. An evening State of the City event will be scheduled for a future date. STAFF COMMENTS – 4C MEMORANDUM Approved: September 12, 2016 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH THE JOINT DEVELOPMENT AUTHORITY (JDA) AUGUST 15, 2016 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. and Chair Sand called the JDA meeting to order. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Present: JDA Members Chair Sand, Commissioners Brenda Holden, David Grant, Blake Huffman and Raphael Ortega Absent: None Also present: Interim City Administrator Sue Iverson; Acting Public Works Director John Anderson; Senior Planner Matthew Bachler; City Attorney Joel Jamnik; JDA Attorney Mike Norton; Deputy Clerk Jolene Trauba; Josh Olson, Ramsey County; Heather Worthington, Ramsey County; Stacie Kvilvang, Ehlers & Associates; Bob Lux, Alatus; Tom Shaver, Inland Development Partners; Kent Carlson, Inland Development Partners; Todd Stutz, Robert Thomas Homes; Tim Whitman, Whitman Associates Architects; Bruce Kimmel, Ehlers & Associates; and Beth Engum, Ramsey County Mayor Grant asked if there were any changes to the agenda. Councilmember Holden requested County Road 96 and Hamline be discussed, along with the Venus Neighborhood, County Road E signage, the PMP project and State Fair parking. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). MOTION: Chair Sand moved and Commissioner Holden seconded a motion to approve the JDA meeting agenda. The motion carried unanimously (5-0). 1. AGENDA ITEMS ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 2 A. Joint Work Session with JDA and Master Developer Interim City Administrator/Director of Finance and Administrative Services Iverson stated the Master Developer had a presentation for the City Council and JDA members. Stacie Kvilvang, Ehlers & Associates, reviewed the format for the meeting along with a future timeline for additional discussions regarding the Master Plan for the development. Bob Lux, Alatus, thanked the JDA and City Council for their time. He explained his presentation would be broken down into three sections which would cover the commercial, residential and Town Center areas of the development. He looked forward to the JDA and City Council providing feedback after each section of the presentation. He reported the Alatus team has been meeting with City and County staff every Wednesday for the past three months. Alex Duval, Alatus, stated over the past 90 days a team has been assembled to work on this project. He explained the focus has been on how to integrate the work being completed by the three primary groups, Alatus, Tradition and Inland. He then described the work being done by the design groups under the direction of each of the primary groups. He noted the natural resources corridor was being studied in order to keep this area special. He provided further comment on the highlights on the site noting this was one of the largest redevelopment projects in the metro area. Mr. Lux understood the importance to stitching this new development into existing Arden Hills. Tom Shaver, Inland Development Partners, noted Alatus would be requesting a TRC amendment. He reported the regional trails surrounding the property were being reviewed by the Master Developer. He commented on the benefits of creating trail connections from the east to the Natural Resource Corridor. He further discussed the positive amenities on the site. It was noted Bus Rapid Transit would be explored for the project. Mr. Lux addressed how Alatus was approaching Town Center. He believed Arden Hills should consider moving City Hall into the Town Center area. He indicated a library, theater or museum would also benefit the Town Center area. He anticipated four restaurants would be located in this area along with convenience or entertainment retail. He stated after completing much research, there was a need for senior housing and 60 to 120 condominium units, with the condo building height being eight to ten stories high. It was noted Town Center would have six primary blocks. The underground parking requirements were discussed. Further discussion ensued regarding the alignment of the spine road and how this would impact the flex space. Mayor Grant requested clarification on the colors within the map. Mr. Lux reviewed the colors and the legend with the City Council and JDA. Mr. Shaver discussed how traffic would flow in and out of the property. He noted it would be difficult for the site at Highway 96 and the entrance to the property to support retail. He described ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 3 where the park and paths would be located within Town Center and pointed out the connections. The challenges for the site would be to create further connection points from this site to the remainder of Arden Hills. The plans for the Town Center were reviewed in further detail with the Council and JDA. Mayor Grant questioned if the group had feedback at this point. Mayor Grant believed further discussion would have to be held regarding “best homes” and “best jobs”. Councilmember Holden asked which buildings would require a height variance. Mr. Shaver anticipated this would be for the apartment and condominium buildings in Town Center. It was noted the condominium building would be done in concrete. Further discussion ensued regarding the density proposed for Town Center per block. Councilmember Holden did not believe she would support moving City Hall. She indicated the current location was very centralized for all Arden Hills residents. Councilmember Holmes agreed. She discussed the underground parking and expense for the proposed bridge. Mr. Shaver discussed the costs associated with the underground parking and proposed bridge noting these would be long-term solutions for the site. He indicated grants may be available to assist with the expense. Ms. Kvilvang stated based on conversations held to date, it appears the underground parking and bridge would be done privately. Councilmember Holmes commented on the proposed rental rates and expressed concern with entrance and exit points for the apartments. She stated she was skeptical about how heavily the public transportation would be used given the fact this was a suburb. In addition, she was not convinced the proposed rental rates would be achieved. Chair Sand understood senior housing would be located in the Town Center and asked how this would fit into the proposed plans. Mr. Shaver stated this was a good question as it also addressed traffic and livability of the community. He commented on a senior housing project that he recently completed in Wayzata. It was noted the senior housing would have secure underground parking. Councilmember McClung indicated overall he liked what he was seeing. He appreciated how the natural resources corridor would be highlighted. He understood Alatus would be seeking height flexibility for the condominium buildings. He anticipated this would be for two buildings. He asked if Alatus had any idea how many buildings would be higher than six stories. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 4 Mr. Shaver reported Alatus was currently thinking of building three buildings over six stories, two condo buildings and a portion of one apartment building. Councilmember Wicklund asked for more information on Main Street and whether this roadway could be made a strictly walking street. Mr. Shaver commented he would love to be able to make this strictly a walking street. However, developers favored streets that accommodated vehicular traffic. Councilmember McClung inquired if the developer had any traffic counts for the theater area. Mr. Shaver stated this has not been tested yet. Councilmember Wicklund asked if there were any other connectors, other than bus rapid transit, that would connect the two areas of the City. Mr. Shaver commented Alatus was trying to create a connector or touchstone for Arden Hills. He understood it was hard to consider moving City Hall, however, this would assist with the major transformation that would be coming to the City. Councilmember Wicklund supported the relocation of City Hall. Mayor Grant commented on how the residents may perceive the movement of City Hall. He anticipated the City Council would have to further discuss the Town Center plan and the proposed building heights. He appreciated the proposed concept plan and wanted to hear more about vertical mixed uses. JDA Chair Sand supported the overall plan. He discussed the importance of interconnectivity of this site to the remainder of Arden Hills. He believed City Hall needed to be connected to the remainder of the City. He questioned how Alatus would be connecting pedestrians from north side of Highway 96 to the south side of Highway 96. He suggested the bandshell be located near the water feature. He provided further comment on the streetscape. Councilmember Holden requested further information on the condominium building height. Mr. Lux commented on the anticipated condominium building height and construction specifications. He agreed a connection over Highway 96 would be imperative. Mayor Grant questioned if the geotechnical would support a building of this height. Mr. Lux discussed the subsurface information he had on the site. Mayor Grant went on record stating he wanted there to be a water feature on the property and not just a holding pond. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 5 Mr. Lux discussed the amount of mass grading that would occur for this complex site. He stated the water feature was a high priority for his team. JDA Chair Sand questioned if two entrances and exits would adequately serve the site. Mr. Lux indicated this was an excellent question. He further commented on the traffic plan that was completed by Kimley-Horn. He then turned the conversation over to Todd Stutz to address the residential portion of the project. Mr. Stutz, Robert Thomas Homes, noted he was working on the Hill and the Creek neighborhoods as well as the housing within the Town Center. He described the design principle framework that was laid out within the Master Plan. He explained a wide range of housing would serve a broad spectrum of buyers at all phases in life. This means housing would be considered for millennials through baby boomers. He understood walkable neighborhoods and trail connections were important. He discussed numerous housing products that would be provided, noting he would be responding to the marketplace and proposed to have one-third executive move up housing, one-third first time buyers and one-third empty nesters. He anticipated the housing would have a wide range of prices starting at $350,000. The Creek neighborhood would have 140 homes and the Hill neighborhood would have 267 units. He commented on the plans for the residential area south of the Hill neighborhood. Mr. Stutz then reviewed the housing plans for Town Center. He described the various housing products that would be offered, along with the architectural styles that would be used. The proposed lot sizes were discussed, along with the location of the natural resources corridor. Further discussion ensued regarding the various housing products. Councilmember Holden reviewed the City’s home count versus Alatus’ home count. She asked if the numbers included space for infrastructure. Mr. Stutz reported the number of proposed homes did include infrastructure. He noted the numbers may adjust slightly after the site begins to be graded. Councilmember Holden questioned in Alatus had a location for the water tower picked out. Mr. Lux stated this has not been looked at extensively. He anticipated it would be located in the public park in the middle of the site. Councilmember Holden inquired how much the park space had been reduced by Alatus. Mr. Stutz explained the parks were smaller and noted there was a certain level of flexibility written into the TRC regarding the park space. Councilmember McClung expressed concern with the park deficiency. He stated the original planning called for park programming given the level of density on the site. He feared that too much stress would be put on existing Arden Hills parks if the greenspace within TCAAP was not reconsidered. He commented that this portion of the plan did not meet his standards. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 6 Councilmember Wicklund requested further information on where the custom homes would be placed. Mr. Stutz commented on the home placement within the Creek neighborhood. Councilmember Holden questioned who would be building the single-family homes. She asked how many different home products would be included in the neighborhoods. Mr. Stutz estimated 50% of the homes would be built by Traditions and Robert Thomas Homes and the remainder would be built by other builders. He then reviewed the various housing products that would be offered, noting the housing styles would fit the requirements within the TRC. Mr. Shaver discussed the commercial portion of the project. He anticipated the project would have 200,000 to 250,000 square feet of commercial space with 300,000 to 350,000 square feet of flex space. He then commented on the corporate campus area. It was noted Alatus wanted to maintain some level of flexibility within these uses in order to meet the demands of the market. It was noted a height variance may be requested for the corporate campus. The focus of the retail node was then reviewed. It was his opinion the flex and build to suit areas were perfectly sized, along with the retail area. Commissioner Huffman questioned why the retail area had more surface parking than the Town Center. Mr. Shaver explained it was the norm for retail areas to have surface parking. He stated the restaurant area would have surface and underground parking. It was noted that surface parking offers convenience for customers in the retail area. Councilmember Holden expressed some concern by allowing a large grocer to come in and take up such a large portion of the retail space. She feared how this space would be used in the future if the grocer were to fail. Councilmember McClung commented on the two dining areas. Commissioner Huffman questioned how many of the users within the flex space would have heavy truck traffic. He wanted to see trucks kept out of the vehicular and pedestrian areas. Mr. Shaver anticipated all of the flex space users would have some truck traffic. Discussion shifted to the eight text amendments that Master Developer would be requesting for the project. Mayor Grant thanked Alatus for their thorough presentation. JDA Chair Sand believed it was key for the development to have a finished look and feel even though the property would be completed in several phases. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 7 Councilmember Holden expressed concern with the proposed density level of the development. She did not believe the density should be the same as that seen in St. Paul and Minneapolis. She noted that Arden Hills was a suburb. Councilmember McClung believed the list of proposed text amendments was helpful. He looked forward to discussing these further with the Master Developer at the next meeting. Mayor Grant commented on the original proposed density for the project. He indicated this matter would have to be further discussed by the City Council, along with the design concepts. He appreciated the high level of detail that was provided by the developer and looked forward to reviewing this information in further detail at future meetings. He was hopeful there was time built into the development plant to allow for further conversations between the City and the developer. Mr. Lux stated this was the case. He thanked the City for all of their hard work on the TRC and Master Plan. He anticipated the developer would need additional flexibility for density. He commented on how his plans were challenging him to approach this site with 100 year plans and not just plans for the next 10 to 20 years. Mayor Grant asked if the developer had received enough input this evening. Mr. Shaver thanked the Council and JDA for their input. He looked forward to further refining the plans and discussing this with the City Council again in the near future. Ms. Kvilvang reviewed the upcoming meeting schedule for the City Council. JDA Chair Sand reported the JDA would meet next on Tuesday, September 6. MOTION: Commissioner Grant moved and Commissioner Huffman seconded a motion to adjourn the JDA meeting. The motion carried unanimously (5-0). The JDA meeting adjourned at 8:11 p.m. There was a short recess as the JDA members and Alatus staff excused themselves from the meeting. MOTION: Councilmember Holmes moved and Commissioner McClung seconded a motion to extend the meeting to 9:00 p.m. The motion carried unanimously (5-0). B. Higher Education Uses in Industrial Zoning Districts Senior Planner Bachler explained over the last several years, local universities have shown an increased interest in using existing buildings in the City’s commercial districts for satellite classroom or administrative facilities. An example of this type of reuse is Bethel University’s purchase of the Country Financial office building for additional classroom space. The purpose of ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 8 this agenda item is to review how the Zoning Code addresses higher educational uses specifically in the City’s industrial districts and to discuss if the City Council supports the current policy limiting higher education activities in industrial areas. There are currently four zoning districts primarily designated for industrial uses in the City: I- Flex, I-1, I-2, and Flex Office. The Zoning Code includes a description of the purpose of each of these districts. Provided below is a general overview of the location of each district and the types of businesses in each: • I-Flex District: Generally located between Dunlap Street and Highway 51, and between I- 694 and the Canadian Pacific railway line. Examples of businesses located in this district include International Paper, Powder Technology, and IntriCon. • I-1 District: Generally located between Lexington Avenue and Hamline Avenue, and between Cummings Park and I-694. This district is comprised primarily of the Boston Scientific and Land O’Lakes corporate campuses. • I-2 District: Generally located between I-35W and Highway 10, north of the Arden Manor manufactured home park. Scherer Brothers Lumber Company is the only business located in this district. • Flex Office District: Located on the Rice Creek Commons (TCAAP) property on the west side of the main boulevard and at the southeast corner of the site. There are no businesses located in this district at this time. The Zoning Code includes the following definition for higher education schools: Junior colleges, colleges, and universities approved by the Minnesota Higher Education Coordinating Boards for the Minnesota Department of Education Currently, higher education uses are not allowed as a permitted or conditional use in any of the four industrial zoning districts. Higher education is allowed as a conditional use in the B-1, B-2, B-4, and Civic Center Districts, and as a PUD in the R-1 District. Senior Planner Bachler reported colleges and universities are comprised of several different types of uses, including classrooms, administrative offices, recreational facilities, and residential dormitories. The Zoning Code includes separate land use classifications for some of these uses, such as office and residential dormitories, and may treat them differently than the broader, higher education land use. For example, a college dormitory is a conditional use in the R-4 District, but higher education schools are not permitted. However, the Zoning Code does not include a separate category for classroom facilities and this use is grouped with the higher education land use category. Senior Planner Bachler stated in order to allow for higher education uses in any of the industrial zoning districts, a Zoning Code amendment would be required. The City does not have specific criteria for evaluating proposed Zoning Code amendments. However, the following questions should be considered: • Is the higher education use compatible with the other uses in the Zoning District? • Is the higher education use consistent with the purpose of the Zoning District? ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 9 Senior Planner Bachler explained the City Council could choose to allow this use as either a permitted or conditional use. By requiring a conditional use permit for higher education uses, the City would have an opportunity to evaluate traffic patterns, parking, and other potential negative impacts of the use, and to place reasonable conditions on the approval to mitigate the impacts. Additionally, the City would be able to limit the use to activities that are compatible with the rest of the zoning district and restrict those uses that are not compatible, such as residential dormitories. Staff is requesting that the City Council provide further direction on this subject by responding to the following questions: 1. Does the City Council support allowing higher education uses in any of the City’s industrial zoning districts? If so, which ones? 2. Would the City Council like to see higher education uses classified as a permitted use or a conditional use? Councilmember Holden believed businesses should be located in industrial districts. Councilmember McClung agreed. Councilmember Holmes did not believe that higher education was a compatible use within the industrial zoning district. It was allowed in the B-4 district awhile back and the City received numerous complaints due to issues of incompatibility with other uses. Mayor Grant explained higher education was a non-intended use in this district. He recommended staff and the Council consider the proper function and scope for industrial properties. He then asked why this issue came about. Senior Planner Bachler stated based on preliminary discussions, a local university was interested in purchasing the Smiths Medical property in order to create additional classrooms and other facilities. Councilmember Wicklund asked if the City has allowed a University or higher education use to operate in the I-Flex district in the past. Mayor Grant reported there was a building owned by the Davidson Company in the B-4 district that Bethel University wanted to use for night classes that was approximately 4,000 square feet. This building was used for some time, but eventually these facilities were relocated. Senior Planner Bachler clarified that the Smiths Medical property was located in the City’s I- Flex zoning district. Councilmember Wicklund questioned if Smiths Medical was a fairly desirable property. Councilmember Holden believed this to be true. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 10 Councilmember Wicklund stated his first reaction would be to allow an organization to purchase a property, even if it was not desirable for higher education, versus the City speculating on the wisdom of that purchase. He thought it should be the purchaser’s choice. Ms. Kvilvang commented on the City’s loss of industrial space, the compatibility issue and the legal standpoint if a higher education were to locate within the I-Flex zoning district. She advised office and lab space would have a different traffic pattern than the surrounding industrial uses. City Attorney Jamnik provided further comment on the compatibility of uses. Councilmember Holden asked if the only question before the Council was if the City wanted to allow higher education in the Industrial zoning district. City Attorney Jamnik stated the Council was being asked if higher education could be a permitted or conditional use in the Industrial zoning district. Senior Planner Bachler reported the City has not received any formal application at this time. Councilmember Wicklund recommended the City not begin an uphill battle. Councilmember McClung and Councilmember Holden were not interested in making any changes. Mayor Grant stated the general consensus was to not may any changes at this time. C. Personnel Committee Mayor Grant reported the City of Shorewood was in its final phases of hiring and several candidates were being pooled in order for the City of Arden Hills to consider. The question would be if the Council wants to use this pool or also try and recruit additional candidates. The Personnel Committee was recommending the Council pursue this pool of candidates. He asked how the City Council wanted to proceed. Councilmember Holmes believed this made a lot of sense. Councilmember Holden reported interviews would be held for the customer service rep next week. Interim City Administrator Iverson explained staff has narrowed down candidates for the Public Works Superintendent as well. D. County Road 96 and Hamline Avenue Councilmember Holden stated the “No Right Turn on Red” sign has been removed at this intersection. She indicated she spoke with John Anderson regarding this matter and believed the sign should be put back in place and the sign be enforced. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 11 Mayor Grant agreed it was a poor decision for this sign to be removed. Interim City Administrator Iverson commented she would speak with the County regarding this matter. E. Venus Neighborhood Councilmember Holden was upset that a family in the Venus neighborhood had contacted the Attorney General’s Office because their yards were still unsatisfactory. She recommended the City get a truck full of black dirt, some grass seed and resolve this situation. Councilmember Holmes stated it was her understanding the City of Arden Hills and its contractor had fulfilled the grass replanting requirements. She was uncertain if the City had to do what Councilmember Holden was suggesting. She understood the Attorney General’s office told the individual there was nothing it could do. Mayor Grant questioned how many residents were concerned with their yards and the dirt. Councilmember Holden estimated there were at least 14 families with concerns about their yards. Councilmember McClung was of the opinion the City had met the proper planting requirements. Mayor Grant recommended that the City specify black dirt must be used in the future for all grass plantings in order to avoid this situation in the future. F. Election Judges Councilmember Holden understood the City was in need of election judges for the general election this November. She recommended that donuts and Subway sandwiches be provided to election judges as a thank you for their service to the community. The Council supported this suggestion. G. State Fair Parking Mayor Grant stated he and Councilmember Holden went door to door to speak with residents regarding State Fair parking concerns. He noted he received one phone call regarding this issue as well. He requested the dead end block be posted no parking on both sides of the street. H. County Road E Signs Mayor Grant discussed a break away sign that has been hit a number of times along County Road E. He requested the curb be painted in order to avoid this concern. ARDEN HILLS CITY COUNCIL WORK SESSION AND JOINT WORK SESSION WITH JDA – AUGUST 15, 2016 12 2. COUNCIL COMMENTS AND STAFF UPDATES Mayor Grant discussed the City’s water bills and the number of delinquencies. He questioned if these delinquencies should be posted on the internet. Interim City Administrator Iverson explained this information was public data as it was part of the City Council packet. Councilmember Holden requested the City follow up with the Goodwill to see if anything would be done with the windows at night. Councilmember Holden indicated Arden Hills residents were interested in pickle ball. She also had a resident request swings in Ingerson Park. Councilmember McClung wanted to see the “No Right on Red Turn” put back in place at County Road 96 and Hamline Avenue. Councilmember Wicklund was interested in learning from the City Council what size and level of park amenities should be offered in TCAAP. It was his opinion the parks in TCAAP should be better programmed. He wanted to better understand the City’s demand for programmed parks. Mayor Grant requested staff provide Councilmember Wicklund with this park information. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:58 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Approved: September 12, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION AUGUST 22, 2016 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; Acting Public Works Director John Anderson; Senior Planner Matthew Bachler; and City Clerk Julie Hanson 1. AGENDA ITEMS A. TCAAP Master Plan Update Stacie Kvilvang, Ehlers and Associates, explained that on August 15, 2016, the TCAAP Master Development Team met in a joint work session with the City Council and the JDA to outline their proposed development of the site. The Master Development Team was in attendance to further discuss the changes to the TCAAP Redevelopment Code and Regulating Plan that may be required for their proposal. Ms. Kvilvang understood the Council had to take in a lot of information at the August 15 meeting and had a number of questions for staff. She reviewed a housing memorandum with the Council, along with a chart for each of the TCAAP neighborhoods. Potential zoning map and text changes were reviewed with the Council. She encouraged the Council not to focus solely on the number of houses, but rather on the overall plan. Bob Lux, Alatus, thanked the Council for their input at the last meeting. He appreciated the ongoing dialogue he and his colleagues have had with the Council and looked forward to gaining additional feedback this evening. Tom Shaver, Inland Development Partners, commented on the discussions he had with staff regarding the TRC. He then presented the Council with further information on the proposed changes the Master Developer would like to make to the Creek neighborhood. Further discussion ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 22, 2016 2 ensued regarding the density within the Creek neighborhood. It was determined that the retail node would be placed along County Road 96. Mayor Grant was not certain that the proposed park configuration would support the City’s requirements. Ms. Kvilvang reported this would be a part of Alatus’ presentation. Councilmember McClung understood the office/mixed-use component has been removed from the regulating plan. He indicated he would rather see the development lose flex office than office/mixed use. He wanted to see Class A office within the development. Mr. Shaver stated this was the case. He explained the office component was allowed within the mixed retail and flex zoning district. He provided further comment on how he saw the office and retail zoning districts coming together within the TCAAP development. Councilmember Holden expressed concern with the amount of flex space within the development and questioned what would be located on all this property. Further discussion ensued regarding Class A office space and how this was defined by the City Council. Councilmember Holden questioned how many acres were set aside for retail. Mr. Shaver reported retail increased in size from 20 acres to just under 40 acres. Councilmember Holden expressed concern with the 65-foot lot widths and feared that these homes would appear to be primarily a garage. Mr. Shaver described how these homes would be designed architecturally to be proportionate. He noted these homes would have a front porch. Todd Stutz, Robert Thomas Homes, provided further comment on the neighborhood designs within TCAAP. Councilmember Holden questioned if the housing numbers have changed since last week. Mr. Stutz indicated the numbers had changed slightly. He provided further comment how the Creek and Hill neighborhood densities had changed since last week. Councilmember Holden asked why Neighborhood Two had reduced in size. Ms. Kvilvang summarized the plans by noting the overall plan would have fewer townhouses and larger lots for single family, with increased density in the Town Center. Mayor Grant discussed the differences between a fast versus slow buildout of the TCAAP site. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 22, 2016 3 Mr. Shaver, Inland Development Partners, anticipated it would take five years to build the housing developments. The demand for the housing products was discussed with the Council. The housing plans for Town Center was then reviewed. Mayor Grant understood that the proposed plans from the developer had a higher density within Town Center than the entirety of the previous plan. Mr. Lux stated this was the case. He commented further on the overall plan, noting that the higher density within the Town Center would assist with supporting the proposed retail. He provided further comment on benefits this density would bring to the City. Councilmember Holden understood the Town Center would be difficult to support given the close proximity of Rosedale. She wondered if the Council and the Master Developer were looking at Town Center all wrong. Mr. Lux believed the Council was looking at Town Center correctly with the caveat that the proposed density really does work with the amount of proposed retail. He saw the Town Center as a game changer for the entire City of Arden Hills. He reported the Town Center would have high quality housing, entertainment, restaurants and retail. It was noted parking would be the biggest challenge for this area of the development. Mayor Grant questioned if Alatus had any examples of where a similar development had been successfully completed. Mr. Lux stated he did not. However, he commented bits and pieces were being done all over throughout the suburbs. Ms. Kvilvang noted there would be a range of market rate apartments from 400 to 725 with 300 to 400 senior apartments. Mayor Grant discussed the most recent Maxfield study and believed the Master Developer was going against their recommendations. Mr. Lux explained he could easily construct 600 apartment units over a five to ten-year period of time. He stated he was asking for the additional height in order to add a vibrant and interesting texture to the development. Councilmember Holden questioned how much lower Town Center would be from the Creek. Mr. Shaver indicated he was working on the elevations of the development at this time and could report back to the Council at a future meeting. Councilmember Holden feared that the metro area was now saturated with senior housing and noted she discussed this with a researcher. She asked if senior housing would be necessary. Mr. Shaver noted his research showed there was still a need for senior housing. He reported that senior housing developers had approached him in order to be a part of this development. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 22, 2016 4 Further discussion ensued regarding the design, parking and layout of the entertainment district. Mayor Grant was in favor of the Council touring the Latitude 45 property to get an idea of the apartment complex that was being proposed for the Town Center. Mr. Lux welcomed the Council to visit this property stating he would be willing to provide the Councilmembers with a tour. Councilmember Holden questioned how the Master Developer was proposing to make the entertainment district vibrant. Mr. Lux stated the theater and restaurants would assist in creating a vibrant atmosphere. He noted a brewery would be a great fit for this area as well, along with the hotel. Councilmember Holden asked where the retail shops would be located. Mr. Lux explained this would not be in the downtown area. Rather, the Town Center would consist of entertainment type retail and neighborhood restaurants with apartments above. The retail acreage would now be located to the west. Councilmember Holden stated this was a whole new concept for the Council to consider. Mr. Shaver turned the discussion to the need to amend the building height. He reported this was being requested to accommodate a corporate campus and a taller condominium structure. Councilmember McClung questioned if the corporate campus would have structured parking. Mr. Shaver stated this would be the case. The Council discussed the corporate campus to be located on the thumb property with the Master Developer, along with the desire for Class A office space. Mayor Grant noted the thumb property was located along 35W and did have some separation from the residential developments. For this reason, he was willing to consider an amendment to the height requirements. He hoped to see a higher number of jobs on the thumb property and believed the corporate campus would create a buzz to the whole site that would spark the retail. Councilmember Wicklund was interested in knowing the ideal timeline for text and map changes to ensure the Town Center was brought to fruition quickly. Ms. Kvilvang reviewed the Comprehensive Plan Amendment process and stated it was the Master Developer’s hope that these changes could be made by November. Councilmembers Wicklund and McClung also supported a change in the height restrictions for the thumb property. Councilmember Holden questioned what the new maximum height would be. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 22, 2016 5 Ms. Kvilvang stated the Master Developer would be requesting a new maximum height of 168 feet. Councilmember Holden requested further information on the water feature in the Town Center and wondered how much greenspace would surround the water feature. Mr. Shaver indicated this matter would be addressed under the parks portion of the presentation. He then shifted the conversation to the parks within the project at this time. Alex Duval, Alatus, reviewed the open space, parks and trails being proposed with the development in detail with the Council. He described the areas that would be an extension of the natural resources corridor. Further comment was made on the size and location of Central Park and the pocket parks. Mayor Grant asked if the park needs of the City were being met through the proposed park plan. Mr. Duval discussed the City’s park needs as presented to him by City staff. He reported he was working to unify the trail system while also creating destinations for active and passive recreation. He described how the existing water treatment building would be repurposed and screened. Mr. Shaver indicated most of the programming would be within Central Park, which included a tennis court and play structure. He had not determined if a full size soccer field was required. This would continue to be evaluated. The topography issues within the proposed park spaces was further discussed. Councilmember Wicklund asked if the greenspace within the Hill neighborhood could be traded for additional greenspace at Central Park. Mr. Duval commented this would be an option. Councilmember Holden believed a junior soccer field would be sufficient given the number of fields located throughout the rest of Arden Hills. Mayor Grant stated the difference in grade within the Hill park may be similar to Cummings Park. Councilmember McClung discussed the heavy use of the City’s parks noting the majority were heavily programmed. He expressed concern with where t-ball would be located for the residents living on TCAAP. He recommended more programmed recreation be planned for within the neighborhood parks and that not all programming be focused on Central Park. Ms. Kvilvang stated the ownership of the parks would have to be further discussed with the City in order to define which parks are programmed and which are not. Further discussion ensued regarding passive and active parks. Mayor Grant noted the City had a 10-page document addressing the City’s park requirements. He requested the Master Developer further review this document to ensure that the City’s needs were being considered within the proposed development. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 22, 2016 6 Mr. Lux believed this was a fair request. Mayor Grant indicated this would be the last park land the City would get for a long time and he wanted to be sure the City got it right. He wanted to be sure the residents on TCAAP were able to properly recreate. Councilmember Holden stated she liked the park layout and believed the development would be very walkable. Councilmember McClung agreed, however, he wanted to see the City’s programming needs taken into further consideration by the Master Developer. Ms. Kvilvang thanked the Council for their input. She noted density and vertical mixed use would be discussed at the next worksession meeting. Councilmember Holden wanted to better understand what percentage of space had to be filled in order for a retail development to be considered successful. Mayor Grant requested the Master Developer provide the Council with further information on the water feature at the next meeting. Councilmember Wicklund stated he really appreciated the vision and direction that this development was headed. He enjoyed the complexity of the proposed housing and retail areas. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holmes reported she received an email regarding State Fair parking and additional signs were being requested. Mayor Grant recommended staff address this matter and post the signs if possible. Councilmember Holden stated she attended Hot Dog with a Cop and noted the event was well attended. Mayor Grant reported he attended a meeting where Big 10 and Scherer Brothers were discussed, along with their loss of profits given the recent roadway closures. ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 8:51 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: September 12, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 29, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator and Director of Finance and Administrative Services Sue Iverson; Acting Public Works Director John Anderson; Senior Planner Matthew Bachler; and Deputy Clerk Jolene Trauba PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested one item be added to the Agenda under New Business to address State Fair Parking. Councilmember Holden asked that the Council also discuss a County Road 96 and Hamline Avenue “No Turn on Red” Sign. Councilmember McClung requested Item 5D be pulled from the Consent Agenda for discussion as Item 6A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, commented on the Alatus proposal for Rice Creek Commons. He believed the proposal had both good and bad news. He was pleased the plan was ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 2 being publicly discussed and encouraged the Council to keep the lines of communication open. He encouraged the Council to tour the Alatus apartment and condominium units. He expressed frustration with the manner in which the Council responded to the proposed eight to ten story buildings that were being proposed for Rice Creek Commons. He recalled that the Council was ready and willing to hand the keys to the City over to the Minnesota Vikings for a huge stadium and questioned why the Council would then not also support the proposed housing units. He listed the communities in the metro area with similar housing types. He recommended the Council begin showing some leadership and move forward with the housing being proposed by Alatus. He commended Councilmember Wicklund for offering his support to Alatus and their creative plan. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Interim City Administrator and Director of Finance and Administrative Services Iverson provided the following update for the Council on TCAAP and the JDA: Meetings • City and County staff, Ehlers and the Master Developer held their weekly project meetings on August 10, 17 and 24. • On August 15, the City Council and JDA held a joint meeting to review the preliminary plans from the Master Development Team. • On August 22, 2016, the City Council held a work session with the Master Development Team to go over the proposed plan in more detail. They reviewed both the single-family residential and multi-family residential developments and provided a comparison of the approved Master Plan. They reviewed changes in park development (i.e. size, location, etc.) and discussed Town Center concepts. The next work session scheduled with the Council is on September 19, 2016. At the meeting, they will be providing requested information and plan updates based upon feedback received from the City Council. Communications/Media • On August 9, 2016, the communications subcommittee (Grant, Wicklund), along with staff (Iverson, Kvilvang) interviewed four (4) communication consultant groups. Based upon those interviews, they are recommending hiring Zipko Strategies and Connelly Kuhl as the communications consultants for TCAAP. On August 29, 2015, the Council will be asked to allow staff to negotiate and enter into a contract with them for services. It is anticipated that they will be at a future work session with the full Council to discuss priorities for TCAAP communications. B. Transportation Update ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 3 Acting Public Works Director Anderson reported the Lexington Avenue and County Road F project paving was now complete. Traffic would be shifted to the outside and work would begin in the median in the coming weeks. He anticipated the project would be completed yet this fall. Acting Public Works Director Anderson explained the I-694 project has been paved and noted Rice Street and Lexington Avenue exits should be opened in the next couple of weeks. He reminded the Council the I-694 project was a two-year project and work would begin again next spring. Acting Public Works Director Anderson stated the County Road E bridge was now open and all ramps to the freeway were open. He understood the New Brighton side of the bridge had a detour to Old Highway 8. Acting Public Works Director Anderson indicated the County Road H beams were set over the past week. The freeway was shut down in order for these beams to be set in place. He reported County Road H would be open at some point in October. C. State of the City Update Interim City Administrator and Director of Finance and Administrative Services Iverson explained the State of the City event will be held on Thursday, September 29, 7:30 to 9:00 a.m. at Flaherty’s Arden Bowl. Representatives from the TCAAP Master Development Team, Land O’Lakes, and MnDOT will be providing updates to the community. There will also be time for questions and networking following the presentations. Arden Hills businesses and residents are encouraged to attend the event. An evening State of the City event will be scheduled for a future date. 4. APPROVAL OF MINUTES A. July 25, 2016, Special City Council Work Session B. July 25, 2016, Regular City Council C. August 8, 2016, Regular City Council D. August 12, 2016, Emergency City Council Councilmember Holden noted a minor change to the July 25, 2015 Regular City Council minutes on Page 6 clarifying which MnDOT project was being discussed. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the July 25, 2016, Special City Council Work Session meeting minutes, the July 25, 2016, Regular City Council meeting minutes, August 8, 2016, Regular City Council meeting minutes; and August 12, 2016, Emergency City Council meeting minutes as amended. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 4 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Appoint Zipko Strategies & Connolly Kuhl Group as Communications Consultants C. Motion to Accept Resignation of Acting Public Works Director/Assistant City Engineer D. Motion to Accept Proposal from WSB to Provide Professional Engineering Services, Interim Director of Public Works Services and Planning Associate E. Motion to Approve Pay Estimate No. 7 – County Road E/Pine Tree Drive Improvements MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Motion to Accept Proposal from WSB to Provide Professional Engineering Services, Interim Director of Public Works Services and Planning Associate Councilmember McClung stated he was not initially opposed to the proposal but asked what the duration of the contract would be. He explained he would not support a contract for more than three months. Mayor Grant asked for a report from staff. Interim City Administrator and Director of Finance and Administrative Services Iverson explained the Personnel Committee met on August 23, 2016, with Consultant, Bill Joynes from Midwest Government Advisors. While he is working on the City Administrator recruitment, the Committee also asked him if he could coordinate and find a City Engineer to contract with and possibly to also provide planning assistance. Bill Joynes has negotiated the City a very good proposal for not only Engineering and Planning services, but also Interim Public Works Director services as well. WSB, who is part of the City’s engineering pool just authorized by the City Council, will offer all three services according to the proposal. She explained the services would be available to the City for three to six months. Councilmember Holden commented the Personnel Committee was interviewing candidates for the City Administrator position. Mayor Grant believed it was in the City’s best interests to bring in an engineering and planning consultant to assist the City during a time of transition. Councilmember McClung understood this to be the case; however, he wanted to better understand the contract with WSB and how much it would cost the City. ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 5 Andy Brotzler, WSB, thanked the Council for their time. He discussed the proposal in further detail noting the City had an immediate need. He understood this may be a short-term need and believed three months would allow WSB to offer their assistance and at the three-month period the proposal could be reconsidered. His goal was to be flexible in order to meet the needs of the City. Councilmember Holmes asked if additional fees would be charged to the City for work on TCAAP. Mr. Brotzler stated his understanding was that he and Brett Weiss would be the lead for the TCAAP project. He understood the scope of the project was challenging but explained all ongoing TCAAP work would be charged an hourly rate. Mayor Grant commented that WSB was an approved consultant with the City and could assist with the broad scope of the TCAAP project. He explained the Personnel Committee found WSB to be a worthwhile consultant for the Council to consider given the fact they could provide engineering, public works, and planning assistance to the City. Councilmember Holden believed the City would save financially using the consultant versus an employee due to the fact vacation time and PERA would not have to be paid. She stated this was a short-term solution at this time and noted she supported the proposal. She explained a lot of effort and energy went into the negotiation of the consultant rates by Bill Joynes. Councilmember McClung stated he would support a three-month proposal but nothing beyond that time. He suggested the proposal be reviewed after three months and the Council be allowed to make an apple to apple comparison at that time. Mayor Grant supported the three-month time limit on the proposal and contract with WSB. Councilmember Holmes feared the City would not be able to hire new staff by the end of November. She suggested the proposal with WSB run through the end of January. Councilmember Holden recommended the contract remain at three months and that it be considered for extension in November. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a Motion to Accept the Proposal dated August 24, 2016, for three months with the ability to extend monthly, from WSB to provide Professional Engineering Services, Interim Director of Public Works Services and Planning Assistance. The motion carried (5-0). 7. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 6 8. NEW BUSINESS A. 2015 PMP Venus Drainage Acting Public Works Director Anderson stated the 2015 PMP project occurred in the Venus Crystal neighborhood in 2015. The roadway was modified to add concrete curb and the storm sewer system retro fitted to match the concrete curbing. The design of the roadway called for the road to be lowered slightly at the low point in front of 1776 Venus Avenue. As part of the design, the crown in the road was also eliminated to provide a better fit to the existing driveways in the area which are flat on one side of the street and steep on the other. As an additional storm water treatment BMP, a sump catch basin with a filter designed to trap sediment was installed in this location and two other locations. Acting Public Works Director Anderson reported staff was contacted by the resident at 1776 Venus Avenue with concerns over the storm sewer capacity and street drainage backing up onto their property as far back as the garage and house. Staff investigated the storm system and found debris clogging the screen that was limiting the flow of storm water through the screen. Public Works has removed these screens based on this result. In rain events since the screen was removed the storm water backup onto the lot has been less but still does, in heavy rains, encroach on to the driveway. Acting Public Works Director Anderson commented based on the observations of the system operations the engineer has recommended two changes to the storm drainage system. The first is to add additional inlet capacity at the low point in the road just west of the driveway to 1776 Venus Avenue. This additional catch basin would allow for storm water to get into the system faster as well as provide some redundancy should one inlet get clogged with debris. The result of this would decrease the ponding in the street and backup into the driveway at 1776. As with any storm design there is always a larger storm event that may come along and overwhelm the system. In th ese cases, it is important to have a route for storm water to escape the low point in the road overland that does not involve flooding structures. This low point in the street has a potential overflow route that can be created with a minimal amount of grading. The second recommendation is to grade an overflow swale along the east property line of 1776 Venus Avenue that will provide and overland route for storm water to flow should a rain event exceed the capacity of the system. The other benefit of having an emergency overflow route in place is that if the house at 1776 Venus Avenue experiences water in the basement and the street water is show not to contribute to the problem, then the wet basement is a result of roof runoff or yard drainage or some other factor unrelated to the street. City staff support pursuing both of the options recommended by the engineer. Acting Public Works Director Anderson explained staff met with both the owners at 1776 and 1768 Venus Avenue who share the common lot line where this overflow route is proposed. He described the proposed grading and stated the City has obtained their approval of this approach. This work is proposed to take place within the existing drainage easement. Acting Public Works Director Anderson stated quotes were solicited for this work and the low price for the catch basin is from C.W. Houle Inc. The City has contracted with C.W. Houle in the ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 7 past and found their work to be acceptable. The low price on the swale grading was provided by Quinzon Outdoor who have provided services for the City in the past as well. Councilmember Holmes asked why a screen was placed at this location. Acting Public Works Director Anderson explained the screen was put in place to catch particulates before they entered the storm system. He discussed the grade of the street and the grade of the yard noting that it did not take much water to pool in order for it to begin moving towards the house. Councilmember Wicklund questioned if the City had funds available to pay for the proposed improvements. Acting Public Works Director Anderson stated funds were available. Councilmember Holmes inquired why this area of the project was not properly engineered from the beginning. Acting Public Works Director Anderson explained that by removing the screen the City would get back to the level playing field. He commented staff has identified the location where flooding could occur and with a minimal amount of work, staff would eliminate this concern. Councilmember Holmes was not convinced these were the proper steps to take to eliminate the concerns. Mayor Grant asked if the swale was sufficient. Acting Public Works Director Anderson stated the swale would allow water to be routed around the house and give it a path to the backyard without flooding the house. He believed the swale would benefit by the addition of another catch basin. Mayor Grant and Councilmember Holden indicated they would be supporting staff’s recommendation. Councilmember McClung feared that the City would be facing a liability claim if this was not properly fixed and the property were to flood. He believed the expense was relatively low and he supported the new catch basin and overflow swale. MOTION: Councilmember Wicklund moved and Councilmember Holden seconded a motion to Accept Proposal from C.W. Houle Inc. in the amount of $8,000 for addition of one catch basin at 1776 Venus Avenue and Accept Proposal from Quinzon Outdoor in the amount of $1,475 to grade an overflow swale. Councilmember Holmes clarified she was not blaming Acting Public Works Director Anderson for this concern. The motion carried (5-0). ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 8 B. County Road D Improvements Acting Public Works Director Anderson stated the Presbyterian Homes of Arden Hills entered in to an agreement in 2010 with the City of Arden Hills that obligated them to reconstruct County Road D, a municipal street on the City’s corporate border with Roseville. Senior Housing Partners has prepared plans for this reconstruction. Acting Public Works Director Anderson explained engineering staff from both Arden Hills and Roseville have reviewed the plans and all comments have been addressed. Roseville City Council has elected to permanently close the connection between Wheeler Street and County Road D. The plans as prepared by Clark Engineering dated August 22, 2016, show this street closure as requested by the City of Roseville. The median in the driveway entrance to Johanna shores off of County Road D is shown to be removed as requested by the Lake Johanna Fire Department as the median does not accommodate fire truck access. Acting Public Works Director Anderson reported Senior Housing Partners has elected to cover the entire cost of the construction and contract for the work privately and plan to complete the work in the fall of 2016. Arden Hills and Roseville will be inspecting the construction jointly. The bituminous sidewalk along Lake Johanna Blvd is shown to be reconstructed and a new concrete sidewalk on the north side of County Road D is shown to be constructed as part of this work. Snow and Ice control on both of these sidewalks would be the responsibility of the property owner. Councilmember Holden asked if a stop sign could be installed for safety purposes. Acting Public Works Director Anderson stated a stop sign would be installed at County Road D. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve reconstruction plans for County Road D and Authorize Senior Housing Partners to contract for reconstruction. The motion carried (5-0). C. Accept Proposals for Bituminous Mill and Overlay of Shorewood Drive Acting Public Works Director Anderson stated the City Council discussed potential pavement maintenance projects and requested staff return with a recommendation on Shorewood Drive. This is the portion of the roadway not being reconstructed as part of the Johanna Shores Development. Acting Public Works Director Anderson indicated Public Works Staff discussed the possibility of having a contractor mill this street and Public Works staff pave it as was done on Thom Drive this year. He stated that this does not appear to be possible for a number of reasons that include the fact that seasonal employees returning to school has created a large need for full time employees to preform park maintenance activities, work on Lake Valentine Road catch basin repairs needs more crew hours devoted to this to complete the job, and use of Ramsey County vehicles for trucking and rolling has not been secured for this work. ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 9 Acting Public Works Director Anderson reported the City budgeted $150,000 for this type of work in 2016. To date $68,471 has been spent. The work on Thom Drive totaled $30,159 and $33,519 was spent on the Sandeen Road mill and overlay. The remaining budget for street maintenance/sealcoat and resurfacing is $81,529. Acting Public Works Director Anderson explained staff has solicited quotes for this work to include both mill and bituminous paving from a number of contractors and have received four quotes. The quotes received are as follows: Midwest Asphalt Corporation $44,394.30 Bituminous Roadways Inc. $45,244.85 North Valley Paving $51,447.60 Acting Public Works Director Anderson stated staff has worked with Midwest Asphalt in the past and found their work to be acceptable and recommend accepting their proposal. Councilmember Holden had hoped that Beckman could be replaced this year; however, staff felt this street could wait until 2017. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to accept a proposal from Midwest Asphalt Corporation for the bituminous mill and overlay of Shorewood Drive in the amount of $44,394.30. The motion carried (5-0). D. State Fair Parking Mayor Grant understood on-street parking was a concern in the city. He asked if staff had any conversations with residents regarding Pine Tree Drive and Harriet Avenue, or regarding parking in front of fire hydrants. Acting Public Works Director Anderson stated he had discussed this matter. It was noted Ramsey County would be observing traffic at this intersection and he understood additional space was needed for bus traffic. Mayor Grant questioned if staff had spoken to the Lake Johanna Fire Department regarding the fire hydrants. Acting Public Works Director Anderson explained the Ramsey County Sheriff has been in touch regarding vehicles parking in front of hydrants. He reported cars had to maintain a 10-foot buffer on both sides of a fire hydrant in order to provide proper access to the fire hydrants. He stated the Sheriff’s conclusion to this situation would be to provide one lane of parking on Pine Tree Drive and Harriet Avenue. Mayor Grant supported the “No Parking” improvements on Harriet Avenue and Pine Tree Drive in order to improve the safety of this roadway for vehicular and bus traffic. He stated the “No Parking” could run down Harriet Avenue all the way down to the cul-de-sac. ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 10 Councilmember Holmes asked if the City had any additional “No Parking” signs to post. Mayor Grant understood that staff had more signs available. Councilmember Holden recommended the City address the parking concerns on Prior Avenue from Jerrold Avenue to County Road D. In addition, “No Parking” signs should be posted along Jerrold Avenue to the end of the cul-de-sac. Mayor Grant indicated he has driven these streets since the State Fair began and he supported this recommendation. Councilmember Wicklund also supported the recommendation. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to direct staff to post “No Parking” signs for the duration of the State Fair on the west side of Pine Tree, the south side of Harriet all the way to Lexington Avenue, the east side of Prior and the south side of Jerrold Avenue. The motion carried (5-0). E. County Road 96 and Hamline Avenue “No Turn on Red” Sign Councilmember Holden expressed concern with the wait times for traffic at the intersection of County Road 96 and Hamline Avenue. She requested a formal letter be written and sent by the City Council to recommend the sign be posted again. She recommended that the Sheriff also be asked to patrol this intersection more heavily. Mayor Grant commented on a conversation he had with Jim Tollis. It was his understanding that 75% of the population was not observing the “No Turn on Red” sign. For this reason, the sign was removed. Some believe there was not a safety issue making a right turn on a red at this intersection, however, it was disrupting the flow of traffic on Hamline Avenue. He guessed that when Hamline Avenue was complete the traffic volumes along this roadway would increase. He supported the City Council drafting and sending a letter to the County. Councilmember McClung stated it was unacceptable to him that the sign was removed simply because a portion of the population was not observing the sign. Councilmember Wicklund wanted to learn more about the number of cars turning right onto Hamline Avenue each morning. It was his opinion the sign should not be replaced given the fact the traffic concerns were limited to such a small portion of the day. Councilmember McClung believed the sign was needed given the fact there was a double turn from westbound County Road 96 onto Hamline Avenue. He stated he has witnessed several near accidents in recent months. Councilmember Wicklund suggested the “No Right on Red” sign only be enforced during certain hours of the day, such as 6:30 a.m. to 8:30 a.m. ARDEN HILLS CITY COUNCIL – AUGUST 29, 2016 11 Mayor Grant recommended a letter be drafted to the County regarding the “No Right on Red” sign with a specific time period addressed. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Holmes thanked John Anderson for his dedicated service to the City of Arden Hills. Councilmember Holden provided feedback on the comments made by the resident during Public Inquiries. She believed there should be some give and take between the City and the Master Developer and provided further comment on a development that occurred in Eagan. She thought it was unfair to compare the Vikings Stadium to the potential new development. She explained the Council has toured multiple properties in preparation of the TCAAP site. She feared that the few quotes that were pulled from a four-hour meeting did not properly summarize or reflect the comments made at the meeting. She indicated the Council was working hard and she was pleased with progress being made on the City’s plan. Mayor Grant provided further comment on how far the TCAAP project has come over the past two years. He noted the City and County just celebrated a huge milestone by completing the cleanup of TCAAP and receiving a Certificate of Completion, which was the largest superfund site in Minnesota. He stated a Master Developer has been selected for the redevelopment of this property. He commented on the work the City had done on the Comprehensive Plan and TRC. He was pleased by the progress the City and County have made on this project. Mayor Grant reported he and Councilmember Wicklund toured Latitude 45 in Minneapolis along with team members from Alatus. Mayor Grant wished John Anderson well in his new position with the City of Cloquet. He thanked Mr. Anderson for all the work he had done on behalf of the City of Arden Hills. He noted the Personnel Committee would be interviewing three Public Works Superintendent candidates on Tuesday, August 30. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council meeting at 8:25 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Approved: September 12, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION AUGUST 29, 2016 8:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 8:32 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; Acting Public Works Director John Anderson; Senior Planner Matthew Bachler; Finance Analyst, Dave Perrault; and Deputy Clerk Jolene Trauba 1. AGENDA ITEMS A. Utility Billing/Water Shutoff Policy Acting Public Works Director Anderson stated the City Council requested a discussion be held on the policy as it relates to delinquent utility bills and whether the City should shut off water on past due accounts or roll delinquent bills into quarterly assessments to the property. Acting Public Works Director Anderson reported the City Attorney has supplied an email on this topic. This email contains comments from both the City Building Official and the City Attorney both favoring remaining with the current policy to certify delinquent bills instead of disconnecting service. In addition, the Attorney has provided a link to a League of Minnesota Cities memo on the topic and the portion of said memo that pertains to utility billing/water shut offs. Acting Public Works Director Anderson explained from a Public Works standpoint, that if directed in accordance with the City’s adopted policy, Public Works can shut off water. He noted that from time to time the shut off valve may not be accessible, may not operate if it has not been turned recently, or may start leaking when operated. If a water shut off valve requires repair, this is a City cost and therefore the City may incur repair costs during a water shut off. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 29, 2016 2 Mayor Grant was in favor of utility bills being certified with the County and that this continue to be public information. Councilmember Holden questioned how much the City was not collecting in utility bills. Interim City Administrator Iverson stated the only time the City was not fully collecting on a utility bill was if a property owner were to file bankruptcy prior to the outstanding bill being certified by the City Council. This was the reason the City certified its outstanding utilities on a quarterly basis. Councilmember Holden believed that if certain residents wanted their utility bills to be certified to the County on their property tax statements, the City should continue this practice. Councilmember McClung suggested that a letter be provided to residents notifying them that if outstanding utility amounts are not paid in full, the information will be made public and the outstanding amount will be certified to the County. Interim City Administrator Iverson discussed the letters that were already being sent by the City. Councilmember Wicklund requested staff forward these letters to the Council for further review. B. County Road E Bridge Pedestrian Lighting Review Acting Public Works Director Anderson stated on March 28, 2016, the City Council directed staff to proceed with contracting for installation of lighting on the County Rd E/TH51 bridge. The staff memo on this item was specific in its description that the lighting was intended to light the pedestrian facility on the south side of the bridge. The contractor has installed the lighting and Councilmember Holmes brought forward a concern that the lights should cover more of the bridge surface and that her understanding was the lights would cover more of the bridge. Councilmember Holden asked if additional lights would be placed on the County Road E Bridge. Councilmember Wicklund believed the existing lights were adequate given the level of pedestrian traffic on this bridge. Mayor Grant stated he has seen the lights and indicated they were not very bright. Councilmember Holmes explained the lights were adequate for the south side of the bridge, but not for the north side of the bridge. She commented she does see Bethel or high school students walking along the north side of the bridge fairly often. She stated it was her expectation that the entire bridge would be properly lit by the newly installed lighting. She suggested brighter bulbs be installed in the existing light poles. Councilmember Holden questioned how North St. Paul received funding for their bridge aesthetics. ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 29, 2016 3 Acting Public Works Director Anderson stated North St. Paul may have contributed a significant amount of dollars to assist with the bridge project, pedestrian walkways and lighting. Councilmember Wicklund supported Councilmember Holmes suggestion to install brighter bulbs in the existing light poles. He asked if the north side of the bridge would accept additional light poles. Acting Public Works Director Anderson explained this side of the bridge was not fitted with conduit. Mayor Grant understood the north side of the bridge would need new light poles and fixtures in order to cast more light onto the north side of the bridge. He requested staff investigate the cost for new fixtures and poles prior to the Council making a decision on this matter. C. Snow Plow, Snow Removal and Ice Control Policy Acting Public Works Director Anderson stated the City Council discussed the policy on January 19, 2016, and requested it be brought back with edits during the summer months. Staff has edited the policy to reflect the current snow plowing practice and is looking for feedback from the City Council. Mayor Grant had no concerns with the policy. Councilmember Holden requested one change to the document noting salt shall be loaded at the source and striking the words “from Ramsey County”. Mayor Grant recommended this item be brought back to the Council for approval on an upcoming Consent Agenda. D. LMC Policy for Donation of Equipment Finance Analyst Perrault stated the Council expressed interest in adopting a policy to donate surplus City equipment to nonprofit organizations pursuant to state law. The League of Minnesota Cities recently published information regarding background information, applicable state statutes, and a model policy for cities to consider adopting. Attached is the background information, and the model policy for Council to review and provide feedback. Policy Highlights: • Council will set the standard for how and when surplus equipment is identified and approved for donation • Council will set the standard for which organizations will be allowed to accept donated equipment • Provides additional tort immunity to municipalities assuming there was no fraud or intentional misrepresentation ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 29, 2016 4 Finance Analyst Perrault indicated staff would like direction from the Council on whether or not they would like to proceed and approve a policy regarding the donation of surplus City equipment to nonprofit organizations. Further discussion ensued regarding the new donation of equipment policy. Mayor Grant recommended the policy be brought back to the Council for approval on an upcoming Consent Agenda. E. Personnel Committee Update Mayor Grant stated the Personnel Committee would be interviewing three Public Works Superintendent candidates on Tuesday, August 30. He reported the City would be interviewing applicants for the City Administrator position on September 13 beginning at 6:00 p.m. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:59 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Page 1 of 1 DATE: September 12, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1.Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2016 Payroll #18 .................................................................................... $ 79,243.66 Total Payroll $ 79,243.66 Accounts Payable Claims Through 09/09/2016 Paid Claims (Check No 46006-Check No 46022) ................................. $ 63,463.85 Paid Claims (Check No 0 ACH Payment) ............................................. $ 12,755.00 Total Accounts Payable $ 76,218.85 Total Claims $ 155,462.51 CONSENT ITEM 6A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 18 CHECKS DATED: 09/09/16 Biweekly: 08/20/16 - 09/02/16 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,237.34 EFT SIT 2,188.08 EFT FICA Oasdi 3,257.33 EFT FICA Medicare 761.79 EFT TOTAL TAXES 11,444.54 Health Premium 2,041.10 A/P Check* Dental Premium A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* FSA Health Care Reimb. 133.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,382.76 HSA Health Saving 724.64 Health Care Savings Plan EFT Health Care Savings Plan-2% 222.24 EFT Health Care Savings Plan-4% 523.34 EFT TOTAL HEALTH SAVINGS 1,470.22 PERA 3,466.97 EFT ICMA 800.38 EFT Central Pension Fund-Union 691.20 A/P Check* MN State Retirement System 709.86 EFT TOTAL RETIREMENT 5,668.41 IUOE 49 Dues (Union) 153.00 A/P Check* LTD/STD Insurance 948.87 A/P Check* PERA Lif I 32 00 A/P Ch k* CITY BENEFIT 3,257.33 761.79 4,019.12 12,418.31 962.98 13,381.29 1,183.34 1,183.34 4,000.35 4,000.35 PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 175.23 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 1,548.66 Total Employee Deductions 22,514.59 Net Payroll Direct Deposit 34,067.27 EFT Gross Payroll Tie-Out 56,581.86 STD/LTD Gross - Up Plus City Paid Benefit 22,661.80 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 79,243.66 FICA TIE-OUT Gross Payroll 56,581.86 Less Total FSA 2,382.76 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 54,199.10 FICA Oasdi @ 6.20% 3,257.33 FICA Medicare @ 1.45% 761.79 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 77.70 77.70 Accounts Payable User: Printed: ashley.bertrand 9/8/2016 1:11 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0339 Ferguson Waterworks 2516 09/01/2016ACH 0207017-1 Water Supplies Water Supplies 181.08 0209212 Water Supplies Water Supplies 67.59 248.67Total for this ACH Check for Vendor 0339: 0750 Verizon Wireless 09/01/2016ACH 9769946932 Jul/Aug Cell Phone Expenses Jul/Aug Cell Phone Expenses 120.08 9770160400 Jul/Aug Cell Phone Expenses Jul/Aug Cell Phone Expenses 964.38 1,084.46Total for this ACH Check for Vendor 0750: 0761 Electric Pump, Inc 09/01/2016ACH 0058353-IN Sewer Supplies Sewer Supplies 461.00 461.00Total for this ACH Check for Vendor 0761: 1001 Sprint/Nextel Communications 09/01/2016ACH 196110738-039 Jul/Aug Cell Phone Expenses Jul/Aug Cell Phone Expenses 169.25 169.25Total for this ACH Check for Vendor 1001: 1481 Park Construction 09/01/2016ACH 08292016-PC Payment #7 Cty Rd E/Pine Tree Drive ImprovementsPayment #7 Cty Rd E/Pine Tree Drive Improvements 14,329.00 14,329.00Total for this ACH Check for Vendor 1481: 1782 Willie McCray 09/01/2016ACH 217 8/22-8/25 Umpiring Services 8/22-8/25 Umpiring Services 270.00 270.00Total for this ACH Check for Vendor 1782: 2226 Sharrow Lifting Products 09/01/2016ACH 101408 Unit 211 Parts 318.95 318.95Total for this ACH Check for Vendor 2226: 5681 Century Fence Company 09/01/2016ACH 168502401 Dog Park-Perry Park Dog Park-Perry Park 4,100.00 4,100.00Total for this ACH Check for Vendor 5681: A1HY A-1 Hydraulic Sales & Service 09/01/2016ACH 0110605-IN Unit #105 Repair Parts Unit #105 Repair Parts 107.02 107.02Total for this ACH Check for Vendor A1HY: 1614 3D Specialties 09/01/201646006 452810 Supplies Supplies 487.23 487.23Total for Check Number 46006: Page 1AP Checks by Date - Detail by Check Date (9/8/2016 1:11 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1342 Hanson Builders Inc 09/01/201646007 08242016-HB 1937 Cty Rd E2 Escrow Release 1937 Cty Rd E2 Escrow Release 10,000.00 10,000.00Total for Check Number 46007: 4999 Hirshfield's Paint Mfg., Inc.09/01/201646008 112995 Atheltic Field Striping Atheltic Field Striping 1,312.50 1,312.50Total for Check Number 46008: INCI InControl, Inc 09/01/201646009 16106BA01 Water Expenses Water Expenses 1,625.77 1,625.77Total for Check Number 46009: 5443 Metro Products, Inc.09/01/201646010 119294 PW Parts PW Parts 374.47 374.47Total for Check Number 46010: 9455 Minnesota Pump Works 09/01/201646011 9425 PW Parts PW Parts 1,015.00 1,015.00Total for Check Number 46011: 35,903.32Total for 9/1/2016: 0230 MTI Distributing Co.09/08/2016ACH 1083396-00 PW Supplies PW Supplies 195.86 195.86Total for this ACH Check for Vendor 0230: 0387 ICMA Retirement Trust- #302482 09/08/2016ACH PR Batch 00100.09.2016 ICMA Employee DeductionPR Batch 00100.09.2016 ICMA Employee Deduction 25.00 PR Batch 00100.09.2016 ICMA Employee PercentPR Batch 00100.09.2016 ICMA Employee Percent 775.38 800.38Total for this ACH Check for Vendor 0387: 0940 Zee Medical Services 09/08/2016ACH 54057486 City Hall and PW Medical Supplies City Hall and PW Medical Supplies 387.35 54057486 City Hall and PW Medical Supplies City Hall and PW Medical Supplies 45.75 433.10Total for this ACH Check for Vendor 0940: 1041 Aaron Thelen 09/08/2016ACH 09062016-AT 8/22-8/31 Mileage Reimbursement 8/22-8/31 Mileage Reimbursement 56.16 56.16Total for this ACH Check for Vendor 1041: 1782 Willie McCray 09/08/2016ACH 218 8/29-9/1 Umpiring Services 8/29-9/1 Umpiring Services 270.00 270.00Total for this ACH Check for Vendor 1782: 3964 Advanced First Aid Inc 09/08/2016ACH 0816-322 AED Supplies AED Supplies 204.80 204.80Total for this ACH Check for Vendor 3964: 4445 Pioneer Rim and Wheel Co.09/08/2016ACH 1-345906 PW Parts PW Parts 68.26 Page 2AP Checks by Date - Detail by Check Date (9/8/2016 1:11 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 68.26Total for this ACH Check for Vendor 4445: 5587 CES Imaging 09/08/2016ACH INV044657 July 2016 Plotter Rental Charges July 2016 Plotter Rental Charges 60.00 60.00Total for this ACH Check for Vendor 5587: 5596 Jamar Company 09/08/2016ACH 461863 PW Supplies PW Supplies 140.00 140.00Total for this ACH Check for Vendor 5596: 5648 Matthew Bachler 09/08/2016ACH 09062016-MB APA Conference Registration Expenses APA Conference Registration Expenses 300.00 300.00Total for this ACH Check for Vendor 5648: 8032 Pace Analytical Field Svc 09/08/2016ACH 12160776 July 2016 Drinking Water Testing July 2016 Drinking Water Testing 727.00 12160777 June 2016 Drinking Water Testing June 2016 Drinking Water Testing 712.25 1,439.25Total for this ACH Check for Vendor 8032: ALPI Allegra Print & Imaging 09/08/2016ACH 148526 Aug/Sept Newsletter & Annual Report Aug/Sept Newsletter & Annual Report 1,538.98 1,538.98Total for this ACH Check for Vendor ALPI: 2129 Elfering & Associates 09/08/2016ACH 2274 Feb-May 2015 PMP Venus/Crystal Expenses Feb-May 2015 PMP Venus/Crystal Expenses 12,755.00 12,755.00Total for this ACH Check for Vendor 2129: 0550 American Engineering Testing, Inc 09/08/201646012 92912 Johanna Marsh Hardcourt Replacement Johanna Marsh Hardcourt Replacement 3,583.83 3,583.83Total for Check Number 46012: 0342 City of Shoreview 09/08/201646013 5807 MVHS Camp Fee MVHS Camp Fee 737.16 5808 Bus Reimbursement MVHS Camp Fee 380.55 1,117.71Total for Check Number 46013: 0337 D-Rock Center Landscape Supply 09/08/201646014 3874 PW Supplies PW Supplies 126.00 3882 PW Supplies PW Supplies 27.95 153.95Total for Check Number 46014: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 09/08/201646015 09152016-IUOE October 2016 Premiums October 2016 Premiums 9,990.00 9,990.00Total for Check Number 46015: 1058 MIDC Enterprises 09/08/201646016 I0038995 PW Supplies PW Supplies 178.16 178.16Total for Check Number 46016: 5712 Midwest Concrete Services, Inc.09/08/201646017 933 Catch Basin Repair Catch Basin Repair 4,650.00 Page 3AP Checks by Date - Detail by Check Date (9/8/2016 1:11 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 4,650.00Total for Check Number 46017: 0155 Office of MN IT Services 09/08/201646018 W16070692 July 2016 Phone Expenses July 2016 Phone Expenses 803.93 803.93Total for Check Number 46018: 3100 Provident Life and Accident Ins Co 09/08/201646019 9672443-0816 August 2016 UNUM Payment August 2016 UNUM Payment 85.10 85.10Total for Check Number 46019: 0327 Staples Business Advantage 09/08/201646020 3311274989 Premium Member Fee Premium Member Fee 299.00 3311274991 Office Supplies Office Supplies 389.98 3311514443 Office Supplies Office Supplies 279.90 968.88Total for Check Number 46020: 0336 T.A. Schifksy & Sons, Inc.09/08/201646021 60243 August 2016 Sand/Asphalt Mix August 2016 Sand/Asphalt Mix 276.35 276.35Total for Check Number 46021: 8023 Voss Lighting 09/08/201646022 15288895-00 PW Supplies PW Supplies 173.83 15289026-00 PW Supplies PW Supplies 72.00 245.83Total for Check Number 46022: 40,315.53Total for 9/8/2016: Report Total (39 checks): 76,218.85 Page 4AP Checks by Date - Detail by Check Date (9/8/2016 1:11 PM) City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 1 of 5 CONSENT ITEM – 6B MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-017 Applicant: Christopher and Deniz Kindler Property Location: 1536 Edgewater Avenue Request: Variance Recommended Action Motion to approve Planning Case 16-017 for a side yard setback Variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans, as amended by the six conditions in the September 12, 2016, Report to the City Council. Background The applicants are the owners of the property at 1536 Edgewater Avenue, which is located in the R-1 District on the south side of Lake Johanna. The lot is considered to be nonconforming because its size and width do not meet the minimum requirements for the R-1 District. At the time the dwelling was constructed in 1953, the lot was in conformance with the City Code. The applicants are proposing to construct a second garage stall on the east side of the existing dwelling with finished living space above. The footprint of the addition would measure 10 feet – 5 inches by 27 feet – 5 feet inches for an overall area of approximately 286 square feet. The additional living space above the garage would have similar dimensions and an area of approximately 282 square feet. A variance is needed in this case to allow for the addition to encroach 1 foot – 7 inches into the minimum side yard setback of 10 feet, resulting in a setback of 8 feet – 5 inches. The R-1 Zoning District requires a total combined setback of 25 feet between both side yards, and a variance is also needed to allow for the reduced combined side yard setback. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 2 of 5 setback 8 feet – 5 inches from the east side property line, resulting in a combined side yard setback of 20 feet – 7 inches. The applicants have submitted a letter addressing the variance criteria (Attachment A). The property survey, proposed site plan, and preliminary building plans are included in Attachments C and D. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their meeting on August 3, 2016. The staff report to the Planning Commission is included in Attachment G. Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A building permit will be required prior to any construction taking place. City Engineer The City Engineer has reviewed the plans and has noted that a Grading and Erosion Control permit will be required for the addition. Findings of Fact The Planning Commission reviewed Planning Case 16-017 at their regular meeting on August 3, 2016. Minutes from the meeting are included in Attachment H. The Planning Commission offers the following findings of fact for consideration: General Findings: 1. The property at 1536 Edgewater Avenue is located in the R-1 Single Family Residential Zoning District. 2. The lot is nonconforming due to lot size and width. 3. The existing conditions on the property are in conformance with the setback and structure and lot coverage requirements for properties in the R-1 District. 4. The proposed addition would encroach 1 foot – 7 inches into the east side yard setback, creating a setback of 8 feet – 5 inches from the property line. The minimum side yard setback in the R-1 District is 10 feet. 5. The proposed addition would result in a combined side yard setback of 20 feet – 7 inches. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line. The minimum combined side yard setback in the R-1 District is 25 feet. City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 3 of 5 6. A variance is required in this case to allow for an encroachment in the minimum side yard setback and for a combined side yard setback of less than 25 feet. 7. All other aspects of the proposed addition are in conformance with the Zoning Code requirements for the R-1 District. 8. The proposed addition would not encroach on any flood plains, wetlands, or easements. 9. The proposed addition is not expected to impact any significant trees on the property. Variance Findings: 10. The variance would be in harmony with the purpose and intent of the City’s Code because the addition would maintain side yard setbacks consistent with other dwellings in the neighborhood. 11. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property investment that complements and enhances the character of the City’s established neighborhoods. 12. The proposed addition to allow for a second garage stall is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 13. The property is unique and presents development challenges because of its narrow width of approximately 80 feet and its topography. The unique characteristics of the property were not created by the property owners. 14. The proposed addition would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 15. The requested variance does not appear to be based on economic considerations alone. The applicant has proposed construction plans that are more costly than an alternative considered that would have resulted in a greater encroachment in the side yard setback. Recommendation The Planning Commission unanimously recommends approval (5-0) of Planning Case 16-017 for a side yard setback Variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans in the September 12, 2016, Report to the City Council, as amended by the following six conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. If required, a Rice Creek Watershed District permit shall be obtained prior to the issuance of any City permits. 4. A Building Permit shall be required prior to commencement of construction. City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 4 of 5 5. The addition shall match the color and architectural style of the rest of the principal structure. 6. The structure shall conform to all other regulations in the City Code. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Public Comments The City received a letter from the neighboring property owners at 1528 Edgewater Avenue on August 3, 2016 expressing their concern about the impact of the proposed addition on their property. A second letter was submitted to the City on September 7, 2016 by Ashley Mitlyng, Mitlyng Design, on behalf of Maureen Shannon and Ray Conroe further outlining their concerns specifically as they relate to drainage and water flow issues. Copies of both letters have been provided in Attachment E. The applicants circulated a support letter that was signed by six households in the neighborhood. A copy of this letter has been included in Attachment F. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on July 18, 2016. Pursuant to Minnesota State Statute, the City must act on this request by September 16, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application and Variance Request Letter City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 5 of 5 B. Location and Aerial Maps C. Property Survey D. Proposed Site Plan and Building Plans E. Letter from Homeowners at 1528 Edgewater Avenue and Letter from Ashley Mitlyng, Mitlyng Design, on behalf of Homeowners at 1528 Edgewater Avenue F. Letter of Support from Neighborhood Residents G. Planning Commission Report, August 3, 2016 H. Planning Commission Minutes, August 3, 2016 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 1536 Edgewater Avenue 2,400 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 100.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet100.0050.00 1536 Edgewater Avenue 600 Enter Map Description Notes Mitlyng Design, LLC www.mitlyngdesign.com Ashley Mitlyng, AIA 612-267-5413 James Mitlyng 612-558-0198 7 September 2016 Re: Variance Request, Project 16-017 Dear Mayor & City Council Members, The neighbors adjacent to the property at 1536 West Edgewater Avenue have concerns about the variance request. Maureen Shannon & Ray Conroe live at 1528 West Edgewater Avenue, just east of the property under review. Although, they are not thrilled with the encroachment toward their property for reasons of loss of natural light and less privacy, these are quality of life issues that may not be quantified in this discussion. Their quantifiable concerns do belong in this discussion, mainly the severe drainage flow that this area between properties directs. Over the 33 years that Maureen & Ray have lived in their home, they have built -up and continued to maintain erosion control in order to protect their home from water intrusion. Along with the previous owners of 1536 Edgewater Avenue, they created a swale and surrounding plantings in order to direct the water flow and slow down its pace. In addition to the landscaping work, they had to rebuild their garage wall and garage floor because of the damage the water had caused. The Kindlers were probably not aware of the delicate balance that has been struck between these 2 homes and have already created erosion issues by tearing out plantings that helped filter and direct the water. Maureen & Ray had water in their garage as recently as the end of August. By bu ilding into this area, the need for a drainage and erosion plan will be even greater to the two properties. Any current water intrusion into the garage levels will be more troublesome with less site area to direct the water. The variance request is for an encroachment of the side yard setback. This encroachment would be 1’-7” into the required side yard setback. The interior of the proposed garage would be 22’. We are appreciative of the design since it reuses the existing garage stall space. Yet, we wonder if any thought was given to minimizing the width of the garage to 21’ or just enough to exit & enter vehicles . Depth could be added for storage by building out toward the street. Without further study including an approved landscape drainage plan & ground water table height, it is difficult to tell if the space left between the Page 2 of 2 properties is enough to direct drainage away from both properties. For example, the design includes a side access door to the south and would be problematic if water is not directed away from the threshold. Maureen & Ray are happy to work with the Kindlers and the city engineer, John Anderson, and any addition landscape engineer to resolve the drainage and water flow issues . Until this is resolved, a variance for expansi on seems premature. Maureen & Ray’s property ought to be protected from incurring dama ge and additional costs to them for the implementation and maintenance of the neighbor’s plans. Sincerely, Ashley Mitlyng, AIA On behalf of Maureen Shannon & Ray Conroe City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 1 of 7 MEMORANDUM DATE: August 3, 2016 PC Agenda Item 3.A TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-017 – No Public Hearing Required Applicant: Christopher and Deniz Kindler Property Location: 1536 Edgewater Avenue Request: Variance Requested Action The applicants have requested a variance in order to construct a second garage stall and living space above. The proposed addition would encroach 1 foot – 7 inches into the required 10-foot east side yard setback and result in a total setback of 20 feet – 7 inches between the two side yards. A minimum combined side yard setback of 25 feet is required. Background 1. Overview of Request The applicants are the owners of the property at 1536 Edgewater Avenue, which is located in the R-1 District on the south side of Lake Johanna. The lot is considered to be nonconforming because its size and width do not meet the minimum requirements for the R-1 District. At the time the dwelling was constructed in 1953, the lot was in conformance with the City Code. The applicants are proposing to construct a second garage stall on the east side of the existing dwelling with finished living space above. The footprint of the addition would measure 10 feet – 5 inches by 27 feet – 5 feet inches for an overall area of approximately 286 square feet. The additional living space above the garage would have similar dimensions and an area of approximately 282 square feet. A variance is needed in this case to allow for the addition to encroach 1 foot – 7 inches into the minimum side yard setback of 10 feet. The R-1 Zoning District requires a total combined setback of 25 feet between both side yards, and a variance is also needed to allow for the reduced combined side yard setback. The existing dwelling is setback 12 feet – 2 inches from the west City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 2 of 7 side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line, resulting in a combined side yard setback of 20 feet – 7 inches. The applicants have submitted a letter addressing the variance criteria (Attachment A). The property survey, proposed site plan, and preliminary building plans are included in Attachments C and D. 2. Site Data Future Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-1: Single Family Residential Lot Size: 0.31 Acres (13,690 square feet) Topography: Slopes down from south to north 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-1: Single Family Residential Single Family Detached Residential South Low Density Residential R-1: Single Family Residential Single Family Detached Residential East Low Density Residential R-1: Single Family Residential Single Family Attached Residential West Low Density Residential R-1: Single Family Residential Single Family Detached Residential Plan Evaluation 1. R-1 Regulations, Existing Conditions, and Proposed Addition A. Lot Size & Dimensions – Nonconforming The survey indicates the lot is 13,690 square feet in size. The width of the lot is approximately 80 feet along Edgewater Avenue. The average depth of the lot between the north and south property lines is 173.75 feet. The lot does not meet the minimum size or width requirements for the R-1 District. B. Structure Setback – Variance Required The existing dwelling is in conformance with the R-1 District setback requirements. A variance is needed in this case to allow for the addition to encroach 1 foot – 7 inches into the minimum east side yard setback of 10 Applicable R-1 Lot Requirements 1. Minimum Lot Area (sf.) 14,000 2. Minimum Lot Size (ft., width/depth) 95/130 3. Height (ft.) 35 4. Floor Area Ratio (FAR) 0.3 5. Lot Covered by Structure 25% 6. Minimum Landscape Lot Area 65% 7. Minimum Building Setbacks (ft) Front Yard 40 Rear Yard (Principle) 30 Rear Yard (Accessory) 10 Side Yard Interior - Principal (Minimum/total both yards on lot) 10/25 Side Yard Interior - Accessory 10 Side Yard Corner 40 City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 3 of 7 feet, creating a setback of 8 feet – 5 inches. An additional variance is needed to allow for a total combined side yard setback of 20 feet – 7 inches where a minimum combined setback of 25 feet is required. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line. C. Structure Height – Conforming The maximum structure height permitted in the R-1 District is 35 feet. With the proposed addition, the dwelling would have a maximum height of 17 feet. D. Lot Coverage – Conforming The property is currently in conformance with the structure and landscape coverage requirements for the R-1 District. The proposed addition would increase structure coverage by a total of 286 square feet to 14.0 percent of the lot area. Landscape coverage would be reduced to 76.3 percent. Properties in the R-1 District are permitted up to 25 percent structure coverage and must maintain a minimum landscape lot area of 65 percent. Lot Coverage Existing Proposed R-1 Regulations Square Feet Percent Square Feet Percent Dwelling 1,342 9.8% 1,342 9.8% Garage 285 2.1% 571 4.2% Total Structure 1,627 11.9% 1,913 14.0% Maximum 25% Driveway 1,235 9.0% 1,235 9.0% Walkways 96 0.7% 96 0.7% Total Impervious Coverage 2,958 21.6% 3,244 23.7% Maximum 35% Landscape Area 10,732 78.4% 10,446 76.3% Minimum 65% Lot Size 13,690 13,690 14,000 s.f. E. Floor Area Ratio – Conforming The floor area ratio (FAR) is calculated by dividing the gross square footage of the dwelling by the lot area. In the R-1 District, the maximum FAR permitted is 0.3. The proposed addition would increase total floor area to 2,108 square feet for an FAR of 0.15. F. Tree Preservation The proposed project is not expected to impact any significant trees on the property. If any significant trees are removed as a result of the project, mitigation may be required. 2. Flood Plain, Wetlands, and Easements City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 4 of 7 The proposed addition is outside of any flood plains, wetlands, or easements. 3. Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A building permit will be required prior to any construction taking place. City Engineer The City Engineer has reviewed the plans and has noted that a Grading and Erosion Control permit will be required for the addition. Variance Evaluation Criteria On May 5, 2011, the Governor signed into law new variance legislation that changed the review criteria cities must use when evaluating variance requests. The new law renames the municipal variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also included is a sentence new to city variance authority that was already in the county statutes: “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the terms of the variance are consistent with the comprehensive plan.” Therefore, in evaluating variance requests under the new law, in order to find a practical difficulty, cities should adopt findings addressing the following questions: • Is the variance in harmony with the purposes and intent of the ordinance? • Is the variance consistent with the comprehensive plan? • Does the proposal put property to use in a reasonable manner? • Are there unique circumstances to the property not created by the landowner? • Will the variance, if granted, alter the essential character of the locality? As was the case before the new legislation took effect, economic considerations alone cannot constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be imposed on granting of variances if those conditions are directly related to and bear a rough proportionality to the impact created by the variance. Discussion Staff is supportive of the variance request for several reasons. Due to the narrow width of the lot, the property owners are uniquely constrained by the minimum and combined side yard setback requirements. If the lot was in conformance with the minimum width requirement of 95 feet, a City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 5 of 7 variance would likely not be needed for the addition. The property was in conformance with the applicable regulations at the time it was developed in 1953, and the lot became nonconforming due to changes made to the Zoning Code. Similar to other properties on Edgewater Avenue, the existing dwelling is situated at an angle on the lot. As a result, the 1-foot – 7-inch encroachment into the east side yard setback only occurs at the southeast corner of the structure at its closest point from the property. At the northeast corner of the structure the setback would be 11 feet – 11 inches, conforming to the 10-foot minimum requirement. This is also the case along the western property line – the existing dwelling is 12 feet – 2 inches from the side property line at the northwest corner and 19 feet – 5 inches at the southwest corner. Staff researched other variances that have been approved for properties on Edgewater Avenue. In Planning Case 83-028 (1516 Edgewater Avenue) and Planning Case 96-015 (1550 Edgewater Avenue), the City approved similar side yard setback variances to allow the property owners to construct a second garage stall. The factors for why the City granted a variance in both cases were similar to why staff is supportive of this request, including the width of the lot, setbacks of adjacent houses, lack of available alternatives, and the inadequacy of a one-stall garage. Findings of Fact Staff offers the following findings of fact for review: General Findings: 1. The property at 1536 Edgewater Avenue is located in the R-1 Single Family Residential Zoning District. 2. The lot is nonconforming due to lot size and width. 3. The existing conditions on the property are in conformance with the setback and structure and lot coverage requirements for properties in the R-1 District. 4. The proposed addition would encroach 1 foot – 7 inches into the east side yard setback, creating a setback of 8 feet – 5 inches from the property line. The minimum side yard setback in the R-1 District is 10 feet. 5. The proposed addition would result in a combined side yard setback of 20 feet – 7 inches. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line. The minimum combined side yard setback in the R-1 District is 25 feet. 6. A variance is required in this case to allow for an encroachment in the minimum side yard setback and for a combined side yard setback of less than 25 feet. 7. All other aspects of the proposed addition are in conformance with the Zoning Code requirements for the R-1 District. 8. The proposed addition would not encroach on any flood plains, wetlands, or easements. 9. The proposed addition is not expected to impact any significant trees on the property. City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 6 of 7 Variance Findings: 10. The variance would be in harmony with the purpose and intent of the City’s Code because the addition would maintain side yard setbacks consistent with other dwellings in the neighborhood. 11. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property investment that complements and enhances the character of the City’s established neighborhoods. 12. The proposed addition to allow for a second garage stall is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 13. The property is unique and presents development challenges because of its narrow width of approximately 80 feet and its topography. The unique characteristics of the property were not created by the property owners. 14. The proposed addition would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 15. The requested variance does not appear to be based on economic considerations alone. The applicant has proposed construction plans that are more costly than an alternative considered that would have resulted in a greater encroachment in the side yard setback. Recommendation The findings of fact for this variance request support a recommendation for approval. If the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, staff recommends the following five conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. If required, a Rice Creek Watershed District permit shall be obtained prior to the issuance of any City permits. 4. A Building Permit shall be required prior to commencement of construction. 5. The addition shall match the color and architectural style of the rest of the principal structure. 6. The structure shall conform to all other regulations in the City Code. Proposed Motion Language City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 7 of 7 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 16-017 for a side yard setback variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans, as amended by the six conditions in the August 3, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 16- 017 for a side yard setback variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans in the August 3, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 16-017 for a side yard setback variance at 1536 Edgewater Avenue based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 16-017 for a side yard setback variance at 1536 Edgewater Avenue: a specific reason and/or information request should be included with a motion to table. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Public Comments The City has not received any public comments regarding this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on July 18, 2016. Pursuant to Minnesota State Statute, the City must act on this request by September 16, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application, Variance Request Letter B. Location and Aerial Maps C. Property Survey D. Proposed Site Plan and Building Plans Approved: September 7, 2016 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, AUGUST 3, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 16-017; Variance – 1536 Edgewater Avenue – No Public Hearing Senior Planner Bachler stated that the applicants are the owners of the property at 1536 Edgewater Avenue, which is located in the R-1 District on the south side of Lake Johanna. The lot is nonconforming because its size and width do not meet the minimum requirements for the R-1 District. At the time the dwelling was constructed in 1953, the lot was in conformance with the City Code. The applicants are proposing to construct a second garage stall on the east side of the existing dwelling with finished living space above. The footprint of the addition would measure 10 feet – 5 inches by 27 feet – 5 feet inches for an overall area of approximately 286 square feet. The additional living space above the garage would have similar dimensions and an area of approximately 282 square feet. Senior Planner Bachler explained that a variance is needed in this case to allow for the addition to encroach 1 foot – 7 inches into the minimum side yard setback of 10 feet. The R-1 Zoning District requires a total combined setback of 25 feet between both side yards, and a variance is also needed to allow for a reduced combined side yard setback. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line, resulting in a combined side yard setback of 20 feet – 7 inches. Site Data Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-1: Single Family Residential Current Lot Sizes: 0.31 Acres (13,690 square feet) Topography: Slopes down from south to north Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the Variance Evaluation Criteria. Senior Planner Bachler provided the Findings of Fact for review: General Findings: ARDEN HILLS PLANNING COMMISSION – August 3, 2016 2 1. The property at 1536 Edgewater Avenue is located in the R-1 Single Family Residential Zoning District. 2. The lot is nonconforming due to lot size and width. 3. The existing conditions on the property are in conformance with the setback and structure and lot coverage requirements for properties in the R-1 District. 4. The proposed addition would encroach 1 foot – 7 inches into the east side yard setback, creating a setback of 8 feet – 5 inches from the property line. The minimum side yard setback in the R-1 District is 10 feet. 5. The proposed addition would result in a combined side yard setback of 20 feet – 7 inches. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line. The minimum combined side yard setback in the R-1 District is 25 feet. 6. A variance is required in this case to allow for an encroachment in the minimum side yard setback and for a combined side yard setback of less than 25 feet. 7. All other aspects of the proposed addition are in conformance with the Zoning Code requirements for the R-1 District. 8. The proposed addition would not encroach on any flood plains, wetlands, or easements. 9. The proposed addition is not expected to impact any significant trees on the property. Variance Findings: 10. The variance would be in harmony with the purpose and intent of the City’s Code because the addition would maintain side yard setbacks consistent with other dwellings in the neighborhood. 11. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property investment that complements and enhances the character of the City’s established neighborhoods. 12. The proposed addition to allow for a second garage stall is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 13. The property is unique and presents development challenges because of its narrow width of approximately 80 feet and its topography. The unique characteristics of the property were not created by the property owners. 14. The proposed addition would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 15. The requested variance does not appear to be based on economic considerations alone. The applicant has proposed construction plans that are more costly than an alternative considered that would have resulted in a greater encroachment in the side yard setback. Senior Planner Bachler indicated the findings of fact for this variance request support a recommendation for approval. If the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, staff recommends the following six conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City ARDEN HILLS PLANNING COMMISSION – August 3, 2016 3 Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. If required, a Rice Creek Watershed District permit shall be obtained prior to the issuance of any City permits. 4. A Building Permit shall be required prior to commencement of construction. 5. The addition shall match the color and architectural style of the rest of the principal structure. 6. The structure shall conform to all other regulations in the City Code. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth asked what side of the home the addition would be located on. Senior Planner Bachler reported the addition would be placed on the east side of the home. Commissioner Lambeth understood the property was in compliance when the house was constructed in 1953. However, the property became non-conforming after the Zoning Code was changed. Senior Planner Bachler stated this was the case. He explained the property was originally developed per City Code and was in conformance with City requirements at that time. Chair Thompson questioned if the applicant’s contractor had drafted a grading and erosion control plan. Senay Kindler, 1536 Edgewater Avenue, commented this has been discussed with the builder. She noted the piping that was currently in place would be cleared out. She noted a more detailed plan would be completed at the time the building permit application is submitted. She explained her street was reconstructed three years ago and understood the importance of proper water drainage. Chair Thompson discussed the importance of properly managing the water runoff on this property. She inquired if the addition would have gutters. Ms. Kindler stated that new gutters would be installed on the entire house and the addition. She then discussed the water issues she was having in her garage and noted the contractor has been made aware of these concerns. ARDEN HILLS PLANNING COMMISSION – August 3, 2016 4 Chair Thompson encouraged the Kindlers to consider adding some character back into the home through architectural details. Commissioner Jones believed the property had a significant slope to it. He questioned if the water runoff was flowing into the neighboring property. Ms. Kindler stated on the rear portion of the east side of the property there was a hill. She indicated this was the location of the existing drainage pipes. She provided further comment on the drainage issues addressed by her neighborhood. She discussed the benefit of having a second stall in her garage and thanked the Commission for considering her request. Chair Thompson questioned if Ms. Kindler had spoken with her neighbors about the proposed expansion. Ms. Kindler reported she had spoken with her neighbors regarding the plans. Commissioner Jones recommended the Kindlers consider placing an ultraviolet light within their filtration system to address the mold and bacteria in the home. He stated he supported the Kindler’s variance request. Shannon Lindsey, 649 Old Highway 8, New Brighton, stated her main concerns were with the drainage. She discussed how much money her parents had spent on their property to address their drainage. She feared that the landscaping that has been removed has impacted the water runoff. She understood the Kindlers were having moisture issues in their bedrooms and that this had to be addressed, however, she did not want to see the new addition impact her parents’ property in an adverse manner. Chair Thompson asked if Ms. Lindsey would be willing to work with the Kindler’s, their contractor and City staff on this project to ensure all drainage issues were properly addressed. Ray Conroe, 1528 West Edgewater Avenue, commented how his property received considerable water runoff when he first moved into the home. He expressed concern with how the proposed addition would impact his property given the fact that this area currently serves as a water runoff area. He feared how building on this portion of land would impact the drainage on his lot. Chair Thompson believed the applicants were very interested in working with their neighbors and the City to address the drainage concerns on both properties. Commissioner Lambeth reported the requested variance was 19 inches. He noted conditions would be attached to the variance, if approved, and one of these would require the Kindler’s to have a grading and erosion control permit from the City. Ms. Lindsey questioned how quickly the variance request and addition construction would move along. Senior Planner Bachler described the City’s review process for the variance request. He noted that the construction timelines would be determined by the Kindlers. ARDEN HILLS PLANNING COMMISSION – August 3, 2016 5 Chair Thompson inquired if the Kindlers had a landscape plan for the property. Ms. Kindler did not have a drafted plan, but noted she would be landscaping the property after the construction was completed. Commissioner Gehrig moved and Commissioner Neururer seconded a motion to recommend approval of Planning Case 16-017 for a side yard setback variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans, as amended by the six (6) conditions in the August 3, 2016, Report to the Planning Commission. The motion carried unanimously (5-0). AGENDA ITEM – 6C MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Council Sue Iverson, Interim City Administrator/Director of Finance and Admin Services FROM: Dave Perrault, Finance Analyst SUBJECT: Adopt Policy for Donation of Surplus City Equipment Background The Council expressed interest in adopting a policy to donate surplus City equipment to nonprofit organizations pursuant to state law. The League of Minnesota Cities recently published information regarding background information, applicable state statutes, and a model policy for cities to consider adopting. Attached is the background information, and policy for Council to review and provide feedback. The city attorney reviewed the policy and did not raise any major objections. Policy Highlights: • Council will set the standard for how and when surplus equipment is identified and approved for donation • Council will set the standard for which organizations will be allowed to accept donated equipment • Provides additional tort immunity to municipalities assuming there was no fraud or intentional misrepresentation Discussion The City Council reviewed the policy at a previous work session and approved the policy to be moved to a City Council meeting for approval. Attachment A. Policy for Donation of Surplus Equipment to a Nonprofit Organization CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA Policy for Donation of Surplus Equipment to a Nonprofit Organization Purpose The purpose of this Policy is to establish procedures for the donation of Surplus Equipment by the City to a Nonprofit Organization as required by Minnesota Statue § 471.3459 (2016). Scope This policy applies to all City departments that generate Surplus Equipment and governs the actions of all City employees and officials. Definitions “City” means the City of Arden Hills, Minnesota. “City Council” means the governing body of the City. “Donation” means to contribute, donate or give Surplus Equipment at no cost to a Nonprofit Organization that serves a public purpose and benefits its community as a whole. “Eligible Organization” means a Nonprofit Organization serving one or more of the following functions: cultural, historical, educational, safety, social services, environmental or economic. “Fair Market Value” means the price at which property would change hands between a willing buyer and a willing seller, neither being under any compulsion to buy or to sell and both having reasonable knowledge of all relevant facts. “Nonprofit Organization” means an organization formed under Section 501(c)(3) of the Internal Revenue Code. “Policy” means this Policy adopted by the City Council. “Surplus Equipment” means equipment used by the City’s public works department, and cellular phones and emergency medical and firefighting equipment that is no longer needed by the City because it does not meet industry standards for emergency medical services, police, or fire departments or has minimal or no resale value. “Surplus Equipment Form” means the form attached as Exhibit I to this Policy that must be filled out by a Nonprofit Organization requesting a Donation of Surplus Equipment. Procedure The City shall determine all Surplus Equipment and may offer it for Donation in conformance with the following guidelines: 1. Identify Surplus Equipment. Department supervisors are responsible for monitoring their equipment and shall identify and report all Surplus Equipment to the City Administrator on at least an annual basis. 2. Determine the Fair Market Value of Surplus Equipment. The City Administrator shall work with City staff to determine the Fair Market Value of the Surplus Equipment. 3. City Council Declaration. The City Administrator will forward a list of the Surplus Equipment with each item’s Fair Market Value to the City Council who shall approve or deny the Surplus Equipment as eligible for Donation. The City has no obligation to make a Donation of Surplus Equipment. Surplus Equipment that is not donated may be sold, recycled or discarded in the discretion of the City Administrator. 4. Donation. After the City Council has determined the Surplus Equipment is eligible for Donation, the City Administrator is responsible for coordinating the Donation of the Surplus Equipment in accordance with the terms of this Policy. 5. Transfer between Departments. All Surplus Equipment must first be considered for transfer between departments for the benefit of the City. 6. Advertisement. Surplus Equipment shall be posted as eligible for Donation on the City’s website. The City may also use other reasonable means to notify Eligible Organizations about the availability of Surplus Equipment. The City shall wait at least 30 days after advertising Surplus Equipment before approving any Donation. 7. Surplus Equipment Form. Eligible Organizations interested in Surplus Equipment shall fill out a Surplus Equipment Form and submit the form to the City Administrator. 8. Approval of Donation. If the Surplus Equipment has a Fair Market Value less than $500.00, the City Administrator shall approve the Donation to an Eligible Organization, subject to review by the City Council. If the Surplus Equipment has a Fair Market Value greater than $500.00, the City Council must approve the donation by a majority vote of the City Council. 9. Prioritization of Donations. If more than one Eligible Organizations requests a Donation for the same Surplus Equipment, the City shall consider factors it deems relevant including how the Surplus Equipment will be used, the benefit to the Eligible Organization, the impact on the City, how the Donation will accomplish goals of the City Council, and any previous Donation to the Eligible Organization. 10. Conflict of Interest. All City employees and officials are prohibited from taking possession of any Surplus Equipment on behalf of an Eligible Organization. 11. As Is. A Donation of Surplus Equipment is made “as is” with no warranty, guarantee or representation of any kind, express or implied, as to the condition, utility, or usability of the Surplus Equipment offered. The Surplus Equipment may be defective and cannot be relied up for safety purposes. 12. Title. The City Administrator shall cause any title or other ownership documents to be transferred to the Eligible Organization at the time of transfer. Any fees required to transfer the Surplus Equipment are the responsibility of the Eligible Organization. 13. Transportation. In the Surplus Equipment Form, the Eligible Organization must provide a detailed plan for transporting the Surplus Equipment from the City to the Eligible Organization. The Eligible Organization must pay all expenses associated with the transportation of the Surplus Equipment. 14. Delegation. The City Administrator may delegate specific responsibilities for implementing this Policy. 15. Documentation. The City Administrator shall document the Donation of all Surplus Equipment and shall keep such records in accordance with the City’s Records Retention Schedule. 16. Review of Policy. The City Administrator is responsible for maintaining and reviewing this Policy. Any changes to this Policy must be approved by the City Council. Approval by the City Council the 12th Day of September, 2016 _______________________________ David Grant, Mayor ATTEST: __________________________________ Julie Hanson, City Clerk Exhibit I Surplus Equipment Form Organization Name: ___________________________________________ Organization Address: _______________________________________ _______________________________________ _______________________________________ Organization Website: __________________________________________ (Attach proof of status as a nonprofit corporation under Section 501(c)(3) of the Internal Revenue Code.) Organization Purpose: ___________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Point of Contact Name: ___________________________________________ Address: __________________________________________ __________________________________________________ Email: ____________________________________________ Phone: ____________________________________________ City Surplus Equipment of Interest: _______________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ How will the requested Surplus Equipment benefit your organization? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ How do you plan to transport the surplus property from the City to your location? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ DISCLAIMER OF WARRANTIES. The City makes no agreement, warranty or representation, either express or implied, as to the value, design, condition, merchantability or fitness for any particular purpose or use of the Surplus Equipment by the recipient or any other user. The recipient acknowledges the Surplus Equipment may be defective and that it cannot be relied upon for safety purposes. The recipient has a duty to inspect the Surplus Equipment before it is used for any purpose. The recipient acknowledges that the City is not a manufacturer of the Surplus Equipment or a dealer therein; that the Surplus Equipment is being provided “as-is” and “with all faults,” it being agreed and understood that all of the aforementioned risks are to be borne by the recipient or user of the Surplus Equipment. In no event shall the City be liable for any damages in connection with or arising out of the recipient’s or any other person’s or entity’s use of the Surplus Equipment. I acknowledge that the Donation of any Surplus Equipment to my organization is subject to the City’s Policy for Donation of Surplus Equipment to a Nonprofit Organization. I have authority to request a Donation from the City and to bind my organization to the terms of this form. Signature of Applicant _____________________________________ Date _____________________ CONSENT ITEM – 6D MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator Director of Finance and Administrative Services SUBJECT: Appointment of Customer Service Specialist Background At the July 11, 2016, City Council Meeting, the City Council authorized staff to advertise for the vacancy in the Customer Service Specialist position due to the promotion of Jolene Trauba to the position of Deputy Clerk. Discussion In total, the City received 107 applications for the Customer Service Specialist position. The Interim City Administrator, City Clerk, and the Assistant City Administrator from the City of Mounds View interviewed thirteen of those applicants. The top candidate is Britt Pease. The Personnel Committee met on August 30, 2016, and reviewed the applicant’s materials and recommends appointing Britt Pease to the position of Customer Service Specialist. Britt’s application was sent to the City Council under separate cover. References and Criminal background checks have been completed. Recommendation 1. The Personnel Committee recommends appointing Britt Pease to the position of Customer Service Specialist for the City of Arden Hills at Pay Grade 7, Step 9. CONSENT ITEM – 6E MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator Director of Finance and Administrative Services SUBJECT: Appointment of Public Works Superintendent Background At the July 25, 2016, City Council Meeting, the City Council authorized staff to advertise for the vacancy in the Public Works Superintendent position due to the resignation of Joe Mooney. Discussion In total, the City received 7 applications for the Public Works Superintendent position. The Personnel Committee, Interim City Administrator, and consultant Bill Joynes interviewed three of those applicants. The top candidate is Kenneth Novack. The Personnel Committee met on August 30, 2016, and reviewed the applicant’s materials and recommends appointing Kenneth Novack to the position of Public Works Superintendent. Kenneth’s application was sent to the City Council under separate cover. References and Criminal background checks have been completed. Recommendation 1. The Personnel Committee recommends appointing Kenneth Novack to the position of Public Works Superintendent for the City of Arden Hills at Pay Grade 15, Step 1. CONSENT ITEM – 6F DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator Sara Grant, Parks and Recreation Coordinator SUBJECT: Accepting Donations from the Arden Hills Foundation Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gift and bequest for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $4,750 and $1,300 to the City of Arden Hills for improvements made to the Hazelnut Park Basketball System and two new benches for Cummings Park. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Staff Recommendation Motion to Approve Resolution 2016-026, a Resolution Accepting Donations from the Arden Hills Foundation in the Amounts of $4,750 and $1,300. Attachment Attachment A: Resolution 2016-026 MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-026 A RESOLUTION ACCEPTING DONATIONS WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Arden Hills Foundation $4,750.00 Arden Hills Foundation $1,300.00 WHEREAS, All such donations have been contributed to assist the city in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donations described above are accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to the donor acknowledging the City’s receipt of the donor’s donations. PASSED AND ADOPTED on this 12th day of September, 2016. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk DATE: September 12, 2016 TO: City Councilmembers Sue Iverson, Interim City Administrator FROM: Mayor Grant SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Discussion Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. PUBLIC HEARING – 8A MEMORANDUM PUBLIC HEARING – 8B MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Council Members Susan Iverson, Interim City Administrator/Director of Finance and Admin Services FROM: Dave Perrault, Finance Analyst Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Background: Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 5, 2016 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 2, 2016. Utility accounts with an unpaid delinquent balance after September 2, 2016 would be certified to Ramsey County to be added to property taxes payable in 2017. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. A list of remaining delinquent utility accounts, as of September 8, 2016 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Recommended Action: Motion to approve Resolution 2016-028 certifying the attached list of delinquent utility accounts to Ramsey County. Attachments Attachment A: Resolution No. 2016-028 Attachment B: List of Delinquent Utility Accounts CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-028 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2016, payable in 2017: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12TH DAY OF SEPTEMBER, 2016. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID Prior Cert Customer Service Address Amount 8% Cert Fee Total Delinquent 223023340011 X Mary J Mathews Redden 1365 Eide Circle $303.74 $24.30 $328.04 223023340036 X Mary Beuning 4101 Hamline Avenue N $325.70 $26.06 $351.76 223023240275 X Victoria DelCastillo 4442 Arden View Court $276.02 $22.08 $298.10 223023240278 X Thomas Simon 4445 Arden View Court $466.24 $37.30 $503.54 223023240326 X Jane Larson 4370 Arden View Court $173.79 $13.90 $187.69 223023240327 Deborah Koppy 4369 Arden View Court $156.59 $12.53 $169.12 223023210048 X Yanan Griffendorf 1383 Arden View Drive $166.87 $13.35 $180.22 223023210083 Annie Cox 1415 Arden View Drive $236.36 $18.91 $255.27 223023110064 Carmen Diestler 4500 Pleasant Drive $159.73 $12.78 $172.51 223023120013 X Robert & Sherrie Besser 1307 Karth Lake Circle $269.16 $21.53 $290.69 223023340047 X Gregory Wagner 4101 Gale Circle $174.65 $13.97 $188.62 223023130009 Kevin Nilan 1277 Wyncrest Court $164.07 $13.13 $177.20 223023320035 X Patrick & Bonnie Haik 1550 Briarknoll Circle $186.26 $14.90 $201.16 283023240021 X Richard & Sandra Malecha1822 Venus Avenue $231.98 $18.56 $250.54 273023340040 Kris & Stephanie Rydberg 1435 County Road E W $38.56 $3.08 $41.64 283023330013 X Joseph Mauricio 2027 Thom Drive $201.80 $16.14 $217.94 213023140006 X Caren Cushing 4401 Old Highway 10 $122.11 $9.77 $131.88 213023140007 X Joan Carlson 4375 Old Highway 10 $122.11 $9.77 $131.88 163023340007 X John & Joan Dosedel 4633 Old Highway 10 $149.74 $11.98 $161.72 163023340015 X Wayne Erickson 4627 Highway 10 $191.62 $15.33 $206.95 283023440022 X Paul & Jennifer Harrington1683 Chatham Avenue $347.20 $27.78 $374.98 333023110036 X Dave Moberg 1611 Lake Johanna Boulev $246.79 $19.74 $266.53 283023120052 X Gene Erickson 1761 Lake Valentine Road $186.84 $14.95 $201.79 213023410051 X Mary Fresonke 1681 Brueberry Lane $158.91 $12.71 $171.62 283023120048 X Scott Heineman 1707 Valentine Avenue $213.15 $17.05 $230.20 343023410055 X Christopher & Ann Whitin1171 Carlton Drive $493.98 $39.52 $533.50 333023340019 Lee Osterberg 3211 Lake Johanna Boulev $186.63 $14.93 $201.56 333023340020 X Michael Johnson 3223 Lake Johanna Boulev $274.15 $21.93 $296.08 333023340066 Todd Rose 1921 Glenpaul Avenue $253.47 $20.28 $273.75 343023310046 X Joann Kulman 1468 Bussard Court $122.11 $9.77 $131.88 343023210016 X Sharon Davies 1437 Arden Place $183.06 $14.64 $197.70 333023420038 X Candace McCloskey 3290 Lake Johanna Boulev $181.28 $14.50 $195.78 333023240032 X Courtney McCloskey 1876 Grant Road $227.04 $18.16 $245.20 343023420053 X David Neuberger 3330 Dunlap Street N $160.14 $12.81 $172.95 333023240094 X Gregory Weeks 1873 Stowe Avenue $194.56 $15.56 $210.12 343023440077 X Todd & Jennifer Spalding 3205 Lexington Avenue N $176.95 $14.16 $191.11 333023240027 X Kimberly Berscheid 1840 Grant Road $260.97 $20.88 $281.85 343023310015 X Ellen Campbell 3354 Snelling Avenue N $150.97 $12.08 $163.05 343023230017 X Geraldine Hagen 1532 Arden Place $161.90 $12.95 $174.85 343023140062 Chad Eiswald 1150 Benton Way $165.28 $13.22 $178.50 333023320003 X Judie Prayfrock 1950 Stowe Avenue $181.66 $14.53 $196.19 333023330034 X Robert Morrissette 2028 Edgewater Avenue $225.25 $18.02 $243.27 PID Prior Cert Customer Service Address Amount 8% Cert Fee Total Delinquent 333023240108 X Paul Trites 1850 Indian Place $431.97 $34.56 $466.53 343023310024 Ruby Wallace 1366 Cummings Lane $304.49 $24.36 $328.85 223023240194 Alicia Leafgreen 4383 Arden View Court $169.35 $13.55 $182.90 333023320032 Curtis & Melinda Koehn 3334 Katie Lane $311.35 $24.91 $336.26 283023310016 X Jeff & Kathy Smith 3786 Brighton Way $231.14 $18.49 $249.63 283023120019 Paul Thompson 4028 Fairview Avenue N $168.34 $13.47 $181.81 343023210039 X Stephanie Baldridge 1450 Arden Place $175.19 $14.02 $189.21 213023430025 X Bramantes Arden Hills La 1720 Parkshore Drive $24.70 $1.98 $26.68 223023240240 X Joseph Ordos 4412 Arden View Court $194.75 $15.58 $210.33 343023420040 X Bryan & Kristin Jones 1305 Tiller Lane $215.13 $17.21 $232.34 223023240283 X Mary Speggen 4463 Arden View Court $183.22 $14.66 $197.88 223023330015 X Desta Foghe 4149 Norma Avenue $204.96 $16.40 $221.36 223023310011 X Kasandra Knudson 1388 Colleen Avenue $167.36 $13.39 $180.75 333023320008 X Todd McDonald 2000 Stowe Avenue $307.99 $24.64 $332.63 223023210117 X John Herber 1450 Arden View Drive $162.05 $12.96 $175.01 223023240303 X Robert Jacobson 4394 Arden View Court $206.91 $16.55 $223.46 213023410028 X Sandy Lange 1675 Brueberry Lane $104.04 $8.32 $112.36 223023240248 X Shardae Okeleye 4416 Arden View Court $175.39 $14.03 $189.42 223023230016 X Karen J Braaten 1528 McClung Drive $188.12 $15.05 $203.17 343023420030 X Kristine Botelho 1270 Ingerson Road $603.11 $48.25 $651.36 223023320026 X Lynne Stoesz Eldridge 1469 Colleen Avenue $256.39 $20.51 $276.90 333023310012 X Natalie Tall 1910 Stowe Avenue $190.27 $15.22 $205.49 213023440014 X Bramantes Arden Hills La 1718 Parkshore Drive $23.31 $1.86 $25.17 213023440015 X Bramantes Arden Hills La 1722 Parkshore Drive $30.01 $2.40 $32.41 213023440013 X Bramantes Arden Hills La 4177 Old Highway 10 $44.78 $3.58 $48.36 223023240287 Piotr Waszczuk 4467 Arden View Court $173.44 $13.88 $187.32 223023240322 X Sharina Rodgers 4478 Arden View Court $259.66 $20.77 $280.43 223023240309 Piotr Waszczuk 4427 Arden View Court $128.76 $10.30 $139.06 $14,505.57 $1,160.45 $15,666.02 Page 1 of 2 PUBLIC HEARING – 8C MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers Dave Scherbel, Building Official FROM: Rob Ward, Building Inspector/Code Enforcement Officer Sue Iverson, Interim City Administrator SUBJECT: Accelerated Nuisance Abatement 1927 County Road D W Requested Action Motion to approve Resolution 2016-029 ordering accelerated nuisance abatement at 1927 County Road D W for excessive vegetation growth. Background Due to a complaint, staff inspected 1927 County Road D W on August 29, 2016. Staff noted excessive vegetation growth and determined that the property was in violation of the following subsections of City Code Section 602.02 Public Nuisance Affecting Health: • Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. Following its initial inspection, staff sent a letter to the property owner giving them one week to correct the issues. A follow-up inspection on September 8, 2016 found the violations on the property to persist. In accordance with the City’s accelerated abatement procedures in Section 602.07 of the City Code, a letter was mailed to the property owner on August 29, 2016 (Attachment A). Based on the accelerated abatement procedures, the property owner has seven working days to abate the nuisance, which was by September 7, 2016. A follow-up inspection showed that no action has been taken (Attachments B and C). Due to the reoccurring nature of these types of violations, staff is requesting the City Council issue an order for abatement of the property and to continue the abatement order for a two year Page 2 of 2 period. The two year period would expire on September 12, 2018. The property owner has seven days from the Council’s order to complete the work before the City can have the work completed. An abatement order allows the City to hire a contractor to complete the work on the property and charge the cost back to the property owner. The charge is 125 percent of the cost of the work plus administrative costs. If the charges are not paid, the charge will be certified against the property for collection with the property taxes. If the same violation reoccurs within two years of the Council’s order, staff could order abatement without an additional Council hearing or action. A letter would be sent to the property owner ordering future violations to be resolved within seven working days. If the violation is not resolved, staff can order the abatement and charge the expense back to the property owner. Prior to any action, the Council must provide a hearing for the property owner. The property owner was notified of the hearing in conformance with the City Code. Recommendation Motion to approve Resolution 2016-029 ordering accelerated nuisance abatement at 1927 County Road D W for excessive vegetation growth not in compliance with City regulations. Attachments A. August 29, 2016, Final Letter to the Property Owner & Residents of 1927 County Road D W B. Photograph from Prior Ave C. Photograph from rear of property D. Resolution 2016-029: Abatement of Nuisance at 1927 County Road D W August29, 2016 Richard & Amy Thompson 6732 BeaverPondWay CENTERVILLE, MN 55038 Re: Code Violation at 1927 County RdD W PID# 333023340100 Mr. & Mrs. Thompson: TheCityrecognizes that manytimesaresident maynotbeawarethattheCity hasregulations thataredesigned toprotect neighborhoods andtheirquality oflife. On 8/29/16, theCity ofArden Hillsinvestigatedacomplaintandinspected yourproperty. Itwasdeterminedthat thereisa violationofthe CityCode: VIOLATION: Longweeds/plantgrowth. PublicNuisances. 602.02Subd. 6, PlantGrowth: Allnoxiousweedsandother growths ofvegetationupon public orprivatepropertyinexcessofeight (8) inches. CORRECTION: Properlyremovedallnoxiousweedsandplantgrowthintheback yard, inthefencedingardenareaandmaintaintolessthan8” inchesinheight. Please takethe necessary corrective actionbythecloseofthebusiness dayon 9/7/16, to remediatetheaboveviolation. Ifthe violation isnot remediatedbytherequired date, theCitywillorderabatementas allowed underSection602.07, AcceleratedAbatement Procedure, oftheArdenHillsCityCode. Anabatementorderallows theCitytohave thenecessarywork completed to remediatethe nuisanceandcharge125percentofthecostof thework, includingadministrative costs, back totheproperty owner. Thecharges can becertifiedagainsttheproperty forcollectionwith taxes if theyareunpaid. Theabatementprocessis not theCity’spreferredcourse ofaction. Wewouldprefertowork withyoutoresolve thisviolation. Iftheviolationisnotremediated by9/7/16, theCityCouncilwillholdanabatementhearing attheirregularmeeting scheduled forMonday, 9/12/16, at 7:00pm. Youhavetherightto attendthe hearing. TheCityCouncilmayorderthenuisancetobeabatedifcorrective action isnottaken, andtheorder toabate maycontinueforup totwoyears. Ifyouhave anyquestions orneed additional information, please contactmeat (651) 792.7813 or rward@cityofardenhills.org. Thankyouin advanceforyoucooperation. Sincerely, RobWard Building Inspector/ Code Enforcement Officer CC: Residents1927 County RdD WArdenHills MN. 55112 CityofArden Hills 1245 WestHighway96 ArdenHillsMinnesota 55112 Phone651.792.7800 Fax651.634.5137 www.cityofardenhills.org CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-029 ABATEMENT OF A NUISANCE at 1927 County Road D W WHEREAS, Richard & Amy Thompson is the property owner of the following described property: Address: 1927 County Road D W PID: 333023340100 Legal Description: Ex S 33 Ft For Co Rd D The E 65 Ft Of W 17o Ft Of S 22o Ft Of Se 1/4 Of Sw 1/4 Of Sec 33 Tn 30 Rn 23 WHEREAS, notice therefore was posted on said property and sent certified mail to the property owner pursuant to City Regulations; and, WHEREAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code; and, WHEREAS, the Arden Hills City Council held a hearing on September 12, 2016. All persons present at said meeting were given an opportunity to be heard and present written statements. The Council also considered the recommendation of the City Staff that this abatement be approved; and, NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby adopts Resolution 2016-029, ordering the abatement of noxious weeds and vegetation growth that does not comply with City regulations at 1927 County Road D W, and to charge the property owner for 125 percent of the cost of abatement, including administrative costs. The City Administrator is authorized to monitor the property through September 12, 2018; and to abate any noxious weeds and vegetation that does not comply with City regulations, and to charge to the property owner for each subsequent abatement 125 percent of the cost of abatement, including administrative costs; and BE IT FURTHER RESOLVED, In the event that the property owner does not pay any portion of the charges, that the unpaid amount shall be assessed against the Property, to be collected with the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 4.5% per annum from the date of recording until December 31st of the year in which the special assessment is paid in full. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF SEPTEMBER, 2016. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 1 of 5 NEW BUSINESS – 9A MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-019 Applicant: Holiday Stationstore, Inc. Property Location: 1920 West Highway 96 Request: Planned Unit Development Amendment and Conditional Use Permit Amendment Recommended Action Motion to approve Planning Case 16-019 for a Planned Unit Development (PUD) Amendment and Conditional Use Permit (CUP) Amendment at 1920 West Highway 96, based on the findings of fact and submitted plans, as amended by the six conditions in the September 12, 2016, Report to the City Council. Background In 2005, the City approved a PUD and CUP for the development of a Holiday service station and convenience store at 1920 West Highway 96 (PC #05-013). A CUP was required for the proposed use of the property as a service station with convenience retail and car wash in the Gateway Business District. The site was developed through the PUD process, which allowed the developer flexibility on parking lot setback requirements and use of certain building materials in exchange for additional landscaping on the property and an overall superior building design. Overview of Request Holiday Stationstores, Inc. is in the process of including multi-use restroom facilities at their convenience stores whenever possible in order to provide better customer service. The company City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 2 of 5 is proposing a multi-use restroom addition on the north side of their Arden Hills store. The addition would measure 15 feet – 4 inches by 19 feet – 4 inches with an area of 296 square feet. The proposed addition would have minimal impact on the existing site operations and would not modify traffic patterns or parking areas. The proposed addition would be constructed primarily of brick and cast stone, with EIFS fascia along the top portion of the building addition. These exterior materials would match the materials used on the existing building. The applicant has provided a project narrative (Attachment A) and a complete plan set, including a site plan, building plans, and lighting plan (Attachment C). Plan Review A full evaluation of the proposal was presented to the Planning Commission at their regular meeting on August 3, 2016. The staff report to the Planning Commission is included in Attachment D. The proposed addition is in conformance with the approved PUD for the property and the underlying Gateway Business Zoning District. Conditional Use Permits – Section 1355.04 Subd 3 Section 1320.13 of the Zoning Code states that proposals for modifications to a building’s exterior in the Gateway Business District shall be reviewed according to the criteria for evaluating Conditional Use Permits in Section 1355.04, Subd 3. This section of the Zoning Code states that the City Council shall consider the effect of the proposal upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; and the 8. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 3 of 5 Additional Review City Engineer The City Engineer has reviewed the submitted plans and did not have any comments at this time. A Grading and Erosion Control Permit is not required for this project. Building Official The City Building Official has reviewed the submitted plans and did not have any comments at this time. Rice Creek Watershed District The Rice Creek Watershed District has reviewed the plans and has determined that a permit is not required for the project. Findings of Fact The Planning Commission reviewed Planning Case 16-019 at their regular meeting on August 3, 2016. Minutes from the meeting are included in Attachment E. The Planning Commission offers the following findings of fact for consideration: 1. The applicant has requested approval of a PUD Amendment and CUP Amendment for the property at 1920 West Highway 96. 2. A Master PUD was approved for 1920 West Highway 96 in Planning Case #05-013. 3. The applicant has proposed constructing a multi-use restroom addition on the north end of the existing convenience store that would measure 15 feet – 4 inches by 19 feet – 4 inches with an area of 296 square feet. 4. The proposed addition is in substantial conformance with the Zoning Code. Where the proposed addition is not in conformance with the Zoning Code, the proposal is in conformance with the Master PUD approved for the property in Planning Case #05-013. 5. The proposed addition is not expected to impact existing and anticipated traffic and parking conditions. 6. The proposed addition will not affect noise, odors, glare, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 7. The proposed addition is not expected to significantly impact drainage on the property. 8. The proposed addition will not affect the population density on the property. 9. The proposed addition is unlikely to significantly affect land values on the subject property or on neighboring properties. 10. The park dedication requirement does not apply in this case. City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 4 of 5 Recommendation The Planning Commission unanimously recommends approval (5-0) of Planning Case 16-019 for a PUD Amendment and CUP Amendment at 1920 West Highway 96, based on the findings of fact and submitted plans in the September 12, 2016, Report to the City Council, as amended by the following six conditions: 1. The applicant shall continue to abide by the conditions of all previous Master PUD and CUP Agreements, permits, and reviews, except as hereinafter amended. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. A PUD and CUP Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a building permit. 5. The applicant shall protect the two (2) Autumn Brilliance Serviceberry trees located immediately north of the proposed addition. If these trees are damaged, removed, or die during the construction of the addition, the applicant shall be required to replace the trees with trees of equivalent size. 6. Exterior lighting shall be hooded, concealed, or controlled so as not to be visible from adjoining lots, streets, highways, or residential areas east and south of Round Lake. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. City of Arden Hills City Council Meeting for September 12, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 5 of 5 Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on July 5, 2016. Pursuant to Minnesota State Statute, the City was required to act on this request by September 3, 2016 (60 days), unless the City provided the petitioner with written reasons for an additional 60 day review period. The applicant was notified on August 11, 2016 of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by November 2, 2016. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Map C. Plan Set D. Planning Commission Report, August 3, 2016 E. Planning Commission Minutes, August 3, 2016 To: Matthew Bachler Planning and Zoning 1245 West Hwy 96 Arden Hills, MN 55112 651.792.7822 RE: Narrative– Proposed 2016 Restroom Building Addition Dear Mr. Bachler: Holiday Stationstores, Inc., is seeking approval of a proposed Site Plan submittal, Planned Unit Development Amendment, and Conditional Use Permit Amendment to allow for a 15’-4” by 19’-4” multi-use restroom building addition on the North end of our existing convenience store building located at 1920 Hwy 96, Arden Hills, MN 55112. The property, situated in the Southwest quadrant of the intersection of Highway 96 and Round Lake Road is zoned Gateway Business PUD for Lot 1 Blk 1 of the Holiday Lake Addition. The parcel is surrounded by the Highway 35 off-ramp to the West, Nott Company building on the South, Round Lake to the East, and Highway 96 to the North. Background: Holiday built and has operated the existing convenience store with fuel in 2005. The standard practice at that time was to build single occupancy restrooms to meet the minimum code. We have since changed our practice to try and include multi-use restrooms whenever possible to provide better customer service and a better experience. As a result we identify sites like the one in question for building additions to allow us to enhance customer experience at existing sites by reducing lines and providing redundancy in case of service issues. The Project: Holiday proposes to add a 15’-4” by 19’-4”, 296sf building addition off the North side of the existing building but within the existing curb lines. We have adjusted the proposed building addition design and as it is drawn it now approaches but does not cross the Side Yard Corner 50ft setback, the North setback off Hwy 96. The position of this restroom addition has been designed to have a minimal impact on the existing site layout and traffic patterns while providing an effortless transition for customers to utilize the new feature. Holiday is tentatively targeting 9-week construction to begin in early October or sooner depending on process and permits. Casey A. Beaton Manager – Store Planning and Assets Holiday Companies, Inc 4567 American Boulevard West Bloomington, MN 55437 952.832.8694 casey.beaton@holidaycompanies.com Holiday Companies 4567 American Boulevard West, Bloomington, MN 55437 (952) 830-8700 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 1920 West Highway 96 3,6001: This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 300.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet300.00150.00 1920 West Highway 96 1,8001: 50 ' - 0 " FR O N T Y A R D BU I L D I N G S E T B A C K 5 0 ' - 0 " F R O N T Y A R D B U I L D I N G S E T B A C K 5 0 ' - 0 " S I D E Y A R D C O R N E R B U I L D I N G S E T B A C K 20'-0" REAR Y A R DBUILDI N G S E T B A C K ------ xCHECKED BY: DRAWN BY: PROJECT NUMBER: 901 North Third Street, Suite 220 612-436-4030 Minneapolis, MN 55401 Fax 612-692-9960 x 7-5-2016PLAN REVIEW STATIONSTORE #0368 ARDEN HILLS, MN Insites Site Planning Landscape Architecture Inc. 2013 MARK:DATE:REVISION / ISSUE: 3 0 3 0 H a r b o r L a n e N o r t h , S u i t e 1 3 1 P l y m o u t h , M i n n e s o t a 5 5 4 4 7 7 6 3 . 3 8 3 . 8 4 0 0 f a x 7 6 3 . 3 8 3 . 8 4 4 0 SITE PLANNING LANDSCAPE ARCHITECTURE Date Robert J. Mueller Reg. No. 193061-23-15 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly licensed Landscape Architect under the laws of the State of Minnesota. Signed ALL QUESTIONS RELATED TO BIDDING AND CONSTRUCTION OF THIS PROJECT SHALL BE DIRECTED TO HOLIDAY COMPANIES PROJECT MANAGER: NICK GLEASON 4567 AMERICAN BLVD. WEST MINNEAPOLIS, MN 55437-1123 (952) 832-8620 (PHONE) (952) 830-1678 (FAX) nick.gleason@holidaycompanies.com 7-15-2016SUBMITTAL SET REVISION SP EXISTING SITE PLAN Know what's below. before you dig.Call R NORTH SCALE: 1" = 30' 30 015 30 60 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 50 ' - 0 " FR O N T Y A R D BU I L D I N G S E T B A C K 5 0 ' - 0 " S I D E Y A R D C O R N E R B U I L D I N G S E T B A C K NOTE: VERIFY EXISTING CONDITIONS PRIOR TO GRADING BATHROOM ADDITION FFE=904.7± VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 BATHROOM ADDITION FFE=904.7± 18'-8" 1 5 ' - 4 " 5'-0" 5 ' - 0 " 12'-0" VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 NOTE: VERIFY EXISTING CONDITIONS PRIOR TO GRADING 904.7 BATHROOM ADDITION FFE=904.7±904.60 2.08% T/C 903.86± 904.10 904 PROTECT EX TREES SOD REPAIR AS NEEDED 6" STEP 903.36± ------ xCHECKED BY: DRAWN BY: PROJECT NUMBER: 901 North Third Street, Suite 220 612-436-4030 Minneapolis, MN 55401 Fax 612-692-9960 x 7-5-2016PLAN REVIEW STATIONSTORE #0368 ARDEN HILLS, MN Insites Site Planning Landscape Architecture Inc. 2013 MARK:DATE:REVISION / ISSUE: 3 0 3 0 H a r b o r L a n e N o r t h , S u i t e 1 3 1 P l y m o u t h , M i n n e s o t a 5 5 4 4 7 7 6 3 . 3 8 3 . 8 4 0 0 f a x 7 6 3 . 3 8 3 . 8 4 4 0 SITE PLANNING LANDSCAPE ARCHITECTURE Date Robert J. Mueller Reg. No. 193061-23-15 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly licensed Landscape Architect under the laws of the State of Minnesota. Signed ALL QUESTIONS RELATED TO BIDDING AND CONSTRUCTION OF THIS PROJECT SHALL BE DIRECTED TO HOLIDAY COMPANIES PROJECT MANAGER: NICK GLEASON 4567 AMERICAN BLVD. WEST MINNEAPOLIS, MN 55437-1123 (952) 832-8620 (PHONE) (952) 830-1678 (FAX) nick.gleason@holidaycompanies.com 7-15-2016SUBMITTAL SET REVISION SP1 PROPOSED SITE PLAN Know what's below. before you dig.Call R NORTH SCALE: 1" = 20' 1520 0510 20 40 PLOTTING NOTE: PLANS PLOTTED TO 11x17 SHEET SIZE ARE 12 SCALE- 1"=40'. SITE LAYOUT GRADES PLOTTING NOTE: PLANS PLOTTED TO 11x17 SHEET SIZE ARE 12 SCALE- 1"=20'. NORTH SCALE: 1" = 10' 10 05 10 20 PLOTTING NOTE: PLANS PLOTTED TO 11x17 SHEET SIZE ARE 12 SCALE- 1"=20'. NORTH SCALE: 1" = 10' 10 05 10 20 10 scale viewport NEW WALK TO MEET NEW TOP OF CURB CONC. STOOP WITH FOOTING 6" STEP VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 50 ' - 0 " FR O N T Y A R D BU I L D I N G S E T B A C K 5 0 ' - 0 " F R O N T Y A R D B U I L D I N G S E T B A C K 5 0 ' - 0 " S I D E Y A R D C O R N E R B U I L D I N G S E T B A C K 20'-0" REAR Y A R DBUILDI N G S E T B A C K ------ xCHECKED BY: DRAWN BY: PROJECT NUMBER: 901 North Third Street, Suite 220 612-436-4030 Minneapolis, MN 55401 Fax 612-692-9960 x 7-5-2016PLAN REVIEW STATIONSTORE #0368 ARDEN HILLS, MN Insites Site Planning Landscape Architecture Inc. 2013 MARK:DATE:REVISION / ISSUE: 3 0 3 0 H a r b o r L a n e N o r t h , S u i t e 1 3 1 P l y m o u t h , M i n n e s o t a 5 5 4 4 7 7 6 3 . 3 8 3 . 8 4 0 0 f a x 7 6 3 . 3 8 3 . 8 4 4 0 SITE PLANNING LANDSCAPE ARCHITECTURE Date Robert J. Mueller Reg. No. 193061-23-15 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly licensed Landscape Architect under the laws of the State of Minnesota. Signed ALL QUESTIONS RELATED TO BIDDING AND CONSTRUCTION OF THIS PROJECT SHALL BE DIRECTED TO HOLIDAY COMPANIES PROJECT MANAGER: NICK GLEASON 4567 AMERICAN BLVD. WEST MINNEAPOLIS, MN 55437-1123 (952) 832-8620 (PHONE) (952) 830-1678 (FAX) nick.gleason@holidaycompanies.com 7-15-2016SUBMITTAL SET REVISION Know what's below. before you dig.Call R L1 EXISTING LANDSCAPE PLAN 50 ' - 0 " FR O N T Y A R D BU I L D I N G S E T B A C K 5 0 ' - 0 " F R O N T Y A R D B U I L D I N G S E T B A C K 5 0 ' - 0 " S I D E Y A R D C O R N E R B U I L D I N G S E T B A C K 20'-0" REAR Y A R DBUILDI N G S E T B A C K WALK WA L K WALK 115 SF PERVIOUS PE R V I O U S WA L K CONC. 187 SF IMPERVIOUS BUILDINGS AREA 5,410 SF WALK 725 SF 4,608 SF 745 SF 44 1 S F 764 SF 83 7 S F 8,842 SF 92,269 SF IMPERVIOUS DRIVES AND PARKING -45,724 WALK 1,503 SF ------ xCHECKED BY: DRAWN BY: PROJECT NUMBER: 901 North Third Street, Suite 220 612-436-4030 Minneapolis, MN 55401 Fax 612-692-9960 x 7-5-2016PLAN REVIEW STATIONSTORE #0368 ARDEN HILLS, MN Insites Site Planning Landscape Architecture Inc. 2013 MARK:DATE:REVISION / ISSUE: 3 0 3 0 H a r b o r L a n e N o r t h , S u i t e 1 3 1 P l y m o u t h , M i n n e s o t a 5 5 4 4 7 7 6 3 . 3 8 3 . 8 4 0 0 f a x 7 6 3 . 3 8 3 . 8 4 4 0 SITE PLANNING LANDSCAPE ARCHITECTURE Date Robert J. Mueller Reg. No. 193061-23-15 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly licensed Landscape Architect under the laws of the State of Minnesota. Signed ALL QUESTIONS RELATED TO BIDDING AND CONSTRUCTION OF THIS PROJECT SHALL BE DIRECTED TO HOLIDAY COMPANIES PROJECT MANAGER: NICK GLEASON 4567 AMERICAN BLVD. WEST MINNEAPOLIS, MN 55437-1123 (952) 832-8620 (PHONE) (952) 830-1678 (FAX) nick.gleason@holidaycompanies.com 7-15-2016SUBMITTAL SET REVISION Know what's below. before you dig.Call R L2 EXISTING PERVIOUS / IMPERVIOUS PLAN VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728VITREOUS CHINAC_LAVATORYCHESAPEAKEK-1728 5 0 ' - 0 " S I D E Y A R D C O R N E R B U I L D I N G S E T B A C K WALK WA L K WALK 115 SF PERVIOUS PE R V I O U S WA L K CONC. 187 SF IMPERVIOUS BUILDINGS AREA 5,410 SF WALK 725 SF ADDITION 745 SF 44 1 S F 764 SF 83 7 S F 92,269 WALK 1,503 SF ------ xCHECKED BY: DRAWN BY: PROJECT NUMBER: 901 North Third Street, Suite 220 612-436-4030 Minneapolis, MN 55401 Fax 612-692-9960 x 7-5-2016PLAN REVIEW STATIONSTORE #0368 ARDEN HILLS, MN Insites Site Planning Landscape Architecture Inc. 2013 MARK:DATE:REVISION / ISSUE: 3 0 3 0 H a r b o r L a n e N o r t h , S u i t e 1 3 1 P l y m o u t h , M i n n e s o t a 5 5 4 4 7 7 6 3 . 3 8 3 . 8 4 0 0 f a x 7 6 3 . 3 8 3 . 8 4 4 0 SITE PLANNING LANDSCAPE ARCHITECTURE Date Robert J. Mueller Reg. No. 193061-23-15 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly licensed Landscape Architect under the laws of the State of Minnesota. Signed ALL QUESTIONS RELATED TO BIDDING AND CONSTRUCTION OF THIS PROJECT SHALL BE DIRECTED TO HOLIDAY COMPANIES PROJECT MANAGER: NICK GLEASON 4567 AMERICAN BLVD. WEST MINNEAPOLIS, MN 55437-1123 (952) 832-8620 (PHONE) (952) 830-1678 (FAX) nick.gleason@holidaycompanies.com 7-15-2016SUBMITTAL SET REVISION Know what's below. before you dig.Call R L2.1 PROPOSED PERVIOUS / IMPERVIOUS PLAN PLOTTING NOTE: PLANS PLOTTED TO 11x17 SHEET SIZE ARE 12 SCALE- 1"=20'. NORTH SCALE: 1" = 10' 10 05 10 20 M M MM M 0.30.61.01.51.72.33.04.04.95.04.03.43.33.413.319.415.711.610 . 0 9 . 0 6 . 9 5 . 4 6 . 3 6 . 9 6 . 0 5 . 7 6 . 2 7 . 2 0.40.60.81.01.31.82.43.13.43.23.02.72.52.812.418.715.211.29. 6 8 . 7 6 . 8 5 . 4 7 . 4 8 . 8 7 . 3 6 . 9 7 . 4 8 . 5 0.40.50.70.81.11.41.82.22.32.42.22.12.02.710.316.313.29.98. 8 8 . 3 6 . 9 5 . 9 9 . 7 1 2 . 6 9 . 8 8 . 8 9 . 1 1 0 . 1 0.30.40.60.81.01.21.41.71.91.71.71.61.82.67.412.110.17.87. 2 7 . 0 6 . 2 6 . 4 1 3 . 4 1 8 . 0 1 3 . 3 1 1 . 2 1 1 . 0 1 1 . 7 0.30.40.60.91.01.11.31.51.61.31.21.21.41.64.57.56.55.25. 1 5 . 3 4 . 9 5 . 0 1 5 . 1 2 0 . 3 1 5 . 0 1 2 . 4 1 1 . 9 1 2 . 4 0.30.40.71.01.11.11.31.42.94.94.43.63. 7 4 . 0 3 . 9 4 . 5 1 6 . 5 2 1 . 5 1 6 . 4 1 3 . 3 1 2 . 5 1 2 . 9 0.30.50.91.41.51.41.51.62.03.13.02.52. 6 2 . 9 3 . 1 4 . 2 1 5 . 0 2 0 . 3 1 5 . 1 1 2 . 7 1 2 . 2 1 2 . 7 0.30.71.42.22.11.92.02.1 1 3 . 0 1 8 . 2 1 3 . 2 1 1 . 5 1 1 . 5 1 2 . 3 0.30.92.13.53.12.82.82.9 8 . 2 1 2 . 6 9 . 8 9 . 3 9 . 9 1 1 . 1 0.40.93.15.44.63.94.04.0 5 . 5 7 . 7 7 . 0 7 . 2 8 . 2 9 . 6 0.71.34.98.47.15.75.55.4 5 . 5 5 . 1 5 . 8 6 . 9 8 . 5 0.82.08.013.311.08.37.47.0 4 . 0 4 . 0 4 . 6 5 . 9 7 . 5 0.61.39.616.413.49.88.67.7 3 . 1 3 . 3 4 . 0 5 . 1 6 . 9 0.61.210.918.215.511.19.38.2 2 . 4 2 . 9 3 . 6 4 . 7 6 . 4 0.61.210.417.314.710.69.08.0 1 . 7 2 . 1 2 . 6 3 . 3 4 . 5 6 . 2 0.71.99.415.412.79.48.27.5 1 . 5 2 . 0 2 . 5 3 . 2 4 . 4 6 . 1 0.81.76.411.19.17.16.66.24.93.20.10.10.1 1 . 4 1 . 8 2 . 4 3 . 1 4 . 3 6 . 0 0.61.14.06.85.84.74.74.63.72.62.21.50.1 1 . 4 1 . 8 2 . 3 3 . 1 4 . 2 6 . 0 0.41.02.74.53.93.33.33.42.82.11.81.31.0 1 . 3 1 . 7 2 . 3 3 . 0 4 . 2 6 . 0 0.40.81.82.92.62.32.32.32.01.71.41.20.9 1 . 4 1 . 7 2 . 3 3 . 0 4 . 2 6 . 0 0.30.71.21.91.81.61.71.71.51.31.21.00.7 1 . 4 1 . 8 2 . 3 3 . 1 4 . 2 6 . 0 0.30.50.91.31.41.31.31.31.21.11.00.80.6 1 . 5 1 . 8 2 . 4 3 . 2 4 . 3 6 . 1 0.30.50.81.11.21.21.31.31.21.00.90.70.6 1 . 6 2 . 0 2 . 5 3 . 3 4 . 5 6 . 3 0.40.60.81.01.21.31.41.41.31.10.90.70.5 1 . 8 2 . 3 2 . 9 3 . 7 4 . 8 6 . 5 0.50.70.91.21.41.51.71.71.51.21.00.80.6 2 . 2 2 . 7 3 . 4 4 . 3 5 . 4 7 . 0 0.60.81.11.51.92.02.12.11.91.51.20.90.7 2 . 8 3 . 5 4 . 4 5 . 3 6 . 5 7 . 9 0.91.11.42.02.63.02.92.72.52.11.61.10.80.61. 3 1 . 7 2 . 2 2 . 9 3 . 8 4 . 8 6 . 0 7 . 2 8 . 3 9 . 5 1.31.72.02.63.44.24.53.83.22.72.11.61.10.81. 8 2 . 3 3 . 0 3 . 9 5 . 1 6 . 7 8 . 6 1 0 . 4 1 1 . 5 1 2 . 0 1.62.63.13.54.45.46.45.94.03.32.72.01.51.22. 1 2 . 9 3 . 8 5 . 0 6 . 8 9 . 2 1 2 . 3 1 5 . 1 1 6 . 3 1 5 . 7 1.53.35.05.26.07.27.67.55.93.93.22.62.01.61.41.31.51.92. 5 3 . 3 4 . 5 6 . 1 8 . 3 1 1 . 6 1 6 . 0 2 0 . 1 2 1 . 4 1 9 . 5 1.13.06.59.99.49.28.88.37.75.53.73.02.31.81.61.51.62.12. 8 3 . 9 5 . 6 7 . 9 1 0 . 7 1 4 . 5 1 9 . 7 2 4 . 1 2 5 . 3 2 2 . 0 0.51.86.612.915.712.010.59.37.87.04.73.22.52.01.71.61.72.23. 1 4 . 5 6 . 4 9 . 2 1 2 . 2 1 5 . 9 2 0 . 4 2 4 . 0 2 4 . 5 2 0 . 8 0.61.24.212.017.217.912.49.48.16.85.23.42.42.01.71.61.82.23. 1 4 . 4 6 . 3 9 . 1 1 2 . 1 1 5 . 2 1 8 . 4 2 0 . 3 2 0 . 1 1 6 . 9 0.50.71.14.815.218.214.49.87.35.64.53.32.31.81.61.61.72.12. 9 4 . 2 6 . 0 9 . 1 1 2 . 2 1 4 . 9 1 7 . 0 1 7 . 3 1 6 . 2 1 3 . 2 0.20.40.61.06.413.616.09.45.74.33.52.82.11.61.51.51.72.23. 1 4 . 5 6 . 7 1 0 . 5 1 4 . 4 1 7 . 3 1 9 . 0 1 7 . 8 1 5 . 8 1 1 . 8 0.10.20.40.61.77.19.18.14.83.32.62.11.71.31.31.31.62.33. 3 5 . 1 7 . 7 1 2 . 4 1 7 . 0 1 9 . 2 2 0 . 4 1 9 . 0 1 6 . 1 1 1 . 3 0.10.10.20.51.02.04.15.04.22.61.81.51.21.01.01.01.21.62. 3 3 . 3 4 . 8 7 . 5 1 0 . 8 1 2 . 0 1 2 . 5 1 1 . 3 9 . 7 6 . 7 0.10.10.10.40.60.71.42.52.82.21.41.00.90.80.70.70.80.91. 2 1 . 4 1 . 6 2 . 4 2 . 7 2 . 1 2 . 2 2 . 5 3 . 2 2 . 6 0.00.10.10.20.30.40.51.11.41.41.10.80.60.60.50.50.50.60. 6 0 . 7 0 . 9 1 . 3 1 . 2 1 . 2 1 . 3 1 . 4 1 . 6 1 . 6 0.00.10.10.10.10.20.30.40.60.80.80.60.50.40.40.30.40.40. 4 0 . 5 0 . 6 0 . 8 0 . 8 0 . 7 0 . 8 0 . 8 1 . 0 1 . 0 0.00.00.00.10.10.10.10.20.30.40.50.50.40.30.30.30.30.30. 3 0 . 3 0 . 4 0 . 4 0 . 5 0 . 4 0 . 5 0 . 5 0 . 6 0 . 6 1.510.5SITE PHOTOMETRIC PLANPLANNORTH1SE11" = 3 / 3 2 " 1 1 1 M J A P 1 6 - 1 6 8 C H E C K E D B Y : D R A W N B Y : P R O J E C T N U M B E R : 9 0 1 N o r t h T h i r d S t r e e t , S u i t e 2 2 0 6 1 2 - 4 3 6 - 4 0 3 0 M i n n e a p o l i s , M N 5 5 4 0 1 F a x 6 1 2 - 6 9 2 - 9 9 6 0 M A R K : D A T E : R E V I S I O N / I S S U E : N e l s o n - R u d i e & A s s o c i a t e s , I n c . 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P I E H L 4 3 9 2 6 _ _ - _ _ - 1 6 A F L S T A T I O N S T O R E # 0 3 6 8 1 9 2 0 C O H W Y 9 6 A R D E N H I L L S , M N K e y P l a n N O R T H A L L Q U E S T I O N S R E L A T E D T O B I D D I N G A N D C O N S T R U C T I O N O F T H I S P R O J E C T S H A L L B E D I R E C T E D T O H O L I D A Y C O M P A N I E S P R O J E C T M A N A G E R : J A K E B A U E R 4 5 6 7 A M E R I C A N B L V D . W E S T M I N N E A P O L I S , M N 5 5 4 3 7 - 1 1 2 3 ( 9 5 2 ) 8 3 0 - 8 8 3 9 ( P H O N E ) ( 9 5 2 ) 8 3 0 - 1 6 7 8 ( F A X ) j a k e . b a u e r @ h o l i d a y c o m p a n i e s . c o m 0 7 - 0 5 - 1 6 C I T Y S U B M I T T A L S E 1 S I T E P H O T O M E T R I C P L A N City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 1 of 7 MEMORANDUM DATE: August 3, 2016 PC Agenda Item 3.B TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-019 - Public Hearing Required Applicant: Holiday Stationstore, Inc. Property Location: 1920 West Highway 96 Request: Planned Unit Development Amendment and Conditional Use Permit Amendment Requested Action Holiday Stationstores, Inc. has requested a Planned Unit Development (PUD) Amendment and Conditional Use Permit (CUP) Amendment to construct an approximately 296 square foot multi- use restroom addition on the north end of the existing convenience store located at 1920 West Highway 96. Background In 2005, the City approved a PUD and CUP in Planning Case 05-013 for the development of a Holiday service station and convenience store at 1920 West Highway 96. A CUP was required for the proposed use of the property as a service station with convenience retail and car wash in the G-B - Gateway Business District. The site was developed through the PUD process and allowed the developer flexibility on parking lot setback requirements and use of certain building materials in exchange for additional landscaping on the property and an overall superior building design. 1. Overview of Request Holiday Stationstores, Inc. is in the process of including multi-use restroom facilities at their convenience stores whenever possible in order to provide better customer service. The company is proposing a multi-use restroom addition on the north end of their Arden Hills store. The addition would measure 15 feet – 4 inches by 19 feet – 4 inches with an area of 296 square feet. City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 2 of 7 The proposed addition would have minimal impact on the existing site operations and would not modify traffic patterns or parking areas. The addition has been designed to have a consistent appearance with the existing principal structure on the property. The applicant has provided a project narrative (Attachment A) and a complete plan set, including a site plan, building plans, and lighting plan (Attachment C). 2. Planned Unit Development (PUD) Process: The Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Medium Density Residential R-3: Townhouse & Low Density Multiple Dwelling District Manufactured Home Park South Light Industrial and Office G-B: Gateway Business District Light Industrial East Water (Round Lake) Water (Round Lake) Water (Round Lake) West Right-of-Way (Interstate 35W) Right-of-Way (Interstate 35W) Right-of-Way (Interstate 35W) 4. Site Data Future Land Use Plan: Light Industrial and Office Existing Land Use: Commercial Zoning: G-B: Gateway Business District Size: 162,170 square feet Proposed Density: N/A Topography: Relatively level City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 3 of 7 Plan Review 1. Chapter 13, Zoning Code Review Section 1320 – District Provisions A. Lot Coverage - Meets Requirements Properties in the Gateway Business District are required to maintain landscape coverage of 35 percent. Currently, 108,506 square feet, or 66.91 percent, of the lot is comprised of pervious areas. The project would result in a decrease in pervious area by 260 square feet for proposed landscape coverage of 66.75 percent. The Gateway Business District does not include requirements for maximum structure coverage on a property. Lot Coverage Existing Proposed G-B District Regulations Square Feet Percent Square Feet Percent Building Area 5,410 3.34% 5,706 3.52% Paved Area 48,254 29.76% 48,218 29.73% Landscape Area 108,506 66.91% 108,246 66.75% Minimum of 35% Lot Size 162,170 162,170 B. Height - Meets Requirements The maximum height for buildings in the Gateway Business District is 35 feet. The proposed addition would measure 15 feet – 7 inches in height. C. Setbacks - Meets Requirements The minimum setbacks for principal structures in the Gateway Business District are 50 feet in the front yard and 20 feet in the rear and side yards. The existing principal structure is in conformance with the setback requirements. Since the property is situated at the corner of Highway 96 and Round Lake Road, the 50-foot front yard setback is required to be maintained along both of these street frontages. As proposed, the addition would be located 50 feet from the Highway 96 property line. The addition would not extend the principal structure any closer to the other property line. D. Floor Area Ratio - Meets Requirements The floor area ratio (FAR) is calculated by dividing the gross square footage of the dwelling by the lot area. The maximum FAR permitted for one-story buildings in the Gateway Business District is 0.3. The proposed addition would result in an FAR of 0.035 for the property. City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 4 of 7 E. Special Requirements for the Gateway Business District – Section 1320.13 Building Exteriors - Meets Requirements of approved PUD Exterior building treatment is required to be of brick, stone, glass, or any combination thereof. The proposed addition would be constructed primarily of brick and cast stone, with EIFS fascia along the top portion of the building addition. These exterior materials would match the materials used on the existing building. Through the original approval process, Holiday was permitted to use EIFS on the building and the proposal for limited EIFS on the addition is consistent with the approved PUD. Lighting - Meets Requirements Exterior lighting is required to be hooded, concealed, or controlled so as not to be visible from adjoining lots, streets, highways, or residential areas east and south of Round Lake. No new exterior light is proposed as part of the project. Existing decorative light fixtures on the north building wall would be relocated to the north side of the new addition. These existing fixtures meet the lighting requirements included in this section of the Zoning Code. Section 1325 – General Regulations A. Landscaping – Section 1325.05, Subd. 1 - Meets Requirements The property has an existing approved landscape plan on file with the City and an update is not required for the proposed project. Two Autumn Brilliance Serviceberry trees are located immediately north of the proposed addition. These trees will be preserved during construction of the addition. B. Exterior Lighting – Section 1325.05, Subd. 3 - Meets Requirements Any light or combination of light cannot cast light that exceeds a reading of 1.0 foot candle on the travel lanes of adjoining public streets. A foot candle is a measurement used to determine how much light is falling onto a surface a certain distance away from the light source. The photometric plan provided by Holiday indicates that readings along Highway 96 would not exceed 1.0 foot candle. 2. Administration and Procedures – Conditional Use Permits – Section 1355.04 Subd 3 The Special Requirements for the Gateway Business District in Section 1320.13 of the Zoning Code states that proposals for modifications to a building’s exterior shall be reviewed according to the criteria for evaluating Conditional Use Permits as listed in Section 1355.04, Subd 3. This section of the Zoning Code states that the Planning Commission and City Council shall consider the effect of the proposal upon the health, safety, convenience and general welfare of the owners City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 5 of 7 and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; and the 8. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. Additional Review City Engineer The City Engineer has reviewed the submitted plans and did not have any comments at this time. A Grading and Erosion Control Permit is not required for this project. Building Official The City Building Official has reviewed the submitted plans and did not have any comments at this time. Rice Creek Watershed District The Rice Creek Watershed District has reviewed the plans and has determined that a permit is not required for the project. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for consideration: 1. The applicant has requested approval of a PUD Amendment and CUP Amendment for the property at 1920 West Highway 96. 2. A Master PUD was approved for 1920 West Highway 96 in Planning Case #05-013. 3. The applicant has proposed constructing a multi-use restroom addition on the north end of the existing convenience store that would measure 15 feet – 4 inches by 19 feet – 4 inches with an area of 296 square feet. City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 6 of 7 4. The proposed addition is in substantial conformance with the Zoning Code. Where the proposed addition is not in conformance with the Zoning Code, the proposal is in conformance with the Master PUD approved for the property in Planning Case #05-013. 5. The proposed addition is not expected to impact existing and anticipated traffic and parking conditions. 6. The proposed addition will not affect noise, odors, glare, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 7. The proposed addition is not expected to significantly impact drainage on the property. 8. The proposed addition will not affect the population density on the property. 9. The proposed addition is unlikely to significantly affect land values on the subject property or on neighboring properties. 10. The park dedication requirement does not apply in this case. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-019 for a PUD Amendment and CUP Amendment for Holiday Stationstores, Inc. at 1920 West Highway 96. Staff is recommending the following six (6) conditions of approval: 1. The applicant shall continue to abide by the conditions of all previous Master PUD and CUP Agreements, permits, and reviews, except as hereinafter amended. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. A PUD and CUP Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a building permit. 5. The applicant shall protect the two (2) Autumn Brilliance Serviceberry trees located immediately north of the proposed addition. If these trees are damaged, removed, or die during the construction of the addition, the applicant shall be required to replace the trees with trees of equivalent size. 6. Exterior lighting shall be hooded, concealed, or controlled so as not to be visible from adjoining lots, streets, highways, or residential areas east and south of Round Lake. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 16-019 for a PUD Amendment and CUP Amendment at 1920 West Highway 96, based on City of Arden Hills Planning Commission Meeting for August 3, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16- 019 Page 7 of 7 the findings of fact and submitted plans, as amended by the six (6) conditions in the August 3, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 16- 019 for a PUD Amendment and CUP Amendment at 1920 West Highway 96, based on the findings of fact and the submitted plans and the following findings of fact in the August 3, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 16-019 for a PUD Amendment and CUP Amendment at 1920 West Highway 96 based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 16-019 for a PUD Amendment and CUP Amendment at 1920 West Highway 96 in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on July 5, 2016. Pursuant to Minnesota State Statute, the City must act on this request by September 3, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Map C. Plan Set Approved: September 7, 2016 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, AUGUST 3, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES B. Planning Case 16-019 – Planned Unit Development Amendment and Conditional Use Permit Amendment – 1920 West Highway 96 – Public Hearing Senior Planner Bachler stated that in 2005, the City approved a PUD and CUP in Planning Case 05-013 for the development of a Holiday service station and convenience store at 1920 West Highway 96. A CUP was required for the proposed use of the property as a service station with convenience retail and car wash in the G-B - Gateway Business District. The site was developed through the PUD process and allowed the developer flexibility on parking lot setback requirements and use of certain building materials in exchange for additional landscaping on the property and an overall superior building design. Senior Planner Bachler indicated that Holiday Stationstores, Inc. is in the process of including multi-use restroom facilities at their convenience stores whenever possible in order to provide better customer service. The company is proposing a multi-use restroom addition on the north end of their Arden Hills store. The addition would measure 15 feet – 4 inches by 19 feet – 4 inches with an area of 296 square feet. Senior Planner Bachler reported the proposed addition would have minimal impact on the existing site operations and would not modify traffic patterns or parking areas. The addition has been designed to have a consistent appearance with the existing principal structure on the property. Site Data Land Use Plan: Light Industrial and Office Existing Land Use: Commercial Zoning: G-B: Gateway Business District Current Lot Sizes: 162,170 square feet Proposed Density: N/A Topography: Relatively level Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the Conditional Use Permit Administration Procedures. ARDEN HILLS PLANNING COMMISSION – August 3, 2016 2 Senior Planner Bachler explained the Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for consideration: 1. The applicant has requested approval of a PUD Amendment and CUP Amendment for the property at 1920 West Highway 96. 2. A Master PUD was approved for 1920 West Highway 96 in Planning Case #05-013. 3. The applicant has proposed constructing a multi-use restroom addition on the north end of the existing convenience store that would measure 15 feet – 4 inches by 19 feet – 4 inches with an area of 296 square feet. 4. The proposed addition is in substantial conformance with the Zoning Code. Where the proposed addition is not in conformance with the Zoning Code, the proposal is in conformance with the Master PUD approved for the property in Planning Case #05-013. 5. The proposed addition is not expected to impact existing and anticipated traffic and parking conditions. 6. The proposed addition will not affect noise, odors, glare, vibration, smoke, dust, air pollution, heat, liquid and solid waste on the property. 7. The proposed addition is not expected to significantly impact drainage on the property. 8. The proposed addition will not affect the population density on the property. 9. The proposed addition is unlikely to significantly affect land values on the subject property or on neighboring properties. 10. The park dedication requirement does not apply in this case. Senior Planner Bachler stated that based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-019 for a PUD Amendment and CUP Amendment for Holiday Stationstores, Inc. at 1920 West Highway 96. Staff is recommending the following six (6) conditions of approval: 1. The applicant shall continue to abide by the conditions of all previous Master PUD and CUP Agreements, permits, and reviews, except as hereinafter amended. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. A PUD and CUP Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a building permit. 5. The applicant shall protect the two (2) Autumn Brilliance Serviceberry trees located immediately north of the proposed addition. If these trees are damaged, removed, or die during the construction of the addition, the applicant shall be required to replace the trees with trees of equivalent size. 6. Exterior lighting shall be hooded, concealed, or controlled so as not to be visible from adjoining lots, streets, highways, or residential areas east and south of Round Lake. ARDEN HILLS PLANNING COMMISSION – August 3, 2016 3 Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth asked if the new bathroom facilities would be ADA compliant. Senior Planner Bachler reported this would be reviewed by the City Building Official at the time a building permit was requested. Commissioner Jones clarified that the symbols and dimensions on the plans show that the new bathroom facilities would be ADA compliant. Chair Thompson asked if the new door was an emergency exit. Senior Planner Bachler deferred this question to the applicant. Casey Beaton, Manager of Store Planning for Holiday Stationstores, reported the restrooms would be fully ADA compliant. He indicated the additional door was needed to meet fire exit requirements. Chair Thompson opened the public hearing at 7:24 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 7:25 p.m. Commissioner Lambeth understood construction would begin in October. Mr. Beaton estimated the construction timeline would be nine weeks. Chair Thompson questioned if Holiday Stationstores had any concerns about the conditions recommended for approval. Mr. Beaton supported the conditions for approval. Commissioner Jones moved and Commissioner Neururer seconded a motion to recommend approval of Planning Case 16-019 for a PUD Amendment and CUP Amendment at 1920 West Highway 96, based on the findings of fact and submitted plans, as amended by the six (6) conditions in the August 3, 2016, Report to the Planning Commission. The motion carried unanimously (5-0). UNFINISHED BUSINESS – 10A MEMORANDUM DATE: September 12, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services SUBJECT: Approve Fund Balance Transfer from General Fund to PIR Fund and a Budget Amendment Staff Recommendation Staff recommends tabling this item to a later date to be determined. Background In 2014, the Council adopted a revised Fund Balance Policy which directs the Finance Director to transfer any excess funds over 50% of the fund balance in the General Fund to the PIR Fund once the final audit is completed with Council approval. The final audit for 2015 showed the fund balance for year-end 2015 was 62.9% over the 2016 budgeted expenditures. The amount of the transfer according to the policy is $565,121. As the Council requested, this was brought forward to the Council on June 27, 2016, for approval of a transfer and a budget amendment to the 2016 budget. The City Council tabled this item to the September 12, 2016, meeting to discuss in conjunction with the 2017 budget. Discussion Since the Preliminary 2017 budget has not yet been finalized and the City Council has not yet had a chance to review and discuss this item, staff would recommend tabling this item to a later date. The Council will set a preliminary levy at the September 26, 2016 meeting, but a final levy will not be set until December 12, 2016.