HomeMy WebLinkAbout09-26-16-SWS-fid HILLS
Request for Special City Council Work Session
A special meeting may be called by the Mayor or by any two Councilmembers.
Reason for meeting: 1. 2017 Budget
Requested Date: 9/26/16
Requested time: 6:00 p.m.
Open meeting X
Signature of person(s) making request:
Mayor or Council Member
Council Member
Closed meeti
9 / 22 /16
Date
Date
-This section to be completed by City staff -
Date received:
Date meeting to be held: 9/26/16
Time of meeting: 6:00 p.m.
Location: City Hall
All necessary posting and notices have been completed.
Si ature of City Clerk Date
City of Arden Hills * 1245 West Highway 96 * Arden Hills, MN + 55112-5743
Phone 651-792-7800 * Fax 651-634-5137 * www.cityofardenhills.org
AGENDA ITEMS
2017 Budget
Sue Iverson, Interim City Administrator and Director of Finance
and Administrative Services
PRELIM GEN FUND.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Jonathan Wicklund
Special City Council
Work Session Agenda
September 26, 2016
6:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
2.
2017 Proposed General Fund Budget
City of Arden Hills
1
MEMORANDUM
DATE: September 26, 2016
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Interim City Administrator/Director of Finance & Admin Services
SUBJECT: 2017 Proposed Preliminary General Fund Budget and Tax Levy
INTRODUCTION
In preparation for adoption of the preliminary tax levy in September, this memo addresses the
following information: residential property values, discussion on preliminary levy, salary
assumptions being used to prepare the preliminary budget, and a discussion on capital
improvement funding.
RESIDENTIAL PROPERTY VALUES
According to information provided by Ramsey County in May of this year, the median home
value in Arden Hills will increase from $300,300 for 2016 taxes, to $306,350 for 2017 taxes
which is a 2.0% increase (last year we saw a 1.8% increase) in value compared to the county
average increase of 4.6%. According to Ramsey County, assessed value had declined for five
consecutive assessments, the markets are stabilizing, and we are now experiencing an increase of
residential, apartment, and commercial values. Arden Hills’ values were very stable during this
time or increased, thus we see a smaller average increase now vs. the county-wide increase.
In order to evaluate the true impact to the residential property owner, you need to take into
account the increase in fiscal disparities (increase of 10.1%) and the change in the taxable value
(increase of 1.9% after exclusions).
To help illustrate this, the following table shows the impact to the residential property owner due
to the increase in fiscal disparity dollars and the changes in the assessed market values. This
results in a net Tax Rate decrease of 2.6% before any levy changes are made. (Last year we saw
a decrease of 6.5% in this same comparison)
Assuming no City levy change, the home owner that has a median valued home (value going
from $300,300 to $306,350) will see their City taxes going down annually by $3.18 or 0.4% as
illustrated on the following chart.
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,478,775 $3,478,775 0.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,478,775 $3,478,775 0.0%
4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1%
5.Local Portion of Levy = $3,214,662 $3,188,065 -0.8%
6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9%
7.Local Tax Rate = 26.429%25.734%-2.6%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2017
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $325.02 ($0.32)(0.03)$ ($0.32)(1.19)$
306,350 9,669 296,681 2,967 $763.53 ($3.18)(0.27)$ ($3.18)(3.00)$
350,000 5,740 344,260 3,443 $886.02 ($3.84)(0.32)$ ($3.84)(3.56)$
500,000 - 500,000 5,000 $1,286.70 ($8.85)(0.74)$ ($8.85)(5.41)$
750,000 - 750,000 8,125 $2,090.89 ($7.84)(0.65)$ ($7.84)(8.27)$
Impact from Market Shifts
Total Change and Fiscal Disparities
The City’s share of Fiscal Disparities (line 4) has increased, and the City’s Tax Capacity (line 6)
has increased, which results in a 2.6% decrease in the tax rate.
Fiscal Disparities runs on a one year lag and is based on the levy amounts that jurisdictions
submitted for 2016 (or last year). Jurisdictions that increased their levies will receive more,
while those that kept their levies flat or fairly small will see decreases.
RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING
On August 15, 2016, Ramsey County held a meeting with its Finance Directors from all taxing
districts. The Assessor is optimistic that our real estate markets are much improved and still
getting better.
Residential markets experienced the most positive improvements, with buyer activity improving,
there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and
there is substantial construction of new apartments across the Twin Cities metro area.
Commercial and industrial markets have recovered most of the loss in value from the recession.
County-wide Commercial/Industrial aggregate values have increased 4.0%.
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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3
TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY
The State of Minnesota has granted local municipalities the authority to levy taxes to fun d
operations and debt payments. The City’s entire tax levy goes for General Fund expenditures.
For the City of Arden Hills, the property tax levy accounts for approximately 76% of the General
Fund revenues. Historically, the City does not use reserves to balance the City’s budget,
however, due to economic conditions the following chart illustrates the City’s use of reserves to
balance the budget over the last six years:
Reserves
Year Used
2010 41,201$
2011 20,000$
2012 -$
2013 20,454$
2014 -$
2015 58,305$
2016 160,325$
The following table provides a historical view of the City’s property tax levies:
%%
Year Tax Levy Change Tax Rate Change
2002 2,201,002$ -25.092%-
2003 2,265,712$ 2.9%23.930%-4.63%
2004 2,333,337$ 3.0%23.367%-2.35%
2005 2,440,453$ 4.6%21.299%-8.85%
2006 2,537,520$ 4.0%20.191%-5.20%
2007 2,688,944$ 6.0%20.206%0.07%
2008 2,797,348$ 4.0%19.585%-3.07%
2009 2,948,646$ 5.4%20.520%4.77%
2010 3,016,465$ 2.3%22.647%10.37%
2011 3,040,964$ 0.8%24.180%6.77%
2012 3,096,994$ 1.8%25.544%5.64%
2013 3,191,230$ 3.0%27.931%9.34%
2014 3,257,456$ 2.1%27.954%0.08%
2015 3,359,775$ 3.1%27.228%-2.60%
2016 3,478,775$ 3.5%26.429%-2.93%
In 2009 the LJFD duty crew implementation began, while 2010 and 2011 saw the unallotment of
the MVHC to cities. The City Council has been very conservative in budgeting and has reduced
department budgets or used reserves to deal with the increased costs of our contracted services
while still maintaining services the last few years.
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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4
General Fund Expenditures
Salary & Benefits 56,162$
Sheriff Contract 72,211
Fire Contract 19,252
Dispatch Contract 1,052
Comprehensive Plan Costs 100,000
Addition of Working Foreman 36,658
EDA Transfer 30,000
PIR Transfer 100,000
Other Misc Adjustments (14,496)
400,839$
OPERATING BUDGET
Salary and Benefits
The 2017 preliminary budget is currently being prepared assuming a 2.5% wage adjustment for
non-union staff and 2.7% for union staff. Medical benefits are increasing by 14.3% and the cost
share allocation was changed for 2017 so that the City will contribute 40% of the increase and
the employee would contribute 60% of the increase were as previously it was a 50/50 split.
In surveying surrounding communities most have included a 2.0% - 3.0% COLA increase in
their preliminary estimates for their 2017 budgets.
General Fund
At the June 20, 2016 worksession, the
Council directed staff to construct a budget
with a 2.5% COLA and the 60/40 change
to the benefit contributions as reference
above. Council also directed staff to set a
preliminary levy for discussion purposes at
2% plus the increase in public safety costs.
This results in a levy increase of 4.7% or
$162,515. Other directives were to restore
the PIR transfer to $200,000 from
$100,000 in the 2016 budget and to show
what was added to the budget. In addition
to the salary and benefits increases the
major increases from the 2016 budget to
2017 are shown in the chart to the right.
The Sheriff’s contract includes the addition of an investigator. The case load in 2009 was
approximately 518 and has grown over the years to 1148 in 2016. Ramsey County has been
subsidizing this cost up until now and the need is very real. The additional investigator was put
into the budget with an April 1, 2017 start even though it is currently doing work for the contract
cities with Ramsey County funding it. All other items were put on hold to help hold budget costs
down.
Dispatch increases are down as we had the call center and the CAD system into our formula in
2016. Fire increases are down as the Duty Crew had been fully implemented for the 2016
budget.
Per Council discussion, $100,000 was added to the budget for the Comprehensive Plan update –
this could be considered a one-time expenditure which would be appropriate to use reserve funds
for.
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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General Fund Revenues
Property Tax Levy 162,515$
License and Permits 81,800
Antenna Rentals 40,000
Plan Check Fees 38,000
Other Misc Adjustments 19,417
341,732$
The PIR transfer was restored to $200,000 per Council directive as referenced above. As per the
forecast prepared in 2015 for the EDA operating fund as a result of the funding from the Round
Lake Road TIF district expiring, an additional $30,000 in transfers was added and was approved
by the EDA on July 25, 2016.
All positions are currently still in the 2017 budget including the Working Foreman in Public
Works.
Revenues have largely increased due to
increased Antenna Rental revenue and
Building Permits and Land Use
applications. The chart at the right
illustrates the increases.
Issues to Consider
The current budget proposal is a $400,839 increase from the previous year. Public Safety
increases are equal to $92,515 of the increase. Salaries and benefits are $92,820 of the increase,
but remember all vacant positions and the Working Foreman have been included in this budget.
$100,000 has been included for the Comprehensive Plan Update which could be a one-time
expenditure. Unless there is a change in personnel and positions, most other increases are going
to be on-going operation costs.
Last year the Council balanced the budget using $160,325 in reserves, while we may not have
used them as a result of vacancies and better than expected revenues with building permit
activity and planning cases, this will not be sustainable in the future if we fill the vacant positions
and as we are primarily built out the permit and planning revenue will not be a stable reliable
source of revenue.
The budget presented as directed by the City Council shows using $238,324 in reserves to
balance the proposed 2017 budget. If we assume that $100,000 of this amount is a one-time
expense for the Comprehensive Plan amendment, then the on-going concern is $138,324. This
does include the General Fund portion of the Working Foreman position, if this were eliminated
the on-going concern would amount to $101,666. To correct this concern in the current
proposed budget would mean a levy increase of 7.6% or $264,181. We would then be using
$136,658 in reserves for this budget which would be appropriate for one-time expenditures.
Sample Levy Increases
Staff has prepared a number of tax levy scenarios for discussion in evaluating setting a levy.
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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4.7% Levy Increase ($162,515) Directed by City Council June 20, 2016
Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,478,775 $3,641,290 4.7%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,478,775 $3,641,290 4.7%
4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1%
5.Local Portion of Levy = $3,214,662 $3,350,580 4.2%
6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9%
7.Local Tax Rate = 26.429%27.045%2.3%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2017
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $341.58 $16.24 1.35$ ($0.32)(1.19)$ $16.56 1.38$
306,350 9,669 296,681 2,967 $802.43 $35.72 2.98$ ($3.18)(3.00)$ $38.90 3.24$
350,000 5,740 344,260 3,443 $931.16 $41.30 3.44$ ($3.84)(3.56)$ $45.14 3.76$
500,000 - 500,000 5,000 $1,352.25 $56.70 4.73$ ($8.85)(5.41)$ $65.55 5.46$
750,000 - 750,000 8,125 $2,197.41 $98.68 8.22$ ($7.84)(8.27)$ $106.52 8.88$
Total Change and Fiscal Disparities Impact from Levy Incr
Impact from Market Shifts
7.6% Levy Increase ($264,181) On-going operating costs presented in proposed budget
Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,478,775 $3,742,956 7.6%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,478,775 $3,742,956 7.6%
4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1%
5.Local Portion of Levy = $3,214,662 $3,452,246 7.4%
6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9%
7.Local Tax Rate = 26.429%27.866%5.4%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2017
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $351.95 $26.61 2.22$ ($0.32)(1.19)$ $26.93 2.24$
306,350 9,669 296,681 2,967 $826.78 $60.07 5.01$ ($3.18)(3.00)$ $63.25 5.27$
350,000 5,740 344,260 3,443 $959.43 $69.57 5.80$ ($3.84)(3.56)$ $73.41 6.12$
500,000 - 500,000 5,000 $1,393.30 $97.75 8.15$ ($8.85)(5.41)$ $106.60 8.88$
750,000 - 750,000 8,125 $2,264.11 $165.38 13.78$ ($7.84)(8.27)$ $173.22 14.44$
Impact from Market Shifts
Total Change and Fiscal Disparities Impact from Levy Incr
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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11.5% Levy Increase ($400,839) Balanced budget as proposed
Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,478,775 $3,879,614 11.5%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,478,775 $3,879,614 11.5%
4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1%
5.Local Portion of Levy = $3,214,662 $3,588,904 11.6%
6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9%
7.Local Tax Rate = 26.429%28.969%9.6%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2017
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $365.88 $40.54 3.38$ ($0.32)(1.19)$ $40.86 3.41$
306,350 9,669 296,681 2,967 $859.51 $92.80 7.73$ ($3.18)(3.00)$ $95.98 8.00$
350,000 5,740 344,260 3,443 $997.40 $107.54 8.96$ ($3.84)(3.56)$ $111.38 9.28$
500,000 - 500,000 5,000 $1,448.45 $152.90 12.74$ ($8.85)(5.41)$ $161.75 13.48$
750,000 - 750,000 8,125 $2,353.73 $255.00 21.25$ ($7.84)(8.27)$ $262.84 21.90$
Total Change and Fiscal Disparities Impact from Levy Incr
Impact from Market Shifts
2.5% Levy (85,250) Increase which would keep the Tax Rate Flat
Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,478,775 $3,564,025 2.5%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,478,775 $3,564,025 2.5%
4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1%
5.Local Portion of Levy = $3,214,662 $3,273,315 1.8%
6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9%
7.Local Tax Rate = 26.429%26.422%-0.0%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2017
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $333.71 $8.37 0.70$ ($0.32)(1.19)$ $8.69 0.72$
306,350 9,669 296,681 2,967 $783.94 $17.23 1.44$ ($3.18)(3.00)$ $20.41 1.70$
350,000 5,740 344,260 3,443 $909.71 $19.85 1.65$ ($3.84)(3.56)$ $23.69 1.97$
500,000 - 500,000 5,000 $1,321.10 $25.55 2.13$ ($8.85)(5.41)$ $34.40 2.87$
750,000 - 750,000 8,125 $2,146.79 $48.06 4.01$ ($7.84)(8.27)$ $55.90 4.66$
Total Change and Fiscal Disparities Impact from Levy Incr
Impact from Market Shifts
Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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1% Levy Increase ($35,000) For discussion purposes of impact for each percentage increase
Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,478,775 $3,513,775 1.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,478,775 $3,513,775 1.0%
4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1%
5.Local Portion of Levy = $3,214,662 $3,223,065 0.3%
6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9%
7.Local Tax Rate = 26.429%26.016%-1.6%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2017
Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $328.58 $3.24 0.27$ ($0.32)(1.19)$ $3.56 0.30$
306,350 9,669 296,681 2,967 $771.89 $5.18 0.43$ ($3.18)(3.00)$ $8.36 0.70$
350,000 5,740 344,260 3,443 $895.73 $5.87 0.49$ ($3.84)(3.56)$ $9.71 0.81$
500,000 - 500,000 5,000 $1,300.80 $5.25 0.44$ ($8.85)(5.41)$ $14.10 1.18$
750,000 - 750,000 8,125 $2,113.80 $15.07 1.26$ ($7.84)(8.27)$ $22.91 1.91$
Impact from Market Shifts
Total Change and Fiscal Disparities Impact from Levy Incr
GENERAL INFORMATION
A final levy is established and certified in December. As Council knows, once a preliminary
levy is established, the amount can be reduced, but it cannot be increased.
In order to proceed with budget preparation, it would be helpful to have additional Council input.
DIRECTION REQUESTED:
1. Discussion with staff regarding the 2017 preliminary levy and issues.
2. Further direction to staff regarding 2017 budget preparation.
9
General Fund Summary
10
GENERAL FUND SUMMARY
Fund Description:
The General Fund is used to account for the ordinary operations of the City, which are financed
from taxes and other general revenues, which are not accounted for in another fund. The
modified accrual basis of accounting is used in the General Fund. This is, expenditures are
recorded at the time liabilities are incurred and revenues are recorded when received. However,
compensated absences are expended “when paid” for budgetary purposes.
Budget Summary:
Total General Fund estimated revenues for 2017 are $4,852,023. The three largest revenue
sources for the City are property taxes, charges for current services, and license fees and permits.
Property taxes are the largest revenue source with 76% of the revenue, charges for current
services are 12%, license fees and permits are 7%, intergovernmental revenues are 3%, court
fines are 1% and miscellaneous revenues are 1%. The graph below illustrates the projected
revenue by type.
76%
7%3%
12%
1%1%<1%
<1%
2017 Proposed Revenues By Classification
Taxes
Licenses & Permits
Intergovernmental Revenues
Charges for Services
Interest on Investments
Fines & Forfeits
Special Assessments
Miscellaneous
11
The 2017 General Fund budget of $5,090,348 is a 8.99% increase over the City’s 2016 amended
budget. Public Safety and General Government expenditures represent the largest expenditure
areas with 41% and 26% respectively, while Park & Recreation represents 15%. These areas
account for 83% of the budgeted expenditures within the City. The remaining expenditures are
represented by Public Works at 11% and Transfers at 7%. Generally, the City does not budget
for Contingency expenses. Economic Development revenues and expenses are located in the
EDA General Fund budget. Capital Outlay expenses are located in the Capital Improvement Plan
and are not included in the General Fund. The following graph illustrates the budgeted
expenditures by department.
26%
41%
11%
15%7%
2017 Proposed Expenditures By Department
General Government
Public Safety
Public Works
Park & Recreation
Transfers
12
The previous table summarizes the General Fund Revenues by classification and expenditures by
departments, while the table below summarizes the General Fund revenues and expenditures
both by classification.
Actual Actual Budget Amended YTD Proposed % Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits 327,726 518,845 265,530 265,530 246,147 347,330 30.81%
Other Intergovernmental 136,249 130,023 147,864 147,864 44,061 145,788 -1.40%
Charges for Services 510,247 686,443 476,303 476,303 203,389 573,865 20.48%
Fines & Forfeits 29,569 32,792 34,569 34,569 9,798 36,500 5.59%
Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0.00%
Miscellaneous 75,024 77,665 74,150 74,150 55,919 74,150 0.00%
Transfers - - - - - - 0.00%
Total Revenues 4,291,086$ 4,650,087$ 4,510,291$ 4,510,291$ 2,295,303$ 4,852,023$ 7.58%
Expenditures by Department
Mayor & Council 87,512$ 58,236$ 67,070$ 67,070$ 39,926$ 66,408$ -0.99%
Elections 17,429 19,438 23,000 23,000 4,682 23,000 0.00%
Administration 248,387 245,608 293,870 293,870 78,279 307,915 4.78%
Finance & Administrative Services 157,352 162,546 180,530 180,530 89,037 185,676 2.85%
TCAAP 112,744 139,812 173,858 173,858 64,523 187,153 7.65%
Planning & Zoning 212,327 170,629 217,788 217,788 80,243 327,335 50.30%
Government Buildings 221,098 219,669 235,134 235,134 79,810 242,803 3.26%
Police & Animal Services 1,045,386 1,083,893 1,107,562 1,107,562 552,574 1,179,773 6.52%
Dispatch 60,352 68,328 67,780 67,780 22,593 68,832 1.55%
Fire Protection 431,006 459,179 495,216 495,216 247,608 514,468 3.89%
Emergency Management 5,975 2,580 13,638 13,638 2,831 13,729 0.67%
Protective Inspections 283,377 306,299 312,087 312,087 157,197 323,578 3.68%
Street Maintenance 580,871 336,397 530,443 530,443 133,417 552,956 4.24%
Park Maintenance 418,919 325,706 453,895 453,895 148,316 460,254 1.40%
Recreation 229,295 247,878 288,745 288,745 110,935 296,468 2.67%
Celebrating Arden Hills - - - - - - 0.00%
Reserves/Contingency - - - - - - 0.00%
Transfers 212,417 80,000 210,000 210,000 - 340,000 61.90%
Capital Outlay - - - - - - 0.00%
Total Expenditures 4,324,449$ 3,926,197$ 4,670,617$ 4,670,617$ 1,811,969$ 5,090,348$ 8.99%
Fund Balance - January 1 2,365,706 2,332,343 3,056,233 3,056,233 3,056,233 2,895,907
Excess Revenue Over Expenditure (33,363) 723,890 (160,325) (160,325) 483,335 (238,324)
Fund Balance - December 31 2,332,343$ 3,056,233$ 2,895,907$ 2,895,907$ 3,539,568$ 2,657,583$
General Fund Summary
City of Arden Hills
2017 Budget
13
Actual Actual Budget Amended YTD Proposed % Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes
Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits 327,726 518,845 265,530 265,530 246,147 347,330 30.81%
Other Intergovernmental 136,249 130,023 147,864 147,864 44,061 145,788 -1.40%
Charges for Services 510,247 686,443 476,303 476,303 203,389 573,865 20.48%
Fines & Forfeits 29,569 32,792 34,569 34,569 9,798 36,500 5.59%
Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0.00%
Miscellaneous 75,024 77,665 74,150 74,150 55,919 74,150 0.00%
Transfers - - - - - - 0.00%
Total Revenues 4,291,086$ 4,650,087$ 4,510,291$ 4,510,291$ 2,295,303$ 4,852,023$ 7.58%
Expenditures by Category
Personal Services 1,400,601$ 1,328,172$ 1,498,764$ 1,498,764$ 545,627$ 1,577,897$ 5.28%
Materials and Supplies 206,046 138,607 160,246 160,246 47,797 160,284 0.02%
Other Services and Charges 2,505,384 2,379,419 2,801,607 2,801,607 1,218,545 3,012,167 7.52%
Capital Outlay - - - - - - 0.00%
Transfers 212,417 80,000 210,000 210,000 - 340,000 61.90%
Contingency/Reserves - - - - - - 0.00%
Other Financing Uses - - - - - - 0.00%
Total Expenditures 4,324,449$ 3,926,197$ 4,670,617$ 4,670,617$ 1,811,969$ 5,090,348$ 8.99%
Fund Balance - January 1 2,365,706 2,332,343 3,056,233 3,056,233 3,056,233 2,895,907
Excess Revenue Over Expenditure (33,363) 723,890 (160,325) (160,325) 483,335 (238,324)
Fund Balance - December 31 2,332,343$ 3,056,233$ 2,895,907$ 2,895,907$ 3,539,568$ 2,657,583$
City of Arden Hills
General Fund Summary
2017 Budget
14
What Do You Get for Your Arden Hills Tax Dollar?
Parks &
Recreation
14.8 Cents
Public Safety
41.3 Cents
Public Works
10.9 Cents
General Government
26.3 Cents
Transfers
6.7 Cents
A $306,350 home generates $802 in annual property taxes:
This comes to $67 per month for 2017.
What could you purchase for $67.00 a month?
ONE OF THESE…
One month of cable service
One hardback book
One month at a gym
Dinner for two
Movie and snacks for a family of four
ALL OF THESE…
24 hours Police Protection
24 hours Fire Protection
Zoning and Subdivision Service
Curbside Recycling
Paved and Maintained City Streets
Snow and Ice Removal
Street Lighting
Parking Lot Maintenance
Well Groomed Park and Lake
Right-of-Way Mowing
Special Events
15
Estimated Cost of City Services
$306,350 Homestead in 2017
Actual Cost of City Services
Pay 2017 Property Tax Support
for $306,350 Homestead
City Service Percent Amount Monthly
Category Actual of Levy of Levy Cost
General Government
Mayor/Council, Administration,
Communications, Elections,$1,340,290 26.3%$211 $18
Auditor, Assessor, Legal,
Planning
Public Safety
Building Inspection/Code
Enforcement, Court, $2,100,380 41.3%$331 $28
Police Contract, Fire, Ambulance,
Human Services, Animal Control
Public Works
Engineering, Streets, Street $552,956 10.9%$87 $7
Lighting, City Buildings
Parks $460,254 9.0%$73 $6
Recreation $296,468 5.8%$47 $4
Transfers $340,000 6.7%$54 $4
Reserves $0 0.0%$0 $0
Capital Projects $0 0.0%$0 $0
Totals $5,090,348 100.0%$802 $67
16
REVENUES
Activity Description
To record and maintain all general operating revenues of the City. The General Fund is used to
account for all financial resources except those required to be accounted for in another fund.
These revenues will be used to finance the general operating expenditures of the City.
Objectives
1. Maintain stable, constant revenue sources.
2. Maintain a low tax rate by reviewing the costs of services provided and charge
appropriately for those services.
Budget Issues
The General Fund’s main revenue source is property taxes. Property taxes made up 78% of the
2015 budget and 78% of the 2016 budget. For 2017 property taxes make up 76% of the total
General Fund revenues.
Other revenues besides property taxes were reviewed for inflation and changes to the City’s fee
schedule. However, noting that administrative charges to other funds for overhead may increase
or decrease with the budgeted expenditures of Administration, Finance and Administrative
Services and Government Buildings (In 2008, Charges for Services were increased as
administrative charges to other funds are now being charged – these fluctuate based on the
estimated expenditures in each of these departments).
The major increases have been property taxes (4.6%), licenses and permits (30.81%, and
charges for services (20.48%). These increases with the exception of property taxes are the
results of the trends we have seen in the last few years and planned upcoming projects.
Budget Summary
See next two pages.
17
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18
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Taxes
Current Ad Valorem Taxes 2,969,768$ 3,037,146$ 3,478,775$ 3,478,775$ 1,719,147$ 3,641,290 4.67%
Payments in Lieu of Taxes 180 168 - - - - 0.00%
Delinquent Ad Valorem Taxes (9,557) (69,825) 22,000 22,000 (124,128) 22,000 0.00%
Mobile Home Tax 5,983 8,251 7,500 7,500 3,261 7,500 0.00%
Fiscal Disparities 245,059 228,375 - - 142,678 - 0.00%
Aggregate Removal Tax - - 600 600 969 600 0.00%
Penalties & Interest on Taxes (1,408) (1,111) - - (7,095) - 0.00%
Forfeited Tax Sales - - - - - - 0.00%
Total Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits
Liquor, On Sale & Sunday 21,454 24,770 25,000 25,000 23,560 25,000 0.00%
Liquor, Off Sale 462 462 - - 778 - 0.00%
Inspection Fees 1,422 1,422 2,000 2,000 1,106 2,000 0.00%
Contractors 9,557 9,632 10,000 10,000 5,805 10,000 0.00%
Rental Regulation Fee 3,486 4,106 3,400 3,400 4,590 4,500 32.35%
Business Licenses 9,251 9,568 13,650 13,650 8,561 13,650 0.00%
Other Business Lic/Permits 158 - - - 585 - 0.00%
Tobacco License 1,342 1,342 1,400 1,400 1,500 1,400 0.00%
Plan Review & Bldg Permits 188,027 287,886 133,000 133,000 129,061 200,000 50.38%
Mechanical Permits 30,012 50,427 26,000 26,000 30,790 30,000 15.38%
Plumbing Permits 12,519 25,092 10,000 10,000 8,778 15,000 50.00%
Animal Licenses 2,458 2,058 2,500 2,500 1,724 2,500 0.00%
Sign Permits 2,527 1,696 1,400 1,400 1,028 1,400 0.00%
Sign Permit Renewal 1,735 1,744 2,100 2,100 2,045 2,100 0.00%
Electrical Permits 26,276 64,264 20,000 20,000 13,553 20,000 0.00%
Utility Permit Fees 6,063 - 2,300 2,300 - - -100.00%
Fire Suppression Permits 2,374 16,069 6,000 6,000 6,774 10,000 66.67%
Fire Permit Plan Check Fee - 10,522 3,000 3,000 3,969 6,000 100.00%
Utility Permit Fees 4,973 5,205 - - 1,234 - 0.00%
Erosion/Grading Permit 3,160 2,370 1,680 1,680 600 1,680 0.00%
Other Nonbusiness Lic/Permits 471 210 2,100 2,100 105 2,100 0.00%
Total Licenses and Permits 327,726 518,845 265,530 265,530 246,147 347,330 30.81%
Intergovernmental Revenues
Market Value Homestead Credit 3 - - - - - 0.00%
Mobile Home Homestead Credit - - - - - - 0.00%
State PERA Aid 5,179 5,179 5,179 5,179 - 5,179 0.00%
Local Preformance Aid - - - - - - 0.00%
Police Aid 51,781 38,619 57,685 57,685 - 52,609 -8.80%
MSA Maintenance 79,286 86,225 85,000 85,000 44,061 88,000 3.53%
State Grants - - - - - - 0.00%
County Grants & Aids - - - - - - 0.00%
Other County Grants & Aids - - - - - - 0.00%
Other Intergovernmental 136,249 130,023 147,864 147,864 44,061 145,788 -1.40%
Charges for Services
Zoning and Subdivision Fees 340 272 200 200 120 300 50.00%
Plan Checking Fees - - - - - - 0.00%
Sale of Maps and Publications 19 - - - - - 0.00%
Plat & Other Fees 13,857 12,061 12,000 12,000 5,050 12,000 0.00%
Admin Chgs from other funds 15,196 16,320 22,980 22,980 - 22,980 0.00%
Admin Chgs from other funds 51,583 71,032 66,967 66,967 - 66,773 -0.29%
Admin Chgs from other funds 96,446 98,185 99,533 99,533 - 101,782 2.26%
Zoning Permit Fees 1,128 1,893 893 893 425 1,000 11.98%
Business Subsidiary App Fee - - 2,000 2,000 - 2,000 0.00%
Water Tower Antenna Rentals 110,144 189,534 110,000 110,000 29,884 150,000 36.36%
Other General Govt Charges 3,368 3,476 3,500 3,500 1,218 3,500 0.00%
Admin Charge-Staff Time - 106 - - - - 0.00%
Plan Check Fee 86,767 153,425 42,000 42,000 54,912 80,000 90.48%
False Alarms 2,100 720 2,000 2,000 480 2,000 0.00%
Impound Fees - - - - - - 0.00%
State Building Code Surcharges 11,044 18,795 8,000 8,000 7,644 10,000 25.00%
City Building Code Surcharges 1,270 1,285 1,000 1,000 1,093 1,000 0.00%
City Hall Rental - - - - - - 0.00%
Park Facility Rental Fees - - 3,230 3,230 - 3,230 0.00%
Youth Program Field Use 6,139 4,787 4,000 4,000 2,425 4,000 0.00%
Adult Program Field Use - - 1,000 1,000 - 1,000 0.00%
Summer Playground Fees 16,704 20,825 15,500 15,500 20,882 20,800 34.19%
Summer Trip Fees - 587 - - - - 0.00%
19
Adult Programs 31,309 26,190 30,000 30,000 17,335 30,000 0.00%
Youth Programs 49,974 52,699 40,000 40,000 46,075 50,000 25.00%
Adult Softball - (340) - - - - 0.00%
After School Programs 11,507 13,148 10,000 10,000 9,330 10,000 0.00%
Special Events Programs 1,318 1,442 1,500 1,500 742 1,500 0.00%
Other Charges for Services 35 - - - - - 0.00%
Other Charges for Services - - - - 5,775 - 0.00%
Total Charges for Services 510,247 686,443 476,303 476,303 203,389 573,865 20.48%
Fines & Forfeits
Highway Patrol Fines 350 - 2,000 2,000 - 2,000 0.00%
DWI Forfeitures 2,703 135 3,000 3,000 916 3,000 0.00%
Violations Bureau 16,776 21,671 20,000 20,000 8,882 20,000 0.00%
Tobacco Fines - - - - - - 0.00%
Administrative Fines 9,740 9,000 8,869 8,869 - 10,800 21.77%
Forfeits - 1,986 700 700 - 700 0.00%
Total Fines & Forfeits 29,569 32,792 34,569 34,569 9,798 36,500 5.59%
Special Assessments 2,244 1,250 3,000 3,000 1,158 3,000 0.00%
Special Assessments - - - - - - 0.00%
Delinquent Sp Assessments - 66 - - - - 0.00%
Penalties and Int Sp Assessments - - - - - - 0.00%
PrePaid Special Assessments - - - - - - 0.00%
Total Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0.00%
Miscellaneous
Interest Income 64,275 53,522 65,000 65,000 51,579 65,000 0.00%
Contributions/Donations - - 3,600 3,600 - 3,600 0.00%
Contributions/Donations - - - - - - 0.00%
Contributions/Donations - - - - 300 - 0.00%
Contributions/Donations - - - - - - 0.00%
Contributions/Donations - - - - 2,800 - 0.00%
Contributions/Donations - - - - - - 0.00%
Candidate Filing Fee - - - - - - 0.00%
Developer Reimbursements 2,136 - - - - - 0.00%
Developer Reimbursements - - - - - - 0.00%
Conduit Debt Application Fee 500 500 - - - - 0.00%
Conduit Debt Fees 4,409 25,000 - - - - 0.00%
Night Time Construction Waiver - - - - - - 0.00%
Miscellaneous Reimbursements - 156 550 550 39 550 0.00%
Miscellaneous Reimbursement 2,505 (1,682) 1,000 1,000 1,191 1,000 0.00%
Miscellaneous Reimbursement - - 3,000 3,000 - 3,000 0.00%
Miscellaneous Reimbursement - - - - - - 0.00%
Private Street Light Reimbursements - - - - - - 0.00%
Other Miscellaneous Revenue 1,199 - 1,000 1,000 - 1,000 0.00%
Other Miscellaneous Revenue - 169 - - 0 - 0.00%
Other Miscellaneous Revenue - - - - - - 0.00%
Miscellaneous Reimbursement - - - - 10 - 0.00%
Fire Inspection Reimbursement - - - - - - 0.00%
Total Miscellaneous 75,024 77,665 74,150 74,150 55,919 74,150 0.00%
Total Operating Revenues 4,291,086 4,650,087 4,510,291 4,510,291 2,295,303 4,852,023 7.58%
Other Financing Sources
Sales of General Fixed Assets - - - - - - 0.00%
Transfer - - - - - - 0.00%
Transfer - - - - - - 0.00%
Total Other Financing Sources - - - - - - 0.00%
Total General Fund Revenue 4,291,086$ 4,650,087$ 4,510,291$ 4,510,291$ 2,295,303$ 4,852,023$ 7.58%
20
MAYOR AND COUNCIL
Function: General Government
Supervisor: Mayor & City Council
Fund #: 101
Activity#: 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of
laws governing the City of Arden Hills. Members participate in various committees, as well as
direct staff, through the City Administrator, as to their overall goals for the City. This
department provides for Mayor and Council compensation, Council meetings and work sessions,
management consultants, memberships, and publishing legal notices. Funding for the City’s
newsletter is included in this budget, as is funding for the City Council Retreat Facilitator.
Objectives
1. Adopt policies and ordinances consistent with Council’s position on growth, zoning, and
financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Issues
1. Creating funding sources to build reserve balances to fund future capital improvements
while maintaining current City services.
Measurable Workload Data
None developed at this time.
Budget Commentary
In the 2017 the Mayor and Council Budget is proposed to decrease by 0.99%. Other Services
and charges decreased by 1.95% due to primarily due to a decrease in anticipated expenditures
for community projects.
21
Budget Summary
Function: General Government Department: Mayor & Council
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 31,206 29,649 31,211 31,211 18,839 31,211 0.00%
Materials and Supplies 46 106 - - 38 38 0.00%
Services and Charges 56,260 28,482 35,859 35,859 21,050 35,159 -1.95%
Total Operating Expenses 87,512 58,236 67,070 67,070 39,926 66,408 -0.99%
Capital Outlay - - - - - - 0.00%
Department Total 87,512 58,236 67,070 67,070 39,926 66,408 -0.99%
Funding Source: General Fund
22
ADMINISTRATION
Function: General Government
Supervisor: City Administrator
Fund #: 101
Activity#: 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council.
The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws,
ordinances, and resolutions of the City Council are enforced and implemented. The
Administration Department is responsible for administering Council policies, coordinating
Council agendas, and providing support to other functional areas within the City.
The City Attorney acts as an advisor to the Council and staff on legal matters and represents the
City in the legal actions. He prepares the contracts, ordinances, legal opinions and legal
documents needed for the operation of City government.
As the City progresses further with the TCAAP Property and is partners with Ramsey County
under a Joint Development Agency (JDA), part of the Administrator’s time has been allocated to
the TCAAP department to more accurately reflect the costs of supporting this development.
Objectives
1. Assist City Council in setting policies and procedures in accordance with Council’s
position.
2. Provide direction and leadership on major city projects, budget management, oversee
performance evaluation and long-range planning.
Issues
1. Long-range planning to maintain current City services while creating funding sources for
reserves.
2. Long-range comprehensive TCAAP planning
3. Long-range comprehensive public safety planning
Measurable Workload Data
None developed at this time.
23
Budget Commentary
The 2017 Administration operating budget is increasing by 4.78% over 2016. The biggest
portion of the change is due to changes in salaries and benefits for employees.
Budget Summary
Function: General Government Department: Administration
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Total Personal Services 174,920 163,077 187,922 187,922 50,450 197,567 5.13%
Total Materials and Supplies 1,141 377 - - 423 - 0.00%
Other Services and Charges 72,327 82,153 105,948 105,948 27,405 110,348 4.15%
Total Operating Expenses 248,387 245,608 293,870 293,870 78,279 307,915 4.78%
Total Capital - - - - - - 0.00%
Department Total 248,387 245,608 293,870 293,870 78,279 307,915 4.78%
Funding Source:General Fund
24
ELECTIONS
Function: General Government
Supervisor: City Clerk
Fund#: 101
Activity#: 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This
includes the preparation of any and all absentee ballots, organizing the polling places, election
judges, and vote tabulations. The City contracts with Ramsey County for all the required election
services.
Objectives
1. Stay current on election laws.
Issues
1. Stay current on election laws.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Elections budget has a zero percent increase for FY17.
Budget Summary
Function: General Government Department: Elections
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services - - - - - - 0.00%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 17,429 19,438 23,000 23,000 4,682 23,000 0.00%
Total Operating Expenses 17,429 19,438 23,000 23,000 4,682 23,000 0.00%
Total Capital - - - - - - 0.00%
Department Total 17,429 19,438 23,000 23,000 4,682 23,000 0.00%
Funding Source: General Fund
25
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26
FINANCE & ADMINISTRATIVE SERVICES
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41500
Activity Scope
The Finance Department conducts the financial affairs of the City of Arden Hills in accordance
with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting
Principles (GAAP). This includes protecting the assets of the City, the initiation of financial
plans, investment and debt management, review and implementation of internal controls, and
accounting for every financial transaction of the City including accounts payable, accounts
receivable, payroll, and accounting control. The preparation of the annual audited financial
report and annual budget document are also facilitated through Finance.
The Finance and Administrative Services Department is responsible for coordinating Council
agendas, issuing business licenses and providing administrative support to other functional areas
within the City. Costs captured in this department include auditor fees, software maintenance,
network support fees, management of the website and audio visual equipment, office supplies
and postage.
The City Clerk’s responsibilities involve the management and retention of all official records and
documents of the City, serving as the City’s webmaster, as well as all election procedures.
Finance and Administrative Services Department staff includes the Director of Finance and
Administrative Services, Finance Analyst, Accounting Analyst, Accounting Clerk, City Clerk,
and Office Support Staff.
Objectives
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a budget document in a format that received the GFOA’s
Distinguished Budget Presentation Award.
3. Continue to produce a Comprehensive Annual Financial Report (CAFR) and report for
the public (Popular Annual Financial Report – PAFR) that receives the GFOA’s award
for excellence in reporting.
4. Provide meaningful and timely financial reports and information to Council,
Commissions and other City Departments.
5. Streamline operations by providing more online services both internal and external to the
organization.
6. Conduct City elections.
7. Manage information technology and train personal.
8. Manage human resource functions and employee benefits.
27
Issues
1. Implement improved reporting procedures to inform Council, Commissions, and
Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
4. Analyze and comply with the new Health Reform Act.
5. Update and maintain Human Resource Policies and Procedures.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Finance and Administrative Support Services budget includes funds to handle the financial
transactions of the City, in an efficient manner, while maintaining the highest level of internal
controls and segregation of duties. It also includes funds to manage the administrative support
and human resource functions of the City. This budget increased by 2.85% in 2017.
Personal Services shows an increase of 4.04% due to COLA changes. Other Services and
Charges are increasing slightly, by 2.75%, due to a number of factors. Most of these are due to
increased use of credit cards and technology.
Since Administrative Support Services and Finance benefit all areas within the City, an
administrative charge was established in 2008 to recover costs from all funds based on the
support provided from this department. Various line items in Other Services and Charges were
increased or reduced in an effort to more accurately reflect expected expenditures.
Budget Summary
Function: General Government Department: Finance & Administrative Services
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 58,874 59,612 65,530 65,530 26,217 68,176 4.04%
Materials and Supplies 22,516 22,738 24,100 24,100 8,510 24,100 0.00%
Other Services and Charges 75,962 80,196 90,900 90,900 54,310 93,400 2.75%
Total Operating Expenses 157,352 162,546 180,530 180,530 89,037 185,676 2.85%
Total Capital - - - - - - 0.00%
Department Total 157,352 162,546 180,530 180,530 89,037 185,676 2.85%
Funding Source: General Fund
28
TCAAP
Function: General Government
Supervisor: City Administrator
Fund#: 101
Activity#: 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the
City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Objectives
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the
needs of the City of Arden Hills.
2. Work with Ramsey County though the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities//players
Measurable Workload Data
None developed at this time.
Budget Commentary
Since the City’s private development partner pulled out of the project in April of 2009, Ramsey
County purchased the property and established a Joint Development Authority (JDA) with the
City. Revenues and expenditures are for City costs and are estimated, but placeholders have
been included for consulting costs, and staff time has been allocated for the City Administrator,
Community Development Director, Associate Planner, and Public Works Director as they act as
the City’s support staff to this Authority. The 2017 budget shows an increase of 7.65%, largely
due to the increase in Personal Services as a result COLA changes.
29
Budget Summary
Function: General Government Department: TCAAP
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 60,655 92,230 107,358 107,358 38,233 120,653 12.38%
Materials and Supplies 200 - 1,000 1,000 - 1,000 0.00%
Other Services and Charges 51,889 47,582 65,500 65,500 26,289 65,500 0.00%
Total Operating Expenses 112,744 139,812 173,858 173,858 64,523 187,153 7.65%
Capital Outlay - - - - - - 0.00%
Other Financing Uses - - - - - - 0.00%
Department Total 112,744 139,812 173,858 173,858 64,523 187,153 7.65%
Funding Source: General Fund
30
PLANNING & ZONING
Function: General Government
Supervisor: Community Development Director
Fund#: 101
Activity#: 41910
Activity Scope
The City’s Planning and Zoning Department is responsible for all planning and zoning related
functions of the City. Activities administered by this department include requests for variances,
subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance
with City Ordinances, and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council,
meets monthly to review the above requests and to make recommendations to the City Council in
an advisory capacity.
Objectives
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City’s planning process.
3. Develop zoning on the TCAAP property.
Issues
1. Rental Housing registrations
2. Refine Building Permit process
3. Research and refine an Administrative Fines process
Measurable Workload Data
None developed at this time.
Budget Commentary
The budget for 2017 is a total increase of 50.30% over the 2016 budget. The Personal Services
budget increased by 5.79%, reflecting the change resulting from COLA changes. Other Services
and Charges increased by 190.11% due to anticipated charges for the Comprehensive Plan
Ammendment relating to TCAAP expected in 2017.
31
Budget Summary
Function: General Government Department: Planning & Zoning
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 191,125 149,861 164,988 164,988 70,062 174,535 5.79%
Materials and Supplies 204 31 200 200 14 200 0.00%
Other Services and Charges 20,997 20,737 52,600 52,600 10,167 152,600 190.11%
Total Operating Expenses 212,327 170,629 217,788 217,788 80,243 327,335 50.30%
Capital Outlay - - - - - - 0.00%
Department Total 212,327 170,629 217,788 217,788 80,243 327,335 50.30%
Funding Source: General Fund
32
GOVERNMENT BUILDINGS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41940
Activity Scope
This department captures all of the operation/maintenance related costs for the City Hall and
Government Building facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just
west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed
and occupied as of October, 2004. The City’s portion of the Ramsey County maintenance
facility is charged to this budget.
Objectives
1. Maintain a reputable facility to house meetings and staff.
Issues
1. Normal maintenance and repair issues as the building (City Hall) has now been in
operation for twelve years.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 budget is an increase of 3.26% from the previous year’s budget. This increase is
primarily due to increases in maintenances costs of the City Hall building and Personal Services.
33
Budget Summary
Function: General Government Department: Government Buildings
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 32,662 25,872 38,417 38,417 9,251 40,086 4.34%
Materials and Supplies 6,703 5,469 7,000 7,000 1,662 7,000 0.00%
Other Services and Charges 181,733 188,328 189,717 189,717 68,897 195,717 3.16%
Total Operating Expenses 221,098 219,669 235,134 235,134 79,810 242,803 3.26%
Capital Outlay - - - - - - 0.00%
Department Total 221,098 219,669 235,134 235,134 79,810 242,803 3.26%
Funding Source: General Fund
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35
POLICE AND ANIMAL CONTROL
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey
County Sheriff’s Department. Animal control services are included in this contract.
Objectives
1. Continue contracting for law enforcement and animal control services through the
Ramsey County Sheriff’s Department.
Issues
1. Residents concerns over police coverage and visibility.
2. Response times.
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2017 budget
increased 6.52% over 2016, Animal control is now included as it is now provided by the Ramsey
County Sheriff’s Department. The cost of boarding animals estimated to be $2,000 to Hillcrest
Animal Hospital is also included in this budget.
Budget Summary
Function: Public Safety Department: Police and Animal Services
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Other Services and Charges 1,045,386 1,083,893 1,107,562 1,107,562 552,574 1,179,773 6.52%
Total Operating Expenses 1,045,386 1,083,893 1,107,562 1,107,562 552,574 1,179,773 6.52%
Capital Outlay - - - - - - 0.00%
Department Total 1,045,386 1,083,893 1,107,562 1,107,562 552,574 1,179,773 6.52%
Funding Source: General Fund
36
DISPATCH
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
1. Continue contracting dispatch services though Ramsey County.
Issues
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget increased
by 1.55%. Dispatch saw a significant increase in the 2014 and 2015 budget due to CAD costs,
but those costs are now leveling out and appropriately budgeted for.
Budget Summary
Function: Public Safety Department: Dispatch
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Other Services and Charges 60,352 68,328 67,780 67,780 22,593 68,832 1.55%
Total Operating Expenses 60,352 68,328 67,780 67,780 22,593 68,832 1.55%
Capital Outlay - - - - - - 0.00%
Department Total 60,352 68,328 67,780 67,780 22,593 68,832 1.55%
Funding Source: General Fund
37
FIRE PROTECTION
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a
contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the
cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating
and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden
Hills City Council.
Objectives
1. Continue contracting for fire protection services through Lake Johanna Volunteer Fire
Department.
Issues
1. Continue to maintain service levels at a reasonable cost.
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 3.89%.
This budget reflects increases to operating costs.
Budget Summary
Function: Public Safety Department: Fire Protection
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Other Services and Charges 431,006 459,179 495,216 495,216 247,608 514,468 3.89%
Total Operating Expenses 431,006 459,179 495,216 495,216 247,608 514,468 3.89%
Capital Outlay - - - - - - 0.00%
Department Total 431,006 459,179 495,216 495,216 247,608 514,468 3.89%
Funding Source: General Fund
38
EMERGENCY MANAGEMENT
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This
department works closely with Ramsey County Department of Homeland Security, as well as the
Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant
to provide these services.
Objectives
1. Update City’s Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Issues
1. Coordinate with Ramsey County’s emergency response procedures and policies
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 budget is an increase of 0.67% from the 2016 budget.
Budget Summary
Function: Public Safety Department: Emergency Management
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 2,644 2,146 2,788 2,788 - 2,879 3.26%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 3,331 434 10,850 10,850 2,831 10,850 0.00%
Total Operating Expenses 5,975 2,580 13,638 13,638 2,831 13,729 0.67%
Capital Outlay - - - - - - 0.00%
Department Total 5,975 2,580 13,638 13,638 2,831 13,729 0.67%
Funding Source: General Fund
39
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40
PROTECTIVE INSPECTIONS
Function: Public Safety
Supervisor: Building Official
Fund#: 101
Activity#: 42400
Activity Scope
This department is responsible for all building construction, plumbing, sanitary sewer, water and
mechanical inspections within the City. Electrical inspections are contracted for by an
independent inspection firm. This department is also responsible for enforcement of the Zoning
Code and other sections of the City Code of Ordinances.
Objectives
1. Sign Ordinance.
2. Continue implementation of the building codes.
3. Continue to work on Building Permit software to produce Council reports.
Issues
1. Managing and prioritizing department workloads
2. Keep up with rental license inspections of investor owned residential properties
3. Continued implementation and design of new Building Permit software and reports
Measureable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 3.68% from the previous year’s budget. This is
mainly due to personal services increases and associated benefits, and additional technology and
software charges.
41
Budget Summary
Function: Public Safety Department: Protective Inspections
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 232,334 241,371 252,001 252,001 110,491 261,992 3.96%
Materials and Supplies 1,009 677 3,046 3,046 333 3,046 0.00%
Other Services and Charges 50,034 64,251 57,040 57,040 46,373 58,540 2.63%
Total Operating Expenses 283,377 306,299 312,087 312,087 157,197 323,578 3.68%
Capital Outlay - - - - - - 0.00%
Department Total 283,377 306,299 312,087 312,087 157,197 323,578 3.68%
Funding Source: General Fund
42
STREET MAINTENANCE
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 101
Activity#: 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street
repair, street signs, and street sweeping.
Objectives
1. Maintain street infrastructure utilizing all available techniques including crack sealing,
seal coating, patching and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when
maintenance techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
Issues
1. Implement a capital improvement program for City infrastructure
2. Balance the public works department needs with available funds
3. Increased costs of fuel and street products due to fuel costs
4. Staffing and budgeting for unpredictable circumstances
5. Aging equipment
6. Increased safety regulation for equipment and vehicles
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 4.24% from the previous year’s budget.
43
Budget Summary
Function: Public Works Department: Street Maintenance
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 212,541 187,441 197,879 197,879 71,395 221,292 11.83%
Materials and Supplies 129,754 65,563 72,625 72,625 18,081 72,625 0.00%
Other Services and Charges 238,577 83,394 259,939 259,939 43,941 259,039 -0.35%
Total Operating Expenses 580,871 336,397 530,443 530,443 133,417 552,956 4.24%
Capital Outlay - - - - - - 0.00%
Department Total 580,871 336,397 530,443 530,443 133,417 552,956 4.24%
Funding Source: General Fund
44
PARKS MAINTENANCE
Function: Parks and Recreation
Supervisor: Parks and Recreation Coordinator/Public Works Superintendent
Fund#: 101
Activity#: 45200
Function
This department is responsible for maintenance of City parks and trails as well as administration
of the diseased tree/forestry program. This includes maintaining and improving playground and
picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and
maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks
system of the City. These assets of the City are extensively used by the residents, and
improvements must be made to uphold the safety, functionality, and beauty the City represents.
Objectives
1. Continue pathway maintenance.
2. Continue implementing City’s Comprehensive Park and Trails plan.
Issues
1. Other maintenance concerns coming up and not allowing completion of existing projects
2. Budget constraints for future and existing projects
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 1.40% from the previous year’s budget. This is
primarily due to expected other services and charges t increase.
Budget Summary
Function: Parks and Recreation Department: Park Maintenance
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 252,885 205,538 233,191 233,191 83,504 234,304 0.48%
Materials and Supplies 24,359 24,217 36,000 36,000 8,023 36,000 0.00%
Other Services and Charges 141,675 95,951 184,704 184,704 56,788 189,950 2.84%
Total Operating Expenses 418,919 325,706 453,895 453,895 148,316 460,254 1.40%
Capital Outlay - - - - - - 0.00%
Department Total 418,919 325,706 453,895 453,895 148,316 460,254 1.40%
Funding Source: General Fund
45
RECREATION PROGRAM
Function: Parks and Recreation
Supervisor: Park and Recreation Coordinator
Fund#: 101
Activity#: 45120
Activity Scope
This department provides all recreation activities to residents of Arden Hills, as well as residents
from neighboring communities.
Objectives
1. To provide recreation activities to residents of Arden Hills.
Issues
1. Develop Senior programming
2. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 2.67% from the previous year’s budget.
Budget Summary
Function: Parks and Recreation Department: Recreation
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 150,754 171,377 217,479 217,479 67,184 225,202 3.55%
Materials and Supplies 20,115 19,428 16,275 16,275 10,713 16,275 0.00%
Other Services and Charges 58,426 57,073 54,991 54,991 33,037 54,991 0.00%
Total Operating Expenses 229,295 247,878 288,745 288,745 110,935 296,468 2.67%
Total Capital - - - - - - 0.00%
Department Total 229,295 247,878 288,745 288,745 110,935 296,468 2.67%
Funding Source: General Fund
46
CELEBRATING ARDEN HILLS
Function: Parks and Recreation
Supervisor: Parks and Recreation Coordinator
Fund#: 101
Activity#: 45400
Activity Scope
This department provides all the activities and costs associated with the City-wide celebration,
“Celebrating Arden Hills” or for a significant event in a neighborhood park.
Objectives
1. To provide a City-wide celebration for all residents of Arden Hills or to provide for an
event in a neighborhood park.
Issues
1. Budget constraints
2. Economic conditions which effect donations from the business community
Measurable Workload Data
None developed at this time.
Budget Commentary
This department was created to monitor activities and funding for Celebrating Arden Hills. The
City Council has elected to forgo an event for 2014-present.
Budget Summary
Function: General Government Department: Celebrating Arden Hills
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services - - - - - - 0.00%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges - - - - - - 0.00%
Total Operating Expenses - - - - - - 0.00%
Department Total - - - - - - 0.00%
Funding Source: General Fund
47
TRANSFERS TO OTHER FUNDS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues
to other funds within the City financial structure.
Objectives
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Issues
1. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
2017 includes a transfer of $50,000 to fund Equipment Replacement, $90,000 to fund EDA
activities, and $200,000 to the PIR Fund.
Budget Summary
Function: General Government Department: Transfers
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Operating Transfers
Transfer to Storm Water Mgmt - - - - - - 0%
Transfer to Park Fund - - - - - - 0%
Transfer to EDA General Fund - 30,000 60,000 60,000 - 90,000 50%
Transfer to Equipment Fund 50,000 50,000 50,000 50,000 - 50,000 0%
Transfer to Public Safety Capital - - - - - - -100%
Transfer to PIR 162,417 - 100,000 100,000 - 200,000 100%
Transfer to Debt Service - - - - - - 100%
Department Total 212,417 80,000 210,000 210,000 - 340,000 61.90%
Funding Source: General Fund
48
RESERVES/CONTINGENCY
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: n/a
Activity Scope
The reserves/unallocated contingency department is utilized to budget present reserves to be used
for future expenditures and to set aside funds for unexpected occurrences or items whose costs
cannot be readily estimated.
Objectives
1. To set aside funds for unexpected occurrences.
2. Allow funding for items which costs cannot be readily estimated.
Issues
1. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
This budget is to provide designated funding for unanticipated expenses. No
rserves/contingency has been budgeted for 2016.
Budget Summary
Function: General Government Department: Reserves/Contingency
Appropriation Detail
Actual Actual Budget Amended YTD Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Reserves
Contingency - - - - - - 0.00%
Department Total - - - - - - 0.00%
General Fund
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51
Staffing
The following chart shows the staffing comparison by
department for the City of Arden Hills in full-time
equivalents.
Full-time Equivalents for full time employees are calculated
by taking the total number of hours worked (up to 2080)
divided by 2080. Seasonal and Interns are calculated by
adding up total hours each employee worked based on
department then dividing by 2080.
2014 2015 2016 2016 2017
Actual Actual Adopted Estimated Proposed
Administration
Administrator 1.00 1.00 1.00 1.00 1.00
FTE's 1.00 1.00 1.00 1.00 1.00
Finance & Administrative Services
Finance & Administrative Director 1.00 1.00 1.00 1.00 1.00
Accounting Analyst 1.00 1.00 1.00 1.00 1.00
Finance Analyst 1.00 1.00 1.00 1.00 1.00
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk - 1.00 1.00 1.00 1.00
Accounting Clerk 1.00 1.00 1.00 1.00 1.00
Office Support Specialist 2.00 2.00 2.00 1.00 1.00
Customer Service Representative 1.00 1.00 1.00 1.00 1.00
FTE's 8.00 9.00 9.00 8.00 8.00
Community Development
Comm. Dev Director 1.00 1.00 1.00 1.00 1.00
Bldg Official 1.00 1.00 1.00 1.00 1.00
Bldg Inspector 1.00 1.00 1.00 1.00 1.00
City Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00 1.00 -
Senior Planner - - - - 1.00
FTE's 5.00 5.00 5.00 5.00 5.00
Public Works
Public Works Director 1.00 1.00 1.00 1.00 1.00
Assistant City Engineer 1.00 1.00 1.00 1.00 1.00
Public Works Superintendent 1.00 1.00 1.00 1.00 1.00
Parks & Rec. Manager 1.00 - - - -
Recreation Coordinator - 1.00 1.00 1.00 1.00
Recreation Programmer 1.00 1.00 1.00 1.00 1.00
PW Working Foreman - - - - 1.00
PW Maint. Workers (8)8.00 8.00 8.00 8.00 8.00
FTE's 13.00 13.00 13.00 13.00 14.00
Seasonal and Interns
Public Works 2.06 2.06 2.06 2.00 2.00
Parks and Rec.2.43 2.43 2.43 2.00 2.00
Finance and Admin Intern 0.00 0.00 0.00 0.00 0.00
Engineering Intern 0.50 0.50 0.50 0.00 0.00
FTE's 4.99 4.99 4.99 4.00 4.00
Total FTE's 31.99 32.99 32.99 31.00 32.00
52
In comparison to the chart above, the chart below shows the
total number of employees hired to work for the City, that
compose of the FTE’s listed above. Note in 2016 an extra
employee was added to PW Seasonal for rain garden
maintenance.
The following page shows the 2017 payroll and benefit
allocation by person to each department. This page also
shows how the Administrative Charge is calculated for the
Administration, Finance, and Government Buildings
Departments to other funds.
2014 2015 2016 2017
Actual Actual Estimated Proposed
Full Time Employees 27 27 27 28
Part Time Employees - - - -
Public Works Seasonal 8 8 9 9
Parks & Recreation Seasonal 34 44 36 36
Interns
Administration - - - -
Community Development - - - -
Engineering 1 - - -
Finance - - - -
Pubic Works - - - -
Total Employees 70 79 72 73
Head Count of Total Number of Employees
53
Employee
Compensation
Salaries included in this budget are based on pay grades and
steps, the following salaries have been calculated using the
City’s compensation system and the each employee’s
classification in that system.
Mayor $6,100
Councilmember 5,700
Title Total Salary Payable Total Benefits Payable
City Administrator $132,982 $29,524
Finance & Administrative Director 118,353 27,308
Accounting Analyst 70,053 19,991
Finance Analyst 67,568 19,614
City Clerk 66,991 19,527
Deputy City Clerk 52,888 17,390
Accounting Clerk 60,607 18,559
Office Support Specialist 55,489 17,784
Customer Service Representative 55,489 17,784
Comm. Dev Director 118,353 27,308
Bldg Official 88,440 22,776
Bldg Inspector 73,175 20,464
City Planner 78,578 21,282
Senior Planner 67,897 19,664
Public Works Director 118,353 27,308
Assistant City Engineer 95,892 23,905
Public Works Superintendent 70,252 20,021
Recreation Coordinator 62,499 18,846
Recreation Programmer 48,542 16,732
Public Works Working Foreman 57,117 18,861
Public Works Maintenance 56,909 17,999
Public Works Maintenance 48,538 17,999
Public Works Maintenance 56,909 16,731
Public Works Maintenance 56,909 18,031
Public Works Maintenance 56,909 17,999
Public Works Maintenance 56,909 17,999
Public Works Maintenance 62,600 17,999
Public Works Maintenance 45,115 16,212
Total Budget for FTE's $2,000,316 $565,617
54
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