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Home My WebLink About09-26-16-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Transportation Update Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF State Of The City Update Matthew Bachler, Senior Planner MEMO.PDF Fall 2016 Community Cleanup Day Update Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT.PDF APPROVAL OF MINUTES September 12, 2016, City Council 09 -12 -16 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -019 Holiday Station PUD And CUP Amendment Agreement Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2016 -030 Authorizing The Application For Recycling SCORE Grant Funds From Ramsey County Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -022 Variance - 1500 Arden Place Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Adopt Snowplowing, Snow Removal And Ice Control Policy Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Accept Proposal For Engineering Services - Bethel Trail Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Hearing Date For Proposed Taxes Payable In 2017 Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS Shorewood Drive Bituminous Mill And Overlay Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Jonathan Wicklund Regular City Council Agenda September 26, 2016 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFState Of The City Update Matthew Bachler, Senior Planner MEMO.PDF Fall 2016 Community Cleanup Day Update Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT.PDF APPROVAL OF MINUTES September 12, 2016, City Council 09 -12 -16 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -019 Holiday Station PUD And CUP Amendment Agreement Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2016 -030 Authorizing The Application For Recycling SCORE Grant Funds From Ramsey County Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -022 Variance - 1500 Arden Place Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Adopt Snowplowing, Snow Removal And Ice Control Policy Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Accept Proposal For Engineering Services - Bethel Trail Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Hearing Date For Proposed Taxes Payable In 2017 Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS Shorewood Drive Bituminous Mill And Overlay Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaSeptember 26, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C. Documents: 3.D. Documents: 4. 4.A. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFFall 2016 Community Cleanup Day UpdateMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT.PDFAPPROVAL OF MINUTESSeptember 12, 2016, City Council 09 -12 -16 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 16 -019 Holiday Station PUD And CUP Amendment AgreementMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2016 -030 Authorizing The Application For Recycling SCORE Grant Funds From Ramsey CountyMatthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -022 Variance - 1500 Arden Place Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Adopt Snowplowing, Snow Removal And Ice Control Policy Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Accept Proposal For Engineering Services - Bethel Trail Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Hearing Date For Proposed Taxes Payable In 2017 Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Dave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS Shorewood Drive Bituminous Mill And Overlay Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaSeptember 26, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFFall 2016 Community Cleanup Day UpdateMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT.PDFAPPROVAL OF MINUTESSeptember 12, 2016, City Council 09 -12 -16 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 16 -019 Holiday Station PUD And CUP Amendment AgreementMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2016 -030 Authorizing The Application For Recycling SCORE Grant Funds From Ramsey CountyMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Planning Case 16 -022 Variance - 1500 Arden PlaceMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFATTACHMENT J.PDFMotion To Adopt Snowplowing, Snow Removal And Ice Control PolicyAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Accept Proposal For Engineering Services - Bethel TrailAny Brotzler, Interim Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESSSet Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Hearing Date For Proposed Taxes Payable In 2017Sue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesDave Perrault, Finance Analyst MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS Shorewood Drive Bituminous Mill And Overlay Any Brotzler, Interim Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaSeptember 26, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:6.7.8.8.A. Documents: 9. 9.A. Documents: 10. Page 1 of 1 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator/Finance and Administrative Services Director SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Attached is an update on recent activities as prepared by Stacie Kvilvang of Ehlers. Attachment A: September 26, 2016 Update from Ehlers STAFF COMMENTS – 3A MEMORANDUM Project Status Memo 1 Date: September 26, 2016 To: City Council From: Stacie Kvilvang Subject: TCAAP Update Meetings • On September 19th, the City Council met with the Master Developer team to review updated site plans. • On September 20th, Bob Lux of Alatus met with the Mayor and Council Member Holden to discuss their concerns regarding development in Town Center. Communications/Media • On September 14th, the Mayor, along with County representatives and the Developer spoke at a Twin Cities North Chamber event regarding TCAAP. Page 1 of 1 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting regarding road construction/transportation in the City of Arden Hills. STAFF COMMENTS – 3B MEMORANDUM Page 1 of 1 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: State of the City Update The State of the City event will be held on Thursday, September 29, 7:30 to 9:00 a.m. at Flaherty’s Arden Bowl. Representatives from the TCAAP Master Development Team, Land O’Lakes, and MnDOT will be providing updates to the community. There will also be time for questions and networking following the presentations. Arden Hills businesses and residents are encouraged to attend the event. An evening State of the City event will be scheduled for a future date. STAFF COMMENTS – 3C MEMORANDUM Page 1 of 1 Background The Fall Cleanup Day event is scheduled for Saturday, October 8th from 7:00 a.m. to 12:00 p.m. It will be held at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is co-sponsored by Arden Hills and Shoreview and is open to residents of both cities. Residents that participate in the event will pay a small fee based on vehicle type and load. Car loads will be charged $10; trucks, sport utility vehicles, and vans will be charged $25; and small trailers will be charged $35. Oversized loads, such as U-Haul trucks, will be subject to extra charges. Proof of residency, such as a driver’s license or utility bill, is required. Payment will only be accepted in the form of cash or check. No credit cards will be accepted. Notice of the Fall Cleanup Day was advertised on the City’s website and Facebook page, and a flyer was mailed to all City residents. Attachments • Fall 2016 Cleanup Day Flyer STAFF COMMENTS – 3D MEMORANDUM DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBECT: Fall 2016 Community Cleanup Day Update FALL CLEANUP DAY Saturday, October 8, 2016 7 A.M. – Noon 1425 Paul Kirkwold Drive (Hamline Avenue and Highway 96) Items Accepted * If an item has oil or gasoline, it must be drained or it will not be accepted. Used oil and gasoline can be disposed at the Ramsey County Household Hazardous Waste (HHW) site. ** Household Hazardous Waste: You can avoid Clean Up Day by bringing your household hazardous waste to any one of the other HHW drop-off locations hosted by Ramsey County. Items Not Accepted •No Brush/Yard Waste •No Railroad Ties • No Oversized Items such as hot tubs, boats, sheds •No Engines containing gasoline or oil •No Donations VEHICLE Open to Shoreview and Arden Hills residents only. Must bring proof of residency, such as driver’s license or utility bill. For more information: 651.792.7800 www.cityofardenhills.org/RecyclingAndDisposal A to Z Recycling & Disposal Guide: Visit Ramseyrecycles.com and check out the A TO Z RECYCLING & DISPOSAL GUIDE: :ook up specific items from Aquariums to Zinc batteries.Quite often there are excellent reuse ideas, as well as donation locations. Most items will identify if they are recyclable or else provide disposal options. Medicine Collection: Safely dispose of unwanted, expired and unused medicines for free at one of three public drop boxes in Ramsey County (pet medicines included). Safe disposal of unwanted medicine helps prevent crime, drug abuse, and accidental poisoning. Not flushing medicines down the drain or disposing of them in the trash helps protect our environment. Yard Waste and Organics: Ramsey County operates seven YARD WASTE COLLECTION SITES. All sites are free and open to Ramsey County residents only, a photo ID is required. Items accepted vary by site – all yard waste sites (except Arden Hills) have an organics recycling bin and the attendant can provide you free compostable bags. Household Hazardous Waste: Many household products you use to clean your kitchen and bathroom, maintain your car and home, and control animals and insects contain hazardous chemicals. If a container has the words CAUTION, WARNING, DANGER or POISON on the label and still has product inside, it does not belong in the trash. This includes energy efficient light bulbs and fluorescent light bulbs. Use Ramsey County’s free household hazardous waste collection sites (open year-round) for safe disposal. Have a broken item that you wish to fix? Check out the RAMSEY COUNTY FIX-IT CLINICS! Get household items fixed for free and learn valuable repair skills at an upcoming Fix-It Clinic. At Fix-It Clinics, residents bring in small household appliances, clothing, electronics, mobile devices and more to receive free guided assistance from volunteers with repair skills to disassemble, troubleshoot and fix items. Fix-It Clinics build community connections and reduce the number of repairable objects that are thrown in the trash. • Electronics (TVs, Computers, etc.) •Construction Debris •Appliances •Carpeting •Mattresses/Box Springs •Vacuum Cleaners •Tires •Water Softeners •Furniture •BBQ Grills •Lawnmowers* •Snow Blowers* • Household Hazardous Waste** Don’t want to wait until Cleanup Day? Check out these resources for donations, recycling, and proper disposal options: Charges by Vehicle Type/Load Please remember, CASH or CHECK ONLY! •Car: $10 • All Other Vehicles: $25 (includes SUVs, Minivans, Trucks, etc.) •Trailers: $35 • Oversized Loads such as U-Haul trucks will be subject to extra charges. For locations, hours and items accepted, visit RamseyRecycles.com or call (651) 633-EASY (3279), answered 24/7. Approved: September 26, 2016 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 12, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung and Jonathan Wicklund Absent: Councilmember Brenda Holden (excused) Also present: Interim City Administrator/Director of Finance and Administrative Services Sue Iverson; Interim Assistant Public Works Director/Assistant City Engineer, Sue Polka, WSB; Finance Analyst Dave Perrault; Senior Planner Matthew Bachler; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1.APPROVAL OF AGENDA Mayor Grant requested Item 6B be pulled from the Consent Agenda for discussion as Item 7A. Mayor Grant requested Item 9A be moved to the Consent Agenda for approval as Item 6 MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2.PUBLIC INQUIRIES/INFORMATIONAL None. 3.PUBLIC PRESENTATIONS A.Ramsey County Sheriff’s Office Update ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 2 Ramsey County Sheriff Matt Bostrom provided the Council with an update from the Ramsey County Sheriff’s office. He discussed the difference between a police officer and a sworn deputy. He commented on the County’s new computer dispatch and records management system. He was pleased by the growing success of the Coffee with the Cop and Hot Dog with a Deputy events. He thanked the community for their support and kindness given the climate surrounding law enforcement at this time. The vision for 21st Century policing and the new PRIME policy that was being conducted at the jail was described. He encouraged the public to continue to turn in their unused pharmaceuticals. He invited the public to visit the Fright Farm noting all proceeds are used for Explorers and youth events throughout the community. Mayor Grant asked if the Sheriff’s Department had arresting authority on the Federal property within Arden Hills. Ramsey County Sheriff Bostrom discussed the nuances for policing Federal property, noting the FBI typically had jurisdiction. He explained, however, that he had negotiated with the Army to allow the Ramsey County Sheriff’s Department to respond to the Federal property within Arden Hills. Mayor Grant thanked the Ramsey County Sheriff’s Department for their participation in National Night Out and for all of the proactive policing methods they have been pursuing. Councilmember McClung commended the Ramsey County Sheriff’s Department for their visibility within the City of Arden Hills. Mayor Grant questioned if the Ramsey County Sheriff’s carry NARCAN in their medical bags. Ramsey County Sheriff Bostrom stated all paramedics and fire currently carry NARCAN. He reported his deputies would begin carrying NARCAN in their medical bags in the near future. Councilmember Wicklund appreciated all of the professional efforts of the Ramsey County Sheriff Deputies. Councilmember Holmes thanked the Ramsey County Deputies for their dedicated service to the community and for being in attendance at the Arden Hills City Council meetings. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Interim City Administrator/Director of Finance and Administrative Services Iverson provided the following update for the City Council regarding TCAAP and the JDA: Meetings • City and County staff, Ehlers, and the Master Developer held their weekly project meeting on September 6 to discuss mass grading and infrastructure for the site. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 3 • On August 29 Councilmembers Grant and Wicklund toured Alatus’s Latitude 45 project in Minneapolis and toured a for-sale town home site with a product that would be similar to what would be constructed at TCAAP. On August 30, Councilmembers Holden and Holmes completed the same tour. Communications/Media • On September 6, Staff and the City’s Communications consultant met with the communication consultants for the County and the Developer to introduce the parties and to establish a regular monthly meeting for the three parties to discuss and coordinate communication efforts. Councilmember Holmes requested further information on how communications would be managed by Zipko and staff. Interim City Administrator/Director of Finance and Administrative Services Iverson discussed how communications would be managed by the Zipko, staff, and the other consulting agencies for the TCAAP development. It was noted staff would be meeting with the communications consultant on a monthly basis. Councilmember Wicklund requested staff provide the Council with a brief update after each monthly communication meeting. B. Transportation Update Interim Assistant Public Works Director/Assistant City Engineer Polka reported the State is installing a cable median barrier along Highway 10 at this time. This work would be completed by November 1. Interim Assistant Public Works Director/Assistant City Engineer Polka explained the County Road E2 bridge and ramps were now open. Interim Assistant Public Works Director/Assistant City Engineer Polka indicated the I35W overlay project was completed. Interim Assistant Public Works Director/Assistant City Engineer Polka provided an update on the Lexington Avenue and County Road F project. C. State of the City Update Senior Planner Bachler stated the State of the City event will be held on Thursday, September 29, 7:30 to 9:00 a.m. at Flaherty’s Arden Bowl. Representatives from the TCAAP Master Development Team, Land O’Lakes, and MnDOT will be providing updates to the community. There will also be time for questions and networking following the presentations. Arden Hills businesses and residents are encouraged to attend the event. An evening State of the City event will be scheduled for a future date. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 4 5. APPROVAL OF MINUTES A. August 15, 2016 City Council Work Session and Joint Work Session with the Joint Development Authority (JDA) B. August 22, 2016, Special City Council Work Session C. August 29, 2016, City Council D. August 29, 2016, Special City Council Work Session MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the August 15, 2016 City Council Work Session and Joint Work Session with the Joint Development Authority (JDA) meeting minutes, the August 22, 2016, Special City Council Work Session meeting minutes, August 29, 2016, City Council meeting minutes; and August 29, 2016, Special City Council Work Session meeting minutes as presented. The motion carried unanimously (4-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Planning Case 16-017 – Variance – 1536 Edgewater Avenue C. Motion to Adopt Policy for Donation of Surplus City Equipment D. Motion to Approve Appointment of Customer Service Specialist E. Motion to Approve Appointment of Public Works Superintendent F. Motion to Adopt Resolution 2016-026 Accepting Donations from the Arden Hills Foundation G. Motion to Approve Planning Case 16-019 – PUD & CUP Amendment – Holiday Station – 1920 Highway 96 MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS A. Motion to Approve Planning Case 16-017 – Variance – 1536 Edgewater Avenue Mayor Grant requested staff provide a presentation on this item. Senior Planner Bachler stated the applicants are the owners of the property at 1536 Edgewater Avenue, which is located in the R-1 District on the south side of Lake Johanna. The lot is considered nonconforming because its size and width do not meet the minimum requirements for the R-1 District. At the time the dwelling was constructed in 1953, the lot was in conformance with the City Code. The applicants are proposing to construct a second garage stall on the east side of the existing dwelling with finished living space above. The footprint of the addition would measure 10 feet – 5 inches by 27 feet – 5 inches for an overall area of approximately 286 square ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 5 feet. The additional living space above the garage would have similar dimensions and an area of approximately 282 square feet. Senior Planner Bachler explained a variance is needed in this case to allow for the addition to encroach 1 foot – 7 inches into the minimum side yard setback of 10 feet, resulting in a setback of 8 feet – 5 inches. The R-1 Zoning District requires a total combined setback of 25 feet between both side yards, and a variance is also needed to allow for the reduced combined side yard setback. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line, resulting in a combined side yard setback of 20 feet – 7 inches. Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact: General Findings: 1. The property at 1536 Edgewater Avenue is located in the R-1 Single Family Residential Zoning District. 2. The lot is nonconforming due to lot size and width. 3. The existing conditions on the property are in conformance with the setback, structure, and lot coverage requirements for properties in the R-1 District. 4. The proposed addition would encroach 1 foot – 7 inches into the east side yard setback, creating a setback of 8 feet – 5 inches from the property line. The minimum side yard setback in the R-1 District is 10 feet. 5. The proposed addition would result in a combined side yard setback of 20 feet – 7 inches. The existing dwelling is setback 12 feet – 2 inches from the west side property line and the proposed addition would be setback 8 feet – 5 inches from the east side property line. The minimum combined side yard setback in the R-1 District is 25 feet. 6. A variance is required in this case to allow for an encroachment in the minimum side yard setback and for a combined side yard setback of less than 25 feet. 7. All other aspects of the proposed addition are in conformance with the Zoning Code requirements for the R-1 District. 8. The proposed addition would not encroach on any flood plains, wetlands, or easements. 9. The proposed addition is not expected to impact any significant trees on the property. Variance Findings: 10. The variance would be in harmony with the purpose and intent of the City’s Code because the addition would maintain side yard setbacks consistent with other dwellings in the neighborhood. 11. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property investment that complements and enhances the character of the City’s established neighborhoods. 12. The proposed addition to allow for a second garage stall is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 13. The property is unique and presents development challenges because of its narrow width of approximately 80 feet and its topography. The unique characteristics of the property were not created by the property owners. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 6 14. The proposed addition would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 15. The requested variance does not appear to be based on economic considerations alone. The applicant has proposed construction plans that are more costly than an alternative considered that would have resulted in a greater encroachment in the side yard setback. Senior Planner Bachler reported the Planning Commission unanimously recommends approval (5-0) of Planning Case 16-017 for a side yard setback Variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans in the September 12, 2016, Report to the City Council, as amended by the following six conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. If required, a Rice Creek Watershed District permit shall be obtained prior to the issuance of any City permits. 4. A Building Permit shall be required prior to commencement of construction. 5. The addition shall match the color and architectural style of the rest of the principal structure. 6. The structure shall conform to all other regulations in the City Code. Councilmember Holmes asked what the current side yard setbacks were. Senior Planner Bachler reported the side yard setbacks were 12 feet 2 inches on the west side and 18 feet – 7 inches on the east side of the property. He reviewed how the setbacks would be impacted if the variance were approved. Councilmember Holmes expressed concern with how the water runoff from this lot would affect the surrounding properties. Mayor Grant requested comment from staff on this issue. Senior Planner Bachler explained the home would have gutters installed in order to manage rainwater runoff. He recommended the applicants speak to this topic further. Christopher Kindler, 1536 Edgewater Avenue, described the location of the gutters on the home currently and noted how water runoff management would be improved with new gutters. Deniz Kindler, 1536 Edgewater Avenue, commented on the vegetation that was removed at the property line and explained she was not aware of the agreement between the previous owners and the neighbors. She explained she was proposing to replace this vegetation. Mayor Grant asked if the clogged drain tile was on the Kindler property or the neighboring property. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 7 Ms. Kindler believed the draintile to be on her property. She expressed frustration that the water concerns on her property were never brought to her attention until she applied for a variance. She believed that the neighboring property might have other water issues that do not stem from her removing two (2) feet of landscaping vegetation. Mayor Grant questioned how the water drained away from the neighboring property. Senior Planner Bachler was uncertain how water drained away from the neighboring property. Councilmember Wicklund stated he supported the variance request but questioned what the City’s options were to address the water runoff. Senior Planner Bachler reported the property owners would have to acquire a grading and erosion control permit from the City prior to receiving a building permit. He explained this would ensure the drainage issues on the property were addressed. Councilmember McClung wanted to be sure the water runoff situation was not made worse through the proposed improvements. Senior Planner Bachler indicated the grading and erosion control permit would address this concern. Councilmember Holmes asked if another condition should be added to require the applicants to install gutters and a swale, or if the neighbors should be brought in to address their drainage concerns. Senior Planner Bachler recommended the City Engineer and applicants be allowed to manage the specifics in order to find the best solution for the property. He stated that the applicants could be asked to consult with the neighbors on the drainage plan. Mayor Grant discussed a gutter and drainage plan for the home. While he did not object to the addition of a single car garage, he wanted to be sure that the applicants properly managed the water runoff of the site through the expansion. He suggested drain tile be installed while the site was being excavated. Councilmember Wicklund believed staff would effectively manage the water, grading and erosion control plan. Councilmember McClung stated his main concerns for this request was the grading and erosion control plan. He suggested a Condition 7 be added to the Variance for approval and read as follows: The applicants shall be required to consult with the adjoining property owner on implementation of a drainage and erosion control permit. Mayor Grant recommended Condition 7 read: The property owners will work with the City Engineer to come up with an acceptable grading and erosion control plan and will work in consultation with the neighbors. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 8 Ms. Kindler questioned what her responsibilities would be with regard to the newly proposed condition. Mayor Grant stated the intent would be to include the neighbor in the drainage conversations. He reported the neighbors would not have veto power over the plan. Councilmember Wicklund wanted to see the applicant and the City driving the drainage and erosion plan. Ms. Kindler asked to speak frankly to the City Council. She explained she and her husband have taken this application process very seriously. She discussed the expense of the variance and the proposed addition to her home. She stated she chose to live in Arden Hills because she loved this community. She believed her variance request was reasonable given the fact she would only be bringing her home to 2,000 square feet in size for a family of 5. She feared that if the neighbors had to be involved in this process, the addition would not move forward. It was her understanding the neighbors did not support the proposed addition. She was willing to go through all of the permitting steps and wanted to be neighborly but requested the Council not hold this up due to the water issues on her neighbor’s property. Mayor Grant indicated the Council would not require the Kindlers to solve the water issues on their neighbor’s property. He stated that the Kindlers could not add to the water issues either. He commented the Council supported the proposed addition but wanted to see the water runoff was properly managed. He reiterated that the neighbors would not have veto power one the plans. Ms. Kindler appreciated this fact and provided further comment on the stressed conversations she has had with her neighbors. She wanted to be sure the City’s recommendations would be followed and not simply her neighbor’s wishes. Mayor Grant stated this would be the direction to staff. Interim Assistant Public Works Director/Assistant City Engineer Polka explained she would work with the architect and applicant on the grading and erosion plan requirements. She would ensure that the proposed addition would have no adverse impact on the surrounding properties. Ms. Kindler thanked staff for this clarification. Councilmember Wicklund supported the addition and noted his only concerns were with the water issues. MOTION: Councilmember McClung moved a motion to approve Planning Case 16-017 for a side yard setback Variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans, as amended by the seven (7) conditions in the September 12, 2016, Report to the City Council with Condition 7 reading as follows: The property owner shall be required to work with the City Engineer to implement a drainage and erosion control plan. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 9 Councilmember Holmes recommended that the liaison burden be placed on the City Engineer and not the applicant. Mayor Grant agreed and suggested the consultation with the neighbor’s portion from Condition 7 be eliminated and that the City Engineer speak with the neighbors after a plan has been devised. He questioned who the applicants would be receiving a drainage and erosion control permit from. Interim Assistant Public Works Director/Assistant City Engineer Polka reported the applicants would be receiving the permit for their drainage and erosion control plan from the City. Councilmember McClung withdrew his motion. MOTION: Councilmember Wicklund moved and Mayor Grant seconded a motion to approve Planning Case 16-017 for a side yard setback Variance at 1536 Edgewater Avenue, based on the findings of fact and submitted plans, as amended by the six (6) conditions in the September 12, 2016, Report to the City Council. Councilmember Holmes stated while the majority of the Council was for the variance, she would not be supporting the request. Councilmember McClung indicated he would support the request with the understanding the City Engineer will work with and speak with the adjoining property owners throughout the grading and erosion control planning process. He understood the concerns being expressed by the applicants and commented that the Council had to ensure that the proposed addition did not adversely impact the adjoining property. The motion carried 3-1 (Holmes opposed). 8. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 8:40 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:41 p.m. B. Approve Resolution 2016-028 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Analyst Perrault stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 5, 2016 were mailed. These customers were informed of their delinquent status and were ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 10 asked to make payment of the delinquent balance by September 2, 2016. Utility accounts with an unpaid delinquent balance after September 2, 2016, would be certified to Ramsey County to be added to property taxes payable in 2017. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. Staff requested the Council hold a public hearing and adopt the quarterly special assessments for delinquent utilities. Mayor Grant opened the public hearing at 8:41 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:42 p.m. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adopt Resolution #2016-028 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (4-0). C. Approve Resolution 2016-029 – Order of Abatement at 1927 County Road D Interim City Administrator/Director of Finance and Administrative Services Iverson stated due to a complaint, staff inspected 1927 County Road D W on August 29, 2016. Staff noted excessive vegetation growth and determined that the property was in violation of the following subsections of City Code Section 602.02 Public Nuisance Affecting Health: • Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. Interim City Administrator/Director of Finance and Administrative Services Iverson commented following its initial inspection, staff sent a letter to the property owner giving them one week to correct the issues. A follow-up inspection on September 8, 2016, found the violations on the property to persist. Interim City Administrator/Director of Finance and Administrative Services Iverson stated due to the reoccurring nature of these types of violations, staff is requesting the City Council issue an order for abatement of the property and to continue the abatement order for a two-year period. The two-year period would expire on September 12, 2018. The property owner has seven days from the Council’s order to complete the work before the City can have the work completed. An abatement order allows the City to hire a contractor to complete the work on the property and charge the cost back to the property owner. The charge is 125 percent of the cost of the work plus administrative costs. If the charges are not paid, the charge will be certified against the property for collection with the property taxes. Interim City Administrator/Director of Finance and Administrative Services Iverson indicated if the same violation reoccurs within two years of the Council’s order, staff could order abatement without an additional Council hearing or action. A letter would be sent to the property owner ordering future violations to be resolved within seven working days. If the violation is not resolved, staff can order the abatement and charge the expense back to the property owner. Prior to any action, the Council must provide a hearing for the property owner. The property owner was notified of the hearing in conformance with the City Code. ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 11 Mayor Grant opened the public hearing at 8:43 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:43 p.m. Councilmember Holmes asked which area of the yard was a concern. Interim City Administrator/Director of Finance and Administrative Services Iverson reviewed several pictures with the City Council noting the area of weeds/garden plot that was overgrown. Councilmember Wicklund questioned if the property owner had responded to the City. Interim City Administrator/Director of Finance and Administrative Services Iverson stated the City has not received any response from the property owner. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adopt Resolution #2016-029 – Ordering Accelerated Nuisance Abatement at 1927 County Road D for excessive vegetation growth. The motion carried (4-0). 9. NEW BUSINESS A. Planning Case 16-019 – PUD & CUP Amendment – Holiday Station – 1920 Highway 96 This item was moved to and approved on the Consent Agenda. 10. UNFINISHED BUSINESS A. Approve Fund Balance Transfer from General Fund to PIR Fund and a Budget Amendment Interim City Administrator/Director of Finance and Administrative Services Iverson explained in 2014, the Council adopted a revised Fund Balance Policy, which directs the Finance Director to transfer any excess funds over 50% of the fund balance in the General Fund to the PIR Fund once the final audit is completed with Council approval. Interim City Administrator/Director of Finance and Administrative Services Iverson reported the final audit for 2015 showed the fund balance for year-end 2015 was 62.9% over the 2016 budgeted expenditures. The amount of the transfer according to the policy is $565,121. As the Council requested, this was brought forward to the Council on June 27, 2016, for approval of a transfer and a budget amendment to the 2016 budget. The City Council tabled this item to the September 12, 2016, meeting to discuss in conjunction with the 2017 budget. Interim City Administrator/Director of Finance and Administrative Services Iverson commented since the Preliminary 2017 budget has not yet been finalized and the City Council has not yet had a chance to review and discuss this item, staff would recommend tabling this item to a ARDEN HILLS CITY COUNCIL – SEPTEMBER 12, 2016 12 later date. It was noted the Council will set a preliminary levy at the September 26, 2016 meeting, but a final levy will not be set until December 12, 2016. Mayor Grant indicated some of the funds within the proposed transfer could be used to assist the Council with balancing the 2017 budget. He looked forward to discussing this further at an upcoming worksession. MOTION: Councilmember McClung moved and Councilmember Wicklund seconded a motion to table action on this item to a later date to be determined. The motion carried 3-1 (Holmes opposed). 11. COUNCIL COMMENTS Councilmember Holmes stated she appreciated the generous donations from the Arden Hills Foundation. Councilmember Holmes stated she received a comment from a resident that the County Road E bridge lighting was inadequate. Interim Assistant Public Works Director/Assistant City Engineer Polka explained she has requested a quote for taller light poles and this quote would be coming before the Council at a future meeting. Mayor Grant thanked all of the residents and local businesses that had contributed to the Arden Hills Foundation. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the Regular City Council Meeting at 8:53 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 1 DATE: September 26, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2016 Payroll #19 .................................................................................... $ 59,640.11 Total Payroll $ 59,640.11 Accounts Payable Claims Through 09/23/2016 Paid Claims (Check No 0 ACH Payment) ............................................. $ 18.00 Paid Claims (Check No 46023-Check No 46063) ................................. $ 119,148.56 Paid Claims (Check No 46064-Check No 46066) ................................. $ 128,767.38 Total Accounts Payable $ 247,933.94 Total Claims $ 307,574.05 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 19 CHECKS DATED: 09/23/16 Biweekly: 09/03/16 - 09/16/16 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 4,684.11 EFT SIT 1,951.60 EFT FICA Oasdi 2,975.60 EFT FICA Medicare 695.90 EFT TOTAL TAXES 10,307.21 Health Premium 2,041.10 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 133.33 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,382.76 HSA Health Saving 724.64 Health Care Savings Plan EFT Health Care Savings Plan-2% 227.86 EFT Health Care Savings Plan-4% 563.44 EFT TOTAL HEALTH SAVINGS 1,515.94 PERA 3,366.93 EFT ICMA 791.93 EFT Central Pension Fund-Union 691.20 A/P Check* MN State Retirement System 709.86 EFT TOTAL RETIREMENT 5,559.92 IUOE 49 Dues (Union) 153.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* 3,884.92 0.00 3,884.92 0.00 0.00 0.00 CITY BENEFIT 2,975.60 695.90 3,671.50 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 175.23 A/P Check* Public Employee Long Term Care A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 599.79 Total Employee Deductions 20,365.62 Net Payroll Direct Deposit 31,718.07 EFT Gross Payroll Tie-Out 52,083.69 STD/LTD Gross - Up Plus City Paid Benefit 7,556.42 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 59,640.11 FICA TIE-OUT Gross Payroll 52,083.69 Less Total FSA 2,382.76 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 49,700.93 FICA Oasdi @ 6.20% 2,975.60 FICA Medicare @ 1.45% 695.90 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 1 Ashley Bertrand From:MN Revenue e-Services [eservices.mdor@state.mn.us] Sent:Wednesday, September 14, 2016 3:27 PM To:Ashley Bertrand Subject:Your Recent Return and Payment Requests This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 19-Sep-2016 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 14-Sep-2016 3:26:22 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return for 8/31/2016 Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 1-209-495-104 Account Type: Sales & Use Tax Filing Period: 31-Aug-2016 Projected Amount/Credit Due: $18.00 Payment Summary Payment Confirmation Number: 0-672-624-192 Account Type: Sales & Use Tax Filing Period: 31-Aug-2016 Payment Amount: $18.00 Payment Type: Return Payment Date: 19-Sep-2016 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. 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Accounts Payable User: Printed: ashley.bertrand 9/23/2016 8:58 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 09/09/2016ACH Christof-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 97.93 Christof-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 110.38 Christof-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 125.00 Christof-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 125.00 Christof-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 29.00 DSchifsk-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 98.97 DSchifsk-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 21.39 DSchifsk-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 29.88 DSchifsk-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 100.00 Frid-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 74.93 Grant-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 500.00 Grant-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 337.60 Grant-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 40.89 Grant-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 4.29 Grant-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 83.71 Grant-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 22.85 Hanson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 28.49 Hanson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 3.52 Hanson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 295.00 Hanson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 8.56 Hanson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 9.38 Hanson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 21.41 Iverson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 435.00 Iverson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 225.00 Iverson-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 19.99 Mikacevi-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 168.10 Mikacevi-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 114.82 Mikacevi-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 96.35 Mikacevi-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 42.16 Mikacevi-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 86.97 Mikacevi-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 721.16 Mooney-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 218.90 MSchifsk-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 96.41 Scherbel-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 130.52 Scherbel-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 9.63 Scherbel-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 9.63 Scherbel-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 220.00 Scherbel-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 100.00 Scherbel-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 130.52 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 52.41 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 53.94 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 51.36 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 30.66 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 24.39 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 275.50 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 35.79 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 144.00 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 4.47 Page 1AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 5.77 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 5.77 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 181.04 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 32.12 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 18.01 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 194.98 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 18.00 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 12.50 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 82.37 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 50.00 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 8.56 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 8.99 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 103.27 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 31.83 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 20.38 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 20.05 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 25.04 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 9.63 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 7.88 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses -19.47 Thelen-070816 Jul/Aug CC Expenses Jul/Aug CC Expenses 8.56 6,491.14Total for this ACH Check for Vendor 0602: 6,491.14Total for 9/9/2016: 0285 Xcel Energy 09/15/2016ACH 514561018 Jul/Aug Expenses Jul/Aug Expenses 1,793.03 514561018 Jul/Aug Expenses Jul/Aug Expenses 1,368.64 514561018 Jul/Aug Expenses Jul/Aug Expenses 393.65 514561018 Jul/Aug Expenses Jul/Aug Expenses 2,246.02 514561018 Jul/Aug Expenses Jul/Aug Expenses 168.45 514561018 Jul/Aug Expenses Jul/Aug Expenses 64.86 6,034.65Total for this ACH Check for Vendor 0285: 0319 City of Roseville 09/15/2016ACH 0221760 August 2016 IT Bill August 2016 IT Bill 3,489.58 0221791 August 2016 Phone Bill August 2016 Phone Bill 447.22 3,936.80Total for this ACH Check for Vendor 0319: 1252 Campbell Knutson - Attorneys at Law 09/15/2016ACH 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 70.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 225.40 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 125.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 1,698.80 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 114.30 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 227.29 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 70.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 1,156.90 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 133.50 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 230.99 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 245.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 175.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 70.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 210.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 350.00 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 90.50 Page 2AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3231G-0616 June 2016 Legal Expenses June 2016 Legal Expenses 189.60 5,382.28Total for this ACH Check for Vendor 1252: 2129 Elfering & Associates 09/15/2016ACH 2272 Jan-Feb 10/96 Expenses Jan-Feb 10/96 Expenses 840.00 2273 May Water Expenses May Water Expenses 385.00 2275 Mar-Jul 2015 PMP Noble Area Mar-Jul 2015 PMP Noble Area 4,220.00 2276 Jan-May Sanitary Sewer Lining Expenses Jan-May Sanitary Sewer Lining Expenses 7,287.50 12,732.50Total for this ACH Check for Vendor 2129: 4889 Community Footworks 09/15/2016ACH 09072016-CF September 2016 Foot Clinic September 2016 Foot Clinic 380.80 380.80Total for this ACH Check for Vendor 4889: ANDEJ John Anderson 09/15/2016ACH 08292016-JA August 2016 Mileage Reimbursement August 2016 Mileage Reimbursement 54.00 54.00Total for this ACH Check for Vendor ANDEJ: 0600 315800-NCPERS Minnesota 09/15/201646023 3158916 August 2016 Payroll Deductions August 2016 Payroll Deductions 64.00 64.00Total for Check Number 46023: 2597 AARP 09/15/201646024 09062016-AARP September 2016 AARP Class September 2016 AARP Class 175.00 175.00Total for Check Number 46024: 5593 American Legal Publishing Corp.09/15/201646025 0110243 1130 Pleasant Cir Repair Folio Supplement Pages 31.50 31.50Total for Check Number 46025: CPF1 Central Pension Fund 09/15/201646026 08312016-CPF August 2016 Contributions August 2016 Contributions 1,382.40 1,382.40Total for Check Number 46026: 2611 Comcast 09/15/201646027 2016-00296 ROW #2016-00296 Escrow Release ROW #2016-00296 Escrow Release 1,000.00 1,000.00Total for Check Number 46027: 0337 D-Rock Center Landscape Supply 09/15/201646028 3830 Parks Supplies Parks Supplies 170.00 170.00Total for Check Number 46028: 1200 Frattallone I, LLC 09/15/201646029 PC 15-002 PC 15-002 Garden Center Improvement Escrow PC 15-002 Garden Center Improvement Escrow 4,360.00 4,360.00Total for Check Number 46029: 1150 G Larson Excavating LLC 09/15/201646030 2015-00905 ROW 2015-00905 Escrow Refund ROW 2015-00905 Escrow Refund 1,000.00 1,000.00Total for Check Number 46030: 1324 Hess, Beverly & David 09/15/201646031 Page 3AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 09152016-BDH 1323 Canon Ave 1323 Canon Ave 3,639.00 3,639.00Total for Check Number 46031: 4999 Hirshfield's Paint Mfg., Inc.09/15/201646032 111994 Athletic Field Striping Athletic Field Striping 1,312.50 1,312.50Total for Check Number 46032: 8050 International Institute of Municipal Clerks 09/15/201646033 30886 Annual Membership Dues Annual Membership Dues 95.00 95.00Total for Check Number 46033: 0222 League of Minnesota Cities 09/15/201646034 09152016-MMA Annual Dues: MN Mayors Association Annual Dues: MN Mayors Association 30.00 30.00Total for Check Number 46034: 0778 MCFOA Region IV 09/15/201646035 09122016-MCFOA Trauba & Hanson Training Trauba & Hanson Training 20.00 20.00Total for Check Number 46035: 0282 Republic Services #899 09/15/201646036 0899-002907877 Augsut 2016 Recycling Augsut 2016 Recycling 6,989.39 6,989.39Total for Check Number 46036: 0327 Staples Business Advantage 09/15/201646037 3311767658 Office Supplies Office Supplies -11.69 3311831285 Office Supplies Office Supplies 278.49 266.80Total for Check Number 46037: 0925 T-Mobile 09/15/201646038 09222016-TMobil August 2016 Tablet Charges August 2016 Tablet Charges 28.70 28.70Total for Check Number 46038: 7504 Clarice Wilson 09/15/201646039 09122016-CW Summer 2016 Music Together Program Summer 2016 Music Together Program 1,247.80 1,247.80Total for Check Number 46039: 1130 Zhu, Lixin 09/15/201646040 08172016-LZ 1130 Pleasant Cir Repair 1130 Pleasant Cir Repair 1,352.12 1,352.12Total for Check Number 46040: 51,685.24Total for 9/15/2016: 0008 Joseph Mooney 09/23/2016ACH 09142016-JM Posts for State Fair No Parking Signs Posts for State Fair No Parking Signs 60.80 60.80Total for this ACH Check for Vendor 0008: 0189 Gopher State One-Call, Inc.09/23/2016ACH 6080159 August 2016 Locates August 2016 Locates 99.45 6080159 August 2016 Locates August 2016 Locates 99.45 6080159 August 2016 Locates August 2016 Locates 99.45 Page 4AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 298.35Total for this ACH Check for Vendor 0189: 0214 LTG Power Equipment 09/23/2016ACH 205026 PW Supplies PW Supplies 139.95 205109 PW Supplies PW Supplies 29.44 169.39Total for this ACH Check for Vendor 0214: 0230 MTI Distributing Co.09/23/2016ACH 1085221-00 Parks Supplies Parks Supplies 401.29 401.29Total for this ACH Check for Vendor 0230: 0285 Xcel Energy 09/23/2016ACH 513312269 Jul/Aug Expenses Jul/Aug Expenses 1,636.08 1,636.08Total for this ACH Check for Vendor 0285: 0339 Ferguson Waterworks 2516 09/23/2016ACH 0209221 Water Supplies Water Supplies 243.22 243.22Total for this ACH Check for Vendor 0339: 0387 ICMA Retirement Trust- #302482 09/23/2016ACH PR Batch 00200.09.2016 ICMA Employee DeductionPR Batch 00200.09.2016 ICMA Employee Deduction 25.00 PR Batch 00200.09.2016 ICMA Employee PercentPR Batch 00200.09.2016 ICMA Employee Percent 766.93 791.93Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.09/23/2016ACH 438768-CRC-1 PW Supplies PW Supplies 492.00 492.00Total for this ACH Check for Vendor 0453: 0549 Able Hose & Rubber 09/23/2016ACH 1-876291 PW Supplies PW Supplies 314.81 314.81Total for this ACH Check for Vendor 0549: 0731 MIDWAY FORD 09/23/2016ACH 270432 PW Supplies PW Supplies 48.19 48.19Total for this ACH Check for Vendor 0731: 1041 Aaron Thelen 09/23/2016ACH 09162016-AT September 2016 Mileage September 2016 Mileage 57.78 57.78Total for this ACH Check for Vendor 1041: 1252 Campbell Knutson - Attorneys at Law 09/23/2016ACH 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 785.40 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 285.50 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses -20.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 630.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 15.40 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 70.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 219.10 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 1,470.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 350.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 1,597.61 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 70.00 Page 5AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 65.60 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 140.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 70.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 280.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 210.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 140.00 3231G-0816 August 2016 Legal Expenses August 2016 Legal Expenses 420.00 6,798.61Total for this ACH Check for Vendor 1252: 1408 Supply Solutions 09/23/2016ACH 10904 City Hall Supplies City Hall Supplies 158.64 158.64Total for this ACH Check for Vendor 1408: 5596 Jamar Company 09/23/2016ACH 462254 PW Supplies PW Supplies 44.10 462891 PW Supplies PW Supplies 520.55 564.65Total for this ACH Check for Vendor 5596: 6349 Mary Nosek 09/23/2016ACH 16-011 Aug/Sept AH Notes Aug/Sept AH Notes 100.00 100.00Total for this ACH Check for Vendor 6349: FAST Fastenal 09/23/2016ACH MNSPR106488 Streets Supplies Streets Supplies 50.79 50.79Total for this ACH Check for Vendor FAST: TOII Tokle Inspections, Inc 09/23/2016ACH 09012016-Tokle Dear Hiring Manager,August 2016 Inspections 2,549.60 2,549.60Total for this ACH Check for Vendor TOII: ZARN Zarnoth Brush Works, Inc 09/23/2016ACH 0161448-IN PW Parts PW Parts 446.00 446.00Total for this ACH Check for Vendor ZARN: 2129 Elfering & Associates 09/23/2016ACH 2277 Pond Drainage Inspections Pond Drainage Inspections 7,839.00 7,839.00Total for this ACH Check for Vendor 2129: ANDL Anderberg 09/23/201646041 161608-01 Fall 2016 Rec Guide Fall 2016 Rec Guide 2,307.00 2,307.00Total for Check Number 46041: 0131 Beisswenger's How-To Store 09/23/201646042 775530 PW Supplies PW Supplies 33.63 775910 PW Supplies PW Supplies 89.99 777199 PW Supplies PW Supplies 51.48 777691 PW Supplies PW Supplies 22.49 778525 PW Supplies PW Supplies 59.98 778748 PW Supplies PW Supplies 112.45 780413 PW Supplies PW Supplies 14.95 780989 PW Supplies PW Supplies 37.56 783145 PW Supplies PW Supplies 24.56 785720 PW Supplies PW Supplies 28.35 Page 6AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 475.44Total for Check Number 46042: 0317 City of Roseville-Parks & Recreation 09/23/201646043 08162016-RPR Water Park of America Field Trip Water Park of America Field Trip 128.00 128.00Total for Check Number 46043: 1032 Commercial Asphalt Co.09/23/201646044 160831 August 2016 Asphalt Expernse August 2016 Asphalt Expernse 486.82 486.82Total for Check Number 46044: 1152 Egan 09/23/201646045 JC10140809 City Hall Repairs City Hall Repairs 4,395.00 4,395.00Total for Check Number 46045: UB*00186 Dale Eickelberg 09/23/201646046 Refund Check 21.53 21.53Total for Check Number 46046: 5519 FleetPride 09/23/201646047 79040896 PW Supplies Vehicle #210 Supplies 63.81 63.81Total for Check Number 46047: 0176 Frattallone's Hardware, Inc.09/23/201646048 071466-A PW Supplies PW Supplies 4.29 071475-A PW Supplies PW Supplies 14.27 071477-A PW Supplies PW Supplies 1.99 071493-A PW Supplies PW Supplies 42.77 071503-A PW Supplies PW Supplies 11.77 071706-A PW Supplies PW Supplies 29.99 071748-A PW Supplies PW Supplies 32.99 138.07Total for Check Number 46048: 1380 Gary Carlson Equipment Co 09/23/201646049 01-28164-0 SWM Supplies SWM Supplies 61.00 61.00Total for Check Number 46049: 6694 Gopher Sport 09/23/201646050 9192946 Rec Supplies Rec Supplies 768.92 768.92Total for Check Number 46050: 0390 INT'L Union Operating Engineers-Union Dues09/23/201646051 09022016-INT Sept 16 Dues Sept 16 Dues 306.00 306.00Total for Check Number 46051: 4465 IPMA-HR 09/23/201646052 INV-19448-H3H8Y IPMA-HR Membership Dues IPMA-HR Membership Dues 149.00 149.00Total for Check Number 46052: 8081 Kimley-Horn and Associates, Inc 09/23/201646053 6946329 July 2016 TCAAP Expenses July 2016 TCAAP Expenses 5,650.28 Page 7AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5,650.28Total for Check Number 46053: 0916 Lakes Country Service Coop 09/23/201646054 CI073HA9-1016 October 2016 Premiums October 2016 Premiums 3,676.00 CI073HB7-1016 October 2016 Premiums October 2016 Premiums 986.00 CI073HB7-1016 October 2016 Premiums October 2016 Premiums 1,972.00 CI073HE1-1016 October 2016 Premiums October 2016 Premiums 403.00 CI073HE1-1016 October 2016 Premiums October 2016 Premiums 403.00 7,440.00Total for Check Number 46054: 3833 Lexington Station LLC 09/23/201646055 PC 13-003 Ldscp Lexington Station Landscape Escrow Release Lexington Station Landscape Escrow Release 8,750.00 8,750.00Total for Check Number 46055: 1706 M-R Sign Co., Inc 09/23/201646056 191992 Street Signs Street Signs 451.79 451.79Total for Check Number 46056: 0383 Pitney Bowes Inc 09/23/201646057 1001721403 Postage Supplies Postage Supplies 104.53 104.53Total for Check Number 46057: 1208 Premium Waters, Inc 09/23/201646058 610207-08-16 August 2016 City Hall Supplies August 2016 City Hall Supplies 166.12 613317-08-16 August 2016 City Hall Supplies August 2016 City Hall Supplies 129.87 295.99Total for Check Number 46058: 0811 Ramsey County 09/23/201646059 FLEET-000090 May 2016 Parts/Labor May 2016 Parts/Labor 1,660.00 FLEET-000090 May 2016 Parts/Labor May 2016 Parts/Labor 346.34 FLEET-000095 June 2016 Labor/Parts Expenses July 2016 Fuel 1,992.00 FLEET-000095 June 2016 Labor/Parts Expenses July 2016 Fuel 2,160.04 FLEET-000104 July 2016 Labor/Parts Expenses July 2016 Fuel 177.76 FLEET-000104 July 2016 Labor/Parts Expenses July 2016 Fuel 2,531.50 FLEET-000111 July 2016 Fuel July 2016 Fuel 3,143.54 12,011.18Total for Check Number 46059: UB*00185 William & Pam Ross 09/23/201646060 Refund Check 632.47 632.47Total for Check Number 46060: 1054 SHI International Corp.09/23/201646061 B05427185 Technology Supplies Technology Supplies 332.00 332.00Total for Check Number 46061: 3535 Sweeper Services 09/23/201646062 16198 SWM Repair SWM Repair 795.00 795.00Total for Check Number 46062: 3099 Tri-State Bobcat, Inc.-Little Canada 09/23/201646063 A26257 PW Supplies PW Supplies 26.22 Page 8AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 26.22Total for Check Number 46063: 9632 Duke's Root Control, Inc 09/23/201646064 12139 Sewer Repair Sewer Repair 19,290.19 19,290.19Total for Check Number 46064: 0222 League of Minnesota Cities 09/23/201646065 09222016-LMC Membership Dues Membership Dues 9,508.00 9,508.00Total for Check Number 46065: 0811 Ramsey County 09/23/201646066 SHRFL-001527 Sept 2016 RC Sheriff Sept 2016 RC Sheriff 92,130.19 92,130.19Total for Check Number 46066: 189,739.56Total for 9/23/2016: Report Total (70 checks): 247,915.94 Page 9AP Checks by Date - Detail by Check Date (9/23/2016 8:58 AM) City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Planning Cases\2016\PC 16-019 - Holiday Station 1920 Hwy 96 - PUD and CUP Amendment\Memos_Reports_16-019 Page 1 of 1 CONSENT ITEM – 5B MEMORANDUM DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-019 Applicant: Holiday Stationstore, Inc. Property Location: 1920 West Highway 96 Request: Planned Unit Development Amendment and Conditional Use Permit Amendment Agreement Requested Action Motion to approve the Planned Unit Development (PUD) and Conditional Use Permit (CUP) Amendment Agreement with Holiday Stationstores, Inc. based on the City Council approval of Planning Case 16-019 on September 12, 2016. Background On September 12, 2016, the City Council approved Planning Case 16-019 for an amendment to the PUD and CUP for the Holiday Station at 1920 West Highway 96. Prior to issuing any development permits for the building addition, a PUD and CUP Amendment Agreement is required to be approved and executed. The City Attorney has drafted the required Agreement and the document has been reviewed and signed by Holiday Stationstores, Inc. Attachments A. Holiday Stationstores PUD and CUP Amendment Agreement 189012v2 (reserved for recording information) AMENDMENT TO PLANNED UNIT DEVELOPMENT AND CONDITIONAL USE PERMIT LOT 1, BLOCK 1, HOLIDAY LAKE ADDITION (PC #16-019) THIS AMENDMENT TO PLANNED UNIT DEVELOPMENT AND CONDITIONAL USE PERMIT (“Amendment”) is made this _____ day of September, 2016, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (“City”) and HOLIDAY STATIONSTORES, INC., a Minnesota corporation (“Developer”). RECITALS A. The City and Developer previously entered into a Planned Unit Development/Special Use Permit dated June 27, 2005 and filed of record on October 3, 2005 with the Ramsey County Recorder as Document Number A3893421 (the “Agreement”). B. The Developer is the fee owner of the property located at 1920 West Highway 92 within the City of Arden Hills, Ramsey County, Minnesota, legally described as Lot 1, Block 1, Holiday Lake Addition (the “Property”). C. The Developer has requested approval to construct a 296 square foot multi-use restroom facility on the north end of the Property. The design of the addition would have a consistent appearance 189012v2 with the existing principal structure on the Property. The proposed addition would have minimal impact on the existing site operations and would not modify traffic patterns or parking areas. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. REQUEST FOR APPROVAL. On September 12, 2016, the City approved an amendment to the Planned Unit Development (the “PUD”) and Conditional Use Permit (the “CUP”) for the addition of the multi-use restroom facilities (the “Development”). 2. CONDITIONS OF APPROVAL. The City’s approval to the Developer’s requested amendment to the PUD and the CUP, is based upon the Development being constructed in accordance with the Application and supporting materials and subject to the following conditions of approval: (i) The Developer shall continue to abide by the conditions of all previous Master PUD and CUP Agreements, permits, and reviews, except as hereinafter amended. (ii) The Development shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. (iii) This Amendment shall be executed prior to the issuance of any development permits. (iv) Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a building permit. (v) The Developer shall protect the two (2) Autumn Brilliance Serviceberry trees located immediately north of the proposed addition. If these trees are damaged, removed, or die during the construction of the addition, the applicant shall be required to replace the trees with trees of equivalent size. (vi) Exterior lighting shall be hooded, concealed, or controlled so as not to be visible from adjoining lots, streets, highways, or residential areas east and south of Round Lake. 3. DEVELOPMENT PLANS. The Development shall be developed in accordance with the Findings of Fact dated September 12, 2016, the Developer’s application and submitted plans for the amendment to the PUD and CUP which were reviewed and approved on September 12, 2016 (“Approved Development Plans”), except as modified by the approved conditions noted herein. The Approved Development Plans, include but are not limited to, the Site Plan, the Building Plan and the Lighting Plan, and shall not be attached to this Agreement but shall be kept in the Property file held by the City. 4. BINDING EFFECT. Except as otherwise specifically amended herein, the Agreement shall remain in full force and effect. This Amendment shall be binding on the parties, their heirs, 189012v2 successors and assigns and shall be recorded against the Property in the office of the Ramsey County Recorder as promptly as possible after it has been executed by the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this _____ day of September, 2016. CITY: CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _____ day of _______________, 2016, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. ______________________________________ Notary Public 189012v2 DEVELOPER: HOLIDAY STATIONSTORES, INC. By: _________________________________________ ______________________________ [print name] Its ____________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this _____ day of _______________, 2016, by ____________________________, the ________________________of HOLIDAY STATIONSTORES, INC., a Minnesota corporation, on behalf of said corporation. ______________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Recycling & Garbage\2017\SCORE Grant\Application\Council Packet 09-26-16 Page 1 of 2 CONSENT ITEM – 5C MEMORANDUM DATE: September 26, 2015 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Resolution Authorizing the Application for Recycling SCORE Grant Funds from Ramsey County Requested Action Motion to approve Resolution 2016-030: Authorizing the Application for Recycling SCORE Grant Funds for 2017. Background The City is eligible to apply for grant money from Ramsey County’s recycling SCORE grant program for 2017. Grant funds can be used to offset the cost of the City’s recycling program, including administration, equipment, and collection costs. In the past, the City has primarily used the funds to offset collection costs and the annual spring and fall community Cleanup Day costs. The only requirement of the grant is that the money be used for the City’s recycling program. The County requires a resolution from the City Council to authorize the application for the SCORE grant. The 2017 grant allocation for Arden Hills will be communicated in the SCORE Agreement that will be sent out after the application deadline of October 31, 2016. It is expected that the City will be eligible for roughly the same amount of funding as 2016, which was $23,439. The budget for the City’s recycling program in 2016 was $148,512. The $24,439 in SCORE grant money offset approximately 16.4% of the base cost of the residential recycling program. Revenue share from the recycling hauler also plays a role in reducing the base cost of the recycling program. Recycling fees, which are assessed to each participating residential property, cover the remaining portion of the recycling budget. City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Recycling & Garbage\2017\SCORE Grant\Application\Council Packet 09-26-16 Page 2 of 2 Recommendation Staff recommends approval of Resolution 2016-030 authorizing the application for Recycling SCORE Grant Funds for 2017. Requested Action Motion to approve Resolution 2016-030: Authorizing the Application for Recycling SCORE Grant Funds for 2017. Attachment A. Resolution 2016-030 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-030 RESOLUTION AUTHORIZING APPLICATION FOR RECYCLING SCORE GRANT FUNDS FOR 2017 WHEREAS, the City of Arden Hills is eligible to apply for SCORE recycling grant funds; and WHEREAS, such funds would assist in continuing and improving the City’s recycling program for the year 2017. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the City Administrator or designee be authorized to apply for such grant funds for the year 2017. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF SEPTEMBER, 2016. ______________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 1 of 5 CONSENT ITEM – 5D MEMORANDUM DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-022 Applicant: Jairus and Laura Larson Property Location: 1500 Arden Place Request: Variance Requested Action Motion to approve Planning Case 16-022 for a setback variance at 1500 Arden Place, based on the findings of fact and submitted plans, as amended by the six conditions in the September 26, 2016, Report to the City Council. Background The property at 1500 Arden Place is located in the R-1 District on the northeast side of Lake Johanna. The applicants have proposed taking down the existing dwelling on the property and constructing a new single-family dwelling and accessory storage building. The new house would consist of two levels with a walkout basement. Overall, the structure would have an area of 3,152 square feet. Included in this footprint are a 784 square foot attached garage, 168 square foot screened porch, and 328 square foot deck. The 520 square foot accessory building would be located between the proposed house and the west side property line, and would be used primarily for the storage of lake equipment. Due to a significant grade change on the north side of the property along Arden Place, the existing dwelling has been accessed by a driveway easement across the adjacent property at 1516 Arden Place. The plans include the construction of a new access on Arden Place to provide direct driveway access from the public street, eliminating the need for the driveway easement. Three setback variances are needed for the proposed dwelling. For properties with frontage on Lake Johanna, the Zoning Code requires principal structures to be setback a minimum of 50 feet City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 2 of 5 from the ordinary high water level except where the adjoining lots have structures setback at a distance greater than 50 feet. In these cases, the Zoning Code requires the lakeshore setback be determined by taking the average setback of the two adjacent dwellings and subtracting 10 feet. The required lakeshore setback for 1500 Arden Place has been calculated at 80 feet – 2 inches. A variance is needed for the dwelling to encroach 15 feet – 9 inches into this required setback. Decks may extend up to six feet into a required structure setback, and in this case a deck could be 74 feet – 2 inches from the shoreline. A portion of the deck on the south side of the house would extend 15 feet – 4 inches into this setback. Additionally, a corner of the attached garage would encroach 2 feet into the 40-foot minimum front yard setback. The applicants have submitted a letter describing the project in more detail and addressing each of the variance criteria (Attachment A). The proposed site plan and preliminary building plans are included in Attachments E and F. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their meeting on September 7, 2016. The staff report to the Planning Commission is included in Attachment I. Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A Building Permit will be required prior to construction. City Engineer The City Engineer has reviewed the plans and has no additional comments at this time. A Grading and Erosion Control Permit will be required prior to construction. Rice Creek Watershed District The Rice Creek Watershed District has reviewed the proposed project and determined that no permit will be required. Minnesota Department of Natural Resources Municipalities are required to provide the Minnesota Department of Natural Resources (DNR) with a copy of the variance request for properties within designated shoreland areas at least 10 days before the public meeting. Staff notified the DNR about this application on August 24, 2016. No comments have been provided by the DNR at this time. City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 3 of 5 Findings of Fact The Planning Commission reviewed Planning Case 16-022 at their regular meeting on September 7, 2016. Draft minutes from the meeting are included in Attachment J. The Planning Commission offers the following findings of fact for consideration: General Findings: 1. The property at 1500 Arden Place is located in the R-1 Single Family Residential Zoning District. 2. The lot is a conforming lot within the R-1 District. 3. The applicants have proposed taking down the existing dwelling on the property and constructing a new single-family dwelling and accessory storage building. 4. Based on the requirements outlined in Section 1330.03, Subd. 4 of the Zoning Code, the City has determined that the required setback for the new dwelling is 80 feet – 2 inches from the Lake Johanna OHWL. 5. The proposed principal structure would encroach 15 feet – 9 inches into the required setback from the Lake Johanna OHWL, creating a setback of 64 feet – 5 inches. 6. Section 1325.03 of the Zoning Code allows decks to extend up to 6 feet into the required structure setback. Therefore, a deck could be up to 74 feet – 2 inches from the Lake Johanna OHWL. 7. The proposed deck would encroach 15 feet – 4 inches into the setback from the Lake Johanna OHWL, creating a setback of 58 feet – 10 inches. 8. The proposed principal structure would encroach 2 feet into the front yard setback, creating a setback of 38 feet from the Arden Place property line. The minimum front yard setback in the R-1 District is 40 feet. 9. All other aspects of the proposed construction are in conformance with the Zoning Code requirements for the R-1 District. 10. The proposed construction would not encroach on any flood plains, wetlands, or easements. Variance Findings: 11. The variance would be in harmony with the purpose and intent of the City’s Code because the dwelling would be constructed in a location to minimize visual impacts on adjacent properties and protect sight lines of Lake Johanna. 12. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property reinvestment that complements and enhances the character of the City’s established neighborhoods. 13. The proposed construction of a new single-family dwelling is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 14. The property is unique and presents development challenges because of its topography. The unique characteristics of the property were not created by the property owners. City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 4 of 5 15. The proposed dwelling would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 16. The requested variance does not appear to be based on economic considerations alone. Recommendation The Planning Commission unanimously recommends approval (7-0) of Planning Case 16-022 for a setback Variance at 1500 Arden Place, based on the findings of fact and submitted plans in the September 26, 2016, Report to the City Council, as amended by the following six conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. A Building Permit shall be required prior to commencement of construction. 4. The accessory structure shall have an exterior finish that is compatible in appearance and material used with the principal structure. 5. The structure shall conform to all other regulations in the City Code. 6. The property owners shall provide 17.6 caliper inches of new tree plantings per the submitted Tree Preservation Plan prior to the issuance of a final certificate of occupancy for the dwelling. Deciduous trees shall be a minimum of 2.5 caliper inches in size, and coniferous trees a minimum of 6 feet in height. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. City of Arden Hills City Council Meeting for September 26, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 5 of 5 Public Comments The City has received letters of support for the variance from the following property owners: 1455, 1466, 1475, 1480 Skiles Lane, and 1485, 1492, 1516, 1532, 1540, 1545, 1548 Arden Place. All of these properties are within 350 feet of 1500 Arden Place. 1492 and 1516 Arden Place are the adjacent properties located on either side of the subject property. A copy of each of the support letters have been provided in Attachment H. The City has not received any public comments opposing the proposed variance. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 22, 2016. Pursuant to Minnesota State Statute, the City must act on this request by October 21, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application and Variance Request Letter B. Location and Aerial Maps C. Existing Conditions Survey D. Site Photographs E. Proposed Site Plan F. Preliminary Building Plans G. Buildable Area Exhibit H. Public Comments I. Planning Commission Report, September 7, 2016 J. Draft Planning Commission Minutes, September 7, 2016 Jairus (Jerry) & Laura Larson 1500 Arden Place Arden Hills, MN 55112 (651) 330-9698 August 9, 2016 To City of Arden Hills Planning Commission: We hereby submit for your consideration the proposed plans for replacement of our existing residence. Given the unique characteristics and constraints of the property, we have diligently worked to adapt these plans to suit the Arden Hills zoning codes and State of Minnesota statutes, our neighbors and our community. General Background: The property is located at 1500 Arden Place on the northeast side of Lake Johanna. The current home was built in 1953 and the original owner lived in the home for 61 years before selling it to us at the age of 94. The home had not been maintained for a significant number of years and, in our opinion, is beyond its useful life such that renovation or modification could not elevate the physical characteristics to contemporary residential standards. We purchased the property in fall of 2014 and now seek to make improvements. The current home is non-conforming on the lot and sits 15 feet from the property line on the west side and 36 feet from the street. Due to the steep drop from street level, the property has an easement to the west providing the only access to the property over the adjacent homeowner’s driveway at 1516 Arden Place, which then requires a 90 degree turn and downward 12% slope to the home. We are proposing demolition of the existing structure and construction of a new home on the property. In doing so, we would move the house towards the center of the property to optimize placement relative to the adjacent properties and the general look and flow in the neighborhood, and facilitate a separate driveway so as to eliminate the need for an access easement across our neighbor’s property. The following is an evaluation of how the proposed application meets the six hardship criteria. 1. The property in question cannot be put to a reasonable use if used under conditions allowed by the official controls? Yes, due to the topography of the land, there is only a very small portion of the lot that is suitable for a home to be built. We have explored a number of options to place a new home on the lot and have consulted with City staff regarding the setback requirements. There is a small and narrow plateau where the home is being proposed, approximately 46 feet off the west property line and 38 feet from the street. Due to drainage issues and below street grade (sewer complications), placement on the east side of the lot is not a viable option. The east side of the property has a very steep hill which drops nearly 20 feet below the street in a distance of only 30 feet. 2. The plight of the landowner is due to circumstances unique to the property not created by the landowner. Yes, this is a unique piece of property on the lake with access, drainage, sewer and topography issues that were all in existence for many years prior. None of these issues were created by the landowners. For example, there is a great deviation on this property of the ordinary high water mark (OHW) relative to the elevation of the shoreline that is not found on the east or west properties. Using the current survey, the OHW would be 18 feet closer to the shoreline than the mark based on data from over a century ago (1912 and 1929). Using today’s data rather than that from the early 20th century would provide a setback that is typically found on Lake Johanna properties, and the deviation between the two does not help achieve the intent of the zoning code. Another example is that the property sits significantly below the grade of the street with Arden Place curving up and away from the property, which constrains placement options. This has caused access and sewer issues (including sewer backup) that we would like to fix, making the property safer. 3. The deviation from the Ordinance with any attached conditions will still be in keeping with the spirit and intent of the Ordinance. Yes, we believe this to be true. In placing the house as proposed, we are also considerately addressing the enjoyment benefits of the existing adjacent properties for our neighbors. Moving the home from its current location to be situated further east is a direct benefit to the neighbors at 1516 Arden Place. Not only does it create more distance between the homes to improve their view corridors to the lake, it is a great enhancement for them as the plans call for a new access point that would not require an easement over their property. With the proposed placement we also do not encroach on our neighbors to the west at 1492 Arden Place, preserving their privacy and views of the lake. Both adjacent homes (1516 Arden Place and 1492 Arden Place) are non-conforming properties. 1516 Arden Place sits only 12 feet from the property line, a variance from the existing ordinance requiring a 40 foot setback. Additionally, 1516 Arden Place is only 29 feet from the lake, also a variance from the 50 foot lake setback requirement. This is a 6 BR, 4 BA ~5,000 sq. ft, 3 story home. To the west, 1492 Arden Place is also non-conforming as it only has 20 feet of lake access, with an irregular shaped lot not meeting the existing ordinance requirements for lot width of 75 feet; nor does the property conform for meeting the zoning requirements as more than ten (10) percent of the shoreline is utilized for a dock. This is a 5 BR, ~4,000 sq ft, 2 story home. Additionally, the majority of the homes that are lakefront in this neighborhood do not meet the minimum set back and/or lot width requirements. The request for our property is, in light of those neighboring properties variances and non-conforming uses, reasonable and within the spirit and intent of the ordinance. 4. The variance will not create a land use not permitted in the zone. No, the variance will not create a land use that is not permitted in this zone. It is currently zoned residential and would remain a single family residential property. 5. The variance will not alter the essential character of the City. Correct, the variance will not alter the essential character of the City, is in better harmony with the existing lay of the land, and respectful of the adjacent property owners. It puts to better use the property in a reasonable manner. 6. The variance is not for economic reasons alone. That is correct, the variance is not for economic reasons. It is based primarily on the unique topography found on the property and a desire to locate the home so as not to encroach on our neighbors. For the reasons above, we respectfully request the variance requested. Jerry Larson Laura Larson This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 1500 Arden Place 2,400 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 200.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet200.00100.00 1500 Arden Place 1,200 Enter Map Description Notes 1500 ARDEN PLACE LARSON VARIANCE REQUEST CURRENT HOUSE AND PROXIMITY TO NEIGHBORS AT 1516 ARDEN PLACE ALSO BELOW STREET GRADE VIEW FROM LAKE LOOKING NORTH Street SLOPE OF DRIVEWAY WITH EASEMENT OVER 1516 ARDEN PLACE FOR ACCESS VIEW FROM EAST LOOKING WEST TOWARD 1516 ARDEN 1516 DRIVEWAY 90 DEGREE TURN UNIQUENESS AND STEEP SLOPE TO NEIGHBORS AT 1492 ARDEN PLACE VIEW FROM LAKE (SOUTH) LOOKING NORTHEAST Street UNIQUENESS AND STEEP SLOPE NOT CREATED BY OWNERS VIEW TOWARD 1516 LOOKING WEST Street House EXISTING HOME AT 36’ FROM STREET (VARIANCE REQUEST IS 38’) VIEW FROM 1500 LOOKING NORTHEAST Street RREEAARR EELLEEVVAATTIIOONN SSCCAALLEE:: 11//88"" == 11''--00"" 33 11 42" O.H. 12 5 42" O.H. 12 5 12 5 12 5 4" VINYL SIDING RETAINING WALLS 6" HARDIE LAP SIDING4" VINYL SIDING LLEEFFTT EELLEEVVAATTIIOONN SSCCAALLEE:: 11//88"" == 11''--00"" 22 11 12 5 12 5 12 5 12 5 6" HARDIE LAP SIDING 4" VINYL SIDING RRIIGGHHTT EELLEEVVAATTIIOONN SSCCAALLEE:: 11//88"" == 11''--00"" 44 11 12 5 12 5 12 5 42" O.H.42" O.H. 12 5 FFRROONNTT EELLEEVVAATTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 11 11 12 5 12 5 12 5 12 5 ARCHITECTURAL ASPHALT SHINGLES 42" O.H. 4" VINYL SIDING 6" HARDIE LAP SIDING 10" HARDIE TRIM 3 '-6 " 3 '-6 " 3'-6" 3 '-6 " 3 '-6 " 3 '-6 " 3'-6" 3 '-6 " 3'-6" 3 '-6 " 3'-6" 3 '-6 " 3'-6" 3'-6" 3 '-6 " 3'-6" 3'-6" 3 '-6 " 3'-6" 3'-6" 3 '-6 " 3'-6" 5 :1 2 5 :1 2 5 :1 2 5 :1 2 5:12 5 :1 2 5:12 5 :1 2 5 :1 2 5 :1 2 5:12 5 :1 2 5:12 5:12 5 :1 2 5 :1 2 5 :1 2 5:12 5:12 5:12 5:12 RROOOOFF PPLLAANN SSCCAALLEE:: 11//88"" == 11''--00"" 55 11 SSQQUUAARREE FFOOOOTTAAGGEE:: MAIN LEVEL FINISHED: UPPER LEVEL FINISHED: TOTAL ABOVE GRADE: 2,125 - 2,125 LOWER LEVEL FINISHED: TOTAL FINISHED: 1,763 3,888 M N B u i l d e r L i c e n s e #B C 6 8 6 6 1 4 1 8 9 0 W o o d d a l e D r i v e , S u i t e 4 0 0 W o o d b u r y , M N 5 5 1 2 5 (6 5 1 )7 3 1 -2 3 4 5 K o o t e n i a H o m e s Sheet No: Project No: C 2 0 1 6 l a w s w i l l b e p r o s e c u t e d . A l l v i o l a t o r s o f t h e s e u n l a w f u l u s e o f o u r p l a n s . K o o t e n i a H o m e s , L L C f r o m l a w s a r e i n t e n d e d t o p r o t e c t u n d e r f e d e r a l l a w s . T h e s e c o p y r i g h t e d a n d p r o t e c t e d A l l K o o t e n i a H o m e s , L L C p l a n s a r e Last Revision: Drawn By: Date: Date:Rev By: 16XX 1 L A R S O N R E S I D E N C E 1 5 0 0 A R D E N P L A C E A R D E N H I L L S , M N 1-28-16 JEN 8-9-16 JEN 4-7-16 4-13-16JEN 5-11-16JEN 6-8-16JEN JEN 6-24-16 JEN 7-1-16 JEN 7-13-16 JEN 8-9-16 A/C @ 1 9 .2 " O .C . 2 0 " T R U S S E S WH F.D. 2 '-3 " 4'-0" 7 '- 6 " 6 '-0 " 3 '-6 " 4 '-1 0 " 2 '-3 " 5'-9"1'-3" 6 1 '-0 " 6 1 '-0 " 1 2 '-0 " 4 '-0 " 4'-3"13'-6" 4 " 7 '-0 " 4 '-2 "1'-10" 1 1 '-2 " 2'-4"9'-2"2'-0"16'-2"2'-4" 7'-2"7'-2"2'-0"4'-0" 4 '-9 " 4 '-9 " 4 '-6 " 2 0 '-0 " 7'-0" 6'-4" 2 0 '-6 " 3 '-1 0 " 9 '-6 " 2 3 '-6 " 2 0 '-6 " 13'-4"26'-10"5'-2" 6'-0"4'-3"5'-9"4'-0" 4 '-8 " 6 '-4 " 1 2 '-8 " 4 '-8 " 14'-1"7'-11"4'-8" 3'-0"12'-8"5'-0"6'-6"5'-0"10'-2"13'-4"14'-4" 1 3 '-0 " 3 '-4 " 7 '-8 " 1 3 '-0 " 4'-0"4'-0" 1 '-0 " 2 4 '-6 " 1 9 '-2 " 1 2 '-0 " 4 '-4 " 11'-0"11'-9"11'-0"25'-11"14'-4"6'-0" 80'-0" 1 0 '-0 " 1 6 '-0 " 1 1 '-6 " 9 '-6 " 1 0 '-0 " 4 '-0 " 78'-0" 6'-0"7'-0"10'-0"10'-0"13'-0"32'-0" 3680 OPG 3 0 6 8 2 4 2 4 48" x 34" F/G SHWR 3 4 3 4 2-9 1/2" LVL ** NOTE: SEE ENGINEER'S DETAIL SHEET FOR SPECIFICS PERTAINING TO THE SPORT COURT FOUNDATION AND HOLLOW CORE PLANK FLOOR ** 2-2x10 100GLD7660 R.O. 7'-6 1/2" x 5'-0 1/2" 3-9 1/2" LVLREF 3 0 6 8 1 4 1 4 STOR. ABOVE @ 1 9 .2 " O .C . 2 0 " T R U S S E S C O N C . P L A N K S H O L L O W C O R E 9" CLG DROP 12" x 17'-0" POURED CONC. WALL 6" CURB, 6" LEDGE SEE ENGINEER'S DETAIL SHEET 12" x 17'-0" POURED CONC. WALL 6" CURB, 6" LEDGE 7 2 "w B E N C H S E A T I N G w / H O O K S A B O V E @ 1 9 .2 " O .C . 2 0 " T R U S S E S L V T C P T SUMP SSCCAALLEE:: 11//44"" == 11''--00""22 BBAASSEEMMEENNTT PPLLAANN11 11,,776633 FFIINN SSQQ FFTT 12" x 16'-0" CONC. WALL 2 4 6 8 2 4 6 8 15'-8" CLG CONC. FLR SSPPOORRTT CCOOUURRTT W8x15 STEEL LINTEL ABOVE WINDOW TO SUPPORT CONCRETE PLANKS 8" CONC. WALLS BELOW 2x6 BRG WALLS @ STAIRS UUNNEEXXCC.. LINEN U P 1 7 R C O N C . P L A N K S H O L L O W C O R E FURN. HRV DN 10 R TO SPORT COURT 3 0 6 8 3068 2 8 6 8 RREECC RROOOOMM CPT LINEN RETAINING WALL BBEEDDRROOOOMM 33 CPT BBEEDDRROOOOMM 22 CPT 2 0 6 8 2468 PKT. WWEETTBBAARR LVT STACK W/D BBAATTHH 33 LVT BBAATTHH 44 LVT 2 4 6 8 P K T . EENNTTRRYY LVT UNFINISHED MMEECCHH.. // SSTTOORR.. 2 4 6 8 2 6 6 8 2 6 6 8 60" x 30" FIBERGLASS 2 0 6 8 2 6 6 8 3 0 6 8 C .O . 100CST6050-2W R.O. 6'-0 1/2" x 5'-0 1/2" 100CST2650 R.O. 2'-6 1/2" x 5'-0 1/2" 1 0 0 C S T 6 0 5 0 -2 W R .O . 6 '-0 1 /2 " x 5 '-0 1 /2 " 100PIC6050 R.O. 6'-0 1/2" x 5'-0 1/2" 100PIC6050 R.O. 6'-0 1/2" x 5'-0 1/2" 100CST3050 R.O. 3'-0 1/2" x 5'-0 1/2" 100CST3050 R.O. 3'-0 1/2" x 5'-0 1/2" H E A T & G L O 6 0 0 0 G A S F . P . 100SPD60611 R.O. 6'-0 1/2" x 6'-11 1/2" RETAINING WALL (SCREEN PORCH ABOVE) (DECK ABOVE) 1166'' xx 1166'' CCOONNCC.. PPAATTIIOO CENTER POUR AROUND PATIO DOOR 8" x 9'-0" CONC. WALL SET IN 2" FROM MAIN FOR 2" RIGID INSUL. @ EXTERIOR 20" x 8" CONC. FTG 8" x 9'-0" CONC. WALL SET IN 2" FROM MAIN FOR 2" RIGID INSUL. @ EXTERIOR 20" x 8" CONC. FTG 8" x 9'-0" CONC. WALL SET IN 2" FROM MAIN FOR 2" RIGID INSUL. @ EXTERIOR 20" x 8" CONC. FTG LINE OF FLOOR ABOVE 1 0 0 C S T 5 0 2 0 -2 W (F I X E D ) R .O . 5 '-0 1 /2 " x 2 '-0 1 /2 " S E T @ 1 4 ' O F F C O U R T F L R GGEENNEERRAALL NNOOTTEESS:: - 9'-0" POURED CONC. FOUNDATION WALLS - 3 1/2" POURED CONC. SLAB OVER POLY - 2x6 TREATED SILL PLATE WITH FOAM SILL SEALER - ANCHOR STAPS PER CODE - STANDARD HEADER 2-2x10 UNLESS NOTE OTHERWISE - ANDERSON 100 SERIES WINDOWS (ALL R.O.'s HAVE 1/2" ADDED) MMAASSOONNRRYY NNOOTTEE:: ALL FOUNDATION WALLS HELD IN 2" FOR RIGID INS. (EXCEPT AT SPORT COURT & WALKOUT) 2" RIGID INSUL. FLUSH WITH EXTERIOR SHEATHING 2x6 TRTD. SILL PLATE FLUSH WITH FOUNDATION FLOOR TRUSSES CANT'D OVER FOUNDATION 1-1/2" FUTURE GENERATOR 2 x 6 2 x 6 2 x 6 R A I L I N G 3 5 3 5 4 5 4 5 SOUND INSUL. BATH WALLS SOUND INSUL. BATH WALLS 2-7 1/4" LVL 2-9 1/2" LVL 2-9 1/2" LVL R&SH R&SH @ 1 6 " O .C . T R T D . 2 x 1 2 's 3 -2 x 1 0 's 2-2x10 6x6 TRTD. POST ON 16" x 60" CONC. PIER FTG. TYPICAL AT DECK 6x6 TRTD. POST ON 24" x 60" CONC. PIER FTG. TYPICAL AT SCREEN PORCH 3 1/8" x 12 3/8" TRTD. GLU-LAM 3 1/8" x 12 3/8" TRTD. GLU-LAM 3 1/8" x 12 3/8" TRTD. GLU-LAM M N B u i l d e r L i c e n s e #B C 6 8 6 6 1 4 1 8 9 0 W o o d d a l e D r i v e , S u i t e 4 0 0 W o o d b u r y , M N 5 5 1 2 5 (6 5 1 )7 3 1 -2 3 4 5 K o o t e n i a H o m e s Sheet No: Project No: C 2 0 1 6 l a w s w i l l b e p r o s e c u t e d . A l l v i o l a t o r s o f t h e s e u n l a w f u l u s e o f o u r p l a n s . K o o t e n i a H o m e s , L L C f r o m l a w s a r e i n t e n d e d t o p r o t e c t u n d e r f e d e r a l l a w s . T h e s e c o p y r i g h t e d a n d p r o t e c t e d A l l K o o t e n i a H o m e s , L L C p l a n s a r e Last Revision: Drawn By: Date: Date:Rev By: 16XX L A R S O N R E S I D E N C E 1 5 0 0 A R D E N P L A C E A R D E N H I L L S , M N 1-28-16 JEN 8-9-16 JEN 4-7-16 2 4-13-16JEN 5-11-16JEN 6-8-16JEN JEN 6-24-16 JEN 7-1-16 JEN 7-13-16 JEN 8-9-16 2x6 2x6 2x6 2'-0" 8'-4"3'-10" 1 1 " 4 '-5 " 2'-3"2'-6" 2'-0" 6 1 '-0 " 6 1 '-0 " 9 '-6 " 1 2 '-3 " 1 2 '-3 " 7'-11"6'-9"8'-4"7'-11"5'-0"5'-0"8'-1"3'-8"2'-6"4'-8"4'-8"2'-6"3'-3"2'-9" 2 '-6 " 1 3 '-6 " 2 '-6 " 9 '-0 " 4 '-9 " 4 '-9 " 7 '-6 " 2 '-6 " 2'-4"9'-2"2'-0"16'-2"2'-4"6'-6"6'-6"5'-0"5'-0"6'-0"4'-0"3'-6"3'-6" 2 '-6 " 2'-6" 2 '-6 " 2'-6" 80'-0" 5 '-6 " 9 '-0 " 4 '-6 " 6 '-0 " 1'-10"4'-6"7'-6" 1 9 '-6 " 1 4 '-6 "1 0 '-0 " 2 '-4 " 3 '-0 " 5 '-8 " 3'-0" 7'-0"3'-6" 3'-0"5'-6"4'-6"17'-0"18'-0" 1 6 '-0 " 1 0 '-8 " 5 '-4 " 7 '-8 " 5 '-4 " 5 '-0 " 14'-0"4'-0"4'-0"2'-0" 1 2 '-0 " 5 '-5 " 7 '-7 " 2 2 '-0 " 4 '-0 " 7 '-0 " 1 '-0 " 2 4 '-6 " 3 5 '-6 " 1 0 '-0 " 1 6 '-0 " 1 1 '-6 " 9 '-6 " 1 0 '-0 " 4 '-0 " 2'-0"5'-0"52'-8"14'-4"6'-0" 4'-4"1'-4"2'-6"20'-6"27'-0"5'-0" 78'-0" 6'-0"7'-0"10'-0"10'-0"13'-0"32'-0" 4 '-0 " 16'-0"14'-0"4'-0" 1 2 '-0 " 4 '-0 " SSCCRREEEENN PPOORRCCHH DBL OVENS REF PANTRY DW S T E P S T O G R A D EDDEECCKK CEDAR DECKING CEDAR RAIL w/ ALUM. SPINDLE F O L D I N G C O U N T E R 2 6 6 8 H A L F W A L L BBAATTHH 11 6 0 " x 3 0 " F I B E R G L A S S DDIINNIINNGG RROOOOMM T .V . C A B . MMUUDD.. RETAINING WALL RAILING 3 6 " x 9 6 " O P G 3 6 " x 9 6 " O P G 2068 2068 PREP SINK CEDAR DECKING 9' CEDAR PLYWOOD CLG PPAANNTT.. 100PIC3660 R.O. 3'-6 1/2" x 6'-0 1/2" 1 5 1 5 WW..II..CC.. KKIITTCCHHEENN GGRREEAATT RROOOOMM 12' CLG CCOOVV.. EENNTTRRYY 3/4" DROP BEV. CENTER D R O P Z O N E 2 -2 x 1 2 C.T. SHWR 3 6 " C O O K T O P H O O D A B O V E 3 0 6 8 3 0 6 8 F U L L V I E W D O W N 1 6 R 9' CLG 1 2 ' C L G 9 ' C L G 9 ' C L G 1 2 ' C L G R &S H 13' CLG 1 0 0 C S T 3 0 6 0 R .O . 3 '-0 1 /2 " x 6 '-0 1 /2 " R &S H R &S H WD 12' CLG 2 6 6 8 2 4 6 8 2 8 6 8 2 8 6 8 2 4 6 8 2468 2068 2068 ELEC. IN-FLR C.T. LLAAUUNN.. LVT BBAATTHH 22 LVT SSTTUUDDYY CPT WWIICC CPT 9' CLG WOODFFOOYYEERR 9' CLG WOOD 84" x 48" ISLAND OOWWNNEERR''SS SSUUIITTEE CPT 9' CLG WOOD LVT 13' CLG WOOD 33--CCAARR GGAARRAAGGEE PLATE HEIGHT TO MATCH MAIN FLOOR DRYWALL & PAINT GARAGE WALLS & CLG (NO INSUL.) GARAGE FLOOR DROPPED 3/4" FROM MAIN FLOOR CONCRETE FLOOR SLOPED TO O.H. DOORS 16' x 7' RAISED PANEL O.H. DOOR 9' x 7' RAISED PANEL O.H. DOOR CONC. 48" DIA. SNACKBAR RAISE TO 42" HGT. H E A T & G L O 6 0 0 0 G A S F .P . 22,,112255 SSQQ FFTT 1 0 0 P I C 2 6 2 0 R .O . 2 '-6 1 /2 " x 2 '-0 1 /2 " MMAAIINN FFLLOOOORR PPLLAANN SSCCAALLEE:: 11//44"" == 11''--00"" 11 33 100PIC2620-2W R.O. 5'-0 1/2" x 2'-0 1/2" 100CST3060-2W R.O. 6'-0 1/2" x 6'-0 1/2" 1 0 0 C S T 3 0 6 0 R .O . 3 '-0 1 /2 " x 6 '-0 1 /2 " 100CST3060-3W R.O. 9'-0 1/2" x 6'-0 1/2" 1 0 0 P I C 3 0 2 0 -2 W R .O . 6 '-0 1 /2 " x 2 '-0 1 /2 " 100CST2046-2W R.O. 4'-0 1/2" x 4'-6 1/2" 100SPD6080 R.O. 6'-0 1/2" x 8'-0 1/2" 100PIC6060 R.O. 6'-0 1/2" x 8'-6 1/2" 100PIC6026 100PIC5070 R.O. 5'-0 1/2" x 7'-0 1/2" 100PIC5060 R.O. 5'-0 1/2" x 6'-0 1/2" 1 0 0 C S T 3 0 6 0 R .O . 3 '-0 1 /2 " x 6 '-0 1 /2 " 100CST3060 R.O. 3'-0 1/2" x 6'-0 1/2" 100CST3060 R.O. 3'-0 1/2" x 6'-0 1/2" 1 0 0 C S T 3 0 6 0 R .O . 3 '-0 1 /2 " x 6 '-0 1 /2 " 100PIC3026 100CST3060 R.O. 3'-0 1/2" x 8'-6 1/2" 100PIC3026 100CST3060 R.O. 3'-0 1/2" x 8'-6 1/2" RETAINING WALL 1 0 0 P I C 3 0 2 0 -2 W R .O . 6 '-0 1 /2 " x 2 '-0 1 /2 " S E T @ O .H . D O O R H G T . GGEENNEERRAALL NNOOTTEESS:: - MAIN LEVEL PLATE HEIGHT 9'-1 1/8" - BOTTOM OF HEADERS 7'-10" ABOVE SUBFLOOR UNLESS NOTED OTHERWISE - STANDARD HEADER 2-2x10 UNLESS NOTED OTHERWISE - MINIMUM LVL BEARING 3" UNLESS NOTED OTHERWISE - STANDARD HEADER 2-2x10 UNLESS NOTE OTHERWISE - ANDERSON 100 SERIES WINDOWS (ALL R.O.'s HAVE 1/2" ADDED) - 4" BASE, 3 1/4" CASING UTILITY SINK 2 5 2 53 4 3 4 2 4 2 4 1 4 1 4 9' CLG 2-9 1/2" LVL 2-9 1/2" LVL 10' CLG SOUND INSUL. LAUND. WALLS SOUND INSUL. BATH WALLS SOUND INSUL. BATH WALLS WIRE SHELVES 2-7 1/4" LVL 3-2x10 2-7 1/4" LVL 3-2x10 C U B B I E S / L O C K E R S TYP. 2-2x10 2 -9 1 /2 " L V L 2 -9 1 /2 " L V L 2-14" LVL 2-9 1/2" LVL 2-9 1/2" LVL 2 -9 1 /2 " L V L 2 -9 1 /2 " L V L R A I L I N G T H I S S I D E M N B u i l d e r L i c e n s e #B C 6 8 6 6 1 4 1 8 9 0 W o o d d a l e D r i v e , S u i t e 4 0 0 W o o d b u r y , M N 5 5 1 2 5 (6 5 1 )7 3 1 -2 3 4 5 K o o t e n i a H o m e s Sheet No: Project No: C 2 0 1 6 l a w s w i l l b e p r o s e c u t e d . A l l v i o l a t o r s o f t h e s e u n l a w f u l u s e o f o u r p l a n s . K o o t e n i a H o m e s , L L C f r o m l a w s a r e i n t e n d e d t o p r o t e c t u n d e r f e d e r a l l a w s . T h e s e c o p y r i g h t e d a n d p r o t e c t e d A l l K o o t e n i a H o m e s , L L C p l a n s a r e Last Revision: Drawn By: Date: Date:Rev By: 16XX L A R S O N R E S I D E N C E 1 5 0 0 A R D E N P L A C E A R D E N H I L L S , M N 1-28-16 JEN 8-9-16 JEN 4-7-16 3 4-13-16JEN 5-11-16JEN 6-8-16JEN JEN 6-24-16 JEN 7-1-16 JEN 7-13-16 JEN 8-9-16 10'-8" 8 '-1 0 " 9 '-1 1 /8 " 7 7 /1 6 " 10"6 '-1 0 " 5 '-0 1 /2 " 3 '-4 " 7 '-0 " SSTTAAIIRR SSEECCTTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 33 44 8" CONC. WALL 6" CURB, 2" LEDGE 20" x 8" CONC. FTG. GRADE 24'-0"20'-0" 9 '-1 1 /8 " 9 '-1 7 /8 " 3'-6" 1 6 '-6 " 3'-6" 1 5 '-8 1 /2 " 1 '-0 " 9 '-9 1 /2 " 6 '-2 1 /2 " 8 '-1 0 " 4 '-0 " 1 7 '-0 " CONC. PLANKS 20" FLOOR TRUSSES @ 19.2" O.C. 3/4" T&G SUBLFOOR SPORT COURT FLOOR ELEV = 882.3 BSMT FLOOR ELEV = 888.2 TOP OF FTG = 882.0 TOP OF FTG. @ WALKOUT = 884.2 TOP OF BLOCK = 896.9 GARAGE FLOOR ELEV = 899.0 SSPPOORRTT CCOOUURRTT GGAARRAAGGEE BBUUIILLDDIINNGG SSEECCTTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 11 44 BBAASSEEMMEENNTT HHOOUUSSEE TOP OF FTG. = 887.912" CONC. WALL 6" CURB, 6" LEDGE 20" x 8" CONC. FTG. (SEE ENGINEER'S DETAIL) CONTINUOUS RIDGE VENT ASPHALT SHINGLES 15# ROOF FELT 7/16" OSB SHEATHING w/ H-CLIPS 12 5 PRE-MANUFACTURED TRUSSES @ 24" O.C. ALUM. ROOF EDGE ALUM. FASCIA COVER ALUM. SOFFIT PANELS 2x6 SUB-FASCIA SIDING PER ELEVATION TYVEK HOUSE WRAP 7/16" OSB SHEATHING 2x6 STUDS @ 16" O.C. R-21 FIBERGLASS INSUL. 1/2" GYP BOARD 2x RIBBON R-20 CLOSED CELL SPRAY INSUL. @ RIM SIDING PER ELEVATION TYVEK HOUSE WRAP 7/16" OSB SHEATHING 2x6 STUDS @ 16" O.C. R-21 FIBERGLASS INSUL. 1/2" GYP BOARD GRADE 1/2" GYP. BOARD FLASHING 3 1/2" POURED CONC. SLAB w/ 6-8" GRAVEL DRAINFIELD R-49 LOOSE BLOWN F/G INSUL. 4mil POLY VAPOR BARRIER 1/2" GYP. BOARD TYP. O.H. 3 1/2" POURED CONC. SLAB w/ 6-8" GRAVEL DRAINFIELD 15" HEEL HGT. 12 5 ** TRUSS MANUF. TO VERIFY TRUSS DESIGN & HEEL HEIGHTS ** TOP CHORD BRG. GRADE TYP. O.H. 8" CONC. WALL 6" CURB, 2" LEDGE 20" x 8" CONC. FTG. 2" RIGID INSUL. (R-10) @ WALKOUT PERIMETER 4" DUAL DRAINTILE w/ FABRIC FILTER & ROCK TRENCH 35'-0"37'-0" 3'-6" 3'-6" 9 '-1 7 /8 " 3'-6" 9 '-1 1 /8 " 8 '-1 0 " 4 '-0 " 9 '-1 1 /8 " 36'-10" 2" 8 '-1 0 " 6 '-6 " 2 '-3 " 1 5 '-8 1 /2 " 8 '-0 " 1 7 '-0 " SSTTOORR.. 8" CONC. PLANKS 4" POURED CONC. FLR BBAASSEEMMEENNTT SSPPOORRTT CCOOUURRTT 33--CCAARR GGAARRAAGGEE HHOOUUSSEE PRE-MANUFACTURED TRUSSES @ 24" O.C. ALUM. ROOF EDGE ALUM. FASCIA COVER ALUM. SOFFIT PANELS BBUUIILLDDIINNGG SSEECCTTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 22 44 CLOSET ACCESSED FROM SPORT COURT 2x6 SUB-FASCIA 12" CONC. WALL 6" CURB, 6" LEDGE 32"x10" CONC. FTG. SEE ENGINEER'S SHEET 12 5 15" HEEL HGT. 12 5 ** TRUSS MANUF. TO VERIFY TRUSS DESIGN & HEEL HEIGHTS ** CONTINUOUS RIDGE VENT ASPHALT SHINGLES 15# ROOF FELT 7/16" OSB SHEATHING w/ H-CLIPS TYP. O.H.TYP. O.H. ASPHALT SHINGLES 15# ROOF FELT 7/16" OSB SHEATHING w/ H-CLIPS 8" CONC. WALL 6" CURB, 2" LEDGE 32"x10" CONC. FTG. SEE ENGINEER'S SHEET LEDGE SIDING PER ELEVATION TYVEK HOUSE WRAP 7/16" OSB SHEATHING 2x6 STUDS @ 16" O.C. R-21 FIBERGLASS INSUL. 1/2" GYP BOARD R-20 CLOSED CELL SPRAY INSUL. @ RIM 1/2" GYP. BOARDSIDING PER ELEVATION TYVEK HOUSE WRAP 7/16" OSB SHEATHING 2x6 STUDS @ 16" O.C. R-21 FIBERGLASS INSUL. 1/2" GYP BOARD 3 1/2" POURED CONC. SLAB w/ 6-8" GRAVEL DRAINFIELD8" CONC. WALL 6" CURB, 2" LEDGE 20" x 8" CONC. FTG. 4" DUAL DRAINTILE w/ FABRIC FILTER & ROCK TRENCH 3 1/2" POURED CONC. SLAB w/ 6-8" GRAVEL DRAINFIELD 2" RIGID INSUL. (R-10) @ WALKOUT PERIMETER 4" DUAL DRAINTILE w/ FABRIC FILTER & ROCK TRENCH R-49 LOOSE BLOWN F/G INSUL. 4mil POLY VAPOR BARRIER 1/2" GYP. BOARD 1/2" GYP. BOARD 20" FLOOR TRUSSES @ 19.2" O.C. 3/4" T&G SUBFLOOR 5 " 2x12 SPF FLASHING 2x DECK LEDGER APPROVED JST HANGER 5/4 DECKING 2x TRTD. DECK JOISTS STAGGERED LAG BOLTS @ 5" O.C. PER CODE SECTION R507, FIGURE 507.2.1 750# CAPACITY HOLD DOWN DEVICES AT 4 LOCATIONS, EVENLY DISTRIBUTED ALONG DECK & 1 WITHIN 2' OF EACH END OF LEDGER. LAG SCREWS REQUIRE 3" MIN. PENETRATION SIDING PER ELEVATION 7/16" OSB SHEATHING R-20 CLOSED CELL SPRAY INSUL. @ RIM FLOOR TRUSSES HELD BACK 1 3/4" FOR 1) LVL RIM BOARD SIDING PER ELEVATION 7/16" OSB SHEATHING 2x6 WALL FRAMING R-21 FIBERGLASS INSUL. 2x6 WALL FRAMING R-21 FIBERGLASS INSUL. LLEEDDGGEERR DDEETTAAIILL @@ WWAALLKKOOUUTT//LLOOOOKKOOUUTT SSCCAALLEE:: 11//22"" == 11''--00"" 44 44 M N B u i l d e r L i c e n s e #B C 6 8 6 6 1 4 1 8 9 0 W o o d d a l e D r i v e , S u i t e 4 0 0 W o o d b u r y , M N 5 5 1 2 5 (6 5 1 )7 3 1 -2 3 4 5 K o o t e n i a H o m e s Sheet No: Project No: C 2 0 1 6 l a w s w i l l b e p r o s e c u t e d . A l l v i o l a t o r s o f t h e s e u n l a w f u l u s e o f o u r p l a n s . K o o t e n i a H o m e s , L L C f r o m l a w s a r e i n t e n d e d t o p r o t e c t u n d e r f e d e r a l l a w s . T h e s e c o p y r i g h t e d a n d p r o t e c t e d A l l K o o t e n i a H o m e s , L L C p l a n s a r e Last Revision: Drawn By: Date: Date:Rev By: 16XX L A R S O N R E S I D E N C E 1 5 0 0 A R D E N P L A C E A R D E N H I L L S , M N 1-28-16 JEN 8-9-16 JEN 4-7-16 4 4-13-16JEN 5-11-16JEN 6-8-16JEN JEN 6-24-16 JEN 7-1-16 JEN 7-13-16 JEN 8-9-16 4 '-6 " 3 '-0 " 4'-6"6'-0" 9 '-1 1 /8 " 1 3 '-0 " 1 2 '-0 " HALF WALL w/ WOOD CAP HEAT & GLO 6000 SERIES GAS F.P. SPECS ON BLDR. TREND (RAISE F.P. BOX 1-1/2") CABINET SPECS BY OTHERS FLOOR TO CEILING STONE AT F.P. FACE ONLY MMAAIINN FFLLOOOORR FF..PP.. EELLEEVVAATTIIOONN SSCCAALLEE:: 11//22"" == 11''--00"" 11 55 6"x8" BOX MANTLE 2 '-0 " 3 '-1 0 " 8'-8" OPEN CUBBIES w/ BENCH MMAAIINN FFLLOOOORR MMUUDDRROOOOMM CCUUBBBBIIEESS SSCCAALLEE:: 11//22"" == 11''--00"" 22 55 8 '-1 0 " 4 '-6 " 7'-6" HEAT & GLO 6000 SERIES GAS F.P. SPECS ON BLDR. TREND (RAISE F.P. BOX 1-1/2") 6"x8" BOX MANTLE LLOOWWEERR LLEEVVEELL FF..PP.. EELLEEVVAATTIIOONN SSCCAALLEE:: 11//22"" == 11''--00"" 44 55 6'-0" NOTE: SEE BLDR. TREND FOR CONSTR. DETAILS 1X6 HOOK STRIP 3/4" PLYWOOD BENCH w/ 1x4 APRON FRONT B.B. BACK OPEN BELOW LLOOWWEERR LLEEVVEELL BBEENNCCHH SSCCAALLEE:: 11//22"" == 11''--00"" 33 55 M N B u i l d e r L i c e n s e #B C 6 8 6 6 1 4 1 8 9 0 W o o d d a l e D r i v e , S u i t e 4 0 0 W o o d b u r y , M N 5 5 1 2 5 (6 5 1 )7 3 1 -2 3 4 5 K o o t e n i a H o m e s Sheet No: Project No: C 2 0 1 6 l a w s w i l l b e p r o s e c u t e d . A l l v i o l a t o r s o f t h e s e u n l a w f u l u s e o f o u r p l a n s . K o o t e n i a H o m e s , L L C f r o m l a w s a r e i n t e n d e d t o p r o t e c t u n d e r f e d e r a l l a w s . T h e s e c o p y r i g h t e d a n d p r o t e c t e d A l l K o o t e n i a H o m e s , L L C p l a n s a r e Last Revision: Drawn By: Date: Date:Rev By: 16XX L A R S O N R E S I D E N C E 1 5 0 0 A R D E N P L A C E A R D E N H I L L S , M N 1-28-16 JEN 8-9-16 JEN 4-7-16 4-13-16JEN 5-11-16JEN 6-8-16JEN 5 JEN 6-24-16 JEN 7-1-16 JEN 7-13-16 JEN 8-9-16 11"3'-2" 1'-11"16'-2"7'-11" 26'-0" 2 0 '-0 " 2 0 '-0 " 26'-0" 3 0 6 8 16' x 7' RAISED PANEL O.H. DOOR 2-14" LVL MMAAIINN FFLLOOOORR PPLLAANN SSCCAALLEE:: 11//44"" == 11''--00"" 66 66 30" O.H. FFRROONNTT EELLEEVVAATTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 11 66 30" O.H. 12 5 ARCHITECTURAL ASPHALT SHINGLES VINYL SIDING VINYL TRIM ALUM. SOFFIT & FASCIA VINYL TRIM 30" O.H. RRIIGGHHTT EELLEEVVAATTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 22 66 12 5 30" O.H. 30" O.H. 66 33 SSCCAALLEE:: 11//44"" == 11''--00"" RREEAARR EELLEEVVAATTIIOONN 30" O.H. 12 5 30" O.H. 66 44 SSCCAALLEE:: 11//44"" == 11''--00"" LLEEFFTT EELLEEVVAATTIIOONN 30" O.H. 12 5 2 0 '-0 " 26'-0" GGAARRAAGGEE FFOOUUNNDDAATTIIOONN SSCCAALLEE:: 11//44"" == 11''--00"" 55 66 4" FLOATING SLAB w/ THICKENED FOOTING AT PERIMETER M N B u i l d e r L i c e n s e #B C 6 8 6 6 1 4 6 1 8 9 0 W o o d d a l e D r i v e , S u i t e 4 0 0 W o o d b u r y , M N 5 5 1 2 5 (6 5 1 )7 3 1 -2 3 4 5 K o o t e n i a H o m e s Sheet No: Project No: C 2 0 1 6 l a w s w i l l b e p r o s e c u t e d . A l l v i o l a t o r s o f t h e s e u n l a w f u l u s e o f o u r p l a n s . K o o t e n i a H o m e s , L L C f r o m l a w s a r e i n t e n d e d t o p r o t e c t u n d e r f e d e r a l l a w s . T h e s e c o p y r i g h t e d a n d p r o t e c t e d A l l K o o t e n i a H o m e s , L L C p l a n s a r e Last Revision: Drawn By: Date: Date:Rev By: 16XX L A R S O N R E S I D E N C E 1 5 0 0 A R D E N P L A C E A R D E N H I L L S , M N 1-28-16 JEN 8-9-16 JEN 4-7-16 4-13-16JEN 5-11-16JEN 6-8-16JEN JEN 6-24-16 JEN 7-1-16 JEN 7-13-16 JEN 8-9-16 From:Reward119 To:Matthew Bachler Subject:Site proposal for Variance for 1500 Arden Place Date:Thursday, August 25, 2016 7:28:49 AM GerryHagen. 1532 Arden Place. Arden Hills, MN 55112 25th August 2016 City of Arden Hills Planning Commission. City Hall 1245 W Highway 96 Arden Hills. MN 55112 Dear, City of Arden Hills Planning Commission, This letter is in support of the requested variance for 1500 Arden Pl. Our neighbor Jerry and Laura Larson are requesting a variance for the minimum structures setback for the construction of their new home. The layout of the lot coupled with their building plan will be a minimum impact on the community and a nice addition to the block. We have discussed the plans with Jerry and laura and we do not have any concerns about the proposed building plans or the impact on the surrounding area. We request that their variances granted. Sincerely, Gerry Hagen 651-269-5034 Reward119@gmail.com From:Rosehill To:Matthew Bachler Subject:1500 Arden Place Variance Proposal Date:Thursday, August 25, 2016 7:21:40 AM Mike and Amy Hagen. 1540 Arden Place. Arden Hills, MN 55112 25th August 2016 City of Arden Hills Planning Commission. City Hall 1245 W Highway 96 Arden Hills. MN 55112 Dear Ms. Reader, This letter is in support of the requested variance for 1500 Arden Pl. Our neighbor Jairus and Laura Larson are requesting a variance for the minimum structures setback for the construction of their new home. The proposed site will be a great fit for the neighborhood and we feel will fall in line with the layout of the lot and the surrounding houses in he area. We have discussed the plans with Jerry and laura and we do not have any concerns about the proposed building plans or the impact on the surrounding area. We request that their variances granted. Sincerely, Amy and Mike Hagen 651-324-7080 Mjhagen426@hotmail.com Thank you, Mike Hagen 651-324-7080 You Lord give perfect peace to those who keep their purpose firm and their trust in You. Isaiah 26:3 Thank you, Mike Hagen 651-324-7080 You Lord give perfect peace to those who keep their purpose firm and their trust in You. Isaiah 26:3 City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 1 of 9 MEMORANDUM DATE: September 7, 2016 PC Agenda Item 3.A TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-022 – No Public Hearing Required Applicant: Jairus and Laura Larson Property Location: 1500 Arden Place Request: Variance Requested Action The applicants have requested a Variance in order to construct a new single-family residential dwelling on Lake Johanna. The proposed dwelling would encroach 15 feet – 9 inches into the required 80-foot – 2-inch setback from the Lake Johanna ordinary high water level, and 2 feet into the required 40-foot front yard setback. A proposed deck on the south side of the house would also encroach 15 feet – 4 inches into the required 74-foot – 2-inch setback from Lake Johanna. Background 1. Overview of Request The property at 1500 Arden Place is located in the R-1 District on the northeast side of Lake Johanna. The applicants have proposed taking down the existing dwelling on the property and constructing a new single-family dwelling and accessory storage building. The new house would consist of two levels with a walkout basement facing Lake Johanna. Overall, the structure would have an area of 3,152 square feet. Included in this footprint are a 784 square foot attached garage, 168 square foot screened porch, and 328 square foot deck. The 520 square foot accessory building would be located between the proposed house and the west side property line, and would be used primarily for the storage of lake equipment. Due to a significant grade change on the north side of the property along Arden Place, the existing dwelling has been accessed by a driveway easement across the adjacent property at 1516 Arden Place. The plans include the construction of a new curb cut on Arden Place to provide direct driveway access from the public street, eliminating the need for the driveway easement. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 2 of 9 Three setback variances are needed for the proposed dwelling. For properties with frontage on Lake Johanna, the Zoning Code requires principal structures to be setback a minimum of 50 feet from the ordinary high water level except where the adjoining lots have structures setback at a distance greater than 50 feet. In these cases, the Zoning Code requires the lakeshore setback be calculated based on the prevailing setbacks in order to protect sight lines. The required lakeshore setback for 1500 Arden Place has been calculated at 80 feet – 2 inches. A variance is needed for the dwelling to encroach 15 feet – 9 inches into this required setback. Decks may extend up to six feet into a required structure setback, and in this case a deck could be 74 feet – 2 inches from the shoreline. A portion of the deck on the south side of the house would extend 15 feet – 4 inches into this setback. Additionally, a corner of the attached garage would encroach 2 feet into the 40-foot minimum front yard setback. The applicants have submitted a letter describing the project in more detail and addressing each of the variance criteria (Attachment A). The property survey and preliminary building plans are included in Attachment D. 2. Site Data Future Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-1: Single Family Residential Lot Size: 0.67 Acres (29,146 square feet) Topography: Slopes down approximately 29 feet from northeast corner of property to Lake Johanna ordinary high water level 3. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-1: Single Family Residential Single Family Detached Residential South Water (Lake Johanna) Water (Lake Johanna) Water (Lake Johanna) East Low Density Residential R-1: Single Family Residential Single Family Attached Residential West Low Density Residential R-1: Single Family Residential Single Family Detached Residential Plan Evaluation 1. R-1 Regulations, Existing Conditions, and Proposed Addition A. Lot Size & Dimensions – Conforming The survey indicates that the area of the lot above the Lake Johanna ordinary high water level is 29,146 square feet. The width of the lot is approximately 156 feet along Arden Place. The average depth of the lot between the east and west property lines is 184.5 feet. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 3 of 9 B. Structure Setback – Variance Required A variance is needed to allow the new dwelling to encroach 2 feet into the minimum front yard setback of 40 feet, creating a setback of 38 feet. The encroachment into the front yard setback occurs only in a small area at the northwest corner of the attached garage. A second variance is needed for the principal dwelling to encroach 15 feet – 9 inches into the required 80-foot – 2-inch setback from the Lake Johanna ordinary high water level (OHWL). The proposed setback would be 64 feet – 5 inches from the OHWL as measured from the closest point of the screened porch. For properties with frontage on Lake Johanna, principal structures are required to be setback a minimum of 50 feet from the OHWL except where the adjoining lots have structures setback at a distance greater than 50 feet. In these cases, the required setback is determined by taking the average setback of the two adjacent dwellings and subtracting 10 feet. The dwelling to the east, 1492 Arden Place, is setback 130 feet – 4 inches from the OHWL, and the dwelling to the west, 1516 Arden Place, is setback 29 feet – 1 inch. Where properties have a dwelling that encroaches on the 50-foot lakeshore setback, 50 feet is used in determining the average setback. Therefore, the required setback for the new dwelling at 1500 Arden Place would be 80 feet – 2 inches from the OHWL. Finally, a variance is needed for the proposed deck to extend 15 feet – 4 inches into the setback from the OHWL. Section 1325.03 of the Zoning Code allows decks to extend up to 6 feet into the required structure setback. Therefore, a deck could be up to 74 feet – 2 inches from the OHWL. As proposed, the deck would setback 58 feet – 10 inches from the OHWL. The calculation for determining principal structure setbacks from the OHWL as discussed above does not apply to accessory structures. The accessory building is required to meet the minimum structure setback of 50 feet from the Lake Johanna OHWL. As proposed, the building would be setback 59 feet – 6 inches. The building would meet the minimum side yard setback of 10 feet. C. Structure Height – Conforming The maximum height permitted for principal structures in the R-1 District is 35 feet. The proposed dwelling is two levels including a walkout basement and would have a height of 19 feet. Applicable R-1 Lot Requirements 1. Minimum Lot Area (sf.) 14,000 2. Minimum Lot Size (ft., width/depth) 95/130 3. Height (ft.) 35 4. Floor Area Ratio (FAR) 0.3 5. Lot Covered by Structure 25% 6. Minimum Landscape Lot Area 65% 7. Minimum Building Setbacks (ft) Front Yard 40 Rear Yard (Principle) 30 Rear Yard (Accessory) 10 Side Yard Interior - Principal (Minimum/total both yards on lot) 10/25 Side Yard Interior - Accessory 10 Side Yard Corner 40 City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 4 of 9 The maximum height permitted for accessory structures in residential districts is 15 feet. The proposed accessory building would have a height of 11 feet. D. Lot Coverage – Conforming Properties in the R-1 District are permitted up to 25 percent structure coverage and must maintain a minimum landscape lot area of 65 percent. As proposed, 12.60 percent of the lot area would be covered by structures and 79.71 percent of the lot area would be landscaped. Lot Coverage Proposed R-1 Regulations Square Feet Percent Dwelling 3,152 % Accessory Building 520 % Total Structure 3,672 12.60% Maximum 25% Driveway 1,858 % Sidewalk/Patio 384 0.7% Total Impervious Coverage 5,914 20.29% Maximum 35% Landscape Area 23,232 79.71% Minimum 65% Lot Size 29,146 - E. Floor Area Ratio – Conforming The floor area ratio (FAR) is calculated by dividing the gross square footage of the dwelling by the lot area. In the R-1 District, the maximum FAR permitted is 0.3. The proposed dwelling would have a finished floor area of 2,125 square feet on the main level and 1,763 square feet on the lower level. The total finished square footage would be 3,888 square feet for an FAR of 0.13. F. Tree Preservation A Tree Preservation Plan is required for all new building construction. The applicants have identified 38 significant trees on the property totaling 707 caliper inches. In order to construct the new dwelling, 8 significant trees (106 caliper inches) would be removed. The City’s Tree Preservation Ordinance allows up to 10 percent of the total caliper inches of trees on a site to be removed before mitigation is required. In this case, the permitted removal would be 70.7 caliper inches. Since the proposal includes the removal of more trees than allowed by the Ordinance, replacement tree plantings are required. The mitigation rate is calculated by subtracting the permitted removal from the proposed removal and dividing by two. For this proposal, 17.6 caliper inches of trees would need to be planted. Staff has recommended as condition of approval that the required replacement trees be planted prior to the City issuing a final certificate of occupancy for the dwelling. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 5 of 9 2. Flood Plain, Wetlands, and Easements The proposed addition is outside of any flood plains, wetlands, or easements. 3. Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A Building Permit will be required prior to construction. City Engineer The City Engineer has reviewed the plans and has no additional comments at this time. A Grading and Erosion Control Permit will be required prior to construction. Rice Creek Watershed District The Rice Creek Watershed District has reviewed the proposed project and determined that no permit will be required. Minnesota Department of Natural Resources Municipalities are required to provide the Minnesota Department of Natural Resources (DNR) with a copy of the variance request for properties within designated shoreland areas at least 10 days before the public meeting. Staff notified the DNR about this application on August 24, 2016. No comments have been provided by the DNR at this time. Discussion Staff is supportive of the variance request for several reasons. The proposed location of the new dwelling is in harmony with the purpose and intent of the provision in the Zoning Code that requires structures to be setback at a greater distance from the lakeshore when adjacent lots have existing dwellings that exceed the minimum setback requirement. As depicted in the Buildable Caliper Inches Number of Trees Total Existing Trees 707 38 10% Permitted Removal 70.7 -- Proposed Removal 106 8 Trees Preserved 601 30 Replacement Trees Required* 17.6 * Replacement trees are calculated by subtracting the ten percent permitted removal from the proposed removal and dividing by two. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 6 of 9 Area Exhibit (Attachment F), the areas of the dwelling encroaching in the lakeshore setback are relatively small. The property owners have intentionally placed the dwelling towards the center of the property to reduce its visual impact on either of the neighboring properties. The dwelling could have been shifted east towards 1492 Arden Place and reduce the need for a variance, but this would actually have a greater visual impact on the adjacent property. Environmental conditions on the property also restrict shifting the dwelling to the east to reduce the variance need. There are significant grade changes in the northeastern corner of the property that would present construction challenges. Additionally, there is a large stand of trees along the shared property line with 1492 Arden Place that creates a visual buffer between the two properties. The dwelling could be moved further east, but this would likely impact trees in this area possibly reducing the natural screening of the new dwelling. The front yard setback variance is relatively minor, as shown in the Buildable Area Exhibit. Only a small portion of the northwest corner of the attached garage would encroach in the 40-foot setback. The applicants designed their plans in this way in an effort to reduce the encroachment in the lakeshore setback as much as possible. There is significant grade change and tree coverage between Arden Place and the proposed location of the dwelling, which would reduce the visual impact of the encroachment. Additionally, the adjacent property at 1516 Arden Place was granted a variance in Planning Case 95-07 to allow for the principal dwelling to be setback 12.7 feet from the front property line. The encroachment in the front yard setback would not be inconsistent with development patterns in the area. Findings of Fact Staff offers the following findings of fact for review: General Findings: 1. The property at 1500 Arden Place is located in the R-1 Single Family Residential Zoning District. 2. The lot is a conforming lot within the R-1 District. 3. The applicants have proposed taking down the existing dwelling on the property and constructing a new single-family dwelling and accessory storage building. 4. Based on the requirements outlined in Section 1330.03, Subd. 4 of the Zoning Code, the City has determined that the required setback for the new dwelling is 80 feet – 2 inches from the Lake Johanna OHWL. 5. The proposed principal structure would encroach 15 feet – 9 inches into the required setback from the Lake Johanna OHWL, creating a setback of 64 feet – 5 inches. 6. Section 1325.03 of the Zoning Code allows decks to extend up to 6 feet into the required structure setback. Therefore, a deck could be up to 74 feet – 2 inches from the Lake Johanna OHWL. 7. The proposed deck would encroach 15 feet – 4 inches into the setback from the Lake Johanna OHWL, creating a setback of 58 feet – 10 inches. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 7 of 9 8. The proposed principal structure would encroach 2 feet into the front yard setback, creating a setback of 38 feet from the Arden Place property line. The minimum front yard setback in the R-1 District is 40 feet. 9. All other aspects of the proposed construction are in conformance with the Zoning Code requirements for the R-1 District. 10. The proposed construction would not encroach on any flood plains, wetlands, or easements. Variance Findings: 11. The variance would be in harmony with the purpose and intent of the City’s Code because the dwelling would be constructed in a location to minimize visual impacts on adjacent properties and protect sight lines of Lake Johanna. 12. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property reinvestment that complements and enhances the character of the City’s established neighborhoods. 13. The proposed construction of a new single-family dwelling is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 14. The property is unique and presents development challenges because of its topography. The unique characteristics of the property were not created by the property owners. 15. The proposed dwelling would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 16. The requested variance does not appear to be based on economic considerations alone. Recommendation The findings of fact for this variance request support a recommendation for approval. If the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, staff recommends the following six conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. A Building Permit shall be required prior to commencement of construction. 4. The accessory structure shall have an exterior finish that is compatible in appearance and material used with the principal structure. 5. The structure shall conform to all other regulations in the City Code. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 8 of 9 6. The property owners shall provide 17.6 caliper inches of new tree plantings per the submitted Tree Preservation Plan prior to the issuance of a final certificate of occupancy for the dwelling. Deciduous trees shall be a minimum of 2.5 caliper inches in size, and coniferous trees a minimum of 6 feet in height. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 16-022 for a variance at 1500 Arden Place, based on the findings of fact and submitted plans, as amended by the six conditions in the September 7, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 16- 022 for a variance at 1500 Arden Place, based on the findings of fact and submitted plans in the September 7, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 16-022 for a variance at 1500 Arden Place based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 16-022 for a variance at 1500 Arden Place: a specific reason and/or information request should be included with a motion to table. Notice Although a variance does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Public Comments The City has received letters of support for the requested variance from the following property owners: 1455, 1466, 1475, 1480 Skiles Lane, and 1485, 1492, 1532, 1540, 1545, 1548 Arden Place. All ten of these properties are within 350 feet of 1500 Arden Place. 1492 Arden Place is the adjacent property located to the east of the subject property. A copy of each of the support letters have been provided in Attachment G. The City has not received any public comments opposing the proposed variance. City of Arden Hills Planning Commission Meeting for September 7, 2016 P:\Planning\Planning Cases\2016\PC 16-022 - 1500 Arden Place - Variance\Memos_Reports_16-022 Page 9 of 9 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 22, 2016. Pursuant to Minnesota State Statute, the City must act on this request by October 21, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application and Variance Request Letter B. Location and Aerial Maps C. Existing Conditions Survey D. Proposed Site Plan E. Preliminary Building Plans F. Buildable Area Exhibit G. Public Comments Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, SEPTEMBER 7, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 16-022; Variance; 1500 Arden Place –No Public Hearing Required Senior Planner Bachler stated the property at 1500 Arden Place is located in the R-1 District on the northeast side of Lake Johanna. The applicants have proposed taking down the existing dwelling on the property and constructing a new single-family dwelling and accessory storage building. The new house would consist of two levels with a walkout basement facing Lake Johanna. Overall, the structure would have an area of 3,152 square feet. Included in this footprint are a 784 square foot attached garage, 168 square foot screened porch, and 328 square foot deck. The 520 square foot accessory building would be located between the proposed house and the west side property line, and would be used primarily for the storage of lake equipment. Due to a significant grade change on the north side of the property along Arden Place, the existing dwelling has been accessed by a driveway easement across the adjacent property at 1516 Arden Place. The plans include the construction of a new curb cut on Arden Place to provide direct driveway access from the public street, eliminating the need for the driveway easement. Senior Planner Bachler reported three setback variances are needed for the proposed dwelling. For properties with frontage on Lake Johanna, the Zoning Code requires principal structures to be setback a minimum of 50 feet from the ordinary high water level except where the adjoining lots have structures setback at a distance greater than 50 feet. In these cases, the Zoning Code requires the lakeshore setback be calculated based on the prevailing setbacks in order to protect sight lines. The required lakeshore setback for 1500 Arden Place has been calculated at 80 feet – 2 inches. A variance is needed for the dwelling to encroach 15 feet – 9 inches into this required setback. Decks may extend up to six feet into a required structure setback, and in this case a deck could be 74 feet – 2 inches from the shoreline. A portion of the deck on the south side of the house would extend 15 feet – 4 inches into this setback. Additionally, a corner of the attached garage would encroach 2 feet into the 40-foot minimum front yard setback. Site Data Land Use Plan: Low Density Residential Existing Land Use: Single Family Detached Residential Zoning: R-1: Single Family Residential Current Lot Sizes: 0.67 Acres (29,146 square feet) Topography: Slopes down approximately 29 feet from northeast corner of property to Lake Johanna ordinary high water level ARDEN HILLS PLANNING COMMISSION – September 7, 2016 2 Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the Variance Evaluation Criteria. Senior Planner Bachler provided the Findings of Fact for review: General Findings: 1. The property at 1500 Arden Place is located in the R-1 Single Family Residential Zoning District. 2. The lot is a conforming lot within the R-1 District. 3. The applicants have proposed taking down the existing dwelling on the property and constructing a new single-family dwelling and accessory storage building. 4. Based on the requirements outlined in Section 1330.03, Subd. 4 of the Zoning Code, the City has determined that the required setback for the new dwelling is 80 feet – 2 inches from the Lake Johanna OHWL. 5. The proposed principal structure would encroach 15 feet – 9 inches into the required setback from the Lake Johanna OHWL, creating a setback of 64 feet – 5 inches. 6. Section 1325.03 of the Zoning Code allows decks to extend up to 6 feet into the required structure setback. Therefore, a deck could be up to 74 feet – 2 inches from the Lake Johanna OHWL. 7. The proposed deck would encroach 15 feet – 4 inches into the setback from the Lake Johanna OHWL, creating a setback of 58 feet – 10 inches. 8. The proposed principal structure would encroach 2 feet into the front yard setback, creating a setback of 38 feet from the Arden Place property line. The minimum front yard setback in the R-1 District is 40 feet. 9. All other aspects of the proposed construction are in conformance with the Zoning Code requirements for the R-1 District. 10. The proposed construction would not encroach on any flood plains, wetlands, or easements. Variance Findings: 11. The variance would be in harmony with the purpose and intent of the City’s Code because the dwelling would be constructed in a location to minimize visual impacts on adjacent properties and protect sight lines of Lake Johanna. 12. The variance would be consistent with the City’s Comprehensive Plan because it meets the City’s housing goal of encouraging property reinvestment that complements and enhances the character of the City’s established neighborhoods. 13. The proposed construction of a new single-family dwelling is a reasonable use of the property that would not be allowed under the rules of the Zoning Code without the requested variance. 14. The property is unique and presents development challenges because of its topography. The unique characteristics of the property were not created by the property owners. 15. The proposed dwelling would not alter the essential character of the neighborhood because it would result in a structure that is consistent and compatible with other construction in the area. 16. The requested variance does not appear to be based on economic considerations alone. ARDEN HILLS PLANNING COMMISSION – September 7, 2016 3 Senior Planner Bachler stated the findings of fact for this variance request support a recommendation for approval. If the Planning Commission chooses to make a recommendation for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial. If the Planning Commission recommends approval of this variance, staff recommends the following six conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control permit shall be required prior to the issuance of a Building Permit. 3. A Building Permit shall be required prior to commencement of construction. 4. The accessory structure shall have an exterior finish that is compatible in appearance and material used with the principal structure. 5. The structure shall conform to all other regulations in the City Code. 6. The property owners shall provide 17.6 caliper inches of new tree plantings per the submitted Tree Preservation Plan prior to the issuance of a final certificate of occupancy for the dwelling. Deciduous trees shall be a minimum of 2.5 caliper inches in size, and coniferous trees a minimum of 6 feet in height. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Chair Thompson asked how the height of the structure was measured. Senior Planner Bachler described how the Zoning Code requires the height of structures to be measured. Commissioner Jones questioned if the house to the east sat lower and the house to the west sat higher than the subject property. Senior Planner Bachler requested that the applicant address this question. Laura Larson, 1500 Arden Place, thanked the Commission for their time. She reported the house at 1492 Arden Place was higher than her home and the home at 1516 Arden Place was also higher than her home. She indicated her home was lower than both adjacent homes. She provided further comment on the steep grade in her driveway. Commissioner Jones expressed concern with how water runoff would be managed for the new home. ARDEN HILLS PLANNING COMMISSION – September 7, 2016 4 Ms. Larson stated she had completed a grading plan. Chair Thompson requested further information on how water runoff from the roof would be managed. Jennifer Otto, Kootenia Homes, reported the home would have gutters and downspouts along with a drain tile system. She explained the elevation of the new home would be brought up to assist with the grading concerns while also eliminating the steep grade of the driveway. Commissioner Bartel discussed the City’s impervious surface requirements noting the lot could have no more than 35% of the property covered. He was pleased that this property would only have 20% impervious coverage. Chair Thompson indicated she lived on a low lot and had a pump to assist with removing the sewer from her home. She asked if staff was comfortable with the sewer and drainage for the site. Senior Planner Bachler explained both the City Engineer and Building Official reviewed the plans and there were no concerns at this time. He notes a Building Permit and Grading and Erosion Control Permit would be required prior to construction. Commissioner Neururer believed the applicant was proposing to build a beautiful home. Commissioner Bartel was pleased to see the letters of support from the neighboring property owners. Commissioner Hames supported the request and was thankful the applicant was requesting very minimal variances. Chair Thompson believed the proposed home was a great use of the property. She thanked the applicant for providing the Commission with the home elevations. Commissioner Hames moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 16-022 for a Variance at 1500 Arden Place based on the findings of fact and the submitted plans, as amended by the six (6) conditions in the September 7, 2016, report to the Planning Commission. The motion carried unanimously (7-0). Page 1 of 1 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Adoption of Snowplow Policy Requested Action Adopt the Snowplow Policy with July 2016 revisions. Background The City of Arden Hills adopted the current Snow Plowing, Snow Removal and Ice Control Policy in 2006. Due to a change in standard practice for ice control, staff has updated the policy to reflect the use of salt and salt brine applications as well as making other minor revisions as noted on the attached policy. Discussion The past practice for ice control was to apply a sand/salt mixture to streets during and/or after snowplowing occurred. Since the previous policy was adopted, it has been determined that it is more effective to apply a salt brine mixture to problem areas such as intersections, hills and curves in advance of snow fall to help in preventing ice buildup in these locations. Not only is the brine more effective, but it has also been found to be more environmentally friendly. In addition, salt is now used during and after plowing instead of a sand/salt mixture. ATTACHMENT A: Snow Plowing, Snow Removal and Ice Control Policy CONSENT ITEM – 5E MEMORANDUM Adopted 2006 Revised July 2016 CITY OF ARDEN HILLS SNOWPLOWING, SNOW REMOVAL AND ICE CONTROL POLICY DETERMINATION OF NEED AND INTRODUCTIONS The City of Arden Hills has determined that it is in the best interest of the residents, for the City to assume basic responsibility for control of snow and ice on the streets under the jurisdiction of the City. Appropriate snow and ice control is necessary for emergency services as well as routine travel. Providing this service in a cost-effective manner is a discretionary decision of the City Council. The City will use City employees, equipment and/or contract services as deemed appropriate to provide this service. Therefore, this policy is needed to provide direction for these operations and guidelines for employees and residents based upon available resources. The City of Arden Hills has approximately thirty-five (3530) miles of street under its jurisdiction. These consist of State Aid roads and residential streets. This policy is intended to provide guidelines for snow and ice control operations for streets under the City’s jurisdiction. Some sidewalks are also covered under this policy. COMMENCEMENT OF OPERATIONS Snowplowing and/or ice control operations shall commence under the direction of the Operations & Maintenance (O & M)Public Works Director. In his absence, the O & MPublic Works Superintendent will determine when and what operations will begin. If there is sufficient notice of an upcoming storm, crews will apply salt brine at intersections, hills, and curves on dry pavement in advance of the storm. Salt brine has been found to be more effective, longer lasting, and more environmentally friendly than conventional road salt. It is policy to begin snowplowing operations after the snowstorm has subsided. The call out of equipment is dependent upon time and severity of the snowfall. The most critical times are morning and evening rush hour periods. This policy is designated, if at all feasible, to have the snow removed prior to the beginning of these rush hour periods. If a storm is forecast to be unusually long, or heavy accumulations appear imminent, full snowplowing operations will begin on all of the snowplow routes when accumulations become hazardous for driving. Based on different storm situations and severity levels, the starting time frames are flexible. The following guidelines may also warrant the beginning of the operations. A. Snow accumulation of two inches, with continued snowfall. B. Drifting of snow may warrant commencement of partial or full operations depending upon conditions. C. Icing of pavements may also warrant partial or full operation depending upon extent and conditions. D. The O & MPublic Works Director or his designated representative shall determine the time to start operations and the extent of the operations. Storms forecast for late afternoon or evening hours may be the basis for the O & MPublic Works Director splitting a shift and sending crews home for call-out later in the evening. SUSPENSION OF OPERATIONS Operations shall continue until all roads are passable. Widening and clean-up operations may continue immediately or on the following working day, depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snowplowing/removal operations may be terminated after ten to twelve hours to allow personnel adequate time to rest. There may be instances when this is not possible, depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations shall be made by the O & MPublic Works Director, or his designee, and shall be based on the conditions of the storm. All plow units are radio equipped. In the event that the driver gets stuck in snow or breaks down, another unit will be summoned to replace or rescue the disabled unit. The safety of the drivers will be of prime importance. If the City should experience equipment breakdown, attempts will be made to engage contract units, or other municipalities to supplement our work force or equipment fleet. PLOW ROUTES AND SEQUENCING City streets, public sidewalks, trails, public parking lots, and ice rinks under the City’s jurisdiction are affected by this policy. All private sidewalks shall be maintained by the property owner. City parking lLots and ice rinks shall be cleared by the City crews, but as a secondary priority. At the City’s discretion, they shall either be cleared in conjunction with street routes or after street routes have been completed. The O & MPublic Works Director shall have the responsibility of determining plow routes and sequencing operations. The O & MPublic Works Director shall retain the latitude to adjust sequencing or route assignments based on storm conditions, equipment availability and/or other conditions warranting changes. Currently, the City has been divided into three different plow routes, with two one snowplows assigned to each. LEVELS OF SERVICE The intent of this policy is to provide safe winter driving conditions appropriate for the type of travel typical to City streets. The level of service described herein shall be considered a guideline with the understanding that immediately after a storm, the level of service provided may be less than described herein and may vary across the City, depending on storm conditions and other circumstances. Streets shall be plowed and/or sandedsalted, with additional emphasis given to intersection approaches and curves, in order to provide the safest conditions practical under the circumstances. Snow shall be plowed in a manner that will not obstruct traffic flow on a normal basis. The center of the roadway will be plowed first. The snow will be pushed from the center-line. The discharge shall go onto the boulevard area of the street. There is no known way to keep snow from filing the end of driveways as the plow passes by. Sanding will start as soon as the vehicles currently equipped with sanding devices have completed their plow routes.Salting may occur while plowing depending on the conditions. Generally intersections, hills, and curves are salted during plowing. If severe ice conditions exist, the sanding trucks may be pulled from their plow routes to being sanding. Other plow units will then complete the plow routes of the vehicles used to sand.salt applications may be more widespread. Salt is purchased from Ramsey County. It is loaded by Ramsey County operators that measure tonnage via scales on the loader. Excess salt returned to storage is estimated and recorded by the plow operator.and sand shall be ordered and mixed in controlled quantities, based upon usage, in order to avoid excessive storage. The quality of the material is affected by long storage. The salt and sand is usually mixed at between 15% to 20% or approximately 18 tons of salt every 100 tons of sand. The City of Arden Hills does not have a dry pavement policy so those using City maintained rights-of-way are expected to exercise careful judgment and caution during winter months. During light to normal snowfalls, streets shall be plowed to full width as soon after the initial pass as possible. During heavier snowfalls, the streets shall be plowed as wide as possible initially and widened as the storm intensity lessens. After the storm subsides, clean-up operations shall begin in order to clear intersections and snow storage areas along corners and boulevards. It is the City’s intent to complete the initial plowing and sanding salting operations within twenty-four (24) hours of light snowfalls and within seventy-two (72) hours of heavy snowfalls. Major blizzards may require more time. PARKING RESTRICTIONS On-street parking is not compatible with efficient snowplowing operations. Vehicles left parked on the street for extended periods of time created significant operational problems for snowplow operators as well as safety problems due to packed snow and ice remaining on the roadway around the vehicle. The City’s Ordinance prohibit parking of vehicles on City streets after the accumulation of two inches or more of snow, with the prohibition continuing until snow removal or plowing thereof has been completed. Any vehicle parked in violation of this Ordinance is subject to a parking citation and is also declared to be a safety hazard and nuisance. This nuisance may be summarily abated by removing and towing away such vehicle under the direction of the Ramsey County Sheriff’s Department. Enforcement of this Ordinance shall be directed by the City Council. SNOW REMOVAL Certain locations within our community may require additional service after snowplowing operations cease. This shall be referred to as “snow removal”. Snow removal hereinafter will be defined as the loading and trucking of snow to an approved site under the direction of the O & MPublic Works Director or his designated representative. This service may be proved when there is no area for snow storage. Snow removal operations normally begin within twenty-four (24) hours after snowplowing operations have been completed. There are approximately sixty (60) cul-de-sacs in Arden Hills. It may take some time for the specialized equipment to complete the actual cul-de-sac areas; therefore, a snowplow may complete the normal part of the street and complete only a portion of the cul-de-sac. The major portion of the cul-de-sac will be plowed by the special equipment during the usual time guidelines for snowplowing operations. Snow removal may be required in cul-de-sac areas if previous snow accumulations prevent normal movement of snow to boulevard areas. SNOW REMOVAL FOR CITY SIDEWALKS AND TRAILS The city of Arden Hills does maintain most sidewalks and trails. Arden Hills sidewalk snow plowing begins as soon as possible after a significant snowfall. The City will maintain sidewalks and trails only after all City streets have been plowed. Sidewalks and trails that are maintained by the City during the winter months will be cleared of accumulated snow, but will not be maintained to a “clean pavement” condition. The following sidewalk and trail areas will not be maintained byv the City’s Operations and Maintenance Department in the winter months due to steep grades or dangerous sidewalk conditions. • Arden View Drive to Colleen Avenue Trail • Cummings Park – Lexington Avenue to Cummings Ball Field • Cummings Park – North Water Tower to Hamline Avenue The City of Arden Hills will post the aforementioned train locations as “Minimal Maintenance Trails” during the winter months. Special priority is given to school routes along a few sidewalks and trails. All efforts will be made to clear the following sidewalks/trails by 7:00 AM. • Trail along County Road E2 • Trail from Venus Avenue to County Road E2 • Trail along Lake Valentine Road PROPERTY DAMAGE Snowplowing and ice control operations may cause property damage even under the best of circumstances and care on the part of the operator. The major types of damage are to improvements within the City right-of-way, which extends approximately ten to fifteen feet beyond the curb locations. The intent of the right-of-way is to provide room for snow storage, utilities, boulevard trees, sidewalks and other City uses. The City will repair sod that was damaged by a City snowplow. Operations and Maintenance Department staff members will repair the sod damage with black dirt and grass seed. All other damage within the public right-of-way is the responsibility of the property owner including, but not limited to trees, shrubs, landscaping materials, decorative rock, brick walls, and lawn/landscaping irrigation (sprinkler heads) systems. The City will not repair/replace sod damage due to the application of sand, salt, or other deicing chemicals. Certain private improvements such as mailboxes are required within this area: therefore, the City will cooperate with property owners in the event of damaged private property. The City shall specify when this damage is the responsibility of the City and when it shall be the responsibility of the resident. Mailboxes and supports are the property of the mail route patron and must be installed and maintained by their owner, who must bear the liability for them. Since mailboxes must be located in the road right-of-way in order to be accessed by postal service, certain regulations apply for the safety of the driving public as well as for the protection of the mailboxes themselves. Federal postal regulations require the mailbox patron to remove any obstructions, including snow, which make delivery difficult. Using one of the approved mailbox supports is highly recommended, as it will allow clearing under or near the mailbox without damage during a normal plowing operation. When there is a heavy accumulation of snow, the location of mailboxes close to the roadway makes the push back operations of the City’s Operations and MaintenancePublic Works staff workers difficult and renders the boxes quite susceptible to damage as a result of plowing operations. It shall be the City’s policy to use special care and consideration when plowing snow in the vicinity of mailboxes. State law now requires all mailbox supports be of a breakaway design. Mailboxes can be especially vulnerable to damage from show removal operations. The City assumes liability for mailboxes damaged during plowing, if it is determined that the plow make direct contact with a mailbox that was properly placed and of an approved installation. To be properly placed, a mailbox should be installed so its bottom edge is 45” to 48” above street level, with the post 48” back from the curb or front of the box. That amount of clearance is necessary to keep the plow’s wing from hitting the box. If there are any plastic newspaper tubes attached to the mailbox, they must also be above the minimum 45” height requirement. The box’s post should be securely in the ground. If mailboxes are not installed with the clearance mentioned above, the responsibility for repairing any damage lies with the homeowner, not the City. The City will replace standard metal mailboxes installed properly on approved swing-away posts. The City WILL NOT pay for the replacement cost for a decorative mailboxes. RESPONSIBILITY OF RESIDENTS Snowstorms create numerous problems and inconveniences. This policy has identified streets, sidewalks, parking lots and ice rinks that the City will clear. The residents will also have certain responsibilities. These include clearing their own driveways and private sidewalks, clearing areas for refuse containers, clearing around mailboxes and/or newspaper tubes and fire hydrants adjacent to or located upon their property. These areas must be cleared without depositing any snow into the street. The practice of moving snow from driveways into the street causes a very serious traffic problem. When the snow freezes and a vehicle hits a rough spot, it could be thrown out of control and an accident might occur. It is prohibited to blow, shovel or plow any snow back onto, or across any City street. Snow must not be accumulated into any large piles that obstruct vision or driveways or walks. Refuse containers must not be placed on the street surfaces. The City will not clear private drives or walks. Snowplowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances; however, it is not practical to eliminate this situation. Residents must be aware they will be responsible for the subsequent clearing of their driveways after their street has been plowed. COMPLAINTS Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with the City’s normal complaint procedure. High priority complaints (those involving access to property or problems requiring immediate attention) shall be handled on apriority basis. Response time should not exceed twenty-four (24) hours for any complaint. It should be understood that complaint responses are to ensure that the provisions of this policy have been fulfilled and that all residents of the City have been treated uniformly. It is the City’s intention to log all complaints and upgrade this policy as necessary in consideration of the constraints of our resources. PARKING REGULATIONS Arden Hills Code of Ordinances Section 800.03 Parking Regulations Winter Parking Regulations – Except in compliance with the directions of a law enforcement officer or in compliance with regulatory parking signs placed by law enforcement officers or employees of the City, no vehicle shall be parked on the improved portion of any street or highway in the City during the period of time commencing immediately after the accumulation thereon of two or more inches of snow and continuing thereafter until snow removal or plowing has been completed. Overnight Parking – No vehicles shall be parked on any street for more than 30 minutes between the hours of 2:00 a.m. and 6:00 a.m. Parking in Residential Districts. – Parking in residential districts shall be limited to the use of the occupants of those residences and their guests. Parking on Public Streets – Parking on public streets shall not exceed six hours. Vehicles over 12,000 Pounds – No motor vehicle or trailer with a rated gross weight exceeding 12,000 pounds shall be parked or stored in a residential zone except when loading, unloading or rendering a service. Parking on Boulevard Prohibited – No motor vehicle shall park upon the boulevard of any public street. Setbacks from Intersection –Parking shall be set back from street intersections as follows: 1. Twenty (20) feet from crosswalk of any uncontrolled intersection; 2. Thirty (30) feet from crosswalk of any controlled intersection; and 3. Twenty (20) feet from any intersection without marked crosswalk. Administrative Procedures – The city administrator shall adopt, from time to time, procedures to provide for the safe and consistent application of the parking regulations. The City Administrator may grant variances from the application of parking regulations provided that the variances can be allowed without creating a safety hazard. Administrative variances shall be in writing and shall state the specific time limits during which the variation will be allowed to occur. Page 1 of 2 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Bethel Trail Project – Engineering Services Requested Action Accept proposal from Elfering & Associates in the amount of $16,450.00 for Schedule 1 – Preliminary Design of the Bethel Trail project. Background The City of Arden Hills has committed to constructing a trail connection between Bethel University’s two campus locations by the end of 2018. While a portion of the trail has been constructed with previous projects, the segment between the main campus entrance on Snelling Avenue to Freeway Park remains to be designed and constructed. Past engineering studies indicate the trail location to be located along the west side of Snelling Avenue and the south side of County Road E. At the August 8 meeting, the City Council authorized staff to issue a Request for Proposals (RFP) to five firms from the engineering pool. The RFP was issued in August and proposals were received from four firms. Discussion The RFP requested that the engineering firms provide proposals for three phases of work: Schedule 1 – Preliminary Design, Schedule 2 – Final Design, and Schedule 3 – Construction Services. This allows for the City Council to approve each phase separately or combined. Staff has reviewed the proposals and is recommending that the City Council accept the proposal for Schedule 1 – Preliminary Design that is presented by Elfering & Associates. A summary of the proposals is shown in the following table: CONSENT ITEM – 5F MEMORANDUM Page 2 of 2 FIRM SCHEDULE 1 Elfering & Associates $16,450.00 WSB & Associates $26,741.00 SEH $57,600.00 Kimley Horn $57,720.00 Due to the proximity of the proposed trail location to a wetland located along the west side of Snelling Avenue and coordination with Ramsey County, staff believes that the preliminary design is needed to determine the most feasible location for the trail as previous options presented included either a boardwalk segment or narrowing of Snelling Avenue. Once the preliminary design is completed, staff will return to Council with proposals for final design and construction phase services. Elfering & Associates has indicated that preliminary design could be completed by the end of the year. ATTACHMENT A: Engineering RFP ATTACHMENT B: Elfering & Associates Proposal 1 Request for Proposals: Bethel Trail Project The City of Arden Hills is seeking proposals for engineering services to construct a trail from the main entrance to Bethel University on Snelling Avenue to the Canadian Pacific rail underpass along Snelling Avenue and continuing south along Snelling Avenue to County Road E and then running on the south side of County Road E east to connect to the existing trail at Freeway Park. Previous studies have identified the west side of Snelling and the south side of County Road E as the preferred alignments. Previous studies are attached This RFP is divided into the following separate Schedules for professional services: I. Schedule 1 – Preliminary Design II. Schedule 2 – Final Design III. Schedule 3 – Construction Services The City will consider awarding the described work in Schedules 1, 2 and 3 separately, to the consultant who provides the City the best combination of value and expertise. GENERAL PROJECT SCOPE The Arden Hills City Council has committed to providing a trail connection between the two Bethel University Campuses by the end of 2018. Some segments have been recently added with other construction projects and the final link remaining is from the Main Bethel University entrance on Snelling Avenue to the CP Rail underpass on Snelling Avenue and continuing south to County Road E and east on County Road E to Freeway Park. REQUIRED SERVICES DESCRIPTION I. Schedule 1 – Preliminary Design: 1. COORDINATION W/ RAMSEY COUNTY All of this work is within Ramsey County Right of Way and as such will require approval of Ramsey County. Additionally, Ramsey County typically contributes to the construction cost of this type of trail and therefore they will have an interest in the design and construction to insure it meets with their criteria. Preliminary scoping work that has been previously done on this trail segment suggested a boardwalk section along the pond south of the CP rail underpass. It appears there may be some unused shoulder area in the roadway that could be used to narrow up the road / trail section in this environmentally sensitive area. It may be possible to construct this section of trail upland if the roadway is narrowed up to provide space for a trail. This is an area where coordination with Ramsey County will be key to the success of this project. 2. UTILITY LOCATION Call Gopher State one call to assemble utility information which shall be incorporated on the base mapping. All utilities are to be field marked and located by means of survey quality equipment. The selected consultant shall also incorporate City utility as-built drawings into the base mapping. As-built drawings will be provided to the consultant. 2 3. CROSS-SECTION DATA Provide cross-section point data at 50 foot intervals, all driveway locations and where the topography changes between 50 foot stations. At a minimum the cross section data should extend 10 feet beyond the right-of-way. As necessary due to the topography changes beyond the right of way, additional shots may be necessary. At driveway locations the cross sectional data should extend a minimum of 25 feet back. Included in the cross sectional data should be existing street centerline, roadway edges (top and bottom curb shots), top and bottom of retaining walls and every change in grade of the cross section. Enough shots must be taken to provide an accurate and complete TIN. 4. TOPOGRAPHIC FEATURES Provide shot data for all topographic features including but not limited to trees (within 25 feet of the edge of the roadway), treeline, mailboxes, driveway edges, landscape edges, private and public utility locations, house corners adjacent to street reconstruction, roadway edges, street signs, property corners, light poles, flag poles, bridges, water surfaces, and retaining walls. Locate and provide shot data for all property corners adjacent to the street construction. Utilizing CAD software that is compatible with the latest version of AutoCAD, create the base map for the project. The base map should be created to show all topographic features from the field data. Create a TIN model for the project area and create an AutoCAD layer for contours. The consultant may use their standard linetypes and symbols. Upon completion of the project, electronic files shall be provided to the City, along with plot files or other supporting data. 5. PRELIMINARY LAYOUT Utilizing CAD software that is compatible with the latest version of AutoCAD, create the proposed project layout. The trail is expected to be a minimum of 8 feet wide with a bituminous surface. The trail design should meet state aid design standards as well as MnDNR design standards. Along with the preliminary layout an estimate of construction costs will be provided to city staff. Additionally, an opinion on potential phasing of the project and if there are any options to accelerate the construction schedule to allow for all or a portion of the trail to be constructed in 2017 should be provided 6. WETLAND DELINEATION / WETLAND PERMITING Wetlands exist along the proposed route. The construction may impact some wetlands and therefore a complete delineation along the route needs to be prepared. Additionally, any wetland impacts as a result of the preliminary design needs to be permitted through the Wetland Conservation Act (WCA) and possibly by the Army Corps of Engineers. A complete permit application for any permits needs must be prepared and processed as part of this item. 7. FLOODPLAIN / FLOOD FRINGE DETERMINATION There are potentially Floodplain / Flood Fringe issues related to this trail as well. These impacts need to be quantified and permitted if applicable. 8. PROJECT MEETINGS / CITY COUNCIL MEETINGS The project will require a number of meetings to engage the public in the design, coordinate with various agencies, coordinate with city staff, and obtain approval from the City Council. The engineer is expected to conduct and participate in all necessary meetings to see the project thru to a successful completion. 3 9. AT GRADE STREET CROSSINGS Snelling Avenue and County Road E are both busy County Roads, adding pedestrian traffic to the corridor may present safety problems where pedestrians and traffic cross. The preliminary design should look at traffic volumes, project future pedestrian volumes and incorporate any needed safety measures where pedestrians cross traffic on this route. II. Schedule 2 – Final Design: 1. FINAL DETAIL DESIGN Complete final bid documents in accordance with State Aid Standards, MN DNR trail design standards, wetland permitting requirements and Ramsey County requirements. It is expected that the project will be partially funded through municipal state aid and therefore plans must be approved by MnDOT’s state aid office. It is not anticipated that any federal funding will be obtained and therefore the project will not need to meet guidelines required on federal projects. 2. PROJECT MEETINGS / CITY COUNCIL MEETINGS Again during final design, the project will require the engineer to, coordinate with various agencies, coordinate with city staff, and obtain approval from the City Council. The engineer is expected to conduct and participate in all necessary meetings to see the project thru to a successful completion. III. Schedule 3 – Construction Services: 1. CONSTRUCTION ADMINISTRATION Construction administration will include overseeing the construction contract from beginning to end. The work in this section begins at advertising the project for bid. Also included is opening bids, review of bids and bidders and recommendations on award. Throughout construction the engineer will manage the project, prepare pay estimates, approve shop drawing and submittals and ensure the construction is in accordance with all contract documents. At completion the engineer will provide the City with an as built drawing of the project. 2. CONSTRUCTION INSPECTION The engineer will provide inspection of the contractors work to insure construction is in conformance with all contract documents. The inspector will verify that all material testing is occurring as construction progresses. Material testing will be contracted for separately and is not included in construction services. 3. CONSTRUCTION STAKING Provide all construction staking as needed by the contractor to construct the project. Once staking has been completed it is the contractor’s responsibility to protect stakes provided. 4 Project Schedule The following is the proposed schedule for the project. RFQ submittals due: August 22, 2016 (2:00 PM) City Council to award contract to consultant: August 29, 2016 Kick-off meeting with City Staff: Week of September 5th, 2016 Completion of Schedule 1 February 1, 2017 Completion of Schedule 2 November 1, 2017 Completion of Schedule 3 June 30, 2018 PROPOSAL CONTENTS The proposals should include a project scope, project understanding, schedule, a cost breakdown including hours budgeted to each task and hourly rates. The City may consider awarding the described work in Schedule 1 ,2 and 3 separately, to the most qualified consultant or consultants. Please provide your proposal by 2:00 PM, Monday, August 22, 2016. Proposals may be submitted via e- mail. If a paper copy is submitted, please make double-sided copies, do not bind the proposal, and be concise with your response. Address submittals to: John Anderson, PE Acting Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 janderson@cityofardenhills.org The City of Arden Hills reserves the right to reject any or all proposals at the full discretion of the City Council. NEW BUSINESS – 8A MEMORANDUM DATE: September 26, 2016 TO: Honorable Mayor and City Council FROM: Sue Iverson, Interim City Administrator/Director of Finance & Admin Services SUBJECT: 2017 Proposed Preliminary General Fund Budget and Tax Levy INTRODUCTION In preparation for adoption of the preliminary tax levy in September, this memo addresses the following information: residential property values, discussion on preliminary levy, salary assumptions being used to prepare the preliminary budget, and a discussion on capital improvement funding. RESIDENTIAL PROPERTY VALUES According to information provided by Ramsey County in May of this year, the median home value in Arden Hills will increase from $300,300 for 2016 taxes, to $306,350 for 2017 taxes which is a 2.0% increase (last year we saw a 1.8% increase) in value compared to the county average increase of 4.6%. According to Ramsey County, assessed value had declined for five consecutive assessments, the markets are stabilizing, and we are now experiencing an increase of residential, apartment, and commercial values. Arden Hills’ values were very stable during this time or increased, thus we see a smaller average increase now vs. the county-wide increase. In order to evaluate the true impact to the residential property owner, you need to take into account the increase in fiscal disparities (increase of 10.1%) and the change in the taxable value (increase of 1.9% after exclusions). To help illustrate this, the following table shows the impact to the residential property owner due to the increase in fiscal disparity dollars and the changes in the assessed market values. This results in a net Tax Rate decrease of 2.6% before any levy changes are made. (Last year we saw a decrease of 6.5% in this same comparison) Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P2 Assuming no City levy change, the home owner that has a median valued home (value going from $300,300 to $306,350) will see their City taxes going down annually by $3.18 or 0.4% as illustrated on the following chart. Actual Proposed % Item Pay 2016 Pay 2017 Change (A)(B)(C) 1.Levy before reduction for state aids $3,478,775 $3,478,775 0.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,478,775 $3,478,775 0.0% 4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1% 5.Local Portion of Levy = $3,214,662 $3,188,065 -0.8% 6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9% 7.Local Tax Rate = 26.429%25.734%-2.6% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2017 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $325.02 ($0.32)(0.03)$ ($0.32)(1.19)$ 306,350 9,669 296,681 2,967 $763.53 ($3.18)(0.27)$ ($3.18)(3.00)$ 350,000 5,740 344,260 3,443 $886.02 ($3.84)(0.32)$ ($3.84)(3.56)$ 500,000 - 500,000 5,000 $1,286.70 ($8.85)(0.74)$ ($8.85)(5.41)$ 750,000 - 750,000 8,125 $2,090.89 ($7.84)(0.65)$ ($7.84)(8.27)$ Impact from Market Shifts Total Change and Fiscal Disparities The City’s share of Fiscal Disparities (line 4) has increased, and the City’s Tax Capacity (line 6) has increased, which results in a 2.6% decrease in the tax rate. Fiscal Disparities runs on a one year lag and is based on the levy amounts that jurisdictions submitted for 2016 (or last year). Jurisdictions that increased their levies will receive more, while those that kept their levies flat or fairly small will see decreases. RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING On August 15, 2016, Ramsey County held a meeting with its Finance Directors from all taxing districts. The Assessor is optimistic that our real estate markets are much improved and still getting better. Residential markets experienced the most positive improvements, with buyer activity improving, there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and there is substantial construction of new apartments across the Twin Cities metro area. Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P3 Commercial and industrial markets have recovered most of the loss in value from the recession. County-wide Commercial/Industrial aggregate values have increased 4.0%. TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY The State of Minnesota has granted local municipalities the authority to levy taxes to fund operations and debt payments. The City’s entire tax levy goes for General Fund expenditures. For the City of Arden Hills, the property tax levy accounts for approximately 76% of the General Fund revenues. Historically, the City does not use reserves to balance the City’s budget, however, due to economic conditions the following chart illustrates the City’s use of reserves to balance the budget over the last six years: Reserves Year Used 2010 41,201$ 2011 20,000$ 2012 -$ 2013 20,454$ 2014 -$ 2015 58,305$ 2016 160,325$ The following table provides a historical view of the City’s property tax levies: %% Year Tax Levy Change Tax Rate Change 2002 2,201,002$ -25.092%- 2003 2,265,712$ 2.9%23.930%-4.63% 2004 2,333,337$ 3.0%23.367%-2.35% 2005 2,440,453$ 4.6%21.299%-8.85% 2006 2,537,520$ 4.0%20.191%-5.20% 2007 2,688,944$ 6.0%20.206%0.07% 2008 2,797,348$ 4.0%19.585%-3.07% 2009 2,948,646$ 5.4%20.520%4.77% 2010 3,016,465$ 2.3%22.647%10.37% 2011 3,040,964$ 0.8%24.180%6.77% 2012 3,096,994$ 1.8%25.544%5.64% 2013 3,191,230$ 3.0%27.931%9.34% 2014 3,257,456$ 2.1%27.954%0.08% 2015 3,359,775$ 3.1%27.228%-2.60% 2016 3,478,775$ 3.5%26.429%-2.93% In 2009 the LJFD duty crew implementation began, while 2010 and 2011 saw the unallotment of the MVHC to cities. The City Council has been very conservative in budgeting and has reduced Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P4 department budgets or used reserves to deal with the increased costs of our contracted services while still maintaining services the last few years. OPERATING BUDGET Salary and Benefits The 2017 preliminary budget is currently being prepared assuming a 2.5% wage adjustment for non-union staff and 2.7% for union staff. Medical benefits are increasing by 14.3% and the cost share allocation was changed for 2017 so that the City will contribute 40% of the increase and the employee would contribute 60% of the increase were as previously it was a 50/50 split. In surveying surrounding communities most have included a 2.0% - 3.0% COLA increase in their preliminary estimates for their 2017 budgets. General Fund Revenues and expenditures are shown in the following table. We have highlighted the impact of the tax levy and the proposed budget on the following pages to give you a brief overview. Staff will be discussing the budget prior to the meeting at a special City Council worksession. City of Arden Hills General Fund Actual Actual Budget Amended YTD Proposed % Change FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17 Revenues Taxes Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63% Licenses and Permits 327,726 518,845 265,530 265,530 246,147 347,330 30.81% Other Intergovernmental 136,249 130,023 147,864 147,864 44,061 145,788 -1.40% Charges for Services 510,247 686,443 476,303 476,303 203,389 573,865 20.48% Fines & Forfeits 29,569 32,792 34,569 34,569 9,798 36,500 5.59% Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0.00% Miscellaneous 75,024 77,665 74,150 74,150 55,919 74,150 0.00% Transfers - - - - - - 0.00% Total Revenues 4,291,086$ 4,650,087$ 4,510,291$ 4,510,291$ 2,295,303$ 4,852,023$ 7.58% Expenditures by Category Personal Services 1,400,601$ 1,328,172$ 1,498,764$ 1,498,764$ 545,627$ 1,577,897$ 5.28% Materials and Supplies 206,046 138,607 160,246 160,246 47,797 160,284 0.02% Other Services and Charges 2,505,384 2,379,419 2,801,607 2,801,607 1,218,545 3,012,167 7.52% Capital Outlay - - - - - - 0.00% Transfers 212,417 80,000 210,000 210,000 - 340,000 61.90% Contingency/Reserves - - - - - - 0.00% Other Financing Uses - - - - - - 0.00% Total Expenditures 4,324,449$ 3,926,197$ 4,670,617$ 4,670,617$ 1,811,969$ 5,090,348$ 8.99% Fund Balance - January 1 2,365,706 2,332,343 3,056,233 3,056,233 3,056,233 2,895,907 Excess Revenue Over Expenditure (33,363) 723,890 (160,325) (160,325) 483,335 (238,324) Fund Balance - December 31 2,332,343$ 3,056,233$ 2,895,907$ 2,895,907$ 3,539,568$ 2,657,583$ Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P5 General Fund Expenditures Salary & Benefits 56,162$ Sheriff Contract 72,211 Fire Contract 19,252 Dispatch Contract 1,052 Comprehensive Plan Costs 100,000 Addition of Working Foreman 36,658 EDA Transfer 30,000 PIR Transfer 100,000 Other Misc Adjustments (14,496) 400,839$ General Fund Revenues Property Tax Levy 162,515$ License and Permits 81,800 Antenna Rentals 40,000 Plan Check Fees 38,000 Other Misc Adjustments 19,417 341,732$ At the June 20, 2016 worksession, the Council directed staff to construct a budget with a 2.5% COLA and the 60/40 change to the benefit contributions as reference above. Council also directed staff to set a preliminary levy for discussion purposes at 2% plus the increase in public safety costs. This results in a levy increase of 4.7% or $162,515. Other directives were to restore the PIR transfer to $200,000 from $100,000 in the 2016 budget and to show what was added to the budget. In addition to the salary and benefits increases the major increases from the 2016 budget to 2017 are shown in the chart to the right. The Sheriff’s contract includes the addition of an investigator. The case load in 2009 was approximately 518 and has grown over the years to 1148 in 2016. Ramsey County has been subsidizing this cost up until now and the need is very real. The additional investigator was put into the budget with an April 1, 2017 start even though it is currently doing work for the contract cities with Ramsey County funding it. All other items were put on hold to help hold budget costs down. Dispatch increases are down as we had the call center and the CAD system into our formula in 2016. Fire increases are down as the Duty Crew had been fully implemented for the 2016 budget. Per Council discussion, $100,000 was added to the budget for the Comprehensive Plan update – this could be considered a one-time expenditure which would be appropriate to use reserve funds for. The PIR transfer was restored to $200,000 per Council directive as referenced above. As per the forecast prepared in 2015 for the EDA operating fund as a result of the funding from the Round Lake Road TIF district expiring, an additional $30,000 in transfers was added and was approved by the EDA on July 25, 2016. All positions are currently still in the 2017 budget including the Working Foreman in Public Works. Revenues have largely increased due to increased Antenna Rental revenue and Building Permits and Land Use applications. The chart at the right illustrates the increases. Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P6 Issues to Consider The current budget proposal is a $400,839 increase from the previous year. Public Safety increases are equal to $92,515 of the increase. Salaries and benefits are $92,820 of the increase, but remember all vacant positions and the Working Foreman have been included in this budget. $100,000 has been included for the Comprehensive Plan Update which could be a one-time expenditure. Unless there is a change in personnel and positions, most other increases are going to be on-going operation costs. Last year the Council balanced the budget using $160,325 in reserves, while we may not have used them as a result of vacancies and better than expected revenues with building permit activity and planning cases, this will not be sustainable in the future if we fill the vacant positions and as we are primarily built out the permit and planning revenue will not be a stable reliable source of revenue. The budget presented as directed by the City Council shows using $238,324 in reserves to balance the proposed 2017 budget. If we assume that $100,000 of this amount is a one-time expense for the Comprehensive Plan amendment, then the on-going concern is $138,324. This does include the General Fund portion of the Working Foreman position, if this were eliminated the on-going concern would amount to $101,666. To correct this concern in the current proposed budget would mean a levy increase of 7.6% or $264,181. We would then be using $136,658 in reserves for this budget which would be appropriate for one-time expenditures. Sample Levy Increases Staff has prepared a number of tax levy scenarios for discussion in evaluating setting a levy. Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P7 4.7% Levy Increase ($162,515) Directed by City Council June 20, 2016 Actual Proposed % Item Pay 2016 Pay 2017 Change (A)(B)(C) 1.Levy before reduction for state aids $3,478,775 $3,641,290 4.7% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,478,775 $3,641,290 4.7% 4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1% 5.Local Portion of Levy = $3,214,662 $3,350,580 4.2% 6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9% 7.Local Tax Rate = 26.429%27.045%2.3% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2017 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $341.58 $16.24 1.35$ ($0.32)(1.19)$ $16.56 1.38$ 306,350 9,669 296,681 2,967 $802.43 $35.72 2.98$ ($3.18)(3.00)$ $38.90 3.24$ 350,000 5,740 344,260 3,443 $931.16 $41.30 3.44$ ($3.84)(3.56)$ $45.14 3.76$ 500,000 - 500,000 5,000 $1,352.25 $56.70 4.73$ ($8.85)(5.41)$ $65.55 5.46$ 750,000 - 750,000 8,125 $2,197.41 $98.68 8.22$ ($7.84)(8.27)$ $106.52 8.88$ Total Change and Fiscal Disparities Impact from Levy Incr Impact from Market Shifts 7.6% Levy Increase ($264,181) On-going operating costs presented in proposed budget Actual Proposed % Item Pay 2016 Pay 2017 Change (A)(B)(C) 1.Levy before reduction for state aids $3,478,775 $3,742,956 7.6% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,478,775 $3,742,956 7.6% 4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1% 5.Local Portion of Levy = $3,214,662 $3,452,246 7.4% 6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9% 7.Local Tax Rate = 26.429%27.866%5.4% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2017 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual IncreaseMonthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $351.95 $26.61 2.22$ ($0.32)(1.19)$ $26.93 2.24$ 306,350 9,669 296,681 2,967 $826.78 $60.07 5.01$ ($3.18)(3.00)$ $63.25 5.27$ 350,000 5,740 344,260 3,443 $959.43 $69.57 5.80$ ($3.84)(3.56)$ $73.41 6.12$ 500,000 - 500,000 5,000 $1,393.30 $97.75 8.15$ ($8.85)(5.41)$ $106.60 8.88$ 750,000 - 750,000 8,125 $2,264.11 $165.38 13.78$ ($7.84)(8.27)$ $173.22 14.44$ Impact from Market Shifts Total Change and Fiscal Disparities Impact from Levy Incr Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P8 11.5% Levy Increase ($400,839) Balanced budget as proposed Actual Proposed % Item Pay 2016 Pay 2017 Change (A)(B)(C) 1.Levy before reduction for state aids $3,478,775 $3,879,614 11.5% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,478,775 $3,879,614 11.5% 4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1% 5.Local Portion of Levy = $3,214,662 $3,588,904 11.6% 6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9% 7.Local Tax Rate = 26.429%28.969%9.6% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2017 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increas Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $365.88 $40.54 3.38$ ($0.32)(1.19)$ $40.86 3.41$ 306,350 9,669 296,681 2,967 $859.51 $92.80 7.73$ ($3.18)(3.00)$ $95.98 8.00$ 350,000 5,740 344,260 3,443 $997.40 $107.54 8.96$ ($3.84)(3.56)$ $111.38 9.28$ 500,000 - 500,000 5,000 $1,448.45 $152.90 12.74$ ($8.85)(5.41)$ $161.75 13.48$ 750,000 - 750,000 8,125 $2,353.73 $255.00 21.25$ ($7.84)(8.27)$ $262.84 21.90$ Total Change and Fiscal Disparities Impact from Levy Incr Impact from Market Shifts 2.5% Levy (85,250) Increase which would keep the Tax Rate Flat Actual Proposed % Item Pay 2016 Pay 2017 Change (A)(B)(C) 1.Levy before reduction for state aids $3,478,775 $3,564,025 2.5% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,478,775 $3,564,025 2.5% 4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1% 5.Local Portion of Levy = $3,214,662 $3,273,315 1.8% 6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9% 7.Local Tax Rate = 26.429%26.422%-0.0% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2017 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increas Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $333.71 $8.37 0.70$ ($0.32)(1.19)$ $8.69 0.72$ 306,350 9,669 296,681 2,967 $783.94 $17.23 1.44$ ($3.18)(3.00)$ $20.41 1.70$ 350,000 5,740 344,260 3,443 $909.71 $19.85 1.65$ ($3.84)(3.56)$ $23.69 1.97$ 500,000 - 500,000 5,000 $1,321.10 $25.55 2.13$ ($8.85)(5.41)$ $34.40 2.87$ 750,000 - 750,000 8,125 $2,146.79 $48.06 4.01$ ($7.84)(8.27)$ $55.90 4.66$ Total Change and Fiscal Disparities Impact from Levy Incr Impact from Market Shifts Memo - City Council 2017 Proposed Preliminary Budget and Tax Levy P9 1% Levy Increase ($35,000) For discussion purposes of impact for each percentage increase Actual Proposed % Item Pay 2016 Pay 2017 Change (A)(B)(C) 1.Levy before reduction for state aids $3,478,775 $3,513,775 1.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,478,775 $3,513,775 1.0% 4.Fiscal Disparity Portion of Levy - $264,113 $290,710 10.1% 5.Local Portion of Levy = $3,214,662 $3,223,065 0.3% 6.Local Taxable Value ÷ 12,163,391 12,388,762 1.9% 7.Local Tax Rate = 26.429%26.016%-1.6% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,144,235,400 1,174,488,300 2.6% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2017 Pay 2013 MV 76,000@.40%500,000@1.0%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)rem @ 1.25%(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increas Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $328.58 $3.24 0.27$ ($0.32)(1.19)$ $3.56 0.30$ 306,350 9,669 296,681 2,967 $771.89 $5.18 0.43$ ($3.18)(3.00)$ $8.36 0.70$ 350,000 5,740 344,260 3,443 $895.73 $5.87 0.49$ ($3.84)(3.56)$ $9.71 0.81$ 500,000 - 500,000 5,000 $1,300.80 $5.25 0.44$ ($8.85)(5.41)$ $14.10 1.18$ 750,000 - 750,000 8,125 $2,113.80 $15.07 1.26$ ($7.84)(8.27)$ $22.91 1.91$ Impact from Market Shifts Total Change and Fiscal Disparities Impact from Levy Incr GENERAL INFORMATION A final levy is established and certified in December. As Council knows, once a preliminary levy is established, the amount can be reduced, but it cannot be increased. DIRECTION REQUESTED: 1. Discussion with staff regarding the 2017 preliminary levy and motion to adopt Resolution 2016-031, setting the Preliminary Levy for Taxes Payable in 2017. 2. Motion to adopt Resolution 2016-032, adopting Truth In Taxation Public Hearing Date for Proposed Taxes Payable in 2017. ATTACHMENT A: Resolution 2016-031 ATTACHMENT B: Resolution 2016-032 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-031 A RESOLUTION SETTING THE PRELIMINARY LEVY FOR TAXES PAYABLE IN 2017 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2016 payable in 2017 upon taxable property in said City of Arden Hills for the following purposes: CERTIFIED LEVY AMOUNT General Fund $3,641,290 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF SEPTEMBER, 2016. __________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-032 RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR PROPOSED TAXES PAYABLE IN 2017 BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation Public Hearing date, time and place for proposed property taxes payable in 2016 be certified to the Ramsey County Auditor and that notice of the Public Hearing be published in accordance with Minnesota Statute. Public Hearing Date: December 12, 2016 Time: 7:00 P.M. Place: Council Chambers 1245 West Highway 96 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF SEPTEMBER, 2016. __________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 2 DATE: September 26, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Shorewood Drive Bituminous Mill and Overlay Requested Action Accept proposal from Midwest Asphalt Corporation for the bituminous mill and overlay in the amount of $79,694.30. Background This item was originally considered by the City Council on August 29, 2016. A proposal in the amount of $44,394.30 was approved. After site review of the project with the Contractor and staff, it was determined that additional work is necessary to complete the overlay project. Discussion While Shorewood Drive has existing bituminous curb along most of the roadway, there are portions of curb that are missing or damaged. The initial proposal included a unit price to remove and replace curb, the specific areas were not identified and the total cost of the replacement was not included in the proposal. In addition, there was a concern that milling the pavement in close proximity to the bituminous curb would create additional damage to the already deteriorating curbing. After visiting the site with the Contractor, staff requested a revised proposal to include curb removal and replacement, including site restoration and driveway tie-ins that were not included in the initial proposal. The revised proposal is in the amount of $79,694.30. As presented at the August 29 Council meeting, the City has budgeted $150,000 for this type of work in 2016. To date we have spent $68,471 of this budget. The work on Thom Drive totaled $30,159 and $33,519 was spent on the Sandeen Road mill and overlay. The remaining budget for Street Maintenance / sealcoat and resurfacing is $81,529. NEW BUSINESS – 9A MEMORANDUM Page 2 of 2 Staff has worked with Midwest Asphalt in the past and found their work to be acceptable and recommend accepting their proposal. ATTACHMENT A: Location map ATTACHMENT B: Midwest Asphalt Corporation quote 3122 3150 3156 32 0 8 3162 3132 3140 3168 3200 31 9 1 31 9 7 3175 3167 3185 32 0 3 315 9 32 0 9 3151 3142 E E E E E " """ " " " Prepared by: City of Arden Hills Engineering Department August 22, 2016 mapdoc: Shorewood Drive.mxd map: Shorewood Drive.pdf Shorewood Drive 2" Bituminous Mill and Overlay ´ Legend SanitaryManholes Manholes "CatchBasin E Hydrants GateValves CDSTL_AttributedParcelPoly