HomeMy WebLinkAbout11-21-16-WS Mayor: Address:
David Grant It 1245 W Highway 96
Arden Hills MN 55112
Councilmembers: �RZEN HILLS Phone:
Brenda Holden 651-792-7800
Fran Holmes City Council
Dave McClung Work Session Agenda Website:
Jonathan Wicklund November 21, 2016 www•cityofardenhills.org
5:00 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1. AGENDA ITEMS
1.A. Introduction Of Customer Service Specialist And Public Works Superintendent
Sue Iverson, Interim City Administrator/Director of Finance
and Administrative Services
Documents:
MEMO.PDF
1.B. TCAAP Review - Parks Program And Open House
Andy Brotzler, Interim Public Works Director/City Engineer
Eric Zweber, Interim City Planner
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.C. Moratorium Zoning Study And Subcommittee
Eric Zweber, Interim City Planner
Documents:
MEMO.PDF
1.D. 2017 Fee Schedule
Julie Hanson, City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
1.E. 2017 Council Liaison Appointments
Julie Hanson, City Clerk
Documents:
MEMO.PDF
15. Arden Hills Notes Proposal
Councilmember Wicklund
Documents:
MEMO.PDF
ATTACHMENT A.PDF
1.G. 2017 Proposed CIP
Sue Iverson, Interim City Administrator/Director of Finance
and Administrative Services
Dave Perrault, Finance Analyst
Documents:
MEMO.PDF
ATTACHMENT A.PDF
1.H. 2017 Proposed Budget
Sue Iverson, Interim City Administrator/Director of Finance
and Administrative Services
Documents:
MEMO.PDF
ATTACHMENT A.PDF
PW MEMO.PDF
PW ATTACHMENT A.PDF
PW ATTACHMENT B.PDF
PW ATTACHMENT C.PDF
PW ATTACHMENT D.PDF
1.1. Personnel Committee Update
Sue Iverson, Interim City Administrator/Director of Finance
and Administrative Services
Documents:
MEMO.PDF
2. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM—IA
-iVEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services
SUBJECT: Introduction of Customer Service Specialist and Public Works Superintendent
Background/Discussion
Customer Service Specialist, Britt Pease, and Public Works Superintendent, Ken Novack, will be introduced
to the City Council.
AGENDA ITEM—1B
,- i DEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Interim City Administrator
FROM: Andy Brotzler, PE, Public Works Director
Eric Zweber,AICP, Interim City Planner
SUBJECT: TCAAP Parks Program and Open House Review
Parks Program Review
On November 14, 2016, Jason Amberg, LA, of WSB provided a summary of the parks cost and a
detailed cost estimate for each park. These costs were based on installing the park amenities
identified by the development team and construction of high quality facilities. Including a 20%
contingency and a 25% design and construction oversight, the total cost estimate for the Creek
Park, Hill Park and Town Center Park is $18,994,923. To pay for that level of park
improvements, the park dedication fee would need to be set at$11,000 per residential unit, which
would be higher than all other metropolitan communities. Those park improvement figures are
provided within Attachments A and B.
On Monday,November 21, 2016, Mr. Amberg will be providing categories of differing levels of
parks improvements and choices of more focused improvements (e.g. irrigation only for the
ballfields and not for the entire park). Mr. Amberg would like to have a conversation with the
City Council on their priorities for park improvement. Based on that direction, staff can meet
with the development team to try to find additional savings, possibly through synergies such as
mass grading or through construction partnerships the development team may have.
November 16 Open House Review
From 4:30 to 7:30 p.m. on Wednesday,November 16, 2016, a public Open House was held with
representatives of both the City and the development team. At the entry table, people were asked
to sign-in and had the opportunity to pick up a survey and fact sheet about the development
proposal. There were 258 people that signed in at the Open House and 125 surveys were filled
out and dropped into the box on the entry table on their way out. Below is a summary of the
survey results.
The survey asked 5 questions in which people were asked to rank their responses from I to 5,
with 5 being the highest level of support and I being the lowest level. The average and median
responses to these questions are described below:
Page 1 of 2
The development's mix of residential housing meets the future needs of Arden Hills
Average Response: 3.673 Median Response: 4
I like the potential mix of retail in the development plan.
Average Response: 4.000 Median Response: 4
The corporate campus contributes positively to the development.
Average Response: 3.911 Median Response: 4
I will utilize the parks and outdoor amenities.
Average Response: 4.263 Median Response: 5
Please rate your overall feeling towards the development.
Average Response: 3.690 Median Response: 4
After the five questions in which survey participants were asked to rank their responses,
participants were provided three questions in which their answers could be open ended. The
open ended responses regarding density and building height are summarized below.
Independent Density Comments:
Too Dense (did not mention a specific height in their response): 25 Responses
10 Stories are OK (mentioned that they liked the greater height): 18 Responses
Maintain 5 Story Maximum (stated they did not like 10 stories or liked 5 stories): 33 Responses
The summary of additional issues mentioned in the open ended responses will be provided at the
Work Session.
Attachment A: TCAAP Parks Summary
Attachment B: TCAAP Parks Estimate
Page 2 of 2
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AGENDA ITEM—1C
,-iIZEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Interim City Administrator
FROM: Eric Zweber, AICP, Interim City Planner
SUBJECT: Moratorium Zoning Study and Subcommittee
Background
On October 10, the City Council adopted Ordinance No. 2016-008 An Interim Ordinance
Temporarily Prohibiting Land Use Applications and Reviews for Higher Education Uses in
Residential, Business, Industrial and Other Zones (moratorium). The moratorium can last up to
one year to prepare a study to determine the impacts and benefits from higher education land
uses and provide recommendations for possible Zoning Code amendments regarding higher
education uses. To develop a scope and budget for this study, staff would request a
recommendation from the City Council for the public participation process of the study.
The study will evaluate all higher education uses, including dormitories, classrooms, athletic
facilities and campus/community centers, and evaluate if these use are suitable within residential,
commercial, industrial and/or institutional zones. The study will evaluate the impacts of each of
these higher education uses in the light of traffic and parking; economic development;
neighborhood compatibility; and public benefit. To guide this evaluation, the following options
for public participation within the study appear appropriate:
1. Review and guidance from the Planning Commission followed by a public Open House,
Planning Commission recommendation and City Council adoption.
2. Establishment of a Citizen Advisory Committee of a broad membership to review and
provide guidance during the study followed by a public Open House, Planning
Commission recommendation and City Council adoption.
For reference, when developing the Guiding Plan for the B2 District, the Citizen Advisory
Committee (CAC) was composed of 15 members, two from the Planning Commission, two from
the Economic Development Commission, three members from the business community and eight
Arden Hills resident members. If the City Council choses to employ a CAC, staff would
recommend an I I member committee that includes:
Page 1 of 2
• Two City Councilmembers
• Two Planning Commissioners
• One Economic Development Committee member
• One representative from the University of Northwestern
• One representative from Bethel University
• Two member of the business community (focusing on high technology businesses)
• Two Arden Hills residents
Page 2 of 2
AGENDA ITEM—1D
'It
,-ARZEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Interim City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: 2017 Fee Schedule
Background
The City Council annually establishes a fee schedule for administrative, building construction,
liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning
and zoning, utilities, business licenses, false alarms, utility fees, and other miscellaneous permits
and penalties that are enforced by the City.
Below is a recap of the fee schedule changes last year:
Changes in 2016:
➢ Administrative fee increase for dogs/cats boarding and impoundment fee from $19.00 to
$22.00 per day and from $44.00 to $50.00, respectively
➢ Building permit"fixed fee"from $5.00 to $1.00
➢ City Contractor license fee increase from $55.00 to $75.00
➢ Increases to fees associated with Parks and Recreation
➢ Adoption of an escrow-based approach pertaining to Land Use Application fees
➢ Decrease to right-of-way permit fee from $200 to$150 with the addition of an escrow fee
to be determined by the Engineer
➢ For Signs, increases to all fees, with the exception of the temporary sign, which
decreased
➢ Increase of Rental Registration fee from $42.00 to $45.00 per rental unit and to the
Rental Registration Penalty fee from $84.00 to $90.00 per rental unit
➢ Increased utility rates by two percent
➢ Increased surface water charges by three percent
➢ Increase to recycling fee from $42.60 to $48.00 (annually per residential parcel with
curbside recycling) and from $2.00 to $2.50 (annually per residential parcel without
curbside recycling)
➢ Addition of a Park Development fee in the amount of$5,300
Page 1 of 2
Discussion
Staff has reviewed the fee schedule and has found our City's rates to be comparable to other
cities.
A few changes are being recommended and they are noted in red bold print on the attached 2017
Fee Schedule. A brief explanation of the reason for the changes is provided below.
Building Construction
There will be an increase from $40.00 to $63.25 for the building permit reinspection fee as well
as the fire protection permit reinspection fee. This is per Minnesota State Statute 326B.153. Staff
recommends a language change to note that the State Surcharge (based on valuation) and fees for
building permits and fire protection permits shall be based according to the 2016 State Statute
326B.153.
Miscellaneous
At its November 14, 2016, meeting, the City Council approved the requirement that tree
contractors obtain a City license for tree trimming/services. The proposed fee is $50.00.
Parks & Recreation
Staff is proposing an increase in Community Garden Plot fees. The fees would increase from
$36.00 plus applicable tax to $38.00 plus applicable tax for one plot, and from $18.00 plus
applicable tax to $19.00 plus applicable tax for an additional (second)plot.
Planning and Zoning
In 2016, the City Council approved a Zoning Code amendment to create new regulations for
commercial outdoor display and sales areas. Under the new regulations, an administrative permit
is now required. Applicants are required to provide a site plan showing the location and
dimensions of the display and sales area. Staff is proposing that the fee for this permit be set at
$100.00. The proposed fee would cover staff costs associated with reviewing the permit
application and completing a follow-up inspection of the property.
Zoning Permit language has been modified to include the following: decks under 30", driveways,
fences, sheds and temporary structures.
Utility Rates
Staff proposes a 2% increase in utility rates/charges and a 3% increase to the surface water
charges, per quarter.
Requested Action
Staff would like Council feedback on the proposed 2017 Fee Schedule.
Attachment
Attachment A: Redlined Version of Ordinance 2016-010—Appendix A—2017 Fee Schedule
Page 2 of 2
Attachment A
-AVEN HILLS
City of Arden Hills
Ordinance 2016-010 —Appendix A
2017 Fee Schedule
L Administrative
Dogs/Cats—Licenses Two years(Pro-rated for second $26.00
year $13.00)
Dogs/Cats—Duplicate Tags Each $6.50
Dogs/Cats—Boarding $22.00 per day
Dogs/Cats—Impoundment Fee 1 $50.00
Dogs/Cats—Surrender Fee Each $25.00
Dogs—Residential Kennel Annual $21.00
License
Dogs—Dangerous Dog Fee Annual $500.00
Dogs—Potentially Dangerous Annual $250.00
Dog Fee
Copying—Minutes,City Council Annual $69.00
Meetings
Copying—Minutes,Planning Annual $56.00
Commission Meetings
Copying—Agendas,City Annual $14.00
Council Meetings
Copying—Agendas,Planning Annual $7.00
Commission Meetings
Copying—Agenda Packets,City Annual Cost based on per sheet,staff
Council Meetings labor,and postage
Copying—Agenda Packets, Annual Cost based on per sheet,staff
Planning Commission labor,and postage
Copying—General Any Size $0.25 per side
Assessment Search $53.00 per half hour
11 Building Construction
Building Permits—Permit Fee Fees shall be based according to
the 20 6 State Statute 326B.153 Deleted:s
and are determined by the City's
Building Official
Building Permits—Plan Review 65%of Building Permit Fee
Fee
Building Permits—Re-inspection $k3.25 per State Statute Deleted:ao.00
326B.153
Building Permits—Manufactured $55.00+State Surcharge fee as
Home Location,Swimming outlined in State Statute
Pools,and Demolition 326B.148
Building Permits—Special 100%of Permit Fee
Investigations
Page 1 of 10
State Surcharge—based on fee based on 201j6 State Statute Deleted:s
valuation 326B.148
State Surcharge—Fixed Fees fee based on State Statute
326B.148
Plumbing Permits—Minimum $40.00
Fee
Plumbing Permits—Residential 1.25%of Project Value
Plumbing Permits—Non- 1.25%of Project Value+$50.00
Residential
Electrical Permits—Minimum $40.00
Fee
Electrical Permits—Maximum $150.00
Single Family Dwelling Fee
Electrical Permits—General See Exhibit"A"attached to fee
schedule
Mechanical Permits—Minimum $40.00
Fee
Mechanical Permits—Residential 2%of Project Value
Mechanical Permits—Non- 1.25%of Project Value+$50.00
Residential
Fire Protection Permits—Permit Fees shall be based according to
Fee the 20W State Statute 326B.153 Deleted:s
and are determined by the City's
Building Official
Fire Protection Permits—Plan 65%of Permit Fee
Review Fee
Fire Protection Permits—Re- 325 per State Statute Deleted:ao.00
inspection 326B.153
low-
M. Liquor Licensing
On-sale 1,999 square feet(SF)or less $3,465.00
On-sale 2,000(SF)—2,999(SF) $4,620.00
On-sale 3,000(SF)—3,999(SF) $5,775.00
On-sale 4,000(SF)or more $6,930.00
On-sale,Sunday $200.00(340A.504 Subd.3(b)
limits$200 fee for Sunday sales)
Off-sale $210.00
Club Fee $315.00
On-sale,Malt Beverage $126.00
Off-sale,Malt Beverage $42.00
On-sale,Wine $ 2,000.00
(340A.408 Subd.2(c)limits fee
to$2000 or half of on-sale
license fee,whichever is less)
Strong Beer No Charge(as part of On-Sale
Wine License)
Investigation Fee $158.00
Minor Consumption Violation First Violation $105.00
with Server Training Second Violation $525.00
Page 2 of 10
Third Violation $1,050.00
Fourth Violation $1,575.00
First Violation $525.00
Minor Consumption Violation Second Violation $1,050.00
without Server Training Third Violation $1,575.00
Fourth Violation $2,100.00 and may be subject to
license revocation
W. Maps and Ordinances
Zoning Ordinance $0.25 per side
Municipal Code
Comprehensive Plan
Color Maps(8.5 x 11) $2.00
Color Maps(I I x 17) $4.00
Street Maps $2.00
As-Builts(I I x 17) Based on number of copies and
staff time
V. Parks&Recreation
Youth Athletic Association Field Per two hour time block $25.00 per time block
Rental +applicable tax
Adult Club/Intramural Field Per two hour time block $40.00 per time block
Rental +applicable tax
Ball Field Rental,Unlighted Per two hour time block. $50.00 per time block
Tournament fees are extra. +applicable tax
Ball Field Rental,Lighted Per two hour time block. $84.00 per time block
Tournament fees are extra. +applicable tax
Ball Field Tournament Fee Includes all day maintenance $525.00 per day+$200.00
(Adult),Full Maintenance staff on site damage deposit+applicable tax
Ball Field Tournament Fee Includes prep for fields and $315.00 per day+$200.00
(Adult),Minimum Maintenance midday drag of fields damage deposit+applicable tax
Warming House Rental/Ice Rink Only allowed during non-public $30.00 per hour+
Rental use hours $200.00 damage deposit+key
deposit+applicable tax
Picnic Shelters Available for reservation $0
Picnic Pavilions—Resident Includes up to five picnic tables $65.00 per day+$200.00
damage deposit +applicable tax
Picnic Pavilions—Non-Resident Includes up to five picnic tables $100.00 per day+$200.00
damage deposit +applicable tax
Picnic Pavilions— Includes up to five picnic tables $35.00 per day+$200.00
Resident Non-Profit damage deposit
Picnic Pavilions— Includes up to five picnic tables $70.00 per day+$200.00
Other Non-Profit damage deposit
Additional Picnic Tables For every two extra tables $10.00+applicable tax*
*fee waived for Night to Unite
and other public events open to
all Arden Hills residents
Community Garden Plot—One Annual $3 .00+applicable tax Deleted:6
Plot
Page 3 of 10
Community Garden Plot— Annual $ .00+applicable tax Deleted:s
Second Plot
Room Rental—City Hall, Per Day(Scheduling a room after Regular business hour usage:No
Community Room regular hours is contingent upon charge
the presence of a city employee; Army National Guard:No charge
In the event staff is not available, City Government:No charge
the City reserves the right to Resident,Non-profit:$63
deny application). Resident,For-profit:$74
Non-Resident,Non-profit:$105
Non-Resident,For-profit:$137
(+applicable tax)
Room Rental—City Hall,Small Per Day(Scheduling a room after Regular business hour usage:No
Conference Room regular hours is contingent upon charge
the presence of a city employee; Army National Guard:No charge
In the event staff is not available, City Government:No charge
the City reserves the right to Resident,Non-profit:$26
deny application). Resident,For-profit:$32
Non-Resident,Non-profit:$42
Non-Resident,For-profit:$53
(+applicable tax)
Room Rental—Damage Deposit Required $105.00
Equipment Rental—DVD,VCR, $11.00+applicable tax
T.V.
VL Planning and Zoning(Each separate land use request shall be charged a separate administrative
fee and escrow even if submitted on the same application. Costs expended in reviewing and processing
an application will be charged against the cash escrow and credited to the City.Charges to the escrow
include planning and engineering staff time,City attorney and consulting fees,and mailing costs. If,at
any time,a required cash escrow is depleted to less than 20%of its original amount,the applicant shall
deposit additional funds in the cash escrow account as determined by the City.The escrow may be
reduced or increased by the City Planner on a project by project basis.)
Description Escrow Fees Initial Application Fees
Preliminary Plat Administrative Fee $500
Escrow $1,000
Final Plat Administrative Fee $500
Escrow $1,000
Lot Split/Minor Subdivision(R-1 Administrative Fee $350
and R-2 only) Escrow $1,000
Rezoning or TCAAP Regulating Administrative Fee $350
Plan Map Amendment Escrow $1,000
Comprehensive Plan Amendment Administrative Fee $500
Escrow $1,000
Variance or Permitted Administrative Fee $350
Adjustment Escrow $1,000
Conditional Use or Interim Use Administrative Fee $350
Permit/CUP or IUP Amendment Escrow $1,000
Planned Unit Development Administrative Fee $350
Master Plan or Special Escrow $1,000
Development Plan Master Plan
Page 4 of 10
Final Planned Unit Development Administrative Fee $350
or Final Special Development Escrow $1,000
Plan
Planned Unit Development Administrative Fee $350
Amendment or Special Escrow $1,000
Development Plan Amendment
Concept Review Administrative Fee $150
Escrow $1,000
Vacation of Easement Administrative Fee $150
Escrow $1,000
Site Plan Review Administrative Fee $350
Escrow $1,000
City Code Amendment Administrative Fee $350
Escrow $1,000
Zoning Code or TRC Administrative Fee $350
Amendment Escrow $1,000
Zoning Letter Administrative Fee $60
Land Use Requests—Not Administrative Fee $150
Already Specified Escrow $1,000
Zoning Permit— ecks under $65 Deleted:New Fence Cons ruction or Expansion
30",Driveways,Fences,Sheds
and Temporary Structures
Deleted:Zoning Permit—New Driveway
Recreational Vehicle Parking 7 Day Permit,renewable once $25 constmetion or Expansion
Permit per 12 months Deleted:$65
Home Occupation I Permit No charge
Home Occupation II Permit Administrative Fee $150
Escrow $500
Right-of-Way Permit Administration Fee $150
Escrow To be determined by the
Engineer
Grading&Erosion Control Fees Administrative Fee $150
Escrow $3,675/acre
Commercial Outdoor Display $100
and Sales Area Permit
Appeal of Administrative Administrative Fee $150
Zoning,Sign,or Subdivision
Escrow $1,000
Decisions
VH. Utility Hookup Charges Nor
Water Permits—Service Per inspection $40.00
Installation/Repairs/Alteration
Water Permits—Interior $40.00
Plumbing,New Home
Water Turn On/Off,Temporary $40.00
Water Permanent Disconnect $215.00
Page 5 of 10
Curb Box and Service Lead,1" $165.00
Service Connection on
Unsurfaced Street
Restoration of Typical Road Mix $105.00
Street
Restoration of Higher-Type Set by Engineer
Street
Larger than 1"Service Set by Inspector
Connection
Water Permits—Plan Check Fee Set by Inspector
Water Permits—Re-inspection $40.00
Water Meter/Spacer Charges— Fee includes removal of meter, Based on Meter Size
Customer Requested Water bench test at maintenance Contact Public Works for Quote
Meter Accuracy Test facility,and returning meter to
residence;Fee will not be applied
if the meter is found to be
inaccurate to a degree exceeding
three percent(3%)from the
result of the bench test
Water Meter/Spacer Charges— Standard Meter $435.00
5/8"x'/4"Meter Model 25
Water Meter/Spacer Charges— Contact Public Works for Quote
3/4"x 7'/2"Meter Model 35
Water Meter/Spacer Charges— $540.00
1"Meter
Water Meter/Spacer Charges— Contact Public Works for Quote
Greater than 1"
Water Connection Fee— $840.00 per acre or portion
Connection fee for previously thereof
un-served or expanded lots
Water Availability Fee— The units are based on the $525.00 per unit
New or Additional Connections Metropolitan Council's formula
for calculating new sewer
availability charge(SAC)units
Sewer Connection Fee— $840.00 per acre or portion
Connection fee for previously thereof
un-served or expanded lots
Sewer Availability Fee— The units are based on the $525.00 per unit
New or Additional Connections Metropolitan Council's formula
for calculating new sewer
availability charge(SAC)units
Sewer Permits— Service Per inspection $40.00
Installation/Altemations/Repairs
Sewer Permits—Plan Review Set by Inspector
Fee
Sewer Permits—Reinspections $40.00 per hour
Sewer Access Charge Set by Met Council Annually $2,485.00
Sanitary Sewer Utility Prohibited $100.00 per month
Sump Pump Connection
Surcharge
Page 6 of 10
VIIL Miscellaneous/Retail Activities
Boutique/Garage Sale Application/notification of City No charge
Hall required
Casual Roadside Stands Application/notification of City No charge
Hall required
Tent Permit $55,00+State Surcharge
Sidewalk Sales $53.00
Business Licensing— Includes arcade,dance hall, $105.00
Amusement Facilities movie theater,pool/billiard
tables,bowling alleys,indoor
tennis,skating facility,outdoor
tennis,driving ranges,etc.
Business Licensing—Wholesale Liability insurance required $210.00
Bulk Fuel Storage
Business Licensing— $6.50 per room
Hotel/Motel
Business Licensing—Courtesy $26.00
Bench,Non-advertising
Business Licensing—Courtesy $79.00
Bench,Advertising
Business Licensing— Includes musical devices, $15.00 per location+$15.00 per
Mechanical/Electronic Devices amusement rides,bowling alleys, machine
etc. (MN Statute 449.15 sets
maximum permit fee at$15 per
location and$15 per machine)
Business Licensing—Retail Sales Includes antique shops, $53.00
beauty/barber shops,boat
dealers,Christmas tree sales,dry
cleaning,laundry,bakery,candy,
meats,wholesale foods,caterers,
motor vehicle sales,optometrist,
mortuary,video sales/rentals,
over-the-counter tobacco sales,
vending machines(excluding
tobacco),&other retail goods not
listed
Business Licensing— $21.00 per 1,000 square feet,or
Restaurants,Cafes,Coffee fraction thereof
Houses,etc.
Business Licensing— $315.00
Restaurants,Drive-Thru
Business Licensing—Service $105.00
Stations
Business Licensing—Grocery $21.00 per 1,000 square feet,or
fraction thereof
Page 7 of 10
Charitable Gambling Permit— Includes investigation fee $158.00
Per Minnesota State Statute,
Chapter 349
Local Gambling Tax 3%of organizations'gross
receipts from all lawful
gambling,less prizes paid out
Lawful Gambling Fund 10%of net profits
Tobacco Sales License Includes investigation fee $300.00
Fireworks Sales As part of existing business $100.00(MN Statute 624.20 sets
maximum permit fee at$100.00)
Fireworks Sales Exclusive Business $350.00(MN Statute 624.20 sets
maximum permit fee at$350.00)
Massage Therapist Annual Fee,Includes $53.00
investigation fee
Massage Therapist Establishment Annual Fee,Includes $158.00
investigation fee
Recreational Outdoor Archery $200 first year
Range $50 annual renewal
Solicitors,Peddlers,Transient Please reference Section 340 of $158.00 background
Permit—For-Profit Organizations the Municipal Code for more investigation+$105.00 per
information month permit fee
Solicitors,Peddlers,Transient Please reference Section 340 of No charge
Permit—Non-Profit the Municipal Code for more
Organizations information
Tree Contractor License $50.00
IX. Signs
Initial Fee Per Sign $100.00
Permanent Signs,Annual Per Sign,100 square feet or less $25.00
Renewal (maximum allowable size)
Temporary Signs $50.00
Signs,Impoundment First Offense $50.00
Signs,Impoundment Second Offense $75.00
Signs,Impoundment Third Offense $150.00
X. Miscellaneous Fees/Permits
Rubbish Hauler Annual $158.00
Recycling Hauler Annual $158.00
Contractor License Annual $75.00
Miscellaneous Permit Fee For all other permits not listed $40.00
Staff Research $53.00 per half hour
Penalties for Late Payment Failure to pay any penalty 10%of license fee or$32.00,
imposed shall be grounds for the whichever is greater
suspension or termination of any
license issued by the City
Tobacco Sales,Illegal First Offense $105.00
Tobacco Sales,Illegal Second Offense within 24 $525.00
months
Page 8 of 10
Tobacco Sales,Illegal Third Offense within 24 months $1,050.00 and 7 business day
suspension or 30 day suspension
of license+admin fine of$250
Tobacco Sales,Illegal Fourth Offense within 24 months Revocation of the license for a
one year period
Candidate Filing Fee $2.00
Insufficient Funds/Returned $35.00
Check Fee
Rental Registration Fee $45.00 per rental unit
Rental Registration Penalty Fee $90.00 per rental unit
Residential Contractor License $5.00
Check
Business Subsidy Application Required to reimburse City for $2,100.00+$10,500.00 escrow
Fee full cost of review
Construction Activity Waiver Per Waiver Application $263.00
XI. False Alarm Fees
False Alarm First two alarms No charge+letter
False Alarm Three through ten alarms $60.00 per alarm
False Alarm Over ten alarms $160.00 per alarm
XH. Investigation Fees
Tobacco,Liquor,Charitable $158.00
Gambling,&Solicitor's Permits
XIIL Utility Use Charges
Water Per Quarter:
Meter Charge 3/4"Meter Size or Smaller $ 4.36 Deleted:z3ss
Meter Charge 1"Meter Size 8-84 Deleted:57.69
Meter Charge 1.5"Meter Size 24.46 Deleted:1zz.oz
Meter Charge 2"Meter Size $ 00.51
Meter Charge 3"Meter Size $436.45 Deleted:196.5.
Meter Charge 4"Meter Size 54.26 Deleted:azzs9
Meter Charge 6"Meter Size $jjQ Deleted:641.43
Meter Charge 8"Meter Size $ 196.99 Deleted:1,068.45
Meter Charge 10"Meter Size VJZ2,56 Deleted:2,153.91
Meter Charge 12"Meter Size $AAL9.34 \ Deleted:3,061.33
Consumption: 1-1Q000 gals. gallons .73 per 1,000 gallons(pro- [��I�De�le:txed:a3az.a9
rated)Consumption: 10,001-35,000 .52 per 1,000 gallons(pro- 2.65
gals. gallons rated)
Deleted:3.45
Consumption:Over 35,000 gals. gallons .22 per 1,000 gallons(pro- Deleted:6.10
rated)
Water Test Fee set by MN State Health Dept $1.59
Sanitary Sewer Per Quarter:
Base Charge-Single Family per lot 2.61 Deleted:90.79
Base Charge-Multiple Family per dwelling $ 2.61 Deleted:90.79
Usage Over 15,000 gals.-Single gallons $ .33 per 1,000 gallons(pro- Deleted:s.z3
Family/Multiple Family rated)
Page 9 of 10
Sanitary Sewer-Commercial gallons $ .77 per 1,000 gallons(pro- Deleted:s.66
Apartment/Condominium rated)
Sanitary Sewer-Mobile Home per unit $ 00.16 Deleted:98.zo
Surface Water Per Quarter:
Residential-Single Family per lot 4.72 Deleted:14.29
Residential- Multiple Family per dwelling V 9.08 Deleted:�8sz
Apartment/Condominium per acre %L20.11 Deleted:>>6.6i
Industrial/Commercial per acre $J87.52
Undeveloped per acre $ 2.06 Deleted:i8z.o6
Deleted:21.42
Standby Per Quarter:
Standby 1"Service Line or smaller .32 Deleted,8.6
Standby 1.25"Service Line $ 2.02 Deleted:1198
Standby 1.5"Service Line $ 6.56 Deleted:�6.za
Standby 2"Service Line 5.31
Standby 3"Service Line 7.09 Deleted:24.8�
Standby 4"Service Line 01.81 Deleted:55.97
Standby 6"Service Line $ 28.2g Deleted:99.81
Standby 8"Service Line $AQ6.26 Deleted:223.80
Standby 10"Service Line $L3J,48 Deleted:398.29
Standby 12"Service Line $ 13.31 Deleted:623.02
Standby Shared 6.95 $21.21 Deleted:895.40
XIV.Recycling Fee Deleted:z6.68
Per Residential Parcel with Annual $48.00
curbside recycling
Per Residential Parcel without Annual $2.50
curbside recycling
XV.Park Development
Park Development Fee Per residential unit $5,300.00
Page 10 of 10
I MINNESOTA STATUTES 2016 32613.153
326B.153 BUILDING PERMIT FEES.
Subdivision 1.Building permits.(a)Fees for building permits submitted as required in section 32613.106
include:
(1)the fee as set forth in the fee schedule in paragraph(b)or as adopted by a municipality;and
(2)the surcharge required by section 32613.148.
(b)The total valuation and fee schedule is:
(1)$1 to$500,$29.50;
(2)$501 to$2,000,$28 for the first$500 plus$3.70 for each additional$100 or traction thereof,to and
including$2,000;
(3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction
thereof,to and including$25,000:
(4) $25,001 to $50,000, $464.15 for the first$25,000 plus $12 for each additional $1,000 or fraction
thereof,to and including$50,000;
(5)$50,001 to$100,000,$764.15 for the first$50,000 plus$8.45 for each additional$1.,000 or fraction
thereof,to and including$100,000,
(6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or
fraction thereof,to and including$500,000;
(7) $500,001 to$1,000,000, $3,886.65 for the first$500,000 plus $5.50 for each additional $1,000 or
fraction thereof,to and including$1,000,000,and
(8)$1,000,001 and up,$6,636.65 for the first$1,000,000 plus$4.50 for each additional$1,000 or fraction
thereof.
(c) Other inspections and fees are:
(1)inspections outside of normal business hours(minimum charge two hours),$63.25 per hour;
(2)reinspection fees, $63.25 per hour;
(3) inspections for which no fee is specifically indicated(minimum charge one-half hour), $63.25 per
hour; and
(4) additional plan review required by changes, additions, or revisions to approved plans (minimum
i
charge one-half hour), $63.25 per hour.
(d)If the actual hourly cost to the jurisdiction under paragraph(c)is greater than$63.25,then the greater
rate shall be paid.Hourly cost includes supervision,overhead,equipment,hourly wages,and fringe benefits
of the employees involved.
Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents
submitted as required by section 32613.106 must be paid based on 65 percent of the building permit fee
required in subdivision I.
Copyright Cif 2016 by the Revisor of Statutes,State of Minnesota.All Rights Reserved.
326B.153 MINNESOTA STATUTES 2016 2
Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public
buildings and state licensed facilities as required by section 32613.148.
Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and
municipalities contracting for plan review and inspection of public buildings and state licensed facilities.
(b) if plan review and inspection services are provided by the state building official, all fees for those
services must be remitted to the state.
(c)If plan review services are provided by the state building official and inspection services are provided
by a contracting municipality:
(1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in
subdivision 2;and
(2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted
fee schedule, for orientation to the plans,in addition to the permit and other customary fees charged by the
municipality.
(d) If plan review and inspection services are provided by the contracting municipality,all fees for those
services must be remitted to the municipality in accordance with their adopted fee schedule.
History: 2009 c 78 art S s 11
Copyright'0 2016 by the Revisor of Statutes,State of Minnesota.All Rights Reserved.
ELECTRICAL PERMIT FEES - Exhibit A
HOMEOWNERS AND ELECTRIC CONTRACTORS - Complete an electrical permit form
available from the Building Inspections Division. Add $5.00 for State surcharge to total cost of
each permit.
Residential panel replacement is $100.00 sub
panel $40.00. New service or power supply is. Circuits and Feeders
0 to 300 Amp $50.00 0 to 30 Amp $8.00
400 Amp $58.00 31 to 100 Amp $10.00
500 Amp $72.00 101 to 200 Amp $15.00
600 Amp $86.00 300 Amp $20.00
800 Amp $114.00 400 Amp $25.00
1000 Amp $142.00 500 Amp $30.00
1100 Amp $156.00 600 Amp $35.00
1200 Amp $170.00 700 Amp $40.00
Add $14.00 for each additional 100 amps Add $5.00 for each additional 100 amps
Minimum Fee Maximum Fee
Minimum permit fee is $40.00 plus $5.00 State Maximum fee for single family dwelling or
surcharge. This is for one inspection only. townhouse not over 200 amps is $175.00 plus
Minimum fee for rough-in inspection and final is $5.00 State surcharge. Maximum of 3
$80.00 plus $5.00 State surcharge. inspections.
Apartment Buildings
Fee per unit of an apartment or condominium complex is $70.00. This does not cover service,
unit feeders or house panels.
Swimming Pool $80.00 plus circuits. This includes 2 inspections
Additions, Remodels or $80.00 this includes up to 10 circuits and 2 inspections
Basements Finishes $50.00 for panel plus $8 per circuit.
Accessory Structures
Traffic Signals $7.00 per each standard
Street and Parking Lot Lights $4.00 per each standard
Transformers and Generators $10 up to 10KVA, $40 11 to 75KVA, $60 75KVA to 299
KVA, over 299 KVA is $150.
Retro Fit Lighting $.65 cents per fixture
Sign Transformer $8.00 per transformer
Remote Control and Signal $.75 cents per device
Circuits
Re-Inspection Fee $40.00
THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED
AGENDA ITEM—IE
'It
,-ARZEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Councilmembers
Sue Iverson, Interim City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: 2017 Council Liaison and JDA Appointments
Background/Discussion
Each year, a Councilmember is appointed to serve as Council Liaison on the various committees
and commissions in the City.
For discussion purposes, a list of current commission/committee appointments is offered below.
Planning Commission
Council Liaison: David Grant
Staff: Senior Planner
Alternate: Interim City Planner
Parks, Trails and Recreation Committee
Council Liaison: Fran Holmes
Staff: Parks and Recreation Coordinator
Alternate: Interim Public Works Director
Communication Committee
Council Liaison: Jonathan Wicklund
Staff: City Clerk
Alternate: Deputy Clerk
Financial Planning and Analysis Committee
Council Liaison: Dave McClung
Staff: Director of Finance and Administrative Services
Alternate: Finance Analyst
Page 1 of 2
Lake Johanna Fire Department Board of Directors
Council Liaison: Dave McClung
Staff: City Administrator
Alternate: Director of Finance and Administrative Services
Economic Development Commission
Council Liaison: Brenda Holden
Staff: Senior Planner
Alternate: City Administrator
Personnel Committee
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Staff: Director of Finance and Administrative Services
Ramsey County League
Council Liaison: Jonathan Wicklund
Alternates: David Grant, Brenda Holden, Fran Holmes, and Dave
McClung
JDA Appointments
The Joint Powers Agreement (JPA) between the City and Ramsey County for the redevelopment
of TCAAP was approved by the City Council in late 2012. The JPA calls for the establishment
of a Joint Development Authority (JDA) to implement the TCAAP Master Plan and to oversee
the redevelopment process and activities.
The JDA Board is comprised of two members from the City Council, two members from the
Ramsey County Board of Commissioners, and one citizen from Arden Hills to be appointed by
the City Council. This citizen appointee will be the Chair of the JDA Board and the appointment
will be for a two-year term. New appointments are needed for 2017-2018 as current terms
expire.
For discussion purposes, a list of current JDA appointments is offered below.
Joint Development Authority
Chair: David Sand
Commissioner: David Grant
Commissioner: Brenda Holden
Requested Action
Staff is looking for Council input regarding Council Liaison appointment and JDA
Appointments. A resolution delegating appointments will be brought to a future City Council
meeting for approval.
Page 2 of 2
AGENDA ITEM— 1F
-iVEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services
SUBJECT: Arden Hills Notes Proposal
Background/Discussion
Councilmember Wicklund had asked that this item be placed on the agenda for discussion.
Attachment A: AH Newsletter Review
Attachment A
ARDEN HILLS
NEWSLETTER REVIEW
EXECUTIVE SUMMARY
Over the last couple of years,the number of volunteers in the communications committee has
been in slow decline. Currently we have four individuals involved (staff, city council liaison, Susan
Cathey and Mary Nosek). Also, our current volunteer pool could decrease even more. The
average cost for design is$150, printing is$1,550 and postage is$600 for a total of$2,300 per
newsletter. Annual cost for our 10 newsletters is$23,000.
ISSUES
Is city council, staff or a volunteer the one to drive vision and implementation of the newsletter.
Currently, both a staff member and city council liaison are on the committee but we do not have
anyone pushing the newsletter forward. There is a big difference between a liaison: a person
who helps groups work together and provides information to each other AND a driver: one that
provides motivation, steers the direction and is responsible for the results.
Who is going to be responsible for content in the future if our volunteer pool continues to shrink.
Is this completed by more staff and city council member involvement, finding more volunteers or
paying writers.
A LA CARTE OPTIONS
UU 11UL11111y - UUV6 11UL impact the budget but does risk the burnout of current volunteers and
the desktop publisher volunteer.
Recruit volunteers - does not impact the budget but someone needs to recruit and actually get
people to help out.
City Council and staff write articles -the impact on the budget is based upon how much staff time
is used up to write content for newsletters.
Pay writers -the impact on the budget would be minimal ($100-$150 per article depending on
length)
Reduce number of newsletters -this could reduce the impact on the budget or allow the$9,200 to
be used elsewhere. Possibly move from 10 newsletters a year to six.
Outsource design -the cost would be an additional $11,000 if we stayed with a 4-page design and
10 newsletters a year. The cost would be an additional$7,000 if we stayed with a
4-page design and six newsletters a year.
Determine who "owns"the newsletter- once this is clarified that person can define vision,
direction and implementation of newsletter changes.
MY RECOMMENDATION
I'll tell you what I think if you ask...
AGENDA ITEM—1G
lt
-AVEN HILLS
MEMORANDUM
DATE: November 21,2016
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson,Interim City Administrator/Director of Finance and Admin Svcs
Dave Perrault,Finance Analyst
SUBJECT: 2017—2021 Capital Improvement Program (CIP)
Action Requested
Provide feedback to staff on Proposed 2017—2021 CIP Plan.
Backeround
Annually the City prepares a five (5) year Capital Improvement Plan for budgeting and
forecasting.
Discussion
The City Council previously met on July 18th, 2016 to discuss the preliminary CIP and provide
feedback and changes. The following changes since the July meeting have been made:
• Requested changes by City Council at previous meeting
• County Road D and Shoreview Drive has been removed due to completion in 2016.
• The Ramsey County Emergency Management Equipment has been updated following a
new quote received on November 14th for the necessary upgrades.
Public Works will also be providing a supplementary memo for Council review and comments.
Attachment
Attachment A: Capital Improvement Plan Book
Page 1 of 1
,,,�AVEN ]HILLS
2017-2021
Proposed
CAPITAL IMPROVEMENT PLAN
EQUIPMENT REPLACEMENT PLAN
CITY OF ARDEN HILLS
Council Work Session November 21, 2016
AGENDA ITEM—1G
'It
EN HILLS
MEMORANDUM
DATE: November 21,2016
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson,Interim City Administrator/Director of Finance and Admin Svcs
Dave Perrault,Finance Analyst
SUBJECT: 2017—2021 Capital Improvement Program(CIP)
Action Requested
Provide feedback to staff on Proposed 2017—2021 CIP Plan.
Background
Annually the City prepares a five (5) year Capital Improvement Plan for budgeting and
forecasting.
Discussion
The City Council previously met on July 18`h, 2016 to discuss the preliminary CIP and provide
feedback and changes. The following changes since the July meeting have been made:
• Requested changes by City Council at previous meeting
• County Road D and Shoreview Drive has been removed due to completion in 2016.
• The Ramsey County Emergency Management Equipment has been updated following a
new quote received on November 14`h for the necessary upgrades.
Public Works will also be providing a supplementary memo for Council review and comments.
Attachment
Attachment A: Capital Improvement Plan Book
1
City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY DEPARTMENT
Department Project# Priority 2017 2018 2019 2020 2021 Total
Economic Development
Gateway Signs
16-EDA-001 n/a 45,000 0 45,000
Economic Development Total 45,000 0 45,000
Government Buildings
City Hall Maintenance 17-Bldg-005 2 50,000 25,000 25,000 100,000
Government Buildings Total 50,000 25,000 25,000 100,000
Parks Department
Playground Structure Replacement 11-Park-003 n/a 65,000 125,000 120,000 45,000 355,000
Forestry Implementation Plan 11-Park-004 n/a 5,000 5,000 5,000 15,000
Development of TCAAP Park Facilities 17-Park-001 3 2,500,000 2,500,000 2,000,000 7,000,000
Hard Court Reconstruction 18-Park-001 3 100,000 50,000 55,000 60,000 265,000
Parks Department Total 170,000 2,680,000 2,680,000 2,105,000 7,635,000
Public Safety
LJFD Station Capital 09-Pub-001 n/a 6,954 15,860 9,272 32,086
LJFD Engine/Ladder Replacement 17-Pub-001 n/a 172,020 15,128 187,148
LJFD Rescue/Chief/Utility Vehicle Replacement 17-Pub-002 n/a 19,520 45,140 50,752 24,400 139,812
LJFD Radio Replacement 17-Pub-003 n/a 16,348 16,348 32,696
LJFD Other Capital Equipment 17-Pub-004 nla 5,221 1,854 1,098 8,173
County Emergency Siren Replacement 17-Pub-005 n/a 28,000 28,000
Public Safety Total 248,063 49,190 55,510 50,752 24,400 427,915
Sanitary Sewer Department
Sewer Lining/Rehabilitation 09-Sew-002 3 400,000 400,000 400,000 1,20,000
1
Reconstruct Lift Stations 11 10-Sew-003 3 10,000 0,000
TCAAP Trunk Sanitary Sewer&Lift Station 16-Sew-001 3 1,200,000 1,200,000
Sanitary Sewer Department Total 1,610,000 400,000 400,000 2,410,000
Street Department
Hwy 96 and County Road F Sidewalk Improvement 14-Str-002 3 425,000 10 ,0000
MnDOT Bridge Projects 15-Str-061 3 100,000 ,000
3
Hwy 96 Landscaping 17-Str-003 4 300,000 50,000
Old Snelling Ave including Bridge Reconstruction 17-Str-004 3 1,750,000 1, 0,000
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 3 400,000 1,000,000 1,4040 6,000
Co Rd 96 Signal Maintenance 18-Str-004 2 6,000 ,000
Street Department Total 1,225,000 1,006,000 1,750,000 3,981,000
Surface Water Management Dept
Storm Pond Maintenance 09-Storm-001 3 50,000 0 50,000 100,000
Produced Using the Plan-It Capital Planning Software 2
Wednesday,November 16,2016
Department Project# Priority 2017 2018 2019 2020 2021 Total
Storm Water Inlet/Outlet Repairs 13-Storm-001 3 25,000 0 25,000 50,000
Storm Water BMP Study/Construction 17-Storm-001 3 125,000 125,000
Surface Water Management Dept Total 200,000 0 75,000 275,000
Technology
Springbrook Software Upgrades 12-Tec-001 nla 5,000 5,000 5,000 5,000 5,000 25,000
Technology and Office Equipment 12-Tec-002 nla 5,000 5,000 5,000 5,000 5,000 25,000
Communications Equipment 12-Tec-003 nla 2,000 2,000 2,000 2,000 2,000 10,000
Technology Total 12,000 12,000 12,000 12,000 12,000 60,000
Water Department
Water Towers Repair and Repainting 12-W-001 3 900,000 0,000
17
Valve Replacement Program 13-W-001 3 30,000 35,000 35,000 35,000 35,000 0,000
Hydrant Replacement Program 15-W-001 3 40,000 40,000 40,000 120,000
TCAAP New Booster Station 16-W-001 3 1,000,000 1,000,000
TCAAP Trunk Water Improvements(Spine Road) 16-W-002 3 1,000,000 1,000,000
TCAAP Water Tower 16-W-003 3 4,800,000 4,800,000
CR E2 Water Replacement/Old Hwy 10 Water Loop 17-W-001 4 400,000 400,000
Water Department Total 3,370,000 35,000 75,000 4,835,000 75,000 8,390,000
GRAND TOTAL 6,930,063 3,782,190 5,072,510 7,002,752 536,400 23,323,915
Produced Using the Plan-It Capital Planning Sofhvare
3 Wednesday,November 16,2016
Capital Improvement Plan 2017 thru 2021 Department Economic Development
City of Arden Hills, Minnesota Contact Community Devl Dir
Type Improvement
Project# 16-EDA-001
Useful Life
Project Name Gateway Signs Category Economic Devi Improvement
Priority n/a
Description Total Project Cost: $45,000
Install gateway signs at the major entrance points to the City. Potential locations for the signs include: (1)Highway 96 at Round Lake Boulevard
and(2)at Lexington Avenue;(3)County Road E2 at I-35W;(4)County Road E at Highway 51 and(5)at Lexington Avenue;(6)County Road D
at Cleveland Avenue(7)Lake Johanna Boulevard at the Roseville border;and(8)Lexington Avenue at the Roseville border. Potential sign
locations are listed from north to south and are not in priority order.
The cost for a typical sign is$25,000 per sign,including installation,lighting,and landscaping is estimated. Actual costs may be more or less
depending on the amount of site improvements and/or landscaping that are necessary in a specific location.
The sign that is proposed for consideration in 2017 is at Lexington and Highway 96 and is estimated to cost approximately$45,000.
The EDA General Fund balance includes approximately$80,000 in reserves from previous transfers for Gateway signs.
Justification
Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
Prior Expenditures 2017 2018 2019 2020 2021 Total
-----01 Construction/Maintenance 45,000 0 45,000
Total Total 45,000 0 45,000
Funding Sources 2017 2018 2019 2020 2021 Total
EDA Revenues 45,000 45,000
Total 45,000 45,000
Budget Impact/Other
Annual maintenance costs for sign cleaning and care of landscaped beds surrounding the signs is estimated by the Public Works Department at
$500 per sign annually.
Prior Budget Items 2017 2018 2019 2020 2021 Total
L- 0 Annual Maintenance Charge 0 500 500 500 500 2,000
Total Total 0 500 500 500 500 2,000
Produced Using the Plan-It Capital Planning Sofhrare Wednesday,November 16,2016
4
Capital Improvement Plan 2017 thru 2021 Department Government Buildings
City of Arden Hills, Minnesota Contact Finance Director
Type Maintenance
Project# 17-Bldg-005 Useful Life 10
Project Name City Hall Maintenance Category Building Repair&Maint
Priority 2 Very Important
Total Project Cost: $100,000
Description
City Hall will require ongoing maintenance and replacement of items to maintain operational duties.
Currently,the large condensing unit(main office)has developed a leak over the last three years,costing the city$4,000 and$4,500 in maintenance
for 2015 and 2016(ongoing),respectively. The two smaller condensing units(council chambers)have developed a leak this past spring,and will
require replacement in the upcoming years.
Justification
These items are due for replacement,and will save the City future repair costs by replacing them in the near-term.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 50,000 25,000 25,000 100,000
Total 50,000 25,000 25,000 100,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 50,000 25,000 25,000 100,000
Replacement Fund
Total 50,000 25,000 25,000 100,000
Budget Impact/Other
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair -3,000 -3,000 -3,000 -3,000 -3,000 -15,000
costs
Total -3,000 -3,000 -3,000 -3,000 -3,000 .15,000
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Software
5
Capital Improvement Plan 2017 thru 2021 Department Parks Department
City of Arden Hills, Minnesota Contact Park&Recreation Mgr
Type Improvement
Project# 11-Park-003 Useful Life
Project Name Playground Structure Replacement Category Park Capital Equipment
Priority n/a
Total Project Cost: $355,000
Description
Play Structures are placed on a 20 year replacement pattern.
Justification
In order to maintain playground structures that meet current safety guidelines,require a minimum amount of maintenance,and have replacement
parts available,a 20 year replacement schedule was established for play structures. The following is a list of play structures,the year they were
constructed,the year they are scheduled to be replaced,and the anticipated replacement cost.
Hazelnut Park-2017, This structure was last replaced in 1997. ($65,000)
Freeway Park($45,000)&Cummings Park-2018($80,000). These structures were last replaced in 1998.
Arden Manor ($75,000)&Arden Oaks($45,000)-2019,These structures were last replaced in 1999.
Ingerson Park($45,000)-2020,This structure was last replaced in 2000.
Includes removal of wood curbing and replacement with concrete curbing.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 65,000 125,000 120,000 45,000 355,000
Total 65,000 125,000 120,000 45,000 355,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 65,000 126,000 120,000 45,000 355,000
(PIR)
Total 65,000 125,000 120,000 45,000 355,000
Budget Impact/Other
By replacing playground structures the City will see future cost savings by not having to purchase replacement parts for aging playground
structures.
Budget Items 2017 2018 2019 2020 2021 Total
Maintenance of Parks and -200 -200 -200 -200 -200 -1,000
Trails
Total -200 .200 -200 -200 -200 .1,000
Produced Using the Plan-It Capital Planning Sofhvare
Wednesday,November 16,2016
6
Capital Improvement Plan 2017 thru 2021 Department Parks Department
City of Arden Hills, Minnesota Contact Park&Recreation Mgr
Type Operational Maintenance
Project# 11-Park-004 Useful Life
Project Name Forestry Implementation Plan Category Park Capital Improvements
Priority n/a
Total Project Cost: $15,000
Description
With the Emerald Ash Borer identified in St.Paul in the spring of 2009,the studies show that the beetles will move out at a rate of one to two
miles per year. Roseville found EAB in Langton Park and Northwestern has positive finds on both the Roseville and Arden Hills portion of
campus. A positive tree was found in Sampson Park in the fall of 2013. Staff has included funding for extra removals and replacements that may
be needed for Emerald Ash Borer.
Justification
The City will have impacts to the Forestry with the Emerald Ash Borer Treatment,Removal and Replacement on the horizon.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 5,000 5,000 5,000 15,000
Total 5,000 5,000 5,000 15,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 5,000 5,000 5,000 15,000
(PIR)
Total 5,000 5,000 5,000 15,000
Budget Impact/Other
Removal and Replacement will be a large impact.
Produced Using the Plan-It Capital Planning Sofhvare
Wednesday,November 16,2016
7
Capital Improvement Plan 2017 thru 2021 Department Parks Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 17-Park-001 Useful Life 20
project Name Development of TCAAP Park Facilities Category Park Capital Improvements
Priority 3Important
Total Project Cost: $7,000,000
Description
This item is for the park development (not land acquisition)of park areas throughout TCAAP.
Justification
Ramsey County will be providing park land with the development of TCAAP but the City will be required to develop the parks.An estimate has
been made of$7.0 million for full build out of all the park areas according to the approved plan.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 2,500,000 2,500,000 2,000,000 7,000,000
Total 2,500,000 2,500,000 2,000,000 7,000,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Capital Fund(Park 2,500,000 2,500,000 2,000,000 7,000,000
Dedication Fees)
Total 2,500,000 2,500,000 2,000,000 7,000,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Software
8
Capital Improvement Plan 2017 thru 2021 Department Parks Department
City of Arden Hills, Minnesota. Contact Public Works Director
Type Improvement
Project# 18-Park-001 Useful Life 20-25
Project Name Hard Court Reconstruction Category Park Capital Improvements
Priority 3Important
Total Project Cost: $265,000
Description
The Maintenance Plan has placed the City's hard court play area's on a 5-7 year resurface schedule. Floral Park was last replaced in 2012. At that
time,it was recommended that the City reconstruct that court in 5-6 years. There are structural cracks that cannot be corrected with a basic
resurface. Hazelnut was resurfaced in 2013 and is scheduled to be reconstructed in 2019. Royal Hills was resurfaced in 2013 and is scheduled
to be reconstructed in 2020. Johanna Marsh court was constructed in 1974 and is need of reconstruction,this is planned for 2017
Justification
The cracks at Johanna Marsh, Floral Park,Hazelnut Park and Royal Hills cannot be resolved through a basic resurface. The court at Floral is
surrounded by trees and roots are intruding into the playing surface. The constant leaves on the court and root intrusion reduces the life of this
court. The City did root cutting and tree trimming/removal around the entire Floral court in 2012. This will help to keep the roots from
continuing into the court area. Staff does not know the exact date the Floral court was built but estimates in the early 1980's. Johanna Marsh
was built in 1974,Hazelnut was built in 1981 and Royal Hills in 1986. The court life is usally 25-30 years.
Adjusted cost for Johanna Marsh and future projects 7/1/16 JMA
Note:Added a court reconstruction to 2017 for Johanna Marsh.It was scheduled to be recoated in 2015 but the condition is such that recoating
would be a not cost effective as the court should be reconstructed.The order of the courts planned to be reconstructed could be switched but all
three should ultimately be done. 7/7/15 TJM
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 100,000 50,000 55,000 60,000 265,000
Total 100,000 50,000 55,000 60,000 265,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 100,000 50,000 55,000 60,000 265,000
(PIR)
Total 100,000 50,000 55,000 60,000 265,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
9
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 09-Pub-001
Useful Life
Project Name LJFD Station Capital Category Public Safety
Priority n/a
Description Total Project Cost: $32,086
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2017-Firefighter lockers,replace furnace,
Total Cost:$28,500
Arden Hills Cost:$6,954
2018-Repaint bay ceilings/walls,replace roof over bays.
Total Cost:$65,000
Arden Hills Cost:$15,860
2019-Resurface bay floors
Total Cost:$38,000
Arden Hills Cost: $9,272
No costs projected past 2019
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 6,954 15,860 9,272 32,086
Total 6,954 15,860 9,272 32,086
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 6,954 15,860 9,272 32,086
Total 6,954 15,860 9,272 32,086
Budget Impact/Other 71
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced building maintenance costs.
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
10
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-001 Useful Life
Project Name LJFD Engine/Ladder Replacement Category Public Safety
Priority n/a
Total Project Cost: $187,148
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,the fire department has
budgeted for the replacement of a fire engine in future years.
Total Cost:$705,000
Arden Hills Cost:$172,020
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 172,020 15,128 187,148
Total 172,020 15,128 187,148
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 172,020 15,128 187,148
Total 172,020 15,128 187,148
Budget Impact/Other
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
11
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-002 Useful Life
Project name LHD Rescue/Chief/Utility Vehicle Replacement Category Public Safety
Priority n/a
Total Project Cost: $139,812
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,the fire department has
budgeted for the replacement of a Rescue/Chief/Utility vehicles in future years.
2017
Total Cost:$80,000
Arden Hills Cost: $19,520
2019
Total Cost:$185,000
Arden Hills Cost:$45,140
2020
Total Cost:$208,000
Arden Hills Cost:$50,752
2021
Total Cost:$100,000
Arden Hills Cost: $24,400
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 19,520 45,140 50,752 24,400 139,812
Total 19,520 45,140 50,752 24,400 139,812
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 19,520 45,140 50,752 24,400 139,812
Total 19,520 45,140 50,752 24,400 139,812
Budget Impact/Other
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
12
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-003
Useful Life
Project Name LHD Radio Replacement Category Public Safety
Priority n/a
Description Total Project Cost: $32,696
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,the fire department has
budgeted for the replacement of Portable Radios in 2017 and 2018.
2017
Total Cost:$67,000
Arden Hills Cost:$16,348
2018
Total Cost:$67,000
Arden Hills Cost:$16,348
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 16,348 16,348 32,696
Total 16,348 16,348 32,696
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 16,348 16,348 32,696
Total 16,348 16,348 32,696
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
13
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-004
Useful Life
Project Name LJFD Other Capital Equipment Category Public Safety
Priority n/a
Total Project Cost: $8,173
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,below shows what the fire
department expects to spend on other capital equipment in the upcoming years.
2017
Tire Replacement
Computer Replacement
Saw Replacement
Mobile CAD
Total Cost:$21,400
Arden Hills Cost:$5,221
2018
Computer Replacement
Replace AED's
Total Cost:$7,600
Arden Hills Cost:$1,854
2019
SCBA Bottle Test
Total Cost:$4,500
Arden Hills Cost:$1,098
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 5,221 1,854 1,098 8,173
Total 5,221 1,854 1,098 8,173
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 5,221 1,854 1,098 8,173
Total 5,221 1,854 1,098 8,173
Budget Impact/Other
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
14
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact Finance Director
Type Equipment
Project# 17-Pub-005 Useful Life
Project Name County Emergency Siren Replacement Category Public Safety
Priority n/a
Total Project Cost: $28,000
Description
Ramsey County is planning on replacing emergency sirens,costs updated per Ramsey County on 11/14/2016. The current equipment will need to
be upgraded in order to remain compatible with Ramsey County as they update their equipment. The updates include radios,antennas,accessory
equipment needed to operate the new emergency system.
Justification
Ramsey County is planning on replacing emergency sirens,costs updated per Ramsey County on 11/14/2016.DP
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 28,000 28,000
Total 28,000 28,000
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 28,000 28,000
Total 28,000 28,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Safhvare
15
Capital Improvement Plan 2017 thru 2021
p p Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 09-Sew-002
Useful Life 30
Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance
Priority 3Important
Description Total Project Cost: $3,200,000
Sewer Lining and Rehabilitation.
Note:Increasesd 2013 amount to 500,000 because there will likely be another round of I&I elimination grants from MCES.Will not use addition
dollars unless they can be leveraged for grant monies.5/21/12 TJM
Note:An analysis of our system shows that we still have approximately 18 miles(40%)that are old clay lines subject to infiltration and root
intrusion.It was estimated it would cost$3,500,000 to line all of these clay lines over the next 20 years.Estimated expenditures have been
extended for 20 years to reflect this cost. 10/1/12 TJM
The City is expected to receive$60,000 in grant revenue for 2017 per Public Works.
Justification
As part of our sanitary sewer program,lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging,we should plan for a rehabilitation project on an annual basis.
2016 estimates show a remaining need of 1.6 to 2.2 million. Set a funding level of$400K every 2 years JMA 7/14/16
Prior Expenditures 2017 2018 2019 2020 2021 Total Future
1,200,000 Construction/Maintenance 400,000 400,000 400,000 1,200,000 800,000
Total Total 400,000 400,000 400,000 1,200,000 Total
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
1,200,000 Sanitary Sewer Utility Fund 400,000 400,000 400,000 1,200,000 800,000
Total Total 400,000 400,000 400,000 1,200,000 Total
Budget Impact/Other
This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the
Metropolitan Council.
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
16
Capital Improvement Plan 2017 thru 2021 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 10-Sew-003 Useful Life 20-25
Project Name Reconstruct Lift Stations 11 Category Utility Improvements
Priority 3Important
Total Project Cost: $253,100
Description
Project to replace lift stations 11 (1861 Highway 96). The average life expectancy for a lift station is 25 years. New pumps and electrical panels
would be installed. The new pumps and panels would be compatible with the other 14 lift stations located throughout the City.
Engineering/Design already completed,however,a review should be completed to ensure no design modifications are needed.
Note:Due to the 10/96 interchange construction LS 11 was not rebuilt,only LS 13 was authorized.It was designed in 2011 and will be built in
2012.Funding has been changed to reflect the change in project scope and LS 11 reconstruction will be added back into a later year.5/21/12 TJM
Lift Station#I I may be impacted by the Highway 10/County Rd 96 improvement project,scheduled for 2011.
LS 11 was not impacted by the 10/96 project,nor was it possible to eliminate LS 11 because of the materials under Hwy 96 not supporting a
gravity pipe to flow to RLR.LS 11 reconstruction will be put back in the CIP in 2015 4/22/14 TJM
Note:7/21/14 Council Worksession moved to 2016 to help balance yearly expenditures.
Justification
The lift stations are over 40 years old and in need of replacement.
Prior Expenditures 2017 2018 2019 2020 2021 Total
243,100 Construction/Maintenance 10,000 10,000
Total
Total 10,000 10,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
243,100 Surface Water Mgmt Utility 10,000 10,000
Funds
Total Total 10,000 10,000
Budget Impact/Other
As this project is completed in 2017,the bulk of the work having been done in 2016,the City will realize cost savings with reduced maintenance
costs that would normally be attributed to this lift station.
Produced Using the Plan-It Capital Planning Softtivare Wednesday,November 16,2016
17
Capital Improvement Plan 2017 thru 2021 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-Sew-001
Useful Life 30
Project Name TCAAP Trunk Sanitary Sewer& Lift Station Category Utility Improvements
Priority 3Important
Total Project Cost: $1,200,000
Description
As the TCAAP site develops it will be served by a trunk sanitary sewer system and a lift station that collects all of TCAAP sewer flow(only
TCAAP flow)and carries it through Mounds View to a MCES regional lift station.
Justification
As Ramsey County starts to develop TCAAP infrastructure the City's sanitary sewer system Ivill be placed in the Spine Road right-of-way.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 1,200,000 1,200,000
Total 1,200,000 1,200,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 1,200,000 1,200,000
Total 1,200,000 1,200,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
18
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 14-Str-002 Useful Life 30
Project Name Hwy 96 and County Road F Sidewalk Improvement Category Streets:Misc
Priority 3Important
Total Project Cost: $475,000
Description
In 2013 Ramsey County and MnDOT are completing Hwy 96 from approximately North Heights Church westerly to Round Lake Road.That
improvement will have a bituminous trail on the south side and a concrete sidewalk on the north side.The previous Hwy 96 improvement did not
extend sidewalk on the north side west of Hamline Avenue.Therefore,when the 2013 improvement is complete there will be a gap in the sidewalk
on the north side from Hamline Avenue to approximately the entrance to North Heights Church(3600 Feet)
Note:with the construction on the 10/96 project carrying over into the summer of 2014 this sidewalk project is being delayed until 2015 so as not
to cause more traffic problems.It will also be combined with the sidewalk fill in project on County Road F between Hamline and Lexington.There
is a gap in the sidewalk from the new apartment building(Arden Village)to Hamline of approximately 600 feet.
Note:7/21/14 Council Work Session moved to 2016 to be combine with the TCAAP spine road construction
Justification
Completing the sidewalk on the north side of Hwy 96 will make a continous trail on the north side of Hwy 96 from West Round Lake Road
easterly to the City of White Bear Lake.
The Ramsey County Cost Participation Policy states that the County will pay half the construction cost on new sidewalk along their roadways with
the City paying the other half plus overhead costs.
Prior Expenditures 2017 2018 2019 2020 2021 Total
50,000 Construction/Maintenance 425,000 425,000
Total Total 425,000 425,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
50,000 Ramsey County-CSAH 150,000 150,000
State Aid Funds 275,000 275,000
Total
Total 425,000 425,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
19
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 15-Str-061
Useful Life 30
Project Name MnDOT Bridge Projects Category Streets:Misc
Priority 3Important
Description Total Project Cost: $1,000,000
Mn/DOT has programmed the replacement of several bridges within or on the border of Arden Hills.These include the following bridges with the
MnDOT plan year of construction.
2015 County Road E bridge over TH 51
2015 TH 96 Interchange at 35W
2015 County Road F(Lake Valentine Rd)bridge over 35W
2016 County Road E2 interchange at 35W
2016 County Road H Interchange at 35W
Generally MnDOT's policy is to provide pedestrian facitilies on one side of new bridges.If the City(s)and/or County request pedestrian facilities
on both sides on the bridge that cost is paid by the City and County.The County's cost participation policy states that for these types of projects the
cost is split 50%County and 50%City(s)
Justification 71
Since these bridge projects are built for 50 to 75 years it may be prudent to carefully consider the addition of pedestrian facilities on both sides of
the bridge.
Estimated City share for each of these bridge s is listed below.The estimates are based on the County cost participation policy of 50%County and
50%City(s).These estimates can be further redefined as each structure goes through the layout phase to determine the style of interchange and the
length of bridge.The estimates are as follows:
County Road E Bridge over TH 51 $250,000
Hwy 96 Interchange at 35W $250,000
County Road F Bridge over 35W $250,000
County Raod E2 Interchange with 35W $250,000
County Road H Interchange with 35W $250,000
Prior Expenditures 2017 2018 2019 2020 2021 Total
900,000 Construction/Maintenance 100,000 100,000
Total Total 100,000 100,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
900,000 State Aid Funds 100,000 100,000
Total Total 100,000 100,000
Budget Impact/Other
When the bridge is reconstructed with pedestrian facilities the City may be responsible for snow removal acitivities for the these facilities.
Prior Budget Items 2017 2018 2019 2020 2021 Total
400 Annual Maintenance Charge 400 400 400 400 400 2,000
Total Total 400 400 400 400 400 2,000
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
20
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Park&Recreation Mgr
Type Improvement
Project# 17-Str-003 Useful Life 20-25
Project Name Hwy 96 Landscaping Category Streets:Misc
Priority 4 Less Important
Total Project Cost: $300,000
Description
MnDot and Ramsey County grade separated US 10/Hwy 96 in 2013/2014 and reconstructed the I-35 W/Hwy 96 Interchange in 2015/2016.These
projects created several new medians and boulevard areas that have not been landscaped as the remainder of the Hwy 96 corridor is through Arden
Hills
Justification
This work will complete the landscaping of the Hwy 96 corridor in Arden Hills
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 300,000 300,000
Total 300,000 300,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 300,000 300,000
(PIR)
Total 300,000 300,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
21
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 17-Str-004 Useful Life 20-25
Project Name Old Snelling Ave including Bridge Reconstruction Category Streets:Reconstruction
Priority 3Important
Total Project Cost: $1,750,000
Description
The existing roadway has a minimal storm water management system in place. Records indicate that Snelling Avenue was crack sealed and seal
coated in 1996. City staff will televise the utility lines to determine the extent of any necessary repairs.
A preliminary Scoping Document was prepared in December 2010,Several options for reconstruction were discussed.No major sanitary sewer or
water problems were identified.
There is a bridge at the south end that will need to be replaced at the same time.Final bridge plans have been completed and are submitted to
MnDOT requesting Bridge Bonding funds
Snelling Ave (Co Rd E-TH51)
Estimated Residential Equivalent Units:24
2005 AADT: 1650
2009 AADT:950
Note:Council authorized Bridge final plans in late 2011,in March 2012 Council decided street and bridge should be done together after Bridge
Bonding Funds are secured.Earliest this could be accomplished is in 2013.5/21/12 TJM
Bridge Bonding request submitted July of 2015 since won't be rebuilt at least until after 2015 replacement of CR E bridge over TH 51.TJM
Curnmin s Lane and Hamline Ave.north of Co.Rd.E could be easily added to this project for reclaiming of the road surface.
Justification
Records indicate Snelling Avenue was crack sealed and sealcoated in 1996.The existing roadway currently has a minimal storm water
management system in place.
Snelling from TH51 to Co Rd E,2005 PCI=34,2008 PCI=31,2011 PCI= (Increase due to heavy patching)
Utilities
Watermain-no history of problems
Sanitary Sewer-no history of problems,install chimney seals on all manholes;correct any I&I deficiencies.
Storm Sewer-project must meet Rice Creek Watershed District requirements;improvements will improve water quality to Lake Johanna.
In order to better understand the project costs for this road segment,staff completed a field survey and some preliminary analysis for this project in
2010. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and associated
construction cost estimates.The level of improvement will determine the storm water requirements.
Although this roadway has a low ADT it will likely be a significant detour when the CR E bridge is replaced in 2014 or 2015.In its current
condition Snelling Ave will not likely hold up under increase traffic during the CR E bridge replacement. This segment is also listed as a PTRC
high priority for a detached trail(Segment 1).
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 1,750,000 1,750,000
Total 1,750,000 1,750,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 250,000 250,000
(PIR)
Grant Revenue 125,000 125,000
Produced Using the Plan-It Capital Planning Software
Wednesday,November 16,2016
22
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
State Aid Funds 1,325,000 1,325,000
Surface Water Mgmt Utility 50,000 50,000
Funds
Total 1,750,000 1,750,000
Budget Impact/Other
The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term,reconstruction will provide a consistent
roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance wil be required for
new stormwater features that are not resident-maintained rain gardens.
Anticipated costs included here are for a Municipal State Aid fundable street rural reconditioning/reconstruction,bridge replacement and detached
trail.
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Software
23
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 18-Str-003 Useful Life 20-25
Project Name CR E Sidewalk and Old Hwy 10 Trail(Bethel) Category Streets:Misc
Priority 3Important
Total Project Cost: $1,400,000
Description
Construct a sidewalk along CR E(side to be determined)from TH 51 Bridge to Old Hwy 10 and then a detached trail along the west side of Old
Hwy 10 from County Road E to Bethel University's main entrance.
Construction of the trail along Old Hwy 10 will need to be studied to determine to most cost-effective type of construction especially in areas of
wetlands(detached boardwalk,shoulder of Old Hwy 10,urbanize a portion of Old Hwy 10 and construct trail immediately behind the curb).
Justification
In 2013 Bethel University received a CUP for using the Country Financial building.As part of that CUP negiotation Bethel agreed to$800,000
towards the trail over the years 2016-2023.The City committed in the CUP to having the trail from CR E/TH 51 over to Old Hwy 10 and then
north along the west side of Old Hwy 10 to Bethel's main entrance by the end of 2018.
Expenditures 2017 2018 2019 2020 2021 Total
Planning/Design 400,000 400,000
Construction/Maintenance 1,000,000 1,000,000
Total 400,000 1,000,000 1,400,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
50,000 Capital Improvement Funds 300,000 300,000 300,000
(PIR) Total
Total Donations/Developer 50,000 100,000 100,000 100,000 100,000 450,000
Reimbursements
Ramsey County-CSAH 300,000 300,000
Total 350,000 400,000 100,000 100,000 100,000 1,050,000
Budget Impact/Other
Between the contribution from Bethel University and the Ramsey County Cost Particpation Policy there should be sufficient funds to construct the
project.The City will likely be responsible for the design and interim funding until Bethel's full contribution is accomplished in 2021.
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
24
Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 18-Str-004 Useful Life 10-12
Project Name Co Rd 96 Signal Maintenance Category streets:Misc
Priority 2 Very Important
Total Project Cost: $6,000
Description
Traffic Signal painting of signals at County Road 96 and Hamline and County Road 96 and Lexington.
Justification
Maintenance of paint systems on traffic signals are the responcibility of the local jursdiction. The paint maintenance on the signal at Hamline
Avenue and Co Rd 96 is 100%Arden Hills. The paint maintenance on the signal at Co Rd 96 and Lexington Avenue is split 50%by Arden Hills
and 50%by Shoreview.
Ramsey county is working to organize signal painting along this cooridor and allow cities to participate in a collective effort to contract for this
work in 2018.
The signals were installed in 2006
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 6,000 6,000
Total 6,000 6,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 6,000 6,000
(PIR)
Total 6,000 6,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
25
Capital Improvement Plan 2017 thru 2021 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 09-Storm-001 Useful Life 20-25
Project Name Storm Pond Maintenance Category Storm Water Maintenance
Priority 3Important
Total Project Cost: $200,000
Description
Development of a maintenance plan to be implemented to meet MPCA SWPPP requirements.
Due to new regulations from the MPCA regarding disposal of materials removed from ponds,staff is reviewing best management practices and
costs related to these types of projects.
Justification
Storm pond cleaning and rehabilitation projects to meet surface water quality requriements.
Prior Expenditures 2017 2018 2019 2020 2021 Total
1001000 Construction/Maintenance 50,000 0 50,000 100,000
Total Total 50,000 0 50,000 100,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
100,000 Surface water Mgmt utility 50,000 0 50,000 100,000
Funds
Total Total 50,000 0 50,000 100,000
Budget Impact/Other
There are no operational impacts associated with this project at this time.
Produced Using the Plan-It Capital Planning Sofhvare
Wednesday,November 16,2016
26
Capital Improvement Plan 2017 thru 2021 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 13-Storm-001 Useful Life 15-17
Project Name Storm Water Inlet/Outlet Repairs Category Storm Water Maintenance
Priority 3Important
Total Project Cost: $100,000
Description
One of the requirements of the City's MS4 permit is to annaully inspec 20%of the inlets/outlets in our stormwater system.The City actually
inspected 100%of them in the final year(2011)of our first MS4 permit.Many are in disrepair and need to be fixed.
Justification
To maintain our storm drainage system annually the City should undertake the repair of inlets/outlets and other erosion issues that are found
throughout the system.
Prior Expenditures 2017 2018 2019 2020 2021 Total
50,000 Construction/Maintenance 25,000 0
25,000 50,000
Total
Total 25,000 0 25,000 50,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
50,0001 Surface Water Mgmt Utility 25,000 0
25,000 50,000
Funds
Total Total 25,000 0 25,000 50,000
Budget Impact/Other
Wednesday,November 16,2016
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27
Capital Improvement Plan 2017 thru 2021 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Type Unassigned
Project# 17-Storm-001 useful Life
Project Name Storm Water BMP Study/Construction Category Storm Water Maintenance
Priority 3Important
Total Project Cost: $175,000
Description
Comprehensive study of water quality BMP needs thoughtout the City and opportunities to implement BMP that can improve water quality.
In 2009 the Rice Creek Watershed District prepared a report titled Karth Lake Management Action Plan.The report identified Best Management
Practices(BMP)that would help continue to improve the quality of lake water.This item would implement BMP#1 which would provide
treatment for the runoff entering the south end of the lake from the industrial properties.
Justification
The City's NPDES permit requires that the City works to develop a program to address storm water quality. A number of water bodies the City of
Arden Hills drains to are impaired and have or are in the process of creating a TMDL(total maximum daily load)for those waterbodies. Moving
forward the City will be required to meet the terms laid out in the TMDL plan for the waterbody. This study would be able to identify where the
greatest needs for BMPs are and help prioritize projects as they are identified
Karth Lake Improvement District has been very active in monitoring and improving the quality of water in Karth Lake.This item was identified by
a RCWD report as a BMP that would improve the quality of runoff from the south end of the lake.The industrial properties in that area currently
have no treatment of runoff before it enters Karth Lake.
Prior Expenditures 2017 2018 2019 2020 2021 Total
50,000 Construction/Maintenance 125,000 125,000
Total Total 125,000 125,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
5Q000 Surface Water Mgmt Utility 125,000 125,000
Funds
Total Total 125,000 125,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Safhvare
Wednesday,November 16,2016
28
Capital Improvement Plan 2017 thru 2021 Department Technology
City of Arden Hills, Minnesota Contact Finance Director
Type Technology
Project# 12-Tee-001 Useful Life
Project Name Springbrook Software Upgrades Category Equipment:Office
Priority n/a
Total Project Cost: $25,000
Description
The Finance Suite was upgraded in 2010 to the.Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011-
2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will
be implenting this as well as upgrading the software,future modules include Project Management,licensing,business analystics,and dashboards.
Justification
The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our
processes and tighten internal controls. As new technology becomes available-we need to update our systems to be able to function as the old
software does not run on the older versions of operating systems and they are not supported.Updates were done in 2010 and we are still
implementing some of those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New
enhancements to keep up to current technology are continuous..
Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds
(Water,Sewer&Surface Water)to account for their cost of the software. This is consistent with the support and maintenance fee charges in the
operating budget.
Expenditures 2017 2018 2019 2020 2021 Total
Technology 5,000 5,000 5,000 5,000 5,000 25,000
Total 5,000 5,000 5,000 5,000 5,000 25,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 5,000 5,000 5,000 5,000 5,000 25,000
Replacement Fund
Total 5,000 5,000 5,000 5,000 5,000 25,000
Budget Impact/Other
While there is no hard concrete cost savings,it will provide greater reporting capabilities,reduce staff time spent on running reports as this
software will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City
services to one software system,thus eliminating paper flow and double entry.
Annual maintenance fees for the new modules will be added as we add modules.
Budget Items 2017 2018 2019 2020 2021 Total
Annual Maintenance Charge 2,700 2,880 2,995 3,010 3,500 15,085
Total 2,700 2,880 2,995 3,010 3,500 15,085
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
29
Capital Improvement Plan 2017 thru 2021 Department Technology
City of Arden Hills, Minnesota Contact Finance Director
Type Technology
Project# 12-Tee-002 Useful Life
Project Name Technology and Office Equipment Category Equipment:Office
Priority n/a
Total Project Cost: $25,000
Description
Equipment replacement of copiers,computers, and other various equipment and software. As technology advances,so does software and
machines. New licenses must be purchased to upgrade and we must upgrade to stay compatible with other systems we integrate with at other
levels,for example,website,CTV,State Auditor's Office,etc.
Justification
Maintenance on all office equipment,computers,and machines plus software upgrades as old operating systems are no longer supported,we are
forced to upgrade our systems,some printers and print drivers will no longer work with current equipment in this ever-changing environment.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 5,000 5,000 5,000 5,000 5,000 25,000
Total 5,000 5,000 5,000 5,000 5,000 25,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 5,000 5,000 5,000 5,000 5,000 25,000
Replacement Fund
Total 5,000 5,000 5,000 5,000 5,000 25,000
Budget Impact/Other
None
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Wednesday,November 16,2016
30
Capital Improvement Plan 2017 thru 2021 Department Technology
Contact Finance Director
City of Arden Hills, Minnesota
Type Technology
Project# 12-Tee-003 Useful Life
Project Name Communications Equipment Category Equipment:Office
Priority n/a
Total Project Cost: $10,000
Description
Replace and upgrade audio visual and communications equipment as necessary with CTV,website,and in Council Chambers..
Justification
a manner and format that is up-to-date,efficient,and professional.
Communicate information to residents and businesses in
Expenditures 2017 2018 2019 2020 2021 Total
Technology 21000 2,000 2,000 2,000 2,000 10,000
Total 2,000 2,000 2,000 2,000 2,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Special Revenue Cable Fund 2,000
2,000 2,000 2,000 2,000 10,000
Total 2,000 2,000 2,000 2,000 2,000 10,000
Budget Impact/Other
Annual equipment maintenance of$3,000 is currently included in the Cable Fund budget. No additional impact at this time.
Prior Budget Items 2017 2018 2019 2020 2021 Total
0
�'p{ Annual Maintenance Charge 0
Total Total
Wednesday,November 16,2016
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31
Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Operational Maintenance
Project# 12-w-001 Useful Life 15-17
Project Name water Towers Repair and Repainting Category Utility Maintenance
Priority 3Important
Total Project Cost: $900,000
Description
The City has two water towers;a 500,000 gallon north tower and a 1,000,000 gallon south tower.Based on a 2005 inspection report some
improvements are needed at the south tower.The north tower was last inspected in 2000 and repairs were undertaken in 2001.
In 2012 both water towers were inspected inside and outside using the"float down"method by Kollmer Consultants,inc of Stacy MN.Based upon
these inspections the recommendation is to make minor structural modifications to each of towers together with a complete stripping of the existing
paint and a full repainting.Kollmer recommended that the south water tower be completed in the next 1 to 2 years and the north water tower be
completed in the next 2 to 3 years.
Note:7/21/14 Council Worksession moved to 2016 due to TCAAP workload in 2015.
Note:6/4/15 Increased Cost to$900K due to rising construction costs
Justification
In order to proceed with the repairs at the both towers plans and specs need to be prepared based on most recent inspection of the towers by
Kollmer Consultants in 2012.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 900,000 900,000
Total 900,000 900,000
Funding Sources 2017 2018 2019 2020 2021 Total
Water Utility Funds 900,000 900,000
Total 900,000 900,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
32
Capital Improvement Plan
2017 thru 2021 Department Water Department
Contact Public Works Director
City of Arden Hills, Minnesota
Type Unassigned
Project# 13-W-OO1 Useful Life 30
Project Name Valve Replacement Program Category Utility Maintenance
Priority 3Important
Total Project Cost: $750,000
Description
Much of the City's water system was built in the 1960's through 1980's and with the City's"hot soils"there have been many failure of valves in the
valves have been replaced
water system.Failures have ranged from deterioriated bolts to mechanical failure.Most an emergency basis thus far.
nual basis.It is estimatteo
This item is an attempt at planning for a certain amount of valve repair/repalcement on an and that over the next 20 years as
many as 175 existing valves will need to be repaired/replaced in our system.It is also estimated that the cost per valve will average$4000 per valve
over the 20 years.
Justification
2017 2018 2019 2020 2021 Total Future
Prior Expenditures
35,000 35,000 170,000 460,000
120,000 Construction/Maintenance 30,000 35,000 35,000 30,000 35,000 35,000 35,000 35,000 170,000 Total
Total Total
2017 2018 2019 2020 2021 Total Future
Prior Funding Sources
12Qoo0 Water Utility Funds 30,000 35,000 35,000 35,000 35,000 170,000 460,000
Total Total 30,000 35,000 35,000 35,000 35,000 V0,000 Total
Budget impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
33
Capital Improvement Plan
2017 thru 2021 Department Water Department
Contact Public Works Director
City of Arden Hills, Minnesota
'type Unassigned
Project# 15-W-001 Useful Life 30
Project Name Hydrant Replacement Program Category Utility Maintenance
Priority 3Important
Total Project Cost: $400,000
Description
00 hydrants.It is reasonable to expect over the next 20 years some of those hydrants will need to
The City's water system contains approximately 6
be replaced.Assuming two per year over the next 20 years would mean that 40 hydrants would be replaced;some of these would be with PMP
projects.Each replaced hydrant is estimated to cost$10,000.
Justification
Prior Expenditures 2017 2018 2019 2020 2021 Total Future
40,000 40,000 40,000 120,000 240,000
40,000 Construction/Maintenance 40,000 120,000 Total
Total
Total 40,000 40,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
40000 40,000 40,000 120,000 240,000
,
40,000 Water Utility Funds 40,000 120,000 Total
Total
Total 40,000 40,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
34
Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-W-001 Useful Life 30
Project Name TCAAP New Booster Station Category Utility Improvements
Priority 3Important
Total Project Cost: $1,000,000
Description
This item ssu euld construct an zone.The boosterstationl Water Booster would be built on excessss Ran nearmsey Cld tghway 10 and 1-694 to ounty right of way and the structure water from the low pressure zonew would be made to look like a the
high p
residential house due to its location.
Justification
The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of i-694.If
anything(lighting strike,wind storm,etc.)knocked out the current booster station for any length on time the high pressure zone could be out of
water after the the half million gallon tower is drained.
Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service
the high pressure zone will still be provided water.
Expenditures 2017 2018 2019 2020 2021 Total
1,000,000
Construction/Maintenance 1,000,000
1,000,000
Total
1,000,000
Funding Sources 2017 2018 2019 2020 2021 Total
600,000
TCAAP Reimbursements 600,000 400,000
Water Utility Funds 400,000
1,000,000
Total
1,000,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofilvare
35
Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-W-002 Useful Life 30
Project Name TCAAP Trunk Water Improvements(Spine Road) Category Utility Improvements
Priority 3Important
Total Project Cost: $1,000,000
Description
CAAP City trunk water main will also be installed.This improvement will be
With the Ramsey County construction of the Spine Road,a T
primarily in the Spine Road right-of-way but will include some water main outside of the right-of-way to get to the water tower site and the
connection points to the City's existing system.
Justification
In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine
Road.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 1,000,000 1,000,000
Total 1,000,000 1,000,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 1,000,000 1,000,000
Total 1,000,000 1,000,000
Budget Impact/Other
Wednesday,November 16,2016
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36
Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-W-003 Useful Life 30
Project Name TCAAP Water Tower Category Utility Improvements
Priority 3Important
Total Project Cost: $4,800,000
Description
Construct a new 1.0-1.5 million gallon water tower(actual size to be determined in final design)on the TCAAP site.
Justification
TCAAP will be served with water by expanding the City's current high pressure zone.Currently the high pressure zone only has a half million
gallons of elevated storage.This amount of storage is not sufficient to provide for domestic consumption and fire flow.The additional tower will
provide the needed storage.A site for the tower will be provided by Ramsey County on the TCAAP site.
Moved to 2020 as need is not anticipated until development advances demand 7/1/16 JMA
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 4,800,000 4,800,000
Total 4,800,000 4,800,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 3,000,000 3,000,000
Water Utility Funds 1,800,000 1,800,000
Total 4,800,000 4,800,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning SoOvare Wednesdav,November 16,2016
37
Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 17-W-001 Useful Life 30
Project Name CR E2 Water Replacement/Old Hwy 10 Water Loop Category Utility Maintenance
Priority 4 Less Important
Total Project Cost: $400,000
Description
Water main on CR E2 from Old Hwy 10 to Valentine Hills School has experienced numerous breaks.Most recently in 2015 there were three
different breaks when this section of water main had to be fed from the high pressure zone for a few days.All three breaks where due to
deteroriation of the pipe material until a hole appeared.
Also,by creating a loop in the low pressure system by connecting the water main on CR E with this main on CR E2 the City will be better able to
feed the low pressure system by rerouting and not have to rely on temporary feeds from the high pressure system.
Justification
Recent water main breaks(four in 2015)on this section of main on CR E2 have all shown a deteriorated pipe material.Water breaks are exected to
contiue with high frequency as the pipe material continues to wear thin.
2015 breaks-3 on 5/12/15 and 1 on 8/4/15. Water main breaks cost between$5,000 and$10,000 to repair each break.
Looping the low pressure system along Old Hwy 10 will provide needed additional redunancy in the system.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 400,000 400,000
Total 400,000 400,000
Funding Sources 2017 2018 2019 2020 2021 Total
Water Utility Funds 400,000 400,000
Total 400,000 400,000
Budget Impact/Other
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38
City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY CATEGORY
Category Project# Priority 2017 2018 2019 2020 2021 Total
Equipment: Public Works
Replace 1997 Street Sweeper(Unit 103) 13-Eqp-004 3 250,000 2 ,000
40
Large Area Mower(Unit 433) 16-Eqp-001 3 40,000 40,000
1996 Trailer Replacement(SkidsteerlRoller) 16-Eqp-003 4 10,000 29,500
00
Replace Air Compressor(Unit 107) 16-Eqp-004 4 29,500 10,0
17-E 001 4 10,000 , 00
Replace 2006 Felling Trailer(Unit 415) 4P- 38 38,500
Brush Chipper(Unit 426) 17-Eqp-005 4 38,500
Add Two Toro"Z"Lawn Mowers(TCAAP) 18-Eqp-001 3 17,000 18,000 35,000
,000
10
Replace 2005 Felling Trailer Unit(414) 18-Eqp-002 4 10,000 10,000
Replace Two 2014 Toro"Z"Lawn Mowers(451 &452) 18-Eqp-003 3 24,000
00
,100
Add Felling Trailer(TCAAP) 18-Eqp-004 3 10,000 40,000
Replace 1996 Roller(unit 106) 18-Eqp-005 3 41,500
Replace Easement Sewer Cleaning Machine(Unit 310) 19-Eqp-001 3 70,000 70,000
Add Generator Lift station emergency power 19-Eqp-002 3 40,000
40,000
Equipment:Public Works Total
408,000 75,500 107,000 18,000 608,500
Vehicles
17-E V 004 3 35,000 35,000
Add Pick-up Truck(TCAAP) gP - 72,000
Replace 2002 F-450 One Ton Truck(Unit 302) 17-EgpV-001 3 72,000 272,000
Replace 2001 Dump Truck with New Dump Truck(116) 17-EgpV-002 3 125,000 115,000 240,000
Add Plow Truck wlPlow,Wing and Sander(TCAAP) 18-EgpV-001 4 125,000 125,000
Add One-Ton Truck wlPlow and Sander(TCAAP) 18-EgpV-002 4 82,000 82,000
,000
000 42
Add F350 Pick-up with Lift Gate(TCAAP) 18-EgpV-003 4 42, 4 ,000
Add Pick-up Truck(TCAAP) 18 Eqpt/004 3 40,000
55,000 55,000
Replace 2006 F-350 Four Dr w/traffic sign(#322) 18-EgpV-005 3 55,000
Replace 2008 F-350 Pick-up wlplow(unit 430) 19-Eqpt/-002 4 55,000
232,000 170,000 302,000 167,000 871,000
Vehicles Total
Vehicles-Community Development
Replace 2004 Chevrolet Blazer(unit 502)-CD 18-EgpV-006 3
29,000 29,000
Vehicles-Community Development Total
29,000 29,000
GRAND TOTAL 640,000 274,500 409,000 167,000 18,000 1,508,500
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
39
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 13-Eqp-004 Useful Life 15
Project Name Replace 1997 Street Sweeper(Unit 103) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $250,000
Description
Equipment#105- 1997 Elgin Street Sweeper.
VIN#585165
Hours 2761 (2015)
Hours 2864(2016)
Mileage 14,356(2015)
Mileage 14,946(2016)
Justification
Equipment will be 20 years old.Equiptment replacement guidelines recommend replacement on 15-17 year cycle
Repair costs for parts and labor:
2006-$634.96
2007-$764.53
2008-$657.95
2009-$7,627.62
2010-$1,924.07
2011 -$2,197.05
2012-$236.56
2013-$1,857.27
2014-$7,779.46
2015-$7,907
2016- $13,452
Equipment is still operational and recieves limited use which allows replacement to be pushed out to 2017
This vehicle will be monitored for hours and repairs and adjusted as needed. Previous sweeper increased maintenance costs substantially after
Year 15.
Note:moved from 2015 to 2016 and increased cost based on state contract prices.5/14/14 TJM
Note: increase price to$250K to relect increases expected in equipment next year.6/4/15 TJM
Note:increase price to$260K to reflect expected price increase 6/30/16 JMA
Expenditures 2017 2018 2019 2020 2021 Total
EquiplVehicles/Furnishings 260,000 260,000
Estimated Trade-In Value -10,000 -10,000
Total 250,000 250,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 250,000 250,000
Replacement Fund
Total 250,000 250,000
Budget hnpact/Other
Reduce repair and maintenance costs.
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
40
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair
300 -300 -600
costs
Total
300 -300 -600
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
41
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 16-Eqp-001 Useful Life 10-12
Project Name Large Area Mower(Unit 433) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $40,000
Description
Replacement of the 1999 Jacobson(model R-5111) 11 foot mower.
Ser#6912902371
Hours
2370(2014)
2496(2015)
2533(2016)
Justification
The Jacobson large area mower will be 19 years old in 2018.We have been spending a significant amount on repairs annually
2009-$7,292.11
2010-$38,79
2011 -$4,524.10
2012-$415.61
2013-$252.00
2014-$1,356.00
2015-$137.00
2016-$456
Note:Moved from 2016 to 2017 as the equipment is still operating well and is used less with the addition of the"Z"mowers to the fleet.5/14/14
TJM
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 40,000 40,000
Replacement Fund
Total 40,000 40,000
Budget bnpact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Softivare
42
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 16-Eqp-003 Useful Life 20
Project Name 1996 Trailer Replacement(Skidsteer/Roller) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $10,000
Description
Replace equipment# 108- 1996 Redihaul Trailer 12'.
VIN#4755122T2V 1013037
#85108
Note:Changed to pending as this trailer is not used in the winter and is reasonably good condition while other newer trailers that are used in the
winter are in poorer condition.4/14/14 TJM
,Changed back to active as this trailer will be 22 years old in 2018 and paving ro'ects are occuping more of public works time 6/30/16 MA
Justification
Equipment will be 20 years old.
Repair costs for parts and labor:
2006-$365.37
2007-$120.96
2008-none to date
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget hnpact/Other
Reduce repair costs.
Prior
C -200
Total
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
43
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 16-Eqp-004 Useful Life 20
Project Name Replace Air Compressor(Unit 107) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $29,500
Description
Replace a 1998 air compressor(Unit 107)
Hours
462(2015)
465(2016)
Justification
The current air compressor will be 19 years old in 2016.The air compressor is used for maintaining irrigation systems,jack hammering,installing
street sign post,and blowing out cracks prior to crack filling material being applied.
Note:Moved from 2016 to 2017.5/14/14 TJM
Note:adjusted price for 2017 6/30/16 JMA
Repairs
2013$ 123
2014$74
2015$169
2016$50
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 32,000 32,000
Estimated Trade-In Value -2,500 -2,500
Total 29,500 29,500
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 29,500 29,500
Replacement Fund
Total 29,500 29,500
Budget Impact/Other
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
44
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-Eqp-001 Useful Life 13-15
Project Name Replace 2006 Felling Trailer(Unit 415) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $10,000
Description
Replace 2006 Felling trailer with new 14 foot trailer
Justification
The 2006 Felling Trailer is showing wear due to siginificant winter use.It does not meet LMC recommendations for ergoomics of use due to the
manual lifting of the access ramps.It is proposed to replace it with a 14 foot trailer with improved ergonomics of operation.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget hnpact/Other
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
45
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-Eqp-005 Useful Life 15-17
Project Name Brush Chipper(Unit 426) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $38,500
Description
Replace equipment#426- 1996 Vermeer Chipper
VIN#iVRK1513-10000799
Hours
587(2014)
676(2015)
702(2016)
#85426
rice increased to reflect 2017 pricing 6/30/16 JMA
Justification
Equipment will be 21 years old in 2017.
Repair costs for parts and labor:
2006- 150.00
2007-142.61
2008-$476.63
2009-$476.63
2012- $1,762.45
2013- $1.328
2014-$365
2015-$810
2016-$0
This piece of equipment will be 18 years old.However this piece of equipment is not used often and is in good condition.Condition will be
monitered and replacement will be adjusted as deemed approiprate.
Expenditures 2017 2018 2019 2020 2021 Total
42
EquipNehicles/Furnishings 42,000 - , 00
3
Estimated Trade-In Value -3,500 ,500
Total 38,500 38,500
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 38,500 38,500
Replacement Fund
Total 38,500 38,500
Budget Impact/Other
Reduce repair costs.
Prior
-400
Total
Produced Using the Plan-It Capital Planning Software
Wednesday,November 16,2016
46
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-001 Useful Life 5
Project Name Add Two Toro "Z" Lawn Mowers(TCAAP) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $35,000
Description
Add a third and fourth Toro"Z"mower to the fleet anticapting the start to development of what will ultimately be approximately 20 acres of park
area in TCAAP along with medians and boulevard along the Spine Road and Thumb Road.
Moved to 2019/2021 due to slowing of TCAAP schedule 6/30/16 JMA
Justification
Expansion of the grass area to be mowed and maintain due to TCAAP development is anticapted to have begun by 2018 and continue to grow as
TCAAP builds out.At full deveopment it is anticapted a second mowing crew will be needed to keep up.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 17,000 18,000 35,000
Total 17,000 18,000 35,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 17,000 18,000 35,000
Replacement Fund
Total 17,000 18,000 35,000
Budget Impact/Other
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair 250 250 250 750
costs
Total 250 250 250 750
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Softivare
47
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-002
Useful Life 13-15
Project Name Replace 2005 Felling Trailer Unit(414) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $10,000
Description
Replace 2005 Felling trailer
Moved to 2019 due to slowing of TCAAP schedule 6/30/16 JMA
Justification
Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget hnpact/Other
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
48
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-003 Useful Life 5
Project Name Replace Two 2014 Toro "Z" Lawn Mowers(451 & 452) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $24,000
Description
Replace Two 2014 Toro 7"Lawn Mowers
451 Hours 661 (2015)
452 Hours 620(2015)
451 Hours 805(2016)
452 Hours 774(2016)
Justification
The trade in value of the Toro"Z"mowers is maximized if they are traded in with warrany still remaining.Due to the amount of time these pieces
of equipment are used during the summer months they are traded in on a three year cycle.
Repairs and maintenance of items not covered under warranty
#451
2014-$132
2015-$923
2016-$61
#452
2014-$151
2015-$623
2016-$78
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 34,000 34,000
Estimated Trade-In Value -10,000 -10,000
Total 24,000 24,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 24,000 24,000
Replacement Fund
Total 24,000 24,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
49
Capital Improvement Plan 2017 thru 2021 Department Equipment
Contact Public Works Director
City of Arden Hills, Minnesota
Type Equipment
Project# 18-Eqp-004 Useful Life 10-12
Project Name Add Felling Trailer(TCAAP) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $10,000
Description
Add a Felling trailer to the fleet to allow for a second mowing crew.
Moved to 2019 due to slowing of TCAAP Schedule 6/30/16 JMA
Justification
mowing crew will need to be added.The trailer will be necessary to carry the mowers and
Over the course of the development of TCAAP a second
other grass maintenance equipment.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings
10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan.-It Capital Planning Software
50
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-005 Useful Life 15-17
Project Name Replace 1996 Roller(unit 106) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $41,500
Description
1996 880 Wacker Roller(Unit 85106)
Hours 728(2016)
Justification
usefull life on this piece of equiptment is 15-17 years in 2018 this will be 22 year old
this piece of equiptment is used for street repairs related various activities including street repair,watermain repairs,stone sewer repairs.
Repairs
2013-$85
2014-$114
2015-$89
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Estimated Trade-In Value 1,500 1,500
Total 41,500 41,500
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 41,500 41,500
Replacement Fund
Total 41,500 41,500
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
51
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 19-Eqp-001 Useful Life 20
Project Name Replace Easement Sewer Cleaning Machine(Unit 310) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $70,000
Description
The easement sewer cleaning machine is jointly owned by Arden Hills nad White Bear Township.In 2019 it will be 20 years old.
Justification
The easement sewer cleaning maching will be 20 years old in 2019.Being jointly owned by Arden Hills and White Bear Township this piece of
equipment gets significant use every year.The funding for this replacement will be split between the two communities.Coordination will be
necessary between the two communities regarding having funding available.
Repairs
2014$120
2015$452
2016$0
Expenditures 2017 2018 2019 2020 2021 Total
000 35,000
EquipNehicles/Furnishings 35, 35,000
Other 35,000
Total
70,000 70,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
35,000 35,000
Replacement Fund
Total
35,000 35,000
Budget ImpacVother
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Software
52
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 19-Eqp-002 Useful Life 20-25
Project Name Add Generator Lift station emergency power Category Equipment:Public Works
Priority 3Important
Total Project Cost: $40,000
Description
Add 100 KW mobile generator for lift station backup power
Justification
Lift Station 11 was reconstructed in 2016 and a fenced pad for a backup generator was created. The electrical panel was wired to provide the
ability to add a generator in this location. With 14 lift stations through out the city there is a need for backup power source to avoid sewage
backups during power outages.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2017 2018 2019 2020 2021 Total
Sanitary Sewer Utility Fund 40,000 40,000
Total 40,000 40,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
53
Capital Improvement Plan 2017 thru 2021 Department Equipment
Contact Public Works Director
City of Arden Hills, Minnesota
Type Equipment
Project# 17-EgpV-004 Useful Life 10-12
Project Name Add Pick-up Truck(TCAAP) Category Vehicles
Priority 3Important
Total Project Cost: $35,000
Description
Add a pick-up truck to the public works fleet for the sanitary sewer and water service inspections in TCAAP.
Inppections and locates expected to begin in 2017 6/30/16 JMA
Justification
ater services.With the development of TCAAP expected to beigin in 2017 with
Public Works does the inspections of new sanitary sewer and w
homes and other buildings this will be a busy position.In order to not take away from current crew capacity as TCAAP develops it may be
necessary to add a dedicated staff member and vehicle to provide this service.
Expenditures 2017 2018 2019 2020 2021 Total
35,000
Equip/Vehicles/Furnishings 35,000
35,000
Total 35,000
Funding Sources 2017 2018 2019 2020 2021 Total
35,000
Equipment/Building 35,000
Replacement Fund 35,000
Total 35,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
54
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-EgpV-001 Useful Life 10-12
Project Name Replace 2002 F-450 One Ton Truck(Unit 302) Category Vehicles
Priority 3Important
Total Project Cost: $72,000
Description
Replace Unit 302 a 2002 F450 one ton truck with plow and sander.
Mileage 60,759
mileage 62,274(2016)
Justification
The one ton trucks are the"work horse"of the City fleet.They are typically replaced on a 10-12 year rotation.This truck will be 13 years old in
2017. this truck was passed over for replacement when another of the same chassis style needed to be replaced due to a bad motor.
Repairs
2013$2,568
2014$1,232
2015$405
2016$152
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 82,000 82,000
Estimated Trade-In Value -10,000 -10,000
Total 72,000 72,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 72,000 72,000
Replacement Fund
Total 72,000 72,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
55
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-EgpV-002 Useful Life 10
Project Name Replace 2001 Dump Truck with New Dump Truck(116) Category Vehicles
Priority 3Important
Total Project Cost: $240,000
Description
In 2011 a used dump truck with plow and de-icing equipment was added to the fleet by purchasing one of Ramsey County's 10 year old vehicles.
In 2017 the 2001 used dump truck was planned to be replaced the same way with a vehicle purchased from Ramsey County. Ramsey County does
not have any trucks available in 2017 or in the near future.
Replacement of this plow truck will need to be made with a new dump truck with plow,sander and brine delivery system. Build on a truck like
this is a 18 month process.
There is currently no back up equipment should this Dump Truck become inoperable.
Mileage 46,468(2016)
Hours 3,760(2016)
Justification
The 2001 dump truck will be 16 years old.A used used dump truck is anticipated to be able to purchase from the Ramsey County fleet.
Repairs
2013$3,212
2014$7,954
2015$3,138
2016$1,842
,mileage xxxxx
Expenditures 2017 2018 2019 2020 2021 Total
0,000
25
EquiplVehicles/Furnishings 125,000 125,000 0,000
Estimated Trade-In Value -10,000
Total
125,000 115,000 240,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
125,000 115,000 240,000
Replacement Fund
Total
125,000 115,000 240,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
56
Capital Improvement Plan 2017 thru 2021 Department Equipment
Contact Public Works Director
City of Arden Hills, Minnesota
Type Equipment
Project# 18-EgpV-001 Useful Life 15
Project Name Add Plow Truck w/Plow,Wing and Sander(TCAAP) Category Vehicles
Priority 4 Less Important
Total Project Cost: $250,000
Description
Add the fourth plow truck with plow,wing and sander due to the start of the development of TCAAP.
Note:7/21/14 Council Worksession moved to 2019,will continue to evaluate as TCAAP starts to develop
Moved to 2020 delivery with 18 month build period 6/30/16 JMA
Justification
As TCAAP develops the City will have more streets to plow and maintain.In order for the same level of service to be maintained in the existing
City at some point a fourth plow route will need to be established.As this date comes closer,the development of TCAAP will be reviewed and this
addition to the fleet will be pushed out if appropriate.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings
125,000 125,000 250,000
Total
125,000 125,000 250,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
125,000 125,000 250,000
Replacement Fund
Total
125,000 125,000 250,000
Budget hnpact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
57
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-002 Useful Life 10-12
Project Name Add One-Ton Truck w/Plow and Sander(TCAAP) Category Vehicles
Priority 4 Less Important
Total Project Cost: $82,000
Description
Add a one-ton truck with plow and sander to the City fleet for the maintance of new infrastructure in TCAAP
Moved to 2019 with the slowing of the TCAAP schedule 6/30/16 JMA
Justification
With the development of TCAAP it will be necessary to add to the City fleet in order to maintain the same level of service.As 2018 nears the
development in TCAAP will be reviewed and the year of purchase may be adjusted.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 82,000 82,000
Total 82,000 82,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 82,000 82,000
Replacement Fund
Total 82,000 82,000
Budget hnpact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
58
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Egpv-003 Useful Life 10-12
Project Name Add F350 Pick-up with Lift Gate(TCAAP) Category Vehicles
Priority 4 Less Important
Total Project Cost: $42,000
Description
Add a F350 pickup with lift gate to the fleet for the infrastructiure in TCAAP
NOTE:7/21/14 Council Work Session moved to 2019,will continue to evaluate as TCAAP starts to develop.
Moved to 2020 with the slowing of the TCAAP schedule 6/30/16 JMA
Justification
With the development of TCAAP infrastucture a pickup will need to be added to the fleet to maintain the same level of services throughout-the
eviewed and the purchase date will be modified if appropiate.
City.As 2018 nears the development in TCAAP will be r
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings
42,000 42,000
Total 42,000 42,000
Funding Sources 2017 2018 2019 2020 2021 Total
42,000 42,000
Equipment/Building
Replacement Fund
Total 42,000 42,000
Budget Impact/Other
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Software
59
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-004 Useful Life 13-15
Project Name Add Pick-up Truck(TCAAP) Category Vehicles
Priority 3Important
Total Project Cost: $40,000
Description
Add pick-up truck to the public works fleet.
Moved to 2019 with the slowing of the TCAAP schedule 6/30/16 JMA
Justification
With the need to start a second mowing crew for the TCAAP development a truck will be needed to pull the equipment trailer and transport the
workers.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 40,000 40,000
Replacement Fund
Total 40,000 40,000
Budget hnpact/Other
Produced Using the Plan-It Capital Planning Software
Wednesday,November 16,2016
60
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-005 Useful Life 10-12
Project name Replace 2006 F-350 Four Dr w/traffic sign(#322) Category Vehicles
Priority 3Important
Total Project Cost: $55,000
Description
Replace 2006 F-350 four door,2x4,pick-up outfitted with traffic message board
VIN#1FTWW30566EA19380
Mileage 70,160(2016)
Justification
Truck will be 12 years old in 2018. Pick Up trucks are programed to be replaced on a 10-12 year cycle.
Repairs
2013-$103
2014-$880
2015-$397
2016-$444
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 45,000 45,000
Estimated Trade-In Value 10,000 10,000
Total 55,000 55,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 35,000 35,000
Replacement Fund
Total 35,000 35,000
Budget Impact/Other
reduced maintenace costs/maximize resale value
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair 200 200
costs
Total 200 200
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
61
Capital Improvement Plan 2017 thru 2021 Department Equipment
Contact Public Works Director
City of.Arden Hills, Minnesota
Type Equipment
Project# 19-EgpV-002 Useful Life 10-12
Project Name Replace 2008 F-350 Pick-up w/plow(unit 430) Category Vehicles
Priority 4 Less Important
Total Project Cost: $55,000
Description
Replace Pick-up truck(unit 85430)
2008-F-350 with plow and power tail gate-4x4
VIN#1FTSF31558EE35324
purchased in 2009
milea e 60,751 2016
Justification
truck will be 10 years old in 2019,Pick-up trucks are programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing
replacement closer to the 10 year mark.
Repairs
2013-$1,542
2014-$596
2015-$142
2016-$1,648
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings
45,000 45,000
Estimated Trade-In Value 10,000 10,000
Total 55,000 55,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 55,000 55,000
Replacement Fund
Total 55,000 55,000
Budget Impact/Other
reduced maintenace,costs/maximize resal value
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair
200 200
costs
Total 200 200
Wednesday,November 16,2016
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62
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Community Devl Dir
Type Equipment
Project# 18-EgpV-006 Useful Life 10-12
Project Name Replace 2004 Chevrolet Blazer(unit 502)- CD Category Vehicles-Community Develo
Priority 3Important
Total Project Cost: $29,000
Description
Replace 2004 Chevrolet Blazer(unit 502)building inspection vehicle
Replacement vehicle programmed to be a Ford Escape 4"
VIN#1GNDT13X94K165862
Mileage 60,204(2016
Justification
This vehicle will be 14 years old in 2018, equiptment replacement guidelines suggest replacing this vehicle on a 10-12 year cycle. With the
development of TCAAP residential inspections are anticipated to increase and create more trips on this vehicle.
Repairs
2013-$607
2014-$3,056
2015-$477
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 30,000 30,000
Estimated Trade-In Value -1,000 -1,000
Total 29,000 29,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 29,000 29,000
Replacement Fund
Total 29,000 29,000
Budget Impact/Other
reduce repair costs
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair 200 200
costs
Total 200 200
Produced Using the Plan-It Capital Planning Software Wednesdav,November 16,2016
63
City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY FUNDING SOURCE
Source Pro,lect# Priority 2017 2018 2019 2020 2021 Total
Capital Improvement Funds(P1R)
Playground Structure Replacement 11-Park-003 nla 65,000 125,000 120,000 45,000 355,000
Forestry Implementation Plan 11-Park-004 n/a 5,000 5,000 5,000 15,000
Hwy 96 Landscaping 17-Str-003 4 300,000 300,000
Old Snelling Ave Including Bridge Reconstruction 17-Str-004 3 250,000 250,000
Hard Court Reconstruction 18-Park-001 3 100,000 50,000 55,000 60,000 265,000
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 3 300,000 300,000
Co Rd 96 Signal Maintenance 18-Str-004 2 6,000 6,000
Capital Improvement Funds(PIR)Total 770,000 186,000 430,000 105,000 1,491,000
Donations/Developer Reimbursements
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 3 50,000 100,000 100,000 100,000 100,000 450,000
Donations/Developer Reimbursements 50,000 100,000 100,000 100,000 100,000 450,000
Total
EDA Revenues
Gateway Signs 16-EDA-001 n/a 45,000 45,000
EDA Revenues Total 45,000 45,000
Equipment/Building Re lacement Fun
Springbrook Software Upgrades 12-Tec-001 n/a 5,000 5,000 5,000 5,000 5,000 25,000
Technology and Office Equipment 12-Tec-002 n/a 5,000 5,000 5,000 5,000 5,000 25,000
Replace 1997 Street Sweeper(Unit 103) 13-Eqp-004 3 250,000 250,000
Large Area Mower(Unit 433) 16-Eqp-001 3 40,000 40,000
1996 Trailer Replacement(Skidsteer/Roller) 16-Eqp-003 4 10,000 10,000
Replace Air Compressor(Unit 107) 16-Eqp-004 4 29,500 29,500
City Hall Maintenance 17-Bldg-005 2 50,000 25,000 25,000 100,000
Add Pick-up Truck(TCAAP) 17-EgpV-004 3 35,000 35,000
Replace 2006 Felling Trailer(Unit 415) 17-Eqp-001 4 10,000 10,000
Brush Chipper(Unit 426) 17-Eqp-005 4 38,500 38,500
Replace 2002 F-450 One Ton Truck(Unit 302) 17-EgpV-001 3 72,000 72,000
Replace 2001 Dump Truck with New Dump Truck(116) 17-EgpV-002 3 125,000 115,000 240,000
Add Two Toro"T Lawn Mowers(TCAAP) 18-Eqp-001 3 17,000 18,000 35,000
Replace 2005 Felling Trailer Unit(414) 18-Eqp-002 4 10,000 10,000
Replace Two 2014 Toro"T Lawn Mowers(451 &452) 18-Epp-003 3 24,000 24,000
Add Felling Trailer(TCAAP) 18-Eqp-004 3 10,000 10,000
Replace 1996 Roller(unit 106) 18-Eqp-005 3 41,500 41,500
Add Plow Truck w/Plow,Wing and Sander(TCAAP) 18-EgpV-001 4 125,000 125,000 250,000
Add One-Ton Truck w/Plow and Sander(TCAAP) 18-EgpV-002 4 82,000 82,000
Add F350 Pick-up with Lift Gate(TCAAP) 18-EgpV-003 4 42,000 42,000
Add Pick-up Truck(TCAAP) 18-EgpV-004 3 40,000 40,000
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
64
Source Project# Priority 2017 2018 2019 2020 2021 Total
Replace 2006 F-350 Four Dr w/traffic sign(#322) 18-EgpV-005 3 35,000 35,000
Replace 2004 Chevrolet Blazer(unit 502)-CD 18-EgpV-006 3 29,000 29,000
Replace Easement Sewer Cleaning Machine(Unit 310) 19-Eqp-001 3 35,000 35,000
Replace 2008 F-350 Pick-up w/plow(unit 430) 19-EgpV-002 4 55,000 55,000
Equipment/Building Replacement Fund 660,000 264,500 409,000 177,000 53,000 1,563,500
Total
Grant Revenue
Old Snelling Ave including Bridge Reconstruction 17-Str-004 3 125,000 125,000
Grant Revenue Total
125,000 125,000
Park Capital Fund(Park Dedication F
Development of TCAAP Park Facilities 17-Park-001 3 2,500,000 2,500,000 2,000,000 7,000,000
Park Capital Fund(Park Dedication
2,500,000 2,500,000 2,000,000 7,000,000
Fees)Total
Public Safety Capital Fund
LJFD Station Capital 09-Pub-001 n/a 6,954 15,860 9,272 32,086
LJFD Engine/Ladder Replacement 17-Pub-001 n/a 172,020 15,128 187,148
LJFD Rescue/Chief/Utility Vehicle Replacement 17-Pub-002 n/a 19,520 45,140 50,752 24,400 139,812
LJFD Radio Replacement 17-Pub-003 n/a 16,348 16,348 32,696
LJFD Other Capital Equipment 17-Pub-004 n/a 5,221 1,854 1,098 8,173
County Emergency Siren Replacement 17-Pub-005 n/a 28,000
28,000
Public Safety Capital Fund Total 248,063 49,190 55,510 50,752 24,400 427,915
Ramsey County-CSAH
15Q 000
Hwy 96 and County Road F Sidewalk Improvement 14-Str-002 3 150,000 150,000
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 3 300,000
Ramsey County-CSAH Total
150,000 300,000 450,000
Sanitary Sewer Utility Fund
Sewer Lining/Rehabilitation 09-Sew-002 3 400,000 400,000 400,000 1,200,000
Add Generator Lift station emergency power 19-Eqp-002 3 40,000
40,000
Sanitary Sewer Utility Fund Total
440,000 400,000 400,000 1,240,000
Special Revenue Cable Fund
Communications Equipment 12-Tec-003 n/a 2,000 2,000 2,000 2,000 2,000 10,000
Special Revenue Cable Fund Total 2,000 2,000 2,000 2,000 2,000 10,000
State Aid Funds
,000
Hwy 96 and County Road F Sidewalk Improvement 14-Str-002 3 275,000 275 75,000
MnDOT Bridge Projects 15-Str-061 3 100,000
Old Snelling Ave including Bridge Reconstruction 17-Str-004 3
1,325,000 1,325,000
State Aid Funds Total
375,000 1,325,000 1,700,000
Produced Using the Plan-It Capital Planning Sofhvare
Wednesday,November 16,2016
65
Source Project# Priority 2017 2018 2019 2020 2021 Total
Surface Water Mgmt Utility Funds
09-Storm-001 3 50,000 0 50,000 100,000
Storm Pond Maintenance 10,000
Reconstruct Lift Stations 11 10-Sew-003 3 10,000
13-Storm-001 3 25,000 0 25,000 50,000
Storm Water InletlOutlet Repairs 125,000
Storm Water BMP Study/Construction 17-Storm-001 3 125,000
50,000 50,000
Old Snelling Ave including Bridge Reconstruction 17-Str-004 3
210,000 0 125,000 335,000
Surface Water Mgmt Utility Funds Total
TCAAP Reimbursements
1,200,000
TCAAP Trunk Sanitary Sewer&Lift Station 16-Sew-001 3 1,200,000 600,000
TCAAP New Booster Station 16-W--001 3 600,000
1,000,000
TCAAP Trunk Water Improvements(Spine Road) 16-W-002 3 1,000,000 3,000,000 3,000,000
TCAAP Water Tower 16-W-003 3
TCAAP Reimbursements Total
2,800,000 3,000,000 5,800,000
Water Utility Funds
Water Towers Repair and Repainting
12-W-001 3 900,000 900,000
Valve Replacement Program 13-W-001 3 30,000 35,000 35,000 35,000 35,000 170,000
15-W-001 3 40,000 40,000 40,000 120,000
Hydrant Replacement Program 400,000
TCAAP New Booster Station 16-W-001 3 400,000
16-W-003 3 1,800,000 1,800,000
TCAAP Water Tower 400,000
CR E2 Water Replacement/Old Hwy 10 Water Loop 17-W-001 4 400,000
Water Utility Funds Total 1,770,000 35,000 75,000 1,835,000 75,000 3,790,000
GRAND TOTAL 7,520,063 3,436,690 5,546,510 7,269,752 654,400 24,427,415
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
66
City of Arden Hills,Minnesota
Capital Improvement Plan
2017 thru 2021
SOURCES AND USES OF FUNDS
Source 2017 2018 2019 2020 2021
(Capital Improvement Funds (M)
Beginning Balance 4,279,156 4,224,156 4,753,156 5,038,156 5,648,156
Revenues and Other Fund Sources
Revenue
Estimated Rev from Assessments 400,000 400,000 400,000 400,000 400,000
Interest Income 100,000 100,000 100,000 100,000 100,000
Interfund Loan Int 15,000 15,000 15,000 15,000 15,000
Total 515,000 515,000 515,000 515,000 515,000
Other Fund Sources
Transfer from General Fund 200,000 200,000 200,000 200,000 200,000
Total 200,000 200,000 200,000 200,000 200,000
Total Revenues and Other Fund Sources 715,000 715,000 715,000 715,000 715,000
Total Funds Available 4,994,156 4,939,156 5,468,156 5,753,156 6,363,156
Expenditures and Uses
Capital Projects&Equipment
Parks Department
Playground Structure Replacement 11-Park-003 (65,000) (125,000) (120,000) (45,000) 0
Forestry Implementation Plan 11-Park-004 (5,000) (5,000) (5,000) 0 0
Hard Court Reconstruction 18-Park-001 (100,000) (50,000) (55,000) (60,000) 0
Total (170,000) (180,000) (180,000) (105,000) 0
Street Department
Hwy 96 Landscaping 17-Str-003 (300,000) 0 0 0 0
Old Snelling Ave including Bridge Reconstruction 17-Str-004 0 0 (250,000) 0 0
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 (300,000) 0 0 0 0
Co Rd 96 Signal Maintenance 18-Str-004 0 (6,000) 0 0 0
Total (600,000) (6,000) (250,000) 0 0
Total Expenditures and Uses (770,000) (186,000) (430,000) (105,000) 0
Change in Fund Balance (55,000) 529,000 285,000 610,000 715,000
Ending Balance 4,224,156 4,753,156 5,038,156 5,648,156 6,363,156
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
67
Source 2017 2018 2019 2020 2021
Donations/Developer Reimbursements
Beginning Balance 0 0 100,000 100,000 100,000
Revenues and Other Fund Sources
Revenue
Donations 50,000 200,000 100,000 100,000 100,000
Total 50,000 200,000 100,000 100,000 100,000
Total Revenues and Other Fund Sources 50,000 200,000 100,000 100,000 100,000
Total Funds Available 50,000 200,000 200,000 200,000 200,000
Expenditures and Uses
Capital Projects&Equipment
Street Department
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 (50,000) (100,000) (100,000) (100,000) (100,000)
Total (50,000) (100,000) (100,000) (100,000) (100,000)
Total Expenditures and Uses (50,000) (100,000) (100,000) (100,000) (100,000)
Change in Fund Balance 0 100,000 0 0 0
Ending Balance 0 100,000 100,000 100,000 100,000
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
68
Source 2017 2018 2019 2020 2021
�EDA Revenues
Beginning Balance 302,050 208,240 185,206 187,821 185,954
Revenues and Other Fund Sources
Revenue
Miscellaneous Revenues 2,000 2,000 2,000 2,000 2,000
Total 2,000 2,000 2,000 2,000 2,000
Other Fund Sources
Transfer from General Fund 90,000 120,000 150,000 150,000 150,000
Total 90,000 120,000 150,000 150,000 150,000
Total Revenues and Other Fund Sources 92,000 122,000 152,000 152,000 152,000
Total Funds Available 394,050 330,240 337,206 339,821 337,954
Expenditures and Uses
Capital Projects&Equipment
Economic Development
Gateway Signs 16-EDA-001 (45,000) 0 0 0 0
Total (45,000) 0 0 0 0
Other Uses
Operating Expenditures (140,810) (145,034) (149,385) (153,867) (158,483)
Total (140,810) (145,034) (149,385) (153,867) (158,483)
Total Expenditures and Uses (185,810) (145,034) (149,385) (153,867) (158,483)
Change in Fund Balance (93,810) (23,034) 2,615 (1,867) (6,483)
Ending Balance 208,240 185,206 187,821 185,954 179,471
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
69
Source 2017 2018 2019 2020 2021
JEquipmentBuilding Replacement Fund
Beginning Balance (69,665) (438,900) (412,635) (530,870) (407,105)
Revenues and Other Fund Sources
Revenue
0
Interest Income 0 0 0 0
Technology Charges to Funds Op Budget 10,000 10,000 10,000 20,000 20,000
Total 10,000 10,000 10,000 20,000 20,000
Other Fund Sources
50,000 50,000 50,000 50,000 50,000
Transfer from General Fund
Transfer from Sanitary Sewer Fund 96,870 96,870 96,870 96,870 96,870
Transfer from Surface Water Fund 65,499 65,499 65,499 65,499 65,499
Transfer from Water Fund 68,396 68,396 68,396 68,396 96,870
Total 280,765 280,765 280,765 280,765 309,239
Total Revenues and Other Fund Sources 290,765 290,765 290,765 300,765 329,239
Total Funds Available 221,100 (148,135) (121,870) (230,105) (77,866)
Expenditures and Uses
Capital Projects&Equipment
Equip ment
Replace 1997 Street Sweeper(Unit 103) 13-Eqp-004 (250,000) 0 0 0 0
Large Area Mower(Unit 433) 16-Eqp-001 (40,000) 0 0 0 0
1996 Trailer Replacement(SkidsteerlRoller) 16-Eqp-003 0 (10,000) 0 0 0
Replace Air Compressor(Unit 107) 16-Eqp-004 (29,500) 0 0 0 0
Add Pick-up Truck(TCAAP) 17-EgpV-004 (35,000) 0 0 0 0
Replace 2006 Felling Trailer(Unit 415) 17-Eqp-001 (10,000) 0 0 0 0
Brush Chipper(Unit426) 17-Eqp-005 (38,500) 0 0 0 0
Replace 2002 F-450 One Ton Truck(Unit 302) 17-EgpV-001 (72,000) 0 0 0 0
Replace 2001 Dump Truck with New Dump Truck 17-EgpV-002 (125,000) (115,000) 0 0 0
(116)
Add Two Toro'T'Lawn Mowers(TCAAP) 18-Eqp-001 0 0 (17,000) 0 (18,000)
Replace 2005 Felling Trailer Unit(414) 18-Eqp-002 0 0 (10,000) 0 0
Replace Two 2014 Toro"T Lawn Mowers(451& 18-Eqp-003 0 (24,000) 0 0 0
452)
Add Felling Trailer(TCAAP) 18-Eqp-004 0 0 (10,000) 0 0
Replace 1996 Roller(unit 106) 18-Eqp-005 0 (41,500) 0 0 0
Add Plow TruckwlPlow,Wing and Sander 18-EgpV-001 0 0 (125,000) (125,000) 0
(TCAAP)
Add One-Ton Truck wlPlow and Sander(TCAAP) 18-EgpV-002 0 0 (82,000) 0 0
Add F350 Pick-up with Lift Gate(TCAAP) 18-EgpV-003 0 0 0 (42,000) 0
Add Pick-up Truck(TCAAP) 18-EgpV-004 0 0 (40,000) 0 0
Replace 2006 F-350 Four Dr wl traffic sign(#322) 18-EgpV-005 0 (35,000) 0 0 0
Replace 2004 Chevrolet Blazer(unit 502)-CD 18-EgpV-006 0 (29,000) 0 0
0
Replace Easement Sewer Cleaning Machine(Unit 19-Eqp-001 0 0 (35,000) 0 0
310)
Replace 2008 F-350 Pick-up wlplow(unit 430) 19-EgpV-002 0 0 (55,000) 0 0
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sof tare
70
Source 2017 2018 2019 2020 2021
IEquipment/Building Replacement Fund
Total (600,000) (254,500) (374,000) (167,000) (18,000)
Government Buildings
City Hall Maintenance 17-Bldg-005 (50,000) 0 (25,000) 0 (25,000)
Total (50,000) 0 (25,000) 0 (25,000)
Technologv
Springbrook Software Upgrades 12-Tec 001 (5,000) (5,000) (5,000) (5,000) (5,000)
Technology and Office Equipment 12-Tec-002 (5,000) (5,000) (5,000) (5,000) (5,000)
Total (10,000) (10,000) (10,000) (10,000) (10,000)
Total Expenditures and Uses (660,000) (264,500) (409,000) (177,000) (53,000)
Change in Fund Balance (369,235) 26,265 (118,235) 123,765 276,239
Ending Balance (438,900) (412,635) (530,870) (407,105) (130,866)
Source 2017 2018 2019 2020 2021
General Fund - --- -�
Beginning Balance 0 0 0 0 0
Revenues and Other Fund Sources
Revenue
No Funds 0 0 0 0 0
Total 0 0 0 0 0
Total Revenues and Other Fund Sources 0 0 0 0 0
Total Funds Available 0 0 0 0 0
Change in Fund Balance 0 0 0 0 0
Ending Balance 0 0 0 0 0
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
71
Source 2017 2018 2019 2020 2021
Grant Revenue
Beginning Balance 0 125,000 125,000 0 0
Revenues and Other Fund Sources
Revenue
125,000 0 0 0 0
Grant Revenue
Total 125,000 0 0 0 0
Total Revenues and Other Fund Sources
125,000 0 0 0 0
Total Funds Available 125,000 125,000 125,000 0 0
Expenditures and Uses
Capital Projects&Equipment
Street Department 0
Old Snelling Ave including Bridge Reconstruction 17-Str-004 0 0 (125,000) 0
Total 0 0 (125,000) 0 0
Total Expenditures and Uses
0 0 (125,000) 0 0
Change in Fund Balance
125,000 0 (125,000) 0 0
Ending Balance 125,000 125,000 0 0 0
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Softivare
72
Source 2017 2018 2019 2020 2021
Park Capital Fund (Park Dedication Fees)
Beginning Balance 0 0 0 0 0
Revenues and Other Fund Sources
Revenue
Interest Revenue 0 0 0 0 0
Park Dedication 0 2,500,000 2,500,000 2,000,000 0
Total 0 2,500,000 2,500,000 2,000,000 0
Total Revenues and Other Fund Sources 0 2,500,000 2,500,000 2,000,000 0
Total Funds Available 0 2,500,000 2,500,000 2,000,000 0
Expenditures and Uses
Capital Projects&Equipment
Parks Department
Development of TCAAP Park Facilities 17-Park-001 0 (2,500,000) (2,500,000) (2,000,000) 0
Total 0 (2,500,000) (2,500,000) (2,000,000) 0
Total Expenditures and Uses 0 (2,500,000) (2,500,000) (2,000,000) 0
Change in.Fund Balance 0 0 0 0 0
Ending Balance 0 0 0 0 0
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
73
Source 2017 2018 2019 2020 2021
Public Safety Capital Fund
Beginning Balance 140,337 (83,226) (107,916) (138,926) (165,178)
Revenues and Other Fund Sources
Revenue
Interest Revenue 3,500 3,500 3,500 3,500 3,500
Total 3,500 3,500 3,500 3,500 3,500
Other Fund Sources
21,000 21,000 21,000 21,000 21,000
Charitable Gambling
Total 21,000 21,000 21,000 21,000 21,000
Total Revenues and Other Fund Sources 24,500 24,500 24,500 24,500 24,500
Total Funds Available 164,837 (58,726) (83,416) (114,426) (140,678)
Expenditures and Uses
Capital Projects&Equipment
Public Safety
LJFD Station Capital 09-Pub-001 (6,954) (15,860) (9,272) 0 0
LJFD Engine/Ladder Replacement 17-Pub-001 (172,020) (15,128) 0 0 0
LJFD RescuelChieflUtility Vehicle Replacement 17-Pub-002 (19,520) 0 (45,140) (50,752) (24,400)
LJFD Radio Replacement 17-Pub-003 (16,348) (16,348) 0 0 0
LJFD Other Capital Equipment 17-Pub-004 (5,221) (1,854) (1,098) 0 0
County Emergency Siren Replacement 17-Pub-005 (28,000) 0 0 0 0
Total (248,063) (49,190) (55,510) (50,752) (24,400)
Total Expenditures and Uses (248,063) (49,190) (55,510) (50,752) (24,400)
Change in Fund Balance (223,563) (24,690) (31,010) (26,252) 100
Ending Balance (83,226) (107,916) (138,926) (165,178) (165,078)
Produced Using the Plan-It Capital Planning Software
Wednesday,November 16,2016
74
Source 2017 2018 2019 2020 2021
Ramsey Co Donation — ---`
Beginning Balance 0 0 0 0 0
Revenues and Other Fund Sources
No Funds 0 0 0 0 0
Total 0 0 0 0 0
Total Revenues and Other Fund Sources 0 0 0 0 0
Total Funds Available 0 0 0 0 0
Change in Fund Balance 0 0 0 0 0
Ending Balance 0 o a 0 0
Source 2017 2018 2019 2020 2021
Ramsey County-CSAH
Beginning Balance 0 0 0 0 0
Revenues and Other Fund Sources
Revenue
State Aid 150,000 300,000 0 0 0
Total 150,000 300,000 0 0 0
Total Revenues and Other Fund Sources 150,000 300,000 0 0 0
Total Funds Available 150,000 300,000 0 0 0
Expenditures and Uses
Capital Projects&Equipment
Street Department
Hwy 96 and County Road F Sidewalk Improvement 14-Str-002 (150,000) 0 0 0 0
CR E Sidewalk and Old Hwy 10 Trail(Bethel) 18-Str-003 0 (300,000) 0 0 0
Total (150,000) (300,000) 0 0 0
Total Expenditures and Uses
(150,000) (300,000) 0 0 0
Change in Fund Balance 0 0 0 0 0
0 0 0
Ending Balance 0 0
Produced Using the Plan-It Capital Planning Softivare
Wednesday,November 16,2016
75
Source 2017 2018 2019 2020 2021
Sanitary Sewer Utility Fund
Beginning Balance (568,306) (853,679) (771,585) (1,102,764) (1,047,989)
Revenues and Other Fund Sources
Revenue
Grant Revenue 60,000 0 0 0 0
1,827,762 1,864,317 1,901,604 1,939,636 1,978,429
Operating Revenue
Total 1,887,762 1,864,317 1,901,604 1,939,636 1,978,429
Total Revenues and Other Fund Sources 1,887,762 1,864,317 1,901,604 1,939,636 1,978,429
Total Funds Available 1,319,456 1,010,638 1,130,019 836,872 930,440
Expenditures and Uses
Capital Projects&Equipment
E ui ment
Add Generator Lift station emergency power 19-Eqp-002 (40,000) 0 0 0 0
Total (40,000) 0 0 0 0
Sanitary Sewer Department
Sewer LininglRehabilitation 09-Sew 002 (400,000) 0 (400,000) 0 (400,000)
Total (400,000) 0 (400,000) 0 (400,000)
Other Uses
(1,636,265) (1,685,353) (1,735,913) (1,787,991) (1,841,630)
Operating Expenditures
(96,870) (96,870)
Operating transfer to Equipment Fund (96,870) (96,870) (96,870)
Total (1,733,135) (1,782,223) (1,832,783) (1,884,861) (1,938,500)
Total Expenditures and Uses (2,173,135) (1,782,223) (2,232,783) (1,884,861) (2,338,500)
Change in Fund Balance (285,373) 82,094 (331,179) 54,775 (360,071)
Ending Balance (853,679) (771,585) (1,102,764) (1,047,989) (1,408,060)
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Sofhvare
76
2017 2018 2019 2020 2021
Source
Special Revenue Cable Fund
205,341 169,035 128,100 82,397 31,183
Beginning Balance
Revenues and Other Fund Sources
Revenue
Operating Revenues 115,000 115,000 115,000 115,000 115,000
Total 115,000 115,000 115,000 115,000 115,000
Other Fund Sources
Interest Revenue 5,000 5,000 5,000 5,000 5,000
Total 5,000 5,000 5,000 5,000 5,000
Total Revenues and Other Fund Sources 120.000 120,000 120,000 120,000 120,000
Total Funds Available 325,341 289,035 248,100 202,397 151,783
_Expenditures and Uses
Capital Projects&Equipment
Technology 2,000 2,000 (2,000) (2,000) (2,000)
Communications Equipment 12-Tec-003 ( ) ( )
Total (2,000) (2,000) (2,000) (2,000) (2,000)
Other Uses
Operating Expenditures (154,306) (158,935) (163,703) (168,614) (173,673)
Total (154,306) (158,935) (163,703) (168,614) (173,673)
Total Expenditures and Uses
(156,306) (160,935) (165,703) (170,614) (175,673)
(36,306) (40,935) (45,703) (50,614) (55,673)
Change in Fund Balance
169,035 128,100 82,397 31,783 (23,890)
Ending Balance
Wednesday,November 16,2016
Produced Using the Plan It Capital Planning Sofhvare
77
Source 2017 2018 2019 2020 2021
State Aid Funds
Beginning Balance (774,250) (884,889) (620,528) (1,681,167) (1,416,806)
Revenues and Other Fund Sources
Revenue
Estimated Revenues 264,361 264,361 264,361 264,361 264,361
Total 264,361 264,361 264,361 264,361 264,361
Total Revenues and Other Fund Sources 264,361 264,361 264,361 264,361 264,361
Total Funds Available (509,889) (620,528) (356,167) (1,416,806) (1,152,445)
Expenditures and Uses
Capital Projects&Equipment
Street Department 0
Hwy 96 and County Road F Sidewalk Improvement 14-Str-002 (275,000) 0 0 0
MnDOT Bridge Projects 15-Str-061 (100,000) 0 0 0 0
000) 0 0
Old Snelling Ave including Bridge Reconstruction 17-Str-004 0 0 (1,325,000)
Total (375,000) 0 (1,325,000) 0 0
Total Expenditures and Uses
(375,000) 0 (1,325,000) 0 0
Change in Fund Balance (110,639) 264,361 (1,060,639) 264,361 264,361
Ending Balance (884,889) (620,528) (1,681,167) (1,416,806) (1,152,445)
Wednesday,November 16,2016
Produced Using the Plan-It Capital Planning Software
78
Source 2017 2018 2019 2020 2021
Surface Water Mgmt Utility Funds
Beginning Balance 161,896 94,231 242,801 272,792 434,399
Revenues and Other Fund Sources
Revenue
Operating Revenue 727,483 749,307 771,786 794,940 818,788
Total 727,483 749,307 771,786 794,940 818,788
Total Revenues and Other Fund Sources 727,483 749,307 771,786 794,940 818,788
Total Funds Available 889,379 843,538 1,014,587 1,067,732 1,253,187
Expenditures and Uses
Capital Projects&Equipment
Sanitary Sewer Department
Reconstruct Lift Stations 11 10-Sew-003 (10,000) 0 0 0 0
Total (10,000) 0 0 0 0
Street Department 0
Old Snelling Ave including Bridge Reconstruction 17-Str-004 0 0 (50,000) 0
Total 0 0 (50,000) 0 0
Surface Water Management Dept
Storm Pond Maintenance 09-Storm-001 (50,000) 0 (50,000) 0 0
Storm Water Inlet/Outlet Repairs 13-Storm-001 (25,000) 0 (25,000) 0
0
Storm Water BMP Study/Construction 17-Storm-001 (125,000) 0
0 0 0
Total (200,000) 0 (75,000) 0 0
Other Uses
Operating Exenditures (519,649) (535,238) (551,296) (567,834) (584,870)
(65,499) (65,499) (65,499) (65,499) (65,499)
Transfer to Equipment Fund
Total (585,148) (600,737) (616,795) (633,333) (650,369)
Total Expenditures and Uses (795,148) (600,737) (741,795) (633,333) (650,369)
Change in Fund Balance (67,665) 148,570 29,991 161,607 168,419
Ending Balance 94,231 242,801 272,792 434,399 602,818
Wednesday,November 16,2016
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Source 2017 2018 2019 2020 2021
TCAAP Reimbursements
Beginning Balance 0 0 0 0 0
Revenues and Other Fund Sources
Revenue
TCAAP Reimbursements 0 0 0 3,000,000 0
TCAAP Reimbursements 21800,000 0 0 0 0
Total 2,800,000 0 0 3,000,000 0
Total Revenues and Other Fund Sources 2,800,000 0 0 3,000,000 0
Total Funds Available 2,800,000 0 0 3,000,000 0
Expenditures and Uses
Capital Projects&Equipment
Sanitary Sewer Department
TCAAP Trunk Sanitary Sewer&Lift Station 16-Sew-001 (1,200,000) 0 0 0 0
Total (1,200,000) 0 0 0 0
Water Department
TCAAP New Booster Station 16-W-001 (600,000) 0 0 0 0
TCAAP Trunk Water Improvements(Spine Road) 16-W-002 (1,000,000) 0 0 0 0
TCAAP Water Tower 16-W-003 0 0 0 (3,000,000) 0
Total (1,600,000) 0 0 (3,000,000) 0
Total Expenditures and Uses (2,800,000) 0 0 (3,000,000) 0
Change in Fund Balance 0 0 0 0 0
Ending Balance 0 0 0 0 0
Source 2017 2018 2019 2020 2021
TIF District
Beginning Balance 263,786 263,786 263,786 263,786 263,786
Revenues and Other Fund Sources
Revenue
No Funds 0 0 0 0 0
Total 0 0 0 0 0
Total Revenues and Other Fund Sources 0 0 0 0 0
Total Funds Available 263,786 263,786 263,786 263,786 263,786
Change in Fund Balance 0 0 0 0 0
Ending Balance 263,786 263,786 263,786 263,786 263,786
Produced Using the Plan-It Capital Planning Softivare Wednesday,November 16,2016
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Source 2017 2018 2019 2020 2021
Water Utility Funds
Beginning Balance 841,673 (656,736) (433,709) (265,129) (1,871,912)
Revenues and Other Fund Sources
Revenue
Operating Revenue 2,376,354 2,423,881 2,472,358 2,521,806 2,572,242
Total 2,376,354 2,423,881 2,472,358 2,521,806 2,572,242
Total Revenues and Other Fund Sources 2,376,354 2,423,881 2,472,358 2,521,806 2,572,242
Total Funds Available 3,218,027 1,767,145 2,038,649 2,256,677 700,330
Expenditures and Uses
Capital Projects&Equipment
Water Department
Water Towers Repair and Repainting 12-W-001 (900,000) 0 0 0 0
Valve Replacement Program 13-W-001 (30,000) (351000) (35,000) (35,000) (35,000)
Hydrant Replacement Program 15-W-001 (40,000) 0 (40,000) 0 (40,000)
TCAAP New Booster Station 16-W-001 (400,000) 0 0 0 0
TCAAP Water Tower 16-W-003 0 0 0 (1,800,000) 0
CR E2 Water Replacement)Old Hwy 10 Water 17-W-001 (400,000) 0 0 0 0
Loop
Total (1,770,000) (35,000) (75,000) (1,835,000) (75,000)
Other Uses
Operating Expenditures (2,036,367) (2,097,458) (2,160,382) (2,225,193) (2,291,949)
Transfer to Equipment Fund (68,396) (68,396) (68,396) (68,396) (68,396)
Total (2,104,763) (2,165,854) (2,228,778) (2,293,589) (2,360,345)
Total Expenditures and Uses (3,874,763) (2,200,854) (2,303,778) (4,128,589) (2,435,345)
Change in Fund Balance (1,498,409) 223,027 168,580 (1,606,783) 136,897
Ending Balance (656,736) (433,709) (265,129) (1,871,912) (1,735,015)
Wednesday,November 16,2016
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Project By Category--City Funds Only
Category 2017 2018 2019 2020 2021 Total
Building Repair and Maint
City Hall Maintenance 50,000 25,000 25,000 100,000
Building and Repair Maint Total 50,000 25,000 25,000 100,000
Economic Development Improvement
Gateway Signs
45,000 45,000
Economic Development Improvements Total 45,000 - - - - 45,000
Equipment:Office
Springbrook Software Upgrades 5,000 5,000 5,000 5,000 5,000 25,000
Technology and Office Equipment 5,000 5,000 5,000 5,000 5,000 25,000
Communications Equipment 2,000 2,000 2,000 2,000 2,000 10,000
Equipment:Office Total 12,000 12,000 12,000 12,000 12,000 60,000
Park Capital Equipment
Playground Structure Replacement 65,000 125,000 120,000 45,000 355,000
Park Capital Equipment Total 65,000 125,000 120,000 45,000 355,000
Park Capital Improvements
Forestry Implementation Plan 5,000 5,000 5,000 5,000
Hard Court Reconstruction 100,000 50,000 55,000 60,000 265,000
Park Capital Improvements Total 105,000 55,000 60,000 60,000 280,000
Public Safety
UFD Station Capital 6,954 15,860 9,272 32,086
UFD Engine/Ladder Replacement 172,020 15,128 187,148
UFD Rescue/Chief/Utility Vehicle 19,520 45,140 50,752 24,400 139,812
32,696
UFD Radio Replacement 16,348 16,348
UFD Other Capital Equipment 5,221 1,854 1,098 8,173
County Emergency Siren Replacement 28,000 28,000
Public Safety Total 248,063 49,190 55,510 50,752 24,400 427,915
Sanitary Sewer Mainteance
Sewer Lining/Rehabilitation 400,000 400,000 400,000 1,200,000
Sanitary Sewer Mainteance 400,000 400,000 400,000 1,200,000
Storm Water Maintenance 100,000
Storm Pond Maintenance 50,000 50,000
Storm Water Inlet/Outlet Repairs 25,000 25,000 25,000
1
Storm Water BMP 125,000 0,000
1
Reconstruct Lift Station 11 10,000 10,000
Sanitary Sewer Mainteance 210,000 75,000 285,000
Streets:Reconstruction 300,000
CR E Sidewalk and Old Hwy 10 Trail 300,000
Streets:Reconstruction Total 300,000 - 300,000
Streets:Misc 300,000
Hwy 96 Landscaping 300,000
Co Rd 96 Signal Maintenance 6,000 6,000
Streets:Misc 300,000 6,000 306,000
Utility Improvements 10,000
Reconstruct Lift Station 11 10,000
Utility Improvements Total 10,000 - - - 10,000
Utility Maintenance 900,000
Water Tower Repair and Repainting 900,000
Valve Replacement 30,000 35,000 35,000 35,000 35,000 170,000
40,000 0,000
Hydrant Repalcement Program 40,000 40,000
40
Co Rd E2 Water Replacement Old Hwy 10 400,000 400,000
Utility Maintenance 1,370,000 35,000 75,000 35,000 75,000 1,590,000
Grand Total 3,065,063 282,190 797.510 202,752 511,400 4,858,915
82
City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY DEPARTMENT
Department Project# Priority 2017 2018 2019 2020 2021 Total
Economic Development
Gateway Signs 16-EDA-001 n/a 45,000 45,000
Economic Development Total 45,000 0 0 0 0 45,000
Government Buildings
City Hall Maintenance 17-Bldg-005 2 50,000 25,000 25,000 100,000
Economic Development Total 50,000 0 25,000 0 25,000 100,000
Parks Department
Playground Structure Replacement 11-Park-003 n/a 65,000 125,000 120,000 45,000 355,000
Forestry Implementation Plan 11-Park-004 n/a 5,000 5,000 5,000 15,000
Hard Court Reconstruction 18-Park-001 3 100,000 50,000 55,000 60,000 265,000
Parks Department Total 170,000 180,000 180,000 105,000 0 635,000
Public Safety
LFJD Station Capital 09-Pub-001 n/a 6,954 15,860 9,272 32,086
LFJD Engine/Ladder Replacement 17-Pub-001 n/a 172,020 15,128 187,148
LFJD Rescue/Chief/Utility Vehicle Replacement 17-Pub-002 n/a 19,520 45,140 50,752 24,400 139,812
LFJD Radio Replacement 17-Pub-003 n/a 16,348 16,348 32,696
LFJD Other Capital Equipment 17-Pub-004 n/a 5,221 1,854 1,098 8,173
County Emergency Siren Replacement 17-Pub-005 n/a 28,000 28,000
Public Safety Total 248,063 49,190 55,510 50,752 24,400 427,915
Sanitary Sewer Department
Sewer Lining/Rehabilitation 09-Sew-002 3 400,000 400,000 400,000 1,200,000
Reconstruct Lift Station 11 10-Sew-003 3 10,000 10,000
Sanitary Sewer Department 410,000 0 400,000 0 400,000 1,210,000
Street Department
Hwy 96 and County Road F Sidewalk Impr 14-Str-002 3 425,000 425,000
MnDOT Bridge Projects 15-Str-061 3 100,000 100,000
Hwy 96 Landscaping 17-Str-003 4 300,000 300,000
Old Snelling Ave including Bridge Restoration 17-Str-004 3 1,750,000 1,750,000
CO RD E Sidewalk and Old HWY 10 Trail 18-Str-003 3 400,000 1,000,000 1,400,000
CO RD 9 Signal Maintenance 18-Str-004 2 6,000 6,000
Street Department Total 1,225,000 1,006,000 1,750,000 0 0 3,981,000
Surface Water Management Department
Storm Pond Maintenance 09-Storm-01 3 50,000 50,000 100,000
Storm Water Inlet/Outlet Repairs 13-Storm-001 3 25,000 25,000 50,000
Storm Water BMP Study 17-Storm-001 3 125,000 125,000
Surface Water Management Dept Total 200,000 0 75,000 0 0 275,000
Technology
Springbrook Software Upgrades 12-Tec-001 n/a 5,000 5,000 5,000 5,000 5,000 25,000
Technology and Office Equipment 12-Tec-002 n/a 5,000 5,000 5,000 5,000 5,000 25,000
Communications Equipment 12-Tec-003 n/a 2,000 2,000 2,000 2,000 2,000 10,000
Technology Total 12,000 12,000 12,000 12,000 12,000 60,000
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Department Project# Priority 2017 2018 2019 2020 2021 Total
Water Department 900,000
Water Tower Repair and Painting 12-W-001 3 900,000,000
Valve Replacement Program 13-W-001 3 30,000 35,000 35,000 35,000 35,000 170,000
15 W-001 3 40000 40,000 40,000 120,000
,
Hydrant Replacement Program 400,000
CR E2 Water Replacement/Old Hwy 10 17-W-001 4 400,000
Water Total 1,370,000 35,000 75,000 35,000 75,000 1,590,000
Grand Total 3,730,063 1,282,190 2,547,510 202,752 511,400 8,323,915
84
Capital Improvement Plan 2017 thru 2021 Department Economic Development
City of Arden Hills, Minnesota Contact Community Devl Dir
Type Improvement
Project# 16-EDA-001
Useful Life
Project Name Gateway Signs Category Economic Devl Improvement
Priority n/a
Total Project Cost: $45,000
Description
Install gateway signs at the major entrance points to the City. Potential locations for the signs include: (1)Highway 96 at Round Lake Boulevard
and(2)at Lexington Avenue;(3)County Road E2 at I-35W;(4)County Road E at Highway 51 and(5)at Lexington Avenue;(6)County Road D
at Cleveland Avenue(7)Lake Johanna Boulevard at the Roseville border;and(8)Lexington Avenue at the Roseville border. Potential sign
locations are listed from north to south and are not in priority order.
The cost for a typical sign is$25,000 per sign,including installation,lighting,and landscaping is estimated. Actual costs may be more or less
depending on the amount of site improvements and/or landscaping that are necessary in a specific location.
The sign that is proposed for consideration in 2017 is at Lexington and Highway 96 and is estimated to cost approximately$45,000.
The EDA General Fund balance includes approximately$80,000 in reserves from previous transfers for Gateway signs.
Justification
Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
Prior Expenditures 2017 2018 2019 2020 2021 Total
( 71 Construction/Maintenance 45,000 0 45,000
�T-oottoal Total 45,000 0 45,000
Funding Sources 2017 2018 2019 2020 2021 Total
EDA Revenues 45,000 45,000
Total 45,000 45,000
Budget Impact/Other
Annual maintenance costs for sign cleaning and care of landscaped beds surrounding the signs is estimated by the Public Works Department at
$500 per sign annually.
Prior Budget Items 2017 2018 2019 2020 2021 Total
L— 1 Annual Maintenance Charge 0 500 500 500 500 2,000
Total Total 0 500 500 500 500 2,000
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Capital Improvement Plan 2017 thru 2021 Department Government Buildings
Contact Finance Director
City of Arden Hills, Minnesota
Type Maintenance
Project# 17-Bldg-005 Useful Life 10
Project Name City gall Maintenance Category Building Repair&Maint
Priority 2 Very Important
Total Project Cost: $100,000
Description
City Hall will require ongoing maintenance and replacement of items to maintain operational duties.
Currently,the large condensing unit(main office)has developed a leak over the last three years,costing the city$4,000 and$4,500 in maintenance
for 2015 and 2016(ongoing),respectively. The two smaller condensing units(council chambers)have developed a leak this past spring,and will
require replacement in the upcoming years.
Justification
These items are due for replacement,and will save the City future repair costs by replacing them in the near-term.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 50,000
25,000 25,000 100,000
Total 50,000 25,000 25,000 100,000
Funding Sources 2017 2018 2019 2020 2021 Total
50,000 25,000 25,000 100,000
Equipment/Building
Replacement Fund
Total 50,000 25,000 25,000 100,000
Budget Impact/Other
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair -3,000 -3,000
3,000 -3,000 -3,000 -15,000
costs
Total •3,000 .3,000 .3,000 •3,000 -3,000 •15,000
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Capital Improvement Plan 2017 thru 2021 Department Parks Department
Contact Park&Recreation Mgr
City of Arden Hills, Minnesota Type Improvement
Project it II-Park-003 Useful Life
Project Name Category Park Capital Equipment
j Playground Structure Replacement
Priority n/a
Total Project Cost: $355,000
Description
Play Structures are placed on a 20 year replacement pattern.
Justification
In ordeount Of
r to maintain playground argo schedule wast current safety guidelines,require a minimum establ shed for play structures, The following is a list of play stru tureand
the year they were
n
parts available,a 20 year
constructed,the year they are scheduled to be replaced,and the anticipated replacement cost.
Hazelnut Park-2017. This structure was last replaced in 1997. ($65,000)
Freeway Park($45,000)&Cummings Park-2018($80,000). These structures were last replaced in 1998.
Arden Manor ($75,000)&Arden Oaks($45,000)-2019,These structures were last replaced in 1999.
Ingerson Park($45,000)-2020,This structure was last replaced in 2000.
Includes removal of wood curbing and replacement with concrete curbin0,.
Expenditures 2017 2018 2019 2020 2021 Total
65,000 125,000 120,000
45,000 355,000
Construction/Maintenance 355,000
Total 65,000 125,000 120,000 45,000
2017 2018 2019 2020 2021 Total
Funding Sources 120,000 45,000 355,000
Capital Improvement Funds 65,000 125,000
(PIR) 355,000
Total 65,000 125,000 120,000 45,000
Budget Impact/Other p p aging p yg
will see future cost savings by not having to purchase replacement arts for in la round
By replacing playground structures the City
structures.
2017 2018 2019 2020 2021 Total
Budget Items 200 -200 -200 -1,000
Maintenance of Parks and 200 200
Trails Total •200 -200 •200 -200 -200 .1,000
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Capital Improvement Plan 2017 thru 2021 Department Parks Department
Contact Park&Recreation Mgr
City of Arden Hills, Minnesota
Type Operational Maintenance
Project# 11-Park-004 Useful Life
Project Name Forestry Implementation Plan Category Park Capital Improvements
Priority n/a
Total Project Cost: $15,000
Description
With the Emerald Ash Borer identified in St.Paul in the spring of 2009,the studies show that the beetles will move out at a rate of one to two
miles per year. Roseville found FAB in Langton Park and Northwestern has positive finds on both the Roseville and Arden Hills portion of
campus. A positive tree was found in Sampson Park in the fall of 2013. Staff has included funding for extra removals and replacements that may
be needed for Emerald Ash Borer.
Justification
The City will have impacts to the Forestry with the Emerald Ash Borer Treatment,Removal and Replacement on the horizon.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 5,000 5,000 5,000
15,000
Total
5,000 5,000 5,000 15,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 5,000 5,000 5,000
15,000
(PIR)
Total
5,000 5,000 5,000 15,000
Budget Impact/Other
Removal and Replacement will be a large impact.
Wednesday,November 16,2016
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Capital Improvement Plan 2017 thru 2021
p p Department Parks Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 18-Park-001
Useful Life 20-25
Project Name Hard Court Reconstruction
Category Park Capital Improvements
Priority 3Important
Description Total Project Cost: $265,000
The Maintenance Plan has placed the City's hard court play area's on a 5-7 year resurface schedule. Floral Park was last replaced in 2012. At that
time,it was recommended that the City reconstruct that court in 5-6 years. There are structural cracks that cannot be corrected with a basic
resurface. Hazelnut was resurfaced in 2013 and is scheduled to be reconstructed in 2019. Royal Hills was resurfaced in 2013 and is scheduled
to be reconstructed in 2020. Johanna Marsh court was constructed in 1974 and is need of reconstruction,this is planned for 2017
Justification
The cracks at Johanna Marsh, Floral Park,Hazelnut Park and Royal Hills cannot be resolved through a basic resurface. The court at Floral is
surrounded by trees and roots are intruding into the playing surface. The constant leaves on the court and root intrusion reduces the life of this
court. The City did root cutting and tree trimming/removal around the entire Floral court in 2012. This will help to keep the roots from
continuing into the court area. Staff does not know the exact date the Floral court was built but estimates in the early 1980's. Johanna Marsh
was built in 1974,Hazelnut was built in 1981 and Royal Hills in 1986. The court life is usally 25-30 years.
Adjusted cost for Johanna Marsh and future projects 7/1/16 JMA
Note:Added a court reconstruction to 2017 for Johanna Marsh.It was scheduled to be recoated in 2015 but the condition is such that recoating
would be a not cost effective as the court should be reconstructed.The order of the courts planned to be reconstructed could be switched but all
three should ultimately be done. 7/7/15 TJM
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 100,000 50,000 55,000 60,000 265,000
Total 100,000 50,000 55,000 60,000 265,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 100,000 50,000 55,000 60,000 265,000
(PIR)
Total 100,000 50,000 55,000 60,000 265,000
Budget hnpact/Other
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89
Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 09-Pub-001 Useful Life
Project Name LJFD Station Capital Category Public Safety
Priority n/a
Total Project Cost: $32,086
Description
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2017-Firefighter lockers,replace furnace,
Total Cost:$28,500
Arden Hills Cost:$6,954
2018-Repaint bay ceilings/walls,replace roof over bays.
Total Cost: $65,000
Arden Hills Cost:$15,860
2019-Resurface bay floors
Total Cost:$38,000
Arden Hills Cost:$9,272
No costs projected past 2019
Justification
These expenditures are for:
Station repairs,truck replacements and mist equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 6,954 15,860 9,272 32,086
Total 6,954 15,860 9,272 32,086
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 6,954 15,860 9,272 32,086
Total 6,954 15,860 9,272 32,086
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced building maintenance costs.
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Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-001 Useful Life
Project Name LJFD Engine/Ladder Replacement Category Public Safety
Priority n/a
Total Project Cost: $187,148
*Lake
ription
ohanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,the fire department has
budgeted for the replacement of a fire engine in future years.
Total Cost:$705,000
Arden Hills Cost:$172,020
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 172,020 15,128
187,148
Total
172,020 15,128 187,148
Funding Sources 2017 2018 2019 2020 2021 Total
187,148
Public Safety Capital Fu
172,02
nd 0 15,128
Total
172,020 15,128 187,148
Budget ImpactlOther
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Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-002
Useful Life
Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety
Priority n/a
Description Total Project Cost: $139,812
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,the fire department has
budgeted for the replacement of a Rescue/Chief/Utility vehicles in future years.
2017
Total Cost:$80,000
Arden Hills Cost:$19,520
2019
Total Cost:$185,000
Arden Hills Cost:$45,140
2020
Total Cost:$208,000
Arden Hills Cost: $50,752
2021
Total Cost:$100,000
Arden Hills Cost:$24,400
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 19,520 45,140 50,752 24,400 139,812
Total 19,520 45,140 50,752 24,400 139,812
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 19,520 45,140 50,752 24,400 139,812
Total 19,520 45,140 50,752 24,400 139,812
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021
p p Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Type Equipment
Project# 17-Pub-003
Useful Life
Project Name L.R+D Radio Replacement Category Public Safety
Priority n/a
Description Total Project Cost: $32,696
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,the fire department has
budgeted for the replacement of Portable Radios in 2017 and 2018.
2017
Total Cost:$67,000
Arden Hills Cost:$16,348
2018
Total Cost:$67,000
Arden Hills Cost: $16,348
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 16,348 16,348 32,696
Total 16,348 16,348 32,696
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 16,348 16,348 32,696
Total 16,348 16,348 32,696
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Public Safety
Contact City Administrator
City of Arden Hills, Minnesota
Type Equipment
Project# 17-Pub-004 Useful Life
Project Name LJFD Other Capital Equipment Category Public Safety
Priority n/a
Total Project Cost: $8,173
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows,below shows what the fire
department expects to spend on other capital equipment in the upcoming years.
2017
Tire Replacement
Computer Replacement
Saw Replacement
Mobile CAD
Total Cost:$21,400
Arden Hills Cost:$5,221
2018
Computer Replacement
Replace AED's
Total Cost:$7,600
Arden Hills Cost:$1,854
2019
SCBA Bottle Test
Total Cost:$4,500
Arden Hills Cost:$1,098
Justification
These expenditures are for:
Station repairs,truck replacements and misc equipment.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 5,221 1,854
1,098 8,173
Total
5,221 1,854 1,098 8,173
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 5,221
1,854 1,098 8,173
Total
5,221 1,854 1,098 8,173
Budget Impact/Other
Wednesday,November 16,2016
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Capital Improvement Plan 2017 thru 2021 Department Public Safety
City of Arden Hills, Minnesota Contact Finance Director
Type Equipment
Project 4 17-Pub-005 Useful Life
Project Name County Emergency Siren Replacement Category Public Safety
Priority n/a
Total Project Cost: $28,000
Description
Ramsey County is planning on replacing emergency sirens,costs updated per Ramsey County on 11/14/2016. The current equipment will need to
be upgraded in order to remain compatible with Ramsey County as they update their equipment. The updates include radios,antennas,accessory
equipment needed to operate the new emergency system.
Justification
Ramsey County is planning on replacing emergency sirens,costs updated per Ramsey County on 11/14/2016.DP
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 28,000 28,000
Total 28,000 28,000
Funding Sources 2017 2018 2019 2020 2021 Total
Public Safety Capital Fund 28,000 28,000
Total 28,000 28,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 09-Sew-002 Useful Life 30
Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance
Priority 3Important
Total Project Cost: $3,200,000
Description
Sewer Lining and Rehabilitation.
Note:Increasesd 2013 amount to 500,000 because there will likely be another round of I&I elimination grants from MCES.Will not use addition
dollars unless they can be leveraged for grant monies.5/21/12 TJM
Note:An analysis of our system shows that we still have approximately 18 miles(40%)that are old clay lines subject to infiltration and root
intrusion.It was estimated it would cost$3,500,000 to line all of these clay lines over the next 20 years.Estimated expenditures have been
extended for 20 years to reflect this cost. 10/1/12 TJM
The City is expected to receive$60,000 in grant revenue for 2017 per Public Works.
Justification
As part of our sanitary sewer program,lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging,we should plan for a rehabilitation project on an annual basis.
2016 estimates show a remaining need of 1.6 to 2.2 million. Set a funding level of$400K every 2 years JMA 7/14/16
Prior Expenditures 2017 2018 2019 2020 2021 Total Future
1,200,000 Construction/Maintenance 400,000 400,000 400,000 1,200,000 1 800,000
Total Total 400,000 400,000 400,000 1,200,000 Total
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
1,200,000 Sanitary Sewer Utility Fund 400,000 400,000 400,000 1,200,000 800,000
Total Total 400,000 400,000 400,000 1,200,000 Total
Budget Impact/Other
This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the
Metropolitan Council.
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Capital Improvement Plan 2017 ihru 2021 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 10-Sew-003
Useful Life 20-25
Project Name Reconstruct Lift Stations 11 Category Utility Improvements
Priority 3Important
Total Project Cost: $253,100
Description
Project to replace lift stations 11 (1861 Highway 96). The average life expectancy for a lift station is 25 years. New pumps and electrical panels
would be installed. The new pumps and panels would be compatible with the other 14 lift stations located throughout the City.
Engineering/Design already completed,however,a review should be completed to ensure no design modifications are needed.
Note:Due to the 10/96 interchange construction LS 11 was not rebuilt,only LS 13 was authorized.It was designed in 2011 and will be built in
2012.Funding has been changed to reflect the change in project scope and LS 11 reconstruction will be added back into a later year.5/21/12 TJM
Lift Station#11 may be impacted by the Highway 10/County Rd 96 improvement project,scheduled for 2011.
LS 11 was not impacted by the 10/96 project,nor was it possible to eliminate LS 11 because of the materials under Hwy 96 not supporting a
gravity pipe to flow to RLR.LS 11 reconstruction will be put back in the CIP in 2015 4/22/14 TJM
Note:7/21/14 Council Worksession moved to 2016 to help balance yearly expenditures.
Justification
The lift stations are over 40 years old and in need of replacement.
Prior Expenditures 2017 2018 2019 2020 2021 Total
243,100 construction/Maintenance 10,000 10,000
Total Total 10,000 10,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
443,100 Surface Water Mgmt Utility 10,000 10,000
Funds
.Total Total 10,000 10,000
Budget Impact/Other
As this project is completed in 2017,the bulk of the work having been done in 2016,the City will realize cost savings with reduced maintenance
costs that would normally be attributed to this lift station.
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Project# 14-Str-002 Type Improvement
Useful Life 30
Project Name Hwy 96 and County Road F Sidewalk Improvement Category Streets:Mise
Priority 3Important
Description Total Project Cost: $475,000
In 2013 Ramsey County and MnDOT are completing Hwy 96 from approximately North Heights Church westerly to Round Lake Road.That
improvement will have a bituminous trail on the south side and a concrete sidewalk on the north side.The previous Hwy 96 improvement did not
extend sidewalk on the north side west of Hamline Avenue.Therefore,when the 2013 improvement is complete there will be a gap in the sidewalk
on the north side from Hamline Avenue to approximately the entrance to North Heights Church(3600 Feet)
Note:with the construction on the 10/96 project carrying over into the summer of 2014 this sidewalk project is being delayed until 2015 so as not
to cause more traffic problems.It will also be combined with the sidewalk fill in project on County Road F between Hamline and Lexington.There
is a gap in the sidewalk from the new apartment building(Arden Village)to Hamline of approximately 600 feet.
Note:7/21/14 Council Work Session moved to 2016 to be combine with the TCAAP s ins road construction
Justification
Completing the sidewalk on the north side of Hwy 96 will make a continous trail on the north side of Hwy 96 from West Round Lake Road
easterly to the City of White Bear Lake.
The Ramsey County Cost Participation Policy states that the County will pay half the construction cost on new sidewalk along their roadways with
the City paying the other half plus overhead costs.
Prior Expenditures 2017 2018 2019 2020 2021 Total
50,000 Construction/Maintenance 425,000 425,000
Total Total 425,000 425,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
50,000 Ramsey County-CSAH 150,000 150,000
Total State Aid Funds 275,000 275,000
Total 425,000 425,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 15-Str-061 Useful Life 30
Project Name MnDOT Bridge Projects Category Streets:Misc
Priority 3Important
Total Project Cost: $1,000,000
Description
the border of Arden Hills.These include the following bridges with the
Mn/DOT has programmed the replacement of several bridges within or on
MnDOT plan year of construction.
2015 County Road E bridge over TH 51
2015 TH 96 Interchange at 35W
2015 County Road F(Lake Valentine Rd)bridge over 35W
2016 County Road E2 interchange at 35W
2016 County Road H Interchange at 35W
Generally MnDOT's policy is to provide pedestrian facitilies on one side of new bridges.If the City(s)and/or County request pedestrian facilities
on both sides on the bridge that cost is paid by the City and County.The County's cost participation policy states that for these types of projects the
cost is split 50%County and 50%City(s)
Justification
Since these bridge projects are built for 50 to 75 years it maybe prudent to carefully consider the addition of pedestrian facilities on both sides of
the bridge.
Estimated City share for each of these bridge s is listed below.The estimates are based on the County cost participation policy of 50%County and
50%City(s).These estimates can be further redefined as each structure goes through the layout phase to determine the style of interchange and the
length of bridge.The estimates are as follows:
County Road E Bridge over TH 51 $250,000
Hwy 96 Interchange at 35W $250,000
County Road F Bridge over 35W $250,000
County Raod E2 Interchange with 35W $250,000
County Road H Interchange with 35W $250,000
Prior Expenditures 2017 2018 2019 2020 2021 Total
900,0 00 Construction/Maintenance 100,000
100,000
Total
Total 100,000 100,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
900 100,000
,000 State Aid Funds 100,000
Total
Total 100,000 100,000
Budget I npact/Other
When the bridge is reconstructed with pedestrian facilities the City may be responsible for snow removal acitivities for the these facilities.
Prior Budget Items 2017 2018 2019 2020 2021 Total
400 Annual Maintenance Charge 400 400 400 400 400 2,000
Total Total 400 400 400 400 400 2,000
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Park&Recreation Mgr
Type Improvement
Project i# 17-Str-003 Useful Life 20-25
Project Name Hwy 96 Landscaping Category Streets:Misc
Priority 4 Less Important
Total Project Cost: $300,000
Description
MnDot and Ramsey County grade separated US 10/Hwy 96 in 2013/2014 and reconstructed the I-35W/Hwy 96 Interchange in 2015/2016.These
projects created several new medians and boulevard areas that have not been landscaped as the remainder of the Hwy 96 cooridor is through Arden
Hills
Justification
This work will complete the landscaping of the Hwy 96 corridor in Arden Hills
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 300,000 300,000
Total 300,000 300,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 300,000 300,000
(PIR)
Total 300,000 300,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 17-Str-004 Useful Life 20-25
Project Name Old Snelling Ave including Bridge Reconstruction Category Streets:Reconstruction
Priority 3Important
Total Project Cost: $1,750,000
Description
The existing roadway has a minimal storm water management system in place. Records indicate that Snelling Avenue was crack sealed and seal
coated in 1996. City staff will televise the utility lines to determine the extent of any necessary repairs.
A preliminary Scoping Document was prepared in December 2010.Several options for reconstruction were discussed.No major sanitary sewer or
water problems were identified.
There is a bridge at the south end that will need to be replaced at the same time.Final bridge plans have been completed and are submitted to
MnDOT requesting Bridge Bonding funds
Snelling Ave (Co Rd E-TH51)
Estimated Residential Equivalent Units:24
2005 AADT: 1650
2009 AADT:950
Note:Council authorized Bridge final plans in late 2011,in March 2012 Council decided street and bridge should be done together after Bridge
Bonding Funds are secured.Earliest this could be accomplished is in 2013.5/21/12 TJM
Bridge Bonding request submitted July of 2015 since won't be rebuilt at least until after 2015 replacement of CR E bridge over TH 51.TJM
Cummings Lane and Hamline Ave.north of Co.Rd.E could be easily added to this project for reclaiming of the road surface.
Justification
Records indicate Snelling Avenue was crack sealed and sealcoated in 1996.The existing roadway currently has a minimal storm water
management system in place.
Snelling from TH51 to Co Rd E,2005 PCI=34,2008 PCI=31,2011 PCI= (Increase due to heavy patching)
Utilities
Watermain-no history of problems
Sanitary Sewer-no history of problems,install chimney seals on all manholes;correct any I&I deficiencies.
Storm Sewer-project must meet Rice Creek Watershed District requirements;improvements will improve water quality to Lake Johanna.
In order to better understand the project costs for this road segment,staff completed a field survey and some preliminary analysis for this project in
2010. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and associated
construction cost estimates.The level of improvement will determine the storm water requirements.
Although this roadway has a low ADT it will likely be a significant detour when the CR E bridge is replaced in 2014 or 2015.In its current
condition Snelling Ave will not likely hold up under increase traffic during the CR E bridge replacement. This segment is also listed as a PTRC
high priority for a detached trail(Segment 1).
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance
1,750,000 1,750,000
Total 1,750,000 1,750,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds
250,000 250,000
(PIR) 125,000
Grant Revenue 125,000
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
State Aid Funds 1,325,000 1,325,000
Surface Water Mgmt Utility 50,000 50,000
Funds
Total 1,750,000 1,750,000
Budget Impact/Other
The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term,reconstruction will provide a consistent
roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance wil be required for
new stormwater features that are not resident-maintained rain gardens.
Anticipated costs included here are for a Municipal State Aid fundable street rural reconditioning/reconstruction,bridge replacement and detached
trail.
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 18-Str-003
Useful Life 20-25
Project Name CR E Sidewalk and Old Hw 10 Trail Bethel
3' � Category Streets:Misc
Priority 3Important
Description Total Project Cost: $1,400,000
Construct a sidewalk along CR E(side to be determined)from TH 51 Bridge to Old Hwy 10 and then a detached trail along the west side of Old
Hwy 10 from County Road E to Bethel University's main entrance.
Construction of the trail along Old Hwy 10 will need to be studied to determine to most cost-effective type of construction especially in areas of
wetlands(detached boardwalk,shoulder of Old Hwy 10,urbanize a portion of Old Hwy 10 and construct trail immediately behind the curb).
Justification
In 2013 Bethel University received a CUP for using the Country Financial building.As part of that CUP negiotation Bethel agreed to$800,000
towards the trail over the years 2016-2023.The City committed in the CUP to having the trail from CR E/TH 51 over to Old Hwy 10 and then
north along the west side of Old Hwy 10 to Bethel's main entrance by the end of 2018.
Expenditures 2017 2018 2019 2020 2021 Total
Planning/Design 400,000 400,000
Construction/Maintenance 1,000,000 1,000,000
Total 400,000 1,000,000 1,400,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
50,000 Capital Improvement Funds 300,000 300,000 1 300,000
Total (PIR)Donations/Developer 50,000 100,000 100,000 100,000 100,000 450,000 Total
Reimbursements
Ramsey County-CSAH 300,000 300,000
Total 350,000 400,000 100,000 100,000 100,000 1,050,000
Budget Impact/Other
Between the contribution from Bethel University and the Ramsey County Cost Particpation Policy there should be sufficient funds to construct the
project.The City will likely be responsible for the design and interim funding until Bethel's full contribution is accomplished in 2021.
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Capital Improvement Plan 2017 thru 2021 Department Street Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 18-Str-004 Useful Life 10-12
Project Name Co Rd 96 Signal Maintenance Category Streets:Misc
Priority 2 Very Important
Total Project Cost: $6,000
Description
Traffic Signal painting of signals at County Road 96 and Hamline and County Road 96 and Lexington.
Justification
Maintenance of paint systems on traffic signals are the responcibility of the local jursdiction. The paint maintenance on the signal at Hamline
Avenue and Co Rd 96 is 100%Arden Hills. The paint maintenance on the signal at Co Rd 96 and Lexington Avenue is split 50%by Arden Hills
and 50%by Shoreview.
Ramsey county is working to organize signal painting along this cooridor and allow cities to participate in a collective effort to contract for this
work in 2018.
The signals were installed in 2006
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 6,000 6,000
Total 6,000 6,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Improvement Funds 6,000 6,000
(PIR)
Total 6,000 6,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 09-Storm-001
Useful Life 20-25
Project Name Storm Pond Maintenance Category Storm Water Maintenance
Priority 3Important
Total Project Cost: $200,000
Description
Development of a maintenance plan to be implemented to meet MPCA SWPPP requirements.
Due to new regulations from the MPCA regarding disposal of materials removed from ponds,staff is reviewing best management practices and
costs related to these types of projects.
Justification
Storm pond cleaning and rehabilitation projects to meet surface water quality requriements.
Prior Expenditures 2017 2018 2019 2020 2021 Total
1001000 Construction/Maintenance 50,000 0 50,000 100,000
Total Total 50,000 0 50,000 100,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
100,000 Surface Water Mgmt Utility 50,000 0 50,000 100,000
Funds
Total Total 50,000 0 50,000 100,000
_
Budget Impact/Other
There are no operational impacts associated with this project at this time.
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Capital Improvement Plan 2017 thru 2021 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 13-Storm-001 Useful Life 15-17
Project Name Storm Water Inlet/Outlet Repairs Category Storm Water Maintenance
Priority 3Important
Total Project Cost: $100,000
Description
One of the requirements of the City's MS4 permit is to annaully inspec 20%of the inlets/outlets in our stormwater system.The City actually
inspected 100%of them in the final year(2011)of our first MS4 permit.Many are in disrepair and need to be fixed.
Justification
To maintain our storm drainage system annually the City should undertake the repair of inlets/outlets and other erosion issues that are found
throughout the system.
Prior Expenditures 2017 2018 2019 2020 2021 Total
50—.00-01 Construction/Maintenance 25,000 0 25,000 50,000
Total
Total 25,000 0 25,000 50,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
50,000 Surface Water Mgmt Utility 25,000 0 25,000 50,000
Funds
Total Total 25,000 0 25,000 50,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Type Unassigned
Project# 17-Storm-001 Useful Life
Project Name Storm Water BMP Study/Construction Category Storm Water Maintenance
Priority 3lmportant
Total Project Cost: $175,000
Description
Comprehensive study of water quality BMP needs thoughtout the City and opportunities to implement BMP that can improve water quality.
In 2009 the Rice Creek Watershed District prepared a report titled Karth Lake Management Action Plan.The report identified Best Management
Practices(BMP)that would help continue to improve the quality of lake water.This item would implement BMP#1 which would provide
treatment for the runoff entering the south end of the lake from the industrial properties.
Justification storm water quality. A number of water bodies the City of
The City'sJustification
NPDES permit requires that the City works to develop a program to address s
Arden Hills drains to are impaired and have or are in the process of creating a TMDL(total maximum daily load)for those waterbodies. Moving
forward the City will be required to meet the terms laid out in the TMDL plan for the waterbody. This study would be able to identify where the
greatest needs for BMPs are and help prioritize projects as they are identified
Karth Lake Improvement District has been very active in monitoring and improving the quality of water in Karth Lake.This item was identified by
a RCWD report as a BMP that would improve the quality of runoff from the south end of the lake.The industrial properties in that area currently
have no treatment of runoff before it enters Karth Lake.
Prior Expenditures 2017 2018 2019 2020 2021 Total
125,000
5Q000 Construction/Maintenance 125,000
Total Total
125,000 125,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
50,000 Surface Water Mgmt Utility 125,000 125,000
Total Funds Total 125,000 125,000
Budget bnpact/Other
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Capital Improvement Plan 2017 thru 2021 Department Technology
City of Arden Hills, Minnesota. Contact Finance Director
Type Technology
Project# 12-Tec-001 Useful Life
Project Name Springbrook Software Upgrades Category Equipment:office
Priority n/a
Total Project Cost: $25,000
Description
The Finance Suite was upgraded in 2010 to the.Net version of the software. The City purchased. Asf tune e software ins are available
In e will
2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will
be implenting this as well as upgrading the software,future modules include Project Management,licensing,business analystics,and dashboards.
Justification
The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our
processes and tighten internal controls. As new technology becomes available-we need to update our systems to be able to function as the old
software does not run on the older versions of operating systems and they are not supported.Updates were done in 2010 and we are still
implementing some of those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New
enhancements to keep up to current technology are continuous..
Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds
(Water,Sewer&Surface Water)to account for their cost of the software. This is consistent with the support and maintenance fee charges in the
o er ing budget.
Expenditures 2017 2018 2019 2020 2021 Total
Technology 5,000 5,000 5,000 5,000 5,000 25,000
Total 5,000 5,000 5,000 5,000 5,000 25,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 5,000 5,000 5,000 5,000 5,000 25,000
Replacement Fund
Total 5,000 5,000 5,000 5,000 5,000 25,000
Budget Impact/Other
While there is no hard concrete cost savings,it will provide greater reporting capabilities,reduce staff time spent on running reports as this
software will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City
services to one software system,thus eliminating paper flow and double entry.
Annual maintenance fees for the new modules will be added as we add modules.
Budget Items 2017 2018 2019 2020 2021 Total
Annual Maintenance Charge 2,700 2,880 2,995 3,010 3,500 15,085
Total 2,700 2,880 2,995 3,010 3,500 15,085
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Capital Improvement Plan 2017 thru 2021 Department Technology
City of Arden Hills, Minnesota Contact Finance Director
Type Technology
Project# 12-Tec-002 Useful Life
Project Name Technology and Office Equipment Category Equipment:Office
Priority n/a
Total Project Cost: $25,000
Description
Equipment replacement of copiers,computers,and other various equipment and software. As technology advances,so does software and
machines. New licenses must be purchased to upgrade and we must upgrade to stay compatible with other systems we integrate with at other
levels,for example,website,CTV,State Auditor's Office,etc.
Justification
Maintenance on all office equipment,computers,and machines plus software upgrades as old operating systems are no longer supported,we are
forced to upgrade our systems,some printers and print drivers will no longer work with current equipment in this ever-changing environment.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 5,000 5,000 5,000 5,000 5,000 25,000
Total 5,000 5,000 5,000 5,000 5,000 25,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 5,000 5,000 5,000 5,000 5,000 25,000
Replacement Fund
Total 5,000 5,000 5,000 5,000 5,000 25,000
Budget Impact/Other
None
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Capital Improvement Plan 2017 thru 2021 Department Technology
City of Arden Hills, Minnesota Contact Finance Director
Type Technology
Project# 12-Tee-003 [Jseful Life
Project Name Communications Equipment Category Equipment:Office
Priority n/a
Total Project Cost: $10,000
Description
Replace and upgrade audio visual and communications equipment as necessary with CTV,website,and in Council Chambers..
Justification
Communicate information to residents and businesses in a manner and format that is up-to-date,efficient,and professional.
Expenditures 2017 2018 2019 2020 2021 Total
Technology 2,000 2,000 2,000 2,000 2,000 10,000
Total 2,000 2,000 2,000 2,000 2,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Special Revenue Cable Fund 2,000 2,000 2,000 2,000 2,000 10,000
Total 2,000 2,000 2,000 2,000 2,000 10,000
Budget Impact/Other
Annual equipment maintenance of$3,000 is currently included in the Cable Fund budget. No additional impact at this time.
Prior Budget Items 2017 2018 2019 2020 2021 Total
0
0 Annual Maintenance Charge 0
Total
Total 0 0
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Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Operational Maintenance
Project# 12-W-001 ilseful Life 15-17
Project Name water Towers Repair and Repainting Category Utility Maintenance
Priority 3Important
Total Project Cost: $900,000
Description
The City has two water towers;a 500,000 gallon north tower and a 1,000,000 gallon south tower.Based on a 2005 inspection report some
improvements are needed at the south tower.The north tower was last inspected in 2000 and repairs were undertaken in 2001.
In 2012 both water towers were inspected inside and outside using the"float down"method by Kollmer Consultants,inc of Stacy MN.Based upon
these inspections the recommendation is to make minor structural modifications to each of towers together with a complete stripping of the existing
paint and a full repainting.Kollmer recommended that the south water tower be completed in the next 1 to 2 years and the north water tower be
completed in the next 2 to 3 years.
Note:7/21/14 Council Worksession moved to 2016 due to TCAAP workload in 2015.
Note:6/4/15 Increased Cost to$900K due to rising construction costs
Justification
In order to proceed with the repairs at the both towers plans and specs need to be prepared based on most recent inspection of the towers by
Kollmer Consultants in 2012.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 900,000 900,000
Total 900,000 900,000
Funding Sources 2017 2018 2019 2020 2021 Total
Water Utility Funds 900,000 900,000
Total 900,000 900,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Unassigned
Project# 13-W-001 Useful Life 30
Project Name Valve Replacement Program Category Utility Maintenance
Priority 3Important
Total Project Cost: $750,000
Description
Much of the City's water system was built in the 1960's through 1980's and with the City's"hot soils"there have been many failure of valves in the
water system.Failures have ranged from deterioriated bolts to mechanical failure.Most valves have been replaced on an emergency basis thus far.
This item is an attempt at planning for a certain amount of valve repair/repalcement on an annual basis.It is estimated that over the next 20 years as
many as 175 existing valves will need to be repaired/replaced in our system.It is also estimated that the cost per valve will average$4000 per valve
over the 20 years.
Justification
Prior Expenditures 2017 2018 2019 2020 2021 Total Future
1—20—,00-0-1 Construction/Maintenance 30,000 35,000 35,000 35,000 35,000 170 000 F 460,000
Total Total 30,000 35,000 35,000 35,000 35,000 170,000 Total
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
12000 Water Utility Funds 30,000 35,000 35,000 35,000 35,000 170,000 460,000
Q
Total Total 30,000 35,000 35,000 35,000 35,000 170,000 Total
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021
p p Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Unassigned
Project# 15-W-001
Useful Life 30
Project Name Hydrant Replacement Program y p g Category Utility Maintenance
Priority 3Important
Description Total Project Cost: $400,000
The City's water system contains approximately 600 hydrants.It is reasonable to expect over the next 20 years some of those hydrants will need to
be replaced.Assuming two per year over the next 20 years would mean that 40 hydrants would be replaced;some of these would be with PMP
projects.Each replaced hydrant is estimated to cost$10,000.
Justification
Prior Expenditures 2017 2018 2019 2020 2021 Total Future
40,000 Construction/Maintenance 40,000 40,000 40,000 120,000 240,70
Total Total 40,000 40,000 40,000 120,000 Total
Prior Funding Sources 2017 2018 2019 2020 2021 Total Future
40,000 Water Utility Funds 40,000 40,000 40,000 120,000 2407000
Total Total 40,000 40,000 40,000 120,000 Total
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 17-W-001 Useful Life 30
Project Name CR E2 Water Replacement/Old Hwy 10 Water Loop Category Utility Maintenance
Priority 4 Less Important
Total Project Cost: $400,000
Description
Water main on CR E2 from Old Hwy 10 to Valentine Hills School has experienced numerous breaks.Most recently in 2015 there were three
different breaks when this section of water main had to be fed from the high pressure zone for a few days.All three breaks where due to
deteroriation of the pipe material until a hole appeared.
Also,by creating a loop in the low pressure system by connecting the water main on CR E with this main on CR E2 the City will be better able to
feed the low pressure system by rerouting and not have to rely on temporary feeds from the high pressure system.
Justification
Recent water main breaks(four in 2015)on this section of main on CR E2 have all shown a deteriorated pipe material.Water breaks are exected to
contiue with high frequency as the pipe material continues to wear thin.
2015 breaks-3 on 5/12/15 and 1 on 8/4/15. Water main breaks cost between$5,000 and$10,000 to repair each break.
Looping the low pressure system along Old Hwy 10 will provide needed additional redunancy in the system.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 400,000 400,000
Total 400,000 400,000
Funding Sources 2017 2018 2019 2020 2021 Total
Water Utility Funds 400,000 400,000
Total 400,000 400,000
Budget Impact/Other
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City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY CATEGORY
Category Project# Priority 2017 2018 2019 2020 2021 Total
Equipment:Public Works
Replace 1997 Street Sweeper(103) 13-Eqp-004 3 250,000 4 10,000 0,000
000
Large Area Mower(Unit 433) 16-Eqp-001 3 40,000 10,
1996 Trailer Replacement(Skid steer/Rol ler) 16-Eqp-003 4 29, 00
Replace Air Compressor(Unit 107) 16-Eqp-004 4 29,500 10,500
Replace 2006 Felling Trailer(415) 17-Eqp-001 4 10,000 38, 00
Brush Chipper(Unit 426) 17-Eqp-005 n/a 38,500 10,500
Replace 2005 Felling Trailer(414) 18-Eqp-002 4 10,000 1, 00
500
Replace 1996 Roller(unit 106) 18-Eqp-005 3 41,500 24,
Replace Two 2014 Toro"Z"Lawn Mowers(451&452) 18-Eqp-003 3 24,000 0,000
7
Replace Easement Sewer Cleaning Machine(Unit 310) 19-Eqp-001 3 70,000 ,000
Add Generator Lift station emergency power 19-Eqp-002 3 40,000 40,000
Equipment:Public Works Total 408,000 75,500 80,000 0 0 563,500
Vehicles
Replace 2002 One-Ton Truck(Unit 302) 17-EgpV-001 3 72,000 72,000
Replace 2001 Dump Truck with Used Dump Truck(116) 17-EgpV-002 3 125,000 115,000 240,000
Replace 2006 F-350 Four Dr w/traffic sign(#322) 18-EgpV-005 3 55,000 55,000
Replace 2008 F-350 Pick-up w/plow(unit 430) 19-EgpV-002 4 55,000 55,000
Vehicles-Community Development
Replace 2004 Chevrolet Blazer(unit 502)-CD 18-Egpv-006 3 29,000 29,000
Vehicles Total 197,000 199,000 55,000 0 0 451,000
Grand Total 605,000 274,500 135,000 0 0 1,014,500
115
Capital Improvement Plan 2017 thru 2021
p p Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Project# 13-Eqp-004 Type Equipment
Useful Life 15
Project Name Sweeper Replace 1997 Street Unit 103
p p � Category Equipment:Public Works
Priority 3Important
Description Total Project Cost: $250,000
Equipment#105- 1997 Elgin Street Sweeper.
VIN#585165
Hours 2761 (2015)
Hours 2864(2016)
Mileage 14,356(2015)
Mileage 14,946(2016)
Justification
Equipment will be 20 years old.Equiptment replacement guidelines recommend replacement on 15-17 year cycle
Repair costs for parts and labor:
2006-$634.96
2007-$764.53
2008-$657.95
2009-$7,627.62
2010-$1,924.07
2011-$2,197.05
2012-$236.56
2013-$1,857.27
2014-$7,779.46
2015-$7,907
2016- $13,452
Equipment is still operational and recieves limited use which allows replacement to be pushed out to 2017
This vehicle will be monitored for hours and repairs and adjusted as needed. Previous sweeper increased maintenance costs substantially after
Year 15.
Note:moved from 2015 to 2016 and increased cost based on state contract prices.5/14/14 TJM
Note:increase price to$250K to relect increases expected in equipment next year.6/4/15 TJM
Note:increase price to$260K to reflect expected price increase 6/30/16 JMA
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 260,000 260,000
Estimated Trade-In Value -10,000 10,000
Total 250,000 250,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 250,000 250,000
Replacement Fund
Total 250,000 250,000
Budget Impact/Other
Reduce repair and maintenance costs.
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair -300 -300 -600
costs
Total -300 -300 -600
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 16-Eqp-001 Useful Life 10-12
Project Name Large Area Mower(Unit 433) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $40,000
Description
Replacement of the 1999 Jacobson(model R-5111) 11 foot mower.
Ser#6912902371
Hours
2370(2014)
2496(2015)
2533(2016)
Justification 71
The Jacobson large area mower will be 19 years old in 2018.We have been spending a significant amount on repairs annually
2009-$7,292.11
2010-$38.79
2011-$4,524.10
2012-$415.61
2013-$252.00
2014-$1,356.00
2015-$137.00
2016-$456
Note:Moved from 2016 to 2017 as the equipment is still operating well and is used less with the addition of the"Z"mowers to the fleet.5/14/14
TJM
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 40,000 40,000
Replacement Fund
Total 40,000 40,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 16-Eqp-003
Useful Life 20
Project Name 1996 Trailer Replacement(Skidsteer/Roller) Category Equipment:Public Works
Priority 4 Less Important
Description Total Project Cost: $10,000
Replace equipment# 108- 1996 Redihaul Trailer 12'.
VIN#4755122T2V 1013037
#85108
Note:Changed to pending as this trailer is not used in the winter and is reasonably good condition while other newer trailers that are used in the
winter are in poorer condition.4/14/14 TJM
,Changed back to active as this trailer will be 22 years old in 2018 and paving projects are occuping more of public works time 6/30/16 JMA
Justification
Equipment will be 20 years old.
Repair costs for parts and labor:
2006-$365.37
2007-$120.96
2008-none to date
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget Impact/Other
Reduce repair costs.
Prior
F——-200
Total
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 16-Eqp-004
Useful Life 20
Project Name Replace Air Compressor(Unit 107) Category Equipment:Public Works
Priority 4 Less Important
Description Total Project Cost: $29,500
Replace a 1998 air compressor(Unit 107)
Hours
462(2015)
465(2016)
Justification
The current air compressor will be 19 years old in 2016.The air compressor is used for maintaining irrigation systems,jack hammering,installing
street sign post,and blowing out cracks prior to crack filling material being applied.
Note:Moved from 2016 to 2017. 5/14/14 TJM
Note:adjusted price for 2017 6/30/16 JMA
Repairs
2013$ 123
2014$74
2015$169
2016$50
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 32,000 32,000
Estimated Trade-In Value -2,500 -2,500
Total 29,500 29,500
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 29,500 29,500
Replacement Fund
Total 29,500 29,500
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-Eqp-001 Useful Life 13-15
Project Name Replace 2006 Felling Trailer(Unit 415) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $10,000
Description
Replace 2006 Felling trailer with new 14 foot trailer
Justification
The 2006 Felling Trailer is showing wear due to siginificant winter use.It does not meet LMC recommendations for ergoomics of use due to the
manual lifting of the access ramps.It is proposed to replace it with a 14 foot trailer with improved ergonomics of operation.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget hnpact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-Eqp-005
Useful Life 15-17
Project Name Brush Chipper(Unit 426) Category Equipment.Public Works
Priority 4 Less Important
Total Project Cost: $38,500
Description
Replace equipment#426- 1996 Vermeer Chipper
V1N#iVRK1513-10000799
Hours
587(2014)
676(2015)
702(2016)
#85426
rice increased to reflect 2017 pricing 6/30/16 MA
Justification
Equipment will be 21 years old in 2017.
Repair costs for parts and labor:
2006- 150.00
2007- 142.61
2008-$476.63
2009-$476.63
2012- $1,762.45
2013- $1.328
2014-$365
2015-$810
2016-$0
This piece of equipment will be 18 years old.However this piece of equipment is not used often and is in good condition.Condition will be
monitered and replacement will be adjusted as deemed approiprate.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 42,000 42,000
Estimated Trade-In Value -3,500 -3,500
Total 38,500 38,500
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 38,500 38,500
Replacement Fund
Total 38,500 38,500
Budget Impact/Other
Reduce repair costs.
Prior
-400
Total
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project 4 18-Eqp-002
Useful Life 13-15
Project Name Replace 2005 Felling Trailer Unit(414) Category Equipment:Public Works
Priority 4 Less Important
Total Project Cost: $10,000
Description
Replace 2005 Felling trailer
Moved to 2019 due to slowing of TCAAP schedule 6/30/16 JMA
Justification
Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget hnpact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-005 Useful Life 15-17
Project Name Replace 1996 Roller(unit 106) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $41,500
Description
1996 880 Wacker Roller(Unit 85106)
Hours 728(2016)
Justification
usefull life on this piece of equiptment is 15-17 years in 2018 this will be 22 year old
this piece of equiptment is used for street repairs related various activities including street repair,watermain repairs,storm sewer repairs.
Repairs
2013-$85
2014-$114
2015-$89
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Estimated Trade-In Value 1,500 1,500
Total 41,500 41,500
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 41,500 41,500
Replacement Fund
Total 41,500 41,500
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-003
Useful Life 5
Project Name Replace Two 2014 Toro "Z" Lawn Mowers(451 &452) Category Equipment:Public Works
Priority 3Important
Description Total Project Cost: $24,000
Replace Two 2014 Toro"Z"Lawn Mowers
451 Hours 661 (2015)
452 Hours 620(2015)
451 Hours 805(2016)
452 Hours 774(2016)
Justification
The trade in value of the Toro"Z"mowers is maximized if they are traded in with warrany still remaining.Due to the amount of time these pieces
of equipment are used during the summer months they are traded in on a three year cycle.
Repairs and maintenance of items not covered under warranty
#451
2014-$132
2015-$923
2016-$61
#452
2014-$151
2015-$623
2016-$78
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 34,000 34,000
Estimated Trade-In Value -10,000 -10,000
Total 24,000 24,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 24,000 24,000
Replacement Fund
Total 24,000 24,000
Budget hnpact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 19-Eqp-001 Useful Life 20
Project Name Replace Easement Sewer Cleaning Machine(Unit 310) Category Equipment:Public Works
Priority 3Important
Total Project Cost: $70,000
Description
The easement sewer cleaning machine is jointly owned by Arden Hills nad White Bear Township.In 2019 it will be 20 years old.
Justification
The easement sewer cleaning maching will be 20 years old in 2019.Being jointly owned by Arden Hills and White Bear Township this piece of
equipment gets significant use every year.The funding for this replacement will be split between the two communities.Coordination will be
necessary between the two communities regarding having funding available.
Repairs
2014$120
2015$452
2016$0
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 35,000 35,000
Other 35,000 35,000
Total 70,000 70,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 35,000 35,000
Replacement Fund
Total 35,000 35,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021
P P Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project 4 19-Eqp-002
Useful Life 20-25
Project Name Add Generator Lift station emergency power Category Equipment:Public Works
Priority 3Important
Description Total Project Cost: $40,000
Add 100 KW mobile generator for lift station backup power
Justification
Lift Station 11 was reconstructed in 2016 and a fenced pad for a backup generator was created. The electrical panel was wired to provide the
ability to add a generator in this location. With 14 lift stations through out the city there is a need for backup power source to avoid sewage
backups during power outages.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2017 2018 2019 2020 2021 Total
Sanitary Sewer Utility Fund 40,000 40,000
Total 40,000 40,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-EgpV-001 Useful Life 10-12
Project Name Replace 2002 F-450 One Ton Truck(Unit 302) Category vehicles
Priority 3Important
Total Project Cost: $72,000
Description
Replace Unit 302 a 2002 F450 one ton truck with plow and sander.
Mileage 60,759
mileage 62,274(2016)
Justification
The one ton trucks are the"work horse"of the City fleet.They are typically replaced on a 10-12 year rotation.This truck will be 13 years old in
2017. this truck was passed over for replacement when another of the same chassis style needed to be replaced due to a bad motor.
Repairs
2013$2,568
2014$1,232
2015$405
2016$152
Expenditures 2017 2018 2019 2020 2021 Total
,000
EquipNehicles/Furnishings 82,000 82 82,000
Estimated Trade-In Value -10,000
Total 72,000 72,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
72,000 72,000
Replacement Fund
Total 72,000 72,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-EgpV-002
Useful Life 10
Project Name Replace 2001 Dump Truck with New Dump Truck(116) Category Vehicles
Priority 3Important
Description Total Project Cost: $240,000
In 2011 a used dump truck with plow and de-icing equipment was added to the fleet by purchasing one of Ramsey County's 10 year old vehicles.
In 2017 the 2001 used dump truck was planned to be replaced the same way with a vehicle purchased from Ramsey County. Ramsey County does
not have any trucks available in 2017 or in the near future.
Replacement of this plow truck will need to be made with a new dump truck with plow,sander and brine delivery system. Build on a truck like
this is a 18 month process.
There is currently no back up equipment should this Dump Truck become inoperable.
Mileage 46,468(2016)
Hours 3,760(2016)
Justification 71
The 2001 dump truck will be 16 years old.A used used dump truck is anticipated to be able to purchase from the Ramsey County fleet.
Repairs
2013 $3,212
2014$7,954
2015$3,138
2016$1,842
,mileage xxxxx
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 125,000 125,000 250,000
Estimated Trade-In Value -10,000 -10,000
Total 125,000 115,000 240,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 125,000 115,000 240,000
Replacement Fund
Total 125,000 115,000 240,000
Budget Impact/Other
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129
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqpt/-005
Useful Life 10-12
Project Name Replace 2006 F-350 Four Dr w/traffic sign (#322) Category Vehicles
Priority 3Important
Description Total Project Cost: $55,000
Replace 2006 F-350 four door,2A,pick-up outfitted with traffic message board
VIN#1FTWW30566EA19380
Mileage 70,160(2016)
Justification
Truck will be 12 years old in 2018. Pick Up trucks are programed to be replaced on a 10-12 year cycle.
Repairs
2013-$103
2014-$880
2015-$397
2016-$444
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 45,000 45,000
Estimated Trade-In Value 10,000 10,000
Total 55,000 55,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 35,000 35,000
Replacement Fund
Total 35,000 35,000
Budget Impact/Other
reduced maintenace costs/maximize resale value
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair 200 200
costs
Total 200 200
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130
Capital Improvement Plan
2017 thru 2021 Department Equipment
Contact Public Works Director
City of Arden Hills, Minnesota
Type Equipment
Project# 19-EgpV-002 Useful Life 10-12
Project Name Replace 2008 F-350 Pick-up w/plow (unit 430) Category Vehicles
Priority 4 Less Important
Total Project Cost: $55,000
Description
Replace Pick-up truck(unit 85430)
2008-F-350 with plow and power.tail gate-4x4
VIN#1FTSF31558EE35324
purchased in 2009
milea e 60,751 (2016
Justification
e programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing
truck will be 10 years old in 2019,Pick-up trucks ar
replacement closer to the 10 year mark.
Repairs
2013-$1,542
2014-$596
2015-$142
2016-$1,648
Expenditures 2017 2018 2019 2020 2021 Total
45,000 45,000
EquipNehicles/Furnishings 10,000
Estimated Trade-In Value 10,000
Total
55,000 55,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
55,000 55,000
Replacement Fund 55,000
Total 55,000
Budget Impactlother
reduced maintenace costs/maximize resal value
Budget Items 2017 2018 2019 2020 2021 Total
200 200
Equipment and Vehicle repair
costs 200
200
Total
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Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Community Devi Dir
Type Equipment
Project# IS-EgpV-006 Useful Life 10-12
Project Name Replace 2004 Chevrolet Blazer(unit 502)-CD Category Vehicles-Community Develo
Priority 3Important
Total Project Cost: $29,000
Description
Replace 2004 Chevrolet Blazer(unit 502)building inspection vehicle
Replacement vehicle programmed to be a Ford Escape 4WD
V1N#1GNDT13X94K165862
Mileage 60,204(2016
Justification
This vehicle will be 14 years old in 2018, equiptment replacement guidelines suggest replacing this vehicle on a 10-12 year cycle. With the
development of TCAAP residential inspections are anticipated to increase and create more trips on this vehicle.
Repairs
2013-$607
2014-$3,056
2015-$477
Expenditures 2017 2018 2019 2020 2021 Total
30,000
Equip/Vehicles/Furnishings ehicles/Furnishings -1,000
Estimated Trade-in Value -1,000
Total
29,000 29,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building
29,000 29,000
Replacement Fund
Total 29,000 29,000
Budget Impact/Other
reduce repair costs
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair
200 200
costs
Total
200 200
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132
City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY DEPARTMENT
Department Project# Priority 2017 2018 2019 2020 2021 Total
Economic Development
Economic Development Total 0 0 0 0 0 0
Parks Department
Development of TCAAP Park Facilities 17-Park-001 3 2,500,000 2,500,000 2,000,000 7,000,000
Parks Department Total 0 2,500,000 2,500,000 2,000,000 0 7,000,000
Public Safety
Public Safety Total 0 0 0 0 0 0
Sanitary Sewer Department
TCAAP Trunk Sanitary Sewer and Lift Station 16-Sew-001 3 1,200,000 1,200,000
Sanitary Sewer Department Total 1,200,000 0 0 0 0 1,200,000
Street Department
Street Department Total 0 0 0 0 0 0
Surface Water Management Department
Surface Water Management Dept Total 0 0 0 0 0 0
Technology
Technology Total 0 0 0 0 0 0
Water Department
Department Project# Priority 2017 2018 2019 2020 2021 Total
New Booster Station 16-W-001 3 1,000,000 1,000,000
TCAAP Trunk Water Improvements(Spine Road) 16-W-002 3 1,000,000 , 00,000
4
TCAAP Water Tower 16-W-003 3 4,800,000 4,8800,000
Water Total 2,000,000 0 0 4,800,000 0 6,800,000
Grand Total 3,200,000 3,200,000 2,500,000 6,800,000 0 15,000,000
133
Capital Improvement Plan 2017 thru 2021 Department Parks Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 17-Park-001 Useful Life 20
Project Name Development of TCAAP Park Facilities Category Park Capital Improvements
Priority 3Important
Total Project Cost: $7,000,000
Description
This item is for the park development (not land acquisition)of park areas throughout TCAAP.
Justification
Ramsey County will be providing park land with the development of TCAAP but the City will be required to develop the parks.An estimate has
been made of$7.0 million for full build out of all the park areas according to the approved plan.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 2,500,000 2,500,000 2,000,000 7,000,000
Total 2,500,000 2,500,000 2,000,000 7,000,000
Funding Sources 2017 2018 2019 2020 2021 Total
Park Capital Fund(Park 2,500,000 2,500,000 2,000,000 7,000,000
Dedication Fees)
Total 2,500,000 2,500,000 2,000,000 7,000,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-Sew-001 Useful Life 30
Project Name TCAAP Trunk Sanitary Sewer&Lift Station Category Utility Improvements
Priority 3Important
Total Project Cost: $1,200,000
Description
As the TCAAP site develops it will be served by a trunk sanitary sewer system and a lift station that collects all of TCAAP sewer flow(only
TCAAP flow)and carries it through Mounds View to a MCES regional lift station.
Justification
As Ramsey County starts to develop TCAAP infrastructure the City's sanitary sewer system will be placed in the Spine Road right-of-way.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 1,200,000 1,200,000
Total 1,200,000 1,200,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 1,200,000 1,200,000
Total 1,200,000 1,200,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-W-001 Useful Life 30
Project Name TCAAP New Booster Station Category Utility Improvements
Priority 3Important
Total Project Cost: $1,000,000
Description
This item would construct an additional Water Booster Station near Old Highway 10 and I-694 to pump water from the low pressure zone to the
high pressure zone.The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a
residential house due to its location.
Justification
The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of i-694.If
anything(lighting strike,wind storm,etc.)knocked out the current booster station for any length on time the high pressure zone could be out of
water after the the half million gallon tower is drained.
Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service
the high pressure zone will still be provided water.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 1,000,000 1,000,000
Total 1,000,000 1,000,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 600,000 600,000
Water Utility Funds 400,000 400,000
Total 1,000,000 1,000,000
Budget hnpact/Other
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Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-W-002 Useful Life 30
Project Name TCAAP Trunk Water Improvements (Spine Road) Category Utility Improvements
Priority 3Important
Total Project Cost: $1,000,000
Description
a TCAAP City trunk water main will also be installed.This improvement will be
With the Ramsey County construction of the Spine Road,
primarily in the Spine Road right-of-way but will include some water main outside of the right-of-way to get to the water tower site and the
connection points to the City's existing system.
Justification
In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine
Road.
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 1,000,000 1,000,000
Total 1,000,000 1,000,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 1,000,000 1,000,000
Total 1,000,000 1,000,000
Budget Impact/Other
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Capital Improvement Plan 2017 thru 2021 Department Water Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Improvement
Project# 16-W-003 Useful Life 30
Project Name TCAAP Water Tower Category Utility Improvements
Priority 3Important
Total Project Cost: $4,800,000
Description
Construct a new 1.0-1.5 million gallon water tower(actual size to be determined in final design)on the TCAAP site.
Justification
TCAAP will be served with water by expanding the City's current high pressure zone.Currently the high pressure zone only has a half million
gallons of elevated storage.This amount of storage is not sufficient to provide for domestic consumption and fire flow.The additional tower will
provide the needed storage.A site for the tower will be provided by Ramsey County on the TCAAP site.
Moved to 2020 as need is not anticipated until development advances demand 7/1/16 JMA
Expenditures 2017 2018 2019 2020 2021 Total
Construction/Maintenance 4,800,000 4,800,000
Total 4,800,000 4,800,000
Funding Sources 2017 2018 2019 2020 2021 Total
TCAAP Reimbursements 3,000,000 3,000,000
Water Utility Funds 1,800,000 1,800,000
Total 4,800,000 4,800,000
Budget hnpact/Other
Produced Using the Plan-It Capital Planning Sofnvare Wednesday,November 16,2016
138
City of Arden Hills, Minnesota
Capital Improvement Plan
2017 thru 2021
PROJECTS BY CATEGORY
Category Project# Priority 2017 2018 2019 2020 2021 Total
Equipment:Public Works
Add Two Toro"Z"Lawn Mowers(TCAAP) 18-Eqp-001 3 10,000 18,000 10,000
10
Add Felling Trailer(TCAAP) 18-Eqp-004 3 ,000 ,000
00
Equipment:Public Works Total 0 0 27,000 0 18,000 45
Vehicles
Add Pick-up Truck(TCAAP) 17-EgpV-004 3 35,000 35,,000
00
Add Plow Truck w/Plow,Wing and Sander(TCAAP) 18-EgpV-001 4 125,000 125,000 250
Add One-Ton Truck/Plow,Wing and Sander(TCAAP) 18-EgpV-002 4 82,000 82,000
Add F350 Pick-up with Lift Gate(TCAAP) 18-EgpV-003 4 42,000 42,000
Add Pick-up Truck(TCAAP) 18-EgpV-004 4 40,000 40,000
Vehicles Total 35,000 0 247,000 167,000 0 449,000
Grand Total 35,000 0 274,000 167,000 18,000 494,000
139
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-001
Useful Life 5
Project Name Add Two Toro "Z" Lawn Mowers (TCAAP) Category Equipment:Public Works
Priority 3Important
Description Total Project Cost: $35,000
Add a third and fourth Toro"Z"mower to the fleet anticapting the start to development of what will ultimately be approximately 20 acres of park
area in TCAAP along with medians and boulevard along the Spine Road and Thumb Road.
Moved to 2019/2021 due to slowing of TCAAP schedule 6/30/16 JMA
Justification
Expansion of the grass area to be mowed and maintain due to TCAAP development is anticapted to have begun by 2018 and continue to grow as
TCAAP builds out.At full deveopment it is anticapted a second mowing crew will be needed to keep up.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 17,000 18,000 35,000
Total 17,000 18,000 35,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 17,000 18,000 35,000
Replacement Fund
Total 17,000 18,000 35,000
Budget Impact/Other
Budget Items 2017 2018 2019 2020 2021 Total
Equipment and Vehicle repair 250 250 250 750
costs
Total 250 250 250 750
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
140
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-Eqp-004
Useful Life 10-12
Project Name Add Felling Trailer(TCAAP) Category Equipment:Public Works
Priority 3Important
Description Total Project Cost: $10,000
Add a Felling trailer to the fleet to allow for a second mowing crew.
Moved to 2019 due to slowing of TCAAP Schedule 6/30/16 JMA
Justification
Over the course of the development of TCAAP a second mowing crew will need to be added.The trailer will be necessary to carry the mowers and
other grass maintenance equipment.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 10,000 10,000
Total 10,000 10,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 10,000 10,000
Replacement Fund
Total 10,000 10,000
Budget hupact/Other
Produced Using the Plan-It Capital Planning Sofrivare Wednesday,November 16,2016
141
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 17-EgpV-004
Useful Life 10-12
Project Name Add Pick-up Truck(TCAAP) Category Vehicles
Priority 3Important
Description Total Project Cost: $35,000
Add a pick-up truck to the public works fleet for the sanitary sewer and water service inspections in TCAAP.
Inppections and locates expected to begin in 2017 6/30/16 JMA
Justification
Public Works does the inspections of new sanitary sewer and water services.With the development of TCAAP expected to beigin in 2017 with
homes and other buildings this will be a busy position.In order to not take away from current crew capacity as TCAAP develops it may be
necessary to add a dedicated staff member and vehicle to provide this service.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 35,000 35,000
Total 35,000 35,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 35,000 35,000
Replacement Fund
Total 35,000 35,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
142
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-001 Useful Life 15
Project Name Add Plow Truck w/Plow,Wing and Sander(TCAAP) Category Vehicles
Priority 4 Less Important
Total Project Cost: $250,000
Description
Add the fourth plow truck with plow,wing and sander due to the start of the development of TCAAP.
Note:7/21/14 Council Worksession moved to 2019,will continue to evaluate as TCAAP starts to develop
Moved to 2020 delivery with 18 month build period 6/30/16 JMA
Justification
As TCAAP develops the City will have more streets to plow and maintain.In order for the same level of service to be maintained in the existing
City at some point a fourth plow route will need to be established.As this date comes closer,the development of TCAAP will be reviewed and this
addition to the fleet will be pushed out if appropriate.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 125,000 125,000 250,000
Total 125,000 125,000 250,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 125,000 125,000 250,000
Replacement Fund
Total 125,000 125,000 250,000
Budget Impact/Other
Produced Using the Plan-It Capital Planning Sofhvare
Wednesday,November 16,2016
143
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-002
Useful Life 10-12
Project Name Add One-Ton Truck w/Plow and Sander(TCAAP) Category Vehicles
Priority 4 Less Important
Total Project Cost: $82,000
Description
Add a one-ton truck with plow and sander to the City fleet for the maintance of new infrastructure in TCAAP
Moved to 2019 with the slowing of the TCAAP schedule 6/30/16 JMA
Justification
With the development of TCAAP it will be necessary to add to the City fleet in order to maintain the same level of service.As 2018 nears the
development in TCAAP will be reviewed and the year of purchase may be adjusted.
Expenditures 2017 2018 2019 2020 2021 Total
EquipNehicles/Furnishings 82,000 82,000
Total 82,000 82,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 82,000 82,000
Replacement Fund
Total 82,000 82,000
Budget hnpact/Other
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
144
Capital Improvement Plan 2017 thru 2021 Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-003
Useful Life 10-12
Project Name Add F350 Pick-up With Lift Gate(TCAAP) Category Vehicles
Priority 4 Less hnportant
Total Project Cost: $42,000
Description
Add a F350 pickup with lift gate to the fleet for the infrastructiure in TCAAP
NOTE:7/21/14 Council Work Session moved to 2019,will continue to evaluate as TCAAP starts to develop.
Moved to 2020 with the slowing of the TCAAP schedule 6/30/16 JMA
Justification
With the development of TCAAP infrastucture a pickup will need to be added to the fleet to maintain the same level of services throughout the
City.As 2018 nears the development in TCAAP will be reviewed and the purchase date will be modified if appropiate.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 42,000 42,000
Total 42,000 42,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 42,000 42,000
Replacement Fund
Total 42,000 42,000
Budget ImpacVOther
Produced Using the Plan-It Capital Planning Sofhvare Wednesday,November 16,2016
145
Capital Improvement Plan 2017 thru 2021
p p Department Equipment
City of Arden Hills, Minnesota Contact Public Works Director
Type Equipment
Project# 18-EgpV-004
Useful Life 13-15
Project Name Add Pick-up Truck(TCAAP) Category Vehicles
Priority 3Important
Description Total Project Cost: $40,000
Add pick-up truck to the public works fleet.
Moved to 2019 with the slowing of the TCAAP schedule 6/30/16 JMA
Justification
With the need to start a second mowing crew for the TCAAP development a truck will be needed to pull the equipment trailer and transport the
workers.
Expenditures 2017 2018 2019 2020 2021 Total
Equip/Vehicles/Furnishings 40,000 40,000
Total 40,000 40,000
Funding Sources 2017 2018 2019 2020 2021 Total
Equipment/Building 40,000 40,000
Replacement Fund
Total 40,000 40,000
Budget impact/Other
Produced Using the Plan-It Capital Planning Software Wednesday,November 16,2016
146
AGENDA ITEM—1H
,!t
-AVEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Interim City Administrator/Director of Finance &Admin Services
SUBJECT: 2017 Proposed Preliminary Budget and Tax Levy
INTRODUCTION
In preparation for adoption of the tax levy in December, this memo addresses the following
information: residential property values, discussion on proposed levy, salary assumptions being
used to prepare the budget, and a discussion on capital improvement funding. The Council
previously discussed the budget on September 26, 2016 and set a preliminary levy of 4.7%
which was public safety costs plus 2%.
RESIDENTIAL PROPERTY VALUES
According to information provided by Ramsey County in May of this year, the median home
value in Arden Hills will increase from $300,300 for 2016 taxes, to $306,350 for 2017 taxes
which is a 2.0% increase (last year we saw a 1.8% increase) in value compared to the county
average increase of 4.6%. According to Ramsey County, assessed value had declined for five
consecutive assessments, the markets are stabilizing, and we are now experiencing an increase of
residential, apartment, and commercial values. Arden Hills' values were very stable during this
time or increased, thus we see a smaller average increase now vs. the county-wide increase.
In order to evaluate the true impact to the residential property owner, you need to take into
account the increase in fiscal disparities (increase of 10.1%) and the change in the taxable value
(increase of 1.9% after exclusions).
To help illustrate this, the following table shows the impact to the residential property owner due
to the increase in fiscal disparity dollars and the changes in the assessed market values. This
results in a net Tax Rate decrease of 2.6% before any levy changes are made. (Last year we saw
a decrease of 6.5% in this same comparison)
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Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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Assuming no City levy change, the home owner that has a median valued home (value going
from $300,300 to $306,350) will see their City taxes going down annually by $3.18 or 0.4% as
illustrated on the following chart.
Actual Proposed %
Item Pay 2016 Pay 2017 Change
(A) (B) (C)
1. Levy before reduction for state aids $3,478,775 $3,478,775 0.0%
2. State Aids $0 $0 0.0%
3. Certifed Property Tax Le = $3,478,775 $3,478,775 0.0%
4. Fiscal Disparity Portion of Le $264,113 $290,710 10.1%
5. Local Portion of Levy = $3,214,662 $3,188,065 -0.8%
6. Local Taxable Value - 12,163,391 12,388,762 1.9%
7. Local Tax Rate = 26.429% 25.734% -2.6%
8. Market Value Referenda Le $0 $0 0.0%
9. Fiscal Disparity Portion of Le SDs only) $0 $0 0.0%
10. Locall-evy $0 $0 0.0%
11. Referenda Market Value - 1,144,235,400 1,174,488,300 2.6%
12. Market Value Referenda Rate = 0.00000% 0.00000% 0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
13/4 Credit Credit I Value Capacity Tax
P osed Pay 2017 Impact from Market Shifts
Pay 2013 MV 76,000@.40% 500,000@1.0% (B7 x G)+ Total Change and Fiscal Disparities
X0.988 mup to 413799 A 09 (D-E) rem @1.25% (1312x D) Annual Increase Monthly incr. Annual Increase Monthly incr.
Estimated Tax District rate as%of total rate:
150,000 23,740 126,260 1,263 $325.02 $0.32 $ 0.03 $0.32 $ 1.19
306,350 9,669 296,681 2,967 $763.53 $3.18 $ 0.27 $3.18 $ 3.00
350,000 5,740 344,260 3,443 $886.02 ($3.84) $ (0.32) ($3.84) $ (3.56)
500,000 - 500,000 5,000 $1,286.70 ($8.85) $ (0.74) ($8.85) $ (5.41)
750,000 - 750,000 8,125 $2,090.89 ($7.84) $ (0.65) ($7.84) $ (8.27)
The City's share of Fiscal Disparities (line 4) has increased, and the City's Tax Capacity (line 6)
has increased, which results in a 2.6% decrease in the tax rate.
Fiscal Disparities runs on a one year lag and is based on the levy amounts that jurisdictions
submitted for 2016 (or last year). Jurisdictions that increased their levies will receive more,
while those that kept their levies flat or fairly small will see decreases.
RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING
On August 15, 2016, Ramsey County held a meeting with its Finance Directors from all taxing
districts. The Assessor is optimistic that our real estate markets are much improved and still
getting better.
Residential markets experienced the most positive improvements, with buyer activity improving,
there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and
there is substantial construction of new apartments across the Twin Cities metro area.
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Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
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Commercial and industrial markets have recovered most of the loss in value from the recession.
County-wide Commercial/Industrial aggregate values have increased 4.0%.
TAKING A LOOK AT ARDEN HILLS LEVY TAX RATE HISTORY
The State of Minnesota has granted local municipalities the authority to levy taxes to fund
operations and debt payments. The City's entire tax levy goes for General Fund expenditures.
For the City of Arden Hills, the property tax levy accounts for approximately 76% of the General
Fund revenues. Historically, the City does not use reserves to balance the City's budget,
however, due to economic conditions the following chart illustrates the City's use of reserves to
balance the budget over the last six years:
Reserves
Year Used
2010 $ 41,201
2011 $ 20,000
2012 $ -
2013 $ 20,454
2014 $ -
2015 $ 58,305
2016 $ 160,325
The following table provides a historical view of the City's property tax levies:
Year Tax Levy Change Tax Rate Change
2002 $ 2,201,002 - 25.092% -
2003 $ 2,265,712 2.9% 23.930% -4.63%
2004 $ 2,333,337 3.0% 23.367% -2.35%
2005 $ 2,440,453 4.6% 21.299% -8.85%
2006 $ 2,537,520 4.0% 20.191% -5.20%
2007 $ 2,688,944 6.0% 20.206% 0.07%
2008 $ 2,797,348 4.0% 19.585% -3.07%
2009 $ 2,948,646 5.4% 20.520% 4.77%
2010 $ 3,016,465 2.3% 22.647% 10.37%
2011 $ 3,040,964 0.8% 24.180% 6.77%
2012 $ 3,096,994 1.8% 25.544% 5.64%
2013 $ 3,191,230 3.0% 27.931% 9.34%
2014 $ 3,257,456 2.1% 27.954% 0.08%
2015 $ 3,359,775 3.1% 27.228% -2.60%
2016 $ 3,478,775 3.5% 26.429% -2.93%
In 2009 the LJFD duty crew implementation began, while 2010 and 2011 saw the unallotment of
the MVHC to cities. The City Council has been very conservative in budgeting and has reduced
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2017 Proposed Preliminary Budget and Tax Levy
4
department budgets or used reserves to deal with the increased costs of our contracted services
while still maintaining services the last few years.
OPERATING BUDGET
Salary and Benefits
The 2017 preliminary budget is currently being prepared assuming a 2.5% wage adjustment for
non-union staff and 2.7% for union staff. Medical benefits are increasing by 14.3% and the cost
share allocation was changed for 2017 so that the City will contribute 40% of the increase and
the employee would contribute 60% of the increase where as previously it was a 50150 split.
In surveying surrounding communities most have included a 2.0% - 3.0% COLA increase in
their preliminary estimates for their 2017 budgets.
General Fund
At the June 20, 2016 worksession, the
Council directed staff to construct a budget General Fund Expenditures
with a 2.5% COLA and the 60/40 change Salary& Benefits $ 56,162
to the benefit contributions as referenced Sheriff Contract 72,211
above. Council also directed staff to set a Fire Contract 19,252
preliminary levy for discussion purposes at Dispatch Contract 1,052
2% plus the increase in public safety costs. Comprehensive Plan Costs 100,000
This results in a levy increase of 4.7% or Addition of Working Foreman 36,658
$162,515. Other directives were to restore EDATransfer 30,000
the PIR transfer to $200,000 from PIR Transfer 100,000
$100,000 in the 2016 budget and to show Other Misc Adjustments (14,496)
what was added to the budget. In addition
$ 400,839
to the salary and benefits increases the
major increases from the 2016 budget to
2017 are shown in the chart to the right.
The Sheriff's contract includes the addition of an investigator. The case load in 2009 was
approximately 518 and has grown over the years to 1148 in 2016. Ramsey County has been
subsidizing this cost up until now and the need is very real. The additional investigator was put
into the budget with an April 1, 2017 start even though it is currently doing work for the contract
cities with Ramsey County funding it. All other items were put on hold to help hold budget costs
down.
Dispatch increases are down as we had the call center and the CAD system into our formula in
2016. Fire increases are down as the Duty Crew had been fully implemented for the 2016
budget.
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2017 Proposed Preliminary Budget and Tax Levy
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Per Council discussion, $100,000 was added to the budget for the Comprehensive Plan update—
this could be considered a one-time expenditure which would be an appropriate use of reserve
funds.
The PIR transfer was restored to $200,000 per Council directive as referenced above. As per the
forecast prepared in 2015 for the EDA operating fund as a result of the funding from the Round
Lake Road TIF district expiring, an additional $30,000 in transfers was added and was approved
by the EDA on July 25, 2016.
All positions are currently still in the 2017 budget including the Working Foreman in Public
Works.
Revenues have largely increased due to General Fund Revenues
increased Antenna Rental revenue and Property Tax Levy $ 162,515
Building Permits and Land Use License and Permits 81,800
applications. The chart at the right Antenna Rentals 40,000
illustrates the increases. Plan Check Fees 38,000
Other Misc Adjustments 19,417
$ 341,732
Issues to Consider
The current budget proposal is a $400,839 increase from the previous year. Public Safety
increases are equal to $92,515 of the increase. Salaries and benefits are $92,820 of the increase,
but remember all vacant positions and the Working Foreman have been included in this budget.
$100,000 has been included for the Comprehensive Plan Update which could be a one-time
expenditure. Unless there is a change in personnel and positions, most other increases are going
to be on-going operation costs.
The current vacant positions included in the 2017 budget have the following effect:
General Total %of
Fund City-wide General Fund
City Administrator $123,504 $ 162,506 76.0%
Public Works Director $ 43,698 $ 145,661 30.0%
Assistant City Engineer $ - $ 119,797 0.0%
Community Development Dir $123,812 $ 145,661 85.0%
City Planner $ 94,867 $ 99,860 95.0%
Working Foreman 36,658 $ 81,461 45.0%
$422,539 $ 754,946
Currently the City is using WSB to contract Public Work Director and Engineering Services. If
you look at a comparison chart that shows the Public Works Director/City Engineer and the
Assistant City Engineer positions that are included in the budget you will see we could achieve a
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Memo - City Council
2017 Proposed Preliminary Budget and Tax Levy
6
savings by continuing this arrangement. Please note that the cost savings may be greater as their
time will be allocated to projects they are working on which could reduce our overhead.
General Total
Fund City-wide
PW Dir/Engr $150/hr at 1 day week,52 weeks $ 18,720 $ 62,400
Asst. PW Dir/Engr $100/hr at 2 days week,52 weeks $ 24,960 $ 83,200
Budgeted Public Work Director $ 43,698 $ 145,661
Budgeted Asst City Enginner LA1,929 $ 119,797
$ 85,627 $ 265,458
Savings PW Dir/Engr $ 24,978 $ 83,261
Savings Asst. PW Dir/Engr $ 16,969 $ 36,597
Total Savings using Contracted Services $ 41,947 $ 119,858
A possible cost savings can be achieved if the current temporary Public Works Foreman position
is taken out of the budget and we continue to contract for Public Work Director/Engineering
services as shown in the table below:
General Total
Fund City-wide
Working Foreman $ 36,658 $ 81,461
Savings achieved by Contracting $ 41,947 $ 119,858
Total savings in Public Works $ 78,605 $ 201,319
One additional area that has potential for cost savings is if we continue to contract Planning
Services to supplement our Senior Planner and do not fill the City Planner position. Please note
that the cost savings may be greater as their much of their time will be allocated to projects they are
working on which could reduce our overhead and charged to escrows.
Last year the Council balanced the budget using $160,325 in reserves, while we may not have
used them as a result of vacancies and better than expected revenues with building permit
activity and planning cases, this will not be sustainable in the future if we fill the vacant positions
and as we are primarily built out the permit and planning revenue will not be a stable reliable
source of revenue.
The budget presented as directed by the City Council shows using $238,324 in reserves to
balance the proposed 2017 budget. If we assume that $100,000 of this amount is a one-time
expense for the Comprehensive Plan amendment, then the on-going concern is $138,324. This
does include the General Fund portion of the Working Foreman position, Public Works
Director/Engineer, Assistant Engineer, and the City Planner. If using the previous senarios you
have a potential $78,605-$100,000 in savings which if this were eliminated the on-going concern
would amount to $38,324. Staff has attached the handout on the 2015 budget surplus and the
estimated 2016 salary savings that you received on September 26, 2016 in Attachment A.
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2017 Proposed Preliminary Budget and Tax Levy
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Sample Levy Increases
4.7%Levy Increase (S162,515) Directed by City Council September 26, 2016
Actual Proposed %
Pay 2016 Pay 2017 Change
(A) (B) (C)
1. Levy before reduction for state aids $3,478,775 $3,641,290 4.7%
2. State Aids $0 $0 0.0%
3. Certifed Property Tax Levy = $3,478,775 $3,641,290 4.7%
4. Fiscal Disparity Portion of Levy $264,113 $290,710 10.1%
5. Local Portion of Le = $3,214,662 $3,350,580 4.2%
6. Local Taxable Value - 12,163,391 12,388,762 1.9%
7. Local Tax Rate - 26.429% 27.045% 2.3%
8. Market Value Referenda Levy $0 $0 0.0%
9. Fiscal Disparity Portion of Le SDs on $0 $0 0.0%
10. Locall-evy $0 $0 0.0%
11. Referenda Market Value - 1,144,235,400 1,174,488,300 2.6%
12. Market Value Referenda Rate - 0.00000% 0.00000% 0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
13/4 Credit Credit Value Capacity Tax
Proposed Pay 2017 Impact from Market Shifts
Pay 2013 MV 76,000@.40% 500,000@1.0% (67 x G)+ Total Change and Fiscal Disparities Impact from Levy Incr
X0.988 muvr 13-@as (D-E) rem@1.25% (1312x D) Annual Increase Monthly incr. Annual Increase Monthlvi Annual lncreas Monthlvi
Estimate tl Tax District rate as%of total rate:
150,000 23,740 126,260 1,263 $341.58 $16.24 $ 1.35 $0.32 $ 1.19 $16.56 $ 1.38
306,350 9,669 296,681 2,967 $802.43 $35.72 $ 2.98 $3.18 $ 3.00 $38.90 $ 3.24
350,000 5,740 344,260 3,443 $931.16 $41.30 $ 3.44 ($3.84) $ (3.56) $45.14 $ 3.76
500,000 500,000 5,000 $1,352.25 $56.70 $ 4.73 ($8.85) $ (5.41) $65.55 $ 5.46
750,000 750,000 8,125 $2,197.41 $98.68 $ 8.22 ($7.84) $ (8.27) $106.52 $ 8.88
2.5%Levy (85,250)Increase which would keep the Tax Rate Flat
Actual Proposed %
Pay 2016 Pay 2017 Change
LA) LB) LC)
1. Levy before reduction for state aids $3,478,775 $3,564,025 2.5%
2. State Aids $0 $0 0.0%
3. Certifed Property Tax Levy = $3,478,775 $3,564,025 2.5%
4. Fiscal Disparity Portion of Levy $264,113 $290,710 Lr_
0.1%
5. Local Portion of Levy = $3,214,662 $3,273,3151.8%
6. Local Taxable Value - 12,163,391 12,388,7621.9%
7. Local Tax Rate - 26.429% 26.422%
8. Market Value Referenda Le $0 $0 0.0%
9. Fiscal Disparity Portion of Le SDs on $0 $0 0.0%
10. Local Le = $0 $0 0.0%
11. Referenda Market Value - 1,144,235,400 1,174,488,300 2.6%
12. Market Value Referenda Rate = 0.00000% 0.00000% 0.0%
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Taxable Taxingir
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value capacity Tax
Proposed Pay 2017 Impact from Market Shifts
Pay 2013 MV 76,000@.40% 500,000@1.0% (B7 x G)+ Total Change and Fiscal Disparities Impact from Levy Inor
X 0.988 mupt--@as (D-E) m@1.25% (1312x D) Annual Increase Monthly incr. Annual Increase Monthly incr. Annual lncreas Monthlvi
Estimate tl Tax District rate as%of total rate:
150,000 23,740 126,260 1 1,263 $333.71 $8.37 $ 0.70 $0.32 $ 1.19 $8.69 $ 0.72
306,350 9,669 296,681 2,967 $783.94 $17.23 $ 1.44 $3.18 $ 3.00 $20.41 $ 1.70
350,000 5,740 344,260 3,443 $909.71 $19.85 $ 1.65 ($3.84) $ (3.56) $23.69 $ 1.97
500,000 500,000 5,000 $1,321.10 $25.55 $ 2.13 ($8.85) $ (5.41) $34.40 $ 2.87
750,000 750,000 8,125 $2,146.79 $48.06 $ 4.01 ($7.84) $ (8.27) $55.90 $ 4.66
1%Levy Increase (S35,000) For discussion purposes of impact for each percenta'-e increase
Actual Proposed %
Item Pay 2016 Pay 2017 Change
A B (C)
1. Levy before reduction for state aids $3,478,775 $3,513,775 1.0%
2. State Aids $0 $0 0.0%
3. Certifed Property Tax Le = $3,478,775 $3,513,775 1.0%
4. Fiscal Disparity Portion of Levy $264,113 $290,710 10.1%
5. Local Portion of Le = $3,214,662 $3,223,065 0.3%
6. Local Taxable Value - 12,163,391 12,388,762 1.9%
7. Local Tax Rate = 26.429%11 26.016°/f -1.6%
8. Market Value Referenda Levy $0 $0 0.0%
9. Fiscal Disparity Portion of Le SDs only) $0 $0 0.0%
10. Locall-evy $0 $0 0.0%
11. Referenda Market Value - 1,144,235,400 1,174,488,300 2.6%
12. Market Value Referenda Rate = 0.00000% 0.00000% 0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value capacity Tax
Proposed Pay 2017 Impact from Market Shifts
Pay 2013 MV 76,000@.40% 500,000@1.0% (B7 x G)+ Total Change and Fiscal Disparities Impact from Levy Incr
X 0.988 muProaia��@as (D-E) em@1.25% (1312x D) Annual Increase Monthly incr. Annual Increase Monthly incr. Annual lncreas Monthlvi
Estimate tl Tax District rate as%of total rate:
150,000 23,740 1 126,260 1 1,263 $328.58 $3.24 $ 0.27 $0.32 $ 1.19 $3.56 $ 0.30
306,350 9,669 296,681 2,967 $771.89 $5.18 $ 0.43 $3.18 $ 3.00 $8.36 $ 0.70
350,000 5,740 344260 3,443 $895.73 $5.87 $ 0.49 ($3.84) $ (3.56) $9.71 $ 0.81
500,000 500:000 5,000 $1,300.80 $5.25 $ 0.44 ($8.85) $ (5.41) $14.10 $ 1.18
750,000 750,000 8,125 $2,113.80 $15.07 $ 1.26 ($7.84) $ (8.27) $22.91 $ 1.91
GENERAL INFORMATION
A final levy is established and certified in December. As Council knows, once a preliminary
levy is established, the amount can be reduced, but it cannot be increased.
In order to proceed with Final budget preparation, it would be helpful to have additional Council
input.
DIRECTION REQUESTED:
1. Discussion with staff regarding the 2017 final levy and issues.
2. Further direction to staff regarding 2017 final budget preparation.
8
� EN HILLS
2017 Proposed Budget
City of Arden Hills
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Proposed Pay 2017 Property Tax Impact Worksheet
Taxing District: Council Directed 2%+PS
STEP 1-Calculate the Taxing District's Tax Rate:
Actual Proposed %
_jI
Item Pay 2016 Pay 2017 Change
A B (C)
1. Levy before reduction for state aids $3 478 775 $3 641 290 4.7%
2. State Aids $0 $0 0.0%
3. Certified Property Tax Le - $3 478,775 $3 641 290 4.7%
4. Fiscal Disparity Portion of Le $264,113 $290,710 10.1%
5. Local Portion of Le - $3 214 862 $3 350 580 4.2%
6. Local Taxable Value + 12,163 391 12 388,762 1.9%
7. Local Tax Rate - 26.429% 27.045% 2.3%
8. Market Value Referenda Le $0 $0 0.0%
9. Fiscal Disparity Portion of Le SDs only) $0 $0 0.0%
10. Local Le - $0 $0 0.0
11. Referenda Market Value 1,144,235,400 1,174,488,300 2.6
12. Market Value Referenda Rate - 0.00000% 0.00000% 0.0%
STEP 2-Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes:
13. Assumes a 2.0% increase in market value from 2016 to 2017.
D E F G H I
Taxable Taxing
Market �C:dl':
d Taxable District
Value Market lax Not
B/4 Credit Value Ca aci Tax
Actual Pay 2016
76,000@.40% 500,000@1.0% (87x G)+
pro 413!7%g (D-E em@1.25% (B72x 0)
14. Estimated Tax District rate as%of total rate:r N/A
15. 147,100 24.001 123,099 1,231 $325.34
16. 300,300 10,213 290,087 2,901 $766.71
17. 343,100 6,361 336 739 3 367 $889.86
18. 490 200 490 200 4,902 $1 295.55
19. 735.300 735.300 1 7.941 1 $2 098.73
D E F G H I
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B14 Credit Credit Value Ca aci Tax
Pro osed Pay 2017 Impact from Market Shifts
Pay 2013 MV 76,000@.40% 500,00001.0% (87 x G)+ Total Change and Fiscal Disparities Impact from Leyy Inc,
X0.988 _.lo4!..g.os (D-E) rem 1.25% (812 x 0) Annual Increase Monthly ma. Annual Increase Monthly imr. Annual more as Monthly incr.
20. Estimated Tax District rate as%of total rate:
21. 150.000 23,740 126.260 1,263 $341.58 $16.24 $ 1.35 $0.32 $ 1.19 $16.58 $ 1.38
22. 306,350 9,669 296,681 2,967 $802.43 $35.72 $ 2.98 $3.18 $ 3.00 $38.90 $ 3.24
23. 350 000 5 740 344 260 3 443 $931.16 $41.30 $ 3.44 ($3.84) $ (3.56) $45.14 $ 3.76
24. 500,000 500,000 5,000 $1 352.25 $56.70 $ 4.73 ($8.85) $ (5.41) $65.55 $ 5.46
25. 750.000 750.000 8.125 $2 197.41 $98.68 $ 8.22 ($7.84) $ (8.27) $106.52 $ 8.88
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Ca ac' Tax
Percenta a Change from 2016 to 2017
26. 2.0% -14.2% -94.7`.0
27. 2.0% -1.2°% -70.9`;'c 4.7%
28. 2.0% 0.3% -45.9/, 4.6%
29. 2.0% 2.0% 0.0% 4.4%
30. 2.0%1 0.0% 4.7%
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FORM
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City of Arden Hills
City-Wide Budget Summary
Revenues
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs17
Operating Revenue _
Mayor&Council $ $ $ $ $ $ 0.00%
Elections - - - - - - 0.00%
Administration 3,462.567 3,521,877 3,782,884 3,782,884 1.896,894 3,985.399 6.35%
Finance&Administrative Services 56,528 96,807 71,967 71,967 637 71.773 -0.27%
TCAAP - - - - - - 0.00%
Planning&Zoning 26,634 22.398 19,573 19.573 25,504 20,880 6.68%
Government Buildings 96,446 98,185 99.533 99,533 841 101,782 2.26%
Police&Animal Control 95,031 83,696 100,459 100,459 16,280 99,383 -1.07%
Dispatch 0.00%0.00%- _ -
Fire Protection - _
Emergency Management - - - - - 0.00%
Protective Inspections 364,351 627,765 251,300 251,300 512,885 372,000 48.03%
Street Maintenance 84,259 91,586 86,550 85,550 90,033 88,550 3.51%
Park Maintenance 7.939 5,612 8,230 8,230 15.143 8,230 0.00%
Recreation 110,812 114,561 97,000 97,000 120,924 112,300 15.77%
Celebrating Arden Hills - - - 0.00%
Transfers - 0.00%
Total General Fund 4,304,567 4,662,476 4,516,496 4,616,496 2,679,141 4,860,297 7.61%
Cable Fund 115,032 78,543 98,000 98,000 82,316 100.000 2.04%
EDA General Fund 73.452 69.000 4,000 4,000 4,470 5.600 40.00%
EDA Revolving Fund 6,378 3,264 2,500 2,500 3,165 3,000 20.00%
EDA TIF#2 Round Lake 353,925 428,375 - - (13,343) - 0.00%
EDA TIF#3 Cottage Villas 70,938 74,782 65,000 65,000 44,973 72,000 10.77%
EDA TIF#4 Pres Homes 98,289 147,508 99,600 99,600 85,664 150.660 51.26%
Total Special Revenue Funds 718,013 801,472 269,100 269,100 207,245 331,250 23.10%
GO Tax Increment Bonds of 1998A 73 - 0.00%
Total Debt Service Funds 73 - - - - 0.00%
Equipment,Bldg&Replacement - - - - - 0.00%
Public Safety Capital 37,742 28,326 30,000 30,000 19,847 30,000 0.00%
Parks Fund - 51,360 - - - - 0.00%
TCAAP Capital 1.938 1,701 - - 148 - 0.00%
Capital Improvement Fund(PIR) 1,883,589 2,440,768 988 675 988 675 335,318 1,106.000 11.77%
Total Capital Funds 1.923,269 2,522,155 1.018,675 1,018,675 355,313 1,135,000 11.42%
Water 2,161,432 2,123,459 2,329,759 2,329,759 1,055,933 2,380.836 2.19%
Sanitary Sewer 1,861,322 1,866.379 1,791.924 1,791,924 942,970 3,027.214 68.94%
Recycling 152,427 264,582 158,966 158,966 72,391 162,760 2.39%
Surface Water Management 781,503 792,238 706,294 706,294 412,697 727.027 2.94%
Total Enterprise Funds 4.956,684 5,026,658 4,986,943 4,986,943 2,483,991 6,297,837 26.29%
Risk Management 413,445 390,896 409.786 409,786 164,877 439,477 7.25%
Engineering 133,228 159.193 145.222 145,222 106,660 154,764 6.67%
Central Garage 223,262 180,997 228,424 228,424 91,489 231,341 1.28%
Technology 97,015 164,107 150,238 150,238 92,080 189,953 26.43%
Total Internal Service 866,950 896,192 933,670 933,670 455,105 1,015.535 8.77%
Total Operating Revenues 12,769,556 13,907,953 11,724,884 11,724,884 6,180,795 13,639,919 16.33%
Other Financing Sources
Mayor&Council - - _ 0.00%
_ 0.00%
Elections - - _ _ _ 0.00%
Administration - _ -
Finance&Administrative Services - - - - - - 0.00%
TCAAP - - - - - - 0.00%
Planning&Zoning 0.00%- _ 0.00%Government Buildings
Police&Animal Control - - - - - - 0.00%
Dispatch 0.00%
- _ _ 0.00%
Fire Protection - _ _ 0.00%
Emergency Management - -
Protective Inspections - - - - - - 0.00%
Street Maintenance 0.00%
_ - _ _ _ _ 0.00%Park Maintenance _ _ _ _ 0.00%
Recreation - 0.00%
Celebrating Arden Hills - - 0.00%
Transfers -
Total General Fund - - - - 0.00%
Cable Fund - - - - - 0.00%
EDA General Fund 50,000 30,000 60,000 60,000 60,000 90,000 50.00%
EDA Revolving Fund - - - - - _ 0.00%
EDA TIF#2 Round Lake - - - - - 0.00%
EDA TIF#3 Cottage Villas - - - - - - 0.00%
EDA TIF#4 Pres Homes - - - - 0.00%
Total Special Revenue Funds 50,000 30.000 60,000 60,000 60,000 90,000 50.00%
2
Actual Actual Budget Amended Thru9130 Proposed %Change
FY 2014 FY 2015 FY 2016- FY2016 FY2016 FY 2017 16 vs 17
GO Tax Increment Bonds of 1998A 282,575 284,900 - - - 0.00%
Total Debt Service Funds 282,575 284,900 - - - - 0.00%
Equipment,Bldg&Replacement 316,925 290.030 280,765 280,765 289,081 280,765 0.00%
Public Safety Capital - - - - - - 0.00%
Parks Fund - - - - - - 0.00%
TCAAP Capital - - - - - 0.00%
Capital Improvement Fund(PIR) 162,41 100,000 100,000 100,000 200,000 100.00%
Total Capital Funds 479,342 290,030 380,765 380,765 389,081 480,765 26.26%
Water - - - - - - 0,00%
Sanitary Sewer - - - 0.00%
Recycling - - - - - 0.00%
Surface Water Management - - - 0.00%
Total Enterprise Funds - - - - - - 0.00%
Risk Management - - - - - - 0.00%
Engineering - - - - - - 0.00%
Central Garage - - 0.00%Technology - - - - 0.00%
Total Internal Service - - - - - - 0.00%
Total Other Financing Sources 811,917 604,930 440,765 440,765 449,081 570,765 29.49%
Prior Period Adjustment - - - - - 0.00%
Total Revenues $ 13 581 473 $ 14,512,883 $ 12165 649 $12 165 649 $ 6,629,876 $ 14,210,684 16.81
3
City of Arden Hills
City-Wide Budget Summary
Expenditures
Actual Actual Budget Amended Thru9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Operating Expenses
Mayor&Council $ 87.512 $ 58,236 $ 67.070 $ 67,070 $ 58,112 $ 66,408 -0.99%
Elections 17,429 19,438 23.000 23,000 11,773 23,000 0.00%
Administration 248,387 246,608 293,870 293,870 116.323 307,915 4.78%
Finance&Administrative Services 157,352 162,546 180,530 180,530 147,053 185,676 2.85%
TCAAP 112,744 139.812 173,858 173,858 89,527 187,153 7.65%
Planning&Zoning 212,327 170,629 217,788 217,788 120,182 327,335 50.30%
Government Buildings 221,098 219,669 235,134 235,134 170,289 242,803 3.26%
Police&Animal Control 1.045,386 1,083.893 1,107,562 1,107,562 829,073 1.179,773 6.52%
Dispatch 60,352 68,328 67,780 67,780 45,187 68,832 1.55%
Fire Protection 431,006 459,179 495,216 495,216 496,216 514.468 3.89%
Emergency Management 5,975 2,580 13,638 13,638 2,905 13,729 0.67%
Protective Inspections 283,377 306,299 312.087 312,087 234,090 323,578 3.68%
Street Maintenance 580,871 336,397 530,443 530,443 297,785 552,956 4.24%
Park Maintenance 418,919 325,706 453,895 453,895 243,023 460,254 1.40%
Recreation 229,295 247,878 288,745 288,745 202,544 296,468 2.67%
0.00%
Celebrating Arden Hills -Reserves/Contingency 0.00%
U0%
Transfers
Total General Fund 4,112,032 3.846,197 4,460,617 4,460,617 3,063,082 4,760,348 6.50%
Cable Fund 98,213 127,202 149,812 149,812 75,485 149,358 -0.30%
EDA General Fund 68,837 112,987 132,559 132,559 38,613 134,199 1.24%
EDA Revolving Fund - - - - 0.00%
EDA TIF#2 Round Lake 1,181 1.361 1.125 1,125 - -100.00%
EDA TIF 93 Cottage Villas 1,181 1,273 4,725 4,725 1,130 4,725 0.00%
EDA TIF#4 Pres Homes 90,784 133,850 92,825 92.825 77,757 139,525 50,31%
Total Special Revenue Funds 260,198 376,673 381,046 381,046 192,985 427,807 12.27%
GO Tax Increment Bonds of 1998A - - 0.00%
Total Debt Service Funds - - 0.00%
Equipment,Bldg&Replacement - - - - - 0.00
Public Safety Capital _ _ _ _ 0.00%
/o
Parks Fund _ - _ _ 0.00%
TCAAP Capital - 0.00%
Capital Improvement Fund(PIR) - -
Total Capital Funds - - - - - - 0.00%
Water 1,889,172 1,803.403 1,977,056 1,977,056 836.386 2.099,374 6.19%
Sanitary Sewer 1,506,927 1,587,808 1.588,607 1,588.607 950.226 1,688,289 6.27%
Recycling 150,417 239.724 148,612 148,512 82,656 152,141 2.44%
Surface Water Management 432,791 489,377 504514 504,514 224822 527,559 4.57%
Total Enterprise Funds 3,979,306 4,120,312 4,218,689 4,218.689 2,094,091 4,467,363 5.89%
Risk Management 404.102 377,586 430,014 430,014 312,897 422,230 -1.81%
Engineering 130,786 135.575 145.222 145,222 95,498 154,764 6.57%
Central Garage 219,123 184.366 228,424 228,424 91,254 231,341 1,28%
Technology 128770 181,471 150,238 150238 99.115 189,953 26.43%
Total Internal Service 882,781 878,998 963,898 953,898 598,764 998,288 4.65%
Total Operating Expenses 9,234,317 9,222,180 10,014,250 10,014,250 5,948,922 10,643,806 6,29%
CapitalOutlav _ _ _ 0.00%
Mayor&Council 0.00%
Elections _ _ _ 0.00%
Administration - _ _ _ 0.00%
Finance&Administrative Services - _ _ _ _ 0.00%
TCAAP _ _ - 0.00%
Planning&Zoning - - _ _ _ 0.00%
Government Buildings 0.00%
Police&Animal Control - _ _ _ _ 0.00%
Dispatch - _ _ _ 0.00%
Fire Protection _ _ _ 0.00%
Emergency Management 0.00%
Protective Inspections 0.00%
Street Maintenance _ _ _ 0.00%
Park Maintenance _ _ _ _ _ 0.00%
Recreation 0.00%
Celebrating Arden Hills - 0.00%
Total General Fund - - - - - - 0.00%
Cable Fund 5,559 - 12,000 12,000 - 2,000 .83.33%
EDA General Fund 12,333 10,077 - - - 45,000 0.00%
0.00%
EDA Revolving Fund - _ _ _ %
EDA TIF#2 Round Lake 125.000 422,872 _ _ 0.000.00%
EDA TIF#3 Cottage Villas - 0.00%
EDA TIF#4 Pres Homes - -
Total special Revenue Funds 142,892 432,949 12,000 12,000 - 47,000 291.67%
GO Tax Increment Bonds of 1998A - - 0.00%
Total Debt Service Funds - - 0.00%
Actual Actual Budget Amended Thru9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Equipment,Bldg&Replacement 317,589 407.017 169,925 169,925 148,871 700,000 311.95%
Public Safety Capital 66,079 52,935 45,411 45,411 1,271 248.063 446.261%
Parks Fund 18,883 - - - - - 0.00%
TCAAP Capital 203.692 54,894 - - 5,650 0.00%
Capital Improvement Fund(PIR) 1.515,946 5,791,256 100,000 100,000 166.224 1,395,000 1295.00%
Total Capital Funds 2,122,189 6,306,102 315,336 315,336 322,015 2.343,063 643.04%
Water 4,048 - 30,000 30,000 26,356 3.370,000 11133.33%
Sanitary Sewer - - 225,000 225,000 50,434 1,610,000 615.56%
Recycling - - - - - - 0.00%
Surface Water Management 50,000 50 000 26,850 200,000 300.00%
Total Enterprise Funds 4,048 - 305,000 305,000 103.639 5.180,000 1598.36%
0.00%
Risk Management - - - - - - 0.00%
Engineering - - - - - - 0.00%
Central Garage - - - - - - 0.00%
Technology - - 63 0.00%
Total Internal Service - - - - (63) - 0.00%
Total Capital Outlay 2,269,129 6,739,051 632,336 632,336 425,592 7,570,063 1097.16%
Debt Service
GO Tax Increment Bonds of 1998A 284,773 284,900 - - - - 0.00%
Total Debt Service 284,773 284,900 - - - - 0.00%
Other Financing Uses
Mayor&Council - - - - - - 0.00%
Elections - - - - - - 0.00%
Administration - - - - - - 0.00%
Finance&Administrative Services - - - - - 0.00%
TCAAP - - - - - - 0.00%
Planning&Zoning - - - - - - 0.00%
Government Buildings - - - - - - 0.00%
Public Safety - - - - - - 0.00%
Emergency Management - - - - - - 0.00%
Police&Animal Control - - - - - - 0.00%
Dispatch 0.001/o
Fire Protection - - - - - - 0.00%
Street Maintenance - - - - - - 0.00%
Park Maintenance - - - - - - 0.00%
Recreation - - - - - - 0.00%
Celebrating Arden Hills - - - - 0.00%
Transfers 212,417 80,000 210,000 210,000 210,000 340,000 61.90%
Total General Fund 212,417 80,000 210,000 210,000 210,000 340,000 61.90%
Cable Fund - - - - - - 0.00%
EDA General Fund - - - - - - 0.00%
EDA Revolving Fund - - - - - 0.00%
EDA TIF#2 Round Lake 282,575 284,900 - - - - 0.00%
EDA TIF#3 Cottage Villas - - - - - - 0.00%
EDA TIF#4 Pres Homes - - 0.00%
Total Special Revenue Funds 282,575 284,900 - - - - 0.00%
GO Tax Increment Bands of 1998A - - - - 0.00%
Total Debt Service Funds - - - - - - 0.00%
Equipment,Bldg&Replacement - - - - - - 0.00%
Public Safety Capital - - - - - - - 0.001%
Parks Fund - - - - - - 0.00%
TCAAP Capital 15,000 15,000 15,000 15,000 15,000 15,000 0.00%
Capital Improvement Fund(PIR) 50,000 - 0.00%
Total Capital Funds 65,000 15,000 16,000 15.000 15,000 15,000 0.00%
Water 68,396 68.396 68,396 68,396 68,396 68,396 0.00'/0
Sanitary Sewer 96,870 96.870 96,870 96,870 96.870 96,870 0.00%
Recycling - - - - 0.00%
Surface Water Management 65,499 65,499 65,499 65 499 65,499 65,499 0.00%
Total Enterprise Funds 230,765 230,765 230,765 230,765 230,765 230,765 0.00%
Risk Management - - - - - - 0.00%
Engineering - - - "
0.00%
Central Garage - - - - - 0.00%
Technology - - - - 0.00%
Total Internal Service - - - - - - 0.00%
Total Other Financing Uses 790,757 610,665 455,765 455,765 455,766 585,765 28.52%
Total Expenditures $ 12,578 975 $ 16,856 796 $ 11,102,351 $11,102,351 $ 6,830,279 $ 18,799 633 69.33%
5
City of Arden Hills
Function Summary
General Government
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 595,797 566,782 646,511 646,511 327,315 708,656 9.61%
Materials and supplies 30,917 28,721 32,300 32,300 14,387 32,338 0.12%
Other services and charges 921,496 915,017 1,080,388 1,080,388 753,696 1,360,837 25.96%
Total operating expenses 1,548,210 1,510,520 1,759,199 1,759,199 1,095,398 2,101,831 19.48%
Capital Outlay 5,559 - 12,000 12,000 - 702,000 5750.00%
Fund Total 1,553,769 1,510,520 1,771,199 1,771 199 1,095,398 2,803,831 58.30%
Total Full-Time Equivalent Employees 5.7 5.7 5.5 5.5 5.5 5.5
without seasonal and temporary)
Departments
Mayor and Council 41100
Elections 41410
Administration 41300
Finance&Administrative Service 41500
Planning and Zoning 41910
Government Buildings 41940
TCAAP 41600
Cable 41960
Risk Management 41980
6
City of Arden Hills
Expenditure Summary
General Fund
Actual Actual Budget Amended Thru 9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 1,400,601 1,328,172 1,498,764 1,498,764 845,836 1,352,695 -9.75%
Materials and supplies 206,046 138,607 160,246 160,246 101,994 160,284 0.02%
Other services and charges 2,505,384 2,379,419 2,801,607 2,801,607 2,115,251 3,012,167 7.52%
Total operating expenses 4,112,032 3,846,197 4,460,617 4,460,617 3,063,082 4,525,146 1.45%
Trasnfers 212,417 80,000 210,000 210,000 210,000 340,000 61,90%
Fund Total 4,324,449 3,926,197 4,670,617 4,670,617 3,273,082 4,865,146 4.16%
Total Full-Time Equivalent Employees 14.6 14.6 14.0 14.0 14.0 15.0
without seasonal and temporary)
Departments
Mayor and Council 41100
Elections 41410
Administration 41300
Finance and Admin Services 41500
Planning and Zoning 41910
Government Buildings 41940
Police and Animal Control 42100
Dispatch 42150
Fire Protection 42200
Emergency Management 42300
Protective Inspections 42400
Street Maintenance 43100
Park Maintenance 45200
Recreation 45120
Celebrating Arden Hills 45400
Transfers 49300
Reserves/Contingency
7
City of Arden Hills
Revenue Summary
General Fund
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17.
Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits 327,726 518,845 265,530 265,530 428,667 347,330 30.81%
Intergovernmental Revenues 136,249 130,023 147,864 147,864 90,711 145,788 -1.40%
Charges for Services 510,247 686,443 476,303 476,303 327,134 573,865 20.48%
Miscellaneous 75,024 77,665 74,150 74,150 71,349 85,424 15.20%
Fines&Forfeits 29,569 32,792 34,569 34,569 15,011 36,500 5.59%
Total operating revenue 4,288,841 4,648,771 4,507,291 4,507,291 2,667,704 4,860,297 7.83%
Other Financing Sources - - - - - - 0.00%
Transfers - - - - - 0.00%
Fund Total 4,288,841 4,648,771 4,507,291 4,507,291 2,667,704 4,860,297 7.83%
Departments
Mayor and Council 41100
Elections 41410
Administration 41300
Finance and Admin Services 41500
Planning and Zoning 41910
Government Buildings 41940
Police and Animal Control 42100
Dispatch 42150
Fire Protection 42200
Emergency Management 42300
Protective Inspections 42400
Street Maintenance 43100
Park Maintenance 45200
Recreation 45120
Celebrating Arden Hills 45400
Transfers 49300
Reserves/Contingency
8
City of Arden Hills
Function Summary
Public Safety
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 234,979 243,517 254,789 254,789 170,583 264,871 3.96%
Materials and supplies 1,009 677 3,046 3,046 480 3,046 0.00%
Other services and charges 1,590,109 1,676,085 1,738,449 1,738,449 1,435,409 1,832,463 5.41%
Total operating expenses 1,826,097 1,920,278 1,996,284 1,996,284 1,606,472 2,100,380 5.21%
Capital Outlay 66,079 52,935 45,411 45,411 1,271 248,063 446.26%
Program Total 1,892,176 1,973,213 2,041,695 2,041,695 1,607,742 2,348,443 15.02%
Total Full-Time Equivalent Employees 2.7 2.7 2.7 2.7 2.7 2.6
without seasonal and temporary)
Sub-Functions:
Police&Animal Control 42100
Dispatch 42150
Fire Protection 42200
Emergency Management 42300
Protective Inspections 42400
Public Safety Capital 48120
9
City of Arden Hills
Function Summary
Public Works
Actual Actual Budget Amended Thru 9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 1,081,729 1,049,152 1,105,789 1,105,789 705,800 1,315,286 18.95%
Materials and supplies 217,400 134,927 83,675 83,675 90,733 255,695 205,58%
Other services and charges 3,261,049 3,272,630 3,559,668 3,559,668 1,595,344 3,972,305 11.59%
Total operating expenses 4,560,177 4,456,709 4,749,132 4,749,132 2,391,877 5,543,286 16.72%
Capital Outlay 1,569,994 5,791,256 405,000 405,000 269,863 6,575,000 1523.46%
Program Total 6,130,171 10,247,965 5,154,132 5,154,132 2,661,739 12,118 286 135.12%
Total Full-Time Equivalent Employees 11.9 11.8 12.1 12.1 12.1 12.8
without seasonal and temporary)
Sub-Functions:
Streets Maintenance 43100
Capital Improvement(PIR) 48500
Water Utility 49440
Sanitary Sewer Utility 49490
Recycling 49520
Surface Water Management 49550
10
City of Arden Hills
Function Summary
Parks and Recreation
Actual Actual Budget Amended Thru 9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 403,639 376,915 450,670 450,670 258,604 459,506 1.96%
Materials and supplies 44,474 43,646 52,275 52,275 42,570 52,275 0.00%
Other services and charges 200,101 153,023 239,695 239,695 144,392 244,941 2.19%
Total operating expenses 648,214 573,584 742,640 742,640 445,566 756,722 1.90%
Capital Outlay 18,883 - - - - - 0.00%
Program Total 667,097 573,584 742,640 742,640 445,566 756,722 1.90%
Total Full-Time Equivalent Employees 4.5 4.7 4.7 4.7 4.7 4.8
without seasonal and temporary)
Sub-Function:
Parks Maintenance 45200
Recreation 45120
Park Capital 45200
Celebrating Arden Hills 45400
1 1
City of Arden Hills
Function Summary
Economic Development
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 46,673 60,769 71,286 71,286 33,336 72,301 1.42%
Materials and supplies 237 257 650 650 - 650 0.00%
Other services and charges 115,074 188,445 159,298 159,298 84,164 205,498 29.00%
Total operating expenses 161,984 249,471 231,234 231,234 117,500 278,449 20.42%
Capital Outlay 137,333 432,949 - - - 45,000 100.00%
Program Total 299,317 682,420 231,234 231,234 117,500 323,449 39.88%
Total Full-Time Equivalent Employees 0 0 0 0 0.5 0.61
without seasonal and temporary)
Sub-Functions:
EDA General 47300
EDA Revolving 47306
EDA TIF Dist#4 47308
12
City of Arden Hills
Function Summary
Debt Service
Actual Actual Budget Amended Thru 9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Bond Principal 270,000 280,000 0.00%
Bond Interest 14,323 4,900 0.00%
Fiscal Agents'Fees 450 - 0.00%
Issuance Costs - - 0,00%
Total debt service 284,773 284,900 0,00%
Program Total 284,773 284,900 0.00%
Sub-Functions:
GO Tax Increment Bonds 1998A 47010
13
City of Arden Hills
Function Summary
Transfers
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Program Total 494,992 364,900 210,000 210,000 210,000 340,000 61.90%
Sub-Functions:
General Fund Transfers 49300
Community Services 45300
Public Safety Capital 48120
EDA TIF#2 47307
14
City of Arden Hills
Expenditure Summary
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 2,362,818 2,297,135 2,529,045 2,529,045 1,495,637 2,820,620 11.53%
Materials and supplies 294,036 208,228 171,946 171,946 148,170 344,004 100.07%
Other services and charges 6,087,829 6,205,201 6,777,498 6,777,498 4,013,005 7,616,044 12.37%
Total operating expenses 8,744,683 8,710,563 9,478,489 9,478,489 5,656,812 10,780,668 13.74%
Capital Outlay 1,797,848 6,277,140 462,411 462,411 271,133 7,570,063 1537.09%
Debt Service 284,773 284,900 - - - - 0.00%
Transfers 494,992 364,900 210,000 210,000 210,000 340,000 61.90%
Contingency/Reserves - - - - - - 0.00%
Total Expenditures 11,322,295 15,637,503 10,150,900 10,150,900 6,137,946 18,690,731 84.13%
Contingency/Reserves - - - - - - 0.00%
Total 11,322,295 15,637,503 10,150,900 10,150,900 6,137,946 18,690,731 84.13%
Total Full-Time Equivalent Employees 24.8 24.9 27.0 27.0 27.0 28.0
without seasonal and temporary)
15
,A�HILLS
General Fund Summary
16
GENERAL FUND SUMMARY
Fund Description:
The General Fund is used to account for the ordinary operations of the City, which are financed
from taxes and other general revenues, which are not accounted for in another fund. The
modified accrual basis of accounting is used in the General Fund. This is, expenditures are
recorded at the time liabilities are incurred and revenues are recorded when received. However,
compensated absences are expended"when paid" for budgetary purposes.
Budget Summary:
Total General Fund estimated revenues for 2017 are $4,860,297. The three largest revenue
sources for the City are property taxes, charges for current services, and license fees and permits.
Property taxes are the largest revenue source with 76% of the revenue, charges for current
services are 12%, license fees and permits are 7%, intergovernmental revenues are 3%, court
fines are 1%and miscellaneous revenues are 1%. The graph below illustrates the projected
revenue by type.
2017 Proposed Revenues By Classification
■Taxes
■Licenses&Permits
Intergovernmental Revenues
■Charges for Services
■Intereston Investments
®Fines&Forfeits
<1� 7% Special Assessments
<1% 1% 1% 3%
Miscellaneous
17
The 2017 General Fund budget of$5,090,348 is a 8.99%increase over the City's 2016 amended
budget. Public Safety and General Government expenditures represent the largest expenditure
areas with 41% and 26%respectively, while Park& Recreation represents 15%. These areas
account for 83% of the budgeted expenditures within the City. The remaining expenditures are
represented by Public Works at 11% and Transfers at 7%. Generally, the City does not budget
for Contingency expenses. Economic Development revenues and expenses are located in the
EDA General Fund budget. Capital Outlay expenses are located in the Capital Improvement Plan
and are not included in the General Fund. The following graph illustrates the budgeted
expenditures by department.
2017 Proposed Expenditures By Department
■General Government
■ Public Safety
Public Works
15 Park& Recreation
Transfers
18
City of Arden Hills
General Fund Summary
2017 Budget
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits 327,726 518,845 265,530 265,530 428,667 347,330 30.81%
Other Intergovernmental 136,249 130,023 147,864 147,864 90,711 145,788 -1.40%
Charges for Services 510,247 686,443 476,303 476,303 327,134 573,865 20.48%
Fines&Forfeits 29,569 32,792 34,569 34,569 15,011 36,500 5.59%
Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0.00%
Miscellaneous 75,024 77,665 74,150 74,150 71,349 82,424 11.16%
Transfers - - - - - - 0.00%
Total Revenues $ 4,291,086 $ 4,650,087 $ 4,510,291 $ 4,510,291 $ 2,668,862 $ 4,860,297 7.76%
Expenditures by Department
Mayor&Council $ 87,512 $ 58,236 $ 67,070 $ 67,070 $ 58,112 $ 66,408 -0.99%
Elections 17,429 19,438 23,000 23,000 11,773 23,000 0.00%
Administration 248,387 245,608 293,870 293,870 116,323 307,915 4.78%
Finance&Administrative Services 157,352 162,546 180,530 180,530 147,053 185.676 2.85%
TCAAP 112,744 139,812 173,858 173,858 89,527 187,153 7.65%
Planning&Zoning 212,327 170,629 217,788 217,788 120,182 327,335 50.30%
Govemment Buildings 221,098 219,669 235,134 235,134 170,289 242,803 3.26%
Police&Animal Services 1,045,386 1,083,893 1,107,562 1,107,562 829,073 1,179,773 6.52%
Dispatch 60,352 68,328 67,780 67,780 45,187 68,832 1.55%
Fire Protection 431,006 459,179 495,216 495,216 495,216 514,468 3.89%
Emergency Management 5,975 2,580 13,638 13,638 2,905 13,729 0.67%
Protective Inspections 283,377 306,299 312,087 312,087 234,090 323,578 3.68%
Street Maintenance 580,871 336,397 530,443 530,443 297,785 552,956 4.24%
Park Maintenance 418,919 325,706 453,895 453,895 243,023 460,254 1.40%
Recreation 229.295 247,878 288,745 288,745 202,544 296,468 2.67%
Celebrating Arden Hills - - - - - - 0.00%
Reserves/Contingency - - - - - - 0.00%
Transfers 212,417 80,000 210,000 210,000 210,000 340,000 61.90%
Capital Outlay - - - - - - 0.00%
Total Expenditures $ 4,324,449 $ 3,926,197 $ 4,670,617 $ 4,670,617 $ 3,273,082 $ 5,090,348 8.99%
Fund Balance-January 1 2,365,706 2,332,343 3,056,233 3,056,233 3,056,233 2,895,907
Excess Revenue Over Expenditure (33,363) 723,890 (160,325) (160,325) (604,220) (230,051)
Fund Balance-December 31 $ 2,332,343 $ 3,056,233 $ 2,895,907 $ 2,895,907 $ 2,452.013 $ 2,665,856
The previous table summarizes the General Fund Revenues by classification and expenditures by
departments, while the table below summarizes the General Fund revenues and expenditures
both by classification.
19
City of Arden Hills
General Fund
2017
Actual Actual Budget Amended Thru 9/30 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes
Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits 327,726 518,845 265,530 265,530 428,667 347,330 30.81%
Other Intergovernmental 136,249 130,023 147,864 147,864 90,711 145,788 -1A0%
Charges for Services 510,247 686,443 476,303 476,303 327,134 573,865 20.48%
Fines&Forfeits 29,569 32,792 34,569 34,569 15,011 36,500 5,59%
Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0,00%
Miscellaneous 75,024 77,665 74,150 74,150 71,349 82,424 11.16%
Transfers - - - - - - 0.00%
Total Revenues $ 4,291,086 $ 4,650,087 $ 4,510,291 $ 4,510,291 $ 2,668,862 $ 4,860,297 7.76%
Expenditures by Category
Personal Services $ 1,400,601 $ 1,328,172 $ 1,498,764 $ 1,498,764 $ 845,836 $ 1,577,897 5.28%
Materials and Supplies 206,046 138,607 160,246 160,246 101,994 160,284 0.02%
Other Services and Charges 2,505,384 2,379,419 2,801,607 2,801,607 2,115,251 3,012,167 7.52%
Capital Outlay - - - - - - 0.00%
Transfers 212,417 80,000 210,000 210,000 210,000 340,000 61.90%
Contingency/Reserves - - - - - - 0.00%
Other Financing Uses - - - - - - 0.00%
Total Expenditures $ 4,324,449 $ 3,926,197 $ 4,670,617 $ 4,670,617 $ 3,273,082 $ 5,090,348 8.99%
Fund Balance-January 1 2,365,706 2,332,343 3,056,233 3,056,233 ' 3,056,233 2,895,907
Excess Revenue Over Expenditure (33,363) 723,890 (160,325) (160,325) (604,220) (230,051)
Fund Balance-December 31 $ 2,332,343 $ 3,056,233 $ 2,895,907 $ 2,895,907 $ 2,452,013 $ 2,665,856
20
What Do You Get for Your Arden Hills Tax Dollar?
Parks& Public Safety Public Works General Government
Recreation 41.3 Cents 10.9 Cents 26.3 Cents
14.9 Cents
- --7fu—Ij P
"it )/� �/ � f
TWO"Oafs.rustx wa rotnAre y. („� B 0`0 4 0 )0 2 1
�• 1 v6�wxF�c:rt.c.U.f:.
8. 2 B 2
1 B 05040302 Y
• ' ' Y�lam. .a:,a.:+:w.::s.::x.::..
Transfers
6.6 Cents
A $306,350 home generates $802 in annual property taxes:
This comes to $67 per month for 2017.
What could you purchase far $67.00 a month?
ONE OF THESE... ALL OF THESE...
❑ One month of cable service 2 24 hours Police Protection
❑ One hardback book EI 24 hours Fire Protection
Q One month at a gym Q Zoning and Subdivision Service
❑ Dinner for two EZ Curbside Recycling
❑ Movie and snacks for a family of four 10 Paved and Maintained City Streets
C1 Snow and Ice Removal
Q Street Lighting
Q Parking Lot Maintenance
Q Well Groomed Park and Lake
Q Right-of-Way Mowing
Q Special Events
21
Estimated Cost of City Services
$306,350 Homestead in 2017
Actual Cost of City Services
Pay 2017 Property Tax Support
for $306,350 Homestead
City Service Percent Amount Monthly
Category Actual of Levy of Levy Cost
General Government
Mayor/Council, Administration,
Communications, Elections, $1,340,290 26.3% $211 $18
Auditor, Assessor, Legal,
Planning
Public Safety
Building Inspection/Code
Enforcement, Court, $2,100,380 41.3% $331 $28
Police Contract, Fire, Ambulance,
Human Services, Animal Control
Public Works
Engineering, Streets, Street $552,956 10.9% $87 $7
Lighting, City Buildings
Parks $460,254 9.0% $73 $6
Recreation $296,468 5.8% $47 $4
Transfers $340,000 6.7% $54 $4
Reserves $0 0.0% $0 $0
Capital Projects $0 0.0% $0 $0
Totals $5,090,348 100.0% $802 $67
22
REVENUES
Activity Description
To record and maintain all general operating revenues of the City. The General Fund is used to
account for all financial resources except those required to be accounted for in another fund.
These revenues will be used to finance the general operating expenditures of the City.
Objectives
1. Maintain stable, constant revenue sources.
2. Maintain a low tax rate by reviewing the costs of services provided and charge
appropriately for those services.
Budget Issues
The General Fund's main revenue source is property taxes. Property taxes made up 78% of the
2015 budget and 78% of the 2016 budget. For 2017 property taxes make up 76% of the total
General Fund revenues.
Other revenues besides property taxes were reviewed for inflation and changes to the City's fee
schedule. However, noting that administrative charges to other funds for overhead may increase
or decrease with the budgeted expenditures of Administration, Finance and Administrative
Services and Government Buildings (In 2008, Charges for Services were increased as
administrative charges to other funds are now being charged—these fluctuate based on the
estimated expenditures in each of these departments).
The major increases have been property taxes (4.6%), licenses and permits (30.8%, and charges
for services (20.5%). These increases with the exception of property taxes are the results of the
trends we have seen in the last few years and planned upcoming projects.
Budget Summary
See next two pages.
23
-.REN HILLS
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24
Actual Actual Budget Amended Thru 9130 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Taxes
101-41300-31010 Current Ad Valorem Taxes $ 2,969,768 $ 3,037,146 $ 3,478,775 $3,478,775 $ 1,719,147 3,641,290 4.67%
101-41300-31011 Payments in Lieu of Taxes 180 168 - - - - 0.00%
101-41300-31020 Delinquent Ad Valorem Taxes (9,557) (69,825) 22,000 22,000 (124,128) 22,000 0.00%
101-41300-31030 Mobile Home Tax 5,983 8,251 7,500 7,500 3,261 7,500 0.00%
101-41300-31040 Fiscal Disparities 245,059 228,375 - - 142,678 - 0.00%
101-41300-31510 Aggregate Removal Tax - - 600 600 969 600 0.00%
101-41300-31910 Penalties&Interest on Taxes (1,408) (1,111) - - (7,095) - 0.00%
101-41300-31920 Forfeited Tax Sales - - - - - 0.00%
Total Taxes 3,210,026 3,203,004 3,508,875 3,508,875 1,734,832 3,671,390 4.63%
Licenses and Permits
101-41300-32110 Liquor,On Sale&Sunday 21,454 24,770 25,000 25,000 23,560 25,000 0.00%
101-41300-32111 Liquor,Off Sale 462 462 - - 778 - 0.00%
101-41300-32150 Inspection Fees 1,422 1,422 2,000 2,000 1,106 2,000 0.00%
101-41300-32160 Contractors 9,557 9,632 10,000 10,000 8,520 10,000 0.00%
101-41910-32170 Rental Regulation Fee 3,486 4,106 3,400 3,400 4,635 4,500 32.35%
101-41300-32180 Business Licenses 9,251 9,568 13,650 13,650 8,561 13,650 0.00%
101-41300-32181 Other Business Lic/Permits 158 - - - 585 - 0.00%
101-41300-32182 Tobacco License 1,342 1,342 1,400 1,400 1,500 1,400 0.00%
10142400-32210 Plan Review&Bldg Permits 188,027 287,886 133,000 133,000 267,909 200,000 50.38%
101-42400-32220 Mechanical Permits 30,012 50,427 26,000 26,000 45,146 30,000 15.38%
101-42400-32230 Plumbing Permits 12,519 25,092 10,000 10,000 14,008 15,000 50.00%
101-41300-32240 Animal Licenses 2,458 2,058 2,500 2,500 1,828 2,500 0.00%
101-41910-32250 Sign Permits 2,527 1,696 1,400 1,400 2,128 1,400 0.00%
101-41300-32250 Sign Permit Renewal 1,735 1,744 2,100 2,100 2,045 2,100 0.00%
101-42400-32260 Electrical Permits 25,276 64,264 20,000 20,000 23,634 20,000 0.00%
101-42400-32270 Utility Permit Fees 6,063 - 2,300 2,300 - - -100.00%
101-42400-32275 Fire Suppression Permits 2,374 16,069 6,000 6,000 11,814 10,000 66.67%
101.42400-32278 Fire Permit Plan Check Fee - 10,522 3,000 3,000 7,422 6,000 100.00%
101-43100-32270 Utility Permit Fees 4,973 5,205 - - 1,834 - 0.00%
101 41910-32279 Erosion/Grading Permit 3,160 2,370 1,680 1,680 1,548 1,680 0.00%
101-41300-32280 Other Nonbusiness Lic/Permits 471 210 2,100 2,100 105 2,100 0.00%
Total Licenses and Permits 327,726 518,845 265,530 265,530 428,667 347,330 30.81%
Intergovernmental Revenues
101-41300-33402 Market Value Homestead Credit 3 - - - - - 0.00%
101-41300-33403 Mobile Home Homestead Credit - - - - - - 0.00%
101-41300-33420 State PERA Aid 5,179 5,179 5,179 5,179 2,590 5,179 0.00%
101-41500-33421 Local Preformance Aid - - - - - - 0.00%
101-42100-33416 Police Aid 51,781 38,619 57,685 57,685 - 52,609 -8.80%
10143100-33418 MSA Maintenance 79,286 86,225 85,000 85,000 88,121 88,000 3.53%
101-41910-33422 State Grants - - - - - - 0.00%
101-41600-33610 County Grants&Aids 0.00%
101-41410-33621 Other County Grants&Aids 0.00%
Other Intergovernmental 136,249 130,023 147,864 147.864 90,711 145,788 -1.40%
Charges for Services
101-41910-34103 Zoning and Subdivision Fees 340 272 200 200 120 300 50.00%
10141910-34104 Plan Checking Fees - - - - - - 0.00%
101-41300-34105 Sale of Maps and Publications 19 - - - - - 0.00%
101-41910-34106 Plat&Other Fees 13,857 12,061 12,000 12,000 7,950 12,000 0.00%
101-41300-34108 Admin Chgs from other funds 15,196 16,320 22,980 22,980 - 22,980 0.00%
101-41500-34108 Admin Chgs from other funds 51,583 71,032 66,967 66,967 66,773 -0.29%
101-41940-34108 Admin Chgs from other funds 96,446 98,185 99,533 99,533 101,782 2.26%
101-41910-34110 Zoning Permit Fees 1,128 1,893 893 893 2,094 1,000 11.98%
101-41500-34950 Business Subsidiary App Fee - - 2,000 2,000 - 2,000 0.00%
101-41300-34120 Water Tower Antenna Rentals 110,144 189,534 110,000 110,000 41,297 150,000 36.36%
101-41300-34121 Other General Govt Charges 3,368 3,476 3,500 3,500 1,218 3,500 0.00%
10141500-34122 Admin Charge-Staff Time - 106 - - 636 - 0.00%
101-42400-34104 Plan Check Fee 86,767 153,425 42,000 42,000 125,199 80,000 90.48%
101-42100-34202 False Alarms 2,100 720 2,000 2,000 1,260 2,000 0.00%
10142100-34206 Impound Fees - - - - - - 0.00%
101-42400-34207 State Building Code Surcharges 11,044 18,795 8,000 8,000 16,039 10,000 25.00%
101-42400-34208 City Building Code Surcharges 1,270 1,285 1,000 1,000 1,713 1,000 0.00%
101-41940-34101 City Hall Rental - - - - - - 0.00%
101-45200-34300 Park Facility Rental Fees - 3,230 3,230 3,230 0.00%
25
101-45200-34301 Youth Program Field Use 6,139 4,787 4,000 4,000 2,906 4,000 0.00%
101-45200-34302 Adult Program Field Use - - 1,000 1,000 - 1,000 0.00%
101-45120-34730 Summer Playground Fees 16,704 20,825 15,500 15,500 22,862 20,800 34.19%
10145120-34740 Summer Trip Fees - 587 - - - - 0.00%
10145120-34781 Adult Programs 31,309 26,190 30,000 30,000 23,611 30,000 0.00%
10145120-34782 Youth Programs 49,974 52,699 40,000 40,000 58,903 50,000 25,00%
101-45120-34785 Adult Softball - (340) - - - - 0.00%
101-45120-34790 After School Programs 11,507 13,148 10,000 10,000 13,895 10,000 0.00%
101-45120-34791 Special Events Programs 1,318 1,442 1,500 1,500 403 1,500 0.00%
10145100-34950 Other Charges for Services 35 - - - - - 0.00%
101-41910-34950 Other Charges for Services - - - - 7,029 - 0.00%
Total Charges for Services 510,247 686,443 476,303 476,303 327,134 573,865 20.48%
Fines&Forfeits
10142100-35110 Highway Patrol Fines 350 - 2,000 2,000 - 2,000 0.00%
10142100-35130 DWI Forfeitures 2,703 135 3,000 3,000 - 3,000 0.00%
101-42100-35140 Violations Bureau 16,776 21,671 20,000 20,000 12,971 20,000 0.00%
101-42100-35150 Tobacco Fines - - - - - - 0.00%
10142100-35160 Administrative Fines 9,740 9,000 8,869 8,869 - 10,800 21.77%
10142100-35200 Forfeits - 1,986 700 700 2,039 700 0.00%
Total Fines&Forfeits 29,569 32,792 34,569 34,569 15,011 36,500 5.59%
Special Assessments 2,244 1,250 3,000 3,000 1,158 3,000 0.00%
101-41300-36100 Special Assessments - - - - - - 0.00%
101-41300-36101 Delinquent Sp Assessments 66 0.00%
101-41300-36102 Penalties and Int Sp Assessments - 0.00%
101-41300-36103 PrePaid Special Assessments - - 0.00%
Total Special Assessments 2,244 1,316 3,000 3,000 1,158 3,000 0.00%
Miscellaneous
101-41300-36210 Interest Income 64,275 53,522 65,000 65,000 64,730 65,000 0.00%
101-01300-36230 Contributions/Donations - - 3,600 3,600 - 3,600 0.00%
101-41940-36230 Contributions/Donations - - - - 0.00%
10145120-36230 Contributions/Donations 1,250 0.00%
101-45400-36230 Contributions/Donations - 0.00%
101-45200-36250 Contributions/Donations 2,800 0.00%
101-41600-36230 Contributions/Donations - 0.00%
101-41300-36215 Candidate Filing Fee - 14 0.00%
10141910-36240 Developer Reimbursements 2,136 - 0.00%
101-41600-36240 Developer Reimbursements - - 0.00%
101-41500-36245 Conduit Debt Application Fee 500 500 0.00%
101-41500-36246 Conduit Debt Fees 4,409 25,000 0.00%
101-43100-36277 Night Time Construction Waiver - - - - - 0.00%
10143100-36270 Miscellaneous Reimbursements - 156 550 550 78 550 0.00%
1 01-41 300-36270 Miscellaneous Reimbursement 2,505 (1,682) 1,000 1,000 2,466 1,000 0.00%
10141500-36270 Miscellaneous Reimbursement - 3,000 3,000 - 3,000 0.00%
101-41940-36270 Miscellaneous Reimbursement - - - 0.00%
101-43100-36275 Pri\rate Street Light Reimbursements - - - - 0.00%
10143100-36280 Other Miscellaneous Revenue 1,199 - 1,000 1,000 1,000 0.00%
101-41500-36270 Other Miscellaneous Revenue - 169 - - 1 - 0.00%
10141910-36280 Other Miscellaneous Revenue - - - 0.00%
101-42100-36280 Miscellaneous Reimbursement 10 8,274 0.00%
101-42400-36280 Fire Inspection Reimbursement - - - - - - 0.00%
Total Miscellaneous 75,024 77,665 74,150 74,150 71,349 82,424 11.16%
Total Operating Revenues 4,291,086 4,650,087 4,510,291 4,510,291 2,668,862 4,860,297 7.76%
Other Financing Sources
10142100-39101 Sales of General Fixed Assets - - - - - - 0.00%
101-41600-39203 Transfer 0.00%
101-45200-39203 Transfer 0.00%
Total Other Financing Sources 0.00%
Total General Fund Revenue $ 4,291,086 $ 4,650,087 $ 4,510,291 $4,510,291 $ 2,668,862 $ 4,860,297 7.76%
26
MAYOR AND COUNCIL
Function: General Government
Supervisor: Mayor& City Council
Fund #: 101
Activity#: 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of
laws governing the City of Arden Hills. Members participate in various committees, as well as
direct staff, through the City Administrator, as to their overall goals for the City. This
department provides for Mayor and Council compensation, Council meetings and work sessions,
management consultants, memberships, and publishing legal notices. Funding for the City's
newsletter is included in this budget, as is funding for the City Council Retreat Facilitator.
Obiectives
1. Adopt policies and ordinances consistent with Council's position on growth, zoning, and
financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Issues
1. Creating funding sources to build reserve balances to fund future capital improvements
while maintaining current City services.
Measurable Workload Data
None developed at this time.
Budget Commentary
In the 2017 the Mayor and Council Budget is proposed to decrease by 0.99%. Other Services
and charges decreased by 1.95% due to primarily due to a decrease in anticipated expenditures
for community projects.
27
Budget Summary
Function: General Government Department: Mayor&Council
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 31,206 29,649 31,211 31,211 24,975 31,211 0.00%
Materials and Supplies 46 106 - - 38 38 0.00%
Services and Charges 56,260 28,482 35,859 35,859 33,099 35,159 -1.95%
Total Operating Expenses 87,512 58,236 67,070 67,070 58,112 66,408 -0.99%
Capital Outlay - - - - - - 0.00%
De pa rtm e nt Tota 1 87,512 58,236 67,070 67,070 58,112 66,408 -0.99%
Funding Source: General Fund
ADMINISTRATION
Function: General Government 28
Supervisor: City Administrator
Fund #: 101
Activity#: 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council.
The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws,
ordinances, and resolutions of the City Council are enforced and implemented. The
Administration Department is responsible for administering Council policies, coordinating
Council agendas, and providing support to other functional areas within the City.
The City Attorney acts as an advisor to the Council and staff on legal matters and represents the
City in the legal actions. He prepares the contracts, ordinances, legal opinions and legal
documents needed for the operation of City government.
As the City progresses further with the TCAAP Property and is partners with Ramsey County
under a Joint Development Agency(JDA),part of the Administrator's time has been allocated to
the TCAAP department to more accurately reflect the costs of supporting this development.
Obiectives
1. Assist City Council in setting policies and procedures in accordance with Council's
position.
2. Provide direction and leadership on major city projects, budget management, oversee
performance evaluation and long-range planning.
Issues
1. Long-range planning to maintain current City services while creating funding sources for
reserves.
2. Long-range comprehensive TCAAP planning
3. Long-range comprehensive public safety planning
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 Administration operating budget is increasing by 4.78% over 2016. The biggest
portion of the change is due to changes in salariPand benefits for employees.
BudIZet Summary
Function: General Government Department: Administration
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Total Personal Services 174,920 163,077 187,922 187,922 63,376 197,567 5.13%
Total Materials and Supplies 1,141 377 - - 423 - 0.00%
Other Services and Charges 72,327 82,153 105,948 105,948 52,523 110,348 4.15%
Total Operating Expenses 248,387 245,608 293,870 293,870 116,323 307,915 4.78%
Total Capital - - - - - - 0.00%
De pa rtm e nt Tota 1 248,387 245,608 293,870 293,870 116,323 307,915 4.78%
Funding Source: General Fund
30
ELECTIONS
Function: General Government
Supervisor: City Clerk
Fund#: 101
Activity#: 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This
includes the preparation of any and all absentee ballots, organizing the polling places, election
judges, and vote tabulations. The City contracts with Ramsey County for all the required election
services.
Obiectives
1. Stay current on election laws.
Issues
1. Stay current on election laws.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Elections budget has a zero percent increase for FYI 7.
Budget Summary
Function: General Government Department: Elections
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services - - - - - 0.00%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 17,429 19,438 23,000 23,000 11,773 23,000 0.00%
Total Operating Expenses 17,429 19,438 23,000 23,000 11,773 23,000 0.00%
Total Capital - - - - - - 0.00%
De pa rtm e nt Tota 1 17,429 19,438 23,000 23,000 11,773 23,000 0.00%
Funding Source:General Fund
31
-A UEEN_HILLS
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32
FINANCE & ADMINISTRATIVE SERVICES
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41500
Activity Scope
The Finance Department conducts the financial affairs of the City of Arden Hills in accordance
with the Government Accounting Standards Board(GASB) and Generally Accepted Accounting
Principles (GAAP). This includes protecting the assets of the City,the initiation of financial
plans, investment and debt management, review and implementation of internal controls, and
accounting for every financial transaction of the City including accounts payable, accounts
receivable, payroll, and accounting control. The preparation of the annual audited financial
report and annual budget document are also facilitated through Finance.
The Finance and Administrative Services Department is responsible for coordinating Council
agendas, issuing business licenses and providing administrative support to other functional areas
within the City. Costs captured in this department include auditor fees, software maintenance,
network support fees, management of the website and audio visual equipment, office supplies
and postage.
The City Clerk's responsibilities involve the management and retention of all official records and
documents of the City, serving as the City's webmaster, as well as all election procedures.
Finance and Administrative Services Department staff includes the Director of Finance and
Administrative Services, Finance Analyst, Accounting Analyst, Accounting Clerk, City Clerk,
and Office Support Staff.
Obiectives
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a budget document in a format that received the GFOA's
Distinguished Budget Presentation Award.
3. Continue to produce a Comprehensive Annual Financial Report (CAFR) and report for
the public (Popular Annual Financial Report—PAFR)that receives the GFOA's award
for excellence in reporting.
4. Provide meaningful and timely financial reports and information to Council,
Commissions and other City Departments.
5. Streamline operations by providing more online services both internal and external to the
organization.
6. Conduct City elections.
7. Manage information technology and train personal.
8. Manage human resource functions and employee benefits.
33
Issues
1. Implement improved reporting procedures to inform Council, Commissions, and
Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
4. Analyze and comply with the new Health Reform Act.
5. Update and maintain Human Resource Policies and Procedures.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Finance and Administrative Support Services budget includes funds to handle the financial
transactions of the City, in an efficient manner, while maintaining the highest level of internal
controls and segregation of duties. It also includes funds to manage the administrative support
and human resource functions of the City. This budget increased by 2.85% in 2017.
Personal Services shows an increase of 4.04% due to COLA changes. Other Services and
Charges are increasing slightly, by 2.75%, due to a number of factors. Most of these are due to
increased use of credit cards and technology.
Since Administrative Support Services and Finance benefit all areas within the City, an
administrative charge was established in 2008 to recover costs from all funds based on the
support provided from this department. Various line items in Other Services and Charges were
increased or reduced in an effort to more accurately reflect expected expenditures.
Budy,et Summary
Function: General Government Department: Finance&Administrative Services
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 58,874 59,612 65,530 65,530 43,203 68,176 4.04%
Materials and Supplies 22,516 22,738 24,100 24,100 10,986 24,100 0.00%
Other Services and Charges 75,962 80,196 90,900 90,900 92,864 93,400 2.75%
Total Operating Expenses 157,352 162,546 180,530 180,530 147,053 185,676 2.85%
Total Capital - - - - - - 0.00%
Department Total 157,352 162,546 180,530 180,530 147,053 185,676 2.85%
Funding Source:General Fund
34
TCAAP
Function: General Government
Supervisor: City Administrator
Fund#: 101
Activity#: 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the
City's comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Objectives
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the
needs of the City of Arden Hills.
2. Work with Ramsey County though the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities/lplayers
Measurable Workload Data
None developed at this time.
Budget Commentary
Since the City's private development partner pulled out of the project in April of 2009, Ramsey
County purchased the property and established a Joint Development Authority (JDA) with the
City. Revenues and expenditures are for City costs and are estimated, but placeholders have
been included for consulting costs, and staff time has been allocated for the City Administrator,
Community Development Director, Associate Planner, and Public Works Director as they act as
the City's support staff to this Authority. The 2017 budget shows an increase of 7.65%, largely
due to the increase in Personal Services as a result COLA changes.
35
BudIzet Summary
Function: General Government Department: TCAAP
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 60,655 92,230 107,358 107,358 49,076 120,653 12.38%
Materials and Supplies 200 - 1,000 1,000 - 1,000 0.00%
Other Services and Charges 51,889 47,582 65,500 65,500 40,451 65,500 0.00%
Total Operating Expenses 112,744 139,812 173,858 173,858 89,527 187,153 7.65%
Capital Outlay - - - - - - 0.00%
Other Financing Uses - - - - - 0.00%
De pa rtm e nt Tota 1 112,744 139,812 173,858 173,858 89,527 187,153 7.65%
Funding Source:General Fund
36
PLANNING & ZONING
Function: General Government
Supervisor: Community Development Director
Fund#: 101
Activity#: 41910
Activity Scope
The City's Planning and Zoning Department is responsible for all planning and zoning related
functions of the City. Activities administered by this department include requests for variances,
subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance
with City Ordinances, and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council,
meets monthly to review the above requests and to make recommendations to the City Council in
an advisory capacity.
Obiectives
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
3. Develop zoning on the TCAAP property.
Issues
1. Rental Housing registrations
2. Refine Building Permit process
3. Research and refine an Administrative Fines process
Measurable Workload Data
None developed at this time.
Budget Commentary
The budget for 2017 is a total increase of 50.30% over the 2016 budget. The Personal Services
budget increased by 5.79%, reflecting the change resulting from COLA changes. Other Services
and Charges increased by 190.11% due to anticipated charges for the Comprehensive Plan.
37
Budget Summary
Function: General Government Department: Planning&Zoning
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 191,125 149,861 164,988 164,988 100,378 174,535 5.79%
Materials and Supplies 204 31 200 200 14 200 0.00%
Other Services and Charges 20,997 20,737 52,600 52,600 19,790 152,600 190.11%
Total Operating Expenses 212,327 170,629 217,788 217,788 120,182 327,335 50.30%
Capital Outlay - - - - - - 0.00%
De pa rtm a nt Tota 1 212,327 170,629 217,788 217,788 120,182 327,335 50.30%
Funding Source: General Fund
38
GOVERNMENT BUILDINGS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41940
Activity Scone
This department captures all of the operation/maintenance related costs for the City Hall and
Government Building facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just
west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed
and occupied as of October, 2004. The City's portion of the Ramsey County maintenance
facility is charged to this budget.
Objectives
1. Maintain a reputable facility to house meetings and staff.
Issues
1. Normal maintenance and repair issues as the building (City Hall) has now been in
operation for twelve years.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 budget is an increase of 3.26% from the previous year's budget. This increase is
primarily due to increases in maintenances costs of the City Hall building and Personal Services.
39
Budget Summary
Function: General Government Department: Govemment Buildings
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 32,662 25,872 38,417 38,417 15,233 40,086 4.34%
Materials and Supplies 6,703 5,469 7,000 7,000 2,926 7,000 0.00%
Other Services and Charges 181,733 188,328 189,717 189,717 152,130 195,717 3.16%
Total Operating Expenses 221,098 219,669 235,134 235,134 170,289 242,803 3.26%
Capital Outlay - - - - - - 0.00%
De pa rtm e nt Tota 1 221,098 219,669 235,134 235,134 170,289 242,803 3.26%
Funding Source: General Fund
40
EN HILLS
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41
POLICE AND ANIMAL CONTROL
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey
County Sheriff's Department. Animal control services are included in this contract.
Obiectives
1. Continue contracting for law enforcement and animal control services through the
Ramsey County Sheriff's Department.
Issues
1. Residents concerns over police coverage and visibility.
2. Response times.
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County Sheriff's Contracting Communities 2017 budget
increased 6.52% over 2016, Animal control is now included as it is now provided by the Ramsey
County Sheriff's Department. The cost of boarding animals estimated to be $2,000 to Hillcrest
Animal Hospital is also included in this budget.
Budget Summary
Function: Public Safety Department: Police and Animal Services
Appropriation Detail
Actual Actual Budget Amended Thru 9130 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
OtherSenaces and Charges 1,045,386 1,083,893 1,107,562 1,107,562 829,073 1,179,773 6.52%
Total Operating Expenses 1,045,386 1,083,893 1,107,562 1,107,562 829,073 1,179,773 6.52%
Capital Outlay - - - - - - 0.00%
De pa rtm a nt Tota 1 1,045,386 1,083,893 1,107,562 1,107,562 829,073 1,179,773 6.52%
Funding Source: General Fund
42
DISPATCH
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
1. Continue contracting dispatch services though Ramsey County.
Issues
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget increased
by 1.55%. Dispatch saw a significant increase in the 2014 and 2015 budget due to CAD costs,
but those costs are now leveling out and appropriately budgeted for.
Budget Summary
Function: Public Safety Department: Dispatch
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Other Services and Charges 60,352 68,328 67,780 67,780 45,187 68,832 1.55%
Total Operating Expenses 60,352 68,328 67,780 67,780 45,187 68,832 1.55%
capital Outlay - - - - - - 0.00%
De pa rtm e nt Tota 1 60,352 68,328 67,780 67,780 45,187 68,832 1.55%
Funding Source:General Fund
43
FIRE PROTECTION
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a
contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the
cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating
and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden
Hills City Council.
Obiectives
1. Continue contracting for fire protection services through Lake Johanna Volunteer Fire
Department.
Issues
1. Continue to maintain service levels at a reasonable cost.
Measurable Workload Data
None developed at this time.
Bud1jet Commentary
Arden Hills's portion of the Lake Johanna Fire Department operating budget increased 3.89%.
This budget reflects increases to operating costs.
Budget Summary
Function: Public Safety Department: Fire Protection
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Other Services and Charges 431,006 459,179 495,216 495,216 495,216 514,468 3.89%
Total Operating Expenses 431,006 459,179 495,216 495,216 495,216 514,468 3.89%
Capital Outlay - - - - - - 0.00%
De pa rtm e nt Tota 1 431,006 459,179 495,216 495,216 495,216 514,468 3.89%
Funding Source: General Fund
44
EMERGENCY MANAGEMENT
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This
department works closely with Ramsey County Department of Homeland Security, as well as the
Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant
to provide these services.
Obiectives
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Issues
1. Coordinate with Ramsey County's emergency response procedures and policies
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 budget is an increase of 0.67% from the 2016 budget.
Budget Summary
Function: Public Safety Department: Emergency Management
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 2,644 2,146 2,788 2,788 - 2,879 3.26%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 3,331 434 10,850 10,850 2,905 10,850 0.00%
Total Operating Expenses 5,975 2,580 13,638 13,638 2,905 13,729 0.67%
Capital Outlay - - - - - - 0.00%
Department Total 5,975 2,580 13,638 13,638 2,905 13,729 0.67%
Funding Source: General Fund
45
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46
PROTECTIVE INSPECTIONS
Function: Public Safety
Supervisor: Building Official
Fund#: 101
Activity#: 42400
Activity Scope
This department is responsible for all building construction, plumbing, sanitary sewer, water and
mechanical inspections within the City. Electrical inspections are contracted for by an
independent inspection firm. This department is also responsible for enforcement of the Zoning
Code and other sections of the City Code of Ordinances.
Obiectives
1. Sign Ordinance.
2. Continue implementation of the building codes.
3. Continue to work on Building Permit software to produce Council reports.
Issues
1. Managing and prioritizing department workloads
2. Keep up with rental license inspections of investor owned residential properties
3. Continued implementation and design of new Building Permit software and reports
Measureable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 3.68%from the previous year's budget. This is
mainly due to personal services increases and associated benefits, and additional technology and
software charges.
47
Budget Summary
Function: Public Safety Department: Protective Inspections
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Senbces 232,334 241,371 252,001 252,001 170,583 261,992 3.96%
Materials and Supplies 1,009 677 3,046 3,046 480 3,046 0.00%
Other Services and Charges 50,034 64,251 57,040 57,040 63,028 58,540 2.63%
Total Operating Expenses 283,377 306,299 312,087 312,087 234,090 323,578 3.68%
Capital Outlay - - - - - - 0.00%
Department Total 283,377 306,299 312,087 312,087 234,090 323,578 3.68%
Funding Source: General Fund
48
STREET MAINTENANCE
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 101
Activity#: 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street
repair, street signs, and street sweeping.
Obiectives
1. Maintain street infrastructure utilizing all available techniques including crack sealing,
seal coating, patching and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when
maintenance techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
Issues
1. Implement a capital improvement program for City infrastructure
2. Balance the public works department needs with available funds
3. Increased costs of fuel and street products due to fuel costs
4. Staffing and budgeting for unpredictable circumstances
5. Aging equipment
6. Increased safety regulation for equipment and vehicles
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 4.24% from the previous year's budget.
Budget Summary
Function: Public Works Department: Street Maintenance
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 212,541 187,441 197,879 197,879 120,408 221,292 11.83%
Materials and Supplies 129,754 65,563 72,625 72,625 44,557 72,625 0.00%
Other Services and Charges 238,577 83,394 259,939 259,939 132,820 259,039 -0.35%
Total Operating Expenses 580,871 336,397 530,443 530,443 297,785 552,956 4.24%
Capital Outlay - - - - - - 0.00%
Department Total 580,871 336,397 530,443 530,443 297,785 552,956 4.24%
Funding Source: General Fund
PARKS MAINTENANCE
Function: Parks and Recreation
Supervisor: Parks and Recreation Coordinator/Public Works Superintendent
Fund#: 101
Activity#: 45200
Function
This department is responsible for maintenance of City parks and trails as well as administration
of the diseased tree/forestry program. This includes maintaining and improving playground and
picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and
maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks
system of the City. These assets of the City are extensively used by the residents, and
improvements must be made to uphold the safety, functionality, and beauty the City represents.
Obiectives
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
Issues
1. Other maintenance concerns coming up and not allowing completion of existing projects
2. Budget constraints for future and existing projects
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 1.40% from the previous year's budget. This is
primarily due to expected other services and charges t increase.
Budget Summary
Function: Parks and Recreation Department: Park Maintenance
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 252,885 205,538 233,191 233,191 129,671 234,304 0.48%
Materials and Supplies 24,359 24,217 36,000 36,000 23,695 36,000 0.00%
Other Services and Charges 141,675 95,951 184,704 184,704 89,657 189,950 2.84%
Total Operating Expenses 418,919 325,706 453,895 453,895 243,023 460,254 1.40%
Capital Outlay - - - - - - 0.00%
Department Total 418,919 325,706 453,895 453,895 243,023 460,254 1.40%
Funding Source:General Fund
50
RECREATION PROGRAM
Function: Parks and Recreation
Supervisor: Park and Recreation Coordinator
Fund#: 101
Activity#: 45120
Activity Scope
This department provides all recreation activities to residents of Arden Hills, as well as residents
from neighboring communities.
Obiectives
1. To provide recreation activities to residents of Arden Hills.
Issues
1. Develop Senior programming
2. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 operating budget is an increase of 2.67% from the previous year's budget.
Budget Summary
Function: Parks and Recreation Department: Recreation
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services 150,754 171,377 217,479 217,479 128,934 225,202 3.55%
Materials and Supplies 20,115 19,428 16,275 16,275 18,875 16,275 0.00%
Other Services and Charges 58,426 57,073 54,991 54,991 54,735 54,991 0.00%
Total Operating Expenses 229,295 247,878 288,745 288,745 202,544 296,468 2.67%
Total Capital - - - - - - 0.00%
Department Total 229,295 247,878 288,745 288,745 202,544 296,468 2.67%
Funding Source: General Fund
51
CELEBRATING ARDEN HILLS
Function: Parks and Recreation
Supervisor: Parks and Recreation Coordinator
Fund#: 101
Activity#: 45400
Activity Scope
This department provides all the activities and costs associated with the City-wide celebration,
"Celebrating Arden Hills" or for a significant event in a neighborhood park.
Obiectives
1. To provide a City-wide celebration for all residents of Arden Hills or to provide for an
event in a neighborhood park.
Issues
1. Budget constraints
2. Economic conditions which effect donations from the business community
Measurable Workload Data
None developed at this time.
Budget Commentary
This department was created to monitor activities and funding for Celebrating Arden Hills. The
City Council has elected to forgo an event for 2014-present.
Budget Summary
Function: General Government Department: Celebrating Arden Hills
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Personal Services - - - - 0.00%
Materials and Supplies 0.00%
Other Services and Charges 0.00%
Total Operating Expenses 0.00%
De pa rtm e nt Tota 1 - 0.00%
Funding Source:General Fund
52
TRANSFERS TO OTHER FUNDS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues
to other funds within the City financial structure.
Obiectives
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Issues
1. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
2017 includes a transfer of$50,000 to fund Equipment Replacement, $90,000 to fund EDA
activities, and $200,000 to the PIR Fund.
Budget Summary
Function: General Government Department: Transfers
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Operating Transfers
Transfer to Storm Water Mgmt - - - - - 0%
Transfer to Park Fund - - - - - 0%
Transfer to EDA General Fund - 30,000 60,000 60,000 60,000 90,000 50%
Transfer to Equipment Fund 50,000 50,000 50,000 50,000 50,000 50,000 0%
Transfer to Public Safety Capital - - - - - - 0%
Transfer to PIR 162,417 100,000 100,000 100,000 200,000 100%
Transfer to Debt SeNce - - - - - - 100%
Department Total 212,417 80,000 210,000 210,000 210,000 340,000 61.90%
Funding Source:General Fund
53
RESERVES/CONTINGENCY
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: n/a
Activity Scope
The reserves/unallocated contingency department is utilized to budget present reserves to be used
for future expenditures and to set aside funds for unexpected occurrences or items whose costs
cannot be readily estimated.
Objectives
1. To set aside funds for unexpected occurrences.
2. Allow funding for items which costs cannot be readily estimated.
Issues
1. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
This budget is to provide designated funding for unanticipated expenses. No
rserves/contingency has been budgeted for 2016.
Budget Summary
Function: General Government Department: Reserves/Contingency
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed % Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Reserves
Contingency - - - - 0.00%
Department Total 0.00%
General Fund
54
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Special Revenue Funds Summary
56
SPECIAL REVENUE FUNDS
SUMMARY
Description
The City of Arden Hills currently maintains six active Special Revenue Funds. A Special
Revenue Fund is used to account for revenue sources that are legally restricted for a
specific purpose. The modified accrual basis of accounting is used for Special Revenue
Funds. That is, expenditures are recorded at the time liabilities are incurred and revenues
are recorded when received. However, compensated absences are expensed when paid
for budgetary purposes. Special Revenue Funds budgets are not always balanced,
meaning budgeted revenues may be greater or less than budgeted expenditures. In these
circumstances reserves will show an increase or decrease in the fund's balance.
Budget Issues
See individual fund's for budget issues, because each fund will have its own unique
budget issues.
Revenues by Classification Expenditures by Classification
Total Revenues$421,250 Total Expenditures$474,804
■Taxes ■Personal Services
22% ■Cable Franchise ■Materials and
Supplies
Transfers <1% Other
Services/Charges
X Intereston 64% ECapital Outlay
Investments
57
Budget Summary
Special Revenue Funds
Actual Actual Budget Amended Thru 9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Operating Revenue
Cable Fund 115,032 78,543 98,000 98,000 82,315 100,000 2.04%
EDA General Fund 73,452 69,000 4,000 4,000 4,470 5,600 40.00%
EDA Rewlting Fund 6,378 3,264 2,500 2,500 3,165 3,000 20.00%
EDA TIF Dist#2 Round Lake 353,925 428,375 - - (13,343) - 0.00%
EDA TIF Dist#3 Cottage Villas 70,938 74,782 65,000 65,000 44,973 72,000 10,77%
EDA TIF Dist#4 Pres Homes 98,289 147,508 99,600 99,600 85,664 150,650 51.26%
Operating Revenues 718,013 801,472 269,100 269,100 207,245 331,250 23.10%
Other Financing Sources
Cable Fund - - - - - - 0.00%
EDA General Fund 50,000 30,000 60,000 60,000 60.000 90,000 50.00%
EDA Rewlving Fund - - - - - - 0.00%
EDA TIF Dist#2 Round Lake 0.00%
EDA TIF Dist#3 Cottage Villas 0.00%
EDA TIF Dist#4 Pres Homes 0.00%
Other Financing Sources 50,000 30,000 60,000 60,000 60,000 90,000 50.00%
Total Revenues $ 768,013 $ 831,472 $ 329,100 $ 329,100 $ 267,245 $ 421,250 28.00%
Operating Expenses
Cable Fund 98,213 127,202 149,812 149,812 75,485 149,353 -0.30%
EDA General Fund 68,837 112,987 132,559 132,559 38,613 134,199 1.24%
EDA Rewlving Fund - - - - - - 0.00%
EDA TIF Dist#2 Round Lake 1,181 1,361 1,125 1,125 - - -100.00%
EDA TIF Dist#3 Cottage Villas 1,181 1,273 4,725 4,725 1,130 4.725 0.00%
EDA TIF Dist#4 Pres Homes 90,784 133,850 92,825 92,825 77,757 139,525 50.31%
Operating Expenses 260,198 376,673 381,046 381,046 192,985 427,807 12.27%
Capital Outlay
Cable Fund 5,559 - 12,000 12,000 - 2,000 -83.33%
EDA General Fund 12,333 10,077 - - 45,000 0.00%
EDA Rewlmng Fund - - - 0.00%
EDA TIF Dist#2 Round Lake 125,000 422,872 0.00%
EDA TIF Dist#3 Cottage Villas - - 0.00%
EDA TIF Dist#4 Pres Homes - - 0.00%
Total Capital Outlay 142,892 432,949 12,000 12,000 47,000 291.67%
Other Finance Uses
Cable Fund - - - - - 0.00%
EDA General Fund 0.00%
EDA Rewlving Fund - - 0.00%
EDA TIF Dist#2 Round Lake 282,575 284,900 0.00%
EDA TIF Dist#3 Cottage Villas - - 0.00°%
EDA TIF Dist#4 Pres Homes - - 0.00%
Other Financing Uses 282,575 284,900 - - - 0.00%
Total Expenditures $ 685,665 $ 1,094,522 $ 393,046 $ 393,046 $ 192,985 $ 474,807 20.80%
Fund Balances-January 1 1,306,514 1,388,862 1,125,812 1,125,812 ° 1,125,812 1,061,866
Excess Revenue Over Expenditure 82,348 (263,050) (63,946) (63,946) 74,259 (53,557)
Fund Balances-December 31 $ 1,388,862 $ 1,125,812 $ 1,061,866 $ 1,061,866 $ 1,200,071 $ 1,008,309
58
CABLE FUND
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 228
Activity#: 41960
Function
This Special Revenue Fund accounts for revenue and expenditures related to cable TV,
internet, and other forms of communication. Revenue for this fund comes primarily from
cable owner franchise fees.
Obiectives
1. Completion of the transferring of City Files to Laserfiche.
2. Maintaining audio equipment in Council chambers.
Issues
l. Workloads and budget constraints.
2. Maintaining state-of-the-are equipment for Council meetings and televising.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 budget has decreased overall by 6.46%. Personal services have increased as a
result of planned COLA and salary changes for 2017. Repairs and Maintenance to
Equipment has been budget this year for the audio and video equipment. The City
Council ameneded the 2015 budget to include newsletter and associated expenses in the
Cable Fund for 2015 and beyond.
Budget Summary
Function:General Government Department:Cable Fund
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes 103,711 72,837 94,000 94,000 77,164 94,000 0.00%
Miscellaneous 11,321 5,706 4,000 4,000 5,151 6,000 50.00%
Total Revenues $ 115,032 $ 78,543 $ 98,000 $ 98,000 $ 82,315 $ 100,000 2.04%
Expenditures
Total Personal Services 46,355 46,482 51,085 51,085 31,074 50,410 -1.32%
Total Materials and Supplies 107 - - - - - 0.00%
Other Services and Charges 51,751 80,720 98,727 98,727 44,412 98,948 -55.02%
Capital Outlay 5,559 - 12,000 12,000 - 2,000 -83.33%
Total Expenditures $ 103,772 $ 127,202 $ 161,812 $ 161,812 $ 75.485 $ 151,358 -6.46%
Fund Balance-January 1 294,553 305,813 257,154 257,154 257,154 ' 193,342
Excess Revenue Over Expenditure 11,260 (48,659) (63,812) (63,812) 6,829 (51,358)
Fund Balance-December 31 $ 305,813 $ 257,154 $ 193,342 $ 193,342 $ 263,983 $ 141,984
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EDA GENERAL
Function: Economic Development
Supervisor: Community Development Director
Fund#: 250
Activity#: 47300
Activity Scope
This Special Revenue Fund accounts for general administration activities that are not
specific to any individual Tax Increment Financing (TIF) District, as well as activities
associated with the Economic Development Commission and Economic Development
Authority.
Obiectives
1. Research the City revolving loan program, restrictions, guidelines, and possible
future uses.
2. Consider the use of TIF District 2 funds for Round Lake Road and sanitary sewer
improvements.
3. Consider the use of TIF District 3 funds for low to moderate housing needs.
4. Review operating budget and identify a sustainable funding source.
5. Consider establishing a business retention program.
Issues
1. Consistent administration of the City's policies,plan, ordinances, guidelines,
statutes, etc.
2. Promotion of industrial property available.
Measurable Workload Data
None developed at this time.
Budget Commentary
The revenue to this fund has been primarily excess increment and interest income
in the past years with transfers from the General Fund from 2008 - 2011. A
transfer was made in 2012 and 2013 for the Conduit Debt revenue received in
2011 and 2012 from the Presbyterian Homes project. The tax increment excess
funding source expired in 2015. Transfers from the General Fund have are now
the prime funding source.
An administrative charge was established in 2008 and all funds are charged back
for overhead costs associated with Administration, Finance and Administrative
Services, and Government Building departments in the General Fund. Other costs
such as auditing, financial software, IT, and insurance have been allocated to this
fund also.
61
The expenditure budget shows an increase of 35% over 2016,this is mainly due
to the increase in Capital Outlay for a gateway sign currently programmed in the
CIP.
Budget Summary
Function:Economic Development Department: EDA General Fund
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes 61,280 63,361 (1,252) 0.00%
Intergovemmental - - - - - - 0.00%
Miscellaneous 12,172 5,639 4,000 4,000 5,722 5,600 40.00%
Other Financing Sources 50,000 30,000 60,000 60,000 60,000 90,000 50.00%
Total Revenues $ 123,452 $ 99,000 $ 64,000 $ 64,000 $ 64,470 $ 95,600 49.38%
Expenditures
Total Personal Services 46,673 60,769 71,286 71,286 33,336 72,301 1.42%
Total Materials and Supplies 237 257 650 650 - 650 0.00%
Other Service Charges 21,927 51,961 60,623 60,623 5,277 61,214 0.97%
Capital Outlay 12,333 10,077 - - - 45,000 100.00%
Total Expenditures $ 81,170 $ 123,064 $ 132,559 $ 132,559 $ 38,613 $ 179,165 35.16%
Fund Balance-January 1 268,408 310,690 286,626 286,626 286,626` 218,067
Excess Revenue Over Expenditure 42,282 (24,064) (68,559) (68.559) 25,856 (83,565)
Fund Balance-December 31 $ 310,690 $ 286,626 $ 218,067 $ 218,067 $ 312,482 $ 134,502
62
EDA REVOLVING LOAN FUND
Function: Economic Development
Supervisor: Community Development Director
Fund#: 251
Activity#: 47306
Activity Scope
This Special Revenue Fund was established to administer economic development loans.
The primary revenue source is from investment income.
Objectives
1. To assist local businesses that meet the loan criteria established by the EDA.
Issues
1. Current economy does not lend itself to expansion or improvements.
2. Promoting the program to the community businesses.
Measurable Workload Data
None developed at this time.
Budget Commentary
There are currently no planned expenditures at this time. Activity in this fund would
occur if the Economic Development Authority authorized a loan after an application is
made.
Budget Summary
Function:Economic Development Department: EDA Revolving Fund
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Total Miscellaneous 6,378 3,264 2,500 2,500 3,165 3,000 20.00%
Total Revenues $ 6,378 $ 3,264 $ 2,500 $ 2,500 $ 3,165 $ 3,000 20.00%
Fund Balance-January 1 154,491 160,869 164,133 164,133 164,133 ' 166,633
Excess Revenue Over Expenditure 6,378 3,264 2,500 2,500 3,165 3,000
Fund Balance-December 31 $ 160,869 $ 164,133 $ 166,633 $ 166,633 $ 167,298 $ 169,633
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EDA TIF DISTRICT #2 — ROUND LAKE
Function: Economic Development
Supervisor: Director of Finance and Administrative Services
Fund#: 252
Activity#: 47307
Activity Scope
TIF District No. 2, Round Lake Office, was established as a twenty-five year
Redevelopment District on June 29, 1989. This district is located on the northeast
quadrant of the I-35W/I694 intersection. This district will decertify on December 31,
2015.
Improvements for this district were funded with the issuance of$3,100,000 General
Obligation Tax Increment Bonds on March 1, 1998. Debt Service Fund No. 325 was
created,per statute, to track repayment of the bond principal and interest. This was paid
in full in 2015. An inter-fund loan from the Permanent Revolving Fund No. 411 was
needed for the acquisition of the Indykiewicz property. This loan was repaid in full in
2004. All non-tax increment revenue was transferred out of this fund in 2013 to the PIR
Fund.
Objectives
1. Utilize available TIF funds for part of the Round Lake Road improvement
proj ect.
Issues
1. Ensure compliance with TIF laws for use of available funds.
Measurable Workload Data
None developed at this time.
Budp_et Commentary
None at this time
65
Budget Summary
Function: Economic Development Department: EDA TIF District#2 Round Lake Office Park
Appropriation Detail
Actual Actual Budget Amended Thru 9130 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenue
Taxes 345,058 419,838 0.00%
Miscellaneous 8,867 8,537 0.00%
Total Revenue $ 353,925 $ 428,375 $ $ - $ $ 0.00%
Expenditures
Other Services and Charges 1,181 1,361 1,125 1,125 -100.00%
Capital Outlay 125,000 422,872 - - 0.00%
Operating Trans 282,575 284,900 - - - 0.00%
Total Expenditures $ 408,757 $ 709,133 $ 1,125 $ 1,125 $ $ -100.00%
Fund Balance-January 1 335,590 280,758 0 0 0 ` (1,125)
Excess Revenue Over Expenditure (54,832) (280,758) (1,125) (1,125) -
Fund Balance-December 31 $ 280,758 $ 0 $ (1,125) $ (1,125) $ 0 $ (1,125)
66
EDA TIF DISTRICT #3 — COTTAGE VILLAS
Function: Economic Development
Supervisor: Director of Finance and Administrative Services
Fund#: 253
Activity#: 47305
Activity Scope
TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District
on May 10, 1993. This district is located on the east side of Cleveland Avenue,just south
of County Road E-2/Cleveland Avenue intersection. This 64 unit Cottage Villas
Apartment complex is available for low-moderate income seniors. Originally,this
district was set to decertify on December 31, 2009. In December, 2009, the City Council
extended this district until December 31, 2019,to allow the City the possibility of using
these funds for other affordable housing projects within the City.
The City entered into a"pay-as-you-go" agreement with Cottage Villas of Arden Hills
Limited Partnership on February 28, 1994. The Development Agreement called for the
developer to be reimbursed for certain public development activities initially estimated at
$834,286. Repayment to the developer would only be from tax increment actually
received from the district. Payments were to be 90% of the tax increment received not-
to-exceed a total annual payment of$57,557. The City is no longer obligated to make
payments after February 1, 2010.
Objectives
1. Utilize available funds for low to moderate income housing projects.
Issues
1. Ensure use of funds is consistent with TIF laws.
Measurable Workload Data
None developed at this time.
Budy_et Commentary
The City no longer has any obligations to pay the development as of February 1, 2010.
Only administrative costs have been planned for 2017.
67
Budtet Summary
Function:Economic Development Department: EDA TIF District#3 Cottage Villas
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Actieity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes 60,555 67,844 60,000 60,000 36,734 65,000 8.33%
Intergo\,emmental - - - - - - 0,00%
Miscellaneous 10,383 6,938 5,000 5,000 8,239 7,000 40.00%
Total Revenues $ 70,938 $ 74,782 $ 65,000 $ 65,000 $ 44,973 $ 72,000 10.77%
Expenditures
Other Services and Charges 1,181 1,273 4,725 4,725 1,130 4,725 0.00%
Total Expenditures $ 1,181 $ 1,273 $ 4,725 $ 4,725 $ 1,130 $ 4,725 0.00%
Fund Balance-January 1 256,441 326,197 399,706 399,706 399,706 459,981
Excess Revenue Over Expenditure 69,756 73,509 60,275 60,275 43,843 67,275
Fund Balance-December 31 $ 326,197 $ 399,706 $ 459,981 $ 459,981 $ 443,549 $ 527,256
68
EDA TIF DISTRICT #4- PRESBYTERIAN HOMES
Function: Economic Development
Supervisor: Director of Finance and Administrative Services
Fund#: 254
Activity#: 47308
Activity Scope
TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and
renovation district to facilitate the redevelopment of existing senor housing units and
replacement of existing nursing home units. The first increment was received in 2014
with the districted expiring on December 31, 2029.
Objectives
1. Utilize funds for Presbyterian Homes project per the development agreement.
Issues
1. Ensure compliance with TIF laws for uses of available funds.
Measurable Workload Data
None developed at this time.
Budget Commentary
Increment was received starting in 2014 and is estimated for 2017. Payments are based
on 90% of increment received to the developer and estimated for 2017. The only other
charges budgeted are administrative charges.
Budp_et Summary
Function:Economic Deaelopment Department: EDA TIF District#4 Pres Homes
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Acti,Aty FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes 98,529 146,854 99,000 99,000 85,141 150,000 51.52%
Intergovernmental - - - - - 0.00%
Miscellaneous (240) 654 600 600 523 650 8.33%
Total Revenues $ 98,289 $ 147,508 $ 99,600 $ 99,600 $ 85,664 $ 150,650 51.26%
Expenditures
Total Materials and Supplies - - - - - - 0.00%
Other Services and Charges 90,784 133,850 92,825 92,825 77,757 139,525 50.31%
Capital Outlay - - - - - - 0.00%
Total Operating Expenses 90,784 133,850 92,825 92,825 77,757 139,525 50.31%
Total Expenditures $ 90,784 $ 133,850 $ 92,825 $ 92,825 $ 77,757 '$ 139,525 50.31%
Fund Balance-January 1 (2,969) 4,535 18,193 18,193 18,193 24,968
Excess Revenue Over Expenditure 7,504 13,658 6,775 6,775 7,907 11,125
Fund Balance-December 31 $ 4,535 $ 18,193 $ 24,968 $ 24,968 $ 26,101 $ 36,093
69
r
EN HILLS
Debt Service Fund Summary
70
DEBT SERVICE FUND
Fund Description:
The Debt Service funds repay the City's outstanding debt obligations. Debt service funds use the
modified accrual basis of accounting; however, the cash basis of accounting will be used for
budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will
be available to make the required payments on the City's bonded indebtedness.
Budget Summary:
DEBT SERVICE FUNDS SUMMARY
Function: Debt Service Department: GO Tax Increment Bonds of 1998A
Actual Actual Budget Amended Thru 9130 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Interest Income 73 - -
Transfer 282,575 284,900 0.00%
Total Revenues $ 282,648 $ 284,900 $ $ $ $ 0.00%
Expenditures
Bond Principal 270,000 280,000 0.00%
Bond Interest 14,323 4,900 0.00%
Fiscal Agents'Fees 450 - 0.00%
Total Expenditures $ 284,773 $ 284,900 $ - $ - $ Is - $ -
Fund Balance-January 1 2,167 43 43 43 43 43
Excess Revenue Over Expenditures (2,125) - - - -
Fund Balance-December 31 $ 43 $ 43 $ 43 $ 43 $ 43 $ 43
The City's debt consists of general obligation tax increment refinancing bonds.
The City defeased (Called for redemption)the original 1998 bond issue in 2005 and issued
refunding bonds in 2004. The City currently does not have any plans to issue additional debt.
Bond Rating:
All bonds issued by the City are assigned ratings by Standard and Poor's. The City maintains an
"AA+" rating from Standard & Poor's and Fitch for general obligation debt.
Debt Limitations:
All Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statues, Section 475.53. Under this
provision,the legal debt limit is 3.0% of the assessor's market value of the municipalities' tax
base. Bond issues covered by this limit are those financed by property taxes unless at least 20%
of the annual debt service costs are financed by special assessments or tax increments. At
present the City has no bond issue that is subject to the debt limit. The City's current legal debt
limit and debt margin is as follows:
71
Legal Debt Limit (3% of Estimated Market Value) $34,326,648
Less: Outstanding Debt Subject to Limit $ 0
Legal Debt margin as of January 1,2014 $34,326,648
Service Levels:
2014 2015 2016 2017
Actual Actual Actual Estimate
Bond Rating AA+ AA+ AA+ AA+
Dec. 31 Debt Outstanding
($'s in thousands) $280 $0 $0 $0
Net Debt Per Capita $38 $0 $0 $0
Bonds Payable:
72
G.O. TAX INCREMENT BONDS OF 1998A
Function: Debt Service
Supervisor: Director of Finance and Administrative Services
Fund#: 325
Activity#: 46300
Activity Scope
Issuance of$3,100,000 General Obligation Tax Increment Bonds dated March 1, 1998 were to
finance various public improvements within TIF District No. 2. The improvements were
generally the relocated 141h Street project and the Round Lake Road intersection improvements
project. The seventeen year bonds matured on February 1, 2015. The City defeased these bonds
in 2005 and issued refunding bonds in 2004. This significantly reduced the interest cost over the
life of the bonds.
Obiectives
N/A
Issues
N/A
Measurable Workload Data
N/A
Budget Commentary
The City's outstanding debt has been fully repaid as of 2015, no further expenditures in this fund
are expected for 2017.
73
Budget Summary
Function: Debt Service Department: GO Tax Increment Bonds of 1998A
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Interest Income 73 -
Transfer 282,575 284,900 0.00%
Total Revenues $ 282,648 $ 284,900 $ $ $ $ 0.00%
Expenditures
Bond Principal 270,000 280,000 0.00%
Bond Interest 14,323 4,900 0.00%
Fiscal Agents'Fees 450 - 0.00%
Total Expenditures $ 284,773 $ 284,900 $ - $ - $ - `$ - $
Fund Balance-January 1 2,167 43 43 43 43 43
Excess Revenue Over Expenditures (2,125) -
Fund Balance-December 31 $ 43 $ 43 $ 43 $ 43 $ 43 $ 43
74
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75
VEN� HILL
Capital Projects Funds Summary
76
CAPITAL PROJECT FUNDS
Description•
The Capital Project Funds account for the financial resources and appropriations of constructing
and replacing the City's infrastructure, including streets and City buildings or facilities, except
those financed by Enterprise Funds. Capital project funds use the modified accrual basis of
accounting; however, the cash basis of accounting will be used for budgetary purposes only. The
cash basis is used for budgeting to ensure that sufficient cash will be available to make all
required payments.
Budget Issues
The City of Arden Hills uses a pay-as-you go philosophy for most capital improvements. The
major issue the City deals with is finding adequate funding resources for the various projects.
Budget Commentary
The active and proposed projects for 2017 include:
• Playground Structure Replacement
• Forestry Implementation Plan
• Lake Johanna Fire Department Equipment
• Hwy 96 and County F Sidewalk Improvement
• MnDot Bridge Projects
• Hwy 96 Landscaping
• Co Rd E Sidewalk and Old Hwy 10 Trail
Some of these project costs for 2017 include feasibility studies for future projects, Pavement
Management Program (PMP) costs to preserve streets and infrastructure. These projects have a
number of funding sources including special assessments, grants, the Water Fund, Sanitary
Sewer Fund, and Surface Water Management Fund. At this time the City does not anticipate
issuing debt to finance these projects.
77
CAPITAL PROJECTS FUNDS SUMMARY
City of Arden Hills
Capital Fund Summary
Actual Actual Budget Amended Thru 9130 Proposed %Change
FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Operating Revenue
Equipment, Bldg&Replacement $ - $ - $ - $ - $ - $ - 0.00%
Public Safety Capital 37,742 28,326 30,000 30,000 19,847 30,000 0.00%
Park Fund - 51,360 - - - - 0.00%
TCAAP Capital 1,938 1,701 - - 148 - 0.00%
Capital Improvement Fund(PIR) 1,883,589 2,440,768 988,675 988,675 335,318 1,105,000 11.77%
Total Operating Revenues 1,923,269 2,522,155 1,018,675 1,018,675 355,313 1,135,000 11.42%
Other Financing Sources
Equipment, Bldg&Replacement 316,925 290,030 280,765 280,765 289,081 280,765 0.00%
Public Safety Capital - - - - - - 0.00%
Park Fund - 0.00%
TCAAP Capital - - - - - 0.00%
Capital Improvement Fund(PIR) 162,417 - 100.000 100,000 100,000 200,000 100.00%
Total Other Financing Sources 479,342 290.030 380,765 380,765 389,081 480,765 26.26%
Total Revenues $ 2,402,611 $ 2,812,185 $ 1,399,440 $ 1,399,440 $ 744,394 $ 1,615,765 15.46%
Expenditures
Equipment, Bldg&Replacement $ 317,589 $ 407,017 $ 169,925 $ 169,925 $ 148,871 $ 700,000 311.95%
Public Safety Capital 66,079 52,935 45,411 45,411 1,271 248,063 446.26%
Park Fund 18,883 - - - - - 0.00%
TCAAP Capital 203,692 54,894 - - 5,650 - 0.00%
Capital Improvement Fund(PIR) 1.515,946 5,791,256 100,000 100,000 166,224 1,395,000 1295.00%
Total Expenditures 2,122,189 6,306,102 315,336 315,336 322,015 2,343,063 643.04%
Other Finance Uses
Equipment, Bldg&Replacement - - - - - - 0.00%
Public Safety Capital 0.00%
Park Fund - - - - - - 0.00%
TCAAP Capital 15,000 15,000 15,000 15,000 15,000 15,000 0.00%
Capital Improvement Fund(PIR) 50,000 - - - - - 0.00%
Total Other Financing Uses 65,000 15,000 15,000 15,000 15,000 15,000 0.00%
Total Expenditures $ 2,187,189 $ 6,321,102 $ 330,336 $ 330,336 $ 337,015 $ 2,358,063 613.84%
Fund Balance-January 1 7,042,717 7,258,139 3,749,222 3,749,222 3,749,222 4,818,326
Excess Revenue Over Expenditure 215,422 (3,508,917) 1,069,104 1,069,104 407,378 (742,298)
Fund Balance-December 31 $ 7,258,139 $ 3,749,222 $ 4,818,326 $ 4,818,326 $ 4,156,600 $ 4,076,028
78
PERMANENT IMPROVEMENT REVOLVING FUND (PIR)
Function: Public Works
Supervisor: Director of Finance and Administrative Services
Fund#: 411
Activity#: N/A
Activity Scope
This fund was established to temporarily finance pavement management projects being partially
financed by special assessments or for high cost improvements for which bonds have not been
issued. In 2006, the Municipal Land and Buildings Fund,Non-Assessable Road Improvement
Fund, and Capital Improvements Fund were consolidated into the PIR Fund.
Objectives
1. To maintain the City's streets and roadways.
2. To maintain City infrastructure.
Issues
1. Finding adequate funding resources for the various projects.
Measurable Workload Data
N/A
Budget Commentary
The 2017 projects are listed in the proposed five-year capital improvement plan. (All
expenditures are reclassified as capital outlay, but actual show in categories such as Engineering,
etc. on the budget below.)
79
Budget Summary
Function: Public Works Department: PIR
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Special Assessments 302,071 907,648 400,000 400,000 193,584 400,000 0.00%
Miscellaneous 309,527 266,874 180,000 180,000 141,734 180,000 0.00%
Transfer 162,417 - 100,000 100,000 100,000 200,000 100.00%
Department Total $ 2,046,006 $ 2,440,768 $ 1,088,675 $ 1,088,675 $ 435,318 $ 1,305,000 19.87%
Expenditures
Total Materials and Supplies 223 - - - - - 0.00%
Other Services and Charges 627,998 1,175,143 - - 60,649 - 0.00%
Capital Outlay 887,725 4,616,113 100,000 100,000 105,574 1,395,000 1295.00%
Department Total $ 1,565,946 $ 5,791,256 $ 100,000 $ 100,000 $ 166,224 $ 1,395,000 1295.00%
Fund Balance-January 1 6,610,900 7,090,960 3,740,472 3,740,472 ' 3,740,472 4,729,147
Excess Revenue Over Expenditure 480,060 (3,350,488) 988,675 988,675 269,094 (90,000)
Fund Balance-December 31 $ 7,090,960 $ 3,740,472 $ 4,729,147 $ 4,729,147 $ 4,009,566 $ 4,639,147
80
PUBLIC SAFETY CAPITAL EQUIPMENT
Function: Public Safety
Supervisor: Director of Finance and Administrative Services
Fund#: 412
Activity#: 48120
Activity Scope
This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund
public safety capital equipment requirements. This use of the fund would level future levy
spikes caused by acquisition of costly specialized police and fire capital requirements. Arden
Hills pays for a portion(24.5%) of Lake Johanna Fire Department equipment according to a
formula which has been updated for 2017, with the balance funded by the other member cities of
Shoreview and North Oaks.
In 2012,the Community Services Fund was folded into this fund as it is the primary funding
source. This change was necessitated by new GASB standards. The revenues are from the
required 10% contribution of net profit from charitable gambling organizations operating within
the City.
Obiectives
1. Provide adequate equipment to insure public safety for the residents of Arden Hills.
Issues
1. Budget constraints.
2. Arden Hills is only one member on each of the joint powers boards. Decisions are not
always made on what Arden Hills sees as important, but rather the group as a whole.
3. Due to the current economy, revenues may be impacted.
Measurable Workload Data
N/A
Budget Commentary
Expenditures have increased 446.26%based on the numbers provided by LJFD,this is due to
new anticipated capital expenditures in 2017.
81
Budget Summary
Function: Public Safety Department: Public Safety Capital Equipment
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenue
Total Miscellaneous 37,742 28,326 30,000 30,000 19,847 30,000 0.00%
Transfer - - - - - - 0.00%
Total Revenues $ 37,742 $ 28,326 $ 30,000 $ 30,000 $ 19,847 $ 30,000 0.00%
Expenditures
Capital Outlay 66,079 52,935 45,411 45,411 1,271 248,063 446.26%
Department Total $ 66,079 $ 52,935 $ 45,411 $ 45,411 $ 1,271 $ 248,063 446.26%
Fund Balance-January 1 208,695 180,358 155,749 155,749 ' 155,749 140,338
Excess Revenue Over Expenditure (28,337) (24,609) (15,411) (15,411) 18,577 (218,063)
Fund Balance-December 31 $ 180,358 $ 155,749 $ 140,338 $ 140,338 $ 174,325 $ (77,725)
82
PARKS FUND
Function: Parks and Recreation
Supervisor: Park and Recreation Manager
Fund#: 409
Activity#: 45200
Activity Scope
This Fund was established for park/trail acquisition and development. Revenue for the Parks
Fund comes from developer park dedication fees, contributions, state grants, and investment
income. For the past few years, no new funds have been contributed to this fund. As a result of
the lack of new revenue, the balance in this fund is declining and currently at a negative balance.
This balance will be replenished either through new park dedication fees or a transfer from the
Permanent Revolving Fund.
Objectives
1. Playground Structure Replacement
2. Mounds View High School Trail Connection
3. Implementation of a Park Bench program.
Issues
1. Securing funding for improvements.
2. Adhering to grant requirements and local match.
3. Budget restraints.
Measurable Workload Data
None developed at this time.
Budget Commentary
There is no budget for this fund in 2017.
83
Sudfet Summary
Function: Parks and Recreation Department: Park Fund
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Actimty FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Intergovernmental - 0.00%
Miscellaneous 51,360 0.00%
Other Financing Sources - 0.00%
Total Revenues $ - $ 51,360 $ $ $ $ 0.00%
Expenditures
Other Services and Charges 70 - - 0.00%
Capital Outlay 18,813 - 0.00%
Total Expenditures $ 18,883 $ - $ $ - $ $ 0.00%
Fund Balance-January 1 (68,493) (87,376) (36,016) (36,016) (36,016) (36,016)
Excess Revenue Over Expenditure (18,883) 51,360 -
Fund Balance-December 31 $ (87,376) $ (36,016) $ (36,016) $ (36,016) $ (36,016) $ (36,016)
84
EQUIPMENT, BUILDING, AND REPLACEMENT
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 408
Activity#: N/A
Activity Scope
This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment
replacement,building improvements, office equipment, and technology improvements. This use
of the fund would level future levy spikes caused by acquisition of costly capital expenditures.
A one-time transfer of$500,000 was done in 2008 from the General Fund to establish the
reserve. Annual transfers from the General Fund and Enterprise Funds provide on-going
revenues in addition to interest income.
Obiectives
1. Provide adequate equipment to insure operations and services for the residents of Arden
Hills.
Issues
l. Budget constraints.
Measurable Workload Data
None developed at this time.
Budlzet Commentary
Anticipated 2017 expenses included the replacement of a street sweeper, large area mower,
trailers and other equipment (see CIP). Other expenditures are technology related (Springbrook
software, voting equipment and miscellaneous technology).
85
Budget Summary
Function:General Government Department: Equipment Building and Replacement
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Transfers 316,925 290,030 280,765 280,765 289,081 280,765 0.00%
Department Total $ 316,925 $ 290,030 $ 280,765 $ 280,765 $ 289,081 $ 280,765 0.00%
Expenditures
Capital Outlay 317,589 407,017 169,925 169,925 148,871 700,000 92.90%
Department Total $ 317,589 $ 407,017 $ 169,925 $ 169,925 $ 148,871 $ 700,000 92.90%
Fund Balance-January 1 (62,854) (63,518) (180,505) (180,505) (180,505) (69,665)
Excess Revenue Over Expenditure (664) (116,987) 110,840 110,840 140,210 (419,235)
Fund Balance-December 31 $ (63,518) $ (180,505) $ (69,665) $ (69,665) $ (40,295) $ (488,900)
86
TCAAP CAPITAL FUND
Function: General Government
Supervisor: City Administrator/Community Development Director
Fund#: 413
Activity#: N/A
Activity Scope
This department was established to account for revenue and expenditure activity related to the
City comprehensive re-use planning at the Twin Cities Army Ammunition Plant(TCAAP) site
as it relates to infrastructure and re-use.
Obiectives
1. Coordination of the TCAAP redevelopment planning activities while continuing to meet
the needs of the City of Arden Hills.
2. Work with Ramsey County through the Joint Development Authority(JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities/players.
Measurable Workload Data
None developed at this time.
Budget Commentary
Since the City's private development partner pulled out of the project in April of 2009, Ramsey
County purchased the property and established a Joint Development Authority (JDA)with the
City. Revenues and expenditures are for City costs and are not known at this time, except for
$15,000 in interest payable to the PIR Fund.
A budget amendment was done in 2014 to reclassify the City's costs for infrastructure
development under the JDA into the TCAAP Capital Fund. An interfand loan was made in 2013
from the PIR to be paid back as the property develops.
87
Budget Summary
Function: TCAAP Department: TCAAP Capital
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenue
Intergovmental - - - - - 0.00%
Miscellaneous 1,938 1,701 148 0.00%
Transfer - - - 0.00%
Total Revenues $ 1,938 $ 1,701 $ - $ $ 148 $ 0.00%
Expenditures
Other Services and Charges 203,692 54,894 5,650 0.00%
Other Financing Sources 15,000 15,000 15,000 15,000 15,000 15,000 0.00%
Department Total $ 218,692 $ 69,894 $ 15,000 $ 15,000 $ 20,650 $ 15,000 0.00%
Fund Balance-January 1 - (216,754) (284,947) (284,947)r (284,947) (299,947)
Excess Revenue Over Expenditure (216,754) (68,193) (15,000) (15,000) (20,502) (15,000)
Fund Balance-December 31 $ (216,754) $ (284,947) $ (299,947) $ (299,947) $ (305,449) $ (314,947)
Public Safety Capital Equipment Fund
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89
-A DEN HILLS
Enterprise Funds Summary
90
ENTERPRISE FUNDS
Description
An Enterprise Fund is a fund established to finance and account for the acquisition, operation,
and maintenance of governmental facilities and services, which are entirely or predominantly
self-supporting by user charges. The City operates four Enterprise Funds. The accrual basis of
accounting is used for these funds. However, capital outlay items are recorded as expenses.
These pages are a summary of the Enterprise Funds.
Budget Issues
See the individual funds for the various budget issues facing each fund.
Budget Summary
Appropriation Detail
Actual Actual Budget Amended Thru 9130 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes - - - - - - 0.00%
Licenses and Permits 3,130 7,883 5,500 5,500 1,831 5,500 0.00%
Intergovernmental 19,611 124,228 20,000 20,000 - 20,000 0.00%
Special Assessment 6,818 3,757 2,600 2,600 101,847 2,600 0.00%
Miscellaneous 68,154 43,971 47,500 47,500 26,144 52,500 10.53%
Charges for Services 4,858,971 4,846,818 4,911,343 4,911,343 2,354,169 6,217,237 26.59%
Total Revenues 4,956,684 5,026,658 4,986,943 4,986,943 2,483.991 6,297,837 26.29%
Expenditures
Personal Senrices 869,188 861,712 907,910 907,910 585,391 937,251 3.23%
Materials and Supplies 87,646 69,364 11,050 11,050 46,175 40,950 270.59%
Other Services and Charges 3,022,472 3,189,236 3,299,729 3,299,729 1,462,525 3,489,162 5.74%
Capital Outlay 4,048 - 305,000 305,000 103,639 5,180,000 1598.36%
Transfers 230,765 230,765 230,765 230,765 230,765 230,765 0.00%
Total Expenditures 4,214,119 4,351,077 4,754,454 4,754,454 2,428,495 9,878,128 107.77%
Fund Balance-January 1 15,515,252 16,261,865 16,937,446 16,937,446 16,937,446 17,169,935
Excess Revenue Over Expenditures 742,565 675,581 232,489 232,489 55,496 (3,580,290)
Fund Balance-December 31 $ 16,257,817 $ 16,937,446 $ 17.169,935 $ 17,169,935 $16,992,941 $13,589,645
Balance Without Capital Outlay $ 16,261,865 $ 16,937,446 $ 17,474,935 $ 17,474,935 $17,096,581 $18,769,645
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance-these balances include capital outlay for budget purposes.)
91
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92
WATER UTILITY
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 601
Activity#: 49440
Activity Scope
The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City
maintains its own water distribution system. Water is purchased from the City of Roseville, who
in turn,purchases water on a wholesale basis from St. Paul Regional Water Services. Metering
devices are also maintained to account for usage.
Obiectives
1. Provide a safe and reliable water system for the users.
2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers.
Issues
1. Staff time demands on many projects
2. Aging water system.
3. Increased State and Federal regulations
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 rate increase is 2% and the overall revenue increase budgeted in the fund for 2017 is
2.19% over 2016.
The 2016 operating budget is an increase of 5.14%from the previous year's budget and an
increase of 166.82% overall with capital outlay. Currently, capital expenditures relating to water
tower repainting, hydrand and valve replacement, and anticipated TCAAP expenditures are
programmed for 2017. An operating transfer has also been budgeted to the Equipment, Building,
and Replacement Fund which has been revised and updated.
93
Budget Summary
Function: Public Works Department: Water Utility
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Licenses and Permits 2,365 5,562 3,500 3,500 1,511 3,500 0.00%
Intergovernmental - - - - - - 0.00%
Special Assessment 2,707 1,449 2,000 2,000 14,858 2,000 0.00%
Miscellaneous 29,521 26,075 20,000 20,000 15,364 25,000 25.00%
Charges for Services 2,126,839 2,090,374 2,304,259 2,304,259 1,024,201 2,350,336 2.00%
Total Revenues 2,161,432 2,123,459 2,329,759 2,329,759 1,055,933 2,380,836 2.19%
Expenditures
Total Personal Services 282,675 285,617 299,045 299,045 192,179 310,904 3.97%
Total Materials and Supplies 77,824 30,418 5,800 5,800 14,889 35,700 515.52%
Other Services and Charges 1,528,673 1,487,368 1,672,211 1,672,211 629,318 1,752,770 4.82%
Capital Outlay 4,048 - 30,000 30,000 26,356 3,370,000 11133.33%
Transfers 68,396 68,396 68,396 68,396 68,396 68,396 0.00%
Total Expenditures 1,961,616 1,871,799 2,075,452 2,075,452 931,138 5,537,770 166.82%
Fund Balance-January 1 7,049,873 7,253,738 7,505,397 7,505,397 7,505,397 7,759,704
Excess Revenue Over Expenditures 199,817 251,660 254,307 254,307 124,795 (3,156,934)
Fund Balance-December 31 $ 7,249,690 $ 7,505,397 $ 7,759,704 $ 7,759,704 $ 7,630,192 $ 4,602,770
Balance Without Capital Outlay $ 7,253,738 $ 7,505,397 $ 7,789,704 $ 7,789,704 $ 7,656,548 $ 7,972,770
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance-these balances include capital outlay for budget purposes.)
94
SANITARY SEWER UTILITY
Department: Public Works
Supervisor: Public Works Superintendent
Fund#: 602
Activity#: 49490
Activity Scope
The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The
maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public
Works Department. The maintenance program involves inspections, flushing and cleaning of
sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan
Council's system to be treated.
Objectives
1. Work to eliminate inflow and infiltration from the sanitary sewer system.
2. Maintain the sanitary sewer system so as to provide dependable service for the users.
Issues
1. Ground water inflow and infiltration problems
2. Aging system
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2017 rate increase is 2%,the overall revenue budgeted for 2016 is an increase of 68.94%
over 2016. This increase is related to anticipated revenues from TCAAP development.
The 2017 operating budget is an increase of 6.27% from the previous year's budget and an
overall increase of 77.19%with Capital Outlay. Capital Outlay costs sewer lining, lift station
reconstruction, and TCAAP infrastructure. An operating transfer has also been budgeted to the
Equipment, Building, and Replacement Fund which has been revised and updated.
95
Budget Summary
Function: Public Works Department: Sanitary Sewer Utility
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Licenses and Permits 765 2,322 2,000 2,000 320 2,000 0.00%
Special Assessments 3,341 1,649 400 400 17,774 400 0.00%
Miscellaneous 4,049 577 - - - - 0.00%
Charges for Services 1,853,166 1,851,831 1,789,524 1,789,524 924,875 3,024,814 69.03%
Total Revenues 1,861,322 1,856,379 1,791,924 1,791,924 942,970 3,027,214 68.94%
Expenditures
Total Personal Services 353,085 348,043 355,168 355,168 238,446 371,904 4.71%
Total Materials and Supplies 1,804 27,070 3,500 3,500 23,928 3,500 0.00%
Other Services and Charges 1,152,038 1,212,695 1,229,939 1,229,939 687,852 1,312,885 6.74%
Capital Outlay - - 225,000 225,000 50,434 1,610,000 615.56%
Transfers 96,870 96,870 96,870 96,870 96,870 96,870 0.00%
Total Expenditures 1,603,797 1,684,678 1,910,477 1,910,477 1,097,530 3,395,159 77.71%
Fund Balance-January 1 5,183,180 5,440,705 5,612,406 5,612,406 5,612,406 5,493,853
Excess Revenue Over Expenditures 257.525 171,701 (118,553) (118,553) (154,560) (367,944)
Fund Balance-December 31 5,440,705 5,612,406 5,493,853 5,493,853 5,457,846 5,125,909
Balance Without Capital Outlay 5,440,705 5,612,406 5,718,853 5,718,853 5,508,280 6,735,909
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance-these balances include Capital Outlay for budget purposes.)
96
RECYCLING PROGRAM
Function: General Government
Supervisor: City Planner
Fund#: 603
Activity#: 49520
Activity Scope
The City contracts with a private company to pick up recycling for residents within the City.
The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist
with funding the residential curbside recycling program. The County Department of Property
Taxation directly places a city recycling fee on residents' property tax statements. Ramsey
County then collects the fees and distributes them to the City with the July and December tax
settlements. Charges for recycling costs to residents include all costs associated with recycling
including the cooperative spring and fall joint cleanup day effort with the City of Shoreview.
Objectives
1. Provide efficient and cost effective recycling for the residents of Arden Hills.
Issues
1. Budget constraints.
Measurable Workload Data
None developed at this time.
Budget Commentary
The revenue budget for 2017 is increasing by 2.39%. Revenues are expected to closely match
expenses.
The 2017 operating budget is an increase of 2.44% from the previous year's budget. The
changes are primarily due to personnel costs and increasing recycling costs.
97
Budget Summary
Function: General Government Department: Recycling
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Intergovernmental 19,611 124,228 20,000 20,000 - 20,000 0.00%
Special Assessments 349 458 - - 66,686 - 0.00%
Miscellaneous 15,963 7,582 12,500 12,500 5,705 12,500 0.00%
Charges for Services 116,505 122,314 126,466 126,466 - 130,260 3.00%
Total Revenues $ 152,427 $ 254,582 $ 158,966 $ 158,966 $ 72,391 $ 162,760 2.39%
Expenditures
Total Personal Services 22,976 19,151 19,368 19,368 13,305 20,081 3.68%
Other Services and Charges 127,441 220,573 129,144 129,144 69,351 132,060 2.26%
Total Expenditures $ 150,417 $ 239,724 $ 148,512 $ 148,512 $ 82,656 $ 152,141 2.44%
Fund Balance-January 1 66,899 68,910 83,767 83,767 ` 83,767 94,221
Excess Revenue Over Expenditures 2,011 14,857 10,454 10,454 (10,265) 10,619
Fund Balance-December 31 $ 68,910 $ 83,767 $ 94,221 $ 94,221 $ 73,502 $ 104,840
98
SURFACE WATER MANAGEMENT UTILITY
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 604
Activity#: 49550
Function
The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the
City. The function of the Surface Water Management(SWM) utility is the collection, treatment
and disposition of storm water as well as the maintenance of the storm sewers. The current fee
structure is based upon zoning classification and parcel acreage. Collection of these fees is done
through the utility billing process.
Obiectives
1. Maintain the storm water system including pipes and ponds in an appropriate manner.
2. Continue to make environmental improvements to the surface water system whenever
cost-effectively possible.
Issues
1. Budget constraints.
2. Increased State and Federal regulations.
Measurable Workload Data
None developed at this time.
Budget Commentary
The rate increase for 2017 is 3%. The overall revenue increase for the fund is 2.94% over 2016.
The 2017 operating budget is an increase of 4.56% from the previous year's budget and an
increase of 27.91% overall with Capital Outlay. The capital outlay budgeted for in 2017 storm
pond maintenance, inlent/outlet repairs, and a BMP project/study. An operating transfer has also
been budgeted to the Equipment, Building, and Replacement Fund which has been revised and
updated.
99
Budget Summary
Function: Public Works Department Surface Water Management
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Taxes - - - - 0.00%
Intergovernmental - - - - - - 0.00%
Special Assessments 422 202 200 200 2,529 200.00 0.00%
Miscellaneous 18,620 9,737 15,000 15,000 5,075 15,000.00 0.00%
Charges for Services 762,461 782,299 691,094 691,094 405,093 711,826.82 3.00%
Total Revenues $ 781,503 $ 792,238 $ 706,294 $ 706,294 $ 412,697 727.026.82 2.94%
Expenditures
Total Personal Services 210,453 208,901 234,329 234,329 141,461 234,362.00 0.01%
Total Materials and Supplies 8,018 11,875 1,750 1,750 7,358 1,750.00 0.00%
Other Services and Charges 214,320 268,600 268,435 268,435 76,003 291,446.60 8.57%
Capital Outlay - - 50,000 50,000 26,850 200,000.00 300.00%
Transfers 65,499.00 65,499.00 65,499 65,499 65,499 65,499.00 0.00%
Total Expenditures $ 498,290 $ 554,876 $ 620,013 $ 620,013 $ 317,171 793,057.60 27.91%
Fund Balance-January 1 3,215,300 3,498,513 3,735,875 3,735,875 3,735,875 3,822,156
Excess Revenue Over Expenditures 283,213 237,362 86,281 86,281 95,526 (66,031)
Fund Balance-December 31 $ 3,498,513 $ 3,735,875 $ 3,822,156 $ 3,822,156 $ 3,831,402 $ 3,756,126
Balance Without Capital Outlay $ 3,498,513 $ 3,735,875 $ 3,872,156 $ 3,872,156 $ 3,858,251 $ 3,956,126
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance-these balances include Capital Outlay for budget purposes.)
100
EN HILLS
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101
'It
-ARVEEN HILLS
Internal Service Fund Summary
102
INTERNAL SERVICE FUNDS
Description
An Internal Service Fund is a fund established to finance and account for the acquisition,
operation, and maintenance of governmental facilities and services, which are entirely or
predominantly self-supporting by user charges. The City operates four Internal Service Funds.
The accrual basis of accounting is used for these funds. However, Capital Outlay items are
recorded as expenses. These pages are a summary of the Internal Service Funds.
Budy-et Issues
See the individual funds for the various budget issues facing each fund.
Budget Summary
Appropriation Detail
Actual Actual Budget Amended Thru 9130 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenue
Charges for Services 833,313 824,614 908,380 908,380 446,351 990,245 9.01%
Micellaneous 33,637 70,578 25,290 25,290 8,754 25,290 0.00%
Total Reeenues $ 866,950 $ 895,192 $ 933,670 $ 933,670 $ 455,105 $ 1,015,535 8.77%
Expenditures
Personal Ser\lces 156,808 163,106 165,497 165,497 112,126 182,761 10.43%
Materials and Supplies 144,000 119,751 167,370 1677370 59,827 ' 142,120 -15,09%
Other SeMces and Charges 581,973 596,140 621,031 621,031 426,811 673,407 8.43%
Capital Outlay - - - - (63) - 0.00%
Total Expenditures $ 882,781 $ 878,998 $ 953,898 $ 953,898 $ 598,764 $ 998,288 4.65%
Fund Balance-January 1 478,801 462,970 479,164 479,164 479,164 458,936
Excess Reeenue O\er Expenditure (15,831) 16,194 (20,228) (20,228) (143,658) 17,247
Fund Balance-December 31 462,970 479,164 458,936 458,936 335,505 476,183
103
It
,APPEN HILLS
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104
RISK MANAGEMENT
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 725
Activity#: 49800
Activity Scope
This Fund was established to pool dividends received from the League of Minnesota Cities for
positive claims experience. This fund tracks dividend revenues and deductible costs for claims.
The goal of this fund is to build a fund balance that would allow the City to increase deductible
limits in order to reduce premium costs. Dividends received from the health insurance Co-op are
also deposited in this fund to use for employee wellness activities and to supplement the City's
contribution to health/dental insurance.
Obiectives
1. Cover deductible costs on claims.
2. Establish employee Wellness programs to minimize health insurance costs.
Issues
1. Maintain the proper level of insurance coverage and deductibles to assure the best
possible coverage at the lowest possible cost.
Measurable Workload Data
None developed at this time.
Budy,et Commentary
The insurance dividend was budgeted as a conservative amount for 2017. Expenditures have
been reduced to reflect the City's exposure as these are charges for the City's deductible against
claims.
105
Budzet Summary
General Govemment Department:Risk Management
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Charges for Services 381,701 321,861 384,496 384,496 157,982 414,187 7.72%
Miscellaneous 31,744 69,035 25,290 25,290 6,895 25,290 0.00%
Total Revenues $ 413,445 $ 390,896 $ 409,786 $ 409,786 $ 164,877 $ 439,477 7.25%
Expenditures
Personal Ser\lces 10,955 10,205 11,877 11,877 6,038 14,873 25.23%
Materials and Supplies - - - - 205 - 0.00%
Other Services and Charges 393,147 367,381 418,137 418,137 306,654 407,357 -2.58%
Total Expenditures $ 404,102 $ 377,586 $ 430,014 $ 430,014 $ 312,897 $ 422,230 -1.81%
Fund Balance-January 1 424,464 433,807 447,117 447,117 ` 447,117 426,889
Excess Revenue Over Expenditure 9,343 13,310 (20,228) (20,228) (148,020) 17,247
Fund Balance-December 31 433,807 447,117 426,889 426,889 299,096 444,135
106
ENGINEERING
Function: General Government
Supervisor: Public Works Director
Fund#: 726
Activity#: 49600
Activity Scope
The Engineering Fund is a self-sustaining fund, or internal service fund of the City. The
Assistant Engineer performs work on various City projects, reviews development plans,
represents the City at various meetings on projects which are County or State led. Detailed
records are kept of time and the costs are charged out to various projects, escrow accounts or
City departments.
Obiectives
1. Provide Engineering services to the City.
2. Look out for the City's best interests in projects involving multiple jurisdictions.
3. Provide review of new developments and projects.
Issues
1. Provide cost effective services vs. using an independent contractor.
Measurable Workload Data
None developed at this time.
Budget Commentary
This was a new department in 2012. Previously City Engineer services were provided by the
City of Roseville. The budgeted costs in this department are comparable to the engineering
contract the City previously held with Roseville. The costs are charged back to the other funds
based on usage per fund, as was previously done when contracting with Roseville. The major
increase is primarily salary and benefits and technology charges.
107
Budget Summary
Public Works Department: Engineering
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Charges for Services 131,335 157,650 145,222 145,222 104,888 154,764 6.57%
Miscellaneous 1,893 1,543 - - 1,773 - 0.00%
Total Revenues $ 133,228 $ 159,193 $ 145,222 $ 145,222 $ 106,660 $ 154,764 6.57%
Expenditures
Personal Services 121,512 128,674 127,175 127,175 95,498 136,863 7.62%
Materials and Supplies - - 250 250 - - -100.00%
Other Services and Charges 9,274 6,901 17,797 17,797 17,901 0.58%
Captial Outlay - - - - - 0.00%
Total Expenditures $ 130,786 $ 135,575 $ 145,222 $ 145,222 $ 95,498 $ 154,764 6.57%
Fund Balance-January 1 40,837 43,279 66,897 66,897 ' 66,897 66,897
Excess Revenue Over Expenditure 2,442 23,617 - - 11,162 0
Fund Balance-December 31 43,279 66,897 66,897 66,897 78,059 66,897
108
CENTRAL GARAGE & EQUIPMENT
Function: General Government
Supervisor: Public Works Superintendent
Fund#: 727
Activity#: 49700
Activity Scope
The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the
City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and
Surface Water Management. All costs are compiled in this fund and charged out to the
departments based on usage.
Obiectives
1. Maintain cost effective control of multi-purpose department.
2. Manage costs involving multiple departments.
Issues
1. Aging equipment.
2. Balance the Public Works Department needs with available funds.
3. Managing an effective cost allocation structure.
Measurable Workload Data
None developed at this time.
Budget Commentary
This was a new department in 2013. Previously these services were split into all five public
works departments, Streets, Parks, Water, Sanitary Sewer, and Surface Water Management.
Setting up one fund to manage these costs is more effective and will save administrative time.
The total impact is the same as if budgeting these costs across each individual fund. The major
increase to this fund is salary and benefits.
109
Budeet Summary
Public Works Department: Central Garage&Equipment
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenues
Charges for Services 223,262 180,997 228,424 228,424 91,402 231,341 1.28%
Miscellaneous - - - - 87 - 0.00%
Total Revenues $ 223,262 $ 180,997 $ 228,424 $ 228,424 $ 91,489 $ 231,341 1.28%
Expenditures
Personal Services 18.064 17,929 19,791 19,791 6,097 19,880 0.45%
Materials and Supplies 137,002 113,257 142,120 142,120 50,171 142,120 0.00%
Other Services and Charges 64,057 53,180 66,513 66,513 34,986 69,341 4.25%
Captial Outlay - - - - - - 0.00%
Total Expenditures $ 219,123 $ 184,366 $ 228,424 $ 228,424 $ 91,254 $ 231,341 1.28%
Fund Balance-January 1 (18,744) (14,605) (17,975) (17,975) (17,975) (17,975)
Excess Revenue Over Expenditure 4,139 (3,370) - 234 0
Fund Balance-December 31 (14,605) (17,975) (17,975) (17,975) (17,740) (17,974)
110
TECHNOLOGY
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 728
Activity#: 49900
Activity Scope
The Technology Fund is a self-sustaining fund, or internal service fund of the City. All
departments use technology. All costs are compiled in this fund and charged out to the
departments based on usage.
Obiectives
1. Maintain cost effective control of multi-purpose department.
2. Manage costs involving multiple departments.
Issues
1. Aging equipment.
2. Balance department needs with available funds.
3. Managing an effective cost allocation structure.
Measurable Workload Data
None developed at this time.
Budget Commentary
This was a new department in 2013. Previously these services were split into all departments.
Setting up one fund to manage these costs is more effective and will save administrative time.
The total impact is the same as if budgeting these costs across each individual fund.
111
Budget Summary
General Govemment Department: Technology
Appropriation Detail
Actual Actual Budget Amended Thru 9/30 Proposed %Change
Activity FY 2014 FY 2015 FY 2016 FY2016 FY2016 FY 2017 16 vs 17
Revenue
Charges for Services 97,015 164,107 150,238 150,238 92,080 189,953 26.43%
Miscellaneous - - - - - - 0.00%
Operating Revenues $ 97,015 $ 164,107 $ 150,238 $ 150,238 $ 92,080 $ 189,953 26.43%
Expenditures
Personal Services 6,277 6,298 6,654 6,654 4,493 11,145 67.49%
Materials and Supplies 6,999 6,494 25,000 25,000 9,451 - -100.00%
Other Services and Charges 115,495 168,678 118,584 118,584 85,171 178,808 50.79%
Captial Outlay - - - - (63) - 0.00%
Total Expenditures $ 128,770 $ 181,471 $ 150,238 $ 150,238 $ 99,052 $ 189,953 26.43%
Fund Balance-January 1 32,244.00 489 (16,875) (16,875) (16,875) (16,875)
Excess Revenue Over Expenditure (31,755) (17,364) - (6,972) 0
Fund Balance-December 31 489 (16,875) (16,875) (16,875) (9,903) (16,875)
112
,A I�7EN HILLS
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113
Staffing The following chart shows the staffing comparison by
department for the City of Arden Hills in full-time
equivalents.
Full-time Equivalents for full time employees are calculated
by taking the total number of hours worked(up to 2080)
divided by 2080. Seasonal and Interns are calculated by
adding up total hours each employee worked based on
department then dividing by 2080.
2014 2015 2016 2016 2017
Actual Actual Adopted Estimated Proposed
Administration
Administrator 1.00 1.00 1.00 1.00 1.00
FTE's 1.00 1.00 1.00 1.00 1.00
Finance&Administrative Services
Finance&Administrative Director 1.00 1.00 1.00 1.00 1.00
Accounting Analyst 1.00 1.00 1.00 1.00 1.00
Finance Analyst 1.00 1.00 1.00 1.00 1.00
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk - 1.00 1.00 1.00 1.00
Accounting Clerk 1.00 1.00 1.00 1.00 1.00
Office Support Specialist 2.00 2.00 2.00 1.00 1.00
Customer SeNce Representative 1.00 1.00 1.00 1.00 1.00
FTE's 8.00 9.00 9.00 8.00 8.00
Community Development
Comm. Dev Director 1.00 1.00 1.00 1.00 1.00
Bldg Official 1.00 1.00 1.00 1.00 1.00
Bldg Inspector 1.00 1.00 1.00 1.00 1.00
City Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00 1.00 -
Senior Planner - - - - 1.00
FTE's 5.00 5.00 5.00 5.00 5.00
Public Works
Public Works Director 1.00 1.00 1.00 1.00 1.00
Assistant City Engineer 1.00 1.00 1.00 1.00 1.00
Public Works Superintendent 1.00 1.00 1.00 1.00 1.00
Parks&Rec.Manager 1.00 - - - -
Recreation Coordinator - 1.00 1.00 1.00 1.00
Recreation Programmer 1.00 1.00 1.00 1.00 1.00
PW Working Foreman - - - - 1.00
PW Maint.Workers(8) 8.00 8.00 8.00 8.00 8.00
FTE's 13.00 13.00 13.00 13.00 14.00
Seasonal and Interns
Public Works 2.06 2.06 2.06 2.00 2.00
Parks and Rec. 2.43 2.43 2.43 2.00 2.00
Finance and Admin Intern 0.00 0.00 0.00 0.00 0.00
Engineering Intern 0.50 0.50 0.50 0.00 0.00
FTE's 4.99 4.99 4.99 4.00 4.00
Total FTE's 31.99 32.99 32.99 31.00 32.00
114
In comparison to the chart above,the chart below shows the
total number of employees hired to work for the City, that
compose of the FTE's listed above. Note in 2016 an extra
employee was added to PW Seasonal for rain garden
maintenance.
Head Count of Total Number of Employees
2014 2015 2016 2017
Actual Actual Estimated Proposed
Full Time Employees 27 27 27 28
Part Time Employees - - - -
Public Works Seasonal 8 8 9 9
Parks&Recreation Seasonal 34 44 36 36
Interns
Administration - - - -
Community Development - - - -
Engineering 1 - - -
Finance - - - -
Pubic Works - - - -
Total Employees 70 79 72 73
The following page shows the 2017 payroll and benefit
allocation by person to each department. This page also
shows how the Administrative Charge is calculated for the
Administration, Finance, and Government Buildings
Departments to other funds.
I
115
Employee Salaries included in this budget are based on pay grades and
Compensation
steps, the following salaries have been calculated using the
City's compensation system and the each employee's
classification in that system.
Title Total Salary Payable Total Benefits Payable
City Administrator $132,982 $29,524
Finance&Administrative Director 118,353 27,308
Accounting Analyst 70,053 19,991
Finance Analyst 67,568 19,614
City Clerk 66,991 19,527
Deputy City Clerk 52,888 17,390
Accounting Clerk 60,607 18,559
Office Support Specialist 55,489 17,784
Customer Service Representative 55,489 17,784
Comm. Dev Director 118,353 27,308
Bldg Official 88,440 22,776
Bldg Inspector 73,175 20,464
City Planner 78,578 21,282
Senior Planner 67,897 19,664
Public Works Director 118,353 27,308
Assistant City Engineer 95,892 23,905
Public Works Superintendent 70,252 20,021
Recreation Coordinator 62,499 18,846
Recreation Programmer 48,542 16,732
Public Works Working Foreman 57,117 18,861
Public Works Maintenance 56,909 17,999
Public Works Maintenance 48,538 17,999
Public Works Maintenance 56,909 16,731
Public Works Maintenance 56,909 18,031
Public Works Maintenance 56,909 17,999
Public Works Maintenance 56,909 17,999
Public Works Maintenance 62,600 17,999
Public Works Maintenance 45,115 16,212
Total Budget for FTE's $2,000,316 $565,617
Mayor $6,100
Councilmember 5,700
116
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EN HILLS
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118
119
'It
,-ARZEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Councilmembers
Susan Iverson, Acting City Administrator
FROM: Andy Brotzler, Interim Public Works Director
SUBJECT: Capital Improvement Program—2017-2021
Background
This memo outlines recommended revisions to the CIP.
Trails
The 2017 Capital Improvement Plan identifies Highway 96 and County Road F Sidewalk
Improvements. The proposed project will complete gaps in the existing trail system. In addition
to updating the costs of the two segments, Council also requested that staff provide the cost to
finish the trail along County Road E2 from New Brighton Road to Cleveland Avenue to the east.
See Attachment A for trail locations.
Trail Segment Total Project Cost 14-Str-002 draft CIP
Highway 96 $467,000
County Road F $66,000
County Road E2 $125,000
TOTAL $658,000 $425,000
The County Road E2 estimate assumes that the trail would be extended east of Cleveland
Avenue to match the existing urbanized trail that was recently constructed with the bridge project
at 35W, utilizing the existing shoulder along the south side of County Road E2.
The City recently awarded a preliminary design contract to Elfering Engineering for the
preliminary design of the Bethel Trail project, Project 918-Str-003. Elfering is waiting to receive
approval of the wetland delineation from Rice Creek Watershed District. Once the approval is
obtained, discussions with staff will take place in the next 1-2 weeks to discuss the trail
alignment and design.
The Parks, Recreation and Trails Committee have identified the County Road F trail as a
priority.
1
Johanna Marsh Tennis Court, 18-Park-001
The Johanna Marsh Tennis Court has deteriorated and is in need of reconstruction. Staff obtained
a geotechnical report (Attachment B) to determine what would be required to construct a new
court with a 50-year performance life. The geotechnical analysis determines that the soils at the
site are problematic for proper support of a tennis court due to a shallow groundwater level and
frost susceptible soils. The engineer states that due to the high cost of reconstruction of the court
for a 50-year service life, they did not recommend the option as it would require pilings
extending through the organic soils and a post-tension slab.
The recommendation outlined in the report is for a 10 to 20 year design. This would require a 2-
foot subcut backfilled with a coarse grained sand/gravel and a 3" bituminous surface. The cost
to design and construct the tennis court is estimated at$150,000.
Sewer Lining/Rehabilitation, 09-Sew-002
Approximately half of the City's 45 miles of sanitary sewer mains are unlined, vitrified clay
pipes. As part of the sanitary sewer program, lines found with holes and cracking which allows
for infiltration should be lined or repaired, in addition to manhole repairs and sealing. Past
projects have proven effective in reducing inflow and infiltration, thereby reducing the flows that
are metered by the Metropolitan Council saving the City in the cost of treatment. The CIP
identifies $400,000 for this program. It is staffs' understanding that the 2015 PMP neighborhood
would be the next area for the sewer lining program. After further discussion with Public Works
staff, it appears that there may be other areas that would benefit from the program as well. Staff
would propose to continue this program and would develop a plan for the remainder of the
rehabilitation to bring to the Council for approval.
A maintenance policy was developed in the early 2013 (Attachment Q. While I am unaware if
the policy was officially approved by the Council, staff will review and bring forward for
Council consideration at a future meeting.
Playground Structure Replacement, 11-Park-003
The CIP identifies playground replacements in six parks over the next four years. A 20-year
replacement schedule was established for playground equipment. This is necessary so that the
equipment meets current safety guidelines and provides for ADA compliance.
Currently staff is preparing a Request for Proposals for equipment replacement at Perry Park
which was originally planned for equipment purchase in 2016 and installation in 2017. The
amount identified in the 2016 CIP is $75,000. Approximately $15,000 of this is for the site work
which would include lowering the grade of the playground for ADA compliance, curbing and
other miscellaneous site work. The equipment proposed consists of one structure appropriate for
children 5-12 years in age, one creative play structure for children 2-5 years in age, and a
separate swing structure containing one tot swing, two belt swings and one wheel chair
accessible swing. The project also includes surfacing which meets ADA and fall standards
guidelines. See Attachment D for an example.
2
Water Main
Public Works would like to add a trunk water main project to the CIP to be designed and
constructed with the Bethel Trail project. The water main is proposed on Snelling Avenue from
County Road E to Bethel Drive. This will complete a loop that is needed to provide continuous
service in the event of a break in the New Brighton Road system as well as provide water to the
TCAAP site.
Attachments
Attachment A: Trail Connection Maps—Highway 96, CR F, CR E2
Attachment B: Johanna Marsh Tennis Court—Geotechnical Report, Wetland Delineation
Attachment C: Sanitary Sewer Maintenance Policy
Attachment D: Sample Playground Layout
3
Goc.—.t Path:K1P,r...RKekey Gelh.Wd.H,11UT d Conned,.._HM 96...d Date Savetl:11/3/20168:53:19AM
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Attachment B
AMERICAN
ENGINEERING
TESTING, INC.
CONSULTANTS
• ENVIRONMENTAL
• GEOTECHNICAL
• MATERIALS• FORENSICS REPORT OF GEOTECHNICAL
EXPLORATION AND REVIEW
Joanna Marsh Park Tennis Court Restoration
3168 Ridgewood Road
Arden Hills, Minnesota
Report No. 01-06912
Date:
August 10,2016
Prepared for:
City of Arden Hills
1245 Highway 96 W,
Arden Hills,MN 55112
I
www.amengtest.com
p�
AMERICAN CONSULTANTS
ENGINEERING •ENVIRONMENTAL
•GEOTECHNICAL
INC.
TESTING, •MATERIALS
•FORENSICS
August 10,2016
City of Arden Hills
1245 Highway 96 W
Arden Hills, MN 55112
Attn: Mr. John Anderson
RE: Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration
3168 Ridgewood Road
Arden Hills, Minnesota
Report No. 01-06912
Dear Mr. Anderson:
American Engineering Testing, Inc. (AET) is pleased to present the results of our subsurface
exploration program and geotechnical engineering review for your Joanna Marsh Park Tennis
Court Restoration project. The park is located at 3168 Ridgewood Road in Arden Hills,
Minnesota. Our services were performed according to our proposal to you dated July 5, 2016.
We are submitting to you a digital copy of the report. Please contact me if you have any
questions about the report. I can also be contacted for arranging construction observation and
testing services during the court restoration.
Sincerely,
American Engineering Testing,Inc.
Loren W. Braun, PE
Principal Engineer
Phone: (651) 789-4689
lbraun@amengtest.com
Page i
550 Cleveland Avenue North St. Paul, MN 55114
Phone 651-659-9001 Toll Free 800-972-6364 Fax 651-659-1379 1 www.amengtest.com AA/EEO
This document shall not be reproduced,except in full,without written approval from American Engineering Testing,Inc.
Report of Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
SIGNATURE PAGE
Prepared for: Prepared by:
City of Arden Hills American Engineering Testing, Inc.
1245 Highway 96 W 550 Cleveland Avenue North
Arden Hills, MN 55112 St. Paul, Minnesota 55114
Attn: Mr. John Anderson (651) 659-9001/www.amengtest.com
Autho ed by: Reviewed by:
Loren W. Braun, PE Jay Brekke, PE
Principal Engineer Senior Engineer
I hereby certify that this plan,specification,or
report was prepared by me or under my direct
supervision and that I am a duly Licensed .
Professional Engineer under Minnesota Statute
Section 326.02 to 326.15
Name: Loren W.Braun
Date:August 10,2016 License#014969
Copyright 2016 American Engineering Testing,Inc.
All Rights Reserved
Unauthorized use or copying of this document is strictly prohibited by anyone other than the client for the specific project.
Page ii
Report of Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No.0 1-06912 TESTING,INC.
TABLE OF CONTENTS
1.0 INTRODUCTION.....................................................................................................................1
2.0 SCOPE OF SERVICES.............................................................................................................1
3.0 PROJECT INFORMATION .....................................................................................................2
3.1 Court Condition......................................................................................................................2
3.2 Court Reconstruction..............................................................................................................2
3.3 Updated Information..............................................................................................................2
4.0 SUBSURFACE EXPLORATION AND TESTING.................................................................3
4.1 Field Exploration Program.....................................................................................................3
4.2 Laboratory Testing.................................................................................................................3
5.0 SITE CONDITIONS .................................................................................................................3
5.1 Subsurface Soils/Geology......................................................................................................3
5.1.1 Pavement Section.............................................................................................................3
5.1.2 Fill....................................................................................................................................4
5.1.3 Swamp Deposits...............................................................................................................4
5.1.4 Glacial Till .......................................................................................................................4
5.1.5 Alluvial Soils....................................................................................................................4
5.2 Groundwater...........................................................................................................................4
6.0 RECOMMENDATIONS...........................................................................................................4
6.1 Design and Construction Considerations...............................................................................4
6.2 Definitions..............................................................................................................................5
6.3 Tennis Court Reconstruction..................................................................................................6
6.3.1 Demolition and Excavation..............................................................................................6
6.3.2 Fill Material......................................................................................................................6
6.3.3 Fill Placement and Compaction.......................................................................................6
6.3.4 Pavement Section Thicknesses ........................................................................................6
6.3.5 Saw Cutting......................................................................................................................7
7.0 Observation and testing .............................................................................................................7
8.0 LIMITATIONS..........................................................................................................................7
APPENDIX A—Geotechnical Field Exploration and Testing
Boring Log Notes
Unified Soil Classification System
Figure A-1 - Boring Locations
Subsurface Boring Logs
APPENDIX B — Geotechnical Report Limitations and Guidelines for Use
Page iv
Report of Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
1.0 INTRODUCTION
The city of Arden Hills is proposing to reconstruct the tennis court at Joanna Marsh Park located
at 3168 Ridgewood Road in Arden Hills, Minnesota. The project location is shown in Figure 1.
Figure 1: Project Location
To assist planning and design,the city has authorized American Engineering Testing, Inc. (AET)
to conduct a subsurface exploration program at the site, conduct soil laboratory testing, and
perform a geotechaical engineering review for the project. This report presents the results of our
exploration and testing services and provides our engineering recommendations based on this
data.
2.0 SCOPE OF SERVICES
AET's services were performed according to our proposal to the city of Arden Hills dated July 5,
2016, which the city authorized on July 11, 2016. The authorized scope consists of the following:
• Drill two standard penetration test borings to depths of 10 feet.
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August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
• Perform soil laboratory testing.
• Prepare a geotechnical engineering review report based on the soil borings and laboratory
testing.
These services are intended for geotechnical purposes. The scope is not intended to explore for
the presence or extent of environmental contamination. The soil borings were extended to a
depth of 15 feet due to the presence of organic soils.
3.0 PROJECT INFORMATION
3.1 Court Condition
The tennis court is in relatively poor condition with significant delamination of the surface
course, large open cracks scattered throughout the court, and noticeable settlement and frost
heave at the northeast corner of the court. The figures below depict the frost heave, and the
general condition of the court.
3.2 Court Reconstruction
Mr. John Anderson with the city of Arden Hills indicated they are planning to rebuild the tennis
court next year. The tennis court was constructed in 1974. Mr. Anderson indicated the city
would prefer a tennis court section with a 50-year performance life of the rebuilt court.
3.3 Updated Information
The above stated information represents our understanding of the proposed construction. This
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Report of Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
information is an integral part of our engineering review. It is important that you contact us if
there are changes from that described so that we can evaluate whether modifications to our
recommendations are appropriate.
4.0 SUBSURFACE EXPLORATION AND TESTING
4.1 Field Exploration Program
The subsurface exploration program conducted for the project consisted of two standard
penetration test borings completed to a nominal depth of 16 feet in order to penetrate the organic
deposits. The soil borings were completed on July 26, 2016. The logs of the borings and details
of the methods used appear in Appendix A. The logs contain information concerning soil
layering, soil classification, geologic description, and moisture condition. Relative density or
consistency is also noted for the natural soils, which is based on the standard penetration
resistance (N-value).
The boring locations are shown on Figure A-1 in Appendix A. The borings locations were
selected by AET and were located on the court, at opposite corners of the court.
4.2 Laboratory Testing
The laboratory test program included moisture content tests on cohesive soils. The test results
appear in Appendix A on the individual boring logs adjacent to the samples upon which they
were performed, or on the data sheets following the logs.
5.0 SITE CONDITIONS
5.1 Subsurface Soils/Geology
The soil borings initially encountered a pavement section and then fill overlying swamp deposits
and then glacial till soils in Boring B-1 and alluvial soils in Boring B-2. A more detailed
description is provided below.
5.1.1 Pavement Section
Based on the soil borings, the court surface consisted of 2 1/4 to 3 inches of bituminous pavement
over 4 1/2 to 5 1/4 inches of crushed limestone aggregate base.
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August 10,2016 ENGINEERING
Report No.01-06912 TESTING,INC.
5.1.2 Fill
Fill was encountered beneath the pavement section in both of the borings, extending to a depth of
8 feet in Boring B-1 and 6 feet in Boring B-2. The fill was highly variable, consisting of mostly
silty sand with lesser amounts of sandy lean clay and fat clay. Penetration resistances within the
fill was highly variable, varying from 4 to 16 blows per foot(BPF).
5.1.3 Swamp Deposits
Swamp deposits were encountered beneath the fill that varied in consistency from hemic peat
and fabric peat to organic clay. The swamp deposits were mostly brown with a little dark gray
and had penetration resistances varying from 2 to 4 BPF. The swamp deposits extended to depths
of 15 1/2 and 13 1/2 feet in Borings B-1 and B-2,respectively.
5.1.4 Glacial Till
Boring B-1 terminated in sandy lean clay with a little gravel and laminations of silty sand.
5.1.5 Alluvial Soils
Boring B-2 encountered clayey sand and then sand with silt, alluvial soils beneath the swamp
deposits. The soils varied from dark brown to gray and were soft or loose.
5.2 Groundwater
Groundwater was observed at a depth of about 3 feet and 5 feet below the ground surface in
Borings B-1 and B-2, respectively. Because of the relatively clean nature of the sand, the
observed groundwater level.is likely indicative of the approximate groundwater level at the time
the borings taken. Groundwater levels fluctuate due to varying seasonal and annual precipitation
and snow melt amounts, as well as other factors.
6.0 RECOMMENDATIONS
6.1 Design and Construction Considerations
The soil conditions on the site are problematic for proper support of the tennis court. The
groundwater level is shallow and combined with frost susceptible soils, the tennis court is
susceptible to significant frost heave. Observable evidence of frost heave was limited to the
northeast corner, however, where only one of the fence posts heaved approximately 3 inches. Of
equally large concern, significance deposits of highly compressible swamp deposits are present
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Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
below the fill. Continued settlement of the tennis court should be expected, although it should be
of less magnitude than has occurred to date. The settlement will eventually result in a
reoccurrence of cracks, similar to the cracks currently present on the site.
In order to obtain a service life of 50 years, it would be necessary to support the tennis court on
piles extending through the organic deposits and utilizing a post-tension slab for the tennis court.
Because of the high cost for this option, we are not providing recommendations for it.
Alternately,we are providing recommendations for the court to last in the range of 10 to 20 years
with less extensive reconstruction.
6.2 Definitions
Definitions used in this report are defined below:
MnDOT.- Minnesota Department of Transportation.
MnDOT Specification: MnDOT Material Lab Supplemental Supplications for Construction.
Top of Subgrade: The grade located at the interface between the subgrade soils and the bottom
of the aggregate base.
Structural Fill: Fill material suitable for support of foundations, slabs and pavements. Material
is placed as controlled compacted fill.
Undocumented Fill: Fill that appears to been placed with some compaction effort and controlled
soil consistency but lacks documentation of how it was placed.
Uncontrolled Fill: Fill that was placed without regard to compaction effort or consistency.
Test Roll: testing of the pavement subgrade by rolling over it with heavy rubber-tired
construction equipment such as a loaded dump truck under the observation of the geotechnical
engineer.
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Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No.01-06912 TESTING,INC.
6.3 Tennis Court Reconstruction
6.3.1 Demolition and Excavation
We recommend removing the bituminous pavement. Based on the soil borings, the nominal
thickness of the pavement is about 3 inches. We recommend that additional subcut be completed
to a depth of 2 feet in order to remove the frost susceptible soil. Although this will not eliminate
the potential for frost heave, it will reduce it to occurring only in years of abnormally cold
weather combined with a lack of snow cover. The 2 foot subcut should also eliminate the
requirement to remove the perimeter fence. If the perimeter fence is replaced, consideration can
be given to increasingly the excavation depth to 4 feet. This would essentially eliminate the
potential for frost heave. To the extent possible, the excavation should be oversized beyond the
edge of the court pavement as much as possible, preferably to a distance of 2 feet, sloped upward
and outward at a 1:1 slope.
The exposed subcut should be surface compacted with a minimum of three passes with a
medium-sized vibratory compactor with a dynamic force of about 20,000 pounds. If excessive
rutting or pumping occurs, an additional foot of soil should be subcut and replaced with sand as
specified in Section 6.3.2, and the compaction should be completed in the static mode.
6.3.2 Fill Material
Fill should consist of non-frost susceptible sand consisting of a coarse-grained sand or gravel
with less than 10 percent of the particles by weight passing a#200 sieve. The maximum particle
size should be limited to 3/4 inch.
6.3.3 Fill Placement and Compaction
The fill should be placed in 8-inch loose lifts and compacted to a minimum of 100 percent of its
standard Proctor (ASTM International D698) maximum dry density.
6.3.4 Pavement Section Thicknesses
We recommend that the tennis court surfacing consist of 3 inches of bituminous pavement placed
in two equal 1 1/2-inch lifts. Placement in two lifts will allow for better control on the surface
course, thus reducing the potential for birdbaths. The bituminous surface in should be placed
over a minimum of 6 inches of aggregate base compacted to a minimum of 100 percent of its
Page 6 of 7
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Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
standard Proctor (ASTM International D698) maximum dry density. We recommend that the top
lift of the bituminous surface have a maximum aggregate size of%2 inch.
6.3.S Saw Cutting
In order to control cracking of the bituminous pavement, we recommend saw cutting the
bituminous pavement around the perimeter of the court, just beyond the play area and also
beneath the center net. This will decrease the probability of random cracks occurring within the
play court area.
7.0 OBSERVATION AND TESTING
The recommendations in this report are based on the subsurface conditions found at our test
boring locations. Since the soil conditions can be expected to vary away from the soil boring
locations, we recommend on-site observation by a geotechnical engineer during construction to
evaluate these potential changes.
Soil density testing should also be performed on new fill placed in order to document that project
specifications for compaction have been satisfied. We recommend at least one density test for
every 100 cubic yards of fill placed beneath the court with at least one test for every 2 feet of fill
placed.
8.0 LIMITATIONS
Within the limitations of scope, budget, and schedule, our services have been conducted
according to generally accepted geotechnical engineering practices at this time and location.
Other than this,no warranty, either expressed or implied, is intended.
Important information regarding risk management and proper use of this report is given in
Appendix B entitled"Geotechnical Report Limitations and Guidelines for Use".
Page 7 of 7
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Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 3,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
Appendix A
Geotechnical Field Exploration and Testing
Boring Log Notes
Unified Soil Classification System
Figure A-1 —Boring Locations
Subsurface Boring Logs
Appendix A
Geotechnical Field Exploration and Testing
Report No. 01-06912
A.1 FIELD EXPLORATION
The subsurface conditions at the site were explored by drilling and sampling two standard penetration test borings. The locations
of the borings appear on Figure 1,preceding the Subsurface Boring Logs in this appendix.
A.2 SAMPLING METHODS
A.2.1 Split-Spoon Samples(SS)-Calibrated to N60 Values
Standard penetration (split-spoon) samples were collected in general accordance with ASTM: D1586 with one primary
modification. The ASTM test method consists of driving a 2-inch O.D. split-barrel sampler into the in-situ soil with a 140-pound
hammer dropped from a height of 30 inches. The sampler is driven a total of 18 inches into the soil.After an initial set of 6 inches,
the number of hammer blows to drive the sampler the final 12 inches is known as the standard penetration resistance or N-value.
Our method uses a modified hammer weight, which is determined by measuring the system energy using a Pile Driving Analyzer
(PDA)and an instrumented rod.
In the past, standard penetration N-value tests were performed using a rope and cathead for the lift and drop system. The energy
transferred to the split-spoon sampler was typically limited to about 60% of its potential energy due to the friction inherent in this
system.This converted energy then provides what is known as an N6o blow count.
The most recent drill rigs incorporate an automatic hammer lift and drop system, which has higher energy efficiency and
subsequently results in lower N-values than the traditional N60 values. By using the PDA energy measurement equipment,we are
able to determine actual energy generated by the drop hammer. With the various hammer systems available,we have found highly
variable energies ranging from 55% to over 100%. Therefore, the intent of AET's hammer calibrations is to vary the hammer
weight such that hammer energies lie within about 60%to 65% of the theoretical energy of a 140-pound weight falling 30 inches.
The current ASTM procedure acknowledges the wide variation in N-values, stating that N-values of 100% or more have been
observed. Although we have not yet determined the statistical measurement uncertainty of our calibrated method to date,we can
state that the accuracy deviation of the N-values using this method is significantly better than the standard ASTM Method.
A.2.2 Disturbed Samples(DS)/Spin-up Samples(SU)
Sample types described as "DS" or"SU" on the boring logs are disturbed samples, which are taken from the flights of the auger.
Because the auger disturbs the samples,possible soil layering and contact depths should be considered approximate.
A.2.3 Sampling Limitations
Unless actually observed in a sample, contacts between soil layers are estimated based on the spacing of samples and the action of
drilling tools. Cobbles,boulders, and other large objects generally cannot be recovered from test borings, and they may be present
in the ground even if they are not noted on the boring logs.
Determining the thickness of"topsoil" layers is usually limited, due to variations in topsoil definition, sample recovery, and other
factors. Visual-manual description often relies on color for determination, and transitioning changes can account for significant
variation in thickness judgment. Accordingly, the topsoil thickness presented on the logs should not be the sole basis for
calculating topsoil stripping depths and volumes. If more accurate information is needed relating to thickness and topsoil quality
definition,alternate methods of sample retrieval and testing should be employed.
A.3 CLASSIFICATION METHODS
Soil descriptions shown on the boring logs are based on the Unified Soil Classification (USC) system. The USC system is
described in ASTM: D2487 and D2488. Where laboratory classification tests (sieve analysis or Atterberg Limits) have been
performed, accurate classifications per ASTM: D2487 are possible. Otherwise, soil descriptions shown on the boring logs are
visual-manual judgments. Charts are attached which provide information on the USC system,the descriptive terminology, and the
symbols used on the boring logs.
Visual-manual judgment of the AASHTO Soil Group is also noted as a part of the soil description.A chart presenting details of the
AASHTO Soil Classification System is also attached.
Appendix A-Page 1 of 2 AMERICAN ENGINEERING TESTING,INC.
Appendix A
Geotechnical Field Exploration and Testing
Report No. 01-06912
The boring logs include descriptions of apparent geology. The geologic depositional origin of each soil layer is interpreted
primarily by observation of the soil samples, which can be limited. Observations of the surrounding topography, vegetation, and
development can sometimes aid this judgment.
A.4 WATER LEVEL MEASUREMENTS
The ground water level measurements are shown at the bottom of the boring logs. The following information appears under
"Water Level Measurements"on the logs:
• Date and Time of measurement
• Sampled Depth:lowest depth of soil sampling at the time of measurement
• Casing Depth: depth to bottom of casing or hollow-stem auger at time of measurement
Cave-in Depth: depth at which measuring tape stops in the borehole
Water Level: depth in the borehole where free water is encountered
• Drilling Fluid Level: same as Water Level,except that the liquid in the borehole is drilling fluid
The true location of the water table at the boring locations may be different than the water levels measured in the boreholes.This is
possible because there are several factors that can affect the water level measurements in the borehole. Some of these factors
include: permeability of each soil layer in profile, presence of perched water, amount of time between water level readings,
presence of drilling fluid,weather conditions, and use of borehole casing.
A.5 LABORATORY TEST METHODS
A.5.1 Water Content Tests
Conducted per AET Procedure 01-LAB-010,which is performed in general accordance with ASTM:D2216 and AASHTO:T265.
A.6 TEST STANDARD LIMITATIONS
Field and laboratory testing is done in general conformance with the described procedures. Compliance with any other standards
referenced within the specified standard is neither inferred nor implied.
A.7 SAMPLE STORAGE
Unless notified to do otherwise, we routinely retain representative samples of the soils recovered from the borings for a period of
30 days.
Appendix A-Page 2 of 2 AMERICAN ENGINEERING TESTING,INC.
I
BORING LOG NOTES
DRILLING AND SAMPLING SYMBOLS TEST SYMBOLS
Symbol- Definition Symbol Definition
B,H,N: Size of flush joint casing CONS:, One-dimensional consolidation test
CA: Crew Assistant(initials) DEN: Dry density,pef
CAS: Pipe casing, number indicates nominal diameter in DST: Direct shear test
inches E: Pressuremeter Modulus,tsf
CC: Crew Chief(initials) HYD: Hydrometer analysis
COT: Clean-out tube LL: Liquid Limit,%
DC: Drive casing;number indicates diameter in inches LP: Pressuremeter Limit Pressure,tsf
DM: Drilling mud or bentonite slurry OC: Organic Content,%
DR: Driller(initials) PERM: Coefficient of permeability(K)test;F-Field;
DS: Disturbed sample from auger flights L-Laboratory
FA: Flight auger; number indicates outside diameter in PL: Plastic Limit,%
inches qp: Pocket Penetrometer strength,tsf(approximate)
HA: Hand auger;number indicates outside diameter q,: Static cone bearing pressure,tsf
HSA: Hollow stem auger;number indicates inside diameter q,,: Unconfined compressive strength,psf
in inches R: Electrical Resistivity,ohm-cros
LG: Field logger(initials) RQD: Rock Quality Designation of Rock Core, in percent
MC: Column used to describe moisture condition of (aggregate length of core pieces 4" or more in length
samples and for the ground water level symbols as a percent of total core run)
N(BPF): Standard penetration resistance(N-value)in blows per SA: Sieve analysis
foot(see notes) TRX: Triaxial compression test
NQ: NQ wireline core barrel VSR: Vane shear strength,remolded(field),psf
PQ: PQ wireline core barrel VSU: Vane shear strength,undisturbed(field),psf
RD: Rotary drilling with fluid and roller or drag bit WC: Water content,as percent of dry weight
REC: In split-spoon (see notes) and thin-walled tube %-200: Percent of material finer than#200 sieve
sampling,the recovered length(in inches)of sample.
In rock coring,the length of core recovered(expressed STANDARD PENETRATION TEST NOTES
as percent of the total core run). Zero indicates no
sample recovered. The standard penetration test consists of driving the sampler with
REV: Revert drilling fluid a 140 pound hammer and counting the number ofblows applied in
SS: Standard split-spoon sampler (steel; ld" is inside each ofthree 6"increments ofpenetration.Ifthe sampler is driven
diameter; 2" outside diameter); unless indicated less than 18" (usually in highly resistant material),permitted in
otherwise ASTM:D 1586,the blows for each complete 6"increment and for
SU Spin-up sample from hollow stem auger each partial increment is on the boring log.For partial increments,
TW_: Thin-walled tube;number indicates inside diameter in the number of blows is shown to the nearest 0.F below the slash.
inches
WASH: Sample of material obtained by screening returning The length of sample recovered,as shown on the"REC"column,
rotary drilling fluid or by which has collected inside may be greater than the distance indicated in the N column.The
the borehole after"falling"through drilling fluid disparity is because the N-value is recorded below the initial.6"
WH: Sampler advanced by static weight of drill rod and set (unless partial penetration defined in ASTM: D1586 is
1407pound hammer encountered)whereas the length of sample recovered is for the
WR: Sampler advanced by static weight of drill rod entire sampler drive(which may even extend more than 18").
94mm: 94 millimeter wireline core barrel
T:: Water level directly measured in boring
V: Estimated water level based solely on sample
appearance
01REP052(12/08) AMERICAN ENGINEERING TESTING,INC.
UNIFIED SOIL CLASSIFICATION SYSTEM AMERICAN
ASTM Designations°D 2487,D2488 ENGINEERING
TESTING,INC.
Soil Classification Notes
Criteria for Assigning Group Symbols and Group Names Using Laboratory Tests- Group Group Name ABased on the material passing the 3-in
Symbol (75-mm) sieve.
Coarse-Grained Gravels More ClemGravels Cu>4 and 1<Cc<3 GW Well graded gravel BIf field sample contained cobbles or
Soils More than 50%coarse Less than 5% boulders,or both, add`with cobbles or
than 50% fraction retained fines° Cu<4 and/or 1>Cc>3 GP Poorly graded gravel boulders,or both"to group name.
retained on on No.4 sieve °Gravels with 5 to 12%fines require dual
No.200 sieve Gravels with Fines classify as ML or MH GM Silty gravel' ' symbols:
Fines more GW-GM well-graded gravel with silt
than 12%fines e Fines classify as CL or CH GC Clayey gravel'° GW-GC well-graded gravel with clay
GP-GM poorly graded gravel with silt
Sands 50%or Clean Sands Cu>6 and I<C,<38 SW Well-graded sand GP-GC poorly graded gravel with clay
more of coarse Less than 5% DSands with 5 to 12%fines require dual
fraction passes finesp Cyr<6 and/or 1>Cc>3 SP Poorly-graded sand symbols:
No.4 sieve S W-SM well-graded sand with silt
Sands with Fines classify as ML or MH SM Silty sand SW-SC well-graded sand with clay
Fines more SP-SM poorly graded sand with silt
than 12%fines D Fines classify as CL or CH SC Clayey sand SP-SC poorly graded sand with clay
Fine-Grained Silts and Clays inorganic PI>7 and plots on or above CL Lean clay—'
Soils 50%or Liquid limit less "A"line) (D3o)2
more passes than 50 PI<4 or Vots below ML Sil BCu=D6o�10, Cc=
the No.200 "A"line D10 x D6o
sieve organic Liquid limit oven dried<p 7; OL Organic clay"' F
Liquid limit-not dried If soil contains>15%sand add"with
(see PIasticity Organic silta4o sand"to group name.
Chart below) Cu fines classify as CL-ME,use dual
Silts and Clays inorganic PI plots on or above"A"line CH Fat clay" nbol GC-GM,or SC-SM.
Liquid limit 50 If fines are organic,add`with organic
or more PI plots below"A"line MH Elastic sil fines"to group name.
'If soil contains>15%gravel,add`with
organic Liquid limit--oven dried<0.75 OH Organic cla gravel"to group name.
Liquid limit-not dried MQ 'If Atterberg limits plot is hatched area,
Organic silt soil is a CL-ML silty clay.
Highly organic Primarily organic matter,dark PT Pee Y1f soil contains 15 to 29%plus No.200
soil in color,and organic in odor add"with sand"or`with gravel",
— -— —-- -- — — whichever is predominant _
SIEVE ANALYSIS 50
'If soil contains_>30%plus No.200,
-�a�a=Grec)-j-s�a�wnrh.=r—i FwG�ficationvFfinc-aramedsMsana predominantly sand,add "sandy"to
a�aan do o °=asaa group name.
1 az.1u.ir x a .to zo ao w lwzm mfsoil contains>30%plus No.200,.
a Equation of".4'-0ne
Flw¢oMa1�Pl=4to LL=755. yeti." �,� predominantly gravel,add"gravelly"
p ..4D th.P1=0.73((120) r�.' „'� to group name.
z w z Equation-f-VW
,NPl>4 and lots on or above A"line.
Z VuUcd 2tLL=16to P1=7. P
Q nm=l5rten ,° Ah.P1=os(LL-6) G Opl-4or plots below"A"line
a T PPI plots on or above"A"line.
w a QPI plots below"A"line.
20 RFiberContentdescriptionshownbelow.
MHotOH
20 .m
rho=D.U75— .10
.44 - L-M" ML..OL
m s toy os ¢t '0U .10 .i 2D 30 Ao M 50 70 30 50 .1Do .110 -
PARTICLE SIZE IN MILLIMETERS LIQUID LIMIT(LL)
.15 W-A 200 '` xa Oat=A)�15=6b Plasticity Chart
ADDTITONAL TERMWOLOGY NOTES USED BY AFT_ FOR SOIL IDENTIFICATION AND DESCRIPTION
Grain Size GravelPercentasres Consistency of Plastic Soils Relative Density of Non-Plastic Soils
Term Particle Size Term Percent Term N Value.BPF Term N-Value_BPF
Boulders Over 12" A Little Gravel 3%-14% Very Soft less than 2 Very Loose 0-4
Cobbles 3"to 12" With Gravel 15%-29% Soft 2-4 Loose 5-10
Gravel #4 sieve to 3" Gravelly 30%-50% Firm 5-8 Medium Dense 11-30
Sand #200 to#4 sieve Stiff 9-15 Dense 31-50
Fines(silt&clay) Pass 4200 sieve Very Stiff 16-30 Very Dense Greater than 50
Hard Greater than 30
Moisture/Frost Condition Laverina Notes Peat Description Organic Description(if no lab tests)
(MC Column) Soils are described as organic"if soil is not peat
D(Dry): "Absence of moisture,dusty,dry to and is judged to have sufficient organic fines
touch. Laminations: Layers less than Fiber Content content to influence the Liquid Limit properties.
M(Moist): Damp,although free water not /" thick of Term (Visual Estimate)
(M ) P gh Sliehdy organic used for borderline cases.
visible. Soil may still have a hi differing material
Y � Root Inclusions
water content(over"optimum"). or color. Fibric Peat: Greater than 67%
° With roots: Judged to have sufficient quantity
W(Watt Free water visible,intended to Hemic Peat 33-67/°
of roots to influence the soil
Waterbearing): describe non-plastic soils. Lenses: Pockets or layers SapricPeat: Less than33% properties.
Waterbearingusually relates to greater than%2'
g Y thick of differing Trace roots: Small roots present,but not judged
sands and sand with silt to be in sufficient quantity to
F(Frozen): Soil frozen material or color.
� ) significantly affect soil properties.
OICLS021 (07/08) AMERICAN ENGINEERING TESTING,INC.
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AMERICAN
ENGINEERING SUBSURFACE BORING LOG
TESTING, INC.
AET No: - 01-06912 Log of Boring No. B-1 (P. 1 of 1)
Project: Joanna Marsh Park Tennis Court; Arden Hills,MN
DEPNTH Surface Elevation GEOLOGY N MC SAMPLE REC FIELD&LABORATORY TESTS
FEET MATERIAL DESCRIPTION TYPE IN. WC DEN LL PL o-#20
2.75"Bituminous pavement FILL
1 5.25"FILL,crushed limestone base,light brown
8 M SS 13
FILL,mostly sand,a little gravel,brown
2 FILL,mixture of silty sand and fat clay, a little
3gravel,pieces of bituminous brown and gray 6 T SS 8 15
4 FILL,mixture of sandy lean clay and fat clay,a
little gravel,gray and brown
g 4 M SS 6 31
6 FILL,fat clay,sandy silt,gray,a little brown
6 M SS 18 27
s HEMIC PEAT,dark brown(PT) SWAMP
- DEPOSIT
9 4 M SS 17 351
to FIBRIC PEAT,brown(PT)
11 2 M SS 24 475
12 ORGANIC CLAY,trace roots,dark gray to
13 brown,soft(OH) 2 M SS 24 164
14 =
15 2 M SS 22 55
16 SANDY LEAN CLAY,a little gravel,trace TILL 21
roots,gray,soft,laminations of silty sand(SC)
END OF BORING
zo-
m
U`
J
J
4
F
+ DEPTH: DRILLING METHOD WATER LEVEL MEASUREMENTS NOTE: REFER TO
a SAMPLED CASING CAVE-IN DRILLING WATER
0-14' 3.25" HSA DATE TIME DEPTH DEPTH DEPTH FLUID LEVEL LEVEL THE ATTACHED
" 7/26/16 10:52 16.0 14.0 14.0 6.0 SHEETS FOR AN
m
s
7/26/16 11:30 16.0 14.0 14.0 3.1 EXPLANATION OF
BORING TERMINOLOGY ON
o COMPLETED: 7/26/16
THIS LOG
a DR: JM LG: SB Rig: 7
03/2011 01-DHR-060
ANMRICAN
1 ENGINEERING SUBSURFACE BORING LOG
TESTING,INC.
AET No: 01-06912 Log of Boring No. B-2 (p, l of 1)
Project: Joanna Marsh Park Tennis Court; Arden Hills,MN
DEI1PTH Surface Elevation GEOLOGY N MC SAMPLE REC FIELD&LABORATORY TESTS
FEET MATERIAL DESCRIPTION TYPE IN. WC DEN LL PL o-#20
3"Bituminous pavement FILL
1 4.5"FILL,crushed limestone base,light brown
FILL,mostly sand with silt,a little gravel,brown 16 M SS 7
2 FILL,mostly sand,a little gravel,brown,a little
3 gray 13 M SS 4 15
4
5 5 SS 6 17
6 ORGANIC CLAY,trace roots,dark brownish — SWAMP
gray,soft(OH) _ DEPOSIT 27
4 M SS 17
_7
SAPRIC PEAT,dark brown(PT) - 169
8 HEMIC PEAT,dark brown(PT)
9 _-= 4 M SS 22 247
10
En:
11 4 M SS 16 160
12 ORGANIC CLAY WITH SAND,trace roots, _-
dark brownish gray,a little light gray,soft,
laminations of sand(OH) 35
13 3 M SS 24
14 CLAYEY SAND,with organic fines,dark MIXED* 23
brown,soft(SC) :COARSE
SAND WITH SILT,a little gravel,fine to ALLUVIUM
IS medium grained,gray,waterbearing,loose, 6 W SS 15
lenses and laminations of clayey sand(SM)
16 END OF BORING *ALLUVIUM
N
N
F
A
C7
J
WJ
d
+ DEPTH: DRILLING METHOD WATER LEVEL MEASUREMENTS NOTE: REFER TO
SAMPLED CASING CAVE-IN DRILLING WATER
2 0-14' 3.25"HSA DATE TIME DEPTH DEPTH DEPTH FLUID LEVEL LEVEL TEE ATTACHED
7/26/16 9:07 10.0 8.0 9.5 None SHEETS FOR AN
0
7/26/16 9:30 14.0 12.0 13.0 7.2 EXPLANATION OF
o COMPLETED: 7/26116 7/26/16 9:45 16.0 14.0 13.8 5.3 TERMINOLOGY ON
QDR: JM LG: SB Rig: 7 THIS LOG
03/2011 01-DHR-060
Report of Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No.01-06912 TESTING,INC.
Appendix B.
Geotechnical Report Limitations and Guidelines for Use
Report of Geotechnical Exploration and Review
Joanna Marsh Park Tennis Court Restoration,Arden Hills,Minnesota AMERICAN
August 10,2016 ENGINEERING
Report No. 01-06912 TESTING,INC.
B.1 REFERENCE
This appendix provides information to help you manage your risks relating to subsurface problems which are caused by
construction delays, cost overruns, claims, and disputes. This information was developed and provided by ASFEI, of which, we
are a member firm.
B.2 RISK MANAGEMENT INFORMATION
B.2.1 Geotechnical Services are Performed for Specific Purposes,Persons,and Projects
Geotechnical engineers structure their services to meet the specific needs of their clients. A geotechnical engineering study
conducted for a civil engineer may not fulfill the needs of a construction contractor or even another civil engineer.Because each
geotechnical engineering study is unique, each geotechnical engineering report is unique, prepared solely for the client.No one
except you should rely on your geotechnical engineering report without first conferring with the geotechnical engineer who
prepared it.And no one,not even you,should apply the report for any purpose or project except the one originally contemplated.
B.2.2 Read the Full Report
Serious problems have occurred because those relying on a geotechnical engineering report did not read it all.Do not rely on an
executive summary. Do not read selected elements only.
B.2.3 A Geotechnical Engineering Report is Based on A Unique Set of Project-Specific Factors
Geotechnical engineers consider a number of unique,project-specific factors when establishing the scope of a study. Typically
factors include: the client's goals, objectives, and risk management preferences;the general nature of the structure involved, its
size, and configuration;the location of the structure on the site; and other planned or existing site improvements, such as access
roads, parking lots, and underground utilities. Unless the geotechnical engineer who conducted the study specifically indicates
otherwise,do not rely on a geotechnical engineering report that was:
• not prepared for you,
• not prepared for your project,
• not prepared for the specific site explored,or
• completed before important project changes were made.
Typical changes that can erode the reliability of an existing geotechnical engineering report include those that affect:
• the function of the proposed structure, as when it's changed from a parking garage to an office building, or from a light
industrial plant to a refrigerated warehouse,
• elevation,configuration,location,orientation,or weight of the proposed structure,
• composition of the design team,or
• project ownership.
As a general rule, always inform your geotechnical engineer of project changes, even minor ones, and request an assessment of
their impact. Geotechnical engineers cannot accept responsibility or liability for problems that occur because their reports do not
consider developments of which they were not informed.
B.2.4 Subsurface Conditions Can Change
A geotechnical engineering report is based on conditions that existed at the time the study was performed. Do not rely on a
geotechnical engineering report whose adequacy may have been affected by: the passage of time;by man-made events, such as
construction on or adjacent to the site; or by natural events, such as floods, earthquakes, or groundwater fluctuations. Always
contact the geotechnical engineer before applying the report to determine if it is still reliable. A minor amount of additional
testing or analysis could prevent major problems.
ASFE,8811 Colesville Road/Suite G106,Silver Spring,MD 20910
Telephone:301/565-2733:www.asfe.org
Appendix B
Geotechnical Report Limitations and Guidelines for Use
Report No. 01-06912
B.2.5 Most Geotechnical Findings Are Professional Opinions
Site exploration identified subsurface conditions only at those points where subsurface tests are conducted or samples are taken.
Geotechnical engineers review field and laboratory data and then apply their professional judgment to render an opinion about
subsurface conditions throughout the site.Actual subsurface conditions may differ, sometimes significantly, from those indicated
in your report. Retaining the geotechnical engineer who developed your report to provide construction observation is the most
effective method of managing the risks associated with unanticipated conditions.
B.2.6 A Report's Recommendations Are Not Final
Do not over rely on the construction recommendations included in your report. Those recommendations are not final, because
geotechnical engineers develop them principally from judgment and opinion. Geotechnical engineers can finalize their
recommendations only by observing actual subsurface conditions revealed during construction. The geotechnical engineer who
developed your report cannot assume responsibility or liability for the report's recommendations if that engineer does not
perform construction observation.
B.2.7 A Geotechnical Engineering Report Is Subject to Misinterpretation
Other design team members' misinterpretation of geotechnical engineering reports has resulted in costly problems. Lower that
risk by having your geotechnical engineer confer with appropriate members of the design team after submitting the report.Also
retain your geotechnical engineer to review pertinent elements of the design team's plans and specifications. Contractors can also
misinterpret a geotechnical engineering report. Reduce that risk by having your geotechnical engineer participate in prebid and
preconstruction conferences,and by providing construction observation.
B.2.8 Do Not Redraw the Engineer's Logs
Geotechnical engineers prepare final boring and testing logs based upon their interpretation of field logs and laboratory data. To
prevent errors or omissions, the logs included in a geotechnical engineering report should never be redrawn for inclusion in
architectural or other design drawings. Only photographic or electronic reproduction is acceptable,but recognizes that separating
logs from the report can elevate risk.
B.2.9 Give Contractors a Complete Report and Guidance
Some owners and design professionals mistakenly believe they can make contractors liable for unanticipated subsurface
conditions by limiting what they provide for bid preparation. To help prevent costly problems, give contractors the complete
geotechnical engineering report,but preface it with a clearly written letter of transmittal. In the letter, advise contractors that the
report was not prepared for purposes of bid development and that the report's accuracy is limited; encourage them to confer with
the geotechnical engineer who prepared the report(a modest fee may be.required) and/or to conduct additional study to obtain
the specific types of information they need or prefer. A prebid conference can also be valuable. Be.sure contractors have
sufficient time to perform additional study. Only then might you be in a position to give contractors the best information
available to you, while requiring them to at least share some of the financial responsibilities stemming from unanticipated
conditions.
B.2.10 Read Responsibility Provisions Closely
Some clients, design professionals, and contractors do not recognize that geotechnical engineering is far less exact than other
engineering disciplines. This lack of understanding has created unrealistic expectations that have led to disappointments, claims,
and disputes. To help reduce the risk of such outcomes, geotechnical engineers commonly include a variety of explanatory
provisions in their report. Sometimes labeled "limitations" many of these provisions indicate where geotechnical engineers'
responsibilities begin and end, to help others recognize their own responsibilities and risks. Read these provisions closely. Ask
questions.Your geotechnical engineer should respond fully and frankly.
B.2.11 Geoenvironmental Concerns Are Not Covered
The equipment, techniques, and personnel used to perform a geoenvironmental study differ significantly from those used to
perform a geotechnical study. For that reason, a geotechnical engineering report does not usually relate any geoenvironmental
findings, conclusions, or recommendations; e.g., about the likelihood of encountering underground storage tanks or regulated
contaminants. Unanticipated environmental problems have led to numerous project failures. If you have not yet obtained your
own geoenvironmental information, ask your geotechnical consultant for risk management guidance. Do not rely on an
environmental report prepared for someone else.
Appendix B—Page 2 of 2 AMERICAN ENGINEERING TESTING,INC
RAMSEY COUNTY
Working with you to enhance oor quality of fife
Johanna Marsh Park Tennis Court Rehabilitation
Wetland Delineation Report
Submitted for the City of Arden Hills
September .
RAMSEY COUNTY� �O Our v �
Johanna Marsh Park Tennis Court Rehabilitation
Wetland Delineation
Arden Hills, MN
Prepared for the City of Arden Hills by:
Ramsey County Public Works
1425 Paul Kirkwold Drive
Arden Hills, MN 55112
The procedures described in this report and the field methods used constitute an
official wetland delineation in accordance with the 1987 U.S. Army Corps of Engineers
Wetland Delineation Manual and applicable Regional Supplement.
The field delineation was completed by Alan Rupnow (WDCP No.1249). The
methodology meets the standards and criteria described in the manual, and conforms
to the applicable standards and regulations in force at the time the fieldwork was
completed.
I hereby certify that this report was prepared by me or under my direct supervision.
Alan Rupnow, Environmental Resource Specialist
Minnesota Certified Wetland Delineator No.1249
Date: September 2, 2016
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 2 of 24
RAM S E� COUNTY
Proposal /Scope of Work
The City of Arden Hills is planning a rehabilitation project for the tennis court located in Johanna Marsh
Park.The playing surface is severely degraded and is currently closed to the public.The City requested
assistance from Ramsey County to determine the boundary of the wetland adjacent to the tennis court
in preparation for the project.
The park is located in the southwest corner of an 8.97-acre city owned parcel at 3168 Ridgewood Rd.
The parcel is mostly wetland surrounded by residential housing. Ridgewood Road borders on the west
with private property along the south boundary, Snelling Avenue 350 feet to the east, and Lake Johanna
670 feet to the northwest.
A staff person from Ramsey County with MnWDCP Wetland Delineator certification performed a
wetland delineation of the site on August 18, 2016. The delineation used standards set in the Army
Corps of Engineers 1987 Wetland Delineation Manual and the 2012 Northcentral and Northeast
Regional Supplement. Ramsey County submits this report for WCATechnical Evaluation Panel review on
the behalf of the City of Arden Hills.
Map Review
The National Wetland Inventory and Public Waters Inventory map layers (See Figure 2.Johanna Marsh
Park NWI-PWI Map) indicate a long-term presence of a wetland on the parcel.The NWI layer maps a
1.03-acre Freshwater Pond/ Deep Marsh.The PWI layer labels the 7.26-acre area as Public Water
Wetland#62-0199.Table 1 (below) shows the aerial map review for the site:
Table 1—Historical Aerial Review Summary(D= Dry, N = Normal,W=Wet Year)
1940(D) 1953(N) 1974(D) 1985(W) 1991(W) 2003(N)
Wetland Darker, Wetland
#62-0199 possible area looks
wetland "wetter". The wetland
Basin is wet Visible
in the center.
vegetation is wetland is mostly
Wetland more unchanged.
Wetland vegetation The wetland
vegetation vegetation more prevalent extends footprint is More tree
evident in the extending growth
may extend toward the similar to the
under tennis northern half of southwest to south end of 1985 aerial. around the
the parcel.Area the tennis perimeter.
court under the tennis court the parcel The wetland Wetland
location. along east width is
court location location. side of the wider at the footprint
Drainage may be an Development ends north
ditches are upland/wetland of parcel to tennis court. southern tip of southern
present transition. the It appears to than in 1985. edge of
flowing northwest stop before tennis
northwest. altered the reaching the court.
drainage southern
ditch. edge of the
court.
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 3 of 24
RAM S E� COUNTY
1940(D) 1953(N) 1974(D) 1985(W) 1991 (W) 2003 (N)
Tennis Site is Site is Tennis court
Court/ in place.
undeveloped. undeveloped. Tennis court
Park Site is Possible Parcels to the Wetland Tennis court area
undeveloped buildings/grading south have visible along area appearsthe north unchanged appears
on the parcels to buildings in unchanged.
the south. place. and eastern
sides.
Precipitation Records
The MN Climatology Working Group's Precipitation Worksheet (See Figure 4) provided a multi-month
score at the high end of the normal range (monthly score= 14), but the July(most recent complete
month) rating was very wet. At 5.94 inches, it was much higher than the 70t" percentile amount of 5.09
inches.The rainfall for the month of August was much higher than normal.
Wetland Delineation Results and Discussion
The tennis court and park area were constructed on fill material deposited in a mapped wetland
between 1974 and 1985.The transect location was selected where the upland point was placed in the
park area and the wetland point placed at the bottom of the fill slope.The transect points and wetland
boundary are shown in Figure 3.Johanna Marsh Park Wetland Map.The wetland delineation data forms
are in Appendix A.
Upland Point
The sample point was located in turf grass between the tennis court and landscape plantings northeast
of the small parking lots.
Vegetation: Poo pratensis(Kentucky bluegrass) was the most prevalent dominant species with
Digitaria sanguinalis (crabgrass) also abundant. The dominant species in the tree and sapling/shrub
stratum were located in the area near the wetland boundary at the top of the slope, so they were
included in the vegetation analysis.These were either FACW (Fraxinus pennsylvanica/green ash), FAC
(Populous deltoides/eastern cottonwood), or NI (No Indicator-Rubus occidentalis/ black raspberry).
The vegetation did not pass any hydrophytic vegetation indicators.
Soils:The surface soil was a very dark grayish brown with sandy loam from 0-5 inches and
compacted sandy clay loam 5-11 inches below grade.The layer from 11-14 inches was a very dark gray
sandy clay loam with 10%dark yellowish mottling and small gravel.The remainder of the soil column
was dark grayish brown in color. A silty clay with 40%dark yellowish brown mottles extended from 14-
23 inches. A sandy clay with small gravel, some bituminous and 20% mottles extended from 23-27
inches.The hand auger hit a restrictive layer of bituminous at 27 inches terminating the sample.
Although indicators of saturated soils (mottles)were present, the soil did not meet any hydric soil
indicators.
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 4 of 24
RAM S E� COUNTY
Hydrology:The sample point also did not meet any wetland hydrology indicators.The soil had
no saturated layer despite the restrictive layer and the heavy rainfall.
Wetland Point
The sample point was located approximately 6 feet beyond the toe of slope at the edge of a small
hummock in the basin. Shallow surface water was present 6 inches from the sample location.
Vegetation:The dominant species (green ash, Salix amygdaloides/ peach-leaf willow, Rhamnus
cathartica/common buckthorn, Phalaris arundinacea/ reed canary grass, and Vitis riparia/ river bank
grape) were all FAC or FACW, so the location passed both the Dominance test and Prevalence index for
hydrophytic vegetation.The dominant vegetation also passed the FAC-neutral test for wetland
hydrology.
Soils:The top 6 inches of the soil profile was a very dark grayish brown loamy sand. The soil
from 6-16 inches was a very dark gray mucky peat with sand.The remainder of the boring to 23 inches
depth was a dark gray sand with some peat.The boring terminated at 23 inches, because the soil was
too saturated to get a cohesive sample below that point.The location met the S3. 5 cm Mucky peat
indicator for Problematic Hydric Soils. It is plausible that the loamy sand surface layer was deposited by
run-off;the location may have previously met the A3. Black Histic hydric soil indicator.
Hydrology:The location met the primary hydrology indicators A2. High Water Table (water at 4
inches below grade) and A3. Saturation (surface saturation).
Discussion
The transect data confirmed the presence of a Deep Marsh/Open Water wetland adjacent to the
tennis court area.The wetland type at the wetland transect point is Shallow Marsh.The elevated area
surrounding the tennis court is mostly filled in wetland, which took place before the adoption of the
Wetland Conservation Act.The wetland edge was marked approximately 12 inches above the toe of
slope along the northern and eastern sides of the tennis court.The delineation boundary running west
along the park and turning north was marked in the low area based on saturation below 12 inches
depth.The surface layer of soil was typically darker within the wetland boundary in this area.The
wetland has encroached westerly along the southern edge of the tennis court and may extend beyond
the historical wetland footprint. Depth of saturation and soil coloration determined the wetland
boundary in this area.
The wetland basin maintained a wet footprint in all the historical aerial photos, beginning as a drained
field in 1940, and becoming progressively wetter over the years.The drainage ditches were blocked and
surrounding development probably increased stormwater runoff. It is reasonable to assume that the
wetland areas north and east of the park would qualify as WCA Jurisdictional wetland.The status of the
area along the southern edge of the tennis court is debatable.The wetland has a direct connection to
Lake Johanna via twin culverts, so it will likely be subject to an Army Corps of Engineers section 404
permit.
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 5 of 24
RAMSEY COUNTY
Figures
Figure 1. Site Locator Map
Figure 2.Johanna Marsh Park NWI/PWI Map
Figure 3. Johanna Marsh Park Wetland Delineation Map
Figure 4. Three-Month Antecedent Precipitation
Figure 5.Johanna Marsh Park 1940 Aerial Map
Figure 6.Johanna Marsh Park 1991 Aerial Map
Appendices
Appendix A. Wetland Delineation Data Forms
Appendix B.Johanna Marsh Park Soil Survey Data
Appendix C. Wetland Delineation Photos
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 6 of 24
Figure 1 — Site Locator Map
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City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 9 of 24
Figure 4. Three Month Antecedent Precipitation
8/22/2016 Precipitation Documentation Worksheet Using Gridded Database
Minnesota Climatology Working Group
State Climatology Office DNR Division of Ecological and Water Resources University of Minnesota
home I current conditions I journal past data I summaries I agriculture I other sites I contact us search
Precipitation Worksheet Using Gridded Database
Precipitation data for target wetland location:
county: Ramsey township number: 30N
township name: unnamed range number: 23W
nearest community: Arden Hills section number: 34
Aerial photograph or site visit date:
Thursday, August 18, 2016
Score using 1981-2010 normal period
values are in inches first prior second prior third prior
A'R' following a monthly total indicates a provisional value derived from month: month: month:
radar-based estimates. July 2016 June 2016 May 2016
estimated precipitation total for this location: 5.94R 4.29R 2.36
there is a 30% chance this location will have less than: 2.81 3.40 2.76
there is a 30% chance this location will have more than: 5.09 5.45 4.10
type of month: dry normal wet wet normal dry
monthly score 3* 3 = 9 2* 2 = 4 1 * 1 = 1
multi-month score: 14 (Normal)
6 to 9(dry) 10 to 14 (normal) 15 to 18(wet)
Other Resources:
■ retrieve daily precipitation data
■ view radar-based precipitation estimates
■ view weekly precipitation maps
■ Evaluating Antecedent Precipitation Conditions (BWSR)
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City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 10 of 24
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City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 12 of 24
Appendix A. Wetland Delineation Data Forms
Johanna Marsh Park-Tennis Court
WETLAND DETERMINATION DATA FORM - Northeast and Northcentral Region
Project/Site Johanna Marsh Park-Tennis Court City/County: Arden Hills/Ramsey Sampling Date: 8/18/2016
Applicant/Owner: City of Arden Hills State: MN Sampling Point: Upland Point
Investigator(s): Alan Rupnow Section,Township, Range: S34,T30N, R23W
Landform (hillslope,terrace,etc.): slope Local relief(concave,convex, none): convex
Slope(%): 10 Lat: 45.037489 Long: -93.163323 Datum: NAD_1983_HARN_Adj_MN_Ramsey_Feet
Soil Map Unit Name 1055-Aquolls and histosols, ponded VWI Classification: N/A
Are climatic/hydrologic conditions of the site typical for this time of the year? N (If no,explain in remarks)
Are vegetation soil or hydrology significantly disturbed? Are"normal circumstances"
Are vegetation soil or hydrology naturally problematic? present? No
SUMMARY OF FINDINGS (If needed,explain any answers in remarks.)
Hydrophytic vegetation present? N
Hydric soil present? N Is the sampled area within a wetland? N
Indicators of wetland hydrology present? N f yes,optional wetland site ID:
Remarks: (Explain alternative procedures here or in a separate report.)
Precipitation for the previous month was much (>70th percentile) higher than normal. Data point location was in a
mowed turf grass area.
VEGETATION-- Use scientific names of plants.
Absolute Dominan Indicator Dominance Test Worksheet
Tree Stratum (Plot size: 30 ft rad ) %Cover t Species Staus Number of Dominant Species
1 Fraxinus pennsylvanica 12 Y FACW that are OBL, FACW,or FAC: 2 (A)
2 Populus deltoides 12 Y FAC Total Number of Dominant
3 Species Across all Strata: 5 (B)
4 Percent of Dominant Species
5 that are OBL, FACW,or FAC: 40.00% (A/B)
24 =Total Cover
Sapling/Shrub stratum (Plot size: 15 ft rad ) Prevalence Index Worksheet
1 Rubus occidentalis 7 Y NI Total%Cover of:
2 Rhamnus cathartica 2 N FAC OBL species 0 x 1 = 0
3 FACW species 14 x 2= 28
4 FAC species 14 x 3= 42
5 FACU species 121 x 4= 484
9 =Total Cover UPL species 0 x 5= 0
Herb stratum (Plot size: 3 ft rad ) Column totals 149 (A) 554 (B)
1 Poa pratensis 95 Y FACU Prevalence Index=B/A= 3.72
2 Digitaria sanguinalis 25 Y FACU
3 Trifolium repens 1 N FACU Hydrophytic Vegetation Indicators:
4 Rapid test for hydrophytic vegetation
5 Dominance test is>50%
6 Prevalence index is<_3.0*
7 Morphogical adaptations*(provide
8 supporting data in Remarks or on a
9 separate sheet)
10 Problematic hydrophytic vegetation*
121 =Total Cover (explain)
Woody vine stratum (Plot size: 15 ft rad ) Indicators of hydric soil and wetland hydrology must be
1 Vitis riparia 2 N FACW present,unless disturbed or problematic
2 Hydrophytic
2 =Total Cover vegetation
present? N
Remarks: (Include photo numbers here or on a separate sheet)
Indicator statuses based on ACOE Northcentral and Northeast 2016 Regional Wetland Plant List
US Amy Corps of Engineers Northeast and Northcentral Region
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 13 of 24
Appendix A. Wetland Delineation Data Forms
Johanna Marsh Park-Tennis Courts
SOIL Sampling Point: Upland Point
Profile Description: (Describe to the depth needed to document the indicator or confirm the absence of indicators.)
Depth Matrix Redox Features
(Inches) Color(moist) % Color(moist) % Type* Loc** Texture Remarks
0-5 10YR3/2 100 Sandy loam
5-11 10YR3/2 100 Sandy clay loam Some sm gravel/compacted
11-14 10YR3/1 90 10YR3/4 10 C M Sandy clay loam Small gravel
14-23 10YR4/2 60 10YR4/6 40 C M Silty clay
23-27 10YR4/2 80 10YR4/6 15 1 C M Sandy clay Sm gravel and some bituminou
10YR7/1 5 D M
*Type: C=Concentration, D= Depletion, RM=Reduced Matrix, MS=Masked Sand Grains. **Location: PL=Pore Lining, M= Matrix
Hydric Soil Indicators: Indicators for Problematic Hydric Soils*:
Histisol(Al) Stripped Matrix(S6) 2 cm Muck(Al Of
Histic Epipedon(A2) —Dark Surface(S7)' Coast Prairie Redox(A16f
Black Histic(A3) Polyvalue Below Surface(S8)' 5 cm Mucky Peat or Peat(S3)6
_Hydrogen Sulfide(A4) Thin Dark Surface(S9)' —Dark Surface(S7)`
Stratified Layers(A5) Loamy Mucky Mineral(F1)` Polyvalue Below Surface(S8)`
Depleted Below Dark Surface(A11) Loamy Gleyed Matrix(F2) Thin Dark Surface(S9)`
Thick Dark Surface(Al2) Depleted Matrix(F3) Iron-Manganese Masses(F12)(LRR K, L, R)
Sandy Mucky Mineral(S1) Redox Dark Surface(F6) Piedmont Floodplain Soils(F19)'
Sandy Gleyed Matrix(S4) Depleted Dark Surface(F7) Mesic Spodic(TA6)'
Sandy Redox(S5) Redox Depressions(F8) Red Parent Material(F21)
*Indicators of hydrophytic vegetation and wetland hydrology must be Very Shallow Dark Surface(TF12)
present,unless disturbed or problematic Other(explain in remarks)
'(LRR R, MLRA 149B) `(LRR K, L) "(MLRA 149B) "(MLRA 149B) "(MLRAWA, 145, 149B) "(LRR K,L,R)
Restrictive Layer(if observed):
Type: Bituminous fill-compacted Hydric soil present? N
Depth(inches): 27
Remarks:
Hit refusal at 27 inches with compacted bituminous fill layer
HYDROLOGY
Wetland Hydrology Indicators:
Primary Indicators(minimum of one is required;check all that apply) Secondary Indicators(minimum of two required)
Surface Water(Al) Aquatic Fauna(1313) Surface Soil Cracks(136)
High Water Table(A2) Marl Deposits(B15) Drainage Patterns(B10)
Saturation(A3) Hydrogen Sulfide Odor(Cl) Moss Trim Lines(B16)
Water Marks(131) Oxidized Rhizospheres on Living Roots Dry-Season Water Table(C2)
Sediment Deposits(132) (C3) Crayfish Burrows(C8)
Drift Deposits(133) Presence of Reduced Iron(C4) Saturation Visible on Aerial Images(C9)
Algal Mat or Crust(134) Recent Iron Reduction in Tilled Soils Stunted or Stressed Plants(D1)
Iron Deposits(135) (C6) Geomorphic Position(D2)
Inundation Visible on Aerial Imagery(137) Thin Muck Surface(C7) Shallow Aquitard(D3)
Sparsely Vegetated Concave Surface(138) Gauge or Well Data(D9) FAC-Neutral Test(D5)
Water-Stained Leaves(139) Other(Explain in Remarks) Microtopographic Relief(D4)
Field Observations:
Surface water present? Yes No X Depth(inches):
Water table present? Yes No X Depth(inches): Indicators of wetland
Saturation present? Yes No X Depth(inches): hydrology present? N
(includes capillary fringe)
Describe recorded data(stream gauge, monitoring well,aerial photos, previous inspections),if available:
Remarks:
No saturated soil encountered despite greater than normal rainfall and a restrictive layer.
US Army Corps of Engineers Northcentral and Northeast Region
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 14 of 24
Appendix A. Wetland Delineation Data Forms
Johanna Marsh Park-Tennis Court
WETLAND DETERMINATION DATA FORM - Northeast and Northcentral Region
Project/Site Johanna Marsh Park-Tennis Court City/County: Arden Hills/Ramsey Sampling Date: 8/18/2016
Applicant/Owner: City of Arden Hills State: MN Sampling Point: Wetland Point
Investigator(s): Alan Rupnow Section,Township, Range: S34,T30N, R23W
Landform (hillslope,terrace,etc.): basin Local relief(concave,convex, none): concave
Slope(%): Lat: 45.037579 Long: -93.163329 Datum: NAD_1983_HARN_Adj_MN_Ramsey_Feet
Soil Map Unit Name 1055-Aquolls and histosols, ponded VWI Classification: PEM1C-Shallow Marsh
Are climatic/hydrologic conditions of the site typical for this time of the year? N (If no,explain in remarks)
Are vegetation soil or hydrology significantly disturbed? Are"normal circumstances"
Are vegetation soil or hydrology naturally problematic? present? Yes
SUMMARY OF FINDINGS (If needed,explain any answers in remarks.)
Hydrophytic vegetation present? Y
Hydric soil present? Y Is the sampled area within a wetland? Y
Indicators of wetland hydrology present? Y f yes,optional wetland site ID:
Remarks: (Explain alternative procedures here or in a separate report.)
Precipitation was >70th percentile in the month prior to the field investigation.
VEGETATION-- Use scientific names of plants.
Absolute Dominan Indicator Dominance Test Worksheet
Tree Stratum (Plot size: 30 ft rad ) %Cover t Species Staus Number of Dominant Species
1 Fraxinus pennsylvanica 30 Y FACW that are OBL, FACW,or FAC: 5 (A)
2 Salix amygdaloides 10 Y FACW Total Number of Dominant
3 Species Across all Strata: 5 (B)
4 Percent of Dominant Species
5 that are OBL, FACW,or FAC: 100.00% (A/B)
40 =Total Cover
Sapling/Shrub stratum (Plot size: 15 ft rad ) Prevalence Index Worksheet
1 Rhamnus cathartica 10 Y FAC Total%Cover of:
2 Rhus glabra 2 N NI OBL species 0 x 1 = 0
3 FACW species 172 x 2= 344
4 FAC species 15 x 3= 45
5 FACU species 0 x 4= 0
12 =Total Cover UPL species 0 x 5= 0
Herb stratum (Plot size: 3 ft rad ) Column totals 187 (A) 389 (B)
1 Phalaris arundinacea 100 Y FACW Prevalence Index=B/A= 2.08
2 Urtica dioica 5 N FAC
3 Impatiens capensis 2 N FACW Hydrophytic Vegetation Indicators:
4 Rapid test for hydrophytic vegetation
5 X Dominance test is>50%
6 X Prevalence index is<_3.0*
7 Morphogical adaptations*(provide
8 supporting data in Remarks or on a
9 separate sheet)
10 Problematic hydrophytic vegetation*
107 =Total Cover (explain)
Woody vine stratum (Plot size: 15 ft rad ) Indicators of hydric soil and wetland hydrology must be
1 Vitis riparia 30 Y FACW present,unless disturbed or problematic
2 Hydrophytic
30 =Total Cover vegetation
present? Y
Remarks: (Include photo numbers here or on a separate sheet)
US Amy Corps of Engineers Northeast and Northcentral Region
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 15 of 24
Appendix A. Wetland Delineation Data Forms
Johanna Marsh Park-Tennis Courts
SOIL Sampling Point: Upland Point
Profile Description: (Describe to the depth needed to document the indicator or confirm the absence of indicators.)
Depth Matrix Redox Features
(Inches) Color(moist) % Color(moist) % Type* Loc** Texture Remarks
0-6 10YR3/2 100 Loamy sand
6-16 10YR3/1 100 Mucky peat w/sand
16-23 10YR4/1 100 Sand w/some peat
*Type: C=Concentration, D= Depletion, RM=Reduced Matrix, MS=Masked Sand Grains. **Location: PL=Pore Lining, M= Matrix
Hydric Soil Indicators: Indicators for Problematic Hydric Soils*:
Histisol(Al) Stripped Matrix(S6) 2 cm Muck(Al Of
Precipit<Histic Epipedon(A2) —Dark Surface(S7)' Coast Prairie Redox(A16f
Black Histic(A3) Polyvalue Below Surface(S8)' X 5 cm Mucky Peat or Peat(S3)5
_Hydrogen Sulfide(A4) Thin Dark Surface(S9)' —Dark Surface(S7)`
Stratified Layers(A5) Loamy Mucky Mineral(F1)` Polyvalue Below Surface(S8)`
Depleted Below Dark Surface(A11) Loamy Gleyed Matrix(F2) Thin Dark Surface(S9)`
Thick Dark Surface(Al2) Depleted Matrix(F3) Iron-Manganese Masses(F12)(LRR K, L, R)
Sandy Mucky Mineral(S1) Redox Dark Surface(F6) Piedmont Floodplain Soils(F19)'
Sandy Gleyed Matrix(S4) Depleted Dark Surface(F7) Mesic Spodic(TA6)'
Sandy Redox(S5) Redox Depressions(F8) Red Parent Material(F21)
*Indicators of hydrophytic vegetation and wetland hydrology must be Very Shallow Dark Surface(TF12)
present,unless disturbed or problematic Other(explain in remarks)
'(LRR R, MLRA 149B) `(LRR K, L) "(MLRA 149B) "(MLRA 149B) "(MLRAWA, 145, 149B) "(LRR K,L,R)
Restrictive Layer(if observed):
Type: Hydric soil present? Y
Depth(inches):
Remarks:
Could not get a cohesive sample below 23 inches
HYDROLOGY
Wetland Hydrology Indicators:
Primary Indicators(minimum of one is required;check all that apply) Secondary Indicators(minimum of two required)
Surface Water(Al) Aquatic Fauna(1313) Surface Soil Cracks(136)
77 High Water Table(A2) Marl Deposits(B15) Drainage Patterns(B10)
37 Saturation(A3) Hydrogen Sulfide Odor(Cl) Moss Trim Lines(B16)
Water Marks(131) Oxidized Rhizospheres on Living Roots Dry-Season Water Table(C2)
Sediment Deposits(132) (C3) Crayfish Burrows(C8)
Drift Deposits(133) Presence of Reduced Iron(C4) Saturation Visible on Aerial Images(C9)
Algal Mat or Crust(134) Recent Iron Reduction in Tilled Soils Stunted or Stressed Plants(D1)
Iron Deposits(135) (C6) X Geomorphic Position(D2)
Inundation Visible on Aerial Imagery(137) Thin Muck Surface(C7) Shallow Aquitard(D3)
Sparsely Vegetated Concave Surface(138) Gauge or Well Data(D9) X FAC-Neutral Test(D5)
7—Water-Stained Leaves(139) Other(Explain in Remarks) Microtopographic Relief(D4)
Field Observations:
Surface water present? Yes X No Depth(inches):
Water table present? Yes X No Depth(inches): 4 Indicators of wetland
Saturation present? Yes X No Depth(inches): surface hydrology present? Y
(includes capillary fringe)
Describe recorded data(stream gauge, monitoring well,aerial photos, previous inspections),if available:
Remarks:
*Surface water present 6 inches from data point
US Army Corps of Engineers Northcentral and Northeast Region
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 16 of 24
Appendix B. Johanna Marsh Park Soil Survey Data
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Appendix B. Johanna Marsh Park Soil Survey Data
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City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 18 of 24
Appendix B. Johanna Marsh Park Soil Survey Data
Soil Map—Ramsey County, Minnesota Johanna Marsh Park Soils
Map Unit Legend
Ramsey County,Minnesota(MN123)
Map Unit Symbol Map Unit Name Acres in AOI Percent of AOI
859B Urban land-Zimmerman 0.0 0.1%
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slopes
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slopes
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1055 Aquolls and histosols, ponded 10.1 23.0%
W Water 0.1 0.3%
Totals for Area of Interest 43.8 100.0%
USDA Natural Resources Web Soil Survey 8/15/2016
Conservation Service National Cooperative Soil Survey Page 3 of 3
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 19 of 24
Appendix B. Johanna Marsh Park Soil Survey Data
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City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 20 of 24
Appendix B. Johanna Marsh Park Soil Survey Data
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City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 21 of 24
Appendix B. Johanna Marsh Park Soil Survey Data
Hydric Rating by Map Unit—Ramsey County,Minnesota Johanna Marsh Park Hydric Soils
Hydric Rating by Map Unit
Hydric Rating by Map Unit—Summary by Map Unit—Ramsey County,Minnesota(MN123)
Map unit symbol Map unit name Rating Acres in AOI Percent of AOI
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ponded
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Totals for Area of Interest 43.8 100.0%
IJSbA Natural Resources Web Soil Survey 8/15/2016
Conservation Service National Cooperative Soil Survey Page 3 of 5
City of Arden Hills-Johanna Marsh Park Tennis Court Rehab Page 22 of 24
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Attachment C
- DVEN HILLS
CITY OF ARDEN HILLS
SANITARY SEWER MAINTENANCE POLICY
1 . Purpose
It is the policy of the City of Arden Hills to comply with all applicable state and federal
regulatory requirements.
The City intends to provide effective and efficient maintenance to its sanitary sewer
system by evaluating political, social, safety, and economic concerns, among others.
Procedures identified in this policy are intended to maintain the sanitary sewer system to
operate efficiently and prevent sewer backups. These procedures, when implemented,
may also extend the service life of various components of the sanitary sewer system.
The City has 242,500 feet of public sanitary sewer mains, 1,100 manholes and 14
lift/pump stations within its sanitary sewer system. Procedures identified in this policy
are intended to maintain the City's sanitary sewer system to prevent sewer backups and to
extend the life of the system. The City has developed and implemented this policy that
takes into consideration public safety, the City's budget and personnel, environmental
concerns, and the cost of implementation versus the benefit to be achieved. The City will
use its employees, equipment and/or private contractors to provide this service.
While the City fully intends to meet the guidelines established in this policy, there may
be times when this is not feasible. Issues including, but not limited to, budget constraints,
critical equipment failure, or weather and other emergencies may prevent the City from
meeting the guidelines established herein. The Public Works Director may override
provisions established within this policy. Deviations from the goals established in this
policy will be documented.
The City will use this policy to guide any sanitary sewer maintenance activities to be
provided by a contractor or a party other than the City.
2. Routine Maintenance and Inspection Goals
A. Sanitary Sewer Mains
Scope of City's Responsibility - The City will maintain the components of the public
sanitary sewer system. This includes sanitary sewer mains, manholes, lift stations,
waste water treatment plants, and other components. Private property owners are
responsible for the maintenance of sanitary sewer components from their property up
to and including the connection to the public system.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8T" DAY OF OCTOBER,2012
Schedule — The City's goal is to inspect and maintain the components of its sanitary
sewer system according to the attached schedule.
Equipment — The equipment used to perform maintenance will depend upon the
equipment available and its effectiveness as determined by qualified staff.
Television Inspection — The City's sanitary sewer mains will be inspected by
television camera in accordance with the attached schedule. Any sewer mains located
on a street where a street maintenance project is planned will be inspected before and
after such a project. Sanitary sewer mains in a new development must be televised
before said mains are turned over to the City. Television inspection may also be used
to inspect the system where there are possible problems. In addition, the City may
require any main near a construction site to be televised before and after the
construction (i.e., near blasting, digging, other activities that might disrupt the main,
etc.)
Visual recordings of sewer main televising will be required of any vendor performing
this service for the City. A written report summarizing and interpreting the findings
of the televising will also be required. These records will be kept by the City for a
minimum of 12 years.
B. Maintenance Category
The sanitary sewer mains and facilities identified as Category 1 will receive ordinary
routine maintenance as noted on sewer maps. The sanitary sewer mains and facilities
identified on the sewer map as Category 2 will receive more frequent maintenance
and those identified as Category 3 will receive less frequent maintenance. When a
sewer main or facility is identified as anything other than Category 1, the reasons why
maintenance is needed on a different schedule will be documented. Sewer mains and
facilities will receive maintenance according to the attached schedule.
The Public Works Director will determine whether a main or facility is Category 1,
receiving routine sewer maintenance, Category 2, receiving more frequent
maintenance or Category 3, receiving less frequent maintenance. Based on periodic
assessment, maintenance will be adjusted and a sewer main may be moved from one
category to another.
C. Sanitary Sewer Lift Stations
The City maintains lift stations using specific maintenance that is reasonable and
recommended. The number of lift stations, location, date of installation, and capacity
of each lift station is kept on record. Maintenance for each lift station is reflected in
the following list of activities:
• Easy availability of original manuals with manufacturers' recommended
maintenance schedules for all lift station equipment
• Operating procedures for manipulating pump operations (manually or
automatically) during wet weather to increase in-line storage of wet weather flows
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8T" DAY OF OCTOBER,2012
• Setting wet well operating levels to limit pump start/stops
• Cleaning wet well annually
• Calibrating flow meters or conducting draw down tests
• Regular rotation of lead, lag, and backup pumps
• Regular inspections of lift station, alarm systems and electrical components
• Maintenance of operation logs and general records for all lift station activities,
including inspections
• Clean force mains as needed
• Identify problem areas/components
• Replace pump impeller, motor as needed
• Maintain generator according to manufacturer's recommendation
3. Inflow and Infiltration
Inflow and infiltration occur when clear water gets into the sanitary sewer system. This
may occur through cracks or leaks in the sewer pipes and manholes or through sump
pumps incorrectly connected to the sanitary sewer system. Inflow and infiltration can
lead to backups, overflows and unnecessary and expensive treatment of clear water.
City employees will periodically inspect manholes to identify any that contribute to this
problem. Sanitary sewer mains will be maintained and inspected pursuant to the City's
Sanitary Sewer Maintenance Policy.
4. Personnel Responsibilities and Requirements
A. Exercise of Professional Judgment
It is expected that City employees, in accordance with their job duties and
responsibilities, will exercise their professional judgment in the implementation of
this policy. Further, it is expected that in emergency situations City employees will
be required to exercise their discretion and weigh political, social, and economic
considerations including but not limited to public and employee safety, the potential
for damage to private property and the City sanitary sewer system, and environmental
concerns.
B. Training and Education
The City will provide training to employees responsible for maintenance of and
emergency response to issues with the sanitary sewer system. Training of employees
will include education necessary to earn and maintain appropriate operator
certifications. Training will also address standard operating procedures, proper use of
equipment, emergency response and other topics required by state and federal
regulatory agencies.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8T" DAY OF OCTOBER,2012
C. Work Schedule
Full-time City employees in the Public Works Department will be expected to work
eight-hour shifts. In emergencies, employees may be required to work in excess of
eight hours. Budget and safety concerns may limit the length of time an employee is
permitted to work.
D. Weather Conditions
Regular sewer maintenance operations will be conducted only when weather
conditions do not endanger the City employees and equipment. Factors that may
delay sewer maintenance operations include, but are not limited to: severe cold,
severe heat, flooding, rain, snow and other severe weather events.
5. Documentation
The City will document all of its inspection and maintenance activities and emergency
responses for its sanitary sewer system. The City will also document circumstances that
limit its ability to comply with this policy. A report should be prepared periodically for
the purpose of evaluating maintenance activities and for determining goals for the future.
These records will be kept in accordance with the City's records retention schedule.
6. Public Education
Periodically, the City will inform residents of their responsibilities related to sanitary
sewer service from the City of Arden Hills.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8T" DAY OF OCTOBER,2012
City of Arden Hills#/documents/1089468Ipages/20951802 Page 1 of 1
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AGENDA ITEM—11
-iVEN HILLS
MEMORANDUM
DATE: November 21, 2016
TO: Honorable Mayor and City Council
FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services
SUBJECT: Personnel Committee Discussion
Background/Discussion
The Personnel Committee will have a discussion with the full City Council on personnel items.