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11-28-16-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Transportation Update Andy Brotzler, Interim Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES October 17, 2016, City Council Work Session 10 -17 -16 -WS.PDF October 24, 2016, Special City Council Work Session 10 -24 -16 -SWS.PDF October 24, 2016, Special Regular City Council 10 -24 -16 -SR.PDF October 31, 2016, Special City Council Work Session 10 -31 -16 -SWS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -023 –Minor Subdivision And Variance – 1401 County Road E Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Motion To Approve Ramsey County Election Contract Extension 2017 -2020 Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -031 –Master PUD And Phase 2 Final PUD Development Agreement –Land O ’ Lakes –4001 Lexington Avenue N Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -024 –Final PUD Development Agreement – Med Express –1150 County Road E W Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Accept Donation From The Arden Hills Foundation Sara Grant, Parks and Recreation Coordinator Sue Polka, Interim Assistant Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Jonathan Wicklund Regular City Council Agenda November 28, 2016 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTES October 17, 2016, City Council Work Session 10 -17 -16 -WS.PDF October 24, 2016, Special City Council Work Session 10 -24 -16 -SWS.PDF October 24, 2016, Special Regular City Council 10 -24 -16 -SR.PDF October 31, 2016, Special City Council Work Session 10 -31 -16 -SWS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 16 -023 –Minor Subdivision And Variance – 1401 County Road E Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Motion To Approve Ramsey County Election Contract Extension 2017 -2020 Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -031 –Master PUD And Phase 2 Final PUD Development Agreement –Land O ’ Lakes –4001 Lexington Avenue N Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -024 –Final PUD Development Agreement – Med Express –1150 County Road E W Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Accept Donation From The Arden Hills Foundation Sara Grant, Parks and Recreation Coordinator Sue Polka, Interim Assistant Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaNovember 28, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 17, 2016, City Council Work Session10-17 -16 -WS.PDFOctober 24, 2016, Special City Council Work Session10-24 -16 -SWS.PDFOctober 24, 2016, Special Regular City Council10-24 -16 -SR.PDFOctober 31, 2016, Special City Council Work Session10-31 -16 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 16 -023 –Minor Subdivision And Variance –1401 County Road EEric Zweber, Interim City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDF ATTACHMENT F.PDF Motion To Approve Ramsey County Election Contract Extension 2017 -2020 Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -031 –Master PUD And Phase 2 Final PUD Development Agreement –Land O ’ Lakes –4001 Lexington Avenue N Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 16 -024 –Final PUD Development Agreement – Med Express –1150 County Road E W Eric Zweber, Interim City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Accept Donation From The Arden Hills Foundation Sara Grant, Parks and Recreation Coordinator Sue Polka, Interim Assistant Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Approve Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaNovember 28, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateSue Iverson, Interim City Administrator/Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFTransportation UpdateAndy Brotzler, Interim Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 17, 2016, City Council Work Session10-17 -16 -WS.PDFOctober 24, 2016, Special City Council Work Session10-24 -16 -SWS.PDFOctober 24, 2016, Special Regular City Council10-24 -16 -SR.PDFOctober 31, 2016, Special City Council Work Session10-31 -16 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Interim City Administrator and Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 16 -023 –Minor Subdivision And Variance –1401 County Road EEric Zweber, Interim City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFMotion To Approve Ramsey County Election Contract Extension 2017 -2020Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Planning Case 16 -031 –Master PUD And Phase 2 Final PUD Development Agreement –Land O ’ Lakes –4001 Lexington Avenue NEric Zweber, Interim City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Planning Case 16 -024 –Final PUD Development Agreement –Med Express –1150 County Road E WEric Zweber, Interim City Planner MEMO.PDFATTACHMENT A.PDFMotion To Accept Donation From The Arden Hills FoundationSara Grant, Parks and Recreation CoordinatorSue Polka, Interim Assistant Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESSUNFINISHED BUSINESSApprove Fund Balance Transfer From General Fund To PIR Fund And A Budget Amendment Sue Iverson, Interim City Administrator and Director of Finance and Administrative Services MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungJonathan Wicklund Regular City Council AgendaNovember 28, 20167:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:6.7.8.9.9.A. Documents: 10. Page 1 of 1 DATE: November 28, 2016 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Interim City Administrator/Finance and Administrative Services Director SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Attached is an update on recent activities as prepared by Stacie Kvilvang of Ehlers. Attachment A: November 28, 2016 memo from Ehlers STAFF COMMENTS – 3A MEMORANDUM Project Status Memo 1 Date: November 28, 2016 To: City Council From: Stacie Kvilvang Subject: TCAAP Update Meetings • On November 14, 2016, the City Council met with the communications consultant to overview and provide input on the survey for the public open house on the updated TCAAP Plans. In addition, staff provided cost estimates for the proposed park improvements for review and discussion with the Council. • On November 16, 2016, the City and Master Development Team hosted a public open house from 4:30 to 7:30 to overview the updated plans and to receive community feedback. There were approximately 158 attendees that signed in. • On November 21, 2016, the City Council met in a work session with the Master Development Team to review the 125 survey responses and discuss next steps for approval of the updated TRC. The Planning Commission will hold the required public hearing on the updated TRC on December 7, 2016. Staff and the Master Development Team are working on finalizing information related to park development costs and the land zoned for civic use prior to the Council approval of the updated TRC which will be scheduled for either the December 12th regular Council meeting or December 19th special Council meeting. • On November 23, 2016, the City and County Staff and consultants met with the Master Development Team and their consultants to discuss project updates. Page 1 of 1 DATE: November 28, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Interim City Administrator FROM: Andy Brotzler, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting regarding road construction/transportation in the City of Arden Hills. STAFF COMMENTS – 3B MEMORANDUM Approved: November 28, 2016 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION OCTOBER 17, 2016 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden (arrived at 5:07), Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; Interim Public Works Director/City Engineer Sue Polka; Finance Analyst Dave Perrault; Senior Planner Matthew Bachler; Stacie Kvilvang, Ehlers & Associates; and City Clerk Julie Hanson 1. AGENDA ITEMS A. Tree Contractor Licensing City Clerk Hanson stated at a previous work session, it was requested staff provide information pertaining to implementing licensing of tree contractors. It is at each individual City’s discretion whether or not they require tree contractors to obtain a City license. So, while some cities do not require this licensing, those that do generally require the submittal of a City license application, Certificate of General Liability Insurance, Workers’ Compensation Insurance (or waiver if a sole proprietor), and payment of a license fee. Once the license is issued, an updated list of licensed City tree contractors would be published on the City’s website. It should be noted that tree care/trimming companies doing business in Minnesota are required to register with the Minnesota Department of Agriculture. Should the Council wish to move forward with this City licensing requirement, determination of the fee and modification to City Code will be necessary. Mayor Grant questioned if other cities required tree contractors to be licensed. City Clerk Hanson explained that many cities have this requirement. Councilmember Wicklund asked if this was a problem for the City. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 2 Mayor Grant believed that the tree contractors and overnight parking in Arden Hills had been a problem this summer. Councilmember McClung supported the City licensing tree contractors as this process would assist in keeping some of the bad apples out of the mix. Councilmember Wicklund did not believe that it was necessary to license tree contractors and saw this as another hurdle for local business owners. Mayor Grant was of the opinion it would not hurt residents to have tree contractors licensed and insured with the City. Councilmember Holmes did not believe this was a problem for the City and did not support the additional licensing procedure. Councilmember Holden expressed concern with the fact that tree contractors could come into Arden Hills from all over the state and are leaving their equipment on City streets. She stated these contractors were coming into the City and conducting work without insurance or full knowledge of how to properly trim trees. Mayor Grant stated he generally did not like additional regulation, however, in this case, he believed it would benefit the residents of Arden Hills to require tree contractors to be licensed. Councilmember Holden requested that if the licensing regulation moves forward that all insurance information be provided to the City. Mayor Grant asked for direction from the Council on how to proceed. Councilmember Holmes and Councilmember Wicklund opposed further regulation. Mayor Grant, Councilmember McClung and Councilmember Holden supported tree contractors being licensed within the City. Mayor Grant recommended the licensing fee be non-punitive and suggested the fee be $50. B. Language for Delinquent Utility Letters Finance Analyst Perrault explained the City Council previously requested to review whether or not language should be added to the delinquent certification letter informing residents that when their past due payments go to Council for certification that their information becomes publicly available. The City Attorney has reviewed and approved the added language. Staff reviewed a revised delinquent letter with the requested language. The Council may want to decide whether or not to include the language in future letters. Staff requested feedback as to whether or not to move forward with the new delinquent letters. Councilmember Wicklund supported the letter as is. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 3 Mayor Grant agreed and recommended the utility letter language remain as is. C. State Fair Parking Update Interim Public Works Director/City Engineer Polka stated during the City Council meeting on June 29, 2015, the Council approved Ordinance 2015-005 in Planning Case 15-011 for an amendment to Chapter 8 – Traffic and Motor Vehicles, Section 800.03 of the City Code, in order to include temporary parking restrictions. The amendment permitted the City Administrator or designee to restrict parking on City streets for up to thirty (30) days. The approved temporary parking restrictions include, but are not limited to, no parking, 2-hour parking, and parking on one side of the street. The amendment to the Code assists the City’s Public Works Department and the County Sheriff when addressing parking concerns identified in residential areas for special events such as the State Fair. Interim Public Works Director/City Engineer Polka commented at the direction of the City administrator public works posted the state fair parking restrictions in 2015 and 2016. The signs were placed in two neighborhoods. The first neighborhood was Harriet Avenue and Benton Way. No parking was posted at both intersections of Harriet Avenue and Benton Way. The second neighborhood that had temporary no parking signs posted in 2015 was the Beckman Avenue / Jerold Avenue area. In this area, no parking was posted along the north side of Beckman Avenue from Lake Johanna Boulevard to New Brighton Road. No parking was also posted at the intersections where Jerrold Avenue, Interim Public Works Director/City Engineer Polka reported Edgewater Avenue and Glen Paul Avenue intersect with Prior Avenue. Also, the east end of Jerrold Avenue, Edgewater Avenue and Glen Paul Avenue were marked with no parking where they intersect with New Brighton Road. The north side of Edgewater Avenue from New Brighton Road to the west end was posted no parking. The south side of Jerrold Avenue from New Brighton Road to Prior Avenue was also posted no parking. Staff explained the purpose of this discussion is to determine if any revisions to the Temporary Parking Restrictions are warranted. Mayor Grant commented on the location of “No Parking” signs for 2016. Discussion ensued regarding the parking situation along Pine Tree and Glen Paul Avenue. Mayor Grant requested staff create a map noting where “No Parking” signs were posted for 2016. Councilmember McClung agreed this would be beneficial to the Council in addressing the concerns from year to year. He then asked that signs be posted on Benton Way. D. Street Patching Update Interim Public Works Director/City Engineer Polka stated Public Works staff has completed the fall pothole patching. He reviewed a map detailing the specific locations where patching has occurred. In addition to the repairs, staff also patched around gate valves and manholes in preparation for snow plowing season. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 4 E. City Newsletter Councilmember Wicklund stated the Communications Committee wanted to create a fresh look and feel for the City Newsletter. He reviewed the new newsletter design and requested feedback from the Council. Councilmember McClung thought the example newsletter looked good; however, he wanted more time to review the document. He recommended the newsletter be succinct but that the articles not become too brief. He recognized the fact that the Communications Committee needed assistance and additional article writers. Councilmember Holden agreed stating the newsletter may require six pages instead of four. She was in favor of the newsletter having a bit more white space. Councilmember McClung supported this recommendation. Mayor Grant also supported a six-page newsletter going forward. He recommended the Arden Hills font remain at the top of the newsletter. He wanted to see less clip art and more photography brought into the newsletter. Councilmember Holmes suggested the City’s Communications Consultant be brought in to review the newsletter. Councilmember Wicklund stated based on the comments, a new person may have to be brought in to assist with the City newsletter that had the skill set to complete the document in order to meet the Council’s more modern and contemporary vision. He explained the City may benefit by seeking quotes from a graphic designer to assist with the newsletter. Councilmember McClung asked what feedback Councilmember Wicklund had received from the Communications Committee. Councilmember Wicklund indicated the feedback from the Committee has been neutral and believed there was no need to make a change. Councilmember Holmes believed the changes to the newsletter were quite drastic and questioned if the newsletter should be moving toward an electronic version. Councilmember Wicklund stated the newsletter would be available electronically on the City’s website. Mayor Grant believed sending out the newsletter via mail was still an effective method. Councilmember Holden stated the seniors in the community would benefit by receiving the newsletter via mail. Councilmember McClung recommended residents have the option of receiving the newsletter via mail or email. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 5 Councilmember Wicklund stated he would seek quotes from a graphic designer and would make the Communications Committee aware of the City Council’s recommendations. F. TCAAP Master Plan Update Senior Planner Bachler stated on October 10, 2016, the City Council met in a work session with the Master Development Team to review proposed changes to the TCAAP Redevelopment Code (TRC) and the Regulating Plan. Based on the feedback provided by the City Council, staff has updated the red-lined draft of the TRC. Staff incorporated revisions in the document where there was consensus support for a proposed change. The red-lines represented areas where further changes/clarification are needed based on Council direction and input from the Master Development Team. Senior Planner Bachler noted that the Town Center District and Civic District sections remain unchanged from last time (redline), and are only a placeholder and will be changed after further discussions. No follow-up meetings have taken place between the Master Developer and any members of the City Council regarding the Town Center District since the work session on October 10, 2016. An updated copy of the TRC Master Land Use Plan was provided at the work session. Councilmember Holmes stated in order to address office mixed use, she wanted to have the definitions addressed. Senior Planner Bachler reviewed the definitions within the TRC for office mixed use. Councilmember Holmes asked if the office mixed use zoning district’s primary focus was on employment. Ms. Kvilvang stated this was the case. Councilmember Holmes questioned if restaurants should be limited as has been done for retail. Councilmember Holden stated the idea for this area of the development was for commercial/ office. Mayor Grant requested further comment from staff on the movement of the blue versus red line. Ms. Kvilvang stated this started out 50/50, however, in order to offer more flexibility, the line has been moved from all red noting 10 acres has been set aside for office and retail. Tom Shaver, Inland Partners, explained the proposed zoning line would work in conjunction with the adjacent office mixed use along the boulevard. He provided further clarification on why the change was being made. Councilmember Holden was uncertain how the developer was defining restaurant. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 6 Kent Carlson indicated restaurant could be defined as fast casual, sit down, formal dining, bar or fast food. He anticipated this area of the development would have fast casual and sit down restaurants. Councilmember Holden commented on her desire to have four sit down restaurants in this area of the development. She asked how much office space would fit in 15 acres. Mr. Shaver stated this would greatly depend on if structured parking was used or not. He estimated 200,000 square feet of office space would be created. Councilmember Holmes and Councilmember Wicklund were comfortable with the location of the blue/red line. Councilmember Holden stated she could support the location of the line, but requested a change to the language on Page 38, Item 2, removing the “but not limited to” language. Councilmember McClung indicated he could support the language change and suggested the line remain as is. Mr. Shaver encouraged the Council to consider how the market will evolve over the next five to ten years and the type of specialty medical uses that could be located in the office mixed use district. He stated for this reason, the developer was requesting flexibility in this area. Councilmember Holmes suggested the language be amended removing the word associated and read, “as part of”. Councilmember Holden supported this language change. Mr. Shaver recommended the language be edited to read accessory retail. Councilmember Holden feared that under the current language a medical clinic could be 50% retail and the space could sell vitamins, glasses, and other pharmaceuticals. Councilmember Holmes suggested the accessory retail use percentage be reduced to 25%. Discussion shifted to Parks and Open Space. Councilmember Wicklund asked if all parks would shrink in size. Councilmember Holden questioned how much the parks and open spaces have been reduced or impacted from the original plan. Mr. Shaver stated the overall park acreage has been increased from 24 acres to 24.3 acres. He described the parks and open space plans further and noted which parks would be slightly reduced in size and which would be increasing. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 7 Councilmember Holden understood the developer needed some flexibility to be able to move the parks within the neighborhoods. Councilmember McClung requested further clarification on this matter and asked that staff report back to the City Council. He explained that any adjustments within that 10% would have to be brought to the Council for review and approval. Senior Planner Bachler discussed which items could be approved by the JDA and which would have to be referred to the City Council. Councilmember Wicklund wanted to see the developers have enough flexibility to be able to reduce the parks by 10% without requiring the developer to return to the City Council. Councilmember Holmes recommended the language remain as is. Mayor Grant agreed. Councilmember McClung believed it was in the developer’s best interests to keep the parks as large as possible. Councilmember Holden reported she was still against allowing a 15-story building within the corporate campus. She asked if retail uses would be allowed in the Town Center. Senior Planner Bachler stated this would be allowed. Mayor Grant questioned if the TRC would allow for retail below grade. Councilmember Wicklund liked this idea and encouraged the developer to consider this option. Mr. Shaver stated the code was silent on this matter but indicated the developer could explore this concept. Senior Planner Bachler shifted the discussion to setbacks within residential neighborhoods. Councilmember Holmes expressed concern that the TRC had no language to address a setback requirement from the wildlife corridor trail. Mr. Stutz explained there would be a 30-foot setback from the wildlife corridor. Further discussion ensued regarding the neighborhood setbacks and architectural elements. The Council was in favor of having a 30-foot setback in place for the wildlife corridor and recommended the 20-foot maximum setback for open spaces be eliminated. Mayor Grant recommended the warranty language within the TRC be eliminated. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 8 Ms. Kvilvang reviewed a timeline for the Public Open House, additional Council worksession meetings and approval of the TRC. She requested the Council review their calendars to see if they are able to attend the Public Open House. Councilmember Holmes did not want to meet on December 27, 2016. She asked if an additional meeting could be held on October 24, 2016. Interim City Administrator/Director of Finance and Administrative Services Iverson commented staff would not have comments back from the Mayor and Councilmember Holden’s meeting with the developer on October 21 if an additional meeting was held on October 24, 2016. She asked if the Council wanted to meet at 6:00 p.m. on October 31, 2016. Ms. Kvilvang explained the Council would be discussing the Town Center and Civic District on October 31. Councilmember Holmes anticipated these topics would require a great deal of conversation. Mayor Grant agreed. Councilmember Holmes questioned when the Council would begin discussing the TCAAP budget. Ms. Kvilvang expected it would take her till the first part of November before she had a budget for the TCAAP development. She provided further comment on how the Open House would be broken down and staffed. Interim City Administrator/Director of Finance and Administrative Services Iverson asked if the Council would like to meet at 5:00 p.m. on October 31. Councilmember Wicklund was interested in meeting later if possible given the fact it was Halloween. He indicated he was fairly comfortable with the direction the Town Center was moving in. Councilmember Holden recommended the Council meet at 6:00 p.m. and suggested the EDA meeting be canceled. The Council was in agreement. Mayor Grant questioned when the Council was available to hold the public Open House. The Council was available to hold the Open House on November 17, 2016 and requested a postcard be sent to all Arden Hills residents. Interim City Administrator/Director of Finance and Administrative Services Iverson questioned if the Council wanted the Communications Consultant present on October 31, 2016, to discuss the Open House event. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 9 Mayor Grant recommended staff have the Communications Consultant at this meeting as he wanted to see a great deal of community involvement at the Open House. H. Political Signs Mayor Grant stated it has come to his attention political signs were being placed in County and City right of way. The County will not take down these signs unless they posed a safety concern. However, in one case, signs have been placed right on City property and this was upsetting to the adjacent property owner. Councilmember Holden stated she was only placing her signs on residential property when she had permission of the homeowner. Councilmember McClung indicated he was doing the same thing. He commented there were signs all over the community that were placed illegally within County right of way. Mayor Grant did not believe signs should be posted within City property and should be removed. Interim City Administrator/Director of Finance and Administrative Services Iverson explained Dave Scherbel, Building Official, contacted the sign owner within the triangle property and asked him to remove the sign. Further discussion ensued regarding how the Council was to manage the signs that were posted illegally within the City. Mayor Grant recommended that sign owners be contacted and that all signs be removed from City property within 48 hours after the call is made. G. Personnel Committee Update Mayor Grant explained negotiations for the City Administrator were ongoing. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked if “when kids are present” meant during school hours or during the entire school year. Councilmember Holmes stated after speaking with the County, she learned there was no definition. Interim City Administrator/Director of Finance and Administrative Services Iverson reported she would speak with Terry Soukkala regarding this matter. Councilmember Wicklund indicated the Ramsey County League of Local Government asked if the City wants to put an article in their newsletter. He explained the article would be due October 31, 2016. He questioned if the Communications Consultant should assist with this article and asked who would be working with the consultant. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 10 Interim City Administrator/Director of Finance and Administrative Services Iverson suggested the Communications Consultant attend an upcoming worksession meeting in order for this matter to be addressed. Councilmember Holmes supported the Council holding a Special City Council meeting on October 24, 2016, with the Communications Consultant. Interim City Administrator/Director of Finance and Administrative Services Iverson requested the Council also hold a Special City Council meeting in order to approve a Resolution between the City and the Met Council for the 2015 Sanitary Sewer Lining Project. There was consensus of the Council to hold a Special worksession meeting at 6:00 p.m. and Special Council meeting begin at 7:00 p.m. on October 24, 2016. Councilmember Wicklund asked for additional information on the tennis courts. Interim City Administrator/Director of Finance and Administrative Services Iverson explained the soil borings were completed and this information would be brought to the Council at the CIP work session in November. Councilmember Wicklund indicated he would be missing the Council meetings on November 14 and December 27, 2016. Councilmember Holmes stated she would also be missing the December 27, 2016 meeting. Councilmember Wicklund requested that further financial information be brought to the Council prior to the Open House. Mayor Grant and Councilmember Holmes shared this same concern. Mayor Grant did not believe that Arden Hills’ residents should be responsible for purchasing the park property as this has already been done, by these same people, as citizens of Ramsey County. Councilmember Wicklund questioned how the TRC approval would feel if it were pushed into January of 2017. Councilmember McClung stated there may be three new members on the City Council. Mayor Grant did not want the decision rushed and understood if the decision moved into 2017, the new Councilmembers would have to make an informed decision on behalf of the City. Interim City Administrator/Director of Finance and Administrative Services Iverson stated she would be attending the St. Paul Chamber of Commerce Award luncheon with the Mayor on October 18, 2016. She explained the City was a candidate for an award based on its efforts regarding business retention. ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 17, 2016 11 ADJOURN Mayor Grant adjourned the City Council Work Session at 8:28 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: November 28, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION OCTOBER 24, 2016 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; Acting City Engineer Sue Polka; Senior Planner Matthew Bachler; Stacie Kvilvang, Ehlers & Associates; and City Clerk Julie Hanson 1. AGENDA ITEMS A. TCAAP Open House Update Senior Planner Bachler stated the Council has set an open house for November 17, 2016, to provide the community with an opportunity to convey input to the City Council and Master Development Team on the updated development plans of the former Twin Cities Army Ammunition Plant site (TCAAP). Senior Planner Bachler reported the open house will be held at City Hall. Staff is recommending that the open house be held from 4:30 to 7:00 p.m. The City will put together a mailing (letter or flyer) that will go out to all residents in the City (like prior open houses) and will also place the information on the City’s website. In addition, we would request that the Mayor announce the open house at the City Council meeting on November 14, 2016. Senior Planner Bachler explained the format for the open house will be “stations” that contain boards of the different aspects of the development that will be staffed by the Master Development Team. This allows the public access to review all areas of the development in more detail and ask questions related to each. In addition, staff anticipates that there will be an “FAQ” station staffed by the City to address general questions regarding the project. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2016 2 Senior Planner Bachler stated staff had put together a community survey that would be handed out to residents and the public that attends the meeting and would be collected by staff as they leave. This survey format and process had been utilized effectively in many communities to provide constructive feedback. Councilmember Holden questioned if City Hall had adequate parking for this event. Interim City Administrator/Director of Finance and Administrative Services Iverson stated staff could park off-site and walk to City Hall in order to free up additional spaces. Senior Planner Bachler noted that the event was an Open House and people would be coming in and out over the span of two and a half hours. Mayor Grant questioned if the meeting date should be changed to Wednesday, November 16, 2016, in order for the event to be held at the Marsden Room. Senior Planner Bachler indicated he would follow up with Ramsey County to see if the Marsden Room was available on Wednesday, November 16, 2016. Mayor Grant asked how many stations would be set up for the Open House. Senior Planner Bachler anticipated the Open House would have five or six stations. The Council was in favor of utilizing five or six stations. Councilmember Holden recommended the event be held past 7:00 p.m. Mayor Grant agreed with this suggestion and asked that the meeting be held from 4:00 p.m. to 7:30 p.m. The Council was in agreement that the Open House would be held from 4:00 p.m. until 7:30 p.m. Discussion ensued regarding the informational flyer and how information will be gathered from residents. Interim City Administrator/Director of Finance and Administrative Services Iverson recommended this item be addressed under the next agenda item. B. Communications Consultant Interim City Administrator/Director of Finance and Administrative Services Iverson reported the Council has set an open house for November 17, 2016, (later to be changed to November 16, 2016) to provide the community the opportunity to convey input to the City Council and Master Development Team on the updated development plans of the former Twin Cities Army Ammunition Plant site (TCAAP). The City will need to work with its communication consultant on four (4) different items related to TCAAP: ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2016 3 1. Prepare a mailing announcing the open house (flyer or letter) that can then be formatted for use on the City’s website 2. Prepare press release announcing the upcoming open house 3. Develop key messages for various aspects of the development that will be utilized by the Master Developer, as well as City Council/staff/consultants at the open house; and 4. Preparation of future press releases as appropriate (i.e. preliminary approval of the updated plan, results of open house, plan progressing through formal City approvals, etc.) Interim City Administrator/Director of Finance and Administrative Services Iverson explained Mike Zipko and Carl Kuhl, the City’s Communication Consultants, were in attendance to discuss these items in more detail. Mayor Grant expressed concern with how the City was to control how questions were answered at the Open House. Interim City Administrator/Director of Finance and Administrative Services Iverson understood that the City’s Communications Consultant were working with the Master Developer’s Communication Consultants. Mr. Kuhl stated there would be a Q&A type handout that would be provided to all residents that attend the open house together with a survey. After review of the survey, the Council expressed some disapproval of the survey as presented and further discussion ensued. Mr. Kuhl stated they could word one of the survey questions to state “What are your thoughts about the concept plan at the former TCAAP site?” Councilmember Holden recommended the housing price ranges be placed on the neighborhood boards in order to keep the public informed. Mike Zipko questioned what the City’s goals were for the Open House. Councilmember Holden did not see the Open House as sales pitch but rather wanted it to be informational in nature while also allowing for input from the public. Mayor Grant discussed how the housing proposed for the site had changed from the City’s original plan. He agreed the City should work to gather feedback from the public on the current plan. Mr. Zipko recommended the Council have some sort of expectation or management plan for the feedback provided. Councilmember Wicklund viewed the Open House as an educational awareness event and not necessarily a selling event. He recognized the whole project would be presented to the public and understood there may be comments raised regarding building height and density within the Town Center. He suggested the focal point be centered on core issues. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2016 4 Councilmember McClung agreed the event should be educational in nature. He recommended the facts be presented with a focus on the three key issues being building height, parks and Town Center density. Councilmember Wicklund believed he understood the overall plan for the site; however, he wanted further information about how the project would be financed. Councilmember Holden stated she would also like additional information on how the water features and drainage areas would look. Councilmember Holmes questioned what would be presented to the public at the five stations. The Council discussed that they would like the stations to include bullet points that would include “talking points” such as mixed use, density, home price ranges and shops together with answers to these questions. Senior Planner Bachler explained one station would be dedicated to each of the following topics: the Town Center, the residential neighborhoods, parks and the natural resources corridor, retail west of the spine road, and office/flex office and the thumb. He indicated another station could be created to address infrastructure and trails. Councilmember Holmes asked if there would be a station addressing finances for the project. Senior Planner Bachler commented staff was considering an FAQ station to allow the public to ask consultants and staff questions. He understood that questions would be raised on this topic and staff would be prepared to address this matter. Interim City Administrator/Director of Finance and Administrative Services Iverson discussed a meeting staff would be attending on October 31, 2016, with WSB and Ehlers to further address the financing of this project. Councilmember Holmes believed the public wanted to learn more about what was going on and how the project would be funded. Mayor Grant suggested the finances be handled at a high level. He recommended the financing for the water tower, infrastructure and civic area be spelled out for the public. He recommended that the Council not approve the project until they had a better understanding of what the costs were. Councilmember Wicklund recommended staff draft a list of talking points prior to the Open House. Mayor Grant anticipated this would be drafted by staff. Mr. Zipko agreed a Q&A sheet should be drafted prior to the Open House to address bigger questions to assist City officials. He recommended the information provided at the Open House ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2016 5 be tight or concise and not too overwhelming. He explained he could coordinate this information with Alatus. He anticipated the back side of the Q&A sheet could be used for feedback. Councilmember Wicklund recommended this Q&A sheet address cost, density, building height, corporate campus, look and feel of the natural resource corridor, housing, parks and trails, and traffic/accessibility. Mayor Grant recommended the feedback form have a box available for individuals to check off if they are a resident or non-resident. Councilmember Wicklund asked how information would be provided to residents that would not be able to attend the Open House. Councilmember Holmes asked if the boards could be posted on the City’s website. Mr. Zipko stated it may be difficult for residents to understand the entire concept for TCAAP from pictures on the website. He suggested a separate feedback from be created for residents that are not able to attend the Open House. Mayor Grant summarized the direction of the Council at this time. Councilmember Holden recommended the postcard state that the original plan has been changed. Mr. Zipko described the manner in which he would draft a postcard/flyer. He indicated a Facebook event could also be created to assist with driving residents to the Open House. Councilmember Holden feared the flyer would be viewed as junk mail by residents. She was also concerned with how quickly the flyer would be processed by the post office. Mr. Zipko discussed the first class and bulk mailing processes and noted the information on the flyer could also be used for a press release and would be posted on the City’s website. The goal would be for the Arden Hills residents to see this information several different times. He wanted to see the Open House over communicated to the public. Councilmember Holden requested each Councilmember be provided with 10 to 15 flyers to hand out. Interim City Administrator/Director of Finance and Administrative Services Iverson recommended flyers be posted at City Hall as well. Mayor Grant recessed the worksession meeting at 7:01 p.m. Mayor Grant reconvened the worksession meeting at 7:05 p.m. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2016 6 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked what was meant by “when children are present” and how this was interpreted by the Sheriff’s Department. She reviewed the information provided by staff and requested further information on how this was being enforced by the deputies. Further discussion ensued regarding this school zone regulation. Councilmember Holmes believed that this law was only enforced when school was in session. Councilmember Holden was aware of a person that was pulled over on a Saturday. For this reason, she wanted further information on how Ramsey County was enforcing this issue. Councilmember Holmes requested further information regarding the fire hydrant situation. Acting City Engineer Polka described the situation at Boston Scientific noting an old line had failing valves. She reported staff was more comfortable providing a contractor for the work versus allowing Boston Scientific to complete this work. Councilmember Holmes asked if the work would be billed back to Boston Scientific. Acting City Engineer Polka stated this has been discussed by staff and would be brought to the City Council on October 31, 2016. Councilmember Holmes understood the City Administrator candidate withdrew. She questioned what the City’s plan was at this time. Mayor Grant explained the Personnel Committee would be meeting to address this concern on Thursday, November 3, 2016. Councilmember Holmes stated she would be providing the Personnel Committee with her input regarding this situation. Mayor Grant commented on the County Road E2 sidewalk and requested a trail connection be discussed at a future worksession meeting. Councilmember Holmes recommended this not be discussed until staff had numbers. Interim City Administrator and Director of Finance and Administrative Services Iverson suggested this be addressed at a November worksession meeting in conjunction with the CIP. Councilmember Holden requested the new staff members attend an upcoming work session in order to be introduced to the entire Council. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2016 7 ADJOURN Mayor Grant adjourned the City Council work session at 7:20 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: November 28, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL REGULAR CITY COUNCIL MEETING OCTOBER 24, 2016 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the special City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator and Director of Finance and Administrative Services Sue Iverson; Senior Planner Matthew Bachler; Acting City Engineer Sue Polka; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. AGENDA ITEMS A. Motion to Adopt Resolution 2016-033 Approving the Grant Agreement Between the Metropolitan Council and the City of Arden Hills for 2015 Sanitary Sewer Lining Project, subject to Minor Modifications and Final Review by City Attorney. Acting City Engineer Polka stated in April 2015, the City approved a contract with Hydro-Klean for the 2015 Sanitary Sewer Lining Project in the amount of $507,465.50. The project was initiated in response to surcharges by Metropolitan Council Environmental Services (MCES) for exceeding the maximum sanitary sewer flows allowed from various meter sheds due to inflow/infiltration into the sanitary sewer system. The City applied for the 2014 MCES Municipal Grant Program for reimbursement for a percentage of the construction cost for the Sanitary Sewer Lining Project and was notified of approval to participate in the program. Acting City Engineer Polka explained the next step in the Grant Program process is to submit final construction cost information and along with a resolution authorizing the City to enter into a Grant Agreement for the final reimbursement. While the final amount is not known at this time, the initial estimate is $37,295.31. ARDEN HILLS SPECIAL CITY COUNCIL – OCTOBER 24, 2016 2 MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to Adopt Resolution 2016-033 Approving a Grant Agreement between the City and the Metropolitan Council and authorize the Interim City Administrator to execute the Grant Agreement. The motion carried unanimously (5-0). ADJOURN MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:03 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: November 28, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION MEETING OCTOBER 31, 2016 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session meeting at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Jonathan Wicklund Absent: None Also present: Interim City Administrator Sue Iverson; Stacie Kvilvang, Ehlers & Associate; Interim Public Works Director/City Engineer Andy Brotzler; and Senior Planner Matthew Bachler 1. AGENDA ITEMS A. TCAAP Master Plan Update Senior Planner Bachler reported on October 17, 2016 the City Council met in a work session with the Master Development Team to review proposed changes to the TCAAP Redevelopment Code (TRC) and the Regulating Plan. Based on the feedback provided by the City Council, staff has updated the red-lined draft of the TRC. Staff incorporated revisions in the document where there was consensus support for a proposed change. Additionally, staff completed a final read through of the TRC document to see if there were any sections that needed further revision or clarification. Staff reviewed the changes in detail with the Council. Senior Planner Bachler stated since the work session on October 17, 2016, the Master Development Team met with two members of the City Council to discuss the Town Center District. Based on the outcome of that meeting, changes were made to the red-lines in the Town Center section related to the permitted building height. A conceptual plan of the proposed programming and density for the Town Center was reviewed with the Council. Senior Planner Bachler noted the Civic District remains unchanged from the previous work sessions. The Civic and Town Center sections are placeholders and will be changed after further discussion with the full Council. The proposed revisions for the Civic and Town Center Districts ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 31, 2016 2 were discussed. An updated copy of the TCAAP Regulating Plan was provided to the Council and staff requested comments or questions. Councilmember Holmes asked where the theater could be located. Senior Planner Bachler reported a theater would be allowed in TC3 or TC2. Councilmember Holden discussed the zoning for Town Center. She wanted to see each block defined separately versus having TC1, TC2, and TC3. Discussion shifted to building height and allowable square footage. Councilmember Holden questioned what the size of the foundation of the building would be. Bob Lux, Alatus, was uncertain of the exact size at this time. Stacie Kvilvang, Ehlers & Associates, stated the goal would be to have some towers with lower buildings in the Town Center. Councilmember Wicklund asked if 25% was enough room to a building foundation. Mr. Lux stated this was on the margin, but he was comfortable with the 25%. He provided further comment on the condo site. Councilmember Holmes understood the taller buildings within the Town Center could be ten stories or 130 feet in height. Mayor Grant had an issue with how the new plan would be presented to the public at the Open House on November 16, 2016. Ms. Kvilvang commented a graphic of the previous zoning map could be provided. Mr. Lux described the work he was completing with the assistance of an architect to create realistic presentation boards for the Open House. Councilmember McClung indicated that he supported the plan and also supported flexibility. Mayor Grant understood this may not be the last conversation the Council would have regarding building height or density. He asked for any further comments regarding this topic. Councilmember Holmes requested staff amend the TRC to read “130-foot maximum building height”. The Council turned their discussion to the TC2 zoning district. Councilmember Holmes understood that this zoning district could have more 10 story buildings. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 31, 2016 3 Mr. Lux stated this was the case. Mayor Grant commented he had still not wrapped his head around this entire zoning district. Councilmember Holden expressed concern with what the density would be in the five story buildings versus the ten story buildings. She stated she would be more comfortable breaking TC2 into separate blocks to allow for the City to have more control. Mr. Lux stated his focus has been to have the majority of the density in the heart of the Town Center and not at the entrance of the development. Councilmember Wicklund was in favor of leaving TC2 a larger parcel and not break this into pieces as this may limit or restrict design. Mayor Grant encouraged the developer to be careful with his modeling and noted he did not want to mislead the public as to the uses within the Town Center, as Council understood these uses could shift and change over time. Mayor Grant recessed the City Council Work Session meeting at 6:53 p.m. Mayor Grant reconvened the City Council Work Session meeting at 9:00 p.m. Mayor Grant commented on the Open House that would be on November 16. Mr. Lux addressed Councilmember Holden’s concerns regarding density and building height within the Town Center. Councilmember Holden requested again that the Town Center blocks be zoned individually. Mr. Lux suggested a maximum front footage on the mall be set in order to address Councilmember Holden’s concerns. Ms. Kvilvang stated in order to eliminate a wall of ten story buildings, perhaps the developer could abide by a 60% frontage limit. Councilmember Holden recommended the Council move on. Councilmember Wicklund questioned how the Council would address the comments received at the Open House. While he valued input from the public, he preferred to move the process along. He asked where the Council stood at this time. Councilmember Holmes wanted to see the Council resolve their issues with the plan as best as they can. Mayor Grant believed it would be important for the developer to explain to the public the plans in place were “proposed” and not set in stone. It was his opinion that the 60% limit was still quite high. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 31, 2016 4 Mr. Lux discussed the 60% limit and described how corners within the Town Center would be wrapped with stately looking buildings. Councilmember Wicklund recommended the developer have enough flexibility to design friendly building structures and to not create restrictions regarding a certain percentage of front footage. He believed that such limitations would create a code that was highly regulatory. Mayor Grant understood Councilmember Wicklund’s perspective but also believed that some parameters had to be put in place. Councilmember Wicklund recommended the developer be allowed to decide how the buildings along the block would be massed. Mr. Lux described how Town Center could be broken into two parcels. Mayor Grant recommended the Council move on. Councilmember Holmes asked if the Council was going to support the 60% limit. Mayor Grant suggested the 60% limit be included in the code, excluding the roadway with bookends. Councilmember Holden recommended that a percentage be set for the amount of retail that could be located within the buildings in Town Center. Senior Planner Bachler suggested the land use table be amended to address this requirement. Mayor Grant began to discuss the Civic area of the development and the uses that would be allowed in this district. Councilmember Holmes questioned who would be constructing and paying for the buildings in the Civic area. She stated this was never on the City’s plan. Councilmember Wicklund did not understand the vision for this piece of property. He understood what could be located on the land but believed the only practical application for the parcel was to move City Hall to the center. Mr. Lux discussed his vision for the Civic area. He thought the 1.3 acres should be something the City and region could benefit from. He believed a Civic use would assist in drawing people to the site. Councilmember Wicklund asked if Arden Hills should consider a community center. Councilmember Holden did not believe this would be the best option given the number of community centers surrounding the City. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 31, 2016 5 Councilmember Holmes suggested the City have a conversation with the County regarding the zoning of the Civic property. Councilmember Wicklund believed this could be a very interesting and worthwhile conversation. Mr. Lux commented the zoning for this parcel could always be changed in the future if the City does not complete a vision for the site. He stated that he believed the site had real potential as a Civic interest. Councilmember Wicklund was comfortable leaving the Civic area within the plan as a placeholder. He looked forward to the Council discussing this further after the Mayor or staff discusses this property with the County. Councilmember Holmes did not understand the reasoning behind the Civic area. Mr. Lux believed the right civic use could greatly benefit the development, the residents of Arden Hills and the surrounding corporate users. Councilmember McClung did not want to see the City lose the opportunity to develop this site. Councilmember Wicklund agreed. The Council agreed to keep the Civic area in the plan for the time being. Councilmember Holden stated again for the record that she wanted staff to make it clear that the uses being presented at the Open House were “proposed”. Mayor Grant asked that the Council be provided with a copy of the boards prior to the Open House. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the Special City Council Work Session meeting at 10:00 p.m. __________________________ __________________________ Sue Iverson David Grant Interim City Administrator Mayor Page 1 of 1 DATE: November 28, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Director of Finance and Administrative Services, Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Requested Action: 1. Motion to Approve Consent Agenda Item – Claims and Payroll Supporting Documents: Payroll 2016 Payroll #23 .................................................................................... $ 64,755.30 Total Payroll $ 64,755.30 Accounts Payable Claims Through 11/23/2016 Paid Claims (Check No 46174-Check No 46212) ................................. $ 199,490.42 Paid Claims (ACH Payments) ............................................................... $ 1,582.39 Paid Claims (Check No 46213-Check No 46215) ................................. $ 179,708.08 Total Accounts Payable $ 380,780.89 Total Claims $ 445,536.19 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 23 CHECKS DATED: 11/18/16 Biweekly: 10/29/16 - 11/11/16 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,173.33 EFT SIT 2,154.09 EFT FICA Oasdi 3,225.12 EFT FICA Medicare 754.27 EFT TOTAL TAXES 11,306.81 Health Premium 2,215.30 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 133.41 A/P Check* FSA Dependent Care Reimb. 208.41 A/P Check* TOTAL FLEXIBLE SPENDING 2,557.12 HSA Health Saving 1,029.64 Health Care Savings Plan EFT Health Care Savings Plan-2% 216.90 EFT Health Care Savings Plan-4% 558.23 EFT TOTAL HEALTH SAVINGS 1,804.77 PERA 3,643.58 EFT ICMA 781.37 EFT Central Pension Fund-Union 691.20 A/P Check* MN State Retirement System 586.18 EFT TOTAL RETIREMENT 5,702.33 IUOE 49 Dues (Union) 153.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* CITY BENEFIT 3,225.12 754.27 3,979.39 0.00 0.00 4,204.13 0.00 4,204.13 PERA Life Insurance 32.00 A/P Check Life/Addl/Dep Life 175.23 A/P Check* Public Employee Long Term Care A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.43 A/P Check* TOTAL VOLUNTARY 599.79 Total Employee Deductions 21,970.82 Net Payroll Direct Deposit 34,600.96 EFT Gross Payroll Tie-Out 56,571.78 STD/LTD Gross - Up Plus City Paid Benefit 8,183.52 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 64,755.30 FICA TIE-OUT Gross Payroll 56,571.78 Less Total FSA 2,557.12 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 54,014.66 FICA Oasdi @ 6.20% 3,225.12 FICA Medicare @ 1.45% 754.27 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 ,/ Geribral Ledger Journal Entry Proof List User: dave.Perrault Printed: 1111512016 - l:17 PM Batch: 60004.10.2016 -AS Project Management Account Number Account DescriPtion Debit Amount crcdit Amount Line Description systenr Reference Joumal Entry: 170-10-2016 l0r-41500-44376 101-41500-44371 l0l-41 500-,1437 I 101-41500-,1437 I l0l-00000-10100 Journal Entry Totals Joumal Entry Balance Report Totals: Joumal Entry D atel. 10 13 | I 207 6 Bank Service Charges CC Processing Fees CC Processing Fees CC Processing Fees Gen Cash & Investments 628.81 270.98 673.38 9.22 0.00 To allocate Bank and Crcdit Card Fecs 0.00 To allocate Bank and Credit Card Fees 0.00 To allocate Bank and Credit Card Fees 0.00 To allocate Bankand Credit Card Fees 0.00 1,582.39 To allocate Bank and Credit Card Fees 1,582.39 1,582.39 1,582.39 1,582.39 0.00 Gl--Joumal Entry Proof List (11/1512016 - l:17 PM) Page I Accounts Payable User: Printed: ashley.bertrand 11/23/2016 9:42 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0230 MTI Distributing Co.11/17/2016ACH 1091181-01 Parks Supplies Parks Supplies 148.95 148.95Total for this ACH Check for Vendor 0230: 0234 Mac Queen Equipment Inc.11/17/2016ACH P02132 PW Supplies PW Supplies 923.46 923.46Total for this ACH Check for Vendor 0234: 0387 ICMA Retirement Trust- #302482 11/17/2016ACH PR Batch 00200.11.2016 ICMA Employee DeductionPR Batch 00200.11.2016 ICMA Employee Deduction 25.00 PR Batch 00200.11.2016 ICMA Employee PercentPR Batch 00200.11.2016 ICMA Employee Percent 756.37 781.37Total for this ACH Check for Vendor 0387: 0549 Able Hose & Rubber 11/17/2016ACH 1-877569 PW Supplies PW Supplies 91.96 91.96Total for this ACH Check for Vendor 0549: 1041 Aaron Thelen 11/17/2016ACH 11142016-AT 10/31-11/10 Mileage Reimbursement 10/31-11/10 Mileage Reimbursement 21.06 21.06Total for this ACH Check for Vendor 1041: 1408 Supply Solutions 11/17/2016ACH 11582 City Hall Supplies City Hall Supplies 146.75 146.75Total for this ACH Check for Vendor 1408: 5648 Matthew Bachler 11/17/2016ACH 11072016-MB November Mileage Reimbursement November Mileage Reimbursement 6.43 11142016-MB APA 2017 Membership APA 2017 Membership 440.00 446.43Total for this ACH Check for Vendor 5648: ALPI Allegra Print & Imaging 11/17/2016ACH 149199 Business Cards Business Cards 134.46 134.46Total for this ACH Check for Vendor ALPI: 0600 315800-NCPERS Minnesota 11/17/201646174 31581116 Oct 16 Payroll Deductions Oct 16 Payroll Deductions 64.00 64.00Total for Check Number 46174: 2597 AARP 11/17/201646175 11102016-AARP November 2016 AARP Class November 2016 AARP Class 145.00 145.00Total for Check Number 46175: Page 1AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6047 Avesis Third Party Administrators, Inc 11/17/201646176 1492393 Nov 16 Vision Premium Nov 16 Vision Premium 10.86 10.86Total for Check Number 46176: CPF1 Central Pension Fund 11/17/201646177 10312016-CPF October 2016 Contributions October 2016 Contributions 1,382.40 1,382.40Total for Check Number 46177: 1297 Diversified Inspections/Ind. Testing Labs, Inc.11/17/201646178 270022 PW Garage Annual Inspections PW Garage Annual Inspections 765.00 765.00Total for Check Number 46178: 561ESCH ESCH Construction Supply, Inc 11/17/201646179 557631 PW Supplies PW Supplies 76.58 76.58Total for Check Number 46179: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 11/17/201646180 11152016-IUOE December 2016 Premium December 2016 Premium 9,990.00 9,990.00Total for Check Number 46180: 5138 League of MN Cities Ins. Trust 11/17/201646181 1637 LMC GL 10281 Insurance Deductible LMC GL 10281 Insurance Deductible 1,000.00 1,000.00Total for Check Number 46181: 0879 Lexington Floral, Inc.11/17/201646182 009943 Employee Recognition Employee Recognition 85.59 85.59Total for Check Number 46182: 0266 Minnesota Recreation & Park Assn.11/17/201646183 11072016-MRPA 2017 Membership Knoll 2017 Membership Knoll 287.00 287.00Total for Check Number 46183: 6073 Northstar Inspection Service, Inc 11/17/201646184 11012016-NIS October 2016 Inspections October 2016 Inspections 520.00 520.00Total for Check Number 46184: 5708 Deanna Parriott 11/17/201646185 10072016-DP October 2016 Freezer Meal Workshop October 2016 Freezer Meal Workshop 45.00 45.00Total for Check Number 46185: 2605 Quinzon Outdoor Services, LLC 11/17/201646186 001 1546 Briarknoll Drive Expenses 1546 Briarknoll Drive Expenses 2,900.00 2,900.00Total for Check Number 46186: 0811 Ramsey County 11/17/201646187 PUBW-015803 2016 Road Striping 2016 Road Striping 5,148.91 5,148.91Total for Check Number 46187: 6748 Reliance Standard 11/17/201646188 GL154938-1216 December 2016 Premium December 2016 Premium 1,421.81 Page 2AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,421.81Total for Check Number 46188: 0282 Republic Services #899 11/17/201646189 0899-002941336 Oct 16 Recycling Oct 16 Recycling 7,643.88 0899-002941336 Oct 16 Recycling Oct 16 Recycling -862.30 6,781.58Total for Check Number 46189: 5497 SCHWAAB, INC 11/17/201646190 A077902 Office Supplies Office Supplies 40.74 40.74Total for Check Number 46190: 1193 SelectAccount 11/17/201646191 1166698 November 2016 Participant Fee November 2016 Participant Fee 27.43 27.43Total for Check Number 46191: 0327 Staples Business Advantage 11/17/201646192 3318627508 Office Supplies Office Supplies 111.13 3318786084 Office Supplies Office Supplies 62.34 173.47Total for Check Number 46192: 0208 UniSelect USA 11/17/201646193 039177064 PW Supplies PW Supplies 49.80 039177186 PW Supplies PW Supplies 169.07 218.87Total for Check Number 46193: 1115 WSB & Associates, Inc.11/17/201646194 3450-0001 TCAAP Sept 2016 Expenses TCAAP Sept 2016 Expenses 3,079.25 3455-0101 TCAAP Sept 2016 Expenses TCAAP Sept 2016 Expenses 31.25 3455-0201 TCAAP Sept 2016 Expenses TCAAP Sept 2016 Expenses 31.25 3,141.75Total for Check Number 46194: 36,920.43Total for 11/17/2016: 0189 Gopher State One-Call, Inc.11/23/2016ACH 6100161 Oct 16 Locates Oct 16 Locates 95.85 6100161 Oct 16 Locates Oct 16 Locates 95.85 6100161 Oct 16 Locates Oct 16 Locates 95.85 287.55Total for this ACH Check for Vendor 0189: 0214 LTG Power Equipment 11/23/2016ACH 208183 Parks Supplies Parks Supplies 60.71 208305 Parks Supplies Parks Supplies 64.93 208348 Parks Supplies Parks Supplies 905.24 1,030.88Total for this ACH Check for Vendor 0214: 0225 Lillie Suburban Newspapers 11/23/2016ACH 10312016-LSN October 2016 Publications October 2016 Publications 27.72 10312016-LSN October 2016 Publications October 2016 Publications 200.99 228.71Total for this ACH Check for Vendor 0225: 0285 Xcel Energy 11/23/2016ACH Page 3AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 522231849 Oct/Nov 2016 Expenses Oct/Nov 2016 Expenses 172.81 522231849 Oct/Nov 2016 Expenses Oct/Nov 2016 Expenses 750.65 522231849 Oct/Nov 2016 Expenses Oct/Nov 2016 Expenses 975.85 522231849 Oct/Nov 2016 Expenses Oct/Nov 2016 Expenses 1,870.08 522231849 Oct/Nov 2016 Expenses Oct/Nov 2016 Expenses 1,833.69 5,603.08Total for this ACH Check for Vendor 0285: 0292 Oxygen Service Company, Inc.11/23/2016ACH 0335691 Oct 16 Rental Expenses Oct 16 Rental Expenses 19.22 19.22Total for this ACH Check for Vendor 0292: 0319 City of Roseville 11/23/2016ACH 0221997 Oct 16 IT Expenses Oct 16 IT Expenses 3,489.58 0222029 Oct 16 Phone Expenses Oct 16 Phone Expenses 447.22 3,936.80Total for this ACH Check for Vendor 0319: 0761 Electric Pump, Inc 11/23/2016ACH 0059035-IN LS#3 Repair LS#3 Repair 979.84 979.84Total for this ACH Check for Vendor 0761: 0922 North Suburban Access Corporation 11/23/2016ACH 16-127 Oct 16 Expenses Oct 16 Expenses 257.40 257.40Total for this ACH Check for Vendor 0922: 1252 Campbell Knutson - Attorneys at Law 11/23/2016ACH 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 413.50 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 70.00 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 70.00 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 70.00 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 100.80 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 482.90 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 38.50 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 2,492.80 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 321.57 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 518.00 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 71.72 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 177.43 3231G-1016 October 2016 Legal Expenses October 2016 Legal Expenses 210.00 5,037.22Total for this ACH Check for Vendor 1252: 1330 MN CLN SERVICES LLC 11/23/2016ACH 1116NN01 Oct 16 Cleaning Oct 16 Cleaning 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 7501 Kelly & Lemmons, P.A.11/23/2016ACH 45989 Oct 16 Prosecution Oct 16 Prosecution 1,580.95 1,580.95Total for this ACH Check for Vendor 7501: A1HY A-1 Hydraulic Sales & Service 11/23/2016ACH 0154073 Booster Generator Parts Booster Generator Parts 125.17 125.17Total for this ACH Check for Vendor A1HY: JOHC Johnson Controls 11/23/2016ACH Page 4AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1-41554418076 City Hall Repair City Hall Repair 1,949.29 1-41561561538 City Hall Repair City Hall Repair 300.00 2,249.29Total for this ACH Check for Vendor JOHC: MNLI Minnesota Native Landscapes, Inc 11/23/2016ACH 14393 Weed Control Services Weed Control Services 215.00 215.00Total for this ACH Check for Vendor MNLI: 0243 Metropolitan Council-Waste Water 11/23/2016ACH 1060788 Dec 16 Wastewater Expenses Dec 16 Wastewater Expenses 56,551.77 56,551.77Total for this ACH Check for Vendor 0243: 2440 Berwald Roofing Company, INC 11/23/201646195 11972 City Hall Roof Work City Hall Roof Work 1,684.00 1,684.00Total for Check Number 46195: 4862 Gilbert Mechanical Contractors 11/23/201646196 2016-01202 2016-01202 Permit Refund 2016-01202 Permit Refund 100.05 2016-01202 2016-01202 Permit Refund 2016-01202 Permit Refund 1.25 101.30Total for Check Number 46196: 0390 INT'L Union Operating Engineers-Union Dues11/23/201646197 11032016-INT Nov 16 Dues Nov 16 Dues 306.00 306.00Total for Check Number 46197: 1365 J.P. Cooke Company 11/23/201646198 421154 Animal License Tags Animal License Tags 93.28 93.28Total for Check Number 46198: 0210 Kath Fuel Oil Service 11/23/201646199 572533 PW Supplies PW Supplies 50.00 50.00Total for Check Number 46199: 0916 Lakes Country Service Coop 11/23/201646200 CI073HA9-1216 December 2016 Premiums December 2016 Premiums 3,676.00 CI073HB7-1216 December 2016 Premiums December 2016 Premiums 3,944.00 CI073HB7-1216 December 2016 Premiums December 2016 Premiums 986.00 CI073HE1-1216 December 2016 Premiums December 2016 Premiums 403.00 CI073HE1-1216 December 2016 Premiums December 2016 Premiums 403.00 9,412.00Total for Check Number 46200: 0266 Minnesota Recreation & Park Assn.11/23/201646201 11072016-AT Thelen 2017 Membership Thelen 2017 Membership 257.00 257.00Total for Check Number 46201: 0469 Pember Companies, Inc.11/23/201646202 11142016-PC Lift Station #11 Rehabilitation Payment #1 Lift Station #11 Rehabilitation Payment #1 106,763.85 106,763.85Total for Check Number 46202: 1074 Precision Landscape & Tree 11/23/201646203 16169 Playground Chips Playground Chips 1,550.00 6121 Floral Park Floral Park 1,400.00 Page 5AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,950.00Total for Check Number 46203: 1208 Premium Waters, Inc 11/23/201646204 610207-10-16 Oct 16 City Hall Supplies Oct 16 City Hall Supplies 54.43 613317-10-16 Oct 16 City Hall Supplies Oct 16 City Hall Supplies 112.23 166.66Total for Check Number 46204: 3100 Provident Life and Accident Ins Co 11/23/201646205 9672443-1016 Oct 16 UNUM Payment Oct 16 UNUM Payment 85.10 85.10Total for Check Number 46205: 0811 Ramsey County 11/23/201646206 EMCOM-005559 Oct 16 Fleert Support Fee Oct 16 911 Dispatch 24.96 EMCOM-005604 Oct 16 CAD Services Oct 16 CAD Services 929.23 EMCOM-005619 Oct 16 911 Dispatch 4,719.13 FLEET-000122 August 2016 Fuel August 2016 Fuel 2,681.84 FLEET-000145 Sept 2016 Parts/Labor Sept 2016 Parts/Labor 2,654.45 FLEET-000145 Sept 2016 Parts/Labor Sept 2016 Parts/Labor 3,735.00 PUBW-015845 Brine Solution Brine Solution 1,297.32 PUBW-015860 Class 5 Rock Class 5 Rock 533.68 16,575.61Total for Check Number 46206: 0327 Staples Business Advantage 11/23/201646207 3319287998 Office Supplies Office Supplies 208.62 208.62Total for Check Number 46207: 0925 T-Mobile 11/23/201646208 11222016-TMobil Nov 2016 Tablet Charges Nov 2016 Tablet Charges 28.70 28.70Total for Check Number 46208: 0576 TimeSaver Off Site Secretarial 11/23/201646209 M22460 10/17-24 CC Mtgs 10/17-24 CC Mtgs 473.00 473.00Total for Check Number 46209: 3099 Tri-State Bobcat, Inc.-Little Canada 11/23/201646210 A27840 Streets Supplies Streets Supplies 12.52 12.52Total for Check Number 46210: 0208 UniSelect USA 11/23/201646211 039178817 Parks Supplies Streets Supplies 12.44 12.44Total for Check Number 46211: 9755 Verizon Networkfleet Inc 11/23/201646212 OSV000000526039 Oct 16 GPS Expenses Oct 16 GPS Expenses 360.05 360.05Total for Check Number 46212: 0342 City of Shoreview 11/23/201646213 5834 2016 Spring Clean Up Day Costs 2016 Spring Clean Up Day Costs 9,718.87 9,718.87Total for Check Number 46213: 0811 Ramsey County 11/23/201646214 SHRFL-001541 Nov 16 RC Sheriff Nov 16 RC Sheriff 92,130.19 Page 6AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 92,130.19Total for Check Number 46214: 1115 WSB & Associates, Inc.11/23/201646215 3455-0001 Sept 16 Expenses Sept 16 Expenses 924.30 3455-0001 Sept 16 Expenses Sept 16 Expenses 924.30 3455-0001 Sept 16 Expenses Sept 16 Expenses 237.00 3455-0001 Sept 16 Expenses Sept 16 Expenses 687.50 3455-0001 Sept 16 Expenses Sept 16 Expenses 1,256.75 3455-0001 Sept 16 Expenses Sept 16 Expenses 924.30 3455-0001 Sept 16 Expenses Sept 16 Expenses 640.00 3455-0001 Sept 16 Expenses Sept 16 Expenses 554.58 3455-0001 Sept 16 Expenses Sept 16 Expenses 2,218.32 3455-0001 Sept 16 Expenses Sept 16 Expenses 1,848.60 3455-0001 Sept 16 Expenses Sept 16 Expenses 3,697.20 3455-0001 Sept 16 Expenses Sept 16 Expenses 3,697.20 3455-0001 Sept 16 Expenses Sept 16 Expenses 3,697.20 21,307.25Total for Check Number 46215: 342,278.07Total for 11/23/2016: Report Total (65 checks): 379,198.50 Page 7AP Checks by Date - Detail by Check Date (11/23/2016 9:42 AM) City of Arden Hills City Council Meeting for November 28, 2016 P:\Planning\Planning Cases\2016\PC 16-023 - Minor Subdivision and Variance - 1401 County Road E\CC Packet_(DATE)_16-023\Memo.docx Page 1 of 4 CONSENT ITEM – 5B MEMORANDUM DATE: November 28, 2016 TO: Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator FROM: Eric Zweber, Interim City Planner SUBJECT: Planning Case #16-023 Applicant: Kathleen Tressell Property Address: 1401 W County Road E Request: Variances and Minor Subdivision Requested Action Motion to approve Planning Case 16-023 for two variances: a 5 foot variance to the lot width and a variance to the requirement that minor subdivisions comply with all zoning requirements based on the findings of fact and the submitted plans within the November 28, 2016, Report to the City Council. Motion to approve Resolution 2015-033 for a Minor Subdivision at 1401 W County Road E in Planning Case 16-023, based on the findings of fact and the submitted plans, as amended by the two (2) conditions in the November 28, 2016, Report to the City Council. Background The heir of the property at 1401 E County Road E has applied for a Minor Subdivision and two Variances to split the existing parcel into two lots. The minor subdivision and variances requested are to allow for the subdivision of a single parcel located at 1401 County Road E into two parcels (Parcel A and Parcel B) to facilitate the sale of both parcels to settle the estate of Rhoda Behr, a resident for almost 70 years. Over the past several decades, their much larger original parcel has been split several times to facilitate sales and new construction of homes along Arden Oaks Drive. This last subdivision would result in the fourth and final lot being split from the larger original parcel. This fourth lot had previously received subdivision approval in 1979, but was never recorded. An existing house is located on the current parcel, with existing connections to sewer, water, and utilities. The sewer line that serves the house is located on the eastern side of the house, which City of Arden Hills City Council Meeting for November 28, 2016 P:\Planning\Planning Cases\2016\PC 16-023 - Minor Subdivision and Variance - 1401 County Road E\CC Packet_(DATE)_16-023\Memo.docx Page 2 of 4 extends southeasterly and over the proposed lot line. An easement is proposed along the inside of each Parcel A (6 feet) and Parcel B (12 feet) to accommodate the existing sewer line. Two variances are also being requested. The first is to allow a 5 foot deviation from Section 1320.06 District Requirements Chart of city code, which requires a lot width of 95 feet. The second variance is to allow a deviation from the requirement in Section 1150.04 of city code, which requires that requests for subdivision meet the required dimensions in order to be eligible for division. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission at their November 9, 2016, Regular Meeting. The staff report to the Planning Commission on this case is included in Attachment E. The proposed lots at meet the underlying requirements of the R-1 District for lot area, structure coverage, and landscape coverage. Parcel A meets the R-1 District requirements for lot width and the Planning Commission recommended approval of a lot width variance of 5 feet for Parcel B. The proposal would not create any new or increase existing nonconforming setbacks for structures on either property. Subdivision Ordinance Section 1150.04 of the City Code lists the requirements for subdividing and/or consolidating previously platted property. Requirements that must be evaluated as listed under Section 1150.04 include: 1. Survey: A survey showing the existing and proposed lots. 2. Zoning Compliance: The parcels or tracts resulting from the division or consolidation, as depicted in the survey or registered land survey, shall not have an area, dimensions, or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. 3. Public Welfare: It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. 4. Conformity with the rest of the Subdivision Ordinance: The proposed division or consolidation shall conform to all requirements of the subdivision Ordinance unless given an exemption by the Planning Commission and City Council. 5. Fees: All filing fees must be paid. City of Arden Hills City Council Meeting for November 28, 2016 P:\Planning\Planning Cases\2016\PC 16-023 - Minor Subdivision and Variance - 1401 County Road E\CC Packet_(DATE)_16-023\Memo.docx Page 3 of 4 Additional Review City Engineer The City Engineer researched that the property had be previously assessed for the possibility of a second sewer and water service due to the 1979 approval. That second sewer and water connection does not currently exist and will need to be provided by the City. The site is adjacent to existing fire hydrants and the driveway will not be excessively long. There are no greater issues for the Lake Johanna Fire Department than exist for the surrounding lots and subdivision. Findings of Fact The Planning Commission reviewed Planning Case 16-023 at their regular meeting on November 9, 2016. Draft minutes from the meeting are included in Attachment F. The Planning Commission offers the following findings of fact for consideration: 1. The property at 1401 County Road E is located in the LDR- Low Density Residential Land Use District and the R-1 Single Family Residential zoning district; 2. The property is properly guided and zoned for the development of an additional single family home; 3. The land was previously approved for such subdivision by the Arden Hills City Council in 1979; 4. The request proposes to use the property in a reasonable manner (as a single-family home); 5. The need for the variance to lot size and minor subdivision requirements are not due to circumstances created by the property owner; 6. The variances, if granted, will not alter the essential character of the neighborhood; 7. Economic considerations are not the primary reason for the request for the variances; 8. Adequate access to sunlight will be maintained; 9. The requested variances meet the standard of practical difficulty; 10. The proposed use of land is consistent with the purpose and intent of the comprehensive plan, the zoning code, and is consistent with the surrounding land uses; 11. The proposed minor subdivision request meets all other applicable standards of city code. Recommendation The Planning Commission unanimously recommends approval (6-0) of Planning Case 16-023 for the Lot Width and Zoning Regulations Variances and the Minor Subdivision at 1401 W County Road E, based on the findings of fact and the submitted plans in the November 9, 2016, Report to the Planning Commission, as amended by the following two conditions: 1. Approval of a 5 foot variance to lot width, and a variance to the requirement that minor subdivisions comply with all zoning requirements. City of Arden Hills City Council Meeting for November 28, 2016 P:\Planning\Planning Cases\2016\PC 16-023 - Minor Subdivision and Variance - 1401 County Road E\CC Packet_(DATE)_16-023\Memo.docx Page 4 of 4 2. The applicant shall record the Minor Subdivision and drainage and utility easements with Ramsey County within 180 days if the City’s approval and a copy of the recording shall be provided to the City. Options 1. Approve the proposal as submitted. 2. Approve the proposal with conditions (Recommended Action). 3. Deny the application with reasons for denial. 4. Table for additional information. Notice A public hearing notice was mailed to all properties within 500 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on October 26, 2016. Public Comments One neighbor emailed that they are in support of the lot split and a second neighbor called to say that they are in support of the lot split. No other letters, e-mails, or telephone calls from property owners or residents were received in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on October 12, 2016. Pursuant to Minnesota State Statute, the City must act on this request by December 11, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Resolution 2016-034 for a Minor Subdivision at 1401 W County Road E B. Land Use Application C. Aerial and Site Maps D. Certified Land Survey E. Planning Commission Report, November 9, 2016 F. Draft Planning Commission Minutes, November 9, 2016 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-034 RESOLUTION APPROVING A MINOR SUBDIVISION FOR 1401 WEST COUNTY ROAD E WHEREAS: on October 4, 2016, Kathleen Trussell (Behr), the heir to the deceased property owners of 1401 West County Road E, submitted a completed application for review of a Minor Subdivision to split the existing 40,322 square foot parcel of land, as depicted on the attached Exhibit “A”. WHEREAS: on November 9, 2016, the Planning Commission reviewed the application by Kathleen Trussell and at the conclusion of the public hearing recommended approval, subject to two conditions, after recommending approval of a variance to the lot width and a variance to the requirement that minor subdivisions comply with all zoning requirements, and making a finding that the proposed Minor Subdivision will not have an adverse impact on the surrounding properties or on the community as a whole. WHEREAS: on November 28, 2016, the City Council received and considered the recommendations of the Planning Commission. NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills approves the Minor Subdivision for 3517 Siems Court, dated June 29, 2015, subject to the following four conditions: 1.Approval of a 5 foot variance to the lot width and a variance to the requirement that minor subdivisions comply with all zoning requirements. 2.The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28th DAY OF NOVEMBER, 2016. ______________________________________________ David Grant, Mayor ATTEST: _________________________________________ Julie Hanson, City Clerk ATTACHMENT A EXHIBIT “A” TO RESOLUTION NO. 16-034 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 Notes Enter Map Description Legend1401 County Road E West City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Airports ATTACHMENT C This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 100.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet100.0050.00 6001: MINOR SUBDIVISION -for-KATHY TRUSSELL -of-1401 W. COUNTY ROAD EARDEN HILLS, MN 55112 EXISTING PROPERTY DESCRIPTION: Lots 1 and 2 and the west 10 feet of Lot 3, all in Block 1, except the north 115 feet of said Lots, SHADY OAKS ADDITION, Ramsey County, Minnesota. PROPOSED PROPERTY DESCRIPTIONS: PARCEL A: Lot 1 and that port of Lot 2 which lies west of the east 80.00 of said Lot 2, Block 1, except the north 115 feet of said Lots, SHADY OAKS ADDITION, Ramsey County, Minnesota. PARCELB: The east 80.00 feet of Lot 2 and the west 10 feet of Lot 3, Block 1, except the north 115 feet of said Lats, SHADY OAKS ADDITION, Ramsey County, Minnesota. PROPOSED EASEMENT DESCRIPTIONS: PARCEL A: A perpetual easement for drainage and utility purposes over, under and across the northerly, southerly and westerly 12 feet and the easterly 6 feet of the following described parcel: ZONING/SETBACK INFORMATION: Lot 1 and that part of Lot 2 which lies west of the east 80.00 of said Lot 2, Block 1, except the north 115 feet of said Lots, SHADY OAKS ADDITION, Ramsey County, Minnesota. PARCELB: A perpetual easement for drainage and utility purposes over, under and across the northerly, southerly and westerly 12 feet and the easterly 6 feet of the following described parcel: The east 80.00 feet of Lot 2 and the west 10 feet of Lot 3, Block 1, except the north 115 feet of said Lots, SHADY OAKS ADDITION, Ramsey County, Minnesota. NOTES: Current Zoning = R-1 District Building Setbacks: Front = 40 feet Rear = 30 feet Side (minimim/total for both sides of lot) Side Corner (Arden Oaks Dr.) = 40 feet Field survey was completed by E.G. Rud and Sons, Inc. on 9/1/2016 and 10/11/2016. Bearings shown are on Ramsey County datum. Curb shots are taken at the top and back of curb. This survey was prepared without the benefit of title work. Additional easements, restrictions and/or encumbrances may exist other than those shown hereon. Survey subject to revision upon receipt of a current title commitment or an attorney's title opinion. Benchmark: HSJ Benchmark shown on Preliminary Plot of Davidson Addition 10 feet/25 feet I I I I I I I I I I I I II I I I II I I I I I I I I II I f------- 1 I II I _J 9LIC� TC-CST\_[ -------66 -------- 94· .1"TC !4CU! -:= E�Tr'LE I I I I I I II I I � � io '(') '0 0 0 z / ( ....... \ '{ / \ J \ I ' '--\ ,,.\ ...... ' ( '< \ I J I I I I I I Ii IONE 11. CE P lI ,...·j /.,..----SOUTH LINE OF THE NDRTH l 115 FEET OF LOTS I, 2 AND 3----- / N89°48'18"E 210.24 ........ ....- I 943_:· lr,CIP-'IL�,-�.:.,=E 120.24 N I I I I N �---------------------�----1 I : I I12 • I : I e I : I I >- I I g lO N I �� ,_ I I PARCELA �� � I Total parcel area = 23,064 sq. ft. 1 o I s I w l I Existing Impervious Surface Cales: f- : 5 J Existing House = 2,152 S.F. � I Existing Concrete = 794 S.F. � : r;; I Existing Bituminous = 557 S.F. � I � I II Total Existing Impervious = 3,503 S.F. 'l..: _ I I Percent Impervious = 15.2% l I I i ,' I I � : r �, I "7"r7777=77777�1 I I I I I I I I I --r77'co77T /�-,+,-� I ----r----49.s ----------'' I I I I HUUOC/ I I I� I "' I I I I I / i �/ cf !/ 1:/ef "-"1v 12 J �"<' ..:;;,.G � s-o 'l o R� \ / . ,, IL_ ---------:'·f·_;,"_ - - /· cj'b,·_ \ .. -¼ ,,c, 'f' N . -··\:.___ . -' ", 120.05 6 w >- <( :, X 0 er Q_ Q_ <( I ___ ! N 90.00 ',_ PARCELB ··. Total parcel area. __ = 17,268 sq\ .. :t. : '.: �::\ I I I I r ' " ' I '( I '' L. I ,... -.., ! I _,.. L. I I I : ,,.- I I I I I \...,. \..., v<f ...... \ i �,t ' I >l-" "" 1\: �, ; . ' J ,L��---------j-----t / : : /N ; N I � : -I· 90 00 / A ///, ........... ..... - - -,,.._-.....·· = <" // I (\ ··· ..... drawn by Harry S. Johnson Land Surveyors. Top nut hydrant located near the southwest corner of said Preliminary Plot. Elevation 943.51 (NAVD88). 89°45'06"E '210,05 HC ens / ---=-O-HW---_-_-::_>--=--=-=-OH-w-=,:t>--=--=-=-=-=ooH\HWV->::====oo,�w���,;t:_>0>=::::::4:£ffi:;Q�-Hwv{C::·,::::>>,:s,1;;:2-_:;;72_==-oi.oB'iiWi8>:::. ===�ofiw . _ ;> oHW > 94E�-�/ > �HW > OHW?OFlw �'"'' .11 OHH�-�r�':''.�I/ ORJ?:====:lfiw===� OHW----OHW----OHW---- EST.1911 www.egrud.com Parcel I. D.#: 27-30-23-34-0053. lEGEND e DENOTES IRON MONUMENT FOUND AS LABELED 0 DENOTES IRON MONUMENT SET, MARKED RLS# 41578 srr DENOTES HYDRANT •'to GV N DENOTES GA TE VALVE --oHw co_, DENOTES POWER POLE AND OVERHEAD WIRES x 902.,5 DENOTES EXISTING SPOT ELEVATION 1C1 DENOTES CABLE PEDESTAL ........ ... .......DENOTES EXISTING CONTOURS (MN-DNR LIDAR) \ ... · ·· ... '.·I DENOTES CONCRETE SURFACE DENOTES BITUMINOUS SURFACE Professional Land Surveyors 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 I hereby certify that this survey, pion or report was prepared by me or under my direct supervision and that I am o duly Registered Land Surveyor underthe laws of the State of Minnesota. JA�Q Dote: 10/12/2016 License No. 41578 I ........... [QIT I ............ , ..................... . Qtoe,: H\J I k ,, .. ,>ls�;��··'·"····•"'""'"'··· .. , ... \���'.'.: .. ,, ..................................... 1..;;. •• , ............. , •• I ... ..... I , 11 (n C \ ;- < ••••••••••••••• < ---1 �dri I ---1-i-,��-';·�;,'?, Sri ---1 ---I --- I ---I ---1-�� ------ \ _ l COUNTY i<OAD E WEST (' u Ii' 'Hl' .. ' -.I J\,..:_.:,__L \.... ?-'.l J 1(· /,) - •..=--i=.-c=---- ' IN FLET 1 inch - '.?O ft. .:,,:. S3C.86 TC ORA WN BY: BAB CHECK BY: JER 1 10/12/16 2 3 NO. DATE j NORTH JOB NO: 16707BT I OA TE: 9/6/16 SCANNED 0 MOVE DIVISION LINE 5 FT EAST BAB DESCRIPTION BY 167078T ATTACHMENT D City of Arden Hills Planning Commission Meeting for November 9, 2016 Page 1 of 6 MEMORANDUM DATE:November 9, 2016 PC Agenda Item 3.A TO: Planning Commission FROM: Eric Zweber, AICP, Interim City Planner SUBJECT: Planning Case #16-023 – Public Hearing Applicant: Kathleen Trussell (Behr) Property Location: 1401 County Road E Request: Minor Subdivision and Variances Requested Action The applicant has requested approval of a minor subdivision to allow a lot split of the property located at 1401 County Road E to create two lots where there is currently one. The applicant has also requested two variances, first to allow one lot to be less than the 95 foot lot width requirement and the second from the requirement that all minor subdivisions meet the existing provisions of city code. Background 1.Overview of Request: The minor subdivision and variances requested are to allow for the subdivision of a single parcel located at 1401 County Road E into two parcels (Parcel A and Parcel B) to facilitate the sale of both parcels to settle the estate of Rhoda Behr, a resident for almost 70 years. Over the past several decades, their much larger original parcel has been split several times to facilitate sales and new construction of homes along Arden Oaks Drive. This last subdivision would result in the fourth and final lot being split from the larger original parcel. This fourth lot had previously received subdivision approval in 1979, but was never recorded. An existing house is located on the current parcel, with existing connections to sewer, water, and utilities. The sewer line that serves the house is located on the eastern side of the house, which extends southeasterly and over the proposed lot line. An easement is proposed along the inside of each Parcel A (6 feet) and Parcel B (12 feet) to accommodate the existing sewer line. ATTACHMENT E City of Arden Hills Planning Commission Meeting for November 9, 2016 Page 2 of 6 Two variances are also being requested. The first is to allow a 5 foot deviation from Section 1320.06 District Requirements Chart of city code, which requires a lot width of 95 feet. The second variance is to allow a deviation from the requirement in Section 1150.04 of city code, which requires that requests for subdivision meet the required dimensions in order to be eligible for division. 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North LDR – Low Density Residential R-1 Single Family Residential Single Family Residential South LDR – Low Density Residential R-1 Single Family Residential Single Family Residential East LDR – Low Density Residential R-1 Single Family Residential Single Family Residential West LDR – Low Density Residential R-1 Single Family Residential Single Family Residential 3. Site Data: Future Land Use Plan: LDR- Low Density Residential Existing Land Use: Single Family House/Vacant Zoning: R-1 Single Family Residential Lot Size: Current - 40,332 sq. ft Proposed 23,064 sq. ft and 17,268 sq. ft Topography: 10 foot drop over 210 feet (5% easterly slope) Plan Evaluation 1. Section 1150.04 Division or Consolidation of Platted Lots of Record The City Code requires compliance with the following criteria in order to be considered for a minor subdivision of previously platted lots: • The owner(s) of the platted lot(s) to be so divided or consolidated shall file with the zoning administrator a survey or registered land survey of the lot(s) to be divided or consolidated. Criterion met. • The parcels or tracts resulting from the division or consolidation, as depicted in the survey or registered land survey, shall not have an area, dimensions or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. Criterion not met. A variance is needed. • It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Criterion met. City of Arden Hills Planning Commission Meeting for November 9, 2016 Page 3 of 6 • The proposed division or consolidation shall conform to such other requirements of this chapter, which the planning commission has specifically made such division or consolidation subject to at its first meeting at which the application for the division or consolidation is submitted. Criterion not met. A variance is needed. • Such filing fee as has been established in a resolution adopted by the Council shall be paid the zoning administrator with every application for an exemption under this paragraph. Criterion met. 2. Section 1320.03 – Section 1320.75 (requirements for R-1 Single-Family District) These sections of city code outline the requirements of use, dimensional standards and setbacks within the R-1 District. The applicable standards and the proposed lot details are enumerated below: Applicable Regulation Minimum Requirement Proposed Parcel A Proposed Parcel B Meet Regulation? Proposed Use Various Single-family home Single-family home Yes Lot Size 14,000 sq. ft 23,064 sq. ft 17,268 sq. ft Yes Lot Width 95 feet 120 feet 90 feet No (variance needed) Lot Depth 130 feet 191 feet 191 feet Yes Setbacks, Lot Coverage, and FAR will be verified upon building permit. 3. Section 1355.04 Subd. 4 (Requirements for Approval of Variances) The Planning Commission and City Council must use the following criteria when reviewing a request for variance: 1. Purpose and Intent. The variance request shall comply with the purpose and intent provisions of City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The Comprehensive Plan states that three to five acres is allowed in the Low Density Residential land use district. The proposed density of the lot split is 1.85 units per acre. Criterion met. 2. Practical Difficulties. The applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The following criteria apply to this application: a) Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. A single family home with allowed accessory structure can be constructed on a 90 foot wide lot and would be a reasonable use of the property. Criterion met. b) Unique Circumstances. The plight of property owner is due to circumstances unique to the property not created by the landowner. The location of the house and the existing sewer line requires either a lot width City of Arden Hills Planning Commission Meeting for November 9, 2016 Page 4 of 6 variance or a side yard setback variance for Parcel A. Neither situation was created by Kathleen Trussell. Criterion met. c) Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. The variance would create a lot suitable for a single family house and allowed accessory structures which would be in keeping with the existing neighborhood and abutting properties. Criterion met. d) Economic Consideration. Economic consideration alone does not constitute a practical difficulty. The practical difficulty is the existing house location and existing sewer line. Criterion met. e) Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. Both lots face south and have adequate access to sunlight. Not Applicable. 4. Additional Review A. Building Official, City Engineer, and Fire Marshal The Building Official has no comments regarding this development. The City Engineer researched that the property had be previously assessed for the possibility of a second sewer and water service due to the 1979 approval. That second sewer and water connection does not currently exist and will need to be provided by the City. The site is adjacent to existing fire hydrants and the driveway will not be excessively long. There are no greater issues for the Lake Johanna Fire Department than exist for the surrounding lots and subdivision. B. Ramsey County Review A driveway permits will be required to access County Road E. C. Rice Creek Watershed District This scale of development does not require Rice Creek Watershed District review. Findings of Fact Staff offers the following findings of fact for consideration: 1. The property at 1401 County Road E is located in the LDR- Low Density Residential Land Use District and the R-1 Single Family Residential zoning district; 2. The property is properly guided and zoned for the development of an additional single family home; 3. The land was previously approved for such subdivision by the Arden Hills City Council in 1979; City of Arden Hills Planning Commission Meeting for November 9, 2016 Page 5 of 6 4. The request proposes to use the property in a reasonable manner (as a single-family home); 5. The need for the variance to lot size and minor subdivision requirements are not due to circumstances created by the property owner; 6. The variances, if granted, will not alter the essential character of the neighborhood; 7. Economic considerations are not the primary reason for the request for the variances; 8. Adequate access to sunlight will be maintained; 9. The requested variances meet the standard of practical difficulty; 10. The proposed use of land is consistent with the purpose and intent of the comprehensive plan, the zoning code, and is consistent with the surrounding land uses; 11. The proposed minor subdivision request meets all other applicable standards of city code. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-023 to approve the following actions: 1) A variance to allow the minor subdivision of previously platted parcels, despite not meeting the dimensional standards for lot width; 2) A 5 foot variance to allow Parcel B a lot width of 90 feet; and 3) A minor subdivision to allow the division of the existing parcel located at 1401 County Road E into two parcels, Parcels A and B, subject to the condition that both a variance to the minor subdivision requirements, and a variance to lot width are approved. Staff recommends that the following two (2) conditions be included with the approval: 1. Approval of a 5 foot variance to lot width, and a variance to the requirement that minor subdivisions comply with all zoning requirements. 2. The applicant shall record the Minor Subdivision and drainage and utility easements with Ramsey County within 180 days if the City’s approval and a copy of the recording shall be provided to the City. Options and Proposed Motion Language 1. Recommend Approval, with conditions: Motion to recommend approval of Planning Case 16-023 that approves a 5 foot variance to lot width, and a variance to the requirement that minor subdivisions comply with all zoning requirements on the property located at 1401 County Road E, based on the findings of fact listed in the staff report and the submitted plans. –AND- Motion to recommend approval of Planning Case 16-023 that approves a minor subdivision for a lot split on the property located at 1401 County Road E, based on the findings of fact, submitted plans and the two (2) conditions outlined in this report. City of Arden Hills Planning Commission Meeting for November 9, 2016 Page 6 of 6 2. Recommend Denial: Motion to recommend denial of Planning Case 16-023 for a minor subdivision, a 5 foot variance to lot width, and a variance to the requirement that minor subdivisions comply with all zoning requirements on the property located at 1401 County Road E, based on the following findings of fact: (findings of fact to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated). 3. Table: Motion to table Planning Case 16-023 for a minor subdivision, a 5 foot variance to lot width, and a variance to the requirement that minor subdivisions comply with all zoning requirements on the property located at 1401 County Road E: (a specific reason and information request should be included with a motion to table). Public Notice A public hearing notice was mailed to all properties within 500 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on October 26, 2016. Resident Comment One neighbor emailed that they are in support of the lot split and a second neighbor called to say that they are in support of the lot split. No other letters, e-mails, or telephone calls from property owners or residents were received in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on October 12, 2016. Pursuant to Minnesota State Statute, the City must act on this request by December 11, 2016 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Maps C. Minor Subdivision Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, NOVEMBER 9, 2016 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A.Planning Case 16-023 – Minor Subdivision and Variance – 1401 County Road E West - Public Hearing Eric Zweber, Interim City Planner, stated the minor subdivision and variances requested are to allow for the subdivision of a single parcel located at 1401 County Road E into two parcels (Parcel A and Parcel B) to facilitate the sale of both parcels to settle the estate of Rhoda Behr, a resident for almost 70 years. Over the past several decades, their much larger original parcel has been split several times to facilitate sales and new construction of homes along Arden Oaks Drive. This last subdivision would result in the fourth and final lot being split from the larger original parcel. This fourth lot had previously received subdivision approval in 1979, but was never recorded. Mr. Zweber explained an existing house is located on the current parcel, with existing connections to sewer, water, and utilities. The sewer line that serves the house is located on the eastern side of the house, which extends southeasterly and over the proposed lot line. An easement is proposed along the inside of each Parcel A (6 feet) and Parcel B (12 feet) to accommodate the existing sewer line. Mr. Zweber reported two variances are also being requested. The first is to allow a 5-foot deviation from Section 1320.06 District Requirements Chart of the City Code, which requires a lot width of 95 feet. The second variance is to allow a deviation from the requirement in Section 1150.04 of the City Code, which requires that requests for subdivision meet the required dimensions in order to be eligible for division. Site Data Land Use Plan: LDR – Low Density Residential Existing Land Use: Single Family House/Vacant Zoning: R-1 Single Family Residential Lot Size: Current – 40,322 sq. ft. Proposed – 23,064 sq. ft. and 17,268 sq. ft. Topography: 10 foot drop over 210 feet (5% easterly slope) Mr. Zweber reviewed the surrounding area, the Plan Evaluation and the Variance Evaluation Criteria. Mr. Zweber provided the Findings of Fact for review: ATTACHMENT F ARDEN HILLS PLANNING COMMISSION – November 9, 2016 2 1. The property at 1401 County Road E is located in the LDR- Low Density Residential Land Use District and the R-1 Single Family Residential zoning district. 2. The property is properly guided and zoned for the development of an additional single family home. 3. The land was previously approved for such subdivision by the Arden Hills City Council in 1979. 4. The request proposes to use the property in a reasonable manner (as a single-family home). 5. The need for the variance to lot size and minor subdivision requirements are not due to circumstances created by the property owner. 6. The variances, if granted, will not alter the essential character of the neighborhood. 7. Economic considerations are not the primary reason for the request for the variances. 8. Adequate access to sunlight will be maintained. 9. The requested variances meet the standard of practical difficulty. 10. The proposed use of land is consistent with the purpose and intent of the comprehensive plan, the zoning code, and is consistent with the surrounding land uses. 11. The proposed minor subdivision request meets all other applicable standards of city code. Mr. Zweber stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 16-023 to approve the following actions: 1) A variance to allow the minor subdivision of previously platted parcels, despite not meeting the dimensional standards for lot width; 2) A 5-foot variance to allow Parcel B a lot width of 90 feet; and 3) A minor subdivision to allow the division of the existing parcel located at 1401 County Road E into two parcels, Parcels A and B, subject to the condition that both a variance to the minor subdivision requirements, and a variance to lot width are approved. Staff recommends that the following two (2) conditions be included with the approval: 1. Approval of a 5-foot variance to lot width, and a variance to the requirement that minor subdivisions comply with all zoning requirements. 2. The applicant shall record the Minor Subdivision and drainage and utility easements with Ramsey County within 180 days of the City’s approval and a copy of the recording shall be provided to the City. Mr. Zweber reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Jones asked if the proposed property line were moved five feet to the west what type of variance would be needed. Mr. Zweber estimated that a seven-foot setback would be created requiring a three-foot variance from the 10 foot setback requirement. ARDEN HILLS PLANNING COMMISSION – November 9, 2016 3 Chair Thompson opened the public hearing at 6:38 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 6:39 p.m. Chair Thompson questioned how many trees would be lost on the new lot. Mr. Zweber explained this issue had been discussed with the applicant and noted the trees on the lot have not been mapped. He stated the intent would be for the applicant to sell the lot to a developer who would then review the City’s tree ordinance with staff in order to have the new lot mapped. Commissioner Jones moved and Commissioner Bartel seconded a motion to recommend approval of Planning Case 16-023 that approves a five-foot variance to lot width and a variance to the requirement that minor subdivisions comply with all zoning requirements on the property located at 1401 County Road E based on the findings of fact and the submitted plans in the November 9, 2016, report to the Planning Commission. The motion carried unanimously (6-0). Commissioner Jones moved and Commissioner Bartel seconded a motion to recommend approval of Planning Case 16-023 for a Minor Subdivision for a lot split on the property located at 1401 County Road E based on the findings of fact and the submitted plans, as amended by the two (2) conditions in the November 9, 2016, report to the Planning Commission. The motion carried unanimously (6-0). CONSENT ITEM – 5C MEMORANDUM DATE: November 28, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services SUBJECT: Amendment to the Agreement between Ramsey County and the City of Arden Hills for Election Services 2017 - 2020 Staff Recommendation Motion to approve the amendment between Ramsey County and the City of Arden Hills for Election Services for 2017-2020. Background The City Council entered into an agreement with Ramsey County to provide election services for the City of Arden Hills for January 1, 2013 – through December 31, 2016. Discussion Attached is an amendment to the original agreement to cover the years 2017 – 2020. Attachment A: Amendment to Agreement between Ramsey County and the City of Arden Hills for Election Services for 2017 – 2020. Agreement for Election Services With Arden Hills January 1, 2017-December 31, 2020 1 of 3 Attachment A AMENDMENT TO AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF ARDEN HILLS FOR ELECTION SERVICES 2017-2020 This is an amendment to the original agreement for the period January 1, 2013 through December 31, 2016 between the County of Ramsey, through the Ramsey County Elections Office, 90 West Plato Boulevard, St. Paul, MN (“County”) and the City of Arden Hills, 1245 Highway 96 W, Arden Hills, MN for the provision of election services by the County (“Agreement”). 1. Term This Amendment to the original Agreement will be in effect for the four- year period from January 1, 2017 through December 31, 2020 (“Additional Term”), unless earlier terminated pursuant to the provisions of this Agreement. 6. Voting System The cost of acquiring and operating the voting system is not included in the original Agreement and is the subject of a separate joint powers agreement between the County and the City. 7. Special Elections 7.3 The City will pay all costs applicable to the City of any presidential primary in 2020 authorized by the legislature. The County will submit an invoice payable within 30 days of receipt to the City for the costs incurred by the County to conduct a presidential primary. The County will provide the City with an estimate of the costs of conducting a presidential primary by July 1, 2019. 11. Election Costs and Payments 11.1 Regular Elections Payments to cover the costs incurred by the County in the performance of the provisions of this Agreement for regularly scheduled elections will be made by the City in eight equal quarterly amounts for each two-year budget period, for a total of 16 quarterly payments during the Initial Term of the Agreement, based on invoices submitted by the County. Payments will be due on March 31, June 30, September 30 and December 31 of each year. The cost of election services for Regular Elections for the 2017- 2018 calendar years will be $37,456. Agreement for Election Services With Arden Hills January 1, 2017-December 31, 2020 2 of 3 The County will provide the cost for the 2019-2020 calendar years to the City no later than April 1, 2018. The County will base the cost for the 2019-2020 budget period on the actual cost for the previous similar election years, adjusted as necessary by the County to account for the following factors: 1) estimated voter turnout; 2) labor contracts and agreements for non-represented employees approved by the Ramsey County Board of Commissioners; 3) changes in the Consumer Price Index for the Minneapolis-Saint Paul metropolitan area, as determined by the U.S. Bureau of Labor Statistics for the previous two-year period; 4) changes in state, federal, County or City legal requirements, as applicable; and 5) other factors having a significant impact on election costs. Agreement for Election Services With Arden Hills January 1, 2017-December 31, 2020 3 of 3 IN WITNESS THEREOF, the parties have executed this Agreement as of the last date written below. RAMSEY COUNTY CITY OF ARDEN HILLS _____________________________ _________________________ Julie Kleinschmidt David Grant County Manager Mayor Date: ________________________ Date: ____________________ Approval recommended: Approval recommended: _____________________________ __________________________ Joseph Mansky Sue Iverson City Administrator Approved as to form and insurance: ____________________________ __________________________ Assistant County Attorney City Attorney CONSENT ITEM – 5D City of Arden Hills City Council Meeting for November 28, 2016 Page 1 of 1 MEMORANDUM DATE: TO: FROM: November 28, 2016 Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator Eric Zweber, AICP, Interim City Planner SUBJECT: Planning Case #16-031 Applicant: Land O’Lakes Property Location: 4001 Lexington Avenue North Request: Master Planned Unit Development (PUD) Amendment and Phase 2 Final PUD Development Agreement Requested Action Motion to approve the PUD Development Agreement, based on the November 14, 2016, City Council approval of Planning Case 16-031. Background On November 14, 2016, the City Council approved Planning Case 16-031 for a Master Planned Unit Development (PUD) Amendment Phase 2 Final for the Land O’Lakes consolidation plan located at 4001 Lexington Avenue North. The amendment will allow roof-mounted mechanical equipment to extend eighteen (18) feet above the roof, rather than the fourteen (14) feet, eight (8) inches that was originally approved. The City Attorney has prepared the Master PUD Amendment and the Final Phase 2 PUD Development Agreement (Attachment A). Attachments A.Land O’Lakes - Master Planned Unit Development (PUD) Amendment and Phase 1 Final PUD Development Agreement 190182v1 (reserved for recording information) AMENDMENT TO PHASE 2 FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (Developer Installed Improvements) LOT 2, BLOCK 1, LAND O’LAKES ADDITION (PC 16-031) THIS AMENDMENT to PHASE 2 FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (this “Agreement”) is dated ____________________, 20____, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (the “City”), and LAND O’LAKES, INC., a Minnesota corporation (the “Developer”). 1.RECITALS. A.The City and Developer previously entered into a Master Planned Unit Development Amendment (the “PUD Master Plan”) for the consolidation and expansion of its headquarters, previously approved by the City as a Planned Unit Development on May 7th, 1979 in Planning Case No. 79-004, and the approval of a Phase 1 Final Planned Unit Development (the “Phase 1-Final Plan”). The Arden Hills City Council approved the PUD Master Plan and the Phase 1-Final Plan on the 27th day of June, 2016. B.On the 6th day of June, 2016, the Developer submitted an application requesting approval of a Phase 2 Final Planned Unit Development (the “Phase 2-Final Plan”) as identified in the approved PUD Master Plan. The Phase 2-Final Plan was dated August 8, 2016 and recorded on October 6, 2016 as Torrens document number T02570170 and on October 18, 2016 as Abstract document number A04629448. Attachment A 190182v1 C. On the ____ day of ___________, 2016, the Developer submitted an application requesting an amendment to the Phase 2-Final Plan to modify the height of roof-mounted mechanical equipment on the Land O’Lakes Building located at 4001 Lexington Avenue North (“Application”). D. Together, the PUD Master Plan, Phase 1-Final Plan, Phase 2-Final Plan and Application shall be referred to the “Development” in this Agreement, for the property situated in the County of Ramsey, State of Minnesota, and is legally described on Exhibit A hereto (the “Subject Property”). E. The Application regarding the changes to the roof-mounted mechanical equipment are listed and approved in the Findings of Fact, submitted plans and recommendations by the City in the November 14, 2016 Report to the City Council. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. The Developer has revised the building elevation plan (“Plan”) attached hereto as Exhibit B. 2. The City has reviewed and hereby approves the Developer’s Plan for the roof-mounted mechanical equiprment subject to the following: a. The Developer shall continue to abide by all previous agreements, as amended by the conditions of approval of the Application. b. The elevator equipment enclosure shall not exceed a height of 18 feet and shall not have a footprint greater than 21 feet by 29 feet or 609 square feet. c. The elevator equipment enclosure shall be painted to match the color of the building. 3. Except as otherwise specifically amended herein, the Development shall remain in full force and effect. This Agreement shall be binding on the parties, their heirs, successors and assigns and shall be recorded against the Subject Property in the office of the Ramsey County Recorder as promptly as possible after it has been executed by the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this _____ day of ____________, 20___ 190182v1 Signature pages to Amendment to Phase 2 Final PUD Agreement Land O’Lakes Addition CITY OF ARDEN HILLS By: _____________________________________ David Grant, Mayor (SEAL) By: _____________________________________ Sue Iverson, Interim City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ________ day of __________________, 20__, by David Grant and by Sue Iverson, the Mayor and Interim City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. _________________________________________ Notary Public 190182v1 DEVELOPER: LAND O’LAKES, INC. By:______________________________________ Peter Janzen, Its General Counsel STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ________ day of __________________, 20__, by Peter Janzen, the General Counsel of Land O’Lakes, Inc., a Minnesota corporation, on behalf of the corporation. _________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 190182v1 EXHIBIT “A” to Amendment to Phase 2 Final PUD Agreement Legal Description Lot 2, Block 1, Land O’Lakes Addition, according to the recorded plat, Ramsey County, Minnesota 190182v1 EXHIBIT “B” to Amendment to Phase 2 Final PUD Agreement [attach revised building elevation plan] CONSENT ITEM – 5E City of Arden Hills City Council Meeting for November 28, 2016 Page 1 of 2 MEMORANDUM DATE: TO: FROM: November 28, 2016 Honorable Mayor and City Councilmembers Sue Iverson, Acting City Administrator Eric Zweber, AICP, Interim City Planner SUBJECT: Planning Case #16-024 Applicant: MedExpress Property Location: 1150 County Road E West Request: Final PUD Development Agreement Requested Action Motion to approve the PUD Development Agreement, Phase 2, based on the November 14, 2016, City Council consideration of Planning Case 16-024. Background On November 14, 2016, the City Council considered Planning Case 16-024 for a Master Planned Unit Development (PUD) Amendment for the construction of a neighborhood medical clinic at 1150 County Road E West. At that meeting, the City Council added the following condition: The Developer shall submit a cash escrow in the amount of $6,000.00 for the construction of a sidewalk between Arden Plaza and the Red Cross Site to the west, located at 1160 County Road E West, along with dedicating a sidewalk easement to the City pursuant to the “Red Cross Sidewalk Improvements / Option 1” diagram prepared by WSB & Associates, Inc., and approved by the City. This requirement for a cash escrow and sidewalk easement shall expire twenty-four City of Arden Hills City Council Meeting for November 28, 2016 Page 2 of 2 (24) months after all parties have signed this Agreement if the Red Cross does not approve and agree to the completion of a sidewalk easement over its property. The City Attorney has prepared the Final Phase 2 PUD Development Agreement (Attachment A). Attachments A.MedExpress - Phase 2 Final PUD Development Agreement 1 189822v5 (reserved for recording information) FINAL PLANNED UNIT DEVELOPMENT AGREEMENT PHASE II - ARDEN PLAZA MEDEXPRESS (PC# 16-024) THIS PLANNED UNIT DEVELOPMENT AGREEMENT (“Agreement”) is dated effective ________________, 201__, and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota statutory city, whose address is 1245 West Highway 96, Arden Hills, MN 55112 (“City”), ARDEN PLAZA, LLC, a Minnesota limited liability company, whose address is 1625 Energy Park Drive, Suite 200, St. Paul, MN 55108 (“Arden Plaza” or “Owner”) and URGENT CARE MSO, LLC, a Delaware limited liability company, whose address is 2711 Centerville Road, Suite 400, Wilmington, DE _____ (“Developer”). 1.RECITALS. A.Arden Plaza, LLC, is the record fee owner of property situated in the County of Ramsey, State of Minnesota, and legally described as Lot 2, Block 1, Arden Plaza. Said site is for future development pursuant to the terms of an Amended and Restated Master Planned Unit Attachment A 2 189822v5 Development Agreement and Phase I Development Contract (Planning Case #14-016). F or each successive phase of the redevelopment, a Final Planned Unit Development Agreement is required to be submitted to verify general conformance with the Master Planned Unit Development Agreement and to provide more detailed development plans for the phase to be implemented. B. On the 6th day of September, 2016, Developer, on behalf of Arden Plaza, submitted an application requesting that the City approve a Final Planned Unit Development (“Application”) for the development of an approximately 4,733 square foot neighborhood medical clinic with a total of 29 parking stalls, located at 1150 County Road E West. C. The Application is illustrated and described on the following documents, attached and incorporated as part of Planning Case 16-024, on file and recorded at the City of Arden Hills: 1. Cover Sheet dated September 23, 2016 2. Existing Conditions & Demolition Plan (C2.0) dated October 12, 2016 3. Site Plan (C4.0) dated October 12, 2016 4. Site Dimension Plan (C4.1) dated October 12, 2016 5. Grading Plan (C5.0) dated October 12, 2016 6. Utility Plan (C6.0) dated October 12, 2016 7. Landscape Plan (C8.0) dated October 12, 2016 8. Line of Site Plan (A0.1) dated September 23, 2016 9. Floor Plan (A1) dated September 23, 2016 10. Exterior Elevations (A3) dated October 17, 2016 11. Exterior Elevations (A3.1) dated September 23, 2016 3 189822v5 12. Door Details, Schedules & Partition Types (A4) dated October 17, 2016 13. Site Lighting Photometric Plan (E-14) dated September 23, 2016 14. Signage Plan dated October 3, 2016 2. PLANNING COMMISSION REVIEW. On the 5th day of October, 2016, the City Planning Commission reviewed the Application and after considering the Application, the submitted plans, the reports and comments of the City’s staff, the reports and comments of the Developer and Arden Plaza, and other public comments, and subject to conditions, recommended approval of the Application. 3. CITY COUNCIL REVIEW. A. On the 31st day of October, 2016, the Arden Hills City Council reviewed the recommendations of the Planning Commission; the materials and comments submitted by City staff and the its consultants; and the materials and comments submitted by the Developer and Arden Plaza and its consultants. At the conclusion of its review, the City Council approved a Final Planned Unit Development to construct a 4,733 square foot neighborhood medical clinic subject to the terms and conditions contained herein. 4. TERMS AND CONDITIONS. In consideration of the undertakings herein expressed and in compliance with the City’s Development Regulations, the parties agree as follows: A. PUD. Developer is hereby authorized and shall construct an approximately 4,733 square foot building with 29 total parking stalls consistent with the plans reviewed and approved by the City. Developer shall comply with all terms and conditions: 1. The Developer shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 4 189822v5 2. The Developer shall obtain a building permit within one year of the Final PUD approval or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. Final construction plans shall be subject to approval by the Building Official and Fire Marshall prior to the issuance of a building permit. 4. Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 5. Developer shall provide the City with a copy of the County Right-of-Way Permit for any work associated with the development being completed in the County Road E right-of-way. 6. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer and City Planner prior to the issuance of a Grading and Erosion Control Permit or other development permits. 7. Developer will provide 29 parking stalls to be located on the south side of the lot and screened from County Road E by the building and landscaping improvements as shown on the approved plans. No parking stalls will be located between the building and the right-of-way or in the side yard areas. 8. Developer shall provide two bicycle racks that accommodate up to four bicycles which will be located on the west side of the building close to the primary entrance. 9. Developer shall install a sidewalk that connects the primary entrance to the sidewalk on the east side of County Road E access drive. A sidewalk shall also be installed along the south end of the property to connect with the internal pedestrian walkway for the retail 5 189822v5 center. The Developer, along with the owner of the Shopping Center, shall submit a parking lot and sidewalk striping plan to provide pedestrian connections within the PUD and with neighboring properties. 10. Prior to the issuance of any development permits, a copy of all necessary supplemental declarations between Developer and Arden Plaza addressing site operation issues including, but not limited to, driveway maintenance, shared parking and drainage shall be provided to the City. 11. All mechanical equipment, whether ground-mounted or roof-mounted, shall be screened from ground-level view of public streets. Wood screening shall not be permitted. 12. The trash service area on the northwest side of the parking lot shall be fully enclosed and constructed with the same materials used for the principal structure. 13. All lighting will be installed and arranged to direct light away from adjacent lots and public streets. The source of illumination must be hooded, concealed, or controlled so that only the intended site is illuminated. Any light or combination of light cannot cast light that exceeds a meter reading of 1.0 foot candle on the travel lanes of adjoining public streets. 14. All spandrel glass used on the building shall be light grey or other color that closely matches the appearance of the transparent glass being used. 15. The proposed building standards, design and colors shall be in conformance with the plans submitted to and approved by the City. The building shall be constructed of masonry brick. 6 189822v5 16. Landscaping shall be installed pursuant to the plans and details submitted to and approved by the City. 17. All signage shall be installed pursuant to the plans submitted to and approved by the City. The building shall be permitted no more than a total of 150 square feet of wall signage. 18. As shown on Elevation A3 and Elevation A3.1, the interior of the tower features at the northwest and southeast corners of the building shall only be lit between the hours of 8:00 a.m. and 10:00 p.m. 19. The Developer shall submit a cash escrow in the amount of $6,000.00 for the construction of a sidewalk between Arden Plaza and the Red Cross Site to the west, located at 1160 County Road E West, along with dedicating a sidewalk easement to the City pursuant to the “Red Cross Sidewalk Improvements / Option 1” diagram prepared by WSB & Associates, Inc., and approved by the City. This requirement for a cash escrow and sidewalk easement shall expire twenty-four (24) months after all parties have signed this Agreement if the Red Cross does not approve and agree to the completion of a sidewalk easement over its property. B. Required Improvements. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. C. Required Permits. The applicant shall obtain all necessary permits, including, but not limited to, NPDES, Rice Creek Watershed District, Ramsey County, and City Grading and Erosion Control Permits. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 7 189822v5 D. Security. (1) The Developer shall submit a financial surety in the amount of 125% of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the Developer defaults on this Agreement. (2) The Developer shall submit a financial surety in the amount of 125% of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two- year period. E. Escrow. (1) The Developer shall submit a cash escrow in the amount of 25% of the estimated costs of site improvements, including grading, utilities, and paving, prior to the issuance of any development permits. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a default by Developer. (2) The Developer shall submit a cash escrow in the amount of 25% of the estimated costs of landscaping prior to the issuance of any development permits. The escrow will 8 189822v5 be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or default by Developer. F. Binding Effect. The terms and provisions of this Agreement shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Property. This Agreement, at the option of the City, shall be placed of record so as to give notice thereto to any subsequent purchasers and encumbrances of all or any part of the Property and all recording fees, if any, shall be paid by the Developer. G. Default. The occurrence of any of the following shall be considered an “Event of Default” in the terms and conditions contained in this Agreement: (1) Failure of Developer to comply with any of the terms and conditions contained in this Agreement if Developer fails to correct such failure within thirty (30) days after receiving written notice of such failure from the City, or if such failure cannot be reasonably cured within such thirty (30) day period, then the failure of the Developer to promptly commence the correction of such failure or to complete the correction of such failure within a reasonable period of time. (2) The failure of Developer to comply with any applicable ordinance or statute with respect to the development of the Property. H. Remedies. Upon the occurrence of any Event of Default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: (1) City may make advances or take other steps to cure the default, and, where necessary, enter the Property for that purpose. Developer shall pay all reasonable sums so advanced or reasonable expenses incurred by the City, upon demand, with interest from the dates 9 189822v5 of such advances or expenses at the rate of 10% per annum. No action taken by the City pursuant to this section shall be deemed to relieve Developer from curing any such default to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. Developer shall save, indemnify, and hold harmless, including reasonable attorney fees, the City from any liability or other damages which may be incurred as a result of the exercise of the City's rights pursuant to this section, other than if arising, in whole or in part, because of the City’s negligence or willful misconduct. (2) Obtain an Order from a Court of competent jurisdiction requiring Developer to specifically perform its obligations pursuant to the terms and provisions of this Agreement. (3) Exercise any other remedies which may be available to it including an action for damages. (4) Withhold the issuance of any or all building permits and/or prohibit the occupancy of all building(s) for which permits have been issued. (5) In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an Event of Default, Developer shall pay to the City all reasonable fees and expenses, including reasonable attorney, engineering and consulting fees, incurred by the City as a result of the Event of Default, whether or not a lawsuit or other action is formally taken. IN WITNESS WHEREOF, the above-named parties have caused this Agreement to be executed as of the date and year first above written. 10 189822v5 [Remainder of page intentionally left blank. Signatures on the following pages.] 11 189822v5 CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 12 189822v5 ARDEN PLAZA, LLC a Minnesota limited liability company By: ______________________________________ ____________________________ [print name] Its _________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by ________________________, the __________________of ARDEN PLAZA, LLC, a Minnesota limited liability company, on behalf of the limited liability company. __________________________________________ Notary Public 13 189822v5 URGENT CARE MSO, LLC, a Delaware limited liability company By: ______________________________________ ____________________________ [print name] Its _________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by ________________________, the __________________of URGENT CARE MSO, LLC, a Delaware limited liability company, on behalf of the limited liability company. __________________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 (JJJ) 14 189822v5 MORTGAGE CONSENT TO FINAL PLANNED UNIT DEVELOPMENT AGREEMENT / PHASE II - ARDEN PLAZA MEDEXPRESS (PC# 16-024) DEERWOOD BANK, a Minnesota corporation, as successor in interest by merger with AMERICAN BANK OF ST. PAUL, which holds a mortgage on all or part of the property more particularly described in the foregoing Final Planned Unit Development Agreement / Phase II - Arden Plaza, MedExpress PC#16-024, which mortgage is dated January 30, 2004 and recorded February 10, 2004 as Ramsey County document number 1803193 [the development of which is governed by the Master Planned Unit Development Agreement Phase I – Final Plan (PC 09-011) dated July 13, 2009 and recorded February 16, 2012 as Ramsey County Document number 4320381] for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consent, and is subject to the foregoing Final Planned Unit Development Agreement / Phase II - Arden Plaza, MedExpress PC#16-024, and shall remain in full force and effect, even if it forecloses on its mortgage. Dated this ___ day of ___________, 20__. DEERWOOD BANK By: ____________________________________ __________________________ [print name] Its _________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _____ day of ____________ 20__, by ___________________________, the ___________________ of DEERWOOD BANK, a Minnesota corporation, on behalf of said corporation. ________________________________________ Notary Public DRAFTED BY: Campbell, Knutson, P.A. [JJJ] Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 CONSENT ITEM – 5F DATE: November 28, 2016 TO: Honorable Mayor and City Councilmembers Susan Iverson, Interim City Administrator FROM: Sara Grant, Parks and Recreation Coordinator Sue Polka, Interim Assistant Public Works Director / City Engineer SUBJECT: Accepting Donation from the Arden Hills Foundation Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gift and bequest for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $500.00 to the City of Arden Hills for scholarships for residents in need of assistance. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Staff Recommendation Motion to approve Resolution 2016-035, a resolution accepting a donation from the Arden Hills Foundation in the amount of $500.00. Attachment Attachment A: Resolution 2016-035 MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2016-035 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $500.00 WHEREAS, All such donations have been contributed to assist the city in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city’s receipt of the donor’s donation. PASSED AND ADOPTED on this 28th day of November, 2016. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk UNFINISHED BUSINESS – 9A MEMORANDUM DATE: November 28, 2016 TO: Honorable Mayor and City Council Members FROM: Sue Iverson, Interim City Administrator/Director of Finance and Administrative Services SUBJECT: Approve Fund Balance Transfer from General Fund to PIR Fund and a Budget Amendment Staff Recommendation Motion to approve a transfer from the General Fund to the PIR Fund of $565,121. Motion to approve a budget adjustment for 2016 for a transfer from the General Fund to the PIR Fund in the amount of $565,121. Background In 2014, the Council adopted a revised Fund Balance Policy which directs the Finance Director to transfer any excess funds over 50% of fund balance in the General Fund to the PIR Fund once the final audit is completed with Council approval. Discussion The final audit for 2015 is now complete and the fund balance for year-end 2015 is 62.9% over the 2016 budgeted expenditures. The amount of the transfer according to the policy is $565,121. As the Council requested, this is being brought forward to the Council for approval and a budget amendment to the 2016 budget. (Please note that this item was brought forward at both the June 27, 2016 meeting and the September 12, 2016 meeting and tabled to a later date.)