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HomeMy WebLinkAbout11-14-16-SWS'It -i`i DI�EN HILLS Approved: December 12, 2016 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 14, 2016 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 7:51 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: Councilmember Jonathan Wicklund (excused) Also present: Interim City Administrator Sue Iverson; Interim Public Works Director/City Engineer Andy Brotzler; Interim City Planner Eric Zweber; and City Clerk Julie Hanson 1. AGENDA ITEMS A. TCAAP Open House Update Interim City Planner Zweber stated the City would hold an open house on November 16 to provide the community with an opportunity to convey input to the City Council and Master Development Team on the updated development plans for the TCAAP site. A mailing had been sent to all residents in the City and information on the event had been posted on the City's website and Facebook page. Interim City, Planner Zweber reported the City's communications consultant would be in attendance at the work session to provide the City Council with an update on planning efforts for the open house. A copy of the community survey was to be distributed at the event and would be provided at the meeting for the City Council's review. Members of the Master Development Team would be in attendance at the work session as well to present the draft boards that would be used at the different topic stations. Mike Zipko, the communications consultant, understood that a portion of the City's postcards had already been delivered, while a small portion had yet to be delivered. Mayor Grant expressed frustration with the postcard delivery situation. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION — NOVEMBER 14, 2016 2 Mr. Zipko discussed other ways he was working to drive members of the community to the open house event. Councilmember Holden requested the brackets be removed from the feedback form. She believed this would make it easier to read. She asked that the font size also be increased. Mayor Grant suggested a question be placed on the feedback form asking residents what they would change versus just asking for general comments. Councilmember McClung believed this was a leading question. Councilmember Holden supported the Mayor's question and wanted to be ensured the City could gather information from the public. She believed that the survey as presented did not address any of her concerns. Mayor Grant suggested the survey contain questions that address both the likes and dislikes within the concept plan. Councilmember Holmes supported Mayor Grant's question being added but believed the remainder of the survey should remain as is. She recommended the question regarding the Civic space be removed due to the fact the City did not have a concept for this area. Stacie Kvilvang, Ehlers, suggested a question be drafted that states: What do you like or dislike about the concept plan. She believed this would address the concerns of the Council. Councilmember Holden wanted to see the survey written in a manner that truly requested feedback and suggestions. Councilmember McClung recommended the order of the questions be reconsidered and suggested the first question read: Do you have any suggestions or recommendations regarding the concept plan. The second question should read: What concerns do you have with the project. The third question was to read: What do you like about the concept plan. Mr. Zipko suggested the third and final question simply read: Other Comments as this would allow for open ended feedback from the public. He recommended the questions read as follows: 1. Do you have any suggestions or recommendations regarding the TCAAP concept plan? 2. What concerns do you have with the project? 3. Other comments Councilmember Holden asked how many people would be able to visit a station at a time at the Open House. Mr. Zipko estimated eight to twelve people would be able to view the stations at any given time and noted there would be six stations at the Open House. He anticipated the discussions at the stations would be very conversational. AR -DEN HILLS CITY COUNCIL SPECIAL WORK SESSION — NOVEMBER 14, 2016 3 Mayor Grant requested the first questions be reworded to ask what the public likes. Councilmember Holden suggested the reference to TCAAP being a once in a lifetime project be changed to read a critically important development. Councilmember Holmes asked what natural and historic features were being honored on the TCAAP site. Ms..Kvilvang recommended the word historic be removed. Further discussion ensued regarding the survey questions and the talking points for the open house. Councilmember Holden requested the developer address a pedestrian connection to ensure TCAAP was connected to the remainder of Arden Hills. She feared that TCAAP would only be pedestrian friendly within TCAAP. Councilmember Holmes feared that residents would misunderstand the uses that would be located in the Town Center and encouraged staff to remind the public that the boards being presented were concept plans. Mayor Grant requested the return on investment language be removed from Item 10. He reiterated that the spine road was to be owned by the County. Ile recommended the language regarding the Civic area be rewritten. Councilmember Holmes stated the City's goal was to have up to 10% of the units within TCAAP be affordable. The Council offered additional direction and clarification to staff on the talking points. B. TCAAP Park Costs Interim Public Works Director/City Engineer Brotzler explained staff had been developing high level park costs for Creek, Town Center and Hill Parks. The cost estimates were reviewed in detail with the Council. Ms..Kvilvang discussed the "TCAAP park plans within the TRC. She explained staff had tried to complete a high-level park plan and noted the numbers were reviewed with the developer. She explained a formal plan was not in place and noted all numbers were estimates. It was noted a 20% contingency was included in the estimates. Councilmember Holden asked what the difference was between a park building and a picnic shelter. Alex Duval, Duval Development, explained a park building would be an enclosed building with flush toilets, while a picnic shelter would be an open air pavilion. ARDEN HILLS CITY COUNCIL SPECIAL WORK. SESSION — NOVEMBER 14, ?016 4 Councilmember Holmes requested staff explain the difference between the Town Center and the Town Center Plaza. Ms. Kvilvang described the location of each of these areas within the park plan. Mayor Grant questioned when the plaza became part of the parks plan. Ms. Kvilvang stated the plaza had not become part of the park plan, but staff was simply pricing out this amenity. He provided further comment on the park dedication fees that the City would receive through the development of TCAAP and stated an increase in the residential rates may have to be considered for the City to be able to more closely cover its costs. She reiterated that the estimates from staff were very high level and was a wish list from the PTRC. Councilmember Holden asked how big the creek area was. Ms. Kvilvang reported the creek area was 4.66 acres in size. Councilmember Holmes questioned if the City could receive $8,000 per residential lot for park dedication. Mr. Duval stated this would be one of the highest levels in the State of Minnesota. He believed that $8,000 would be too high for this project. He explained that the City could work. to increase their current rate by delivering high quality parks and stated this could be further explored through the priorities of the Council. Councilmember Holden inquired if the developer or County would be donating the land to the City for parks. Ms. Kvilvang stated this had been her assumption. Councilmember Holden believed that the residents of Arden Hills had already paid for this property when the County purchased the site. Further discussion ensued regarding the three major park plans for TCAAP. Mayor Grant questioned the difference between Alatus' numbers related to WSB's. Ms. Kvilvang reported the numbers were very conceptual and had a great deal of assumptions. Jason Amberg, WSB, anticipated that as the plans were reviewed and further refined, a more concrete number could be developed. He indicated the Council would have to address the park design, needs and wants in order for this number to be properly defined. Councilmember Holmes inquired when the Council had to make a determination on the park dedication fee. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION — NOVEMBER 14, 2016 5 Ms. Kvilvang explained staff was going to be coming back with a recommendation for the City Council to make an increase for 2017. She stated park dedication fees would not have to be set until the property was platted and the majority of the fees would be coming from the residential land on TCAAP. Mr. Duval looked forward to receiving more feedback from the Council on the vision for the parks in order to create parks that met the City's goals and objectives. Councilmember Holmes questioned if the park dedication fees had to be established prior to approving the TRC. Mayor Grant was in favor of setting this fee before approving the TRC. He suggested. WSB work with the Master Developer to find common ground. Councilmember Holden believed that the Council should meet with its own consultants to greater define what amenities should be included in the parks prior to a meeting being held between WSB and the Master Developer. Ms. Kvilvang suggested parks be addressed by the City Council further at their worksession meeting on Monday, November 21St Mr. Duval commented that if the City and the City's Engineer provided him with the design criteria, he could design a park with better pricing information. Councilmember Holmes understood that the City only had park costs at this time. She believed it would benefit the Council to also review Town Center, the canal structure costs, and wildlife corridor expenses. She questioned if the City and the County had come to an agreement on who would be paying for the wildlife resources corridor. Ms. Kvilvang stated she could provide the Council with this information on the 21St. Further discussion ensued regarding the wildlife resources corridor and understood that no changes had occurred. Interim Public Works Director/City Engineer Brotzler questioned what other financial information the Council was looking for. He noted that all roadway improvements would be assumed by the developer, which would be a net zero cost to the City. He provided further comment on how trunk. fees would be charged to the developer. Ms. Kvilvang commented the developer was very aware of the public costs for both infrastructure and parks and were working this into their model. Councilmember Holden asked if the City would have to bond for park improvements. Ms. Kvilvang anticipated the City would only have to bond for the trunk utilities under the spine road. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION — NOVEMBER 14, 2016 6 Mr. Duval commented that any other enhancements to the project would also be the responsibility of the City. Councilmember Holmes recommended the PTRC review the TCAAP park information further in order to have a discussion. Mayor Grant supported the PTRC holding a high-level discussion. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session at 10:03 p.m. �i%UNCI J e Hanson David Grant U; Clerk Mayor -zSI�EN HILLS Request for Special City Council Work Session A special meeting may be called by the Mayor or by any two Councilmembers. Reason for meeting: 1. TCAAP Open House Update 2. TCAAP Park Costs Requested Date: 11/14/16 Requested time: Immediately following the regular City Council meeting Open meeting X Signature of person(s) making request: Mayor or Council Member Council Member Closed meeting 11 /10 / 16 Date Date :.. ......:..v..y-:,.,kwoa:a:aansvxi:aea:aasxcwv.•a ss•,.r:.. .. .. •.s - �:• �:�;- - - ----�::;. r .. •a.:.:.,M .t::.:: ;:.:. .. ., �,.•�.:.. ... ....:...snmxisaans±a+oo�kasxa:ascbw�es,+caxa�:a..,y+•.;::.>x:osxaruaroa�na:a+arxo.>n,,.t.;•a�:..•:gavca�:rawa�xna•.�s.:x-.s�:a:zaxv.a.>s..•a:�.s+uwaxxews:c?x:: •e,,•,u...•;.�::.,•:. .. .., . ... -This section to be completed by City staff - Date received: Date meeting to be held: 11/14/16 Time of meeting: Immediately following the regular City Council meeting Location: City Hall All necessary posting and notices have been completed. fj _61 P �IX, d4 kZ4/_� /I / / 0 / 14f)- Sign t re of City Clerk Date City of Arden Hills * 1245 West Highway 96 * Arden Hills, MN * 55112-5743 Phone 651.792.7800 ♦ Fax 651.634.5137 * www.ci.arden-hills.mn.us