HomeMy WebLinkAbout04-10-17-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
PUBLIC PRESENTATIONS
Update From State Representative Jessup
State Representative Randy Jessup
MEMO.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
William S. Joynes, Sr., City Administrator
MEMO.PDF
APPROVAL OF MINUTES
March 13, 2017 City Council
03 -13 -17 -R.PDF
March 20, 2017 City Council Work Session
03 -20 -17 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Sue Iverson, Director of Finance and Admin Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Approve 2018 Budget Calendar
Sue Iverson, Director of Finance and Admin Services
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2017 -010 Appointing Brent Bartel As An Alternate
Member To The Planning Commission And Nick Gehrig As A Regular Member To
The Planning Commission For Terms Expiring December 31, 2018
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2017 -009 Appointing Sheila Bennett Kilander To
The Economic Development Commission (EDC) For A Term Expiring December
31, 2019
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize The Purchase Of A 2018 Mack Chassis And Towmaster
Dump Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve The Rice Creek Watershed District Maintenance Agreement
For The 2015 Pavement Management Program
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Cancel The April 17, 2017 City Council Work Session
Julie Hanson, City Clerk
MEMO.PDF
Motion To Authorize City Staff To Begin Summer Work Hours On May 30, 2017,
And Conclude On September 5, 2017
Julie Hanson, City Clerk
MEMO.PDF
Authorization To Appoint Public Works Seasonal Maintenance Workers And Park
And Recreation Seasonal Workers
Julie Hanson, City Clerk
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
NEW BUSINESS
0.5 MG Water Tower Rehabilitation –Engineering Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Elfering & Associates –Additional Construction Services –CR E
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Dave McClung
Brenda Holden
Fran Holmes
Steve Scott
Regular City Council
Agenda
April 10, 2017
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
7.
8.
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From State Representative JessupState Representative Randy Jessup MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTES
March 13, 2017 City Council
03 -13 -17 -R.PDF
March 20, 2017 City Council Work Session
03 -20 -17 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Sue Iverson, Director of Finance and Admin Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Approve 2018 Budget Calendar
Sue Iverson, Director of Finance and Admin Services
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2017 -010 Appointing Brent Bartel As An Alternate
Member To The Planning Commission And Nick Gehrig As A Regular Member To
The Planning Commission For Terms Expiring December 31, 2018
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2017 -009 Appointing Sheila Bennett Kilander To
The Economic Development Commission (EDC) For A Term Expiring December
31, 2019
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize The Purchase Of A 2018 Mack Chassis And Towmaster
Dump Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve The Rice Creek Watershed District Maintenance Agreement
For The 2015 Pavement Management Program
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Cancel The April 17, 2017 City Council Work Session
Julie Hanson, City Clerk
MEMO.PDF
Motion To Authorize City Staff To Begin Summer Work Hours On May 30, 2017,
And Conclude On September 5, 2017
Julie Hanson, City Clerk
MEMO.PDF
Authorization To Appoint Public Works Seasonal Maintenance Workers And Park
And Recreation Seasonal Workers
Julie Hanson, City Clerk
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
NEW BUSINESS
0.5 MG Water Tower Rehabilitation –Engineering Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Elfering & Associates –Additional Construction Services –CR E
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Dave McClungBrenda Holden Fran HolmesSteve Scott Regular City Council Agenda April 10, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
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6.E.
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6.F.
Documents:
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Documents:
6.H.
Documents:
6.I.
Documents:
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8.
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From State Representative JessupState Representative Randy Jessup MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESMarch 13, 2017 City Council03-13 -17 -R.PDFMarch 20, 2017 City Council Work Session03-20 -17 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Director of Finance and Admin ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2018 Budget CalendarSue Iverson, Director of Finance and Admin Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -010 Appointing Brent Bartel As An Alternate Member To The Planning Commission And Nick Gehrig As A Regular Member To The Planning Commission For Terms Expiring December 31, 2018Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -009 Appointing Sheila Bennett Kilander To The Economic Development Commission (EDC) For A Term Expiring December 31, 2019Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize The Purchase Of A 2018 Mack Chassis And Towmaster
Dump Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve The Rice Creek Watershed District Maintenance Agreement
For The 2015 Pavement Management Program
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Cancel The April 17, 2017 City Council Work Session
Julie Hanson, City Clerk
MEMO.PDF
Motion To Authorize City Staff To Begin Summer Work Hours On May 30, 2017,
And Conclude On September 5, 2017
Julie Hanson, City Clerk
MEMO.PDF
Authorization To Appoint Public Works Seasonal Maintenance Workers And Park
And Recreation Seasonal Workers
Julie Hanson, City Clerk
Sue Iverson, Director of Finance and Administrative Services
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
NEW BUSINESS
0.5 MG Water Tower Rehabilitation –Engineering Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Elfering & Associates –Additional Construction Services –CR E
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Dave McClungBrenda Holden Fran HolmesSteve Scott Regular City Council Agenda April 10, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
7.
8.
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From State Representative JessupState Representative Randy Jessup MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESMarch 13, 2017 City Council03-13 -17 -R.PDFMarch 20, 2017 City Council Work Session03-20 -17 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollSue Iverson, Director of Finance and Admin ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2018 Budget CalendarSue Iverson, Director of Finance and Admin Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -010 Appointing Brent Bartel As An Alternate Member To The Planning Commission And Nick Gehrig As A Regular Member To The Planning Commission For Terms Expiring December 31, 2018Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -009 Appointing Sheila Bennett Kilander To The Economic Development Commission (EDC) For A Term Expiring December 31, 2019Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Authorize The Purchase Of A 2018 Mack Chassis And Towmaster Dump TruckSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve The Rice Creek Watershed District Maintenance Agreement For The 2015 Pavement Management Program Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Cancel The April 17, 2017 City Council Work SessionJulie Hanson, City Clerk MEMO.PDFMotion To Authorize City Staff To Begin Summer Work Hours On May 30, 2017, And Conclude On September 5, 2017Julie Hanson, City Clerk MEMO.PDFAuthorization To Appoint Public Works Seasonal Maintenance Workers And Park And Recreation Seasonal WorkersJulie Hanson, City ClerkSue Iverson, Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
NEW BUSINESS
0.5 MG Water Tower Rehabilitation –Engineering Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Elfering & Associates –Additional Construction Services –CR E
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Dave McClungBrenda Holden Fran HolmesSteve Scott Regular City Council Agenda April 10, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:7.
8.
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
Page 1 of 1
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: State Representative Randy Jessup – Update
Background/Discussion
State Representative Randy Jessup is scheduled to be at the April 10, 2017, City Council meeting
to provide comments and answer questions.
PUBLIC PRESENTATIONS – 3A
MEMORANDUM
Page 1 of 1
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)
Update
A verbal update will be provided at the City Council meeting.
STAFF COMMENTS –4A
MEMORANDUM
Approved: April 10, 2017
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MARCH 13, 2017
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Fran Holmes, and Dave McClung
Absent: Councilmembers Brenda Holden (excused) and Steve Scott (excused)
Also present: City Administrator Bill Joynes; Director of Finance and Administrative
Services Sue Iverson; Public Works Director/City Engineer Sue Polka; Senior Planner
Matthew Bachler; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant requested Item 8A under New Business be placed on the Consent Agenda as Item
5L.
Mayor Grant requested Item 5J on the Consent Agenda be removed to be discussed as Item 6A.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (3-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
ARDEN HILLS CITY COUNCIL – MARCH 13, 2017 2
City Administrator Joynes provided an update on TCAAP stating staff would be attending a
preproposal meeting to determine the use of the Civic Center parcel. He understood negotiations
between Ramsey County and the developer were progressing. He anticipated an MDA would be
completed by the end of April or beginning of May.
4. APPROVAL OF MINUTES
A. January 30, 2017 Special City Council Work Session
B. February 13, 2017 Regular City Council
C. February 21, 2017 City Council Work Session
Councilmember Holmes noted two changes to the January 30, 2017 Special City Council Work
Session minutes and a minor change to the February 21, 2017 City Council Work Session
minutes.
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to approve the January 30, 2017, Special City Council Work Session
meeting minutes, February 13, 2017, Regular City Council meeting minutes,
January 19, 2017; and February 21, 2017, City Council Work Session meeting
minutes as amended. The motion carried unanimously (3-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Appointment of Public Works Superintendent
C. Motion to Approve Appointment of Customer Service Specialist
D. Motion to Approve PC 2017-002 – Boston Scientific Site Plan Review
E. Motion to Approve Resolution 2017-007 Approving Amendments to MIF Grant
Agreement, MIF Loan Agreement, and Abatement Contract for Land O’ Lakes
Project
F. Motion to Approve City Properties Appraisal Services Proposal
G. Motion to Accept Bid from Valley-Rich Co. for Storm Sewer Manhole Review at
1156 Amble Drive
H. Motion to Authorize the Purchase of an Elgin Pelican Street Sweeper
I. Motion to Accept Proposal for Engineering Services from WSB & Associates for
the 2017 Trail and Watermain Projects
J. Motion to Authorize the Purchase of a 2018 Mack Chassis and Towmaster Dump
Truck
K. Motion to Approve Final Payment #12 to Meyer Contracting, Inc. for the Round
Lake Road Improvement Project
L. Motion to Consider Proposal from WSB & Associates to Complete the 2040
Comprehensive Plan Update
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (3-0).
ARDEN HILLS CITY COUNCIL – MARCH 13, 2017 3
6. PULLED CONSENT ITEMS
A. Motion to Authorize the Purchase of a 2018 Mack Chassis and Towmaster
Dump Truck
Mayor Grant believed it would be best to table action on this item to a future agenda until further
research could be conducted by staff regarding the City’s needs for TCAAP and so all five
Councilmembers could be in attendance. He also wanted to know more information about the
item that would be sold. He requested further information on how the last purchase worked from
the County and understood this matter was not time critical.
Interim Public Works Director/City Engineer Polka explained this was not a time sensitive
item.
MOTION: Councilmember McClung moved to table action on the purchase of a 2018
Mack Chassis Towmaster Dump Truck. The motion carried (3-0).
7. PUBLIC HEARINGS
A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to
discuss ideas regarding the TCAAP development.
Mayor Grant opened the public hearing at 7:11 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:12 p.m.
B. Resolution 2017-008 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Director of Finance and Administrative Services Iverson requested the Council adopt and
confirm the quarterly special assessments for delinquent utilities. She explained a list of utility
accounts with a delinquent balance was compiled and notices dated February 8, 2017, were
mailed. These customers were informed of their delinquent status and were asked to make
payment of the delinquent balance by March 8, 2017. Utility accounts with an unpaid delinquent
balance after March 8, 2017, would be certified to Ramsey County to be added to property taxes
payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight
percent penalty.
Mayor Grant opened the public hearing at 7:13 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:14 p.m.
ARDEN HILLS CITY COUNCIL – MARCH 13, 2017 4
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution #2017-008 – Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities. The motion carried (3-0).
C. Resolution 2017-006 Vacating Drainage Easement – Boston Scientific – 4100
Hamline Avenue North (PC 2017-005)
Senior Planner Bachler stated there are several wetlands on the Boston Scientific campus that
are protected by drainage easements granted to the City or Rice Creek Watershed District
(RCWD). Between 2006 and 2015, Boston Scientific completed grading work in the area between
Buildings 10 and 14 to establish a snow storage area that resulted in the unintentional filling of
two wetlands. One wetland was entirely filled while the other was partially filled. Both of these
wetlands were covered by a drainage easement granted to the City in 1992 in Document Number
2671697. Boston Scientific has requested that the City approve a vacation of that part of the
drainage easement that covered the two impacted wetlands. The easement covers other wetland
areas on the property that would not be impacted as a result of the proposed vacation.
Senior Planner Bachler reported Boston Scientific is currently working with RCWD to address
the wetland impact issue. The City approved the original campus Master Plan for Boston
Scientific in 2002, and the company was required to obtain permits from RCWD at that time for
construction projects that resulted in the loss of wetlands. Boston Scientific intentionally created
excess wetland mitigation credits for use with future development plans on the site. These credits
will be applied towards the unapproved wetland removal and it does not appear that additional
mitigation will be required at this time.
Senior Planner Bachler explained the City will typically require property owners to grant
drainage easements at the time of subdivision or new development in order to protect private
drainage facilities that connect into and impact public stormwater infrastructure. The purpose of
having these easements in place is to ensure that the City can perform maintenance on private
stormwater facilities in the event the work is not completed by the property owner.
Senior Planner Bachler stated the legal document for the easement states that at the time it was
granted, it was the policy of RCWD to request that property owners convey to the appropriate
municipality drainage easements over protected wetlands. The purpose of this policy was, in part,
to notify future property owners of land use limitations. Staff reviewed the request in further detail
and recommended approval of the easement vacation.
Mayor Grant opened the public hearing at 7:15 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:16 p.m.
Councilmember Holmes asked if new wetlands would need to be created.
Senior Planner Bachler did not believe additional mitigation would have to occur and noted a
final determination would be made by the Rice Creek Watershed District.
ARDEN HILLS CITY COUNCIL – MARCH 13, 2017 5
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution No. 2017-006 to Vacate a part of the Drainage
Easement granted to the City of Arden Hills and recorded as Document No.
2671697 on the Boston Scientific campus, located at 4100 Hamline Avenue
North. The motion carried (3-0).
8. NEW BUSINESS
A. Consider Proposal from WSB & Associates to Complete the 2040
Comprehensive Plan Update
This item was moved to the Consent Agenda.
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember McClung encouraged residents of Arden Hills to participate in the Ramsey
County Friends of the Park tree sale. He explained trees could be planted on private property or
be donated to a City park. He indicated the tree sale would continue through April 16.
Mayor Grant was pleased to see the Tavern Grill was attracting a good number of customers on
Friday and Saturday evenings.
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (3-0).
Mayor Grant adjourned the Regular City Council meeting at 7:22 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: April 10, 2017
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION JOINT MEETING WITH
PLANNING COMMISSION
MARCH 20, 2017
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator William Joynes, Director of Finance and Administrative
Services Sue Iverson, Public Works Director/City Engineer Sue Polka, Senior Planner
Matthew Bachler, Interim City Planner Eric Zweber, Deputy Clerk Jolene Trauba, Public
Works Superintendent Jeff Frid, Grand Real Estate Advisors Developer Judd Fenlon,
Lyn gblomsten Representative Patricia Montgomery, Wold Architects and Engineers
Tuann Johnson and Rick Moore, North Heights Church President John Oldfield and
Planning Commissioner Steve Jones
1. AGENDA ITEMS
A. NORTH HEIGHTS LUTHERAN AND LYNGBLOMSTEN CONCEPT
REVIEW
Interim City Planner Eric Zweber discussed the site plan and a number of slides depicting the
proposed project. The project would consist of independent living, assisted living and
memory/enhanced/skilled nursing care. He noted the trail where fire equipment could be driven
as well as other trails and parking. Lyngblomsten would most likely request a rezoning to R-4.
Interim City Planner Zweber reviewed the table of R-4 standards versus the proposed project.
The Lyngblomsten plans would require six different requests: Comprehensive Plan Amendment
from P/I – Public & Institutional to HDR - High Density Residential, Rezoning from R-1- Single
Family Residential District to R-4 – Multiple Dwelling District, Conditional Use Permit for a
Nursing Home and Assisted Living Use, Planned Unit Development for Performance Standards
Increases (at least height and density), Preliminary Plat and Final Plat.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 20, 2017 2
Grand Real Estate Advisors Developer Judd Fenlon noted Lyngblomsten is proposing using an
approximate 6.5 acre parcel with 200 total units. They are looking toward a Spring 2018 opening.
Lyngblomsten Representative Patricia Montgomery gave a verbal presentation on
Lyngblomsten’s history, services offered and anticipation of needs in the Arden Hills area.
North Heights Church President John Oldfield stated that a goal of the church has been to
provide long term housing and assisted living for their members. They feel the Lyngblomsten
proposal will meet those needs.
Mr. Fenlon discussed a market analysis that was done of Arden Hills and surrounding area,
supporting the need for senior housing.
Wold Architects and Engineers’ Rick Moore spoke about maintaining the natural aspects of the
site and being in a location adjacent to the church for potential shared activities. The west side of
the property is the flattest and has the least trees so that is where they propose to build the project.
Tuann Johnson noted the color scheme of the structure. She mentioned they would like to build
a trail connecting to Royal Hills Park.
Mr. Fenlon stated that he feels they can be competive in price points and packages they offer
compared to the rest of the market.
Mayor Grant asked if the property was ever zoned multi-family.
Councilmember McClung stated that nothing other than a hostel has ever been proposed as
residential for the property.
Councilmember McClung questioned the demand analysis, wondering if the analysis took any of
the properties currently being developed into account and if it took any of the TCAAP
development into consideration.
Mr. Fenlon replied that any properties currently built or being built were a part of the demand
analysis, but possible TCAAP units were not.
Councilmember Holmes stated that her biggest concern is the traffic pattern going out to
Snelling Avenue and Highway 96.
Councilmember McClung concurred.
Councilmember Holden wondered what the active membership at North Heights is currently.
Mr. Oldfield stated that membership is down about 50 per-cent from the previous high.
Councilmember Holden then asked how much traffic would be produced by this development.
Mr. Fenlon stated that they are estimating 480 trips per day.
Councilmember Holden said she thinks 65 feet for the building height is way too high.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 20, 2017 3
Mayor Grant reiterated the number of senior living units coming into the area and stated that
Lyngblomsten’s risk is not the Council’s concern.
Councilmember McClung also expressed concern about the height of the current proposed
structure.
Councilmember Scott is also concerned about the traffic patterns, and pedestrian traffic going to
and from the park.
Mayor Grant agreed that traffic, changing zoning, and building height are all concerns.
Councilmember Holmes said she didn’t have a problem with the zoning, but felt it may be too
isolated from the rest of the community.
Councilmember McClung inquired if they had considered placing the building on the
northwestern section of the property.
Mr. Moore responded that they had considered it, but that placing it there would fill up most of
the area and would require alteration to the existing parking lot.
Councilmember Mcclung stated that he cannot support the current proposal. He has traffic
concerns, zoning concerns and massing/height concerns.
Councilmember Holden felt the use of land that is currently idle is good and as well as the
connection to the TCAAP area and parks. She said she would support rezoning in this situation.
B. HIGHER EDUCATION MORATORIUM STUDY
Interim City Planner Zweber stated that they would be discussing the conversations that took
place with the two Universities (Bethel and Northwestern) concerning existing campus master
plans and how they come into play with acquiring sites off campus. They would also start the
process of looking at commercial and industrial zones to see if they are meeting the needs of the
community. Both colleges are hoping to increase enrollment and continue to look for off-site
facilites. Both schools can save approximately 50% of costs by renovating an existing building
versus building new.
Interim City Planner Zweber also explained that the University of Minnesota has abandoned the
3-2 program. Those students would spend the first 3 years at Bethel or Northwestern, then
transfer to the U of M for 2 years and once completed they would have both a Bachelor of Science
and a Bachelor of Arts degree. Because that program no longer exists and in an effort to keep
those existing students, both colleges are looking for lab and classroom space necessary for S.T.E
M. students.
Mayor Grant asked if staff had looked at the parameters within the Conditional Use Permit under
which Bethel operates and if the student levels they are trying to reach are within those limits.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 20, 2017 4
Senior Planner Matthew Bachler responded that Bethel is limited to a residential population
living on campus of 2,300, not including graduate level students enrolled at the Anderson Center
or online. He also noted that Northwestern operates under a PUD and they currently have an
enrollment limit of 2,400 full time students on campus.
Interim City Planner Zweber said Bethel can probably meet their goals by fully utilizing the
Anderson Center, but their CUP may need to be revised. Northwestern does not have the space
on campus to meet their goals.
City Administrator William Joynes interjected that he had met with Bethel and their intent is to
move administrative functions to the Anderson Center, with no change to students that are served
at the site. Issues with transportation and shuttle service are problematic and they want to
continue to look for a site on campus to serve the S.T.E.M. students.
Interim City Planner Zweber moved on to discussing the Commercial and Industrial Zones in
the City. He explained this is not specifically looking at universities buy rather looking at the
purpose statements of the zoning districts to understand what the difference is between the zoning
districts and try to determine if the uses that are being offered supporting the purpose statements.
He presented two tables representing the Commercial and Industrial Zones’ Purpose Statements
and the Commercial and Industrial NAISC classifications. He explained what businesses are
currently in the zoning districts as broken into four groups; Group 1: Neighborhood Business
(NB) & Limited Business (B-1), Group 2: General Business (B-2), Service Business (B-3) and
Retail Center District (B-4), Group 3: Gateway Business (GB) and I-FLEX, Group 4: Limited
Industrial (I-1) and General Industrial (I-2).
Councilmember Holden suggested that we may need to redefine what we call Neighborhood
Business because there were so many businesses grandfathered in to that classification.
Interim City Planner Zweber explained the different zones and the types of businesses in each.
He commented that there seems to be many of the same uses in the zones so the zones are not
unique. Council members may want to ask if nine commercial and industrial zones are needed in
the City.
Planning Commissioner Steve Jones mentioned that the Planning Commission has been looking
at the zones.
Councilmember McClung asked for clarification of what direction the Council should provide to
the Planning Department.
Interim City Planner Zweber reminded the Council that there are five pieces, the first two were
presented. What do the colleges want to do? What are the existing zoning and what businesses
make sense to be in those zones? Next, what is the economic impact of the different industries in
the zones? What are other community’s strategies for what zones have education uses, and finally
there will be an evaluation of existing properties and buildings in each category…acreage and
square feet. All five pieces are being looked at before recommendations will be made to the
Council. Feedback isn’t necessary, this is mostly informational until all 5 pieces are presented.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 20, 2017 5
Councilmember McClung asked if we are going in the direction of looking at the nine
commercial and industrial zones and deciding if we really want or need them.
Interim City Planner Zweber stated the Planning Commission has looked at what the difference
is between I-1 and I-2, and they feel the uses should be listed. Also Zones B-3 and B-4 are close
enough in the description that possibly they could be one zone
Mayor Grant stated that everyone needs to remember that we are a City and decisions need to be
made according to what is best for the City.
Councilmember McClung agreed, stating a well-rounded city has a little bit of everything and
not too much of any one thing. It doesn’t rely on any one employer and diversity of employers is
a good thing.
Councilmember McClung said Smith Medical started small and grew into other sections of the
buildings until they were so successful that they had to move to another facility. So that is a good
reason to keep that area as I-Flex. If we allow Northwestern or Bethel to come in they will stay
and that will box out the business community, so we have to be careful where we allow education.
Councilmember Holmes commented that maybe all the Council wants to do is see if we would
want higher education to be in any particular zone and whether it should it be expanded or
contracted without questioning all the different zones.
Senior Planner Bachler stated the report will show specific recommendations for the higher
education land use related to the different existing business and industrial districts in the city.
C. 2040 COMPREHENSIVE PLAN
Senior Planner Bachler stated that the City Council is expected to approve the 2040
Comprehensive Plan Update in January 2018. He reviewed the schedule as stated in the
memorandum. There will be a project website that will be linked to from the City website and
facebook page. He is requesting the City Council provide direction to the Planning Commission
and review the City Vision and Goals in the 2030 Comprehensive Plan.
Councilmember Holden had two comments: as people age, how can we make sure people can
stay in their home, and what will we do about transportation issues on Hamline Avenue and
getting out onto Hamline Avenue from the neighborhoods.
Mayor Grant stated that the scope of the update is limited to what is required by the
Metropolitan Council.
Senior Planner Bachler noted that staff plans to hold the public hearing with the Planning
Commission in December and then bring it back to City Council for approval in January, 2018.
There is a six month review period for adjacent and affected jurisdictions.
Councilmember Holden wondered what the repercussions were if the Comprehensive Plan was
submitted late.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 20, 2017 6
Interim City Planner Zweber said they are expected to have similar penalties as ten years ago,
which would mean no grant funding from the Met Council until the Plan is submitted and there
are no changes allowed to the current Plan until the new Plan is submitted.
Councilmember Holmes suggested making a revision to the Vision and Chapter Goals on
Housing. She suggested saying current and future members of the community.
D. HIGHWAY 10 AND COUNTY ROAD 96 INTERSECTION
Public Works Director/City Engineer Sue Polka stated the investigation on the accident that
occurred at the intersection in December has been completed, but the report is still pending. The
County is planning to update all the signals along Hwy 96 with the flashing yellow arrows in
2018. After some discussion, Public Works Director/City Engineer Sue Polka said she would
request copies of studies that should be done with any revisions to the traffic signals.
Mayor Grant asked if we could request a No Freeway Access sign.
Councilmember McClung asked if Hamline Ave traffic issues could be added to a future work
session. It was decided to invite the County Commissioner and the County Traffic Engineer to the
meeting as well.
E. DUMP TRUCK PURCHASE
Mayor Grant felt we got a very good deal in purchasing the current truck and wondered if we
should trade it in or not, but there is an issue with where we would park it.
Public Works Superintendent Jeff Frid said he spoke with the lead mechanic for the County
and there are maintenance issues with the current truck. The mechanic gave an educated guess
that the transmission would be needing repair and the motor mounts are currently ¾ gone and will
need to be replaced. Also, Sterling is out of business, so they are having to get parts from a junk
yard.
City Administrator Joynes noted that this is a replacement for an existing truck because of the
ongoing maintenance issues. Although we need to plan for TCAAP, this truck is needed now to
maintain what we are currently doing.
Mayor Grant said the purchase should be added to the next Council agenda.
2. COUNCIL/STAFF COMMENTS
Councilmember Holden asked if Sue Polka could ask the County if a roundabout is being
planned for County Rd D, New Brighton Rd and Fairview.
Councilmember Scott said he is looking forward to the ribbon cutting and grand opening for
Nutmeg Brewing Company on March 29.
ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 20, 2017 7
Councilmember McClung said he saw there is a decommissioning ceremony for Station 1 at
6:00 on the first Monday of May, and wondered if it could possibly be changed or the JDA
meeting time be changed.
Mayor Grant mentioned that he participated in a round table discussion with the Chamber of
Commerce, along with other mayors. There is a program that he thought was called Home First
that we may want to look in to for home maintenance.
Senior Planner Bachler stated that Bremer Bank has officially withdrawn their application.
Lexington Station has submitted plans for the amendment to the master plan and for phase two of
the development. He anticipated this application would be on the Planning Commission agenda
April 5, and should be before the City Council on April 24.
Mayor Grant reminded everyone that the Council retreat will be Saturday, March 25, 8:00 a.m.
Public Works Director/City Engineer Sue Polka said the paperwork was submitted for the
bridge grant for Snelling Avenue last year, we are on a list and waiting to hear if the legislature is
going to fund the bridges.
Mayor Grant noted that a sale is pending for Station 1.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 7:50 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy Clerk Mayor
Page 1 of 1
DATE: April 10, 2017
TO: Honorable Mayor and City Council Members
William S. Joynes, Sr., City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services,
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Requested Action:
1.Motion to Approve Consent Agenda Item – Claims and Payroll
Supporting Documents:
Payroll
2017 Payroll #6 ...................................................................................... $ 60,252.89
2017 Payroll #7 ...................................................................................... $ 74,203.15
Total Payroll $ 134,456.04
Accounts Payable Claims Through 3/31/2017
Paid Claims (Sales Tax) ......................................................................... $ 57.00
Paid Claims (Check No 46474-Check No 46518) ................................. $ 67,036.60
Paid Claims (Check No 46519-Check No 46522) ................................. $ 616,341.34
Total Accounts Payable $ 683,434.94
Total Claims $ 817,890.98
CONSENT ITEM 6A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 6
CHECKS DATED: 03/24/17
Biweekly: 03/04/17 - 03/17/17
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 4,876.69 EFT
SIT 2,013.91 EFT
FICA Oasdi 3,006.87 EFT
FICA Medicare 703.20 EFT
TOTAL TAXES 10,600.67
Health Premium 2,239.15 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 145.83 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,593.31
HSA Health Saving 677.17
Health Care Savings Plan EFT
Health Care Savings Plan-2% 237.79 EFT
Health Care Savings Plan-4% 409.65 EFT
TOTAL HEALTH SAVINGS 1,324.61
PERA 3,410.64 EFT
ICMA 424.11 EFT
Central Pension Fund-Union 576.00 A/P Check*
MN State Retirement System 128.70 EFT
TOTAL RETIREMENT 4,539.45
IUOE 49 Dues (Union) 136.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 40.00 A/P Check*
Life/Addl/Dep Life 83.00 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 191.58 EFT
Avesis-Vision Care 5.70 A/P Check*
TOTAL VOLUNTARY 498.83
Total Employee Deductions 19,556.87
Net Payroll
Direct Deposit 33,050.59 EFT
Gross Payroll Tie-Out 52,607.46
STD/LTD Gross - Up
Plus City Paid Benefit 7,645.43
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 60,252.89
FICA TIE-OUT
Gross Payroll 52,607.46
Less Total FSA 2,593.31
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 50,014.15
FICA Oasdi @ 6.20% 3,006.87
FICA Medicare @ 1.45% 703.20
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
3,710.07
CITY BENEFIT
3,006.87
703.20
0.00
0.00
0.00
3,935.36
0.00
3,935.36
CITY OF ARDEN HILLS
PAYROLL # 7
CHECKS DATED: 04/07/17
Biweekly: 03/18/17 - 03/31/17
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 4,845.53 EFT
SIT 1,988.03 EFT
FICA Oasdi 2,959.06 EFT
FICA Medicare 692.04 EFT
TOTAL TAXES 10,484.66
Health Premium 2,239.15 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 145.83 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,593.31
HSA Health Saving 677.17
Health Care Savings Plan EFT
Health Care Savings Plan-2% 214.50 EFT
Health Care Savings Plan-4% 391.56 EFT
TOTAL HEALTH SAVINGS 1,283.23
PERA 3,289.81 EFT
ICMA 387.22 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 130.60 EFT
TOTAL RETIREMENT 4,345.23
IUOE 49 Dues (Union) 119.00 A/P Check*
LTD/STD Insurance 922.53 A/P Check*
PERA Life Insurance 40.00 A/P Check*
Life/Addl/Dep Life 83.00 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 191.58 EFT
Avesis-Vision Care 5.70 A/P Check*
TOTAL VOLUNTARY 1,404.36
Total Employee Deductions 20,110.79
Net Payroll
Direct Deposit 31,684.23 EFT
Gross Payroll Tie-Out 51,795.02
STD/LTD Gross - Up
Plus City Paid Benefit 22,408.13
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 74,203.15
FICA TIE-OUT
Gross Payroll 51,795.02
Less Total FSA 2,593.31
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 49,201.71
FICA Oasdi @ 6.20% 2,959.06
FICA Medicare @ 1.45% 692.04
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
74.00
3,795.92
74.00
779.71
779.71
3,795.92
0.00
13,017.72
1,089.68
14,107.40
CITY BENEFIT
2,959.06
692.04
3,651.10
1
Ashley Bertrand
From:MN Revenue e-Services [eservices.mdor@state.mn.us]
Sent:Monday, March 13, 2017 1:21 PM
To:Ashley Bertrand
Subject:Your Recent Return and Payment Requests
This email is an automated notification and is unable to receive replies.
Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business
days from 13-Mar-2017 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time.
Confirmation Summary
Submitted Date and Time: 13-Mar-2017 1:20:12 PM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request Submitted: Return for 2/28/2017
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Summary
Return Confirmation Number: 1-262-861-632
Account Type: Sales & Use Tax
Filing Period: 28-Feb-2017
Projected Amount/Credit Due: $57.00
Payment Summary
Payment Confirmation Number: 0-725-990-720
Account Type: Sales & Use Tax
Filing Period: 28-Feb-2017
Payment Amount: $57.00
Payment Type: Return
Payment Date: 13-Mar-2017
Bank Name: US BANK NA
Bank Account Number: ********9377
Contact Us
If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email)
SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday.
How to View and Print this Request
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This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the
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Accounts Payable
User:
Printed:
ashley.bertrand
4/4/2017 2:26 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1115 WSB & Associates, Inc.03/17/2017ACH
3455-1401 Engineering Fees Dec 16 Expenses 316.00
316.00Total for this ACH Check for Vendor 1115:
0192 Grainger, Inc 03/17/2017ACH
9361083570 PW Supplies PW Supplies 70.16
70.16Total for this ACH Check for Vendor 0192:
0329 Michael Christofore 03/17/2017ACH
03162017-MC Mar 17 Mileage Mar 17 Mileage 97.37
97.37Total for this ACH Check for Vendor 0329:
0731 MIDWAY FORD 03/17/2017ACH
459562 PW Supplies PW Supplies 379.56
379.56Total for this ACH Check for Vendor 0731:
0761 Electric Pump, Inc 03/17/2017ACH
0059773-IN PW Supplies PW Supplies 552.87
552.87Total for this ACH Check for Vendor 0761:
1330 MN CLN SERVICES LLC 03/17/2017ACH
0317NN01 Feb 17 Cleaning Feb 17 Cleaning 1,478.75
1,478.75Total for this ACH Check for Vendor 1330:
6813 Britt Pease 03/17/2017ACH
03092017-BP Feb 17 Mileage Feb 17 Mileage 9.84
9.84Total for this ACH Check for Vendor 6813:
TOII Tokle Inspections, Inc 03/17/2017ACH
03012017-Tokle Feb 17 Inspections Feb 17 Inspections 1,291.20
1,291.20Total for this ACH Check for Vendor TOII:
0155 Office of MN IT Services 03/17/201746474
W16090689 Sept 16 Phone Bill Sept 16 Phone Bill 803.89
W16120681 Dec 16 Phone Bill Dec 16 Phone Bill 803.89
1,607.78Total for Check Number 46474:
2597 AARP 03/17/201746475
03142017-AARP March 2017 AARP Class March 2017 AARP Class 115.00
115.00Total for Check Number 46475:
5593 American Legal Publishing Corp.03/17/201746476
Page 1AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0114787 MN Code of Ordinances MN Code of Ordinances 477.00
477.00Total for Check Number 46476:
0131 Beisswenger's How-To Store 03/17/201746477
841269 PW Supplies PW Supplies 69.99
842592 PW Supplies PW Supplies 19.99
842755 PW Supplies 73.42
842763 PW Supplies 68.28
842825 PW Supplies 64.12
842856 PW Supplies 6.87
843682 PW Supplies 6.37
844151 PW Supplies 34.56
844314 PW Supplies 97.86
844561 PW Supplies 52.38
845790 PW Supplies 110.88
846982 PW Supplies 9.54
847205 PW Supplies PW Supplies 25.60
639.86Total for Check Number 46477:
CPF1 Central Pension Fund 03/17/201746478
02282017-CPF Feb 17 Contributions Feb 17 Contributions 1,228.80
1,228.80Total for Check Number 46478:
3698 Shaila Cunningham 03/17/201746479
03102017-SC Adult Yoga Invoice Adult Yoga Invoice 1,372.00
1,372.00Total for Check Number 46479:
0841 Ehlers & Associates, Inc.03/17/201746480
99087397 2017 Seminar 2017 Seminar 285.00
285.00Total for Check Number 46480:
0176 Frattallone's Hardware, Inc.03/17/201746481
073841-A PW Supplies PW Supplies 6.98
6.98Total for Check Number 46481:
HEPC HP, Inc.03/17/201746482
58172815 Technology Supplies Technology Supplies 102.06
102.06Total for Check Number 46482:
0282 Republic Services #899 03/17/201746483
0899-003007008 Feb 17 Recycling Feb 17 Recycling 7,643.88
0899-003007008 Feb 17 Recycling Feb 17 Recycling -1,677.01
5,966.87Total for Check Number 46483:
1054 SHI International Corp.03/17/201746484
B06132331 Technology Software Technology Software 243.00
243.00Total for Check Number 46484:
0327 Staples Business Advantage 03/17/201746485
3329077241 Office Supplies Office Supplies -25.99
3329320171 Office Supplies Office Supplies 139.90
3329407443 Office Supplies Office Supplies 85.33
3329662360 Office Supplies Office Supplies 17.58
Page 2AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
3329662368 Office Supplies Office Supplies 44.89
3330003859 Office Supplies Office Supplies 132.17
3330084273 Office Supplies Office Supplies 64.77
3330701808 Office Supplies Office Supplies 171.95
3331300694 Office Supplies Office Supplies 114.98
3331650230 Office Supplies Office Supplies 11.68
757.26Total for Check Number 46485:
0925 T-Mobile 03/17/201746486
03222017-TMobil March 17 Tablet Expenses March 17 Tablet Expenses 28.70
28.70Total for Check Number 46486:
3099 Tri-State Bobcat, Inc.-Little Canada 03/17/201746487
DUPPAY PW Supplies PW Supplies -55.29
V79534 PW Supplies PW Supplies 373.04
317.75Total for Check Number 46487:
7504 Clarice Wilson 03/17/201746488
03142017-CW Jan-Mar 17 Music Together Program Jan-Mar 17 Music Together Program 1,169.40
1,169.40Total for Check Number 46488:
18,513.21Total for 3/17/2017:
0189 Gopher State One-Call, Inc.03/21/2017ACH
7020161 Feb 17 Locates Feb 17 Locates 24.75
7020161 Feb 17 Locates Feb 17 Locates 24.75
7020161 Feb 17 Locates Feb 17 Locates 24.75
74.25Total for this ACH Check for Vendor 0189:
0192 Grainger, Inc 03/21/2017ACH
9369585998 PW Supplies PW Supplies 511.38
511.38Total for this ACH Check for Vendor 0192:
0220 Minnesota Department of Labor & Industry 03/21/2017ACH
ALR0070426I Annual Elevator Maintenance Annual Elevator Maintenance 100.00
100.00Total for this ACH Check for Vendor 0220:
0285 Xcel Energy 03/21/2017ACH
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses 1,252.17
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses 1,484.92
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses -187.60
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses 424.60
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses -116.75
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses 1,060.98
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses -1,937.29
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses 1,002.37
536761429 Jan/Feb 17 Expenses Jan/Feb 17 Expenses 513.92
3,497.32Total for this ACH Check for Vendor 0285:
0292 Oxygen Service Company, Inc.03/21/2017ACH
03366711 Feb 17 Rental Feb 17 Rental 17.36
Page 3AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
17.36Total for this ACH Check for Vendor 0292:
0320 Health Partners 03/21/2017ACH
71688429 April 17 Premium April 17 Premium 1,089.68
1,089.68Total for this ACH Check for Vendor 0320:
0387 ICMA Retirement Trust- #302482 03/21/2017ACH
PR Batch 00200.03.2017 ICMA Employee DeductionPR Batch 00200.03.2017 ICMA Employee Deduction 25.00
PR Batch 00200.03.2017 ICMA Employee PercentPR Batch 00200.03.2017 ICMA Employee Percent 399.11
424.11Total for this ACH Check for Vendor 0387:
0922 North Suburban Access Corporation 03/21/2017ACH
17-010 Feb 17 Expenses Feb 17 Expenses 257.40
257.40Total for this ACH Check for Vendor 0922:
1041 Aaron Thelen 03/21/2017ACH
03202017-AT 3/6-3/14 Mileage 3/6-3/14 Mileage 29.96
29.96Total for this ACH Check for Vendor 1041:
1115 WSB & Associates, Inc.03/21/2017ACH
03455-0104 Jan 17 Expenses Jan 17 Expenses 900.00
03455-0205 Jan 17 Expenses 352.00
03455-0304 Jan 17 Expenses 38.00
03455-0504 Jan 17 Expenses-PC 16-029 534.00
03455-0604 Jan 17 Expenses 475.00
03455-1003 Jan 17 Expenses-PC 16-024 704.00
03455-1202 Jan 17 Expenses-PC 17-001 Jan 17 Expenses 32.00
03455-1402 Jan 17 Expenses Jan 17 Expenses 923.00
3,958.00Total for this ACH Check for Vendor 1115:
1785 EcoEnvelopes 03/21/2017ACH
03162017-Eco April 2017 Utility Billing Postage April 2017 Utility Billing Postage 315.34
03162017-Eco April 2017 Utility Billing Postage April 2017 Utility Billing Postage 315.33
03162017-Eco April 2017 Utility Billing Postage April 2017 Utility Billing Postage 315.33
946.00Total for this ACH Check for Vendor 1785:
5493 Jolene Trauba 03/21/2017ACH
03172017-JT Jan-Mar 17 Mileage Jan-Mar 17 Mileage 72.92
72.92Total for this ACH Check for Vendor 5493:
5587 CES Imaging 03/21/2017ACH
INV057059 Technology Supplies Technology Supplies 11.82
11.82Total for this ACH Check for Vendor 5587:
7501 Kelly & Lemmons, P.A.03/21/2017ACH
46604 Feb 17 Prosecution 2,029.05
2,029.05Total for this ACH Check for Vendor 7501:
ALPI Allegra Print & Imaging 03/21/2017ACH
150470 Mar 17 Newsletter Mar 17 Newsletter 1,211.46
1,211.46Total for this ACH Check for Vendor ALPI:
Page 4AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0600 315800-NCPERS Minnesota 03/21/201746489
3158317 Feb 17 Payroll Deductions Feb 17 Payroll Deductions 64.00
64.00Total for Check Number 46489:
CWBL City of White Bear Lake 03/21/201746490
11011 2017 GIS Expenses 2017 GIS Expenses 961.89
961.89Total for Check Number 46490:
HEPC HP, Inc.03/21/201746491
58198844 Technology Supplies Technology Supplies 1,189.82
1,189.82Total for Check Number 46491:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 03/21/201746492
03.15.2017-IUOE April 2017 Premiums April 2017 Premiums 155.00
155.00Total for Check Number 46492:
0390 INT'L Union Operating Engineers-Union Dues03/21/201746493
03062017-INT Mar 17 Premium Mar 17 Premium 272.00
272.00Total for Check Number 46493:
0245 Midwest Fire Protection Inc.03/21/201746494
22557 2017 Annual Inspections 2017 Annual Inspections 250.00
250.00Total for Check Number 46494:
8034 Municipals 03/21/201746495
03132017-MP Membership Dues Membership Dues 25.00
25.00Total for Check Number 46495:
1208 Premium Waters, Inc 03/21/201746496
610207-02-17 Feb 17 City Hall Supplies Feb 17 City Hall Supplies 86.08
613317-02-17 Feb 17 City Hall Supplies Feb 17 City Hall Supplies 106.23
192.31Total for Check Number 46496:
0811 Ramsey County 03/21/201746497
PHEH-042717 County License Fee County License Fee 90.00
90.00Total for Check Number 46497:
1193 SelectAccount 03/21/201746498
1179619 Mar 17 Participant Fees Mar 17 Participant Fees 27.43
27.43Total for Check Number 46498:
0576 TimeSaver Off Site Secretarial 03/21/201746499
M22714 2/13 CC Mtg 2/13 CC Mtg 195.00
195.00Total for Check Number 46499:
3099 Tri-State Bobcat, Inc.-Little Canada 03/21/201746500
V79666 PW Supplies PW Supplies 282.74
282.74Total for Check Number 46500:
17,935.90Total for 3/21/2017:
Page 5AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0214 LTG Power Equipment 03/31/2017ACH
210537 PW Supplies PW Supplies 3.99
210596 PW Supplies PW Supplies 74.26
78.25Total for this ACH Check for Vendor 0214:
0225 Lillie Suburban Newspapers 03/31/2017ACH
02282017-LSN February 17 Publications February 17 Publications 9.66
02282017-LSN February 17 Publications February 17 Publications 9.67
02282017-LSN February 17 Publications February 17 Publications 9.67
02282017-LSN February 17 Publications February 17 Publications 72.50
02282017-LSN February 17 Publications February 17 Publications 90.63
192.13Total for this ACH Check for Vendor 0225:
0319 City of Roseville 03/31/2017ACH
0222504 Jan 17 IT Bill Jan 17 IT Bill 3,489.58
0222537 Jan 17 Phone Bill Jan 17 IT Bill 420.42
0222573 Feb 17 IT Bill Jan 17 IT Bill 3,489.58
0222606 Feb 17 Phone Bill Feb 17 Phone Bill 420.42
7,820.00Total for this ACH Check for Vendor 0319:
0750 Verizon Wireless 03/31/2017ACH
9781665272 Feb/Mar 17 Phone Bill Feb/Mar 17 Phone Bill 97.53
9781901261 Feb/Mar 17 Phone Bill Feb/Mar 17 Phone Bill 961.25
1,058.78Total for this ACH Check for Vendor 0750:
1001 Sprint/Nextel Communications 03/31/2017ACH
196110738-046 Feb/Mar 17 Expenses Feb/Mar 17 Expenses 169.20
169.20Total for this ACH Check for Vendor 1001:
1110 Pitney Bowes 03/31/2017ACH
03232017-PB Mar 17 Postage Mar 17 Postage 598.27
03232017-PB Mar 17 Postage Mar 17 Postage 1,019.99
03232017-PB Mar 17 Postage Mar 17 Postage 632.78
2,251.04Total for this ACH Check for Vendor 1110:
1223 Adam's Pest Control, Inc.03/31/2017ACH
2499570 Mar 17 Pest Control Mar 17 Pest Control 62.54
62.54Total for this ACH Check for Vendor 1223:
1252 Campbell Knutson - Attorneys at Law 03/31/2017ACH
3231G-0217 Feb 17 Expenses Feb 17 Expenses 225.00
3231G-0217 Feb 17 Expenses Feb 17 Expenses 192.20
3231G-0217 Feb 17 Expenses Feb 17 Expenses 300.00
3231G-0217 Feb 17 Expenses Feb 17 Expenses 347.84
3231G-0217 Feb 17 Expenses Feb 17 Expenses 40.00
3231G-0217 Feb 17 Expenses Feb 17 Expenses 225.00
1,330.04Total for this ACH Check for Vendor 1252:
4445 Pioneer Rim and Wheel Co.03/31/2017ACH
1-368437 PW Supplies PW Supplies 19.24
1-368577 PW Supplies PW Supplies 25.38
Page 6AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
44.62Total for this ACH Check for Vendor 4445:
491177SM Stepp Manufacturing Co., Inc 03/31/2017ACH
51538 PW Supplies PW Supplies 467.54
467.54Total for this ACH Check for Vendor 491177SM:
6060 Batteries Plus 03/31/2017ACH
028-483872 PW Supplies PW Supplies 91.50
91.50Total for this ACH Check for Vendor 6060:
8023 Voss Lighting 03/31/2017ACH
15298711-00 PW Supplies PW Supplies 77.40
77.40Total for this ACH Check for Vendor 8023:
ANDL Anderberg 03/31/2017ACH
170417-01 Spring/Summer Rec Guide Spring/Summer Rec Guide 4,430.00
4,430.00Total for this ACH Check for Vendor ANDL:
1115 WSB & Associates, Inc.03/31/2017ACH
03450-0005 Jan 17 Expenses Jan 17 Expenses 7,923.00
03455-0005 Jan 17 Expenses Jan 17 Expenses 3,258.00
03455-0005 Jan 17 Expenses Jan 17 Expenses 3,258.00
03455-0005 Jan 17 Expenses Jan 17 Expenses 3,258.00
03455-0005 Jan 17 Expenses Jan 17 Expenses 1,629.00
03455-0005 Jan 17 Expenses Jan 17 Expenses 814.50
03455-0005 Jan 17 Expenses Jan 17 Expenses 814.50
03455-0005 Jan 17 Expenses Jan 17 Expenses 488.70
03455-0005 Jan 17 Expenses Jan 17 Expenses 1,043.00
03455-0005 Jan 17 Expenses Jan 17 Expenses 211.20
03455-0005 Jan 17 Expenses Jan 17 Expenses 211.20
03455-0005 Jan 17 Expenses Jan 17 Expenses 522.50
03455-0005 Jan 17 Expenses Jan 17 Expenses 1,954.80
03455-0005 Jan 17 Expenses Jan 17 Expenses 3,801.60
03455-0005 Jan 17 Expenses Jan 17 Expenses 261.25
03455-0005 Jan 17 Expenses Jan 17 Expenses 261.25
03455-0005 Jan 17 Expenses Jan 17 Expenses 814.50
30,525.00Total for this ACH Check for Vendor 1115:
2129 Elfering & Associates 03/31/2017ACH
2345 Jan-Feb 17 Expenses Jan-Feb 17 Expenses 3,410.00
3,410.00Total for this ACH Check for Vendor 2129:
2129 Elfering & Associates 03/31/2017ACH
2345-2016 Sept-Dec 16 Bethel Trail Expenses Sept-Dec 16 Bethel Trail Expenses 13,035.00
13,035.00Total for this ACH Check for Vendor 2129:
APPB Apple Business Forms, Inc.03/31/201746501
10967 Deposit Books Deposit Books 81.90
81.90Total for Check Number 46501:
6047 Avesis Third Party Administrators, Inc 03/31/201746502
1603664 Apr 17 Premium Apr 17 Premium 11.40
Page 7AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
11.40Total for Check Number 46502:
CANON Canon Financial Services 03/31/201746503
17095635 Apr 17 Rental Apr 17 Rental 1,215.08
17095635 Apr 17 Rental Apr 17 Rental 214.42
1,429.50Total for Check Number 46503:
CPF1 Central Pension Fund 03/31/201746504
03312017-CPF Mar 17 Contributions Mar 17 Contributions 998.40
998.40Total for Check Number 46504:
1033 Comcast 03/31/201746505
44271-030417 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 6.34
6.34Total for Check Number 46505:
4061 Frauenshuh, Inc 03/31/201746506
PC16-026 PC 16-026 Escrow Release PC 16-026 Escrow Release 256.00
256.00Total for Check Number 46506:
1757 Holiday Station Stores, Inc.03/31/201746507
PC16-019 PC 16-019 Escrow Release PC 16-019 Escrow Release 1,295.18
1,295.18Total for Check Number 46507:
3561 HRP Arden Hills, LLC 03/31/201746508
PC15-016 PC 15-016 Escrow Release PC 15-016 Escrow Release 64.40
64.40Total for Check Number 46508:
1536 Deniz Kindler 03/31/201746509
PC16-017 PC 16-017 Escrow Release PC 16-017 Escrow Release 754.00
754.00Total for Check Number 46509:
0222 League of Minnesota Cities 03/31/201746510
253488 Stormwater Coalition Contributions Stormwater Coalition Contributions 620.00
620.00Total for Check Number 46510:
5443 Metro Products, Inc.03/31/201746511
124700 PW Supplies PW Supplies 163.19
163.19Total for Check Number 46511:
8614 Minneapolis Saw Company 03/31/201746512
63077 PW Supplies PW Supplies 139.00
139.00Total for Check Number 46512:
0257 Minnesota Dept. of Health 03/31/201746513
03152017-MDH Waterworks Operator Expenses-MC Waterworks Operator Expenses-MC 23.00
23.00Total for Check Number 46513:
1900 Mounds View Public School District 03/31/201746514
PC16-013 PC 16-013 Escrow Release PC 16-013 Escrow Release 301.27
Page 8AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
301.27Total for Check Number 46514:
3461 Robert Peifer 03/31/201746515
03232017-RP Recycling Fee Correction Recycling Fee Correction 50.00
50.00Total for Check Number 46515:
0811 Ramsey County 03/31/201746516
PRREL-000536 Q1 2017 Election Payment Q1 2017 Election Payment 4,682.00
PUBW-016127 Emergency Vehicle Pre-Emption System Emergency Vehicle Pre-Emption System 1,585.49
6,267.49Total for Check Number 46516:
5497 SCHWAAB, INC 03/31/201746517
A096617 Office Supplies Office Supplies 37.36
37.36Total for Check Number 46517:
UB*00199 Jason Teed 03/31/201746518
Refund Check 16.02
16.02Total for Check Number 46518:
5138 League of MN Cities Ins. Trust 03/31/201746519
10003032 Property/Casualty Insurance Premium Property/Casualty Insurance Premium 86,170.00
86,170.00Total for Check Number 46519:
0811 Ramsey County 03/31/201746520
SHRFL-001581 Mar 17 RC Sheriff Mar 17 RC Sheriff 98,147.73
98,147.73Total for Check Number 46520:
1302 Meyer Contract Inc.03/31/201746521
03132017-MC Final Payment Round Lake Road Final Payment Round Lake Road 90,336.91
90,336.91Total for Check Number 46521:
0811 Ramsey County 03/31/201746522
PUBW-016078 2016 TCAAP Expenses 2016 TCAAP Expenses 294,716.70
294,716.70Total for Check Number 46522:
646,928.83Total for 3/31/2017:
Report Total (88 checks): 683,377.94
Page 9AP Checks by Date - Detail by Check Date (4/4/2017 2:26 PM)
Page 1 of 1
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Iverson, Interim City Administrator/Director of Finance and Admin Services
SUBJECT: 2018 Budget Calendar
Background
Staff is beginning the process of developing a preliminary 2018 Budget. As we progress forward
and take the necessary steps, staff will be asking for general direction and guidance from the
Council during its June work session.
Discussion
In order to officially start the budget process, a budget calendar needs to be approved by the
council. The draft budget calendar is attached for Council review and approval.
Council Action
A motion to approve the 2018 budget calendar as presented.
Attachment
Attachment A: 2018 Budget Calendar
CONSENT ITEM – 6B
MEMORANDUM
CITY OF ARDEN HILLS
2018 BUDGET CALENDAR
April 10, 2017 City Council Approval of Budget Calendar.
April 11, 2017 – June 2, 2017 Department Heads Prepare 2018-2022 CIP requests and background material.
June 2, 2017 Department head Submit CIP Requests to Finance Department.
June 5, 2017 –June 9, 2017 City Administrator and Finance Director review Department
CIP Requests and confer with Departments.
June 16, 2017 2018-2022 CIP is drafted and distributed to City Council for review.
June 19, 2017 City Council Work Session to discuss 2018 Operating Budget parameters and
2018-2022 CIP.
June 20, 2017 Forms Distributed to all Department Heads for 2018 Operating Budget.
June 20, 2017 – July 14, 2017 Department Heads Prepare Budgets and Background Material.
July 14, 2017 Department Heads Submit Budget Requests to Finance Department.
July 17, 2017 – August 4, 2017 City Administrator and Finance Director review Department Budgets and Confer
with Departments.
August 11, 2017 Finance Department completes Preliminary Revenue Estimates.
August 18, 2017 City Administrator Budget is drafted for Presentation to Council at Work Session
and distribute to Council for review.
August 21, 2017 &
September 18, 2017
City Council Work Sessions to discuss Preliminary 2018 Budget.
September 22, 2017 City Administrator’s recommended Preliminary 2018 Budget distributed to the
City Council.
September 25, 2017 City Council adopts the Preliminary 2017 Property Tax Levy (Payable 2018)
September 25, 2017 Council Certifies date for public (TNT) hearing and continuation hearing (if
necessary) to county.
September 29, 2017 Finance Director submits preliminary 2017 Property Tax Levy (Payable 2018) to
County for certification.
October through
November
City Council Work Sessions as needed.
Mid-November Truth in Taxation Notices and Public Hearings Schedule distributed by County.
Early December Public Hearing for Budget and Levy consideration.
Mid-December Continuation Hearing, Approval of Budget and Certification of Property Tax Levy
For submission to County.
Late December Finance Director Submits final Levy to County and prepares Final
Budget Document.
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Matthew Bachler, Senior Planner
SUBJECT: Resolution 2017-010 Appointing Brent Bartel as an Alternate Member to the
Planning Commission and Nick Gehrig as a Regular Member to the Planning
Commission for Terms Expiring December 31, 2018
Background
The Arden Hills Planning Commission has seven regular members and one named alternate who
sits as a voting member when a regular member must be absent.
The City Council appointed Brent Bartel as a regular member of the Planning Commission on
January 11, 2016, and Nick Gehrig as an alternate member on March 28, 2016. Both Mr. Bartel’s
and Mr. Gehrig’s terms expire on December 31, 2018.
Brent Bartel has requested to serve out his current term as an alternate member to the Planning
Commission. Nick Gehrig has expressed an interest in becoming a regular member of the
Planning Commission and has requested to serve out his current term in this capacity. The Chair
of the Planning Commission, Roberta Thompson, is supportive of the proposed change in
membership.
Recommended Action
Motion to approve Resolution 2017-010 Appointing Brent Bartel as an Alternate Member to the
Planning Commission and Nick Gehrig as a Regular Member to the Planning Commission for
Terms Expiring December 31, 2018.
Attachments
• Attachment A: Resolution No. 2017-010
CONSENT ITEM – 6C
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2017-010
A RESOLUTION APPOINTING BRENT BARTEL AS AN ALTERNATE MEMBER TO
THE PLANNING COMMISSION AND NICK GEHRIG AS A REGULAR MEMBER TO
THE PLANNING COMMISSION FOR TERMS EXPIRING DECEMBER 31, 2018.
WHEREAS, the City Council appoints residents to serve in an advisory capacity to the
City Council regarding planning and zoning issues;
WHEREAS, the City Council appointed Brent Bartel to the Planning Commission on
January 11, 2016 for a term expiring on December 31, 2018;
WHEREAS, the City Council appointed Nick Gehrig as an alternate member to the
Planning Commission on March 28, 2016 for a term expiring on December 31, 2018;
WHEREAS, Brent Bartel has requested to serve out his current term as an alternate
member to the Planning Commission, and Nick Gehrig has requested to serve out his current
term as a regular member to the Planning Commission;
THEREFORE, BE IT RESOLVED: The City Council appoints Brent Bartel to serve
as an alternate member on the Planning Commission for a term expiring on December 31, 2018,
and appoints Nick Gehrig as a regular member to the Planning Commission for a term expiring
on December 31, 2018.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
10th DAY OF APRIL, 2017.
_________________________________________
David Grant, MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Matthew Bachler, Senior Planner
SUBJECT: Resolution 2017-009 Appointing Sheila Bennett Kilander to the Economic
Development Commission (EDC) for a Term Expiring December 31, 2019
Background
The Economic Development Commission (EDC) currently has six members. The guidelines state
that this committee can have up to nine members comprised of residents or non-residents
affiliated with an Arden Hills business. A minimum of four residents must be represented on the
Commission. Currently, five of the six EDC members are residents of Arden Hills.
Staff recently received an application from Sheila Bennett Kilander, who is a resident of Arden
Hills. An interview panel consisting of Council Liaison Dave McClung, Chair Dan Erickson, and
Senior Planner Matthew Bachler interviewed Ms. Bennett Kilander on March 6. After reviewing
the interview panel’s recommendation, Mayor Grant recommends appointing Ms. Bennett
Kilander to the EDC for a three-year term expiring on December 31, 2019.
Recommended Action
Motion to approve Resolution 2017-009 Appointing Sheila Bennett Kilander to the Economic
Development Commission (EDC) for a Term Expiring December 31, 2019.
Attachments
• Attachment A: Resolution No. 2017-009
CONSENT ITEM – 6D
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2017-009
A RESOLUTION APPOINTING SHEILA BENNETT KILANDER TO THE
ECONOMIC DEVELOPMENT COMMISSION (EDC) FOR A TERM
EXPIRING DECEMBER 31, 2019
WHEREAS, the City Council appoints residents or non-residents affiliated with an
Arden Hills business to serve on the Economic Development Commission in an advisory
capacity to the City Council regarding economic development issues;
WHEREAS, Sheila Bennett Kilander is a resident of Arden Hills who submitted an
application to serve on the Economic Development Commission.
THEREFORE, BE IT RESOLVED: The City Council appoints Sheila Bennett
Kilander to serve on the Economic Development Commission for a term expiring on December
31, 2019.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
10TH DAY OF APRIL, 2017
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William Joynes, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Dump Truck Purchase
Budgeted Amount: Actual Amount: Funding Sources:
$240,000 $197,352.40 Equipment Replacement Fund
Requested Action
Authorize the purchase of a 2018 Mack chassis from Nuss Truck & Equipment ($87,808.40) and
Towmaster dump truck body, including plow and de-icing equipment ($109,544.00) for a total
cost of $197,352.40, which includes the trade in of the City’s 2001 Sterling dump truck in the
amount of $18,000.00.
Background
In 2011 the City purchased a used 2001 Sterling dump truck with plow and de-icing equipment
from Ramsey County for $35,659. While the possibility of purchasing another used truck from
the County was considered. However, they currently do not have any trucks available and will
not until 2019. In addition, many replacement parts for the Sterling chassis are no longer
available due to the line not being produced for several years which not only affects the City’s
current truck but also the next available Ramsey County truck. The County is currently
replacing the old Sterling trucks with Mack trucks and has the equipment to complete the repairs.
The dump truck is used for plowing in the winter and to haul materials for paving projects in the
summer as well as for hauling materials during utility repairs. There is currently no back up
equipment should this truck become inoperable. The City’s 2001 dump truck currently has
mileage of 47,630 with 3,870 hours of operation.
CONSENT ITEM 6E
MEMORANDUM
Page 2 of 2
Discussion
The 2017/18 Capital Improvement Plan (CIP) includes an item for the replacement of the 2001
dump truck (Unit 116). A copy of the detailed sheet from the CIP is attached (Attachment A).
repair costs for parts and labor between 2003 and 2016 total $16,146. As previously mentioned,
parts for the 16-year-old Sterling chassis are no longer available.
The 2017/18 CIP has an estimated budget for the purchase of the new dump truck of $250,000
and a trade in value of $10,000 for a net budget of $240,000 for this purchase. The truck was
initially budgeted over two years due to an 18-month build out process. TowMaster has
indicated that the truck can be completed in 2017 with and estimated delivery date in October.
The pricing quote (Attachment B) shows a purchase price from Nuss Truck & Equipment of
$87,808.40, with the $18,000.00 trade-in of the 2001 truck, and 109,544.00 from TowMaster.
the total purchase price of the unit is $197,352.40 including tax and licensing, well below the
estimated budget. The pricing provided in the quotes are as listed in the Minnesota State
contract.
Attachments
ATTACHMENT A: Equipment CIP
ATTACHMENT B: Quotes from Nuss Truck & Equipment and TowMaster
ATTACHMENT C: Photos of 2001 Sterling dump truck (Unit 116)
Dump Truck – Unit 116
CONSENT ITEM - 6F
MEMORANDUM
DATE: April 10, 2017
TO: Honorable Mayor and City Council Members
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Rice Creek Watershed District Maintenance Agreement for the 2015
Pavement Management Program
Background/Discussion
The Rice Creek Watershed District (RCWD) requires the installation and maintenance of
new storm water management facilities according to the district rules for city public
works’ projects, including street and utility improvement projects. Storm water
management facilities, such as infiltration basins and rain gardens, are constructed within
the right- of- way or in trail easements as needed as part of the City’s PMP projects.
Seven facilities will be constructed as a part of the 2015 PMP.
One of the permit requirements is to enter into a Maintenance Agreement covering the
maintenance of the new storm water management facilities. Maintenance of these
facilities is required by our Minnesota Pollution Control Agency Storm Water Pollution
Prevention Permit (SWPPP). It is also consistent with our Public Works policies to
adequately maintain infrastructure. A copy of the agreement is attached.
Seven rain gardens were constructed as a part of the 2015 PMP on City rights of way or
within existing easements. One garden is located on Grant Road, four on Noble Road,
and two along trails within the project area as shown on Exhibits A and A2 of the
agreement.
Financial Implications
The Public Works Department is committed to maintaining new facilities when they are
installed. This agreement does not increase our level of maintenance over what we
would have done without the agreement. Five of the gardens are located in residential
yards and will be maintained by the property owners. Additional raingardens were
constructed with the project but are not covered by this agreement and also will be
maintained by the property owners.
Council Action Requested
Approve the maintenance agreement for stormwater management facilities between Rice
Creek Watershed District and the City of Arden Hills for the 2015 Pavement
Management Program and authorize the City Administrator to execute the agreement.
ATTACHMENT A – Maintenance Agreement
Page 1 of 1
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Cancellation of the April 17, 2017 City Council Work Session
Background
In prior years, City Council has cancelled a City Council work session if there were no items
requiring timely discussion by the Council. At this time, no items requiring discussion are slated
for the April 17, 2017, work session.
Council Action Requested
Motion to approve the cancellation of the April 17, 2017 City Council work session.
CONSENT ITEM – 6G
MEMORANDUM
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Motion to Authorize City Staff to Begin Summer Work Hours on May 30, 2017,
and Conclude on September 5, 2017
Overview
Each year, the City Council has authorized staff to work summer hours beginning the day
following Memorial Day and concluding the day following Labor Day. As such, staff is seeking
City C ouncil authorization to begin summer work hours on May 30, 2017, and conclude on
September 5, 2017.
Background
For many years, the City changed its hours to “summer hours” as described above. The summer
hours schedule enables extended hours of City services for construction contractors and residents
who have construction projects or other City business.
Traditional Hours Proposed Summer Hours
City Hall Staff 8:00 a.m. to 4:30 p.m.
Monday – Friday
7:30 a.m. to 5:00 p.m.
Monday – Thursday
7:30 a.m. to 11:30 a.m.
on Friday
Maintenance Facility Staff 7:00 a.m. to 3:30 p.m.
Monday – Friday
6:30 a.m. to 4:00 p.m.
Monday – Thursday
6:30 a.m. to 10:30 a.m.
on Friday
Recommendation
Motion by the City Council to authorize City staff to begin summer work hours on May 30,
2017, and conclude on September 5, 2017.
CONSENT ITEM – 6H
MEMORANDUM
CONSENT ITEM – 6I
MEMORANDUM
DATE: April 10, 2017
TO: Honorable Mayor and City Council
William S. Joynes, Sr., City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
Julie Hanson, City Clerk
SUBJECT: Authorization to Appoint Public Works Seasonal Maintenance Workers and Park and
Recreation Seasonal Workers
Background
Each year, the City hires temporary seasonal workers to perform summer maintenance in Public Works
and also fills several Park and Recreation positions.
Discussion
Staff received nine applications for the seasonal Public Works positions and interviewed all applicants
on March 22, March 28, and March 30, 2017. Eight are being recommended for the seasonal public
works positions.
Staff interviewed applicants for Park and Recreation positions on March 31 and also throughout the
week of April 3. To date, staff is making recommendations to fill four positions for a before/after
school instructor; one position for a park attendant (job share between two staff members); and one
position for a spring tennis instructor. The spring tennis instructor will be selected upon completion of
interviews that will occur subsequent to providing this memo. Staff will provide the tennis instructor
applicant selection as a bench handout at the Council meeting on Monday night.
It should also be noted that staff expects to fill fifteen (15) playground leader positions upon
completion of interviews and staff will bring those recommendation to the Council for approval.
Staff Recommendation
1. Authorize appointment of eight Public Works seasonal maintenance workers (Joshua Johnson,
Bradley Rhode, Eriq Smith, John Archbold, Paul O’Brien, Riley Plisek, Jacob Reisdorfer and
Wyatt Smith) as well as Park and Recreation workers (before/after school instructors: Jess
Boehm, Alex Gillespie, Eric Lillehaugen and Linnea Wagner; job share park attendants: Alex
Gillespie and Eric Lillehaugen; and spring tennis instructor (TBD)
Attachments:
A: Public Works Seasonal Application Materials
B: Park and Recreation Seasonal Application Materials
Office Usi n y
Date Received:
rR� HILLS Application for Employment Interview Date:
Interview Time: '
S
L:`� w�lc�xtt you as eu appli—E tuff —imtuyr:itt with @h.: Cit} of Ar&u IIMN Miur"3LL Your appiit;itiun will h. �w1iiJ tial v iu`i ut:, a in .nr4p ti:iva fur �: pusitiun ui
which you are interested, his the policy and latent t the City of Arden hilts to provide equal Opportunity employment to all persons. This policy prohibits discrimination
because of race, color, sex, national origin political atliliation, place of residence, marital status, sexual preference, status with regard to public assistance or disability, as is
consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. Th
Phases of permanern and pis policy applies to all
art -time employment. All information contained in or connected with this application will be considered personal and confidential and will be es o
in conjunction with your Pumible employment by the City of Arden Hills. Please furnish its with complete information as outlined in this application. You are will
he used
o to
attach any additional information or materials, which you believe qualify you for the position for which ),on are applying.
Please print neatly in ink or use u typewriter.
General Information
Position Applying For: r t, [ S
6 -
.lob Status Desired: Fall -Tires Part-TimeJ
Tetrpocary Srasona!
Bate Available to Start:
Are you under 18 years of age? yes ND
Are you willing to work overtime if required?e No
Are you a United States Citizen OR, if not, do you have permission to work in this county?
Education/Training �J
How many years of education have you had? -2 13 14 15 L6 17
School
High School/GED:
Mt1�«wll:s V�vt! I�t;c�.i 5t�'tcol
l
�-ottege or university:
...uttcgc or university:
t.nadutate School:
Technical:
Technical:
3
0616
No
18 19 20+
Diploma, Degree, Certi>fl+r rte
of Credits Earned _
Ma j6r
"> .
City of Arden Hills " 1245 West Highway 96, Arden Hills, MN 55112 ' (651) 792-7800
List any correspondence courses, special courses, seminars, workshops, and/or training programs you have attended, or registrations, licenses,
or certificates you have that might relate to this position. Please review the job description before responding.
*ti" 't fl ✓-i r co -('.1 c e
f
?—x!15 m!ti I�, �,-ei le.jr'7 1e) �r,i -) , l :fit 1�.. ., ! I Rei l
Driver's License Information
Do you have a valid driver's license? (VNo Driver's License No.:
State ufIssuance. _ Class:_ _ Expiratiow.._
Have you had any moving violations in the last five (5) years? Yes (N1
If yes, please explain:
Have you had any convictions for which a jail sentence was, or could have been imposed? Yes o
If yes, please explain:
Clerical and Accounting Positions Only
Typing WPM:
Can you operate: Dictation Equipment Personal Computer/Word Process; Brand:
Check other office equipment you can operate proficiently:
Copier Fax Telephone Console 10 -Key Adding Machine
Ckhcv-
List any computer software you can operate proficiently:
Labor and' Skilled Trade Positions Only
Apprenticeship(s) served or trades teamed:
List all machines and equipment that you have experience operating:
City of Arden Hills ' 1245 West Highway 96, Arden Hills, MN 55112 ' (651) 792-7800
Employment History
Experience and training ratings are determined by this information. Please be complete. List most recent employers first. (Use additional
sheets if necessary.)
PrMese t PT Last Employer < —
1S
Address
Addr
City
Zip
State
zip
May we contact?
Yes -
Dates of Employment
Hours Worked/Week
MjV
ISS
Reason for Leaving:
Spedfir Dridw.
May we contact?
r17es No
7 06
Last Salary or Hourly Wage
Rea4an for Leaving: ff
Specific Duties:
r; e AM
MOn-e-v 10-11en(ej
e's. -"3
CA PACed -Yb r1ted "',
Employer
Address
City
State
Zip
Supervisor Title & Name
Phone No.
May we contact?
Yes -
Dates of Employment
Hours Worked/Week
Job Title
Last Salary or Hourly Wage
Reason for Leaving:
Spedfir Dridw.
Have you ever been terminated from a previous employer? Yes
ffyC&'zLIb_-tft'c-=mc add address of conipmtiy,.date' of dLierminatiptialon for taralinatinn, (40 -mt include-iayaff or staff-rcductioul.
-City of Arden +iMs * 1245 West Higl;way -96, Arden -Hills, MN' 55112 * (651) 792-7800
;J
Supervision
I lave you ever supervised people? Yes No Company Name
Check the functions you have performed as a supervisor
Interviewed Candidates — Conducted Performance Appraisals _ Disciplined Employees
_ Hired/Recommended for Hire _ Recommended Salary Adjustments _Terminated Employees
_ Established Objectives
Military Experience
Complete this section only if you served in the U.S. Armed Forces.
Describe your duties and any special training: Branch of Service
Period o f Active Duty
From To
Rank at Discharge
"Type of Discharge Date of Final Discharge
Volunteer/Unsalaried Experience
,Volunteer Orgam�.ation
1,9
Position Held
Street�scity
ct
State
+k �L'14'41 1r1�
zip
s5 i )U
imnletiindp Q.-4—_.
-/ 2015
'-), J q 2 o
Skills Learned
I Ui Ei l n, %C l� C � �'tl
GV3 t 1 Cl G i14 010 �r,
1es ,.
YO)unteer Organization Position Held
) , IM � 1e�� I S,'1 �vIt/r �'Z-c
Street
City State Zip
6S e7
1
ne
Skills Learned } -
Accommodations
Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes No
If yes, please describe the nature of the accommodation:
City of Arden Hills' 1245 West Highway 96, Arden Hills, MN 55112 * (651) 792-7800
Employment of Relatives
List any relatives currently employed by the City of Arden Hills
Name Relationship To You
Personal References
(Not former employees or relatives)
Name and Occupation Address Phone Number
L �
Tennesseen Warning/Data Practices Notice to All Applicants
The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you
provided to the -City of Arden i-hils during the appllcatioa �tl {}C�g. or during CUIPLOyment. Any intarw4tioa above. yourself that you. provide wial
be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for
employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information
requested by the City, it may mean your application will not be considered.
You are hereby advised that, under Minnesota law, the following information given by an applicant is considered to be ublic: veteran status,
relevant test scores, rank on our eligible list; job history; education and training; work availability.
As an applicant, your name is considerednp �vate until you are certified as eligible for appointment to a position or when applicants are
considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist' means an individual who is selected
to be interviewed by the appointing authority prior to selection.
The data concerning you, which is placed in your application folder or in your personnel file and which is not listed as public, is private. This
prorate date will he shared rith you and- those members of the City stat'' who need it to process tate application, spite your personnel recce,
evaluate your work performance and if you are handicapped, provide the necessary accommodations. It may also he shared with the following:
persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the
information; and persons to whom you consent in writing to have access to the information.
With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist detennining your
suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action
Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements, Furnishing racial and ethnic
data about yourself, as well as your social security number, is voluntary.
I certify that answers herein are true and complete to the best of my knowledge.
1 authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment
decision. i understand that this application is not, and is not intended, to be a contract for employment.
In the vent of employment, I understand that false or misleading information given in my application, or intcrview(s), may result in discharge.
I understand also, that I am required to abide by all rules and regulations of the City.
I certify that 1 have read the "Notice to Application" regarding the Minnesota Data Practices Ace (MTI Statutes 1301-1390), and I understand
my rights as a subject of date.
44
Applicant Signature: 'f Date: `'ri 1 7
City of Arden Hills ` 1245 West Highway 96, Arden Hills, MCV 55112 ` (651) 792-7800
Page 1 of 2
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 0.5 MG Water Tower Rehabilitation – Engineering Services
Budgeted Amount: Engineering Amount: Funding Sources:
$900,000 $46,274.00 Water Utility Fund
Requested Action
Approve the scope and fee from WSB & Associates in the amount of $46,274.00 for design,
bidding, and construction services for the 0.5 MG north water tower repair and repainting (City
Project No. 12-W-001).
Background
The 2017-2021 Capital Improvement Plan identifies a project to repair and repaint the City’s 0.5
MG water tower located at Cummings Park (Attachment A). The tower last underwent repairs in
2001. In 2012 the tower was inspected by Kollmer Consultants at which time it was
recommended that repairs and repainting be completed within 1 to 2 years. A copy of the report
is available at City Hall. The south water tower was rehabilitated in 2013 at a cost of $783,250.
Based on recent bids and the scope of work for the tower, the current engineer’s estimate
(construction only) for the north tower work is $780,000. The work includes interior structural
repairs, interior coating replacement (including lead based paint removal), exterior structural
repairs and exterior coating.
Discussion
The scope, fee and schedule for design and bidding services are detailed in Attachment
B along with a project schedule. WSB proposes to complete the plans and bid documents for a
fee of $5,000. This does not include an additional inspection as staff feels the inspection reports
that the City has are adequate to prepare the bidding documents. Construction phase services are
proposed to be completed for an hourly not to exceed fee of $41,274.00, which includes half-
time construction observation, mileage reimbursement for the inspector and a 2-year warranty
inspection.
NEW BUSINESS - 9A
MEMORANDUM
Page 2 of 2
Attachments:
Attachment A: Capital Improvement Plan - Water Tower Repair and Repainting
Attachment B: WSB Scope and Fee for Engineering Design and Bidding Services
Page 1 of 2
DATE: April 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Elfering & Associates – Additional Construction Services – CR E
Requested Action
Elfering & Associates has submitted an invoice for construction administration services for the
County Road E improvement project for Council consideration. The requested exceeds the
original amount approved by the City Council.
Background
In February of 2015, the City Council approved a proposal for construction services from
Elfering & Associates on an hourly basis not to exceed $99,360 (Attachment A) along with a
construction contract and a Cooperative Agreement for cost sharing with Ramsey County. On
March 6, 2017, Elfering & Associates submitted an invoice in the amount of $19,072.50 which
exceeded the balance of the original agreement (Attachment B). In addition, the County Road E
project is not closed out as yet. Elfering is requesting an additional $22,950.00 over the original
contract amount to cover extra work that was over the original scope and to close out the project.
Discussion
Elfering & Associates submitted a letter on March 27, 2016 which outlines the reason for the
additional work (Attachment C). Their initial fee was based on the project being completed by
August 31, 2015. The substantial completion did not occur until November of 2015 with punch
list items completed in December of 2016. During the construction, the scope of the project
expanded to include storm sewer, additional median and sidewalk construction , coordination at
the Goodwill site, unanticipated irrigation repair and design modification of the proposed
retaining wall. The sidewalk and curb work increased by 30% from the original bid documents.
The contract award was $1,349,913.06. The anticipated final payment is projected at
$1,616,335.77.
Based on the final construction cost and the Cooperative Agreement, Ramsey County will be
reimbursing the City for construction engineering services in the amount of $121,698.54 (12% of
NEW BUSINESS – 9B
MEMORANDUM
Page 2 of 2
their share of the construction costs). The total fee requested by Elfering & Associates is
$122,310.
Attachments:
Attachment A: County Road E Bid Award and Elfering & Associates Proposal, February
9, 2015
Attachment B: Elfering & Associates Letter and Invoice, March 6, 2107
Attachment C: Elfering & Associates Additional Construction Services, March 27, 2017
10062 Flanders Court NE, Blaine, MN 55449 Phone: 763-780-0450 Fax: 763-780-0452
March 27, 2017
File No. 170027E
Ms. Sue Polka
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
RE: Additional Construction Administration Services
County Road E Improvements
Dear Ms. Polka,
We provided a letter to the City requesting that our original contract amount for providing
construction administration services be increased to account for unexpected additional
work and an increase in the project schedule. This letter provides additional detail for
the request.
The project was designed and bid by another engineering firm. We responded to a
request from Terry Maurer, Acting Public Works Director at the time for a quote to
provide services based on the information in the plans and specifications. The original
specification called for a substantial completion date of July 31, 2015 and for the
Contractor to be ready for final payment by August 31, 2015. We based the hours of
anticipated work on this schedule. In reality the Contractor was still working on the
project into November 2015 and we worked with the Contractor to ensure that punch list
items were completed as late as December 2016. In addition, we are still providing
services as the Contractor continues to submit information and documentation for final
payment.
The low bid by Park Construction was $1,349,913.06. In working with the City and
County during construction the scope of the project did also expand and included storm
sewer structure work, additional median and sidewalk construction and coordination at
the Goodwill Site, increase in unanticipated irrigation repair along the project length, and
design modification of the proposed retaining wall. The sidewalk and curb work
anticipated for removal and replacement in the original bid increased by 30% alone. The
final pay estimate is currently projected at $1,616,335.77.
We feel that the increase in project schedule and scope were beyond our control due to
the fact that we did not originally design the project. We have not received all of the final
documentation from the Contractor and therefore we are requesting an increase to the
10062 Flanders Court NE, Blaine, MN 55449 Phone: 763-780-0450 Fax: 763-780-0452
Ms. Polka
March 27, 2017
Page Two
original contract amount of $22,950.00 in order to cover any potential extra work. We
will continue to invoice the City on an hourly basis only for work completed.
If you have any questions, please contact me at (763) 780-0450 ext 2.
Sincerely,
Elfering & Associates
Kristina Elfering, P.E.