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Home My WebLink About03-13-17-R'It -i`iI I�N HILLS Approved: April 10, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 13, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, and Dave McClung Absent: Councilmembers Brenda Holden (excused) and Steve Scott (excused) Also present: City Administrator Bill Joynes; Director of Finance and Administrative Services Sue Iverson; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8A under New Business be placed on the Consent Agenda as Item 5L. Mayor Grant requested Item 5J on the Consent Agenda be removed to be discussed as Item 6A. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (3-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update ARDEN HILLS CITY COUNCIL — MARCH 13, 2017 2 City Administrator Joynes provided an update on TCAAP stating staff would be attending a preproposal meeting to determine the use of the Civic Center parcel. He understood negotiations between Ramsey County and the developer were progressing. He anticipated an MDA would be completed by the end of April or beginning of May. 4. APPROVAL OF MINUTES A. January 30, 2017 Special City Council Work Session B. February 13, 2017 Regular City Council C. February 21, 2017 City Council Work Session Councilmember Holmes noted two changes to the January 30, 2017 Special City Council Work Session minutes and a minor change to the February 21, 2017 City Council Work Session minutes. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the January 30, 2017, Special City Council Work Session meeting minutes, February 13, 2017, Regular City Council meeting minutes, January 19, 2017; and February 21, 2017, City Council Work Session meeting minutes as amended. The motion carried unanimously (3-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Appointment of Public Works Superintendent C. Motion to Approve Appointment of Customer Service Specialist D. Motion to Approve PC 2017-002 — Boston Scientific Site Plan Review E. Motion to Approve Resolution 2017-007 Approving Amendments to MIF Grant Agreement, MIF Loan Agreement, and Abatement Contract for Land O' Lakes Project F. Motion to Approve City Properties Appraisal Services Proposal G. Motion to Accept Bid from Valley -Rich Co. for Storm Sewer Manhole Review at 1156 Amble Drive H. Motion to Authorize the Purchase of an Elgin Pelican Street Sweeper I. Motion to Accept Proposal for Engineering Services from WSB & Associates for the 2017 Trail and Watermain Projects K. Motion to Approve Final Payment #12 to Meyer Contracting, Inc. for the Round Lake Road Improvement Project L. Motion to Consider Proposal from WSB & Associates to Complete the 2040 Comprehensive Plan Update MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). ARDEN HILLS CITY COUNCIL — MARCH 13, 2017 3 6. PULLED CONSENT ITEMS A. Motion to Authorize the Purchase of a 2018 Mack Chassis and Towmaster Dump Truck Mayor Grant believed it would be best to table action on this item to a future agenda until further research could be conducted by staff regarding the City's needs for TCAAP and so all five Councilmembers could be in attendance. He also wanted to know more information about the item that would be sold. He requested further information on how the last purchase worked from the County and understood this matter was not time critical. Interim Public Works Director/City Engineer Polka explained this was not a time sensitive item. MOTION: Councilmember McClung moved to table action on the purchase of a 2018 Mack Chassis Towmaster Dump Truck. The motion carried (3-0). 7. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:11 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:12 p.m. B. Resolution 2017-008 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Director of Finance and Administrative Services Iverson requested the Council adopt and confirm the quarterly special assessments for delinquent utilities. She explained a list of utility accounts with a delinquent balance was compiled and notices dated February 8, 2017, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by March 8, 2017. Utility accounts with an unpaid delinquent balance after March 8, 2017, would be certified to Ramsey County to be added to property taxes payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. Mayor Grant opened the public hearing at 7:13 p.in. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:14 p.m. ARDEN HILLS CITY COUNCIL — MARCH 13, 2017 4 MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adopt Resolution #2017-008 — Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (3-0). C. Resolution 2017-006 Vacating Drainage Easement — Boston Scientific — 4100 Hamline Avenue North (PC 2017-005) Senior Planner Bachler stated there are several wetlands on the Boston Scientific campus that are protected by drainage easements granted to the City or Rice Creek Watershed District (RCWD). Between 2006 and 2015, Boston Scientific completed grading work in the area between Buildings 10 and 14 to establish a snow storage area that resulted in the unintentional filling of two wetlands. One wetland was entirely filled while the other was partially filled. Both of these wetlands were covered by a drainage easement granted to the City in 1992 in Document Number 2671697. Boston Scientific has requested that the City approve a vacation of that part of the drainage easement that covered the two impacted wetlands. The easement covers other wetland areas on the property that would not be impacted as a result of the proposed vacation. Senior Planner Bachler reported Boston Scientific is currently working with RCWD to address the wetland impact issue. The City approved the original campus Master Plan for Boston Scientific in 2002, and the company was required to obtain permits from RCWD at that time for construction projects that resulted in the loss of wetlands. Boston Scientific intentionally created excess wetland mitigation credits for use with future development plans on the site. These credits will be applied towards the unapproved wetland removal and it does not appear that additional mitigation will be required at this time. Senior Planner Bachler explained the City will typically require property owners to grant drainage easements at the time of subdivision or new development in order to protect private drainage facilities that connect into and impact public stormwater infrastructure. The purpose of having these easements in place is to ensure that the City can perform maintenance on private stormwater facilities in the event the work is not completed by the property owner. Senior Planner Bachler stated the legal document for the easement states that at the time it was granted, it was the policy of RCWD to request that property owners convey to the appropriate municipality drainage easements over protected wetlands. The purpose of this policy was, in part, to notify future property owners of land use limitations. Staff reviewed the request in further detail and recommended approval of the easement vacation. Mayor Grant opened the public hearing at 7:15 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:16 p.m. Councilmember Holmes asked if new wetlands would need to be created. Senior Planner Bachler did not believe additional mitigation would have to occur and noted a final determination would be made by the Rice Creek Watershed District. ARDEN HILLS CITY COUNCIL — MARCH 13, 2017 5 MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adopt Resolution No. 2017-006 to Vacate a part of the Drainage Easement granted to the City of Arden Hills and recorded as Document No. 2671697 on the Boston Scientific campus, located at 4100 Hamline Avenue North. The motion carried (3-0). 8. NEW BUSINESS A. Consider Proposal from WSB & Associates to Complete the 2040 Comprehensive Plan Update This item was moved to the Consent Agenda. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember McClung encouraged residents of Arden Hills to participate in the Ramsey County Friends of the Park tree sale. He explained trees could be planted on private property or be donated to a City park. He indicated the tree sale would continue through April 16. Mayor Grant was pleased to see the Tavern Grill was attracting a good number of customers on Friday and Saturday evenings. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (3-0). Mayor Grant adjourned the Regular City Council meeting at 7:22 p.m. Juile Hanson David Grant CVy Clerk Mayor