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HomeMy WebLinkAbout04-24-17-WS'I't EN HILLS Approved: May 22, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 24, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes, Public Works Director/City Engineer Sue Polka, Senior Planner Matthew Bachler, and Deputy City Clerk Jolene Trauba PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant recognized the two Proclamations within the Consent Agenda and stated he would read both Proclamations in full for the record prior to approval of the Consent Agenda. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting atienda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Joynes provided an update on TCAAP stating the JDA met last week. At this meeting, it was reported there were still water contamination issues on the site. These contamination issues were causing delays with the project and an optimization study would need ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 2 to be completed. He anticipated the treatment would be minor but would have to be conducted prior to the sale of the property. He estimated the land would be sold later this year, grading would begin in 2018 with construction beginning in 2019. Mayor Grant commented the utilities for the road that would connect County Road H to County Road I would be paid for by the County. Councilmember Holden stated she was surprised the County had pushed so hard to have the City complete the Master Plan when the water contamination was known about last summer and would delay the project by at least a year. She asked if the May 1St JDA meeting would be held. City Administrator Joynes explained this meeting may be canceled as there were no items for the JDA to address. Councilmember Holmes questioned what cities would be involved in the water contamination issue. City Administrator Joynes reported the cities of New Brighton and St. Anthony would be involved. B. Spring 2017 Community Cleanup Day Update Senior Planner Bachler reported the Spring Cleanup Day event is scheduled for Saturday, May 20th from 7:00 a.m. to 12:00 p.m. It will be held at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is co-sponsored by Arden Hills and Shoreview and is open to residents of both cities. Residents that participate in the event will pay a small fee based on vehicle type and load. Car loads will be charged $10; trucks, sport utility vehicles, and vans will be charged $25; and small trailers will be charged $35. Oversized loads, such as U -Haul trucks, will be subject to extra charges. Proof of residency, such as a driver's license or utility bill, is required. Payment will only be accepted in the form of cash or check. No credit cards will be accepted. Notice of the Spring Cleanup Day event is being advertised on the City's website and Facebook page, and a flyer will be mailed to all City residents. 4. APPROVAL OF MINUTES A. April 10, 2017 City Council MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the April 10, 2017, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 1St Quarter Financials C. Motion to Approve Consultant Services for 2018 PMP — Scope of Work and Fees D. Motion to Authorize a Proclamation in Recognition of Public Works Week 2017 ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 3 E. Motion to Approve Planning Case 2017-007 — 3517 Siems Court — Variance F. Motion to Approve Ordinance No. 2016-03, Amending Chapter 7, Section 700.06, to Adopt Slow -No Wake Speed Restrictions on Lake Johanna During Specified High Water Periods and Authorizing Publication of the Ordinance Summary G. Motion to Approve Resolution 2017-11 Appointing Brendan O'Meara to the Economic Development Commission (EDC) for a Term Expiring December 31, 2019 H. Motion to Approve Appointment of Public Works Maintenance Worker I. Motion to Authorize Brush Chipper Purchase J. Motion to Authorize a Proclamation in Recognition of National Police Week 2017 K. Motion to Approve Resolution 2017-012 Ordering the Preparation of Feasibility Report for the 2018 Pavement Management Program Mayor Grant read a Proclamation in full for the record recognizing National Police Week as May 14 through May 20, 2017 in the City of Arden Hills. Mayor Grant read a Proclamation in full for the record recognizing National Public Works Week as May 21 through May 27, 2017 in the City of Arden Hills. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. Planning Case 17-008 — Lexington Station — Master PUD Amendment and Final PUD Phase 2 Senior Planner Bachler stated in 2013, the City approved a Master PUD for the Lexington Station redevelopment project at the southwest corner of Lexington Avenue North and Red Fox Road. The total project area is 7.57 acres and is comprised of three parcels (3833 and 3771 Lexington Avenue and 1120 Red Fox Road). Phase 1 of the redevelopment was completed in 2013-2014 and included the demolition of the former Blue Fox Restaurant and the construction of a 15,340 -square foot multi -tenant commercial building. Senior Planner Bachler explained the approved Master PUD identified Phase 2 as the remodeling of the light industrial building at 1120 Red Fox Road for an approximately 17,000 square foot retail use. Phase 3 included the demolition of the existing building at 3771 Lexington ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 4 Avenue, and the construction of a new multi -tenant commercial building and two retail/office two-story buildings. The approved Master PUD Site Plan was reviewed by staff. It was noted Roberts Management is requesting an amendment for Phases 2 and 3 of the Master PUD. Senior Planner Bachler reported Roberts Management has proposed amendments to the Master PUD based on changes in market demand and from their experience with Phase 1 of the development. The applicant is also requesting a Final Planned Unit Development for the construction of Phase 2 of the project. Senior Planner Bachler indicated for Phase 2, the existing building at 1120 Red Fox Road would be demolished and a new 16,922 square foot retail/office building would be constructed in its place. The building floor plans show 12 tenant bays with the two end bays being slightly larger in size. The building would be repositioned closer to the western property boundary and an additional 155 parking stalls would be constructed for a total of 230 spaces for the first two phases. A drive -up window has also been added on the south side of the building. Senior Planner Bachler stated for Phase 3, the footprint of the multi -tenant building on Lexington Avenue has been reduced to 15,210 square feet. A drive -up window has also been added on the north side of the building and would be accessed by a drive lane along the east side of the building. The two retail/office buildings would be replaced by one 17,841 square foot retail building at the southwest corner of the site. The original proposal had included some underground parking for the two retail/office buildings and this would be replaced by additional surface parking. After the completion of Phase 3, the total number of parking stalls for the development would be 413. Senior Planner Bachler commented Roberts Management anticipates they will commence work on Phase 2 this year with the demolition of the building at 1120 Red Fox Road and the expansion of the shared parking areas for Phases 1 and 2. Construction on the Phase 2 building would likely take place during 2018. Phase 3 is expected to be completed between 2021 and 2023. Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact. 1. The properties located at 3771 and 3833 Lexington Avenue North and 1120 Red Fox Road are located in the B-3 — Service Business District. 2. The City approved a Planned Unit Development comprised of 3771 and 3833 Lexington Avenue North and 1120 Red Fox Road on July 8, 2013 in Planning Case 13-003. 3. The applicant has proposed an amendment to the approved Planned Unit Development in order to reconfigure the parking and site layout and building orientation and size for Phase 2 and Phase 3 of the redevelopment project. 4. The applicant has submitted a Final Planned Unit Development for Phase 2 of the redevelopment project. 5. The Master PUD Amendment and Final PUD for Phase 2 are in substantial conformance with the PUD approved in Planning Case 13-003 and the requirements of the City Code. 6. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 5 7. Flexibility through the PUD process has been requested in the following areas: landscape coverage, drive -up window requirements, planting island coverage, location and number of off-street parking stalls, building materials, site furnishings and seating, and freestanding signage. 8. The proposed development plans exceed the minimum requirements of the City Code in the following areas: minimum caliper inches, street trees, and commercial fagade transparency. 9. The Master PUD Amendment and Final PUD for Phase 2 are in conformance with the Arden Hills 2030 Comprehensive Plan. The properties at 3771 and 3833 Lexington Avenue North and 1120 Red Fox Road are guided for Commercial. The Commercial land use category is applied to areas designated for a broad range of retail shopping and services to meet the needs of the community. Compatible uses such as office buildings are also intended for this area. 10. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Senior Planner Bachler stated the Planning Commission unanimously recommended approval (5-0) of Planning Case 17-008 and included 19 conditions of approval. The following three conditions were subsequently addressed by the applicant and are reflected in the revised development plan set. These conditions have been removed from the recommended motion language below: • The western access driveway on Red Fox Road shall be redesigned to have the same radius as the eastern access driveway on Red Fox Road. • Sheet C2 shall be revised to include "Do Not Enter" and "One -Way" signs for the Phase 2 drive-thru. • Prior to City Council review, the parking stalls at the southwest corner of the Phase 2 site, immediately south of the trash enclosure, shall be removed from the development plans so as to allow for adequate fire truck circulation. Senior Planner Bachler reported the Planning Commission recommends approval of Planning Case 17-008 for a Master PUD Amendment and Final PUD at 3771 and 3833 Lexington Avenue North and 1120 Red Fox Road, based on the findings of fact and the submitted plans in the April 24, 2017, Report to the City Council, as amended by the following sixteen (16) conditions: 1. The Developer shall continue to abide by the conditions of all previous Master PUD Agreements, permits, and reviews, except as hereinafter amended. 2. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 3. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval's expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. ARDEN HILLS CITY COUNCIL —APRIL 24, 2017 6 4. A PUD Amendment and Phase 2 Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 5. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC -insured bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 6. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 7. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC -insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 8. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of any development permits. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 9. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 10. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 11. The Developer shall obtain a Right -of -Way Permit from the City for any construction work required for the development within the Red Fox Road right-of-way. 12. All roof -mounted mechanical equipment shall be screened from ground -level view of public streets. Wood screening shall not be permitted. 13. The Rock Face CMU -2 building material shall have a color consistent with the Brick building material, as shown on Sheet A3.1. 14. The Developer shall provide the City with a copy of the Shared Parking Agreement that provides for shared parking between 3833 Lexington Avenue and 1120 Red Fox Road prior to the issuance of a building permit for Phase 2. 15. The PUD Amendment and Phase 2 Development Agreement shall address the Developer's responsibility for the cost of the eastbound right -turn lane at the Red Fox Road and Lexington Avenue intersection scheduled to be constructed as part of the Ramsey County improvement project for Lexington Avenue in 2020. 16. Wall signage for the Phase 2 building shall be limited to no more than 40 square feet for the ten central tenant bays and no more than 60 square feet for the two end tenant bays at the north and south sides of the building. ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 7 Mayor Grant requested further information regarding the lighting proposed for the back of the building. Senior Planner Bachler discussed the photometric plan for the site and described the proposed location of lights along the rear of the building. It was noted this elevation of the building would have eight lights. Councilmember Holden stated she had concerns with traffic in this area and asked if staff had spoken with the County regarding Lexington Avenue. She questioned if the roadway could be restriped to add a right turn lane. Senior Planner Bachler explained he spoke with Ramsey County regarding Lexington Avenue. He understood this roadway would be reconstructed in 2020. He noted that Ramsey County was recommending the right turn lane on Red Fox Road be constructed when the larger project was completed. He stated it was his understanding a traffic signal would be added at Lexington Avenue and the Target service road as part of the reconstruction project. Councilmember Holden expressed concern with the rear elevation of the building. Councilmember Scott inquired if there were 19 or 16 conditions of approval. Senior Planner Bachler clarified that the Planning Commission was presented with 19 conditions of approval. Three of these conditions were addressed by the applicant and are reflected in the plans included in the report to the City Council. He explained the recommendation for approval to the City Council now included 16 conditions. Councilmember Holmes asked who would be using the doors along the west fagade. Senior Planner Bachler understood these doors would be use as employee entrance doors or for deliveries. He reported the drive aisle along the west fagade would be one-way. Nick Roberts, Roberts Management Group, thanked the Council for their time and consideration. He also thanked staff for all of their assistance on this plan. He stated it was his goal to do right by the community he was developing in and to construct beautiful buildings. He explained that Phase I of Lexington Station had been a tremendous success and he looked forward to completing Phase II. He appreciated the great discussion the Planning Commission had when reviewing the Phase II plans. Mr. Roberts commented on the proposed wall and monument signage for Phase II of Lexington Station. He believed that it was reasonable to have a slightly larger monument sign in exchange for a reduce amount of wall signage. He requested the endcaps be allowed to have 40 square feet of wall signage on two sides of the building to match the Phase I building. Mr. Roberts discussed the west elevation of the building and noted he was proposing to use a rock faced building material which was an improvement over what was currently in place. He commented on how traffic would flow along the west elevation and noted the doors along the rear of the building would be used for service deliveries. ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 8 Councilmember Holden stated she would like to see the rear elevation of the building broken up or that the colors be varied in some way. Mr. Roberts commented on the parking that would be available within the development. He requested the proposed amount of parking remain in place to allow him to attract restaurant and retail uses. Mayor Grant requested further information on the phasing of the Phase II project. Mr. Roberts discussed the phasing of this project noting after he received City approval the existing building on the site would be demolished, the site would be prepped and graded and work would be done on the parking lot. He anticipated construction would begin in the spring of 2018 and tenants would occupy the building in the fall of 2018. Councilmember Holden commented the site was lacking landscaping and asked if the applicant could add additional trees or shrubs to the site. She suggested trees be added along the western property line. Mr. Roberts stated he would take this into consideration but noted there were overhead power lines in this area. He indicated shrubs may be a better fit for this area. Mayor Grant explained he wanted to be sure the development had enough parking. He was glad to hear the project would be phased to assist with parking concerns for Phase I. Councilmember Scott indicated he attended the Planning Commission meeting and he supported the additional monument sign height and also supported the slight increase in the wall signage. Mayor Grant agreed and stated he would like to see the signage remain consistent between the phases of these developments. Councilmember McClung thanked Mr. Roberts for addressing the west elevation of the building and believed it was drastically improved from the original plans. He suggested the west elevation be broken up even more by adding an architectural element to the rear of the building. Mr. Roberts stated he supported this recommendation. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve Planning Case 17-008 for a Master Planned Unit Development Amendment and Final Planned Unit Development at 3771 and 3833 Lexington Avenue North and 1120 Red Fox Road based on the findings of fact and submitted plans, as amended by the 16 conditions in the April 24, 2017, Report to the City Council Councilmember Holmes recommended that Condition 16 be amended to allow for up to 80 square feet of wall signage for the end cap units. ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 9 AMENDMENT: Councilmember McClung moved and Mayor Grant second a motion amending Condition 16, allowing each of the building endcaps to have up to eighty square feet of wall signage, with no more than forty square feet per sign. Councilmember Holden asked if the end units would be larger than the interior units. Mr. Roberts stated this was the case. The amendment carried (5-0). AMENDMENT: Councilmember McClung moved and Mayor Grant second a motion adding Condition 17, requiring the developer to add an architectural element or roof steps to the west elevation of the building to more closely reflect the front of the building. The amendment carried (5-0). The amended motion carried (5-0). B. Perry Park and Hazelnut Park Playground Structure Replacement Public Works Director/City Engineer Polka stated the existing play structure at Perry Park was installed in the summer of 1997. The play structure is a steel structure that is showing signs of wear. The wood surrounding the structure is in poor condition and the steel is rusting. The 2016 Capital Improvement Program (CIP) identified the play structure replacement in 2016. Public Works Director/City Engineer Polka explained the existing play structure at Hazelnut Park was installed in the summer of 1997. The play structure has needed multiple repairs in the last two years. The play structure is identified in the CIP to be replaced in 2017. Public Works Director/City Engineer Polka indicated the playground at Perry Park receives heavy use during the adult softball season. The trail connections around Perry Park make it easily accessible for many families in Arden Hills and surrounding communities. It was noted neither of the existing playgrounds meet current accessibility standards or safety guidelines and will be brought into compliance. Public Works Director/City Engineer Polka reported quotes received from Minnesota/Wisconsin Playground were summarized by staff and it was noted the pricing provided in the quotes are as listed in the Minnesota State contract. Staff reported Minnesota/Wisconsin Playground installed the playground structure at Valentine Park. The proposed equipment will be similar in style and colors. The playground at Hazelnut Park receives heavy use from the neighborhood and the City of Arden Hills run Summer Playground Program. In the summer, the park has an average of 50 participants every day. ARDEN HILLS CITY COUNCIL — APRIL 24, 2017 10 PLAYGROUND STRUCTURE REPLACEMENT QUOTES Public Works Director/City Engineer Polka stated the cost for the equipment and installation for both parks totals $139,128.19. The City will save on shipping costs if both projects can be ordered and shipped at the same time. The Public Works Department will be removing the existing equipment and grading both sites. If Council approves the work, installation will take place in June at Perry Park and August or September at Hazelnut Park after completion of the summer playground program. Councilmember Holden asked if this playground had incorporated equipment for seniors. Public Works Director/City Engineer Polka commented she was not aware of this request but noted one of the swings would allow for an adult and child to swing together. Councilmember Holden requested staff investigate this further for the next time the City replaces a playground structure. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to Authorize the purchase and installation of playground structures for Perry and Hazelnut Parks from Minnesota/Wisconsin Playground in the amount of $139,128.19. The motion carried (5-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott indicated he would be touring the Public Works Department on Wednesday, May 17th and stated he greatly respected the work completed by the City's Public Works employees. Councilmember Scott invited the public to participate in the Scoops for Troops event on Sunday, April 30th at 10:00 a.m. at the Arden Hills Army Training Center. He noted funds from this event would be raised for the Fallen Heroes Children's Education Fund. Councilmember Holmes thanked Roberts Management for being an integral part of the community and for advertising the Scoops for Troops event. Perry Park Hazelnut Park Installation $18,434.00 $22,901.78 Playground Equipment & $45,694.19 $52,098.22 Swing Set TOTAL $64,128.19 $75,000.00 Public Works Director/City Engineer Polka stated the cost for the equipment and installation for both parks totals $139,128.19. The City will save on shipping costs if both projects can be ordered and shipped at the same time. The Public Works Department will be removing the existing equipment and grading both sites. If Council approves the work, installation will take place in June at Perry Park and August or September at Hazelnut Park after completion of the summer playground program. Councilmember Holden asked if this playground had incorporated equipment for seniors. Public Works Director/City Engineer Polka commented she was not aware of this request but noted one of the swings would allow for an adult and child to swing together. Councilmember Holden requested staff investigate this further for the next time the City replaces a playground structure. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to Authorize the purchase and installation of playground structures for Perry and Hazelnut Parks from Minnesota/Wisconsin Playground in the amount of $139,128.19. The motion carried (5-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott indicated he would be touring the Public Works Department on Wednesday, May 17th and stated he greatly respected the work completed by the City's Public Works employees. Councilmember Scott invited the public to participate in the Scoops for Troops event on Sunday, April 30th at 10:00 a.m. at the Arden Hills Army Training Center. He noted funds from this event would be raised for the Fallen Heroes Children's Education Fund. Councilmember Holmes thanked Roberts Management for being an integral part of the community and for advertising the Scoops for Troops event. ARDEN HILLS CITY COUNCIL —APRIL 24, 2017 11 Councilmember Holmes discussed a message she received from Jim Hanton noting there would be an event focusing on the importance of teaching children to swim on Tuesday, May 4th from 5:00 p.m. to 6:30 p.m. at the Minneapolis Renaissance Hotel. Councilmember Holden commented on the annual Easter Egg Hunt and noted 144 children signed up for the event. Councilmember Holden requested staff amend the language for Planning Case approvals. Mayor Grant recommended this item be addressed further offline. Councilmember McClung thanked Sue Polka and the Public Works crews for addressing the water issue in his neighborhood in a timely manner. Mayor Grant encouraged the Council to consider completing a ride along with the Ramsey County Sheriff's Department to learn more about law enforcement. Mayor Grant was pleased to report the new lighting had been installed on the County Road E bridge. Mayor Grant expressed several concerns with the dog park at Perry Park and requested staff look into the fencing. Mayor Grant noted the Arden Hills Cleanup Day would be held on Saturday, May 20th Mayor Grant commented on a recent article in Twin Cities Business on Fortune 500 headquarters. He was surprised to see that Land O'Lakes had been overlooked in the article. He stated he was proud to have this Fortune 200 company in the City of Arden Hills. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn The motion carried unanimously Mayor Grant adjourned the Regular City Council Meeting at 8:42 C ae "TraubapWio David Grant Deputy City Clerk Mayor