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HomeMy WebLinkAbout01-06-2016 PCAPPROVAL OF THE AGENDA APPROVAL OF MINUTES December 9, 2015, Planning Commission Regular Meeting 12 -09 -15PC.PDF December 9, 2015, Planning Commission Work Session Meeting 12 -09 -15PCWS.PDF PLANNING CASES Planning Case 15 -025 - CUP Amendment - Antenna Extension - AT&T Wireless (Public Hearing Required) MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF COMMENTS AND REPORTS REPORT FROM THE CITY COUNCIL 01 -06 -16 - REPORT FROM THE CITY COUNCIL.PDF COMMISSION COMMENTS & REQUESTS STAFF COMMENTS ADJOURN A quorum of the City Council may be present at this meeting. Chair: Roberta Thompson Commissioners: Brent Bartel Angela Hames Andy Holewa Phillip Neururer Clayton Zimmerman Steven Jones Council Liaison: Fran Holmes Planning Commission January 6, 2016 6:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Agenda CALL TO ORDER 1. 2. 2.A. Documents: 2.B. Documents: 3. 3.A. Matthew Bachler, Associate Planner Documents: 4. 4.A. Matthew Bachler, Associate Planner Documents: 4.B. 4.C. Prepared By Prepared By APPROVAL OF THE AGENDAAPPROVAL OF MINUTESDecember 9, 2015, Planning Commission Regular Meeting 12 -09 -15PC.PDFDecember 9, 2015, Planning Commission Work Session Meeting 12 -09 -15PCWS.PDFPLANNING CASESPlanning Case 15 -025 - CUP Amendment - Antenna Extension - AT&T Wireless (Public Hearing Required)MEMO.PDF, ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDFCOMMENTS AND REPORTSREPORT FROM THE CITY COUNCIL 01 -06 -16 - REPORT FROM THE CITY COUNCIL.PDF COMMISSION COMMENTS & REQUESTS STAFF COMMENTS ADJOURN A quorum of the City Council may be present at this meeting. Chair:Roberta ThompsonCommissioners:Brent BartelAngela HamesAndy HolewaPhillip NeururerClayton ZimmermanSteven Jones Council Liaison:Fran Holmes Planning CommissionJanuary 6, 2016 6:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. AgendaCALL TO ORDER1.2.2.A.Documents:2.B.Documents:3.3.A.Matthew Bachler, Associate Planner Documents:4.4.A. Matthew Bachler, Associate Planner Documents: 4.B. 4.C. Prepared By Prepared By Approved: January 6, 2016 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, DECEMBER 9, 2015 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Roberta Thompson called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Roberta Thompson, Commissioners Angela Hames, Andrew Holewa, Steven Jones, Phillip Neururer (arrived at 6:35 p.m.), and Clayton Zimmerman. Absent: Commissioner Brent Bartel. Also present were: Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; and Councilmember Fran Holmes. APPROVAL OF AGENDA – DECEMBER 9, 2015 Chair Thompson stated the agenda will stand as published. APPROVAL OF MINUTES November 4, 2015 – Planning Commission Regular Meeting Commissioner Holewa moved, seconded by Commissioner Jones, to approve the November 4, 2015, Planning Commission Regular Meeting as presented. The motion carried unanimously (5-0). PLANNING CASES A. Planning Case 15-023; Subdivision Code Amendment – Public Use Dedications – Public Hearing Required Associate Planner Bachler stated that development results in new residents and employees that have an impact on a community’s existing public infrastructure, such as streets, utilities, and parks. Minnesota State law authorizes cities to require as part of a subdivision approval that a reasonable portion of buildable land be dedicated to the public or preserved for public use ARDEN HILLS PLANNING COMMISSION – December 9, 2015 2 specifically for parks, recreational facilities, playgrounds, trails, wetlands, or open space. The City’s current public use dedication requirements are found in Chapter 11 – Subdivisions, Section 1130.08 of the Arden Hills City Code. Associate Planner Bachler explained that with the pending redevelopment of the former Twin Cities Army Ammunition Plant (TCAAP) site, City staff has been working with the City Attorney to update the public use dedication requirements to ensure that sufficient resources will be available for park development on TCAAP. Additionally, the update to the ordinance is meant to clarify park dedication requirements throughout the City and to affirm that these requirements may apply to redevelopment or reuse projects as well. Associate Planner Bachler indicated that the City Council reviewed the proposed amendment to Section 1130.08 at their Work Session on November 16, 2015. City staff presented a summary of the revisions to the park dedication ordinance, which would be updated to include two requirements for subdivision approval: a land dedication requirement and a park development fee. The land dedication requirement would allow the city to acquire land for park, trail, and open space purposes. The park development fee would enable to the City to collect fees to be used for park development and improvements. Associate Planner Bachler explained that the City’s financial advisor, Stacie Kvilvang, Ehlers and Associates, also provided an analysis of the estimated costs for park acquisition and development on TCAAP at the Work Session. The City Council and Ms. Kvilvang discussed the appropriate park development fee amount to ensure sufficient funds would be available to develop the parks and open spaces shown on the TCAAP Regulating Plan. Associate Planner Bachler provided the Findings of Fact for review: 1. The proposed amendment advances the land use goals in the City’s Comprehensive Plan by ensuring a balanced mix of residential, park, open space, and commercial land uses are provided in the City. 2. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by supporting the development of a system of neighborhood parks and pathways that are safe and engaging. 3. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by supporting the protection of access to lakes, marshes, and wooded areas for active and passive recreation. 4. The proposed amendment advances the parks and recreation goals in the City’s Comprehensive Plan by establishing financing and funding options to improve and expand the City’s parks and recreation system. Associate Planner Bachler stated that staff recommends approval of Planning Case 15-023 to amend Section 1130.08 of the City Subdivision Code pertaining to public use dedications, as presented in the December 9, 2015, report to the Planning Commission Associate Planner Bachler reviewed the options available to the Planning Commission on this matter: ARDEN HILLS PLANNING COMMISSION – December 9, 2015 3 1. Recommend Approval as Submitted. 2. Recommend Approval with Changes. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Holewa asked if the term “commercial” referred to all non-residential subdivisions. Associate Planner Bachler stated that this was the case. Commissioner Holewa suggested that the term “commercial” be changed to “non-residential” as this was a more broad term and would cover government uses such as a post office or library. Associate Planner Bachler indicated that staff could discuss this further with the City Attorney. Commissioner Holewa questioned if park dedication requirements would be reduced for projects that included affordable housing. Associate Planner Bachler reported that a reduction in the park dedication requirements for affordable housing was not included in the proposed Ordinance. Commissioner Holewa inquired about the park dedication requirements for redevelopment projects. Community Development Director Hutmacher discussed the language within the proposed Ordinance that applied to redevelopment projects and their associated park dedication requirements. Commissioner Holewa suggested that staff review the references to the “City” and the “City Council” within the Ordinance and whether these references should be consistent. Commissioner Holewa questioned whether the City could require private developers to provide public trail connections to regional trails not owned by the City. Commissioner Holewa inquired where a developer would be able to find information on the residential park development fee amount. Associate Planner Bachler noted that the park development fee would be included in the City’s Fee Schedule. The Fee Schedule is available on the City’s website. Commissioner Holewa suggested that the proposed Ordinance state where the park development fee has been adopted. Commissioner Zimmerman asked if there would be sufficient funding available to develop the neighborhood parks that will be dedicated on the TCAAP site. ARDEN HILLS PLANNING COMMISSION – December 9, 2015 4 Associate Planner Bachler explained that developers would be charged a park development fee that could be used for capital improvements for the neighborhood park facilities on TCAAP. Community Development Director Hutmacher discussed how the City and its financial advisor completed an analysis to ensure that sufficient land would be set aside for parks, whether it was dedicated to the City by developers or had to be purchased using the fees charged in lieu of the park dedication requirement. She reported that the proposed Ordinance allows the City to require a developer to satisfy the park dedication requirements or pay the park development fee, or both of these, based on the City’s discretion. She added that staff has worked closely with the City Attorney on the language included in the Ordinance. Councilmember Holmes believed that the current language was slightly unclear and that staff should perhaps clarify if land or cash would be sought for residential developments. Community Development Director Hutmacher reiterated that the requirements for park dedication and park development fees would be at the City’s discretion. She described several different development scenarios and explained which request the City could make in each scenario. Commissioner Hames anticipated that developers would work through these issues with staff and would understand the proposed Ordinance clearly. Community Development Director Hutmacher reported that staff reviewed park dedication ordinances adopted by several other cities and that the proposed regulations were consistent with other cities. She did not believe the language would be new to developers. Chair Thompson agreed that developers would work with staff in order to find clarity and understanding on the City’s required park dedication and park development fees. Commissioner Jones asked if a multi-use building would be charged separate rates for its residential and commercial space. Community Development Director Hutmacher stated this was the case and that the fees would be prorated based on the percentage of each use. Commissioner Holewa asked if the proposed Ordinance had been brought to the JDA. Community Development Director Hutmacher indicated that the proposed Ordinance was discussed in general, but noted this was a City-wide policy that did not require JDA approval. Chair Thompson opened the public hearing at 7:15 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 7:16 p.m. ARDEN HILLS PLANNING COMMISSION – December 9, 2015 5 Commissioner Holewa moved and Commissioner Neururer seconded a motion to recommend approval of Planning Case 15-023 to amend Section 1130.08 of the City Subdivision Code pertaining to public use dedications, as presented in the Decemb er 9, 2015, report to the Planning Commission. The motion carried 5-1 (Zimmerman opposed). UNFINISHED AND NEW BUSINESS None. COMMENTS AND REPORTS A. Report from the City Council Councilmember Holmes updated the Planning Commission on City Council activities from the November 30, 2015, Regular Meeting, stating the City Council approved Ordinance Number 2015-010 (Planning Case 15-019) amending Section 1325.05, Subd. 8(F) of the City Code. The Ordinance clarifies the commercial and multi-family residential façade transparency requirements included in the B-2 and B-3 District Design Standards. The Planning Commission reviewed this item at their meeting on November 4, 2015, and recommended approval (5-0). Councilmember Holmes indicated that the City Council also approved Ordinance Number 2015-011 (Planning Case 15-022) amending Section 1325.09, Subd. 4(A) of the City Code. The Ordinance clarifies that wireless antennas do not necessarily need to complement or support the principal use they are associated with and may be treated as a secondary use as well as an accessory use. The Planning Commission reviewed this item at their meeting on November 4, 2015, and recommended approval (5-0). Councilmember Holmes reported the Council recently approved a franchise agreement with CenturyLink, which would bring competition to Comcast in the cable market. She indicated the Council would be holding a Truth in Taxation hearing on December 14th at 7:00 p.m. She then discussed the proposed tax levy. She encouraged those interested in serving as a City Council member to apply at City Hall before December 15th. Councilmember Holmes congratulated the entire Community Development Department for receiving the Leaders in Local Government award for the City’s business expansion and retention program. This award was presented to the City on November 17th by the St. Paul Chamber of Commerce. Community Development Director Hutmacher thanked the members of the Economic Development Commission and Economic Development Authority, and other community volunteers as well, for assisting the City with its business expansion and retention efforts. Councilmember Holmes congratulated Associate Planner Bachler for recently passing the American Institute of Certified Planners Exam. The Planning Commission congratulated Associate Planner Bachler on his achievement. ARDEN HILLS PLANNING COMMISSION – December 9, 2015 6 B. TCAAP Update Community Development Director Hutmacher reported Ramsey County announced on November 13, 2015, that the TCAAP demolition and remediation project is complete, and the site has been cleaned to a residential standard. C. Planning Commission Comments and Requests Commissioner Holewa explained he would be continuing on the Planning Commission as an alternate member. He thanked staff for all of their assistance over the years. Chair Thompson thanked Commissioner Holewa for his years of dedicated service to the City on the Planning Commission. D. Staff Comments City Planner Streff commented that the Planning Commission would meet in a Work Session directly following this meeting. ADJOURN Commissioner Zimmerman moved, seconded by Commissioner Hames, to adjourn the December 9, 2015, Planning Commission Meeting at 7:25 p.m. The motion carried unanimously (6-0). Approved: January 6, 2016 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WORK SESSION WEDNESDAY, DECEMBER 9, 2015 ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Roberta Thompson called to order the work session meeting at 7:30 p.m. ROLL CALL Present were: Chair Roberta Thompson, Commissioners Andrew Holewa, Steven Jones, Phillip Neururer, and Clayton Zimmerman. Absent: Commissioners Brent Bartel and Angela Hames. Also present were: Community Development Director Jill Hutmacher; City Planner Ryan Streff; Associate Planner Matthew Bachler; and Councilmember Fran Holmes. APPROVAL OF AGENDA – DECEMBER 9, 2015 The Agenda was approved as presented. DISCUSSION ITEMS A. Draft 2016 Work Plan City Planner Streff reviewed the proposed 2016 Work Plan with the Commission. It was noted that the Work Plan would be presented to the City Council at a joint meeting with the Planning Commission on Tuesday, January 19th. Chair Thompson opened the floor to the Commission. Commissioner Jones was interested in seeing building material requirements addressed by the Planning Commission. Chair Thompson questioned how the City addressed new building materials within the City Code. ARDEN HILLS PLANNING COMMISSION WORK SESSION – DECEMBER 9, 2015 2 City Planner Streff explained that staff has the ability to evaluate new building materials and review the Code for consistency. Chair Thompson stated that she was concerned about the alignment of commercial buildings along Lexington Avenue. She discussed how difficult it was for delivery trucks to maneuver through these sites. She wanted to ensure that appropriate delivery space was provided for new developments in the City. Commissioner Zimmerman asked how the Planning Commission would be involved in the TCAAP development. Community Development Director Hutmacher discussed the TCAAP development timeline and noted that all proposed developments would go before the JDA, unless the plans required adjustments to the TRC. Commissioner Holewa requested information from staff on the solar and geothermal situation on TCAAP. City Planner Streff provided an update to the Commission noting that Ramsey County has been in contact with the City regarding the approval process for a solar array development. He explained that staff has no further information regarding the use of geothermal on the TCAAP site. B. 2015 Planning Commission Year-End Report City Planner Streff provided the Planning Commission with a summary of the planning activities for 2015. The following accomplishments were discussed: • Reviewed and processed 25 planning cases that included 38 separate land use requests. • City approved seven Zoning or City Code amendments, with three amendments still pending, that addressed window transparency, accessory telecommunication antennas, public use dedications, outdoor display and sales, resale businesses, temporary parking, and stormwater management. • Processed the adoption of the TCAAP Redevelopment Code, the rezoning of the 427-acre TCAAP property, and the amendment to the Arden Hills Comprehensive Plan to incorporate the TCAAP Master Plan. Chair Thompson opened the floor to Commission questions. Chair Thompson thanked staff for their dedication to the City and for keeping the Commission members thoroughly informed on planning issues. Councilmember Holmes appreciated all of the Planning Commission’s efforts over the past year and thanked Commissioner Holewa for his service to the City of Arden Hills. ARDEN HILLS PLANNING COMMISSION WORK SESSION – DECEMBER 9, 2015 3 ADJOURN Commissioner Holewa moved, seconded by Commissioner Jones, to adjourn the December 9, 2015, Planning Commission Work Session Meeting at 7:57 p.m. The motion carried unanimously (5-0). City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 1 of 6 MEMORANDUM DATE: January 6, 2015 PC Agenda Item 3.A TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Planning Case #15-025 – Public Hearing Required Applicant: FDH Velocitel (on behalf of AT&T Mobility) Property Address: 3900 Bethel Drive Request: Conditional Use Permit Amendment Requested Action The applicant has requested a Conditional Use Permit Amendment in order to extend the height of the existing wireless antenna installation on Bethel University’s campus at 3900 Bethel Drive. Background The City approved a Conditional Use Permit (CUP) in 2010 to allow AT&T Mobility to install roof-mounted cellular antennas on the Brushaber Commons building on Bethel University’s campus and to construct a 160 square foot equipment shed adjacent to the building. The CUP approval was granted in Planning Case 10-010. The existing installation includes six wireless antennas that are housed in two 12-foot tall fiberglass canisters. The canisters are designed to have the appearance of smokestacks and are located on the roof to blend in with the existing mechanical equipment. AT&T Mobility leases the space for their equipment from Bethel University. The City does not receive any lease payments as part of this agreement. 1. Overview of Request: FDH Velocitel on behalf of AT&T Mobility has requested a CUP Amendment to upgrade the existing wireless antenna installation on the roof of the Brushaber Commons building on Bethel University’s campus. The existing six antennas would be replaced with nine new antennas to improve the provider’s service coverage and capacity in this area of the City. In order to accommodate the upgrade, the mounting poles the antennas are attached to would need be City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 2 of 6 extended by two feet for proper positioning and clearance between each antenna. The antenna assembly canisters would also be extended by two feet to a new height of 63 feet above ground level. All new antennas would continue to be housed in the canisters and entirely concealed. The applicant has provided a project narrative explaining the upgrade and the need for this work (Attachment A). The complete plan set for the upgrade project is included in Attachment C and photographs showing existing and proposed conditions are included in Attachment D. 2. Surrounding Area: Directi on Future Land Use Plan Zoning Existing Land Use North Right-of-Way, Low Density Residential Right-of-Way, R-1 - Single Family Residential District Right-of-Way, Single Family Residential South Railroad, Low Density Residential Railroad, R-1- Single Family Residential District Railroad, Single Family Residential East Right-of-Way, Light Industrial and Office, Mixed Business Right-of-Way, I-Flex District Right-of-Way, Office, Industrial West Low Density Residential, Park and Open Space R-1 - Single Family Residential District, Parks and Open Space District Single Family Residential, Parks and Open Space 3. Site Data: Future Land Use Plan: Public and Institutional Existing Land Use: Institutional Zoning: B-1 - Limited Business District (Main Campus) R-1 - Single Family Residential (Athletic Complex) Size: 191.32 Acres (Including athletic complex, the main campus, and part of Lake Valentine) Topography: Rolling terrain Plan Evaluation 1. Section 1320 – District Provisions A. Allowable Uses (Section 1320.05) The existing use of the property for a wireless antenna installation is a permitted conditional accessory use in the B-1 Limited Business District. The antennas are considered an accessory use to the principal higher education use on the property. City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 3 of 6 2. Section 1325 – General Regulations A. Antennas, Dish Antennas, and Towers (Section 1325.09) Height (Section 1325.09, Subd 5) – Meets Requirements The Zoning Code states that no antenna shall be mounted at a height exceeding 75 feet. The proposed upgrade to the antenna installation would extend the two canisters housing the antennas to a height of 63 feet above ground level. Location – (Section 1325.09, Subd 6) – Meets Requirements The location of the existing antenna installation was approved by the City in Planning Case 10- 010. The proposed upgrade would not relocate the existing antenna support structures. All new antennas would continue to be housed in the two antenna assembly canisters. The location of the antennas on the roof of the Brushaber Commons building is approximately 1,185 feet from the nearest property line. The roof of the building is not visible outside the Bethel University campus. All other location requirements are met by this application. Screening (Section 1325.09, Subd. 7) – Meets Requirements The Zoning Code requires antennas to be painted to match the color of the structure to which they are attached. The antennas themselves will not be visible because they are located inside of the antenna assembly canisters. The canisters will be painted to blend in with existing mechanical equipment on the roof. 3. Section 1355.04 Subd 3 – Conditional Use Permit Section 1355.04, Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; adjoining land values; City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 4 of 6 6. Park dedications where applicable; and the 7. Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. Additional Review City Building Official The City Building Official has noted that a final inspection of the existing antenna installation will need to be completed prior to the issuance of any building permits. The proposed upgrade project will require a separate building permit application with the City. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for consideration: General Findings: 1. The applicant has requested a Conditional Use Permit Amendment in order extend the height of the existing wireless antenna installation at 3900 Bethel Drive, approved in Planning Case 10-010. 2. The property at 3900 Bethel Drive is located in the B-1 - Limited Business District. 3. Cellular towers and antennas are allowed as a conditional accessory use in the B-1 District. 4. The proposed upgrade would increase the number of antennas from six (6) to nine (9). 5. The Zoning Code states that no antenna shall be mounted at a height exceeding 75 feet. 6. The proposed upgrade would increase the height of the antenna assembly canisters that house the antennas to 63 feet above ground level. 7. The antennas would be located approximately 1,185 feet from the nearest property line. 8. The antennas would be concealed inside the antenna assembly canisters, which will be painted to blend in with existing mechanical equipment on the roof. Conditional Use Permit Evaluation Criteria: 9. The proposed plan would not have any impact on traffic or parking conditions. 10. The proposed plan will not produce any permanent noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics. 11. The proposed plan will not impact drainage. 12. The proposed plan will not impact population density. 13. The proposed antenna assembly canisters will likely only be visible from locations on Bethel University’s campus and they are not anticipated to have an impact on land use compatibility with uses and structures on surrounding land or adjoining land values. 14. Park dedications are not applicable. City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 5 of 6 15. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive. If the Planning Commission makes a recommendation of approval for this request, staff is recommending the following five (5) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A building permit shall be obtained for all proposed antennas and associated equipment prior to installation. 3. A final inspection of the existing antenna installation shall be completed by the City Building Official prior to the issuance of a building permit for the new antennas and associated equipment. 4. A Conditional Use Permit drafted by the City Attorney shall be signed by Bethel University prior to the issuance of any building permits. 5. The antenna assembly canisters shall be painted to blend in with the surrounding equipment on the roof to which they are attached. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended by the five (5) conditions in the January 6, 2016, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 15- 025 for a Conditional Use Permit Amendment at 3900 Bethel Drive, based on the findings of fact and the submitted plans in the January 6, 2016, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the following findings: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 15-025 for a Conditional Use Permit Amendment at 3900 Bethel Drive: a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for January 6, 2016 P:\Planning\Planning Cases\2015\PC 15-025 - AT&T Wireless Antenna CUP Amendment - 3900 Bethel Drive\Memos_Reports_15-025 Page 6 of 6 Notice Notice was published in the Arden Hills/Shoreview Bulletin on December 16, 2015, and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Public Comments At this time the City has not received any comments from the public regarding this project. Deadline for Agency Action The City of Arden Hills received the completed application for this request on November 23, 2015. Pursuant to Minnesota State Statute, the City is required to act on this request by January 22, 2016, (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The applicant was notified on December 22, 2015 of the City’s request for an additional 60-day review period. Pursuant to Minnesota State Statute, the City must now act on this request by March 22, 2016 (120 days). The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site Map and Aerial Maps C. Construction Drawings Plan Set D. Photographs – Existing and Proposed Conditions FDH Velocitel, Inc.|952.944.1858 | www.fdhvelocitel.com 1701 American Blvd E Suite 16 Bloomington, MN 55425 Project Narrative November 11, 2015 Attn: Matthew Bachler Associate Planner City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: FA No.10116081/Site No.MNL01417 Site Name:Shoreview / Project: LTE 2C-3C Dear Mr.Bachler and to whom this concerns, This letter is to inform you that New Cingular Wireless PCS, LLC (d.b.a., AT&T Mobility) is in the process of making enhancements to its wireless communications facility at 3900 Bethel Drive Arden Hills,Minnesota 55112.As requested by the City of Arden Hills a summary of the proposed build is necessary to obtain zoning and permitting approval by the City. AT&T is proposing to remove the existing antenna that are located under a stealth (12’) twelve foot fiberglass canister,as represented in the Rev B Construction Drawings dated 11-05-15 and the Photo Sims dated 11-05-15. New Cingular Wireless PCS LLC will be installing (9) SBNHH-1D65A antenna to replace the existing Kathrein 80010764, as to obtain the necessary capacity and coverage that is demanded by the consumer. The proposed associated equipment will be mounted inside the cupola and inside the shelter as represented in the Structural dated 11-04-15. In order to mount the (9) SBNHH-1D65A antenna the mast pipe will need to be extended (2’) two feet as to allow for proper positioning to reduce interference, accurate clearance and suitable cable connection. The SBNHH-1D65A is 55.6”or 4’ 7 ½”antenna,which will be positioned in a stacked configuration, as represented in the construction drawings provided. There is a (1’) one foot separation needed between the cupola, as well between stacked antennas to reduce interference. The (1’) one foot separation will allow for the bending of the cable distribution to obtain proper cable port connections from the antenna to the associated equipment within the cupola. Due to the separation, the antenna positioning/placement within (lower antenna centerline (CL)is 52’ and the upper antenna centerline is 59’) the stealth smoke stake the canisters will need to be extended (2’) two feet to meet the necessary distance needed to stack the antenna and allow for complete functionality of the system, rather than adding additional canisters or expanding the site further. In conclusion the mast pipe and the canisters will need to be extended by 2’as to allow for the complete functionality of the cell site to obtain the coverage demands by the market and their consumers.We very much appreciate your assistance in the continuing operation of this wireless communication facility. Thank you for your attention to this matter and if you require further information or if you have any questions, please feel free to contact me at 952.944.1858 x 188 or at Mark.Hennek@FDHVelocitel.com Sincerely, Mark Hennek Velocitel, Inc. on behalf of AT&T 1701 American Blvd East Bloomington, MN 55425 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 2,666.7 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet2,666.701,333.33 3900 Bethel Drive 16,0001: Planning Case 15-025 - 3900 Bethel Drive Map Date: December 4, 2015 P:\GIS_Data\Planning\Planning Cases\2015\PC 15-025 Property BoundaryK H i g h w a y 5 1 Sne l l i n g A v e n u e N o r t h Antenna Location Brushaber Commons Building Planning Case 15-025 - 3900 Bethel Drive Map Date: December 15, 2015 P:\GIS_Data\Planning\Planning Cases\2015\PC 15-025K Valentine Lake Antenna Location Brushaber Commons Building City of Arden Hills Planning Commission Meeting for January 6, 2016 Page 1 of 1 MEMORANDUM DATE: January 6, 2016 PC Agenda Item 4.A TO: Planning Commission FROM: Matthew Bachler, Associate Planner SUBJECT: Report from the City Council December 14, 2015, City Council Regular Meeting The City Council adopted the budget for 2016 and set the final levy for taxes payable at their Regular Meeting on December 14, 2015. The adopted budget was in the amount of $11,527,350. The tax levy was increased by 3.5 percent for a total taxes payable amount of $3,478.775. The City Council also approved Ordinance Number 2015-009 amending the public use dedication requirements in Section 1130.08 of the City Code. The purpose of the amendment was to ensure that sufficient resources will be available for park development on TCAAP, to clarify park dedication requirements throughout the City, and to affirm that these requirements may apply to redevelopment or reuse projects. The Planning Commission reviewed this item at their meeting on December 9, 2015, and recommended approval (5-1, Zimmerman). December 21, 2015, City Council Work Session Representatives from Ramsey County and Xcel Energy presented preliminary plans for a proposed solar photovoltaic array on the Primer Tracer Area on AHATS at the Work Session on December 21, 2015. The proposed solar array would cover approximately 40 acres and generate between 5 and 8 megawatts of power. City staff provided an overview of changes to the Zoning Code that would need to be completed to accommodate the solar array development on the property. The City Council continued their discussion on possible revisions to the Zoning Code to address thrift store businesses in the City. Staff presented findings on characteristics unique to these types of businesses that distinguish them from other retail uses. Proposed conditional use permit criteria for thrift stores were reviewed and the City Council discussed in what Zoning Districts thrift stores should be a permitted, conditional use, or not permitted.