The URL can be used to link to this page

Home My WebLink About06-12-17-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF APPROVAL OF MINUTES May 15, 2017 City Council Special Executive Work Session 05 -15 -17 -SEC.PDF May 15, 2017 City Council Work Session 05 -15 -17 -WS.PDF May 22, 2017 City Council Regular 05 -22 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Finance Analyst Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Group Health Plan, Inc. Master And Final PUD Agreement (PC 17 -011) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve CSM Corporation Master And Final PUD Agreement (PC 17 - 012) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Appoint David Perrault As The Interim Director Of Administrative Services/Finance Director William S. Joynes, Sr., City Administrator MEMO.PDF Motion To Approve Resolution 2017 -014 Accepting $2,500 Donation From Arden Hills Foundation Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Authorize The Purchase And Installation Of Two Speed Display Signs For The County Road E2 School Zone Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk On Pleasant Dr –Norsk Concrete Construction, Inc. Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk For The Perry Park Playground –Norsk Concrete Construction, Inc. Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Final Payment To Midwest Asphalt Corporation - Shorewood Drive Mill And Overlay Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. TCAAP Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -015 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Finance Analyst Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF NEW BUSINESS Large Area Mower Purchase Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Civic Site RFP Recommendation William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda June 12, 2017 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESMay 15, 2017 City Council Special Executive Work Session05-15 -17 -SEC.PDFMay 15, 2017 City Council Work Session 05 -15 -17 -WS.PDF May 22, 2017 City Council Regular 05 -22 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Finance Analyst Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Group Health Plan, Inc. Master And Final PUD Agreement (PC 17 -011) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve CSM Corporation Master And Final PUD Agreement (PC 17 - 012) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Appoint David Perrault As The Interim Director Of Administrative Services/Finance Director William S. Joynes, Sr., City Administrator MEMO.PDF Motion To Approve Resolution 2017 -014 Accepting $2,500 Donation From Arden Hills Foundation Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Authorize The Purchase And Installation Of Two Speed Display Signs For The County Road E2 School Zone Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk On Pleasant Dr –Norsk Concrete Construction, Inc. Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk For The Perry Park Playground –Norsk Concrete Construction, Inc. Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Final Payment To Midwest Asphalt Corporation - Shorewood Drive Mill And Overlay Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. TCAAP Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -015 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Finance Analyst Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF NEW BUSINESS Large Area Mower Purchase Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Civic Site RFP Recommendation William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 12, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESMay 15, 2017 City Council Special Executive Work Session05-15 -17 -SEC.PDFMay 15, 2017 City Council Work Session05-15 -17 -WS.PDFMay 22, 2017 City Council Regular05-22 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Finance AnalystAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Group Health Plan, Inc. Master And Final PUD Agreement (PC 17 -011)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve CSM Corporation Master And Final PUD Agreement (PC 17 -012)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Appoint David Perrault As The Interim Director Of Administrative Services/Finance DirectorWilliam S. Joynes, Sr., City Administrator MEMO.PDFMotion To Approve Resolution 2017 -014 Accepting $2,500 Donation From Arden Hills Foundation Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Authorize The Purchase And Installation Of Two Speed Display Signs For The County Road E2 School Zone Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk On Pleasant Dr –Norsk Concrete Construction, Inc. Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk For The Perry Park Playground –Norsk Concrete Construction, Inc. Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Final Payment To Midwest Asphalt Corporation - Shorewood Drive Mill And Overlay Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. TCAAP Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -015 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Finance Analyst Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF NEW BUSINESS Large Area Mower Purchase Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Civic Site RFP Recommendation William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 12, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESMay 15, 2017 City Council Special Executive Work Session05-15 -17 -SEC.PDFMay 15, 2017 City Council Work Session05-15 -17 -WS.PDFMay 22, 2017 City Council Regular05-22 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Finance AnalystAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Group Health Plan, Inc. Master And Final PUD Agreement (PC 17 -011)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve CSM Corporation Master And Final PUD Agreement (PC 17 -012)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Appoint David Perrault As The Interim Director Of Administrative Services/Finance DirectorWilliam S. Joynes, Sr., City Administrator MEMO.PDFMotion To Approve Resolution 2017 -014 Accepting $2,500 Donation From Arden Hills FoundationSara Knoll, Parks and Recreation CoordinatorSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Authorize The Purchase And Installation Of Two Speed Display Signs For The County Road E2 School ZoneSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk On Pleasant Dr –Norsk Concrete Construction, Inc.Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk For The Perry Park Playground –Norsk Concrete Construction, Inc.Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Final Payment To Midwest Asphalt Corporation - Shorewood Drive Mill And Overlay ImprovementsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. TCAAP Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -015 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Finance Analyst Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF NEW BUSINESS Large Area Mower Purchase Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Civic Site RFP Recommendation William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 12, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESMay 15, 2017 City Council Special Executive Work Session05-15 -17 -SEC.PDFMay 15, 2017 City Council Work Session05-15 -17 -WS.PDFMay 22, 2017 City Council Regular05-22 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Finance AnalystAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Group Health Plan, Inc. Master And Final PUD Agreement (PC 17 -011)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve CSM Corporation Master And Final PUD Agreement (PC 17 -012)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Appoint David Perrault As The Interim Director Of Administrative Services/Finance DirectorWilliam S. Joynes, Sr., City Administrator MEMO.PDFMotion To Approve Resolution 2017 -014 Accepting $2,500 Donation From Arden Hills FoundationSara Knoll, Parks and Recreation CoordinatorSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Authorize The Purchase And Installation Of Two Speed Display Signs For The County Road E2 School ZoneSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk On Pleasant Dr –Norsk Concrete Construction, Inc.Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize The Purchase And Installation Of Concrete Curb And Sidewalk For The Perry Park Playground –Norsk Concrete Construction, Inc.Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Final Payment To Midwest Asphalt Corporation - Shorewood Drive Mill And Overlay ImprovementsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. TCAAP Development Discussion Opportunity For ResidentsMayor Grant MEMO.PDFResolution 2017 -015 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesDave Perrault, Finance AnalystPang Silseth, Accounting Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFNEW BUSINESSLarge Area Mower PurchaseSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFCivic Site RFP RecommendationWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFUNFINISHED BUSINESSCOUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 12, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:9.10. Page 1 of 1 DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update A verbal update will be provided at the City Council meeting. STAFF COMMENTS –3A MEMORANDUM Approved: June 12, 2017 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL EXECUTIVE SESSION (CLOSED) MAY 15, 2017 4:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council Executive Session at 4:30 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Brenda Holden, Dave McClung and Steve Scott Also present: City Administrator William S. Joynes, Sr. 1. AGENDA ITEMS A. Personnel Discussion ADJOURN Mayor Grant adjourned the Special City Council Executive Session at 4:58 p.m. __________________________ __________________________ William S. Joynes, Sr. David Grant City Administrator Mayor Approved: June 12, 2017 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JOINT MEETING WITH PLANNING COMMISSION MAY 15, 2017 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:02 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator William Joynes, Public Works Director/City Engineer Sue Polka, Senior Planner Matthew Bachler, Deputy Clerk Jolene Trauba, Recreation Coordinator Sara Knoll, Recreation Programmer Aaron Thelen, Ramsey County Traffic Engineer Erin Laberee, Ramsey County Environmental Health Supervisor John Springman, Ramsey County Environmental Health Director Zach Hanson, Director of Regional Municipal Partnerships, Waste Zero, Paul Gardner, PTRC Chair Rich Straumann, PTRC Committee Members Keri Bloyer, Josh Bloyer, Nancy O’Malley, Harold Peterson, and Paul Beggin 1. AGENDA ITEMS A. RAMSEY COUNTY TRAFFIC ENGINEER UPDATE Ramsey County Traffic Engineer Erin Laberee presented information on the following road construction items: • County Road F Roadway Project The County has been working with Land O’Lakes to work on this project scheduled for 2018. A center left turn lane and one through lane in each direction will be added along with a signal light at Innovation Way. There will be a left turn lane in each direction. The portions of trail on the south side will be reconstructed as a bituminous trail and new sections will be added. Xcel power lines will be relocated due to the road being widened. Innovation Way will remain a private road. • Hamline/CR 96 right on red The “No Right On Red” sign eastbound on Hwy 96 to go southbound onto Hamline Avenue was removed due to complaints from the public and non-compliance. No safety issues were identified with removing the sign. An engineer from Ramsey County did some studies on length of time it ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2017 2 took to make a left turn onto Hamline Avenue from Arden View Drive and Colleen Street. He found the average time was approximately 45 seconds. The County would like to reserve the “No Right On Red” signs for times that there is a safety issue but they are willing to restrict rights on red from approximately 6:00-9:00 a.m. for a trial period. They will coordinate enforcement with the Sheriff’s Department once the sign is in place. • Lexington Avenue Roadway Project The developer for Lexington Station is being required to build a signal light on Lexington at the Target entrance when their third phase is complete. Lexington Avenue from County Road E to I694 will be reconstructed in 2020 although preliminary design work has not been done. Signal lights will be retimed as part of the project. • CR 96 Traffic Signal Upgrades All signal lights on County Road 96 from Highway 61 to Hamline Avenue will be upgraded to include flashing yellow arrows, new controllers in the cabinets, new communication fiber, and upgraded pedestrian ramps. Signals will also be retimed. This project will be done in 2018. Mayor David Grant stated that there have been complaints about the intersection of Lake Johanna Boulevard and County Road E and rush hour traffic being very backed up and asked the County to look into the issue. B. RAMSEY COUNTY ORGANICS COLLECTION Senior Planner Matthew Bachler stated that in 2013 the Ramsey County Board of Commissioners approved the expansion of services at the yard waste sites in the County to include organics collection. In 2014, Arden Hills received an application from Ramsey County to include organic collection at the Tony Schmidt yard waste site. The application was turned down due to concerns regarding increased litter, traffic and possible attraction of unwanted wildlife. Mayor Grant noted that Ramsey County said they were going to be implementing curbside collection and that was another reason the application was denied. Senior Planner Bachler went on to say that since that time he has received several phone calls from residents inquiring if organics collection could be added to the Arden Hills yard waste site. Now that the program has been in place at the other County yard waste sites for three years, he invited Ramsey County to provide an update. Ramsey County Environmental Health Director Zach Hanson stated that the County’s master plan states that the City should have curbside collection of organics or some provision of service by 2018. They are backing off that requirement and revising the master plan because the infrastructure hasn’t been put in place. The County Board has authorized six more drop off sites around the County. They are requesting the site in Arden Hills be open year round. Councilmember Brenda Holden wondered if most people were compliant in using compostable bags and only dropping off organics, not other compostables. Director Hanson responded that this is similar to what happened in the 1980’s when recycling first started, by offering a drop off site before curbside develops. There has been very high compliance because it is early adopters that are making the effort. Typically there would be a ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2017 3 monitor there to inquire if a particular item is acceptable. Although there has been a demand for 24/7 drop off, which at times could be non-monitored. Councilmember Fran Holmes asked if they could address what if any problems they are having at other sites. Ramsey County Environmental Health Supervisor John Springman responded that since they began operating in 2014 there has only been one occurrence of illegal dumping. Participants seem to be engaged and responsible by using the compostable bags and bringing in non-contaminated material. Odors are confined to within 10-15 feet of the container. Along with items being put in bags, the containers are serviced weekly so there is not a lot of odor. The vendor is also required to clean the container as needed. The only rodents that they have seen are squirrels on occasion. Mayor Grant inquired about the costs of running the program. Director Hanson responded that the costs include paying the monitor, and the contract with Waste Management to collect the materials and bring it to the composting facility. Costs are going down from a dollar per visit per resident to .81. Last year all facilities operated for under $50,000. The state has mandated that the County hits a 75% recycling rate by 2030. Twenty six percent of what is currently in the garbage is food waste, and 40% of that is organics. So to hit recycling rates it will have to come from organics. Drop off is the first step, curbside will be coming. Councilmember Steve Scott noted that he would be willing to have the program run as a year round pilot program to see if usage justifies continuing. Councilmember Holmes stated that she’s been for it all along and doesn’t understand why some of the Council hasn’t been agreeable. Councilmember McClung is not actively supporting or rejecting the issue, but would agree to a year round program as it is mandated by the State. Councilmember Holden is willing to try the program due to history showing there have not been issues at other sites. Mayor Grant commented that he thinks they can try the program but he is cautious about being open in the winter. Director Hanson stated that they would be happy to come back with an annual report. Senior Planner Bachler informed the Council that once the application is received from the County they would be required to hold a public hearing with the Planning Commission for a Conditional Use Permit. The Planning Commission would then make a recommendation and it would be brought forward to the Council for consideration. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2017 4 C. SIMPLE RECYCLING Senior Planner Bachler stated that as part of the 2017 work plan for the SCORE Recycling Grant that the City received from Ramsey County, the City is required to explore textile recycling options. The City’s current recycling provider does not pick up textiles. Staff met with Simple Recycling, a for-profit company that specializes in curbside collection of textiles and other housewares, and are expanding in Minnesota. Director of Regional Municipal Partnerships, Waste Zero, Paul Gardner provided background information on Simple Recycling. The service is free and year round, and textiles and home goods would be picked up the same day as regular recycling. A postcard would be sent to the residents, and an envelope with special plastic bags for placing the items. Simply Recycling picks up the materials using a transit van, weighs them and sends a report to the City and County. The City would receive a penny a pound for the material, or $20 a ton. Most haulers are neutral or supportive and don’t want clothing in their recycling by mistake. The national average shows eighty five percent of our clothing still goes in the garbage, despite people donating to charity. The average collection is 10 pounds per household. The program does requires a 4-5 year contract. Mayor Grant asked if pick up was necessary every week. Mr. Gardner replied that the company has made a strategic choice to run the entire route on every recycling day. If pick up was only once a month, people tend to forget and numbers go down. The business model of the resident calling an organization for pick up is expensive compared to driving the entire route each recycling day. Councilmember Holmes commented that she feels Arden Hills residents would donate nicer usable items to charity and use this service for less desirable clothing items. Mr. Gardner noted that Simple Recycling’s philosophy is to put the material to the highest and best use. They have a grading facility where they determine what could be sold in a thrift store and what could be sold to international markets. Some material has no resale value and is repurposed into insulation, mattress padding etc. Councilmember Dave McClung wondered how much a program like this is capturing of the percent that is going into the landfill. Mr. Gardner stated that if this increased the percentage in the Metro area by one or two percent that would be substantial. Over the last four years, three million pounds have been collected in the states they are operating in. He noted that for every bag that is picked up, Simple Recycling will leave two. Templates are available for newsletters, handouts, and websites for educational purposes. Mayor Grant, at the approval of the Council, instructed Staff to move forward with the necessary meetings and contract details. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2017 5 D. 2017 STATE OF THE CITY This item was moved and was discussed following item 1E. E. 2017 PTRC WORK PLAN AND PROJECT PRIORITIES DISCUSSION Mayor Grant invited members of the PTRC to the table and asked everyone to introduce themselves. PTRC Chair Rich Straumann and members of the committee presented a Powerpoint highlighting their goals and work plan priorities for the Parks, Trails and Recreation Committee for 2017. The proposed list of priorities for their 2017 work plan are: 1. Parks Goals 2. Trail Goals 3. Recreation Goals 4. Community Partnership Goals 5. The Council discussed various items of interest such as trails and future projects with the PTRC members. F. 2017 STATE OF THE CITY Senior Planner Bachler said the Economic Development Committee (EDC) recommended that two events be held this year, one in the morning oriented toward businesses, and an evening event geared toward residents. The EDC recommended transportation, development projects, and TCAAP as possible topics for the morning meeting along with having a representative from the business community speak. It was also suggested that the Council consider a different venue for the morning event. Staff spoke with the Tavern Grill and they are happy to host if selected. Councilmember Holden said she feels the residents want the same type of information as the business community. Senior Planner Bachler said there would be a lot of overlap in topics for the two events. The EDC suggested inviting Land O’Lakes to the morning event. Councilmember McClung requested the presentation be put together in such a way that it would be interesting to all residents, whether they are businesses or home residents. He suggested that a networking event for businesses could be a separate event. The consensus was to plan two sessions, and preference was to hold one on a Thursday and one the following week on a Tuesday. Tentatively Thursday, September 28 and Tuesday, October 3. The morning session at the Tavern Grill was agreeable and the evening session could be held in the Council chambers. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 15, 2017 6 G. CUMMINGS PARK SIGN Mayor Grant suggested a proposal for a new sign be submitted, to look similar to the signs at the other parks. H. HIGHWAY 96 TREES Mayor Grant noted there are gaps in the trees along Highway 96 that would need to be replaced. Councilmember McClung said that we need to find out what kind of tree would be successful and develop a canopy along the road. Public Works Director/City Engineer Sue Polka said she would get proposals and bring them to the Council. 2. COUNCIL/STAFF COMMENTS Councilmember Holden requested that once the right on red sign goes up on Highway 96 and Hamline that the Council be told so they can write a letter to the Sheriff asking them to enforce it. She also wondered if the Hot Dog with a Deputy events could be held at different city parks next year instead of the County park. Councilmember Scott mentioned that he will be taking a tour of Public Works facility. Councilmember Holmes discussed her desire to have another alternate to the Planning Commission and changing the ordinance to reflect two alternates. Councilmember McClung noted that the Public Works staff did a great job on patching Highway 96 after the water main break, as well as the water main break in his neighborhood. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:07 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Approved: June 12, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 22, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Finance Analyst Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8E, Lift Station No. 3 – Pumping and Piping Replacement be placed on the Consent Agenda. Mayor Grant requested Item 8D, Adopt Resolution 2017-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 0.5 MG Water Tower Rehabilitation Project be placed on the Consent Agenda. Councilmember Holmes requested Item 5C, Motion to Approve Proposal for Professional Services with Bolton & Menk, Inc. – Lift Station 11 be pulled from the Consent Agenda. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. ARDEN HILLS CITY COUNCIL – MAY 22, 2017 2 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Joynes provided an update on TCAAP stating the JDA met last Wednesday. At that meeting, County Administrator Worthington provided an update on the project timeline. He explained the project had been pushed back due to water contamination issues. He reviewed the new dates within the Master Development Agreement. He anticipated the thumb road and roundabout would be completed in the 2017 construction season. Mayor Grant stated the JDA would be discussing the Primer Tracer property and a potential solar farm at its next meeting, along with reviewing the County’s potential trail corridors. Councilmember Holmes questioned if the City would be holding off on the Civic property given the fact all work on TCAAP was on hold. City Administrator Joynes recommended the Council begin planning for this property this summer. 4. APPROVAL OF MINUTES A. April 24, 2017 Regular City Council MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the April 24, 2017, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Lexington Station Master PUD Amendment and Phase 2 Final PUD Agreement (PC 17-008) C. Motion to Approve Proposal for Professional Services with Bolton & Menk, Inc. – Lift Station 11 D. Motion to Approve Ordinance No. 2017-003, Amending Chapter 5, Section 500, Subsection 500.16, of the Arden Hills City Code Permitting Off-Sale of Intoxicating Liquor on Sundays, and Conforming City Days and Hours of Operation for Off-Sale Intoxicating Liquor with State Law and Authorize Publication of the Ordinance Summary E. Motion to Authorize Appointment of Park and Recreation Seasonal Workers F. Motion to Adopt Resolution 2017-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 0.5 MG Water Tower Rehabilitation Project G. Motion to Approve Lift Station No. 3 – Pump and Piping Replacement MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize ARDEN HILLS CITY COUNCIL – MAY 22, 2017 3 execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Motion to Approve Proposal for Professional Services with Bolton & Menk, Inc. – Lift Station 11 Councilmember Holmes asked why Bolton & Menk were requesting additional fees for this project. Public Works Director/City Engineer Polka explained she came onto this project in the middle and understood staff was not given a chance to review the plans and specifications. For this reason, there were several items that were not included in the plans for standardized lift station designs. In addition, there were easement issues and extra time was spent moving an Xcel Energy pole. She believed the requested amount was fair for the extra work that was completed. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Approve Proposal for Professional Services with Bolton & Menk, Inc. – Lift Station 11. The motion carried (5-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. Planning Case 17-011 – 3930 and 3928 Northwoods Drive – HealthPartners – Master and Final PUD Senior Planner Bachler stated Health Partners Medical Group has requested a Master and Final PUD in order to complete an 8,531-square foot building addition at their existing medical clinic. The current building is approximately 26,537 square feet in size. The addition would be constructed on the western end of the building and include a new secondary entrance to the clinic. The expansion of the building will allow for additional primary care providers to be added to the site, as well as specialty medical providers that are not currently located at the Arden Hills clinic. The proposal also includes updating the current wall signage and constructing 41 additional parking stalls, most of which would be located on the north side of the building. Senior Planner Bachler explained the existing medical clinic was approved through the Site Plan Review process in 1990 (Planning Case 90-02). There have been no significant modifications to the site since then. The Special Requirements for the I-Flex District in the Zoning Code requires that proposals for new construction, redevelopment of a site, or significant modifications to existing sites use the PUD or Conditional Use Permit process. The site is comprised of two lots, 3930 and 3928 Northwoods Drive, but it functions as one continuous development. The existing medical clinic and most of the parking stalls that serve the building are located on 3930 ARDEN HILLS CITY COUNCIL – MAY 22, 2017 4 Northwoods Drive. A small portion of the parking area and a regional stormwater pond are located on the 3928 Northwoods Drive parcel. The proposed PUD would cover both lots. Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact: 1. The subject property is comprised of two lots: 3930 Northwoods Drive and 3928 Northwoods Drive. 2. The property at 3930 Northwoods Drive is located in the I-Flex District and the property at 3928 Northwoods Drive is located in the B-3 – Service Business District. 3. The City previously approved a Special Use Permit and Site Plan Review in Planning Case 90-002 for the construction and operation of a medical clinic on the subject property. 4. Section 1320.12 – Special Requirements for the I-Flex District of the Zoning Code states that proposals for new construction, redevelopment of a site, or significant modifications to existing sites shall use the Planned Unit Development (PUD) or Conditional Use Permit process. 5. The applicant has requested a Master and Final PUD in order to complete an 8,531-square foot addition to the existing building and to expand the parking area by 41 stalls. 6. The Master and Final PUD are in substantial conformance with the requirements of the Zoning Code. 7. Where the plan is not in conformance with the Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 8. The subject property is located in Sign District 7 and is permitted 45 square feet of wall signage. 9. The City previously approved a Site Plan Review in Planning Case 07-017 for additional wall signage for the subject property with a total area of 233.3 square feet. 10. The applicant has requested a Sign Standard Adjustment through the PUD process for a total of 692.5 square feet of wall signage for the subject property. 11. Flexibility through the PUD process has been requested in the following areas: parking lot planting islands, minimum number of off-street parking spaces, and wall signage. 12. The Master and Final PUD are in conformance with the Arden Hills 2030 Comprehensive Plan. The subject property is guided for Mixed Business. The Mixed Business land use category is applied to areas designated for a variety of businesses, including commercial, certain light industrial uses, warehousing, office, general business, and retail. 13. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Senior Planner Bachler stated the Planning Commission voted to recommend approval (4-0) of Planning Case 17-011 for a Master and Final PUD at 3930 and 3928 Northwoods Drive, based on the findings of fact and the submitted plans in the May 22, 2017, Report to the City Council, as amended by the following ten (10) conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. ARDEN HILLS CITY COUNCIL – MAY 22, 2017 5 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A Master PUD and Final PUD Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 5. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of any development permits. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 9. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 10. The Developer shall provide “No Parking” signs for the area designated for fire truck turn around on the northeast side of the building. Councilmember Holden asked if there would be exterior lighting for the new parking area. Senior Planner Bachler clarified there would be lighting for the new parking area. Mayor Grant requested further information on the stacked stone veneer. Senior Planner Bachler referred this question to the architect. Mark Hansen, Mohagen Hansen, explained he has been working with Health Partners on this project. He reported the stacked cultured stone was roughly two to three inches in depth and ARDEN HILLS CITY COUNCIL – MAY 22, 2017 6 would complement the existing building materials. He indicated this synthetic product was used throughout the industry in a variety of colors and textures. Councilmember Scott questioned how the stacked stone product would wear over time. Mr. Hansen reported this was a very durable product and was comparable to concrete. He stated this product was being used more than natural brick due to cost. Mayor Grant asked if the City had an elevation or view of the building from I-694. Senior Planner Bachler provided the Council with a picture of the building from this elevation. Councilmember Holden believed the addition and proposed signage would complement the clinic well. Mayor Grant inquired if the Health Partners logo would show on the cultured stone. Mr. Hansen reported the wall signage would be pin mounted letters and would be lit. He believed the sign would complement the stone nicely. Councilmember Holden stated she was at this clinic on a weekly basis and she did not believe there was a parking shortage. Senior Planner Bachler indicated he was comfortable with the parking reduction and noted the Planning Commission supported the proposed parking as well. Mayor Grant asked if there were opportunities for additional parking if Health Partners were to vacate the building and another use took over the space. Senior Planner Bachler stated it appeared there was additional space for parking on the property. Councilmember Holden questioned when construction would begin on the Health Partners Clinic. She expressed concern with the high level of traffic already in this area. Public Works Director/City Engineer Polka explained she was uncertain as to Health Partners construction timeframe. Mr. Hansen anticipated construction would begin the end of July or beginning of August. Councilmember McClung indicated the sign copy on this building was proposed to triple. While he understood the building was being added onto, he stated he would not be able to support this proposal because of the amount of proposed wall signage. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to recommend approval of Planning Case 17-011 for a Master and Final PUD at 3930 and 3928 Northwoods Drive, based on the findings of fact and submitted ARDEN HILLS CITY COUNCIL – MAY 22, 2017 7 plans, as amended by the ten (10) conditions in the May 22, 2017, Report to the City Council. Councilmember McClung proposed an addition Condition 11 which would limit the wall signage to 500 square feet. AMENDMENT: Councilmember McClung requested an amendment to the motion to add Condition 11, limiting the wall signage for the Health Partners Clinic to 500 square feet. The amendment failed for lack of a second. Councilmember Holmes stated she fully supported the request and believed the proposed improvements would be a nice addition to the clinic. Mayor Grant agreed the proposed enhancements and signage would improve the clinics visibility. Councilmember Holden called the question. The motion carried 4-1 (McClung opposed). B. Rice Creek Watershed District Maintenance Agreement for Stormwater Management Facilities – 3930 and 3928 Northwoods Drive Senior Planner Bachler stated Health Partners has requested a Master and Final PUD in order to complete a building addition and parking lot expansion at their existing medical clinic located at 3930 and 3928 Northwoods Drive. There is an existing stormwater pond on the subject property that serves the development as well as other properties on Northwoods Drive. A Grant of Permanent Easement for the stormwater pond was signed by the City and Health Partners in 2010. Under the easement, the City is responsible for maintaining the non-landscaped portion of the stormwater pond, including the inlet and outlet structures and removal of debris. Senior Planner Bachler explained the proposed Health Partners project requires a permit from the Rice Creek Watershed District (RCWD). One of the conditions of approval for the RCWD permit is that an updated Maintenance Agreement for the existing stormwater pond be approved. Since the City is responsible for the pond’s maintenance under the Grant of Permanent Easement, the Maintenance Agreement would be between the City and RCWD. Maintenance of these facilities is required by the City’s Minnesota Pollution Control Agency Storm Water Pollution Prevention Permit (SWPPP). It is also consistent with Public Works policies to adequately maintain infrastructure. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Maintenance Agreement for Stormwater Management Facilities between the Rice Creek Watershed District and City of Arden Hills for the regional stormwater pond located at 3930 and 3928 Northwoods Drive. The motion carried (5-0). ARDEN HILLS CITY COUNCIL – MAY 22, 2017 8 C. Planning Case 17-012 – 4255-4295 Lexington Avenue – CSM – Master and Final PUD Senior Planner Bachler stated CSM Corporation owns the Arden Hills Corporate Center located at Lexington Avenue North and Cummings Park Drive. The 16.6-acre site is comprised of four lots that were created through subdivisions granted by the City in 1995 and 1999. There are a total of four existing buildings on the site, with the buildings at 4293 and 4295 Lexington Avenue sharing a common wall. The development today functions as a single entity with the four lots sharing common access driveways, utilities, stormwater management, and parking. Senior Planner Bachler reported the Arden Hills Corporate Center was previously part of the Control Data site, which included the subject four lots and a portion of what is now the Boston Scientific campus located to the south of Cummings Park Drive. A PUD was previously approved in 1996 for Control Data and included a portion of the existing Arden Hills Corporate Center. This PUD is no longer in effect and the site currently does not operate under any special agreements with the City. Senior Planner Bachler explained in 2015, the City approved a Site Plan Review and Variance in Planning Case 15-003 permitting CSM to construct 22 parking stalls at 4293 Lexington Avenue. The additional parking stalls were never constructed and the approval has since expired. A Variance was needed in this case to allow the parking area to encroach within the five-foot setback from the side property line. Staff has recommended that CSM apply for the proposed parking expansion through the PUD process given that the properties currently function as a single entity and in order to clean up the past planning case history for the site. The proposal would include new parking stalls located in several areas throughout the properties. Parking would be accessible to all tenants within the development: • 14 stalls along the western side of 4295 Lexington Avenue • 8 stalls in the northwestern corner of 4293 Lexington Avenue • 22 stalls along the southwestern side of 4293 Lexington Avenue • 15 stalls in the northwestern corner of 4255 Lexington avenue Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact: 1. The applicant is requesting approval of a Master Planned Unit Development (PUD) and Final PUD at their Arden Hills Corporate Center located at 4255, 4265, 4293, and 4295 Lexington Avenue North. 2. The purpose of the PUD is to reconfigure the parking on the properties to allow for additional stalls to be added. 3. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. 4. The CSM properties are comprised of a total of 16.6 acres. 5. The CSM properties are located at 4255, 4265, 4293 and 4295 Lexington Avenue North. 6. The CSM properties are located in the I-1 – Limited Industrial District. 7. The proposed use is a permitted use in the I-1 – Limited Industrial District. ARDEN HILLS CITY COUNCIL – MAY 22, 2017 9 8. The Master and Final PUD are in substantial conformance with the requirements set forth in the City’s Zoning Code and design standards. 9. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant. 10. The proposed plan is in conformance with the City’s 2030 Comprehensive Plan. The properties are guided for Light Industrial and Office (I/O). The I/O area is designated for a broad range of light industrial uses such as warehousing with manufacturing and office. Senior Planner Bachler stated the Planning Commission recommends approval of Planning Case 17-012 for a Master PUD and Final PUD at 4255, 4265, 4293, 4295 Lexington Avenue North, based on the findings of fact and the submitted plans in the May 22, 2017, Report to the City Council, as amended by the following nine (9) conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall obtain a permit within one year of the approval or the approval shall expire unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Agreement shall be prepared by the City Attorney and subject to City Council approval. The PUD Agreement shall be executed prior to the issuance of any development permits. 4. The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The letter of credit shall automatically renew for successive one-year terms unless at least sixty (60) days prior to the next annual renewal date, the issuing bank delivers notice to the City that it intends to modify the terms of, or cancel, the letter of credit. A partial reduction in the letter of credit may be granted by the City in the event that landscaping improvements are installed over successive growing seasons. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the PUD Agreement. 5. The applicant shall submit a cash escrow for landscaping improvements in the amount of $10,000 prior to the issuance of any development permits. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 6. The project may require permits, including, but not limited to, MPCA-NPDES, Rice Creek Watershed District, Minnesota Department of Health, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 7. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. ARDEN HILLS CITY COUNCIL – MAY 22, 2017 10 8. The applicant shall verify the location of the underground gas line from the northwest corner of the 4255 Lexington Avenue building, running underground to the garage/storage building located at 4293 Lexington Avenue. 9. The applicant shall conform to all other City regulations. Councilmember Holmes expressed concern with the number of trees that would be lost. She understood that a nice mix of trees would be replanted; however these would be quite small when compared to the trees that would be lost. She asked if this property had a need for more parking. Senior Planner Bachler understood there was a need from the tenants for more parking. Councilmember Holmes questioned if Boston Scientific could be approached to provide shared parking in order to assist in saving more mature trees. Senior Planner Bachler stated a shared parking agreement would have to be worked out between the two private parties. Mayor Grant indicated the additional parking stalls were required because of the creation of additional jobs. Senior Planner Bachler explained CSM has tenants at this corporate center that have requested more parking than the site currently has. Councilmember Holden agreed it was horrible to see mature oak trees taken down; however, there were not a lot of options available for this property. She noted the site would have a large number of replacement trees and in time the site would have more caliper inches than it currently has. She suggested more red oak trees be replanted on the site. Mayor Grant also did not like losing mature oak trees but he agreed the site was planned in the best possible manner to meet the needs of the tenants. He understood oak trees grew slowly. He believed the site would have a short-term loss, but would have a long-term gain. He asked the applicant to come forward at this time to further discuss tree planting options. Mark Kronbeck, Alliant Engineering, discussed the tree plan with the Council. He described the location of a power line on the property noting smaller trees would have to be selected for this area. He reported seven red oak trees would be replanted. Councilmember Holmes asked if the applicant had spoken with Boston Scientific about shared parking. Mr. Kronbeck was not aware of any type of agreement between these two parties. Councilmember Scott stated he also liked trees but felt it was more important to attract and retain businesses. He anticipated that surface parking would have to be relied upon given the lack of public transportation for this area. He questioned if the trees being taken down would be repurposed. ARDEN HILLS CITY COUNCIL – MAY 22, 2017 11 Mr. Kronbeck stated he could pursue this. Councilmember Holden inquired how many oak trees would remain on the site. Mr. Kronbeck discussed the location of the remaining oak trees on the site plan. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve Planning Case 17-012 for a Master and Final PUD at 4255, 4265, 4293, 4295 Lexington Avenue North, based on the findings of fact and submitted plans, as amended by the nine (9) conditions in the May 22, 2017, Report to the City Council. Councilmember McClung stated he was not happy to see the loss of trees but stated he understood there was a parking deficiency and he wanted to support the businesses in Arden Hills. Mayor Grant believed no one on the Council supported the tree loss. The motion carried (5-0). D. Adopt Resolution 2017-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 0.5 MG Water Tower Rehabilitation Project This item was moved to the Consent Agenda. E. Lift Station No. 3 – Pump and Piping Replacement This item was moved to the Consent Agenda. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott provided a recap on the recent Scoops for Troops event held at the end of April. He stated attendance at this event was impressive and he thanked local representatives for their support. Councilmember Scott stated he recently completed tour of the Public Works Facility and was provided a guided tour by Public Works staff. Councilmember Scott reported the Ramsey County League of Local Government would be meeting on Thursday, May 25 at Arden Hills City Hall where results of the Safer Schools results will be discussed with the public. ARDEN HILLS CITY COUNCIL – MAY 22, 2017 12 Councilmember Holden stated the Fire Board met several weeks ago. The preliminary budget was discussed and a 4.4% increase was being proposed. She indicated the final budget would be voted on in July. Councilmember Holden explained she looked forward to the City being able to use its new street sweeper. Councilmember Holden noted she attended a recent Rotary Club meeting where identity fraud was discussed. She encouraged residents to hang up if they are uncertain of who is on the phone. Councilmember McClung commented on the decommissioning of Fire Station No. 1. He thanked all of the Lake Johanna Fire Department members for all that they do for the community. He provided further comment on the 24-hour staffing model and fire department coverage that would be provided to the City of Arden Hills. Councilmember McClung discussed his vacation schedule and noted he would be absent at the July 10 and August 28 City Council meetings. Mayor Grant reported Presbyterian Homes recently took part in National Care Week. He stated he was able to participate in this event by sharing a proclamation. Mayor Grant commented on a recent letter he received from Metropolitan Council regarding the City’s population. He noted the City’s population has gone up by 10 people. He encouraged the Council to contact staff if they would like to review the information from the Met Council. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:30 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 1 DATE: June 12, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Finance Analyst Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Council Should Consider the Following Options: A. Approve Claims and Payroll or B. Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #11 .................................................................................... $ 86,772.01 Total Payroll $ 86,772.01 Accounts Payable Claims Through 6/2/2017 Paid Claims (MN Dept of Revenue) ...................................................... $ 9,294.00 Paid Claims (Check No 46615-Check No 46665) ................................. $ 153,090.82 Paid Claims (Check No 0 ACH) ............................................................ $ 84,953.52 Total Accounts Payable $ 247,338.34 Total Claims $ 334,110.35 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 11 CHECKS DATED: 06/02/17 Biweekly: 05/13/17 - 05/26/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,347.35 EFT SIT 2,268.44 EFT FICA Oasdi 3,565.09 EFT FICA Medicare 833.78 EFT TOTAL TAXES 12,014.66 Health Premium 2,608.06 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 145.83 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,962.22 HSA Health Saving 677.17 Health Care Savings Plan EFT Health Care Savings Plan-2% 250.24 EFT Health Care Savings Plan-4% 440.05 EFT TOTAL HEALTH SAVINGS 1,367.46 PERA 3,455.28 EFT ICMA 801.95 EFT Central Pension Fund-Union 576.00 A/P Check* MN State Retirement System 676.94 EFT TOTAL RETIREMENT 5,510.17 IUOE 49 Dues (Union) 136.00 A/P Check* LTD/STD Insurance 996.92 A/P Check* PERA Life Insurance 40.00 A/P Check* Life/Addl/Dep Life 83.00 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 1,495.75 Total Employee Deductions 23,350.26 Net Payroll Direct Deposit 38,672.30 EFT Gross Payroll Tie-Out 62,022.56 STD/LTD Gross - Up Plus City Paid Benefit 24,749.45 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 86,772.01 FICA TIE-OUT Gross Payroll 62,022.56 Less Total FSA 2,962.22 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 59,060.34 FICA Oasdi @ 6.20% 3,565.09 FICA Medicare @ 1.45% 833.78 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 4,398.87 CITY BENEFIT 3,565.09 833.78 0.00 14,326.18 1,134.75 15,460.93 821.38 821.38 3,986.87 81.40 3,986.87 81.40 1 Ashley Bertrand From:MN Revenue e-Services [eservices.mdor@state.mn.us] Sent:Tuesday, May 02, 2017 4:04 PM To:Ashley Bertrand Subject:Your Recent Return and Payment Requests This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 2-May-2017 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 2-May-2017 4:04:02 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return for 4/30/2017 Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 0-271-166-272 Account Type: Sales & Use Tax Filing Period: 30-Apr-2017 Projected Amount/Credit Due: $9,294.00 Payment Summary Payment Confirmation Number: 1-344-908-096 Account Type: Sales & Use Tax Filing Period: 30-Apr-2017 Payment Amount: $9,294.00 Payment Type: Return Payment Date: 2-May-2017 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. Accounts Payable User: Printed: ashley.bertrand 6/2/2017 9:22 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 Grainger, Inc 05/18/2017ACH 9420806979 PW Supplies PW Supplies 205.80 205.80Total for this ACH Check for Vendor 0192: 0225 Lillie Suburban Newspapers 05/18/2017ACH 03312017-LSN Mar 17 Publications Mar 17 Publications 58.00 04282017-LSN April 17 Publications April 17 Publications 43.50 04282017-LSN April 17 Publications April 17 Publications 94.26 195.76Total for this ACH Check for Vendor 0225: 0230 MTI Distributing Co.05/18/2017ACH 1112537-00 Parks Expenses Parks Expenses 132.50 132.50Total for this ACH Check for Vendor 0230: 0285 Xcel Energy 05/18/2017ACH 544463731 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 1,522.90 544463731 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 723.94 544463731 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 251.63 544463731 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 1,422.46 544463731 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 1,030.08 544463731 Mar/Apr 17 Expenses Mar/Apr 17 Expenses 96.34 5,047.35Total for this ACH Check for Vendor 0285: 0387 ICMA Retirement Trust- #302482 05/18/2017ACH PR Batch 00200.05.2017 ICMA Employee DeductionPR Batch 00200.05.2017 ICMA Employee Deduction 25.00 PR Batch 00200.05.2017 ICMA Employee PercentPR Batch 00200.05.2017 ICMA Employee Percent 366.42 391.42Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.05/18/2017ACH 448932-CRC-2 PW Supplies PW Supplies 400.00 400.00Total for this ACH Check for Vendor 0453: 0761 Electric Pump, Inc 05/18/2017ACH 0060207-IN PW Supplies PW Supplies 359.58 359.58Total for this ACH Check for Vendor 0761: 1041 Aaron Thelen 05/18/2017ACH 05152017-AT 5/1-5/11 Mileage 5/1-5/11 Mileage 30.50 30.50Total for this ACH Check for Vendor 1041: 1223 Adam's Pest Control, Inc.05/18/2017ACH 2518166 May 17 Pest Control May 17 Pest Control 62.54 Page 1AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 62.54Total for this ACH Check for Vendor 1223: 1252 Campbell Knutson - Attorneys at Law 05/18/2017ACH 3231G-0317 Mar Expenses Mar Expenses 150.00 3231G-0317 Mar Expenses Mar Expenses 692.00 3231G-0317 Mar Expenses Mar Expenses 632.00 3231G-0417 April Expenses April Expenses 780.60 3231G-0417 April Expenses April Expenses 615.00 3231G-0417 April Expenses April Expenses 270.00 3,139.60Total for this ACH Check for Vendor 1252: 1363 Water Conservation Service, Inc.05/18/2017ACH 7573 April 17 Leak Locates April 17 Leak Locates 286.05 286.05Total for this ACH Check for Vendor 1363: 1408 Supply Solutions 05/18/2017ACH 13662 Parks Supplies Parks Supplies 127.94 13760 Parks Supplies Parks Supplies 113.68 241.62Total for this ACH Check for Vendor 1408: 1782 Willie McCray 05/18/2017ACH 302 5/8-5/11 Services 5/8-5/11 Services 378.00 378.00Total for this ACH Check for Vendor 1782: 2112 Parker, Ashley 05/18/2017ACH 05172017-AP March-May Mileage & Meeting Expense March-May Mileage & Meeting Expense 16.69 05172017-AP March-May Mileage & Meeting Expense March-May Mileage & Meeting Expense 20.00 36.69Total for this ACH Check for Vendor 2112: 5180 Tessman Seed Co.05/18/2017ACH S250611-IN Parks Expenses Parks Expenses 1,504.90 1,504.90Total for this ACH Check for Vendor 5180: 5493 Jolene Trauba 05/18/2017ACH 05112017-JT Apr/May 17 Mileage Apr/May 17 Mileage 101.49 101.49Total for this ACH Check for Vendor 5493: 7025 On Site Sanitation 05/18/2017ACH 0000402345 4/22-5/19 Expenses 4/22-5/19 Expenses 114.00 114.00Total for this ACH Check for Vendor 7025: HANSJ Julie Hanson 05/18/2017ACH 05112017-JH May 2017 Expense Report May 2017 Expense Report 6.00 05112017-JH May 2017 Expense Report May 2017 Expense Report 98.12 104.12Total for this ACH Check for Vendor HANSJ: 0600 315800-NCPERS Minnesota 05/18/201746615 3158517 Apr 17 Payroll Deductions Apr 17 Payroll Deductions 64.00 64.00Total for Check Number 46615: CPF1 Central Pension Fund 05/18/201746616 03312017-CPF2 Mar 17 Contributions Mar 17 Contributions 153.60 Page 2AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 153.60Total for Check Number 46616: 0617 DAVE'S SPORT SHOP, INC.05/18/201746617 65567 Adult Softballs Adult Softballs 1,047.00 1,047.00Total for Check Number 46617: DEED Dept of Employment & Econ Dev 05/18/201746618 11247251 Q1 2017 Expenses Q1 2017 Expenses 41.82 11247251 Q1 2017 Expenses Q1 2017 Expenses 167.28 11247251 Q1 2017 Expenses Q1 2017 Expenses 167.28 11247251 Q1 2017 Expenses Q1 2017 Expenses 83.64 11247251 Q1 2017 Expenses Q1 2017 Expenses 167.28 11247251 Q1 2017 Expenses Q1 2017 Expenses 167.28 11247251 Q1 2017 Expenses Q1 2017 Expenses 41.82 836.40Total for Check Number 46618: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 05/18/201746619 05.15.2017-IUOE June 17 Premium June 17 Premium 9,360.00 05152017-IUOE June 17 Premium June 17 Premium 1,325.00 10,685.00Total for Check Number 46619: 0916 Lakes Country Service Coop 05/18/201746620 170502435434 June 17 Premiums June 17 Premiums 9,267.00 170502435434 June 17 Premiums June 17 Premiums 1,453.50 10,720.50Total for Check Number 46620: 1450 League of MN Cities Inc. Trust (SP)05/18/201746621 11053070-Q117 Q1 2017 Claim # 11053070 Payment Q1 2017 Claim # 11053070 Payment 1,770.96 1,770.96Total for Check Number 46621: 9765 Matt's Plumbing Solutions 05/18/201746622 2017-00063 ROW Escrow 2017-00063 Release ROW Escrow 2017-00063 Release 1,000.00 1,000.00Total for Check Number 46622: 2851 McClellan Sales Inc 05/18/201746623 00075477 PW Supplies PW Supplies 315.00 315.00Total for Check Number 46623: 0778 MCFOA Region IV 05/18/201746624 05152017-MCFOA 2017 Membership Dues-Trauba 2017 Membership Dues-Trauba 40.00 40.00Total for Check Number 46624: MULTA Multicare Associates 05/18/201746625 70521-0417 Drug Screen/Testing Drug Screen/Testing 123.00 123.00Total for Check Number 46625: 3100 Provident Life and Accident Ins Co 05/18/201746626 9672443-0417 Apr 17 Premium Apr 17 Premium 85.10 85.10Total for Check Number 46626: 0811 Ramsey County 05/18/201746627 FLEET-000249 Mar 17 Parts/Services Mar 17 Parts/Services 4,200.00 Page 3AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription FLEET-000249 Mar 17 Parts/Services Mar 17 Parts/Services 874.91 PUBW-016225 Jan/Feb 17 Brine Solution Expenses Jan/Feb 17 Brine Solution Expenses 348.45 5,423.36Total for Check Number 46627: 0335 Scherer Bros. Lumber Co.05/18/201746628 41482248 Parks Supplies Parks Supplies 284.40 284.40Total for Check Number 46628: 1193 SelectAccount 05/18/201746629 1187111 May Participant Fee May Participant Fee 27.43 27.43Total for Check Number 46629: 0327 Staples Business Advantage 05/18/201746630 3335595936 Office Supplies Office Supplies 59.09 3335595956 Office Supplies Office Supplies 74.78 3336143109 Office Supplies Office Supplies 14.79 3336219342 Office Supplies Office Supplies 37.82 3336219343 Office Supplies Office Supplies 48.76 3336361836 Office Supplies Office Supplies 21.33 3336361858 Office Supplies Office Supplies 18.81 3336632280 Office Supplies Office Supplies 206.85 3337304950 Office Supplies Office Supplies 50.98 3337304951 Office Supplies Office Supplies 68.74 3337932422 Office Supplies Office Supplies 306.80 3337932423 Office Supplies Office Supplies 15.09 923.84Total for Check Number 46630: 0925 T-Mobile 05/18/201746631 05222017-TMobil May 17 Expenses May 17 Expenses 28.70 28.70Total for Check Number 46631: 46,260.21Total for 5/18/2017: 0189 Gopher State One-Call, Inc.05/25/2017ACH 7040161 Apr 17 Locates Apr 17 Locates 104.40 7040161 Apr 17 Locates Apr 17 Locates 104.40 7040161 Apr 17 Locates Apr 17 Locates 104.40 313.20Total for this ACH Check for Vendor 0189: 0242 Met Council Environ. Service-SAC 05/25/2017ACH 05232017-SAC April 17 SAC Report April 17 SAC Report 2,460.15 2,460.15Total for this ACH Check for Vendor 0242: 0320 Health Partners 05/25/2017ACH 72924951 June 17 Premium June 17 Premium 133.36 72924951 June 17 Premium June 17 Premium 1,224.89 1,358.25Total for this ACH Check for Vendor 0320: 0339 Ferguson Waterworks 2516 05/25/2017ACH 0237300 PW Supplies PW Supplies 49.15 49.15Total for this ACH Check for Vendor 0339: Page 4AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0761 Electric Pump, Inc 05/25/2017ACH 0060258-in PW Supplies PW Supplies 3,195.00 3,195.00Total for this ACH Check for Vendor 0761: 0922 North Suburban Access Corporation 05/25/2017ACH 17-040 April 2017 Expenses April 2017 Expenses 257.40 257.40Total for this ACH Check for Vendor 0922: 0940 Zee Medical Services 05/25/2017ACH 54058334 Medical Supplies Medical Supplies 122.25 54058334 Medical Supplies Medical Supplies 50.80 173.05Total for this ACH Check for Vendor 0940: 1110 Pitney Bowes 05/25/2017ACH 04232017-PB April 2017 Expenses May 2017 Expenses 565.91 04232017-PB April 2017 Expenses May 2017 Expenses 19.99 05232017-PB May 2017 Expenses May 2017 Expenses 598.76 05232017-PB May 2017 Expenses May 2017 Expenses 74.00 1,258.66Total for this ACH Check for Vendor 1110: 1115 WSB & Associates, Inc.05/25/2017ACH 03455-1602 March 2017 Expenses March 2017 Expenses 2,269.00 2,269.00Total for this ACH Check for Vendor 1115: 1330 MN CLN SERVICES LLC 05/25/2017ACH 0517NN01 Apr 17 Cleaning Apr 17 Cleaning 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 1782 Willie McCray 05/25/2017ACH 303 5/15-5/18 Expenses 5/15-5/18 Expenses 378.00 378.00Total for this ACH Check for Vendor 1782: 5665 Metering & Technology Solution 05/25/2017ACH 8833 PW Supplies PW Supplies 917.00 917.00Total for this ACH Check for Vendor 5665: 7501 Kelly & Lemmons, P.A.05/25/2017ACH 46970 Apr 17 Prosecution Apr 17 Prosecution 1,868.00 1,868.00Total for this ACH Check for Vendor 7501: 6047 Avesis Third Party Administrators, Inc 05/25/201746632 1649309 June 17 Premium June 17 Premium 11.40 11.40Total for Check Number 46632: 1461 Brightwood Hills Golf Course 05/25/201746633 2017-11 May Golf Lessons May Golf Lessons 180.00 180.00Total for Check Number 46633: 5810 Budget Blinds 05/25/201746634 04262017-BB City Hall Repair City Hall Repair 120.00 Page 5AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 120.00Total for Check Number 46634: CANON Canon Financial Services 05/25/201746635 17305581 June 17 Rental June 17 Rental 214.42 17305581 June 17 Rental June 17 Rental 1,215.08 1,429.50Total for Check Number 46635: 0719 City of St. Paul 05/25/201746636 IN00022058 Apr 17 Asphalt Mix Apr 17 Asphalt Mix 443.28 443.28Total for Check Number 46636: 4862 Gilbert Mechanical Contractors 05/25/201746637 2017-00424 Permit 2017-00424 Plan Review Fee Refund Permit 2017-00424 Plan Review Fee Refund 170.38 170.38Total for Check Number 46637: GFOA Government Finance Officers Association 05/25/201746638 0188635S-17 GAAFR Review Newsletter GAAFR Review Newsletter 50.00 50.00Total for Check Number 46638: 0390 INT'L Union Operating Engineers-Union Dues05/25/201746639 05032017-INT May 17 Premium May 17 Premium 306.00 306.00Total for Check Number 46639: 0778 MCFOA Region IV 05/25/201746640 05162017-MCFOA Region 4 Training: Hanson & Trauba Region 4 Training: Hanson & Trauba 30.00 30.00Total for Check Number 46640: 0266 Minnesota Recreation & Park Assn.05/25/201746641 05232017-MRPA Adult Softball League Expenses Adult Softball League Expenses 308.00 308.00Total for Check Number 46641: 1208 Premium Waters, Inc 05/25/201746642 610207-04-17 April 2017 City Hall Expenses April 2017 City Hall Expenses 77.53 613317-04-17 April 2017 City Hall Expenses April 2017 City Hall Expenses 100.23 177.76Total for Check Number 46642: 0811 Ramsey County 05/25/201746643 EMCOM-006024 Apr 17 Fleet Support Fee Apr 17 Fleet Support Fee 24.96 EMCOM-006068 Apr 17 CAD Services Apr 17 911 Dispatch 945.34 EMCOM-006083 Apr 17 911 Dispatch Apr 17 911 Dispatch 4,790.65 5,760.95Total for Check Number 46643: UB*00202 Scott & Tammy Reinke 05/25/201746644 Refund Check 1,373.73 1,373.73Total for Check Number 46644: 2149 RJ Ryan Construction Inc.05/25/201746645 2015-00388 Escrow Refund 2015-00388 Escrow Refund 2015-00388 28,321.58 28,321.58Total for Check Number 46645: 5576 Schindler Elevator Corp.05/25/201746646 Page 6AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 8104527902 Annual Elevator Inspection Annual Elevator Inspection 1,087.53 1,087.53Total for Check Number 46646: 0576 TimeSaver Off Site Secretarial 05/25/201746647 M22853 4/24 Meeting 4/24 Meeting 216.00 M22858 4/10 Meeting 4/10 Meeting 207.00 423.00Total for Check Number 46647: 3099 Tri-State Bobcat, Inc.-Little Canada 05/25/201746648 E20614 Parks Rental Parks Rental 550.00 550.00Total for Check Number 46648: 56,718.72Total for 5/25/2017: 0387 ICMA Retirement Trust- #302482 06/01/2017ACH PR Batch 00100.06.2017 ICMA Employee DeductionPR Batch 00100.06.2017 ICMA Employee Deduction 25.00 PR Batch 00100.06.2017 ICMA Employee PercentPR Batch 00100.06.2017 ICMA Employee Percent 776.95 801.95Total for this ACH Check for Vendor 0387: 0750 Verizon Wireless 06/01/2017ACH 9785297444 Apr/May Phone Bill Apr/May Phone Bill 105.03 9785534428 Apr/May Phone Bill Apr/May Phone Bill 962.54 1,067.57Total for this ACH Check for Vendor 0750: 1041 Aaron Thelen 06/01/2017ACH 05262017-AT 5/15-5/25 Mileage Reimbursement 5/15-5/25 Mileage Reimbursement 38.52 38.52Total for this ACH Check for Vendor 1041: 1782 Willie McCray 06/01/2017ACH 304 5/22-5/25 Expenses 5/22-5/25 Expenses 378.00 378.00Total for this ACH Check for Vendor 1782: 5180 Tessman Seed Co.06/01/2017ACH S252181-IN Parks Expenses Parks Expenses 1,347.10 1,347.10Total for this ACH Check for Vendor 5180: 5579 Bill Joynes 06/01/2017ACH 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 6,265.60 05312017-BJ May 2017 Expenses May 2017 Expenses 1,246.90 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 1,246.90 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 436.41 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 Page 7AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 05312017-BJ May 2017 Expenses May 2017 Expenses 218.21 12,468.96Total for this ACH Check for Vendor 5579: ALPI Allegra Print & Imaging 06/01/2017ACH 150870 Letterhead Letterhead 422.00 150977 May 17 Newsletter May 17 Newsletter 1,211.46 1,633.46Total for this ACH Check for Vendor ALPI: MNLI Minnesota Native Landscapes, Inc 06/01/2017ACH 15022 May 2017 Weed Control May 2017 Weed Control 220.00 220.00Total for this ACH Check for Vendor MNLI: 0243 Metropolitan Council-Waste Water 06/01/2017ACH 0001068055 June 2017 Wastewater June 2017 Wastewater 61,701.52 61,701.52Total for this ACH Check for Vendor 0243: 1115 WSB & Associates, Inc.06/01/2017ACH 03455-0012 March 2017 Expenses March 2017 Expenses 2,100.00 03455-0012 March 2017 Expenses March 2017 Expenses 2,100.00 03455-0012 March 2017 Expenses March 2017 Expenses 1,627.00 03455-0012 March 2017 Expenses March 2017 Expenses 8,585.00 03455-0012 March 2017 Expenses March 2017 Expenses 2,100.00 03455-0012 March 2017 Expenses March 2017 Expenses 400.00 03455-0012 March 2017 Expenses March 2017 Expenses 1,800.00 03455-0012 March 2017 Expenses March 2017 Expenses 1,260.00 03455-0012 March 2017 Expenses March 2017 Expenses 1,050.00 03455-0012 March 2017 Expenses March 2017 Expenses 525.00 03455-0012 March 2017 Expenses March 2017 Expenses 525.00 03455-0012 March 2017 Expenses March 2017 Expenses 315.00 03455-0012 March 2017 Expenses March 2017 Expenses 340.00 03455-0012 March 2017 Expenses March 2017 Expenses 525.00 23,252.00Total for this ACH Check for Vendor 1115: UB*00205 Doris Bass 06/01/201746649 Refund Check 34.80 34.80Total for Check Number 46649: 1033 Comcast 06/01/201746650 44271-050617 5/21-6/20 Expenses 5/21-6/20 Expenses 6.34 6.34Total for Check Number 46650: UB*00208 Exceptional Homes 06/01/201746651 Refund Check 4.72 4.72Total for Check Number 46651: 0376 First Source Solutions 06/01/201746652 FL00173851 Drug Testing Drug Testing 102.75 102.75Total for Check Number 46652: IDAI Ideal Advertising, Inc 06/01/201746653 Page 8AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 42951 Valentine Hills T Shirts Valentine Hills T Shirts 425.00 425.00Total for Check Number 46653: 8050 International Institute of Municipal Clerks 06/01/201746654 14426-2017 Iverson Dues Iverson Dues 125.00 125.00Total for Check Number 46654: 3464 Heather Johnson 06/01/201746655 05222017-HJ Cummings Park Rental Refund Cummings Park Rental Refund 50.00 50.00Total for Check Number 46655: 0916 Lakes Country Service Coop 06/01/201746656 170302014865 April 2017 Premium April 2017 Premium 8,213.00 170302014865 April 2017 Premium April 2017 Premium 1,453.50 170331216275 May 2017 Premium April 2017 Premium 1,453.50 170331216275 May 2017 Premium April 2017 Premium 9,267.00 20,387.00Total for Check Number 46656: 0778 MCFOA Region IV 06/01/201746657 05232017-JH 2017 Membership Dues-Hanson 2017 Membership Dues-Hanson 40.00 40.00Total for Check Number 46657: UB*00206 Diana Palmer 06/01/201746658 Refund Check 46.83 46.83Total for Check Number 46658: UB*00207 Reed Roberts 06/01/201746659 Refund Check 71.85 71.85Total for Check Number 46659: UB*00203 Roger Sabot 06/01/201746660 Refund Check 9.12 9.12Total for Check Number 46660: UB*00204 Kathleen Sodergren 06/01/201746661 Refund Check 80.00 80.00Total for Check Number 46661: 0336 T.A. Schifksy & Sons, Inc.06/01/201746662 61218 Street Expenses Street Expenses 125.50 125.50Total for Check Number 46662: 2218 Telecom Construction Inc 06/01/201746663 2017-00382 ROW #2017-00382 Escrow Release ROW #2017-00382 Escrow Release 1,000.00 1,000.00Total for Check Number 46663: 1771 Valentine Hills PTA 06/01/201746664 05312017-VHE Track TShirt Reimbursement Track TShirt Reimbursement 409.00 409.00Total for Check Number 46664: 1161 Valley-Rich Co., Inc.06/01/201746665 Page 9AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 24119 Watermain Repair Expenses Watermain Repair Expenses 5,557.14 24120 Watermain Repair Expenses Watermain Repair Expenses 3,681.28 9,238.42Total for Check Number 46665: 135,065.41Total for 6/1/2017: Report Total (92 checks): 238,044.34 Page 10AP Checks by Date - Detail by Check Date (6/2/2017 9:22 AM) City of Arden Hills City Council Meeting for June 12, 2017 P:\Planning\Planning Cases\2017\PC 17-011 - 3930 Northwoods Drive - Master and Final PUD\Memos_Reports_17-011 Page 1 of 1 CONSENT ITEM – 5B MEMORANDUM DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-011 Applicant: Health Partners Medical Group Property Location: 3930 and 3928 Northwoods Drive Request: Master and Final Planned Unit Development Agreement Requested Action Motion to approve the Master and Final Planned Unit Development Agreement with Health Partners Medical Group, based on the City Council approval of Planning Case 17-011 on May 22, 2017. Background On May 22, 2017, the City Council approved Planning Case 17-011 for a Master and Final Planned Unit Development (PUD) for Health Partners Medical Group to complete an 8,531 square foot building addition and to expand the parking area at their existing medical clinic located at 3930 and 3928 Northwoods Drive. As a condition of approval, the Master and Final PUD Agreement is required to be approved prior to the issuance of any City permits. The City Attorney has prepared the Agreement and the document has been reviewed and approved by Health Partners (Attachment A). Attachments A. Health Partners Medical Group Master and Final PUD Agreement 192540v3 (reserved for recording information) MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT GROUP HEALTH PLAN, INC. (PC# 17-011) THIS MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (“Agreement”) is dated effective _____________, 20___ (the “Effective Date”), and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota statutory city (“City”); and GROUP HEALTH PLAN, INC., a Minnesota nonprofit corporation (“Developer” or “Group Health”). 1. RECITALS. A. Group Health is the record fee owner of property situated in the County of Ramsey, State of Minnesota, and legally described as: Lot 1, Block 1, Northwoods and Tract B, Registered Land Survey No. 481 (the “Property”). 2 192540v3 B. On the 3rd day of April, 2017, the Developer submitted an application requesting that the City approve a Master and Final Planned Unit Development (“Application”) for the construction of an 8,531 square foot building addition, the construction of 41 additional parking stalls, and additional wall signage at its existing medical clinic building located at 3930 and 3928 Northwoods Drive (the “Project”). C. The Project is illustrated and described on the following documents (“Plans”), attached and incorporated as part of Planning Case 17-011, on file and of record at the City of Arden Hills: 1. Cover Sheet dated 04/03/17, as revised on 04/24/17 2. Existing Conditions Plan dated 04/03/17, as revised on 04/24/17 3. Site and Utility Plan dated 04/03/17, as revised on 04/24/17 4. Fire Truck Turning Plan dated 04/14/17, as revised on 04/24/17 5. Removal Plan dated 04/03/17, as revised on 04/24/17 6. Grading & Erosion Control Plan dated 04/03/17, as revised on 04/24/17 7. Tree Preservation Plan dated 04/03/17, as revised on 04/24/17 8. Tree Mitigation Plan dated 04/03/17, as revised on 04/24/17 9. Landscape Plan dated 04/03/17, as revised on 04/24/17 10. Landscape Details dated 04/03/17, as revised on 04/24/17 11. Landscape Area Calculations dated 04/03/17, as revised on 04/24/17 12. Lighting and Photometric Plan dated 04/03/17 13. Reference Plan dated 04/03/17, as revised on 04/24/17 14. Architectural Site Plan dated 04/03/17, as revised on 04/24/17 15. Exterior Elevations (A300) dated 04/03/17, as revised on 04/24/17 3 192540v3 16. Exterior Elevations (A301) dated 04/03/17, as revised on 04/24/17 17. Schematic Building Perspectives dated 04/03/17, as revised on 04/24/17 18. Sign Site Plan dated 04/03/17 19. Sign A Plan dated 04/03/17 20. Sign B Plan dated 04/03/17 21. Sign C Plan dated 04/03/17 22. Sign D Plan dated 04/03/17 23. Sign E Plan dated 04/03/17 2. CITY PLANNING COMMISSION REVIEW AND RECOMMENDATIONS. On the 3rd day of May, 2017, the City Planning Commission reviewed the Application, and after consideration of the Application, the submitted plans, the reports and comments of the City’s staff and consultants, and other public comments, and subject to conditions, recommended approval of the Project. 3. CITY COUNCIL REVIEW. On the 22nd day of May, 2017, the City Council reviewed recommendations of the Planning Commission; the materials and comments submitted by City staff and its consultants; and the materials and comments submitted by the Developer and its consultants. At the conclusion of its review, the City Council approved a Master and Final Planned Unit Development to construct the Project subject to the terms and conditions contained herein. 4. TERMS AND CONDITIONS. In consideration of the City’s development approvals; in compliance with the City’s development regulations; and in consideration of the undertakings expressed herein, the parties agree as follows: 4 192540v3 A. PUD. The Developer is hereby authorized and shall construct an approximately 8,531 square foot addition to its current medical facility, which includes 41 additional parking stalls and additional wall signage consistent with the plans reviewed and approved by the City. Group Health shall comply with all terms and conditions: 1. The Project shall be completed in accordance with the submitted Plans as amended by the conditions of approval. An y significant changes to these Plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 3. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the Project prior to the issuance of any development permits. 4. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 5. Final construction plans shall be subject to approval by the Building Official and Fire Marshall prior to the issuance of a building permit. 6. The Developer shall provide “No Parking” signs for the area designated for fire truck turn around on the northeast side of the building. 5 192540v3 7. The Project shall be constructed consistent with the existing building in terms of massing, materials and colors. The proposed building standards, design and colors shall be in conformance with the plans submitted to and approved by the City. 8. Landscaping shall be installed pursuant to the plans and details submitted to and approved by the City. 9. All signage shall be installed pursuant to the Plans submitted to and approved by the City. The building shall be permitted no more than a total of 692.5 square feet of wall signage. B. Security. 1. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on this Agreement. 2. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on this Agreement. The City will hold the letter of credit for two (2) years after the installation of landscaping. The letter of credit should not expire during the two-year period. C. Escrow. 6 192540v3 1. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a Developer default. 2. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of any development permits. The escrow will be held by the City for two (2) years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or Developer default. D. Required Permits. The Developer shall obtain all necessary permits, including, but not limited to, NPDES, Rice Creek Watershed District, Ramsey County, and City grading and erosion control permits. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 5. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Property. 6. LIMITATION OF LIABILITY. Notwithstanding anything in this Agreement to the contrary, the liability of Group Health shall be limited to its ownership of the Property. Upon sale or conveyance of any portion of the Property, the transferee shall be liable for all obligations of Group Health which relates to the portions of the Property so transferred and the transferor shall be automatically released from any further obligation, liability, right or responsibility in respect to such transfer. Moreover, nothing herein shall be construed to create a cause of action 7 192540v3 on behalf of the City against Group Health with respect to its business operations beyond the obligations set forth herein relating to the development and maintenance of the Property. 7. RECORDING OF DOCUMENT. This Agreement shall run with the Property and shall be recorded in the office of the Ramsey County Registrar of Titles by the City. 8. GOVERNING LAW. The City and Group Health agree that the laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the undersigned parties and performance under it without regard to principals of conflicts of law. The language of this Agreement is and shall be deemed a result of negotiations among the parties and the respective legal council and shall not be strictly extrude for or against any party. Each party agrees that any action arising out of or in connection with this Agreement shall be brought solely in the courts of the State of Minnesota, Second Judicial District, or the United States District Court for the District of Minnesota. 9. EVENT OF DEFAULT. The occurrence of any of the following shall be considered an “Event of Default” in the terms and conditions contained in this Agreement: 1. Failure of Developer to comply with any of the terms and conditions contained in this Agreement if Developer fails to correct such failure within thirty (30) days after receiving written notice of such failure from the City, or if such failure cannot be reasonably cured within such thirty (30) day period, then the failure of the Developer to promptly commence the correction of such failure or to complete the correction of such failure within a reasonable period of time. 2. The failure of Developer to comply with any applicable ordinance or statute with respect to the development of the Property. 8 192540v3 10. REMEDIES. Upon the occurrence of an Event of Default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: 1. City may make advances or take other steps to cure the default, and, where necessary, enter the Property for that purpose. Group Health shall pay all sums so advanced, or expenses incurred by the City, upon demand, with interest from the dates of such advances or expenses at the rate of 10% per annum or the maximum amount permitted by law if less than 10%. If no action taken by the City pursuant to this section shall be deemed to relieve Group Health from curing any such defaults to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. Group Health shall save, indemnify, and hold harmless, including reasonable attorney’s fees, the City from liability or other damages which may be incurred as a result of the exercise of the City’s rights pursuant to this section. 2. Obtain an order from a Court of Competent Jurisdiction requiring Group Health to specifically perform its obligations pursuant to the terms and provisions of this Agreement. 3. Exercise any other remedies which may be available to it, including an action for damages. 4. Withhold the issuance of any building permits and/or prohibit the occupancy of all building which permits have been issued. 5. In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an event of default, Group Health shall pay the City all fees and expenses, including reasonable attorneys fees, engineering and consultant fees incurred by the City as a result of an event of default, whether or not a lawsuit or action is formally undertaking. 9 192540v3 IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed as of the date and year first above written. [Remainder of page intentionally left blank. Signatures on following pages.] 10 192540v3 CITY OF ARDEN HILLS By: ___________________________________ David Grant, Mayor (SEAL) And ___________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. ______________________________________ Notary Public 11 192540v3 GROUP HEALTH PLAN, INC. A Minnesota Nonprofit Corporation By: ____________________________________ ___________________________ [print name] Its ________________________ [title] STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by ________________________, the ___________________ of Group Health Plan, Inc., a Minnesota nonprofit corporation, on its behalf. _______________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 (JJJ) City of Arden Hills City Council Meeting for June 12, 2017 P:\Planning\Planning Cases\2017\PC 17-012 - 4255-4295 Lexington Avenue - CSM - Master and Final PUD\Memos_Reports_17-012 Page 1 of 1 CONSENT ITEM – 5C MEMORANDUM DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-012 Applicant: CSM Corporation Property Location: 4255, 4265, 4293, 4295 Lexington Avenue North Request: Master and Final Planned Unit Development Agreement Requested Action Motion to approve the Master and Final Planned Unit Development Agreement with CSM Corporation, based on the City Council approval of Planning Case 17-012 on May 22, 2017. Background On May 22, 2017, the City Council approved Planning Case 17-012 for a Master and Final Planned Unit Development (PUD) for CSM Corporation reconfigure the parking lots at their Arden Hills Corporate Center to create additional parking stalls. As a condition of approval, the Master and Final PUD Agreement is required to be approved prior to the issuance of any City permits. The City Attorney has prepared the Agreement and the document has been reviewed and approved by CSM (Attachment A). Attachments A. CSM Corporation Master and Final PUD Agreement 192567v3 (reserved for recording information) MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT CSM CORPORATION (PC# 17-012 ) THIS MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (“Agreement”) is dated effective _____________, 2017 (the “Effective Date”), and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota statutory city (“City”); and CSM CORPORATION, a Minnesota corporation (“Developer” or “CSM”). 1. RECITALS. A. CSM is the record fee owner of four parcels situated in the County of Ramsey, State of Minnesota, and legally described on the attached Exhibit “A” (the “Property”). Said four lots contain four buildings which have the assigned addresses of 4255, 4265, 4293, and 4295 Lexington Avenue North and comprise 16.6 acres. Said lots are labelled as Parcel 1, Parcel 2, Parcel 3, and Parcel 4 and are depicted on the attached Exhibit “B”. For this Agreement, the four parcels, also known as the Property, will function as one entity. 2 192567v3 B. On the 6th day of April, 2017, the Developer submitted an application requesting that the City approve a Master and Final Planned Unit Development (“Application”) to reconfigure the parking and for construction of additional parking stalls on the Property within the existing Arden Hills Corporate Center (the “Project”). C. The Project is illustrated and described on the following documents (“Plans”), attached and incorporated as part of Planning Case 17-02, on file and of record at the City of Arden Hills: 1. Overall Site Plan dated 03/28/17, as revised on 04/07/17 2. Site and Removals Plan dated 03/28/17 3. Grading, Drainage and Erosion Control Plan dated 03/28/17 4. Landscape Plan dated 03/28/17 5. Lake Johanna Fire Truck Movement dated 04/07/17 2. CITY PLANNING COMMISSION REVIEW AND RECOMMENDATIONS. On the 3rd day of May, 2017, the City Planning Commission reviewed the Application, and after consideration of the Application, the submitted Plans, the reports and comments of the City’s staff and consultants, and other public comments, and subject to conditions, recommended approval of the Project. 3. CITY COUNCIL REVIEW. On the 22nd day of May, 2017, the City Council reviewed recommendations of the Planning Commission; the materials and comments submitted by City staff and its consultants; and the materials and comments submitted by the Developer and its consultants. At the conclusion of its review, the City Council approved a Master and Final Planned Unit Development for the construction of additional parking stalls to meet the needs of CSM’s existing tenants subject to the terms and conditions contained herein. 3 192567v3 4. TERMS AND CONDITIONS. In consideration of the City’s development approvals; in compliance with the City’s development regulations; and in consideration of the undertakings expressed herein, the parties agree as follows: A. PUD. The Developer is hereby authorized and shall reconfigure, expand and construct additional parking stalls located in several areas throughout the Property consistent with the Plans reviewed and approved by the City. CSM shall comply with all terms and conditions of this Agreement: 1. The Project shall be completed in accordance with the submitted Plans as amended by the conditions of approval. An y significant changes to these Plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 3. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. 4. The Developer shall verify the location of the underground gas line from the northwest corner of the 4255 Lexington Avenue building, running underground to the garage/storage building located at 4293 Lexington Avenue, prior to the issuance of any permits. 5. Landscaping shall be installed pursuant to the Plans and details submitted to and approved by the City. 4 192567v3 6. Developer shall obtain approval from the Lake Johanna Fire Marshal that there is adequate space for the Lake Johanna fire trucks to maneuver in the proposed parking lot, and provide a copy of said approval to the City prior to the issuance of any permits. 7. The Developer shall conform to all City regulations, zoning codes and design standards. B. Security. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The letter of credit shall automatically renew for successive one-year terms unless at least sixty (60) days prior to the next annual renewal date, the issuing bank delivers notice to the City that it intends to modify the terms of, or cancel, the letter of credit. A partial reduction in the letter of credit may be granted by the City in the event that landscaping improvements are installed over successive growing seasons. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. C. Escrow. The Developer shall submit a cash escrow for landscaping improvements in the amount of Ten Thousand and no/100ths ($10,000.00) Dollars prior to the issuance of any development permits. The escrow will be held by the City for two (2) years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or Developer default. D. Required Permits. The Developer shall obtain all necessary permits, including, but not limited to, MPCA-NPDES, Rice Creek Watershed District, Minnesota Department of Health, Ramsey County and City Right of Way, and City grading and erosion control permits. 5 192567v3 Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 5. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Property. 6. LIMITATION OF LIABILITY. Notwithstanding anything in this Agreement to the contrary, the liability of CSM shall be limited to its ownership of the Property. Upon sale or conveyance of any portion of the Property, the transferee shall be liable for all obligations of CSM which relate to the portions of the Property so transferred and the transferor shall be automatically released from any further obligation, liability, right or responsibility in respect to such transfer. The transferee may seek amendments of this Agreement or apply to the City for other land use approvals without further consent or authorization from the transferor. Moreover, nothing herein shall be construed to create a cause of action on behalf of the City against CSM with respect to its business operations beyond the obligations set forth herein relating to the development and maintenance of the Property. 7. RECORDING OF DOCUMENT. This Agreement shall run with the Property and shall be recorded in the office of the Ramsey County Recorder by the City. 8. GOVERNING LAW. The City and CSM agree that the laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the undersigned parties and performance under it without regard to principals of conflicts of law. The language of this Agreement is and shall be deemed a result of negotiations among the parties and the respective legal council and shall not 6 192567v3 be strictly extrude for or against any party. Each party agrees that any action arising out of or in connection with this Agreement shall be brought solely in the courts of the State of Minnesota, Second Judicial District, or the United States District Court for the District of Minnesota. 9. EVENT OF DEFAULT. The occurrence of any of the following shall be considered an “Event of Default” in the terms and conditions contained in this Agreement: 1. Failure of Developer to comply with any of the terms and conditions contained in this Agreement if Developer fails to correct such failure within thirty (30) days after receiving written notice of such failure from the City, or if such failure cannot be reasonably cured within such thirty (30) day period, then the failure of the Developer to promptly commence the correction of such failure or to complete the correction of such failure within a reasonable period of time. 2. The failure of Developer to comply with any applicable ordinance or statute with respect to the development of the Property. 10. REMEDIES. Upon the occurrence of an Event of Default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: 1. City may make advances or take other steps to cure the default, and, where necessary, enter the Property for that purpose. CSM shall pay all sums so advanced, or expenses incurred by the City, upon demand, with interest from the dates of such advances or expenses at the rate of ten percent (10%) per annum or the maximum amount permitted by law if less than ten percent (10%). If no action taken by the City pursuant to this section shall be deemed to relieve CSM from curing any such defaults to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. CSM shall save, 7 192567v3 indemnify, and hold harmless, including reasonable attorney’s fees, the City from liability or other damages which may be incurred as a result of the exercise of the City’s rights pursuant to this section. 2. Obtain an order from a Court of competent jurisdiction requiring CSM to specifically perform its obligations pursuant to the terms and provisions of this Agreement. 3. Exercise any other remedies which may be available to it, including an action for damages. 4. Withhold the issuance of any building permits and/or prohibit the occupancy of all buildings which permits have been issued. 5. In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an event of default, CSM shall pay the City all fees and expenses, including reasonable attorneys fees, engineering and consultant fees incurred by the City as a result of an event of default, whether or not a lawsuit or action is formally undertaking. IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be executed as of the date and year first above written. [Remainder of page intentionally left blank. Signatures on following pages.] 8 192567v3 CITY OF ARDEN HILLS By: ___________________________________ David Grant, Mayor (SEAL) And ___________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. ______________________________________ Notary Public 9 192567v3 CSM CORPORATION A Minnesota Corporation By: ____________________________________ ___________________________ [print name] Its ________________________ [title] STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 20___, by ________________________, the ___________________ of CSM Corporation, a Minnesota corporation, on its behalf. _______________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 (JJJ) 10 192567v3 EXHIBIT “A” to MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (PC 17-012) Insert legal descriptions 11 192567v3 EXHIBIT “B” to MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (PC 17-012) Depiction of the four parcels/buildings D r a w i n g n a m e : X : \ 2 0 1 2 \ 1 2 0 0 5 0 \ p l a n s h e e t s \ A d d i t i o n a l P a r k i n g - 2 1 2 - 0 0 5 0 . 2 \ 1 2 0 0 5 0 s i t e . d w g A p r 0 7 , 2 0 1 7 - 1 0 : 2 0 a m A R D E N H I L L S C O R P O R A T E P A R K I N G E X P A N S I O N P U D A M E N D M E N T O V E R A L L S I T E P L A N DATE: June 12, 2017 TO: Mayor Grant City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Interim Director of Administrative Services/Finance Director Background As Council is aware, Sue Iverson has been granted an extended leave of absence that will likely continue through most of the summer. During this time we have the normal budget process to manage and a number of other finance and administrative tasks that need attention. They include the initiation of utility rate studies, the development of a comprehensive communications program, and review of our internal record keeping system and IT functions. We have been fortunate to have Dave Perrault on staff serving as our Finance Analyst the last several years. He would be my recommendation to fill the position of Interim Director of Administrative Services / Finance Director, effective June 1, 2017. Dave holds a Master’s degree in Business Administration and a Master’s degree in Public Administration and has served the City well since his hire. Recommended Action Appoint David Perrault as Interim Director of Administrative Services / Finance Director, effective June 1, 2017. I recommend his salary to be set at $7,084 per month and that he be vested with all responsibility and oversight appropriate for this position. CONSENT – 5D MEMORANDUM CONSENT ITEM – 5E DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director / City Engineer SUBJECT: Accepting Donation from the Arden Hills Foundation Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $2500.00 to the City of Arden Hills for upgrades to the basketball system at Cummings Park. The Arden Hills Foundation received the donation from Boston Scientific. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Staff Recommendation Motion to Approve Resolution 2017-014 Accepting a Donation from the Arden Hills Foundation in the Amount of $2500.00. Attachment Attachment A: Resolution 2017-014 MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-014 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $2,500.00 WHEREAS, All such donations have been contributed to assist the city in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city’s receipt of the donor’s donation. PASSED AND ADOPTED on this 12th day of June, 2017. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: School Zone Signs Requested Action Authorize the purchase and installation of two speed display signs for the CR E2 school zone from in the amount of $18,250.00. Discussion At the January City Council work session, staff presented a school zone sign option (Attachment A) for the school zone adjacent to Valentine Hills Elementary School (Attachment B). This sign states that the lower speed limit is in effect when the sign is flashing and registers the speeds of the cars only during that specific school zone time. If a car is going over the speed limit the actual speed limit flashes as well to alert the driver of a violation. During non-school zone times, the lights do not flash and the speed does not display. This sign is more effective in that it is only operating during school times and catches the driver’s attention for that specific reason. Staff has received quotes for purchase and installation of the signs. WSB provided a quote in the amount of $10,500.00 for the signs (Attachment C). This amount includes the display, solar kit, and operational training for staff. Staff is recommending approval of Safety Signs to complete the installation, which includes pedestal pole and base, pole foundations, speed zone signage, and labor in the amount of $7,500.00 (Attachment D). A second quote for the installation was received in the amount of $8,625.00. The total amount for the recommended school zone installation is $18,250. Funding is available in the Streets Operating Budget. Attachment A: School Zone Sign Attachment B: Sign Location Attachment C: WSB Quote for Display Attachment D: Safety Signs Quote for Installation CONSENT ITEM – 5F MEMORANDUM G F G F S n e l l i n g A v e n u e N o r t h Glenview Avenue C h a t h a m C o u r t C o u n t y R o a d E 2 W e s t F a i r v i e w A v e n u e N o r t h D e l l v i e w A v e n u e C h a t h a m A v e n u e Chatham Avenue L a k e v i e w C o u r t G l e n v i e w C o u r t Venus Avenue C h a t h a m A v e n u e G F Speed Limit Sign Locations 0 300Feet¯School Zone SignLocation MapAttachment B D o c u m e n t P a t h : K : \ 0 3 4 5 5 - 0 0 0 \ G I S \ M a p s \ S c h o o l Z o n e S i g n . m x d D a t e S a v e d : 6 / 7 / 2 0 1 7 1 0 : 4 4 : 1 1 A M 1 inch = 300 feet March 6, 2017 City of Arden Hills Re: Quote Dear Ms. Polka, WSB & Associates, Inc. Sean Delmore, PE, PTOE Prinicpal / Senior Project Manager Please note that this quote does not include: installation, labor, sign posts, mounting hardware, or concrete. Equal Opportunity Employer The signs will be delivered for the cost indicated on the next page. Training is also included in this quote for $350. Any applicable sales tax will be on top of the total detailed on the next page. Payment terms are Net 30 Days. Sue Polka Page 1 This letter is in response to your request for a quote for Driver Feedback (DFB) signs, which would be installed by others. The following page contains the details of your quote. Please feel free to call me direct at 763-512-5248 if you have any questions or need additional information. Sincerely, Minneapolis ▪ St. Cloud March 6, 2017 City of Arden Hills Re: Quote Quote Details Description Units Price Line Total DFB 15” White Speed Display 12VDC Input Power 2 $2,500 $5,000 DFB Solar Kit 140 Watt 12VDC Output 2 $2,500 $5,000 Training 1 $350 $350 *Does not include any applicable taxes $10,350 * $400 $0 $10,750 Equal Opportunity Employer TOTAL SHIPPING Page 2 Sue Polka SUBTOTAL DISCOUNT Minneapolis ▪ St. Cloud Page 1 of 1 CONSENT IEM – 5G MEMORANDUM DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/ City Engineer SUBJECT: Pleasant Drive Concrete Curb and Gutter Replacement Requested Action Authorize the purchase and installation of concrete curb and sidewalk for Pleasant Drive by Norsk Concrete Construction, Inc. in the amount of $38,745.00. Background In the summer of 2016, City staff had determined that 1107 linear feet of concrete curb and gutter replacement was necessary on Pleasant Drive (Attachment A). Several of the residents were complaining due to the design of the curb blocking drainage from side yard swales. With the change in staff, the work was not completed in 2016. The concrete curb and gutter has deteriorated and is in need of replacement. Discussion Quotes were received from Norsk Concrete Construction, Inc. and Midwest Concrete Services, Inc. Norsk submitted the lowest quote at $38,745.00 (Attachment B). Midwest’s quote was $82,500.00 Funding is available in the Storm Water budget. Attachments A – Pleasant Drive Curb and Gutter Replacement B – Quote from Norsk Concrete Construction, Inc. A M BLE D R PLEASANT CIR A M B L E C I R P L E A S A N T D R P L E A S A N T D R PLEASANT DR Pleasant DriveCurb & Gutter ReplacementAttachment A 0 100Feet Ü D o c u m e n t P a t h : P : \ P R & P W \ E n g i n e e r i n g \ S u e ' s M a p s \ P l e a s a n t D r i v e C u r b R e p l a c e m e n t . m x d Curb & Gutter Replacement 1 NORSK CONCRETE CONSTRUCTION, INC. 915 207th Avenue NE East Bethel, MN 55011 (763-786-1910) PROPOSAL City of Arden Hills 05/16/2017 1245 West Highway 96 Arden Hills, MN 55112 Attn: Jeff Project: Curb 1107 Lin feet B-6-18 38,745.00 Total 38,745.00 (PLUS PERMIT IF NEEDED) If work has to be done after business hours or on Saturday or Sunday overtime charge add a 1000.00 each day. Work to be performed in accordance with specifications submitted for above work and completed in a workmanlike manner for the sum of: $38,745.00 Respectfully By: Randy Jackson Accepted by: ______________________________________________Date_________________________ All concrete unless noted-full 4” concrete, granite redi-mix, 4500 P.S.I., class # 5 fill compacting as necessary, expansion & control cuts as necessary, cure all concrete with L&M curing compound when finished. We cannot guarantee that concrete will not crack. 2 This notice is to advise you of your rights under Minnesota law in connection with the improvement to your property. Any person or company supplying labor or materials for this improvement may file a lien against your property if that person or company is not paid for the contributions. Contractor calls attention to the Owner to the limitations of matching plaster, stucco, concrete, masonry, and roofing materials, and while contractor shall make every effort to match existing materials, textures, colors and planes, exact duplication is not promised. Contractor shall have the right to substitute materials of similar quality, pattern and design if unable to obtain the exact matching materials. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specification involving extra costs involving extra costs will be executed upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workman’s Compensation Insurance. Page 1 of 1 CONSENT ITEM – 5H MEMORANDUM DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/ City Engineer SUBJECT: Perry Park Playground Concrete Work Requested Action Authorize the purchase and installation of concrete curb and sidewalk for the Perry Park playground from Norsk Concrete Construction, Inc. in the amount of $15,770.00. Background The existing play structure at Perry Park was installed in the summer of 1997. The play structure is a steel structure that is showing signs of wear. The wood surrounding the structure is in poor condition and the steel is rusting. The 2016 Capital Improvement Program (CIP) identified the play structure replacement in 2016. Council approved the purchase and installation of the new play structure at the April 20, 2017 Council meeting. Public Works staff has removed the old equipment and is grading the site to bring it in compliance with current accessibility standards. Staff has received two quotes to install the ribbon curbing around the play area, install sidewalk along the parking lot to the dog park and install a pedestrian ramp at the parking lot (Attachment A). Discussion Quotes were received from Norsk Concrete Construction, Inc. and Midwest Concrete Services, Inc. Norsk submitted the lowest quote at $15,770.00 (Attachment B). Midwest’s quote was $18,000.00 Attachments A – Perry Park Playground Area Layout B – Quote from Norsk Concrete Construction, Inc. ARDEN HILLS, MINNESOTA 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416WSBTel: (763) 541-4800 wsbeng.com Fax: (763) 541-1700 engineering planning constructionenvironmental PLAYGROUND IMPROVEMENTS CHARLES PERRY PARK 1 NORSK CONCRETE CONSTRUCTION, INC. 915 207th Avenue NE East Bethel, MN 55011 (763-786-1910) PROPOSAL City of Arden Hills 05/19/2017 1245 West Highway 96 Arden Hills, MN 55112 Attn: Jeff Project: Playground Improvements (Per Engineers Sq . Ft . & Lin. Ft.) Curb 7850.00 Domes 800.00 Parking Curb 320.00 Handicap ramp 1600.00 Walk 750 Sq. Feet 5200.00 Total 15,770.00 (PLUS PERMIT IF NEEDED) If work has to be done after business hours or on Saturday or Sunday overtime charge add a 1000.00 each day. Work to be performed in accordance with specifications submitted for above work and completed in a workmanlike manner for the sum of: $15770.00 Respectfully By: Randy Jackson Accepted by: ______________________________________________Date_________________________ All concrete unless noted-full 4” concrete, granite redi-mix, 4500 P.S.I., class # 5 fill compacting as necessary, expansion & control cuts as necessary, cure all concrete with L&M curing compound when finished. 2 We cannot guarantee that concrete will not crack. This notice is to advise you of your rights under Minnesota law in connection with the improvement to your property. Any person or company supplying labor or materials for this improvement may file a lien against your property if that person or company is not paid for the contributions. Contractor calls attention to the Owner to the limitations of matching plaster, stucco, concrete, masonry, and roofing materials, and while contractor shall make every effort to match existing materials, textures, colors and planes, exact duplication is not promised. Contractor shall have the right to substitute materials of similar quality, pattern and design if unable to obtain the exact matching materials. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specification involving extra costs involving extra costs will be executed upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workman’s Compensation Insurance. CONSENT – 5I MEMORANDUM DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Shorewood Drive Mill & Overlay Final Payment #2 Requested Action Approve Final Payment #2 to Midwest Asphalt Corporation in the amount of $4,068.71 for the Shorewood Drive Mill & Overlay Improvements. Background The City Council awarded the Shorewood Drive Mill & Overlay Improvements to Midwest Asphalt Corporation on September 26, 2017, in the amount of $79,694.30. Discussion This pay estimate reflects additional work that was completed, Change Orders 1 and 2 and the release of the 5% retainage. Change Order 1 in the amount of $1,680.00 was for the installation of 450 LF of bioroll that was needed for erosion control due to a rainfall event that took place prior to curb installation. Change Order 2 in the amount of $135.00 was for adjusting a manhole to match the street grade. Final payment #2 is in the amount $4,068.71. The Contractor has provided all necessary closeout documentation. Staff recommends approval of the final payment. Financial Implications With the final payment, the total amount paid to the contractor is $81,509.30 which is $1,815.00 over the awarded contract amount. Funding is available in the Streets Maintenance budget. Attachments Attachment A: Final Payment Estimate #2 DATE: June 12, 2017 TO: City Councilmembers William S. Joynes, Sr., City Administrator FROM: Mayor Grant SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Discussion Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. PUBLIC HEARING – 7A MEMORANDUM PUBLIC HEARING – 7B MEMORANDUM DATE: June 12, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Finance Analyst Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Background: Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 9, 2017 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by June 7, 2017. Utility accounts with an unpaid delinquent balance after June 7, 2017 would be certified to Ramsey County to be added to property taxes payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. A list of remaining delinquent utility accounts, as of June 8, 2017 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Recommended Action: Motion to approve Resolution 2017-015 certifying the attached list of delinquent utility accounts to Ramsey County. Attachments Attachment A: Resolution No. 2017-015 Attachment B: List of Delinquent Utility Accounts CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-015 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2017, payable in 2018: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12TH DAY OF JUNE, 2017. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID Account No Service Address Utility Arrears 8% Cert Fee Total Assessment 22-30-23-13-0039 000158-000 4440 Hamline Avenue N 165.20 13.22 178.42 22-30-23-24-0184 000192-000 4377 Arden View Court 154.38 12.35 166.73 22-30-23-34-0036 000231-000 4101 Hamline Avenue N 79.03 6.32 85.35 22-30-23-24-0278 000293-000 4445 Arden View Court 392.87 31.43 424.30 22-30-23-24-0336 000367-000 4335 Arden View Court 179.86 14.39 194.25 22-30-23-24-0326 000375-000 4370 Arden View Court 169.59 13.57 183.16 22-30-23-21-0083 000446-000 1415 Arden View Drive 256.89 20.55 277.44 22-30-23-21-0057 000454-000 1393 Arden View Drive 165.34 13.23 178.57 22-30-23-24-0171 000533-000 1469 Arden View Drive 160.86 12.87 173.73 22-30-23-12-0013 000569-000 1307 Karth Lake Circle 265.27 21.22 286.49 22-30-23-34-0047 000602-000 4101 Gale Circle 181.89 14.55 196.44 22-30-23-34-0009 000739-000 1347 Eide Circle 181.15 14.49 195.64 22-30-23-42-0032 000777-000 1286 Wyncrest Lane 199.84 15.99 215.83 22-30-23-12-0008 000784-000 1331 Karth Lake Circle 47.92 3.83 51.75 22-30-23-32-0035 000860-000 1550 Briarknoll Circle 183.28 14.66 197.94 28-30-23-24-0021 001082-000 1822 Venus Avenue 195.01 15.60 210.61 28-30-23-24-0018 001154-000 1839 Venus Avenue 216.26 17.30 233.56 21-30-23-14-0006 001271-000 4401 Old Highway 10 122.30 9.78 132.08 21-30-23-14-0007 001276-000 4375 Old Highway 10 122.30 9.78 132.08 16-30-23-34-0015 001285-000 4627 Highway 10 192.25 15.38 207.63 21-30-23-14-0013 001318-000 4325 Highway 10 258.55 20.68 279.23 28-30-23-41-0038 001344-000 3757 McCracken Lane 244.44 19.56 264.00 28-30-23-44-0022 001441-000 1683 Chatham Avenue 358.75 28.70 387.45 27-30-23-34-0019 001496-000 1414 Arden Oaks Drive 227.13 18.17 245.30 33-30-23-11-0036 001551-000 1611 Lake Johanna Boulevard 266.85 21.35 288.20 28-30-23-12-0052 001575-000 1761 Lake Valentine Road 186.20 14.90 201.10 21-30-23-41-0051 001584-000 1681 Brueberry Lane 157.54 12.60 170.14 34-30-23-33-0050 001671-000 3130 Ridgewood Road 80.09 6.41 86.50 34-30-23-41-0055 001808-000 1171 Carlton Drive 440.38 35.23 475.61 33-30-23-34-0019 001880-000 3211 Lake Johanna Boulevard 199.02 15.92 214.94 33-30-23-34-0020 001884-000 3223 Lake Johanna Boulevard 246.59 19.73 266.32 34-30-23-31-0046 001898-000 1468 Bussard Court 122.30 9.78 132.08 34-30-23-21-0016 001920-000 1437 Arden Place 179.01 14.32 193.33 34-30-23-43-0002 001933-000 3240 Hamline Avenue N 152.70 12.22 164.92 33-30-23-42-0038 001969-000 3290 Lake Johanna Boulevard 183.35 14.67 198.02 34-30-23-21-0046 002029-000 1369 Forest Lane 231.81 18.54 250.35 33-30-23-24-0032 002096-000 1876 Grant Road 243.61 19.49 263.10 34-30-23-42-0053 002098-000 3330 Dunlap Street N 146.80 11.74 158.54 33-30-23-24-0094 002105-000 1873 Stowe Avenue 186.51 14.92 201.43 34-30-23-44-0077 002194-000 3205 Lexington Avenue N 168.89 13.51 182.40 33-30-23-24-0027 002204-000 1840 Grant Road 246.05 19.68 265.73 34-30-23-14-0062 002397-000 1150 Benton Way 246.44 19.72 266.16 33-30-23-32-0003 002476-000 1950 Stowe Avenue 174.03 13.92 187.95 33-30-23-33-0034 002487-000 2028 Edgewater Avenue 182.02 14.56 196.58 28-30-23-31-0016 002879-000 3786 Brighton Way 219.34 17.55 236.89 PID Account No Service Address Utility Arrears 8% Cert Fee Total Assessment 22-30-23-24-0347 003135-000 4322 Arden View Court 276.83 22.15 298.98 34-30-23-21-0039 003180-000 1450 Arden Place 177.86 14.23 192.09 21-30-23-43-0025 003225-000 1720 Parkshore Drive 26.14 2.09 28.23 33-30-23-33-0057 003236-000 2015 Glenpaul Avenue 191.40 15.31 206.71 22-30-23-24-0240 003444-000 4412 Arden View Court 204.45 16.36 220.81 34-30-23-42-0040 003660-000 1305 Tiller Lane 199.65 15.97 215.62 22-30-23-24-0283 003898-000 4463 Arden View Court 182.35 14.59 196.94 22-30-23-21-0028 004608-000 1370 Arden View Drive 188.56 15.08 203.64 22-30-23-33-0015 004713-000 4149 Norma Avenue 221.92 17.75 239.67 34-30-23-13-0010 005286-000 1315 Cannon Avenue 208.84 16.71 225.55 22-30-23-21-0117 005368-000 1450 Arden View Drive 194.85 15.59 210.44 22-30-23-24-0303 006254-000 4394 Arden View Court 215.87 17.27 233.14 21-30-23-43-0004 006414-000 4108 Valentine Crest Road 149.89 11.99 161.88 21-30-23-41-0028 006494-000 1675 Brueberry Lane 177.56 14.20 191.76 22-30-23-24-0248 007082-000 4416 Arden View Court 162.25 12.98 175.23 33-30-23-31-0030 007153-000 1827 Beckman Avenue 246.20 19.70 265.90 22-30-23-23-0016 007235-000 1528 McClung Drive 195.27 15.62 210.89 28-30-23-31-0011 008299-000 1920 County Road E2 W 198.65 15.89 214.54 22-30-23-32-0026 008331-000 1469 Colleen Avenue 260.07 20.81 280.88 33-30-23-34-0067 009129-000 1927 Glenpaul Avenue 188.73 15.10 203.83 33-30-23-31-0012 009130-000 1910 Stowe Avenue 181.61 14.53 196.14 28-30-23-32-0040 009982-000 3820 Cleveland Avenue N, Unit 10 243.87 19.51 263.38 22-30-23-31-0044 010039-000 1418 Indian Oaks Trail 254.63 20.37 275.00 22-30-23-32-0056 010532-000 1512 Briarknoll Drive 173.66 13.89 187.55 13,701.00 1,096.08 14,797.08 Page 1 of 2 DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Large Area Mower Purchase Budgeted Amount: Actual Amount: Funding Sources: $40,000 $71,949.12 Equipment Replacement Fund Requested Action Authorize the purchase of a Toro large area mower from MTI Distributing, Inc. in the amount of $71,949.12, which includes the trade in of the City’s 1999 Jacobson mower in the amount of $6,000.00. Discussion The 2017 Capital Improvement Plan (CIP) includes an item for the replacement of the 1999 large area mower (Unit 433). A copy of the detailed sheet from the CIP is attached (Attachment A). The City accepted the donation of the 1999 mower from the Mounds View School District in Repair costs for parts and labor between 2009 and 2016 total $14,471.62. A photo of the Jacobson mower is included in Attachment B. The 2017 CIP has an estimated budget for the purchase of the new mower of $40,000. The pricing quote (Attachment C) shows a purchase price from MTI Distributing, Inc. of $71,949.12, with the $6,000.00 trade-in of the 1999 mower, which is $31,949.12 over the estimated budget. The pricing provided in the quotes are as listed in the Minnesota State contract. The cost for the dump trunk that was approved at the April 10, 2017 council meeting came in $42,647.60 under the proposed budget. The new machine provides an 11’ cut width as does the current mower. It also has a totally enclosed cab which provides a better environment for the operator as well as improved safety features such as brake lights and turn signals. The mower also comes with a mulching kit for fall clean up. CONSENT ITEM – 8A MEMORANDUM Page 2 of 2 Attachments Attachment A: Equipment CIP Attachment B: Photo of 1999 Jacobson mower (Unit 433) Attachment C: Quote from MTI Distributing, Inc. ATTACHMENT B – 1999 Jacobson (Unit 433) MTI Distributing Equipment Proposal June 5, 2017 City of Arden Hills Expiration Date:7/5/2017 Qty Model Number Description Price Price Extension 1 30636 GM 4010-D (Tier 4 Final Compliant) $75,063.40 $75,063.40 1 31509 Beacon Kit $241.64 $241.64 1 30422 Leaf Mulching Kit $1,140.94 $1,140.94 1 30408 MVP KIT-GM4XXX, 800 HR YANMAR T4F $268.20 $268.20 1 30706 Cab-Light Kit $429.32 $429.32 1 30691 Lights Adapter Kit $155.62 $155.62 1 Misc Radio for GM 4010 $650.00 $650.00 1 xx-ue Less trade in Jake HR 5111 6912902277 -$6,000.00 -$6,000.00 Quote is valid for 30 days New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery at no additional charge Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank, SCPS Mandi Prinsen Outside Sales Representative Inside Sales Representative 612-877-0837 763-592-5641 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 MN State Contract Pricing T-775 Tax is not included in pricing. A 2.5% service fee will apply for all credit card transactions. DATE: June 12, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Civic Site Proposal for Professional Services Background The City has the opportunity to develop a 1.6-acre site within the proposed Rice Creek Commons development. The site offers an opportunity for major civic presence for the City. Possible programming may include a City Hall, community center, or similar public facility. The City has 2 years from the approval of the Master Development Agreement to complete a shovel-ready plan for the proposed civic site. Discussion Staff prepared a Request for Proposals (RFP) to solicit an architectural firm to 1) conduct a lifecycle and maintenance assessment of the existing City Hall; 2) prepare a conceptual design, cost estimate and facilitate community engagement for the civic site; and 3) as an alternate, assessment of space needs of the Public Works facility. Six architectural firms submitted proposals with fees ranging from $21,800 to $209,720. After review of the proposals, staff conducted four interviews and is proposing that the Council approve the firm of Hamel, Green and Abrahamson, Inc. (HGA) to complete the work. HGA has extensive experience with similar projects. Recommended Action Staff would recommend Council authorize the City Administrator to enter into a professional services agreement with HGA in the amount of $21,800 for City Hall assessment, Civic Site conceptual design and community engagement, and Public Works facility assessment. ATTACHMENT A – HGA Proposal ATTACHMENT B – HGA Letter Agreement NEW BUSINESS – 8B MEMORANDUM PROPOSAL OF PROFESSIONAL SERVICES PREPARED FOR CITY OF ARDEN HILLS CITY HALL ASSESSMENT AND TCAAP CIVIC SITE CONCEPTUAL DESIGN Hammel, Green and Abrahamson, Inc. HGA Architects and Engineers, LLC HGA Architects and Engineers, LLP HGA Mid Atlantic, Inc. 420 North 5th Street, Suite 100 | Minneapolis, Minnesota 55401 Telephone 612.758.4000 | Facsimile 612.758.4199 www.hga.com April 28, 2017 Bill Joynes, City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: Proposal of Professional Services Prepared for City of Arden Hills City Hall Assessment and TCAAP Civic Site Conceptual Design Dear Mr. Joynes and Members of the Selection Committee: Thank you for considering HGA in your search for a planning partner to help provide a feasibility study, community engagement and conceptual design for the TCAAP Civic site. HGA understands your goals and believes that we are well suited to collaborate with you by bringing our extensive experience in building assessments and community engagement, along with programming and conceptual design for city halls. Our dedicated multi-disciplinary team is backed by a strong bench of engineering resources that will not only enhance and streamline the process but also provide the following benefits: BUILDING ASSESSMENT }We have developed a robust process for thorough building assessments in order to provide a life-cycle analysis. The in-house HGA team will bring a multi-disciplinary approach to making thoughtful and comprehensive recommendations regarding the condition of the existing building. }The existing building assessment will provide a baseline for comparison for a new facility. COMMUNITY ENGAGEMENT }The foundation of our community engagement process is to build consensus amongst a varied group of stakeholders as well as community members. }Success in community engagement depends on thoughtful inclusion of comments and creating positive ambassadors for the project. We are committed to thoughtful listening, transparent reporting, fun, interactive and engaging tools. CITY HALLS AND CIVIC ARCHITECTURE }The city hall is the heart of the city. It is the home office for a diversity of city services. }The building should be a symbol of civic identity and pride. Our strategic alliance with Ted Redmond and paleBLUEdot offers a local and regional subject matter expert to our team. }A city hall should express the unique identity and aspiration of each community. We will get to know your community and incorporate input from the citizens in order to provide a sustainable, functional building that embodies best of Arden Hills. We are committed to providing the innovative thinking and uncompromising service that you should expect. We are very excited about this significant project and are prepared to start immediately. We would love to work with you to create an enduring vision for the TCAAP civic site. Sincerely, Mia Blanchett, AIA, LEED AP BD+C Principal-in-Charge Direct: 612.758.4413 | MBlanchett@hga.com 02 BUSINESS ORGANIZATION & HISTORY 04 TEAM IDENTIFICATION 10 TEAM APPROACH & WORK PLAN 17 FEE QUOTATION 19 PROJECT EXAMPLES & SUPPLEMENTAL INFORMATION 1 T A B L E O F C O N T E N T S 3 B U S I N E S S O R G A N I Z A T I O N & H I S T O R Y HGA FIRM OVERVIEW Hammel, Green and Abrahamson, Inc. (HGA), is a nationally ranked, full-service architecture, engineering and planning firm with offices in Minneapolis and Rochester, Minnesota; San Francisco, San Jose, Sacramento and Los Angeles, California; Milwaukee, Wisconsin and Washington, D.C. In 1953, founding Principals Richard Hammel, Curt Green and Bruce Abrahamson, established HGA’s precedents for innovation, collaboration, design excellence and responsiveness to clients which continue to inspire us today. With more than 750 architects, engineers, interior designers, landscape architects and allied professionals, our employee owned corporation is organized into interdisciplinary practice groups offering a portfolio of designs for corporate, government, healthcare, arts, community and education clients. OWNERSHIP HGA is owned by approximately 200 shareholders, all of whom are employees. The Shareholders elect a Board of Directors The Board’s responsibility is to set the overall direction and policy for the firm. Members of the 2017 Board of Directors are Stan Chiu, Jeff Harris, Rick Hombsch, Jennifer Klund, Scott Lindvall, Win Roney and Joan Soranno; Tim Carl, CEO; Dan Rectenwald, COO; Kent Mainquist, Treasurer/Chief Financial Officer; and Clare Tande, Secretary. Organization & History FULL SERVICE, IN-HOUSE EXPERTISE HGA’s full service in-house team includes architecture, engineering, lighting design, technology/security, and cost estimating as well as numerous technical and design support staff who have significant experience with innovative systems design in existing and new spaces. }Facility/Master Planning }Programming }Facility Assessments }Pre design Studies }Sustainability Coordination: Minnesota Sustainable Building Guidelines (B3) and LEED }Feasibility Studies }Community Engagement }Life-Cycle Cost Analysis }Site Assessments }Facility Design/Documentation }Physical Model Building }Model Building and Animation }Cost Estimating }Construction Administration }CAD-generated Facility Drawing Coordination }Management Documentation }ADA Studies/ADA Compliance }Building Code Analysis }Regulatory Compliance Reviews }Vibration and Noise Control }Process Management / Lean Thinking }Interior Design }Urban Planning and Landscape Architecture }Site Master Planning }Historic Restoration }Mechanical Engineering }Structural Engineering }Electrical Engineering }Civil Engineering }Commissioning }A/V, Telecomm and Security paleBLUEdot HGA is teamed strategically with paleBLUEdot to provide Arden Hills with enhanced expertise in city hall programming and sustainability. paleBluedot has an extensive background in providing communities with a breadth of planning and design services including sustainability assessments. The paleBLUEdot team of consultants includes architects, urban planners, energy planners and community resilience consultants. Community planning services provided by the paleBLUEdot team include: }Architectural design of civic and municipal buildings }Needs Assessments / Programming }B3 / Sustainability Programming }Solar Photovoltaic Conceptual Design and Optimization }Community Renewable Energy Resource and Reserves Studies }Community Renewable Energy Feasibility Assessment }Community Sustainability Action Planning }Community Climate Vulnerability Assessments }Community Climate Adaptation Planning }Community Energy and Climate Action Planning paleBluedot is a Minnesota Small Woman Owned Business Enterprise (SWBE) Limited Liability Corporation. 5 T E A M I D E N T I F I C A T I O N City of Arden Hills Mia Blanchett PRINCIPAL-IN-CHARGE Amanda Henderson PUBLIC ENGAGEMENT SUPPORT Sarah Berseth MECHANICAL ENGINEER Jennifer McMaster PROJECT MANAGER HGA LEADERSHIP TEAM PROJECT TEAM Mia Blanchett PRINCIPAL-IN-CHARGE | AIA, NCARB, LEED AP BD+C Mia immerses herself in an interactive team process that will address the City of Arden Hills’ goals in the spirit of open communication. A skillful manager, Mia will work closely with City stakeholders as she applies her knowledge of planning, local municipalities and design to develop consensus. In order to set the stage for a future successful project, the results of the study will propose plans and ideas based on learnings from the community. Mia believes in the value of providing to clients timely, clear and accurate information for the best early decisions, setting the course early on in the project to provide a smooth process and maximize success of the future project. uu SELECTED EXPERIENCE RAMSEY COUNTY LIBRARY | NEW BRIGHTON LIBRARY FEASIBILITY STUDY New Brighton, Minnesota RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY Shoreview, Minnesota RAMSEY COUNTY LIBRARY | MASTER PLAN Ramsey County, Minnesota CITY OF WAYZATA | MILL STREET PARKING STRUCTURE Wayzata, Minnesota MINNESOTA ZOOLOGICAL GARDENS | HEART OF THE ZOO ENTRY Apple Valley, Minnesota RAMSEY COUNTY | HUMAN SERVICES SERVICE CENTER FEASIBILITY AND RENOVATION Saint Paul, Minnesota CITY OF COLUMBIA HEIGHTS | CITY HALL SITE FEASIBILITY STUDY Columbia Heights, Minnesota uu EDUCATION / AFFILIATIONS BACHELOR OF ARCHITECTURE University of Minnesota REGISTERED ARCHITECT MN, ND, WI LEED ACCREDITED PROFESSIONAL Building Design and Construction AMERICAN INSTITUTE OF ARCHITECTS Member Jennifer McMaster PROJECT MANAGER | AIA, LEED AP As Project Manager for the City of Arden Hills, Jennifer will work to translate design solutions into a complete assessments for the City of Arden Hills. She will leverage her problem solving skills, as well as her flexibility, to provide a superior resolution for the assessments. A natural “driver”, Jennifer works tirelessly to turn any possible obstacles into great results for her clients. uu SELECTED EXPERIENCE RAMSEY COUNTY LIBRARY | NEW BRIGHTON LIBRARY FEASIBILITY STUDY New Brighton, Minnesota RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY Shoreview, Minnesota RAMSEY COUNTY LIBRARY | MASTER PLAN Ramsey County, Minnesota MINNESOTA ZOOLOGICAL GARDENS | HEART OF THE ZOO ENTRY Apple Valley, Minnesota RAMSEY COUNTY | HUMAN SERVICES SERVICE CENTER FEASIBILITY AND RENOVATION Saint Paul, Minnesota CITY OF COLUMBIA HEIGHTS | CITY HALL SITE FEASIBILITY STUDY Columbia Heights, Minnesota SURLY BREWING COMPANY | DESTINATION BREWERY Minneapolis, Minnesota uu EDUCATION / AFFILIATIONS MASTER OF ARCHITECTURE University of Minnesota REGISTERED ARCHITECT MN LEED ACCREDITED PROFESSIONAL AMERICAN INSTITUTE OF ARCHITECTS Member Victor Pechaty ARCHITECT COMMUNITY ENGAGEMENT / PROJECT DESIGN Erik Hansen CIVIL ENGINEER Mark McDonald COST ESTIMATOR Sarah Jorczak STRUCTURAL ENGINEER Ben Gutierrez ELECTRICAL DESIGNER The team leadership for this project consists of highly qualified individuals who have experience working with cities on similar projects. This leadership team represents the core leadership of HGA’s specialized practice in public facilities. Mia Blanchett, Jennifer McMaster, Victor Pechaty and Ted Redmond have the right set of complimentary abilities combined with a deep level of experience and expertise on this project type and a successful history of collaborations on similar projects. Our team will give you the personalized service you deserve coupled with highly specialized staff and resources that a large full-service firm offers. We know the unique and specialized needs of civic clients and understand the importance of energy efficiency, ease of maintenance, accessibility and security. The team identified above will be available as required for this project to complete all deliverables. Ted Redmond ARCHITECT CITY HALL PROGRAMMING / SUSTAINABILITY PLANNING 7 T E A M I D E N T I F I C A T I O N Victor Pechaty ARCHITECT - COMMUNITY ENGAGEMENT / PROJECT DESIGN | AIA A senior project designer with 25 years of experience working through all phases of the design and construction process, Victor will be responsible for leading the design team and ensuring that your project vision is fully realized in planning and design. As a public engagement facilitator, Victor has extensive experience leading local municipalities and private sector clients in an inclusive and collaborative consensus building process. As project designer, Victor's award winning designs for libraries, residential and retails spaces, as well as community and recreational facilities, create meaningful public connections. uu SELECTED EXPERIENCE RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY Shoreview, Minnesota CITY OF EDINA | GRANDVIEW DEVELOPMENT Edina, Minnesota CITY OF WAYZATA | MILL STREET PARKING STRUCTURE Wayzata, Minnesota CITY OF GOLDEN VALLEY | COMMUNITY CENTER Golden Valley, Minnesota CITY OF ST. LOUIS PARK | COMMUNITY CENTER St. Louis Park, Minnesota BROADWAY AT CENTER | MIXED-USE TOWER WITH HOUSING Rochester, Minnesota CITY OF OAKDALE | TANNERS LAKE REDEVELOPMENT Oakdale, Minnesota CITY OF BLOOMINGTON | COMMUNITY CENTER NEEDS ASSESSMENT Bloomington, Minnesota uu EDUCATION / AFFILIATIONS MASTER OF SCIENCE IN ADVANCED ARCHITECTURAL DESIGN (MSAAD) Columbia University Graduate School of Architecture, Planning, and Preservation, 1996 REGISTERED ARCHITECT MN Amanda Henderson PUBLIC ENGAGEMENT SUPPORT Amanda's experience planning and organizing complex projects will be utilized in the public engagement process as she assists the project team in gathering information, identifying needs, and outlining key implementation measures for the City of Arden Hills. Amanda will assist in facilitating community workshops and other methods of engagement (i.e. surveys and interviews) that can reach out to the broader community, and strengthen community support for the project. With a focus on design and technical details and a strong technical aptitude, Amanda will help to ensure a successful project that responds to the City of Hills’ needs, project schedule and budget. uu SELECTED EXPERIENCE RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY Shoreview, Minnesota CITY OF GOLDEN VALLEY | COMMUNITY CENTER Golden Valley, Minnesota CITY OF COLUMBIA HEIGHTS | COLUMBIA HEIGHTS LIBRARY Columbia Heights, Minnesota CITY OF COLUMBIA HEIGHTS | CITY HALL SITE FEASIBILITY STUDY Columbia Heights, Minnesota HENNEPIN COUNTY LIBRARY | BROOKLYN PARK LIBRARY Brooklyn Park, Minnesota HENNEPIN COUNTY | ENERGY CENTER FACADE Minneapolis, Minnesota ANIMAL HUMANE SOCIETY | FACILITIES MASTER PLAN Golden Valley, Minnesota GSA | DETROIT RIVER INTERNATIONAL TRADE CROSSING NEW LAND PORT OF ENTRY | Detroit, Michigan GSA | DERBY LINE LAND PORT OF ENTRY, PORT REFRESH | Derby Line, Vermont uu EDUCATION / AFFILIATIONS BACHELOR OF FINE ART North Dakota State University, 2005 Sarah Berseth MECHANICAL ENGINEER | PE Sarah is analytical, following a team approach to problem solving. Through her experience in understanding her client’s needs and budget, Sarah can clearly explain the costs and benefits of modifications to the existing City Hall’s HVAC system and how it integrates into a possible design solution for the City of Arden Hills. uu SELECTED EXPERIENCE RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY Shoreview, Minnesota EMERSON PROCESS MANAGEMENT | RENOVATION Eden Prairie, Minnesota GENERAL MILLS FUSE (FLEXIBLE SHARED USER ENVIRONMENT) Golden Valley, Minnesota HENNEPIN COUNTY | ADMINISTRATIVE OFFICES RENOVATION, GOVERNMENT CENTER FLOOR A-23 Minneapolis, Minnesota GENERAL SERVICES ADMINISTRATION | B.H. WHIPPLE FEDERAL BUILDING MODERNIZATION Fort Snelling, Minnesota ACCENTURE | WORKPLACE RENOVATION Multiple Locations, Worldwide STATE OF MINNESOTA | CAPITOL RENOVATIONS Saint Paul, Minnesota BARR ENGINEERING Duluth, Minnesota uu EDUCATION / AFFILIATIONS BACHELOR OF ARCHITECTURAL ENGINEERING Pennsylvania State University, 2004 REGISTERED PROFESSIONAL ENGINEER MN Ted Redmond ARCHITECT - CITY HALL PROGRAMMING / SUSTAINABILITY PLANNING | AIA Ted has 25 years of public sector architecture experience, including needs assessment, master planning, and design leadership on 30 City Halls, 30 Police facilities and 19 public works facilities. His resume also includes Net Zero, B3 and Renewable Energy consulting for the US Department of Energy and local government agencies. In addition to being an architect, Ted is a climate and sustainability consultant with expertise delivering community climate vulnerability assessments and energy/climate action planning for communities. Ted will be responsible for functional facility assessments, space needs program development and sustainability/B3 consulting for the team. uu SELECTED EXPERIENCE CITY OF EDINA | CITY HALL AND POLICE NEEDS ASSESSMENT, MASTER PLAN, NEW FACILITY* CITY OF INVER GROVE HEIGHTS | CITY HALL AND POLICE NEEDS ASSESSMENT, MASTER PLAN, RENOVATION AND EXPANSION* CITY OF RAMSEY | CITY HALL AND POLICE NEEDS ASSESSMENT, MASTER PLAN, NEW FACILITY* CITY OF PLYMOUTH | POLICE AND CITY HALL NEEDS ASSESSMENT, EXPANSION AND RENOVATION* CITY OF STERLING, CITY HALL AND POLICE NEEDS ASSESSMENT, MASTER PLAN, RENOVATION* FARIBAULT ARMED FORCES READINESS CENTER AND MAINTENANCE FACILITY NEW FACILITY* OWATONNA PUBLIC UTILITIES | NEEDS ASSESSMENT, MASTER PLAN, RENOVATION AND EXPANSION* CITY OF MAPLEWOOD | MULTIPLE CLIMATE ACTION PLANNING PROJECTS, 2016/2017* *Principal project experience of Ted Redmond while with another firm uu EDUCATION / AFFILIATIONS BACHELOR OF ARCHITECTURE WITH HONORS University of Detroit REGISTERED ARCHITECT MN, WI, LA, TX, IL, IA, SD, ND Strategic Partner - paleBLUEdot 9 T E A M I D E N T I F I C A T I O N Sarah Jorczak STRUCTURAL ENGINEER | PE, LEED AP BD+C Sarah has more than 15 years of structural engineering experience. Her responsibilities include: building assessments, structural design, multi-discipline coordination, construction document development, and construction administration. She has performed on-site construction inspections for concrete, masonry, and steel building systems. Within the metro area, her inspection experience includes Bethlehem Baptist Church Classroom Addition, Grace Church, and Carleton College Academic & Dining Hall. uu SELECTED EXPERIENCE AMERICAN SWEDISH INSTITUTE | NELSON CULTURAL CENTER ADDITION Minneapolis, Minnesota MINNESOTA ZOO | HEART OF THE ZOO ENTRY RENOVATION Apple Valley, Minnesota ARLINGTON HILLS LIBRARY St. Paul, Minnesota CITY OF COLUMBIA HEIGHTS | COLUMBIA HEIGHTS LIBRARY Columbia Heights, Minnesota STATE OF MINNESOTA | STATE CAPITOL INTERIOR REMODEL Saint Paul, Minnesota HENNEPIN COUNTY LIBRARY | BROOKLYN PARK LIBRARY Brooklyn Park, Minnesota EDEN PRAIRIE COMMUNITY CENTER | AQUATICS CENTER EXPANSION Eden Prairie, Minnesota WOLF RIDGE ENVIRONMENTAL LEARNING CENTER Finland, Minnesota uu EDUCATION / AFFILIATIONS BACHELOR OF SCIENCE, CIVIL ENGINEERING Purdue University REGISTERED STRUCTURAL ENGINEER MN LEED ACCREDITED PROFESSIONAL Building Design and Construction Erik Hansen CIVIL ENGINEER | PE, LEED AP BD+C Erik’s background includes the preparation of plans, specifications and reports for site development and other infrastructure projects, storm-water management and public and private street and utility design. He incorporates sustainable site design features to meet the local storm-water management requirements. Eric prepares site plans with careful attention to regulatory requirements and processes that may impact project schedules and budgets as he obtains the necessary project approvals from the appropriate community and/or permitting agency. uu SELECTED EXPERIENCE RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY Shoreview, Minnesota AMERICAN SWEDISH INSTITUTE | NELSON CULTURAL CENTER ADDITION Minneapolis, Minnesota CITY OF COLUMBIA HEIGHTS | COLUMBIA HEIGHTS LIBRARY Columbia Heights, Minnesota DAKOTA COUNTY | WHITETAIL WOODS REGIONAL PARK Dakota County, Minnesota EDEN PRAIRIE COMMUNITY CENTER | AQUATICS CENTER EXPANSION Eden Prairie, Minnesota HENNEPIN COUNTY LIBRARY | BROOKLYN PARK LIBRARY Brooklyn Park, Minnesota OLMSTED COUNTY | PUBLIC SAFETY TRAINING CENTER Rochester, Minnesota GRAND MARAIS CORRIDOR Grand Marais, Minnesota uu EDUCATION / AFFILIATIONS BACHELOR OF CIVIL ENGINEERING University of Minnesota REGISTERED PROFESSIONAL ENGINEER MN, WI AMERICAN SOCIETY OF CIVIL ENGINEERS Member Mark McDonald COST ESTIMATOR Mark has a proven track record of accurate estimating. Under Mark’s leadership, our average percent of budget variance (over and under) is only 3.73%. Mark brings 30 years of experience as a cost estimator and project manager/field engineer to the City of Arden Hills project. Working closely with all members of the project team, he will use his expertise in the latest construction methods and practices to accurately assess all related costs. Mark is particularly adept at “conceptual” cost estimating and has many resources regarding market trends and future outlooks. uu SELECTED EXPERIENCE GSA | B.H. WHIPPLE FEDERAL OFFICE BUILDING MODERNIZATION Fort Snelling, Minnesota GENERAL MILLS | BASSETT CREEK BUILDING Golden Valley, Minnesota STATE OF MINNESOTA | STATE CAPITOL INTERIOR REMODEL Saint Paul, Minnesota BARR ENGINEERING Duluth and Minneapolis, Minnesota 3M |MULTIPLE PROJECTS Saint Paul, Minnesota ADC TELECOMMUNICATIONS Eden Prairie, Minnesota DONALDSON COMPANY Bloomington, Minnesota EMERSON CORPORATION | CHANHASSEN OFFICE BUILDING Chanhassen, Minnesota HONEYWELL CORPORATION Minneapolis, Minnesota IBM E-PLACE | BUILDINGS 30 AND 40 Rochester, Minnesota MEDTRONIC INC. Fridley, Minnesota uu EDUCATION / AFFILIATIONS BACHELOR OF SCIENCE INDUSTRIAL TECHNOLOGY University of Wisconsin-Stout MINNESOTA CONCRETE COUNCIL Member Ben Gutierrez ELECTRICAL DESIGNER With 20 years of experience, Ben has been involved with all aspects of projects, from project conceptual planning and design through construction administration. Ben’s attention to detail is an asset for building assessments. His responsibilities as a project system designer for City of Arden Hills project will include design coordination, electrical team organization along with preparation of plans, details and specifications for construction. uu SELECTED EXPERIENCE CEDAR LAKE FARMS | REGIONAL PARK PHASE 1 New Prague, Minnesota CITY OF MAPLE GROVE | TOWN GREEN BAND SHELL AND PAVILIONS Maple Grove, Minnesota DAKOTA COUNTY | WHITETAIL WOODS REGIONAL PARK Dakota County, Minnesota GATEWAY TO SCIENCE | BUILDING AND CAMPUS Bismarck, North Dakota HISTORIC FORT SNELLING | NEW VISITOR CENTER AND BUILDING STABILIZATION Minneapolis, Minnesota ORDWAY CENTER FOR THE PERFORMING ARTS | NEW CONCERT HALL Saint Paul, Minnesota PANTAGES THEATRE | RENOVATION Minneapolis, Minnesota NORTH DAKOTA HERITAGE CENTER | MUSEUM EXPANSION Bismarck, North Dakota uu EDUCATION / AFFILIATIONS ASSOCIATES DEGREE, CAD Western Dakota Technical Institute 11 T E A M A P P R O A C H & W O R K P L A N PROJECT UNDERSTANDING The City of Arden Hills has the opportunity to develop a 1.6 acre parcel within the proposed four square mile Twin Cities Army Ammunition Plant (TCAAP) development, known as the Rice Creek Commons. The designated parcel, located in the Civic District, offers a significant and unique opportunity for a major civic presence for the City. Possible programs may include a new City Hall, community center, or similar public facility. We understand that amending the City of Arden Hills’ 2030 Comprehensive Plan with the TCAAP Master Plan will integrate the Rice Creek Commons Development with the City - ensuring a true benefit to the community through environmentally sensitive and economically sustainable development. The TCAAP Redevelopment Code and Regulating Plan will ensure: }Walkable, mixed-use, resilient and vibrant development }Recognized community design principles }Pedestrian priority and pedestrian friendly frontages The City of Arden Hills understands that the Civic Building at the heart of this development is truly an important and significant opportunity for the city and the community. Team Approach & Work Plan The City of Arden Hills is committed to an organized and strategic approach to this development opportunity. To facilitate thoughtful decision making, the City is seeking a consultant team that will: 1. Provide quantitative information about existing buildings 2. Seek input and identify trends through a community engagement process 3. Explore unique programs and design opportunities for the site and civic building 4. Provide budgetary data for development options. Site assessment and concept design opportunities should be informed by forward-looking sustainable design practices which exemplify environmental stewardship. Situated between broad community input and the policy decisions by City Council is the City appointed Civic Site Task Force (CSTF). HGA will meet at regular intervals with the CSTF to share and review progress in all areas of project scope, discuss findings together, plan and adjust next steps as needed, and review/validate that the HGA team is proceeding in accordance with their direction. At the end of this project scope, it is HGA’s commitment to provide the City of Arden Hills a thorough and comprehensive set of reports, drawings, and diagrams for each focus area noted above. The final report and documents will be deemed successful if they substantively inform, illuminate, and justify a visionary plan for the TCAAP civic site that is embraced by all stakeholders. PROJECT APPROACH AND METHODOLOGY PHASE 1 Project Team – Roles and Responsibilities The desired scope of services necessitates a collaborative team of design professionals to provide exceptional rigor and quality in every detail. HGA proposes a team of design professionals who have all worked together on prior projects and have been carefully selected to serve this scope of work. Each primary scope task will be served by the best and most appropriate experts who will, in turn, coordinate their work with the broader team. Overall coordination and scope completion will be led by Jennifer McMaster, our project manager. City Hall Assessment A comprehensive assessment of the condition and value of City Hall can be divided into two primary areas of focus: 1. Physical Plant: This is a thorough assessment of the building structure, enclosure, and the various engineering/ operating systems that support the facility. This assessment will determine the current state of these systems, life cycle analysis, and short to long term maintenance requirements. The analysis will begin with a ½ day on-site evaluation by the entire HGA engineering and architecture team. This full team integration event allows for a highly detailed introduction to the building in a collaborative setting where design professionals can compare, contrast, and coordinate findings in real time. 2. Programmatic Fit: In addition the physical condition of the building, the ability of the building to serve its many programmatic functions now and in the future is a key determinant in the assessment of City Hall. The building’s ability to support the diverse work of city staff, to welcome and serve the citizens of Arden Hills, and to express the identity of Arden Hills are all included in this evaluation. Ted Redmond, with support from Victor Pechaty, will lead this analysis using the tools of: on-site observation, staff interviews, review of existing building plans, and benchmarking the Arden Hills City Hall against current and future city hall programming. A comparison of outcomes from each analysis will determine the functional/programmatic appropriateness of the facility now and in the future. 13 T E A M A P P R O A C H & W O R K P L A N PHASE 2 Community Engagement and Site Assessment/Concept Design In HGA’s experience, there are many advantages to combining the community engagement and concept design scope as parallel and fully integrated efforts. Alternating community engagement events with the concept design options allows the community input to inform design at each step in the process. At each design step, progress is shared with city staff, key city leadership committees, and community members for review and comment. Guided by the CSTF at each step, the design begins to manifest the collective input of all stakeholder groups as a true representation of a unique Arden Hills vision. The unique attributes of this project suggest that the most beneficial community engagement plan would meet several goals: 1. Build awareness of the unique project opportunity for a signature civic building intended to serve the growing population of Arden Hills 2. Share knowledge of innovative civic programming (city halls, community centers, unique combinations) through regional/ national examples 3. Invite input through small group, large group, and on-line community facilitation, pose strategic questions to identify desired programs and uses for the new civic site 4. Identify trends and seek consensus in comments, ideas, and preferences being shared in community forums 5. Input = Design: Community engagement process are only successful if the community participants clearly see that their input has become the foundation for proposed uses and design options for the civic site. Recognizing the collective community voice in the development planning is the ultimate validation. The end goal of a community engagement process is to build support and empower ambassadors for the project to the greater community. Victor Pechaty, with support from Ted Redmond, will lead the community engagement and site assessment/concept design process. Community engagement events will alternate with design options that become more specific and refined after each series of stakeholder meetings. Input by all stakeholders at incremental steps in the design process creates a feedback loop between community input and design leading to a consensus- based design solution. A proposed outline for this process is as follows: “C” notation identifies Community items, “D” notation identifies Design items C.1 City Staff interviews & on site observations C.2 Community Open House 1: Visioning Workshop D.1 Design Phase – Complete site assessment and create preliminary design options + cost estimates C.3 Community Open House 2: Preliminary Concept Design Options – Open House Review C.4 City Leadership Committees: Preliminary Concept Design Review and Comment C.5 City Council Update: Preliminary Concept Design Review and Comment C.6 City Staff Review and Comment D.2 Design Phase – Synthesize design options into single consensus direction + cost estimate C.7 Community Open House 3: Concept Design Review C.8 City Leadership Committees: Concept Design Review C.9 City Staff Review and Comment – Concept Design D.3 Design Phase – Revisions/Refinements to Concept Design per stakeholder feedback + cost estimate C.10 City Council Presentation D.4 Design Phase - Final Revisions and Production of Community Engagement and Concept Design Report to be paired with Existing Facility Analysis Throughout the process, HGA will provide comprehensive meeting notes and supporting drawings and diagrams to share with community in publicly accessible media (City of Arden Hills website portal or project specific website. On-line options for providing continuing public feedback is an asset to the community engagement process. HGA will provide Cost Estimating and sustainability planning as part of Phase 1 and Phase 2 services. Cost Estimating HGA’s services include an in-house cost-estimating team. Phase 1 will include cost estimating to reflect maintenance and life- cycle issues identified in the City Hall assessment. Phase 2 will include conceptual cost estimating for concept design. HGA estimating processes are based on cross-referencing multiple data points to achieve estimating accuracy. Sources of estimating data include: 1. National database of construction cost trends and projected construction cost escalation based on broad economic indicators. 2. An HGA database that has tracked construction costs for all HGA projects. This database includes several decades of data across multiple project types and construction markets. 3. HGA estimators share a contractor background. If desired, Cost estimates are reviewed and vetted with local market contractors as peers who are bidding and constructing projects concurrently with this project scope. Sustainability and Climate Action Planning Leading-edge sustainability planning can and should be based on the foundational USGBC LEED or Minnesota B3 platforms. While these platforms remain the cornerstone of sustainability strategy, comprehensive sustainability planning should transcend these metrics. HGA’s approach to sustainability expands into the operational and behavioral aspects of the Well Building Challenge and plans for the future through understanding the sustainability interface of building/site/community Resiliency and Climate Action Planning. The Sustainability Programming effort is focused on establishing clear energy efficiency, resilience, and sustainability goals appropriate for the project. This is a process of reviewing the range of sustainability, energy efficiency, renewable energy, and resilience adaptation strategies and potentials available to the project and prioritizing those goals which are best suited to this project’s specific functions, existing facilities, and site characteristics. The effort will use the Minnesota Sustainable Building Guidelines as a frame work of the dialogue between the design team and the City of Arden Hills. Owner/Team dialogue on sustainability options will be facilitated by the Sustainability Matrix, a working document tracking sustainability options, potential costs, and economic, energy efficiency, and environmental “pay back”. MN Sustainable Building Guidelines – B3 & SB2030 B3 is a set of sustainable design guidelines that emphasize exceeding state energy code energy efficiency requirements, achieving the lowest possible lifetime costs, enhancing the health, well-being and productivity of the building occupants, improving the quality of the natural environment, and considering the long- term operating costs of the building. Projects using the B3 Guidelines automatically apply the Sustainable Building (SB) 2030 Energy Standard which currently requires that energy use is 70 percent below an average building. The goal of the program is to get to net zero energy use in 2030. We have extensive experience in the strategies that need to be used to reach these aggressive energy goals. An integrated multi-disciplinary approach is increasingly important to achieve these goals through the building exterior envelope, and careful incorporation of the mechanical and electrical systems into the design. The SB 2030 energy standard is based on EUI (Energy Use Intensity). Energy use prediction for each Conceptual Energy Modeling option HGA’s design for the new Brooklyn Park Library was designed to meet B3 v2.2 and SB2030, meeting the 60% less energy than that of an average building. 15 T E A M A P P R O A C H & W O R K P L A N RESEARCH ACTIVITIES:Looking Collaborating SharingENGAGEMENT ACTIVITIES: UNDERSTANDING THE BASELINE CITY OF ARDEN HILLS CITY HALL ASSESSMENT AND TCAAP CIVIC SITE CONCEPTUAL DESIGN CREATE THE ROAD MAP CITY HALL ASSESSMENT Report 2017 - PHASE 1 2018 - PHASE 2 Collect existing building documentation for review JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY COMMUNITY ENGAGEMENT CONCEPTUAL DESIGN - Site visit by HGA team for existing building assessment - Meeting with building and maintenance staff Draft building assessment report for review by staff - City Council Report presentation and discussion - Review options/ recommendations outlined in report Overall project kick-off meeting with HGA leadership and design team and City of Arden Hills executive team (C.1) City Staff interviews & on site observations Presentation on preliminary findings Benchmarking and future building programming - Draft programming report - (C.4) City Leadership Committee: Preliminary Concept Design Review and Comment (C.2) Community Open House 1: Visioning Workshop (C.3) Community Open House 2: Preliminary Concept Design (C.7) Community Open House 3: Concept Design Review Draft concept design and community engagement report - (D.2) Present Leading Design Option - (C.5) City Council Update - (D.1) Site Assessment Presentation - (C.6) City Staff review and comment - (C.8) City Leadership Committee: Concept Design Review (D.3) Design Concept: Revisions to Concept - Final combined Programming & Concept Design Report - (C.10) City Council Final Presentation TEST THE OPTIONS CI T Y L E A D E R S H I P M E E T I N G CI T Y L E A D E R S H I P M E E T I N G CI T Y L E A D E R S H I P M E E T I N G CI T Y L E A D E R S H I P M E E T I N G Please refer to pages 10 and 11 for further description of community engagement and design review meetings APPROVAL TO MOVE TO PHASE 2 Option: Assess Public Works Building 17 F E E Q U O T A T I O N MILWAUKEE PUBLIC LIBRARY | EAST BRANCH | Milwaukee, Wisconsin Fee Quotation PHASE 1 – LIFECYCLE AND MAINTENANCE ASSESSMENT OF EXISTING CITY HALL AND PUBLIC WORKS FACILITIES: Lump sum fee proposal $6,500 PHASE 1I – CONCEPTUAL DESIGN, SITE ASSESSMENT, COST ESTIMATION AND COMMUNITY ENGAGEMENT FACILITATION FOR THE TCAAP CIVIC SITE: Lump sum fee proposal $13,400 TOTAL $19,900 ALTERNATE 1 – ASSESSMENT OF SPACE NEEDS OF THE PUBLIC WORKS FACILITY: Lump sum fee proposal $1,900 The proposed fees are valid for at least 90 days from the required submittal date of April 28th, 2017. Mia Blanchett, Vice President 612.758.4413 | MBlanchett@hga.com 19 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N AMERICAN SWEDISH INSTITUTE | NELSON CULTURAL CENTER ADDITION | Minneapolis, Minnesota Differentiators A MATCH – ARDEN HILLS SCOPE AND HGA EXPERTISE We are particularly excited about the synergy between varied tasks included in your Scope of Work and HGA’s expertise and experience in each area: facility assessment, site assessment and concept design, community engagement and cost estimating. LEADER IN COMMUNITY ENGAGEMENT We look forward to serving your community as we draw out their ideas, preferences, comments and concerns. Our civic clients have shared that our team’s leadership in community engagement has been helpful in identifying community trends and enabling city leaders to serve those communities through responsive leadership and facility decisions. INTEGRATED DESIGN Since the 1950s, HGA’s culture has thrived on real-time collaboration among all design disciplines located under one roof. The familiarity among team members who work together regularly and share similar values of professionalism and client service leads to thorough and seamlessly coordinated solutions. SUSTAINABILITY + Approaches and technologies emerging in sustainable buildings and cities are constantly evolving. HGA’s approach looks beyond baseline tracking to future trends in areas of resiliency and comprehensive climate planning. Our national expertise includes LEED Certified, Well Building, and Net Zero Energy projects as well as Minnesota B3/SB2030 and local sustainable initiatives. ENDURING RELATIONSHIPS Most importantly, HGA’s project commitment extends beyond the immediate project scope. We seek to build enduring and long-term relationships with clients. Availability for questions, follow-up and long-term commitment are characteristics that support these relationships. We hope and encourage you to reach out to our references as an illustration of our commitment. 21 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N Thorough building assessments provide our clients the needed information to make thoughtful and strategic facility decisions. HGA is committed to an integrated, multi-disciplinary approach to building assessments. Architects review systems such as building exterior envelope, roofing, code compliance and accessibility. Simultaneously, HGA engineers review civil/utility, structural, mechanical and electrical systems. Beyond the technical analysis, HGA’s approach includes a review of programmatic fit. How does the building serve the programs and purposes intended? Does the facility support and enhance the building owner’s ability to house programs? HGA’s building assessments of public structures include a diverse range of scale and programs. From the Minnesota State Capitol and the historic Union Depot, to the Hennepin County Government Center to the New Brighton Community Library. Building Assessments 23 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N A B F RAMSEY COUNTY LIBRARY | NEW BRIGHTON LIBRARY FEASIBILITY STUDY | New Brighton, Minnesota HGA worked with Ramsey County Library to develop a Feasibility Study for the replacement of the Arden Hills Library. As a result of the 2008 Facilities Master Plan, it was determined that the condition of the Arden Hills Library building could no longer serve the growing needs of the neighborhood. The Master Plan suggested this library become a 6,600 SF gateway library developed as a sustainable, multi-use facility. HGA collaborated with Ramsey County Library to create a new library within the New Brighton Family Service Center. The library, which opened in 2011, included renovation and addition to the existing service center building. The team developed creative ways to integrate the new library into the existing building while keeping budget, schedule and disruption to the existing facility to a minimum. The feasibility study evaluated the existing building systems of the New Brighton Family Service Center, developed layout options for the site and library space and provided Ramsey County Library with a construction estimate and operational cost analysis for the proposed location in New Brighton. The final design built on the programmatic and operational efficiencies realized by co-locating a gateway library with a community center. These partnerships reinforce the library as a community destination. HGA successfully delivered this project on schedule and within Ramsey County Library’s budget. RAMSEY COUNTY LIBRARY | SHOREVIEW LIBRARY AND FEASIBILITY STUDY | Shoreview, Minnesota RAMSEY COUNTY LIBRARY | MASTER PLAN Ramsey County, Minnesota In 2008, HGA worked with representatives of the Ramsey County Library System staff, Library Board and community to collaborate on developing a Library Facilities Master Plan for the next ten years. Ramsey County Library system has a rich history of delivering library services to their communities. Together with Ramsey County, HGA assessed current library services and all 7 library facilities - utilizing a report card format to “grade” each building. Knowledge of industry trends and best practices were applied, demographic and environmental data was incorporated and a set of recommendations to create a framework for the next generation of library services was presented. Since 2008, Ramsey County Libraries has been successfully implementing and building upon these recommendations. C A The new entry welcomes Library and Service Center patrons from both Arden Hills and New Brighton B A floor plan for the New Brighton Library was created after the building feasibility and existing systems study was completed C An inviting reading area in the library addition The 2014 update to the Shoreview Library Feasibility Study developed concepts for a 38,000 SF one-story library located at the corner of Highway 96 and Victoria Street North. Two existing houses along Highway 96 became available for purchase which allowed for new construction on the site of the existing Shoreview Library. Construction is in process and due to open in January 2017. The building is oriented towards the Shoreview Community Center and helps complete the civic campus. Placing the library on the high portion of the site allows for greater visibility at this major intersection. Windows along the street façade will reveal the activity inside the building. A drive-up book drop is provided on the north side of the building along with a loading dock for Ramsey County Library’s system-wide Technical Services Center. The resulting library will allow expanded services to the public, more efficient spaces for staff and a new identity for Ramsey County Library Administrative offices. These functions will be wrapped in a visionary form and is intended to reflect the forward- thinking views of how Ramsey County will delivery Library services in the future. E D D The new Shoreview Library completed construction in January of 2017 and is a result of a feasibility study completed for the library in 2014 E The Shoreview Library Feasibility Study was a comprehensive book presented to the county. The report evaluated building systems and structure, potential sites and design concepts for a new Shoreview Library F A system map of Ramsey County’s Libraries was created in the master plan study to evaluate usage and reach of each library 25 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N Listening and responding to the voice of the community is essential to public architecture. HGA’s approach is committed to thoughtful listening, transparent reporting, and engaging and fun interactive tools. While community input is ranging and diverse, HGA has developed processes to review, catalog, and organize input. We look for consensus. Success in community engagement depends on thoughtful inclusion of community comments in the architecture. It shows that people have been heard. Our goal is to create positive ambassadors for the process, the project, and the City. HGA is a leader in community engagement services in the Twin Cities. Our recent and current efforts include: City of Edina – Grandview Study, City of Golden Valley – Brookview Community Center Task Force, Hennepin County/City of Edina – Southdale Library Site Community Engagement, City of Wayzata – Mill Street Parking Feasibility Study. We encourage you to contact our references at the end of this section – there is no better endorsement than references from your peers at other cities. Community Engagement 27 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N A CITY OF EDINA | Grandview Site Feasibility Study B CITY OF ST. LOUIS PARK | Community Center Feasibility Study and Expansion C CITY OF GOLDEN VALLEY | Brookview Community Center D BARRY FAMILY JEWISH COMMUNITY CENTER E CITY OF EDEN PRAIRIE | Eden Prairie Aquatics Center F CITY OF WAYZATA | Mill Street Parking Structure 9Commission No.: 2065-004-00 BUILDING FRAMEWORKS CONCEPT LOWER LEVEL Area Below Grade Service Access MAIN LEVEL Main Entry Garden w/ Trellis Above Garden Spaces Garden Spaces Garden Spaces Dining Patio Pro Shop Access Golf Terrace Covered Drop Off Lawn Bowling Events Terrace w/ Trellis Above Lobby Terrace Exterior Stair Access UPPER LEVEL Secondary Entry Secondary Entry Main Entry N A B C D E F 29 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N A City Hall project is the very definition of a multi-use facility serving highly diverse programs and stakeholders. A City Hall is the home office for a number of city staff teams, a service center for diverse city services, a symbol of civic identity and pride, an event and meeting venue, and an example of sustainable development. This is what makes a City Hall a unique and vital opportunity for any city. HGA takes this responsibility seriously. Through our strategic alliance with Ted Redmond and paleBLUEdot, we offer a local and regional subject matter expert in City Halls, Public Works facilities, and public sector sustainability and climate planning. With 30+ city hall projects and 15+ public works projects, our team is positioned to both evaluate the existing Arden Hills City Hall and provide strategic programming for a significant civic facility on the TCAAP site. City Halls 31 A CITY OF EDINA | City Hall and Police Needs Assessment, Master Plan, New Facility* (Photo credit: Bill Baxley) B CITY OF INVER GROVE HEIGHTS | City Hall and Police Needs Assessment, Master Plan, Renovation and Expansion* (Photo credit: Bill Baxley) C OWATONNA PUBLIC UTILITIES | Needs Assessment, Master Plan, Renovation and Expansion* (Photo credit: Bill Baxley) D CITY OF PLYMOUTH | Police and City Hall Needs Assessment, Expansion and Renovation* (Photo credit: Bill Baxley) E CITY OF STERLING | City Hall and Police Needs Assessment, Master Plan, Renovation* (Photo credit: Angela Johannessen) F CITY OF RAMSEY | City Hall and Police Needs Assessment, Master Plan, New Facility* (Photo credit: Bill Baxley) *Principal project experience of Ted Redmond while with another firm P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N A A BB C C AD D EE F F Photo credit: Bill Baxley 33 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N Since the specific program for the TCAAP civic site is not known and will emerge through our process together, HGA would like to share some of our recent civic, community, and culture projects. As evidenced by the following project collage, HGA does not work with a preconceived architectural style in favor of expressing the unique identity and aspiration of each community. The design must incorporate input from the engagement process showing the City’s commitment to its citizens and showing a commitment that the building is for and about people. HGA’s unique approach is to bring together optimal function and operation with signature design – the best of both worlds. Civic Architecture 35 P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N A CITY OF COLUMBIA HEIGHTS | Columbia Heights Library B HENNEPIN COUNTY LIBRARY | Brooklyn Park Library C MILWAUKEE PUBLIC LIBRARIES | East Branch D AMERICAN SWEDISH INSTITUTE | Nelson Cultural Center Addition | Minneapolis, Minnesota E TEMPLE ISRAEL | Lobby and Education Expansion and Renovation | Minneapolis, Minnesota F CITY OF SAINT PAUL | Arlington Hills Library G RAMSEY COUNTY LIBRARY | Maplewood Library | Police and City Hall Needs Assessment, Expansion and Renovation H RAMSEY COUNTY LIBRARY | Shoreview Library (professional photography pending) I WINONA COUNTY HISTORY CENTER | Laird Norton Addition J MINNESOTA ZOO | Heart of the Zoo Entry Renovation | Apple Valley, Minnesota K CITY OF ANDOVER | Andover YMCA* L CITY OF NEW ULM | New Ulm Civic Center* *Completed by Victor Pechaty prior to joining HGA A B DC FE AG H JI K L 37LAKEWOOD CEMETERY | GARDEN MAUSOLEUM | Minneapolis, Minnesota P R O J E C T E X A M P L E S & S U P P L E M E N T A L I N F O R M A T I O N Client References RAMSEY COUNTY LIBRARIES MAPLEWOOD, NEW BRIGHTON AND SHOREVIEW LIBRARIES; SYSTEM MASTER PLAN Ramsey County, Minnesota REFERENCE Bruce Thompson, Assistant Director 651.266.2262 | Bruce.Thompson@Co.Ramsey.MN.US Carol Morphew, Design and Construction Project Manager 651.266.9990 | Carol.Morphew@Co.Ramsey.MN.US CITY OF EDINA GRANDVIEW DEVELOPMENT Edina, Minnesota REFERENCE Bill Neuendorf, Economic Development Manager 952.826.0407 | BNeuendorf@EdinaMN.gov AMERICAN SWEDISH INSTITUTE NELSON CULTURAL CENTER ADDITION Minneapolis, Minnesota REFERENCE Bruce Karstadt, President and CEO 612.871.4907 | BruceK@ASImn.org CITY OF RAMSEY* CITY HALL AND POLICE NEEDS ASSESSMENT, MASTER PLAN, NEW FACILITY Ramsey, Minnesota REFERENCE Heidi Nelson (formerly with the City of Ramsey), City Administrator Maple Grove, MN 763.433.9817 | HNelson@MapleGroveMN.gov *Principal project experience of Ted Redmond while with another firm(Photo credit: Bill Baxley) MINNEAPOLIS MILWAUKEE ROCHESTER SACRAMENTO SAN FRANCISCO SAN JOSE LOS ANGELES WASHINGTON, DC June 8, 2017 WRITER’S DIRECT DIAL (612) 758-4413 Mr. Bill Joynes City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: City Hall Assessment and TCAAP Civic Site Conceptual Design HGA Commission Number 4075-001-00 Dear Mr. Joynes: Hammel, Green and Abrahamson, Inc. (HGA) is pleased to submit to the City of Arden Hills, Minnesota (Client) this Letter Agreement to provide professional services for City Hall Assessment and TCAAP Civic Site Conceptual Design, located in Arden Hills, Minnesota. We are providing you this Agreement to assure a clear understanding of this engagement and our mutual responsibilities. SCOPE OF BASIC SERVICES Based upon our understanding of the Project, HGA will provide the following services: 1. Provide life cycle and maintenance assessment of the existing City Hall facility. 2. Engage the community on the TCAAP portion of the Project. a. Attend three public open house meetings. b. Attend up to three meetings with the Civic Site Task Force (CSTF). c. Provide up to three presentations to the Arden Hills City Council. 3. Provide conceptual design for the TCAAP site. a. Select and refine a single scheme. b. Provide construction cost estimates for the selected scheme. 4. Compile building assessment, community engagement information, conceptual design scheme and construction cost estimates into a report. Please carefully review the Scope of Basic Services listed above to be sure that it is accurate and that there are no items or services omitted. ADDITIONAL SERVICES HGA may be requested by the Client to provide Additional Services or the services of Outside Consultants, as necessary, which are in addition to the Basic Services provided for in this Agreement. If HGA is requested to provide such Additional Services, the Client shall compensate HGA for these services on an Hourly Rate basis of 2.5 times the Direct Personnel Expense (DPE) of HGA’s personnel providing the services and/or 1.2 times the cost to HGA of any consultants providing the services plus Reimbursable Expenses, unless mutually agreed upon. These terms are defined below, and such compensation will be over and above any maximums set forth in this Agreement. Additional Services may include, but are not be limited to, the following: 1. Alternate 1 – Provide space needs assessment of Arden Hills existing public works building ($1,900) Mr. Bill Joynes City of Arden Hills June 8, 2017 Page 2 COMPENSATION Compensation to HGA for Basic Services, as provided in this Agreement, will be on a Lump Sum basis in the amount of $19,900, including Reimbursable Expenses. DPE is defined as the salary of HGA personnel engaged on the Project plus the cost of their mandatory and customary contributions and benefits. Reimbursable Expenses are defined as the actual expenditures made by HGA in the interest of the Project for expenses such as out of town travel and/or living expenses, long-distance communications, reproductions and mailing, data processing, and any state or local taxes imposed where the Project is located. This copy and an additional enclosed copy of this Agreement have been signed by me on behalf of HGA. Terms and Conditions of this Agreement are attached. If this Agreement is satisfactory, please sign and date as indicated below. Once you have signed both copies, please return one to HGA and retain the other for your records. Our receipt of the fully-executed copy will constitute our authorization to proceed. Thank you for the opportunity to serve you on this Project. Sincerely, HAMMEL, GREEN AND ABRAHAMSON, INC. (HGA) Mia Blanchett Vice President ACCEPTED FOR CITY OF ARDEN HILLS, MINNESOTA (Client) By Title Date ATTACHMENTS: TERMS AND CONDITIONS cc: Eric Biederman, HGA Jennifer McMaster, HGA \\corporate\project\4000\4075\001-00\9. legal\letter agrmt. - conceptual planning 4075-001-00.docx T&C-1 TERMS AND CONDITIONS The Client understands and acknowledges that in the evaluation, remodeling or repair of existing structures, certain design and technical decisions are made on assumptions based upon readily available documents and easily observed existing conditions. Unless specifically directed in writing by the Client, HGA shall not perform or have performed any destructive testing or open any concealed portions of the structure in order to ascertain actual conditions. Where relevant, the Client agrees to provide the following information and/or Services, at its expense, and HGA shall be entitled to rely upon the accuracy and completeness thereof: 1. Any structural, mechanical, chemical, air and water pollution tests, tests for hazardous materials or other test inspection and reports required by code, regulation, law or the Contract Documents. 2. Legal, insurance and accounting services as may be necessary. The proposed language of certificates, assignments or agreements that require HGA's consent or signature shall be submitted for HGA's review at least 14 days prior to the date execution is needed. The time for review and/or negotiation of any such documents that HGA determines not to be a standard industry form shall be an Additional Service. 3. Provide answers to HGA’s questions and attend meetings as required to accomplish the Project. 4. Provide the best available documentation and information regarding the existing conditions. HGA will invoice monthly for Basic Services, and Additional Services and any Reimbursable Expenses. Payment is not conditional upon the happening of any other event and is due upon receipt of the invoice. Any invoiced amount not paid within thirty (30) days of the date of the invoice will include an interest and service charge of one percent (1%) per month. Objections not made to an HGA invoice in writing within thirty (30) days are deemed waived. If proper objection is not made, and you fail to pay HGA within sixty (60) days of receipt of any invoice, HGA may, after giving seven (7) days’ written notice, suspend services until the outstanding balances are paid. The Client and HGA shall not be liable to each other for any consequential damages, including loss of use, loss of profit, or cost of financing. HGA shall not have control over or charge of, and shall not be responsible for, construction means, methods, techniques, sequences, procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor’s responsibility. HGA shall not be responsible for the Contractor’s schedules or failure to carry out the Work in accordance with the Contract Documents. HGA and its consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form. HGA shall retain all intellectual property rights to the drawings, specifications or other documents it prepares. The Client may retain copies, including reproducible copies of such documents for information and reference in connection with its use or occupancy of the Project. This Agreement may be terminated by either party upon seven (7) days’ written notice should the other fail substantially to perform in accordance with its terms, through no fault of the party that initiates the termination. In the event of termination, HGA shall be compensated for all services performed and expenses incurred to that date. Nothing contained in this Agreement shall cause any third party to be a beneficiary of this Agreement. This Agreement is intended to be the entire Agreement between us. Any changes or additions to this Agreement must be in writing and signed by both of us. The pre-printed terms and conditions of any Purchase Order issued for convenience that may be signed by both of us are not an addition or amendment to this Agreement and are of no force and effect.