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Home My WebLink About03-06-17 JDA Agenda Packet AGENDA Monday, March 6, 2017 5:30 p.m. Arden Hills City Hall—Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes a. 12/21/2016 JDA Meeting b. 2/6/2017 JDA Meeting 4. Public Inquiries/Informational a. The intent of the Public Inquiries/Informational part of the agenda is to provide interested parties with an opportunity to speak to the JDA about an issue or concern about a past or future agenda item. The current agenda for tonight's meeting is structured to ensure that the JDA accomplishes their business within that agenda. If there is a public hearing scheduled as an agenda item, the public will be invited to speak to that agenda item. In addressing the JDA, please state your name and address for the record, and a brief summary of the specific matter being addressed. To allow adequate time for each person wishing to address the JDA, individuals should limit their comments to three (3) minutes. Written documents may be distributed to the JDA prior to the meeting, or as bench copies, to allow a more timely presentation. 5. Consent Agenda 6. Old Business a. JDA Planning Process/Procedures 7. Public Hearing a. None 8. New Business a. Master Developer Agreement Update 9. Communications – None. 10. Development Director Update – None. Joint Development Authority TCAAP Redevelopment Project 11. Administrative Director’s Report – Verbal. 12. Commissioner Updates 13. Adjournment Joint Development Authority Wednesday, December 21, 2016 Arden Hills City Council Chambers Minutes 5:30 pm Present: Joint Development Authority: Chair David Sand, Commissioner Dave McClung, Commissioner David Grant, Commissioner Rafael Ortega, Commissioner Blake Huffman Also present: Sue Iverson, (Arden Hills); Heather Worthington, (Ramsey County) Roll call taken. Approval of Agenda Motion by Commissioner Huffman seconded by Commissioner Grant to approve the agenda as presented. Motion carried. Approval of Minutes 9/21/16 Minutes Motion by Commissioner Ortega seconded by Commissioner Grant to approve the minutes as presented. Motion carried. Public Inquiries/Informational None Consent Agenda None Old Business None Public Hearing None New Business Amendment to Preliminary Development Agreement Motion by Commissioner Grant seconded by Commissioner Ortega to approve the amendment to the Preliminary Development Agreement with Alatus Arden Hills LLC. Motion carried. Master Developer Update Tom Shaver, Alatus, provided the JDA with an update from the Master Developer. Communications Ms. Worthington directed the JDA to the communications memo in the agenda packet. Future Meeting Schedule Ms. Worthington reviewed the draft 2017 meeting schedule with the JDA members. Commissioner Grant stated he prefers cancellations on Wednesdays. Commissioner Ortega indicated he would unavailable to meeting January 18, 2017. He also stated he wanted productive meetings in 2017. Motion by Commissioner Grant to cancel the Jan 18, 2017 meeting and approve the remainder of the draft 2017 meeting schedule seconded by Commissioner Huffman. Motion carried. Development Director Update None Administrative Director’s Report Ms. Worthington directed the JDA to the memo found in the agenda packet. Commissioner Updates None Future Meeting Schedule The next meeting will be Monday, February 6, 2017, at Arden Hills City Hall. Meeting adjourned at 6:00 pm. Approved _____________________________________ _______________________ Jonathan Wicklund, Chair Date Joint Development Authority Monday, February 6, 2017 Arden Hills City Council Chambers Minutes 5:30 pm Present: Joint Development Authority: Chair Jonathan Wicklund, Commissioner Dave McClung, Commissioner David Grant, Commissioner Rafael Ortega Also present: Bill Joynes, (Arden Hills); Josh Olson, (Ramsey County) Roll call taken. Approval of Agenda Motion by Commissioner Ortega seconded by Commissioner Grant to approve the agenda as presented. Motion carried. Approval of Minutes None Election of 2017 Officers Motion by Commissioner Grant seconded by Commissioner Ortega to appoint Jonathan Wicklund Chair of the JDA for 2017. Motion carried. Chair Wicklund commented on the JDA bylaws. Mr. Olson stated the intent of the bylaws was to have the Vice Chair be a Commissioner from the County. Motion by Commissioner Grant seconded by Commissioner Ortega to appoint Blake Huffman Vice Chair of the JDA for 2017. Motion carried. Public Inquiries/Informational Lyle Salema, Chair of the Energy Board, discussed an email he sent to the JDA regarding energy. He commented on the worldwide changes that would affect energy use and energy grids. He reported solar and wind was now cheaper than coal or gas. Consent Agenda None Old Business None Public Hearing None New Business Master Developer Update Tom Shaver, Alatus, provided the JDA with an update from the Master Developer. He stated it was key to get the revised TRC approved in 2016. He reviewed the critical dates he was working with the City and County on to assist in executing the Master Development Agreement (MDA). He anticipated mass grading would begin later in 2017. It was noted the first phase of development would include an anchor grocer and residential housing. Commissioner Grant questioned if a road from County Road H to County Road I would be completed first. Mr. Shaver stated the County made the decision to connect these County roads in 2017. Commissioner Grant asked if the MDA completion was a requirement for the mass grading. Mr. Shaver explained this was not a requirement. Commissioner Grant inquired when the spine road would be installed. Mr. Shaver reported the spine road would be installed in 2018. Commissioner McClung questioned if the development would be completed in three total phases. Mr. Shaver believed the development would be completed more long term and not in three separate phases. 2017 Meeting Schedule Mr. Olson reviewed the 2017 meeting schedule with the JDA members. Chair Wicklund stated he would not be able to attend the March 22 and May 1 meetings. Commissioner Grant reported he would also not be able to attend the May 1 meeting. Commissioner Ortega indicated he would miss several meetings due to the fact he would be out of town for business. Motion by Commissioner Grant seconded by Commissioner McClung to approve the 2017 Meeting Schedule. Motion carried. Communications Mr. Olson provided the JDA with a communication update. Development Director Update Development Director Joynes explained the Council discussed the civic site at their worksession meeting last week and directed staff to create a task force. Administrative Director’s Report Mr. Olson stated County Road H is open from west of Highway 10 to east of I‐35W. Crews continue to work on the new off ramp from I‐35W northbound to CR H, which will be complete by fall 2017. Construction of the noise wall along I‐35W southbound between CR I and CR H2 has begun and is scheduled to be complete this spring. Mr. Olson reported the roundabout at CR I/Rice Creek Parkway and thumb road from CR I to CR H is on schedule to be built during the 2017 construction season. Construction plans are being reviewed by MnDOT in order to gain the necessary approvals to obtain contractor bids in March 2017. Improvements include removal of the on‐ramp from CR I to I‐35W northbound. An open house will take place in April/May prior to beginning construction. Mr. Olson indicated the JDA’s staff was be reviewing its insurance through the League of Minnesota Cities and would bring the item to the JDA at a future meeting. He provided further comment on the activity occurring on the Primer Tracer site. Commissioner Updates None Future Meeting Schedule The next meeting will be Wednesday, February 15, 2017, at Arden Hills City Hall. Meeting adjourned at 6:00 pm. Approved _____________________________________ _______________________ Jonathan Wicklund, Chair Date Page 1 of 4 Joint Development Authority TCAAP Redevelopment Project DATE: March 6, 2017 TO: Joint Development Authority Board of Commissioners FROM: Matthew Bachler, Senior Planner SUBJECT: JDA Land Use Application Review Process Budgeted Amount: Actual Amount: Funding Source: n/a n/a n/a Background The Joint Powers Agreement between the City of Arden Hills and Ramsey County designates the JDA as the governing body responsible for reviewing and approving land use applications for the TCAAP redevelopment project. Land use applications will be evaluated by the JDA based on their compliance with the TCAAP Redevelopment Code (TRC), TCAAP Alternative Urban Areawide Review (AUAR), and applicable provisions of the Arden Hills City Code and Comprehensive Plan. The purpose of this memo is to provide the JDA with an overview of the expected application review process. A flow chart illustrating the development review process has been provided in Attachment A. This item was previously presented by staff at the JDA meeting on June 6, 2016. Since then, the Arden Hills City Council approved an amendment to the TRC on December 12, 2016 that included changes to the administrative procedures for the JDA review process. The most significant changes are listed below:  Removal of provision that granted the JDA authority to approve a Special Development Plan for projects above a certain size in land area  Inclusion of minimum multi‐family unit sizes as one of the standards in the TRC that the JDA cannot grant flexibility for through the Permitted Adjustment process  Limited reduction in required Open Space to no more than three percent of the total area of each park JDA Land Use Applications The following types of land use applications will be reviewed and approved by the JDA:  Site Plan Review  Permitted Adjustment  Preliminary and Final Plat A development proposal may require more than one of these types of land use requests, in which case the JDA will be able to review separate requests concurrently. Applications that require an amendment to the TRC will need to go through a separate review and approval process by the Arden Hills Planning AGENDA ITEM 6A MEMORANDUM Page 2 of 4 Commission and the City Council prior to JDA consideration. Review by the Metropolitan Council will be required for TRC amendment applications that also require an amendment to the City’s Comprehensive Plan. Site Plan Review A Site Plan Review application will be required for all non‐residential and multi‐family development projects on TCAAP. Building permits for single‐ and two‐family dwellings will not require review by the JDA, but will be reviewed administratively by JDA staff to ensure compliance with the TRC. Depending on the specific proposal, a Site Plan Review application may include the following types of plans: landscape and streetscape, grading and erosion control, architecture and building, parking, circulation, and lighting. Permitted Adjustment The TRC allows the JDA to grant flexibility from certain standards in the Code through the Permitted Adjustment process. These standards include items such as the location of streets, building setbacks, streetscape standards, and required number of parking spaces. The JDA is required to evaluate these requests based on specific criteria provided in Table 3.3 of the TRC. During its review of a Site Plan Review application, staff will identify any areas where a Permitted Adjustment is required. Flexibility may not be granted for deviations from the following provisions in the TRC: schedule of uses, building height, definitions, density, building clear height, or minimum multi‐family unit sizes. Preliminary and Final Plat The JDA is given authority under the Joint Powers Agreement to approve preliminary and final plats for land subdivision on TCAAP. Such subdivisions will be evaluated based on compliance with the TRC and the City of Arden Hills Subdivision Code. Review and Approval Process The following section outlines the different steps within the application review and approval process: 1. Pre‐submittal Meeting All projects will require a pre‐submittal meeting with JDA staff to review the following: a. JDA review process and meeting schedule b. Application fees and escrows  Some projects will require additional studies or analysis to evaluate potential impacts (i.e. traffic impact study or parking demand analysis). JDA staff will obtain a separate escrow from the applicant and contract with a consultant to complete these types of reviews when necessary. c. Submittal requirements and expectations d. Preliminary feedback from staff on plan components that need to be adjusted before submittal to meet the requirements of the TRC 2. Land Use Application Submittal Deadline The submittal deadline for land use applications will be the first Monday of each month. 3. 15 Day Review Period JDA staff will have 15 business days after submittal to determine if an application is complete. At the end of the 15‐day review period, staff is required to notify the applicant on the status of their application. An application will not be considered complete until all missing materials or Page 3 of 4 information have been submitted and reviewed by staff. If an application is found to be incomplete, the JDA review schedule may be subject to change. 4. 60 Day Review Period Minnesota State Statute requires that land use approval bodies process applications within 60 days of receiving a complete application. This requirement will apply to development proposals reviewed by the JDA as well. The initial 60‐day review period may be extended for an additional 60 days for reasons that pertain to the proper review of an application with notification to the applicant. With the applicant’s permission, the 120‐day review period may also be extended. 5. Project Review During the application review process, comments from the following parties may be obtained, when applicable. JDA staff may contact other affected parties for comments based on the details of the proposed project.  City Engineer  City Building Official  Ramsey County Public Works  Ramsey County/TCAAP Management Team  Ramsey County Sheriff’s Department  Lake Johanna Fire Department  Minnesota Department of Transportation  Rice Creek Watershed District 6. Development Review Committee Certain projects may require the entities listed above to convene as a Development Review Committee to discuss the project in greater detail. This meeting typically takes place the week following the submittal deadline. 7. Public Notices Required public notifications are prepared and sent once an application is found to be complete. This will include a public hearing notice published in the City’s official newspaper and a mailing sent to affected property owners within the vicinity of the proposed project. All notices and mailings are required to be published or received a minimum of 10 days before the public hearing date. 8. JDA Review The JDA will review development proposals at work sessions and regular meetings, however, formal action on an application can only take place during a regular meeting. The purpose of the work session is to give the applicant an opportunity to receive preliminary feedback from the JDA on a proposal prior to submitting a formal application. Attending a work session is optional and not required. 9. Development Agreements and Contracts The JDA will need to approve agreements and contracts associated with approved development projects. These agreements or contracts will be approved concurrently with the JDA’s approval of the land use application or at the next regularly scheduled JDA meeting. Page 4 of 4 Application Fees Under the Joint Powers Agreement, the JDA may require an application fee and escrow to defray costs incurred by its review of land use applications. The application fee is meant to cover overhead costs associated with the JDA staff’s review of the application, while the escrow will be used to reimburse specific costs, such as staff time, legal fees, and mailing expenses. These types of fees are required to be established by resolution. Staff recommends that the JDA consider setting its fees to be consistent with the approved Arden Hills land use application fees. A copy of the current Arden Hills land use application is provided in Attachment B for reference. Attachments A. Development Review Flow Chart B. Arden Hills Land Use Application JDA Review Process City TRC Amendment Process Does Not Meet TRC Requirements or Allowed Flexibility Meets TRC Requirements or Allowed Flexibility (Table 3.3) Planning Commission Public Hearing City Council Regular Meeting Denial Approval • Site Plan Review • Permitted Adjustment • Preliminary & Final Plat JDA Regular Meeting Public Hearing Approval Following Board denial, an applicant may revise and resubmit an application for a either a City TRC amendment or JDA Review of a project that meets TRC requirements or allowed flexibility St a f f R e v i e w Pr o c e s s e s Pu b l i c M e e t i n g s Bo a r d D e c i s i o n s Denial Pre-Submittal Meeting with JDA Staff JDA Staff Review for Completeness (15 days) Application Submitted (First Monday of the Month) City Staff Review for Completeness (15 days) Application Submitted (First Monday of the Month) • TRC Amendment • Comprehensive Plan Amendment (Requires Metropolitan Council Approval) Page 1 of 3 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 792-7800 Fax (651) 634-5137 www.cityofardenhills.org For Office Use Only Planning Case No. 17- Submittal Date Application Completed Date Accepted by Receipt Number Council Decision Council Decision Date 2017 LAND USE APPLICATION Applicant Information Applicant: Address: Telephone No.: Other: Fax No.: Email Address: Property Information Property Owner: Owner Address: Owner Telephone No. Other: Address of Property Involved: Legal Description: Property ID No.: Type of Use: Zone: Property Acreage: Type of Request Comprehensive Plan Amendment (Fee: $500 + Escrow: $1,000) Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $350 + Escrow: $1,000) Preliminary Plat (Fee: $500 + Escrow: $1,000) Final Plat (Fee: $500 + Escrow: $1,000) Concept Plan Review (Fee: $150 + Escrow: $1,000) Master Planned Unit Development (Fee: $350 + Escrow: $1,000) Final Planned Unit Development (Fee: $350 + Escrow: $1,000) Planned Unit Development Amendment (Fee: $350 + Escrow:$1,000) Site Plan Review (Fee: $350 + Escrow: $1,000) Rezoning or TCAAP Regulating Plan Amendment(Fee: $350 + Escrow: $1,000) Zoning Code or TCAAP Redevelopment CodeAmendment (Fee: $350 + Escrow: $1,000) City Code Amendment (Fee: $350 + Escrow:$1,000) Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,000)Variance or Permitted Adjustment (Fee: $350 +Escrow: $1,000) Vacation of Easement or Right-of-Way (Fee: $150 +Escrow: $1,000) Appeal of Administrative Decision (Fee: $150 +Escrow: $1,000) Land Use Requests – Not Already Specified (Fee:$150 + Escrow: $1,000 Page 2 of 3 Brief Description of Request (please also include a typed, detailed letter explaining the project): Filing & Information Requirements The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cityofardenhills.org/landuseapplications. Complete/Incomplete Applications An incomplete application will delay the processing of land use requests. The application approval time commences and an application is considered officially filed when the City Planner has received and examined the application and determined that the application is complete. A decision on whether the application is complete or incomplete shall be made within fifteen (15) working days following the submittal of the application. When the application is deemed to be “complete” it shall be placed on the agenda of the first possible Planning Commission meeting provided that all required public notices have been sent and published. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Page 3 of 3 Agenda Deadline and Meeting Schedule The deadline for submittal of land use applications is required according to the schedule outlined below. There are no exceptions. Failure to submit all application materials by the deadline date may delay the review process. Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. Applicants are advised that additional meetings and/or workshops are scheduled when necessary upon approval of the Planning Commission. 2017 SCHEDULE (*subject to change) APPLICATION DEADLINE DATE* TENTATIVE PLANNING COMMISSION MEETING DATE* (Generally held on the first Wednesday after the first Monday at 6:30 p.m.) TENTATIVE CITY COUNCIL MEETING DATE* (Generally held on the fourth Monday at 7:00 p.m.) December 5 (2016) January 4 January 23 January 3 February 8 February 27 February 6 March 8 March 27 March 6 April 5 April 24 April 3 May 3 May 22 May 1 June 7 June 26 June 5 July 5 July 24 July 3 August 9 August 28 August 7 September 6 September 25 September 5 October 4 October 23 October 2 November 8 November 27 November 6 December 6 December 26 December 4 January 3 (2018) January 22 (2018) Acknowledgement and Signature I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application and fully understand that I am responsible for all costs incurred by the City related to the processing of this application. __________________________________________________ ________________ Property Owner Signature (Required) Date ________________________________________________ ________________ Applicant Signature (If different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City’s website: www.cityofardenhills.org/landuseapplications City of Arden Hills  1245 West Highway 96  Arden Hills, MN  55112-5743 _________________________________________________________________________________________________________________________________________________________________________________________ Phone 651-792-7800  Fax 651.634.5137  www.cityofardenhills.org Escrow Account Set Up Form Date: _______________________ Site Address: __________________________________________________________________ Deposit made by: _______________________________________________________________ Amount: $___________________ Address to send statements: _______________________________________________________ Contact Person: ________________________________________________________________ Telephone No.: ____________________ Email Address: ____________________________ Purpose of Escrow Account: ______________________________________________________ ______________________________________________________________________________ Arden Hills Finance Department policy requires that escrow deposits be held for six months once a permit has been closed in order to ensure all costs associated with the project have been covered. Please note: Land Use Applications may be required to maintain a minimum balance as established by the City, and will require replenishment when balances fall below the minimum balance. I acknowledge that I have read this policy and fully understand that any remaining escrow balance will be released after a six-month waiting period. ___________________________________ __________________ Applicant Signature Date Office Use Only Staff Name: _______________________________ Department: ________________________ Type of Escrow:  Landscaping  Grading & Erosion (PW#______________)  Site Improvements (PW#______________)  Security Deposit – Do Not Charge  Land Use Application (PC#____________)  Temporary Certificate of Occupancy  Other: _____________________________ Additional Notes: _______________________________________________________________ ______________________________________________________________________________ Page 1 of 1 Joint Development Authority TCAAP Redevelopment Project DATE: February 28, 2016 TO: Joint Development Authority Board of Commissioners FROM: Administrators Olson and Joynes SUBJECT: Master Development Agreement Update TCAAP Joint Development Authority Staff will provide an update on the Master Development Agreement with Alatus Arden Hills LLC. AGENDA ITEM 8A MEMORANDUM