HomeMy WebLinkAbout06-02-14 JDA
AGENDA
Monday, June 2, 2014
5:30 to 6:30 p.m.
Arden Hills City Hall—Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of Minutes, May 5, 2014
4. Public Inquiries/Informational
The intent of the Public Inquiries/Informational part of the agenda is to provide
interested parties with an opportunity to speak to the JDA about an issue or concern
about a past or future agenda item. The current agenda for tonight's meeting is
structured to ensure that the JDA accomplishes their business within that agenda. If
there is a public hearing scheduled as an agenda item, the public will be invited to speak
to that agenda item. In addressing the JDA, please state your name and address for the
record, and a brief summary of the specific matter being addressed. To allow adequate
time for each person wishing to address the JDA, individuals should limit their comments
to three (3) minutes. Written documents may be distributed to the JDA prior to the
meeting, or as bench copies, to allow a more timely presentation.
5. Consent Agenda
a. Cancellation of September 2014 JDA Meeting
6. Old Business
a. Update on Infrastructure Study
7. Public Hearing
a. None
8. New Business
a. Issuance of an RFP for an Integration and Resiliency Framework
b. Appointment of an Energy Advisory Task Force
Joint Development Authority
TCAAP Redevelopment Project
9. Development Director’s Report
10. Administrative Director’s Report
11. Consultant Reports
a. Financial Consultant
b. Legal Counsel
12. Commissioner Updates
13. Adjournment
Joint Development Authority
Monday, May 5, 2014
Arden Hills City Council Chambers
Minutes
5:30 pm
Present:
Joint Development Authority: Chair David Sand, Commissioner Blake Huffman,
Commissioner Brenda Holden, Commissioner David Grant, Commissioner Rafae l Ortega
Also present: Patrick Klaers, Jill Hutmacher, (Arden Hills); Heather Worthington, (Ramsey
County)
Roll call taken.
Approval of agenda.
Motion by Commissioner Huffman seconded by Commissioner Holden to approve the agenda
as presented. Motion carried.
Approval of April 7, 2014 minutes.
Motion by Commissioner Grant seconded by Commissioner Huffman to approve the minutes as
presented. Motion carried.
Public Inquiries/Informational
None
Consent Agenda
None
Old Business
A. Update on Infrastructure Study
Administrative Director Worthington reported Ramsey County, in cooperation with the City of
Arden Hills, has solicited proposals from engineering consultants for development and design of
TCAAP Site Infrastructure. The scope of services includes analysis, development, and
preliminary and final design of onsite public infrastructure to support the redevelopment
including major roadways, regional stormwater management facilities, sanitary sewer, and
watermain. The consultant will also assist the County and City in developing a site grading plan,
mitigating impacts to existing wetlands, and site platting.
Ms. Worthington explained that proposals were due on May 1 , 2014, and work is expected to
begin by the end of the month. Getting the consultant started as soon as possible will enable
coordination between the design of onsite infrastructure with adjacent interchange
improvements in order to prepare the site for development in 2016. Both the County and the
City will participate in the cost of the consultant work as outlined in a cost sharing agreement
drafted by the JDA Attorney Mike Norton.
Beth Engum, Ramsey County Public Works, provided further information on the infrastructure
study, noting it would include regional stormwater management and grading of the TCAAP site.
Commissioner Holden questioned how this study differed from the water study.
Ms. Engum explained the water study was included in the infrastructure plan. Staff believed
there was an overlap of analysis and consultant work between the grading and water, and
therefore it was included.
Commissioner Grant inquired if the bids came in close to staff’s estimate.
Ms. Engum reported this was the case.
B. Legislative Update
Administrative Director Worthington reported the Senate put $22 million in the bonding bill for
TCAAP roadways along 35W. The House recently released an additional $50 million that will be
shared with two other projects. At this time, it appears TCAAP will be funded at the $29 million
level. She was pleased that the governor supported the project as well.
Chair Sand believed this was good news for TCAAP. He questioned when this issue would be
finalized by the State.
Ms. Worthington believed May 18, 2014, was the final vote.
Public Hearing
None
New Business
None.
Development Director’s Report
A. Update on Master Plan/AUAR Process
Development Director Hutmacher provided the JDA with an update on the Master Plan. She
explained the City Council was tentatively scheduled to approve the Master Plan Land Use M ap
on June 30. The City’s Parks, Trails, and Recreation Committee (PTRC) had been asked to
review the proposed parks in the draft master plan and make recommendations to the City
Council. The City Council accepted the PTRC’s recommendations for park amen ities, off-street
parking, and an adult softball complex. The City Council’s goals for the water amenity were
discussed.
Ms. Hutmacher explained the City Council reviewed the draft AUAR on April 14, 2014. The draft
AUAR and Mitigation Plan was published in the Environmental Quality Board Monitor on April
28, 2014. The document was also sent to adjacent cities, the Mounds View School District, Rice
Creek Watershed, the Minnesota National Guard, and other stakeholders and interested
parties. Public comments on the draft AUAR would be accepted until May 28, 2014. She
reported the Council was tentatively scheduled to approve the final AUAR on July 28, 2014.
Ms. Hutmacher indicated the City submitted a Project Concept Plan, for the Livable
Communities Demonstration Account (LCDA), on Thursday, May 1, 2014. The application
includes a request for $1,605,000 in LCA funds for sidewalks, trails, lighting, landscaping, site
preparation grading, architecture and engineering for the TCAAP project.
Ms. Hutmacher reviewed the upcoming City meeting schedule with the JDA.
Administrative Director’s Report
Administrative Director Worthington presented the April activity report. She noted Building
502 would be demolished this month. It was noted on June 6, 2014 t here would be a
celebration for the 70th Anniversary of D-Day. The County was working to bring together
veterans and previous workers at TCAAP for this event.
Commissioner Updates
Commissioner Holden suggested the JDA and staff work with the National Guard to coordinate
the ball fields that would be put in at TCAAP.
Ms. Worthington noted she had been in contact with representatives at the National Guard and
would continue to speak with them. She suggested the JDA have a joint meeting with the
National Guard in the next six months to learn more of their plans.
Future Meeting Schedule
The next meeting will be Monday, June 2, 2014, at Arden Hills City Hall.
Meeting adjourned at 6:00 pm.
Approved _____________________________________ _______________________
David B. Sand, Chair Date
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Heather Worthington, Administrative Director
SUBJECT: Cancellation of September 2014 JDA Meeting
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Requested Action
Cancel the JDA meeting scheduled for September 1, 2014.
Summary
Due to the conflict with the Labor Day holiday, staff recommends that the Monday, September 1, 2014, JDA meeting be
cancelled.
AGENDA ITEM 5A
MEMORANDUM
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Heather Worthington, JDA Administrative Director
SUBJECT: Infrastructure Study Update
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
The team of Kimley-Horn and Associates and Wenck Associates was selected by Ramsey County and the
City of Arden Hills for the development and design of the TCAAP Redevelopment Site Infrastructure.
Their scope of services addresses design of public infrastructure including roadways, drainage, and
stormwater management features, and utilities to support the redevelopment. The consultants will
spend the next several months developing preliminary design layouts for the spine road, thumb road
connection to County Road I, regional stormwater management system, grading plan, mitigated
wetlands, and sanitary sewer and water supply systems. Their work will require close coordination with
ongoing planning and remediation activities and development of the adjacent interchange on County
Road H at I-35W.
The preliminary designs will enable the consultant team to develop refined construction cost estimates
to assist in the development of an infrastructure financing plan. The consultant team will also ultimately
prepare construction documents for public bidding of the site infrastructure improvements.
Progress updates will be provided to the JDA, City Council, and County Board as more detailed
information becomes available or when feedback is requested.
AGENDA ITEM 6A
MEMORANDUM
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Commissioner Blake Huffman
Heather Worthington, JDA Administrative Director
SUBJECT: Issuance of an RFP for an Energy Integration and Resiliency Framework
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Requested Action
Approve issuance of an RFP for an Energy Integration and Resiliency Framework.
Discussion
The development of a comprehensive Energy Integration and Resiliency Framework (EIRF) has been
identified as a key component to the community’s plans to guide development, and to merge
community-wide goals identified in the City’s TCAAP Master Plan with strategies that assure
development of infrastructure that integrates sound energy principles, which in turn support long term
environmental and economic sustainability. An ideal energy system for the site will minimize emissions
of criteria pollutants and greenhouse gases (GHG), minimize peak power demand, enhance energy
security by providing local and more reliable sources of energy, reduce energy cost volatility, and
strengthen the local economy by spending more energy dollars locally.
This contract opportunity is meant to help the Joint Development Authority and City of Arden Hills to
critically evaluate and frame the role of energy in future development, identify significant opportunities
for the design of an energy system that sustains stable economic development, reduces adverse
environmental impacts, and supports a high quality of life and a healthy lifestyle.
AGENDA ITEM 8A
MEMORANDUM
Page 1 of 9
Note: This is proposed partial content for an RFP, and is not a complete RFP. Ramsey County Finance has
prescribed language for a complete RFP (including boilerplate language, and other restrictions and
expected responses), which may alter some of the content in this draft.
Ramsey County
Office of the County Manager
Request for Proposals
Development of an Energy Integration and Resiliency Framework for TCAAP
Development
Purpose
Ramsey County is requesting proposals from energy and environmental planning firms for the
comprehensive development of an Energy Integration and Resiliency Framework for the 427-acre TCAAP
site purchased by Ramsey County, located in Arden Hills, Minnesota. This framework will have a 50-year
horizon, and will define the energy and resiliency goals and strategies for development of the site, and
provide policy and technical guidance to public and private sector decision makers.
The development of a comprehensive Energy Integration and Resiliency Framework (EIRF) has been
identified as a key complement to the community’s plans to guide development, and to merge
community-wide goals identified in the City’s TCAAP Master Plan with strategies that assure
development of infrastructure that integrates sound energy principles, which in turn support long term
environmental and economic sustainability. An ideal energy system for the site will minimize emissions
of criteria pollutants and greenhouse gases (GHG), minimize peak power demand, enhance energy
security by providing local and more reliable sources of energy, reduce energy cost volatility, and
strengthen the local economy by spending more energy dollars locally.
This contract opportunity is meant to help the Joint Development Authority and City of Arden Hills to
critically evaluate and frame the role of energy in future development, identify significant opportunities
for the design of an energy system that sustains stable economic development, reduces adverse
environmental impacts, and supports a high quality of life and a healthy lifestyle.
Background
The Twin Cities Army Ammunition Plant (TCAAP) and the Arden Hills Army Training Site (AHATS)
comprise nearly 2,370 acres in the northern third of Arden Hills, MN. The TCAAP site and its history as an
ammunition manufacturing facility play a significant role in the incorporation and development of Arden
Hills. Chlorinated solvents were discovered in the neighboring city of New Brighton groundwater wells in
1981. The TCAAP site was placed on the Federal National Priorities (Superfund) list in 1983. Since that
time, extensive environmental investigation and remediation has occurred.
Ramsey County purchased the 427-acre TCAAP site and entered into a fixed-price demolition and
remediation contract with Carl Bolander and Sons in April 2012. At this time, nearly all of the buildings in
the redevelopment area have been demolished, and soil remediation has begun. The site will be cleaned
to Minnesota Pollution Control Agency (MPCA) residential standards. The demolition and remediation
project is expected to be complete in mid-2015.
Page 2 of 9
In November 2012, the Arden Hills City Council and Ramsey County Board approved a Joint Powers
Agreement (JPA) which establishes a partnership between the City and County with the goal of the
remediation and productive reuse of the 427-acre Twin Cities Army Ammunition Plant (TCAAP) site. Key
points of the JPA are as follows:
JDA members include two County Commissioners, two City Council members, and an additional
non-elected City appointee.
The County purchased the site from the U.S. Government and is working to remediate the site
to a residential standard including the demolition of remaining buildings. The County will
recover its costs for acquisition and remediation from land sale proceeds.
The City has prepared an Alternative Urban Areawide Review (AUAR) and Master Plan. The
Master Plan will be approved by both the City and the County and will be implemented by the
Joint Development Authority (JDA). The City will recover its costs for the AUAR and Master Plan
through development fees.
The County is responsible for the construction of a Spine Road connecting Highway 96 and
County Road H. The City is responsible for construction of trunk utilities. The City and County
will cooperate on construction of any necessary regional stormwater ponding. The City will be
reimbursed for its infrastructure expenditures through special assessments to developers
and/or property owners.
The site will also contain a system of wet and dry utilities that will be constructed within the proposed
County Road corridor. The City of Arden Hills will construct the public utilities (water, sanitary and storm
sewer), while right of way will be made available for private utilities (gas, electric, and
telecommunications). The City will be reimbursed for its infrastructure expenditures through special
assessments to developers and/or property owners. All utilities are required to be installed underground
per the City of Arden Hills Zoning Code (Section 1320.135). Regional stormwater management and
wetland mitigation facilities will be developed on site to manage runoff, provide treatment, and to serve
as an integral amenity/green corridor within the planned development.
The City of Arden Hills is working with Kimley-Horn and Associates, LLC, to work on various planning
tools. A draft Alternative Urban Areawide Review (AUAR) has been completed, and can be found at
(www.cityofardenhills.org/documentcenter/view/859). A TCAAP Master Plan is in final stages of
approval; information can be found at http://mn-ardenhills.civicplus.com/index.aspx?NID=373. The City
expects to complete Regulations & Policies for the TCAAP site by early 2015.
Description of proposed project
The successful Responder to this RFP will produce one white paper to inform the City’s Regulations and
Policies for the TCAAP Site, and one final Energy Integration and Framework document, which can
inform development decisions in relation to energy.
Local governments have a range of potential opportunities to facilitate implementation of wise energy
use through zoning, regulations, ordinances, policies and programs. An integrated energy system is one
that combines aspects of multiple systems and technologies to achieve greater efficiencies than any
single system could solely achieve. Integrated energy systems can help solve the challenges that prevent
a renewable energy technology from reaching its full potential, thereby making it more viable and cost-
effective. The work described in this RFP will inform policy, strategic and technical decisions related to
development of the TCAAP site over the next 50 years.
Page 3 of 9
Scope of Services
The Contractor shall design an integrated approach to efficient energy delivery and use, increased
energy efficiency over typical 2014 design standards, and optimized energy supply for the TCAAP site.
The Contractor shall prepare an Energy Integration and Resiliency Framework (EIRF), which shall
propose and analyze options to assure safe, reliable, efficient, flexible and resilient delivery and use of
energy, and also dramatically reduce the environmental impact of energy use, while enhancing comfort,
convenience, and cost for residents and businesses. The contractor shall conduct an analysis of the
intended and unintended impacts of various alternatives. The feasibility of the integrated approach will
be assessed primarily on energy‐related investment returns, energy supply reliability, energy efficiency,
environmental impact, community health benefits and also on the competitiveness of TCAAP site as a
whole.
There are two phases to the Contractor’s work.
A. Phase 1: White Paper to inform the City of Arden Hills’ Regulations and Policies for the TCAAP
Site
Deliverable: A written document entitled “White Paper: Energy Integration and Resiliency Advice to
Arden Hill’s Regulations and Policies for the TCAAP Site”
Timeline: The document shall be completed by October 24, 2014.
Actions:
a. The Contractor shall facilitate meetings with the City and County staff and consultants to outline
and develop an energy vision statement for this site, including clearly defined energy goals,
consistent with the City’s planning work to date. The vision, goals and strategies will form the
basis for the development of the Framework White Paper as well as the final EIRF.
b. The Contractor shall prepare an initial review of potential energy supply alternatives (see item B.
2., below) that could be integrated into development at the TCAAP site.
c. The Contractor shall identify a range of demand-side actions that conserve energy and promote
energy efficiency, and identify those that can be influenced by local regulation and policy.
d. The Contractor shall identify recommendations for City policies and regulations that promote
the energy vision and goals, and assure flexibility in supply side and demand side management
in the development of an energy system. Recommendations should address at a minimum
local zoning and land-use authority,
building and energy codes to reflect the latest standards for energy efficiency, but at a
minimum meeting B3 Guidelines and SB2030 standards including residential application
of SB2030 standards;
Solar related regulations and policies, such as solar access ordinances, development
guidelines requiring proper street orientation, zoning requirements that contain
building height restrictions, and solar permits.
Other regulatory and policy authorities that promote an integrated energy system.
e. The Contractor shall present the White Paper at a meeting of the JDA and Arden Hills City
Council in [month] 2014.
Page 4 of 9
B. Phase 2: “Energy Integration and Resiliency Framework”
Deliverable: a written document entitled “Energy Integration and Resiliency Framework”
Timeline: The document shall be completed by March 31, 2015
Actions:
1. The Contractor shall work with the Energy Integration and Resiliency Committee (EIRC – a
committee to be convened by Ramsey County) in the development of the EIRF; the EIRC shall
guide the contractor in development of the framework, and provide continuous input as the
project proceeds. In the event of any disputes, Ramsey County’s Project Manager shall decide
on the matter.
2. The contractor shall facilitate one community engagement planning session with stakeholders
identified by the EIRC. The purpose of this session is to provide a progress report to
stakeholders, and receive input on the development of the framework.
3. The contractor shall create an opportunity for community engagement via electronic means.
4. Based on the vision statement and goal, as well as the City’s Master Plan, the contractor shall
prepare a forecasted energy profile for the site, which shall be an attachment to the Framework
document. This profile will map out the site’s likely energy landscape as development emerges,
including an inventory of projected future energy use in 5 year increments beginning in year
2015 and extending to year 2065.
5. The Contractor shall prepare a final “Energy Integration and Resiliency Framework” which will
include the following elements:
a. The Contractor shall identify and evaluate the efficacy of potential energy supply
alternatives available for the TCAAP site, including an assessment of their viability at the
site. These alternatives shall include, but not be limited to
i. Electrical and natural gas delivery from existing public utilities,
ii. Development on-site of renewable energy sources (including at least active and
passive solar, geothermal, anaerobic digestion),
iii. District energy systems,
iv. Microgrids (small‐scale electricity distribution systems that link and coordinate
multiple distributed energy resources into a network serving some or all of the
energy needs of one or more users located in close proximity),
v. Integrated community energy solutions (a cross‐cutting set of community
systems that emphasize synergy between multiple sectors, such as energy
supply and distribution, housing and buildings, transportation, industry, water,
wastewater and solid waste management) ,
vi. Community energy systems (an integrated approach to supplying community
energy requirements from passive and active renewable energy or
high‐efficiency sources), and
vii. Capture of waste heat or stranded energy from commercial operations.
viii. Methods to integrate stormwater and water management on site into energy
system design.
Page 5 of 9
b. The Contractor shall prepare a conceptual blueprint that sets out the potential design
for an integrated energy system at the site, including technology descriptions,
partnership opportunities; life-cycle costing, procurement approaches, financing
strategies, and a timeline.
c. The Contractor shall identify energy-related metrics for the EIRF goals to assess progress
on at least an annual basis in a scorecard available to the public.
d. The Contractor shall identify action steps and recommendations, identify specific
actions and responsible parties to implement the conceptual blueprint.
Instructions to proposers
Proposals shall be prepared two-sided on 8-1/2" x 11" recycled paper and should
not exceed a maximum of 20 pages total (10 pages of two-sided printing).
Proposers should sequentially number all pages throughout or by section.
Proposers should submit proposals as one (1) unbound original and a Microsoft
Windows compatible electronic version on CD or USB drive. The proposal should
be clear and understandable when reproduced in black and white. Examples of
the proposers’ work products need not conform to the 8 -1/2" x 11" paper
requirement and will not count against the 20 page su bmission limit. All text and
exhibits should be succinct and relevant to the RFQ requirements.
Proposal Content
1. Letter of Transmittal
Address the letter of transmittal to Ramsey County Manager’s Office, Attention:
Heather Worthington, Ramsey County Courthouse, 15 West Kellogg Boulevard, Saint
Paul, MN 55102.
a. Identification of the offering firm(s), including name, address, telephone
number, email address, and website URL of each firm;
b. Name, title, address, telephone and fax numbers and e-mail address of contact
person during period of proposal evaluation;
c. Signature of a person authorized to bind the offering firm to the terms of the
proposal.
Proposals shall include the following information, preferably in the following order:
2. Qualifications and Experience
List and provide examples of, a minimum of three (3) similar projects involving
planning, design, and/or management of energy systems undertaken by the proposer,
including two within the last five (5) years. For each project, provide the client’s name,
address and telephone number for a contact person currently available who is familiar
with the firm’s performance on each project listed. Describe the scope of the project,
the type of client (commercial, government, etc.), the goals and objectives that defined
success and whether or not those goals and objectives were achieved and elaborate on
the type of services provided. Describe any problems encountered during the project
and solutions devised.
Page 6 of 9
3. Contractor Team Organization
State in writing and provide an organizational chart showing the team members and key
personnel. Identify the primary staff person who will serve as the project manager for
the duration of the contract and the staff who will likely be assigned to the work;
provide resumes for project manager and key support personnel. If relevant, provide
names of subcontractors. Include the following information for each proposed
subcontractor:
a) Identification of subcontractors, their areas of expertise, and a description of
how they will be used in this project;
b) Provide no more than a one (1) page resume for each proposed sub‐contractor
staff person assigned to this proposal/contract.
c) List up to one relevant project completed in the past five (5) years by each
subcontractor assigned to this proposal/contract.
4. Statement of Understanding
Include a statement of understanding in the proposal that demonstrates that the
Proposer fully understands the purpose, goals, and scope of the project as described in
this RFP.
5. Work Plan
The Proposer shall provide a work plan which includes the following:
a) A narrative describing how the Proposer intends to accomplish the scope of
services and produce the deliverables described in this RFP, including
i. How your firm intends to deliver the required services;
ii. A description of the specific steps to be taken to carry out the work;
iii. A Workflow diagram ;
iv. A timeline for the work, including key milestones;
v. Additional tasks or requirements not reflected in the “Scope of
Services” that the Proposer deems essential for successful
completion of the project. If the “Scope of Services” appears
sufficient, so note in your response.
b) A narrative on any innovations and or novel approaches that the Proposer
envisions using for the project.
5. Budget
The contractor shall include a project budget divided into Phases and Tasks as
outlined in the work plan. In no event shall the payment for services associated
with this project exceed $200,000. [Needs Department of Finance input]
6. Conflict of Interest [Needs Legal input]
7. References
Provide contact information for three (3) local jurisdictions for which the Proposer
has performed services in the past five (5) years. Pease provide the name of an
Page 7 of 9
individual from that jurisdiction that can provide information regarding the quality
of services provided by your firm, including the contact person’s email address, and
phone number.
Evaluation Criteria
The County’s evaluation of proposals will be based on the extent to which each proposal meets the
requirements of the RFP and the extent to which the Proposer is able to successfully perform the
services sought by the County. The proposal must be complete and include all necessary information to
be considered for full evaluation. For all proposals, an assessment of each proposal will be made using
the following criteria:
The extent to which the proposal content meets the requirements of the solicitation. (30%)
o The proposal is complete and fully addresses the requirements;
o Scope of Work is realistic, coherent and achievable, and includes all issues raised in RFP;
o Appropriateness of proposed Scope of Work to investigate issues raised in RFP;
o The Proposer’s understanding of the project scope and insight on issues raised in RFP;
Work Plan and Deliverables (25%)
o Sound approach, methodology, and plan which is likely to produce desired results:
o Timeline conforms to time constraints and is realistic and achievable for tasks and subtasks.
o Outlines for proposed white paper and final report address all issues raised in RFP in clear,
systematic and effective way;
o Outlines and submitted writing sample(s) demonstrate Responder’s ability to produce a
white paper and primary research study report of the depth and quality required;
o Value of additional proposed final deliverable(s), if applicable
The qualifications, abilities and experience with energy planning of the Proposer’s team to
perform the proposed work. (30%)
o Quality, experience and evidence of technical capability of project team;
o Demonstrates staff credentials for successful completion of outlined research plan;
o Staff resources adequate and appropriate to project tasks;
o Past work of organization related to objectives;
o Organization demonstrates understanding of energy planning issues;
o Organization demonstrates ability and experience to present creative and economically
viable solutions;
o Organization demonstrates readiness to complete project;
Budget (15%)
o Value of project outcomes to amount of funding requested;
o Realistic budget for scope of work proposed.
PROPOSAL PROCESS & TIMELINE
Proposal Process
For consideration in this funding round, the Responder must follow the specified deadlines, process and
format outlined in this RFP. Prior to the deadline for the proposals, Responders will have the
Page 8 of 9
opportunity to submit questions to Ramsey County about the RFP. The procedure for asking questions
and for COMM’s response is detailed in Section _ of this RFP.
Proposal Timeline
All times given in this RFP are for Central Daylight Time (CDT).
Description Date
Issuance of RFP June 9, 2014
Written questions about RFP due to Ramsey County June 20, 2014, 4:00 p.m.
Answers to questions posted on TCAAP Website July 1, 2014
Proposal due to Ramsey County July 15, 2014, 4:00 p.m.
Evaluation Period July 15 - 31
Contract fully executed/Start date August 15
Phase I (White paper) completion October 31, 2014
Phase II (EIRF) Completion March 31, 2015
Questions
All questions concerning this RFP are to be submitted by [method , address, etc. determined by
Department of Finance]
Name
Department
Ramsey County Courthouse, Room ___
15 West Kellogg Boulevard
Saint Paul, MN 55102
Email address (preferred method)
All questions regarding this RFP must be received no later than 4:00 pm CDT on Friday June 20, 2014.
Each question should reference the page number and section number to which the question applies.
The subject line of the electronic question should include the Responder’s name, the fact that it is
regarding a question for the Development of an Energy Integration and Resiliency Framework for
TCAAP Development RFP.
A copy of all questions submitted and respective answers will be shared with all interested parties and
posted to the RFP page of Ramsey County’s TCAAP website (or Department of Finance website) no later
Page 9 of 9
than 4:30 p.m. Tuesday July 1, 2014. Ramsey County intends to post responses to all questions received
by the deadline at one time and will not be responding to questions individually.
Ramsey County staff other than those indicated are not authorized to discuss this RFP with Responders.
Contact regarding this RFP with anyone other than designated staff could result in disqualification.
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Commissioner Blake Huffman
Heather Worthington, JDA Administrative Director
SUBJECT: Appointment of an Energy Advisory Task Force
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Requested Action
Appoint an Energy Advisory Task Force.
Discussion
An energy advisory task force will assist staff and consultants in the development of an Energy
Integration and Resiliency Framework over the next 12-18 months. This task force will make regular
reports to the JDA, and work under the auspices of the JDA.
Staff would recommend that the JDA appoint a liaison to this task force from the JDA at tonight's
meeting.
Greg Mack, former Parks and Recreation Director for Ramsey County, will provide staff support for this
task force. Additionally, Zack Hansen, Ramsey County Environmental Health Director, will provide staff
support and technical assistance. Zack has also been instrumental in preparing the draft RFP. Staff
recommends appointment of the following individuals to serve, based on their knowledge of energy
issues, Arden Hills, and community involvement commitments:
Lyle Salmela, resident of Arden Hills
Rich Straumann, resident of Arden Hills
Jim Ostlund, resident of Arden Hills
Kate Knuth, University of MN
AGENDA ITEM 8B
MEMORANDUM
Joint Development Authority
TCAAP Redevelopment Project
Staff would also recommend that an industry representative be appointed to this task force. Staff has
been in contact with Xcel Energy to identify an individual, and will return to the July meeting with a
recommendation.
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Jill Hutmacher, JDA Development Director
SUBJECT: Development Director’s Report
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Requested Action
None.
Master Plan
The City Council has been meeting to discuss topics related to the approval of the TCAAP master plan
land use map as follows:
Parks, Trails, and Recreation Committee recommendations for park needs and amenities (April 21)
Surface water amenity (April 21)
Residential development and densities (May 19)
Flex space land use (May 19)
Summaries of Council direction at the April 21, 2014, work session meeting were provided to the JDA in
the May 5, 2014, Development Director Report.
The City Council discussed residential densities and the flex space land use on May 19, 2014. The City
Council chose not to set a maximum number of dwelling units at this time, although the Council may
revisit a maximum unit count during the regulations and policies component of the master planning
process.
The City Council did not make changes to the amount of land designated for the flex space land use. The
City Council discussed their preference for office development and that this type of development should
be allowed and encouraged in the flex space area. The City Council will consider regulations that limit
the amount of warehouse/distribution uses at TCAAP.
AGENDA ITEM 9
MEMORANDUM
Joint Development Authority
TCAAP Redevelopment Project
Based on City Council direction on May 19, 2014, revisions have been made to the draft master plan
land use map which can be summarized as follows:
Parks in the Creek, Hill, and Town neighborhoods have been adjusted slightly to accommodate
recommended amenities. It is important to note that the exact size, dimensions, and layouts of parks will be
determined at a later date. The PTRC recommendations focused on the amenities required in each park;
how those amenities are accommodated at each site will be determined during park design.
The town neighborhood park adjacent to the existing water treatment facility has been more clearly
identified as a park. The civic area adjacent to the park contains the water treatment facility and space for
another civic use such as a small amphitheater or a historical marker/display.
In the Creek neighborhood, the park location has been shifted to be closer to the entrance to the
neighborhood. This has been done to limit the amount of program-related traffic driving through the
neighborhood. In the case of the Hill park, this was not possible due to the terrain. The ball fields need
relatively flat surface areas, and there are limited locations in the Hill neighborhood where this is possible.
Pocket parks were removed as they are too small to be maintained and programmed by the City.
Developers will be encouraged to include pocket parks that will be privately owned and maintained.
An adult athletic facility (softball, ice rinks) has been added to the flex space area west of the Spine Road.
Because this facility will need to be lighted and will attract primarily adult users, it is appropriate that it be
located outside of residential neighborhoods and along the County road. Shared parking with adjacent
businesses will be considered, similar to what is currently in place at Cummings Park.
The size of the flex space land use acre has decreased by approximately 19 acres due to 1) the addition of
the adult athletic facility west of the Spine Road, and 2) the amenities required in the Hill park made that
park slightly larger which expanded the residential land use in the Hill neighborhood and slightly decreased
the size of the flex space area east of the Spine Road.
A block of residential development at the north end of the town neighborhood was removed to
accommodate anticipated storm water management needs in that area.
The City Council will review the revised draft master plan land use map on June 16, 2014. JDA
comments on the revised map will be conveyed to the Council at that time. The City Council is
tentatively scheduled to approve the master plan land use map on June 30, 2014.
AUAR
The public comment period for the draft AUAR and Mitigation Plan ended on May 28, 2014. Comments
were received from Mr. Lyle Salmela, the City of Shoreview, the Minnesota Department of Health,
MnDOT, the Minnesota Pollution Control Agency, and the Metropolitan Council. A summary of public
comments is attached. City staff and consultants are reviewing the comments to determine how they
should be reflected in the final draft document. The City Council will review the final draft AUAR and
Mitigation Plan on June 30, 2014, and is tentatively scheduled to approve the final document on July 28,
2014.
Joint Development Authority
TCAAP Redevelopment Project
Upcoming Meetings
With City Council approval of the master plan land use map tentatively scheduled for June 30, 2014,
staff and consultants are beginning to schedule work for the regulations and policies component of the
master planning process. Work session discussion topics will be defined in the next month.
Attachments
Draft Master Plan Land Use Map, December 2013
Revised Draft Master Plan Land Use Map, May 2014
Draft Open Space Plan, December 2013
Revised Draft Open Space Plan, May 2014
Summary of public comments on the Draft AUAR and Mitigation Plan
Civic
Flex Bus
MultiUse
Office
Other Open
Space
Recreation
Residential
Retail
Thumb
MultiUse 8.85 acres
Office 21.65 acres
Other Open
Space
40.97 acres
Recreation 7.98 acres
Residential 125.76 acres
Retail 15.19 acres
Thumb 43.44 acres
348.6 acres
Civic
Flex Bus
MultiUse
Office
Other Open
Space
Recreation
Residential
Retail
Thumb
Landuse Area
Name Area
Civic 2.49 acres
Flex Bus 82.27 acres
MultiUse 8.85 acres
Office 21.65 acres
Other Open
Space
40.97 acres
Recreation 7.98 acres
Residential 125.76 acres
Retail 15.19 acres
Thumb 43.44 acres
348.6 acres
Draft Master Plan Land Use Map, December 2013
Retail
MultiUse
Residential
Flex Bus
Office
Thumb Development
Civic
Recreation
Other Open Space
Road ROW
Spine Road ROW
MultiUse
Office
Other Open S
Recreation
Residential
Retail
Road ROW
Spine Road R
Thumb Deve
Grand total
Landuse Areas
Name Area
Civic 2.5 acres
Flex Bus 63.5 acres
MultiUse 8.9 acres
Office 21.6 acres
Other Open Space 42.6 acres
Recreation 26.6 acres
Residential 120.1 acres
Retail 14.6 acres
Road ROW 60.4 acres
Spine Road ROW 25.2 acres
Thumb Development 43.4 acres
Grand total 429.6 acres
Revised Draft Master Plan Land Use Map, May 2014
0
n
400’ 800’1600’
Draft Open Space Plan, December 2013
Revised Draft Open Space Plan, May 2014
May 2014 1
Summary of Comments Received on the Draft AUAR
At the end of the comment period on the Draft AUAR (May 28, 2014), six comments had been received from five
state, regional, and local agencies and one member of the general public. Commenters included:
x Minnesota Department of Health
x Minnesota Department of Transportation
x Minnesota Pollution Control Agency
x Metropolitan Council
x City of Shoreview
x Lyle Salmela
Minnesota Department of Health
x Affordable Housing – The City should consider incorporating a mix of housing types including single-
family detached homes, single-attached homes, condominiums, townhomes, apartments, and senior
housing options, as well as providing affordable housing options.
x Energy/Climate Change – The project should consider ways to conserve energy, reduce energy use,
eliminate or reduce greenhouse gas emissions, and promote the use of renewable energy.
x Flooding – With the project’s vicinity to Rice Creek and the associated 100 year flood zone, the project
should consider whether the proposed stormwater infrastructure would have capacity for extreme rainfall
events.
x Health Impact Assessment – An HIA could provide recommendations to policy makers to support positive
health outcomes and to mitigate or prevent possible negative health outcomes to improve the public’s
health and to inform zoning, permitting, and monitoring policies.
x Physical Activity – The project should consider bicycle and pedestrian connections, accessibility, and
wayfinding to parks, recreational facilities, and trails and between proposed uses (i.e., connections
between proposed commercial and residential areas).
x Demolition – Prior to demolition of remaining structures and utilities on site an inspection must be
conducted according to 40 CFR 61 National Emissions Standards for Hazardous Air Pollutants
(NESHAP). Any required asbestos inspection activities must be completed in compliance with the
Minnesota Asbestos Abatement Act, and a pre-demolition survey must be conducted according to
Minnesota Rules 7035.0805 to identify all hazardous waste in the facility.
x Hazardous Materials – The AUAR should provide clear guidelines for establishing the presence of
hazardous materials in soils prior to their disturbance during construction.
x Stormwater Runoff/Impervious Surfaces – The project should consider whether stormwater infrastructure
and retention facilities designed for larder storm events would be appropriate to accommodate
anticipated future climatic events.
x Well Construction – New wells that are constructed must be constructed according to the requirements of
Minnesota Statutes Chapter 103I and Minnesota Rules chapter 4725. Abandoned wells must be properly
sealed.
May 2014 2
Minnesota Department of Transportation
x I-35W/County Road H Interchange
o Stages 3 and 4 of the proposed interchange improvements will require approval from the Joint
Interchange Planning Review Committee
o Stages 2, 3, and 4 of the proposed interchange improvements are not shown in enough detail.
MnDOT is not requesting additional information at this time but sharing information. MnDOT lists
specific concerns for each stage.
o MnDOT will not support plans which will add capacity or traffic volume to the I-35W/CR H
interchange if it retains the existing weaving from the CR H loop to southbound I-35W. The loop
should be closed until the barrier separation is in place.
o The CR H bridge will need to accommodate the planned MnPASS lane, the two-lane ramps
connecting US 10 with I-35W to and from the north, and the loop to eastbound US 10 and in
stage 3, southbound I-35W.
Minnesota Pollution Control Agency
x No comments at this time
Metropolitan Council
x Item 6 Project Description
o Clarify that the comprehensive plan amendment will reflect the land use plan selection and align
with the final organization of those land uses on the property, including any adjustments to land
use densities or intensities, if needed.
o If Ramsey County pursues the land exchange, an amendment to the Rice Creek North Regional
Trail Master Plan must be approved by the Metropolitan Council. The land exchange will also
need to comply with the System Protection requirements delineated in the Regional Parks Policy
Plan.
x Item 8 Permits and Approvals Required
o When the City makes application to the MPCA for a permit to construct each segment of the
sanitary sewer, a copy of the plans, design data, and a location map will also need to be
submitted to the Metropolitan Council for review by Environmental Service Municipal Services
staff.
x Item 9 Land Use
o Revise reference to Rice Creek Regional Park to Rice Creek North Regional Trail
x Item 11 Water Resources
o Future analysis may be needed to evaluate potential water supply impacts resulting from severe
contamination on the TCAAP property and neighboring areas
o The Council encourages implementation of new water conservation and stormwater
management strategies as part of construction and site landscaping.
o New data from the National Weather Service should be used in the calculation of runoff from the
site to ensure that proposed stormwater conveyance, treatment, and infiltration facilities will be
properly sized to accommodate future runoff events.
May 2014 3
x Item 13 Fish, Plant Communities, and Sensitive Ecological Resources
o The Council encourages the City to incorporate an evaluation of the woodlands identified in
Figure 7-1 in the Final AUAR and give consideration to preserving and incorporating as many as
possible as an amenity into the stormwater treatment and infiltration system planned for the
northwest portion of the study area.
o The Council recommends, consistent with DNR impact minimization guidance for the Blanding’s
turtle, that the proposed new roadways through the site specify the utilization of sloping,
surmountable curbing through the project site.
o Update reference to Rice Creek North Regional Trail Master Plan Amendment
x Item 18 Transportation
o Review Appendix D of the TPP to determine the most appropriate classification for the spine
road
o Stages 3 and 4 of the I-35W/CR H interchange improvements will need to be reviewed by the
Joint Interchange Planning Review committee.
x Figures – Update maps to reflect the entire Rice Creek North Regional Trail and Wildlife Corridor
x Draft Mitigation Plan
o Item 13a – This section should discuss how the proposed green corridor will interact with
Ramsey County’s wildlife corridor
x Figure T2 – Future planning for the potential roadway crossing Rice Creek North Regional Trail should be
coordinated with Ramsey County Parks
x Appendix C. TCAAP Traffic Study
o Using ITE trip generation rates is generally not recommended for large developments, and local
data has shown that many ITE trip generation rates are likely higher than observed in this area.
o Delays shown in unmitigated traffic analysis are unrealistic and do not take in account likely
diversion of trips to other roadways. Forecasts using a regional scale model would show this.
o Any new freeway access at CR H will need to be reviewed by MnDOT/Metropolitan Council
interchange committee as discussed earlier in the comment letter
City of Shoreview
x Study Area Delineation – Future development of the TCAAP property will have an impact on Rice Creek,
the Ramsey County Regional Trail and Wildlife Corridor, and County Road I. The study area should be
expanded or additional information provided in order to determine the full impact on these natural
features and the adjacent transportation network that includes Shoreview.
x Section 9 Land Use – Future development efforts should preserve the integrity of the Rice Creek
Regional Trail (and planned future improvements as outlined in the 2013 amendment to the Rice Creek
Regional Trail Master Plan) and provide local connections.
x Section 18 Transportation
o Aligning a future road connection with Rice Creek Parkway has the potential to change the
character of roadway given that it will become an attractive alternative for the congestion at I-
35W/Highway 10 in the peak rush hour. Such a connection could result in potential impacts to
May 2014 4
residential land uses in the area because of the traffic volumes and vehicle distribution (i.e.,
more trucks and heavy commercial).
o It is unclear how a potential six-legged intersection of Rice Creek Parkway/CR I/TCAAP/I-35W
Freeway Ramp would function and preserve existing access to I-35W. The City strongly desires
to maintain existing access to and from I-35W at CR I for their residents.
o The AUAR does not provide sufficient details about the potential future connection CR I. More
detailed analysis including traffic projections and alignment options need to be identified so the
impacts to the road system and adjoining land uses in Shoreview can be determined. A
collaborative approach involving MnDOT, Ramsey County, and adjoining cities should be
initiated to assess and review the transportation impacts from future improvements that support
the TCAAP development.
Lyle Salmela
x VOC/Radon Abatement
o Per state and city building codes, all new residential structures at TCAAP should be protected
and abated for radon and VOCs; the public should have this knowledge and it should be
discussed with the MDH radon/VOC regulatory personnel.
o The AUAR states that VOCs will be remediated to comply with MPCA Tier 1 residential
standards. This may be misleading because VOCs/radon are not remediated but abated but
building codes and construction standards.
o Where can the public review the RAP/DRAP?
o Commercial and industrial construction requires vapor barriers under concrete slabs. Whether to
provide further code regulation would be up to the City to amend the applicable codes. To
prevent past 3M and General Mills issues it should be discussed.
x Transportation – CR H/I-35W
o Will phases 1-4 (Figure 18-1) come in succession until the total project is done or on separate
start and completion dates? If not in succession then phase 4 should be included with phase 1
because major construction would be on the same side of 35W. Also a traffic lane should
connect Hwy 10 north with the CR H roundabout.
o It appears that the traffic analysis is based on the full build out of TCAAP and 2030 I-35W traffic.
The analysis does not mention anything about what the Metropolitan Council, Ramsey County,
MnDOT, Metro Transit, Chamber of Commerce, and I-35W corridor cities including Arden Hill s
have for further plans for I-35W north and I-694. The AUAR should address what these
governmental bodies are planning and how they view this rebuild.
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Heather Worthington, JDA Administrative Director
SUBJECT: Administrative Director’s Report
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
A report will be provided at the meeting.
AGENDA ITEM 10
MEMORANDUM
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Mark Ruff, JDA Financial Consultant
SUBJECT: Financial Consultant Report
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Please see the attached memo.
AGENDA ITEM 11A
MEMORANDUM
May 29, 2014
To: TCAAP Joint Development Authority
From: Mark Ruff, Ehlers
RE: Update on Financial Issues
Several items are on the short-term and long-term horizons concerning TCAAP financial
issues. A brief description of the current status of these issues and policy options for the
respective public bodies is below. No immediate action is necessary.
1. Financial Model. The basics of the financial model have been shared with the City
Council and the County Board. Chair Sand was able to hear the discussion as well.
The model will change on a continual basis as new information is received
concerning infrastructure costs, grant availability, financing requirements, market
conditions, and project timing. Generally, the model assumes land sales, fees, and
grants will pay for the City and County’s costs, but no surpluses or significant
contingency dollars are contemplated. In addition, the model does not reflect the
potential for significant economic development projects that may reduce fees or land
sale proceeds.
2. Land Sale Process. As the JDA is aware, the County has hired the St. Paul Port
Authority to market the commercial land. Even though the majority of the land will
not be ready for construction to commence until 2016, the Port is actively talking
with developers and builders about the site. For both the commercial and the
residential land, there are several procedural and policy considerations for later
discussion including:
- Platting process
- Minimum and maximum sizes of parcels to be marketed
- Structure of payments on land sales (how much is paid by the purchaser up-front
and how much paid as the property is developed?)
- When the first purchase agreements can be entered into
- Appropriate balance between larger developers and smaller builders
- Requests from land purchasers for environmental indemnification or insurance
- Impact of moving or reconstructing piping from wells to treatment facility
- Location required for parks, trails, open space, and necessary infrastructure
3. Developer Market Testing. The City has been working on fee structures for utility
costs, parks, and for its up-front costs associated with the planning of the project. The
County will likely charge some fees for storm water costs as well. We will be
working with the Port, with commercial developers, and with residential developers
to test our estimates for land prices, maximum utility fees, and the structure of fees
that will offer the best opportunity for mutually beneficial developments between the
private and public sectors.
4. Financing Options for City and County Infrastructure. We are working with city and
county staff to find the low cost debt to finance infrastructure. One possibility is a
state loan program for roads called the Transportation Revolving Loan Fund. It is a
loan program for state aid roads with a subsidized interest rate of 1% and a term of as
long as 15 to 20 years. There is also the option for the City to lower its rates slightly
for utility debt through a state credit enhancement program. These bond issues will
not occur for 18 to 24 months. Interest rates for municipal bonds are very low right
now with 10 year debt under 2%. Part of the financial modeling will be the ability to
minimize the need for debt through the developers financing some of the road and
utility improvements and through early land sales.
We look forward to further discussions on these issues.
Joint Development Authority
TCAAP Redevelopment Project
DATE: June 2, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Mike Norton, JDA Attorney
SUBJECT: Legal Counsel Report
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
A verbal update will be provided.
AGENDA ITEM 11B
MEMORANDUM