HomeMy WebLinkAbout07-07-14 JDA
AGENDA
Monday, July 7, 2014
5:30 to 6:30 p.m.
Arden Hills City Hall—Council Chambers
1. Roll Call
2. Approval of Agenda
3. Public Inquiries/Informational
The intent of the Public Inquiries/Informational part of the agenda is to provide
interested parties with an opportunity to speak to the JDA about an issue or concern
about a past or future agenda item. The current agenda for tonight's meeting is
structured to ensure that the JDA accomplishes their business within that agenda. If
there is a public hearing scheduled as an agenda item, the public will be invited to speak
to that agenda item. In addressing the JDA, please state your name and address for the
record, and a brief summary of the specific matter being addressed. To allow adequate
time for each person wishing to address the JDA, individuals should limit their comments
to three (3) minutes. Written documents may be distributed to the JDA prior to the
meeting, or as bench copies, to allow a more timely presentation.
4. Consent Agenda
5. Old Business
a. Infrastructure Update
6. Public Hearing
a. None
7. New Business
a. Process for Appointment of Advisory Boards
b. Waiver of Tort Limits – JDA Insurance Policy
8. Development Director’s Report
9. Administrative Director’s Report
Joint Development Authority
TCAAP Redevelopment Project
10. Consultant Reports
11. Commissioner Updates
12. Adjournment
Joint Development Authority
TCAAP Redevelopment Project
DATE: July 7, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Heather Worthington, JDA Administrative Director
SUBJECT: Infrastructure Study Update
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
County and City staff working together selected the team of Kimley-Horn and Associates and Wenck
Associates for the TCAAP Infrastructure Study. The team brings expertise in the areas of
transportation/traffic, landscape architecture, land development, grading, utilities,
stormwater/wetlands, and survey. Please see the attached organizational chart.
Data collection, analysis, and preliminary design are underway and will extend through the end of this
year. Current tasks include survey, stormwater/wetlands, and public utilities. Work will begin on
roadways and grading in the near future. A project schedule is attached.
County and City engineering staff will bring updates to the JDA as work progresses and a public open
house will be held late this fall.
AGENDA ITEM 5A
MEMORANDUM
Organizational Chart
Project Team
1 Kimley-Horn and Associates, Inc.
2 Wenck Associates Inc.Jon Horn, P.E.1
J. Joseph Otte, MBC2
Bill Klingbeil, P.E.1 Tom Lincoln, P.E.1
David Landecker, PLS2
Jerry Pertzsch, P.E.1
Tom Harrington, RLA1
Tony Rohs, P.E., PG2
Jon Libby, P.E., LEED
AP1
Brandon Bourdon, P.E.1
Jessica Laabs, AICP1Chadd Larson, P.E.1
Matt Bowers, P.E.2
Chadd Larson, P.E.1
Brian Smalkoski, P.E.,
AICP, PTP, PTOE 1
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Beth Kunkel, PWS1
Mike Graham, PWS,
CWD2
Pamela Massaro, P.E.2
Stormwater Management
Ed Matthiesen, P.E.2
Lucius Jonett, MLA,
EIT2
Ashley Payne1
Project Manager
Site Remediation Coordination
Roadway Design Land Development
Survey/Platting
Structural
Landscape Architecture
Geotechnical
Grading/Private Utilities
Traffic
Utilities
Water
Sanitary
Master Plan/AUAR
Coordination
Stormwater Management/
Wetlands
Wetlands
Creek Remeander
Water Quality
Permits
Public Involvement
TCAAP Site Redevelopment Infrastructure
Arden Hills City Council Work Session Schedule 2014 – 2015
JUNE 2014
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
06/30 Introduce Infrastructure Team and Process
JULY 2014
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
07/14 Stormwater System Review
AUGUST 2014
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
25 26 27 28 29 30
08/11 Water and Sewer Systems Review
SEPTEMBER 2014
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
09/08 Spine Road and Grading Design Review
09/29 County Road I and Thumb Road Design Review
OCTOBER 2014
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
10/13 Stormwater System Update
10/27 Water and Sewer Systems Update
NOVEMBER 2014
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
24 25 26 27 28 29
11/24 Roadway and Grading Design Update
DECEMBER 2014
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
12/08 Open House Meeting Preview
JANUARY 2015
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
01/12 Preliminary Plat Review
01/26 Receive Infrastructure Feasibility Report—
Regular Council Meeting
24
31
23
30
TCAAP Site Redevelopment Infrastructure
DATE: July 7, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Heather Worthington, Administrative Director
SUBJECT: Process for Appointment of Advisory Boards
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
At the June meeting of the JDA, the members requested staff to research a process to appoint
members to advisory boards to the JDA. Staff researched various processes, and developed the
following approach to meet the monthly meeting schedule of the JDA, as follows:
1. JDA would establish the advisory board and call for applicants at that meeting
2. The notice would be posted on the City and County websites, and at City Hall in writing
3. Applications would be received until the middle of the following month (about 2 weeks
prior to the next JDA meeting)
4. Applicants would submit an application form, along with their resume or curriculum
vitae
5. All JDA members could review candidates and recommend one candidate per
commissioner, with the JDA Chair appointing the chair of the advisory board
6. The majority of advisory board members would be either residents or business owners
in Arden Hills; all candidates must reside or own a business in Ramsey County.
Applicants would fill out the advisory board application form (attached).
AGENDA ITEM 7A
MEMORANDUM
TCAAP Joint Development Authority
Advisory Board Application
Name________________________________________________________________________________
Last First M.I.
Address______________________________________________________________________________
City_______________________________________________State______Zip______________________
Phone__________________________________E-Mail_________________________________________
Advisory Boards you are interested in:
Energy Resilience Advisory Board
Please tell us why you are interested in serving:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_________________________________________________________________
Tell us about your previous involvement in City or County advisory boards:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_________________________________________________________________
Please attach your resume or curriculum vitae
1
Joint Development Authority
TCAAP Redevelopment Project
DATE: July 7, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Michael T. Norton
JDA Counsel
SUBJECT: Waiver of JDA Tort Liability Limits
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Requested Action: Approve resolution authorizing execution of League of Minnesota Cities Insurance
Trust (LMCIT) Liability Coverage Waiver Form, by not waiving statutory tort limits.
Discussion: As part of its liability insurance coverage with LMCIT, the JDA is required to elect annually
whether to waive the statutory tort liability limits stated in Minn. Stat. § 466.04, currently capped at
$500,000 per individual and $ 1.5 million for all claims arising out of a single occurrence. This is a critical
decision, since not waiving the statutory limits results in the following scenarios as explained by LMCIT:
If the member does not waive the statutory tort limits, an individual claimant would be able to
recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all
claimants would be able to recover for a single occurrence to which the statutory tort limits
apply would be limited to $1,500,000. These statutory tort limits would apply regardless of
whether the city purchases the optional excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a
single claimant could potentially recover up to $1,500,000 for a single occurrence. The total all
claimants would be able to recover for a single occurrence to which the statutory tort limits
apply would also be limited to $1,500,000, regardless of the number of claimants.
If the member waives the statutory tort limits and purchases excess liability coverage, a single
claimant could potentially recover an amount up to the limit of the coverage purchased. The
total all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would also be limited to the amount of coverage purchased, regardless of the
number of claimants.
AGENDA ITEM 7B
MEMORANDUM
2
Joint Development Authority
TCAAP Redevelopment Project
The JDA is required to make policy judgments about its liability coverage and the waiver of its statutory
tort liability limits. I recommend that the JDA strongly consider NOT waiving the statutory tort limits. I
believe that this decision reasonably balances the potential liability of the JDA while permitting a
reasonable recovery paid from tax payer dollars for proven tort claims.
JOINT DEVELOPMENT AUTHORITY
RESOLUTION #2014 - _____
RESOLUTION AUTHORIZING EXECUTION OF WAIVER
RELATING TO TORT CAP LIMITS FOR LIABILITY INSURANCE
WHEREAS, the Joint Development Authority is a joint powers entity created by
the City of Arden Hills and the County of Ramsey for the redevelopment of the Twin
Cities Army Ammunition Plant (“TCAAP”) site; and
WHEREAS, the JDA is insured for tort liability matters by the League of
Minnesota Cities Insurance Trust (“LMCIT”); and
WHEREAS, as part of its liability insurance coverage with LMCIT, the JDA is
required to elect annually whether to waive the statutory tort liability limits stated in
Minn. Stat. § 466.04, currently capped at $500,000 per individual and $ 1.5 million for
all claims arising out of a single occurrence; and
WHEREAS, staff has recommended that the JDA not waive the tort cap limits in
order to mitigate the JDA’s tort liability as permitted by law; and
WHEREAS, a decision to not waive the tort cap limits reasonably protects the
JDA and limits its potential liability while alowing an individual claimant to recover
damages as provided by law.
NOW, THEREFORE, BE IT RESOLVED by the Joint Development Authority
Board of Commissioners that the Administrative Director is authorized to exe cute the
LMCIT Liability Coverage Waiver Form on behalf of the JDA by not waiving the cap on
statutory tort limits.
Adopted this 7th day of July, 2014
________________________
David Sand, JDA Board Chair
ATTEST:
____________________________________
Heather Worthington, Administrative Director
Joint Development Authority
TCAAP Redevelopment Project
DATE: July 7, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Jill Hutmacher, JDA Development Director
SUBJECT: Development Director’s Report
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Requested Action
None.
Master Plan
The City Council met on June 16 and 23, 2014, to review the draft master plan land use map. Based on
discussions at those meetings, the following changes were made to the land use map since the JDA last
reviewed the map on June 2, 2014.
A U10/12 soccer field was eliminated from the Hill Neighborhood park. Reducing the size of the
park decreased the size of the surrounding neighborhood and restored 6.3 acres of commercial
use to the area east of the Spine Road.
The 9-acre athletic facility on the west side of the Spine Road was moved to a 5.6-acre
residential block east of the Spine Road and south of the surface water management area.
At the Highway 96 access point, 5.0 acres of land that was previously flex business was
designated for retail use.
The City Council approved the attached master plan land use map on June 30, 2014.
AGENDA ITEM 8
MEMORANDUM
Joint Development Authority
TCAAP Redevelopment Project
AUAR
The City Council reviewed the draft Final AUAR and Mitigation Plan on June 30, 2014. The document will
be forwarded to state agencies and the Metropolitan Council. If no agency objections are received, the
City Council will consider approval of the Final AUAR and Mitigation Plan on July 28, 2014.
Upcoming Meetings
On June 30, 2014, the City Council gave municipal consent for the I-35W and Highway 96 interchange
improvement project.
With City Council approval of the master plan land use map on June 30, 2014, staff and consultants are
scheduling work for the regulations and policies component of the master planning process.
July 14, 2014, Special Work Session at 5:30 pm, Community Room
Stormwater System Review (Infrastructure)
July 28, 2014, Regular Meeting at 7:00 pm, Council Chambers
Consider approval of Final AUAR and Mitigation Plan
August 11, 2014, Special Work Session at 5:30 pm, Community Room
Water and Sewer System Review (Infrastructure)
Density/Maximum Residential Unit Discussion
August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss Performance Based Zoning process
o Discuss zoning elements and framework
o Present zoning sections 1 – 7 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses, Building Form and Site
Development Standards, Building Design Standards)
August 25, 2014, Special Work Session at 5:30 pm, Community Room
Discuss Zoning Sections 1 – 5 (Introduction, Components of the Code, Administration,
Definitions, Schedule of Uses)
September 8, 2014, Special Work Session at 5:30 pm, Community Room
Spine Road and Grading Design Review (Infrastructure)
Discuss Zoning Sections 6 – 7 (Building Form and Site Development Standards, Building
Design Standards)
Joint Development Authority
TCAAP Redevelopment Project
September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers
Workshop with Gateway Planning
o Discuss comments and direction on Sections 1 – 7 (Introduction, Components of
the Code, Administration, Definitions, Schedule of Uses, Building Form and Site
Development Standards, Building Design Standards)
o Present Zoning Sections 8 – 12 (Street Design Standards, Parkland Standards,
Open Space Standards, Streetscape and Landscape Standards, Sign Standards)
September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays)
Final Discussion of Zoning Sections 1 – 7 (Introduction, Components of the Code,
Administration, Definitions, Schedule of Uses, Building Form and Site Development
Standards, Building Design Standards)
September 29, 2014, Special Work Session at 5:30 pm, Community Room
County Road I and Thumb Road Design Review (Infrastructure)
Discuss Zoning Sections 8 and 11 (Street Design Standards, Streetscape and Landscape
Standards)
It is anticipated that additional regular and special work session meetings will be scheduled to discuss
regulations and policies, the infrastructure study, and other TCAAP issues. Future meeting topics will be
defined as those dates draw nearer.
Attachments
Approved Master Plan Land Use Map, June 30, 2014
Residential 112.8
Mixed Use 8.9
Ofc. Campus 43.4
Offi ce 21.6
Flex 75.9
Retail 19.6
Park 19.1
Civic 2.5
Other Open Space 42.6
Local Roads 57.8
Spine Road 25.2
TCAAP Land Use Map
June 30, 2014
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Joint Development Authority
TCAAP Redevelopment Project
DATE: July 7, 2014
TO: Joint Development Authority Board of Commissioners
FROM: Heather Worthington, Administrative Director
SUBJECT: Administrative Director’s Report
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Attached, please find the financial report on the JDA Budget vs. Actual through June 23, 2014. For
future meetings, staff will make regular presentations of the financial report.
AGENDA ITEM 9
MEMORANDUM
7/3/2014 Prepared by Steve Kuhn-FinanceTCAAP BUDGET Actuals thru 2014 for Heather.xls
TCAAP Development Project-P031100
2014 BUDGET
2014
EXPENDITURES:Budget EXPENDED REMAINING
Financial Advisor 60,000.00 0.00 60,000.00
Legal Services 38,500.00 6,601.46 31,898.54
Data Processing-Other 0.00 36.00 (36.00)
Consulting Services 75,000.00 29,470.00 45,530.00
Communication 50,000.00 25,000.00 25,000.00
Parking Space 0.00 29.60 (29.60)
Liability & Property Damage Insurance 3,675.00 2,394.00 1,281.00
Conference & Seminar 7,000.00 0.00 7,000.00
Other Travel 0.00 2,810.26 (2,810.26)
Volunteer/Comm Meeting Exp 1,200.00 0.00 1,200.00
Other Services 2,000.00 321.00 1,679.00
Uniforms and Clothing 1,000.00 0.00 1,000.00
TOTAL 238,375.00 66,662.32 171,712.68