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HomeMy WebLinkAbout06-02-14Joint Development Authority Monday, June 2, 2014 Arden Hills City Council Chambers Minutes 5:40 pm Present: Joint Development Authority: Chair David Sand, Commissioner Blake Huffman, Commissioner Brenda Holden, Commissioner David Grant, Commissioner Rafael Ortega Also present: Patrick Klaers, Jill Hutmacher, (Arden Hills); Heather Worthington, (Ramsey County), Matthew Bachler (Arden Hills), Mark Ruff (Ehlers & Associates), Mike Norton (Kennedy & Graven) Roll call taken. Approval of agenda. Commissioner Holden requested the addition of Item 8C to the agenda to discuss Process and JDA Work Sessions. Motion by Commissioner Grant seconded by Commissioner Huffman to approve the agenda as amended. Motion carried. Approval of May 5, 2014 minutes. Motion by Commissioner Grant seconded by Commissioner Holden to approve the minutes as presented. Motion carried. Public Inquiries/Informational None Consent Agenda A. Cancellation of September 2014 JDA Meeting Motion by Commissioner Ortega seconded by Commissioner Grant to approve the Consent Agenda as presented. Motion carried. Old Business A. Update on Infrastructure Study Joint Development Authority—JUNE 2, 2014 2 Administrative Director Worthington stated the team of Kimley-Horn and Associates and Wenck Associates were selected for development and design of site infrastructure. Chair Sand asked if the spine road connection would have one or two connections to County Road I. Administrative Director Worthington explained that two connections to County Road I were being discussed. Public Hearing None New Business A. Issuance of an RFP for an Integration and Resiliency Framework Administrative Director Worthington presented the Authority with a revised RFP for an Integration and Resiliency Framework. Commissioner Holden did not agree that this document should be integrated into the Master Plan. Administrative Director Worthington stated this would be a stand-alone document and was not intended to be a chapter of the Master Plan, but rather be used with the Master Plan to realize energy efficiencies, while also working in concert with the Master Plan. She indicated this document would take a longer view (30-40 years) of the site while the Master Plan provided a 5-10 year view of the TCAAP site. Commissioner Grant questioned how the outcome from the document would be used. Administrative Director Worthington anticipated that the document would help inform regulations and policies. It was intended that this document would provide guidance and a framework and not a plan. Administrative Director Worthington indicated the final work product would be brought to the JDA for review. Motion by Commissioner Holden seconded by Commissioner Huffman to approve the issuance of an RFP for an Energy Integration and Resiliency Framework. Motion carried. B. Appointment of an Energy Advisory Task Force Administrative Director Worthington requested the JDA consider the appointment of an advisory task force that would assist with the energy resiliency framework. Joint Development Authority—JUNE 2, 2014 3 Commissioner Huffman suggested the task force have one member of the JDA serve as a liaison. Commissioner Holden was willing to serve as the liaison. Motion by Commissioner Huffman seconded by Commissioner Ortega to establish an Energy Integration and Resiliency Task Force with members being Greg Mack, Zack Hansen, Lyle Salmela, Rich Straumann, Jim Ostlund, Kate Knuth, with Commissioner Holden serving as the JDA liaison. Amendment: Motion by Commissioner Holden seconded by Commissioner Grant to have Rich Straumann be removed from the task force and be replaced by Nick Tamble. Commissioner Grant questioned who compiled the list of task force members. Administrative Director Worthington indicated she and several other staff members compiled the list of task force members from interested members of the community. She explained that Mr. Salmela and Mr. Straumann had both expressed an interest in serving on an advisory task force, noting both had served on the RAB. Discussion took place on seeking volunteers for the task force. Commissioner Huffman withdrew his original motion. Motion by Commissioner Huffman seconded by Commissioner Grant to establish the Energy Advisory Task Force with appointments made at a future meeting. Administrative Director Worthington recommended that the Commissioners forward potential task force members to her prior to next month's meeting. Further discussion ensued regarding the process the JDA would follow to select the task force members. Commissioner Ortega recommended that job descriptions and time commitments be provided from each candidate for the task force. Administrative Director Worthington thanked the JDA for their conversation and suggested that staff be instructed to make a framework for soliciting nominations and that this be posted to the City and County's website. Motion carried. C. Discussion of Process and JDA Work Sessions Joint Development Authority—JUNE 2, 2014 4 Commissioner Holden stated she was surprised by the Energy Task Force recommendation made this evening and questioned the process for calling or holding a JDA Work Session meeting. She stated it would help her to have advance notice for items or to have matters discussed in work session. Chair Sand discussed the process that has been followed to date. Administrative Director Worthington reported that if any members wanted to bring forth an item, this could be done and would be consistent with how the County operates. She mentioned there was a melding of the City and County in terms of process and procedure. Commissioner Ortega discussed the transparency of the JDA's work. Mike Norton, Kennedy & Graven, recommended all communication regarding meeting topics be made through the Administrative Director because of the open meeting laws. Administrative Director Worthington reviewed the process followed to create the agenda and stated a worksession meeting may be the best option to provide additional time for in depth discussions. Chair Sand recommended staff discuss the idea of a worksession meeting and how this would be scheduled and suggested this matter be brought back to the JDA for further comment. Development Director's Report Development Director Hutmacher updated the Authority on the master planning process. Commissioner Huffman thanked staff for the detailed report. He requested further information on the size of the softball complex. Development Director Hutmacher explained that approximately nine acres were needed for the softball complex. Commissioner Huffman questioned the land value implications of turning this much land into a park. Development Director Hutmacher deferred this question to Mark Ruff. Mark Ruff, Ehlers & Associates, explained that the property along Highway 10 was the most valuable. Therefore, if possible, the fields should be located elsewhere on the TCAAP property. He estimated there would be a 25 acre net loss of developable acres for the parks. He anticipated that the overall financial impact would be $4-4.5 million. Joint Development Authority—JUNE 2, 2014 5 Commissioner Huffman questioned the tax implications over the next 20 years for the park land. Mr. Ruff stated both the City and County would be impacted by the loss of tax revenue from new developments and estimated this amount to be about $500,000 annually over the next 20 years. Commissioner Huffman expressed concern with the proposed softball complex and park space given the financial and tax implications. Commissioner Ortega stated the County wanted to increase both jobs and the tax base. He indicated he would need to be provided with more information on the financial implications of the increase park acreage before he could support the plan. Commissioner Holden understood the softball complex would come at a price. However, she believed that the complex would be a valuable amenity to the new businesses that chose to locate on TCAAP. Commissioner Grant commented the land use map had just been revised and he agreed additional information was needed regarding jobs and potential businesses along with the financials. Further discussion ensued regarding the density, building layout and design of the TCAAP site. Commissioner Huffman questioned when the JDA would review the master plan again. Development Director Hutmacher commented the JDA, according to the Joint Powers Agreement, has no formal role regarding approval of the master plan. The City creates and approves the master plan and the County would approve it, and then the JDA would implement it. Chair Sand recommended the JDA members attend the June 16, 2014, City Council meeting if wishing to provide comments. Development Director Hutmacher provided information on the draft AUAR and public comments received. Administrative Director's Report Administrative Director Worthington presented the April and May activity report. She discussed in detail the events planned at TCAAP scheduled for Friday, June 6th. It was noted the final building destruction would begin that day and it was the 70th anniversary of D -Day. Consultant Reports Joint Development Authority—JUNE 2, 2014 6 A. Financial Consultant Mark Ruff, Ehlers & Associates, commented his firm was honored to be a part of the TCAAP project as it presented both challenges and opportunities. He then reviewed a memo regarding financial issues and stressed the importance of the land sale process along with potential financing options for City and County infrastructure. Commissioner Grant commented the Council would be taking the draft master plan land use map under consideration on June 16, 2014, and asked that information regarding financial implications related to map revisions be provided to the City Council. Commissioner Holden stated the green land along the spine road was not park land, but rather surface water management infrastructure. B. Legal Counsel Mike Norton, Kennedy & Graven, provided the JDA with a brief report. Commissioner Updates None Future Meeting Schedule The next meeting will be Monday, July 7, 2014, at Arden Hills City Hall. Meeting adjourned at 7:55 pm. Jki Approved 4, " — , , , A '�� David B. Sand, Chair Date