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HomeMy WebLinkAbout07-07-14Joint Development Authority Monday, July 7, 2014 Arden Hills City Council Chambers Minutes 5:30 pm Present: Joint Development Authority: Chair David Sand, Commissioner Brenda Holden, Commissioner David Grant, Commissioner Rafael Ortega Absent: Commissioner Blake Huffman Also present: Patrick Klaers, Jill Hutmacher, (Arden Hills); Heather Worthington, (Ramsey County) Roll call taken. Approval of agenda. Motion by Commissioner Holden seconded by Commissioner Ortega to approve the agenda as presented. Motion carried. Public Inquiries/Informational Lyle Salmela, recommended the JDA consider having someone LEAD certified on the Energy Task Force. This would provide the JDA with a broad background of knowledge on the topic. Administrative Director Worthington explained that the consultants working with the County and City have that qualification. Consent Agenda None Old Business Infrastructure Update Public Works Director Maurer updated the Authority on the selected infrastructure design team and the work scheduled for the project. He reported that a public open house will be held late this fall. Chair Sand questioned how often the JDA would be updated on the progress of the infrastructure study. Administrative Director Worthington commented updates would be provided verbally and/or in writing on a monthly basis. Commissioner Grant asked if City officials had to go through the County with questions for Kimley-Horn. Public Works Director Maurer explained that technically the infrastructure study contract was with the County. Administrative Director Worthington commented that the contract was intended to have the City and County at the table with the consultants working as a team. She clarified that Terry Maurer and Beth Engum were leading the effort. Public Hearin None New Business Process for Appointment of Advisory Boards Administrative Director Worthington presented research on a process to appoint members to advisory boards to the JDA and recommended an appointment process as follows: 1. JDA would establish the advisory board and call for applicants at that meeting 2. The notice would be posted on the City and County websites, and at City Hall in writing 3. Applications would be received until the middle of the following month (about 2 weeks prior to the next JDA meeting) 4. Applicants would submit an application form, along with their resume or curriculum vitae 5. All JDA members could review candidates and recommend one candidate per commissioner, with the JDA Chair appointing the chair of the advisory board 6. The majority of advisory board members would be either residents or business owners in Arden Hills; all candidates must reside or own a business in Ramsey County. Applicants would fill out the advisory board application form. Staff requested the JDA make a formal call for applicants for the Energy Resilience Advisory Board. Notice would be posted on the City and County websites and at the Arden Hills City Hall. Commissioner Holden questioned how many members would be on the advisory board. Administrative Director Worthington reported the advisory board would have five commissioners. Each commissioner on the JDA could recommend one advisory board member. Discussion ensued regarding the makeup of the advisory board. Motion by Commissioner Ortega seconded by Commissioner Holden to approve the process for selection of the Energy Integration and Resilience Advisory Board. Motion carried. Waiver of Tort Limits —JDA Insurance Policy Michael Norton, JDA Counsel, provided information on liability insurance coverage with LMCIT and recommended that the JDA strongly consider NOT waiving the statutory tort limits. Staff believes that this decision reasonably balances the potential liability of the JDA while permitting a reasonable recovery paid from tax payer dollars for proven tort claims. Mr. Norton requested the JDA approve resolution authorizing execution of League of Minnesota Cities Insurance Trust (LMCIT) Liability Coverage Waiver Form, by not waiving statutory tort limits. Motion by Commissioner Grant seconded by Commissioner Ortega to approve Resolution 2014- 001, Authorizing Execution of Waiver Relating to Tort Cap Limits for Liability Insurance. Motion carried. Development Director's Report Development Director Hutmacher provided an update on the master planning process. Chair Sand requested further information on performance based zoning. He questioned if City staff was assisting with drafting the Rules and Regulations. Development Director Hutmacher indicated performance based zoning was more equivalent to form based codes and design standards. She stated additional information on this topic would be provided at the August 18, 2014 Council worksession meeting. She explained that Gateway Planning would be providing a framework for the Rules and Regulations and the City Council would be providing staff direction. Administrative Director's Report Administrative Director Worthington presented the JDA with a financial report through June 23, 2014. Commissioner Grant requested the 2013 expenditures be provided to the JDA separately from the 2014 numbers. Administrative Director Worthington commented she could provide this information to the JDA. Commissioner Grant questioned how the remediation work was coming along. Administrative Director Worthington reported work continues, noting two building foundations were recently found. Consultant Reports None Commissioner Updates Chair Sand discussed a development article from the TCAAP.net website. Commissioner Holden indicated the City would be creating a display case with TCAAP memorabilia at City Hall. Future Meeting Schedule The next meeting will be Monday, August 4, 2014, at Arden Hills City Hall. Meeting adjourned at 6:14 pm. Approved J _ "4' - � " David B. Sand, Chair Date