HomeMy WebLinkAbout06-03-13 JDA
AGENDA
Monday, June 3, 2013
5:30 p.m.
Arden Hills City Hall—Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of Minutes, 5/6/13 Meeting
4. Public Inquiries/Informational
a. Public inquiries/informational is an opportunity for citizens to bring to the JDA's attention
any items not currently on the agenda. In addressing the JDA, please state your name
and address for the record, and a brief summary of the specific item being addressed to
the JDA. To allow adequate time for each person wishing to address the JDA, we ask
that individuals limit their comments to three (3) minutes. Written documents may be
distributed to the JDA prior to the meeting, or as bench copies, to allow a more timely
presentation.
5. Consent Agenda
6. Old Business
7. Public Hearing
a. None
8. New Business
a. Presentation from University of Minnesota Humphrey Policy Fellows
i. Jason Burley, Michelle Courtright, Emma Greenman, Kate
Knuth, Julie Ring and AnnaMarie Saarinen
9. Development Director’s Report
a. Public Involvement Plan—TCAAP Master Plan
10. Administrative Director’s Report
11. Commissioner Updates
12. Adjournment
Joint Development Authority
TCAAP Redevelopment Project
1
Joint Development Authority
Monday May 6, 2013
Draft Minutes
Arden Hills City Council Chambers
5:30 pm
Present:
Joint Development Authority: Chair David Sand, Commissioner David Grant, Commissioner Blake
Huffman, Commissioner Raphael Ortega, Commissioner Brenda Holden
Also present: Pat Klaers, Jill Hutmacher, (Arden Hills); Heather Worthington, (Ramsey County); Mark
Ruff, (Ehlers); Mike Norton, (Kennedy & Graven); Mark Lenz, Bearence Management Group, Brian
Smalkoski,( Kimley-Horn & Assoc.)
Absent:
Nick Riley, (Ramsey County)
Roll call taken.
Approval of agenda.
Motion by Commissioner Grant seconded by Commissioner Huffman. Motion carried.
Approval of 2/27/13 minutes.
Commissioner Holden recommended correcting the spelling from bi-laws to bylaws.
Motion by Commissioner Grant seconded by Commissioner Huffman. Motion carried.
Public Inquiries/Informational
Gregg Larson addressed the Authority requesting to strike the first sentence reading “Public
inquiries/information is an opportunity for citizens to bring to the JDA’s attention any items not
currently on the agenda.” Chair Sand responded that a decision will be made before next month’s JDA
meeting.
Consent Agenda
Motion by Commissioner Grant seconded by Commissioner Huffman. Motion carried.
JDA Bylaws
Mike Norton commented the bylaws can be changed as needed by the Authority.
Motion by Commissioner Grant seconded by Commissioner Ortega. Motion carried.
2
JDA Insurance
Mark Lenz and Heather Worthington explained the annual premium is $1,875 for one million dollars of
coverage to include $500 deductible. Commission Holden raised a question regarding the budget for
$2 million of coverage. Heather stated the budget will be adjusted to reflect the one million dollar
coverage.
Motion by Commissioner Huffman seconded by Commissioner Holden. Motion carried.
New Business
Legislative Update
Commissioner Ortega reported the Transportation Bill is in the Governor’s budget for 25 million. It will
be a bonding item.
Meeting Calendar for 2013
The July meeting will be cancelled due to the July 4th holiday. The September meeting date will need
to be rescheduled due to the Labor Day holiday.
Motion by Commissioner Huffman seconded by Commissioner Grant. Motion carried.
Development Director’s Report
The City of Arden Hills has secured the services of Brian Smalkoski, Project Manager for Kimley-Horn
and Associates for the TCAAP AUAR (Areawide Urban Alternative Review), Master Plan, and
Regulations and Policies. The master planning process is scheduled to begin May 1st. One of the
consultant’s first tasks will be drafting a Public Engagement Process for review by the Joint
Development Authority.
Administrative Director’s Report
Administrative Director Worthington reported the transfer from the GSA to Ramsey County of 150 feet
of the Wildlife Corridor, and property to the North of TCAAP is not completed yet and will be separate
from the TCAAP property transfer.
Future Meeting Schedule
Next meeting will be Monday, June 3, 2013 at Arden Hills City Hall.
Meeting adjourned at 6:20 p.m.
Respectfully submitted, Pam Thompson, Secretary to JDA
Approved _____________________________________ _______________________
David J. Sand, Chair Date
Memorandum
Date:May 30, 2013
To:TCAAP Joint Development Authority
From:Jessica Laabs, Kimley-Horn and Associates, Inc.
Subject: City Council comments on the Draft Public Involvement Plan for
TCAAP Master Planning process
Kimley-Horn has prepared a draft Public Involvement Plan (PIP) for the TCAAP
Master Planning process. The PIP was reviewed with members of the Arden
Hills City Council during a work session on May 28, 2013. As a general
summary, Council Members would like to ensure that residents are engaged early
in the process and allowed opportunities to voice their opinions about the project.
We appreciate the feedback, and agree. The following paragraphs summarize our
approach to making changes to the PIP, in response to Council comments.
To facilitate early engagement in the process, we have expanded the purpose and
the breadth of the Developer Panel with Citizen Participation, scheduled for the
end of July. The language stating the purpose of this activity (top of page 6 in the
PIP) has been revised, to more accurately reflect the intent of providing
information to the public on the development process/challenges, and soliciting
initial public input on site opportunities. A targeted invite list will be utilized, to
re-engage those residents and organizations (i.e. Restoration Advisory Board,
etc.) who have been involved with the project in the past/are presently involved.
While we originally envisioned this workshop to be 25-30 attendees, we have
expanded to 50, with not just Q&A, but active facilitated discussions for citizens.
The input received from developers and residents will help to define the
parameters by which the site can be developed.
The first public open house remains scheduled for September 2013. With two
public open houses approved in the scope of work, we looked for the best points
in the process at which we can provide useful and informative facts about the site
to the public, and to solicit feedback from the public that will be meaningful for
them and the project. These two points, and the case for each, are described
below.
n
Suite 238N
2550 University Avenue West
St. Paul, Minnesota
55114
n
TEL 651 645 4197
FAX 651 645 5116
TCAAP Joint Development Authority, May 30, 2013, Pg. 2
Open House #1- September 2013
We want the first open house to be well-attended, to build momentum and
excitement for the project, and to let people know they have a voice in the
project. To do this, we don’t feel we can show people the same things that have
been shown before; nor can we bring a blank slate. As a team we need a period of
discovery to establish the parameters under which the site must be developed.
F o r e x a m p l e , t r a f f i c , w i t h t w o a c c e s s p o i n t s i n s t e a d o f t h r e e a s p r e v i o u s l y
planned, will play a defining role in dictating how much development can occur
on the site. We do not want to be disingenuous with the public by asking an
open-ended question too early – “what do you want to see on the site?” – when in
fact, there are limiting factors to what can be done. Instead, we would like to
share information with them about the capacity of the site, and about the Master
Planning process and what it entails, so they can provide focused input that
makes a difference in determining specific development scenarios that will be
developed. We will not have a draft Master Plan at this September meeting. Plans
will be drafted based on input received. We have refined the purpose column on
page 7 of the PIP to clarify this approach.
Open House #2 – early 2014
At the second open house, draft Master Planning scenarios will be presented to
the public for input, and the next steps for implementation will be provided. The
timing of this meeting allows for changes to be made based on this input, before
the plan is finalized and approved by the City Council. Again, we have refined
the purpose column on page 7 of the PIP to clarify this approach.
Conclusion
At Kimley-Horn we very much value transparency and integrity in a public
process, for all stakeholders. We know from experience that public input can
make a valuable difference in the final product, and that in a project like this,
public understanding and support is very important. We value the comments of
the City Council and JDA, as you know your communities best. We look forward
to working with you to make this a successful public involvement process.
Public Involvement Plan
DRAFT May 2013
Prepared for:
CITY OF ARDEN HILLS, MN
Prepared by:
Public Involvement Plan i May 2013
Revision History
Revision Number Date Description
1 5/22/13 Edits based on feedback from city, county staff
2 5/29/13 Edits based on feedback from City Council
Public Involvement Plan ii May 2013
List of Acronyms
AUAR Alternative Urban Areawide Review
GSA General Services Administration
JDA Joint-Development Authority
PIP Public Involvement Plan
PMT Project Management Team
TCAAP Twin Cities Army Ammunition Plant
Public Involvement Plan iii May 2013
Table of Contents
Revision History ......................................................................................................................................................................i
List of Acronyms ..................................................................................................................................................................... ii
Table of Contents .................................................................................................................................................................. iii
Contacts ................................................................................................................................................................................. iv
1.0 Purpose of the Public Involvement Plan ................................................................................................................ 1
1.1 Study Overview ................................................................................................................................................... 1
2.0 Planning Process Roles and Responsibilities ....................................................................................................... 1
2.1 City Staff .............................................................................................................................................................. 1
2.2 Planning Commission ......................................................................................................................................... 1
2.3 Ramsey County................................................................................................................................................... 1
2.4 Joint-Development Authority (JDA) ................................................................................................................... 1
2.5 City Council ......................................................................................................................................................... 1
3.0 Public Involvement Process.................................................................................................................................... 2
3.1 Goals, Objectives, and Expected Outcomes..................................................................................................... 2
3.2 Stakeholders ....................................................................................................................................................... 2
3.2.1 Government Agencies, Institutions, and Representatives ........................................................................... 2
3.2.2 Organizations ................................................................................................................................................. 3
3.2.3 Business Associations and Their Members .................................................................................................. 3
3.2.4 Other ............................................................................................................................................................... 3
4.0 Public Involvement Techniques .............................................................................................................................. 3
5.0 Schedule .................................................................................................................................................................. 3
6.0 Evaluation of Public Involvement Techniques and Outcomes ............................................................................. 3
A p p e n d i x A ................................................................................................................................................................ A
Public Involvement Plan iv May 2013
Contacts
Jill Hutmacher, Project Manager
City of Arden Hills
(651) 792-7819
jhutmacher@cityofardenhills.org
Brian Smalkoski, Project Manager
Kimley-Horn and Associates, Inc.
(651) 643-0472
brian.smalkoski@kimley-horn.com
Jessica Laabs, Public Involvement Task Manager
Kimley-Horn and Associates, Inc.
(651) 643-0437
jessica.laabs@kimley-horn.com
Beth Kunkel, AUAR Task Manager
Kimley-Horn and Associates, Inc.
651-643-0455
beth.kunkel@kimley-horn.com
Andrew Dresdner, Master Planning Task Manager
Cuningham Group Architecture
(612) 379-5518
adresdner@cuningham.com
Brad Lonberger, Regulations & Policies Task
Manager
Gateway Planning Group
(817) 348-9500
brad@gatewayplanning.com
Public Involvement Plan 1 May 2013
1.0 Purpose of the Public Involvement Plan
The purpose of the Public Involvement Plan (PIP) is to provide an overview of the proposed public involvement
strategy including roles and responsibilities, goals and objectives, activities, and outcomes. The PIP is, however, a
living document. As the planning process proceeds, changes to the public involvement strategy may be made in
response to changing needs, views or priorities. In addition, results from the public involvement activities will be
added to the document. At the end of the planning process, the PIP will serve as a full record of the community’s
involvement in the development of the final plan report.
1.1 Study Overview
The Twin Cities Army Ammunition Plant (TCAAP) site consists of approximately 2,400 acres, representing more than
a third of the land area within the City of Arden Hills. The future use of the TCAAP site has been an important issue
within the Arden Hills community for many years, as it presents one of the last opportunities for new development
within the City limits. For the better part of a decade, the City of Arden Hills has been pursuing opportunities for the
redevelopment of the southwest portion of the TCAAP property through private and public partnerships. Ramsey
County has recently completed the purchase of the 430-acre western portion of the TCAAP site that has been made
available by the General Services Administration (GSA).
The TCAAP AUAR, Master Planning, and Regulations & Policies project has three distinct phases. The Alternative
Urban Areawide Review (AUAR) phase will investigate different development scenarios. The Master Plan phase will
integrate information from the market study, transportation data, and environmental conditions in order to develop a
framework that will act as a bridge between the vision for the site and implementation. The Regulations & Policies
phase will develop tools for the City to achieve the desired development laid out in earlier phases. While each of the
phases will have its own public engagement process, integration among the phases is vital to the success of the
project.
2.0 Planning Process Roles and Responsibilities
2.1 City Staff
City of Arden Hills staff will act in a project management role. The City is charged with the role of providing the
Consultant Team with guidance and oversight throughout the planning process. In addition, Staff will provide
feedback on the technical analysis, project concepts, and project deliverables and will make recommendations to the
Mayor and the Council on the consultant’s report and follow up actions that may be needed.
2.2 Planning Commission
The City Planning Commission will work primarily on the Master Planning and Regulations & Policies phases of the
project. The Commission will review and receive input on proposed actions and final elements of the project.
2.3 Ramsey County
Ramsey County has a stake in this project as owner of the TCAAP property. County representatives will be involved
as part of the Joint Development Authority, and the County Board will approve the Master Plan.
2.4 Joint-Development Authority (JDA)
The JDA is a partnership between the City and the County tasked with the oversight of the project implementation.
The JDA will review and receive input on proposed actions and final elements of the project. The JDA will also learn
about the process of implementation.
2.5 City Council
The City Council is the governing body and will ultimately approve the final products of the process. The Council will
review and receive input on proposed actions and final elements of the project.
Public Involvement Plan 2 May 2013
3.0 Public Involvement Process
3.1 Goals, Objectives, and Expected Outcomes
The goal of the public involvement process is to develop a myriad of opportunities for a wide variety of stakeholders
within the community to be educated, engaged in, and enthusiastic about the planning process and the project. An
innovative and collaborative public participation process can be an opportunity to identify new ideas and assets within
a community, build civic capacity and engagement, and lay the foundation of support for the implementation of the
recommendations that result from the planning process.
The objectives of the public involvement process are as follows:
1.To provide clear and comprehensive information on the planning process and outcomes so that the
community feels educated and able to effectively participate in the process
2.To reach out to and engage stakeholders in ways which are effective and accessible to a variety of
participants
3.To create a planning process that is open and transparent so the community feels its input is heard and
valued
4.To seek input from the community at key milestones in the planning process to ensure key concepts and
recommendations are fully understood and reviewed
5.To lay the groundwork for community knowledge about and support for the plan concepts,
recommendations, and implementation
The expected outcome from the public involvement process is the development and adoption of a planning report
that clearly reflects the community’s input and has the community’s support for implementation. To achieve this
outcome, however, the public involvement process must be collaborative as well as flexible. It will be incumbent upon
the City Staff and the Consultant Team to continually evaluate the public involvement activities and communication
methods to ensure the process is meeting the needs of the various stakeholders.
3.2 Stakeholders
The TCAAP site represents a very large portion of the City. In order for development to reflect the values and goals
of the people it will affect, a broad engagement in necessary to provide input. The result of quality stakeholder
outreach will be a project with strong support.
Anticipated stakeholders are listed below. Not all of these parties will be engaged at the same level; i.e. some will
receive notices for public meetings, while others will be engaged in specific dialogue. This will be determined based
on type of activities planned, the interest of the stakeholder in the particular issue(s) being discussed, and input from
city and county staff. The list is not intended to be all-inclusive, and it is expected that it will grow and/or change as
the project progresses.
3.2.1 Government Agencies, Institutions, and Representatives
·Minnesota Department of Transportation
·Ramsey County
·General Services Administration
·Rice Creek Watershed District
·Minnesota Pollution Control Agency
·Metropolitan Council
·City of Arden Hills Planning Commission
Public Involvement Plan 3 May 2013
·City of Arden Hills Economic Development Commission
·City of Shoreview
·City of Mounds View
·City of New Brighton
·University of Minnesota
·Minnesota State Representative Connie Bernardy
·Minnesota State Representative Barb Yarusso
·Minnesota Senator Bev Scalze
·Minnesota Senator Barb Goodwin
3.2.2 Organizations
·Alliance for Metropolitan Stability
·Friends of the Parks and Trails of St. Paul and Ramsey County
·Active Living Ramsey County
·Restoration Advisory Board
·North Metro Mayors Association
·I-35W Coalition
3.2.3 Business Associations and Their Members
·Twin Cities North Chamber of Commerce
·St. Paul Chamber of Commerce
3.2.4 Other
·Area residents
·Mounds View School District
·Development community
·National Guard
·Police, fire, and emergency services
4.0 Public Involvement Techniques
Table 4-1 describes public outreach techniques and activities that are anticipated to be used throughout the project
process. This is a general framework to be used for proactive planning and incorporation of public input into the three
project phases. It is anticipated that as the phases progress and planning for specific meetings is coordinated with
the Master Project Schedule and vetted through City staff and Council, that changes to these techniques may occur.
Changes may also be made based on public participation and feedback.
5.0 Schedule
Public involvement activities are tied very closely to other project activities and milestones in the AUAR, Master
Planning, and Regulations & Policies phases of the project. As such, each of the meetings and techniques described
in Section 4.0 are reflected in the Master Project Schedule, included as Appendix A. This master schedule will be
updated periodically to reflect the most up-to-date project information and progress.
6.0 Evaluation of Public Involvement Techniques and Outcomes
The PIP will be evaluated and updated up to three times over the course of the project, to gauge the effectiveness of
the current activities and determine if anything about the process needs to change in response to stakeholder
feedback. Evaluation of the PIP will be based on the following criteria:
Public Involvement Plan 4 May 2013
Quantitative:
·How many people attended the meeting? (based on sign-in sheets)
·How many different entities (neighborhoods, agencies, etc) were represented (if a larger meeting)?
·How many additional meetings have taken place since the last PIP update?
·How many meeting notices were sent? Were any returned?
Qualitative:
·What kind of feedback was received? Positive or negative? Any common themes or trends?
·Was the location of the meeting appropriate?
·Have stakeholders expressed any particular challenges regarding their participation in the process?
Both quantitative and qualitative measures will be summarized in a meeting summary, which will be drafted following
each meeting and submitted to the City for review. Qualitative input will be collected from staff who attended the
meeting, via email following each meeting. Specific measures will be discussed as necessary. Updates to the PIP will
be made as necessary based on these discussions.
Results of the quantitative and qualitative evaluation criteria will be tracked and cumulative results and trends will be
considered when subsequent updates to the PIP are made. Any schedule changes will also be reflected in the
master project schedule, which will also be updated in the PIP appendix.
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 5 May 2013
Activity Target
Audience/Participant Purpose Anticipated Tools Frequency/Timing Logistics
Staff Meetings City of Arden Hills staff
Ramsey County staff
Ehlers
Consultant Team
·Confirm
methodologies and
approach
·Review analysis and
deliverables
·Establish direction
regarding next steps
·Agenda
·Graphics/layouts
·Action item list
·Meeting summary
Up to 12 throughout all
three phases of the
project
Approx. monthly with
some exceptions (see
Master Project
Schedule).
Arden Hills City Hall
Agency and
Stakeholder
Meetings
Government Agencies
(including Ramsey
County Board)
Business Groups
Citizen Groups
(those with direct
interest in the outcome
of the project)
·Identify and address
any issues early
·Facilitate a ”no
surprises” review
during the AUAR
comment period
·Collect input and
discuss
recommendations
·Agenda
·PowerPoint presentation (if
appropriate)
·Graphics/layouts
·Facilitated discussion
·Meeting summary
Up to 8 throughout all
three phases of the
project
Arden Hills City Hall or
specific agency
locations
Website
Updates
General Public,
Residents, and
Business Owners
·Inform the public on
project progress
·Share plans and
graphics
·Simple graphics
·Concise text highlighting
key points
October 2013
February 2014
June 2014
Utilizes existing TCAAP
page on City website;
other web updates may
be done by the City at
other times
Developer
interviews
Potential developers
(one at a time)
·Solicit input on
scenarios and
processes; draft
regulations –
specific to a
developer’s point of
view
·Agenda/questions
·Graphics/layouts
·Facilitated discussion
·Meeting summary
2 series over the course
of the project; 1 series
early in the Master
Planning phase; 1 series
in the Regulations &
Policies phase
Arden Hills City Hall or
other location depending
on participants
Scheduled back-to-back
for efficiency
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 6 May 2013
Activity Target
Audience/Participant Purpose Anticipated Tools Frequency/Timing Logistics
Developer
Panel with
Citizen
Participation
Potential developers,
targeted invite list of
residents/organizations
in the area
·Provide information
on the development
process/challenges
·Solicit initial public
input on site
opportunities
·Panel where developers
share development
insights; followed by
audience Q&A and
breakout groups for
discussion and citizen
engagement
1 early in Master
Planning process
Arden Hills City Hall or
other location depending
on # of participants
(approx. 50 anticipated)
City Council
Meetings and
Work Sessions
City Council members
and the general public
·Inform the Council of
progress
·Solicit input on
milestone decisions
and deliverables
·Handout for each City
Council Member
(electronic)
Up to 8 over the course
of the project
Held as part of standing
Council meeting or work
session
Planning
Commission
Meetings and
Work Sessions
City Planning
Commission
·Receive input on
proposed and final
Master Plan
elements and
proposed
Regulations &
Policies
·Handout for each
Commission Member
(electronic)
Up to 5 over the course
of the project
Arden Hills City Hall
JDA Meetings JDA ·Receive input on
proposed and final
Master Plan
elements and
proposed
Regulations &
Policies
·Provide information
on the process of
Master Plan
implementation
·Agenda
·PowerPoint presentation (if
appropriate to group/issue)
·Graphics/layouts
·Facilitated discussion
Up to 2 over the course
of the project
Arden Hills City Hall
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 7 May 2013
Master Plan
Open House
#1
Interested stakeholders
and the general public
·Provide information
about the master
plan process
·Share background
information on the
redevelopment site
·Solicit input on site
opportunities and
issues
·Display boards/maps
·Smaller scale layouts on
tables so people can
gather and discuss, mark
maps
·Active listening by project
reps
·Comment cards
September 2013 Arden Hills City Hall or
alternate location TBD
Master Plan
Open House
#2
Interested stakeholders
and the general public
·Solicit feedback on
Master Plan
·Provide information
on Master Plan
implementation
·
January 2014 Arden Hills City Hall or
alternate location TBD
R&P Design
and Policy
Workshop
Stakeholders (including
agencies) and City staff
·Generate a
Regulations and
Policy Plan to align
with the Master Plan
for TCAAP and input
for development
guidelines,
regulations, policies
and standards
·Daily agendas
·Presentations
·Small and large group
facilitated discussions
·Draft plan language for
review
·Workshop summary
March 2014 Arden Hills City Hall
Will take place over 3
days
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan A May 2013
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Public Involvement Plan
DRAFT May 2013
Prepared for:
CITY OF ARDEN HILLS, MN
Prepared by:
Public Involvement Plan i May 2013
Revision History
Revision Number Date Description
1 5/22/13 Edits based on feedback from city, county staff
2 5/29/13 Edits based on feedback from City Council
Public Involvement Plan ii May 2013
List of Acronyms
AUAR Alternative Urban Areawide Review
GSA General Services Administration
JDA Joint-Development Authority
PIP Public Involvement Plan
PMT Project Management Team
TCAAP Twin Cities Army Ammunition Plant
Public Involvement Plan iii May 2013
Table of Contents
Revision History .............................................................................................................................................................. i
List of Acronyms ............................................................................................................................................................ ii
Table of Contents .......................................................................................................................................................... iii
Contacts ........................................................................................................................................................................ iv
1.0 Purpose of the Public Involvement Plan ........................................................................................................... 1
1.1 Study Overview ............................................................................................................................................ 1
2.0 Planning Process Roles and Responsibilities ................................................................................................... 1
2.1 City Staff ....................................................................................................................................................... 1
2.2 Planning Commission ................................................................................................................................... 1
2.3 Ramsey County ............................................................................................................................................ 1
2.4 Joint-Development Authority (JDA) .............................................................................................................. 1
2.5 City Council .................................................................................................................................................. 1
3.0 Public Involvement Process .............................................................................................................................. 2
3.1 Goals, Objectives, and Expected Outcomes ................................................................................................ 2
3.2 Stakeholders ................................................................................................................................................. 2
3.2.1 Government Agencies, Institutions, and Representatives ........................................................................ 2
3.2.2 Organizations ........................................................................................................................................... 3
3.2.3 Business Associations and Their Members ............................................................................................. 3
3.2.4 Other ........................................................................................................................................................ 3
4.0 Public Involvement Techniques ........................................................................................................................ 3
5.0 Schedule ........................................................................................................................................................... 3
6.0 Evaluation of Public Involvement Techniques and Outcomes .......................................................................... 3
Appendix A ........................................................................................................................................................ A
Public Involvement Plan iv May 2013
Contacts
Jill Hutmacher, Project Manager
City of Arden Hills
(651) 792-7819
jhutmacher@cityofardenhills.org
Brian Smalkoski, Project Manager
Kimley-Horn and Associates, Inc.
(651) 643-0472
brian.smalkoski@kimley-horn.com
Jessica Laabs, Public Involvement Task Manager
Kimley-Horn and Associates, Inc.
(651) 643-0437
jessica.laabs@kimley-horn.com
Beth Kunkel, AUAR Task Manager
Kimley-Horn and Associates, Inc.
651-643-0455
beth.kunkel@kimley-horn.com
Andrew Dresdner, Master Planning Task Manager
Cuningham Group Architecture
(612) 379-5518
adresdner@cuningham.com
Brad Lonberger, Regulations & Policies Task
Manager
Gateway Planning Group
(817) 348-9500
brad@gatewayplanning.com
Public Involvement Plan 1 May 2013
1.0 Purpose of the Public Involvement Plan
The purpose of the Public Involvement Plan (PIP) is to provide an overview of the proposed public involvement
strategy including roles and responsibilities, goals and objectives, activities, and outcomes. The PIP is, however, a
living document. As the planning process proceeds, changes to the public involvement strategy may be made in
response to changing needs, views or priorities. In addition, results from the public involvement activities will be
added to the document. At the end of the planning process, the PIP will serve as a full record of the community’s
involvement in the development of the final plan report.
1.1 Study Overview
The Twin Cities Army Ammunition Plant (TCAAP) site consists of approximately 2,400 acres, representing more than
a third of the land area within the City of Arden Hills. The future use of the TCAAP site has been an important issue
within the Arden Hills community for many years, as it presents one of the last opportunities for new development
within the City limits. For the better part of a decade, the City of Arden Hills has been pursuing opportunities for the
redevelopment of the southwest portion of the TCAAP property through private and public partnerships. Ramsey
County has recently completed the purchase of the 430-acre western portion of the TCAAP site that has been made
available by the General Services Administration (GSA).
The TCAAP AUAR, Master Planning, and Regulations & Policies project has three distinct phases. The Alternative
Urban Areawide Review (AUAR) phase will investigate different development scenarios. The Master Plan phase will
integrate information from the market study, transportation data, and environmental conditions in order to develop a
framework that will act as a bridge between the vision for the site and implementation. The Regulations & Policies
phase will develop tools for the City to achieve the desired development laid out in earlier phases. While each of the
phases will have its own public engagement process, integration among the phases is vital to the success of the
project.
2.0 Planning Process Roles and Responsibilities
2.1 City Staff
City of Arden Hills staff will act in a project management role. The City is charged with the role of providing the
Consultant Team with guidance and oversight throughout the planning process. In addition, Staff will provide
feedback on the technical analysis, project concepts, and project deliverables and will make recommendations to the
Mayor and the Council on the consultant’s report and follow up actions that may be needed.
2.2 Planning Commission
The City Planning Commission will work primarily on the Master Planning and Regulations & Policies phases of the
project. The Commission will review and receive input on proposed actions and final elements of the project.
2.3 Ramsey County
Ramsey County has a stake in this project as owner of the TCAAP property. County representatives will be involved
as part of the Joint Development Authority, and the County Board will approve the Master Plan.
2.4 Joint-Development Authority (JDA)
The JDA is a partnership between the City and the County tasked with the oversight of the project implementation.
The JDA will review and receive input on proposed actions and final elements of the project. The JDA will also learn
about the process of implementation.
2.5 City Council
The City Council is the governing body and will ultimately approve the final products of the process. The Council will
review and receive input on proposed actions and final elements of the project.
Public Involvement Plan 2 May 2013
3.0 Public Involvement Process
3.1 Goals, Objectives, and Expected Outcomes
The goal of the public involvement process is to develop a myriad of opportunities for a wide variety of stakeholders
within the community to be educated, engaged in, and enthusiastic about the planning process and the project. An
innovative and collaborative public participation process can be an opportunity to identify new ideas and assets within
a community, build civic capacity and engagement, and lay the foundation of support for the implementation of the
recommendations that result from the planning process.
The objectives of the public involvement process are as follows:
1. To provide clear and comprehensive information on the planning process and outcomes so that the
community feels educated and able to effectively participate in the process
2. To reach out to and engage stakeholders in ways which are effective and accessible to a variety of
participants
3. To create a planning process that is open and transparent so the community feels its input is heard and
valued
4. To seek input from the community at key milestones in the planning process to ensure key concepts and
recommendations are fully understood and reviewed
5. To lay the groundwork for community knowledge about and support for the plan concepts,
recommendations, and implementation
The expected outcome from the public involvement process is the development and adoption of a planning report
that clearly reflects the community’s input and has the community’s support for implementation. To achieve this
outcome, however, the public involvement process must be collaborative as well as flexible. It will be incumbent upon
the City Staff and the Consultant Team to continually evaluate the public involvement activities and communication
methods to ensure the process is meeting the needs of the various stakeholders.
3.2 Stakeholders
The TCAAP site represents a very large portion of the City. In order for development to reflect the values and goals
of the people it will affect, a broad engagement in necessary to provide input. The result of quality stakeholder
outreach will be a project with strong support.
Anticipated stakeholders are listed below. Not all of these parties will be engaged at the same level; i.e. some will
receive notices for public meetings, while others will be engaged in specific dialogue. This will be determined based
on type of activities planned, the interest of the stakeholder in the particular issue(s) being discussed, and input from
city and county staff. The list is not intended to be all-inclusive, and it is expected that it will grow and/or change as
the project progresses.
3.2.1 Government Agencies, Institutions, and Representatives
• Minnesota Department of Transportation
• Ramsey County
• General Services Administration
• Rice Creek Watershed District
• Minnesota Pollution Control Agency
• Metropolitan Council
• City of Arden Hills Planning Commission
Public Involvement Plan 3 May 2013
• City of Arden Hills Economic Development Commission
• City of Shoreview
• City of Mounds View
• City of New Brighton
• University of Minnesota
• Minnesota State Representative Connie Bernardy
• Minnesota State Representative Barb Yarusso
• Minnesota Senator Bev Scalze
• Minnesota Senator Barb Goodwin
3.2.2 Organizations
• Alliance for Metropolitan Stability
• Friends of the Parks and Trails of St. Paul and Ramsey County
• Active Living Ramsey County
• Restoration Advisory Board
• North Metro Mayors Association
• I-35W Coalition
3.2.3 Business Associations and Their Members
• Twin Cities North Chamber of Commerce
• St. Paul Chamber of Commerce
3.2.4 Other
• Area residents
• Mounds View School District
• Development community
• National Guard
• Police, fire, and emergency services
4.0 Public Involvement Techniques
Table 4-1 describes public outreach techniques and activities that are anticipated to be used throughout the project
process. This is a general framework to be used for proactive planning and incorporation of public input into the three
project phases. It is anticipated that as the phases progress and planning for specific meetings is coordinated with
the Master Project Schedule and vetted through City staff and Council, that changes to these techniques may occur.
Changes may also be made based on public participation and feedback.
5.0 Schedule
Public involvement activities are tied very closely to other project activities and milestones in the AUAR, Master
Planning, and Regulations & Policies phases of the project. As such, each of the meetings and techniques described
in Section 4.0 are reflected in the Master Project Schedule, included as Appendix A. This master schedule will be
updated periodically to reflect the most up-to-date project information and progress.
6.0 Evaluation of Public Involvement Techniques and Outcomes
The PIP will be evaluated and updated up to three times over the course of the project, to gauge the effectiveness of
the current activities and determine if anything about the process needs to change in response to stakeholder
feedback. Evaluation of the PIP will be based on the following criteria:
Public Involvement Plan 4 May 2013
• How many people attended the meeting? (based on sign-in sheets)
Quantitative:
• How many different entities (neighborhoods, agencies, etc) were represented (if a larger meeting)?
• How many additional meetings have taken place since the last PIP update?
• How many meeting notices were sent? Were any returned?
• What kind of feedback was received? Positive or negative? Any common themes or trends?
Qualitative:
• Was the location of the meeting appropriate?
• Have stakeholders expressed any particular challenges regarding their participation in the process?
Both quantitative and qualitative measures will be summarized in a meeting summary, which will be drafted following
each meeting and submitted to the City for review. Qualitative input will be collected from staff who attended the
meeting, via email following each meeting. Specific measures will be discussed as necessary. Updates to the PIP will
be made as necessary based on these discussions.
Results of the quantitative and qualitative evaluation criteria will be tracked and cumulative results and trends will be
considered when subsequent updates to the PIP are made. Any schedule changes will also be reflected in the
master project schedule, which will also be updated in the PIP appendix.
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 5 May 2013
Activity Target
Audience/Participant Purpose Anticipated Tools Frequency/Timing Logistics
Staff Meetings City of Arden Hills staff
Ramsey County staff
Ehlers
Consultant Team
• Confirm
methodologies and
approach
• Review analysis and
deliverables
• Establish direction
regarding next steps
• Agenda
• Graphics/layouts
• Action item list
• Meeting summary
Up to 12 throughout all
three phases of the
project
Approx. monthly with
some exceptions (see
Master Project
Schedule).
Arden Hills City Hall
Agency and
Stakeholder
Meetings
Government Agencies
(including Ramsey
County Board)
Business Groups
Citizen Groups
(those with direct
interest in the outcome
of the project)
• Identify and address
any issues early
• Facilitate a ”no
surprises” review
during the AUAR
comment period
• Collect input and
discuss
recommendations
• Agenda
• PowerPoint presentation (if
appropriate)
• Graphics/layouts
• Facilitated discussion
• Meeting summary
Up to 8 throughout all
three phases of the
project
Arden Hills City Hall or
specific agency
locations
Website
Updates
General Public,
Residents, and
Business Owners
• Inform the public on
project progress
• Share plans and
graphics
• Simple graphics
• Concise text highlighting
key points
October 2013
February 2014
June 2014
Utilizes existing TCAAP
page on City website;
other web updates may
be done by the City at
other times
Developer
interviews
Potential developers
(one at a time)
• Solicit input on
scenarios and
processes; draft
regulations –
specific to a
developer’s point of
view
• Agenda/questions
• Graphics/layouts
• Facilitated discussion
• Meeting summary
2 series over the course
of the project; 1 series
early in the Master
Planning phase; 1 series
in the Regulations &
Policies phase
Arden Hills City Hall or
other location depending
on participants
Scheduled back-to-back
for efficiency
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 6 May 2013
Activity Target
Audience/Participant Purpose Anticipated Tools Frequency/Timing Logistics
Developer
Panel with
Citizen
Participation
Potential developers,
targeted invite list of
residents/organizations
in the area
• Educate/inform –
“Economic
Development 101”
• Citizens develop
understanding
ofProvide
information on the
development
process/challenges
• Solicit initial public
input on site
opportunities
• Panel where developers
speakshare development
insights; followed by
audience Q&A or and
breakout groups for
discussion and citizen
engagement
1 early in Master
Planning process
Arden Hills City Hall or
other location depending
on # of participants
(approx. 50 anticipated)
City Council
Meetings and
Work Sessions
City Council members
and the general public
• Inform the Council of
progress
• Solicit input on
milestone decisions
and deliverables
• Handout for each City
Council Member
(electronic)
Up to 8 over the course
of the project
Held as part of standing
Council meeting or work
session
Planning
Commission
Meetings and
Work Sessions
City Planning
Commission
• Receive input on
proposed and final
Master Plan
elements and
proposed
Regulations &
Policies
• Handout for each
Commission Member
(electronic)
Up to 5 over the course
of the project
Arden Hills City Hall
Formatted: Indent: Left: 0.06", Hanging:
0.19", Space After: 0 pt
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 7 May 2013
Activity Target
Audience/Participant Purpose Anticipated Tools Frequency/Timing Logistics
JDA Meetings JDA • Receive input on
proposed and final
Master Plan
elements and
proposed
Regulations &
Policies
• Educate Provide
information on the
process of Master
Plan implementation
• Agenda
• PowerPoint presentation (if
appropriate to group/issue)
• Graphics/layouts
• Facilitated discussion
Up to 2 over the course
of the project
Arden Hills City Hall
Table 4-1. Anticipated Public Outreach Activities
Public Involvement Plan 8 May 2013
Master Plan
Open House
#1
Interested stakeholders
and the general public
• Educate Provide
information the
public about the
master plan process
• Share background
information on the
redevelopment site
• Solicit feedback
input on plan
elementssite
opportunities and
issues
• Display boards/maps
• Smaller scale layouts on
tables so people can
gather and discuss, mark
maps
• Active listening by project
reps
• Comment cards
August September 2013 Arden Hills City Hall or
alternate location TBD
Master Plan
Open House
#2
Interested stakeholders
and the general public
• Solicit feedback on
Master Plan
• Educate Provide
informationthe public
on Master Plan
implementation of
the plan
• Solicit final feedback
on plan elements
January 2014 Arden Hills City Hall or
alternate location TBD
R&P Design
and Policy
Workshop
Stakeholders (including
agencies) and City staff
• Generate a
Regulations and
Policy Plan to align
with the Master Plan
for TCAAP and input
for development
guidelines,
regulations, policies
and standards
• Daily agendas
• Presentations
• Small and large group
facilitated discussions
• Draft plan language for
review
• Workshop summary
March 2014 Arden Hills City Hall
Will take place over 3
days
Formatted: Indent: Left: 0.03", Hanging:
0.19", Space After: 0 pt
amsey County TCAAP Redevelopment Project
Monthly Report May 2013
Visit www.tcaap.net for the most recent information.
“Building Breaking” Event—June 7th -- 3-5 p.m.
The project kick-off event is a “building breaking” (as opposed to a more traditional “groundbreaking”) on June 7th.
Speakers will include County Board Chair Rafael Ortega, Arden Hills Mayor David Grant, and Congresswoman Betty
McCollum. The Irondale Marching Band will perform, and honored guests will include fifth graders from Valentine Hills,
Turtle Lake and Sunnyside, Pinewood, Island Lake, and Bel Air Elementary Schools. These students represent the future
of TCAAP and the economic opportunities it will represent for Ramsey County and the East Metro. The event will
culminate with pyrotechnics provided by Bolander, the County’s remediation and demolition contractor, and destruction
of the administration building.
Demolition Work Begins
Bolander’s crews began demolition activities in late April. So far, they have dismantled most of one of the largest
buildings on site, Building 101. This is a former manufacturing building. It has a “twin” on the site, Building 102, which is
ready for demolition as well. Crews have also demolished the old power plant. Throughout the summer, they will be
separating all of the recyclable and re-usable materials in the buildings and working with their recycling vendors to have
material hauled away. You can watch video of the demolition at www.tcaap.net.
Legislative Update
Ramsey County requested $35 million in Transportation for Economic Development (TED) funds from MNDOT (over a 3-
4 year period, $4.5 million for the first year). The Governor included $10 million per year of TED funds in his budget, but
MNDOT testified before the Transportation Committees in the House and Senate that our project was not a good fit for
their criteria to acquire these funds. Governor Dayton then requested $30 million in “Roads of Regional Significance”
bond funds and specifically noted that TCAAP and Rochester road projects should be given priority for this fund. A
bonding bill that had funding for local roads and bridges could not garner the required 80 votes in the House to pass.
The Omnibus Transportation Finance bill did have $300 million in highway bonding for a new MNDOT category called
“Corridors of Opportunity.” This legislation passed and was signed into law by the Governor. Although TCAAP is not
specifically called out in this legislation, it meets the criteria and would be a good candidate for funding. County staff will
meet with MNDOT in early June and will get a clearer picture of the possibilities for funding TCAAP road improvements
at that time.
Community Open House--Update
On May 7th, over 200 residents of Arden Hills, Shoreview, New Brighton and Mounds View attended an open house at
Public Works to learn more about the pollution and remediation project at TCAAP. Staff, consultants and contractors
were on hand to talk with residents one-on-one, answer questions, and explain this phase of the project.