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HomeMy WebLinkAbout05-22-17-R i It EN HILLS Approved: June 12, 2017 CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING MAY 22,2017 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Finance Analyst Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8E, Lift Station No. 3 — Pumping and Piping Replacement be placed on the Consent Agenda. Mayor Grant requested Item 8D, Adopt Resolution 2017-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 0.5 MG Water Tower Rehabilitation Project be placed on the Consent Agenda. Councilmember Holmes requested Item 5C, Motion to Approve Proposal for Professional Services with Bolton & Menk, Inc. —Lift Station 11 be pulled from the Consent Agenda. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. ARDEN HILLS CITY COUNCIL—MAY 22, 2017 2 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update City Administrator Joynes provided an update on TCAAP stating the JDA met last Wednesday. At that meeting, County Administrator Worthington provided an update on the project timeline. He explained the project had been pushed back due to water contamination issues. He reviewed the new dates within the Master Development Agreement. He anticipated the thumb road and roundabout would be completed in the 2017 construction season. Mayor Grant stated the JDA would be discussing the Primer Tracer property and a potential solar farm at its next meeting, along with reviewing the County's potential trail corridors. Councilmember Holmes questioned if the City would be holding off on the Civic property given the fact all work on TCAAP was on hold. City Administrator Joynes recommended the Council begin planning for this property this summer. 4. APPROVAL OF MINUTES A. April 24, 2017 Regular City Council MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the April 24, 2017, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Lexington Station Master PUD Amendment and Phase 2 Final PUD Agreement(PC 17-008) G. Metie pr-ove Pfopesal—for- Pfefessional-Sew,iEes with Belten & Menl , !He. T i- Stab,, 11 D. Motion to Approve Ordinance No. 2017-003, Amending Chapter 5, Section 500, Subsection 500.16, of the Arden Hills City Code Permitting Off-Sale of Intoxicating Liquor on Sundays, and Conforming City Days and Hours of Operation for Off-Sale Intoxicating Liquor with State Law and Authorize Publication of the Ordinance Summary E. Motion to Authorize Appointment of Park and Recreation Seasonal Workers F. Motion to Adopt Resolution 2017-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 0.5 MG Water Tower Rehabilitation Project G. Motion to Approve Lift Station No. 3 —Pump and Piping Replacement MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize ARDEN HILLS CITY COUNCIL—MAY 22, 2017 3 execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Motion to Approve Proposal for Professional Services with Bolton & Menk, Inc.—Lift Station 11 Councilmember Holmes asked why Bolton & Menk were requesting additional fees for this project. Public Works Director/City Engineer Polka explained she came onto this project in the middle and understood staff was not given a chance to review the plans and specifications. For this reason, there were several items that were not included in the plans for standardized lift station designs. In addition, there were easement issues and extra time was spent moving an Xcel Energy pole. She believed the requested amount was fair for the extra work that was completed. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Approve Proposal for Professional Services with Bolton & Menk, Inc.—Lift Station 11. The motion carried (5-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. Planning Case 17-011 —3930 and 3928 Northwoods Drive — HealthPartners — Master and Final PUD Senior Planner Bachler stated Health Partners Medical Group has requested a Master and Final PUD in order to complete an 8,531-square foot building addition at their existing medical clinic. The current building is approximately 26,537 square feet in size. The addition would be constructed on the western end of the building and include a new secondary entrance to the clinic. The expansion of the building will allow for additional primary care providers to be added to the site, as well as specialty medical providers that are not currently located at the Arden Hills clinic. The proposal also includes updating the current wall signage and constructing 41 additional parking stalls, most of which would be located on the north side of the building. Senior Planner Bachler explained the existing medical clinic was approved through the Site Plan Review process in 1990 (Planning Case 90-02). There have been no significant modifications to the site since then. The Special Requirements for the I-Flex District in the Zoning Code requires that proposals for new construction, redevelopment of a site, or significant modifications to existing sites use the PUD or Conditional Use Permit process. The site is comprised of two lots, 3930 and 3928 Northwoods Drive, but it functions as one continuous development. The existing medical clinic and most of the parking stalls that serve the building are located on 3930 ARDEN HILLS CITY COUNCIL—MAY 22, 2017 4 Northwoods Drive. A small portion of the parking area and a regional stormwater pond are located on the 3928 Northwoods Drive parcel. The proposed PUD would cover both lots. Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact: 1. The subject property is comprised of two lots: 3930 Northwoods Drive and 3928 Northwoods Drive. 2. The property at 3930 Northwoods Drive is located in the I-Flex District and the property at 3928 Northwoods Drive is located in the B-3 —Service Business District. 3. The City previously approved a Special Use Permit and Site Plan Review in Planning Case 90-002 for the construction and operation of a medical clinic on the subject property. 4. Section 1320.12 — Special Requirements for the I-Flex District of the Zoning Code states that proposals for new construction, redevelopment of a site, or significant modifications to existing sites shall use the Planned Unit Development (PUD) or Conditional Use Permit process. 5. The applicant has requested a Master and Final PUD in order to complete an 8,531-square foot addition to the existing building and to expand the parking area by 41 stalls. 6. The Master and Final PUD are in substantial conformance with the requirements of the Zoning Code. 7. Where the plan is not in conformance with the Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 8. The subject property is located in Sign District 7 and is permitted 45 square feet of wall signage. 9. The City previously approved a Site Plan Review in Planning Case 07-017 for additional wall signage for the subject property with a total area of 233.3 square feet. 10. The applicant has requested a Sign Standard Adjustment through the PUD process for a total of 692.5 square feet of wall signage for the subject property. 11. Flexibility through the PUD process has been requested in the following areas: parking lot planting islands, minimum number of off-street parking spaces, and wall signage. 12. The Master and Final PUD are in conformance with the Arden Hills 2030 Comprehensive Plan. The subject property is guided for Mixed Business. The Mixed Business land use category is applied to areas designated for a variety of businesses, including commercial, certain light industrial uses, warehousing, office, general business, and retail. 13. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Senior Planner Bachler stated the Planning Commission voted to recommend approval (4-0) of Planning Case 17-011 for a Master and Final PUD at 3930 and 3928 Northwoods Drive, based on the findings of fact and the submitted plans in the May 22, 2017, Report to the City Council, as amended by the following ten (10) conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. ARDEN HILLS CITY COUNCIL—MAY 22, 2017 5 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval's expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A Master PUD and Final PUD Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank, and be in a form acceptable to the City. The purpose of the letter of credit is to ensure that site improvements are completed in the event that the developer defaults on the Development Agreement. 5. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a developer default. 6. The Developer shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the Development Agreement. The City will hold the letter of credit for two years after the installation of landscaping. The letter of credit should not expire during the two-year period. 7. The Developer shall submit a cash escrow in the amount of 25 percent of the estimated costs of landscaping prior to the issuance of any development permits. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 8. The Developer shall provide the City with a copy of the Rice Creek Watershed District permit for the project prior to the issuance of any development permits. 9. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 10. The Developer shall provide "No Parking" signs for the area designated for fire truck turn around on the northeast side of the building. Councilmember Holden asked if there would be exterior lighting for the new parking area. Senior Planner Bachler clarified there would be lighting for the new parking area. Mayor Grant requested further information on the stacked stone veneer. Senior Planner Bachler referred this question to the architect. Mark Hansen, Mohagen Hansen, explained he has been working with Health Partners on this project. He reported the stacked cultured stone was roughly two to three inches in depth and ARDEN HILLS CITY COUNCIL—MAY 22, 2017 6 would complement the existing building materials. He indicated this synthetic product was used throughout the industry in a variety of colors and textures. Councilmember Scott questioned how the stacked stone product would wear over time. Mr. Hansen reported this was a very durable product and was comparable to concrete. He stated this product was being used more than natural brick due to cost. Mayor Grant asked if the City had an elevation or view of the building from I-694. Senior Planner Bachler provided the Council with a picture of the building from this elevation. Councilmember Holden believed the addition and proposed signage would complement the clinic well. Mayor Grant inquired if the Health Partners logo would show on the cultured stone. Mr. Hansen reported the wall signage would be pin mounted letters and would be lit. He believed the sign would complement the stone nicely. Councilmember Holden stated she was at this clinic on a weekly basis and she did not believe there was a parking shortage. Senior Planner Bachler indicated he was comfortable with the parking reduction and noted the Planning Commission supported the proposed parking as well. Mayor Grant asked if there were opportunities for additional parking if Health Partners were to vacate the building and another use took over the space. Senior Planner Bachler stated it appeared there was additional space for parking on the property. Councilmember Holden questioned when construction would begin on the Health Partners Clinic. She expressed concern with the high level of traffic already in this area. Public Works Director/City Engineer Polka explained she was uncertain as to Health Partners construction timeframe. Mr. Hansen anticipated construction would begin the end of July or beginning of August. Councilmember McClung indicated the sign copy on this building was proposed to triple. While he understood the building was being added onto, he stated he would not be able to support this proposal because of the amount of proposed wall signage. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to recommend approval of Planning Case 17-011 for a Master and Final PUD at 3930 and 3928 Northwoods Drive, based on the findings of fact and submitted ARDEN HILLS CITY COUNCIL—MAY 22, 2017 7 plans, as amended by the ten (10) conditions in the May 22, 2017, Report to the City Council. Councilmember McClung proposed an addition Condition 11 which would limit the wall signage to 500 square feet. AMENDMENT: Councilmember McClung requested an amendment to the motion to add Condition 11, limiting the wall signage for the Health Partners Clinic to 500 square feet. The amendment failed for lack of a second. Councilmember Holmes stated she fully supported the request and believed the proposed improvements would be a nice addition to the clinic. Mayor Grant agreed the proposed enhancements and signage would improve the clinics visibility. Councilmember Holden called the question. The motion carried 4-1 (McClung opposed). B. Rice Creek Watershed District Maintenance Agreement for Stormwater Management Facilities—3930 and 3928 Northwoods Drive Senior Planner Bachler stated Health Partners has requested a Master and Final PUD in order to complete a building addition and parking lot expansion at their existing medical clinic located at 3930 and 3928 Northwoods Drive. There is an existing stormwater pond on the subject property that serves the development as well as other properties on Northwoods Drive. A Grant of Permanent Easement for the stormwater pond was signed by the City and Health Partners in 2010. Under the easement, the City is responsible for maintaining the non-landscaped portion of the stormwater pond, including the inlet and outlet structures and removal of debris. Senior Planner Bachler explained the proposed Health Partners project requires a permit from the Rice Creek Watershed District (RCWD). One of the conditions of approval for the RCWD permit is that an updated Maintenance Agreement for the existing stormwater pond be approved. Since the City is responsible for the pond's maintenance under the Grant of Permanent Easement, the Maintenance Agreement would be between the City and RCWD. Maintenance of these facilities is required by the City's Minnesota Pollution Control Agency Storm Water Pollution Prevention Permit (SWPPP). It is also consistent with Public Works policies to adequately maintain infrastructure. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Maintenance Agreement for Stormwater Management Facilities between the Rice Creek Watershed District and City of Arden Hills for the regional stormwater pond located at 3930 and 3928 Northwoods Drive. The motion carried (5-0). ARDEN HILLS CITY COUNCIL—MAY 22, 2017 8 C. Planning Case 17-012 — 4255-4295 Lexington Avenue — CSM — Master and Final PUD Senior Planner Bachler stated CSM Corporation owns the Arden Hills Corporate Center located at Lexington Avenue North and Cummings Park Drive. The 16.6-acre site is comprised of four lots that were created through subdivisions granted by the City in 1995 and 1999. There are a total of four existing buildings on the site, with the buildings at 4293 and 4295 Lexington Avenue sharing a common wall. The development today functions as a single entity with the four lots sharing common access driveways, utilities, stormwater management, and parking. Senior Planner Bachler reported the Arden Hills Corporate Center was previously part of the Control Data site, which included the subject four lots and a portion of what is now the Boston Scientific campus located to the south of Cummings Park Drive. A PUD was previously approved in 1996 for Control Data and included a portion of the existing Arden Hills Corporate Center. This PUD is no longer in effect and the site currently does not operate under any special agreements with the City. Senior Planner Bachler explained in 2015, the City approved a Site Plan Review and Variance in Planning Case 15-003 permitting CSM to construct 22 parking stalls at 4293 Lexington Avenue. The additional parking stalls were never constructed and the approval has since expired. A Variance was needed in this case to allow the parking area to encroach within the five-foot setback from the side property line. Staff has recommended that CSM apply for the proposed parking expansion through the PUD process given that the properties currently function as a single entity and in order to clean up the past planning case history for the site. The proposal would include new parking stalls located in several areas throughout the properties. Parking would be accessible to all tenants within the development: • 14 stalls along the western side of 4295 Lexington Avenue • 8 stalls in the northwestern corner of 4293 Lexington Avenue • 22 stalls along the southwestern side of 4293 Lexington Avenue • 15 stalls in the northwestern corner of 4255 Lexington avenue Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact: 1. The applicant is requesting approval of a Master Planned Unit Development (PUD) and Final PUD at their Arden Hills Corporate Center located at 4255, 4265, 4293, and 4295 Lexington Avenue North. 2. The purpose of the PUD is to reconfigure the parking on the properties to allow for additional stalls to be added. 3. The PUD process allows for flexibility within the City's regulations through a negotiated process with a developer. 4. The CSM properties are comprised of a total of 16.6 acres. 5. The CSM properties are located at 4255, 4265, 4293 and 4295 Lexington Avenue North. 6. The CSM properties are located in the I-1 —Limited Industrial District. 7. The proposed use is a permitted use in the I-1 —Limited Industrial District. ARDEN HILLS CITY COUNCIL—MAY 22, 2017 9 8. The Master and Final PUD are in substantial conformance with the requirements set forth in the City's Zoning Code and design standards. 9. Where the plan is not in conformance with the City's Zoning Code, flexibility has been requested by the applicant. 10. The proposed plan is in conformance with the City's 2030 Comprehensive Plan. The properties are guided for Light Industrial and Office (1/0). The 1/0 area is designated for a broad range of light industrial uses such as warehousing with manufacturing and office. Senior Planner Bachler stated the Planning Commission recommends approval of Planning Case 17-012 for a Master PUD and Final PUD at 4255, 4265, 4293, 4295 Lexington Avenue North, based on the findings of fact and the submitted plans in the May 22, 2017, Report to the City Council, as amended by the following nine (9)conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall obtain a permit within one year of the approval or the approval shall expire unless extended by the City Council prior to the approval's expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Agreement shall be prepared by the City Attorney and subject to City Council approval. The PUD Agreement shall be executed prior to the issuance of any development permits. 4. The applicant shall submit a financial surety in the amount of 125 percent of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The letter of credit shall automatically renew for successive one-year terms unless at least sixty (60) days prior to the next annual renewal date, the issuing bank delivers notice to the City that it intends to modify the terms of, or cancel, the letter of credit. A partial reduction in the letter of credit may be granted by the City in the event that landscaping improvements are installed over successive growing seasons. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the developer defaults on the PUD Agreement. 5. The applicant shall submit a cash escrow for landscaping improvements in the amount of $10,000 prior to the issuance of any development permits. The escrow will be held by the City for two years after installation of landscaping and used for City costs related to review, approval, and inspection of landscaping, or developer default. 6. The project may require permits, including, but not limited to, MPCA-NPDES, Rice Creek Watershed District, Minnesota Department of Health, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any development permits. 7. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and City Planner prior to the issuance of a grading and erosion control permit or other development permits. ARDEN HILLS CITY COUNCIL—MAY 22, 2017 10 8. The applicant shall verify the location of the underground gas line from the northwest corner of the 4255 Lexington Avenue building, running underground to the garage/storage building located at 4293 Lexington Avenue. 9. The applicant shall conform to all other City regulations. Councilmember Holmes expressed concern with the number of trees that would be lost. She understood that a nice mix of trees would be replanted; however these would be quite small when compared to the trees that would be lost. She asked if this property had a need for more parking. Senior Planner Bachler understood there was a need from the tenants for more parking. Councilmember Holmes questioned if Boston Scientific could be approached to provide shared parking in order to assist in saving more mature trees. Senior Planner Bachler stated a shared parking agreement would have to be worked out between the two private parties. Mayor Grant indicated the additional parking stalls were required because of the creation of additional jobs. Senior Planner Bachler explained CSM has tenants at this corporate center that have requested more parking than the site currently has. Councilmember Holden agreed it was horrible to see mature oak trees taken down; however, there were not a lot of options available for this property. She noted the site would have a large number of replacement trees and in time the site would have more caliper inches than it currently has. She suggested more red oak trees be replanted on the site. Mayor Grant also did not like losing mature oak trees but he agreed the site was planned in the best possible manner to meet the needs of the tenants. He understood oak trees grew slowly. He believed the site would have a short-term loss, but would have a long-term gain. He asked the applicant to come forward at this time to further discuss tree planting options. Mark Kronbeck, Alliant Engineering, discussed the tree plan with the Council. He described the location of a power line on the property noting smaller trees would have to be selected for this area. He reported seven red oak trees would be replanted. Councilmember Holmes asked if the applicant had spoken with Boston Scientific about shared parking. Mr. Kronbeck was not aware of any type of agreement between these two parties. Councilmember Scott stated he also liked trees but felt it was more important to attract and retain businesses. He anticipated that surface parking would have to be relied upon given the lack of public transportation for this area. He questioned if the trees being taken down would be repurposed. ARDEN HILLS CITY COUNCIL—MAY 22, 2017 11 Mr. Kronbeck stated he could pursue this. Councilmember Holden inquired how many oak trees would remain on the site. Mr. Kronbeck discussed the location of the remaining oak trees on the site plan. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve Planning Case 17-012 for a Master and Final PUD at 4255, 4265, 4293, 4295 Lexington Avenue North, based on the findings of fact and submitted plans, as amended by the nine (9) conditions in the May 22, 2017, Report to the City Council. Councilmember McClung stated he was not happy to see the loss of trees but stated he understood there was a parking deficiency and he wanted to support the businesses in Arden Hills. Mayor Grant believed no one on the Council supported the tree loss. The motion carried (5-0). D. Adopt Resolution 2017-013 Approving Plans and Specifications and Ordering Advertisement for Bids for the 0.5 MG Water Tower Rehabilitation Project This item was moved to the Consent Agenda. E. Lift Station No. 3—Pump and Piping Replacement This item was moved to the Consent Agenda. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott provided a recap on the recent Scoops for Troops event held at the end of April. He stated attendance at this event was impressive and he thanked local representatives for their support. Councilmember Scott stated he recently completed tour of the Public Works Facility and was provided a guided tour by Public Works staff. Councilmember Scott reported the Ramsey County League of Local Government would be meeting on Thursday, May 25 at Arden Hills City Hall where results of the Safer Schools results will be discussed with the public. ARDEN HILLS CITY COUNCIL—MAY 22, 2017 12 Councilmember Holden stated the Fire Board met several weeks ago. The preliminary budget was discussed and a 4.4% increase was being proposed. She indicated the final budget would be voted on in July. Councilmember Holden explained she looked forward to the City being able to use its new street sweeper. Councilmember Holden noted she attended a recent Rotary Club meeting where identity fraud was discussed. She encouraged residents to hang up if they are uncertain of who is on the phone. Councilmember McClung commented on the decommissioning of Fire Station No. 1. He thanked all of the Lake Johanna Fire Department members for all that they do for the community. He provided further comment on the 24-hour staffing model and fire department coverage that would be provided to the City of Arden Hills. Councilmember McClung discussed his vacation schedule and noted he would be absent at the July 10 and August 28 City Council meetings. Mayor Grant reported Presbyterian Homes recently took part in National Care Week. He stated he was able to participate in this event by sharing a proclamation. Mayor Grant commented on a recent letter he received from Metropolitan Council regarding the City's population. He noted the City's population has gone up by 10 people. He encouraged the Council to contact staff if they would like to review the information from the Met Council. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:30 p.m. 0#jt,� I Ju Hanson David Grant CaClerk Mayor