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HomeMy WebLinkAbout08-06-14 EDCCall To Order Approval Of The Agenda Minutes June 4, 2014 EDC Minutes 06 -04 -14 EDC MINUTES.PDF Unfinished And New Business Business Retention And Expansion MEMO.PDF, ATTACHMENT A.PDF 2014 State Of The City MEMO.PDF City Video Tour MEMO.PDF Updates TCAAP Update MEMO.PDF, ATTACHMENT.PDF Commission Members Council Liaison Staff Comments Adjourn ADJOURN A quorum of the City Council may be present at this meeting. Chair: Ed Von Holtum  Commissioners: Dan Altstatt Dan Erickson  Steve Heikkila  Jim Huninghake David Radziej Vacant Vacant Vacant Council Liaison: Ed Werner Economic Development Commission August 6, 2014 8:00 am to 9:30 am City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Agenda CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. 5.C. 5.D. 6. Call To OrderApproval Of The AgendaMinutesJune 4, 2014 EDC Minutes06-04 -14 EDC MINUTES.PDFUnfinished And New BusinessBusiness Retention And ExpansionMEMO.PDF, ATTACHMENT A.PDF2014 State Of The CityMEMO.PDFCity Video Tour MEMO.PDF Updates TCAAP Update MEMO.PDF, ATTACHMENT.PDF Commission Members Council Liaison Staff Comments Adjourn ADJOURN A quorum of the City Council may be present at this meeting. Chair:Ed Von Holtum Commissioners:Dan AltstattDan Erickson Steve Heikkila Jim HuninghakeDavid RadziejVacantVacantVacantCouncil Liaison:Ed Werner Economic Development Commission August 6, 2014 8:00 am to 9:30 am City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. AgendaCALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents: 5. 5.A. Documents: 5.B. 5.C. 5.D. 6. CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT COMMISSION JUNE 4, 2014 8:00 AM CITY HALL -- 1245 WEST HIGHWAY 96 CALL MEETING TO ORDER Chair Ed von Holtum called the meeting to order at 8:00 a.m. ROLL CALL Present: Chair Ed von Holtum and Commissioners Dan Altstatt, Dan Erickson, Steve Heikkila, Jim Huninghake, and David Radziej Also Present: Council Liaison Ed Werner, Community Development Director Jill Hutmacher, and Associate Planner Matthew Bachler 1. APPROVAL OF AGENDA It was the consensus of the Commission to accept the agenda as presented. 2. APPROVAL OF MINUTES It was the consensus of the Commission to accept the April 2, 2014, meeting minutes as presented. 3. UNFINISHED AND NEW BUSINESS A. Business Retention and Expansion Associate Planner Bachler provided a summary of recent meetings between staff and the cities of Coon Rapids, Hugo, and Forest Lake regarding the successes and shortcomings of the Business Retention and Expansion (BRE) programs implemented in their communities. All three cities worked with the BRE consultant team at the University of Minnesota Extension. Associate Planner Bachler reported that a benefit of working with the Extension was that a well-organized structure was brought to the process and that the consultants were able to supplement the skill set of city staff. He added that Hugo and Forest Lake saw their programs as being very worthwhile as a result of the business communication and development strategies that were developed. EDC Minutes June 4, 2014 Page 2 of 6 Associate Planner Bachler discussed some of the drawbacks of working with the Extension, including the difficulty of adapting the program to the local context, the number of meetings required, and the cost. He added that each city interviewed was able to find some amount of corporate sponsorship to help defray the cost of the program. Associate Planner Bachler provided an overview of the BRE program implemented by the City of Shoreview, which was done without the assistance of a consultant. Shoreview has focused on improving communications and visiting a select number of priority businesses in the community. He commented that a benefit of this city-initiated approach is that the program can be tailored to the specific needs of the community and limited resources can be used more efficiently. On the other hand, this approach requires additional staff time and the data collected from businesses is not as detailed or comprehensive. Commissioner Erickson asked if staff had contacted any businesses or corporate entities about providing funding for the program. Associate Planner Bachler responded that staff was waiting to do this until a decision was made whether or not to work with the Extension’s BRE program. Commissioner Erickson asked how flexible the Extension might be in adapting the structure of their program for Arden Hills. He also requested information on the program cost. Associate Planner Bachler commented that it would be important for staff to have conversations with the Extension about the particular needs of Arden Hills before entering into a contract. He explained that the cost of the program would likely range from $10,000 to $15,000 depending on the services included. Commissioner Heikkila commented that he saw advantages in both approaches. Shoreview was able to build on an already in place communication infrastructure, including their website and newsletter. Working with the Extension would bring an important outside perspective to the process. He agreed that customization of the Extension program would be important. Commissioner Altstatt asked how the City would go about prioritizing businesses to interview. Associate Planner Bachler responded that Shoreview used criterion such as number of employees, tax generation, and number of years in the community to develop their list of priority businesses. He explained that the Extension program usually takes a comprehensive approach that attempts to conduct interviews with a range of different businesses in the community. Commissioner Erickson stated that he believed working with the Extension would be a good approach considering the structure they would bring the process and their ability to complete the program in a relatively short period of time. Commissioner Huninghake expressed concerns about the number of meetings that would be required of volunteers. He questioned whether the expected results of the program were worth the amount of time and effort that would be required of staff and volunteers. EDC Minutes June 4, 2014 Page 3 of 6 Commissioner Erickson questioned whether the Extension tracked any measurements of success in the communities that have implemented the BRE program. Associate Planner Bachler commented that he was unaware of data collected by the Extension on the outcomes of their program. He added that one way to measure success would be to evaluate whether the priority projects recommended by the Extension during the program were effectively implemented. Commissioner Radziej commented that meeting with business owners always has a positive impact. He recommended that the City be cautious about accepting the Extension’s program as the only approach to doing BRE. He believed that Shoreview had implemented a strong program, but that more staff resources are required in taking this approach. Commissioner Erickson suggested that staff contact the Extension to request more details on the services they could provide and any data they track on the outcomes of their BRE program. Community Development Director Hutmacher suggested that the EDC decide on their general goals for the BRE program before staff contacts the Extension. She summarized the discussion so far, stating that the EDC was in favor of fewer meetings, less data collection, and a results-oriented approach. She stated that staff would bring a more detailed proposal to the EDC at the July meeting before contacting the Extension. B. City Video Tour Community Development Director Hutmacher reported that staff had drafted a video tour script and proposed filming locations based on the comments provided by the EDC at the April 2, 2014 meeting. She added that testimonials from two businesses and the St. Paul Chamber of Commerce regarding the TCAAP project could be included as well. Community Development Director Hutmacher explained that with the inclusion of the testimonials, the length of the video is expected to be nearly five minutes. The original goal was to limit the length of the video to three minutes. She requested recommendations from the EDC on parts of the script that could be cut. Chair von Holtum commented that the section on educational attainment and housing could be shortened by removing the specific data points. He requested that the line, “Arden Hills is nearly fully developed,” be removed from the script. Commissioner Erickson suggested that the description of the adult degree programs offered at Bethel University and the University of Northwestern be removed. Commissioner Heikkila recommended that a title block be used to identify individual businesses in the video. EDC Minutes June 4, 2014 Page 4 of 6 Community Development Director Hutmacher commented that once the video was completed, staff would likely be able to identify sections where visuals could be used to tell the story rather than text. Commissioner Erickson commented that the length of the video should not be a significant concern, as those seeking out the video would likely watch it if it goes beyond three minutes. Commissioner Radziej recommended that the sections of the video including testimonials be interspersed with images. C. Revolving Loan Fund Associate Planner Bachler reported that staff presented recommendations to the Economic Development Authority (EDA) on April 28, 2014 on how the Revolving Loan Fund (RLF) program could be improved. These recommendations were reviewed by the EDC at the April 2, 2014 meeting. Generally, the EDA was supportive of the proposed RLF guidelines. Associate Planner Bachler provided an overview of the revised guidelines and outlined how the loan approval process would work. He explained that the City would be responsible for determining eligibility based on the proposed improvements, obtaining a third party review of underwriting done by the participating bank, and completing a Participation Agreement. The participating financial institution would be required to complete the underwriting, disburse the loan funds, and collect payments for both the City and private portions of the loan. Community Development Director Hutmacher explained that the underwriting done by the participating bank would be sent directly to the third party reviewer. The reviewer would then provide the EDA with a memo that would summarize the financial analysis and include a recommendation for approval or denial. She commented that this process would keep the financial documents provided by the applicant out of public records. Commissioner Erickson asked how the cost of the third party review would be paid for. Community Development Director Hutmacher responded that the cost would be minimal as the review could likely be completed within one to two hours. She explained that this cost would be paid for by the applicant as part of the application fee. Commissioner Erickson questioned how the program would be marketed. Community Development Director Hutmacher stated that City would primarily rely on participating banks to market the program. Information on the RLF would also be provided on the City’s website and in the community newsletter. Commissioner Altstatt stated that it will be important for the program to be easily accessible for businesses. He questioned whether there would be much interest in the program given how low commercial lending rates are currently. EDC Minutes June 4, 2014 Page 5 of 6 Chair von Holtum commented that interest in the program is likely to increase as commercial rates begin to climb. Commissioners discussed how the City’s portion of the loan would be positioned in relation to the private portion of the loan. Commissioner Huninghake commented that if the City takes a subordinate position to the bank’s portion of the loan, this would provide the bank with an additional incentive to participate. He stated that the proposed approval process included too many required reviews. Chair von Holtum stated that the EDC was in favor of keeping the program as simple as possible with a streamlined approval process. Community Development Director Hutmacher explained the need for additional due diligence by the City if its portion of the loan will be in a subordinate position. She added that staff did not have the necessary training to complete the type of analysis that could be done by a third party. Commissioner Erickson stated that additional information was needed on the services that would be provided by the third party advisor. He commented that the program could always be amended at a later date if the proposed approval process does not work efficiently. Commissioner Huninghake commented that the City of White Bear Lake manages a similar RLF program and also partners with local banks. He noted that over 30 loans have been issued through the RLF since the program started in 1990 and that there have been no defaults. D. 2014 State of the City Community Development Director Hutmacher provided a summary of the State of the City event held at Flaherty’s Arden Bowl on September 12, 2013. She requested that the EDC discuss where the 2014 State of the City should be held and the preferred date for the event. Commissioner Huninghake commented that Flaherty’s was centrally located in the community and that the space provided for the 2013 event was an appropriate size. He suggested the basement space in the Country Financial building as another option. Commissioner Erickson noted that there were audio-visual issues during the presentation last year that would need to be addressed if the State of the City were to be held at Flaherty’s again. Commissioner Altstatt recommended holding the event at Flaherty’s because the process of organizing the event would be streamlined. He agreed that the technological problems encountered last year would need to be fixed. Chair von Holtum stated that holding the event at a local business was very important. He recommended that the table arrangement be rethought so that the presentation is easier to view. EDC Minutes June 4, 2014 Page 6 of 6 Community Development Director Hutmacher suggested that it may be helpful to have those presenting at the State of the City to rehearse before the event. She asked the Commissioners to discuss an appropriate date for the event. Commissioners agreed that the tentative date for the 2014 Sate of the City should be Thursday, September 25. Community Development Director Hutmacher added that the City would also likely host a community event on a weeknight or Saturday at the end of September that would be targeted to residents. 4. UPDATES A. TCAAP Update A written report was provided to the Commissioners. B. Commission Members None. C. Council Liaison Council Liaison Werner provided an update on road construction projects that will be completed in 2015. He discussed how three bridges would be impacted – County Road E over Snelling Avenue, County Road F, and the Highway 96/Interstate 35W interchange – and noted that MnDOT would attempt to coordinate the temporary closure of these bridges to reduce impacts on local traffic. D. Staff Comments None. ADJOURNMENT Chair von Holtum adjourned the meeting at 9:40 a.m. __________________________ __________________________ _ Ed von Holtum, Chair Jill Hutmacher Community Development Director City of Arden Hills Economic Development Commission, August 6, 2014 Page 1 of 2 MEMORANDUM DATE: August 6, 2014 EDC Agenda Item 4.A TO: Economic Development Commission Chair and Commissioners FROM: Matthew Bachler, Associate Planner SUBJECT: Business Retention and Expansion Program Requested Action Review the included information on the University of Minnesota Extension’s Business Retention and Expansion Tools program and provide staff with feedback. Discussion Staff has completed additional research on the Business Retention and Expansion (BRE) programs offered through the University of Minnesota Extension. Previously, staff has presented on the BRE Strategies Package, which is the most comprehensive and in-depth BRE program provided by the Extension. The cost of the Strategies Package ranges from $12,000 to $15,000 depending on whether the standard or premium package is selected. The principle difference between the two packages is that the premium version includes a customized survey instrument. The Extension also offers the BRE Tools program, which allows communities to choose from the specific services included in the Strategies Package in order to create a customized program. This program is appropriate for communities that want to complete a scaled-down version of the Strategies Package and that have the staff capacity to implement most components of the program on their own. Through the BRE Tools program, Extension staff offers coaching sessions, facilitated meetings, trainings, and research services. Included in Attachment A is an Extension info sheet that provides additional information on the two BRE programs. Based on the discussion at the Economic Development Commission meeting on June 4, 2014, staff reviewed the different services offered in the BRE Tools program and developed an initial outline of a program for Arden Hills. The following table lists recommended training and research services and their associated cost: City of Arden Hills Economic Development Commission, August 6, 2014 Page 2 of 2 Training Services Research Services Item Expected Cost Item Expected Cost BRE Leadership Team/Task Force training $300 Custom survey instrument $2,000 Putting together a good survey $300 Data tabulation $1,000 Business visitor training $300 Data analysis $1,000 Setting priorities and taking action (planning retreat) $1,000 Report writing (includes recommended implementation projects) $1,500 Training Services Total $1,900 Research Services Total $5,500 Total Program Cost $7,400 This information has been shared with the BRE Program Director at the Extension, who is looking forward to working with the City if it decides to move forward with a BRE program. Staff will continue to work with the Extension to develop an effective program for Arden Hills that meets the EDC’s goals of being results-oriented and requiring fewer meetings and less data collection. One additional area of potential cost savings is that staff may be able to write the survey instrument instead of having the Extension complete this work, which would reduce the total program cost by $2,000. Any survey instrument put together by the City would need to be approved by Extension staff if they are to complete the data tabulation and analysis and write the final report. Staff would like to present its research and the EDC’s recommendation on a local BRE program to the Economic Development Authority at their meeting on October 27, 2014. Prior to the EDA meeting, staff will make a final recommendation to the EDC at the October meeting based on its further discussions with the Extension. Attachments A. Community Leaders’ Business Retention and Expansion Program Info Sheet A COMMUNITY APPROACH TO ENCOURAGE LOCAL BUSINESS SUCCESS Community Leaders’ Business Retention and Expansion Program (BR&E) WHY BUSINESS RETENTION AND EXPANSION? A healthy and vibrant local economy depends on the well-being of a community’s existing businesses. Thus, efforts to help local businesses survive and grow in the local community are key to successful economic development. The community benefits because: • Researchers estimate that existing businesses create 86 to 31 percent of all new jobs.* • Businesses that stay competitive are more likely to remain in the community – and possibly expand. • Keeping an existing business is often easier and less costly than recruiting a new business. • Businesses considering coming to the community will talk to existing businesses. Odds for attracting new businesses are better if existing ones are happy with the community. WHAT ARE THE BENEFITS OF THE COMMUNITY LEADERS’ APPROACH? Economic development efforts often require action from many community players. Without community consensus, economic development stalls. Our program (established 1990) is a proven approach for involving the community and building consensus to move forward. University of Minnesota Extension provides facilitation, technical assistance, training, and applied research to help communities assess business concerns, understand the structure of the local economy, set priorities, and implement projects that will help make communities more vibrant. We recommend the complete BR&E Strategies Program package for Minnesota communities. It is described below on pages 2-4. We also have materials, tools and applied research services available (listed on pages 4-5). We once again offer a BR&E course with the next class starting January 2014. The course is a convenient "blended" format that combines in-person with online learning. Participants gain the skills needed to lead a Community Leaders’ BR&E program. See the BR&E Course section on the website for more information. WHAT GOALS AND OBJECTIVES CAN A BR&E PROGRAM ACCOMPLISH? Short Term  Demonstrate Community Support for local businesses.  Help solve immediate business concerns. Long Term  Build community capacity to sustain business growth and development through creation of a broad-based coalition.  Increase local businesses’ ability to compete in the global economy.  Establish and implement a strategic plan for economic development. WHO IS INVOLVED IN A BR&E PROGRAM? A Leadership Team introduces and promotes the program in the community, coordinates task force meetings, and organizes immediate follow-up. A Local Task Force engages a broad-based group of local leaders, including representatives of economic development organizations, chambers of commerce, business, government, and educational institutions. Business Visitation Teams are leaders from the task force and community. Each team has two members and visits two to four businesses. WHAT IS THE FOCUS OF BR&E PROGRAMS? University of Minnesota Extension has worked with communities to complete programs in rural, urban and suburban areas throughout Minnesota. BR&E initiatives have focused on urban corridors, single cities, groups of cities, counties and regions. Previous programs have focused on manufacturing, mixed-sector businesses, agriculture, tourism, and ethnic minority businesses. Future programs could focus on these businesses or others. Diagram 1 illustrates the three steps that result in successful business retention and expansion. Diagram 1. Three Steps to Business Retention Strategies Program Research  Community leaders form a team that plans and conducts the BR&E Strategies project.  Visitation Teams learn how to use a proven survey instrument to interview businesses in order to learn about their needs, concerns and plans. Prioritize  Surveys are reviewed, and trustworthy individuals respond to businesses’ immediate needs, including linking businesses to economic development programs and services.  A panel of University faculty and other economic development experts offer suggested projects to address business needs identified in the survey.  Survey results are analyzed and documented in a written research report.  The Task Force uses the report and their knowledge of the community to develop a strategic action plan. Implement  Local teams carry out priority projects identified in the strategic plan.  Task Force evaluates results and decides how to sustain BR&E work. Business Retention and Expansion Resources from the University of Minnesota Extension BR&E STRATEGIES PACKAGE (AVAILABLE IN MINNESOTA) The BR&E Strategies program is Extension's flagship BR&E program. This approach has moved over 65 Minnesota communities from ideas to action following our proven community leaders’ BR&E model. The Strategies program maximizes Extension support, community organization, and applied research to support the business community. Contact your Community Economics Extension Educator (see below). Community must complete an application for acceptance into the program. Standard package includes in-person BR&E consulting throughout the three major steps of BR&E, complete research package below, and quarterly meetings in the first year of implementation. Premium package includes the standard items above plus customized assistance (i.e. a customized survey instrument). Research package includes a survey instrument, data tabulation/analysis, a campus research review meeting that gathers University faculty and other experts to suggest projects that meet business concerns, a four-chapter research report with narrative and graphs, a summary report, and a planning retreat to “Set Priorities and Take Action”. BR&E consulting is not included in this package. Urban/suburban programs typically are more complex, requiring more team-building, complex sampling to obtain representative sample sizes, and other specialized efforts. For this reason prices are as follows. Packages Available:  Premium Urban/Suburban $15,000  Standard Urban/Suburban $12,000  Premium Rural $12,000  Standard Rural $9,500  Complete Research $7,000 BR&E TOOLS (AVAILABLE IN MINNESOTA) Just as the name implies, the BR&E Tools program makes all of Extension's BR&E components available to practitioners. This approach allows communities to capitalize on their own strengths to conduct a BR&E. While Extension staff provides support during the project, the community leaders take the BR&E in the direction and at a scale suitable to their local resources. For the most self-reliant practitioners, our BR&E Tools includes free online resources such as a question bank and sample surveys. Contact your Community Economics Extension Educator (see below) to explore how BR&E Tools might be implemented in your community. Community must complete an application for acceptance into the program. Coaching sessions, facilitated meetings, and trainings can be delivered in Minnesota communities. Your Community Economics Extension Educator will work with you to design a plan that moves your community forward, customizing it for local needs and providing a little or a lot of expertise ($300 each, except where noted). Mix and match these sessions, and consider other education or research provided by Extension’s Center for Community Vitality.  Planning Your BR&E - facilitation  BR&E Leadership Team - training  SurveyMonkey - training  Putting Together a Good Survey - training  Task Force - training  Business Visitor - training  Immediate Survey Follow-up (a.k.a. Warning Flags Analysis) – facilitation or training, so we will facilitate the meeting or train you how to prepare for it and successfully run warning flag sessions  Basic Data Analysis & Report Writing - training  Setting Priorities and Taking Action (i.e. planning retreat) – facilitation (priced at $1,000, more for situations requiring more than 10 hours of prep and in-session time, at $100/hour)  Community Commencement Meeting – training from us to allow you to create and facilitate a successful event  BR&E Project Implementation – training Research services can also be provided to communities participating in a BR&E Tools program. These services support communities as they move through a BR&E Tools program designed with an Extension Educator. Research services are primarily handled by the Program Director.  Custom survey instrument ($2,000+)  Data tabulation ($1,000). Extension staff will enter collected survey data, from an Extension approved survey, into an Microsoft Excel spreadsheet. A copy of the questionnaire with summary statistics embedded, along with the spreadsheet, will be provided back to the community.  Data analysis ($1,000 – must purchase data tabulation also). Extension staff will critically review the survey data. Charts and tables highlighting important and noteworthy results will be created. A two-page written summary highlighting general themes in the data will be delivered, along with the charts and tables.  Report writing ($1,500 – must purchase tabulation and analysis also). Two-page summary, table and charts, and questionnaire with data will be reviewed by 1 to 2 Extension and/or DEED experts. This review will identify any major themes in the data and provide to the community suggestions for how to address these issues. The community will receive a 5 to 7 page summary of relevant ideas for potential implementation in the community. OTHER BR&E PRODUCTS AND SERVICES The University of Minnesota Extension offers a variety of research-informed tools to help communities manage successful business retention and expansion efforts. Prices are subject to change without notice. These services are available outside of Minnesota. Web resources are available at the University of Minnesota website. At this web site, you can find free BR&E tips, sample surveys, sample survey questions, sample reports from BR&E programs, success stories, research on BR&E, and more. New tools are added regularly. www1.extension.umn.edu/community/business-retention/ BR&E Course. Retaining and Expanding Business in Your Community is our course that we designed for economic and community development professionals and other leaders who want to conduct a community-led BR&E effort. It is unique among BR&E courses by providing a convenient "blended" format that combines in-person with online learning. The next class begins January, 2014. The early bird rate is $400 until December 16, 2013, after which it is $500. For more info: www.extension.umn.edu/community/business-retention/course/ WHO TO CONTACT FOR MORE INFORMATION Contact Michael Darger, BR&E Program Director, 612-625-6246 or darger@umn.edu; or the Extension Educator in Community Economics in your area:  South Central: Adeel Ahmed, 320-203-6050 or ahme0004@umn.edu  Northeast: John Bennett, 218-726-6471 or jbennett@umn.edu  Northwest: Rani Bhattacharyya, 218-281-8689 or rani-b@umn.edu  Southeast: Bruce Schwartau, 507-536-6308 or bwschwar@umn.edu  Southwest: Neil Linscheid, 507-337-2814 or lins0041@umn.edu  West Central: Ryan Pesch, 218-998-5794 or pesch@umn.edu  East Central: Liz Templin, 651-480-7745 or templin@umn.edu  Central: Merritt Bussiere, 218-825-2175 or bussiere@umn.edu  Twin Cities Metro: Michael Darger, 612-625-6246 or darger@umn.edu REFERENCE *A range of job estimates from Birch, Kraybill, Little compiled by Henry Cothran in Business Retention and Expansion (BRE) Programs: Why Existing Businesses Are Important, http://edis.ifas.ufl.edu/fe651. © 2013 Regents of the University of Minnesota. All rights reserved. University of Minnesota Extension is an equal opportunity educator and employer. In accordance with the Americans with Disabilities Act, this material is available in alternative for mats upon request. Direct requests to the Extension Store at 800-876-8636. Printed on recycled and recyclable paper with at least 10 percent postconsumer waste material. City of Arden Hills Economic Development Commission August 6, 2014 Page 1 of 2 MEMORANDUM DATE: August 6, 2014 EDC Agenda Item 4.B TO: Economic Development Commission Chair and Commissioners FROM: Jill Hutmacher, Community Development Director SUBJECT: State of the City The City Council has scheduled 2014 State of the City events on two dates as follows:  Thursday, September 18, 7:30 am at Flaherty’s Arden Bowl  Tuesday, September 23, 6:30 pm at City Hall Notice of both events has been posted on the Business News section of the City website. The following advertising and promotion methods were used last year, and staff recommends a similar communication strategy this year. Notices will include the dates of both events.  News item on the City’s homepage 30 days prior to the event  Advertisements in Shoreview Arden Hills Bulletin (2)  Post card mailings to all Arden Hills businesses (2)  City newsletter announcements  Email notice to businesses for which addresses are available  Commissioner visits to local businesses  City Twitter and Facebook announcements  City Council meeting announcements The City Council will be asked to provide direction on presentation topics at a future work session meeting. Last year’s discussion topics included: 1. Economic development goals 2. TCAAP 3. County Road E improvements 4. Other development projects 5. Transportation improvement projects 6. Arden Hills Foundation City of Arden Hills Economic Development Commission August 6, 2014 Page 2 of 2 In 2013, the format for the event was as follows: 7:30 am Registration, breakfast, and networking 7:45 am Mayoral welcome and City Council presentations 8:40 am Q&A 9:00 am Event adjourns City staff is working with Flaherty’s to address some of last year’s audio/visual challenges. Discussion Questions: 1. Does the EDC support the staff recommendation for advertising and promotion? Does the EDC have additional suggestions? 2. What presentation topics does the EDC recommend to the City Council? 3. Does the EDC have suggestions regarding the event format? City of Arden Hills Economic Development Commission August 6, 2014 Page 1 of 1 MEMORANDUM DATE: August 6, 2014 EDC Agenda Item 4.C TO: Economic Development Commission Chair and Commissioners FROM: Matthew Bachler, Associate Planner SUBJECT: City Video Tour Update Discussion CTV has begun filming for the city video tour. To date, CTV staff has gotten footage of the following areas and sites in the City:  Red Fox-Grey Fox Business District: IntriCon, Smiths Medical, International Paper, Lexington Station development  B-2 Business District: Flaherty’s Arden Bowl, NOW Bikes and Fitness, Northpark Corporate Center  Corporate Campus District: Land O’Lakes and Boston Scientific  Gateway Business District: Hood Packaging and Delkor  Bethel University and University of Northwestern  Valentine Hills Elementary School  Tony Schmidt Regional Park  Residential neighborhoods CTV expects to complete the majority of their filming within the next few weeks and staff will be reviewing the footage collected in late August. In the upcoming months, staff will set up interviews with two or three different types of businesses to include as testimonials in the video. The Mayor’s introduction and wrap-up will also be filmed on-site at the triangle parcel park on County Road D and Lake Johanna Boulevard. Page 1 of 3 DATE: August 6, 2014 EDC Agenda Item 5.A TO: Economic Development Commission Chair and Commissioners FROM: Jill Hutmacher, Community Development Director SUBJECT: TCAAP Update Requested Action None. Master Plan The City Council approved the master plan land use map (attached) on June 30, 2014. Alternative Urban Areawide Review The City Council approved the Final TCAAP AUAR and Mitigation Plan on July 28, 2014. The document is posted on the City’s website. Regulations and Policies With the approval of the master plan land use map and the final AUAR, the City is moving forward with the regulations and policies component of the master planning process. A City Council workshop with Gateway Planning, the subconsultant chosen to work on TCAAP zoning, has been scheduled for August 18, 2014, at 5:00 pm in the City Council Chambers. The consultant will review the performance based zoning process, discuss zoning elements and framework, and present an overview of the first seven sections of the draft TCAAP zoning document. Upcoming Meetings Staff and consultants are scheduling work for the regulations and policies component of the master planning process. MEMORANDUM Page 2 of 3 August 11, 2014, Special Work Session at 5:30 pm, Community Room  Water and Sewer System Review (Infrastructure)  Density/Maximum Residential Unit Discussion August 18, 2014, Regular Work Session at 5:00 pm, Council Chambers  Workshop with Gateway Planning o Discuss Performance Based Zoning process o Discuss zoning elements and framework o Present zoning sections 1 – 7 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses, Building Form and Site Development Standards, Building Design Standards) August 25, 2014, Special Work Session at 5:30 pm, Community Room  Discuss Zoning Sections 1 – 5 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses) September 8, 2014, Special Work Session at 5:30 pm, Community Room  Spine Road and Grading Design Review (Infrastructure)  Discuss Zoning Sections 6 – 7 (Building Form and Site Development Standards, Building Design Standards) September 15, 2014, Regular Work Session at 5:00 pm, Council Chambers  Workshop with Gateway Planning o Discuss comments and direction on Sections 1 – 7 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses, Building Form and Site Development Standards, Building Design Standards) o Present Zoning Sections 8 – 12 (Street Design Standards, Parkland Standards, Open Space Standards, Streetscape and Landscape Standards, Sign Standards) September 22, 2014, Special Work Session at 5:00 pm, Council Chambers (4th of 5 Mondays)  Final Discussion of Zoning Sections 1 – 7 (Introduction, Components of the Code, Administration, Definitions, Schedule of Uses, Building Form and Site Development Standards, Building Design Standards) September 29, 2014, Special Work Session at 5:30 pm, Community Room  County Road I and Thumb Road Design Review (Infrastructure)  Discuss Zoning Sections 8 and 11 (Street Design Standards, Streetscape and Landscape Standards) October 13, 2014, Special Work Session at 5:30 pm, Community Room  Stormwater System Update (Infrastructure)  Discuss Zoning Section 12 (Sign Standards) Page 3 of 3 October 20, 2014, Regular Work Session at 5:00 pm, Council Chambers  Discuss Zoning Section 12 (Sign Standards) October 27, 2014, Special Work Session at 5:30 pm, Community Room  Water and Sewer System Update (Infrastructure)  Discuss Zoning Sections 8 and 11 (Street Design Standards, Streetscape and Landscape Standards) It is anticipated that additional regular and special work session meetings will be scheduled to discuss regulations and policies, the infrastructure study, and other TCAAP issues. Future meeting topics will be defined as those dates draw nearer. Attachment  Approved master plan land use map Residential 112.8 Mixed Use 8.9 Ofc. Campus 43.4 Offi ce 21.6 Flex 75.9 Retail 19.6 Park 19.1 Civic 2.5 Other Open Space 42.6 Local Roads 57.8 Spine Road 25.2 TCAAP Land Use Map June 30, 2014 S p i n e R o a d Spine Road Creek Town ThumbThumb Hill S p i n e R o a d