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06-26-17-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PUBLIC PRESENTATIONS Update From State Representative Randy Jessup State Representative Randy Jessup MEMO.PDF 2016 Financial Statements MMKR / Aaron Nielsen MEMO.PDF GFOA Financial Awards Presentation MnGFOA - Sue Virnig MEMO.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF APPROVAL OF MINUTES June 12, 2017 Regular City Council 06 -12 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve 2016 City Financial Statements And Audit Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve 2016 4th Quarter Financial Reports Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Lake Johanna Capital Fire Department Expense Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve A One Year Extension For The Variance Approved For 1536 Edgewater Avenue In Planning Case 16 -017 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ordinance No. 2017 -004 In Planning Case 17 -018 For An Amendment To Chapter 2 –Administration, Section 220.03, Subdivision 1 Of The Arden Hills City Code, And Authorize Publication Of Summary Ordinance Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution No. 2017 -016 Approving Master Partnership Agreement With The Minnesota Department Of Transportation Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Adopt Resolution No. 2017 -017 Awarding The 0.5 MG Water Tower Rehabilitation Project To Osseo Construction Co., LLC Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Approve Construction Services With WSB & Associates –0.5 MG Water Tower Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Planning Case 17 -013 –Boston Scientific –4100 Hamline Avenue –PUD Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda June 26, 2017 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From State Representative Randy JessupState Representative Randy Jessup MEMO.PDF2016 Financial StatementsMMKR / Aaron Nielsen MEMO.PDFGFOA Financial Awards PresentationMnGFOA - Sue Virnig MEMO.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF APPROVAL OF MINUTES June 12, 2017 Regular City Council 06 -12 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve 2016 City Financial Statements And Audit Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve 2016 4th Quarter Financial Reports Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Lake Johanna Capital Fire Department Expense Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve A One Year Extension For The Variance Approved For 1536 Edgewater Avenue In Planning Case 16 -017 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ordinance No. 2017 -004 In Planning Case 17 -018 For An Amendment To Chapter 2 –Administration, Section 220.03, Subdivision 1 Of The Arden Hills City Code, And Authorize Publication Of Summary Ordinance Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution No. 2017 -016 Approving Master Partnership Agreement With The Minnesota Department Of Transportation Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Adopt Resolution No. 2017 -017 Awarding The 0.5 MG Water Tower Rehabilitation Project To Osseo Construction Co., LLC Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Approve Construction Services With WSB & Associates –0.5 MG Water Tower Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Planning Case 17 -013 –Boston Scientific –4100 Hamline Avenue –PUD Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 26, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C. Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From State Representative Randy JessupState Representative Randy Jessup MEMO.PDF2016 Financial StatementsMMKR / Aaron Nielsen MEMO.PDFGFOA Financial Awards PresentationMnGFOA - Sue Virnig MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFAPPROVAL OF MINUTESJune 12, 2017 Regular City Council06-12 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2016 City Financial Statements And AuditDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve 2016 4th Quarter Financial Reports Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Lake Johanna Capital Fire Department Expense Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve A One Year Extension For The Variance Approved For 1536 Edgewater Avenue In Planning Case 16 -017 Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ordinance No. 2017 -004 In Planning Case 17 -018 For An Amendment To Chapter 2 –Administration, Section 220.03, Subdivision 1 Of The Arden Hills City Code, And Authorize Publication Of Summary Ordinance Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution No. 2017 -016 Approving Master Partnership Agreement With The Minnesota Department Of Transportation Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Adopt Resolution No. 2017 -017 Awarding The 0.5 MG Water Tower Rehabilitation Project To Osseo Construction Co., LLC Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Approve Construction Services With WSB & Associates –0.5 MG Water Tower Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Planning Case 17 -013 –Boston Scientific –4100 Hamline Avenue –PUD Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 26, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From State Representative Randy JessupState Representative Randy Jessup MEMO.PDF2016 Financial StatementsMMKR / Aaron Nielsen MEMO.PDFGFOA Financial Awards PresentationMnGFOA - Sue Virnig MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFAPPROVAL OF MINUTESJune 12, 2017 Regular City Council06-12 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2016 City Financial Statements And AuditDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFMotion To Approve 2016 4th Quarter Financial ReportsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Lake Johanna Capital Fire Department ExpenseDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve A One Year Extension For The Variance Approved For 1536 Edgewater Avenue In Planning Case 16 -017Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Ordinance No. 2017 -004 In Planning Case 17 -018 For An Amendment To Chapter 2 –Administration, Section 220.03, Subdivision 1 Of The Arden Hills City Code, And Authorize Publication Of Summary OrdinanceMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution No. 2017 -016 Approving Master Partnership Agreement With The Minnesota Department Of TransportationSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Adopt Resolution No. 2017 -017 Awarding The 0.5 MG Water Tower Rehabilitation Project To Osseo Construction Co., LLC Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Approve Construction Services With WSB & Associates –0.5 MG Water Tower Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Planning Case 17 -013 –Boston Scientific –4100 Hamline Avenue –PUD Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJune 26, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. Page 1 of 1 DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: State Representative Randy Jessup – Update Background/Discussion State Representative Randy Jessup is scheduled to be at the June 26, 2017, City Council meeting to provide comments and answer questions. PUBLIC PRESENTATIONS – 3A MEMORANDUM PUBLIC PRESENTATION – 3B MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Council William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: 2016 City Financial Statements Background/Discussion: The City’s 2016 Financial Statements have been completed and will be submitted to both the State Auditor and the GFOA. The City’s auditor, Aaron Nielsen from MMKR, will be present at the June 26, 2017, City Council meeting to give an overview and answer questions. The auditors have issued an unmodified (“clean”) opinion on our financial statements for the year ended December 31, 2016. The total general fund balance at December 31, 2016 was $2,944,813 with $2,660,771 of unassigned balance; the new balance equates to a decrease in the General Fund balance of $137,597. The ending unassigned General Fund balance makes up approximately 56 percent of next year’s budgeted expenditures. The City’s total net position increased by $1,656,332. The combined ending fund balances for governmental funds was $7,837,469; the combined ending working capital balance for the enterprise funds was $1,711,405, and internal service funds was $428,124. We have completed the report in the form prescribed by the Government Finance Officers Association of United States and Canada (GFOA) for their Certificate of Achievement for Excellence in Financial Reporting. In order to qualify for this, the report has to be published in an easily readable and efficiently organized Comprehensive Annual Financial Report (CAFR) that satisfies both accounting principles generally accepted in the United States of America and applicable legal requirements. As a note of information, the Auditing Standards are constantly increasing and changing. With these changes, you may see increased findings. This does not mean that the City has done anything wrong compared to previous years, only that the reporting requirements have become much stricter. Many cities are experiencing these findings, and the findings are expected to increase for all cities as these standards become stricter. We are pleased to report that we did not experience any findings this year. We are pleased with the outcome of the audit. Page 1 of 2 PUBLIC PRESENTATION – 3C MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Council William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: GFOA Financial Awards Presentation Background The Government Finance Officers Association of the United States and Canada (GFOA) has three award programs which promote best practices in Budget and Financial reporting. The Certificate of Achievement for Excellence in Financial Reporting or CAFR award is for entities whose Comprehensive Annual Financial Report (CAFR) achieves the highest standards in government accounting and financial reporting. This is our financial statement. The Award for Outstanding Achievement in Popular Annual Financial Reporting, or PAFR, is given to entities who publish a Popular Annual Financial Report (PAFR) whose contents conform to program standards of creativity, presentation, understandability and reader appeal. This report is primarily for the “non-finance” person in an easy to understand format. We send this report out annually in our newsletter. The Distinguished Budget Presentation Award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meet the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity’s budget serves as a policy document, financial plan, operations guide, and a communications device. Page 2 of 2 Current Discussion We are pleased to inform the Council and the public that Arden Hills has received all three awards from the GFOA. These awards are for: CAFR – 2015, PAFR – 2015, and Budget – 2016. Sue Virnig, State Representative on the Board of Directors of the Minnesota Government Finance Officers Association (MnGFOA), will be present at Monday’s meeting to present these awards to the City. Much work goes into producing these documents and the Finance staff may be present at the meeting. Success in these programs is due to the work of the entire department. Each of them takes a lead role in preparing the documents: Dave Perrault, Interim Director – Budget, Financial Report, & Popular Report Ashley Bertrand, Accounting Analyst – Financial Report Pang Silseth, Accounting Clerk – Financial Report We have received both the CAFR and PAFR awards since the 2006 reports and the Budget award since the 2009 report. We will be submitting the 2017 Budget and the 2016 financial reports to the awards program and are confident that they fulfill the program requirements and will be receiving the awards in the future. Page 1 of 1 DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update A verbal update will be provided at the City Council meeting. STAFF COMMENTS – 4A MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Night to Unite Background/Discussion The 2017 Night to Unite will be held Tuesday, August 1 from 5:00 to 9:00 p.m. Those interested in hosting an event are encouraged to register their party with the Ramsey County Sheriff’s Office by Friday, July 14, 2017. Registration information and forms are available on the Ramsey County Sheriff’s Office website or by calling the Crime Prevention Unit at 651-266-7339. We also have a link to this information on the City’s website. Those who are registered to host a neighborhood gathering will be visited by community officials, fire departments, and Ramsey County Sheriff’s Office representatives. A list of neighborhoods participating in Night to Unite will be sent to the City Council when it becomes available. STAFF COMMENTS – 4B MEMORANDUM Approved: June 26, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 12, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Finance Analyst Dave Perrault; Public Works Director/City Engineer Sue Polka; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8A (Large Area Mower Purchase) and Item 8B (Civic Site RFP Recommendation) be placed on the Consent Agenda. Councilmember Holmes requested Item 5F (Motion to Authorize the Purchase and Installation of Two Speed Display Signs for the County Road E2 School Zone) be pulled from the Consent Agenda for discussion. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update ARDEN HILLS CITY COUNCIL – JUNE 12, 2017 2 City Administrator Joynes provided an update on TCAAP stating the project timeline remains the same. He explained the project had been pushed back due to water contamination issues. He reviewed the new dates within the Master Development Agreement. He anticipated the thumb road and roundabout would be completed in the 2017 construction season. He reported he met with County engineers to discuss the project design and stated he was optimistic about the project moving forward in 2018. Councilmember Holden requested the County provide the Council with an update on their timeline at an upcoming meeting. 4. APPROVAL OF MINUTES A. May 15 , 2017, City Council Special Executive Work Session B. May 15, 2017 City Council Work Session C. May 22, 2017 Regular City Council MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the May 15, 2017, City Council Special Executive Work Session meeting minutes, the May 15, 2017 City Council Work Session meeting minutes; and the May 22, 2017 Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Group Health Plan, Inc. Master and Final PUD Agreement (PC 17-011) C. Motion to Approve CSM Corporation Master and Final PUD Agreement (PC 17- 012) D. Motion to Appoint David Perrault as the Interim Director of Administrative Services/Finance Director E. Motion to Approve Resolution 2017-014 Accepting $2,500 Donation from Arden Hills Foundation F. Motion to Authorize the Purchase and Installation of Two Speed Display Signs for the County Road E2 School Zone G. Motion to Authorize the Purchase and Installation of Concrete Curb and Sidewalk on Pleasant Drive – Norsk Concrete Construction, Inc. H. Motion to Authorize the Purchase and Installation of Concrete Curb and Sidewalk for the Perry Park Playground – Norsk Concrete Construction, Inc. I. Motion to Approve Final Payment to Midwest Asphalt Corporation – Shorewood Drive Mill and Overlay Improvements J. Motion to Authorize Large Mower Purchase K. Motion to Approve Civic Site RFP Recommendation MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize ARDEN HILLS CITY COUNCIL – JUNE 12, 2017 3 execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Motion to Authorize the Purchase and Installation of Two Speed Display Signs for the County Road E2 School Zone Public Works Director/City Engineer Polka stated staff is proposing the City Council authorize the purchase and installation of two speed display signs along County Road E2 for the school zone adjacent to Valentine Hills Elementary. She explained the Council discussed this matter in January and reported the new signs would flash when school was in session and the speed zone was in effect. Councilmember Holmes stated she had no problem with the proposed signage but questioned when the signs would be flashing. She asked if the sign would be flashing only in the mornings and afternoons when children were walking to and from school. Public Works Director/City Engineer Polka indicated staff would be working with the school district and the County on this issue. Councilmember Holmes recommended the signs be flashing for more than 15 minutes prior to and the end of each school day. Councilmember Holden requested staff report back to the City Council on the times the sign would be in effect after a conversation was held with the school district. Mayor Grant believed the new sign would be a great improvement over the current sign that was in place. He supported staff figuring out the proper timeframe for the flashing sign. Councilmember Holden questioned what the City would be doing with the existing school speed zone signs. Public Works Director/City Engineer Polka stated she would report back to the Council on this matter at a future meeting. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to Authorize the Purchase and Installation of Two Speed Display Signs for the County Road E2 School Zone, directing staff to meet with the proper school district officials to establish a timeframe for the flashing signs. The motion carried (5-0). 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents ARDEN HILLS CITY COUNCIL – JUNE 12, 2017 4 Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:19 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:20 p.m. B. Resolution 2017-015 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Analyst Perrault stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 9, 2017 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by June 7, 2017. Utility accounts with an unpaid delinquent balance after June 7, 2017 would be certified to Ramsey County to be added to property taxes payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. It was noted the City will request that Ramsey County levy the delinquent balances against the respective properties. Mayor Grant opened the public hearing at 7:21 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:22 p.m. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2017-015 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). 8. NEW BUSINESS A. Large Area Mower Purchase This item was placed on the Consent Agenda. B. Civic Site RFP Recommendation This item was placed on the Consent Agenda. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott invited the public to attend the two Town Hall meetings that would be held with local legislators on Thursday, June 15 at the Ramsey County Library in Shoreview at 7:00 p.m. and another meeting on Saturday, June 17 at the Ramsey County Library in Shoreview at 10:30 a.m. ARDEN HILLS CITY COUNCIL – JUNE 12, 2017 5 Councilmember Scott also invited all residents to attend the Hot Dog with a Deputy on Tuesday, July 1 1 at Tony Schmidt Regional Park at 5:00 p.m. Councilmember Scott commented on the City Hall summer hours and requested this information be updated on the City’s website. Councilmember Holmes expressed frustration with the number of City contracts that were having overages. Councilmember Holmes thanked Boston Scientific for their generous donation to the Arden Hills Foundation for Cummings Park. Councilmember Holmes stated the Planning Commission was seeking a second alternate and recommended the Council address this issue at the June 26 meeting. Councilmember Holden explained the Fire Board was working on a contract with a developer to build three single family homes at the old fire station site. Councilmember McClung reported he attended the last Planning Commission meeting and understood there was a need for a second alternate for this group in order to ensure they have a quorum for each meeting. Mayor Grant commented on the need for the City Council to address State Fair parking. He supported the City posting “No Parking” signs and creating maps again this year. Mayor Grant thanked local businesses for their continued support of the community and for making contributions to the Arden Hills Foundation. Mayor Grant congratulated Ramsey County for receiving an award for their TZD (Towards Zero Deaths) efforts. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:37 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 1 DATE: June 26, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance & Administrative Services Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Council Should Consider the Following Options: A.Approve Claims and Payroll or B.Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #12 .................................................................................... $ 70,763.34 Total Payroll $ 70.763.34 Accounts Payable Claims Through 6/16/2017 Paid Claims (Bank Fees) ........................................................................ $ 5,935.58 Paid Claims (Check No 46615-Check No 46665) ................................. $ 297,076.36 Paid Claims (Check No 46695) ............................................................. $ 163,294.98 Total Accounts Payable $ 466,306.92 Total Claims $ 537,070.26 CONSENT ITEM 6A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 12 CHECKS DATED: 06/16/17 Biweekly: 05/27/17 - 06/09/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,200.53 EFT SIT 2,245.61 EFT FICA Oasdi 3,582.79 EFT FICA Medicare 837.90 EFT TOTAL TAXES 11,866.83 Health Premium 2,612.78 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 145.83 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,966.94 HSA Health Saving 677.17 Health Care Savings Plan EFT Health Care Savings Plan-2% 271.00 EFT Health Care Savings Plan-4% 350.52 EFT TOTAL HEALTH SAVINGS 1,298.69 PERA 3,521.89 EFT ICMA 761.39 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 699.96 EFT TOTAL RETIREMENT 5,597.64 IUOE 49 Dues (Union) 136.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 40.00 A/P Check* Life/Addl/Dep Life 83.00 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 498.83 Total Employee Deductions 22,228.93 Net Payroll 741.56 Direct Deposit 39,273.27 EFT Gross Payroll Tie-Out 62,239.04 STD/LTD Gross - Up Plus City Paid Benefit 9,265.86 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 70,763.34 FICA TIE-OUT Gross Payroll 62,239.04 Less Total FSA 2,966.94 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 59,272.10 FICA Oasdi @ 6.20% 3,582.79 FICA Medicare @ 1.45% 837.90 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 4,063.71 0.00 781.46 781.46 0.00 4,063.71 4,420.69 CITY BENEFIT 3,582.79 837.90 Journal Entry Proof List General Ledger 60001.05.2017 User: Printed: dave.perrault 6/20/2017 - 8:54 AM Batch: Account Number Debit Amount System Reference Project ManagementLine DescriptionAccount Description Credit Amount Journal Entry: 154-05-2017 Journal Entry Date: 05/31/2017 101-41500-44371 CC Processing Fees 93.02 0.00 To account for Bank and Credit Card Fees 101-41500-44371 CC Processing Fees 4,000.05 0.00 To account for Bank and Credit Card Fees 101-41500-44371 CC Processing Fees 1,130.07 0.00 To account for Bank and Credit Card Fees 101-41500-44376 Bank Service Charges 712.44 0.00 To account for Bank and Credit Card Fees 101-00000-10100 Gen Cash & Investments 0.00 5,935.58 To account for Bank and Credit Card Fees Journal Entry Totals Journal Entry Balance 5,935.58 5,935.58 0.00 Report Totals: 5,935.58 5,935.58 0.00 GL-Journal Entry Proof List (6/20/2017 - 8:54 AM)Page 1 Accounts Payable User: Printed: ashley.bertrand 6/20/2017 9:19 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 06/06/2017ACH Arvidson-040517 Apr/May 17 Expenses Apr/May 17 Expenses 126.17 Christof-040517 Apr/May 17 Expenses Apr/May 17 Expenses 398.98 Christof-040517 Apr/May 17 Expenses Apr/May 17 Expenses 60.01 Frid-040517 Apr/May 17 Expenses Apr/May 17 Expenses 603.57 Frid-040517 Apr/May 17 Expenses Apr/May 17 Expenses 105.57 Hanson-040517 Apr/May 17 Expenses Apr/May 17 Expenses 132.15 Iverson-040517 Apr/May 17 Expenses Apr/May 17 Expenses 300.00 Iverson-040517 Apr/May 17 Expenses Apr/May 17 Expenses 300.00 Iverson-040517 Apr/May 17 Expenses Apr/May 17 Expenses 280.00 Mikacevi-040517 Apr/May 17 Expenses Apr/May 17 Expenses 30.78 Mikacevi-040517 Apr/May 17 Expenses Apr/May 17 Expenses 354.78 Mikacevi-040517 Apr/May 17 Expenses Apr/May 17 Expenses 36.00 Mikacevi-040517 Apr/May 17 Expenses Apr/May 17 Expenses 91.74 Mikacevi-040517 Apr/May 17 Expenses Apr/May 17 Expenses 265.61 Mikacevi-040517 Apr/May 17 Expenses Apr/May 17 Expenses 11.77 Schifsky-040517 Apr/May 17 Expenses Apr/May 17 Expenses 153.70 Schifsky-040517 Apr/May 17 Expenses Apr/May 17 Expenses 89.80 Schifsky-040517 Apr/May 17 Expenses Apr/May 17 Expenses 31.06 Schifsky-040517 Apr/May 17 Expenses Apr/May 17 Expenses 17.95 Schifsky-040517 Apr/May 17 Expenses Apr/May 17 Expenses 40.68 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses -20.77 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses -11.57 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses 10.69 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses 164.55 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses 10.67 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses 30.00 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses 94.00 Thelen-040517 Apr/May 17 Expenses Apr/May 17 Expenses 29.79 3,737.68Total for this ACH Check for Vendor 0602: 3,737.68Total for 6/6/2017: 0192 Grainger, Inc 06/08/2017ACH 9383413649 PW Supplies PW Supplies 250.35 9401403689 PW Supplies PW Supplies 146.16 396.51Total for this ACH Check for Vendor 0192: 0214 LTG Power Equipment 06/08/2017ACH 212850 PW Supplies PW Supplies 19.76 19.76Total for this ACH Check for Vendor 0214: 0243 Metropolitan Council-Waste Water 06/08/2017ACH 0001068179 2017 Permit Fee 2017 Permit Fee 400.00 Page 1AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 400.00Total for this ACH Check for Vendor 0243: 0285 Xcel Energy 06/08/2017ACH 546650514 Apr/May 17 Expenses Apr/May 17 Expenses 1,657.44 1,657.44Total for this ACH Check for Vendor 0285: 0292 Oxygen Service Company, Inc.06/08/2017ACH 03372460 Apr 17 Rental Apr 17 Rental 20.40 20.40Total for this ACH Check for Vendor 0292: 0706 Certified Laboratories 06/08/2017ACH 2733411 PW Supplies PW Supplies 175.93 175.93Total for this ACH Check for Vendor 0706: 1001 Sprint/Nextel Communications 06/08/2017ACH 196110738-048 Apr/May 17 Expenses Apr/May 17 Expenses 169.23 169.23Total for this ACH Check for Vendor 1001: 1363 Water Conservation Service, Inc.06/08/2017ACH 7607 Apr 17 Leak Locates Apr 17 Leak Locates 554.98 554.98Total for this ACH Check for Vendor 1363: 1782 Willie McCray 06/08/2017ACH 305 5/30-6/1 Expenses 5/30-6/1 Expenses 216.00 216.00Total for this ACH Check for Vendor 1782: 4889 Community Footworks 06/08/2017ACH 06072017-CF June Foot Clinic June Foot Clinic 336.00 336.00Total for this ACH Check for Vendor 4889: 5180 Tessman Seed Co.06/08/2017ACH S252711-IN Parks Supplies Parks Supplies 1,427.03 1,427.03Total for this ACH Check for Vendor 5180: 5587 CES Imaging 06/08/2017ACH INV063291 May 17 Expenses May 17 Expenses 60.00 60.00Total for this ACH Check for Vendor 5587: 5592 NovaCare Rehabilitation 06/08/2017ACH 842219187 Employment Physical Employment Physical 110.00 110.00Total for this ACH Check for Vendor 5592: 6349 Mary Nosek 06/08/2017ACH 17-006 May 17 AH Notes May 17 AH Notes 80.00 80.00Total for this ACH Check for Vendor 6349: 7025 On Site Sanitation 06/08/2017ACH 0000415723 5/20-6/16 Restroom Expenses 5/20-6/16 Restroom Expenses 620.46 620.46Total for this ACH Check for Vendor 7025: Page 2AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 7064 Rotary Club of Arden Hills/Shoreview 06/08/2017ACH 1545 Quarter 2 17 Dues Quarter 2 17 Dues 195.50 195.50Total for this ACH Check for Vendor 7064: 8032 Pace Analytical Field Svc 06/08/2017ACH 12170418 April 17 Water Test Fees April 17 Water Test Fees 740.75 740.75Total for this ACH Check for Vendor 8032: 2597 AARP 06/08/201746666 06062017-AARP June AARP Class June AARP Class 195.00 195.00Total for Check Number 46666: CPF1 Central Pension Fund 06/08/201746667 05312017-CPF May 2017 Contributions May 2017 Contributions 1,228.80 1,228.80Total for Check Number 46667: 1032 Commercial Asphalt Co.06/08/201746668 170515 Watermain Repair Expenses Watermain Repair Expenses 1,789.18 1,789.18Total for Check Number 46668: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 06/08/201746669 06.15.2017-IUOE July 17 Premium July 17 Premium 1,325.00 06152017-IUOE July 17 Premium July 17 Premium 9,360.00 10,685.00Total for Check Number 46669: 2095 Minnesota Association of Government Communicators06/08/201746670 3000000108 2017 Dues 2017 Dues 85.00 85.00Total for Check Number 46670: 3100 Provident Life and Accident Ins Co 06/08/201746671 9672443-0517 May 17 Premium May 17 Premium 85.10 85.10Total for Check Number 46671: 0576 TimeSaver Off Site Secretarial 06/08/201746672 M22897 5/3 Plan Com Mtg 5/3 Plan Com Mtg 298.50 298.50Total for Check Number 46672: 3099 Tri-State Bobcat, Inc.-Little Canada 06/08/201746673 E20783 Parks Rental Parks Rental 330.00 330.00Total for Check Number 46673: 1161 Valley-Rich Co., Inc.06/08/201746674 24157 Watermain Repair Watermain Repair 3,777.25 24158 Watermain Repair Watermain Repair 3,772.14 7,549.39Total for Check Number 46674: 7504 Clarice Wilson 06/08/201746675 06022017-MTP 2017 Spring Music Together Program 2017 Spring Music Together Program 584.70 584.70Total for Check Number 46675: Page 3AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 30,010.66Total for 6/8/2017: 0189 Gopher State One-Call, Inc.06/16/2017ACH 7030161 March 2017 Locates March 2017 Locates 49.50 7030161 March 2017 Locates March 2017 Locates 49.50 7030161 March 2017 Locates March 2017 Locates 49.50 7050163 May 2017 Locates May 2017 Locates 114.75 7050163 May 2017 Locates May 2017 Locates 114.75 7050163 May 2017 Locates May 2017 Locates 114.75 492.75Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 06/16/2017ACH 9447961807 PW Supplies PW Supplies 13.29 9448690579 PW Supplies PW Supplies 182.36 9453449986 PW Supplies PW Supplies 46.54 242.19Total for this ACH Check for Vendor 0192: 0234 Mac Queen Equipment Inc.06/16/2017ACH E00233 Equipment Expense: Approved 3/13/17 Equipment Expense: Approved 3/13/17 196,157.00 196,157.00Total for this ACH Check for Vendor 0234: 0285 Xcel Energy 06/16/2017ACH 548223660 Apr/May 17 Expenses Apr/May 17 Expenses 1,032.88 548223660 Apr/May 17 Expenses Apr/May 17 Expenses 600.81 548223660 Apr/May 17 Expenses Apr/May 17 Expenses 381.94 548223660 Apr/May 17 Expenses Apr/May 17 Expenses 1,766.37 548223660 Apr/May 17 Expenses Apr/May 17 Expenses 1,359.92 5,141.92Total for this ACH Check for Vendor 0285: 0387 ICMA Retirement Trust- #302482 06/16/2017ACH PR Batch 00200.06.2017 ICMA Employee DeductionPR Batch 00200.06.2017 ICMA Employee Deduction 25.00 PR Batch 00200.06.2017 ICMA Employee PercentPR Batch 00200.06.2017 ICMA Employee Percent 736.39 761.39Total for this ACH Check for Vendor 0387: 1041 Aaron Thelen 06/16/2017ACH 06122017-AT 5/30-6/8 Mileage Reimbursement 5/30-6/8 Mileage Reimbursement 63.13 63.13Total for this ACH Check for Vendor 1041: 1115 WSB & Associates, Inc.06/16/2017ACH 03450-0008 April 17 Expenses April 17 Expenses 5,659.00 03455-0307 April 17 Expenses April 17 Expenses 76.00 03455-0606 April 17 Expenses April 17 Expenses 19.00 03455-1503 April 17 Expenses 5,809.00 03455-1603 April 17 Expenses 2,808.00 03455-1603C April 17 Expenses -1,829.00 03455-1802 April 17 Expenses 114.00 03455-1802 April 17 Expenses 83.00 03455-2002 April 17 Expenses 2,453.00 03455-2102 April 17 Expenses 160.00 03455-2102 April 17 Expenses 256.00 03455-2202 April 17 Expenses 2,326.25 03455-2202 April 17 Expenses 416.00 03455-2402 April 17 Expenses April 17 Expenses 685.00 03455-2402 April 17 Expenses April 17 Expenses 229.00 Page 4AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 03455-2501 April 17 Expenses 615.00 19,879.25Total for this ACH Check for Vendor 1115: 1252 Campbell Knutson - Attorneys at Law 06/16/2017ACH 3231G-0517 May 2017 Expenses May 2017 Expenses 1,288.01 3231G-0517 May 2017 Expenses May 2017 Expenses 75.00 3231G-0517 May 2017 Expenses May 2017 Expenses 1,091.80 2,454.81Total for this ACH Check for Vendor 1252: 1330 MN CLN SERVICES LLC 06/16/2017ACH 0617NN01 May 17 Cleaning May 17 Cleaning 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 1782 Willie McCray 06/16/2017ACH 306 6/5-6/8 Expenses 6/5-6/8 Expenses 378.00 378.00Total for this ACH Check for Vendor 1782: 2129 Elfering & Associates 06/16/2017ACH 2364 May 17 Expenses 57.50 57.50Total for this ACH Check for Vendor 2129: 5025 Sara Knoll 06/16/2017ACH 06122017-SK 4/5-5/8 Expense Report 4/5-5/8 Expense Report 91.08 06122017-SK 4/5-5/8 Expense Report 4/5-5/8 Expense Report 87.21 178.29Total for this ACH Check for Vendor 5025: TOII Tokle Inspections, Inc 06/16/2017ACH 06012017-Tokle May 2017 Inspections May 2017 Inspections 2,637.60 2,637.60Total for this ACH Check for Vendor TOII: 1115 WSB & Associates, Inc.06/16/2017ACH 03455-0007 April 17 Expenses April 17 Expenses 9,861.75 03455-0013 April 17 Expenses April 17 Expenses 1,718.00 03455-0013 April 17 Expenses April 17 Expenses 859.00 03455-0013 April 17 Expenses April 17 Expenses 3,436.00 03455-0013 April 17 Expenses April 17 Expenses 2,061.60 03455-0013 April 17 Expenses April 17 Expenses 515.40 03455-0013 April 17 Expenses April 17 Expenses 3,436.00 03455-0013 April 17 Expenses April 17 Expenses 859.00 03455-0013 April 17 Expenses April 17 Expenses 859.00 03455-0013 April 17 Expenses April 17 Expenses 3,436.00 03455-1404 March 17 Expenses March 17 Expenses 10,137.00 03455-1405 April 17 Expenses April 17 Expenses 27,968.50 65,147.25Total for this ACH Check for Vendor 1115: 5593 American Legal Publishing Corp.06/16/201746676 0116010 MN Code of Ordinances MN Code of Ordinances 13.50 13.50Total for Check Number 46676: 1018 Bethel University 06/16/201746677 PC15-009L PC15-009 Bethel University Soccer Building Escrow ReleasePC15-009 Bethel University Soccer Building Escrow Release 6,167.46 6,167.46Total for Check Number 46677: Page 5AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3698 Shaila Cunningham 06/16/201746678 06132017-SC Yoga Expenses Yoga Expenses 848.00 848.00Total for Check Number 46678: 3261 Estate of Rhoda Behr 06/16/201746679 PC16-023 PC 16-023 Escrow Release PC 16-023 Escrow Release 126.00 126.00Total for Check Number 46679: 4061 Frauenshuh, Inc 06/16/201746680 PC16-029 PC 16-029 Escrow Release PC 16-029 Escrow Release 43.68 43.68Total for Check Number 46680: 4999 Hirshfield's Paint Mfg., Inc.06/16/201746681 116728 Athletic Field Striping Athletic Field Striping 1,387.50 1,387.50Total for Check Number 46681: IDAI Ideal Advertising, Inc 06/16/201746682 43018 Youth Baseball League Hats 488.75 43056 Youth Baseball League TShirts Youth Baseball League TShirts 85.00 573.75Total for Check Number 46682: KEGC Kennedy & Graven 06/16/201746683 137437 Audit Financial Services Audit Financial Services 437.50 437.50Total for Check Number 46683: 5443 Metro Products, Inc.06/16/201746684 126349 PW Supplies PW Supplies 107.40 107.40Total for Check Number 46684: MWAC Midwest Asphalt Corporation 06/16/201746685 06122017-MWAC Shorewood Drive Mill & Overlay Expenses Shorewood Drive Mill & Overlay Expenses 4,068.71 4,068.71Total for Check Number 46685: 0257 Minnesota Dept. of Health 06/16/201746686 06082017-MDH Drinking Water Plan Review Drinking Water Plan Review 100.00 100.00Total for Check Number 46686: 6074 Norsk Concrete Construction, Inc.06/16/201746687 05162017-NCC Curb Repair Curb Repair 1,650.00 1,650.00Total for Check Number 46687: 7359 Olson's Sewer Service, Inc.06/16/201746688 84655 Lift Station Cleaning Lift Station Cleaning 394.00 394.00Total for Check Number 46688: 0310 Ramsey Co. League Local Gov't 06/16/201746689 100 Membership Dues Membership Dues 510.00 510.00Total for Check Number 46689: 0811 Ramsey County 06/16/201746690 FLEET-000255 Apr 17 Labor/Parts Apr 17 Labor/Parts 2,940.00 Page 6AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription FLEET-000255 Apr 17 Labor/Parts Apr 17 Labor/Parts 1,630.64 FLEET-000264 Apr 17 Fuel Apr 17 Fuel 1,785.14 6,355.78Total for Check Number 46690: 0282 Republic Services #899 06/16/201746691 0899-003052971 May 17 Recycling May 17 Recycling 7,643.88 0899-003052971 May 17 Recycling May 17 Recycling -1,966.17 5,677.71Total for Check Number 46691: 0327 Staples Business Advantage 06/16/201746692 3339065408 Office Supplies Office Supplies 97.99 3339065409 Office Supplies Office Supplies 393.45 3339065410 Office Supplies Office Supplies 17.94 3339645738 Office Supplies Office Supplies 2,424.99 3339645739 Office Supplies Office Supplies 55.07 3339645740 Office Supplies Office Supplies 12.98 3340190971 Office Supplies Office Supplies 51.61 3340190972 Office Supplies Office Supplies 10.00 3340259414 Office Supplies Office Supplies 3.87 3340333202 Office Supplies Office Supplies 291.21 3340900041 Office Supplies Office Supplies 63.98 3340988357 Office Supplies Office Supplies 192.66 3,615.75Total for Check Number 46692: 0925 T-Mobile 06/16/201746693 06222017-TMobil June 17 Expenses June 17 Expenses 28.70 28.70Total for Check Number 46693: 9841 Tracker Software Corporation 06/16/201746694 310-001 PubWorks Software PubWorks Software 1,300.00 1,300.00Total for Check Number 46694: 0811 Ramsey County 06/16/2017446695 SHRFL-001618 June 17 RC Sheriff June 17 RC Sheriff 98,147.73 98,147.73Total for Check Number 446695: 426,623.00Total for 6/16/2017: Report Total (62 checks): 460,371.34 Page 7AP Checks by Date - Detail by Check Date (6/20/2017 9:19 AM) CONSENT ITEM – 6B MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Council William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Approve 2016 City Financial Statements & Audit Staff Recommendation: Motion to accept the 2016 City of Arden Hills financial report and audit results as presented. Background/Discussion: The 2016 financial statements and audit results are completed and a presentation is scheduled to be made to the City Council by the City’s auditor, Aaron Neilson of MMKR, as previously noted in a preceding agenda item. CONSENT ITEM – 6C MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Council William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: 2016 4th Quarter Financial Reports Background/Discussion Attached are the 4th Quarter Actuals for 2016. Overall total expenditures were below budget mostly due to timing of capital projects and vacant staff positions. Overall Operating revenues ran higher than expected due to greater than anticipated revenues across multiple funds including building permits, planning fees, tax increment increases, and utility revenues. General Fund revenues ran over budget while operating expenditures ran under budget estimates. For 2016, there was a deficit of approximately $138,000, which was less than the budgeted deficit. The actual deficit incurred is primarily due to a large transfer to the Permanent Improvement Revolving (PIR) Fund from the previous year’s net surplus in the General Fund. An Investment Portfolio has also been included with these financial reports. Per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At December 31, 2016 – this rate was 0.26% and our portfolio is averaging 2.240%. All of our investments are in government secured or government backed deposits. The section listed at the top of the portfolio are the “liquid” investments that we can access at any time. We are trying to stay diversified in this area and we will be transferring between these accounts. We are working on cash flows with the PMP and other CIP projects, along with the utility billing cycles to determine how much we can invest and for what time periods. Staff Recommendation Staff requests that Council accept the 4th Quarter 2016 Financial Reports. Attachments Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: City-Wide Revenues and Expenditures Summary Br o k e r a g e La s t P u r c h M a t u r i t y N e x t C a l l A v g T y p e I n v e s t m e n t D e s c r i p t i o n C a t e g o r y Co n c e n - F a c e / C o s t Yi e l d t o A n n u a l i z e d I n t e r e s t A c c r u e d Da t e D a t e D a t e M a t u r i t y C U S I P T o t a l t r a t i o n M a t u r i t y C o s t Y i e l d A m o u n t M a r k e t V a l u e E a r n e d Y T D I n t e r e s t 4M F u n d 3 0 D a y s M M M N M u n i c i p a l L i q u i d A s s e t F u n d ( G e n e r a l ) 3 7 % $ 1 , 2 0 4 , 8 4 4 . 9 6 0 . 2 6 0 % $ 3 , 1 3 2 . 6 0 $ 1 , 2 0 4 , 8 4 4 . 9 6 2 , 3 0 7 . 5 3 - 4M F u n d 3 0 D a y s M M M N M u n i c i p a l L i q u i d A s s e t F u n d ( P a y r o l l ) 0 % - 0 . 0 0 8 % - $ 0 . 0 0 - - 4M P L U S F u n d 9 0 D a y s M M M N M u n i c i p a l P L U S F u n d ( G e n e r a l ) 0 % 1 0 . 3 7 0 . 3 6 0 % 0 . 0 4 $ 1 0 . 3 7 - - 4M P L U S F u n d 9 0 D a y s M M M N M u n i c i p a l P L U S F u n d ( P I R ) 3 % 1 0 0 , 0 4 2 . 4 8 0 . 2 6 0 % 2 6 0 . 1 1 $ 1 0 0 , 0 4 2 . 4 8 4 2 . 2 3 - Af f i n i t y P l u s 3 0 d a y s M M S h a r e - S 1 A f f i n i t y P l u s S h a r e A c c o u n t 0 % 3 7 5 . 9 0 0 . 1 0 0 % 0 . 3 8 $ 3 7 5 . 9 0 3 . 7 5 - Af f i n i t y P l u s 1 2 / 3 1 / 1 7 1 2 / 3 1 / 1 7 1 . 0 0 Y r M M / C D I 1 6 6 0 M o n t h C e r t i f i c a t e 3 % 1 0 5 , 1 0 2 . 1 4 1 . 2 4 3 % 1 , 3 0 6 . 4 2 $ 1 0 5 , 1 0 2 . 1 4 1 , 3 0 1 . 1 9 - Af f i n i t y P l u s 1 2 / 3 1 / 1 7 1 2 / 3 1 / 1 7 1 . 0 0 Y r M M / C D I 4 8 S t e p - U p C D 8 % 2 6 1 , 2 7 3 . 7 9 3 . 4 9 4 % 9 , 1 2 8 . 9 1 $ 2 6 1 , 2 7 3 . 7 9 6 , 6 0 1 . 8 7 - Af f i n i t y P l u s 1 2 / 3 1 / 1 7 1 2 / 3 1 / 1 7 1 . 0 0 Y r M M / C D I 9 4 W A H O O C e r t i f i c a t e 1 % 2 5 , 2 7 6 . 4 5 0 . 3 4 9 % 8 8 . 2 1 $ 2 5 , 2 7 6 . 4 5 8 8 . 0 6 - We l l s F a r g o S e c u r i t i e s 3 0 D a y s M M W e l l s F a r g o G o v t M M F u n d 1 9 % 6 1 9 , 1 8 9 . 6 5 0 . 0 3 0 % 1 8 5 . 7 6 $ 6 1 9 , 1 8 9 . 6 5 4 0 . 3 7 - Sa l o m a n S m i t h B a r n e y 3 0 D a y s M M S B C a s h C l e a r i n g A c c o u n t 0 % - 0 . 0 1 0 % - $ 0 . 0 0 - - RB C W e a l t h M a n a g e m e n t 3 0 D a y s M M R B C W e a l t h M a n a g e m e n t M M F u n d 0 % 1 3 , 5 5 2 . 1 0 0 . 0 1 0 % 1 . 3 6 $ 1 3 , 5 5 2 . 1 0 5 . 9 2 - We l l s F a r g o A d v i s o r s 3 0 D a y s M M W e l l s F a r g o A d v 1 0 0 % T r e a s u r y M M F u n d 2 8 % 8 9 1 , 3 6 6 . 2 2 0 . 0 6 0 % 5 3 4 . 8 2 $ 8 9 1 , 3 6 6 . 2 2 4 8 . 6 3 - - Su b - T o t a l 22 % 3, 2 2 1 , 0 3 4 . 0 6 0. 4 5 4 % 14 , 6 3 8 . 5 9 $ 3 , 2 2 1 , 0 3 4 . 0 6 10,439.5 5 - US B a n k C o m m e r c i a l 0 4 / 0 1 / 1 6 0 8 / 0 1 / 1 7 0 8 / 0 1 / 1 7 0 . 5 8 C P U S B a n k C o m m e r c i a l P a p e r 1 % 1 0 0 , 3 9 6 . 3 4 0 . 2 0 0 % 2 0 0 . 7 9 1 0 0 , 3 9 6 . 3 4 199.47 17.29 RB C W e a l t h M a n a g e m e n t 0 3 / 2 8 / 1 3 0 3 / 2 9 / 1 8 0 3 / 2 8 / 1 6 1 . 2 4 C D 9 4 9 8 6 T F M 1 W e l l s F a r g o B K N A S A N 1 % 9 5 , 0 0 0 . 0 0 1 . 0 0 0 % 9 5 0 . 0 0 0 . 0 0 1 , 7 3 4 . 9 1 - RB C W e a l t h M a n a g e m e n t 1 1 / 0 8 / 1 3 1 0 / 3 1 / 2 3 0 7 / 3 1 / 1 6 6 . 8 4 C D 2 0 0 8 4 T G S 6 C o m m e r c e w e s t B a n k N A C a l i f 2 % 2 4 0 , 5 1 7 . 8 1 0 3 . 2 5 0 % 7 , 8 1 6 . 8 3 0 . 0 0 5 , 1 9 8 . 7 8 - RB C W e a l t h M a n a g e m e n t 1 2 / 0 3 / 1 3 1 0 / 3 1 / 2 3 0 1 / 3 1 / 1 7 6 . 8 4 C D 0 6 4 2 7 J A A 8 B a n k o f B l u f f s I L L 1 % 1 4 0 , 6 7 4 . 5 9 0 3 . 2 5 0 % 4 , 5 7 1 . 9 2 1 4 1 , 2 6 5 . 0 8 3 , 8 1 6 . 6 5 3 7 6 . 0 0 RB C W e a l t h M a n a g e m e n t 1 2 / 0 5 / 1 3 0 7 / 1 5 / 2 6 0 7 / 1 5 / 2 3 9 . 5 4 M u n i 5 9 4 3 8 1 F Q 3 M i c h i g a n C i t y I N D S C H B L D G 2 % 2 5 7 , 9 8 4 . 3 8 0 4 . 6 5 0 % 1 1 , 9 9 6 . 2 7 2 6 8 , 1 5 5 . 0 0 1 2 , 0 1 4 . 2 0 1 , 3 2 4 . 0 0 RB C W e a l t h M a n a g e m e n t 0 9 / 2 0 / 1 2 0 9 / 2 0 / 2 7 0 9 / 2 0 / 1 6 1 0 . 7 3 A g e n c y 3 1 3 6 G 0 B 6 7 F e d e r a l N a t i o n a l M t g A s s n 1 % 2 0 0 , 0 0 0 . 0 0 2 . 2 5 0 % 0 . 0 0 0 . 0 0 4 , 5 0 0 . 0 0 - RB C W e a l t h M a n a g e m e n t 0 7 / 2 5 / 1 3 0 2 / 2 2 / 2 8 0 2 / 2 2 / 1 6 1 1 . 1 5 A g e n c y 3 1 3 6 G 1 C R 8 F e d e r a l N a t i o n a l M t g A s s n 3 % 4 8 2 , 7 5 0 . 0 0 3 . 0 0 0 % 0 . 0 0 0 . 0 0 2 4 , 7 5 0 . 0 0 - RB C W e a l t h M a n a g e m e n t 1 0 / 2 4 / 1 6 0 2 / 0 1 / 2 7 N / A 1 0 . 0 9 M u n i 4 1 9 7 9 1 Y U 6 H a w a i i S T G O B D S 3 % 4 4 8 , 8 8 1 . 7 1 0 5 . 4 3 0 % 2 4 , 3 7 4 . 2 8 4 1 7 , 2 5 2 . 5 0 0 . 0 0 3 , 1 2 4 . 0 0 RB C W e a l t h M a n a g e m e n t 0 7 / 3 1 / 1 4 0 7 / 3 1 / 3 4 0 7 / 3 1 / 1 9 1 7 . 5 9 C D 9 4 9 8 6 T R D 1 W e l l s F a r g o B a n k N C A 1 % 1 5 0 , 1 7 2 . 6 0 3 . 0 0 0 % 4 , 5 0 5 . 1 8 1 4 6 , 8 2 1 . 5 0 3 , 6 1 4 . 9 4 1 ,875.00 RB C W e a l t h M a n a g e m e n t 1 1 / 2 8 / 1 4 1 1 / 2 8 / 1 6 N / A N / A C D 5 9 0 1 3 J C E 7 C D - M e r r i c k B k S o u t h J o r d a n U t a h 2 % 2 4 7 , 0 0 0 . 0 0 1 . 2 0 0 % 2 , 9 6 4 . 0 0 0 . 0 0 2 , 2 7 3 . 7 4 - RB C W e a l t h M a n a g e m e n t 0 9 / 1 4 / 1 6 0 9 / 1 4 / 1 8 0 3 / 1 4 / 1 7 1 . 7 0 C D 4 6 5 0 7 6 J K 4 I s r a e l B a n k D i s c N e w Y o r k 2 % 2 4 8 , 0 4 0 . 7 7 1 . 2 0 0 % 2 , 9 7 6 . 4 9 2 4 6 , 6 3 1 . 0 4 8 8 0 . 5 7 RB C W e a l t h M a n a g e m e n t 0 9 / 2 3 / 1 6 0 9 / 2 4 / 1 8 1 2 / 2 6 / 1 6 1 . 7 3 C D 6 8 6 2 1 K A D 3 O r i e n t a l B a n k B r o k e r e d I n s t 2 % 2 4 9 , 0 0 0 . 0 0 1 . 2 0 0 % 2 , 9 8 8 . 0 0 2 4 7 , 5 6 3 . 2 7 7 4 4 . 95 65.49 RB C W e a l t h M a n a g e m e n t 0 9 / 2 6 / 1 6 0 9 / 2 6 / 1 9 1 0 / 2 6 / 1 6 2 . 7 4 C D 2 0 0 3 3 A S D 9 C o m e n i t y B a n k U T A H 2 % 2 4 9 , 0 0 0 . 0 0 1 . 3 0 0 % 3 , 2 3 7 . 0 0 2 4 6 , 1 5 1 . 4 4 8 0 7 . 0 2 4 4 . 3 4 RB C W e a l t h M a n a g e m e n t 0 8 / 0 6 / 1 5 0 8 / 2 0 / 2 0 N / A 3 . 6 4 C D 1 4 0 4 2 E 5 F 3 C a p i t a l O n e B a n k B A 1 % 1 0 0 , 0 0 0 . 0 0 2 . 3 0 0 % 2 , 3 0 0 . 0 0 1 0 1 , 8 2 6 . 0 0 2 , 3 0 6 . 3 0 9 3 2 . 6 0 RB C W e a l t h M a n a g e m e n t 0 8 / 0 6 / 1 5 0 8 / 0 5 / 2 0 N / A 3 . 6 0 C D 1 4 0 4 2 0 U C 2 C a p i t a l O n e M c l e a n , V A 1 % 1 0 0 , 0 0 0 . 0 0 2 . 3 0 0 % 2 , 3 0 0 . 0 0 1 0 1 , 8 2 6 . 0 0 2 , 3 0 6 . 3 0 9 3 2 . 6 0 RB C W e a l t h M a n a g e m e n t 0 8 / 1 2 / 1 5 0 8 / 1 2 / 2 0 N / A 3 . 6 2 C D 3 8 1 4 8 J B 8 3 G o l d m a n S a c h s 2 % 2 4 5 , 0 0 0 . 0 0 2 . 3 5 0 % 5 , 7 5 7 . 5 0 2 4 9 , 8 8 0 . 4 0 5 , 7 7 3 . 2 7 2 , 2 2 4 . 1 3 RB C W e a l t h M a n a g e m e n t 0 6 / 0 1 / 1 5 0 6 / 3 0 / 2 1 N / A 4 . 5 0 M u n i 6 8 6 0 5 3 C L 1 O r e g o n S c h o o l B o a r d A s s o c i a t i o n P e n s i o n 2 % 2 9 6 , 6 2 4 . 1 0 0 . 0 0 0 % 0 . 0 0 3 0 4 , 6 8 3 . 30 RB C W e a l t h M a n a g e m e n t 0 1 / 3 0 / 1 7 1 2 / 3 0 / 2 1 N / A 5 . 0 0 M u n i 3 3 7 6 7 A R 7 8 F i r s t b a n k P R S a n t u r c e 2 % 2 4 9 , 0 0 0 . 0 0 2 . 2 0 0 % 5 , 4 7 8 . 0 0 2 5 0 , 2 7 4 . 8 8 1 5 . 0 1 RB C W e a l t h M a n a g e m e n t 1 2 / 2 2 / 1 6 1 0 / 2 7 / 2 2 0 4 / 2 7 / 1 7 5 . 8 2 A g e n c y 3 1 3 0 A 9 R L 7 F e d e r a l H o m e L o a n B a n k L 7 3 % 3 6 9 , 4 5 5 . 2 8 1 . 0 0 0 % 3 , 6 9 4 . 5 5 3 6 7 , 0 2 5 . 2 0 6 5 7.78 RB C W e a l t h M a n a g e m e n t 1 2 / 1 2 / 1 4 0 2 / 0 1 / 2 4 0 2 / 0 1 / 1 8 7 . 0 9 M u n i 5 3 7 0 2 0 R W 1 L i t t l e C a n a d a M i n n , T a x a b l e G O 1 % 1 4 6 , 5 0 5 . 0 9 5 . 2 0 0 % 7 , 6 1 8 . 2 6 1 3 4 , 5 3 0 . 5 0 6,760.00 2,816.67 RB C W e a l t h M a n a g e m e n t 1 2 / 2 8 / 1 6 0 3 / 0 1 / 2 4 0 3 / 0 1 / 1 9 7 . 1 7 M u n i 6 0 3 7 4 Y 6 7 6 M i n n e a p o l i s M i n n T a x a b a l e G O 4 % 5 9 6 , 0 4 0 . 5 0 4 . 8 0 0 % 2 8 , 6 0 9 . 9 4 5 8 7 , 4 0 5 . 5 0 8,800.00 RB C W e a l t h M a n a g e m e n t 0 5 / 2 1 / 1 5 0 5 / 2 1 / 2 0 N / A 3 . 3 9 M u n i 3 1 3 0 A 5 6 M 6 F e d e r a l H o m e L o a n B a n k 1 % 9 9 , 7 5 8 . 0 0 2 . 0 9 6 % 2 , 0 9 0 . 9 3 0 . 0 0 2 5 0 . 0 0 Mo r g a n S t a n l e y 1 2 / 1 9 / 1 2 1 2 / 1 9 / 1 9 N / A N / A C D 1 7 2 8 4 A C 9 S a l t L a k e C i t y C D 2 % 2 4 5 , 0 0 0 . 0 0 1 . 6 0 0 % 3 , 9 2 0 . 0 0 0 . 0 0 3 , 2 7 5 . 6 2 - Mo r g a n S t a n l e y 1 2 / 2 1 / 1 2 1 2 / 2 1 / 1 7 N / A 0 . 9 7 C D 8 5 6 2 8 4 J 2 1 N e w Y o r k N Y 2 % 2 4 5 , 0 0 0 . 0 0 1 . 2 0 0 % 2 , 9 4 0 . 0 0 2 4 5 , 4 3 1 . 2 0 2 , 9 4 8 . 0 6 8 1 . 0 0 We l l s F a r g o S e c u r i t i e s 0 1 / 0 7 / 0 9 0 2 / 0 1 / 1 7 N / A N / A M u n i 6 8 8 4 4 3 J 2 7 O s s e o M N S c h D i s t 2 7 9 - O P E B 2 % 2 5 9 , 6 9 2 . 5 0 6 . 0 0 0 % 1 5 , 5 8 1 . 5 5 2 5 0 , 9 2 0 . 0 0 15,000.00 6,250.00 We l l s F a r g o S e c u r i t i e s 0 1 / 1 9 / 1 2 0 2 / 0 1 / 1 8 N / A 1 . 0 9 M u n i 6 6 2 1 4 0 6 G 2 N o r t h S t P a u l - M a p l e w o o d M u n i 1 % 1 7 9 , 7 9 2 . 1 7 5 . 0 0 0 % 8 , 9 8 9 . 6 1 1 5 5 , 8 7 2 . 5 0 7,500.00 3,125.00 We l l s F a r g o S e c u r i t i e s 0 7 / 2 4 / 1 2 0 9 / 0 1 / 1 8 N / A 1 . 6 7 M u n i 5 9 1 8 5 2 U X 4 M e t r o p o l i t a n C o u n c i l M N G O S e r i e s 2 0 1 2 F 1 % 2 0 0 , 1 6 6 . 1 1 1 . 3 0 0 % 2 , 6 0 2 . 1 6 2 0 0 , 1 2 6 . 0 0 2,600.00 867.00 We l l s F a r g o S e c u r i t i e s 0 8 / 1 2 / 1 1 1 0 / 0 1 / 1 8 N / A 1 . 7 5 M u n i 6 7 9 3 8 4 B Q 9 O l a t h e , K S B A B 2 % 2 8 0 , 5 8 6 . 3 9 4 . 0 0 0 % 1 1 , 2 2 3 . 4 6 2 6 0 , 7 2 7 . 5 0 10,000.00 2,500.00 We l l s F a r g o S e c u r i t i e s 0 1 / 1 1 / 1 1 0 6 / 1 5 / 1 9 N / A 2 . 4 5 M u n i 2 5 9 6 3 0 9 V C 3 E l k h o r n S c h D i s t B A B - D o u g l a s c o N E 2 % 2 8 6 , 1 7 4 . 0 2 4 . 7 9 6 % 1 3 , 7 2 4 . 9 1 2 8 8 , 3 3 5 . 7 0 12,949.20 539.55 We l l s F a r g o S e c u r i t i e s 0 8 / 2 5 / 1 1 1 2 / 0 1 / 1 9 N / A 2 . 9 2 M u n i 6 0 2 2 4 5 U K 6 M i l w a u k e e C n t P e n s i o n P r o m N o t e 2 % 2 7 8 , 6 0 7 . 0 0 5 . 8 3 0 % 1 6 , 2 4 2 . 7 9 2 5 1 , 1 6 7 . 5 0 29,042.50 1,093.13 We l l s F a r g o S e c u r i t i e s 0 7 / 2 4 / 1 2 0 9 / 0 1 / 2 1 N / A 4 . 6 7 M u n i 5 9 1 8 5 2 V A 3 M e t r o p o l i t a n C o u n c i l M N G O S e r i e s 2 0 1 2 F 1 % 1 5 0 , 1 8 2 . 0 8 1 . 9 0 0 % 2 , 8 5 3 . 4 6 1 4 8 , 3 9 5 . 0 0 2,850.00 950.00 We l l s F a r g o S e c u r i t i e s 0 8 / 1 2 / 1 1 1 0 / 0 1 / 2 1 1 0 / 0 1 / 1 9 4 . 7 5 M u n i 6 0 2 2 4 5 X E 7 M i l w a u k e e C n t y G O S e r i e s 3 % 3 8 9 , 2 5 1 . 0 4 4 . 5 5 0 % 1 7 , 7 1 0 . 9 2 3 7 2 , 0 5 7 . 0 0 0.00 - We l l s F a r g o S e c u r i t i e s 1 2 / 2 4 / 1 2 0 6 / 0 7 / 2 2 N / A 5 . 4 4 M u n i 3 1 3 3 8 1 C 6 0 F H L B A g e n c y 3 % 5 0 0 , 0 0 0 . 0 0 2 . 7 8 0 % 1 3 , 9 0 0 . 0 0 - 6,243.61 664.00 We l l s F a r g o S e c u r i t i e s 0 6 / 2 7 / 1 1 1 2 / 0 1 / 2 3 1 2 / 0 1 / 1 8 6 . 9 2 M u n i 6 8 8 2 5 E R 2 7 C i t y o f O s h k o s h B A B 4 % 6 5 5 , 5 7 9 . 8 1 5 . 5 0 0 % 3 6 , 0 5 6 . 8 9 6 2 6 , 2 3 7 . 8 0 32,450.00 2,704.00 We l l s F a r g o A d v i s o r s 1 2 / 2 7 / 1 2 1 2 / 2 7 / 2 2 N / A 5 . 9 9 C D 3 1 3 3 8 1 - G Y - 5 F H L B M S U B , C a l l a b l e 8 % 1 , 1 0 0 , 0 0 0 . 0 0 1 . 5 0 0 % 1 6 , 5 0 0 . 0 0 - 4,812.50 We l l s F a r g o A d v i s o r s 0 6 / 1 3 / 1 2 0 6 / 1 3 / 1 7 N / A 0 . 4 5 C D 2 5 4 6 7 1 - C P - 3 D i s c o v e r B a n k 1 % 2 0 0 , 0 0 0 . 0 0 1 . 7 5 0 % 3 , 5 0 0 . 0 0 2 0 0 , 6 7 0 . 0 0 3,509.58 182.19 We l l s F a r g o A d v i s o r s 0 6 / 0 8 / 1 2 0 6 / 0 8 / 1 8 N / A 1 . 4 4 C D 3 6 1 5 7 P - F B - 0 G E C a p i t a l R e t a i l B a n k 2 % 2 4 5 , 0 0 0 . 0 0 2 . 0 0 0 % 4 , 9 0 0 . 0 0 2 4 7 , 1 8 2 . 9 5 4,913.42 322.2 We l l s F a r g o A d v i s o r s 1 1 / 2 8 / 1 4 1 1 / 2 8 / 1 8 N / A 1 . 9 1 C D 0 2 5 8 7 D W J A m E x C e n t r B k , S a l t L k C t y , U T 2 % 2 4 5 , 0 0 0 . 0 0 2 . 0 0 0 % 4 , 9 0 0 . 0 0 2 4 6 , 7 2 4 . 8 0 4,913.43 456.44 We l l s F a r g o A d v i s o r s 0 7 / 1 6 / 1 4 0 7 / 1 6 / 1 9 N / A 2 . 5 4 C D 0 6 7 4 0 K - H F - 7 B a r c l a y s B K D e l a w a r e 1 % 1 5 0 , 0 0 0 . 0 0 2 . 0 5 0 % 3 , 0 7 5 . 0 0 1 5 1 , 0 4 7 . 0 0 3,083.43 1423.77 We l l s F a r g o A d v i s o r s 0 8 / 2 0 / 1 4 0 8 / 2 0 / 1 9 N / A 2 . 6 4 C D 9 9 0 0 0 F - H Q - 4 W o r l d s F o r e m o s t B a n k 1 % 2 0 0 , 0 0 0 . 0 0 2 . 0 0 0 % 4 , 0 0 0 . 0 0 2 0 0 , 5 1 8 . 0 0 4 , 0 1 1 . 0 0 1 3 1 . 5 1 We l l s F a r g o A d v i s o r s 0 3 / 0 5 / 1 5 0 3 / 1 8 / 2 0 0 3 / 1 8 / 2 0 3 . 2 1 C D 4 8 1 2 5 T 3 E 3 C D - J P M o r g a n C h a s e 2 % 2 4 5 , 0 0 0 . 0 0 2 . 0 5 0 % 5 , 0 2 2 . 5 0 - 2,518.13 0 Su b - T o t a l Fi x e d R a t e I n s t r u m e n t s 7 8 % 11 , 3 6 6 , 8 3 2 . 2 9 2. 7 4 5 % 31 2 , 0 7 3 . 1 9 7,757,100.9 0 229,671.01 45,375.27 Su b - T o t a l Ze r o C o u p o n I n s t r u m e n t s ( C o s t ) 0 % 0. 0 0 0 . 0 0 0 % 0.00 0.00 Ze r o I n s t r u m e n t s I n t e r e s t A c c r e t i o n 0 . 0 0 Ze r o I n s t r u m e n t s B o o k C a r r y i n g V a l u e 0 . 0 0 0 . 0 0 0 . 0 0 To t a l I n v e s t m e n t s 1 0 0 % $1 4 , 5 8 7 , 8 6 6 . 3 5 2. 2 4 0 % $3 2 6 , 7 1 1 . 7 8 $10,978,134.9 6 $240,110.5 6 $45,375.2 7 No t e : A v g m a t u r i t y i n y e a r s f o r n o n - c a s h o r c a s h e q u i v a l e n t h o l d i n g s Ov e r a l l A n n u a l i z e d R a t e o f R e t u r n 2. 2 4 0 % Interest Rec' 2016 $240,110.56 An n u a l i z e d R a t e o f R e t u r n w / o M o n e y M a r k e t 2. 7 4 5 % 2015 Int Rec'd 2016 $46,187.57 2016 Int not Rec'd $45,375.27 Be n c h m a r k - 4 M P l u s R a t e 0. 2 6 0 % Total 2016 Int Income $239,298.26 Ci t y o f A r d e n H i l l s In v e s t m e n t P o r t f o l i o A n a l y s i s 12 / 3 1 / 2 0 1 6 City of Arden Hills General Fund Summary 2016 Q4 Revenues Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Operating Revenue Mayor & Council -$ -$ -$ - 0.00% Elections - - - - 0.00% Administration 3,782,884 3,782,884 3,521,374 261,510 93.09% Finance & Administrative Services 71,967 71,967 64,825 7,142 90.08% TCAAP - - - - 0.00% Planning & Zoning 19,573 19,573 34,502 (14,929) 176.27% Government Buildings 99,533 99,533 107,705 (8,172) 108.21% Police & Animal Control 94,254 94,254 79,277 14,977 84.11% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections 251,300 251,300 756,190 (504,890) 300.91% Street Maintenance 85,550 85,550 91,761 (6,211) 107.26% Park Maintenance 8,230 8,230 13,992 (5,762) 170.01% Recreation 97,000 97,000 133,363 (36,363) 137.49% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total Operating Revenues 4,510,291 4,510,291 4,802,989 (292,698) 106.49% Other Financing Sources Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total Other Financing Sources - - - - 0.00% Total General Fund 4,510,291$ 4,510,291$ 4,802,989$ (292,698) 106.49% City of Arden Hills General Fund Summary 2016 Q4 Expenditures Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Operating Expenses Mayor & Council 67,070$ 67,070$ 65,051$ 2,019 96.99% Elections 23,000 23,000 21,137 1,863 91.90% Administration 293,870 293,870 173,782 120,088 59.14% Finance & Support Services 180,530 180,530 172,268 8,262 95.42% TCAAP 173,858 173,858 242,663 (68,805) 139.58% Planning & Zoning 217,788 217,788 173,853 43,935 79.83% Government Buildings 235,134 235,134 233,560 1,574 99.33% Police & Animal Control 1,107,562 1,107,562 1,089,185 18,377 98.34% Dispatch 67,780 67,780 67,780 - 100.00% Fire Protection 495,216 495,216 495,216 0 100.00% Emergency Management 13,638 13,638 2,966 10,672 21.75% Protective Inspections 312,087 312,087 326,360 (14,273) 104.57% Street Maintenance 530,443 530,443 479,814 50,629 90.46% Park Maintenance 453,895 453,895 346,795 107,100 76.40% Recreation 288,745 288,745 275,039 13,706 95.25% Celebrating Arden Hills - - - - 0.00% Reserves/Contingency - - - - 0.00% Transfers 210,000 775,121 775,121 - 100.00% Total Operating Expenses 4,670,617 5,235,738 4,940,590 295,148 94.36% Capital Outlay Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total Capital Outlay - - - - 0.00% Other Financing Uses TCAAP - - - - 0.00% Total Other Fiancing Uses - - - - 0.00% Total General Fund 4,670,617$ 5,235,738$ 4,940,590$ 295,148 94.36% City of Arden Hills City-Wide Budget Summary 2016 Q4 Revenues Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Operating Revenue Mayor & Council -$ -$ -$ - 0.00% Elections - - - - 0.00% Administration 3,782,884 3,782,884 3,521,374 261,510 93.09% Finance & Administrative Services 71,967 71,967 64,825 7,142 90.08% TCAAP - - - - 0.00% Planning & Zoning 19,573 19,573 34,502 (14,929) 176.27% Government Buildings 99,533 99,533 107,705 (8,172) 108.21% Police & Animal Control 94,254 94,254 79,277 14,977 84.11% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections 251,300 251,300 756,190 (504,890) 300.91% Street Maintenance 85,550 85,550 91,761 (6,211) 107.26% Park Maintenance 8,230 8,230 13,992 (5,762) 170.01% Recreation 97,000 97,000 133,363 (36,363) 137.49% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total General Fund 4,510,291 4,510,291 4,802,989 (292,698) 106.49% Cable Fund 98,000 98,000 136,879 (38,879) 139.67% EDA General Fund 4,000 4,000 9,684 (5,684) 242.10% EDA Revolving Fund 2,500 2,500 2,652 (152) 106.10% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas 65,000 65,000 74,064 (9,064) 113.95% EDA TIF #4 Pres Homes 99,600 99,600 170,205 (70,605) 170.89% Total Special Revenue Funds 269,100 269,100 393,485 (124,385) 146.22% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement - - - - 0.00% Public Safety Capital 30,000 30,000 25,690 4,310 85.63% Parks Fund - - - - 0.00% TCAAP Capital - - 148 (148) 0.00% Capital Improvement Fund (PIR) 988,675 988,675 739,102 249,573 74.76% Total Capital Funds 1,018,675 1,018,675 764,940 253,735 75.09% Water 2,329,759 2,329,759 2,179,070 150,689 93.53% Sanitary Sewer 1,791,924 1,791,924 2,049,444 (257,520) 114.37% Recycling 158,966 158,966 159,836 (870) 100.55% Surface Water Management 706,294 706,294 816,675 (110,381) 115.63% Total Enterprise Funds 4,986,943 4,986,943 5,205,026 (218,083) 104.37% Risk Management 409,786 409,786 347,220 62,566 84.73% Engineering 145,222 145,222 106,430 38,792 73.29% Central Garage 228,424 228,424 137,920 90,504 60.38% Technology 150,238 150,238 136,154 14,084 90.63% Total Internal Service 933,670 933,670 727,725 205,945 77.94% Total Operating Revenues 11,718,679 11,718,679 11,894,166 (175,487) 101.50% Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Other Financing Sources Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total General Fund - - - - 0.00% Cable Fund - - - - 0.00% EDA General Fund 60,000 60,000 60,000 - 100.00% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas - - - - 0.00% EDA TIF #4 Pres Homes - - - - 0.00% Total Special Revenue Funds 60,000 60,000 60,000 - 100.00% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement 280,765 280,765 299,201 (18,436) 106.57% Public Safety Capital - - - - 0.00% Parks Fund - - - - 0.00% TCAAP Capital - - - - 0.00% Capital Improvement Fund (PIR) 100,000 665,121 665,121 - 100.00% Total Capital Funds 380,765 945,886 964,322 (18,436) 101.95% Water - - - - 0.00% Sanitary Sewer - - - - 0.00% Recycling - - - - 0.00% Surface Water Management - - - - 0.00% Total Enterprise Funds - - - - 0.00% Risk Management - - - - 0.00% Engineering - - - - 0.00% Central Garage - - - - 0.00% Technology - - - - 0.00% Total Internal Service - - - - 0.00% Total Other Financing Sources 440,765 1,005,886 1,024,322 (18,436) 101.83% Prior Period Adjustment - - - - 0.00% Total Revenues 12,159,444$ 12,724,565$ 12,918,488$ (193,923) 101.52% City of Arden Hills City-Wide Budget Summary 2016 Q4 Expenditures Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Operating Expenses Mayor & Council 67,070$ 67,070$ 65,051$ 2,019 96.99% Elections 23,000 23,000 21,137 1,863 91.90% Administration 293,870 293,870 173,782 120,088 59.14% Finance & Administrative Services 180,530 180,530 172,268 8,262 95.42% TCAAP 173,858 173,858 242,663 (68,805) 139.58% Planning & Zoning 217,788 217,788 173,853 43,935 79.83% Government Buildings 235,134 235,134 233,560 1,574 99.33% Police & Animal Control 1,107,562 1,107,562 1,089,185 18,377 98.34% Dispatch 67,780 67,780 67,780 - 100.00% Fire Protection 495,216 495,216 495,216 0 100.00% Emergency Management 13,638 13,638 2,966 10,672 21.75% Protective Inspections 312,087 312,087 326,360 (14,273) 104.57% Street Maintenance 530,443 530,443 479,814 50,629 90.46% Park Maintenance 453,895 453,895 346,795 107,100 76.40% Recreation 288,745 288,745 275,039 13,706 95.25% Celebrating Arden Hills - - - - 0.00% Reserves/Contingency - - - - 0.00% Transfers - - - - 0.00% Total General Fund 4,460,617 4,460,617 4,165,469 295,148 93.38% Cable Fund 149,812 149,812 112,265 37,547 74.94% EDA General Fund 132,559 132,559 72,645 59,914 54.80% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake 1,125 1,125 - 1,125 0.00% EDA TIF #3 Cottage Villas 4,725 4,725 1,894 2,831 40.08% EDA TIF #4 Pres Homes 92,825 92,825 155,147 (62,322) 167.14% Total Special Revenue Funds 381,046 381,046 341,951 39,095 89.74% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement - - - - 0.00% Public Safety Capital - - - - 0.00% Parks Fund - - - - 0.00% TCAAP Capital - - - - 0.00% Capital Improvement Fund (PIR) - - - - 0.00% Total Capital Funds - - - - 0.00% Water 1,977,056 1,977,056 1,833,466 143,590 92.74% Sanitary Sewer 1,588,607 1,588,607 1,513,221 75,386 95.25% Recycling 148,512 148,512 141,188 7,324 95.07% Surface Water Management 504,514 504,514 468,965 35,549 92.95% Total Enterprise Funds 4,218,689 4,218,689 3,956,839 261,850 93.79% Risk Management 430,014 430,014 387,054 42,960 90.01% Engineering 145,222 145,222 105,518 39,704 72.66% Central Garage 228,424 228,424 140,597 87,827 61.55% Technology 150,238 150,238 146,463 3,775 97.49% Total Internal Service 953,898 953,898 779,631 174,267 81.73% Total Operating Expenses 10,014,250 10,014,250 9,243,891 770,359 92.31% Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Capital Outlay Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% - - - - 0.00% Total General Fund - - - - 0.00% Cable Fund 12,000 12,000 - 12,000 0.00% EDA General Fund - - - - 0.00% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas - - - - 0.00% EDA TIF #4 Pres Homes - - - - 0.00% Total Special Revenue Funds 12,000 12,000 - 12,000 0.00% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement 169,925 169,925 155,798 14,127 91.69% Public Safety Capital 45,411 45,411 47,880 (2,469) 105.44% Parks Fund - - - - 0.00% TCAAP Capital - - 136,307 (136,307) 0.00% Capital Improvement Fund (PIR) 100,000 100,000 631,073 (531,073) 631.07% Total Capital Funds 315,336 315,336 971,057 (655,721) 307.94% Water 30,000 30,000 - 30,000 0.00% Sanitary Sewer 225,000 225,000 - 225,000 0.00% Recycling - - - - 0.00% Surface Water Management 50,000 50,000 - 50,000 0.00% Total Enterprise Funds 305,000 305,000 - 305,000 0.00% 0.00% Risk Management - - - - 0.00% Engineering - - - - 0.00% Central Garage - - - - 0.00% Technology - - (63) 63 0.00% Total Internal Service - - (63) 63 0.00% Total Capital Outlay 632,336 632,336 970,994 (338,658) 153.56% Budget Amended Actual Budget YTD % of FY 2016 FY2016 FY2016 Available Budget Debt Service GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service - - - - 0.00% Other Financing Uses Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Public Safety - - - - 0.00% Emergency Management - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers 210,000 775,121 775,121 - 100.00% Total General Fund 210,000 775,121 775,121 - 100.00% Cable Fund - - - - 0.00% EDA General Fund - - - - 0.00% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas - - - - 0.00% EDA TIF #4 Pres Homes - - - - 0.00% Total Special Revenue Funds - - - - 0.00% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement - - - - 0.00% Public Safety Capital - - - - 0.00% Parks Fund - - - - 0.00% TCAAP Capital 15,000 15,000 15,000 - 100.00% Capital Improvement Fund (PIR) - - - - 0.00% Total Capital Funds 15,000 15,000 15,000 - 100.00% Water 68,396 68,396 68,396 - 100.00% Sanitary Sewer 96,870 96,870 96,870 - 100.00% Recycling - - - - 0.00% Surface Water Management 65,499 65,499 65,499 - 100.00% Total Enterprise Funds 230,765 230,765 230,765 - 100.00% Risk Management - - - - 0.00% Engineering - - - - 0.00% Central Garage - - - - 0.00% Technology - - - - 0.00% Total Internal Service - - - - 0.00% Total Other Financing Uses 455,765 1,020,886 1,020,886 - 100.00% Total Expenditures 11,102,351$ 11,667,472$ 11,235,771$ 431,700 96.30% DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Admin Services SUBJECT: Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: $16,348 $16,574.64 Public Safety Capital Background The City has received one invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2017 (Attachment A). This invoice relates to capital equipment expenditures which were included and approved in the 2017 budget. The total LJFD budgeted cost for this item was $67,000 and the actual cost is $67,928.86. Arden Hills’ budget share for this item in the Public Safety Capital account was $16,348 (or 24.4%) and the actual cost is $16,574.64. Invoice #598 is for the replacement of portable radios (General Equipment). The Arden Hills budget for this expenditure was $16,348. Our actual expenditure is $16,574.64. Council Action Requested 1. Motion to approve a payment in the amount of $16,574.64 to the Lake Johanna Fire Department, which is the City’s share of the capital expenditures. Attachment Attachment A: Invoice #598 CONSENT ITEM – 6D MEMORANDUM City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 1 of 2 CONSENT ITEM – 6E MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #16-017 Applicant: Christopher and Deniz Kindler Property Location: 1536 Edgewater Avenue Request: Variance Approval Extension Requested Action Motion to approve a one year extension for the Variance approved in Planning Case 16-017 for the property at 1536 Edgewater Avenue and to establish a new approval expiration date of September 12, 2018. Background On September 12, 2016, the City Council approved a Variance request for the property at 1536 Edgewater Avenue (Planning Case 16-017). The approved Variance will allow the property owners to construct a second garage stall on the east side of the existing dwelling with finished living space above. A Variance was needed in this case to allow the addition to encroach 1 foot – 7 inches into the minimum 10-foot side yard setback, and for the property to have a combined side yard setback of 20 feet – 7 inches where a minimum combined side yard setback of 25 feet is required. Section 1355.06, Subd. 3 of the Arden Hills Zoning Code states that approval of a Variance shall automatically expire and become void one year from and after the date on which the City Council granted such approval if the building permit has not been issued by the City Building Official. The City Council may extend the expiration date of such approval upon written application by the person to whom the approval was granted. The expiration date for the Variance approved in Planning Case 16-017 is September 12, 2017. A building permit has not yet been issued for this project. City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2016\PC 16-017 - 1536 Edgewater Avenue - Variance\Memos_Reports_16-017 Page 2 of 2 The City received a letter from the property owners on June 6, 2017 requesting a one year extension of the Variance approval (Attachment A). The new expiration date for the approval would be September 12, 2018. By this date, a building permit would be required to be issued or another extension would need to be requested. The letter from the property owners indicates that finding a contractor for the project has been challenging, but that a company has been selected and construction is expected to begin in spring 2018. Attachments A. Variance Approval Extension Request Letter from Chris and Senay Kindler, June 6, 2017 June 6, 2017 Arden Hills City Council 1245 Highway 96 W Arden Hills, MN 55112 Re: Planning Case #16-017 Variance – 1536 Edgewater Avenue Dear Members of the City Council, On September 12, 2016, the Arden Hills City Council reviewed and voted to approve a variance for 1536 Edgewater Avenue, after the Planning Commission recommended approval of the request on August 3, 2016. Since that time, we have been searching for contractors to complete this project. The process has been challenging, with many contractors opting to focus on new construction rather than renovations and additions or simply never returning our inquiries. We have, however, finally found a contractor we’d like to work with, but the company won’t be available until Spring 2018. We request an extension of the variance issued for an additional 12 months to give us time to work with the contractor we’ve selected. We will continue to work towards all other permits, permissions and plans as outlined in the Council’s approval of this variance. If you have any questions, please feel free to contact us at (651) 485-7915 or dsykindler@gmail.com. Sincerely, Chris and Senay Kindler 1536 Edgewater Avenue Arden Hills, MN 55112 City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-018 - City Code Amendment - Section 220.03 Planning Commission\Memos_17-018 Page 1 of 2 CONSENT ITEM – 6F MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-018 Applicant: City of Arden Hills Subject: City Code Amendment – Section 220.03, Subd. 1 Requested Action 1) Motion to approve Ordinance 2017-004 in Planning Case 17-018 for an amendment to Chapter 2 – Administration, Section 220.03, Subd. 1 of the Arden Hills City Code, as presented in the June 26, 2017, Report to the City Council. 2) Motion to approve publishing a Summary of Ordinance 2017-004 (4/5 vote required). Background Section 220.03 of the Arden Hills City Code includes regulations regarding the powers and duties of the Planning Commission. Planning Case 17-018 includes a proposed amendment to Subdivision 1 of Section 220.03, which deals with the composition of the Planning Commission. The amendment would increase the number of alternative members that may be appointed to the Planning Commission from one (1) to two (2). The Planning Commission is currently comprised of seven (7) regular members and one (1) alternative member. Appointment of members to the Planning Commission is subject to approval by a majority vote of the City Council. The proposed amendment would help to ensure adequate meeting attendance for a quorum of Planning Commission members. The proposed change has been previously discussed by the City Council and is supported by the Chair of the Planning Commission. City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-018 - City Code Amendment - Section 220.03 Planning Commission\Memos_17-018 Page 2 of 2 Additional Review City Attorney The proposed language amending the City Code and the procedures for making these ordinance changes have been reviewed by the City Attorney. Attachments A. Red-lined Edits to Chapter 2 - Section 220.03 - Subd. 1 (Planning Commission Composition) B. Ordinance No. 2017-004 C. Summary of Ordinance No. 17-004 City of Arden Hills Chapter 2 - Administration 2 - 1 Adopted December 17, 2001 Chapter 2 – Administration Section 220 - Boards, Committees and Commissions (revised 3/12/07) 220.03 Planning Commission. Subd. 1 Composition. At the first Council Meeting of the calendar year, the Mayor shall appoint a Planning Commission consisting of seven (7) members and twoone (21) alternative members subject to approval by a majority vote of the entire Council. Subd. 2 Powers and Duties. The Planning Commission shall fulfill the function of the City’s Planning Agency and its Board of Adjustments and Appeals. It shall exercise the duties conferred on it by the City Council and shall have the powers prescribed for such agency and Board pursuant to Minnesota Statutes §462.351 through §462.364, as may be amended from time to time, including but not limited to the following: A. The Planning Commission shall prepare the City’s Comprehensive Municipal Plan, periodically review the Comprehensive Municipal Plan, and make recommendations to the City Council regarding the adoption or amendment of the Comprehensive Plan. B. The Planning Commission shall review the proposed acquisitions and disposal of real property and proposed public improvement s to real property and shall advise the City Council in writing whether such acquisitions, disposals, or improvements are in compliance with the City’s Comprehensive Municipal Plan. Failure of the Planning Commission to report on the proposal within forty-five (45) days after referral by the City Council or within such other reasonable period as may be designated by the City Council shall be deemed to have satisfied this review requirement. The City Council may, by resolution adopted by an affirmative vote of four (4) Council Members, dispense with this review requirement if in its judgment the City Council determines that such proposal has no relationship to the City’s Comprehensive Municipal Plan. C. The Planning Commission shall hear appeals and make recommendations to the City Council where it is alleged that there is an error in any order, requirement, decision or determination made by an Administrative Officer in the enforcement of the City’s official controls. D. The Planning Commission shall hear req uests for variances and make recommendations to the City Council. Subd. 3 Rules of Procedure. The Planning Commission shall prescribe its own rules of procedure to the extent permissible under statute and to the extent that such rules are consistent with the City’s Code. Subd. 4 Records. The Planning Commission shall provide a written record of its City of Arden Hills Chapter 2 - Administration 2 - 2 Adopted December 17, 2001 proceedings, including the minutes of its meetings, findings and the actions taken by that Planning Commission on each matter referred to it or heard by it i ncluding the final recommendation. Ordinance 2017-004 Page 1 of 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE 2017-004 AN ORDINANCE AMENDING CHAPTER 2, SECTION 220.03, SUBD. 1 OF THE CITY CODE The Arden Hills City Council hereby ordains that Chapter 2, Section 220.03, Subd. 1 of the City Code shall hereby be amended to read as follows: 220.03 Planning Commission. Subd. 1 Composition. At the first Council Meeting of the calendar year, the Mayor shall appoint a Planning Commission consisting of seven (7) members and two (2) alternative members subject to approval by a majority vote of the entire Council. Effective Date. This Ordinance shall become effective the day following its publication. Adoption Date. Passed by the City Council of the City of Arden Hills the 26th Day of June, 2017. ___ DAVID GRANT, MAYOR ATTEST: JULIE HANSON CITY CLERK Publication Date: _________________ CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2017-004 On the 26th day of June, 2017, the Arden Hills City Council adopted Ordinance No. 2017-004, and by at least four/fifths affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Ordinance 2017-004 be published. Ordinance 2017-004 amends Chapter 2, Section 220.03, Subd. 1 of the City Code. The purpose of the amendment is to increase the number of alternative members that may be appointed to the Arden Hills Planning Commission from one (1) to two (2). A full copy of Ordinance 2017-004 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.org. Page 1 of 1 DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Master Partnership Agreement with MnDOT Requested Action Adopt Resolution 2017-016 to Approve Master Partnership Agreement with the Minnesota Department of Transportation Background At the December 14, 2015 Council Meeting, the Council passed Resolution 2015-052 approving the Master Partnership Agreement with MnDOT. The agreement expires on June 30, 2017. The agreement is required as there are occasions when the City of Arden Hills uses MnDOT services such as construction testing, engineering design and roadway maintenance. Attachment A is the MnDOT Master Partnership Contract. This contract authorizes City staff to request these services on this contract. The City’s purchasing policy remains in place and limits the dollar amounts that can be authorized by City staff. Discussion MnDOT has provided entering into this contract with MnDOT allows a faster response on certain interactions between the City of Arden Hills and MnDOT. Staff recommends the City Council adopt Resolution 2017-016 Approving the Master Partnership Contract with the Minnesota Department of Transportation. Attachments Attachment A: Master Partnership Contract with the Minnesota Department of Transportation. Attachment B: Resolution 2017-016 CONSENT ITEM – 6G MEMORANDUM MnDOT Contract Number: 1028116 STATE OF MINNESOTA AND CITY OF ARDEN HILLS MASTER PARTNERSHIP CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this contract referred to as the “State” and the City of Arden Hills, acting through its City Council, in this contract referred to as the “Local Government." Recitals 1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02. 2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3. Each party to this contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25. 4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other means of providing transportation-related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of innovation in transportation for the benefit of the citizens of Minnesota. 6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a “Work Order” contracts. 7. After the execution of this MPC, the parties may (but are not required to) enter into “Work Order” contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific work. 8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued under the authority of this Contract. Master Partnership Contract 1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effective Date: This contract will be effective on the date last signed by the Local Government, and all State officials as required under Minn. Stat. § 16C.05, subd. 2. 1.2. A party must not accept work under this Contract until it is fully executed. 1.3. Expiration Date. This Contract will expire on June 30, 2022. Page 1 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Local Government) for each particular engagement, except for Technical Services provided by the State to the Local Government as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that project. A party must not begin work under a work order until the work order is fully executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in the work order. The Local Government understands that this MPC is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully-executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 1.7. Definition of “Providing Party” and “Requesting Party”. For the purpose of assigning certain duties and obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC. “Requesting Party” is defined as the party requesting the other party to perform work under a work order contract. “Providing Party” is defined as the party performing the scope of work under a work order contract. 2. Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Local Government. These services may be performed by the State for the Local Government without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Exhibit A – Table of Technical Services is attached. 2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract. 2.2. The Local Government may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inform the Local Government if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Local Government the State’s then-current rate for performing the Technical Services. The then-current rate may include the State’s normal and customary additives. The State will invoice the Local Government upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3. Services Requiring A Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. Page 2 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services “means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task.” Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party’s professional/technical services may also include hiring and managing outside consultants to perform work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully-executed work order in place. If work commences without a fully-executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Local Government will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific project/engagement, although “on call” work orders may be prepared for certain types of services, especially for “Technical Services” items as identified section 2.1.. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. Page 3 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 The Local Government will not be paid for work performed prior to execution of a work order contract and authorization by the State. 4. Responsibilities of the Providing Party 4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order contracts. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this MPC or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order contract. For services not requiring an engineer, the Providing Party will furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party’s authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order Contract will require the Local Government to deposit payment in advance. The costs and expenses will include the current State additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed are considered unauthorized and undertaken at the risk of non-payment. 4.1.5. In connection with the performance of this contract and any work orders issued, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Party will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State-approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti-icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work order contracts for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. Page 4 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Party will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally-assisted contracts. 4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other’s request, furnish copies of right of way certificates, easements, and construction permits. 4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project work if such changes do not increase the Requesting Party’s cost obligation under the applicable work order contract. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party’s written approval, and the execution of a proper amendment to the applicable work order contract when necessary. The Local Government will tender the processing and defense of any such claims to the State upon the State’s request. 4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities with the State’s Utilities Office. 4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk highway right-of-way, the following will apply: 4.3.12.1 The Local Government will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no liability to the Local Government, or its contractor, if work is suspended or stopped due to any such condition or concern. 4.3.12.2 The Local Government will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 4.3.12.3 The Local Government will require its contractor to comply with the terms of all permits issued for the project including, but not limited to, National Pollutant Discharge Elimination System (NPDES) and other environmental permits. 4.3.12.4 All improvements constructed on the State’s right-of-way will become the property of the State. 5. Responsibilities of the Requesting Party Page 5 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party’s request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be included in the bid solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party. 6. Time In the performance of project work under a work order contract, time is of the essence. 7. Consideration and Payment 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s normal and customary additives will apply to work performed by the State, unless otherwise specified in the work order. The State’s normal and customary additives will not apply if the parties agree to a “lump sum” or “unit rate” payment. 7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Local Government under all work order contracts issued pursuant to this MPC will not exceed $500,000.00. 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party’s services, and unless otherwise specifically set forth in an applicable work order contract, the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the MnDOT District Office. The Local Government will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State’s prior written approval for such travel. 7.4. Payment. 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Local Government. Page 6 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 7.4.2.1. The Local Government will make payment to the order of the Commissioner of Transportation. 7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED FROM MNDOT. 7.4.2.3. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1028116 and Invoice Number ###### Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. 7.4.3.1. Generally. The State will promptly pay the Local Government after the Local Government presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. 7.4.3.2. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State’s authorized representative. The balance due will be paid when the State’s authorized representative determines that the Local Government has satisfactorily fulfilled all the terms of the work order contract. 8. Conditions of Payment All work performed by the Providing Party under a work order contract must be performed to the Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Providing Party will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal or state law. 9. Local Government’s Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 9.1. The Local Government’s Authorized Representative for administering this master contract is the Local Government’s Engineer, and the Engineer has the responsibility to monitor the Local Government’s performance. The Local Government’s Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without approval of each proposed work order contract by its governing body. 9.2. The Local Government’s Project Manager will be identified in each work order contract. 10. State’s Authorized Representative and Project Manager 10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State’s performance. 10.2. The State’s Project Manager will be identified in each work order contract. Page 7 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order contract without the prior consent of the other and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this MPC, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party’s right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts between the State and the Local Government. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability. Each party will be responsible for its own acts and omissions to the extent provided by law. The Local Government’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party’s failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this MPC and any work order issued hereunder. 13. State Audits Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC. 14. Government Data Practices and Intellectual Property 14.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this MPC and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 14.2. Intellectual Property Rights 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, Page 8 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty-free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subdivisions of the state of Minnesota and to transportation-related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. 14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party’s Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15. Affirmative Action The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this MPC, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.3. Minn. R. Parts 5000.3400-5000.3600. Page 9 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements for disabled workers: 15.3.2.1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 15.3.2.5. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.3.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16. Workers’ Compensation Each party will be responsible for its own employees for any workers compensation claims. This MPC, and any work order contracts issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is determined to be Page 10 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict between the contract and the statute. 17. Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Local Government individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government’s responsibilities under the Minnesota Government Data Practices Act. 18. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. Prompt Payment; Payment to Subcontractors The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21. Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Local Government for Convenience. The Local Government may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Page 11 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination or suspension. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State’s receiving that notice. 22. Data Disclosure Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 23. Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government’s contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this MPC, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24. Additional Provisions [The balance of this page has intentionally been left blank – signature page follows] Page 12 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) MnDOT Contract Number: 1028116 LOCAL GOVERNMENT COMMISSIONER OF TRANSPORTATION The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable ordinance, resolution, or charter provision. By: By: (with delegated authority) Title: Title Assistant Commissioner or Assistant Division Director Date: Date: By: COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division Title By: Date: Date: Page 13 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) Page 1 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 0032 Business Unit Management All expenses of business/office managers for general management and administration of support functions. includes administering central facilities maintenance and facilities capital budgets. 0152 Support Services Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other MnDOT systems, attending staff meetings and other indirect support activities. 0400 Equipment Calibration-Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects. 0600 General Training Attended All costs (time, registration, materials, travel expenses, etc.) for attending or participating informal or informal training, including conferences that primarily provide training. 1182 Soils/Foundation Field/Laboratory Tests All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability and triaxial tests. 1312 Tech Assist-Outside MnDOT Use when providing technical assistance to an organization external to MnDOT. 1421 Bridge Management System Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry. 1434 Structural Metals Inspection-Non DOT Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices) for local agency projects. 1501 Traffic Management System (TMS)Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. 1513 Traffic Management System (TMS) Integration For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. 1520 Pavement Management System For tasks related to the operation of the pavement management system, including development and maintenance/technical support. Includes tasks to meet needs external to MnDOT. 1716 Record Sampling Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split sample. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081). Page 2 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 1732 Material Testing & Inspection Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling weight deflectometer (FWD) testing. 1733 Concrete Plant Inspections Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. 1734 Construction Materials Inspections Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). 1735 Bituminous Plant Inspection Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with bituminous plant inspection. 1738 State Project - Specific Materials Inspection Performing material inspection for materials designated for a specific construction project (SP). Generally applies to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and for SP specific tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical services in the field and offices). 1800 Field Inspection Occasional construction project field inspection (not cyclical inspection of assets); Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air testsand collecting and transporting samples for lab tests, but not the actual laboratory verifications. 1870 Traffic Signal Maintenance This work will not substitute for or alter existing cooperative construction agreements or traffic signal maintenance agreements. Work related to the occasional repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public inquiries. 1871 Lighting Maintenance & Utilities All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, re-lamping, pump stations, anti-icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. 1875 Locate One Call Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signal systems, or roadway lighting systems. Page 3 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 1876 Traffic Counting Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, collecting field data, processing data, and developing new techniques for collection. 2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching 2142 Overhead Sign Panel Maintenance Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work. 2210 Guardrail-Install/Repair/Maintenance Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. 2222 Sign/Delineation/Marker Repair Replacing, repairing, and washing signs (including temporary stop signs). Includes re-sequencing intersection signing and repair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control. 2316 Brush & Tree Removal Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump removal/grinding. Includes related traffic control. 2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit. 2819 Bridge Curb, Walk And Railing Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median barriers on bridges. Includes related traffic control. 2820 Bridge Deck Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2822 Miscellaneous Bridge Maintenance This source code does not include replacement or major repair. Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes minor repairs and simple fixes on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering materials, and picking up equipment. Includes related traffic control. 2824 Bridge Inspection-Non-Federal All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. Includes related inspection reports and deck condition surveys. 2827 Bridge Expansion, Relief Joints All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device bolts and replacing seal glands. Includes related traffic control. 2828 Bridge Inspection-Federal Fund All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture-Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources (DNR) use Source Code 2824. Page 4 of 4 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 2829 Bridge Superstructure All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and box girders. Includes related traffic control. 2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion-bearing assemblies on bridges. Includes related traffic 2834 Waterway Maintenance All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel protection repair that is not part of slope protection. Includes related traffic control. 2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. 2863 Traffic Signal Inspection Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/structures. Includes labor, equipment, materials, and traffic control. 3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA. 3002 Radio/Electronic Infrastructure Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3005 Radio - Mobile Equipment Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. 3009 Radio/Electronic System Upgrade & Installation Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic systems. Use for all work performed to correct or repair deficiencies found in a new installation. 3025 Tower/Building Maintenance Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. 3027 Radio Programming Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios used as fixed base radios as part of the Inter-OP System (Use 3009). 3049 On Call Electronic Communications Infrastructure Maintenance To be used by Statewide Radio Communications personnel to record on-call time. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-016 A RESOLUTION APPROVING MASTER PARTNERSHIP AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved by the City Council of the City of Arden Hills, Minnesota: 1. That the City of Arden Hills enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council. 2. That the proper City officers are authorized to execute such contract, and any amendments thereto. 3. That the City Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer may execute such work order contracts on behalf of the City of Arden Hills without further approval by this Council. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26TH DAY OF JUNE, 2017. DAVID GRANT, MAYOR ATTEST: _______________________________ JULIE HANSON, CITY CLERK Page 1 of 2 DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 0.5 MG Water Tower Rehabilitation Bids Budgeted Amount: Actual Amount: Funding Sources: $900,000 Low Bid $519,800 Engineering $67,314.00 Water Utility Funds Requested Action Adopt Resolution 2017-017 Awarding the 0.5 MG Water Tower Rehabilitation Project to Osseo Construction Co., LLC, as the lowest responsive bidder in the amount of $519,800. Discussion The 2017-2021 Capital Improvement Plan identifies a project to repair and repaint the City’s 0.5 MG water tower located at Cummings Park (Attachment A). On April 10, 2017, the City Council approved a contract with WSB to provide design and bidding services for the project in the amount of $5,000. Plans and specifications were completed in May and bids were opened on June 20, 2017. Five contractors submitted bids. The bid included a base bid for the contractor to provide the work in 2017 and a bid alternate to provide the work in 2018. The following table provides the bidder’s name and the total of their bid and attached is a complete bid tabulation: Bidder Base Bid (2017 Completion) Alt. Bid (2018 Completion) Osseo Construction Co., LLC $568,800 $519,800 Classic Protective Coatings, Inc. $647,950 $687,950 Champion Coatings $719,950 $691,850 Maguire Iron, Inc. $745,550 $696,550 TMI Coatings, Inc. $817,884 $809,884 NEW BUSINESS – 9A MEMORANDUM Page 2 of 2 The low bid was submitted by Osseo Construction Co., LLC, out of Osseo, Wisconsin, in the amount of $568,800. Osseo Construction was also low bidder for the bid alternate in the amount of $519,800 which would provide for a $49,000 savings to the City for the work to be completed in its entirety in 2018 with a substantial completion date of August 31, 2018. Osseo Construction Co., LLC, has successfully completed similar projects requiring a containment system. Attached is a letter from WSB recommending Osseo Construction as the lowest responsive bidder. Attachment Attachment A: CIP Sheet Attachment B: Bid Tabulation Attachment C: Letter from WSB Attachment D: Resolution 2017-017 Awarding the Contract I h e r e b y c e r t i f y t h a t t h i s i s a n e x a c t r e p r o d u c t i o n o f b i d s r e c e i v e d . BA S E B I D No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P ri c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e 1 M o b i l i z a t i o n a n d s i t e m a i n t e n a n c e LS 1 $1 9 , 0 0 0 . 0 0 $ 1 9 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $2 3 , 0 0 0 . 0 0 $2 3 , 0 0 0 . 0 0 $20,000.00 $20,000.00 2 Pr o v i d e f l e x i b l e N S F a p p r o v e d c a u l k i n g t o a l l r o o f r a f t e r g a s p s o n th e i n t e r i o r r o o f d o l l a r p l a t e s a f t e r b l a s t i n g a n d p r i m i n g t h e in t e r i o r . Se e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 , 6 5 0 . 0 0 $1 , 6 5 0 . 0 0 $2,500.00 $2,500.00 3 Ep o x y c a u l k t h e l a p p e d p l a t e j o i n t s b e t w e e n a l l o f t h e r o o f p l a te s an d t h e t i e - i n a n g l e a t t h e s h e l l s e c t i o n a f t e r b l a s t i n g a n d p r im i n g th e i n t e r i o r . S e e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n Ap p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 , 2 0 0 . 0 0 $1 , 2 0 0 . 0 0 $2,000.00 $2,000.00 4 W e l d c r a c k e d w e l d s i n t h e s h e l l t o s t o n e s t i f f e n e r b r a c k e t s . I nc h e s 2 $2 5 0 . 0 0 $ 5 0 0 . 0 0 $5 0 . 0 0 $ 1 0 0 . 0 0 $4 7 5 . 0 0 $9 5 0 . 0 0 $100.00 $200.00 5 Re p l a c e 2 4 - i n c h r o u n d m a n h o l e g a s k e t s i n t h e t a n k b o w l a n d t h e bo t t o m o f t h e w e t r i s e r . Ea c h 2 $3 6 7 . 0 0 $ 7 3 4 . 0 0 $ 2 0 0 . 0 0 $ 4 0 0 . 0 0 $2 5 0 . 0 0 $5 0 0 . 0 0 $250.00 $500.00 6 Re m o v e a l l i n t e r i o r e r e c t i o n b r a c k e t s c a b m a r k s b e l o w t h e h i g h wa t e r l e v e l ( H W L ) b y a i r a r c g o u g i n g , c u t t i n g t o r c h , o r g r i n d i n g. S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 1 0 $4 3 . 5 0 $ 4 3 5 . 0 0 $ 1 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 0 0 . 0 0 $1 , 0 0 0 . 0 0 $150.00 $1,500.00 7 Re p a i r t h e i n t e r i o r t a n k s u r f a c e b y w e l d i n g a n d g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ho u r s 2 0 $1 1 3 . 0 0 $ 2 , 2 6 0 . 0 0 $ 1 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $1 0 0 . 0 0 $2 , 0 0 0 . 0 0 $100.00 $2,000.00 8 G r i n d o f f a l l w e l d s p a t t e r b e l o w h i g h w a t e r l e v e l ( H W L ) Ho u r s 8 $11 3 . 0 0 $ 9 0 4 . 0 0 $ 1 0 0 . 0 0 $ 8 0 0 . 0 0 $1 0 0 . 0 0 $8 0 0 . 0 0 $150.00 $1,200.00 9 Ad d a 3 x 4 f o o t e x t e n s i o n t o t h e u p p e r a c c e s s l a d d e r p l a t f o r m a n d ex t e n d t h e h a n d r a i l i n g . P r o v i d e d e s i g n a n d d r a w i n g d e t a i l b y M N li c e n s e d s t r u c t u r a l e n g i n e e r . LS 1 $1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $7 , 8 0 0 . 0 0 $7 , 8 0 0 . 0 0 $7,200.00 $7,200.00 10 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e i n t e r i o r w e t p e r sp e c i f i c a t i o n s . LS 1 $ 1 2 6 , 2 4 0 . 0 0 $ 1 2 6 , 2 4 0 . 0 0 $ 1 2 0 , 0 0 0 . 0 0 $ 1 2 0 , 0 0 0 . 0 0 $1 2 8 , 9 0 0 . 0 0 $1 2 8 , 9 0 0 . 0 0 $120,000.00 $120,000.00 11 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g i n t e r i o r d r y l e a d b a s e d co a t i n g s a n d r e c o a t i n g o f t h e i n t e r i o r d r y p e r s p e c i f i c a t i o n s . LS 1 $ 2 0 1 , 6 0 0 . 0 0 $ 2 0 1 , 6 0 0 . 0 0 $ 1 5 0 , 0 0 0 . 0 0 $ 1 5 0 , 0 0 0 . 0 0 $1 6 5 , 6 5 0 . 0 0 $1 6 5 , 6 5 0 . 0 0 $184,000.00 $184,000.00Champion Coatings BI D T A B U L A T I O N 0. 5 M G W a t e r T o w e r R e h a b i l i t a t i o n Ci t y o f A r d e n H i l l s , M N De n o t e s C o r r e c t e d F i g u r e Gr e g J o h n s o n , P E 12 4 5 W e s t H i g h w a y 9 6 Da t e : J u n e 2 0 , 2 0 1 7 Ar d e n H i l l s , M N 5 5 1 1 2 12 4 5 W e s t H i g h w a y 9 6 47 7 T e m p e r a n c e S t r e e t Ar d e n H i l l s , M N 5 5 1 1 2 OW N E R : PR O J E C T C O N S U L T A N T : Ci t y o f A r d e n H i l l s WS B & A s s o c i a t e s , I n c . St . P a u l , M N 5 5 1 0 1 EN G I N E E R S E S T I M A T E O s s e o C o n s t r u c t i o n C o . L L C SU B M I T T O / B I D O P E N I N G L O C A T I O N : BI D S U B M I T T A L T I M E : Ci t y o f A r d e n H i l l s Ti m e : 1 0 : 0 0 A M Cl a s s i c P r o t e c t i v e C o a t i n g s PAGE 1 BA S E B I D No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P ri c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e Champion Coatings EN G I N E E R S E S T I M A T E O s s e o C o n s t r u c t i o n C o . L L C C l a s s i c P r o t e c t i v e Co a t i n g s 12 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g v a l v e v a u l t / p i t p i p i n g c o a t i n g s an d r e c o a t i n g i n c l u d i n g t h e a c c e s s m a n h o l e a n d c o v e r p e r sp e c i f i c a t i o n s . LS 1 $8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $5 , 2 0 0 . 0 0 $5 , 2 0 0 . 0 0 $5,500.00 $5,500.00 13 Re p l a c e t h e e x i s t i n g i n t e r i o r s a f e t y c l i m b d e v i c e w i t h s p e c i f i e d OS H A - a p p r o v e d l a d d e r s a f e t y c l i m b d e v i c e f r o m t h e t o p o f t h e wa t e r t o w e r t o g r o u n d l e v e l . LS 1 $4 , 1 3 4 . 0 0 $ 4 , 1 3 4 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $1 2 , 8 0 0 . 0 0 $1 2 , 8 0 0 . 0 0 $6,500.00 $6,500.00 14 A dd m a t c h i n g s t e e l v e r t i c a l s l a t s i n l a d d e r c a g e t o r e d u c e s p a c i ng o f sl a t s t o l e s s t h a n 9 . 5 - i n c h e s p e r O S H A r e q u i r e m e n t s . LS 1 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 6 0 0 . 0 0 $3 , 9 0 0 . 0 0 $3 , 9 0 0 . 0 0 $6,800.00 $6,800.00 15 R e p l a c e a l l i n t e r i o r l i g h t b u l b s w i t h L E D l i g h t b u l b s . L S 1 $ 4 0 0. 0 0 $ 4 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $9 5 0 . 0 0 $9 5 0 . 0 0 $500.00 $500.00 16 Re p l a c e t h e r o o f v e n t w i t h a r e m o v a b l e t o p m u s h r o o m f r o s t f r e e ve n t p e r s p e c i f i c a t i o n s a n d A W W A D 1 0 0 . S e e p h o t o 2 3 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 6 , 6 0 0 . 0 0 $ 6 , 6 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $6 , 2 0 0 . 0 0 $6 , 2 0 0 . 0 0 $6,500.00 $6,500.00 17 Pr o v i d e a w e l d e d l o c k a b l e h a s p a n d p a d l o c k o n t h e r o o f a c c e s s ma n w a y s . S e e p h o t o 2 4 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 2 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 0 0 . 0 0 $ 4 0 0 . 0 0 $3 7 5 . 0 0 $7 5 0 . 0 0 $500.00 $1,000.00 18 In s t a l l a n e w 3 0 i n c h d i a m e t e r m a n w a y i n t h e t o w e r b o w l i n a lo c a t i o n s e l e c t e d b y t h e O w n e r ( s e e d e t a i l i n A p p e n d i x C ) . LS 1 $ 2 , 9 0 0 . 0 0 $ 2 , 9 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $7 , 9 0 0 . 0 0 $7 , 9 0 0 . 0 0 $6,000.00 $6,000.00 19 Re p l a c e l o o s e o r m i s s i n g c o n c r e t e g r o u t u n d e r t h e b a s e p l a t e s o f ea c h s u p p o r t c o l u m n a n d t h e w e t r i s e r w i t h n o n - s h r i n k 3 0 0 0 p s i gr o u t . LS 1 $ 2 , 0 3 3 . 0 0 $ 2 , 0 3 3 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $1 , 8 5 0 . 0 0 $1 , 8 5 0 . 0 0 $1,500.00 $1,500.00 20 Ex t e n d t h e e x i s t i n g s t e e l o v e r f l o w p i p e t o w i t h i n 1 2 - i n c h e s o f t h e sp l a s h p a d a n d i n s t a l l a n e w o v e r f l o w p i p e s c r e e n m e e t i n g Mi n n e s o t a H e a l t h D e p a r t m e n t r e g u l a t i o n s . U s e a c o r r o s i o n re s i s t a n t , h e a v y - g a u g e , N o . 4 m e s h s c r e e n . S e e p h o t o 3 0 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $2 , 9 0 0 . 0 0 $2 , 9 0 0 . 0 0 $3,800.00 $3,800.00 21 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e e x t e r i o r p e r sp e c i f i c a t i o n s . LS 1 $ 2 0 3 , 0 3 6 . 0 0 $ 2 0 3 , 0 3 6 . 0 0 $ 1 2 5 , 0 0 0 . 0 0 $ 1 2 5 , 0 0 0 . 0 0 $1 8 0 , 4 0 0 . 0 0 $1 8 0 , 4 0 0 . 0 0 $252,000.00 $252,000.00 22 R e p l a c e e x i s t i n g A r d e n H i l s l o g o s i n k i n d i n p r e s e n t l o c a t i o n . E a c h 2 $ 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $2 , 4 2 5 . 0 0 $4 , 8 5 0 . 0 0 $5,000.00 $10,000.00 23 Re p l a c e t h e e x i s t i n g h a n d r a i l o n t h e r o o f w i t h a n e w h a n d r a i l ( se e de t a i l i n A p p e n d i x C ) . I n s t a l l a n o n - s k i d w a l k w a y w i t h i n t h e a re a o f th e n e w h a n d r a i l i n g . LS 1 $ 1 5 , 1 0 0 . 0 0 $ 1 5 , 1 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $8 , 8 0 0 . 0 0 $8 , 8 0 0 . 0 0 $16,000.00 $16,000.00 24 Pr o v i d e f u l l e x t e r i o r c o n t a i n m e n t s y s t e m w i t h a r o o f b o n n e t a n d gr o u n d c o v e r t o c o n t a i n b l a s t i n g a n d p a i n t i n g o p e r a t i o n s . LS 1 $ 6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $7 4 , 7 0 0 . 0 0 $7 4 , 7 0 0 . 0 0 $60,000.00 $60,000.00 25 D i s i n f e c t i o n L S 1 $ 1 , 8 3 3 . 0 0 $ 1 , 8 3 3 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $1 , 8 0 0 . 0 0 $1 , 8 0 0 . 0 0 $2,000.00 $2,000.00 26 Pr o v i d e a n d m a i n t a i n h y d r a n t p r e s s u r e r e l i e f v a l v e s t o a l l o w O w ne r to c o n t i n u o u s l y o p e r a t e i t s b o o s t e r p u m p s w h i l e t h e w a t e r t o w e r i s re m o v e d f r o m s e r v i c e . Ea c h 3 $ 7 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $5 0 0 . 0 0 $1 , 5 0 0 . 0 0 $250.00 $750.00 $6 9 1 , 1 5 9 . 0 0 $ 5 6 8 , 8 0 0 . 0 0 $ 6 4 7 , 9 5 0 . 0 0 $ 7 1 9 , 9 5 0 . 0 0 TO T A L B A S E B I D PAGE 2 AL T E R N A T E B I D ( 2 0 1 8 C O M P L E T I O N ) No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e 1 M o b i l i z a t i o n a n d s i t e m a i n t e n a n c e LS 1 $1 9 , 0 0 0 . 0 0 $ 1 9 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $2 3 , 0 0 0 . 0 0 $2 3 , 0 0 0 . 0 0 $2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 2 Pr o v i d e f l e x i b l e N S F a p p r o v e d c a u l k i n g t o a l l r o o f r a f t e r g a s p s o n th e i n t e r i o r r o o f d o l l a r p l a t e s a f t e r b l a s t i n g a n d p r i m i n g t h e i n t e r i o r . Se e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 , 6 5 0 . 0 0 $1 , 6 5 0 . 0 0 $2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 3 Ep o x y c a u l k t h e l a p p e d p l a t e j o i n t s b e t w e e n a l l o f t h e r o o f p l a t e s an d t h e t i e - i n a n g l e a t t h e s h e l l s e c t i o n a f t e r b l a s t i n g a n d p r i m i n g th e i n t e r i o r . S e e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n Ap p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 , 2 0 0 . 0 0 $1 , 2 0 0 . 0 0 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 4 W e l d c r a c k e d w e l d s i n t h e s h e l l t o s t o n e s t i f f e n e r b r a c k e t s . In c h e s 2 $2 5 0 . 0 0 $ 5 0 0 . 0 0 $5 0 . 0 0 $ 1 0 0 . 0 0 $4 7 5 . 0 0 $9 5 0 . 0 0 $100.00 $200.00 5 Re p l a c e 2 4 - i n c h r o u n d m a n h o l e g a s k e t s i n t h e t a n k b o w l a n d t h e bo t t o m o f t h e w e t r i s e r . Ea c h 2 $3 6 7 . 0 0 $ 7 3 4 . 0 0 $ 2 0 0 . 0 0 $ 4 0 0 . 0 0 $2 5 0 . 0 0 $5 0 0 . 0 0 $250.00 $500.00 6 Re m o v e a l l i n t e r i o r e r e c t i o n b r a c k e t s c a b m a r k s b e l o w t h e h i g h wa t e r l e v e l ( H W L ) b y a i r a r c g o u g i n g , c u t t i n g t o r c h , o r g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 1 0 $4 3 . 5 0 $ 4 3 5 . 0 0 $ 1 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 0 0 . 0 0 $1 , 0 0 0 . 0 0 $150.00 $1,500.00 7 Re p a i r t h e i n t e r i o r t a n k s u r f a c e b y w e l d i n g a n d g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ho u r s 2 0 $1 1 3 . 0 0 $ 2 , 2 6 0 . 0 0 $ 1 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $1 0 0 . 0 0 $2 , 0 0 0 . 0 0 $100.00 $2,000.00 8 G r i n d o f f a l l w e l d s p a t t e r b e l o w h i g h w a t e r l e v e l ( H W L ) Ho u r s 8 $1 1 3 . 0 0 $ 9 0 4 . 0 0 $ 1 0 0 . 0 0 $ 8 0 0 . 0 0 $1 0 0 . 0 0 $8 0 0 . 0 0 $150.00 $1,200.00 9 Ad d a 3 x 4 f o o t e x t e n s i o n t o t h e u p p e r a c c e s s l a d d e r p l a t f o r m a n d ex t e n d t h e h a n d r a i l i n g . P r o v i d e d e s i g n a n d d r a w i n g d e t a i l b y M N li c e n s e d s t r u c t u r a l e n g i n e e r . LS 1 $1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $7 , 8 0 0 . 0 0 $7 , 8 0 0 . 0 0 $5 , 7 0 0 . 0 0 $ 5 , 7 0 0 . 0 0 10 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e i n t e r i o r w e t p e r sp e c i f i c a t i o n s . LS 1 $ 1 2 6 , 2 4 0 . 0 0 $ 1 2 6 , 2 4 0 . 0 0 $ 1 0 3 , 0 0 0 . 0 0 $ 1 0 3 , 0 0 0 . 0 0 $1 4 5 , 5 5 0 . 0 0 $1 4 5 , 5 5 0 . 0 0 $1 2 0 , 0 0 0 . 0 0 $ 1 2 0 , 0 0 0 . 0 0 11 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g i n t e r i o r d r y l e a d b a s e d co a t i n g s a n d r e c o a t i n g o f t h e i n t e r i o r d r y p e r s p e c i f i c a t i o n s . LS 1 $ 2 0 1 , 6 0 0 . 0 0 $ 2 0 1 , 6 0 0 . 0 0 $ 1 4 2 , 0 0 0 . 0 0 $ 1 4 2 , 0 0 0 . 0 0 $1 7 7 , 2 0 0 . 0 0 $1 7 7 , 2 0 0 . 0 0 $1 7 4 , 0 0 0 . 0 0 $ 1 7 4 , 0 0 0 . 0 0 12 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g v a l v e v a u l t / p i t p i p i n g c o a t i n g s an d r e c o a t i n g i n c l u d i n g t h e a c c e s s m a n h o l e a n d c o v e r p e r sp e c i f i c a t i o n s . LS 1 $8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 2 3 , 0 0 0 . 0 0 $ 2 3 , 0 0 0 . 0 0 $5 , 2 0 0 . 0 0 $5 , 2 0 0 . 0 0 $5 , 8 0 0 . 0 0 $ 5 , 8 0 0 . 0 0 13 Re p l a c e t h e e x i s t i n g i n t e r i o r s a f e t y c l i m b d e v i c e w i t h s p e c i f i e d OS H A - a p p r o v e d l a d d e r s a f e t y c l i m b d e v i c e f r o m t h e t o p o f t h e w a t e r to w e r t o g r o u n d l e v e l . LS 1 $4 , 1 3 4 . 0 0 $ 4 , 1 3 4 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $1 2 , 8 0 0 . 0 0 $1 2 , 8 0 0 . 0 0 $7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 14 A dd m a t c h i n g s t e e l v e r t i c a l s l a t s i n l a d d e r c a g e t o r e d u c e s p a c i n g o f sl a t s t o l e s s t h a n 9 . 5 - i n c h e s p e r O S H A r e q u i r e m e n t s . LS 1 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 6 0 0 . 0 0 $3 , 9 0 0 . 0 0 $3 , 9 0 0 . 0 0 $6 , 2 0 0 . 0 0 $ 6 , 2 0 0 . 0 0 15 R e p l a c e a l l i n t e r i o r l i g h t b u l b s w i t h L E D l i g h t b u l b s . L S 1 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $9 5 0 . 0 0 $9 5 0 . 0 0 $500.00 $500.00 16 Re p l a c e t h e r o o f v e n t w i t h a r e m o v a b l e t o p m u s h r o o m f r o s t f r e e ve n t p e r s p e c i f i c a t i o n s a n d A W W A D 1 0 0 . S e e p h o t o 2 3 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 6 , 6 0 0 . 0 0 $ 6 , 6 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $6 , 2 0 0 . 0 0 $6 , 2 0 0 . 0 0 $6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 EN G I N E E R S E S T I M A T E O s s e o C o n s t r u c t i o n C o . L L C C l a s s i c P r o t e c t i v e C o a t i n g s C h a m p i o n C o a t i n g s PAGE 3 AL T E R N A T E B I D ( 2 0 1 8 C O M P L E T I O N ) No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e EN G I N E E R S E S T I M A T E O s s e o C o n s t r u c t i o n C o . L L C C l a s s i c P r o t e c t i v e C o a t i n g s C h a m p i o n C o a t i n g s 17 Pr o v i d e a w e l d e d l o c k a b l e h a s p a n d p a d l o c k o n t h e r o o f a c c e s s ma n w a y s . S e e p h o t o 2 4 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 2 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 0 0 . 0 0 $ 4 0 0 . 0 0 $3 7 5 . 0 0 $7 5 0 . 0 0 $500.00 $1,000.00 18 In s t a l l a n e w 3 0 i n c h d i a m e t e r m a n w a y i n t h e t o w e r b o w l i n a lo c a t i o n s e l e c t e d b y t h e O w n e r ( s e e d e t a i l i n A p p e n d i x C ) . LS 1 $ 2 , 9 0 0 . 0 0 $ 2 , 9 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $7 , 9 0 0 . 0 0 $7 , 9 0 0 . 0 0 $6 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 19 Re p l a c e l o o s e o r m i s s i n g c o n c r e t e g r o u t u n d e r t h e b a s e p l a t e s o f ea c h s u p p o r t c o l u m n a n d t h e w e t r i s e r w i t h n o n - s h r i n k 3 0 0 0 p s i gr o u t . LS 1 $ 2 , 0 3 3 . 0 0 $ 2 , 0 3 3 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $1 , 8 5 0 . 0 0 $1 , 8 5 0 . 0 0 $1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 20 Ex t e n d t h e e x i s t i n g s t e e l o v e r f l o w p i p e t o w i t h i n 1 2 - i n c h e s o f t h e sp l a s h p a d a n d i n s t a l l a n e w o v e r f l o w p i p e s c r e e n m e e t i n g Mi n n e s o t a H e a l t h D e p a r t m e n t r e g u l a t i o n s . U s e a c o r r o s i o n re s i s t a n t , h e a v y - g a u g e , N o . 4 m e s h s c r e e n . S e e p h o t o 3 0 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $2 , 9 0 0 . 0 0 $2 , 9 0 0 . 0 0 $4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 21 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e e x t e r i o r p e r sp e c i f i c a t i o n s . LS 1 $ 2 0 3 , 0 3 6 . 0 0 $ 2 0 3 , 0 3 6 . 0 0 $ 1 1 8 , 0 0 0 . 0 0 $ 1 1 8 , 0 0 0 . 0 0 $1 9 2 , 2 0 0 . 0 0 $1 9 2 , 2 0 0 . 0 0 $2 4 5 , 0 0 0 . 0 0 $ 2 4 5 , 0 0 0 . 0 0 22 R e p l a c e e x i s t i n g A r d e n H i l s l o g o s i n k i n d i n p r e s e n t l o c a t i o n . E a c h 2 $5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $2 , 4 2 5 . 0 0 $4 , 8 5 0 . 0 0 $5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 23 Re p l a c e t h e e x i s t i n g h a n d r a i l o n t h e r o o f w i t h a n e w h a n d r a i l ( s e e de t a i l i n A p p e n d i x C ) . I n s t a l l a n o n - s k i d w a l k w a y w i t h i n t h e a r e a o f th e n e w h a n d r a i l i n g . LS 1 $1 5 , 1 0 0 . 0 0 $ 1 5 , 1 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $8 , 8 0 0 . 0 0 $8 , 8 0 0 . 0 0 $1 6 , 0 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 24 Pr o v i d e f u l l e x t e r i o r c o n t a i n m e n t s y s t e m w i t h a r o o f b o n n e t a n d gr o u n d c o v e r t o c o n t a i n b l a s t i n g a n d p a i n t i n g o p e r a t i o n s . LS 1 $6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $7 4 , 7 0 0 . 0 0 $7 4 , 7 0 0 . 0 0 $5 0 , 0 0 0 . 0 0 $ 5 0 , 0 0 0 . 0 0 25 D i s i n f e c t i o n LS 1 $1 , 8 3 3 . 0 0 $ 1 , 8 3 3 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $1 , 8 0 0 . 0 0 $1 , 8 0 0 . 0 0 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 26 Pr o v i d e a n d m a i n t a i n h y d r a n t p r e s s u r e r e l i e f v a l v e s t o a l l o w O w n e r to c o n t i n u o u s l y o p e r a t e i t s b o o s t e r p u m p s w h i l e t h e w a t e r t o w e r i s re m o v e d f r o m s e r v i c e . Ea c h 3 $7 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $5 0 0 . 0 0 $1 , 5 0 0 . 0 0 $250.00 $750.00 $6 9 1 , 1 5 9 . 0 0 $5 1 9 , 8 0 0 . 0 0 $6 8 7 , 9 5 0 . 0 0 $691,850.00 TO T A L A L T E R N A T E B I D PAGE 4 BA S E B I D No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e 1 M o b i l i z a t i o n a n d s i t e m a i n t e n a n c e LS 1 $1 9 , 0 0 0 . 0 0 $ 1 9 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 5 , 9 0 0 . 0 0 $ 5 , 9 0 0 . 0 0 2 Pr o v i d e f l e x i b l e N S F a p p r o v e d c a u l k i n g t o a l l r o o f r a f t e r g a s p s o n th e i n t e r i o r r o o f d o l l a r p l a t e s a f t e r b l a s t i n g a n d p r i m i n g t h e i n t e r i o r . Se e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 3 Ep o x y c a u l k t h e l a p p e d p l a t e j o i n t s b e t w e e n a l l o f t h e r o o f p l a t e s an d t h e t i e - i n a n g l e a t t h e s h e l l s e c t i o n a f t e r b l a s t i n g a n d p r i m i n g th e i n t e r i o r . S e e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n Ap p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 3 , 7 0 0 . 0 0 $ 3 , 7 0 0 . 0 0 4 W e l d c r a c k e d w e l d s i n t h e s h e l l t o s t o n e s t i f f e n e r b r a c k e t s . In c h e s 2 $2 5 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $7 3 . 0 0 $ 1 4 6 . 0 0 5 Re p l a c e 2 4 - i n c h r o u n d m a n h o l e g a s k e t s i n t h e t a n k b o w l a n d t h e bo t t o m o f t h e w e t r i s e r . Ea c h 2 $3 6 7 . 0 0 $ 7 3 4 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 9 1 . 0 0 $ 5 8 2 . 0 0 6 Re m o v e a l l i n t e r i o r e r e c t i o n b r a c k e t s c a b m a r k s b e l o w t h e h i g h wa t e r l e v e l ( H W L ) b y a i r a r c g o u g i n g , c u t t i n g t o r c h , o r g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 1 0 $4 3 . 5 0 $ 4 3 5 . 0 0 $ 5 4 5 . 0 0 $ 5 , 4 5 0 . 0 0 $ 1 5 3 . 0 0 $ 1 , 5 3 0 . 0 0 7 Re p a i r t h e i n t e r i o r t a n k s u r f a c e b y w e l d i n g a n d g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ho u r s 2 0 $1 1 3 . 0 0 $ 2 , 2 6 0 . 0 0 $ 4 9 5 . 0 0 $ 9 , 9 0 0 . 0 0 $ 1 5 3 . 0 0 $ 3 , 0 6 0 . 0 0 8 G r i n d o f f a l l w e l d s p a t t e r b e l o w h i g h w a t e r l e v e l ( H W L ) Ho u r s 8 $1 1 3 . 0 0 $ 9 0 4 . 0 0 $ 4 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 $ 1 5 3 . 0 0 $ 1 , 2 2 4 . 0 0 9 Ad d a 3 x 4 f o o t e x t e n s i o n t o t h e u p p e r a c c e s s l a d d e r p l a t f o r m a n d ex t e n d t h e h a n d r a i l i n g . P r o v i d e d e s i g n a n d d r a w i n g d e t a i l b y M N li c e n s e d s t r u c t u r a l e n g i n e e r . LS 1 $1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 10 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e i n t e r i o r w e t p e r sp e c i f i c a t i o n s . LS 1 $ 1 2 6 , 2 4 0 . 0 0 $ 1 2 6 , 2 4 0 . 0 0 $ 1 2 5 , 0 0 0 . 0 0 $ 1 2 5 , 0 0 0 . 0 0 $ 1 5 4 , 0 0 0 . 0 0 $ 1 5 4 , 0 0 0 . 0 0 11 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g i n t e r i o r d r y l e a d b a s e d co a t i n g s a n d r e c o a t i n g o f t h e i n t e r i o r d r y p e r s p e c i f i c a t i o n s . LS 1 $ 2 0 1 , 6 0 0 . 0 0 $ 2 0 1 , 6 0 0 . 0 0 $ 9 9 , 0 0 0 . 0 0 $ 9 9 , 0 0 0 . 0 0 $ 1 8 8 , 0 0 0 . 0 0 $ 1 8 8 , 0 0 0 . 0 0 12 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g v a l v e v a u l t / p i t p i p i n g c o a t i n g s an d r e c o a t i n g i n c l u d i n g t h e a c c e s s m a n h o l e a n d c o v e r p e r sp e c i f i c a t i o n s . LS 1 $8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 13 Re p l a c e t h e e x i s t i n g i n t e r i o r s a f e t y c l i m b d e v i c e w i t h s p e c i f i e d OS H A - a p p r o v e d l a d d e r s a f e t y c l i m b d e v i c e f r o m t h e t o p o f t h e w a t e r to w e r t o g r o u n d l e v e l . LS 1 $4 , 1 3 4 . 0 0 $ 4 , 1 3 4 . 0 0 $ 7 , 8 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 9 , 8 0 0 . 0 0 $ 9 , 8 0 0 . 0 0 14 A dd m a t c h i n g s t e e l v e r t i c a l s l a t s i n l a d d e r c a g e t o r e d u c e s p a c i n g o f sl a t s t o l e s s t h a n 9 . 5 - i n c h e s p e r O S H A r e q u i r e m e n t s . LS 1 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 15 R e p l a c e a l l i n t e r i o r l i g h t b u l b s w i t h L E D l i g h t b u l b s . L S 1 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 7 7 0 . 0 0 $ 7 7 0 . 0 0 16 Re p l a c e t h e r o o f v e n t w i t h a r e m o v a b l e t o p m u s h r o o m f r o s t f r e e ve n t p e r s p e c i f i c a t i o n s a n d A W W A D 1 0 0 . S e e p h o t o 2 3 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 6 , 6 0 0 . 0 0 $ 6 , 6 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 8 , 8 0 0 . 0 0 $ 8 , 8 0 0 . 0 0 17 Pr o v i d e a w e l d e d l o c k a b l e h a s p a n d p a d l o c k o n t h e r o o f a c c e s s ma n w a y s . S e e p h o t o 2 4 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 2 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 7 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 9 1 . 0 0 $ 5 8 2 . 0 0 18 In s t a l l a n e w 3 0 i n c h d i a m e t e r m a n w a y i n t h e t o w e r b o w l i n a lo c a t i o n s e l e c t e d b y t h e O w n e r ( s e e d e t a i l i n A p p e n d i x C ) . LS 1 $ 2 , 9 0 0 . 0 0 $ 2 , 9 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 19 Re p l a c e l o o s e o r m i s s i n g c o n c r e t e g r o u t u n d e r t h e b a s e p l a t e s o f ea c h s u p p o r t c o l u m n a n d t h e w e t r i s e r w i t h n o n - s h r i n k 3 0 0 0 p s i gr o u t . LS 1 $ 2 , 0 3 3 . 0 0 $ 2 , 0 3 3 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 20 Ex t e n d t h e e x i s t i n g s t e e l o v e r f l o w p i p e t o w i t h i n 1 2 - i n c h e s o f t h e sp l a s h p a d a n d i n s t a l l a n e w o v e r f l o w p i p e s c r e e n m e e t i n g Mi n n e s o t a H e a l t h D e p a r t m e n t r e g u l a t i o n s . U s e a c o r r o s i o n re s i s t a n t , h e a v y - g a u g e , N o . 4 m e s h s c r e e n . S e e p h o t o 3 0 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 4 , 1 0 0 . 0 0 $ 4 , 1 0 0 . 0 0 21 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e e x t e r i o r p e r sp e c i f i c a t i o n s . LS 1 $ 2 0 3 , 0 3 6 . 0 0 $ 2 0 3 , 0 3 6 . 0 0 $ 1 6 5 , 0 0 0 . 0 0 $ 1 6 5 , 0 0 0 . 0 0 $ 2 3 6 , 7 0 0 . 0 0 $ 2 3 6 , 7 0 0 . 0 0 22 R e p l a c e e x i s t i n g A r d e n H i l s l o g o s i n k i n d i n p r e s e n t l o c a t i o n . E a c h 2 $5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 $ 4 , 8 0 0 . 0 0 $ 9 , 6 0 0 . 0 0 EN G I N E E R S E S T I M A T E Ma g u i r e I r o n TM I C o a t i n g s , I n c . PAGE 5 BA S E B I D No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e EN G I N E E R S E S T I M A T E Ma g u i r e I r o n TM I C o a t i n g s , I n c . 23 Re p l a c e t h e e x i s t i n g h a n d r a i l o n t h e r o o f w i t h a n e w h a n d r a i l ( s e e de t a i l i n A p p e n d i x C ) . I n s t a l l a n o n - s k i d w a l k w a y w i t h i n t h e a r e a o f th e n e w h a n d r a i l i n g . LS 1 $ 1 5 , 1 0 0 . 0 0 $ 1 5 , 1 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 1 7 , 5 0 0 . 0 0 $ 1 7 , 5 0 0 . 0 0 24 Pr o v i d e f u l l e x t e r i o r c o n t a i n m e n t s y s t e m w i t h a r o o f b o n n e t a n d gr o u n d c o v e r t o c o n t a i n b l a s t i n g a n d p a i n t i n g o p e r a t i o n s . LS 1 $ 6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 1 9 0 , 0 0 0 . 0 0 $ 1 9 0 , 0 0 0 . 0 0 $ 1 2 7 , 8 0 0 . 0 0 $ 1 2 7 , 8 0 0 . 0 0 25 D i s i n f e c t i o n LS 1 $1 , 8 3 3 . 0 0 $ 1 , 8 3 3 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 26 Pr o v i d e a n d m a i n t a i n h y d r a n t p r e s s u r e r e l i e f v a l v e s t o a l l o w O w n e r to c o n t i n u o u s l y o p e r a t e i t s b o o s t e r p u m p s w h i l e t h e w a t e r t o w e r i s re m o v e d f r o m s e r v i c e . Ea c h 3 $7 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 3 3 0 . 0 0 $ 9 9 0 . 0 0 $6 9 1 , 1 5 9 . 0 0 $7 4 5 , 5 5 0 . 0 0 $8 1 7 , 8 8 4 . 0 0 TO T A L B A S E B I D PAGE 6 AL T E R N A T E B I D ( 2 0 1 8 C O M P L E T I O N ) No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e 1 M o b i l i z a t i o n a n d s i t e m a i n t e n a n c e LS 1 $1 9 , 0 0 0 . 0 0 $ 1 9 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 5 , 9 0 0 . 0 0 $ 5 , 9 0 0 . 0 0 2 Pr o v i d e f l e x i b l e N S F a p p r o v e d c a u l k i n g t o a l l r o o f r a f t e r g a s p s o n th e i n t e r i o r r o o f d o l l a r p l a t e s a f t e r b l a s t i n g a n d p r i m i n g t h e i n t e r i o r . Se e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 3 Ep o x y c a u l k t h e l a p p e d p l a t e j o i n t s b e t w e e n a l l o f t h e r o o f p l a t e s an d t h e t i e - i n a n g l e a t t h e s h e l l s e c t i o n a f t e r b l a s t i n g a n d p r i m i n g th e i n t e r i o r . S e e p h o t o s 2 t h r o u g h 7 f r o m i n s p e c t i o n r e p o r t i n Ap p e n d i x A . LS 1 $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 3 , 7 0 0 . 0 0 $ 3 , 7 0 0 . 0 0 4 W e l d c r a c k e d w e l d s i n t h e s h e l l t o s t o n e s t i f f e n e r b r a c k e t s . In c h e s 2 $2 5 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $7 3 . 0 0 $ 1 4 6 . 0 0 5 Re p l a c e 2 4 - i n c h r o u n d m a n h o l e g a s k e t s i n t h e t a n k b o w l a n d t h e bo t t o m o f t h e w e t r i s e r . Ea c h 2 $3 6 7 . 0 0 $ 7 3 4 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 9 1 . 0 0 $ 5 8 2 . 0 0 6 Re m o v e a l l i n t e r i o r e r e c t i o n b r a c k e t s c a b m a r k s b e l o w t h e h i g h wa t e r l e v e l ( H W L ) b y a i r a r c g o u g i n g , c u t t i n g t o r c h , o r g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 1 0 $4 3 . 5 0 $ 4 3 5 . 0 0 $ 5 4 5 . 0 0 $ 5 , 4 5 0 . 0 0 $ 1 5 3 . 0 0 $ 1 , 5 3 0 . 0 0 7 Re p a i r t h e i n t e r i o r t a n k s u r f a c e b y w e l d i n g a n d g r i n d i n g . S e e ph o t o s 8 t h r o u g h 1 1 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ho u r s 2 0 $1 1 3 . 0 0 $ 2 , 2 6 0 . 0 0 $ 4 9 5 . 0 0 $ 9 , 9 0 0 . 0 0 $ 1 5 3 . 0 0 $ 3 , 0 6 0 . 0 0 8 G r i n d o f f a l l w e l d s p a t t e r b e l o w h i g h w a t e r l e v e l ( H W L ) Ho u r s 8 $1 1 3 . 0 0 $ 9 0 4 . 0 0 $ 4 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 $ 1 5 3 . 0 0 $ 1 , 2 2 4 . 0 0 9 Ad d a 3 x 4 f o o t e x t e n s i o n t o t h e u p p e r a c c e s s l a d d e r p l a t f o r m a n d ex t e n d t h e h a n d r a i l i n g . P r o v i d e d e s i g n a n d d r a w i n g d e t a i l b y M N li c e n s e d s t r u c t u r a l e n g i n e e r . LS 1 $1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 10 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e i n t e r i o r w e t p e r sp e c i f i c a t i o n s . LS 1 $ 1 2 6 , 2 4 0 . 0 0 $ 1 2 6 , 2 4 0 . 0 0 $ 1 1 0 , 0 0 0 . 0 0 $ 1 1 0 , 0 0 0 . 0 0 $ 1 5 2 , 3 0 0 . 0 0 $ 1 5 2 , 3 0 0 . 0 0 11 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g i n t e r i o r d r y l e a d b a s e d co a t i n g s a n d r e c o a t i n g o f t h e i n t e r i o r d r y p e r s p e c i f i c a t i o n s . LS 1 $ 2 0 1 , 6 0 0 . 0 0 $ 2 0 1 , 6 0 0 . 0 0 $ 8 9 , 0 0 0 . 0 0 $ 8 9 , 0 0 0 . 0 0 $ 1 8 6 , 1 0 0 . 0 0 $ 1 8 6 , 1 0 0 . 0 0 12 Co m p l e t e s a n d b l a s t i n g o f t h e e x i s t i n g v a l v e v a u l t / p i t p i p i n g c o a t i n g s an d r e c o a t i n g i n c l u d i n g t h e a c c e s s m a n h o l e a n d c o v e r p e r sp e c i f i c a t i o n s . LS 1 $8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 1 5 , 4 0 0 . 0 0 $ 5 , 9 0 0 . 0 0 $ 5 , 9 0 0 . 0 0 13 Re p l a c e t h e e x i s t i n g i n t e r i o r s a f e t y c l i m b d e v i c e w i t h s p e c i f i e d OS H A - a p p r o v e d l a d d e r s a f e t y c l i m b d e v i c e f r o m t h e t o p o f t h e w a t e r to w e r t o g r o u n d l e v e l . LS 1 $4 , 1 3 4 . 0 0 $ 4 , 1 3 4 . 0 0 $ 7 , 8 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 9 , 5 0 0 . 0 0 $ 9 , 5 0 0 . 0 0 14 A dd m a t c h i n g s t e e l v e r t i c a l s l a t s i n l a d d e r c a g e t o r e d u c e s p a c i n g o f sl a t s t o l e s s t h a n 9 . 5 - i n c h e s p e r O S H A r e q u i r e m e n t s . LS 1 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 15 R e p l a c e a l l i n t e r i o r l i g h t b u l b s w i t h L E D l i g h t b u l b s . L S 1 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 7 7 0 . 0 0 $ 7 7 0 . 0 0 16 Re p l a c e t h e r o o f v e n t w i t h a r e m o v a b l e t o p m u s h r o o m f r o s t f r e e ve n t p e r s p e c i f i c a t i o n s a n d A W W A D 1 0 0 . S e e p h o t o 2 3 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 6 , 6 0 0 . 0 0 $ 6 , 6 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 8 , 8 0 0 . 0 0 $ 8 , 8 0 0 . 0 0 17 Pr o v i d e a w e l d e d l o c k a b l e h a s p a n d p a d l o c k o n t h e r o o f a c c e s s ma n w a y s . S e e p h o t o 2 4 f r o m i n s p e c t i o n r e p o r t i n A p p e n d i x A . Ea c h 2 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 7 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 9 1 . 0 0 $ 5 8 2 . 0 0 EN G I N E E R S E S T I M A T E Ma g u i r e I r o n TM I C o a t i n g s , I n c . PAGE 7 AL T E R N A T E B I D ( 2 0 1 8 C O M P L E T I O N ) No . It e m Un i t s Q t y U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e U n i t P r i c e T o t a l P r i c e EN G I N E E R S E S T I M A T E Ma g u i r e I r o n TM I C o a t i n g s , I n c . 18 In s t a l l a n e w 3 0 i n c h d i a m e t e r m a n w a y i n t h e t o w e r b o w l i n a lo c a t i o n s e l e c t e d b y t h e O w n e r ( s e e d e t a i l i n A p p e n d i x C ) . LS 1 $ 2 , 9 0 0 . 0 0 $ 2 , 9 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 $ 8 , 1 0 0 . 0 0 19 Re p l a c e l o o s e o r m i s s i n g c o n c r e t e g r o u t u n d e r t h e b a s e p l a t e s o f ea c h s u p p o r t c o l u m n a n d t h e w e t r i s e r w i t h n o n - s h r i n k 3 0 0 0 p s i gr o u t . LS 1 $ 2 , 0 3 3 . 0 0 $ 2 , 0 3 3 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 20 Ex t e n d t h e e x i s t i n g s t e e l o v e r f l o w p i p e t o w i t h i n 1 2 - i n c h e s o f t h e sp l a s h p a d a n d i n s t a l l a n e w o v e r f l o w p i p e s c r e e n m e e t i n g Mi n n e s o t a H e a l t h D e p a r t m e n t r e g u l a t i o n s . U s e a c o r r o s i o n re s i s t a n t , h e a v y - g a u g e , N o . 4 m e s h s c r e e n . S e e p h o t o 3 0 f r o m in s p e c t i o n r e p o r t i n A p p e n d i x A . LS 1 $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 4 , 1 0 0 . 0 0 $ 4 , 1 0 0 . 0 0 21 Co m p l e t e s a n d b l a s t i n g a n d r e c o a t i n g o f t h e e x t e r i o r p e r sp e c i f i c a t i o n s . LS 1 $ 2 0 3 , 0 3 6 . 0 0 $ 2 0 3 , 0 3 6 . 0 0 $ 1 6 5 , 0 0 0 . 0 0 $ 1 6 5 , 0 0 0 . 0 0 $ 2 3 5 , 1 0 0 . 0 0 $ 2 3 5 , 1 0 0 . 0 0 22 R e p l a c e e x i s t i n g A r d e n H i l s l o g o s i n k i n d i n p r e s e n t l o c a t i o n . E a c h 2 $5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 $ 4 , 8 0 0 . 0 0 $ 9 , 6 0 0 . 0 0 23 Re p l a c e t h e e x i s t i n g h a n d r a i l o n t h e r o o f w i t h a n e w h a n d r a i l ( s e e de t a i l i n A p p e n d i x C ) . I n s t a l l a n o n - s k i d w a l k w a y w i t h i n t h e a r e a o f th e n e w h a n d r a i l i n g . LS 1 $1 5 , 1 0 0 . 0 0 $ 1 5 , 1 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 1 7 , 5 0 0 . 0 0 $ 1 7 , 5 0 0 . 0 0 24 Pr o v i d e f u l l e x t e r i o r c o n t a i n m e n t s y s t e m w i t h a r o o f b o n n e t a n d gr o u n d c o v e r t o c o n t a i n b l a s t i n g a n d p a i n t i n g o p e r a t i o n s . LS 1 $6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 1 7 1 , 0 0 0 . 0 0 $ 1 7 1 , 0 0 0 . 0 0 $ 1 2 6 , 6 0 0 . 0 0 $ 1 2 6 , 6 0 0 . 0 0 25 D i s i n f e c t i o n LS 1 $1 , 8 3 3 . 0 0 $ 1 , 8 3 3 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 26 Pr o v i d e a n d m a i n t a i n h y d r a n t p r e s s u r e r e l i e f v a l v e s t o a l l o w O w n e r to c o n t i n u o u s l y o p e r a t e i t s b o o s t e r p u m p s w h i l e t h e w a t e r t o w e r i s re m o v e d f r o m s e r v i c e . Ea c h 3 $7 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 3 3 0 . 0 0 $ 9 9 0 . 0 0 $6 9 1 , 1 5 9 . 0 0 $6 9 6 , 5 5 0 . 0 0 $8 0 9 , 8 8 4 . 0 0 TO T A L A L T E R N A T E B I D PAGE 8 477 Temperance Street | St. Paul, MN 55101 | (651) 286-8450 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\003608-000\Admin\Construction Admin\Letter of Recommendation 062217.docx June 21, 2017 Honorable Mayor and City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: 0.5 MG Water Tower Rehabilitation City of Arden Hills, MN WSB Project No. 3608-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Tuesday, June 20, 2017, and were opened and read aloud. Five bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary. The low base bid was submitted by Osseo Construction Co. LLC, of Osseo, Wisconsin in the amount of $568,800.00. The Engineer’s Estimate was $691,159.00. The bid form also included an alternate bid for a later completion date of August 31, 2018. We recommend that the City Council consider these bids and award a contract for the alternate bid (2018 completion date) in the amount of $519,800.00 to Osseo Construction Co. LLC based on the results of the bids received. Sincerely, WSB & Associates, Inc. Greg Johnson, PE Water/Wastewater Group Manager Attachment Cc: Sue Polka, WSB & Associates, Inc. kkp CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-017 A RESOLUTION AWARDING THE 0.5 MG WATER TOWER REHABILITATIION PROJECT WHEREAS, pursuant to advertisements for bids for the rehabilitation of the 0.5 MG water tower project, bids were received on Tuesday, June 20, 2017, at 10:00 a.m., opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Bidder Base Bid (2017 Completion) Alt. Bid (2018 Completion) Osseo Construction Co., LLC $568,800.00 $519,800.00 Classic Protective Coatings, Inc. $647,950.00 $687,950.00 Champion Coatings $719,950.00 $691,850.00 Maguire Iron, Inc. $745,550.00 $696,550.00 TMI Coatings, Inc. $817,884.00 $809,884.00 AND WHEREAS, it appears that Osseo Construction Co., LLC, of Osseo, Wisconsin is the lowest responsible bidder at the tabulated bid price of $568,800 (Base Bid) and $519,800 (Bid Alternate); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City administrator are hereby authorized and directed to enter into a contract with Osseo Construction, Co., LLC, of Osseo, Wisconsin for the Bid Alternate, as recommended by the City Engineer, for $519,800.00 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26TH DAY OF JUNE, 2017. DAVID GRANT, MAYOR ATTEST: _______________________________ JULIE HANSON, CITY CLERK Page 1 of 1 DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 0.5 MG Water Tower Rehabilitation – Engineering Services Budgeted Amount: Engineering Amount: Funding Sources: $900,000 Low Bid $519,800 Engineering $67,314.00 Water Utility Fund Requested Action Approve the scope and fee from WSB & Associates in the amount of $62,314.00 for construction services for the 0.5 MG north water tower repair and repainting (City Project No. 12-W-001). Discussion WSB completed the plans and bid documents for a fee of $5,000 as previously approved at the April 10, 2017 City Council meeting. The scope and fee for Construction phase services is attached and is proposed to be completed for an hourly not to exceed fee of $62,314.00, which includes full-time construction observation, mileage reimbursement for the inspector and a 2- year warranty inspection. Attachments: Attachment A: WSB Scope and Fee for Construction Services NEW BUSINESS – 9B MEMORANDUM 477 Temperance Street | St. Paul, MN 55101 | (651) 286-8450 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com June 22, 2017 City of Arden Hills Attn: Sue Polka, Public Works Director/City Engineer 1245 West Highway 96 Arden Hills, MN 55112 RE: 0.5 MG Water Tower Rehabilitation Construction Services Dear Ms. Polka, We appreciate the opportunity to submit this letter proposal to the City of Arden Hills to provide construction services for the rehabilitation of the City’s 0.5 MG Water Tower. We will provide the following services for this project: I. CONSTRUCTION SERVICES 1. Construction Administration We will serve as the City’s professional representative at the project site. Our proposal includes project management and contract administration throughout construction. We will provide the following construction administration tasks throughout the construction period: a) Attend and conduct a pre-construction conference with the Contractor and City Staff. b) Review and distribute all shop drawings submitted by the Contractor. c) Review and make recommendation for applications for payment submitted by the Contractor. d) Administer the contract and prepare modifications as necessary. e) Communicate with the Resident Project Representative (RPR), and the City as necessary. f) Prepare and distribute contractor punch lists. g) Maintain office files for shop drawings, field inspection reports, applications for payment, field orders, change orders, etc. 2. Construction Observation The construction observer will serve the following roles for this project: a) Serve as the liaison with the Contractor’s Superintendent. b) Provide full time construction observation and determine if the work is proceeding in Ms. Sue Polka June 22, 2017 Page 2 general accordance with the Contract Documents and AWWA standards. Inspection time includes full time construction observation for a maximum duration of 10 weeks. Approximately forty (40) hours per week on average for ten (10) weeks are estimated to complete this portion of the work (400 hours total). The NACE certified inspector will primarily focus on areas of abrasive blasting, surface preparation, and documentation of environmental (temperature, relative humidity, etc.) to verify that adequate conditions are present for work to proceed. a) Assist in helping the Contractor understand the intent of the Contract Documents and communicate with the design team whenever necessary. b) Maintain job site files for shop drawings, correspondence, field inspection reports, construction photographs, field orders, change orders, etc. c) Review the Contractor’s applications for payments with the Engineer. d) Coordinate and manage on-site meetings with the City and the Contractor to discuss progress. e) Review site and prepare punch lists. II. SCHEDULE AND COMPENSATION 1. Project Schedule We will begin the project coordination and subsequent design immediately after authorization. The proposed schedule includes the following milestone dates: Task Dates Bid Opening June 20, 2017 Award Construction Contract June 26, 2017 Substantial Completion August 10, 2018 Final Completion August 31, 2018 2. Compensation Compensation for tasks shall be on an hourly not-to-exceed basis, based on the actual hours worked for personnel assigned to the project, plus reimbursable expenses. We propose to perform these services for the following estimated fees. Task Fees I. Construction Administration and Construction Observation Services (Includes 40 hours of construction observation per week for 10 weeks) $54,822.00 II. Reimbursable Expenses (mileage) by Badger State Inspection $1,500.00 III. 2-Year Warranty Inspection (includes floatdown inspection) $5,992.00 Total Design, Bidding, and Construction Services $62,314.00 Ms. Sue Polka June 22, 2017 Page 3 We will invoice the City on the basis of actual hours spent at current billing rates. Additional services, if requested and approved by the City, will be invoiced on the basis of actual hours spent at current billing rates. All services will be invoiced monthly. If you are in agreement with this proposal, please provide an authorized signature on the line below and return a copy to WSB. We look forward to working with the City of Arden Hills on this project. Respectfully Submitted, WSB & Associates, Inc. Greg F. Johnson, PE Water/Wastewater Group Manager Accepted By: __________________________________ City of Arden Hills, Minnesota Date:_____________________ City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 1 of 5 NEW BUSINESS – 9C MEMORANDUM DATE: June 26, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-013 Applicant: Boston Scientific Corporation Property Location: 4100 Hamline Avenue North Request: Planned Unit Development Amendment Background Boston Scientific has requested a Planned Unit Development (PUD) Amendment to construct a 5,330 square foot building addition on the northeast corner of Building 9 on their campus. The Boston Scientific campus at 4100 Hamline Avenue North operates under a PUD that was originally approved in 2002 for the Guidant Corporation. The last comprehensive update to the PUD and Campus Master Plan took place in 2015 when the City approved a subdivision of the property to help facilitate the sale of Buildings A, B, and C located in the southwest corner of the campus. The Campus Master Plan was revised at that time to make adjustments to the location of future buildings and parking ramps so that the two lots could function independently. New building construction or site modifications identified on the approved Campus Master Plan require a Site Plan Review prior to construction. For building construction or site modifications not on the Master Plan, a PUD Amendment is required. The proposed addition to Building 9 is not shown on the current Master Plan and a PUD Amendment is therefore being requested. Overview of Request The proposed addition is for a new and expanded sterilization facility in Building 9. The company’s existing sterilization facility is located in Building C and its relocation to Building 9 is part of a process that has been underway for the past several years to move operations out of City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 2 of 5 Buildings A, B, and C to allow for their eventual sale. The facility will be used for the sterilization of medical products manufactured by Boston Scientific. The addition would be located on the northeast corner of Building 9, which is located in the northeast corner of the campus adjacent to Cummings Park Drive and Lexington Avenue North. The sterilization facility would have a footprint of 4,927 square feet measuring approximately 97 feet in length and 46 feet in width. The location of the addition would impact an existing parking area on the north side of Building 9. As a result of the construction, eight parking stalls would be removed. The project would also include 3,400 square feet of interior renovations for the new sterilization facility. The addition would be approximately 15 feet in height with a mechanical penthouse extending an additional 13.5 feet above the roof deck on a portion of the structure. The addition would be constructed with reinforced masonry material. Exterior finish materials would include translucent fiberglass, synthetic stucco, and metal profile panels. Operating equipment located on the roof would be screened by an approximately 9-foot metal paneling screen. Additional ground level operating equipment would be contained in an approximately 403 square foot enclosure on the west side of the proposed addition. A complete plan set, including building and grading plans, is provided in Attachment C. Plan Review A full evaluation of the proposal was presented to the Planning Commission at their regular meeting on June 7, 2017. The staff report to the Planning Commission is included in Attachment D. The proposed addition is in conformance with the approved PUD for the campus and the underlying I-1 Zoning District regulations. Additional Review Building Official The Building Official reviewed the plans for the project and recommended that a condition be included that MPCA noise standards are met by the new roof and ground-mounted operating equipment. This condition was supported by the Planning Commission and is included as part of their recommendation. City Engineer The City Engineer has reviewed the plans for the project and has no additional comments. Lake Johanna Fire Department The Fire Marshal for the Lake Johanna Fire Department reviewed the plans and has no additional comments at this time. The proposed sterilization facility will include hazardous materials that City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 3 of 5 require special building design based on the Fire Code. Review and approval of the final construction plans by the Fire Marshal will be required before issuance of a building permit. Findings of Fact The Planning Commission reviewed Planning Case 17-013 at their regular meeting on June 7, 2017. Draft minutes from the meeting are included in Attachment E. The Planning Commission offers the following findings of fact for consideration: 1. Boston Scientific has requested approval of a Planned Unit Development Amendment in order to construct an approximately 5,330 square foot building addition on the northeast corner of Building 9 on their corporate campus located at 4100 Hamline Avenue North. 2. The Boston Scientific Campus is a conforming use in the I-1 Limited Industrial Zoning District and operates under an approved PUD. 3. New building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. 4. The proposed addition to Building 9 is not identified on the approved Campus Master Plan and therefore a PUD Amendment is required. 5. The proposal is in conformance with underlying I-1 Zoning District requirements and the approved PUD. 6. The proposed modifications to the Building 9 parking lot would result in a reduction of total parking by eight stalls. 7. Boston Scientific has provided a Campus Parking Plan that identifies existing parking stalls and proof of parking areas to meet the current needs of the approximately 2,200 employees on the property. 8. The proposal is not expected to adversely affect the surrounding neighborhood or the community as a whole. Planning Commission Recommendation The Planning Commission voted to recommend approval (4-0) of Planning Case 17-013 for a PUD Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans in the June 26, 2017, Report to the City Council, as amended by the following eight (8) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall continue to abide by all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 4 of 5 3. A PUD Agreement shall be prepared by the City Attorney and executed prior to the issuance of any City development permits. 4. All necessary City permits for the addition shall be obtained within one year of approval by the City Council, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 5. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a Building Permit. 6. The applicant shall obtain all necessary permits, including, but not limited to, NPDES and Rice Creek Watershed District. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 7. The applicant shall submit a financial surety in the amount of 125% of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The surety shall be valid for two full years from the date of installation. 8. If noise from Building 9 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Motion Language Options Staff has provided the following motion language options for the City Council to consider. The recommended action by the Planning Commission is for approval with the eight conditions in the June 26, 2017, Report to the City Council. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans as amended by the eight (8) conditions in the June 26, 2017, Report to the City Council. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans in the June 26, 2017, Report to the City Council. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. City of Arden Hills City Council Meeting for June 26, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 5 of 5 4. Table: Motion to table Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills-Shoreview Bulletin on May 24, 2017. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 1, 2017. Pursuant to Minnesota State Statute, the City must act on this request by June 30, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Maps C. Proposed Sterilization Facility Development Plan Set D. Planning Commission Report, June 7, 2017 E. Draft Planning Commission Minutes, June 7, 2017 MEMORANDUM COMM. NO.: 6131.037.08 CLIENT: Boston Scientific PROJECT: Building 9 Sterilization Facility SUBJECT: Land Use Application Narrative MEMO BY: Joe Ford, RSP Architects DATE: May 23, 2017 ATTENTION: Matthew Bachler, Senior Planner, City of Arden Hills COPY: Lorne Rothbauer, Boston Scientific Jeff Hejl, Boston Scientific Boston Scientific Corporation proposes to construct a new sterilization facility on the northeast corner of existing Building 9. BSC’s existing sterilization facility is located in the south portion of Building C and the proposed work represents a relocation and expansion of the existing functions. This work is associated with the overall relocation of operations from Buildings A, B and C to Buildings 7 and 9 that has been underway for the past several years. The purpose of the facility is the sterilization of finished medical products. Products are pre-packaged and staged in the Sterile Pack and Sterile Prep areas. The packaged goods are then placed in a sterilization chamber. The packages have a vapor permeable closure so that when they are placed in the chamber steam or a chemical vapor permeates the package and sterilizes the product. Sterilized goods are then taken elsewhere in Building 9 for final packaging and distribution. The project scope includes approximately 5,325 SF of building addition and 3,400 SF of interior renovation. The proposed addition is a single story reinforced masonry structure with a screen wall around the perimeter of the roof. All mechanical and process equipment located on the roof will be screened from view. The project also includes process equipment on grade, which will be located in a steel framed enclosure finished with insulated metal panels. Exterior finish materials include translucent fiberglass wall panels, synthetic stucco, metal profile panels, and insulated metal panel. This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 2,666.7 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet2,666.701,333.33 Notes Enter Map Description Legend4100 Hamline Avenue North City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Airports Parks (8-64K) State Park Regional Parks, Preserves, and Open Spaces County Park Local Parks Golf Course Special Use Facility Rec Center County Road F H a m l i n e A v e n u e . Planning Case #17-013 Boston Scientific - 4100 Hamline Avenue PUD Amendment - Building 9 Addition Map Date: May 15, 2017 0 400 800200Feet L e x i n g t o n A v e n u e Building 9 Cummings Park Drive Approximate L oca tion of Ad dition OWNER ARCHITECT RSP Architects, Ltd. 1220 Marshall Street NE Minneapolis, MN 55413 Phone: 612-677-7100 Contact: Joe Ford Boston Scientific 4100 Hamline Avenue N Arden Hills, MN 55112 Phone: (651) 582-5924 Contact: Jeff Hjel PROJECT TEAM 0 0 ELEVATION / LEVEL TAG REVISION REFERENCE MATCH LINE SEE X/XXX MATCH LINE XXXX AAA PARTITION TAG DRAWING TITLE NORTH ARROW A101 1 SIM ELEVATION TAG - SINGLE VIEW A101 1 ELEVATION TAG - MULTIPLE VIEW A101 2 DETAIL TAG WALL SECTION TAG BUILDING SECTION TAG ENLARGED PLAN OR DETAIL REFERENCE A101 1 SIM 234 ROOM TAG KEYNOTE 1t WINDOW TAG EQUIPMENT TAG 101 DOOR TAG FINISH TAG - WITH EXTENT OF FINISH FINISH TAG - ALL SURFACES FINISH TRANSITION VB1 CPT1 CPT-01 CPT-02 VIEW NAME 1/8" = 1'-0" 12 TRUE NORTH XX EL. = 100'-0" SPOT ELEVATION 0 COLUMN OR GRID LINE - NEW COLUMN OR GRID LINE - EXISTING 0 23 ROOM NAME 101 150 SF (ROOM NAME) (ROOM NUMBER) (ROOM AREA) 1 NORTH DRAWING SYMBOLS x Elevation T.O. SLAB 1 A101 SIM 1 A101 SIM RB-1 CPT-1 PT-1 WALL WALL BASE FLOOR PROJECT SITE LOCATION MAP TRUE NORTH PROJECT NUMBER: Boston Scientific STERILIZATION FACILITY 4100 Hamline Avenue North Arden Hills, MN. 55112 6131.037.08 Project No. Revisions 1220 Marshall Street NE Minneapolis Minnesota 55413-1036 612.677.7100 612.677.7499 fax www.rsparch.com RSP Architects Certification Project For I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Architect under the laws of the State of Minnesota. Date Registration Number Signature Drawn By Checked By Date NOTICE: The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without express written permission of RSP Architects. These are available for limited review and evaluation by clients, consultants, contractors, government agencies, vendors and office personnel only in accordance with this Notice. © Copyright RSP Architects 2016. All rights reserved. Consultants 5/22/2017 5:06:18 PM \\minfs01.rsparch.internal\RSP Projects\Corporate\Boston Scientific\Arden Hills\Bldg 579\9-2 Sterilization Facility\Revit\00_Models\A16_02-579_STERILIZATION_20170502_rev1.rvt COVER SHEET Boston Scientific STERILIZATION FACILITY 6131.037.08 DAB JRF/JAL MAY 1, 2017 11902 MAY 1, 2017 David C. Norback G000 DRAWING PACKAGE ISSUED: 1 MAY, 2017 PACKAGE: CITY SUBMITTAL SHEET INDEX DRAWINGS ISSUES SHEET NO. NAME C I T Y S U B M I T T A L 5 - 1 - 2 0 1 7 00-General G000 COVER SHEET X G010 CAMPUS MASTER PLAN X G020 PARKING CALCULATIONS X 05 - Civil C100 CIVIL GRADING, DRAINAGE & EROSION CONTROL PLAN X 20-Architectural A102 FLOOR & ROOF PLANS X A400 BUILDING SECTION & ELEVATIONS X A510 BUILDING & WALL SECTIONS No. Date Description 2017/05/01 CITY SUBMITTAL 12" = 1'-0" PERSPECTIVE VIEW FROM NORTHWEST 1 PROPOSED ADDITION 4,927 GSF EXTENTS OF PROPOSED PUD AMENDMENT (BLDG 5) (BLDG 7) (BLDG 9) LANDSCAPE CALCULATIONS 1325.05, SUBD. 1 LANDSCAPING, F. CALIPER INCH REQUIREMENTS = GROSS SQUARE FOOTAGE / 320 4,927 GSF / 320 = 15.5" REQUIRED TREE RATIO (1 STORY BLDG) 15.5 x 50% = 7.75" @ 2.0" - 3.0" 15.5 x 30% = 4.65" @ 3.5" - 4.0" 15.5 x 20% = 3.10" @ 4.5" - 6.0" TREES PROVIDED: 2 @ 2.5", 1 @ 3" = 8.0" 2 @ 3.5" = 7.0" 1 @ 4.5" = 4.5" TOTAL CALIPER INCHES PROVIDED = 19.5" CONIFEROUS CALIPER INCH EQUIVALENT = HEIGHT (FEET) / 2.4 MINIMUM PLANTING SIZE: DECIDUOUS = 2.5 CALIPER INCHES CONIFEROUS = 6'-0" HEIGHT ADDITIONAL PLANTING REQUIREMENTS 10% OF LANDSCAPE AREA = PERENNIALS & SHRUBBERY Project No. Revisions 1220 Marshall Street NE Minneapolis Minnesota 55413-1036 612.677.7100 612.677.7499 fax www.rsparch.com RSP Architects Certification Project For I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Architect under the laws of the State of Minnesota. Date Registration Number Signature Drawn By Checked By Date NOTICE: The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without express written permission of RSP Architects. These are available for limited review and evaluation by clients, consultants, contractors, government agencies, vendors and office personnel only in accordance with this Notice. © Copyright RSP Architects 2016. All rights reserved. Consultants 5/22/2017 5:07:47 PM \\minfs01.rsparch.internal\RSP Projects\Corporate\Boston Scientific\Arden Hills\Bldg 579\9-2 Sterilization Facility\Revit\00_Models\A16_02-579_STERILIZATION_20170502_rev1.rvt CAMPUS MASTER PLAN Boston Scientific STERILIZATION FACILITY 6131.037.08 JRF JAL MAY 1, 2017 11902 MAY 1, 2017 David C. Norback G010 No. Date Description 2017/05/01 CITY SUBMITTAL 12" = 1'-0" CAMPUS MASTER PLAN 1 0'100'50'100'200' SCALE : 1" = 100'-0" NORTH Project No. Revisions 1220 Marshall Street NE Minneapolis Minnesota 55413-1036 612.677.7100 612.677.7499 fax www.rsparch.com RSP Architects Certification Project For I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Architect under the laws of the State of Minnesota. Date Registration Number Signature Drawn By Checked By Date NOTICE: The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without express written permission of RSP Architects. These are available for limited review and evaluation by clients, consultants, contractors, government agencies, vendors and office personnel only in accordance with this Notice. © Copyright RSP Architects 2016. All rights reserved. Consultants 4/28/2017 2:03:06 PM C:\Revit Projects\A16_02-579_STERILIZATION_JFord.rvt PARKING CALCULATIONS Boston Scientific STERILIZATION FACILITY 6131.037.08 JRF JAL MAY 1, 2017 11902 MAY 1, 2017 David C. Norback G020 No. Date Description 2017/05/01 CITY SUBMITTAL 12" = 1'-0" PARKING CALCULATIONS 2 0'100'50'100'200' SCALE : 1" = 100'-0" NORTH 282.0 x LP O.5 P 1 M M.5 N N.5 O 0.5 0.9 0.1 O.9 M.6 INSULATED ROOF PANEL SYSTEM ASPHALT DRIVEWAY 20 ' - 0 " 20' - 0" 1 2 1 1 EXISTING CONCRETE WALK EXISTING CONCRETE WALK 3 3 3 4 4 4 45 6 6 6 7 7 EXST EXST EXST EXST EXST BHS 8' BHS 8' BHS 10' BHS 12' BHS 8' BHS 10' 4'-0" x 8'-0" (PAIR) GATE W/ HASP & CANE BOLT EXISTING MONUMENT SIGN 8 EXTEND EXISTING RETAINING WALL 10 ' - 0 " EQUIPMENT ENCLOSURE P 2 1 3 4 M N O 1642 SF STERILE PACK 9-2-C42 1208 SF STERILE PREP 9-2-C41 410 SF DISPENSING 9-2-C35 20' - 0" 2' - 0 3/4" 72' - 0" 734 SF QUAD + DUAL 9-2-C36 616 SF DUAL + G8 9-2-C37 721 SF MECH/ELEC 9-2-C38 446 SF STAGING 9-2-C40 886 SF HALL 9-2-C34 11 5 / 8 " 26 ' - 3 1 / 8 " 11 5 / 8 " 18 ' - 1 0 " 97' - 4" A400 1 A400 2 0.5 20 ' - 0 " 20 ' - 0 " 20 ' - 0 " 1' - 1 1 5 / 8 " 27 ' - 2 3 / 4 " 18 ' - 1 0 " 1' - 0 " 11 5/8" 95' - 4 3/4" 11 5/8" 0.9 0.1 O.9 M.6 9' - 3 1 / 8 " 7 1 / 4 " 16 ' - 4 3 / 4 " 48 ' - 0 " 17' - 8 3/4" 3' - 4" 2' - 4" 3' - 4" 28' - 0" 6' - 4" 2' - 4" 3' - 4" 18' - 4" 10' - 4" 16 ' - 0 " 4" 11 5 / 8 " 21' - 9 1/8" 11 5/8" 39' - 0" 11 5/8" 32' - 8 3/8" 3' - 4 " 3' - 4 " 23' - 6" 16' - 10" 23' - 6" A400 3 216 SF GOWN 9-2-C44 133 SF PASS-THROUGH 9-2-C43 20 ' - 2 " 21' - 8" 403 SF EQUIPMENT ENCLOSURE 392 SF STEAM AUTOCLAVE 9-2-C39 18 ' - 1 0 " 17 ' - 0 " 40' - 4" Project No. Revisions 1220 Marshall Street NE Minneapolis Minnesota 55413-1036 612.677.7100 612.677.7499 fax www.rsparch.com RSP Architects Certification Project For I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Architect under the laws of the State of Minnesota. Date Registration Number Signature Drawn By Checked By Date NOTICE: The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without express written permission of RSP Architects. These are available for limited review and evaluation by clients, consultants, contractors, government agencies, vendors and office personnel only in accordance with this Notice. © Copyright RSP Architects 2016. All rights reserved. Consultants 5/22/2017 5:06:32 PM \\minfs01.rsparch.internal\RSP Projects\Corporate\Boston Scientific\Arden Hills\Bldg 579\9-2 Sterilization Facility\Revit\00_Models\A16_02-579_STERILIZATION_20170502_rev1.rvt FLOOR & ROOF PLANS BUILDING 9 - FLOOR 2 Boston Scientific STERILIZATION FACILITY 6131.037.08 JRF JRF MAY 1, 2017 11902 MAY 1, 2017 David C. Norback A102 1/8" = 1'-0" ROOF PLAN 2 1/16" = 1'-0" ARCHITECTURAL SITE PLAN 3 No. Date Description 2017/05/01 CITY SUBMITTAL TRUE NORTH 0' SCALE : 1/8" = 1'-0" 8'4'8'16' KEYNOTES - SITE PLAN NO. DESCRIPTION 1 CONCRETE STOOP. SEE STRUCTURAL. 2 CONCRETE SIDEWALK 3 8' NARROW-SPACED WIRE FENCE SYSTEM 4 LANDSCAPED AREA 5 EXISTING PIPE BOLLARDS TO REMAIN 6 RELOCATE EXISTING CONIFEROUS PLANTINGS TO NEW FENCE LINE 7 RELOCATE EXISTING ORNAMENTAL GRASSES TO NEW FENCE LINE 8 ALL EXISTING PLAYGROUND EQUIPMENT, FENCE & PLAY SURFACE TO BE REMOVED PLANTING SCHEDULE TAG DESCRIPTION BHS 8' BLACK HILLS SPRUCE 8'-0" BHS 10' BLACK HILLS SPRUCE 10'-0" BHS 12' BLACK HILLS SPRUCE 12'-0" EXST EXISTING TREE TO REMAIN 1/8" = 1'-0" FIRST FLOOR PLAN 1 BLDG 9 LEVEL 2 100' - 0" BLDG 9 ROOF 127' - 6" O.5 P MM.5 NN.5 OO.9 M.6 B/O ROOF DECK 115' - 4" T/O SCREEN WALL 124' - 8" EXISTING DECORATIVE BRACKET BEYOND 1/2" REVEAL, TYPICAL @ EIFS 2" REVEAL, TYPICAL @ METAL PANEL MP-1 EIFS-1 EIFS-2 FP-1 NEW EQUIPMENT STACK MP-1 MP-1 MP-2 MP-2 TOP OF WALL 128' - 6" SLOPED ROOF - LOW 110' - 0" SLOPED ROOF - HIGH 114' - 8" MECHANICAL PENTHOUSE WALL BEYOND 25' - 1" BLDG 9 LEVEL 2 100' - 0" BLDG 9 ROOF 127' - 6" BLDG 9 LEVEL 3 113' - 10" 1 0.5 0.9 0.1 B/O ROOF DECK 115' - 4" T/O SCREEN WALL 124' - 8" MP-1 EIFS-1 FP-1 EIFS-2 EXST NEW BLDG 9 LEVEL 2 100' - 0" 10.5 0.9 T/O SCREEN WALL 124' - 8" EIFS-1 EIFS-2 METAL GUARDRAIL TOP OF WALL 128' - 6" SLOPED ROOF - LOW 110' - 0" SLOPED ROOF - HIGH 114' - 8" MP-1 MP-2 MP-2 MP-1 MP-1 Project No. Revisions 1220 Marshall Street NE Minneapolis Minnesota 55413-1036 612.677.7100 612.677.7499 fax www.rsparch.com RSP Architects Certification Project For I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Architect under the laws of the State of Minnesota. Date Registration Number Signature Drawn By Checked By Date NOTICE: The designs shown and described herein including all technical drawings, graphics, and models thereof, are proprietary and cannot be copied, duplicated or commercially exploited, in whole or in part, without express written permission of RSP Architects. These are available for limited review and evaluation by clients, consultants, contractors, government agencies, vendors and office personnel only in accordance with this Notice. © Copyright RSP Architects 2016. All rights reserved. Consultants 5/22/2017 5:06:46 PM \\minfs01.rsparch.internal\RSP Projects\Corporate\Boston Scientific\Arden Hills\Bldg 579\9-2 Sterilization Facility\Revit\00_Models\A16_02-579_STERILIZATION_20170502_rev1.rvt BUILDING SECTION & ELEVATIONS Boston Scientific STERILIZATION FACILITY 6131.037.08 JRF JAL MAY 1, 2017 A400 No. Date Description 2017/05/01 CITY SUBMITTAL 3/16" = 1'-0" NORTH ELEVATION 1 3/16" = 1'-0" EAST ELEVATION 2 3/16" = 1'-0" WEST ELEVATION @ EQUIP. SCREEN 3 EXTERIOR BUILDING SYSTEMS ID DESCRIPTION SYSTEM DETAILS SYSTEM DIMENSION FINISH / COLOR EIFS-1 EXTERIOR INSULATION & FINISH SYSTEM 4" MATCH EXISTING EIFS-2 EXTERIOR INSULATION & FINISH SYSTEM 4" MATCH EXISTING FP-1 TRANSLUCENT FIBERGLASS WALL PANEL INSULATED, THERMALLY BROKEN 2-3/4" PANEL = CRYSTAL, FRAMING = BONE WHITE MP-1 DEEP RIB METAL PROFILE PANEL EXPOSED FASTENER PANEL 4" PREFINISHED MP-2 3" INSULATED METAL PANEL SYSTEM MP-2 -- SUBGIRT 3" MATCH EXISTING LIGHT EIFS FINISH City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 1 of 9 MEMORANDUM DATE: June 7, 2017 PC Agenda Item 3.B TO: Planning Commission Chair and Commissioners FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-013 – Public Hearing Required Applicant: Boston Scientific Corporation Property Location: 4100 Hamline Avenue North Request: Planned Unit Development Amendment Requested Action Boston Scientific has requested a Planned Unit Development (PUD) Amendment to construct a 5,330 square foot building addition on the northeast corner of Building 9 on their campus. Background The Boston Scientific campus at 4100 Hamline Avenue North operates under a Planned Unit Development (PUD) that was originally approved in 2002 for the Guidant Corporation. The last comprehensive update to the PUD and Campus Master Plan took place in 2015 when the City approved a subdivision of the property to help facilitate the sale of Buildings A, B, and C located in the southwest corner of the campus (Planning Case 15-001). The Campus Master Plan was revised at this time to make adjustments to the location of future buildings and parking ramps so that the two lots could function independently. New building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. For building construction or site modifications not included on the Master Plan, a PUD Amendment is required. The proposed addition to Building 9 is not shown on the current Master Plan and a PUD Amendment is therefore being requested. The following table provides a history of recent City approvals since the approval of the Campus Master Plan in 2015: City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 2 of 9 Planning Case Request Comments CC Action 15-001 PUD Amendment Update to Campus Master Plan 02/23/15 (Approved) 15-017 Site Plan Review Relocation of daycare facility and parking modifications 08/31/15 (Approved) 16-004 Site Plan Review Buildings 3 and 10 skyway connection 02/29/16 (Approved) 17-002 Site Plan Review Daycare facility parking area modifications 03/13/17 (Approved) 1. Overview of Request The purpose of the proposed addition is to allow Boston Scientific to construct a new and expanded sterilization facility in Building 9. The company’s existing sterilization facility is located in Building C and its relocation to Building 9 is part of a process that has been underway for the past several years to move operations out of Buildings A, B, and C to allow for their eventual sale. The facility will be used for the sterilization of medical products manufactured by Boston Scientific. The addition would be located on the northeast corner of Building 9, which is located in the northeast corner of the campus adjacent to Cummings Park Drive and Lexington Avenue North. The sterilization facility would have a footprint of 4,927 square feet measuring approximately 97 feet in length and 46 feet in width. The location of the addition would impact an existing parking area on the north side of Building 9. As a result of the construction, eight parking stalls would be removed. The project would also include 3,400 square feet of interior renovations for the new sterilization facility. The addition would be approximately 15 feet in height with a mechanical penthouse extending an additional 13.5 feet above the roof deck on a portion of the structure. The addition would be constructed with reinforced masonry material. Exterior finish materials would include translucent fiberglass, synthetic stucco, and metal profile panels. Operating equipment located on the roof would be screened by an approximately 9-foot metal paneling screen. Additional ground level operating equipment would be contained in an approximately 403 square foot enclosure on the west side of the proposed addition. A complete plan set, including building and grading plans, is provided in Attachment C. City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 3 of 9 2. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential, Light Industrial and Office R-1: Single Family Residential, I-1: Limited Industrial Single Family Residential, Office South Light Industrial and Office, High Density Residential I-1: Limited Industrial, R-4: Multiple Dwelling Office, Utility, Multiple Family Residential East (Shoreview) RL-Residential / Office / RH- Residential PUD (Townhouses & Offices)/ R-3:Multiple Dwelling Residential Single Family Detached Residential / Office / Multiple Family West Low Density Residential Light Industrial and Office R-1: Single Family Residential I-1: Limited Industrial Single Family Residential Office 3. Site Data Future Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial / PUD Overlay Size: Lot 1: 77.4 acres Proposed Density: N/A Topography: Level Plan Review The Boston Scientific campus is located in the I-1 Limited Industrial Zoning District. The approved PUD for the property acts as an additional governing document for the campus providing flexibility in certain areas that the underlying zoning regulations would not otherwise allow. The following section reviews the proposed construction based on the approved PUD and the I-1 District regulations. Section 1320.06 – District Requirements A. Lot Size, Structure Coverage, and Landscape Coverage The maximum structure coverage permitted in the I-1 District is 30 percent and the minimum landscape coverage is 35 percent. The project would result in an additional 5,330 square feet of structure coverage (building addition and equipment enclosure). This would bring the total current structure coverage on the property to 17.71 percent. The amount of landscape coverage would decrease by 3,617 square feet. As a result, overall landscape coverage on the campus would decrease to 48.19 percent of the lot area. City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 4 of 9 The last update to the Campus Master Plan approved in Planning Case 15-001 includes structure coverage of 30.06 percent and landscape coverage of 55.23 percent at full build-out. Lot Coverage Requirements Total Area Structure Coverage Landscape Coverage Existing Boston Scientific Campus 3,372,063 sq. ft. (77.41 Acres) 17.55% (591,960 sq. ft.) 48.30% (1,628,541 sq. ft.) Proposed Boston Scientific Campus 3,372,063 sq. ft. (77.41 Acres) 17.71% (597,290 sq. ft.) 48.19% (1,624,924 sq. ft.) Boston Scientific Campus Master Plan 3,372,063 sq. ft. (77.41 Acres) 30.06% (1,007,527 sq. ft.) 55.23% (1,862,340 sq. ft.) I-1 Zoning District Requirements 30,000 30% or less 35% or more B. Height The maximum building height in the I-1 District is 35 feet. The Building 9 addition would have a height of 15 feet – 4 inches from the ground level to the roof deck. A penthouse structure at the southwest corner of the addition would extend 13 feet – 2 inches above the roofline for an overall height of 28 feet – 6 inches. The existing height of Building 9 is 28 feet – 6 inches. A stack for the ground level operating equipment enclosure would measure 33 feet – 9 inches from the first floor elevation. C. Setbacks The approved PUD requires a 50-foot structure setback along all exterior property lines of the campus. The proposed addition would extend Building 9 closer to the Cummings Park Drive property line. The addition would be setback approximately 80 feet from this property line. Section 1325.05 – Design Standards A. Landscaping - Section 1325.05, Subdivision 1 Since the proposal includes additional building space, the City’s landscaping requirements apply. The minimum landscape requirements are determined based on the gross square footage of new building space. In this case, Boston Scientific would be required to provide 16.7 caliper inches of trees (5,330 square feet / 320 = 16.7). The Landscape Plan indicates six Black Hill Spruce trees will be planted on the north side of Building 9 totaling 19.5 caliper inches B. Screening - Section 1325.05, Subdivision 4 On non-residential properties, screening is required for mechanical operating equipment located on the ground or on the roof. Screening is required to completely screen mechanical equipment City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 5 of 9 from view of adjacent streets. The proposed addition includes new mechanical equipment located on the roof and ground on the west side of the addition. The roof-mounted equipment would be screened by an approximately 9-foot tall metal paneling along the perimeter of the roof. The ground-mounted equipment would be located on the west side of the building addition and would be entirely enclosed within a structure comprised of metal paneling. The Zoning Code does not include specific regulations regarding acceptable levels of noise for mechanical operating equipment. However, all properties in the City must meet the noise rules established by the State of Minnesota. The State sets noise limits by establishing “noise area classifications” based on the land use at the location of the person that hears the noise. The Minnesota Pollution Control Agency has been given statutory authority to enforce the state noise rules. C. Aesthetics - Section 1325.05, Subdivision 6 The Zoning Code does not have specific guidelines for building materials in the I-1 District. The Planning Commission should consider if the appearance of a proposed structure would cause substantial depreciation in the property values in the surrounding area or to unreasonably detract from the appearance of the area. The exterior finish of the proposed addition would be primarily EIFS and translucent fiberglass, and would be consistent with the existing architecture on the campus. An 8-foot tall security fence would run along the north and part of the east side of the addition. Boston Scientific has provided exterior elevation drawings that are included in Attachment C. Section 1325.06 – Requirements for Parking, Loading, and Circulation A. Off-Street Parking Based on the existing building area on the campus, Boston Scientific is required to provide 3,899 parking stalls. The 4,927 square foot sterilization facility would require an additional 5 parking stalls. The addition to Building 9 is not expected to increase parking demand on the campus. Off Street Parking Requirements Office (1 stall/250 sq. ft. gross floor area) Manufacturing (1 stall/1,000 sq. ft. floor area) Total Area 921,101 sq. ft. 224,118 sq. ft. Required Spaces 3,685 225 Total Required Spaces 3,910 Proposed Spaces 2,653 Proposed “Proof of Parking” 704 Total Proposed Parking 3,357 City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 6 of 9 The plan includes the removal of 8 parking stalls from the parking lot north of Building 9 in order to create room for the addition. These stalls would not be replaced elsewhere on the campus. The total number of spaces provided between existing parking stalls and areas designated as proof of parking would decrease to 3,357 stalls. The current number of employees on the Arden Hills campus is approximately 2,200 and Boston Scientific has acknowledged that the existing parking satisfies the parking demand. B. Traffic and Circulation The proposed modifications to the parking lot on the north side of Building 9 are not expected to impact internal traffic circulation. The plans have been reviewed by the Lake Johanna Fire Department and they do not have concerns regarding the site layout. Additional Review Building Official The Building Official reviewed the plans for the project and recommended that a condition be included that MPCA noise standards are met by the new roof and ground-mounted operating equipment. City Engineer The City Engineer has reviewed the plans for the project and has no additional comments. Lake Johanna Fire Department The Fire Marshal for the Lake Johanna Fire Department reviewed the plans and has no additional comments at this time. The proposed sterilization facility will include hazardous materials that require special building design based on the Fire Code. Review and approval of the final construction plans by the Fire Marshal will be required before issuance of a building permit. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings of fact for this proposal: 1. Boston Scientific has requested approval of a Planned Unit Development Amendment in order to construct an approximately 5,330 square foot building addition on the northeast corner of Building 9 on their corporate campus located at 4100 Hamline Avenue North. 2. The Boston Scientific Campus is a conforming use in the I-1 Limited Industrial Zoning District and operates under an approved PUD. 3. New building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 7 of 9 4. The proposed addition to Building 9 is not identified on the approved Campus Master Plan and therefore a PUD Amendment is required. 5. The proposal is in conformance with underlying I-1 Zoning District requirements and the approved PUD. 6. The proposed modifications to the Building 9 parking lot would result in a reduction of total parking by eight stalls. 7. Boston Scientific has provided a Campus Parking Plan that identifies existing parking stalls and proof of parking areas to meet the current needs of the approximately 2,200 employees on the property. 8. The proposal is not expected to adversely affect the surrounding neighborhood or the community as a whole. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-013 for a Planned Unit Development Amendment to construct a 5,330 square foot building addition on the northeast corner of Building 9 at 4100 Hamline Avenue North. If the Planning Commission recommends approval of this request, staff recommends that the following eight (8) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall continue to abide by all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Agreement shall be prepared by the City Attorney and executed prior to the issuance of any City development permits. 4. All necessary City permits for the addition shall be obtained within one year of approval by the City Council, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 5. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a Building Permit. 6. The applicant shall obtain all necessary permits, including, but not limited to, NPDES and Rice Creek Watershed District. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 7. The applicant shall submit a financial surety in the amount of 125% of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The surety shall be valid for two full years from the date of installation. City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 8 of 9 8. If noise from Building 9 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans as amended by the eight (8) conditions in the June 7, 2017, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans in the June 7, 2017, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills-Shoreview Bulletin on May 24, 2017. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. City of Arden Hills Planning Commission Meeting for June 7, 2017 P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013 Page 9 of 9 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 1, 2017. Pursuant to Minnesota State Statute, the City must act on this request by June 30, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Maps C. Proposed Sterilization Facility Development Plan Set Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JUNE 7, 2017 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 17-013; Boston Scientific – 4100 Hamline Avenue North – PUD Amendment – Public Hearing Senior Planner Bachler stated the Boston Scientific campus at 4100 Hamline Avenue North operates under a Planned Unit Development (PUD) that was originally approved in 2002 for the Guidant Corporation. The last comprehensive update to the PUD and Campus Master Plan took place in 2015 when the City approved a subdivision of the property to help facilitate the sale of Buildings A, B, and C located in the southwest corner of the campus (Planning Case 15-001). The Campus Master Plan was revised at this time to make adjustments to the location of future buildings and parking ramps so that the two lots could function independently. Senior Planner Bachler reported new building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. For building construction or site modifications not included on the Master Plan, a PUD Amendment is required. The proposed addition to Building 9 is not shown on the current Master Plan and a PUD Amendment is therefore being requested. Senior Planner Bachler explained the purpose of the proposed addition is to allow Boston Scientific to construct a new and expanded sterilization facility in Building 9. The company’s existing sterilization facility is located in Building C and its relocation to Building 9 is part of a process that has been underway for the past several years to move operations out of Buildings A, B, and C to allow for their eventual sale. The facility will be used for the sterilization of medical products manufactured by Boston Scientific. Senior Planner Bachler indicated the addition would be located on the northeast corner of Building 9, which is located in the northeast corner of the campus adjacent to Cummings Park Drive and Lexington Avenue North. The sterilization facility would have a footprint of 4,927 square feet measuring approximately 97 feet in length and 46 feet in width. The location of the addition would impact an existing parking area on the north side of Building 9. As a result of the construction, eight parking stalls would be removed. The project would also include 3,400 square feet of interior renovations for the new sterilization facility. Senior Planner Bachler stated the addition would be approximately 15 feet in height with a mechanical penthouse extending an additional 13.5 feet above the roof deck on a portion of the ARDEN HILLS PLANNING COMMISSION – June 7, 2017 2 structure. The addition would be constructed with reinforced masonry material. Exterior finish materials would include translucent fiberglass, synthetic stucco, and metal profile panels. Site Data Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial/PUD Overlay Current Lot Sizes: Lot 1: 77.4 Acres Proposed Density N/A Topography: Level Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the PUD Amendment in further detail. Senior Planner Bachler provided the Findings of Fact for review: 1. Boston Scientific has requested approval of a Planned Unit Development Amendment in order to construct an approximately 5,330 square foot building addition on the northeast corner of Building 9 on their corporate campus located at 4100 Hamline Avenue North. 2. The Boston Scientific Campus is a conforming use in the I-1 Limited Industrial Zoning District and operates under an approved PUD. 3. New building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. 4. The proposed addition to Building 9 is not identified on the approved Campus Master Plan and therefore a PUD Amendment is required. 5. The proposal is in conformance with underlying I-1 Zoning District requirements and the approved PUD. 6. The proposed modifications to the Building 9 parking lot would result in a reduction of total parking by eight stalls. 7. Boston Scientific has provided a Campus Parking Plan that identifies existing parking stalls and proof of parking areas to meet the current needs of the approximately 2,200 employees on the property. 8. The proposal is not expected to adversely affect the surrounding neighborhood or the community as a whole. Senior Planner Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-013 for a Planned Unit Development Amendment to construct a 5,330-square foot building addition on the northeast corner of Building 9 at 4100 Hamline Avenue North. If the Planning Commission recommends approval of this request, staff recommends that the following eight (8) conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall continue to abide by all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. ARDEN HILLS PLANNING COMMISSION – June 7, 2017 3 3. A PUD Agreement shall be prepared by the City Attorney and executed prior to the issuance of any City development permits. 4. All necessary City permits for the addition shall be obtained within one year of approval by the City Council, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 5. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a Building Permit. 6. The applicant shall obtain all necessary permits, including, but not limited to, NPDES and Rice Creek Watershed District. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 7. The applicant shall submit a financial surety in the amount of 125% of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The surety shall be valid for two full years from the date of installation. 8. If noise from Building 9 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth questioned if the site would be adequately parked after the site was expanded. Senior Planner Bachler reviewed the number of parking stalls on the site, along with the current number of employees and reported the site would be adequately parked. He stated the site had no overflow parking issues at this time. Chair Thompson opened the public hearing at 6:46 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. There being no comment Chair Thompson closed the public hearing at 6:47 p.m. Commissioner Jones asked if the expansion was for additional sterilization space. ARDEN HILLS PLANNING COMMISSION – June 7, 2017 4 Senior Planner Bachler reported this was the case. Commissioner Zimmerman stated he was pleased Boston Scientific would be expanding their space and creating more jobs in Arden Hills. He encouraged Boston Scientific to consider how the noise from their facility would impact the adjacent neighbors. Chair Thompson believed the proposed expansion was very well done and would be well screened from the adjacent neighborhood. Commissioner Jones moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans as amended by the eight (8) conditions in the June 7, 2017, Report to the Planning Commission. The motion carried unanimously (4-0).