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Home My WebLink About06-12-17-R I't --SRpEN HILLS Approved: June 26, 2017 CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 12,2017 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Finance Analyst Dave Perrault; Public Works Director/City Engineer Sue Polka; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8A (Large Area Mower Purchase) and Item 813 (Civic Site RFP Recommendation) be placed on the Consent Agenda. Councilmember Holmes requested Item 5F (Motion to Authorize the Purchase and Installation of Two Speed Display Signs for the County Road E2 School Zone) be pulled from the Consent Agenda for discussion. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP)and Joint Development Authority(JDA) Update ARDEN HILLS CITY COUNCIL—JUNE 12, 2017 2 City Administrator Joynes provided an update on TCAAP stating the project timeline remains the same. He explained the project had been pushed back due to water contamination issues. He reviewed the new dates within the Master Development Agreement. He anticipated the thumb road and roundabout would be completed in the 2017 construction season. He reported he met with County engineers to discuss the project design and stated he was optimistic about the project moving forward in 2018. Councilmember Holden requested the County provide the Council with an update on their timeline at an upcoming meeting. 4. APPROVAL OF MINUTES A. May 15, 2017, City Council Special Executive Work Session B. May 15, 2017 City Council Work Session C. May 22, 2017 Regular City Council MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the May 15, 2017, City Council Special Executive Work Session meeting minutes, the May 15, 2017 City Council Work Session meeting minutes; and the May 22,2017 Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Group Health Plan, Inc. Master and Final PUD Agreement(PC 17-011) C. Motion to Approve CSM Corporation Master and Final PUD Agreement (PC 17- 012) D. Motion to Appoint David Perrault as the Interim Director of Administrative Services/Finance Director E. Motion to Approve Resolution 2017-014 Accepting $2,500 Donation from Arden Hills Foundation 17. Motion te Authofize the Ptifeliase and histallation ef Twe Speed Display Signs for- uiv G. Motion to Authorize the Purchase and Installation of Concrete Curb and Sidewalk on Pleasant Drive—Norsk Concrete Construction, Inc. H. Motion to Authorize the Purchase and Installation of Concrete Curb and Sidewalk for the Perry Park Playground—Norsk Concrete Construction, Inc. 1. Motion to Approve Final Payment to Midwest Asphalt Corporation — Shorewood Drive Mill and Overlay Improvements J. Motion to Authorize Large Mower Purchase K. Motion to Approve Civic Site RFP Recommendation MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize ARDEN HILLS CITY COUNCIL—JUNE 12, 2017 3 execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Motion to Authorize the Purchase and Installation of Two Speed Display Signs for the County Road E2 School Zone Public Works Director/City Engineer Polka stated staff is proposing the City Council authorize the purchase and installation of two speed display signs along County Road E2 for the school zone adjacent to Valentine Hills Elementary. She explained the Council discussed this matter in January and reported the new signs would flash when school was in session and the speed zone was in effect. Councilmember Holmes stated she had no problem with the proposed signage but questioned when the signs would be flashing. She asked if the sign would be flashing only in the mornings and afternoons when children were walking to and from school. Public Works Director/City Engineer Polka indicated staff would be working with the school district and the County on this issue. Councilmember Holmes recommended the signs be flashing for more than 15 minutes prior to and the end of each school day. Councilmember Holden requested staff report back to the City Council on the times the sign would be in effect after a conversation was held with the school district. Mayor Grant believed the new sign would be a great improvement over the current sign that was in place. He supported staff figuring out the proper timeframe for the flashing sign. Councilmember Holden questioned what the City would be doing with the existing school speed zone signs. Public Works Director/City Engineer Polka stated she would report back to the Council on this matter at a future meeting. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to Authorize the Purchase and Installation of Two Speed Display Sins for the County Road E2 School Zone, directing staff to meet with the Proper school district officials to establish a timeframe for the flashing signs. The motion carried (5-0). 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents ARDEN HILLS CITY COUNCIL—JUNE 12, 2017 4 Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:19 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:20 p.m. B. Resolution 2017-015 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Analyst Perrault stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 9, 2017 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by June 7, 2017. Utility accounts with an unpaid delinquent balance after June 7, 2017 would be certified to Ramsey County to be added to property taxes payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. It was noted the City will request that Ramsey County levy the delinquent balances against the respective properties. Mayor Grant opened the public hearing at 7:21 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:22 p.m. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2017-015 — Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). 8. NEW BUSINESS A. Large Area Mower Purchase This item was placed on the Consent Agenda. B. Civic Site RFP Recommendation This item was placed on the Consent Agenda. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott invited the public to attend the two Town Hall meetings that would be held with local legislators on Thursday, June 15 at the Ramsey County Library in Shoreview at 7:00 p.m. and another meeting on Saturday, June 17 at the Ramsey County Library in Shoreview at 10:30 a.m. ARDEN HILLS CITY COUNCIL—JUNE 12, 2017 5 Councilmember Scott also invited all residents to attend the Hot Dog with a Deputy on Tuesday, July 11 at Tony Schmidt Regional Park at 5:00 p.m. Councilmember Scott commented on the City Hall summer hours and requested this information be updated on the City's website. Councilmember Holmes expressed frustration with the number of City contracts that were having overages. Councilmember Holmes thanked Boston Scientific for their generous donation to the Arden Hills Foundation for Cummings Park. Councilmember Holmes stated the Planning Commission was seeking a second alternate and recommended the Council address this issue at the June 26 meeting. Councilmember Holden explained the Fire Board was working on a contract with a developer to build three single family homes at the old fire station site. Councilmember McClung reported he attended the last Planning Commission meeting and understood there was a need for a second alternate for this group in order to ensure they have a quorum for each meeting. Mayor Grant commented on the need for the City Council to address State Fair parking. He supported the City posting"No Parking" signs and creating maps again this year. Mayor Grant thanked local businesses for their continued support of the community and for making contributions to the Arden Hills Foundation. Mayor Grant congratulated Ramsey County for receiving an award for their TZD (Towards Zero Deaths) efforts. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:37 p.m. J e Hanson David Grant y Clerk Mayor