HomeMy WebLinkAbout07-10-17-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
PUBLIC PRESENTATIONS
Update From Senator Isaacson
Senator Jason Isaacson
MEMO.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
William S. Joynes, Sr., City Administrator
MEMO.PDF
County Road I/Old Highway 8 Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
June 19, 2017 City Council Work Session
06 -19 -17 WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Dave Perrault, Interim Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Approve Appointment Of Communications Coordinator
William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Accept Resignation Of Dave Williams, Public Works Worker
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Appointment Of Park And Recreation Seasonal Workers
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Approve Appointment Of Public Works Maintenance Worker
William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Approve Construction Services Scope And Fee Proposal With WSB &
Associates –Old Highway 8 & County Road I Utilities
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Boston Scientific PUD Amendment Agreement (PC 17 -013)
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
Fire Hydrant Replacement And Repairs –Emergency Purchase
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
July 10, 2017
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
4.B.
Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From Senator IsaacsonSenator Jason Isaacson MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDF
County Road I/Old Highway 8 Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
June 19, 2017 City Council Work Session
06 -19 -17 WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Dave Perrault, Interim Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Approve Appointment Of Communications Coordinator
William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Accept Resignation Of Dave Williams, Public Works Worker
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Appointment Of Park And Recreation Seasonal Workers
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Approve Appointment Of Public Works Maintenance Worker
William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Approve Construction Services Scope And Fee Proposal With WSB &
Associates –Old Highway 8 & County Road I Utilities
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Boston Scientific PUD Amendment Agreement (PC 17 -013)
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
Fire Hydrant Replacement And Repairs –Emergency Purchase
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 10, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:
4.B.
Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From Senator IsaacsonSenator Jason Isaacson MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 19, 2017 City Council Work Session06-19 -17 WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Appointment Of Communications CoordinatorWilliam S. Joynes, Sr., City AdministratorDave Perrault, Interim Director of Finance and Administrative ServicesMEMO.PDFMotion To Accept Resignation Of Dave Williams, Public Works WorkerDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Park And Recreation Seasonal WorkersDave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Approve Appointment Of Public Works Maintenance Worker
William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Motion To Approve Construction Services Scope And Fee Proposal With WSB &
Associates –Old Highway 8 & County Road I Utilities
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Boston Scientific PUD Amendment Agreement (PC 17 -013)
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas
regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a
"Request to Appear before City Council" form (available at the back table). Completed
forms may be given to the City Clerk.
TCAAP Development Discussion Opportunity For Residents
Mayor Grant
MEMO.PDF
NEW BUSINESS
Fire Hydrant Replacement And Repairs –Emergency Purchase
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 10, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSUpdate From Senator IsaacsonSenator Jason Isaacson MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 19, 2017 City Council Work Session06-19 -17 WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Appointment Of Communications CoordinatorWilliam S. Joynes, Sr., City AdministratorDave Perrault, Interim Director of Finance and Administrative ServicesMEMO.PDFMotion To Accept Resignation Of Dave Williams, Public Works WorkerDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Park And Recreation Seasonal WorkersDave Perrault, Interim Director of Finance and Administrative ServicesMEMO.PDFMotion To Approve Appointment Of Public Works Maintenance WorkerWilliam S. Joynes, Sr., City AdministratorDave Perrault, Interim Director of Finance and Administrative ServicesMEMO.PDFMotion To Approve Construction Services Scope And Fee Proposal With WSB & Associates –Old Highway 8 & County Road I UtilitiesSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Boston Scientific PUD Amendment Agreement (PC 17 -013)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. TCAAP Development Discussion Opportunity For ResidentsMayor Grant MEMO.PDFNEW BUSINESSFire Hydrant Replacement And Repairs –Emergency Purchase
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 10, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:7.8.8.A.Documents:9.9.A.
Documents:
10.
11.
Page 1 of 1
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: Senator Jason Isaacson – Update
Background/Discussion
Senator Jason Isaacson is scheduled to be at the July 10, 2017, City Council meeting to provide
an update and answer questions.
PUBLIC PRESENTATIONS – 3A
MEMORANDUM
Page 1 of 1
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)
Update
A verbal update will be provided at the City Council meeting.
STAFF COMMENTS –4A
MEMORANDUM
Page 1 of 1
DATE: July 10 , 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: County Road I/Old Highway 8 Update
A verbal update will be provided at the City Council meeting.
STAFF COMMENTS –4B
MEMORANDUM
Approved: July 10, 2017
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JUNE 19, 2017
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator William Joynes, Public Works Director/City Engineer
Sue Polka, Interim Director of Finance and Admin Services Dave Perrault, Public Works
Superintendent Jeff Frid, Senior Planner Matthew Bachler, Deputy Clerk Jolene Trauba,
and JR Hospitality Principal Jay Bhakta.
1. AGENDA ITEMS
A. CONCEPT PLAN REVIEW - JR HOSPITALITY –
3920 NORTHWOODS DRIVE
Senior Planner Matthew Bachler introduced the Concept Plan Review for 3920 Northwoods
Drive and gave background on the site and surrounding sites. A Conceptual Site Plan has been
submitted by JR Hospitality showing a hotel with a footprint of approximately 18,000 square feet,
and located toward the center of the property. Gross square footage of the building would be just
over 82,000 square feet with 139 rooms. The height would be 58 feet with 5 stories. The Zoning
Code requires that off-street parking for hotel uses be provided at a ratio of one parking stall for
each room plus one stall for each employee. JR Hospitality estimates the site would have
approximately 12 employees. A total of 139 off-street parking stalls are shown on the preliminary
plans where 151 stalls would be required by Code. Exterior materials would include brick, stone,
and glass, stucco, fiber cement panels. The preliminary plans provide for only 45 percent of these
materials where 75 percent is required. If JR Hospitality moves forward with the proposal a
Master and Final Planned Unit Development would be required with flexibility expected to be
needed for building height, floor area ratio, minimum off-street parking spaces, landscape
coverage, parking setbacks, and exterior building materials.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 19, 2017 2
JR Hospitality Principal Jay Bhakta noted that they have been looking for a site in the area for
quite a while. Hampton Inn is part of the Hilton Hotel chain and is considered a top select service
hotel. They are hoping for input from the Council before they move forward in the application
process.
Mayor David Grant began a discussion about building materials and mentioned that Hampton
Inns have a signature look which may not line up with the City building materials requirements.
Mr. Bhakta noted that it is extremely rare for Hampton Inns to meet the City’s requirement of 75
percent brick and stone. An elevated level of exterior finish for them would typically be 45
percent of these materials. They want to be sure to keep the look and feel of the brand, but
comply as much as possible with the City.
Councilmember Steve Scott asked how the Hampton Inn is positioned within the Hilton brand.
Mr. Bhakta explained that the Hampton Inns were originally introduced as a mid-scale brand but
over the years has become an upper mid-scale brand.
Councilmember Dave McClung asked about the entry/exit on the northeast corner of the
property going to the landlocked 1143 Red Fox Road property behind the existing hotel.
Mr. Bhakta stated the intention was future entry to the property if a complimentary business is
constructed there.
Mayor Grant asked for an explanation of the number of parking stalls requested.
Mr. Bhakta responded that brand standard is 1:1, one stall for each guest room. Most
housekeeping staff arrive around 9 am and most guests are no longer in the hotel by that time.
During peak hours in the morning employees there would be front desk, general manager,
maintenance, and 7-8 housekeeping staff. During evenings there are typically only 2 staff
members in the building. A lot of guests are also using Uber or Lyft to get to the hotels so less
parking is needed.
Councilmember Fran Holmes wondered if more explanation could be given about the parking
setbacks and the drive lane width.
Senior Planner Bachler explained there is a parking side yard setback requirement of 5 feet from
the property line. Originally the drive lanes were shown as 24 feet wide, but the Lake Johanna
Fire Department requires the lanes to be 26 feet wide to bring in large equipment. When a more
detailed site plan is done, there may be some parking stalls encroaching into the 5 foot setback to
accommodate the wider drive lane.
Councilmember Brenda Holden expressed her concern that the building will be too large for the
property.
Councilmember Holmes felt that a traffic study may not be necessary.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 19, 2017 3
Mayor Grant stated that he is not concerned about extra traffic or the building being 5 stories.
He felt the parking seems adequate based on the explanation given by Mr. Bhatka. He would like
to see more of the City required building materials but understood the Hampton Inn wants to keep
their identity.
Councilmember McClung is not concerned about height because of the location of the building
and proximity to the freeway. He is also felt there would be no more traffic than the previous
tenant. He would like to see an enhanced exterior, up to 55 percent, but felt he could support this
proposal.
Councilmember Holden thought a traffic study of the area might be beneficial to possibly force
Ramsey County into upgrading intersections.
Councilmember Holmes felt comfortable with the plan.
Councilmember Scott stated his only concern is the exterior cladding because of setting
precedence for other construction.
Councilmember Holden suggested a sidewalk be installed on Northwoods Drive from the
Hampton Inn to Red Fox Road.
Mayor Grant stated that the Council would like to see the project go forward. The general
consensus was 55 percent of the design standards would be acceptable.
B. 2018-2022 CAPITAL IMPROVEMENT PROGRAM (CIP) DISCUSSION
Interim Director of Finance and Admin Services Dave Perrault presented information relative
to the 2018-2022 Capital Improvement Plan. Staff prepared a preliminary plan for the Council’s
review. Some projects have been rolled forward from last year, and new projects have been
identified. He presented a PowerPoint with a summary of projects and equipment expenses,
estimated funding balances and TCAAP funding.
There was discussion regarding TCAAP funding, SAC/WAC fees/credits and potential bonding.
Items on the New Projects in 2018 slide were discussed: Hazelnut Park Shelter, Freeway Park,
Perry Park Improvements, County Rd E2 trail project, Old Snelling trail project, Booster Station
Repair/Upgrade, and the Indian Oaks/Floral Drive PMP.
Items on the New Equipment in 2018 slide were discussed: Asphalt Paver, Camera Trailer, Skid
Steer/Roller, Half Ton Truck, and F-450 Plow Truck.
Discussions took place on line items in the Proposed 2018-2022 Capital Improvement
Plan/Equipment Replacement Plan. Discussed under Projects by Department were: Gateway
Signs, Playground Structure Replacements, Hazelnut Park, Freeway Park Parking Lot, Perry Park
Improvements, Sewer Lining/Rehabilitation, Old Snelling Avenue Bridge Reconstruction, Karth
Lake BMP, CR E2 Water Replacement/Old Hwy 10 Water Loop, and the TCAAP Booster
Station.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 19, 2017 4
Discussed under Equipment Replacement: 1996 Trailer Replacement, Replace Two 2014 Torro
“Z” Lawn Mowers, Replace 1996 Roller, Replace 2006 F-350 Four Door, and Replace 2004
Chevrolet Blazer.
C. PERSONNEL COMMITTEE UPDATE
City Administrator William Joynes updated the Council on 3 positions: the Communications
Coordinator position will have second interviews and a recommendation should be coming to the
Council in July; we received six bids for the City Attorney RFP, four firms will be interviewed
and the Council will be asked to contribute to the decision making process with the final two
candidates; a candidate was being pursued for Community Development Director but that person
withdrew. With continued help from WSB he feels the City will be fine until TCAAP projects
begin.
2. COUNCIL/STAFF COMMENTS
Councilmember Scott asked about fire hydrants being covered.
Public Works Director/City Engineer Sue Polka responded that the hydrants are covered
because they are in need of repair and they will be taken care of ASAP.
Councilmember Scott noted that he attended the townhalls for State Representative Jessup and
State Senator Isaacson.
Councilmember Holden mentioned that she is seeing homes doing remodeling without permits.
She suggested that Council members call City Hall to see if permits are being issued. She also
wondered if the City could develop a “community cheat sheet” for residents.
City Administrator Joynes said the Communications Coordinator can be tasked with creating a
new resident sheet.
Councilmember Holmes noted that we are at Level 1 of the Green Step program. She felt the
City needs to get to Level 2 and she will make it one of her causes.
Mayor Grant mentioned the County has been painting crosswalks and suggested the crosswalk to
the Ramsey County Library on County Road E2 needs to be eliminated. Also, he would like to
see a crosswalk added on New Brighton Road where it crosses to the Hanson Homes
development.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 8:19 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy Clerk Mayor
Page 1 of 1
DATE: July 10, 2017
TO: Honorable Mayor and City Council Members
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance & Administrative Services
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Council Should Consider the Following Options:
A. Approve Claims and Payroll or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2017 Payroll #13 .................................................................................... $ 75,614.34
Total Payroll $ 75,614.34
Accounts Payable Claims Through 6/30/2017
Paid Claims (MN Revenue) ................................................................... $ 20.00
Paid Claims (Check No 46696-Check No 46744) ................................. $ 220,304.90
Paid Claims (Check No 46745-Check No 46746) ................................. $ 559,319.16
Total Accounts Payable $ 779,644.06
Total Claims $ 855,258.40
CONSENT ITEM 6A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 13
CHECKS DATED: 06/30/17
Biweekly: 06/10/17 - 06/23/17
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,434.63 EFT
SIT 2,675.40 EFT
FICA Oasdi 4,123.08 EFT
FICA Medicare 964.26 EFT
TOTAL TAXES 14,197.37
Health Premium 0.00 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 0.00
HSA Health Saving 0.00
Health Care Savings Plan EFT
Health Care Savings Plan-2% 270.27 EFT
Health Care Savings Plan-4% 350.52 EFT
TOTAL HEALTH SAVINGS 620.79
PERA 3,585.53 EFT
ICMA 754.82 EFT
Central Pension Fund-Union 499.20 A/P Check*
MN State Retirement System 873.30 EFT
TOTAL RETIREMENT 5,712.85
IUOE 49 Dues (Union) 0.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 0.00 A/P Check*
Life/Addl/Dep Life 0.00 A/P Check*
UNUM 0.00 A/P Check*
AFLAC 0.00 EFT
Avesis-Vision Care 0.00 A/P Check*
TOTAL VOLUNTARY 0.00
Total Employee Deductions 20,531.01
Net Payroll 732.20
Direct Deposit 45,858.84 EFT
Gross Payroll Tie-Out 67,122.05
STD/LTD Gross - Up
Plus City Paid Benefit 9,224.49
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 75,614.34
FICA TIE-OUT
Gross Payroll 67,122.05
Less Total FSA 0.00
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 67,122.05
FICA Oasdi @ 6.20% 4,123.08
FICA Medicare @ 1.45% 964.26
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
4,137.15
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,137.15
5,087.34
CITY BENEFIT
4,123.08
964.26
Return Summary
Gross Receipts for all locations:
Taxable Purchases for all locations:
Taxable Sales for all locations:
Tax:
$282.00
$0.00
$282.00
$20.00
Sales and Use Tax - Return
MN Tax ID:9047998 Filing Period:31-May-2017
41-6008992
Legal Name:ARDEN HILLS CITY OF
Received Date:07-Jun-2017FEIN:
Page 1
Location 001
Tax Type Amount Rate Tax DueTax Line
Gross Receipts:$282.00
Taxable Sales:$282.00
General Rate Sales Tax $282.00 6.875%$19.00100
Use Tax Purchases $0.00 6.875%$0.00200
Variable Rate Purchases $0.00 Varies $0.00210
Transit Improvement Sales $282.00 0.25%$1.00440
Transit Improvement Use $0.00 0.25%$0.00441
$20.00Total:
MN Tax ID:9047998 Filing Period:31-May-2017
Page 2
Accounts Payable
User:
Printed:
ashley.bertrand
7/6/2017 10:20 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0192 Grainger, Inc 06/22/2017ACH
9454883696 PW Supplies PW Supplies 204.19
204.19Total for this ACH Check for Vendor 0192:
0210 Kath Fuel Oil Service 06/22/2017ACH
589289 PW Supplies PW Supplies 49.12
49.12Total for this ACH Check for Vendor 0210:
0214 LTG Power Equipment 06/22/2017ACH
213454 PW Supplies PW Supplies 36.08
36.08Total for this ACH Check for Vendor 0214:
0242 Met Council Environ. Service-SAC 06/22/2017ACH
06142017-SAC May 17 SAC Expenses May 17 SAC Expenses 2,460.15
2,460.15Total for this ACH Check for Vendor 0242:
0319 City of Roseville 06/22/2017ACH
0222813 April 17 IT Bill April 17 IT Bill 3,489.58
0222846 May 17 Phone Bill May 17 Phone Bill 420.42
0222882 May 17 IT Bill May 17 IT Bill 3,489.58
0222915 April 17 Phone Bill April 17 Phone Bill 420.42
0223017 Domain Name Registrations Domain Name Registrations 369.90
8,189.90Total for this ACH Check for Vendor 0319:
0320 Health Partners 06/22/2017ACH
73524567 July 17 Premium July 17 Premium 133.36
73524567 July 17 Premium July 17 Premium 1,134.75
1,268.11Total for this ACH Check for Vendor 0320:
0339 Ferguson Waterworks 2516 06/22/2017ACH
0241703 PW Supplies PW Supplies 511.16
511.16Total for this ACH Check for Vendor 0339:
0413 Newman Traffic Signs 06/22/2017ACH
TI-0310063 PW Supplies PW Supplies 151.92
151.92Total for this ACH Check for Vendor 0413:
0706 Certified Laboratories 06/22/2017ACH
2752015 PW Supplies PW Supplies 440.08
440.08Total for this ACH Check for Vendor 0706:
0823 David Scherbel 06/22/2017ACH
06212017-DS June 17 Expense Report June 17 Expense Report 40.65
Page 1AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
40.65Total for this ACH Check for Vendor 0823:
1223 Adam's Pest Control, Inc.06/22/2017ACH
2529268 June17 Pest Control June17 Pest Control 62.54
62.54Total for this ACH Check for Vendor 1223:
1782 Willie McCray 06/22/2017ACH
307 6/12-6/15 Expenses 6/12-6/15 Expenses 228.00
228.00Total for this ACH Check for Vendor 1782:
2112 Parker, Ashley 06/22/2017ACH
06222017-AP June 17 Expense Report June 17 Expense Report 6.63
06222017-AP June 17 Expense Report June 17 Expense Report 15.00
21.63Total for this ACH Check for Vendor 2112:
5180 Tessman Seed Co.06/22/2017ACH
S253920-IN Parks Expenses Parks Expenses 230.00
230.00Total for this ACH Check for Vendor 5180:
5493 Jolene Trauba 06/22/2017ACH
06192017-JT 5/18-6/8 Expense Report 5/18-6/8 Expense Report 34.83
34.83Total for this ACH Check for Vendor 5493:
5596 Jamar Company 06/22/2017ACH
478614 PW Supplies PW Supplies 73.18
73.18Total for this ACH Check for Vendor 5596:
ALPI Allegra Print & Imaging 06/22/2017ACH
151194 June 17 Newsletter June 17 Newsletter 1,211.46
1,211.46Total for this ACH Check for Vendor ALPI:
FAST Fastenal 06/22/2017ACH
MNSPR113888 MNS-PR113-00888 PW Supplies 19.92
19.92Total for this ACH Check for Vendor FAST:
0600 315800-NCPERS Minnesota 06/22/201746696
3158617 May 17 Payroll Deductions May 17 Payroll Deductions 64.00
64.00Total for Check Number 46696:
2597 AARP 06/22/201746697
06152017-AARP June AARP Class June AARP Class 70.00
70.00Total for Check Number 46697:
8113 Ashlie Anzel 06/22/201746698
06192017-AA 2017 Mustang Basketball Camp 2017 Mustang Basketball Camp 532.00
532.00Total for Check Number 46698:
0131 Beisswenger's How-To Store 06/22/201746699
869960 May 17 Expenses May 17 Expenses 29.99
872240 May 17 Expenses May 17 Expenses 5.28
875126 May 17 Expenses May 17 Expenses 13.77
Page 2AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
880505 May 17 Expenses May 17 Expenses 189.94
880631 May 17 Expenses May 17 Expenses 8.29
881040 May 17 Expenses May 17 Expenses 17.57
881553 May 17 Expenses May 17 Expenses 5.97
881956 May 17 Expenses May 17 Expenses 2.99
885503 May 17 Expenses May 17 Expenses 63.98
888874 May 17 Expenses May 17 Expenses 32.20
889158 May 17 Expenses May 17 Expenses 21.96
889245 May 17 Expenses May 17 Expenses 35.53
427.47Total for Check Number 46699:
CANON Canon Financial Services 06/22/201746700
17411516 July 17 Rental July 17 Rental 1,215.08
17411516 July 17 Rental July 17 Rental 214.42
1,429.50Total for Check Number 46700:
1032 Commercial Asphalt Co.06/22/201746701
170531 May 17 Expenses May 17 Expenses 2,216.48
2,216.48Total for Check Number 46701:
0337 D-Rock Center Landscape Supply 06/22/201746702
4472 Parks Supplies Parks Supplies 123.00
123.00Total for Check Number 46702:
2021 Jeanne Fish 06/22/201746703
06142017-JF Canoe Camp Refund Canoe Camp Refund 75.00
75.00Total for Check Number 46703:
0849 Fra-dor Black Dirt & Recycle 06/22/201746704
1705320 Parks Expenses Parks Expenses 48.00
48.00Total for Check Number 46704:
0176 Frattallone's Hardware, Inc.06/22/201746705
074586-A May 17 Expenses May 17 Expenses 93.98
074622-A May 17 Expenses May 17 Expenses 19.75
074672-A May 17 Expenses May 17 Expenses 16.49
074848-A May 17 Expenses May 17 Expenses 14.67
144.89Total for Check Number 46705:
2479 Game Time 06/22/201746706
PJI-0061125 Hazelnut Playground Equipment Perry Park Playground Equipment 52,098.22
PJI-0061127 Perry Park Playground Equipment Perry Park Playground Equipment 45,694.19
97,792.41Total for Check Number 46706:
6694 Gopher Sport 06/22/201746707
9309512 Youth/Adult Line Chalker Youth/Adult Line Chalker 455.13
455.13Total for Check Number 46707:
0741 Green Lights Recycling, Inc 06/22/201746708
17-3415 City Hall Expenses City Hall Expenses 30.80
30.80Total for Check Number 46708:
Page 3AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1342 Hanson Builders Inc 06/22/201746709
2016-00792 Permit 2016-00792 Escrow Release Permit 2016-00792 Escrow Release 10,000.00
10,000.00Total for Check Number 46709:
0147 ISD 621-Mounds View Community Ed 06/22/201746710
6838 Valentine Hills Rental Expenses Valentine Hills Rental Expenses 297.38
297.38Total for Check Number 46710:
1055 Kodiak Power Systems 06/22/201746711
KPS0090 PW Expenses PW Expenses 642.00
642.00Total for Check Number 46711:
0916 Lakes Country Service Coop 06/22/201746712
170602186102 July 17 Premium July 17 Premium 2,584.50
170602186102 July 17 Premium July 17 Premium 10,244.00
12,828.50Total for Check Number 46712:
5443 Metro Products, Inc.06/22/201746713
126169 PW Supplies PW Supplies 270.74
126594 PW Supplies PW Supplies 499.00
769.74Total for Check Number 46713:
1276 Northern Escrow, INC 06/22/201746714
06192017-NE Shorewood Drive Mill & Overlay Final Payment Shorewood Drive Mill & Overlay Final Payment 1,731.00
1,731.00Total for Check Number 46714:
6073 Northstar Inspection Service, Inc 06/22/201746715
06012017-NIS May 17 Inspection Services May 17 Inspection Services 2,730.00
2,730.00Total for Check Number 46715:
2228 Silvina Patricelli 06/22/201746716
06132017-SP Summer Playgroud Refund Summer Playgroud Refund 90.00
90.00Total for Check Number 46716:
1208 Premium Waters, Inc 06/22/201746717
610207-05-17 May 17 City Hall Supplies May 17 City Hall Supplies 62.98
613317-05-17 May 17 City Hall Supplies May 17 City Hall Supplies 126.78
189.76Total for Check Number 46717:
0811 Ramsey County 06/22/201746718
PRRLG-001742 Special Assessment Expenses Special Assessment Expenses 302.50
PRRLG-001742 Special Assessment Expenses Special Assessment Expenses 302.50
PRRLG-001742 Special Assessment Expenses Special Assessment Expenses 302.50
PRRLG-001742 Special Assessment Expenses Special Assessment Expenses 302.50
1,210.00Total for Check Number 46718:
6748 Reliance Standard 06/22/201746719
GL154938-05172 June 17 Premium June 17 Premium 127.95
GL154938-0617 July 17 Premium July 17 Premium 1,383.62
1,511.57Total for Check Number 46719:
5497 SCHWAAB, INC 06/22/201746720
Page 4AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
B020106 Office Supplies Office Supplies 37.36
37.36Total for Check Number 46720:
1193 SelectAccount 06/22/201746721
1190958 May 17 Participant Fees May/June 17 Participant Fees 2.11
1190958 June 17 Participant Fees May/June 17 Participant Fees 29.54
31.65Total for Check Number 46721:
0336 T.A. Schifksy & Sons, Inc.06/22/201746722
61350 Watermain Repair Watermain Repair 150.00
150.00Total for Check Number 46722:
2218 Telecom Construction Inc 06/22/201746723
2016-01436 ROW #2016-01436 Escrow Release ROW #2016-01436 Escrow Release 1,000.00
1,000.00Total for Check Number 46723:
1809 Tri-State Bobcat, Inc. -Burnsville 06/22/201746724
P73871 PW Expenses PW Expenses 649.00
649.00Total for Check Number 46724:
6612 University of Northwestern 06/22/201746725
PC16-028 PC 16-028 Escrow Release PC 16-028 Escrow Release 626.75
626.75Total for Check Number 46725:
8017 Janet Wacker 06/22/201746726
101 2015 PMP Expenses 2015 PMP Expenses 939.40
939.40Total for Check Number 46726:
154,075.71Total for 6/22/2017:
0192 Grainger, Inc 06/29/2017ACH
9462439218 PW Supplies PW Supplies 15.39
9463106642 PW Supplies PW Supplies 44.88
60.27Total for this ACH Check for Vendor 0192:
0230 MTI Distributing Co.06/29/2017ACH
1120126-00 PW Supplies PW Supplies 68.94
68.94Total for this ACH Check for Vendor 0230:
0292 Oxygen Service Company, Inc.06/29/2017ACH
03374654 May 17 Rental May 17 Rental 21.08
21.08Total for this ACH Check for Vendor 0292:
0339 Ferguson Waterworks 2516 06/29/2017ACH
0241736 PW Expenses PW Expenses 140.00
0241736 PW Expenses PW Expenses 140.00
0241736 PW Expenses PW Expenses 140.00
420.00Total for this ACH Check for Vendor 0339:
0387 ICMA Retirement Trust- #302482 06/29/2017ACH
Page 5AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
PR Batch 00300.06.2017 ICMA Employee PercentPR Batch 00300.06.2017 ICMA Employee Percent 729.82
PR Batch 00300.06.2017 ICMA Employee DeductionPR Batch 00300.06.2017 ICMA Employee Deduction 25.00
754.82Total for this ACH Check for Vendor 0387:
0453 Continental Research Corp.06/29/2017ACH
450630-CRC-2 PW Supplies PW Supplies 290.00
450630-CRC-4 PW Supplies PW Supplies 514.00
804.00Total for this ACH Check for Vendor 0453:
0750 Verizon Wireless 06/29/2017ACH
9787092159 May-Jun 17 Expenses May-Jun 17 Expenses 105.03
9787312253 May-Jun 17 Expenses May-Jun 17 Expenses 897.98
1,003.01Total for this ACH Check for Vendor 0750:
0922 North Suburban Access Corporation 06/29/2017ACH
17-055 May 17 Expenses May 17 Expenses 257.40
257.40Total for this ACH Check for Vendor 0922:
1041 Aaron Thelen 06/29/2017ACH
06262017-AT 6/12-6/23 Mileage 6/12-6/23 Mileage 87.21
87.21Total for this ACH Check for Vendor 1041:
1125 Bolton & Menk, Inc.06/29/2017ACH
0204183 LS #11 Improvements LS #11 Improvements 1,920.00
1,920.00Total for this ACH Check for Vendor 1125:
1782 Willie McCray 06/29/2017ACH
308 6/19-6/22 Expenses 6/19-6/22 Expenses 378.00
378.00Total for this ACH Check for Vendor 1782:
1785 EcoEnvelopes 06/29/2017ACH
03162017-0717 July 2017 UB Postage July 2017 UB Postage 315.33
03162017-0717 July 2017 UB Postage July 2017 UB Postage 315.34
03162017-0717 July 2017 UB Postage July 2017 UB Postage 315.33
946.00Total for this ACH Check for Vendor 1785:
5493 Jolene Trauba 06/29/2017ACH
06232017-JH June Expenses June Expenses 110.21
06232017-JH June Expenses June Expenses 7.00
117.21Total for this ACH Check for Vendor 5493:
7501 Kelly & Lemmons, P.A.06/29/2017ACH
47132 May 17 Prosecution May 17 Prosecution 1,849.39
1,849.39Total for this ACH Check for Vendor 7501:
8032 Pace Analytical Field Svc 06/29/2017ACH
12170301 Feb 17 Drinking Water Feb 17 Drinking Water 781.75
12170302 Apr 17 Drinking Water Apr 17 Drinking Water 745.50
12170571 May 17 Drinking Water May 17 Drinking Water Tests 778.85
2,306.10Total for this ACH Check for Vendor 8032:
FPTC Flexible Pipe Tool Company 06/29/2017ACH
Page 6AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
21193 PW Supplies PW Supplies 60.00
21209 PW Supplies PW Supplies 2,484.10
2,544.10Total for this ACH Check for Vendor FPTC:
0243 Metropolitan Council-Waste Water 06/29/2017ACH
0001069187 July 2017 Wastewater Expenses July 2017 Wastewater Expenses 61,701.52
61,701.52Total for this ACH Check for Vendor 0243:
0319 City of Roseville 06/29/2017ACH
0223025 Q1 2017 Water Expenses Q1 2017 Water Expenses 188,702.61
188,702.61Total for this ACH Check for Vendor 0319:
8029 MMKR & Co, PA 06/29/2017ACH
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 3,306.03
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 592.12
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 740.16
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 518.11
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 592.12
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 3,306.03
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 3,306.03
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 3,306.03
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 3,306.03
42385 Audit Work Thru 05/31/17 Audit Work Thru 05/31/17 3,207.34
22,180.00Total for this ACH Check for Vendor 8029:
5579 Bill Joynes 06/29/2017ACH
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 5,475.24
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 381.36
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 1,089.60
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 190.68
06292017-BJ June 17 Expenses June 17 Expenses 1,089.60
06292017-BJ June 17 Expenses June 17 Expenses 190.68
10,896.00Total for this ACH Check for Vendor 5579:
5593 American Legal Publishing Corp.06/29/201746727
0116584 MN Code of Ordinances MN Code of Ordinances 9.00
9.00Total for Check Number 46727:
AMPU APWA 06/29/201746728
06212017-APWA Frid Membership Dues Frid Membership Dues 135.00
135.00Total for Check Number 46728:
Page 7AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1033 Comcast 06/29/201746729
44271-060717 Jun 21-Jul 20 Expenses Jun 21-Jul 20 Expenses 6.31
6.31Total for Check Number 46729:
1081 Copperhead Innovations LLC 06/29/201746730
11076 PW Supplies PW Supplies 12.65
12.65Total for Check Number 46730:
0337 D-Rock Center Landscape Supply 06/29/201746731
4580 Parks Expenses Parks Expenses 78.00
78.00Total for Check Number 46731:
1342 Hanson Builders Inc 06/29/201746732
2016-01285 Permit 2016-01285 Escrow Release Permit 2016-01285 Escrow Release 10,000.00
10,000.00Total for Check Number 46732:
0390 INT'L Union Operating Engineers-Union Dues06/29/201746733
06062017-INT June 17 Premium June 17 Premium 238.00
238.00Total for Check Number 46733:
0217 Laden's Business Machines, Inc.06/29/201746734
8451 Check Signing Machine Services Check Signing Machine Services 221.50
221.50Total for Check Number 46734:
0495 Lake Johanna Fire Department Inc.06/29/201746735
598 2017 Capital Expense: Portable Radio Replacement2017 Capital Expense: Portable Radio Replacement 16,574.64
16,574.64Total for Check Number 46735:
1058 MIDC Enterprises 06/29/201746736
I0040088 PW Supplies PW Supplies 549.52
549.52Total for Check Number 46736:
0811 Ramsey County 06/29/201746737
EMCOM-006099 May 17 Fleet Support Fee May 17 911 Dispatch 24.96
EMCOM-006143 May 17 911 Dispatch May 17 CAD Services 4,790.65
EMCOM-006158 May 17 CAD Services 945.34
PRRLG-001761 Recycling Expenses Recycling Expenses 1,261.00
7,021.95Total for Check Number 46737:
5561 Rick Johnson Deer and Beaver Inc.06/29/201746738
06012017-RJ May 17 Deer Removal May 17 Deer Removal 145.00
145.00Total for Check Number 46738:
6225 Sand Creek Group LTD 06/29/201746739
95172 Annual EAP Fee Annual EAP Fee 2,400.00
2,400.00Total for Check Number 46739:
0335 Scherer Bros. Lumber Co.06/29/201746740
41494279 Parks Expenses Parks Expenses 57.76
57.76Total for Check Number 46740:
Page 8AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0576 TimeSaver Off Site Secretarial 06/29/201746741
M22936 5/17 JDA & 5/22 CC Mtgs 5/17 JDA & 5/22 CC Mtgs 139.00
M22936 5/17 JDA & 5/22 CC Mtgs 5/17 JDA & 5/22 CC Mtgs 222.00
361.00Total for Check Number 46741:
1300 UniFirst Corporation 06/29/201746742
090 0365854 June 17 Mat Service June 17 Mat Service 106.83
106.83Total for Check Number 46742:
WECT Tom Weko 06/29/201746743
06232017-TW 2017 Volleyball Camp 2017 Volleyball Camp 2,912.00
2,912.00Total for Check Number 46743:
6076 Wild Mountain 06/29/201746744
9281 Field Trip Expenses Field Trip Expenses 966.50
966.50Total for Check Number 46744:
0495 Lake Johanna Fire Department Inc.06/29/201746745
602 2017 2nd Payment 2017 2nd Payment 257,234.03
257,234.03Total for Check Number 46745:
0811 Ramsey County 06/29/201746746
PRMG-003729 Q2 2017 Rent Q2 2017 Rent 29,501.00
29,501.00Total for Check Number 46746:
625,548.35Total for 6/29/2017:
Report Total (89 checks): 779,624.06
Page 9AP Checks by Date - Detail by Check Date (7/6/2017 10:20 AM)
Page 1 of 1
CONSENT ITEM – 6B
MEMORANDUM
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Administrative Services
SUBJECT: Authorization to Appoint Communications Coordinator Position
Background and Discussion
This spring, the City Council directed staff to recruit applicants for a newly created part-
time Communications Coordinator position.
The recruitment process resulted in eleven applicants for the position. Six applicants
were interviewed by the Public Works Director, the Interim Director of Finance and
Administrative Services, and the City Clerk. Second round interviews were held that
included the City Administrator and the City Clerk. After completing the interviews, the
top candidate was determined to be Alexandria Olson.
Ms. Olson’s resume will be provided to the Council under separate cover.
Council Action
Staff recommends appointing Alexandria Olson to the position of Communications
Coordinator at Pay Grade 10, Step 1 at a minimum of twenty-five hours per week and
benefits pro-rated accordingly.
CONSENT ITEM – 6C
MEMORANDUM
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance and Administrative Services
SUBJECT: Accept Dave Williams’ Resignation as Public Works Worker
Discussion
The City Administrator has received Dave Williams’ letter of resignation as a Public Works Worker
effective June 23, 2017.
Staff Recommendation
1. A motion to accept Dave Williams’ Resignation as Public Works Worker
Attachment A: June 23, 2017, resignation letter from Dave Williams
CONSENT ITEM – 6D
MEMORANDUM
DATE: July 10, 2017
TO: Honorable Mayor and City Council
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance and Administrative Services
SUBJECT: Authorization to Appoint Park and Recreation Seasonal Workers
Background
At previous meetings, the City Council was provided information pertaining to seasonal hire
recommendations for Park and Recreation. At that time, there were additional positions that remained
open.
Discussion
Staff continued to interview applicants for Park and Recreation positions that remained unfilled and
propose filling the following additional positions:
• Playground Leaders (2)
Applications will be provided to the City Council under separate cover.
Staff Recommendation
Authorize appointment of Park and Recreation seasonal playground leaders Sophia Van De Werken
and Levi Scott.
Page 1 of 1
CONSENT ITEM – 6E
MEMORANDUM
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
Dave Perrault, Interim Director of Finance and Admin Services
SUBJECT: Authorization to Appoint Public Works Maintenance Worker Position
Background and Discussion
The City currently has an opening for a Public Works Maintenance Worker. Following
the most recent recruitment for a Public Workers Maintenance Worker, the City has
identified Terry Reid as the best fit for the open position.
Mr. Reid’s resume will be provided under separate cover.
Council Action
Staff recommends appointing Terry Reid to the position of Public Works Maintenance
Worker at Step One of the Union Compensation scale, contingent upon satisfactory
background and reference checks, and the pre-employment physical.
Page 1 of 1
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Old Highway 8 & County Road I Utilities – Construction Services
Budgeted Amount: Amount To Date: Funding Sources:
$1,200,000 $38,150.00
PIR
Requested Action
Approve the scope and fee for construction services for the Old Highway 8 and County Road I
Utilities in the amount of $38,150.00 (Attachment A).
Discussion
Ramsey County has awarded a contract to McCrossan Construction to complete construction of
the Old Highway 8 (Thumb Road) street and utilities and the County Road I Roundabout.
Construction started on June 26th. Included in the project are over 8,000 feet of water main,
2,300 feet of sanitary sewer, and 450 feet of force main. While a draft cooperative agreement
prepared by the County indicates that they will cover the costs of the utility construction, when
the project is completed, the ownership and maintenance of the sewer and water utilities will
become the responsibility of the City of Arden Hills. For this reason, it is important that the City
provide construction services to ensure the materials and construction of the sewer and water
meet City specifications.
WSB has provided a scope and fee to provide full time construction services in the amount of
$38,150.
Attachments:
Attachment A: WSB Proposal for Contract Administration and Construction Inspection
CONSENT ITEM – 6F
MEMORANDUM
City of Arden Hills
City Council Meeting for July 10, 2017
P:\Planning\Planning Cases\2017\PC 17-013 - Boston Scientific - PUD Amendment\Memos_Reports_17-013
Page 1 of 1
CONSENT ITEM – 6G
MEMORANDUM
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Matthew Bachler, Senior Planner
SUBJECT: Planning Case #17-013
Applicant: Boston Scientific Corporation
Property Location: 4100 Hamline Avenue North
Request: Amendment to Master Planned Unit Development Agreement
Requested Action
Motion to approve the Fourteenth Amendment to the Master Planned Unit Development
Agreement with Boston Scientific Corporation, based on the City Council approval of Planning
Case 17-013 on June 26, 2017.
Background
On June 26, 2017, the City Council approved Planning Case 17-013 for a PUD Amendment for
Boston Scientific to complete a 5,330 square foot addition to Building 9 for a new sterilization
facility. As a condition of approval, an amendment to the Master PUD Agreement is required to
be approved prior to the issuance of any permits. The City Attorney has prepared the Agreement
and the document has been reviewed and approved by Boston Scientific (Attachment A).
Attachments
A. Boston Scientific – Fourteenth Amendment to the Master Planned Unit Development
Agreement
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(Reserved for recording)
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
14TH AMENDMENT TO
MASTER PLANNED UNIT DEVELOPMENT AGREEMENT
BOSTON SCIENTIFIC CORPORATION
(Planning Case #17-013)
1. PARTIES. This Amendment is dated the _____ day of ____________, 2017, and is
entered into by and between the City of Arden Hills, a Minnesota municipal corporation
(“City”) and Boston Scientific Corporation, a Minnesota corporation, its successors and assigns
(“Boston Scientific” and/or “Applicant”).
2. RECITALS.
A. On November 12, 2002, the City Council approved a Planned Unit Development
entitled “Guidant Campus Master Plan – Prepared by Guidant Corporation for the City of Arden
Hills, September, 2002” (“Master Plan”) which guides the future development of property
located at 4100 Hamline Avenue North, situated in the City of Arden Hills, County of Ramsey,
State of Minnesota, and legally described as: Lots 1 and 2, Block 1, Boston Scientific Campus
(“Property”).
B. The Master Plan was previously amended on thirteen (13) occasions. The last
amendment, being the 13th Amendment to Master Planned Unit Development Agreement, was
recorded on April 14, 2016 with the Ramsey County Recorder as document number A04602404.
The Master Plan and all previous amendments run with the land and are binding on successors in
interest to Guidant Corporation, including Boston Scientific.
C. On May 1, 2017, Boston Scientific submitted an application requesting approval
of a 14th Amendment to Master Planned Unit Development Agreement to construct a 5,330
square foot building addition on the northeast corner of Building 9 on its corporate campus
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(“Project”). The Project also includes site modifications such as a decrease in parking stalls,
expansion of the sterilization facility in Building 9, and 3,400 square feet of interior renovations
for the new sterilization facility.
D. For building construction or site modifications not included on the Master Plan,
an Amendment to the Planned Unit Development Agreement is required. The proposed addition
to Building 9 is not identified on the approved Campus Master Plan.
3. PLANNING COMMISSION REVIEW. On June 7, 2017, the City Planning
Commission reviewed the application at a public hearing and after considering the application,
the reports and comments of the City’s staff, the reports and comments of Boston Scientific, and
other public comments, and subject to conditions, recommended approval of the 14th
Amendment to the Master Planned Unit Development Agreement.
4. CITY COUNCIL REVIEW. On June 26, 2017, the City Council reviewed the
application, the reports and recommendations of City’s staff, the reports of Boston Scientific, and
the recommendations of the City Planning Commission, and has approved the 14th Amendment
to Master Planned Unit Development Agreement, all subject to the terms and conditions herein
contained.
5. TERMS AND CONDITIONS.
A. The Project shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as determined
by the City Planner, shall require review and approval by the Planning Commission and City
Council.
B. The current and subsequent owners of the Property shall continue to abide by the
conditions of all previous Development Agreements, Master Planned Unit Development
approvals, and subsequent Planned Unit Development Amendments, and Planned Unit
Development approvals.
C. All necessary City permits for the construction of the new addition shall be
obtained within one (1) year of approval by the City Council, or an extension request shall be
submitted in writing to the City at least forty-five (45) days prior to the expiration date.
D. A complete set of final construction plans, including building and grading plans,
and special building designs based on the Fire Code for hazardous materials, shall be subject to
approval by the City Building Official, City Engineer, and Fire Marshal prior to the issuance of a
building permit.
E. All necessary permits, including, but not limited to, NPDES and Rice Creek
Watershed District shall be obtained by Applicant. Copies of all necessary permits shall be
submitted to the City prior to the issuance of any development permits.
F. Final Parking Plans shall be submitted and subject to approval by the City
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Building Official and City Engineer prior to the issuance of a building permit.
G. The Applicant shall submit a financial surety in the amount of 125% of the
estimated costs of landscaping prior to the issuance of any development permits. The financial
surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of
the letter of credit is to ensure that landscaping is completed in the event that the Developer
defaults on this Agreement. The surety shall be valid for two (2) full years after the date of
installation. The letter of credit should not expire during the two-year period.
H. As part of the Project, the new roof and ground-mounted operating equipment
shall comply with and meet the MPCA noise standards. Once the Project is completed, if noise
from Building 9 exceeds MPCA noise regulations for residential areas at the Property line, the
Applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the
City receives complaints regarding noise levels, the Applicant shall be responsible for providing
decibel measurements from the Property line and reducing noise levels to be in compliance with
MPCA regulations.
6. ACKNOWLEDGMENT/COMPLIANCE. Boston Scientific acknowledges and
understands the conditions of approval and agrees to comply with such conditions.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as
of the date and year first above written.
[Remainder of page intentionally left blank.
Signatures contained on the following pages.]
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SIGNATURE PAGE
14TH AMENDMENT TO
MASTER PLANNED UNIT DEVELOPMENT AGREEMENT
CITY OF ARDEN HILLS
By: _____________________________________
David Grant, Mayor
(SEAL)
By: _____________________________________
William S. Joynes, Sr., City Administrator
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this ___ day of _____________,
2017, by David Grant and by William S. Joynes, Sr., respectively the Mayor and City
Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
___________________________________
Notary Public
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SIGNATURE PAGE
14TH AMENDMENT TO
MASTER PLANNED UNIT DEVELOPMENT AGREEMENT
BOSTON SCIENTIFIC CORPORATION
By: __________________________________
Lorne Rothbauer, Its Facilities Director
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this ___ day of _____________,
2017, by Lorne Rothbauer, the Director of Facilities, for Boston Scientific Corporation, a
Minnesota corporation, on behalf of the corporation.
___________________________________
Notary Public
DRAFTED BY:
CAMPBELL, KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
JJJ
DATE: July 10, 2017
TO: City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Mayor Grant
SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Discussion
Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek
Commons (TCAAP) development.
PUBLIC HEARING – 8A
MEMORANDUM
Page 1 of 2
DATE: July 10, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Fire Hydrant Replacement and Repairs – Emergency Purchase
Budgeted Amount: Amount To Date: Funding Sources:
$40,000 $68,885.48
PIR/Water Utility Fund
Requested Action
Approve the emergency purchase of labor and equipment for fire hydrant replacement (4
hydrants) and fire hydrant repair kits (15 hydrants) in the amount of $68,885.48.
Discussion
In the past, Public Works staff has flushed only dead end hydrants to remove the stagnant water
from the system. In order to adequately maintain the City’s water infrastructure and provide fire
protection to the citizens of Arden Hills, all hydrants are being flushed/inspected this year. To
date, staff has found 19 hydrants that are not operational.
Four hydrants need complete repairs including valves and underground components. Valley
Rich has provided a quote in the amount of $12,950 for labor to rebuild and replace the hydrants,
including valves. The material costs are $15,259.48 for a total of $28,209.48.
Fifteen hydrants can be repaired/replaced from the ground up by purchase of modernization kits.
Parts for the existing hydrants are no longer available due to the age. To prolong the lives of the
hydrants, staff will bag them in the winter to prevent salt damage. This is standard practice in
several area cities. Quotes were received by three vendors with HD Supply Waterworks
providing the lowest quote in the amount of $40,676. Staff will provide the labor for this effort.
It is anticipated that more hydrant replacements will be necessary as staff continues the flushing
operations throughout the City.
NEW BUSINESS – 9A
MEMORANDUM
Page 2 of 2
Attachments:
Attachment A: Valley Rich/Ferguson Bids – Labor and Materials for 4 hydrants
Attachment B: HD Supply Waterworks Bid – 15 Hydrant Modernization Kits