Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
07-24-17-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. PUBLIC PRESENTATIONS Twin Cities North Chamber Of Commerce John Connelly, President MEMO.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF County Road I/Old Highway 8 And Old Snelling Bridge Updates Sue Polka, Public Works Director, City Engineer MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF PROCLAMATION.PDF APPROVAL OF MINUTES June 26, 2017 Special City Council Work Session 06 -26 -17 -SWS.PDF June 26, 2017 Regular City Council 06 -26 -17 -R.PDF July 10, 2017 Regular City Council 07 -10 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve 2nd Quarter Financials Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Appoint Dave Perrault As Staff Liaison To The Joint Development Authority (JDA) William S. Joynes, Sr., City Administrator MEMO.PDF Motion To Accept Resignation Of Susan Iverson William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 17 -015 –1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) –Ramsey County –Conditional Use Permit Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF Motion To Approve Resolution No. 2017 -019 -Planning Case 17 -017 –3420 Fairview Avenue And 3417 Lake Johanna Boulevard –Minor Subdivision And Variance Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Resolution No. 2017 -020 -Services Agreement With Great Lakes Recycling, Inc. For Collection Of Soft Recyclables Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2017 -021 -2017 Seal Coat Project –Approve Plans And Specs And Authorize Ad For Bids Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Perry Park –Approve Scope Of Services For Park Planning And Grant Application Assistance –WSB And Associates Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Resolution No. 2017 -018 –Planning Case 17 -016 –1224 Amble Road –Minor Subdivision Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda July 24, 2017 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce John Connelly, President MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDF County Road I/Old Highway 8 And Old Snelling Bridge Updates Sue Polka, Public Works Director, City Engineer MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF PROCLAMATION.PDF APPROVAL OF MINUTES June 26, 2017 Special City Council Work Session 06 -26 -17 -SWS.PDF June 26, 2017 Regular City Council 06 -26 -17 -R.PDF July 10, 2017 Regular City Council 07 -10 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve 2nd Quarter Financials Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Appoint Dave Perrault As Staff Liaison To The Joint Development Authority (JDA) William S. Joynes, Sr., City Administrator MEMO.PDF Motion To Accept Resignation Of Susan Iverson William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 17 -015 –1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) –Ramsey County –Conditional Use Permit Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF Motion To Approve Resolution No. 2017 -019 -Planning Case 17 -017 –3420 Fairview Avenue And 3417 Lake Johanna Boulevard –Minor Subdivision And Variance Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Resolution No. 2017 -020 -Services Agreement With Great Lakes Recycling, Inc. For Collection Of Soft Recyclables Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2017 -021 -2017 Seal Coat Project –Approve Plans And Specs And Authorize Ad For Bids Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Perry Park –Approve Scope Of Services For Park Planning And Grant Application Assistance –WSB And Associates Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Resolution No. 2017 -018 –Planning Case 17 -016 –1224 Amble Road –Minor Subdivision Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 24, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce John Connelly, President MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 And Old Snelling Bridge UpdatesSue Polka, Public Works Director, City Engineer MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFPROCLAMATION.PDFAPPROVAL OF MINUTESJune 26, 2017 Special City Council Work Session06-26 -17 -SWS.PDFJune 26, 2017 Regular City Council06-26 -17 -R.PDFJuly 10, 2017 Regular City Council07-10 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2nd Quarter FinancialsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Appoint Dave Perrault As Staff Liaison To The Joint Development Authority (JDA) William S. Joynes, Sr., City Administrator MEMO.PDF Motion To Accept Resignation Of Susan Iverson William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Planning Case 17 -015 –1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) –Ramsey County –Conditional Use Permit Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF Motion To Approve Resolution No. 2017 -019 -Planning Case 17 -017 –3420 Fairview Avenue And 3417 Lake Johanna Boulevard –Minor Subdivision And Variance Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Resolution No. 2017 -020 -Services Agreement With Great Lakes Recycling, Inc. For Collection Of Soft Recyclables Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2017 -021 -2017 Seal Coat Project –Approve Plans And Specs And Authorize Ad For Bids Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Perry Park –Approve Scope Of Services For Park Planning And Grant Application Assistance –WSB And Associates Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Resolution No. 2017 -018 –Planning Case 17 -016 –1224 Amble Road –Minor Subdivision Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 24, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce John Connelly, President MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 And Old Snelling Bridge UpdatesSue Polka, Public Works Director, City Engineer MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFPROCLAMATION.PDFAPPROVAL OF MINUTESJune 26, 2017 Special City Council Work Session06-26 -17 -SWS.PDFJune 26, 2017 Regular City Council06-26 -17 -R.PDFJuly 10, 2017 Regular City Council07-10 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2nd Quarter FinancialsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Appoint Dave Perrault As Staff Liaison To The Joint Development Authority (JDA)William S. Joynes, Sr., City Administrator MEMO.PDFMotion To Accept Resignation Of Susan IversonWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Planning Case 17 -015 –1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) –Ramsey County –Conditional Use PermitMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFATTACHMENT J.PDFATTACHMENT K.PDFMotion To Approve Resolution No. 2017 -019 -Planning Case 17 -017 –3420 Fairview Avenue And 3417 Lake Johanna Boulevard –Minor Subdivision And VarianceMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Resolution No. 2017 -020 -Services Agreement With Great Lakes Recycling, Inc. For Collection Of Soft Recyclables Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2017 -021 -2017 Seal Coat Project –Approve Plans And Specs And Authorize Ad For Bids Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Perry Park –Approve Scope Of Services For Park Planning And Grant Application Assistance –WSB And Associates Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Resolution No. 2017 -018 –Planning Case 17 -016 –1224 Amble Road –Minor Subdivision Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 24, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents: 6.G. Documents: 7. 8. 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce John Connelly, President MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 And Old Snelling Bridge UpdatesSue Polka, Public Works Director, City Engineer MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFPROCLAMATION.PDFAPPROVAL OF MINUTESJune 26, 2017 Special City Council Work Session06-26 -17 -SWS.PDFJune 26, 2017 Regular City Council06-26 -17 -R.PDFJuly 10, 2017 Regular City Council07-10 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve 2nd Quarter FinancialsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Appoint Dave Perrault As Staff Liaison To The Joint Development Authority (JDA)William S. Joynes, Sr., City Administrator MEMO.PDFMotion To Accept Resignation Of Susan IversonWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Planning Case 17 -015 –1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) –Ramsey County –Conditional Use PermitMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFATTACHMENT J.PDFATTACHMENT K.PDFMotion To Approve Resolution No. 2017 -019 -Planning Case 17 -017 –3420 Fairview Avenue And 3417 Lake Johanna Boulevard –Minor Subdivision And VarianceMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFATTACHMENT J.PDFMotion To Approve Resolution No. 2017 -020 -Services Agreement With Great Lakes Recycling, Inc. For Collection Of Soft RecyclablesMatthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESSResolution 2017 -021 -2017 Seal Coat Project –Approve Plans And Specs And Authorize Ad For BidsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPerry Park –Approve Scope Of Services For Park Planning And Grant Application Assistance –WSB And AssociatesSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFResolution No. 2017 -018 –Planning Case 17 -016 –1224 Amble Road –Minor SubdivisionMatthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 24, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:7.8.9.9.A.Documents:9.B.Documents:9.C.Documents: 10. 11. Page 1 of 1 DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: John Connelly, President of Twin Cities North Chamber of Commerce – Update Background/Discussion John Connelly, Twin Cities North Chamber of Commerce President, is scheduled to be at the July 24, 2017, City Council meeting to provide an update and answer questions. PUBLIC PRESENTATIONS – 3A MEMORANDUM Page 1 of 1 STAFF COMMENTS –4A MEMORANDUM DATE:July 24, 2017 TO:Honorable Mayor and City Councilmembers FROM:William S. Joynes, Sr., City Administrator SUBJECT:Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update A verbal update will be provided at the City Council meeting. Page 1 of 1 DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road I/Old Highway 8 and Old Snelling Bridge Updates A verbal update will be provided at the City Council meeting. STAFF COMMENTS –4B MEMORANDUM DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Night to Unite Update Background/Discussion The 2017 Night to Unite will be held Tuesday, August 1 from 5:00 to 9:00 p.m. Anyone interested in hosting an event was encouraged to register their party with the Ramsey County Sheriff’s Office by Friday, July 14, 2017. However, interested parties may still register their party but are not guaranteed a visit by local representatives, though they will do their best to accommodate all. Night to Unite information can be found on the Ramsey County Sheriff’s Office website or by calling the Crime Prevention Unit at 651-266-7339. We also have a link to this information on the City’s website. As of Wednesday, July 19, twenty-three (23) hosts have registered their event! A list of those participating in Night to Unite will be provided to the City Council when it becomes available. The Ramsey County Sheriff’s Office has asked the Mayor and all City Councilmembers to sign a Night to Unite 2017 Proclamation. Attachment Attachment A: Night to Unite 2017 Proclamation STAFF COMMENTS – 4C MEMORANDUM Approved: July 24, 2017 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JUNE 26, 2017 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Special Work Session at 6:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator William Joynes; Public Works Director/City Engineer Sue Polka; Interim Director of Finance and Admin Services Dave Perrault; Senior Planner Matthew Bachler; Interim Interim City Planner Eric Zweber; City Clerk Julie Hanson; Planning Commission Chair Roberta Thompson; and Jim Gromberg, WSB & Associates 1. AGENDA ITEMS A. HIGHER EDUCATION MORATORIUM STUDY Mayor Grant asked whether the information to be presented was a final document or if the intent was to solicit feedback from the Council for future revisions. Senior Planner Bachler indicated the report was a draft of the study completed by WSB and Associates (WSB) regarding the Higher Education Moratorium Study. The report included background and technical analyses and its purpose was to make recommendations regarding potential amendments to the Zoning Code or the Comprehensive Plan. He stated the intent of this special work session was to obtain Council feedback and based on that feedback, additional work would be performed. Staff would then return to the Council with a final report at a later date. Senior Planner Bachler provided background information regarding the Higher Education Moratorium such that an interim Ordinance was adopted in October 2016 that temporarily prohibited land use applications and reviews for higher education uses in all zoning districts. The moratorium was in effect for 12 months which allowed the City time to complete a study of impacts and benefits of higher education uses and provide recommendations for amendments to the Zoning Code or Comprehensive Plan Mayor Grant asked about the ordinance language. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 26, 2017 2 Senior Planner Bachler stated the ordinance was attached to the report from WSB as Appendix A. He said the City approved a contract with WSB in February 2017 authorizing completion of a study that included the following five components: an analysis of the existing campus Master Plans for Bethel and Northwestern; an analysis of how other communities regulate higher education uses; an analysis of the City’s various commercial and industrial zones in terms of purpose and the mix of allowed uses; an analysis of employment and economic activity associated with those uses; and an analysis of existing land and building space available in the City’s commercial and industrial zones. He stated that WSB worked with the Planning Commission and the Economic Development Commission (EDC) regarding technical analysis of the study and that the Planning Commission Chair, Roberta Thompson, was in attendance at this meeting to discuss the key components. Mayor Grant asked if staff had worked with the Council. Senior Planner Bachler stated that the contract with WSB was approved by the Council at its February 13, 2017, meeting. In addition, staff introduced the study to the City Council at the joint work session with the Planning Commission in March 2017. He said that since March, staff had worked with the Planning Commission and EDC to review the five components of the study so that findings could now be presented to the Council. Councilmember Holden asked if the Council had to take some type of action no matter what. Senior Planner Bachler stated that due to the deadline provided in the approved scope of work, proposals for amendments to the zoning code were due in July. He indicated changes to the Zoning Code must be made before the temporary ordinance expires on October 9, 2017. Mayor Grant asked if the Council could simply let the temporary ordinance expire without taking any action. Senior Planner Bachler stated that this was correct – some Cities go through this type of process and conclude that no changes are necessary. Mayor Grant wanted to know if the Council could conclude that changes need to be made by October 9, 2017, but that the changes themselves did not have to be made by October 9, 2017. Senior Planner Bachler indicated the temporary ordinance would expire October 9, 2017. If no changes were made by that time, then City staff must accept land use applications beginning October 10, 2017, and follow the regulations that are in place at that time. He stated the purpose of the temporary ordinance was to give the City a window of time to make changes so that they did not have to react to land use applications that are submitted. Roberta Thompson, Planning Commission Chair, stated the Planning Commission had reviewed the study and that she was now providing its findings regarding the five key areas that included the following: • Bethel and Northwestern’s Campus Master Plans and five year growth plan; • Regulation in other communities; • Allowed uses in the City’s current commercial and industrial zones; ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 26, 2017 3 • The City’s economic activity; and • Existing parcels in commercial and industrial zones. Chair Thompson stated that Bethel and Northwestern were consulted and it was found that both universities expect to double their student enrollment due to continuing education programs for working professionals. Chair Thompson stated that a number of municipalities that have higher education allow this type of use in many of their zoning areas. She stated it was also determined that a number of cities have two types of uses – college campus (which include student housing, athletic and facilities, dining facilities) and college classroom (where actual classes are being conducted). Chair Thompson indicated that it was determined that the purpose statements for each of Arden Hills zoning districts were realistic based on the expectation for each area. She stated one aspect that stood out was that the similar treatment of the land uses did not necessarily create the distinctly different commercial and industrial zoning districts and that the purpose statements then did not necessarily compliment those areas. Councilmember McClung offered that one example of this discrepancy was in the B4 District. Chair Thompson stated that regarding economic activity, the study grouped uses into three categories based on the average salary per 1,000 square feet of building area. Category 1 included office buildings in which those workers have more spending dollars. Category 2 included healthcare and retail businesses and some lower wage areas and Category 3 was mainly retail areas where individuals spend their income. Mayor Grant asked if education fit into Category 3 and if the difference between Categories 1 and 3 were substantial. Chair Thompson stated that yes, education fit into Category 3 and that there was in fact a substantial difference between those categories. Councilmember McClung indicated the EDC found the impact between Categories 1 and 3 to be interesting. He said that all categories are important and that Arden Hills was fairly well balanced between Categories 1, 2 and 3 in terms of zoning. A discussion ensued regarding existing parcels in the commercial and industrial zones, particularly those located in the B2 and B4 districts. Chair Thompson concluded that the Planning Commission supported the idea of having a “college campus” use and a “college office” use. Councilmember Holden questioned this terminology and what would be gained by the distinction. She wanted to know what would happen if a VoTech wanted to locate to Arden Hills. Senior Planner Bachler indicated that currently higher education was allowed in five zoning districts either as a Planned Unit Development (PUD) or Conditional Use Permit (CUP). He ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 26, 2017 4 stated it is proposed to eliminate the higher education land use designation and replace the category with “college campus” and “college office” so that there is a breakdown. Councilmember Holden was concerned this terminology would be too restrictive and questioned the definition of higher education. Eric Zweber, Interim City Planner, gave the example about STEM colleges, noting that those facilities may appear to behave like an office but could have HVAC systems powering their vent hoods. Some of those facilities also have outdoor storage of chemicals and gasses, so in these cases do not behave as an office and would need to have a college campus designation. He stated basically it comes down to what classes the educational institution is offering. Councilmember Holden was concerned that this terminology would be inclusive of Bethel and Northwestern but exclusive of everyone else. A short discussion ensued regarding higher education uses in the R1 and B1 districts. Mayor Grant asked if “college campus” could be a zone of its own. Interim City Planner Zweber stated that many communities have institutional zoning districts where educational facilities exist and many have a standalone zoning district specifically for colleges. Councilmember Holmes stated it is confusing that Northwestern is in the R1 district with a PUD and Bethel is in the B1 district with a CUP. She stated it would help if there were consistency in the Zoning Code as to what college campuses are zoned. Interim City Planner Zweber asked if the Council would like to remove the existing school higher education classification from the Zoning Code and replace it with the two separate uses. Councilmember Holden asked if that change occurs, would no higher education, other than a traditional college, be allowed in Arden Hills. Interim City Planner Zweber stated it is expected that the definition would be broader than simply college and would include, for example, a Rasmussen business school or some other technical college or VoTech. He stated the term “college” is used generally and wanted to know what the Council viewed as higher education. A short discussion ensued about the definition of higher education. City Administrator Joynes stated that he formerly was the Dean at Hamline University which also has a campus on the west side of the Twin Cities. He indicated that particular location was deemed as “college office” as it consisted of classrooms and computer labs with some office space and it mainly served graduate students. He said there were no ancillary spaces such as dining or athletic facilities. So in that example, “college office” would relate to a graduate school, a VoTech or a number of other things. He stated the misleading term is the word “office” and that perhaps a different title would be better. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 26, 2017 5 Councilmember Holden questioned the designation of a property that may have a mixed use. Interim City Planner Zweber stated that one option would be to use “higher education campus” and “higher education office” as the terminology but also stated work must be done so that anyone reading the terms clearly understands the allowed use. Mayor Grant encouraged having limitations on the use. Councilmember McClung indicated that both universities have room to expand within their traditional footprint. He suggested looking at all businesses in Arden Hills when making this new distinction so that a nice mix remains. He also stated that while there are some vacancies, which allow new businesses to come in to Arden Hills, there are not that many. Jim Gromberg of WSB agreed. He stated Arden Hills has roughly an 8% to 10% vacancy and currently there is a good mix in the city. He said the key is to retain that mix. Councilmember Holden spoke about the survey conducted by the EDC which showed the main reason businesses have left Arden Hills is because they need a place to expand. She questioned the cities used for the comparison regarding higher education zoning. Interim City Planner Zweber indicated Appendices D and E of the report list the communities and their zoning districts. Councilmember McClung stated he agreed with Councilmember Holden in that it would be difficult to find another city that has Arden Hills’ percentage of higher education. He stated he wants to be cautious as to what is allowed for expansion. Councilmember Holden reiterated she would like to see a better definition created as the term “college” sounds like a four year university only and excludes entities such as a VoTech. Mayor Grant asked if Bethel and Northwestern had zoning districts of their own, and if the location and a better definition could be determined regarding the terms “college campus” and “college office”, would this be acceptable. Councilmember Holden stated she would be comfortable with that. Councilmember Scott stated he was more lenient due to his past experience in the Air Force in which they partnered with local higher education. He feels this expansion could possibly help the City attract higher pay jobs once TCAAP is developed. Councilmember Holmes said she would like to see Bethel and Northwestern be consistently zoned. She expressed concern if a CUP were allowed in the B2, B4 and possibly CC districts that it could be hard to stop. She stated she would like to be more restrictive as she is especially concerned about the B2 and B4 districts being used for higher education classrooms. Mayor Grant agreed that allowing conditional uses could be a slippery slope. Councilmember McClung stated he would also like to be more restrictive. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 26, 2017 6 Councilmember Holden stated she also would like the Council to look further into the finding that certain zoning areas do not match the purpose statement. Councilmember McClung stated he too would like to review the purpose statements in comparison to what is actually thriving currently and potentially amend the Comprehensive Plan if necessary. Mayor Grant asked Senior Planner Bachler if he understood the direction the Council had provided. Senior Planner Bachler stated the general direction was that the Council supported creating a separate zoning district exclusively for Bethel and Northwestern. The Council had interest in using the term “college office” but that work needed to be put into the definition of that terminology. He also stated it needed to be determined if the City should develop specific Conditional Use Permit criteria for the “college office” use to provide more control over the nature of the “college office” use. He also indicated staff would research what other communities have done in terms of restricting that use. Mayor Grant stated that the universities have indicated they are growing and that the City wants to protect its businesses and remain fiscally sound, which speaks to the City’s mission statement. 2. COUNCIL/STAFF COMMENTS None. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 6:56 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 24, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 26, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Interim Director of Finance and Administrative Services Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. PUBLIC PRESENTATIONS A. Update from State Representative Randy Jessup Representative Randy Jessup thanked the Council for their time and provided them with an end of session update from the State. He stated he was pleased by the amount of bonding and budget work that was completed this year. He described the changes coming to the affordable health care act and proposed tax relief for social security benefits. He explained that the State was working to relieve student debt for college graduates. He commented on the funding that was being set aside for transportation projects in the coming years. He provided an update on the small cell tower initiative with the Council. He reviewed the licensure changes that were being ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 2 proposed for Minnesota educators. He was pleased to report the per pupil funding would be increased in 2018 and 2019. Lastly, he reported the State passed a Real ID bill and approved Sunday liquor sales. Mayor Grant questioned if the I-35W project had been funded by the State. Representative Jessup explained this project was not funded for 2018. He stated he would continue to push hard in order to get this project moving forward. Councilmember McClung asked when the Department of Public Safety Emergency Operation Center on TCAAP would be funded by the State. Representative Jessup indicated he would investigate this project further and would report back to the Council. Mayor Grant thanked Representative Jessup for his presentation and for all of his work on behalf of the City of Arden Hills. B. 2016 Financial Statements Aaron Nielsen, MMKR, reviewed the City’s 2016 financial statements in detail with the City Council. He reported the City received a clean or unmodified opinion. He commented on the Special Purpose Audit Reports. He discussed the City’s revenue per capita along with the general funds financial position. He provided further comment on the City’s enterprise funds. Councilmember McClung asked if there were any GASB changes that would be coming forward that would continue to change governmental accounting. Mr. Nielsen described the new GASB standards that would be coming forward. Mayor Grant thanked Mr. Nielsen for his thorough report. C. GFOA Financial Awards Presentation Sue Virnig, MnGFOA, presented the City of Arden Hills with a Certificate of Achievement for Excellence in Financial Reporting from the GFOA, along with an award for Outstanding Achievement in Popular Annual Financial Reporting, and the Distinguished Budget Presentation Award. She explained the purpose of these programs and commended the City on their great financial work. A round of applause was offered by all in attendance. Mayor Grant questioned how many cities in Minnesota received all three financial awards. Ms. Virnig reported only eight (8) cities in the State of Minnesota received all three awards. Mayor Grant thanked the Finance Department for their tremendous efforts on behalf of the City. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 3 City Administrator Joynes provided an update on TCAAP stating the JDA met last week and confirmed the project timeline. He stated the Mayor asked the County for an update on the solar farm, County Road 8 extension, along with the park and trail activity that would be located on the periphery of the site. He reported staff was still waiting to hear on the finalization of the property sale with Alatus. Mayor Grant asked if staff knew if work had begun on the County Road 8 extension. Public Works Director/City Engineer Polka stated the County had mobilized at this location and the project was staked. B. Night to Unite Update City Clerk Hanson stated the 2017 Night to Unite will be held Tuesday, August 1 from 5:00 to 9:00 p.m. Those interested in hosting an event should register their party with the Ramsey County Sheriff’s Office by Friday, July 14. Registration information is available on the Ramsey County Sheriff’s Office website or by calling the Crime Prevention Unit at 651-266-7339. The City also has a link to this information on its website. Those registered to host a neighborhood gathering will be visited by community officials, fire departments, and Ramsey County Sheriff’s Office representatives. A list of neighborhoods participating in Night to Unite will be sent to the City Council when it becomes available. To date, five parties had registered. 5. APPROVAL OF MINUTES A. June 12, 2017 Regular City Council MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the June 12, 2017, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2016 City Financial Statements and Audit C. Motion to Approve 2016 4th Quarter Financial Reports D. Motion to Approve Lake Johanna Capital Fire Department Expense E. Motion to Approve a One Year Extension for the Variance Approved for 1536 Edgewater Avenue in Planning Case 16-017 F. Motion to Approve Ordinance No. 2017-004 in Planning Case 17-018 for an Amendment to Chapter 2 – Administration, Section 220.03, Subdivision 1 of the Arden Hills City Code, and Authorize Publication of Summary Ordinance G. Motion to Approve Resolution No. 2017-016 Approving Master Partnership Agreement with the Minnesota Department of Transportation MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 4 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS A. Adopt Resolution No. 2017-017 Awarding the 0.5 MG Water Tower Rehabilitation Project to Osseo Construction Co., LLC Public Works Director/City Engineer Polka stated the 2017-2021 Capital Improvement Plan identifies a project to repair and repaint the City’s 0.5 MG water tower located at Cummings Park. On April 10, 2017, the City Council approved a contract with WSB to provide design and bidding services for the project in the amount of $5,000. Plans and specifications were completed in May and bids were opened on June 20, 2017. Five contractors submitted bids. The bid included a base bid for the contractor to provide the work in 2017 and a bid alternate to provide the work in 2018. Public Works Director/City Engineer Polka reviewed the bids and reported the lowest responsible bid was submitted by Osseo Construction Co., LLC, out of Osseo, Wisconsin, in the amount of $568,800. Osseo Construction was also low bidder for the bid alternate in the amount of $519,800 which would provide for a $49,000 savings to the City for the work to be completed in its entirety in 2018 with a substantial completion date of August 31, 2018. Mayor Grant stated Osseo Construction Co. has completed other water tower rehabilitations in the metro area. Councilmember Scott asked how many of the bids were received from Minnesota based companies and questioned if the City had any provisions in place to offer more support to Minnesota bidders. Public Works Director/City Engineer Polka explained two of the bids received were from Minnesota companies and indicated there were no provisions in place within the specs. Councilmember Holden inquired if the engineering expenses will incur in 2017 or 2018. Public Works Director/City Engineer Polka reported a portion will be completed in 2017 and the remainder will be completed in 2018. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adopt Resolution No. 2017-017 Awarding the 0.5 MG Water Tower Rehabilitation Project to Osseo Construction Co., LLC, as the lowest responsive bidder in an amount not to exceed $519,800. The motion carried (5-0). B. Approve Construction Services with WSB & Associates – 0.5 MG Water Tower ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 5 Public Works Director/City Engineer Polka stated WSB completed the plans and bid documents for a fee of $5,000 as previously approved at the April 10, 2017, City Council meeting. The scope and fee for Construction phase services was reviewed and is proposed to be completed for an hourly not to exceed fee of $62,314.00, which includes full-time construction observation, mileage reimbursement for the inspector and a 2-year warranty inspection. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to Approve the scope and fee from WSB & Associates in the amount of $62,314.00 for construction services for the 0.5 MG north water tower repair and repainting (City Project No. 12-W-001). The motion carried (5- 0). C. Planning Case 17-013 – Boston Scientific – 4100 Hamline Avenue – PUD Amendment Senior Planner Bachler stated Boston Scientific has requested a Planned Unit Development (PUD) Amendment to construct a 5,330-square foot building addition on the northeast corner of Building 9 on their campus. The Boston Scientific campus at 4100 Hamline Avenue North operates under a PUD that was originally approved in 2002 for the Guidant Corporation. The last comprehensive update to the PUD and Campus Master Plan took place in 2015 when the City approved a subdivision of the property to help facilitate the sale of Buildings A, B, and C located in the southwest corner of the campus. The Campus Master Plan was revised at that time to make adjustments to the location of future buildings and parking ramps so that the two lots could function independently. Senior Planner Bachler reported new building construction or site modifications identified on the approved Campus Master Plan require a Site Plan Review prior to construction. For building construction or site modifications not on the Master Plan, a PUD Amendment is required. The proposed addition to Building 9 is not shown on the current Master Plan and a PUD Amendment is therefore being requested. Senior Planner Bachler explained the proposed addition is for a new and expanded sterilization facility in Building 9. The company’s existing sterilization facility is located in Building C and its relocation to Building 9 is part of a process that has been underway for the past several years to move operations out of Buildings A, B, and C to allow for their eventual sale. The facility will be used for the sterilization of medical products manufactured by Boston Scientific. Senior Planner Bachler commented the addition would be located on the northeast corner of Building 9, which is located in the northeast corner of the campus adjacent to Cummings Park Drive and Lexington Avenue North. The sterilization facility would have a footprint of 4,927 square feet measuring approximately 97 feet in length and 46 feet in width. The location of the addition would impact an existing parking area on the north side of Building 9. As a result of the construction, eight parking stalls would be removed. The project would also include 3,400 square feet of interior renovations for the new sterilization facility. Senior Planner Bachler stated the addition would be approximately 15 feet in height with a mechanical penthouse extending an additional 13.5 feet above the roof deck on a portion of the structure. The addition would be constructed with reinforced masonry material. Exterior finish materials would include translucent fiberglass, synthetic stucco, and metal profile panels. ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 6 Operating equipment located on the roof would be screened by an approximately 9-foot metal paneling screen. Additional ground level operating equipment would be contained in an approximately 403 square foot enclosure on the west side of the proposed addition. Senior Planner Bachler discussed the Plan Review and offered the following Findings of Fact: 1. Boston Scientific has requested approval of a Planned Unit Development Amendment in order to construct an approximately 5,330 square foot building addition on the northeast corner of Building 9 on their corporate campus located at 4100 Hamline Avenue North. 2. The Boston Scientific Campus is a conforming use in the I-1 Limited Industrial Zoning District and operates under an approved PUD. 3. New building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. 4. The proposed addition to Building 9 is not identified on the approved Campus Master Plan and therefore a PUD Amendment is required. 5. The proposal is in conformance with underlying I-1 Zoning District requirements and the approved PUD. 6. The proposed modifications to the Building 9 parking lot would result in a reduction of total parking by eight stalls. 7. Boston Scientific has provided a Campus Parking Plan that identifies existing parking stalls and proof of parking areas to meet the current needs of the approximately 2,200 employees on the property. 8. The proposal is not expected to adversely affect the surrounding neighborhood or the community as a whole. Senior Planner Bachler stated the Planning Commission voted to recommend approval (4-0) of Planning Case 17-013 for a PUD Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans in the June 26, 2017, Report to the City Council, as amended by the following eight (8) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall continue to abide by all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Agreement shall be prepared by the City Attorney and executed prior to the issuance of any City development permits. 4. All necessary City permits for the addition shall be obtained within one year of approval by the City Council, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 5. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a Building Permit. 6. The applicant shall obtain all necessary permits, including, but not limited to, NPDES and Rice Creek Watershed District. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 7. The applicant shall submit a financial surety in the amount of 125% of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 7 the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The surety shall be valid for two full years from the date of installation. 8. If noise from Building 9 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Councilmember Holden questioned how many new jobs would be added. Senior Planner Bachler deferred this question to the applicant. Joseph Ford, RSP Architects, reported the same base staffing would be used but understood they would be relocated to the expansion space. Mayor Grant asked if the MPCA noise standards would be met for the building expansion. Mr. Ford explained all noise standards would be met. Councilmember McClung stated he attended the June Planning Commission meeting and explained no concerns were voiced by the neighbors. Mayor Grant questioned who came up with the building design. Mr. Ford stated he was responsible for the building design. He described how the building expansion would blend into the existing building architecture. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to approve Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans as amended by the eight (8) conditions in the June 26, 2017, Report to the City Council. The motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott invited the public to attend the Hot Dog with a Deputy event on Tuesday, July 11 at Tony Schmidt Regional Park from 5:00 p.m. to 7:00 p.m. Mayor Grant encouraged the Councilmembers to consider doing a ride along with a Ramsey County Deputy in order to learn more about the Sheriff’s Department and the great work they were doing on behalf of the community. ARDEN HILLS CITY COUNCIL – JUNE 26, 2017 8 Councilmember Holmes stated the City would be increasing the number of Planning Commission alternates to two (2). Anyone interested in serving as an alternate was encouraged to contact City Hall for further information. Councilmember Holden indicated she was approached by several residents regarding a warranty or insurance program for water and sewer lines. She explained she passed along some information to staff regarding this matter. Public Works Director/City Engineer Polka reported the City of Edina recently approved this type of insurance. She commented she would investigate this further and would report back to the Council at a future worksession meeting. Councilmember McClung stated he would not be in attendance at the Monday, July 10 City Council meeting. Councilmember McClung reported there were City trails that intersected with busy streets. He encouraged pedestrians to use caution when crossing the street. He recommended the Council consider installing signs with flashing lights along these busy roadways to improve pedestrian safety. Mayor Grant supported the Council addressing pedestrian safety issues at a future worksession meeting. He then commented on the Old Snelling Bridge and asked if the State had approved funding for this project. Public Works Director/City Engineer Polka stated the City requested funding two years ago for this project and understood the City was very high on the list. She reported she received a call from MnDOT last week and staff was in discussions to determine what year the project would be completed. She anticipated work may begin in 2018. Mayor Grant asked that the Council receive an update on the Old Highway 8 extension at each City Council meeting in addition to the regular TCAAP/JDA updates that are being provided. ADJOURN MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:29 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 24, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 10, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Steve Scott Absent: Councilmember Dave McClung (excused) Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Interim Director of Finance and Administrative Services Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 3B be added to the Agenda to allow for a presentation from a local Boy Scout. Mayor Grant proposed Item 9A (Fire Hydrant Replacement and Repairs – Emergency Purchase) be placed on the Consent Agenda for approval. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. PUBLIC PRESENTATIONS A. Update from Senator Isaacson ARDEN HILLS CITY COUNCIL – JULY 10, 2017 2 Senator Jason Isaacson thanked the Council for their time and provided the group with an update from the State. He described the work that was completed in the most recent session. He noted social security taxes would see some decreases. He discussed the premium relief coming for healthcare and understood that continual reform would be needed going forward. He anticipated that a Special Session would be held in October to finalize several matters prior to yearend. He stated he would continue to look for economic opportunities and encouraged the Council to contact him with comments or questions. Councilmember Scott requested further information regarding the small cell tower bill. Senator Isaacson indicated he would research this topic further and would report back to the City Council. Councilmember Holmes questioned why Arden Hills received no Local Government Aide (LGA). Senator Isaacson stated it was his understanding it would take a great deal of time to reevaluate the formula. Mayor Grant thanked Senator Isaacson for his time and presentation. B. Boy Scout Presentation Owen Wagner, Troop #9186, introduced himself to the City Council and explained he was a Second Class Scout working on a Citizenship in the Community Badge. He reported his troop met at Centennial United Methodist Church in Roseville. He then asked several questions of the Council regarding TCAAP. Mayor Grant provided Owen Wagner with a summary on the TCAAP project and the progress being made on the development. He explained the City was working with Ramsey County on this project and anticipated that roads would be installed in 2018. He anticipated the entire TCAAP project would not be completed for another 10-15 years. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Joynes provided an update on TCAAP stating staff met with representatives of the County last Friday. The meeting was designed to ensure all parties were on the same financial schedule going forward. He reported Ehlers would be putting together financials for both parties. He explained the City was still waiting to hear about the pollution issues. He was hopeful the project would begin moving forward in the next two to three weeks when the property sales would be finalized. B. County Road I/Old Highway 8 Update ARDEN HILLS CITY COUNCIL – JULY 10, 2017 3 Public Works Director/City Engineer Polka reported grading and utility work had begun on the County Road I/Old Highway 8 project. She anticipated the sanitary sewer and water lines would be in place by September. 5. APPROVAL OF MINUTES A. June 19, 2017 City Council Work Session MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the June 19, 2017, City Council Work Session meeting minutes as presented. The motion carried unanimously (4-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Appointment of Communications Coordinator C. Motion to Accept Resignation of Dave Williams, Public Works Worker D. Motion to Approve Appointment of Park and Recreation Seasonal Workers E. Motion to Approve Appointment of Public Works Maintenance Worker F. Motion to Approve Construction Services Scope and Fee Proposal with WSB & Associates – Old Highway 8 & County Road I Utilities G. Motion to Approve Boston Scientific PUD Amendment Agreement (PC 17-013) H. Motion to Approve Fire Hydrant Replacement and Repairs – Emergency Purchase MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:40 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:41 p.m. 9. NEW BUSINESS A. Fire Hydrant Replacement and Repairs – Emergency Purchase ARDEN HILLS CITY COUNCIL – JULY 10, 2017 4 This item was moved to the Consent Agenda. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott invited Arden Hills’ residents to attend the Hot Dog with a Deputy event which would be held on Tuesday, July 11 at Tony Schmidt Regional Park from 5:00 p.m. to 7:00 p.m. Councilmember Scott stated Night to Unite would be held on Tuesday, August 1. He encouraged residents to register their neighborhood event with the Ramsey County Sheriff’s Office. Councilmember Holmes indicated that she and Sara Knoll would be meeting with a representative from the GreenStep program on Thursday, August 3 at 8:00 a.m. regarding the City’s participation in the GreenStep program. Councilmember Holden stated that the parcel at county Road D had recently been purchased. Mayor Grant requested staff provide the Council with a brief presentation on the small cell towers. Public Works Director/City Engineer Polka discussed the research she had conducted and commented on the summary the League of Minnesota Cities had available. She reported the new legislation allows small cell towers to be installed in public right-of-way. She explained the size had to be limited, along with the amount of equipment. She anticipated the City would have to amend its right-of-way Ordinance and fee schedule in order to allow for small cell towers in the City. Councilmember Holmes asked if this entire initiative centered on the upcoming Super Bowl and questioned what companies were driving this change. Public Works Director/City Engineer Polka stated the Super Bowl was the driving factor, along with the new 5G technology. Councilmember Holden understood that the added capacity would assist in keeping all of the visitors for the Super Bowl able to use their phones and tablets. Mayor Grant requested an update on Simple Recycling. Senior Planner Bachler commented on the contract the City was working to secure with Simple Recycling which would allow for textile collections in Arden Hills. He anticipated the contract would be reviewed by the Council at the July 17 work session. ARDEN HILLS CITY COUNCIL – JULY 10, 2017 5 Mayor Grant commended Representative Jessup on his great work and for being recognized as a Legislator of Distinction by the State. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the Regular City Council Meeting at 7:57 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 1 DATE: July 24, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance & Administrative Services Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Council Should Consider the Following Options: A.Approve Claims and Payroll or B.Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #14 .................................................................................... $ 87,865.28 Total Payroll $ 87,865.28 Accounts Payable Claims Through 7/14/2017 Paid Claims (Bank Fees) ........................................................................ $ 3,907.87 Paid Claims (Check No 46747-Check No 46789) ................................. $ 179,461.23 Paid Claims (Check No 46790-Check No 46791) ................................. $ 177,849.25 Total Accounts Payable $ 361,218.35 Total Claims $ 449,083.63 CONSENT ITEM 6A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 14 CHECKS DATED: 07/14/17 Biweekly: 06/24/17 - 07/07/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,292.01 EFT SIT 2,268.12 EFT FICA Oasdi 3,682.33 EFT FICA Medicare 861.22 EFT TOTAL TAXES 12,103.68 Health Premium 2,316.65 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 145.83 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,670.81 HSA Health Saving 677.17 Health Care Savings Plan-Retirement 686.03 EFT Health Care Savings Plan-2% 214.95 EFT Health Care Savings Plan-4% 398.40 EFT TOTAL HEALTH SAVINGS 1,976.55 PERA 3,483.62 EFT ICMA 753.18 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 873.30 EFT TOTAL RETIREMENT 5,647.70 IUOE 49 Dues (Union) 120.50 A/P Check* LTD/STD Insurance 962.11 A/P Check* PERA Life Insurance 40.00 A/P Check* Life/Addl/Dep Life 83.00 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 1,445.44 Total Employee Deductions 23,844.18 Net Payroll 507.56 Direct Deposit 39,879.43 EFT Gross Payroll Tie-Out 64,231.17 STD/LTD Gross - Up Plus City Paid Benefit 24,141.67 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 87,865.28 FICA TIE-OUT Gross Payroll 64,231.17 Less Total FSA 2,670.81 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 61,560.36 FICA Oasdi @ 6.20% 3,682.33 FICA Medicare @ 1.45% 861.22 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 77.70 4,019.57 77.70 0.00 13,544.72 1,134.75 14,679.47 821.38 821.38 4,019.57 4,543.55 CITY BENEFIT 3,682.33 861.22 Journal Entry Proof List General Ledger 60003.06.2017 User: Printed: dave.perrault 7/18/2017 - 3:04 PM Batch: Account Number Debit Amount System Reference Project ManagementLine DescriptionAccount Description Credit Amount Journal Entry: 182-06-2017 Journal Entry Date: 06/30/2017 101-41500-44376 Bank Service Charges 773.28 0.00 To allocate Bank and Credit Card fees June 101-41500-44371 CC Processing Fees 2,042.05 0.00 To allocate Bank and Credit Card fees June 101-41500-44371 CC Processing Fees 254.26 0.00 To allocate Bank and Credit Card fees June 101-41500-44371 CC Processing Fees 838.28 0.00 To allocate Bank and Credit Card fees June 101-00000-10100 Gen Cash & Investments 0.00 3,907.87 To allocate Bank and Credit Card fees June Journal Entry Totals Journal Entry Balance 3,907.87 3,907.87 0.00 Report Totals: 3,907.87 3,907.87 0.00 GL-Journal Entry Proof List (7/18/2017 - 3:04 PM)Page 1 Accounts Payable User: Printed: ashley.bertrand 7/18/2017 6:54 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 Grainger, Inc 07/07/2017ACH 9470472821 PW Expenses PW Expenses 41.05 9470472839 PW Expenses PW Expenses 9.06 50.11Total for this ACH Check for Vendor 0192: 0214 LTG Power Equipment 07/07/2017ACH 214322 PW Supplies PW Supplies 209.86 209.86Total for this ACH Check for Vendor 0214: 0225 Lillie Suburban Newspapers 07/07/2017ACH 05312017-LSN May 17 Publications May 17 Publications 275.50 05312017-LSN May 17 Publications May 17 Publications 29.00 05312017-LSN May 17 Publications May 17 Publications 39.88 05312017-LSN May 17 Publications May 17 Publications 39.88 05312017-LSN May 17 Publications May 17 Publications 32.63 05312017-LSN May 17 Publications May 17 Publications 43.50 460.39Total for this ACH Check for Vendor 0225: 0230 MTI Distributing Co.07/07/2017ACH 1121571-00 PW Expenses PW Expenses 366.44 366.44Total for this ACH Check for Vendor 0230: 0319 City of Roseville 07/07/2017ACH 0223029 June 17 IT Bill June 17 IT Bill 3,489.58 0223064 June 17 Phone Bill June 17 Phone Bill 420.42 3,910.00Total for this ACH Check for Vendor 0319: 0339 Ferguson Waterworks 2516 07/07/2017ACH 0244852 PW Supplies PW Supplies 362.04 0245112 PW Supplies PW Supplies 1,599.17 1,961.21Total for this ACH Check for Vendor 0339: 0413 Newman Traffic Signs 07/07/2017ACH TI-0310450 PW Supplies PW Supplies 38.33 38.33Total for this ACH Check for Vendor 0413: 0706 Certified Laboratories 07/07/2017ACH 2752865 PW Supplies PW Supplies 365.25 365.25Total for this ACH Check for Vendor 0706: 1001 Sprint/Nextel Communications 07/07/2017ACH 196110738-049 May-June 17 Expenses May-June 17 Expenses 169.23 Page 1AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 169.23Total for this ACH Check for Vendor 1001: 1110 Pitney Bowes 07/07/2017ACH 06232017-PB June 17 Postage June 17 Postage 598.76 06232017-PB June 17 Postage June 17 Postage 1,019.99 1,618.75Total for this ACH Check for Vendor 1110: 1363 Water Conservation Service, Inc.07/07/2017ACH 7653 May 17 Leak Locates May 17 Leak Locates 275.35 275.35Total for this ACH Check for Vendor 1363: 1782 Willie McCray 07/07/2017ACH 309 6/26-6/29 Expenses 6/26-6/29 Expenses 378.00 378.00Total for this ACH Check for Vendor 1782: 2754 Zipko Strategy Inc 07/07/2017ACH 1464 TCAAP Expenses TCAAP Expenses 2,362.50 2,362.50Total for this ACH Check for Vendor 2754: 4889 Community Footworks 07/07/2017ACH 06282017-CF June 17 Foot Clinic June 17 Foot Clinic 168.00 168.00Total for this ACH Check for Vendor 4889: 5587 CES Imaging 07/07/2017ACH INV065451 June 17 Expenses June 17 Expenses 60.00 60.00Total for this ACH Check for Vendor 5587: 5596 Jamar Company 07/07/2017ACH 481411 PW Supplies PW Supplies 266.00 266.00Total for this ACH Check for Vendor 5596: 6060 Batteries Plus 07/07/2017ACH 028-489595 PW Expenses PW Expenses 107.95 028-489804 PW Expenses PW Expenses 134.95 242.90Total for this ACH Check for Vendor 6060: 6129 Fast Signs 07/07/2017ACH 204-45537 Name Tag/Name Plate Name Tag/Name Plate 52.92 52.92Total for this ACH Check for Vendor 6129: 6349 Mary Nosek 07/07/2017ACH 17-007 June 17 AH Notes June 17 AH Notes 80.00 80.00Total for this ACH Check for Vendor 6349: 7025 On Site Sanitation 07/07/2017ACH 0000429509 6/17-7/14 Rentals 6/17-7/14 Rentals 506.74 506.74Total for this ACH Check for Vendor 7025: LACI Sports Unlimited 07/07/2017ACH 06262017-SU Cheer Camp Cheer Camp 237.00 Page 2AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 237.00Total for this ACH Check for Vendor LACI: CPF1 Central Pension Fund 07/07/201746747 06302017-CPF June 17 Contributions June 17 Contributions 1,804.80 1,804.80Total for Check Number 46747: SHORE City of Shoreview-Parks & Recreation 07/07/201746748 06282017-CS Track Payment Reimbursement Track Payment Reimbursement 37.05 37.05Total for Check Number 46748: 3486 CSS 07/07/201746749 9365 PW Supplies PW Supplies 1,153.03 1,153.03Total for Check Number 46749: 0841 Ehlers & Associates, Inc.07/07/201746750 73695 Rate Study Discussion Rate Study Discussion 225.00 73698 FA Services FA Services 225.00 450.00Total for Check Number 46750: 5548 Finance & Commerce, Inc.07/07/201746751 743311273 Water Tower Rehab Expenses Water Tower Rehab Expenses 270.42 270.42Total for Check Number 46751: 0176 Frattallone's Hardware, Inc.07/07/201746752 075309-A June 17 Expenses June 17 Expenses 96.95 075352-A June 17 Expenses June 17 Expenses 45.98 142.93Total for Check Number 46752: 6154 Pirtek Midway 07/07/201746753 S2501209.001 PW Expenses PW Expenses 469.71 469.71Total for Check Number 46753: 0811 Ramsey County 07/07/201746754 PRREL-000559 Q2 2017 Election Payment Q2 2017 Election Payment 4,682.00 PRREL-000572 2017 Voting System Payment 2017 Voting System Payment 2,408.69 7,090.69Total for Check Number 46754: 0282 Republic Services #899 07/07/201746755 0899-003067385 June 17 Recycling June 17 Recycling -1,872.70 0899-003067385 June 17 Recycling June 17 Recycling 7,643.88 0899-003071802 Perry Park Expenses Perry Park Expenses 1,219.77 6,990.95Total for Check Number 46755: 0105 Brittney Swanson 07/07/201746756 06282017-BS Valentine Hills Track Coach Valentine Hills Track Coach 908.45 908.45Total for Check Number 46756: 0438 Taylor Swanson 07/07/201746757 06282017-TS Valentine Hills Track Coach Valentine Hills Track Coach 908.45 908.45Total for Check Number 46757: Page 3AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0576 TimeSaver Off Site Secretarial 07/07/201746758 M22975 6/7 & 6/2 Mtgs 6/7 & 6/2 Mtgs 139.00 M22975 6/7 & 6/2 Mtgs 6/7 & 6/2 Mtgs 207.00 346.00Total for Check Number 46758: 34,351.46Total for 7/7/2017: 0602 US BANK 07/10/2017ACH Arvidson-050617 May/June CC Expenses May/June CC Expenses 41.64 Christof-050617 May/June CC Expenses May/June CC Expenses 96.29 Christof-050617 May/June CC Expenses May/June CC Expenses 172.39 Frid-050617 May/June CC Expenses May/June CC Expenses 83.21 Grant-050617 May/June CC Expenses May/June CC Expenses 18.50 Grant-050617 May/June CC Expenses May/June CC Expenses 500.00 Grant-050617 May/June CC Expenses May/June CC Expenses 121.31 Grant-050617 May/June CC Expenses May/June CC Expenses 8.97 Grant-050617 May/June CC Expenses May/June CC Expenses 201.10 Hanson-050617 May/June CC Expenses May/June CC Expenses 368.81 Hanson-050617 May/June CC Expenses May/June CC Expenses 288.00 Hanson-050617 May/June CC Expenses May/June CC Expenses 85.00 Mikacevi-050617 May/June CC Expenses May/June CC Expenses 54.41 Mikacevi-050617 May/June CC Expenses May/June CC Expenses 133.78 Mikacevi-050617 May/June CC Expenses May/June CC Expenses 22.19 Mooney-050617 May/June CC Expenses May/June CC Expenses 129.58 Mooney-050617 May/June CC Expenses May/June CC Expenses 1,981.79 Mooney-050617 May/June CC Expenses May/June CC Expenses 98.70 Rebate-050617 May/June CC Expenses May/June CC Expenses -10.82 Rebate-050617 May/June CC Expenses May/June CC Expenses -42.29 Rebate-050617 May/June CC Expenses May/June CC Expenses -18.34 Rebate-050617 May/June CC Expenses May/June CC Expenses -10.56 Rebate-050617 May/June CC Expenses May/June CC Expenses -16.65 Rebate-050617 May/June CC Expenses May/June CC Expenses -72.69 Rebate-050617 May/June CC Expenses May/June CC Expenses -50.50 Scherbel-050617 May/June CC Expenses May/June CC Expenses 40.00 Scherbel-050617 May/June CC Expenses May/June CC Expenses 130.00 Scherbel-050617 May/June CC Expenses May/June CC Expenses 115.37 Scherbel-050617 May/June CC Expenses May/June CC Expenses 9.63 Schifsky-050617 May/June CC Expenses May/June CC Expenses 54.99 Schifsky-050617 May/June CC Expenses May/June CC Expenses 137.90 Schifsky-050617 May/June CC Expenses May/June CC Expenses 332.44 Schifsky-050617 May/June CC Expenses May/June CC Expenses 19.26 Thelen-050617 May/June CC Expenses May/June CC Expenses 34.24 Thelen-050617 May/June CC Expenses May/June CC Expenses 126.19 Thelen-050617 May/June CC Expenses May/June CC Expenses 25.70 Thelen-050617 May/June CC Expenses May/June CC Expenses 9.38 Thelen-050617 May/June CC Expenses May/June CC Expenses 180.00 Thelen-050617 May/June CC Expenses May/June CC Expenses 53.41 Thelen-050617 May/June CC Expenses May/June CC Expenses 69.38 Thelen-050617 May/June CC Expenses May/June CC Expenses 50.99 Thelen-050617 May/June CC Expenses May/June CC Expenses 156.69 Thelen-050617 May/June CC Expenses May/June CC Expenses 59.40 Thelen-050617 May/June CC Expenses May/June CC Expenses 37.82 5,826.61Total for this ACH Check for Vendor 0602: 5,826.61Total for 7/10/2017: Page 4AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0189 Gopher State One-Call, Inc.07/13/2017ACH 7060163 June 17 Locates June 17 Locates 112.95 7060163 June 17 Locates June 17 Locates 112.95 7060163 June 17 Locates June 17 Locates 112.95 338.85Total for this ACH Check for Vendor 0189: 0285 Xcel Energy 07/13/2017ACH 550423145 May/Jun 17 Expenses May/Jun 17 Expenses 1,942.26 1,942.26Total for this ACH Check for Vendor 0285: 0339 Ferguson Waterworks 2516 07/13/2017ACH 0246697 PW Supplies PW Supplies 435.69 435.69Total for this ACH Check for Vendor 0339: 0387 ICMA Retirement Trust- #302482 07/13/2017ACH PR Batch 00100.07.2017 ICMA Employee DeductionPR Batch 00100.07.2017 ICMA Employee Deduction 25.00 PR Batch 00100.07.2017 ICMA Employee PercentPR Batch 00100.07.2017 ICMA Employee Percent 728.18 753.18Total for this ACH Check for Vendor 0387: 0413 Newman Traffic Signs 07/13/2017ACH TI-0310567 Streets Supplies Streets Supplies 426.14 426.14Total for this ACH Check for Vendor 0413: 0549 Able Hose & Rubber 07/13/2017ACH 203231-001 PW Supplies PW Supplies 372.62 372.62Total for this ACH Check for Vendor 0549: 1041 Aaron Thelen 07/13/2017ACH 07102017-AT 6/26-6/28 Mileage Reimbursement 6/26-6/28 Mileage Reimbursement 23.54 23.54Total for this ACH Check for Vendor 1041: 1330 MN CLN SERVICES LLC 07/13/2017ACH 0717NN01 Jun 17 Cleaning Jun 17 Cleaning 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 1597 Midwest Lock & Safe, Inc.07/13/2017ACH 31283 City Hall Repair City Hall Repair 584.94 584.94Total for this ACH Check for Vendor 1597: 4987 August Lindberg 07/13/2017ACH 07102017-AL Paycheck Correction Paycheck Correction 486.23 486.23Total for this ACH Check for Vendor 4987: 5173 Badger Meter, Inc.07/13/2017ACH 1172403 Water Supplies Water Supplies 1,511.16 1,511.16Total for this ACH Check for Vendor 5173: 5681 Century Fence Company 07/13/2017ACH 178551201 Parks Supplies Parks Supplies 1,345.00 Page 5AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,345.00Total for this ACH Check for Vendor 5681: 8870 Chet's Shoes 07/13/2017ACH 35910 PW Work Boots PW Work Boots 1,133.93 1,133.93Total for this ACH Check for Vendor 8870: FPTC Flexible Pipe Tool Company 07/13/2017ACH 21219 PW Supplies PW Supplies 439.30 439.30Total for this ACH Check for Vendor FPTC: TOII Tokle Inspections, Inc 07/13/2017ACH 07012017-Tokle June 2017 Inspections June 2017 Inspections 3,083.40 3,083.40Total for this ACH Check for Vendor TOII: 0243 Metropolitan Council-Waste Water 07/13/2017ACH 0001070347 August 17 Wastewater Expenses 61,701.52 61,701.52Total for this ACH Check for Vendor 0243: 2597 AARP 07/13/201746759 07112017-AARP July 17 AARP Class July 17 AARP Class 275.00 275.00Total for Check Number 46759: 2171 Action Plastic Sales, Inc 07/13/201746760 201298 PW Expenses PW Expenses 138.74 138.74Total for Check Number 46760: 2849 All State Companies, Inc 07/13/201746761 326 2015 PMP Expenses 2015 PMP Expenses 2,500.00 2,500.00Total for Check Number 46761: UB*00214 Carisa Anderson 07/13/201746762 Refund Check 3.96 3.96Total for Check Number 46762: AMPU APWA 07/13/201746763 834296 MN Chapter Dues MN Chapter Dues 7.50 7.50Total for Check Number 46763: 6047 Avesis Third Party Administrators, Inc 07/13/201746764 1673883 July 17 Premium July 17 Premium 11.40 11.40Total for Check Number 46764: UB*00210 Rhoda Behr 07/13/201746765 Refund Check 209.57 209.57Total for Check Number 46765: 0131 Beisswenger's How-To Store 07/13/201746766 889571 PW Supplies PW Supplies 18.75 890169 PW Supplies PW Supplies 3.79 892555 PW Supplies PW Supplies 4.99 896208 PW Supplies PW Supplies 61.95 Page 6AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 896373 PW Supplies PW Supplies 27.98 897025 PW Supplies PW Supplies 33.99 897419 PW Supplies PW Supplies 9.99 900627 PW Supplies PW Supplies 62.11 900800 PW Supplies PW Supplies 102.08 325.63Total for Check Number 46766: 2401 City of Mounds View 07/13/201746767 06282017-CMV Track Payment Reimbursement Track Payment Reimbursement 1,030.60 1,030.60Total for Check Number 46767: 4570 Community Education District Center 07/13/201746768 06282017-CEDC Bussing Expenses Bussing Expenses 1,320.00 1,320.00Total for Check Number 46768: 0337 D-Rock Center Landscape Supply 07/13/201746769 4515 Parks Supplies Parks Supplies 78.00 4520 Parks Supplies Parks Supplies 246.00 4566 Parks Supplies Parks Supplies 410.00 734.00Total for Check Number 46769: UNST Department of the Treasury 07/13/201746770 07132017-PCOR 2016 PCOR Fee 2016 PCOR Fee 51.98 51.98Total for Check Number 46770: UB*00211 Leroy & Ruth Fingerson 07/13/201746771 Refund Check 140.00 140.00Total for Check Number 46771: 7400 Forterra Pipe & Precast 07/13/201746772 ST00001461 PW Expenses PW Expenses 2,683.00 2,683.00Total for Check Number 46772: 0849 Fra-dor Black Dirt & Recycle 07/13/201746773 1706163 Water Expenses Water Expenses 80.00 80.00Total for Check Number 46773: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 07/13/201746774 07.15.2017-IUOE Aug 17 Premium Aug 17 Premium 7,020.00 07152017-IUOE Aug 17 Premium Aug 17 Premium 1,325.00 8,345.00Total for Check Number 46774: 3270 Innovational Concepts, Inc.07/13/201746775 2908 PW Clothing Expenses PW Clothing Expnses 472.96 2937 PW Clothing Expenses PW Clothing Expnses 229.68 702.64Total for Check Number 46775: UB*00213 Brett Knapp 07/13/201746776 Refund Check 164.59 164.59Total for Check Number 46776: 1058 MIDC Enterprises 07/13/201746777 Page 7AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription I0040273 PW Supplies PW Supplies 79.14 79.14Total for Check Number 46777: 2490 Minnesota Pipe & Equipment 07/13/201746778 0379963 PW Expenses PW Expenses 66.50 66.50Total for Check Number 46778: 0155 Office of MN IT Services 07/13/201746779 W17050673 May 17 Expenses May 17 Expenses 803.89 803.89Total for Check Number 46779: 3071 Peoples Electric Company 07/13/201746780 305065.00 Parks Expenses Parks Expenses 1,988.68 1,988.68Total for Check Number 46780: UB*00209 Diane Phillippi 07/13/201746781 Refund Check 4.22 4.22Total for Check Number 46781: 1074 Precision Landscape & Tree 07/13/201746782 6592 Tree Services Tree Services 850.00 850.00Total for Check Number 46782: 0811 Ramsey County 07/13/201746783 SHRFL-001618 June 17 RC Sheriff June 17 RC Sheriff 98,147.73 98,147.73Total for Check Number 46783: 1564 Matthew Riesgraf 07/13/201746784 06282017-MR Valentine Hills Track Coach Valentine Hills Track Coach 908.45 908.45Total for Check Number 46784: 0327 Staples Business Advantage 07/13/201746785 3341992099 Office Supplies Office Supplies 144.02 3341992100 Office Supplies Office Supplies 6.39 3342083404 Office Supplies Office Supplies 34.90 3342607998 Office Supplies Office Supplies 43.64 3342607999 Office Supplies Office Supplies 104.70 3342608001 Office Supplies Office Supplies 104.97 3342608002 Office Supplies Office Supplies 4.39 3343132123 Office Supplies Office Supplies 32.38 3343230270 Office Supplies Office Supplies 42.90 334356816 Office Supplies Office Supplies 32.99 3343793465 Office Supplies Office Supplies 78.69 3344574349 Office Supplies Office Supplies 70.59 700.56Total for Check Number 46785: 2218 Telecom Construction Inc 07/13/201746786 2017-00128 Escrow ROW 2017-00128 Refund Escrow ROW 2017-00128 Refund 1,000.00 1,000.00Total for Check Number 46786: 0477 Trinity Lutheran 07/13/201746787 1 Snowplow Expenses Snowplow Expenses 1,500.00 Page 8AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,500.00Total for Check Number 46787: 1300 UniFirst Corporation 07/13/201746788 090 0356421 Apr 17 Mat Service Apr 17 Mat Service 105.25 105.25Total for Check Number 46788: UB*00212 Jeanne Vergeldt 07/13/201746789 Refund Check 50.14 50.14Total for Check Number 46789: BRKW BRKW Appraisals, Inc 07/13/201746790 7783-4 Appraisals on City Hall Properties Appraisals on City Hall Properties 18,000.00 18,000.00Total for Check Number 46790: 0811 Ramsey County 07/13/201746791 SHRFL-001626 July 17 Sheriff July 17 Sheriff 98,147.73 98,147.73Total for Check Number 46791: 317,132.41Total for 7/13/2017: Report Total (83 checks): 357,310.48 Page 9AP Checks by Date - Detail by Check Date (7/18/2017 6:54 AM) Page 1 of 2 CONSENT ITEM – 6B MEMORANDUM DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: 2017 2nd Quarter Actuals Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Quarterly, City Staff provides the City Council with a budget to actual update, please find the attached General Fund, City-Wide Funds, and Investment Portfolio updates for review. The Council may choose to accept the reports as is or provide further direction. Background Overall, expenditures are running below what was budgeted due to the timing of capital projects, while revenue is below due to the timing utility billing revenues and other anticipated intergovernmental revenues. General Fund expenditures are running in line with forecasts, however, note that due to timing of revenues and expenditures this may change. Please remember governmental accounting is not done on an accrual basis, the numbers reflect what was actually taken in as revenue or paid out as expenditures thru June 30th, 2017. Adjustments for accruals, deferrals, and other accounting requirements are made at year end and will affect ending numbers at the close of the fiscal year. An Investment Portfolio has also been included with these financial reports. Per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At June 30th, 2017 – this rate was 0.62% and our portfolio is averaging 2.54%. All of our investments are in government secured or government backed deposits. The section listed at the top of the portfolio are the “liquid” investments that we can access at any time. As we try to stay diversified in this area we will be Page 2 of 2 transferring between these accounts. We are working on cash flows with the CIP projects, along with the utility billing cycles to determine how much and when we can invest. Discussion City Staff respectfully request the City Council review the quarterly updates for further discussion. Attachment Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: City-Wide Revenues and Expenditures Summary Br o k e r a g e La s t P u r c h M a t u r i t y N e x t C a l l A v g T y p e I n v e s t m e n t D e s c r i p t i o n C a t e g o r y Co n c e n - F a c e / C o s t Yi e l d t o A n n u a l i z e d I n t e r e s t A c c r u e d Da t e D a t e D a t e M a t u r i t y * C U S I P T o t a l t r a t i o n M a t u r i t y C o s t Y i e l d A m o u n t M a r k e t V a l u e E a r n e d Y T D I n t e r e s t 4M F u n d 3 0 D a y s M M M N M u n i c i p a l L i q u i d A s s e t F u n d ( G e n e r a l ) 6 3 % $ 1 , 4 9 3 , 8 9 7 . 8 0 0 . 6 2 0 % $ 9 , 2 6 2 . 1 7 $ 1 , 4 9 3 , 8 9 7 . 8 0 2 , 1 0 6 . 0 9 - 4M F u n d 3 0 D a y s M M M N M u n i c i p a l L i q u i d A s s e t F u n d ( P a y r o l l ) 0 % 7 3 3 . 9 2 0 . 6 2 0 % 4 . 5 5 $ 7 3 3 . 9 2 1 . 7 2 - 4M P L U S F u n d 9 0 D a y s M M M N M u n i c i p a l P L U S F u n d ( G e n e r a l ) 0 % 1 0 . 3 7 0 . 7 0 0 % 0 . 0 7 1 0 . 3 7 - - 4M P L U S F u n d 9 0 D a y s M M M N M u n i c i p a l P L U S F u n d ( P I R ) 0 % 2 0 . 8 9 0 . 7 0 0 % 0 . 1 5 2 0 . 8 9 81.10 - Af f i n i t y P l u s 3 0 d a y s M M S h a r e - S 1 A f f i n i t y P l u s S h a r e A c c o u n t 0 % 3 7 7 . 7 7 0 . 1 0 0 % 0 . 3 8 3 7 7 . 7 7 1.87 - Af f i n i t y P l u s 1 2 / 3 1 / 1 7 1 2 / 3 1 / 1 7 0 . 5 0 M M / C D I 1 6 6 0 M o n t h C e r t i f i c a t e 4 % 1 0 5 , 7 5 1 . 6 5 1 . 2 4 3 % 1 , 3 1 4 . 4 9 1 0 5 , 7 5 1 . 6 5 649.51 - Af f i n i t y P l u s 1 2 / 3 1 / 1 7 1 2 / 3 1 / 1 7 0 . 5 0 M M / C D I 4 8 S t e p - U p C D 1 1 % 2 6 5 , 8 3 3 . 5 3 3 . 4 9 4 % 9 , 2 8 8 . 2 2 2 6 5 , 8 3 3 . 5 3 4,559.74 - Af f i n i t y P l u s 1 2 / 3 1 / 1 7 1 2 / 3 1 / 1 7 0 . 5 0 M M / C D I 9 4 W A H O O C e r t i f i c a t e 1 % 2 5 , 3 2 0 . 2 3 0 . 3 4 9 % 8 8 . 3 7 2 5 , 3 2 0 . 2 3 43.78 - We l l s F a r g o S e c u r i t i e s 3 0 D a y s M M W e l l s F a r g o G o v t M M F u n d 1 0 % 2 2 5 , 9 5 9 . 2 0 0 . 1 9 0 % 4 2 9 . 3 2 2 2 5 , 9 5 9 . 2 0 573.70 - Sa l o m a n S m i t h B a r n e y 3 0 D a y s M M S B C a s h C l e a r i n g A c c o u n t 0 % 1 , 4 6 5 . 9 7 0 . 0 1 0 % 0 . 1 5 1 , 4 6 5 . 9 7 - - RB C W e a l t h M a n a g e m e n t 3 0 D a y s M M R B C W e a l t h M a n a g e m e n t M M F u n d 1 % 3 3 , 7 6 1 . 8 7 0 . 0 1 0 % 3 . 3 8 3 3 , 7 6 1 . 8 7 1.45 - We l l s F a r g o A d v i s o r s 3 0 D a y s M M W e l l s F a r g o A d v 1 0 0 % T r e a s u r y M M F u n d 9 % 2 0 7 , 6 3 6 . 6 7 0 . 0 0 1 % 2 . 0 8 2 0 7 , 6 3 6 . 6 7 10.16 - - Su b - T o t a l 21 % 2, 3 6 0 , 7 6 9 . 8 7 0. 8 6 4 % 20 , 3 9 3 . 3 2 $ 2 , 3 6 0 , 7 6 9 . 8 7 8,029.12 - US B a n k C o m m e r c i a l 0 4 / 0 1 / 1 6 0 8 / 0 1 / 1 7 0 8 / 0 1 / 1 7 0 . 0 9 C P U S B a n k C o m m e r c i a l P a p e r 1 % 1 0 0 , 4 9 7 . 9 0 0 . 2 0 0 % 2 0 1 . 0 0 1 0 0 , 4 9 7 . 9 0 101.56 - RB C W e a l t h M a n a g e m e n t 1 2 / 0 3 / 1 3 1 0 / 3 1 / 2 3 0 4 / 3 0 / 1 6 6 . 3 4 C D 0 6 4 2 7 J A A 8 B a n k o f B l u f f s I L L 1 % 1 4 0 , 6 7 4 . 5 9 0 3 . 2 5 0 % 4 , 5 7 1 . 9 2 1 4 1 , 2 4 1 . 1 1 1 , 5 1 9 . 1 3 - RB C W e a l t h M a n a g e m e n t 1 2 / 0 5 / 1 3 0 7 / 1 5 / 2 6 0 7 / 1 5 / 2 3 9 . 0 5 M u n i 5 9 4 3 8 1 F Q 3 M i c h i g a n C i t y I N D S C H B L D G 2 % 2 5 7 , 9 8 4 . 3 8 0 4 . 6 5 0 % 1 1 , 9 9 6 . 2 7 2 6 8 , 3 6 7 . 5 0 5 , 8 1 2 . 5 0 - RB C W e a l t h M a n a g e m e n t 1 0 / 2 4 / 1 6 0 2 / 0 1 / 2 7 N / A 9 . 6 0 M u n i 4 1 9 7 9 1 Y U 6 H a w a i i S T G O B D S 4 % 4 4 8 , 8 8 1 . 7 1 0 5 . 4 3 0 % 2 4 , 3 7 4 . 2 8 4 2 0 , 2 4 5 . 0 0 9 , 5 0 2 . 5 0 - RB C W e a l t h M a n a g e m e n t 0 7 / 3 1 / 1 4 0 7 / 3 1 / 3 4 0 7 / 3 1 / 1 9 1 7 . 1 0 C D 9 4 9 8 6 T R D 1 W e l l s F a r g o B a n k N C A 1 % 1 5 0 , 1 7 2 . 6 0 3 . 0 0 0 % 4 , 5 0 5 . 1 8 1 4 5 , 8 0 9 . 0 0 1 , 1 3 4 . 2 5 - RB C W e a l t h M a n a g e m e n t 0 9 / 1 4 / 1 6 0 9 / 1 4 / 1 8 0 3 / 1 4 / 1 7 1 . 2 1 C D 4 6 5 0 7 6 J K 4 I s r a e l B a n k D i s c N e w Y o r k 2 % 2 4 8 , 0 4 0 . 7 7 1 . 2 0 0 % 2 , 9 7 6 . 4 9 2 4 6 , 5 9 1 . 3 6 1 , 4 7 5 . 77 - RB C W e a l t h M a n a g e m e n t 0 9 / 2 3 / 1 6 0 9 / 2 4 / 1 8 1 2 / 2 6 / 1 6 1 . 2 4 C D 6 8 6 2 1 K A D 3 O r i e n t a l B a n k B r o k e r e d I n s t 2 % 2 4 9 , 0 0 0 . 0 0 1 . 2 0 0 % 2 , 9 8 8 . 0 0 2 4 7 , 5 3 0 . 9 0 1 , 4 8 9.91 - RB C W e a l t h M a n a g e m e n t 0 9 / 2 6 / 1 6 0 9 / 2 6 / 1 9 1 0 / 2 6 / 1 6 2 . 2 4 C D 2 0 0 3 3 A S D 9 C o m e n i t y B a n k U T A H 2 % 2 4 9 , 0 0 0 . 0 0 1 . 3 0 0 % 3 , 2 3 7 . 0 0 2 4 5 , 8 4 2 . 6 8 1 , 6 1 4 . 0 5 - RB C W e a l t h M a n a g e m e n t 0 8 / 0 6 / 1 5 0 8 / 2 0 / 2 0 N / A 3 . 1 4 C D 1 4 0 4 2 E 5 F 3 C a p i t a l O n e B a n k B A 1 % 1 0 0 , 0 0 0 . 0 0 2 . 3 0 0 % 2 , 3 0 0 . 0 0 9 9 , 9 9 7 . 0 0 1 , 1 5 9 . 4 5 - RB C W e a l t h M a n a g e m e n t 0 8 / 0 6 / 1 5 0 8 / 0 5 / 2 0 N / A 3 . 1 0 C D 1 4 0 4 2 0 U C 2 C a p i t a l O n e M c l e a n , V A 1 % 1 0 0 , 0 0 0 . 0 0 2 . 3 0 0 % 2 , 3 0 0 . 0 0 1 0 1 , 3 1 7 . 0 0 1 , 1 5 9 . 4 5 - RB C W e a l t h M a n a g e m e n t 0 8 / 1 2 / 1 5 0 8 / 1 2 / 2 0 N / A 3 . 1 2 C D 3 8 1 4 8 J B 8 3 G o l d m a n S a c h s 2 % 2 4 5 , 0 0 0 . 0 0 2 . 3 5 0 % 5 , 7 5 7 . 5 0 2 4 8 , 5 9 1 . 7 0 2 , 9 0 2 . 4 1 - RB C W e a l t h M a n a g e m e n t 0 6 / 0 1 / 1 5 0 6 / 3 0 / 2 1 N / A 4 . 0 0 M u n i 6 8 6 0 5 3 C L 1 O r e g o n S c h o o l B o a r d A s s o c i a t i o n P e n s i o n 3 % 2 9 6 , 6 2 4 . 1 0 0 . 0 0 0 % 0 . 0 0 3 1 2 , 5 0 4 . 45 0.00 RB C W e a l t h M a n a g e m e n t 0 1 / 3 0 / 1 7 1 2 / 3 0 / 2 1 N / A 4 . 5 0 M u n i 3 3 7 6 7 A R 7 8 F i r s t b a n k P R S a n t u r c e 2 % 2 4 9 , 0 0 0 . 0 0 2 . 2 0 0 % 5 , 4 7 8 . 0 0 2 4 9 , 9 0 3 . 8 7 2 , 7 3 1 . 4 9 RB C W e a l t h M a n a g e m e n t 0 3 / 2 2 / 1 7 0 3 / 2 2 / 2 2 0 9 / 2 2 / 1 7 4 . 7 3 M u n i 7 9 5 4 5 0 Z W 8 S a l l i e M a e B K S a l t L a k e C i t y 2 % 2 4 7 , 0 0 0 . 0 0 2 . 3 5 0 % 5 , 8 0 4 . 5 0 2 4 8 , 8 3 2 . 7 4 0 .00 RB C W e a l t h M a n a g e m e n t 1 2 / 2 2 / 1 6 1 0 / 2 7 / 2 2 0 4 / 2 7 / 1 7 5 . 3 3 A g e n c y 3 1 3 0 A 9 R L 7 F e d e r a l H o m e L o a n B a n k L 7 3 % 3 6 9 , 4 5 5 . 2 8 1 . 0 0 0 % 3 , 6 9 4 . 5 5 3 6 8 , 2 3 5 . 1 0 1 , 850.00 - RB C W e a l t h M a n a g e m e n t 1 2 / 1 2 / 1 4 0 2 / 0 1 / 2 4 0 2 / 0 1 / 1 8 6 . 5 9 M u n i 5 3 7 0 2 0 R W 1 L i t t l e C a n a d a M i n n , T a x a b l e G O 1 % 1 4 6 , 5 0 5 . 0 9 5 . 2 0 0 % 7 , 6 1 8 . 2 6 1 3 2 , 4 7 7 . 8 0 3,380.00 - RB C W e a l t h M a n a g e m e n t 1 2 / 2 8 / 1 6 0 3 / 0 1 / 2 4 0 3 / 0 1 / 1 9 6 . 6 7 M u n i 6 0 3 7 4 Y 6 7 6 M i n n e a p o l i s M i n n T a x a b a l e G O 5 % 5 9 6 , 0 4 0 . 5 0 4 . 8 0 0 % 2 8 , 6 0 9 . 9 4 5 7 4 , 0 2 4 . 0 0 13,200.00 - RB C W e a l t h M a n a g e m e n t 0 3 / 1 6 / 1 7 1 1 / 2 3 / 1 7 0 5 / 2 3 / 1 7 0 . 4 0 A g e n c y 3 1 3 6 G 2 S 8 1 F e d e r a l N a t i o n a l M T G A S S N 1 % 9 9 , 9 7 0 . 8 3 1 . 5 0 0 % 1 , 4 9 9 . 5 6 9 9 , 4 9 7 . 0 0 7 5 0 . 00 - RB C W e a l t h M a n a g e m e n t 0 3 / 1 6 / 1 7 0 4 / 2 8 / 3 1 0 4 / 2 8 / 1 7 1 3 . 8 4 A g e n c y 3 1 3 6 G 3 G Z 1 F e d e r a l N a t i o n a l M T G A S S N 2 0 1 4 A 2 % 2 4 9 , 8 7 5 . 0 0 1 . 5 0 0 % 3 , 7 4 8 . 1 3 2 4 8 , 182.50 1,875.00 - Mo r g a n S t a n l e y 1 2 / 2 1 / 1 2 1 2 / 2 1 / 1 7 N / A . 7 5 Y r C D 8 5 6 2 8 4 J 2 1 N e w Y o r k N Y 2 % 2 4 5 , 0 0 0 . 0 0 1 . 2 0 0 % 2 , 9 4 0 . 0 0 2 4 5 , 1 0 1 . 6 9 1 , 4 6 5 . 9 7 - Ci t y o f A r d e n H i l l s In v e s t m e n t P o r t f o l i o A n a l y s i s 6/ 3 0 / 2 0 1 7 We l l s F a r g o S e c u r i t i e s 0 1 / 0 7 / 0 9 0 2 / 0 1 / 1 7 N / A C a l l e d M u n i 6 8 8 4 4 3 J 2 7 O s s e o M N S c h D i s t 2 7 9 - O P E B 0 % - 6 . 0 0 0 % - - (2,192.50) - We l l s F a r g o S e c u r i t i e s 0 1 / 1 9 / 1 2 0 2 / 0 1 / 1 8 N / A 0 . 5 9 M u n i 6 6 2 1 4 0 6 G 2 N o r t h S t P a u l - M a p l e w o o d M u n i 2 % 1 7 9 , 7 9 2 . 1 7 5 . 0 0 0 % 8 , 9 8 9 . 6 1 1 5 2 , 9 2 2 . 0 0 3,750.00 - We l l s F a r g o S e c u r i t i e s 0 7 / 2 4 / 1 2 0 9 / 0 1 / 1 8 N / A 1 . 1 7 M u n i 5 9 1 8 5 2 U X 4 M e t r o p o l i t a n C o u n c i l M N G O S e r i e s 2 0 1 2 F 2 % 2 0 0 , 1 6 6 . 1 1 1 . 3 0 0 % 2 , 6 0 2 . 1 6 1 9 9 , 3 4 2 . 0 0 1,300.00 - We l l s F a r g o S e c u r i t i e s 0 8 / 1 2 / 1 1 1 0 / 0 1 / 1 8 N / A 1 . 2 5 M u n i 6 7 9 3 8 4 B Q 9 O l a t h e , K S B A B 3 % 2 8 0 , 5 8 6 . 3 9 4 . 0 0 0 % 1 1 , 2 2 3 . 4 6 2 5 6 , 6 5 5 . 0 0 5,000.00 - We l l s F a r g o S e c u r i t i e s 0 1 / 1 1 / 1 1 0 6 / 1 5 / 1 9 N / A 1 . 9 6 M u n i 2 5 9 6 3 0 9 V C 3 E l k h o r n S c h D i s t B A B - D o u g l a s c o N E 3 % 2 8 6 , 1 7 4 . 0 2 4 . 7 9 6 % 1 3 , 7 2 4 . 9 1 2 8 4 , 5 9 8 . 9 0 6,474.60 - We l l s F a r g o S e c u r i t i e s 0 8 / 2 5 / 1 1 1 2 / 0 1 / 1 9 1 2 / 0 1 / 1 6 2 . 4 2 M u n i 6 0 2 2 4 5 U K 6 M i l w a u k e e C n t P e n s i o n P r o m N o t e 3 % 2 7 8 , 6 0 7 . 0 0 5 . 8 3 0 % 1 6 , 2 4 2 . 7 9 2 4 5 , 1 6 4 . 5 0 14,521.25 - We l l s F a r g o S e c u r i t i e s 0 7 / 2 4 / 1 2 0 9 / 0 1 / 2 1 N / A 4 . 1 8 M u n i 5 9 1 8 5 2 V A 3 M e t r o p o l i t a n C o u n c i l M N G O S e r i e s 2 0 1 2 F 1 % 1 5 0 , 1 8 2 . 0 8 1 . 9 0 0 % 2 , 8 5 3 . 4 6 1 4 7 , 4 3 8 . 0 0 1,425.00 - We l l s F a r g o S e c u r i t i e s 0 8 / 1 2 / 1 1 1 0 / 0 1 / 2 1 1 0 / 0 1 / 1 9 4 . 2 6 M u n i 6 0 2 2 4 5 X E 7 M i l w a u k e e C n t y G O S e r i e s 4 % 3 8 9 , 2 5 1 . 0 4 4 . 5 5 0 % 1 7 , 7 1 0 . 9 2 3 6 9 , 3 2 0 . 0 0 0.00 - We l l s F a r g o S e c u r i t i e s 0 6 / 2 7 / 1 1 1 2 / 0 1 / 2 3 1 2 / 0 1 / 1 8 6 . 4 2 M u n i 6 8 8 2 5 E R 2 7 C i t y o f O s h k o s h B A B 6 % 6 5 5 , 5 7 9 . 8 1 5 . 5 0 0 % 3 6 , 0 5 6 . 8 9 6 1 7 , 4 9 9 . 9 0 16,225.00 - We l l s F a r g o A d v i s o r s 0 6 / 1 3 / 1 2 0 6 / 1 3 / 1 7 N / A M a t u r e d C D 2 5 4 6 7 1 - C P - 3 D i s c o v e r B a n k 2 % 2 0 0 , 0 0 0 . 0 0 1 . 7 5 0 % 3 , 5 0 0 . 0 0 - 1,745.21 We l l s F a r g o A d v i s o r s 0 6 / 0 8 / 1 2 0 6 / 0 8 / 1 8 N / A 0 . 9 4 C D 3 6 1 5 7 P - F B - 0 G E C a p i t a l R e t a i l B a n k 2 % 2 4 5 , 0 0 0 . 0 0 2 . 0 0 0 % 4 , 9 0 0 . 0 0 2 4 6 , 5 5 5 . 7 5 2,443.29 We l l s F a r g o A d v i s o r s 1 1 / 2 8 / 1 4 1 1 / 2 8 / 1 8 N / A 1 . 4 1 C D 0 2 5 8 7 D W J A m E x C e n t r B k , S a l t L k C t y , U T 2 % 2 4 5 , 0 0 0 . 0 0 2 . 0 0 0 % 4 , 9 0 0 . 0 0 2 4 6 , 7 1 0 . 1 0 2,429.86 We l l s F a r g o A d v i s o r s 0 7 / 1 6 / 1 4 0 7 / 1 6 / 1 9 N / A 2 . 0 4 C D 0 6 7 4 0 K - H F - 7 B a r c l a y s B K D e l a w a r e 1 % 1 5 0 , 0 0 0 . 0 0 2 . 0 5 0 % 3 , 0 7 5 . 0 0 1 5 1 , 0 9 8 . 0 0 1,550.14 We l l s F a r g o A d v i s o r s 0 8 / 2 0 / 1 4 0 8 / 2 0 / 1 9 N / A 2 . 1 4 C D 9 9 0 0 0 F - H Q - 4 W o r l d s F o r e m o s t B a n k 2 % 2 0 0 , 0 0 0 . 0 0 2 . 0 0 0 % 4 , 0 0 0 . 0 0 2 0 0 , 4 1 8 . 0 0 1 , 9 9 4 . 5 4 We l l s F a r g o A d v i s o r s 0 3 / 0 9 / 1 7 0 3 / 2 9 / 2 2 0 3 / 0 9 / 1 7 4 . 7 5 N o t e 3 1 3 4 G B C L 4 F e d e r a l H o m e L n M T G C O R P 5 % 5 0 0 , 0 0 0 . 0 0 1 . 5 0 0 % 7 , 5 0 0 . 0 0 4 9 9 , 5 9 5 . 0 0 0.00 Su b - T o t a l Fi x e d R a t e I n s t r u m e n t s 7 9 % 8, 7 4 9 , 0 6 1 . 3 7 2. 9 9 3 % 26 1 , 8 7 9 . 7 8 8,362,107.4 5 109,789.8 3 0.00 Su b - T o t a l Ze r o C o u p o n I n s t r u m e n t s ( C o s t ) 0 % 0. 0 0 0 . 0 0 0 % 0.00 0.00 Ze r o I n s t r u m e n t s I n t e r e s t A c c r e t i o n 0 . 0 0 Ze r o I n s t r u m e n t s B o o k C a r r y i n g V a l u e 0 . 0 0 0 . 0 0 0 . 0 0 To t a l I n v e s t m e n t s 1 0 0 % $1 1 , 1 0 9 , 8 3 1 . 2 4 2. 5 4 1 % $2 8 2 , 2 7 3 . 0 9 $10,722,877.3 2 $117,818.9 5 $0.00 = c a l l a b l e Ov e r a l l A n n u a l i z e d R a t e o f R e t u r n 2. 5 4 1 % Interest Rec' 2017 $117,818.95 An n u a l i z e d R a t e o f R e t u r n w / o M o n e y M a r k e t 2. 9 9 3 % 2016 Int Rec'd 2017 $45,375.27 *A v e r a g e M a t u r i t y i n Y e a r s u n l e s s o t h e r w i s e n o t e d 2017 Int not Rec'd Be n c h m a r k - 4 M P l u s R a t e 0. 6 2 0 % Total 2017 Int Income $72,443.68 City of Arden Hills General Fund Budget Summary 2017 Q2 Revenues Adopted Amended Year to Date Budget YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Operating Revenue Mayor & Council -$ -$ -$ - 0.00% Elections - - - - 0.00% Administration 3,985,399 3,985,399 2,051,953 1,933,445 51.49% Finance & Administrative Services 71,773 71,773 127 71,646 0.18% TCAAP - - - - 0.00% Planning & Zoning 20,880 20,880 18,589 2,291 89.03% Government Buildings 101,782 101,782 - 101,782 0.00% Police & Animal Control 99,383 99,383 11,306 88,077 11.38% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections 372,000 372,000 307,787 64,213 82.74% Street Maintenance 88,550 88,550 46,760 41,790 52.81% Park Maintenance 8,230 8,230 5,878 2,352 71.42% Recreation 112,300 112,300 87,000 25,300 77.47% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total Operating Revenues 4,860,297 4,860,297 2,529,400 2,330,897 52.04% Other Financing Sources Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total Other Financing Sources - - - - 0.00% Total General Fund 4,860,297$ 4,860,297$ 2,529,400$ 2,330,897$ 52.04% City of Arden Hills General Fund Budget Summary 2017 Q2 Expenses Adopted Amended Year to Date Budget YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Operating Expenses Mayor & Council 66,409$ 66,409$ 27,122$ 39,287$ 40.84% Elections 23,000 23,000 4,682 18,318 20.36% Administration 307,915 307,915 99,062 208,853 32.17% Finance & Support Services 185,676 185,676 101,080 84,596 54.44% TCAAP 187,153 187,153 57,725 129,428 30.84% Planning & Zoning 327,335 327,335 65,313 262,022 19.95% Government Buildings 241,857 241,857 122,394 119,463 50.61% Police & Animal Control 1,179,773 1,179,773 589,043 590,730 49.93% Dispatch 68,832 68,832 28,680 40,152 41.67% Fire Protection 514,468 514,468 514,468 0 100.00% Emergency Management 13,729 13,729 299 13,430 2.18% Protective Inspections 323,578 323,578 129,716 193,862 40.09% Street Maintenance 538,749 538,749 162,874 375,875 30.23% Park Maintenance 441,311 441,311 158,982 282,329 36.02% Recreation 296,468 296,468 115,200 181,268 38.86% Celebrating Arden Hills - - - - 0.00% Reserves/Contingency - - - - 0.00% Transfers 340,000 340,000 340,000 - 100.00% Total Operating Expenses 5,056,253 5,056,253 2,516,640 2,539,613 49.77% Capital Outlay Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total Capital Outlay - - - - 0.00% Other Financing Uses TCAAP - - - - 0.00% Total Other Fiancing Uses - - - - 0.00% Total General Fund 5,056,253$ 5,056,253$ 2,516,640$ 2,539,613$ 49.77% City of Arden Hills City-Wide Budget Summary 2017 Q2 Revenues Adopted Amended Year to Date Balance YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Operating Revenue Mayor & Council -$ -$ -$ -$ 0.00% Elections - - - - 0.00% Administration 3,985,399 3,985,399 2,051,953 1,933,445 51.49% Finance & Administrative Services 71,773 71,773 127 71,646 0.18% TCAAP - - - - 0.00% Planning & Zoning 20,880 20,880 18,589 2,291 89.03% Government Buildings 101,782 101,782 - 101,782 0.00% Police & Animal Control 99,383 99,383 11,306 88,077 11.38% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections 372,000 372,000 307,787 64,213 82.74% Street Maintenance 88,550 88,550 46,760 41,790 52.81% Park Maintenance 8,230 8,230 5,878 2,352 71.42% Recreation 112,300 112,300 87,000 25,300 77.47% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total General Fund 4,860,297 4,860,297 2,529,400 2,330,897 52.04% Cable Fund 100,000 100,000 34,209 65,791 34.21% EDA General Fund 5,600 5,600 8,478 (2,878) 151.39% EDA Revolving Fund 3,000 3,000 3,294 (294) 109.81% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas 72,000 72,000 55,304 16,696 76.81% EDA TIF #4 Pres Homes 150,650 150,650 103,616 47,034 68.78% Total Special Revenue Funds 331,250 331,250 204,900 126,350 61.86% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement - - - 0.00% Public Safety Capital 30,000 30,000 16,012 13,988 53.37% Parks Fund - - - - 0.00% TCAAP Capital - - - 0.00% Capital Improvement Fund (PIR) 1,105,000 1,105,000 292,760 812,240 26.49% Total Capital Funds 1,135,000 1,135,000 308,772 826,228 27.20% Water 2,329,368 2,329,368 478,186 1,851,182 20.53% Sanitary Sewer 3,027,214 3,027,214 454,113 2,573,102 15.00% Recycling 162,760 162,760 78,653 84,108 48.32% Surface Water Management 727,027 727,027 221,444 505,582 30.46% Total Enterprise Funds 6,246,369 6,246,369 1,232,395 5,013,974 19.73% Risk Management 430,100 430,100 142,824 287,276 33.21% Engineering 154,764 154,764 1,442 153,322 0.93% Central Garage 231,341 231,341 97,753 133,588 42.26% Technology 189,953 189,953 73,366 116,587 38.62% Total Internal Service 1,006,158 1,006,158 315,384 690,774 31.35% Total Operating Revenues 13,579,074 13,579,074 4,590,852 8,988,222 33.81% Adopted Amended Year to Date Balance YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Other Financing Sources Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers - - - - 0.00% Total General Fund - - - - 0.00% Cable Fund - - - - 0.00% EDA General Fund 90,000 90,000 90,000 - 100.00% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas - - - - 0.00% EDA TIF #4 Pres Homes - - - - 0.00% Total Special Revenue Funds 90,000 90,000 90,000 - 100.00% GO Tax Increment Bonds of 1998A - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement 280,765 280,765 50,000 230,765 17.81% Public Safety Capital - - - - 0.00% Parks Fund - - - - 0.00% TCAAP Capital - - - - 0.00% Capital Improvement Fund (PIR) 200,000 200,000 200,000 - 100.00% Total Capital Funds 480,765 480,765 250,000 230,765 52.00% Water - - - - 0.00% Sanitary Sewer - - - - 0.00% Recycling - - - - 0.00% Surface Water Management - - - - 0.00% Total Enterprise Funds - - - - 0.00% Risk Management - - - - 0.00% Engineering - - - - 0.00% Central Garage - - - - 0.00% Technology - - - - 0.00% Total Internal Service - - - - 0.00% Total Other Financing Sources 570,765 570,765 340,000 230,765 59.57% Prior Period Adjustment - - - - 0.00% Total Revenues 14,149,839$ 14,149,839$ 4,930,852$ 9,218,987$ 34.85% City of Arden Hills City-Wide Budget Summary 2017 Q2 Expenditures Adopted Amended Year to Date Balance YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Operating Expenses Mayor & Council 66,409$ 66,409$ 27,122$ 39,287$ 40.84% Elections 23,000 23,000 4,682 18,318 20.36% Administration 307,915 307,915 99,062 208,853 32.17% Finance & Administrative Services 185,676 185,676 101,080 84,596 54.44% TCAAP 187,153 187,153 57,725 129,428 30.84% Planning & Zoning 327,335 327,335 65,313 262,022 19.95% Government Buildings 241,857 241,857 122,394 119,463 50.61% Police & Animal Control 1,179,773 1,179,773 589,043 590,730 49.93% Dispatch 68,832 68,832 28,680 40,152 41.67% Fire Protection 514,468 514,468 514,468 0 100.00% Emergency Management 13,729 13,729 299 13,430 2.18% Protective Inspections 323,578 323,578 129,716 193,862 40.09% Street Maintenance 538,749 538,749 162,874 375,875 30.23% Park Maintenance 441,311 441,311 158,982 282,329 36.02% Recreation 296,468 296,468 115,200 181,268 38.86% Celebrating Arden Hills - - - - 0.00% Reserves/Contingency - - - - 0.00% Transfers - - - - 0.00% Total General Fund 4,716,253 4,716,253 2,176,640 2,539,613 46.15% Cable Fund 149,358 149,358 56,184 93,174 37.62% EDA General Fund 134,199 134,199 29,110 105,089 21.69% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas 4,725 4,725 - 4,725 0.00% EDA TIF #4 Pres Homes 139,525 139,525 - 139,525 0.00% Total Special Revenue Funds 427,807 427,807 85,295 342,513 19.94% GO Tax Increment Bonds of 1998A - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement - - - - 0.00% Public Safety Capital - - - - 0.00% Parks Fund - - - - 0.00% TCAAP Capital - - - 0.00% Capital Improvement Fund (PIR) - - - - 0.00% Total Capital Funds - - - - 0.00% Water 2,039,181 2,039,181 436,181 1,603,000 21.39% Sanitary Sewer 1,669,348 1,669,348 833,532 835,815 49.93% Recycling 152,141 152,141 54,738 97,403 35.98% Surface Water Management 519,035 519,035 137,154 381,881 26.42% Total Enterprise Funds 4,379,705 4,379,705 1,461,605 2,918,100 0.00% Risk Management 422,230 422,230 232,098 190,133 54.97% Engineering 154,764 154,764 30,438 124,326 19.67% Central Garage 231,341 231,341 97,591 133,750 42.18% Technology 189,953 189,953 101,270 88,683 53.31% Total Internal Service 998,288 998,288 461,397 536,891 46.22% Total Operating Expenses 10,522,052 10,522,052 4,184,936 6,337,116 39.77% Adopted Amended Year to Date Balance YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Capital Outlay Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Emergency Management - - - - 0.00% Protective Inspections - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% - - - - 0.00% Total General Fund - - - - 0.00% Cable Fund 2,000 2,000 - 2,000 0.00% EDA General Fund 45,000 45,000 - 45,000 0.00% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas - - - - 0.00% EDA TIF #4 Pres Homes - - - - 0.00% Total Special Revenue Funds 47,000 47,000 - 47,000 0.00% GO Tax Increment Bonds of 1998A - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement 700,000 700,000 196,157 503,843 28.02% Public Safety Capital 248,063 248,063 16,575 231,488 6.68% Parks Fund - - - - 0.00% TCAAP Capital - - - 0.00% Capital Improvement Fund (PIR) 1,495,000 1,495,000 54,500 1,440,500 3.65% Total Capital Funds 2,443,063 2,443,063 267,232 2,175,831 10.94% Water 3,370,000 3,370,000 - 3,370,000 0.00% Sanitary Sewer 1,610,000 1,610,000 - 1,610,000 0.00% Recycling - - - - 0.00% Surface Water Management 200,000 200,000 - 200,000 0.00% Total Enterprise Funds 5,180,000 5,180,000 - 5,180,000 0.00% Risk Management - - - - 0.00% Engineering - - - - 0.00% Central Garage - - - - 0.00% Technology - - - - 0.00% Total Internal Service - - - - 0.00% Total Capital Outlay 7,670,063 7,670,063 267,232 7,402,831 3.48% Adopted Amended Year to Date Balance YTD FY 2017 FY 2017 6/30/2017 Available % of Budgeted Debt Service GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service - - - - 0.00% Other Financing Uses Mayor & Council - - - - 0.00% Elections - - - - 0.00% Administration - - - - 0.00% Finance & Administrative Services - - - - 0.00% TCAAP - - - - 0.00% Planning & Zoning - - - - 0.00% Government Buildings - - - - 0.00% Public Safety - - - - 0.00% Emergency Management - - - - 0.00% Police & Animal Control - - - - 0.00% Dispatch - - - - 0.00% Fire Protection - - - - 0.00% Street Maintenance - - - - 0.00% Park Maintenance - - - - 0.00% Recreation - - - - 0.00% Celebrating Arden Hills - - - - 0.00% Transfers 340,000 340,000 340,000 - 100.00% Total General Fund 340,000 340,000 340,000 - 100.00% Cable Fund - - - - 0.00% EDA General Fund - - - - 0.00% EDA Revolving Fund - - - - 0.00% EDA TIF #2 Round Lake - - - - 0.00% EDA TIF #3 Cottage Villas - - - - 0.00% EDA TIF #4 Pres Homes - - - - 0.00% Total Special Revenue Funds - - - - 0.00% GO Tax Increment Bonds of 1998A - - - - 0.00% Total Debt Service Funds - - - - 0.00% Equipment, Bldg & Replacement - - - - 0.00% Public Safety Capital - - - - 0.00% Parks Fund - - - - 0.00% TCAAP Capital 15,000 15,000 - 15,000 0.00% Capital Improvement Fund (PIR) - - - - 0.00% Total Capital Funds 15,000 15,000 - 15,000 0.00% Water 68,396 68,396 - 68,396 0.00% Sanitary Sewer 96,870 96,870 - 96,870 0.00% Recycling - - - - 0.00% Surface Water Management 65,499 65,499 - 65,499 0.00% Total Enterprise Funds 230,765 230,765 - 230,765 0.00% Risk Management - - - - 0.00% Engineering - - - - 0.00% Central Garage - - - - 0.00% Technology - - - - 0.00% Total Internal Service - - - - 0.00% Total Other Financing Uses 585,765 585,765 340,000 245,765 58.04% Total Expenditures 18,777,880$ 18,777,880$ 4,792,168$ 13,985,712$ 25.52% DATE: July 24, 2017 TO: Mayor Grant and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Additional Staff Liaison - Joint Development Authority (JDA) Background As Interim Director of Finance and Administrative Services, Dave Perrault, will act as an additional staff liason to the Joint Development Authority (JDA) in place of the previous Director. Recommended Action Appoint David Perrault, Interim Director of Finance and Administrative Services, as an additional staff liaison to the Joint Development Authority (JDA) effective July 24, 2017. CONSENT – 6C MEMORANDUM CONSENT ITEM – 6D MEMORANDUM DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Accept Susan Iverson’s Resignation as Director of Finance and Administrative Services Discussion The City has received Susan Iverson’s letter of resignation as a Director of Finance and Administrative Services effective December 31, 2017. Ms. Iverson’s separation agreement will be provided to the Council under separate cover. Staff Recommendation 1. A motion to accept Susan Iverson’s Resignation as Director of Finance and Administrative Services Attachment A: July 15, 2017, resignation letter from Susan Iverson ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 1 of 6 CONSENT ITEM – 6E MEMORANDUM DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-015 Applicant: St. Paul-Ramsey County Public Health Department Property Location: 1761 Lake Johanna Boulevard Request: Conditional Use Permit – Yard Waste and Source Separated Organics Collection Area Background The St. Paul-Ramsey County Public Health Department has requested a Conditional Use Permit to continue operating their existing yard waste collection area and for the addition of a Source Separated Organics (SSO) drop-off at the Arden Hills yard waste site, located within Tony Schmidt Park at 1761 Lake Johanna Boulevard. Tony Schmidt Park is a regional park owned and managed by the Ramsey County Parks and Recreation Department. Through an agreement with Ramsey County, the City began collecting grass clippings, leaves, and garden waste at Tony Schmidt Park in 1984 until the County Public Health Department took over management in 1990. In 2004, the County Board approved expanding collection services to include trees and shrubs. The yard waste collected at the Arden Hills site is composted off-site and finished compost is made available to County residents each spring. Between 2011 and 2015, the average number of annual visits to the Arden Hills site was 51,110. In 2013, the County Board authorized the addition of Source Separated Organics (SSO) collection at the County’s yard waste sites, including in Arden Hills. SSO materials include food waste and non-recyclable paper. Ramsey County submitted a Conditional Use Permit application in 2014 for SSO collection at the Arden Hills site (Planning Case 14-008). The application was denied at that time due to concerns that the service would affect the use of the park and neighboring properties by increasing odors, litter, and traffic, and attracting unwanted wildlife. ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 2 of 6 Ramsey County has since implemented SSO collection at the six other yard waste sites in the County. At the City Council Work Session on May 15, 2017, Ramsey County Environmental Health staff presented collection data and observations from the first three years of SSO collection (2014- 2016) at the six County yard waste sites (Attachment B). Participation in the program has increased steadily from approximately 24,000 total site visits in 2014 to nearly 52,000 visits in 2016. Ramsey County reported there have been no issues with odor, vermin, or increased traffic associated with SSO collection at the other sites. Overview of Request The existing Arden Hills yard waste site occupies approximately 1.5 acres of land on the western side of Tony Schmidt Park south of the Canadian Pacific Railroad line. The site is accessed by an approximately 600-foot long driveway at the end of Hudson Avenue off of New Brighton Road. Operating hours are currently Monday, Wednesday, Friday, and on weekends April through November. If SSO collection were to be added, site hours would be expanded to include weekends during winter months (December – March). The SSO collection area would consist of one or more covered containers that would be located on the eastern side of the site separated from the yard waste facilities (Attachment E). Ramsey County uses a standard four cubic yard container for SSO collection. Photographs showing examples of other SSO collection sites have been provided in Attachment F. Accepted materials would include food waste and scraps, and various types of non-recyclable paper. All SSO materials are required to be placed in a compostable bag, which are provided to residents by the County at no cost. Dry paper products, such as pizza boxes, can be placed directly into the collection container. The collection containers are kept closed when yard waste sites are not open and are serviced at a minimum of once a week by Ramsey County’s contractor, Waste Management. The Arden Hills yard waste site is currently staffed by site monitors who would also serve as quality control for SSO dropped off by residents. Additionally, Ramsey County would implement a promotion and education program to generate interest and educate the public on what materials are acceptable. Planning Commission Review Tony Schmidt Park is located in the City’s Parks and Open Space District and the proposed public use requires a Conditional Use Permit. A full evaluation of the Conditional Use Permit application was presented to the Planning Commission at their regular meeting on July 5, 2017 ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 3 of 6 (Attachment H). The Planning Commission voted 5-0 to recommend that the City Council approve the proposed Conditional Use Permit. The Planning Commission discussed the compatibility of the yard waste and organics collection area with the natural features and recreational amenities of Tony Schmidt Park. Their discussion also focused on potential impacts associated with odor, traffic, and wildlife. The Planning Commission concluded that the proposed management plan for the site adequately addressed these potential impacts. The draft Planning Commission minutes from July 5, 2017 are included in Attachment I. Since the Planning Commission meeting on July 5, the Ramsey County Parks and Recreation Department has provided a letter stating their support for the addition of SSO collection at Tony Schmidt Park (Attachment J). Findings of Fact The Planning Commission offers the following findings of fact for consideration: 1. The property at 1761 Lake Johanna Boulevard is located in the Parks and Open Space District. The property is owned by Ramsey County as is part of Tony Schmidt Regional Park. 2. Ramsey County has submitted a Conditional Use Permit application for the existing yard waste site and a proposed Source Separated Organics collection area at 1761 Lake Johanna Boulevard. 3. The existing yard waste site and the proposed Source Separated Organics collection area are considered to be a Public Use. 4. A Conditional Use Permit is required for a Public Use in the Parks and Open Space District. 5. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit request. 6. Section 1320.145 of the Arden Hills Zoning Code lists additional criteria to be considered when evaluating a Conditional Use Permit application for a property located in the Parks and Open Space District. 7. The proposal will have limited impact on existing and anticipated traffic and parking conditions. The addition of SSO collection is not expected to significantly increase existing traffic to the site and many residents will combine SSO drop off with delivering yard waste or collecting compost or mulch. 8. The applicant has provided a management plan for the SSO collection that will mitigate any limited impacts associated with odors and solid waste. 9. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid on the property. 10. The proposal will not affect drainage on the property. 11. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 4 of 6 12. The park dedication requirement does not apply in this case. 13. The proposed use would be compatible with the natural features of Tony Schmidt Regional Park. 14. The proposed use would be compatible with the recreational amenities of Tony Schmidt Regional Park. 15. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Planning Commission Recommendation The Planning Commission recommends approval (5-0) of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard to continue the operation of the existing Ramsey County yard waste collection and for the addition of a Source Separated Organics drop-off, based on the findings of fact and submitted plans in the July 24, 2017 Report to the City Council, as amended by the following seven conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The yard waste and source separated organics collection areas shall be fully contained on the existing approximately 1.5 acre yard waste site within Tony Schmidt Regional Park. 3. Source Separated Organics shall be properly bagged and collected in covered containers that are emptied at a minimum of once per week, or more frequently if needed. 4. The site shall be limited to no more than 16 cubic yards of total storage for Source Separated Organics materials. 5. Source Separate Organics collection containers shall be securely closed when the collection site is not open to the public. 6. For two (2) years following the implementation of the Source Separated Organics collection, Ramsey County shall provide an annual update to the City Council on site operations. 7. The collection site shall be adequately staffed during regular hours and sufficient signage shall be provided to ensure quality control of the Source Separate Organics collection area. Motion Language Options Staff has provided the following motion language options for the City Council to consider: ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 5 of 6 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans as amended by the seven conditions in the July 24, 2017, Report to the City Council. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans in the July 24, 2017, Report to the City Council. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Public Comments Staff has received correspondences from five property owners expressing opposition to the proposal. Copies of these correspondences have been provided in Attachment G. One resident also presented their concerns at the public hearing held on July 5, 2017 (Attachment I). Staff has also received phone calls from three residents in the area expressing their support for the proposal. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 8, 2017. Pursuant to Minnesota State Statute, the City must act on this request by August 7, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Project Narrative and Land Use Application B. Ramsey County Source-Separated Organics: 2014 – 2016 Summary Report C. Site Land Survey D. Site Map and Aerial Map ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 6 of 6 E. Proposed Site Plan for Yard Waste Collection Area F. Photographs of Exiting Operations G. Public Comments H. Planning Commission Report, July 5, 2017 I. Draft Planning Commission Meeting Minutes, July 5, 2017 J. Letter from Ramsey County Parks and Recreation Department K. Conditional Use Permit Agreement 1 Ramsey County Application for Conditional Use Permit for Yard Waste Operations and to Allow for Source-Separated Organics Collection at the Arden Hills Yard Waste Site June 1, 2017 Introduction Ramsey County is seeking approval to continue yard waste operations and for the addition of Source Separated Organics (SSO) drop-off at the Arden Hills yard waste site. SSO includes food waste/scraps and non- recyclable paper. At the direction of City of Arden Hills Community Development staff, both operations require a Conditional Use Permit (CUP). The county applied for a CUP for these same operations in 2014, which was denied by the Arden Hills City Council based on concerns relating to the SSO drop-off portion of the permit (there was no discussion or decision on the yard waste operations portion of the permit). Recently, The City of Arden Hills invited Ramsey County Environmental Health (EH) staff to attend a City Council Work Session to revisit the idea of SSO drop-off at the yard waste site. EH and Arden Hills staff presented collection data and observations from the first three years of SSO collection (2014-2016) at other county yard waste sites. The information addressed concerns the Council members expressed during the 2014 CUP hearing. Following discussion, councilmembers unanimously recommended that the county pursue a CUP for SSO drop- off at the yard waste site. While the Arden Hills yard waste site has been in operation for many years, yard waste operations had not been previously permitted. Arden Hills Community Development staff suggested bringing the site up to proper permitting status in 2014, when the county expressed interest in SSO collection at the site. City staff had not required a permit for operation of the yard waste site as recent as 2004 when the County Board authorized acceptance of tree and shrub waste at four of its yard waste sites, including the Arden Hills site; City staff response at that time was that no City permits were needed for operations at the yard waste site. Overview of Ramsey County Yard Waste Program Saint Paul –Ramsey County Public Health (“Ramsey County” or “County”) operates seven yard waste sites where County residents can drop off grass clippings, leaves, garden wastes and other soft plant materials at no charge. Four of the sites also accept tree and shrub waste from residents (Arden Hills, Frank & Sims, Midway, and White Bear Township). SSO collection was added to all sites except the Arden Hills site in 2014. The yard waste sites began in the mid-1980s as joint operations between communities and the County. The County (Public Health) took over operation of all the County yard waste sites in 1990-91. The sites are available free of charge to Ramsey County residents. Lawn care companies and other commercial services are prohibited from using the sites. Yard waste received at the sites is transferred off site at all sites except the White Bear Township site where soft-bodied plant material is composted and the finished product made available in spring to County residents at all the County yard waste sites. Wood chip mulch is also provided at the sites that accept tree and shrub waste. The yard waste site locations are as follows: In Saint Paul: 1. Battle Creek Site - 389 S. Winthrop St 2. Frank & Sims Site - 1150 Sims Ave 3. Midway Site - 1943 Pierce Butler Rte 4. Summit Hill Site - 870 Pleasant Ave 2 In the northern suburbs: 5. Arden Hills Site – 3530 Hudson Ave 6. Mounds View Site – 8307 Long Lake Rd 7. White Bear Township Site – 5900 Sherwood Rd Yard waste sites are currently open to the public according to the following schedule, weather permitting (for example, the regular season schedule may begin later in April due to late winter weather, or may began in late March or extend into early December if favorable weather encourages site usage): Regular Season Schedule (April – November) All sites: Monday, Wednesday and Friday: 11:00 am to 7:00 p.m. Saturday: 9:00 am to 5:00 p.m. Sunday: 11:00 am to 5:00 p.m. *Closed Memorial Day, Fourth of July, and Labor Day Winter Hours Schedule (December – March) All sites except the Arden Hills site: Saturday: 9:00 am to 5:00 p.m. Sunday: 11:00 am to 5:00 p.m. *Closed Christmas Day and New Years Day The sites are heavily used by the public. The following shows the average number of site visits received 2011- 2015: AVERAGE SITE VISITS SITE *Average Site Visits 2011-2015 Arden Hills 51,110 Battle Creek 36,411 Frank & Sims 74,450 Midway 116,166 Mounds View 18,040 Summit Hill 67,083 White Bear 60,141 Total 423,401 *Total site visits were not counted in 2016 The number of site visits for those dropping off SSO is comparatively low compared to the total number of site 3 visits. The following chart shows average number of SSO site visits 2015-2016: AVERAGE SSO SITE VISITS SITE *Average SSO Site Visits 2015-2016 Arden Hills -- Battle Creek 2,464 Frank & Sims 4,568 Midway 19,180 Mounds View 3,907 Summit Hill 15,120 White Bear 3,488 Total 48,725 *2014 SSO visits represent only a partial year of collection and therefore are not included in the average. The amount of SSO collected is also comparatively low compared to other materials collected at that yard waste sites: MATERIALS RECEIVED – ALL SITES COMBINED (TONS) YEAR Leaves/Grass Received (tons) Brush Received (tons) SSO Received (tons) 2015 42,574 28,263 221.8 2016 43,121 26,716 251.8 Average 42,848 27,489 236.8 Arden Hills Yard Waste Site Ramsey County is seeking a Conditional Use Permit (CUP) to continue yard waste operations at the Arden Hills yard waste site. The yard waste site is located at 3530 Hudson Avenue in Tony Schmidt Regional Park and began operating in the mid-1980’s as a municipal compost site. In 1990, Ramsey County received a Permit-By- Rule from the Minnesota Pollution Control Agency and took over operation of the site, which served as a yard waste collection and composting site for soft plant material such as leaves, grass, and garden wastes. In 2004, the County Board decided to add tree and shrub waste collection to several of the yard waste sites, including the Arden Hills site. In turn, the County discontinued composting at the Arden Hills site (and two sites in Saint Paul) to free up space for tree and shrub waste collection. The site currently operates as a transfer-only site. All soft-bodied plant material is transferred off site on an ongoing basis to allow room for incoming material, the frequency of which varies seasonally. Tree and shrub waste is chipped/ground on an approximate schedule of every five weeks or sooner, as space allows. Most of the chips/mulch are transported off site for 4 use as a fuel at the District Energy plant in Saint Paul. A small amount of the total quantity of wood chips/mulch is left on site for residents to take. Finished compost is hauled each spring from the County’s White Bear Township site (the only County yard waste site where composting currently takes place) to the Arden Hills and all other County yard waste sites and made available to residents at no charge. The active area of the site is approximately 1.5 acres in size. In the early 1990’s, stormwater management consisted of a sedimentation trap designed to filter surface water runoff through a sand berm before the water entered adjacent wetlands. Surface water treatment was improved in 2000 by installing a full stormwater retention pond. The retention pond was designed by engineers at Ramsey County Environmental Services who administer state and local stormwater permit maintenance and reporting requirements for all County facilities. Yard waste received at the Arden Hills site is ultimately managed under hauling contracts that the County periodically procures through a competitive bidding process. County staff administers those contracts and directs yard waste management operations at the site. County site monitors staff the site when it is open to the public. The site monitors’ duties include checking ID’s for County residency, directing traffic, and monitoring the incoming materials for acceptability. Commercial services such as lawn care and tree trimming companies are prohibited from using the County yard waste sites. Site hours are posted on a sign at the entrance to the site. The site is secured by a locked gate at the entrance during closed hours. (The County yard waste sites are available to Ramsey County residents only—with one minor exception. The County has a Joint Powers Agreement with the City of St. Anthony to allow St. Anthony residents that reside in Hennepin County to use of any of the County yard waste sites.) During four weekends in the fall, the County coordinates fundraising opportunities with area community groups, such as school sports teams, to receive donations for helping residents unload their leaves. Site hours will be expanded if the SSO drop-off portion of this CUP request is approved. Those expanded hours would then coincide with hours at the other six County yard waste site to include weekends during the winter months (December – March). In addition to SSO drop-off, all forms of yard waste would continue to be accepted during the winter hours. Source-Separated Organics (SSO) Drop-off Collection Services Proposal In September 2013 the Ramsey County Board authorized adding SSO drop-off at all seven Ramsey County yard waste sites, including the Arden Hills site. SSO includes food waste/scraps and non-recyclable paper. EH staff began pursuing local permits in late 2013 for SSO collection services at the yard waste sites, which included submitting an application for a CUP to the City of Arden Hills in early 2014. The Arden Hills application was denied at that time due to concerns that the service would affect the use of the park and neighboring properties by increasing odors, litter, and traffic, and attracting unwanted wildlife. Ramsey County has since gathered information that addresses these concerns from the first three years (2014-2016) of providing SSO collection services at the other six County yard waste sites (Attachment A). The information in Attachment A was reviewed at the May, 15, 2017 Arden Hills City Council Work Session. Based on recommendation by the City Council, Ramsey County seeks to reapply for SSO drop-off at the Arden Hills yard waste site. 5 Description of SSO Collection Services at the Arden Hills Yard Waste Site Collection SSO collection will consist of a designated area with one or more covered collection containers (“dumpsters”) in which residents place SSO brought to the site in compostable bags. Acceptable materials include food waste/scraps and various types of soiled/low-grade/non-recyclable paper (plus other minor items typically accepted in SSO collection programs, such as tea bags). The County will provide compostable bags at the yard waste site at no cost to residents. The site will also accept other, commercially-available, compostable bags as long as they are BPI-certified bags. Food waste and other wet SSO will be accepted only if delivered in a compostable bag, whereas dry SSO, such as pizza boxes, can be placed directly into the SSO container. SSO is accepted from Ramsey County residents only and also from local community event coordinators that generate SSO from small events. Site Hours Site hours will be expanded to accommodate year-round collection of SSO and to coincide with hours at the other six County yard waste sites to include weekends during the winter months (December – March). The site will continue to be open Monday, Wednesday, Friday, Saturday and Sunday during spring, summer, and fall. Sanitation The program is designed to prevent adverse outcomes, such as odor and rodent problems by requiring wet SSO to be bagged, providing covered containers, and by requiring regular collection of SSO: Ramsey County contracts with a waste hauling vendor to empty vendor-provided collection containers on a weekly hauling schedule or more frequent basis, if necessary. SSO is hauled to a properly permitted SSO composting facility. The SSO collection area will be completely separate from yard waste operations. Education and promotion A promotion and education program will accompany launch of SSO collection at the Arden Hills site, both to inform and generate interest in the program to residents, and to educate residents about which materials are acceptable. SSO collection at the Arden Hills site with also be included in ongoing media promotions at the other Ramsey County yard waste sites and any additional County-sponsored collection locations. The Ramsey County Master Gardener program will be an important player in this campaign, assisting in communicating about SSO collection, as well as assisting with education at the yard waste sites (Saint Paul – Ramsey County Public Health has on ongoing contract with the Master Gardener program). Labor Existing staff (yard waste monitors) will serve as quality control for SSO that is dropped off by residents. Permits and licenses All seven yard waste locations are permit-by-rule sites approved by the Minnesota Pollution Control Agency (MPCA). Ramsey County will submit an application to the MPCA to add SSO drop-off to amend the existing Arden Hills yard waste site permit-by-rule. 6 SSO participation The yard waste sites in Mounds View and White Bear Township are likely the most comparable to the Arden Hills site in terms of the residential population in the surrounding area. In 2016, the Mounds View site had 3,520 visits attributed to organics collection and White Bear Township had 3,872 visits. During winter months (December – March), the yard waste sites are only open on weekends. However, the data in Attachment A shows that the number of site visits in the winter remain similar to the regular season and that annual site visits are distributed somewhat regularly over the calendar year. Visual observations and data from current SSO collection at other yard waste sites indicates that, on average, it takes 33 site visits to generate one cubic yard of SSO collected. In the case of the Mounds View yard waste site, this would equal approximately 107 cubic yards of organics collected in 2016, or roughly 27, four cubic yard containers. This coincides with direct observations; at time of weekly pick up, the four cubic yard container at the Mounds View site is filled to one-half to two-thirds of its capacity. Potential Impacts from Adding SSO Drop-off to the County’s Arden Hills Yard Waste Site Recycling Acceptance of SSO at the yard waste sites will make it easier for interested residents to reduce the amount of trash they generate by instead ensuring productive use of their organic wastes as a compost product. Having an SSO drop-off area will also help raise awareness for yard waste site users that a broader range of organic wastes can be recycled in addition to leaves, grass clippings, and tree waste. SSO collection at the yard waste site will help educate residents toward use of possible future SSO collection opportunities such as curbside collection. Land use and traffic While the SSO drop-off area will provide a valuable service, SSO drop-off is estimated to account for a small fraction of the site visits at the Arden Hills site. Currently, the Arden Hills site receives 50,000 site visits per year. It is estimated that SSO collection will account for only 3,000 – 4,000 additional site visits annually. Also, many of the SSO drop-off participants are likely to be residents who have already been using the site and may be bringing both SSO and yard waste on some occasions. ATTACHMENT A Ramsey County Source-Separated Organics (SSO) Collection 2014 – 2016 Summary Background In September 2013 the Ramsey County Board of Commissioners approved expansion of services at yard waste sites to include collection of source-separated organic (SSO) materials. Shortly thereafter, Environmental Health Division (EH) staff began seeking local permits, where necessary, for SSO service at the seven Ramsey County Yard Waste sites. The County was successful in gaining local approval for all yard waste sites except the Arden Hills location. The six approved sites were subsequently given approval by the Minnesota Pollution Control Agency as Permit-By-Rule SSO Materials Transfer Facilities. SSO collection began at the six approved sites when the sites opened for the regular season on April 7, 2014 and continue to accept SSO year around on the following schedule, weather permitting: Regular Season Hours (April – November) Winter Hours (December – March) M,W,F 11-7 CLOSED Sat. 9-5 Sat. 9-5 Sun. 11-5 Sun. 11-5 Source Separated Organics (SSO) accepted at county drop-off locations • All food scraps including vegetables, fruits, meats (including fats and grease), poultry, fish, bones, grains, dairy, egg shells, coffee grounds and filters, tea bags etc. • Food soiled paper products including greasy pizza boxes, paper towels, paper plates, tissues, paper egg cartons, dirty paper bags, etc. • Other compostable items such as BPI-certified cups and utensils. Note: The County’s education materials include a caution that packaging and compostable tableware must have the logo from the Biodegradable Products Institute (BPI) on the box or item. Description of SSO Collection Services at Yard Waste Sites SSO collection at the yard waste sites is available to residents of Ramsey County and local community coordinators that generate SSO from small events. • Each site has a designated area with one or more covered containers (“dumpsters”) in which people place SSO brought to the site in compostable bags. • SSO is kept separate from yard waste. • Acceptable materials include food waste/scraps and various types of soiled/low-grade/non-recyclable paper (plus some other minor items typically accepted in SSO collection programs, such as tea bags). • County staff (yard waste monitors) serve as quality control. • Ramsey County provides Biodegradable Product Institute (BPI)-certified compostable bags free of charge to residents at site locations and local community centers. • Sanimax, LLC provided hauling services during the first three years of the SSO collection program. Ramsey County switched to Waste Management, Inc. as the contracted hauler on April 1, 2017. • Containers are serviced weekly and SSO is hauled to a commercial organics facility for composting. Participation Charts 1 & 2 below show an increase in participation by month/year and an overall annual increase in 2014 - 2016 (collection began April 7, 2014, so there were no first quarter numbers to report for 2014). Hours shorten to weekends- only during December – March resulting in fewer opportunities for residents to drop off organics and less combined 2 yard waste/organics delivery options. However, as site hours decrease over the winter months, site visits and volume of organics collected remains similar to the regular season and reinforces the need for winter collection. Chart 1 Chart 2 0 0 0 73 6 2, 5 2 3 3, 3 2 5 2, 8 9 2 3, 2 4 8 2, 9 9 3 3, 3 1 7 2, 8 0 9 2, 1 6 4 24 , 0 0 7 2, 7 0 6 2, 0 3 5 2, 6 3 0 3, 4 5 8 3, 9 5 7 3, 8 5 8 4, 5 9 4 5, 0 8 6 4, 8 9 4 4, 7 5 3 4, 0 6 5 3, 6 0 0 45 , 6 3 6 4, 0 8 0 3, 3 9 9 3, 5 8 2 4, 9 0 1 4, 5 0 4 5, 3 6 7 5, 1 2 3 4, 8 4 0 4, 4 9 8 5, 2 4 9 4, 6 2 6 1, 6 4 4 51 , 8 1 3 0 10,000 20,000 30,000 40,000 50,000 60,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Si t e V i s i t s A t t r i b u t e d t o O r g a n i c s C o l l e c t i o n Ramsey County Organics Collection Participation 2014 - 2016 2014 2015 2016 73 1 3, 2 1 6 8, 1 1 4 1, 4 9 4 8, 8 8 3 1, 5 6 9 24 , 0 0 7 1, 8 7 6 4, 2 4 4 18 , 5 6 0 4, 2 9 3 13 , 5 6 0 3, 1 0 3 45 , 6 3 6 3, 0 5 1 4, 8 9 1 19 , 8 0 0 3, 5 2 0 16 , 6 7 9 3, 8 7 2 51 , 8 1 3 0 10,000 20,000 30,000 40,000 50,000 60,000 Battle Creek Frank & Sims Midway Mounds View Summit Hill White Bear Twp. TotalSi t e V i s i t s A t t r i b u t e d t o O r g a n i c s C o l l e c t i o n Ramsey County Organics Collection Participation by Site 2014 - 2016 2014 2015 2016 3 SSO Collection Quantities (Weight) Weights were determined by applying 9.72 lbs. per participant dropping off organics. This number is an average of actual data collected by Ramsey County staff during the summer of 2015 and similar studies conducted by the City of Minneapolis. This is considered more accurate data than what the County’s organics hauler reports on invoices, which is a combination truck scale readings and, on trucks without scales, estimates of weights based on the driver’s assessment of quantities within containers at the time of service. Therefore, the weights in Chart 3 below coincide directly with the numbers in Charts 1 & 2 above. Chart 3 Additional Collection Locations In July of 2015, The Ramsey County Board of Commissioners approved expansion of SSO collection services to include up to six additional collection sites. EH staff have been working with local cities to identify locations within their communities to site SSO drop off locations that will, ideally, be available for use by residents on a 24/7 basis. The first of these locations began operation in July of 2016 in partership with District 10/Como Park Community Council. Currently, Ramsey County has an agreement in place with the City of Maplewood to install another 24/7 location in their Community Center parking lot and staff are working with the cities of White Bear Lake and Roseville to site SSO collection locations in those communities. 29 , 6 5 6 47 , 5 4 1 19 2 , 4 5 6 34 , 2 1 4 16 2 , 1 2 0 37 , 6 3 6 50 3 , 6 2 2 0 100,000 200,000 300,000 400,000 500,000 600,000 Battle Creek Frank & Sims Midway Mounds View Summit Hill White Bear Twp. Total Po u n d s o f O r g a n i c s C o l l e c t e d Ramsey County Organics Collection 2016 Weight by Site 2016 at 9.72 lbs/visit 4 Sanitation To prevent potential nuisances, such as odor or rodent problems, residents are required to bag SSO in compostable bags before placing it into the containers at the yard waste sites. The exception to this is delivery of dry, non-food types of organic wastes such as used paper towels and tissues, and other non-recyclable paper products. These can be placed directly into the collection containers. Site monitors at the yard waste sites provide quality control by overseeing drop- off of SSO. Residents are encouraged via promotional materials to deliver SSO on a schedule of at least once per week since compostable bags containing SSO can begin to decompose after a week or so under certain conditions. This helps prevent issues in the household and at the receiving end. Containers are kept closed when not in use and are serviced on a once per week schedule by the SSO hauler for delivery to a commercial site for composting. Observations • Residents participating in the SSO program have followed instructions closely as there has been an extremely low amount of contamination of unacceptable materials upon direct observation of the containers. • In three years of operation there has been only one occurrence of illegal dumping of SSO at a site entrance. • Odors have been kept at a minimum, primarily through use of the compostable bags and regular haul-out frequency. During the past three years of operation there have been no issues relating to odor (odors have not extended beyond a few feet from the container(s) and are typically noticeable within that distance only during mid-summer months). • Traffic has not shown a noticeable increase as most residents are combining their SSO drop off with delivering yard waste or picking up finished compost or mulch. • Staff have not witnessed any animal issues other than the rare occurrence of a squirrel gaining access to an open container. There have been no reports of mice, rats, or other animals in or around the containers. Arden Hills Yard Waste Site location: Tony Schmidt Park: Aerial of Yard Waste Site (entrance driveway leading in from Hudson Ave; approximate operations area outlined in lighter-colored red): White Bear Township Organics Collection Area Typical 4 cubic yard collection container with signage Organic materials bagged in compostable bags and dry paper products From:shirley englund To:Matthew Bachler Subject:organic waste collection Date:Friday, June 30, 2017 7:29:02 AM I object to the collection of organic waste at the Arden Hills compost site. I live on Chatham Ave and use the trail for walks from my neighborhood to Lake Johanna. I would hate to have this collection of waste cause smells that would make it unpleasant to walk this trail. Also we would have to worry about more wild animals such as coyotes on these trails. I know coyotes have already been seen on this trail and I would hate to have to worry about the safety of people using these trails. I agree that there has to be a better location for this collection. From:Matthew Taylor To:Matthew Bachler Subject:Proposed Waste Site in Arden Hills Date:Friday, June 30, 2017 4:26:42 PM Hi Matthew, I’m a longtime resident of Arden Hills, and currently live at 1600 Oak Avenue. I’d like to register my concern about the proposed waste site in Arden Hills. I am against Arden Hills allowing this dump to go in. I think it’s a bad idea for a number of reasons, including: - that is uses park land for composting. That seems like a waste of the land’s intended purpose - the increased traffic - the bad smells for the surrounding neighbors - having everyone drive their own compost material to this site seems to undercut the eco- friendly reasons to do composting in the first place. Please consider voting this down. Thanks. . . . . . Matthew Taylor Designer / Taylor Design Works 651.766.1030 (studio) July 1st, 2017 City of Arden Hills Attention: City Planner, Ryan Streff, Planning Commission and City Council Re: County proposing to add food and waste collection, SSO at Arden Hills compost We live near the Arden Hills compost and have for 17 years. The County applied to do this in 2014 but it did not pass because the residents spoke and said, we don’t want this next to our homes and in our park. It is 2017 now and I still don’t want trash being stored in my backyard in my park. Since 2014, there are 6 other sites in Ramsey County that residents can bring their SSO to so we have plenty of options. We are highly against it being added to a park and residential area . We are highly against it being added to the Arden Hills Compost which is in a park and residential area for many reasons. 1) SMELL: We feel even though the county claims there will be minimal smell because all items are in a container. We do not agree. We think the smell when the container is open and closed and with winds will be carried a great distance including to all people enjoying the beach on Lake Johanna right next to the compost, as well as all of our backyards. We use to smell the compost and are happy to have that smell better now, we don’t want to add more stinky smells again. They claim that there hasn’t been complaints against smell at their other locations but that is because many of them are not in a residential area and I don’t believe any of them are in a park with high foot traffic with people that walk regularly around and through the areas. 2) TRAFFIC INCREASE AND YEAR ROUND: The traffic is already too great for people coming and going to drop off their leaves, trees and shrubs. The county reported over 50,000 visits to the site and remember the compost is currently open April to November for 5 days a week, adding in December to March would be a huge increase in traffic since it is currently closed during those months. We saw a large increase in traffic when they added in trees and shrub drop off. 3) PROPERY VALUES WILL DECREASE: Fact, no one wants to live next to trash, even when it is in a “container”. They wrote,’…that it is unlikely to significantly affect land values on neighboring properties’. My question is what does significant mean? I don’t want my property value to go down one dollar. This is an optional proposal that the Planning Commission and City Council can and should say NO to. According to the city, the compost on all 4 sides is either bordered by park or residential space. The reason the county has to apply for a conditional use permit to do this and they can’t just do it, is because it is in a residential area, specifically the R-2 Single and Two Family Home Residential District. 4) OTHER SITES ARE IN OPERATION: The Arden Hills residents have so many options currently in place that are close to take their SSO to, there is no reason to add this site. We feel that our compost should not be included because it is in a park, with trails in it and around it and in a residential area. We feel the other compost sites are better suited for this option. 5) ANIMALS: We are concerned about animals. Animals have an excellent sense of smell and more will be drawn to the area such as raccoons, coyotes, rats, mice, skunks. There will then be a danger to people on the trails and in their yards. Which is our concern, small dogs, small children, and our gardens. If they are unable to get into the container, they will then enter our backyards and into the parks and trails, in search of food since they were drawn to the area. We already have a lot of animals and we don’t want to draw them all to one specific area. 6) VOLUME: Anyone from the county can use it and our understanding is, there is no limit on the size container they can have there. If this is approved, we are opening up something we can’t ever get back. The county told us in 2014 that this was just a bridge project and they were hoping to have curbside pick-up in 2016, that didn’t happen. 2016 may turn into 2025, if they don’t have to spend the money picking it up, they won’t. The county said during the planning commission meeting last time they estimated that 30% of most people’s trash would be included in this SSO category. 7) PEOPLE THAT DON’T FOLLOW THE RULES: We have experienced currently that sometimes people dump their bags of leaves in the woods when the gates are closed. I am assuming people will do the same with their trash when they learn that they drove all the way over and it is closed or some of the items weren’t accepted since they weren’t in approved containers, so instead of hauling the trash back to their house, they throw it out of their car. Now the animals, rip into the bags, carry it all over our beautiful park trails and we have a huge problem on our hands. 8) LAKE JOHANNA: The streams and ponds on this site, feed into Lake Johanna, what if this container leaks, is there any environmental concerns on the potential risk to the lake? 9) TONY SCHMIDT REGIONAL PARK: The beautiful pavilions overlooks the compost what about the view, smell and animals when people are picnicking in a pavilion for a family event or all the families that use the picnic tables and BBQ’s on a beautiful Summer day. Do we want to smell garbage and be concerned about animals? 10) WALKING TRAILS: Many residents use the hiking, dirt trails that run through the compost area, people hike and walk through there with their children and dogs. Many people hike through their all the time and it connects to the paved trails. People don’t want to be in fear when walking through there that we would now encounter predatory animals. Again, we are in support of recycling and composting just not at our Arden Hills Compost Site, in a residential/park area. There are already so many places that our residents can take their SSO that is close so there is no reason to add this site. Bottom line, it is a PARK, not a trash collection site. Gary and Julie Gronquist 1932 County Road E Arden Hills MN 55112 From:Karen McKelvey To:Matthew Bachler; Matthew Bachler; David Grant; Brenda Holden; Fran Holmes; Dave McClung; Steve Scott Subject:County proposing to add food and waste collection, SSO at Arden Hills compost Date:Tuesday, July 04, 2017 5:06:07 PM We have lived in Arden Hills for 37 years and are committed to keeping our community thriving. Below are some of the reasons we are opposed to Ramsey County expanding the compost site. 1) SMELL: We feel even though the county claims there will be minimal smell because all items are in a container. We do not agree. We think the smell when the container is open and closed and with winds will be carried a great distance including to all people enjoying the beach on Lake Johanna right next to the compost, as well as all of our backyards. We use to smell the compost and are happy to have that smell has been reduced in recent years. 2) TRAFFIC: The traffic is already too great for people coming and going to drop off their leaves, trees and shrubs. The county reported over 50,000 visits to the site and remember the compost is currently open April to November for 5 days a week, adding in December to March would be a huge increase in traffic since it is currently closed during those months. We saw a large increase in traffic when they added in trees and shrub drop off. We live on County Road E and the majority of the traffic drives by our home to the site. 3) PROPERTY VALUES WILL DECREASE: Fact, no one wants to live next to trash, even when it is in a “container”. The city staff wrote,’...that it is unlikely to significantly affect land values on neighboring properties’. My question is what does significant mean? I don’t want my property value to go down one dollar. This is an optional proposal that the City Council can and should say NO to. According to the city, the compost on all 4 sides is either bordered by park or residential space. The reason the county has to apply for a conditional use permit to do this and they can’t just do it, is because it is in a residential area, specifically the R-2 Single and Two Family Home Residential District. 4) YEAR ROUND: The county is proposing to now have the compost open year round to add SSO (which is a fancy word for trash that includes food waste and non-recyclable paper) which will mean a lot more traffic, animals and smell. 5) OTHER SITES ARE IN OPERATION: The love that our residents have so many options currently in place that are close to take their SSO to, there is no reason to add this site. We feel that our compost should not be included because it is in a park, with trails in it and around it and in a residential area. We feel the other compost sites are better suited for this option. 6) ANIMALS: We are concerned about animals. Animals have an excellent sense of smell and more will be drawn to the area such as raccoons, coyotes, rats, mice, skunks. There will then be a danger to people on the trails and in their yards. Which is our concern, small dogs, small children, and our gardens. If they are unable to get into the container, they will then enter our backyards and into the parks and trails, in search of food since they were drawn to the area. 7) VOLUME: Anyone from the county can use it and our understanding is, there is no limit on the size container they can have there. If this is approved, we are opening up something we can’t ever get back. The county told us in 2014 that this was just a bridge project and they were hoping to have curbside pick-up in 2016, that didn’t happen. 2016 may turn into 2025, if they don’t have to spend the money picking it up, they won’t. The county said during the planning commission meeting last time they estimated that 30% of most people’s trash would be included in this SSO category. They also intend to let special events dump their waste at this site. The volume would be much bigger than anyone anticipates. 8) PEOPLE THAT DON’T FOLLOW THE RULES: We have experienced currently that sometimes people dump their bags of leaves in the woods when the gates are closed. I am assuming people will do the same with their trash when they learn that they drove all the way over and it is closed or some of the items weren’t accepted so instead of hauling the trash back to their house, they throw it out of their car. Now the animals, rip into the bags, carry it all over our beautiful park trails and we have a huge problem on our hands. 9) LAKE JOHANNA: The streams and ponds on this site, feed into Lake Johanna, what if this container leaks, is there an environmental concerns on the potential risk to the lake? 10) TONY SCHMIDT REGIONAL PARK: The beautiful pavilions overlooks the compost what about the view, smell and animals when people are picnicking in a pavilion for a family event or all the families that use the picnic tables and BBQ’s on a beautiful Summer day. Do we want to smell garbage and be concerned about animals? 11) WALKING TRAILS: Many residents use the hiking, dirt trails that run through the compost area, people hike and walk through there with their children and dogs. Many people hike through their all the time and it connects to the paved trails. People don’t want to be in fear when walking through there that we would now encounter predatory animals. Again, we are in support of recycling and composting just not at our Arden Hills Compost Site, in a residential/park area. Don’t let the county dump garbage in our neighborhood! ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 1 of 8 MEMORANDUM DATE: July 5, 2017 PC Agenda Item 3.C TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-015 - Public Hearing Required Applicant: St. Paul-Ramsey County Public Health Department Property Location: 1761 Lake Johanna Boulevard Request: Conditional Use Permit – Yard Waste and Source Separated Organics Collection Area Requested Action The St. Paul-Ramsey County Public Health Department has requested a Conditional Use Permit to continue the operation of their existing yard waste collection area and for the addition of a Source Separated Organics (SSO) drop-off at the Arden Hills yard waste site, located within Tony Schmidt Regional Park at 1761 Lake Johanna Boulevard. Background The City of Arden Hills first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in 1984 through an agreement with Ramsey County. The County Public Health Department took over management of the site in 1990. In 2004, the County Board approved the expansion of collection services to include trees and shrubs. The composting of yard waste collected at the Arden Hills site is completed off-site and finished compost is made available to County residents each spring. Between 2011 and 2015, the average number of annual visits to the Arden Hills site was 51,110. In 2013, the Ramsey County Board authorized the addition of Source Separated Organics (SSO) collection at all seven of the County’s yard waste sites, including the Arden Hills site. SSO materials include food waste and non-recyclable paper. The purpose of providing SSO collection is to help County residents divert organic materials from the waste stream and put this material to a productive use as a compost product. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 2 of 8 Ramsey County submitted a Conditional Use Permit application in 2014 for SSO collection at the Arden Hills yard waste site (Planning Case 14-008). The application was denied at that time due to concerns that the service would affect the use of the park and neighboring properties by increasing odors, litter, and traffic, and attracting unwanted wildlife. Ramsey County has since implemented SSO collection at the six other yard waste sites in the County. At the City Council Work Session on May 15, 2017, Ramsey County Environmental Health staff presented collection data and observations from the first three years of SSO collection (2014- 2016) at the six County yard waste sites (Attachment B). Participation in the program has increased steadily from approximately 24,000 total site visits in 2014 to nearly 52,000 visits in 2016. Ramsey County reported there have been no issues with odor, vermin, or increased traffic associated with SSO collection at the other sites. Based on the discussion, the City Council recommended that Ramsey County reapply for a CUP for SSO collection at the Arden Hills site. 1. Overview of Request The existing Arden Hills yard waste site occupies approximately 1.5 acres of land on the western side of Tony Schmidt Regional Park south of the Canadian Pacific Railroad line. The site is accessed by an approximately 600-foot long driveway at the end of Hudson Avenue off of New Brighton Road. Operating hours are currently Monday, Wednesday, Friday, and on weekends from April through November. If SSO collection were to be added, site hours would be expanded to include weekends during winter months (December – March). The SSO collection area would consist of one or more covered containers that would be placed on the eastern side of the site separated from the yard waste facilities (Attachment E). Ramsey County uses a standard four cubic yard container for SSO collection. Photographs of the White Bear Township SSO collection site have been provided in Attachment F. Accepted materials would include food waste and scraps, and various types of non-recyclable paper. All SSO materials are required to be placed in a compostable bag, which are provided to residents by the County at no cost. Dry paper products, such as pizza boxes, can be placed directly into the collection container. The collection containers are kept closed when yard waste sites are not open and are serviced at a minimum of once a week by Ramsey County’s contractor, Waste Management. The Arden Hills yard waste site is currently staffed by site monitors who would also serve as quality control for SSO dropped off by residents. Additionally, Ramsey County would implement a promotion and education program to generate interest and educate the public on what materials are acceptable. Ramsey County has provided a letter with their application explaining the SSO collection program in more detail (Attachment A). ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 3 of 8 2. Surrounding Area Direction Future Land Use Plan Zoning Existing Land Use North Parks and Open Space Parks and Open Space District Parks and Open Space South Low Density Residential R-2 – Single & Two Family Residential Single Family Detached East Low Density Residential R-1 – Single Family Residential Single Family Detached West Light Industrial, Low Density Residential (New Brighton) I-1 Light Industrial, R-1 Single Family Residential (New Brighton) Light Industrial, Single Family Detached (New Brighton) 3. Site Data Future Land Use Plan: Parks and Open Space Existing Land Use: Parks and Open Space Zoning: Parks and Open Space District Size: 91.24 acres Topography: Rolling terrain Plan Evaluation 1. Chapter 13 – Zoning Code Review Section 1320 – District Provisions A. Section 1320.05 – Land Use Chart The proposed use of the property by Ramsey County for a yard waste collection site and SSO drop-off is considered to be a Public Use as defined in Section 1304.04 of the Zoning Code. Public uses are allowed in the Parks and Open Space District with an approved Conditional Use Permit. B. Section 1320.145 – Special Requirements for the Parks and Open Space District In addition to evaluating a proposed conditional use based on the criteria in Section 1355.04, Subd. 3, applications for conditional uses in the Parks and Open Space District are required to be evaluated based on the following consideration: The compatibility of the proposed use with the natural features and recreational amenities of the Parks and Open Space District area. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 4 of 8 The proposed use would be compatible with the natural features of Tony Schmidt Regional Park for the following reasons: • The Arden Hills yard waste site is an approved permit-by-rule site with the Minnesota Pollution Control Agency (MPCA). Ramsey County would submit an application with MPCA to add SSO drop-off and amend the existing yard waste site permit-by-rule. • In 2000, the County improved the surface water treatment on the site by installing a stormwater retention pond. Ramsey County Environmental Services administers state and local stormwater permit maintenance and reporting requirements for this facility. • SSO materials would be required to be contained in compostable bags before being placed in the collection container. The site will be monitored by County staff during regular hours and SSO collection containers will be closed when the site is not open. Collection containers are serviced on a weekly basis and more frequently if needed. The proposed used would be compatible with the recreational amenities of Tony Schmidt Park for the following reasons: • The yard waste site is located a significant distance from the active recreational amenities in Tony Schmidt Regional Park. The site is accessed by a separate service road off of Hudson Avenue that does not provide direct access to the park’s recreational areas. 2. Conditional Use Permit Evaluation Criteria – Section 1355.04 Subd 3 Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit application. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics 3. Drainage 4. Population density 5. Visual and land use compatibility with uses and structures on surrounding land 6. Adjoining land values 7. Park dedications where applicable 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 5 of 8 The City Council may place conditions on a permit if deemed necessary to protect the health, safety, and general welfare of the community. Conditional Use Permits are granted for a specific use at a specific site and are not transferable. Traffic and Parking Ramsey County expects the SSO collection component to be relatively minor in relation to the overall activities on the site. Currently, the site averages approximately 50,000 visits per year. The yard waste sites in Mounds View and White Bear Township are the most comparable to Arden Hill in terms of local residential population. In 2016, the Mounds View site had 3,520 site visits attributed to SSO collection and White Bear Township had 3,872 visits. Ramsey County estimates the Arden Hills site will have approximately 3,000 – 4,000 site visits annually for SSO collection. Many of the residents participating in the SSO collection service would also likely already be using the site for yard waste drop off. The existing access road can accommodate high traffic volumes and measures approximately 600 feet in length from the end of Hudson Avenue to the collection area. The addition of SSO collection is not expected to significantly change current traffic volumes. There is sufficient space on the site for residents to park their vehicles and drop off SSO materials or yard waste. Odors and Nuisance Characteristics Ramsey County reports that odors associated with SSO collection have been kept at a minimum by requiring organic materials be placed in compostable bags and ensuring collection containers are regularly serviced. In general, odors from the SSO materials are typically noticeable only within a few feet of the containers. During the three years of SSO collection at the six other yard waste sites, no issues associated with odor have been reported by adjacent property owners. The closest residential property to the Arden Hills site is approximately 450 feet from the collection area. No issues with increased wildlife attraction have been reported at the other County SSO collection sites. Sites are monitored by County staff to ensure residents are bagging organic materials and properly placing bags within the container. When the sites are not open, containers are securely closed to prevent infestation. Additionally, in the first three years of operation, only one incident of illegal dumping has occurred at a site entrance. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following fifteen (15) findings for consideration: 1. The property at 1761 Lake Johanna Boulevard is located in the Parks and Open Space District. The property is owned by Ramsey County as is part of Tony Schmidt Regional Park. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 6 of 8 2. Ramsey County has submitted a Conditional Use Permit application for the existing yard waste site and a proposed Source Separated Organics collection area at 1761 Lake Johanna Boulevard. 3. The existing yard waste site and the proposed Source Separated Organics collection area are considered to be a Public Use. 4. A Conditional Use Permit is required for a Public Use in the Parks and Open Space District. 5. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit request. 6. Section 1320.145 of the Arden Hills Zoning Code lists additional criteria to be considered when evaluating a Conditional Use Permit application for a property located in the Parks and Open Space District. 7. The proposal will have limited impact on existing and anticipated traffic and parking conditions. The addition of SSO collection is not expected to significantly increase existing traffic to the site and many residents will combine SSO drop off with delivering yard waste or collecting compost or mulch. 8. The applicant has provided a management plan for the SSO collection that will mitigate any limited impacts associated with odors and solid waste. 9. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid on the property. 10. The proposal will not affect drainage on the property. 11. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 12. The park dedication requirement does not apply in this case. 13. The proposed use would be compatible with the natural features of Tony Schmidt Regional Park. 14. The proposed use would be compatible with the recreational amenities of Tony Schmidt Regional Park. 15. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within 500 feet of the subject property. Public Comments Staff received one phone call from a resident in the area expressing their support for the proposal. Staff received a letter from the resident at 3540 Hudson Road expressing their opposition to the proposal. A copy of the letter has been provided in Attachment G. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 7 of 8 Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard to continue the operation of their existing yard waste collection and for the addition of a Source Separated Organics drop- off. Staff recommends the following seven (7) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The yard waste and source separated organics collection areas shall be fully contained on the existing approximately 1.5 acre yard waste site within Tony Schmidt Regional Park. 3. Source Separated Organics shall be properly bagged and collected in covered containers that are emptied at a minimum of once per week, or more frequently if needed. 4. The site shall be limited to no more than 16 cubic yards of total storage for Source Separated Organics materials. 5. Source Separate Organics collection containers shall be securely closed when the collection site is not open to the public. 6. For two (2) years following the implementation of the Source Separated Organics collection, Ramsey County shall provide an annual update to the City Council on site operations. 7. The collection site shall be adequately staffed during regular hours and sufficient signage shall be provided to ensure quality control of the Source Separate Organics collection area. Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans as amended by the seven (7) conditions in the July 5, 2017, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans in the July 5, 2017, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-015 - Ramsey County - Organics and Yard Waste Collection Site – Tony Schmidt Park\Memos_Reports_17-015 Page 8 of 8 4. Table: Motion to table Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 8, 2017. Pursuant to Minnesota State Statute, the City must act on this request by August 7, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Project Narrative and Land Use Application B. Ramsey County Source-Separated Organics: 2014 – 2016 Summary Report C. Site Land Survey D. Site Map and Aerial Map E. Proposed Site Plan for Yard Waste Collection Area F. Photographs of Exiting Operations G. Public Comments Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 5, 2017 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES C. Planning Case 17-015; 1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) Conditional Use Permit – Public Hearing Senior Planner Bachler stated the City of Arden Hills first began collecting grass clippings, leaves, and garden waste at Tony Schmidt Regional Park in 1984 through an agreement with Ramsey County. The County Public Health Department took over management of the site in 1990. In 2004, the County Board approved the expansion of collection services to include trees and shrubs. The composting of yard waste collected at the Arden Hills site is completed off-site and finished compost is made available to County residents each spring. Between 2011 and 2015, the average number of annual visits to the Arden Hills site was 51,110. Senior Planner Bachler explained in 2013, the Ramsey County Board authorized the addition of Source Separated Organics (SSO) collection at all seven of the County’s yard waste sites, including the Arden Hills site. SSO materials include food waste and non-recyclable paper. The purpose of providing SSO collection is to help County residents divert organic materials from the waste stream and put this material to a productive use as a compost product. Senior Planner Bachler reported Ramsey County submitted a Conditional Use Permit application in 2014 for SSO collection at the Arden Hills yard waste site (Planning Case 14-008). The application was denied at that time due to concerns that the service would affect the use of the park and neighboring properties by increasing odors, litter, and traffic, and attracting unwanted wildlife. Ramsey County has since implemented SSO collection at the six other yard waste sites in the County. Senior Planner Bachler indicated at the City Council Work Session on May 15, 2017, Ramsey County Environmental Health staff presented collection data and observations from the first three years of SSO collection (2014-2016) at the six County yard waste sites (Attachment B). Participation in the program has increased steadily from approximately 24,000 total site visits in 2014 to nearly 52,000 visits in 2016. Ramsey County reported there have been no issues with odor, vermin, or increased traffic associated with SSO collection at the other sites. Based on the discussion, the City Council recommended that Ramsey County reapply for a CUP for SSO collection at the Arden Hills site. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 2 Senior Planner Bachler stated the existing Arden Hills yard waste site occupies approximately 1.5 acres of land on the western side of Tony Schmidt Regional Park south of the Canadian Pacific Railroad line. The site is accessed by an approximately 600-foot long driveway at the end of Hudson Avenue off of New Brighton Road. Operating hours are currently Monday, Wednesday, Friday, and on weekends from April through November. If SSO collection were to be added, site hours would be expanded to include weekends during winter months (December – March). Senior Planner Bachler reported the SSO collection area would consist of one or more covered containers that would be placed on the eastern side of the site separated from the yard waste facilities. Ramsey County uses a standard four cubic yard container for SSO collection. Senior Planner Bachler commented accepted materials would include food waste and scraps, and various types of non-recyclable paper. All SSO materials are required to be placed in a compostable bag, which are provided to residents by the County at no cost. Dry paper products, such as pizza boxes, can be placed directly into the collection container. The collection containers are kept closed when yard waste sites are not open and are serviced at a minimum of once a week by Ramsey County’s contractor, Waste Management. Senior Planner Bachler stated the Arden Hills yard waste site is currently staffed by site monitors who would also serve as quality control for SSO dropped off by residents. Additionally, Ramsey County would implement a promotion and education program to generate interest and educate the public on what materials are acceptable. Site Data Land Use Plan: Parks and Open Space Existing Land Use: Parks and Open Space Zoning: Parks and Open Space District Current Lot Sizes: 91.24 Acres Topography: Rolling terrain Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the Conditional Use Permit Evaluation Criteria. Senior Planner Bachler provided the Findings of Fact for review: 1. The property at 1761 Lake Johanna Boulevard is located in the Parks and Open Space District. The property is owned by Ramsey County and is part of Tony Schmidt Regional Park. 2. Ramsey County has submitted a Conditional Use Permit application for the existing yard waste site and a proposed Source Separated Organics collection area at 1761 Lake Johanna Boulevard. 3. The existing yard waste site and the proposed Source Separated Organics collection area are considered to be a Public Use. 4. A Conditional Use Permit is required for a Public Use in the Parks and Open Space District. 5. Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists criteria for evaluating a Conditional Use Permit request. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 3 6. Section 1320.145 of the Arden Hills Zoning Code lists additional criteria to be considered when evaluating a Conditional Use Permit application for a property located in the Parks and Open Space District. 7. The proposal will have limited impact on existing and anticipated traffic and parking conditions. The addition of SSO collection is not expected to significantly increase existing traffic to the site and many residents will combine SSO drop off with delivering yard waste or collecting compost or mulch. 8. The applicant has provided a management plan for the SSO collection that will mitigate any limited impacts associated with odors and solid waste. 9. The proposal will not affect noise, glare, vibration, smoke, dust, air pollution, heat, and liquid on the property. 10. The proposal will not affect drainage on the property. 11. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 12. The park dedication requirement does not apply in this case. 13. The proposed use would be compatible with the natural features of Tony Schmidt Regional Park. 14. The proposed use would be compatible with the recreational amenities of Tony Schmidt Regional Park. 15. Where the proposed use is expected to impact the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, conditions may be placed on a Conditional Use Permit to mitigate such impacts. Senior Planner Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard to continue the operation of their existing yard waste collection and for the addition of a Source Separated Organics drop-off. Staff recommends the following seven (7) conditions to be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The yard waste and source separated organics collection areas shall be fully contained on the existing approximately 1.5 acre yard waste site within Tony Schmidt Regional Park. 3. Source Separated Organics shall be properly bagged and collected in covered containers that are emptied at a minimum of once per week, or more frequently if needed. 4. The site shall be limited to no more than 16 cubic yards of total storage for Source Separated Organics materials. 5. Source Separate Organics collection containers shall be securely closed when the collection site is not open to the public. 6. For two (2) years following the implementation of the Source Separated Organics collection, Ramsey County shall provide an annual update to the City Council on site operations. 7. The collection site shall be adequately staffed during regular hours and sufficient signage shall be provided to ensure quality control of the Source Separate Organics collection area. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 4 Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Zimmerman asked what non-recyclable paper was. John Springman, Ramsey County, provided further comment on the recycled materials that would be allowed within Source Separate Organics. Commissioner Zimmerman inquired if the County had any idea how many residents were already composting in their backyards. Mr. Springman stated he was uncertain but noted the SSO drop off site would handle a larger volume of material than any residential property could. Commissioner Gehrig questioned if the site would be open year-round. Mr. Springman reported the site would be open April through November five days a week and on weekends December through March. Commissioner Lambeth understood the County previously requested a Conditional Use Permit and noted a surveillance system was required. He asked if the system had been installed. Mr. Springman stated this had not been installed because the application was denied. He noted that SSO participants were highly invested and were not individuals that would participate in illegal dumping. Chair Thompson questioned how the SSO bins would be securely closed. Mr. Springman reported the heavy-lidded containers had a slit down the middle and at the end of the day the workers closed these lids. He explained it was better to keep the lids open during business hours in order to assist with controlling odor. Chair Thompson asked how the property was monitored and serviced on a weekly basis. Mr. Springman indicated staff would monitor the site visits and anticipated there would be 25 cars per day for SSO collection. He noted the bins would be emptied and sprayed out (if necessary) weekly. Chair Thompson inquired how the County would be getting the word out on this new service. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 5 Mr. Springman stated the County would be spreading the word through social media, local newsletters, signage at the drop off site and through word of mouth. He indicated bags would be available onsite, at County libraries, or at City Hall. Chair Thompson questioned if organics would ever be collected curbside. Mr. Springman anticipated that this would be done in the near future, but could not be done until enough education was provided to the public. Commissioner Zimmerman asked how much of the materials brought to landfills was organic. Mr. Springman estimated that 25% of the material within landfills was organics. He stated there was a significant advantage to separating organics out from remaining waste. Commissioner Zimmerman inquired if the schools and restaurants were working to recycle organics. Mr. Springman reported he had staff working with local restaurants, schools and businesses to increase the level of organics being recycled in the County. Chair Thompson opened the public hearing at 7:57 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. Loren Limke, 1888 West County Road E, commented on the history of the open space adjacent to his home. He understood this property was purchased for open space and not as an organics collection site. He read a definition of how open spaces are to be used within the City. He expressed concern with the high levels of traffic and odors coming to and from the yard waste site. He read a portion of City Code pertaining to open spaces stating these sites were not to have any illegal dumping. He requested the Commission deny the County’s Conditional Use Permit request noting this site was not purchased to be a yard waste site. He recommended that Ramsey County conserve this space and not be allowed to further expand the compost site. There being no additional comment Chair Thompson closed the public hearing at 8:04 p.m. Commissioner Gehrig thanked Mr. Limke for the information he provided to the Commission. He understood the current compost site was public land that was serving a public service, and that the County was requesting an expansion of services. It was his opinion that all the proper pieces were in place to allow for the service expansion. Chair Thompson explained the community was creating more waste than in the past and she understood that the County was working to address ways to reduce the amount of waste heading to landfills. She indicated she was a very dedicated organics recycler and had a compost site on her property. She appreciated the fact that the County was working to raise awareness on this issue. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 6 Commissioner Zimmerman moved and Commissioner Neururer seconded a motion to recommend approval of Planning Case 17-015 for a Conditional Use Permit at 1761 Lake Johanna Boulevard, based on the findings of fact and the submitted plans as amended by the seven (7) conditions in the July 5, 2017, Report to the Planning Commission. The motion carried unanimously (5-0). 193427v1 1 (reserved for recording information) CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA CONDITIONAL USE PERMIT Planning Case #17-015 1. Permit. Subject to the terms and conditions set forth herein, the City of Arden Hills hereby grants a conditional use permit for the following use: The continued operation of the existing yard waste collection area and for the addition of a Source Separated Organics (“SSO”) drop-off collection area at the Arden Hills yard waste site, located within the Tony Schmidt Regional Park at 1761 Lake Johanna Boulevard. 2. Property. The permit is for the property located at 1761 Lake Johanna Boulevard, legally described on Exhibit A, attached hereto, in the City of Arden Hills, Ramsey County, Minnesota (“subject property”). 3. Conditions. The Conditional Use Permit is issued subject to the approved management plan and other plans submitted with the application and upon the following conditions: a. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. b. The yard waste and SSO collection areas shall be fully contained on the existing approximately 1.5 acre yard waste site within Tony Schmidt Regional Park. c. SSO shall be properly bagged and collected in covered containers that are emptied at a minimum of once per week, or more frequently if needed. 193427v1 2 d. The site shall be limited to no more than 16 cubic yards of total storage for SSO materials. e. SSO collection containers shall be securely closed when the collection site is not open to the public. f. For two (2) years following the implementation of the SSO collection, Ramsey County shall provide an annual update to the City Council regarding site operations. g. The collection site shall be adequately staffed during regular hours and sufficient signage shall be provided to ensure quality control of the SSO collection area. 4. Termination of Permit. The City may revoke the permit following a public hearing for violation of the terms of this permit. 5. Lapse. If within one year of the issuance of this permit the allowed use has not been completed or the use commenced, this permit shall lapse. 6. Criminal Penalty. Both the owner and any occupant of the subject property are responsible for compliance with this conditional use permit. Violation of the terms of this conditional use permit is a criminal misdemeanor. Dated ____________________, 2017. CITY OF ARDEN HILLS By: _______________________________ David Grant, Mayor (SEAL) And: _______________________________ William S. Joynes, Sr., City Administrator 193427v1 3 STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _______________, 2017, by David Grant and by William S. Joynes, Sr., respectively the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. __________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 193427v1 4 Exhibit “A” To CONDITIONAL USE PERMIT (Planning Case 17-015) Insert legal description ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 1 of 5 CONSENT ITEM – 6F MEMORANDUM DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-017 Applicants: Jeffrey and Lisa Kittelson Property Address: 3420 Fairview Avenue and 3417 Lake Johanna Boulevard Request: Minor Subdivision and Variance Background Jeffrey and Lisa Kittelson have requested a Minor Subdivision for a lot line adjustment between 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. The properties are adjacent to one another and are located at the northwest corner of Lake Johanna. The applicants currently reside at 3420 Fairview Avenue and would like to sell this property and construct a new dwelling on 3417 Lake Johanna Boulevard. The lot line adjustment would transfer 4,295 square feet of property from 3420 Fairview Avenue to 3417 Lake Johanna Boulevard to facilitate the redevelopment of the property. 3417 Lake Johanna Boulevard is a legal nonconforming lot because it does not meet the minimum area requirement (11,000 square feet) or minimum width requirement (85 feet) for properties in the R-2 District. The existing lot is approximately 36 feet in width and presents challenges for constructing a new dwelling given the structure setback requirements. The following three variances are needed for the proposed Minor Subdivision: • Lot width of 42.5 feet for the property at 3417 Lake Johanna Boulevard (85-foot minimum lot width is required for R-2 District). • Landscape lot area of 60.23 percent for the property at 3417 Lake Johanna Boulevard (minimum landscape lot area of 65 percent is required for R-2 District). • Deviation from Section 1150.04 of the Subdivision Code, which requires that Minor Subdivision proposals meet the required lot dimensions in order to be eligible for division. ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 2 of 5 Planning Commission Review A full evaluation of Planning Case 17-017 was presented to the Planning Commission at their regular meeting on July 5, 2017 (Attachment H). The Planning Commission voted 5-0 to recommend that the City Council approve the proposed Minor Subdivision and required variances. The Planning Commission discussed how the reduced landscape lot area for 3417 Lake Johanna Boulevard may impact stormwater runoff. To address this concern, they included a recommended condition of approval that the applicant considers implementing best management practices, such as the installation of a private storm sewer line, to manage stormwater runoff from the site and reduce impacts on neighboring properties. The draft Planning Commission minutes from July 5, 2017 are included in Attachment I. Additional Review Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the proposed Minor Subdivision and noted that a permit from Ramsey County and/or Rice Creek Watershed District may be required for the potential private storm sewer line on the south side of the dwelling at 3417 Lake Johanna Boulevard. A City Grading and Erosion Control Permit will be required for the new dwelling. City Building Official The City Building Official has reviewed the proposed Minor Subdivision and preliminary building plans and does not have any comments at the time. A Building Permit application will be required for the new dwelling at 3417 Lake Johanna Boulevard. Findings of Fact The Planning Commission offers the following findings of fact for consideration: 1. The applicants are the current owners of the properties located at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. 2. The applicants have requested a Minor Subdivision to transfer 4,295 square feet of property from 3420 Fairview Avenue to 3417 Lake Johanna Boulevard. 3. The properties at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard are located in the R-2 – Single and Two-Family Residential Zoning District and are guided for Low Density Residential land uses in the Arden Hills 2030 Comprehensive Plan. 4. Section 1150.04 of the City Code lists the requirements for subdividing and/or consolidating previously platted property. 5. The submitted survey was prepared by a registered land surveyor and meets the City requirements. ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 3 of 5 6. The proposed lot line adjustment will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subject properties are located. 7. The applicants have requested a variance for the lot at 3417 Lake Johanna Boulevard to have a width of approximately 42.5 feet as measured from the Fairview Avenue front property line. The minimum lot width for the R-2 District is 85 feet. 8. The applicants have requested a variance for the lot at 3417 Lake Johanna Boulevard to have a landscape lot area of 60.23 percent. The minimum landscape lot area for the R-2 District is 65 percent. 9. The resulting parcels as depicted in the survey would meet all other area, dimensions, and setback requirements for the R-2 District. 10. The applicants have requested a variance from the requirement in Section 1150.04 of the City Code that requires a Minor Subdivision to meet all of the existing provisions of the City Code. 11. The requested variance complies with the purpose and intent of City’s Zoning Regulations and with the policies of the Land Use and Housing Chapters in the 2030 Arden Hills Comprehensive Plan. 12. The proposed use of the property for a single-family dwelling can be constructed on the proposed lot and would be a reasonable use of the property. 13. The existing property at 3417 Lake Johanna Boulevard is a legal non-conforming lot that does not meet the minimum area or width requirements for the R-2 District. There are very few lots within the City that are as narrow in width as the existing property. 14. Given the dimensions of the proposed parcel at 3417 Lake Johanna Boulevard, the proposed dwelling needs to be setback at a significant distance from the front property line resulting in the need for a longer access driveway and reduced landscape lot area. 15. There are several lots to the south of 3417 Lake Johanna Boulevard that have lot widths less than the proposed 42.5-foot width lot and the variance would not alter the essential character of the neighborhood. 16. Economic considerations are not the primary reasons for the variance request. 17. Adequate access to sunlight will be maintained for both properties. 18. The requested variances meet the standard of practical difficulty. Planning Commission Recommendation The Planning Commission recommends approval (5-0) of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the findings of fact and submitted plans in the July 24, 2017 Report to the City Council, as amended by the following nine conditions: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. Monuments or stakes shall be installed to demarcate the new side property line between 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 4 of 5 3. A Grading and Erosion Control Permit shall be required prior to construction of the new dwelling at 3417 Lake Johanna Boulevard. 4. If required, the applicant shall provide the City with a copy of the Rice Creek Watershed District Permit for the new dwelling at 3417 Lake Johanna Boulevard. 5. A Building Permit shall be required for the new dwelling at 3417 Lake Johanna Boulevard. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling at 3417 Lake Johanna Boulevard. 7. The applicant shall consider implementing best management practices for stormwater management at 3417 Lake Johanna Boulevard, including but not limited to installing a private storm sewer line. 8. If required, the applicant shall provide the City with a copy of the Ramsey County and/or Rice Creek Watershed District Permit for the private storm sewer shown on the south side of the proposed dwelling at 3417 Lake Johanna Boulevard. 9. The existing shed located on 3420 Fairview Avenue shall be removed. Motion Language Options Staff has provided the following motion language options for the City Council to consider: 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the findings of fact and the submitted plans, as amended by the nine conditions in the July 24, 2017, Report to the City Council. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the findings of fact and the submitted plans in the July 24, 2017, Report to the City Council. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard: a specific reason and/or information request should be included with a motion to table. ______________________________________________________________________________ City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 5 of 5 Public Comments Staff received a comment from the property owner at 3368 Lake Johanna Boulevard who expressed their support for the request (Attachment G). The resident at 3415 Lake Johanna Boulevard spoke during the public hearing on July 5, 2017 and noted they had concerns about drainage and appreciated the applicant’s willingness to address stormwater management. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 5 2017. Pursuant to Minnesota State Statute, the City must act on this request by August 4, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. Attachments A. Land Use Application B. Aerial and Site Maps C. Existing Conditions Survey D. Proposed Certificate of Survey E. Lot Line Modification Survey F. Draft Main Floor Plan for Dwelling at 3417 Lake Johanna Boulevard G. Public Comments H. Report to the Planning Commission, July 5, 2017 I. Draft Planning Commission Meeting Minutes, July 5, 2017 J. Resolution 2017-019 Minor Subdivision / Lot Split and Variance Application 3420 Fairview Ave N. / 3417 Lake Johanna Blvd Arden Hills, MN 55112 Request made by Jeffrey and Lisa Kittelson My wife and I recently bought 3417 Lake Johanna Blvd. This house is adjacent to ours to the south. We currently have our home at 3420 Fairview Ave for sale and intend to build a new home at 3417 Lake Johann Blvd. We have lived in Arden Hills for approximately 16 years. Our kids have graduated from Mounds View High School so we have found that we no longer need the larger home. We have spent the last two years looking for other lake properties in the twin cities areas to purchase, but have been unable to find one to fit our needs and/or budget. I've even sent letters to other home owners on Lake Johanna inquiring about their property and the possibility of buying it. We absolutely love our neighbors and the City of Arden Hills. So in normal conversation with our neighbors we discussed the option to purchase their home and the possibility of building a new one. We currently own both properties and are seeking the city's approval to take some of our current lot (3420 Fairview) .72 acres and give it to 3417 (Lake Johanna Blvd) .21 acres to make the lot acceptable to a new home. The reason for moving the lot line is to create more impervious space for the new home to meet today's requirements for impervious space and to create a lot and home that would be closer with today's standard lots and homes. Even with moving the purposed lot line the landscape coverage ration comes out to 60% which is 5% short of requirement. We have already reduced the size of the house by 4 feet to attempt to get closer to the 65% requirement. The 60% landscape coverage is caused by the fact the lot is very long and very narrow and can only be accessed from Fairview Ave therefore requiring almost 100 feet of driveway. We have made the driveway a single lane with a turnaround at the garage to minimize hard surface. If need be the plan has a storm sewer drain that can be put it to remove drainage away from the neighbors home. Therefore we are asking for a variance to reduce the landscape coverage to 60% coverage. My wife and I have put a lot time effort and prayer into this project. Our last hurdle is the approval of the minor subdivision and the variance from the City of Arden Hills. We will plan to attend the meetings for this to be approved and also be there to answer any questions people may have. We are very hopeful this will be approved. Thank you so very much for your time and efforts. Jeff & Lisa Kittelson 3420 Fairview Ave N. Arden Hills, MN 55112 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 3420 Fairview Ave. and 3417 Lake Johanna Blvd. 2,400 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 200.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet200.00100.00 3420 Fairview Ave. and 3417 Lake Johanna Blvd. 1,200 Enter Map Description Notes P A V E R S R:918.70R:919.68FD R E B A R C D R 1 3 " 9 1 8 . 0 C D R 1 0 " 9 1 8 . 2 C D R 1 2 " 9 1 8 . 2 C D R 1 0 " 9 1 8 . 5 C D R 1 0 " 9 1 8 . 6 G A R F L O O R 9 2 0 . 2 9 2 2 " M A P L E 9 1 3 . 2 G A R F L O O R 9 1 5 . 7 4 C . O . R W B 9 0 6 . 0 R W 9 0 3 . 2 R W 9 0 2 . 1 R W E 9 0 2 . 0 R W B 9 0 1 . 8 R W 9 0 1 . 9 R W 9 0 4 . 6 R W E 9 0 5 . 9 919.6919.6 9 1 9 . 4 9 1 9 . 8 9 1 8 . 8 9 1 8 . 0 9 1 6 . 1 9 1 5 . 5 9 1 4 . 0 9 1 6 . 0 9 1 0 . 8 9 1 0 . 7 9 0 9 . 8 9 0 8 . 7 9 0 6 . 1 9 0 4 . 7 9 0 9 . 3 9 0 1 . 9 9 0 2 . 3 8 8 7 . 7 8 8 0 . 9 8 9 1 . 2 9 0 2 . 5 9 0 1 . 4 9 0 5 . 7 9 0 9 . 1 9 1 6 . 2 9 1 7 . 8 9 1 8 . 2 920 . 1 9 1 9 . 9 919.4 D E C K D E C K G A R A G E E X I S T I N G H O U S E E X I S T I N G S H E D S I D E W A L K W A T E R S E D G E S I D E W A L K 9 1 8 . 1 9 2 0 . 1 9 1 9 . 6 9 1 9 . 0 9 1 7 . 7 9 1 0 . 8 9 1 1 . 2 8 8 8 . 0 8 9 1 . 5 0 . 9 9 9 . 5 2 4 . 4 2 47.39 E X I S T I N G B U I L D I N G E X I S T I N G G A R A G E E X I S T I N G H O U S E 1 7 . 1 1 7 . 1 1 7 . 7 1 6 . 2 2 . 8 4 . 8 1 9 . 6 4 . 1 1 9 . 9 4 . 3 4 . 0 1 5 . 6 1 7 . 8 1 6 . 0 5 0 1 8 1 2 . 4 8 . 3 2 0 . 4 0 2 2 . 5 1 2 0 . 4 0 2 2 . 5 1 9 1 6 . 0 9 1 8 . 2 9 1 6 . 6 9 1 3 . 7 9 0 9 . 4 9 0 5 . 1 N00°26'04"W39.00 N 7 5 ° 2 7 ' 3 4 " E 5 5 . 5 0 N 8 9 ° 4 1 ' 3 4 " E 4 2 . 5 ± ( D E E D ) 4 0 . 4 ± ( M E A S ) 2 5 ± ( D E E D ) 2 4 . 4 ± ( M E A S ) 9 7 . 6 ± ( M E A S ) 8 7 . 0 5 ( D E E D ) S 7 4 ° 2 3 ' 5 6 " W 2 5 4 . 1 0 S 7 1 ° 2 3 ' 5 6 " W 9 1 9 . 7 9 1 9 . 5 9 1 8 . 5 9 1 5 . 7 9 1 3 . 9 9 0 8 . 3 9 0 4 . 0 9 0 9 . 5 9 0 8 . 7 FAIRVIEW AVENUE L A K E J O H A N N A O H W L : 8 7 8 . 0 0 N 7 3 ° 5 2 ' 3 4 " E 2 4 1 . 9 5 EXISTING HOUSE EXISTING GARAGE C O N C S T A I R S E D G E O F B I T U M I N O U S E D G E O F B I T U M I N O U S 0 . 2 1 4 . 3 6 8 8 7 . 6 8 . 9 3 N 2 3 ° 0 8 ' 0 4 " W 4 . 6 6 L A K E J O H A N N A D R I V E LOT AREA : 10,512 SQ. FT.TOTAL IMPERVIOUS AREA : 3,747 SQ. FT. (35.6%)EXISTING SHED AREA : 103 SQ. FT.EXISTING GARAGE AREA : 459 SQ. FT.DECK AREA : 476 SQ. FT.DECK AREA : 373 SQ. FT.SIDEWALK AREA : 98 SQ. FT.SIDEWALK AREA : 480 SQ. FT.CONCRETE AREA : 36 SQ. FT.DRIVEWAY AREA : 96 SQ. FT.DRIVEWAY AREA : 708 SQ. FT.CONCRETE AREA : 18 SQ. FT.EXISTING HOUSE AREA : 900 SQ. FT.DENOTES EXISTING CATCH BASINDENOTES EXISTING HYDRANTDENOTES EXISTING SANITARY MANHOLE DENOTES EXISTING STORM MANHOLE DENOTES EXISTING COMMUNICATION BOX DENOTES EXISTING ELECTRIC BOXDENOTES EXISTING SERVICE OR CLEANOUT DENOTES IRON MONUMENT FOUNDDENOTES IRON MONUMENT SETDENOTES EXISTING POWER POLEDENOTES EXISTING LIGHT POLEDENOTES EXISTING CONSERVATION POSTOR WET LAND BUFFER POSTDENOTES EXISTING TREE PPLP8" TREE000.0 DENOTES WOOD HUBDENOTES NAILDENOTES EXISTING RETAINING WALLDENOTES PROPOSED RETAINING WALL DENOTES EXISTING ELEVATIONDENOTES PROPOSED ELEVATIONDENOTES AS BUILT ELEVATION (000.0)000.0DENOTES EXISTING TREELINE DENOTES DIRECTION OF SURFACE DRAINAGEDENOTES EXISTING FENCE LEGENDDENOTES EXISTING F.E.S. E X I S T I N G C O N D I T I O N S S U R V E Y 1. No specific soils investigation has been performed on this lotby the surveyor. The suitability of the soils to support thespecific house is not the responsibility of the surveyor.2.No title information was provided for this survey. This surveydoes not purport to show all easements of record.3. See architectural plans for final building dimensions. P A V E R S C A N T . 3 . 0 % G A R A G E P O R P R O P O S E D H O U S E P A T I O S I D E W A L K 7 . 0 0 1 . 0 0 2 2 . 0 0 2 8 . 0 0 7 . 0 0 4 8 . 0 0 1 6 . 0 0 9 . 0 0 7 . 0 0 2 . 0 0 1 3 . 0 0 6 8 . 0 0 5 . 9 7 . 0 1 8 . 0 2 0 . 0 1 6 . 0 N 3 9 ° 5 7 ' 5 1 " E 2 6 . 6 2 N00°18'26"W5.324.05S73°15'30"W 2 5 4 . 1 0 S 7 1 ° 2 3 ' 5 6 " W 9 7 . 6 ± ( M E A S ) 8 7 . 0 5 ( D E E D ) S 7 4 ° 2 3 ' 5 6 " W 2 5 ± ( D E E D ) 2 4 . 4 ± ( M E A S ) N 8 9 ° 4 1 ' 3 4 " E 4 0 . 4 ± ( M E A S ) 4 2 . 5 ± ( D E E D ) N 8 9 ° 4 1 ' 3 4 " E 6 5 . 0 9 N 7 1 ° 2 3 ' 5 6 " E 9 7 . 5 7 R:918.70R:919.68 F D R E B A R C D R 1 3 " 9 1 8 . 0 C D R 1 0 " 9 1 8 . 2 C D R 1 2 " 9 1 8 . 2 C D R 1 0 " 9 1 8 . 5 C D R 1 0 " 9 1 8 . 6 W A T E R S E D G E L A K E J O H A N N A O H W L : 8 7 8 . 0 0 1 1 5 . 4 8 919.6 9 1 9 . 6 919.7 919.6 9 1 5 . 3 9 1 6 . 4 9 1 3 . 3 9 0 7 . 7 9 0 8 . 0 9 0 7 . 1 9 0 7 . 4 9 1 3 . 9 9 0 9 . 4 9 1 0 . 2 9 0 7 . 4 9 1 3 . 3 9 1 8 . 3 9 1 7 . 1 9 1 8 . 8 9 0 3 . 5 9 0 2 . 8 9 0 2 . 0 9 0 0 . 9 8 9 0 . 7 8 9 0 . 7 8 8 7 . 6 8 8 7 . 8 8 8 8 . 0 8 8 0 . 9 8 7 8 . 9 ( 9 1 7 . 8 ) ( 9 1 7 . 1 ) ( 9 0 8 . 5 ) ( 9 0 9 . 5 ) ( 9 0 6 . 5 ) ( 9 1 4 . 5 ) E X I S T I N G G A R A G E E X I S T I N G H O U S E FAIRVIEW AVENUE 9 1 0 . 0 9 0 9 . 6 9 1 7 . 1 ( X X X . X ) 9 0 8 . 3 9 0 4 . 0 9 1 3 . 9 9 1 5 . 7 916.8 N00°26'04"W39.96 ( 9 1 6 . 5 ) 9 0 6 . 1 ( 9 0 6 . 3 ) ( 9 0 2 . 8 ) ( 9 0 2 . 0 ) EXISTING CURB ( 9 1 6 . 0 ) ( 9 1 6 . 5 ) E X T R A F O U N D A T I O N A S N E E D E D R E T A I N I N G W A L L A S N E E D E D 6 " P V C O R H D P E @ M I N I M U M 3 % 9 1 5 . 2 9 1 8 9 2 0 9 2 0 9 1 8 916 9 1 6 9 1 8 912 914 9 1 0 9 0 8 9 0 6 9 0 4 9 0 2 9 0 0 8 9 8 8 9 6 8 9 4 8 9 2 8 9 0 8 9 0 8 9 2 8 9 4 8 9 6 8 9 8 9 0 0 9 0 2 9 0 4 9 0 6 908 9 1 0 9 1 2 9 1 4 ( 9 0 6 . 5 ) EXISTING HOUSE EXISTING GARAGE 9 1 6 . 8 ( 9 1 6 . 3 ) ( 9 1 6 . 9 ) C O N C S T A I R S E D G E O F B I T U M I N O U S E D G E O F B I T U M I N O U S 6 . 0 0 9 . 0 0 N 7 3 ° 5 2 ' 3 4 " E 1 1 6 . 4 8 1276.40 L A K E J O H A N N A D R I V E LOT AREA : 14,807 SQ. FT.HOUSE AREA : 2,379 SQ. FT.PORCH AREA : 41 SQ. FT.SIDEWALK AREA : 86 SQ. FT.TOTAL IMPERVIOUS AREA : 4,905 SQ. FT. (33.1%)CONCRETE AREA : 18 SQ. FT.PATIO AREA : 334 SQ. FT.DRIVEWAY AREA : 2,047 SQ. FT.DENOTES EXISTING CATCH BASINDENOTES EXISTING HYDRANTDENOTES EXISTING SANITARY MANHOLE DENOTES EXISTING STORM MANHOLE DENOTES EXISTING COMMUNICATION BOX DENOTES EXISTING ELECTRIC BOXDENOTES EXISTING SERVICE OR CLEANOUT DENOTES IRON MONUMENT FOUNDDENOTES IRON MONUMENT SETDENOTES EXISTING POWER POLEDENOTES EXISTING LIGHT POLEDENOTES EXISTING CONSERVATION POSTOR WET LAND BUFFER POSTDENOTES EXISTING TREE PPLP8" TREE000.0 DENOTES WOOD HUBDENOTES NAILDENOTES EXISTING RETAINING WALLDENOTES PROPOSED RETAINING WALL DENOTES EXISTING ELEVATIONDENOTES PROPOSED ELEVATIONDENOTES AS BUILT ELEVATION (000.0)000.0DENOTES EXISTING TREELINE DENOTES DIRECTION OF SURFACE DRAINAGEDENOTES EXISTING FENCE LEGENDDENOTES EXISTING F.E.S.LOT AREA : 34,402 SQ. FT.HOUSE AREA : 2,877 SQ. FT.PORCH AREA : 229 SQ. FT.DRIVEWAY AREA : 2,021 SQ. FT.SIDEWALK AREA : 171 SQ. FT.TOTAL IMPERVIOUS AREA : 5,298 SQ. FT. (15.4%) C E R T I F I C A T E O F S U R V E Y = FINISHED GARAGE FLOOR ELEVATION= BASEMENT FLOOR ELEVATION (917.80)(907.00)1. No specific soils investigation has been performed on this lotby the surveyor. The suitability of the soils to support thespecific house is not the responsibility of the surveyor.2.No title information was provided for this survey. This surveydoes not purport to show all easements of record.3. See architectural plans for final building dimensions.BENCHMARK: SANITARY MANHOLE IN FRONT OF LOT 5ELEVATION = 919.684,295 SQ. FT. MOVED FROM LOT 4 TO LOT 5 N 7 3 ° 5 2 ' 3 4 " E 1 1 6 . 4 8 S0°18'26"E 169.00 N0°26'04"W 0.96S 7 3 ° 1 5 ' 3 0 " W 4 . 0 5 S 7 1 ° 2 3 ' 5 6 " W 2 5 4 . 1 0 S 7 4 ° 2 3 ' 5 6 " W 9 7 . 5 7 S 2 9 ° 2 8 ' 1 9 " E 2 4 . 4 2 N 8 9 ° 4 1 ' 3 4 " E 4 0 . 4 4 N 8 9 ° 4 1 ' 3 4 " E 6 5 . 0 9 N 7 1 ° 2 3 ' 5 6 " E 9 7 . 5 7 N 3 9 ° 5 7 ' 5 1 " E 2 6 . 6 2 N 7 5 ° 2 7 ' 3 4 " E 5 5 . 5 0 N 7 3 ° 5 2 ' 3 4 " E 2 4 1 . 9 5 S 1 8 ° 2 5 ' 1 3 " E 8 5 . 2 4 S 2 3 ° 0 8 ' 0 4 " E 8 . 9 3 N0°26'04"W 39.00 N 8 9 ° 4 1 ' 3 4 " E 2 9 2 . 8 5 N0°18'26"W 5.32 1 2 7 6 . 4 0 DENOTES EXISTING CATCH BASINDENOTES EXISTING HYDRANTDENOTES EXISTING SANITARY MANHOLE DENOTES EXISTING STORM MANHOLE DENOTES EXISTING COMMUNICATION BOX DENOTES EXISTING ELECTRIC BOXDENOTES EXISTING SERVICE OR CLEANOUT DENOTES IRON MONUMENT FOUNDDENOTES IRON MONUMENT SETDENOTES EXISTING POWER POLEDENOTES EXISTING LIGHT POLEDENOTES EXISTING CONSERVATION POSTOR WET LAND BUFFER POSTDENOTES EXISTING TREE PPLP8" TREE000.0 DENOTES WOOD HUBDENOTES NAILDENOTES EXISTING RETAINING WALLDENOTES PROPOSED RETAINING WALL DENOTES EXISTING ELEVATIONDENOTES PROPOSED ELEVATIONDENOTES AS BUILT ELEVATION (000.0)000.0DENOTES EXISTING TREELINE DENOTES DIRECTION OF SURFACE DRAINAGEDENOTES EXISTING FENCE LEGENDDENOTES EXISTING F.E.S. L O T L I N E M O D I F I C A T I O N S U R V E Y 1. No specific soils investigation has been performed on this lotby the surveyor. The suitability of the soils to support thespecific house is not the responsibility of the surveyor.2.No title information was provided for this survey. This surveydoes not purport to show all easements of record.3. See architectural plans for final building dimensions. From:Nancy Hansen To:Matthew Bachler Subject:Variance and minor subdivision PC#17-017 Date:Thursday, June 22, 2017 7:14:57 PM I have no objection to the variance. In the early days, before Arden Hills, these were summer cabins used only then. As homes and all year around living has developed, it is imperative that we allow for changes to occur. If there are no objections from the adjacent neighbors, I do not voice mine. Nancy Hansen 3368 Lake Johanna Blvd. 651-633-1097 ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 1 of 12 MEMORANDUM DATE: July 5, 2017 PC Agenda Item 3.B TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-017 – Public Hearing Required Applicants: Jeffrey and Lisa Kittelson Property Address: 3420 Fairview Avenue and 3417 Lake Johanna Boulevard Request: Minor Subdivision and Variance Requested Action The applicants have requested a Minor Subdivision for a lot line adjustment between 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. A variance is needed for the property at 3417 Lake Johanna Boulevard to have a lot width and landscape lot area less than the minimum requirements for the R-2 District. A variance is also needed from the requirement that a Minor Subdivision meet all of the existing provisions of the City Code. Background 1. Overview of Request The applicants in this case are the current owners of the properties located at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. The two properties are adjacent to one another and are situated at the northwest corner of Lake Johanna. The applicants currently reside at 3420 Fairview Avenue and would like to sell this property and construct a new dwelling on 3417 Lake Johanna Boulevard. In order to facilitate the redevelopment of 3417 Lake Johanna Boulevard, the applicants have requested a lot line adjustment through the Minor Subdivision process that would transfer 4,295 square feet of property from 3420 Fairview Avenue (Lot 4) to 3417 Lake Johanna Boulevard (Lot 5). Lot 5 is currently a legal nonconforming lot because it does not meet the minimum area requirement (11,000 square feet) or minimum width requirement (85 feet) for properties in the R-2 District. The existing lot is only approximately 36 feet in width and as a result presents ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 2 of 12 challenges in terms of constructing a new dwelling that could meet the structure setback requirements. The lot line adjustment would provide Lot 5 with additional land area so that a new home would be able to meet the R-2 District side yard setback requirements. The submitted survey includes a preliminary plan for the new dwelling on the property. Additionally, the applicants have provided a draft floor plan of the main level of the new home. A Building Permit would be required for the new home construction and would be subject to administrative review for compliance with the Zoning Code. The following three variances are needed for the proposed Minor Subdivision: • Lot width of 42.5 feet for the property at 3417 Lake Johanna Boulevard (85-foot minimum lot width is required for R-2 District). • Landscape lot area of 60.23 percent for the property at 3417 Lake Johanna Boulevard (minimum landscape lot area of 65 percent is required for R-2 District). • Deviation from Section 1150.04 of the Subdivision Code, which requires that Minor Subdivision proposals meet the required lot dimensions in order to be eligible for division. A survey depicting the new lot line, the location of existing buildings on the properties, and the proposed structure setback distances is included in Attachment C. 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-2 Single & Two-Family Residential District Single-Family Residential Detached South Low Density Residential R-2 Single & Two-Family Residential District Single-Family Residential Detached East Water (Lake Johanna) Water (Lake Johanna) Water (Lake Johanna) West Low Density Residential R-2 Single & Two-Family Residential District Single-Family Residential Detached 3. Site Data: Future Land Use Plan: 3420 Fairview Ave. & 3417 Lake Johanna Blvd.: Low Density Residential Existing Land Use: 3420 Fairview Ave. & 3417 Lake Johanna Blvd: Single-Family Residential Detached Zoning: 3420 Fairview Ave. & 3417 Lake Johanna Blvd: R-2 Single & Two-Family Residential District Size: 3420 Fairview Avenue: 38,697 square feet (0.89 acres) 3417 Lake Johanna Boulevard: 10,512 square feet (0.24 acres) Topography: 3420 Fairview Avenue: sloping down west to east towards Lake Johanna (approximate elevation change of 42 feet) 3417 Lake Johanna Boulevard: sloping down west to east towards Lake Johanna (approximate elevation change of 42 feet) ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 3 of 12 Plan Evaluation 1. Chapter 13, Zoning Code Review Section 1320 – District Provisions Lot Size and Dimensions Both properties extend from Fairview Avenue on the west side to Lake Johanna on the east. Lake Johanna Boulevard is situated between the existing dwellings on the lots and the lakeshore. Based on the survey provided, there is not dedicated public-right-of way or a formal easement for Lake Johanna Boulevard. To the north and south of the subject properties, there is dedicated right-of-way for the roadway measuring approximately 66 feet in width. The City Attorney has advised that when evaluating the proposed lot areas, the approximate area that would be within the Lake Johanna Boulevard right-of-way if it were to extend across the subject properties should be subtracted from the overall total lot area. The minimum lot area in the R-2 District is 11,000 square feet. The proposed lot line adjustment would transfer 4,295 square feet of total land area from the southern side of 3420 Fairview Avenue (Lot 4) to 3417 Lake Johanna Boulevard (Lot 5). The survey indicates Lot 4 would have an area of 34,402 square feet and Lot 5 would have an area of 14,807 square feet. Staff calculated the approximate right-of-way area on Lot 4 would be 5,610 square feet for a remaining area of approximately 28,792 square feet. The approximate right-of-way area on Lot 5 would be 2,475 square feet for a remaining area of approximately 12,332 square feet. Both proposed lots would conform to the minimum lot area requirement of 11,000 square feet. The minimum lot width in the R-2 District is 85 feet. Lot width is measured at the minimum front setback line of 40 feet. The lot line adjustment would result in the width of Lot 5 increasing from approximately 36 feet to approximately 42.5 feet as measured from the Fairview Avenue front property line. The width of Lot 4 would decrease to approximately 150 feet. A variance is needed in this case to allow Lot 5 to be less than the minimum width requirement. It should be noted that the area of the lot where the proposed dwelling would be located measures approximately 51 feet in width allowing for a larger buildable area. The lot line adjustment would not impact the existing depth of either lot. The R-2 District requires a minimum lot depth of 120 feet. Lot 5 has a depth of approximately 339 feet and Lot 4 has a depth of approximately 313 feet. Lot depth was measured from Fairview Avenue to the Lake Johanna shoreline. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 4 of 12 Structure Setbacks For properties with lot lines that extend into abutting streets, the street line is used as the lot line for the purpose of determining structure setback requirements. The lot lines for both 3420 Fairview Avenue and 3417 Lake Johanna Boulevard extend into Fairview Avenue and across Lake Johanna Boulevard. The Zoning Code also defines a through lot as a property that has a pair opposite lot lines abutting two substantially parallel streets. Section 1325.03, Subd. 1 (C) of the Zoning Codes that for through lots, the administrator may determine that one of the front yards may be deemed a rear yard and shall determine appropriate rear yard setback requirements. Factors to be considered include topography, location of structures on the lot, location of structures on adjacent lots, and the types of streets abutting the lot. There are eight through lots in this area with frontage on Lake Johanna Boulevard and either Fairview Avenue or the public alley that extends off of Fairview Avenue. New homes have recently been constructed on the two properties to the immediate north (3433 Lake Johanna Boulevard and 3420 Fairview Avenue), and for these properties the City determined the Fairview Avenue side of the property would be treated as the front yard and required to meet the 40-foot setback requirement. The two properties to the south (3415 and 3407 Lake Johanna Boulevard) have dwellings that were built in 1958 and 1960. Both of these properties have frontage on the public alley and have detached garages off of the alley. Based on the orientation of the dwellings on these properties, staff would treat the Lake Johanna Boulevard frontage as the front yard and the alley as the rear yard. For 3417 Lake Johanna Boulevard, staff determined that the Fairview Avenue side of the property should be considered the front yard and the Lake Johanna Boulevard side the rear yard. The new dwelling would be required to meet the 40-foot front yard setback from the Fairview Avenue street line. Staff determined that the dwelling should be setback 60 feet from the Lake Johanna Boulevard street line to account for the boulevard area along the west side of the street and the required 30-foot structure setback for the R-2 District. The new dwelling would also be required to meet the minimum side yard setback of 5 feet and combined side yard setback of 15 feet. The preliminary building plans indicate the dwelling would meet all setback requirements. Proposed Lot Sizes and Dimensions 3420 Fairview (Lot 4) 3417 Lake Johanna Boulevard (Lot 5) Lot Area (min. 11,000 sq. ft.) 28,792 sq. ft. (approximate) 12,332 sq. ft. (approximate) Lot Width (min. 85 feet) 150 feet 42.5 feet Lot Depth (min. 120 feet) 313 feet 339 feet ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 5 of 12 There is an existing shed located on 3420 Fairview Avenue on the south side of the property in the vicinity of the lot line adjustment. Detached structures are required to be setback at a minimum of 10 feet from side property lines. The lot line adjustment would result in the existing shed encroaching on this required setback. The submitted plans indicate the shed would be removed and this has been included as a condition of approval as well. Lot Coverage Lot coverage for Lot 4 and Lot 5 was calculated using the approximate lot areas if right-of-way for Lake Johanna Boulevard were subtracted from the overall total lot area, as discussed above. The maximum structure coverage allowed in the R-2 District is 25 percent. The preliminary building plans for 3417 Lake Johanna Boulevard indicate the property would have structure coverage of 2,420 square feet, or 19.62 percent of the lot area. The structure coverage for 3420 Fairview Avenue would be 10.79 percent of the lot area. A minimum of 65 percent of each lot is required to be maintained with landscape coverage. With the lot line adjustment the landscaped lot area for 3420 Fairview Avenue would be 81.60 percent. The landscape lot area for 3417 Lake Johanna Boulevard would be 60.23 percent and the applicants have requested a variance for this reduction in required landscape coverage. Proposed Structure Setbacks 3420 Fairview (Lot 4) 3417 Lake Johanna Boulevard (Lot 5) Required Proposed Required Proposed Front Yard (Fairview Ave. street line) 40 feet (R-2 District) ≈ 40 feet (no change) 40 feet (R-2 District) 116.5 feet Rear Yard (Lake Johanna Blvd. street line) 30 feet (R-2 District) ≈ 156 feet (no change) 60 feet (Staff Determined) ≈ 81 feet Side Yard 5 feet min/ 15 feet total (R-2 District) 12.5 feet/ 59.5 feet (min/total) 5 feet min/ 15 feet total (R-2 District) 6 feet/15 feet (min/total) Proposed Lot Coverage 3420 Fairview (Lot 4) 3417 Lake Johanna Boulevard (Lot 5) Square Feet Percentage Square Feet Percentage Lot Area (min. 14,000 sq. ft.) 28,792 (approximate) - 12,332 (approximate) - Structure Coverage (max 25%) 3,106 10.79% 2,420 19.62% Landscaped Lot Area (min 65%) 23,494 81.60% 7,427 60.23% ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 6 of 12 Building Height The maximum building height permitted in the R-2 District is 35 feet. The height of new dwelling proposed for 3417 Lake Johanna Boulevard would be verified at the time a Building Permit application is submitted. Floor Area Ratio (FAR) The FAR is the sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides of the exterior walls, but not including covered porches; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. The R-2 District allows for an FAR of up to 30 percent for a residential structure. The existing dwelling at 3420 Fairview Avenue would meet the FAR requirement. The FAR for 3417 Lake Johanna Boulevard would be evaluated at the time a building permit is submitted. 2. Chapter 11, Subdivision Ordinance Review Section 1150.04 of the City Code requires that applications for Minor Subdivisions of previously platted lots comply with the following criteria: • The owner(s) of the platted lot(s) to be so divided or consolidated shall file with the zoning administrator a survey or registered land survey of the lot(s) to be divided or consolidated. Criterion met. • The parcels or tracts resulting from the division or consolidation, as depicted in the survey or registered land survey, shall not have an area, dimensions or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. Criterion not met. Variance requested for 3417 Lake Johanna Boulevard to have a lot width of less than 85 feet. • It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Criterion met. • The proposed division or consolidation shall conform to such other requirements of this chapter, which the planning commission has specifically made such division or consolidation subject to at its first meeting at which the application for the division or consolidation is submitted. Criterion not met. A variance is needed. • Such filing fee as has been established in a resolution adopted by the Council shall be paid the zoning administrator with every application for an exemption under this paragraph. Criterion met. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 7 of 12 3. Section 1355.04, Subd. 4 - Variance Requirements A variance is needed for the property at 3417 Lake Johanna Boulevard to have a lot width and landscape lot area less than the minimum requirements for the R-2 District. A variance is also needed from the requirement that a Minor Subdivision meet all of the existing provisions of the City Code. The proposed lot width for 3417 Lake Johanna Boulevard is approximately 42.5 feet. The existing width of this property is approximately 36 feet. Two properties to the south have lot widths of less than 42.5 feet. The property at 3415 Lake Johanna Boulevard has a width of approximately 35 feet and the property at the 3403 Lake Johanna Boulevard has a width of approximately 30 feet. The proposed landscape lot area for 3417 Lake Johanna Boulevard is 60.23 percent based on the approximate lot area of 12,332 square feet. Given the dimensions of the property, the dwelling needed to be situated at a significant distance (approximately 116 feet) from the only access point to the lot on Fairview Avenue. This required a longer driveway, which decreased landscape coverage. The Planning Commission and City Council must use the following criteria when reviewing a request for a Variance: 1. Purpose and Intent. The Variance request shall comply with the purpose and intent of the provisions of City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The Comprehensive Plan states that three to five units per acre is allowed in the Low Density Residential land use district. The lot line adjustment would not result in a change to the current density of the two lots of approximately 1.8 units per acre. The Housing Chapter of the Comprehensive Plan includes a policy that the City encourage housing redevelopment that is complimentary to and enhances the character of the City’s established neighborhoods. Criterion met. 2. Practical Difficulties. The applicant for a Variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The following criteria apply to this application: a) Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. A single family home with allowed accessory structure can be constructed on the proposed lot and would be a reasonable use of the property. Criterion met. b) Unique Circumstances. The plight of property owner is due to circumstances unique to the property not created by the landowner. The property is a legal nonconforming lot that does not meet the minimum area or width requirement for the R-2 District. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 8 of 12 There are very few lots within the City that are as narrow in width as the existing property. Given the dimensions of the property, the proposed dwelling needs to be setback at a significant distance from the front property line resulting in the need for a longer access driveway. Criterion met. c) Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. There are several lots to the south of the subject property that have lot widths less than the proposed 42.5-foot width lot. The reduction in landscape lot area is not expected to alter the character of the neighborhood. Criterion met. d) Economic Consideration. Economic consideration alone does not constitute a practical difficulty. The practical difficulty is the location of the existing house on the adjacent property (3420 Fairview Avenue), which does not allow for the lot width of 3417 Lake Johanna Boulevard to be increased to 85 feet. Criterion met. e) Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. Both lots face west and east and have adequate access to sunlight. Not applicable. Additional Review Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the proposed Minor Subdivision and noted that a permit from Ramsey County and/or Rice Creek Watershed District may be required for the private storm sewer shown on the south side of the proposed dwelling at 3417 Lake Johanna Boulevard. A City Grading and Erosion Control Permit will be required for the new dwelling. City Building Official The City Building Official has reviewed the proposed Minor Subdivision and preliminary building plans and does not have any comments at the time. A Building Permit application will be required for the new dwelling at 3417 Lake Johanna Boulevard. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following sixteen (16) findings for consideration: 1. The applicants are the current owners of the properties located at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 9 of 12 2. The applicants have requested a Minor Subdivision to transfer 4,295 square feet of property from 3420 Fairview Avenue to 3417 Lake Johanna Boulevard. 3. The properties at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard are located in the R-2 – Single and Two-Family Residential Zoning District and are guided for Low Density Residential land uses in the Arden Hills 2030 Comprehensive Plan. 4. Section 1150.04 of the City Code lists the requirements for subdividing and/or consolidating previously platted property. 5. The submitted survey was prepared by a registered land surveyor and meets the City requirements. 6. The proposed lot line adjustment will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subject properties are located. 7. The applicants have requested a variance for the lot at 3417 Lake Johanna Boulevard to have a width of approximately 42.5 feet as measured from the Fairview Avenue front property line. The minimum lot width for the R-2 District is 85 feet. 8. The applicants have requested a variance for the lot at 3417 Lake Johanna Boulevard to have a landscape lot area of 60.23 percent. The minimum landscape lot area for the R-2 District is 65 percent. 9. The resulting parcels as depicted in the survey would meet all other area, dimensions, and setback requirements for the R-2 District. 10. The applicants have requested a variance from the requirement in Section 1150.04 of the City Code that requires a Minor Subdivision to meet all of the existing provisions of the City Code. 11. The requested variance complies with the purpose and intent of City’s Zoning Regulations and with the policies of the Land Use and Housing Chapters in the 2030 Arden Hills Comprehensive Plan. 12. The proposed use of the property for a single-family dwelling can be constructed on the proposed lot and would be a reasonable use of the property. 13. The existing property at 3417 Lake Johanna Boulevard is a legal non-conforming lot that does not meet the minimum area or width requirements for the R-2 District. There are very few lots within the City that are as narrow in width as the existing property. 14. Given the dimensions of the proposed parcel at 3417 Lake Johanna Boulevard, the proposed dwelling needs to be setback at a significant distance from the front property line resulting in the need for a longer access driveway and reduced landscape lot area. 15. There are several lots to the south of 3417 Lake Johanna Boulevard that have lot widths less than the proposed 42.5-foot width lot and the variance would not alter the essential character of the neighborhood. 16. Economic considerations are not the primary reasons for the variance request. 17. Adequate access to sunlight will be maintained for both properties. 18. The requested variances meet the standard of practical difficulty. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 10 of 12 Recommendation Although creating a nonconforming lot is generally discouraged, in this case the applicant is proposing a lot line adjustment that will bring the existing nonconforming parcel at 3417 Lake Johanna Boulevard closer to conformance with the R-2 District requirements. The lot line adjustment will result in the property meeting the minimum lot area requirement for this district, which it currently does not. Several properties in this neighborhood, including 3417 Lake Johanna Boulevard, were developed as cabins on relatively narrow lots. This presents significant challenges as property owners look to redevelop property for more modern homes. Staff is supportive of the requested reduction in landscape lot area given the dimensions of the property and the need for a longer access drive to reach the buildable portion of the lot. One of the main reasons the City has established landscape lot area requirements is to help manage stormwater and ensure excess runoff does not negatively impact adjacent properties. The applicants have proposed installing a private storm sewer drain along the south side of the property that would capture stormwater runoff from the driveway area and divert it to the east side of the property away from the adjacent dwelling to the south. Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. If the Planning Commission recommends approval of this request, staff is recommending the following nine (9) conditions be included with the approval: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. Monuments or stakes shall be installed to demarcate the new side property line between 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. 3. A Grading and Erosion Control Permit shall be required prior to construction of the new dwelling at 3417 Lake Johanna Boulevard. 4. If required, the applicant shall provide the City with a copy of the Rice Creek Watershed District Permit for the new dwelling at 3417 Lake Johanna Boulevard. 5. A Building Permit shall be required for the new dwelling at 3417 Lake Johanna Boulevard. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling at 3417 Lake Johanna Boulevard. 7. The applicant shall provide a private storm sewer drain on the property at 3417 Lake Johanna Boulevard to capture stormwater runoff from the driveway area and divert it away from the adjacent dwelling to the south. 8. If required, the applicant shall provide the City with a copy of the Ramsey County and/or Rice Creek Watershed District Permit for the private storm sewer shown on the south side of the proposed dwelling at 3417 Lake Johanna Boulevard. 9. The existing shed located on 3420 Fairview Avenue shall be removed. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 11 of 12 Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the findings of fact and the submitted plans, as amended by the nine (9) conditions in the July 5, 2017, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the findings of fact and the submitted plans in the July 5, 2017, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard: a specific reason and/or information request should be included with a motion to table. Notice A public hearing notice was mailed to all properties within 500 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on June 21, 2017. Public Comments Staff has received a comment from the property owner residing at 3368 Lake Johanna Boulevard who expressed their support for the request (Attachment G). Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 5 2017. Pursuant to Minnesota State Statute, the City must act on this request by August 4, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may extend the review period beyond the 120 days, with the applicant’s permission. ______________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-017 - 3417 Lake Johanna Blvd & 3420 Fairview Ave - Minor Subdivision and Variance\Memos_Reports_17-017 Page 12 of 12 Attachments A. Land Use Application B. Aerial and Site Maps C. Existing Conditions Survey D. Proposed Certificate of Survey E. Lot Line Modification Survey F. Draft Main Floor Plan for Dwelling at 3417 Lake Johanna Boulevard G. Public Comments Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 5, 2017 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES B. Planning Case 17-017; 3420 Fairview Avenue and 3417 Lake Johanna Boulevard – Minor Subdivision and Variance – Public Hearing Senior Planner Bachler stated the applicants in this case are the current owners of the properties located at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. The two properties are adjacent to one another and are situated at the northwest corner of Lake Johanna. The applicants currently reside at 3420 Fairview Avenue and would like to sell this property and construct a new dwelling on 3417 Lake Johanna Boulevard. Senior Planner Bachler explained in order to facilitate the redevelopment of 3417 Lake Johanna Boulevard, the applicants have requested a lot line adjustment through the Minor Subdivision process that would transfer 4,295 square feet of property from 3420 Fairview Avenue (Lot 4) to 3417 Lake Johanna Boulevard (Lot 5). Lot 5 is currently a legal nonconforming lot because it does not meet the minimum area requirement (11,000 square feet) or minimum width requirement (85 feet) for properties in the R-2 District. The existing lot is only approximately 36 feet in width and as a result presents challenges in terms of constructing a new dwelling that could meet the structure setback requirements. Senior Planner Bachler reported the lot line adjustment would provide Lot 5 with additional land area so that a new home would be able to meet the R-2 District side yard setback requirements. The submitted survey includes a preliminary plan for the new dwelling on the property. Additionally, the applicants have provided a draft floor plan of the main level of the new home. A Building Permit would be required for the new home construction and would be subject to administrative review for compliance with the Zoning Code. The following three variances are needed for the proposed Minor Subdivision: • Lot width of 42.5 feet for the property at 3417 Lake Johanna Boulevard (85-foot minimum lot width is required for R-2 District). • Landscape lot area of 60.23 percent for the property at 3417 Lake Johanna Boulevard (minimum landscape lot area of 65 percent is required for R-2 District). • Deviation from Section 1150.04 of the Subdivision Code, which requires that Minor Subdivision proposals meet the required lot dimensions in order to be eligible for division. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 2 Site Data Future Land Use Plan: 3420 Fairview Ave. & 3417 Lake Johanna Blvd.: Low Density Residential Existing Land Use: 3420 Fairview Ave. & 3417 Lake Johanna Blvd: Single- Family Residential Detached Zoning: 3420 Fairview Ave. & 3417 Lake Johanna Blvd: R-2 Single & Two-Family Residential District Size: 3420 Fairview Avenue: 38,697 square feet (0.89 acres) 3417 Lake Johanna Boulevard: 10,512 square feet (0.24 acres) Topography: 3420 Fairview Avenue: sloping down west to east towards Lake Johanna (approximate elevation change of 42 feet) 3417 Lake Johanna Boulevard: sloping down west to east towards Lake Johanna (approximate elevation change of 42 feet) Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation, Minor Subdivision requirements and the Variance Evaluation Criteria. Senior Planner Bachler provided the Findings of Fact for review: 1. The applicants are the current owners of the properties located at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. 2. The applicants have requested a Minor Subdivision to transfer 4,295 square feet of property from 3420 Fairview Avenue to 3417 Lake Johanna Boulevard. 3. The properties at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard are located in the R-2 – Single and Two-Family Residential Zoning District and are guided for Low Density Residential land uses in the Arden Hills 2030 Comprehensive Plan. 4. Section 1150.04 of the City Code lists the requirements for subdividing and/or consolidating previously platted property. 5. The submitted survey was prepared by a registered land surveyor and meets the City requirements. 6. The proposed lot line adjustment will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subject properties are located. 7. The applicants have requested a variance for the lot at 3417 Lake Johanna Boulevard to have a width of approximately 42.5 feet as measured from the Fairview Avenue front property line. The minimum lot width for the R-2 District is 85 feet. 8. The applicants have requested a variance for the lot at 3417 Lake Johanna Boulevard to have a landscape lot area of 60.23 percent. The minimum landscape lot area for the R-2 District is 65 percent. 9. The resulting parcels as depicted in the survey would meet all other area, dimensions, and setback requirements for the R-2 District. 10. The applicants have requested a variance from the requirement in Section 1150.04 of the City Code that requires a Minor Subdivision to meet all of the existing provisions of the City Code. 11. The requested variance complies with the purpose and intent of City’s Zoning Regulations and with the policies of the Land Use and Housing Chapters in the 2030 Arden Hills Comprehensive Plan. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 3 12. The proposed use of the property for a single-family dwelling can be constructed on the proposed lot and would be a reasonable use of the property. 13. The existing property at 3417 Lake Johanna Boulevard is a legal non-conforming lot that does not meet the minimum area or width requirements for the R-2 District. There are very few lots within the City that are as narrow in width as the existing property. 14. Given the dimensions of the proposed parcel at 3417 Lake Johanna Boulevard, the proposed dwelling needs to be setback at a significant distance from the front property line resulting in the need for a longer access driveway and reduced landscape lot area. 15. There are several lots to the south of 3417 Lake Johanna Boulevard that have lot widths less than the proposed 42.5-foot width lot and the variance would not alter the essential character of the neighborhood. 16. Economic considerations are not the primary reasons for the variance request. 17. Adequate access to sunlight will be maintained for both properties. 18. The requested variances meet the standard of practical difficulty. Senior Planner Bachler reported although creating a nonconforming lot is generally discouraged, in this case the applicant is proposing a lot line adjustment that will bring the existing nonconforming parcel at 3417 Lake Johanna Boulevard closer to conformance with the R-2 District requirements. The lot line adjustment will result in the property meeting the minimum lot area requirement for this district, which it currently does not. Several properties in this neighborhood, including 3417 Lake Johanna Boulevard, were developed as cabins on relatively narrow lots. This presents significant challenges as property owners look to redevelop property for more modern homes. Senior Planner Bachler explained staff is supportive of the requested reduction in landscape lot area given the dimensions of the property and the need for a longer access drive to reach the buildable portion of the lot. One of the main reasons the City has established landscape lot area requirements is to help manage stormwater and ensure excess runoff does not negatively impact adjacent properties. The applicants have proposed installing a private storm sewer drain along the south side of the property that would capture stormwater runoff from the driveway area and divert it to the east side of the property away from the adjacent dwelling to the south. Senior Planner Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. If the Planning Commission recommends approval of this request, staff is recommending the following nine (9) conditions be included with the approval: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. Monuments or stakes shall be installed to demarcate the new side property line between 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. 3. A Grading and Erosion Control Permit shall be required prior to construction of the new dwelling at 3417 Lake Johanna Boulevard. 4. If required, the applicant shall provide the City with a copy of the Rice Creek Watershed District Permit for the new dwelling at 3417 Lake Johanna Boulevard. 5. A Building Permit shall be required for the new dwelling at 3417 Lake Johanna Boulevard. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 4 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling at 3417 Lake Johanna Boulevard. 7. The applicant shall provide a private storm sewer drain on the property at 3417 Lake Johanna Boulevard to capture stormwater runoff from the driveway area and divert it away from the adjacent dwelling to the south. 8. If required, the applicant shall provide the City with a copy of the Ramsey County and/or Rice Creek Watershed District Permit for the private storm sewer shown on the south side of the proposed dwelling at 3417 Lake Johanna Boulevard. 9. The existing shed located on 3420 Fairview Avenue shall be removed. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth asked if there was a separate legal description for the 3417 Lake Johanna Boulevard parcel. Senior Planner Bachler stated this was the case. Jeff Kittelson, 3420 Fairview Avenue, stated he has lived in the community for the past 20 years. He explained he has been looking for different lake property in order to build a new home and after being approached by his neighbor he and his wife were requesting the minor subdivision and variance. He explained he would be willing to install impervious pavers in order to eliminate the need for the storm drain. He reported his neighbors were all well aware of what he was proposing. He was pleased to report only one tree would be lost through the new home construction. Chair Thompson asked if the site had any drainage issues. Mr. Kittelson stated his lot was all sand and he was not aware of any drainage issues. Chair Thompson opened the public hearing at 7:10 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. Kate Bredow, 3415 Lake Johanna Boulevard, stated Jeff and Lisa were great neighbors. She explained she was concerned about drainage and understood a home to the north of her has had water in the crawl space. She thanked Jeff and Lisa for taking into consideration the drainage concerns. There being no additional comment Chair Thompson closed the public hearing at 7:13 p.m. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 5 Chair Thompson discussed the storm sewer pipe requirement and encouraged the applicant to work closely with his neighbors on this issue. Commissioner Zimmerman believed that the drainage concerns would be addressed by the City through the building permit process. Senior Planner Bachler reported this was the case and provided further comment on the grading and erosion control permitting process. Commissioner Gehrig wanted to see the City allow for some flexibility with this issue and questioned if Condition 7 was too restrictive. Senior Planner Bachler reported the City would be working with Ramsey County and Rice Creek Watershed District on the proposal for the property. He suggested Condition 7 could be changed to be broader if the Planning Commission would like to allow for more flexibility. He stated Condition 7 could read as follows: The applicant shall consider implementing best management practices for stormwater management at 3417 Lake Johanna Boulevard, including but not limited to installing a private storm sewer line. Commissioner Gehrig moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 17-017 for a Minor Subdivision and Variance for a lot line adjustment at 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, based on the findings of fact and the submitted plans, as amended by the nine (9) conditions (modifying Condition 7) in the July 5, 2017, Report to the Planning Commission. The motion carried unanimously (5-0). CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-019 RESOLUTION APPROVING A MINOR SUBDIVISION FOR 3420 FAIRVIEW AVENUE AND 3417 LAKE JOHANNA BOULEVARD WHEREAS: on June 5, 2017, Jeffrey and Lisa Kittelson, the property owners of 3420 Fairview Avenue and 3417 Lake Johanna Boulevard, submitted a completed application for review of a Minor Subdivision to transfer 4,295 square feet of land from 3420 Fairview Avenue to the adjacent property located at 3417 Lake Johanna Boulevard, as depicted on the attached Exhibit “A”. WHEREAS: on July 5, 2017, the Planning Commission reviewed the application by Jeffrey and Lisa Kittelson and at the conclusion of the public hearing recommended approval, subject to nine conditions, after recommending approval of a variance to the lot width and landscape lot area for 3417 Lake Johanna Boulevard, and a variance to the requirement that Minor Subdivisions comply with all requirements of the Zoning Code, and making a finding that the proposed Minor Subdivision will not have an adverse impact on the surrounding properties or on the community as a whole. WHEREAS: on July 24, 2017, the City Council received and considered the recommendations of the Planning Commission. NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills approves the Minor Subdivision for 1224 Amble Road, dated July 24, 2017 subject to the following seven conditions: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. Monuments or stakes shall be installed to demarcate the new side property line between 3420 Fairview Avenue and 3417 Lake Johanna Boulevard. 3. A Grading and Erosion Control Permit shall be required prior to construction of the new dwelling at 3417 Lake Johanna Boulevard. 4. If required, the applicant shall provide the City with a copy of the Rice Creek Watershed District Permit for the new dwelling at 3417 Lake Johanna Boulevard. 5. A Building Permit shall be required for the new dwelling at 3417 Lake Johanna Boulevard. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling at 3417 Lake Johanna Boulevard. 7. The applicant shall consider implementing best management practices for stormwater management at 3417 Lake Johanna Boulevard, including but not limited to installing a private storm sewer line. 8. If required, the applicant shall provide the City with a copy of the Ramsey County and/or Rice Creek Watershed District Permit for the private storm sewer shown on the south side of the proposed dwelling at 3417 Lake Johanna Boulevard. 9. The existing shed located on 3420 Fairview Avenue shall be removed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th DAY OF JULY, 2017. ______________________________________________ David Grant, Mayor ATTEST: _________________________________________ Julie Hanson, City Clerk EXHIBIT “A” TO RESOLUTION NO. 17-019 Page 1 of 2 DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Great Lakes Recycling, Inc. (Simple Recycling) Services Agreement Requested Action Motion to approve Resolution 2017-020 for a Services Agreement with Great Lakes Recycling, Inc. (Simple Recycling) for Collection of Soft Recyclables. Background The City was required to look at options to increase textile recycling as part of the 2017 Work Plan for the SCORE Recycling Grant Agreement with Ramsey County. At the Work Session on May 15, 2017, the City Council met with a representative of Simple Recycling, which provides municipal curbside collection of clothing and housewares. The company is currently expanding in Minnesota and now operates in the cities of Brooklyn Center, New Hope, Crystal, Brooklyn Park, St. Louis Park, and Shoreview. Following their discussion, the City Council directed staff to work with Simple Recycling on a contract for Arden Hills. Services Agreement The City Council reviewed a draft Services Agreement with Simple Recycling at their Work Session on July 17, 2017 and directed staff to bring the Agreement forward to the regular meeting on July 24, 2017. A few key provisions of the contract include: • The initial term of the services agreement is four years. • Collection services would be provided at no cost to the City or residents. The City would receive a contract fee of one cent per pound of gross receipts of collected materials. • Simple Recycling would administer the entire program including the distribution of collection bags to residents. • The collection schedule would coincide with existing recycling collection dates of Tuesdays for properties south of I-694 and Wednesday for properties north of I-694. CONSENT ITEM – 6G MEMORANDUM Page 2 of 2 • Simple Recycling would be required to use a cargo van or similar vehicle for collection. If the Services Agreement is approved, Simple Recycling expects curbside textile collection will begin in early October 2017. Attachments A. Services Agreement with Great Lakes Recycling, Inc. for Collection of Soft Recyclables B. Resolution No. 2017-020 AGREEMENT FOR COLLECTION OF SOFT RECYCLABLES This Agreement for the Collection of Soft Recyclables (“Agreement”) is made and entered into this___ day of _________, 20____, (the “Date of Execution”) by and between the City of Arden Hills, a municipal corporation with an address at 1245 West Highway 96, Arden Hills, MN 55112 (herein referred to as “CITY”), and Great Lakes Recycling, Inc. d/b/a Simple Recycling, an Ohio corporation with a business address at 5425 Naiman Parkway, Solon, OH 44139 (together which with its successors and assigns, herein referred to as "Contractor"). W I T N E S S E T H: WHEREAS, Contractor is skilled and experienced in the collection and efficient recycling and disposition of Soft Recyclables; and WHEREAS, CITY desires to limit and restrict the quantity of Soft Recyclables which are deposited in the landfill; and WHEREAS, CITY has selected Contractor to collect, identify, haul, recycle and/or dispose of Soft Recyclables in the CITY’S Service Area; and WHEREAS, Contractor can provide such services and is in the business of and has the expertise, experience, resources and capability to perform the collecting, identifying, packaging, hauling, recycling and/or disposing of Soft Recyclables; and Now, THEREFORE, in consideration of the premises and material promises set forth below and other consideration the receipt and sufficiency of which is hereby acknowledged by the parties, Contractor and CITY (herein collectively called the “Parties”) hereby agree as follows: 1. Term. This Agreement shall begin upon the Date of Execution and continue for an initial term of four (4) years (the “Initial Term”). At the end of the Initial Term CITY has the right to renew for an additional four (4) year term upon mutual agreement (each such term an “Extension Term” and collectively, the “Term”). During the Term, Contractor shall have the sole and exclusive rights to pick up Soft Recyclables in the CITY’S Service Area through municipal contracted pick up. 2. Contractor’s Program Commencement. During the Term, Contractor agrees to begin providing program services on a date no later than the 31st day of October, 2017 or; the Date of Commencement will be no later than twelve (12) months from the Date of Execution of this Agreement. On the Date of Commencement, Contractor agrees to furnish all labor, equipment, tools, and services required and necessary for the collection and disposal of Soft Recyclables within CITY and provide qualified supervisory personnel to direct the activities of Contractor under this Agreement. 2 3. Collection Procedures. During the Term and after the Date of Commencement, Contractor shall collect all acceptable Soft Recyclables set-out for recycling and collection by Residential Customers in approved Containers. The decision of what is an "acceptable" Soft Recyclable shall be made in the sole reasonable discretion of Contractor and will be communicated to the CITY and its residents through joint marketing efforts. However, in no event shall Contractor be required to accept any Excluded Items (excluded items include, but are not limited to the following items: garbage, hazardous waste, carpet, newspapers, mattresses, large furniture, large appliances, yard waste) and in no event shall Contractor provide service to Commercial Customers. Contractor shall not be responsible for collecting Soft Recyclables which have fallen or been placed Curbside but are not in a Container. Contractor agrees to operate collection vehicles in such a manner to prevent materials from being blown from the vehicle. If at any time during collection and transport, Soft Recyclables are spilled onto a street, sidewalk, or private property, Contractor shall clean up and place in the collection vehicle all Soft Recyclables before the vehicle proceeds to the next stop on the collection route or shall promptly make all other reasonably necessary arrangements for the immediate clean-up of spilled Soft Recyclables. Contractor agrees to remove and dispose of all Soft Recyclables at no cost to CITY. During the term of this Agreement, if requested by the City, Contractor shall provide services for collection of Soft Recyclables at any City sponsored citywide clean-up events, and will provide sufficient containers, vehicles and personnel to effectively provide these services. 4. Ownership. Soft Recyclables set out for collection on the regularly scheduled collection day belong to and remain the responsibility of the property owner or tenant from the time of its set-out until handled by the Contractor. Soft Recyclables physically collected by Contractor shall be deemed acceptable Soft Recyclables for the purposes of its obligations under this Agreement. 6. Set Out Procedures. Residents shall place Soft Recyclables into Containers and place Containers at Curbside for collection. Overflow material shall be placed adjacent to the Container(s) in plastic bags or other easily handled container. Soft Recyclables shall not be set out in tied bundles. Contractor must collect all Soft Recyclables that are set out in this manner and are placed within seven (7) feet of the Curbside. Containers shall be placed in a manner that will not interfere with or endanger the movement of vehicles or pedestrians. When construction work is being performed in the right-of-way, Containers shall be placed as close as practicable to an access point for the collection vehicle. Contractor may decline to collect any Soft Recyclables not set out in accordance with this paragraph. 7. Contamination and Improper Set Out. If Contractor encounters any improperly packaged Soft Recyclables or other contaminants in the Container, Contractor may leave those materials in the Container or remove them from the Container and leave them Curbside. Contractor must place a tag on the contaminant(s) that is not collected, collect the acceptable items, and leave contaminants at Curbside. 7. Collection Schedule. Contractor shall divide the Service Area into collection areas to coincide with existing CITY recycling collection dates. Collections shall be made from Service Recipients on a regular schedule in accordance with the existing CITY recycling pickup schedule for households in buildings with one to four housing units; however, Contractor reserves the 3 right to alter the frequency of the scheduled pickups on an as needed basis with approval from the CITY. Collection of all Soft Recyclables from all curbside locations shall not start before 7:00 a.m. or continue after 6:00 p.m. according to City Ordinance. Exceptions to collection hours shall be effected only by prior permission of the City. Contractor shall not be required to perform any service under this Agreement on Holidays. When a holiday falls on the day that recyclables should normally be collected, each subsequent collection day will be delayed one day. For example, if July 4 is on Tuesday, regular collection services that week will be Wednesday and Thursday. Contractor may interrupt the regular schedule and quality of service because of street repairs, snow or other closures of public routes, which in Contractor's sole reasonable discretion makes the pick-up of the Soft Recyclables from a Service Recipient impracticable under the circumstances. Contractor will communicate any interruption to the CITY. 8. Collection Vehicles. Contractor shall be required to use a cargo van or similar vehicle for collection. The vehicle bodies shall have the Contractor’s name and telephone number painted in letters of contrasting color, at least four (4) inches high or easily readable under normal conditions. In addition, all Collection vehicles used in performance of the Contract shall: a. Be duly licensed and inspected by the State of Minnesota; b. Operate within the weight allowed by Federal and Minnesota Statues and local road weight limits; c. Be Minnesota Department of Transportation-compliant at all times; and d. Be kept clean and as free from offensive odors as possible. 9. Missed Collections and Complaints. Service Recipients shall be instructed by CITY to report missed collections and complaints to Contractor. The Program Brochure and other program information shall include contact information for the Contractor to facilitate communication from Service Recipients. Contractor shall give prompt and courteous attention to all reported missed collections and complaints. 10. Inventory of Containers. During the term of this Agreement, Contractor shall purchase (at its sole cost) and maintain an inventory of acceptable and approved Containers for distribution to Service Recipients. Prior to commencement of service under this Agreement, Contractor shall provide new Containers to each Service Recipient. Containers shall initially be delivered to Service Recipients with an informational brochure on the recycling collection program described herein that is produced and printed by the contractor and approved by CITY, which approval shall not be unreasonably withheld (the “Program Brochure”). 11. Contractor’s Fee. Contractor shall pay to CITY a contract fee of One Cent ($0.01) per pound of gross receipts of Soft Recyclables in the CITY. Payments shall be made to CITY not more than thirty (30) days following the close of each calendar month during the term of this Agreement. Weight shall be collected and documented upon completion of each collection day. 4 12. Publication Information and Education Program. CITY shall provide public information in the normal course to inform Service Recipients of this recycling program. The content and timing of CITY public information shall be coordinated with and approved by Contractor. Contractor may prepare and distribute its own promotional materials subject to CITY approval, which approval shall not be unreasonably withheld. Contractor shall participate in CITY directed promotion and education efforts as outlined below: a. Contractor shall provide City with 100 program flyers at the commencement of the Contract, and annually thereafter to be placed at City Hall. The flyers shall be delivered to the City no later than January 31 of each year. b. During the course of the routine recycling pick up, provide and distribute notices regarding rejected materials and proper set out procedures. c. Training of employees to deal courteously with customers on the telephone and on-route to promote the collection service and explain proper material preparation. d. Coordinate with CITY for distribution of written promotional and instructional materials directly to Service Recipients. e. Be available a minimum of two times per year to participate in promoting the collection service at an area fair, neighborhood association program, school, or community event. f. Provide advice to CITY on promotion and education material content and presentation. 13. Telephone and Customer Service. Contractor shall maintain and staff a local toll- free telephone number where complaints of Service Recipients shall be received, recorded and handled by Contractor, between the hours of 9:00 AM and 4:30 PM Monday through Friday, excluding Holidays. Typically, all "call backs" shall be attempted a minimum of one time prior to 6:00 p.m. on the day of the call. If the caller is not contacted on the first attempt, Contractor shall make subsequent attempts on the next working day after the original call. Contractor shall make a minimum of three (3) attempts within twenty-four (24) hours of the receipt of the call. All attempts to contact the caller shall be recorded on a log kept by Contractor. 14. Marketing and Disposition of Recyclable Material. Contractor shall be solely responsible for the marketing and sale of collected Soft Recyclables, and shall be solely responsible for the storage and disposition of the Soft Recyclables in the event it is unable to sell the Soft Recyclables in a timely manner. 15. Insurance. During the term of this Agreement Contractor agrees to keep in force, with an insurance company licensed to transact business in STATE, an "occurrence basis" insurance policy or policies indemnifying, defending and saving harmless CITY from all damages (except for damages caused by CITY's own negligence, willful misconduct or failure) which may be occasioned to any person, firm, or corporation, whether damages are by reason of any willful or negligent act or acts on part of Contractor, its agents or employees, with limits no less than: 5 a. General Liability: Two Million and no/100 Dollars ($2,000,000.00) combined single limit per occurrence for bodily injury, personal injury, and property damage. City must be named as Additional Insured. b. Vehicle Liability: Two Million and no/100 Dollars ($2,000,000.00) combined single limit per accident for bodily injury and property damage. c. Worker's Compensation/Industrial Insurance: Limits as required by the State of Minnesota. The general liability provisions in automobile liability policies are to contain, or be endorsed to contain, the following provisions: (i) CITY, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied, or used by Contractor; or automobiles owned, leased, hired, or borrowed by Contractor. (ii) Contractor's insurance coverage shall be primary insurance as CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by CITY, its officers, officials, employees, or volunteers shall be in excess of Contractor's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to CITY, its officers, officials, employees, or volunteers. (iv) Contractor's insurance shall apply separate to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, nor reduced in coverage or in limits except after thirty (30) days' prior written notice has been given to CITY. 16. Indemnification and Hold Harmless. Except for CITY'S own negligence, willful misconduct or failures, Contractor shall save, keep, and hold harmless CITY, its officers, agents, employees, and volunteers from all damages, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omission of Contractor, any of Contractor's employees, or any subcontractor. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and CITY, its members, officers, employees, and agents, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. The provisions of this paragraph shall survive the expiration or termination of this Agreement. 17. Compliance with Law. Contractor agrees to comply with all published ordinances, laws, rules, and regulations, together with amendments thereto, of the STATE, the United States of America, or CITY pertaining to the services to be performed hereunder. 6 18. Taxes. Contractor agrees to save CITY harmless from any and all taxes or assessments of any kind or nature levied by any political subdivision upon Contractor by reason of services rendered for Soft Recyclables and disposal for CITY. 19. Employee Conduct. All Contractor personnel must maintain a courteous and respectful attitude toward the public at all times. At no time may they solicit, request or receive gratuities of any kind. Contractor must direct its employees to avoid loud and/or profane language at all times during the performance of duties. Any employee of Contractor who engages in misconduct or is incompetent or negligent in the proper performance of duties or is disorderly, dishonest, intoxicated, or discourteous must be removed from service under this contract by Contractor. 20. Monthly Reports. Contractor shall provide monthly project status reports. These reports will be due within fifteen (15) days of the close of the month being reported. At a minimum, the reports shall include detailed data to allow analysis of collection and processing efficiencies including pounds of Soft Recyclables collected in the prior month and the payment of the required fee to CITY. 21. Inspections. Upon reasonable advanced request to Contractor, CITY may inspect the facilities, equipment and operations of Contractor to assure itself of the appearance and compliance with provisions of this Agreement. Upon reasonable advance request, CITY may review the records kept on the Soft Recyclables collected under the terms of this Agreement to test and validate the weights claimed. CITY agrees to notify Contractor, in writing, at least forty- eight (48) hours prior to any such inspection and shall indicate the reasonable basis for requesting the inspection. 22. Meetings and Communications. In order to minimize misunderstanding and to provide thereafter a forum for discussing and resolving any issues that may arise, the parties agree to meet on a regular basis and hereby adopt communications procedures as follows: Meetings After Collection Begins. After Collections begin, meetings shall be held no less frequently than a quarterly basis, unless otherwise mutually agreed, between representatives of the parties. Such meetings will be held for the purpose of reviewing and discussing day-to-day operations, promotion, public information and public relations, and may be carried out by telephone Designation of Representatives. Each party shall send at least one representative to each meeting. CITY shall send to each meeting at least one staff member with operation expertise. Each party shall designate one, and only one, representative as its Lead Representative. If a party sends only one representative to any meeting, that person shall be conclusively presumed to be its Lead Representative. 23. Compliance with Laws and Regulations. Contractor agrees that, in performance of work and services under this contract, Contractor will qualify under and comply with any and all applicable federal, State and local laws and regulations now in effect, or hereafter enacted during the Term, which are applicable to Contractor, its employees, agents or subcontractors, if any, with respect to the work and services described herein. 7 24. Termination and Breach. Either party may terminate this Agreement without cause upon one hundred eighty (180) days written notice. In the event of a breach of the terms and conditions of this Agreement by either Party hereunder, the non-breaching Party may elect to terminate this Agreement by providing the defaulting Party with a written notice of such default, and allowing the breaching Party a period of thirty (30) days from and after the date of such notice to cure the breach complained of to the satisfaction of the non-breaching Party. In the event said breach is not cured within the thirty (30) day period, this Agreement shall be terminated (for-cause) as of the last day of the period. a. In the event CITY elects to terminate this Agreement without cause, CITY shall pay those demobilization and closeout costs shown by Contractor to the CITY with reasonable certainty within thirty (30) days of termination. In the event CITY terminates this Agreement for Contractor’s uncured breach, Contractor agrees to furnish services under this Agreement until such time as another Soft Recyclables collection and disposal contractor can be selected by CITY, in CITY’s sole discretion, and CITY shall not be required to pay any of Contractor’s demobilization and closeout costs. b. In the event Contractor elects to terminate this Agreement without cause, Contractor shall continue to provide service for the full period of the one hundred eighty (180) days’ notice, while cooperating fully with CITY in transition to a new entity to perform recycling of Soft Recyclables. In the event Contractor terminates this Agreement because of CITY’s uncured breach, CITY shall pay those demobilization and closeout costs shown by Contractor to the CITY with reasonable certainty within thirty (30) days of termination. 25. Severability. Should one or more of the provisions of this Agreement be held by any court to be invalid, void or unenforceable, the remaining provisions shall nevertheless remain and continue in full force and effect, provided that the continuation of such remaining provisions does not materially change the original intent of this Agreement. 26. Independent Contractor Status. In the performance of services pursuant to this Agreement, Contractor shall be an independent contractor and not an officer, agent, servant or employee of CITY. Contractor shall have exclusive control over the details of the service and work performed and over all persons performing such service and work. Contractor shall be solely responsible for the acts and omissions of its officers, agents, employees, Contractors and subcontractors, if any. Neither Contractor nor its officers, agents, employees or subcontractors shall obtain any right to retirement benefits, Workers’ Compensation benefits, or any other benefits which accrue to CITY employees and Contractor expressly waives and claim it may have or acquire to such benefits. 27. No Assignment. This Agreement, or any interest herein, shall not be transferred, sold, nor assigned by either Party to any person, firm, or corporation, without the prior written consent of the other Party. 28. Data Practices and Audit. Contractor will have access to data collected or maintained by CITY to the extent necessary to perform Contractor's obligations under this contract. Contractor agrees to maintain all data obtained from CITY in the same manner as CITY 8 is required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of CITY. Contractor acknowledges that, pursuant to Minn. Stat. § 13.05, subdivision 11, all of the data created, collected, received, stored, used, maintained, or disseminated by the Contractor in performing this agreement is subject to the requirements of the Act and that the Contractor must comply with the Act as if it were a government entity. Contractor agrees to defend and indemnify CITY from any claim, liability, damage or loss asserted against CITY as a result of Contractor's failure to comply with the requirements of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to CITY, as requested by CITY. Contractor shall provide access to the City and its auditors, or to state auditors, to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement, to the extent required by State law. 29. Choice of Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. 30. Definitions. a. Commercial Customer: The term "Commercial Customer" means non-residential customers, including businesses, public or private schools, institutions, governmental agencies and all other users of commercial-type Garbage collection services. b. Container: The term “Container” means a bag, supplied by Contractor for use by the Residential Customer to set out Soft Recyclables. c. Curb or Curbside: The words "Curb" or "Curbside" relate to the homeowners' property, within five (5) feet of the Public Street or Private Road without blocking sidewalks, driveways or on-street parking. If circumstances preclude, a Curbside shall be considered a placement suitable to the resident, convenient to Contractor's equipment, and mutually agreed to by CITY and Contractor. d. Excluded Items: The term “Excluded Items” means Garbage, Hazardous Waste, large furniture, large appliances such as refrigerators, stoves, washers and dryers, magazines, newspapers, car seats, cribs, mattresses, paint, tires, cleaners, etc. and any item heavier than fifty (50) pounds. e. Garbage: The term “Garbage” means all putrescible and non-putrescible solid and semi-solid wastes, including, but not limited to, rubbish, ashes, industrial wastes, grass, yard debris, leaves, swill, demolition and construction wastes, dead animals piles of debris, car parts, construction or demolition debris, any item that would be considered Hazardous Waste, or stumps. f. Hazardous Waste: The term "Hazardous Waste" means any hazardous, toxic or dangerous waste, substance or material, or contaminant, pollutant or chemical, known or unknown, defined or identified as such in any existing or future local, state or federal law, statute, code, ordinance, rule, regulation, guideline, decree or order relating to human health or the environment or environmental conditions, including but not limited to any substance that is defined as hazardous by 4 0 C .F .R. Part 2 61 and regulated as hazardous waste by the United States Environmental Protection Agency under Subtitle C of the Resource Conservation and Recovery Act ("RCRA") of 1976, 42 U.S.C. § 6901 et seq., as amended by the Hazardous and Solid Waste Amendments ("HSWA") of 1984; the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; or any other federal statute or regulation governing the treatment, storage, handling or disposal of waste imposing 9 special handling or disposal requirements similar to those required by Subtitle C of RCRA or any Minnesota statute or regulation governing the treatment, storage, handling or disposal of wastes and imposing special handling requirements similar to those required by federal law. g. Holiday: The term “Holiday” means the following days: New Year’s Day, Martin Luther King’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day, unless otherwise specified by the CITY recycling holiday schedule. h. Residential Customer: The term “Residential Customer” means and individual or individuals residing in a living space rented, leased or owned. i. Service Area: The term "Service Area" means the municipal corporate limits of CITY plus, if necessary, one or more adjacent municipalities within a forty (40) mile radius with a minimum of forty thousand (40,000) households and be scalable to a minimum of one hundred thousand (100,000) households within a forty (40) mile radius, based on the municipalities’ collection censuses. The Service Area will encompass all of CITY’S trash and recycling collection area, as it may be amended from time to time. j. Service Recipients: The term “Service Recipients” means Residential Customers of CITY in the Service Area. k. Soft Recyclable: The term “Soft Recyclable” means items of an individual weight less than fifty (50) pounds and can be carried by one person. Soft Recyclables include primarily men’s, women’s and children’s clothing as well as items such as jewelry, shoes, purses, hats, toys, pictures, mirrors, blankets, drapes and curtains, pillows, rags, sewing scraps, sleeping bags, small furniture, small appliances, irons, radios and audio equipment, cameras, lamps, hairdryers, tools, toasters, microwaves, coffee makers, silverware, dishes, pots and pans, glasses and the like. The definition of Soft Recyclable is subject to modification in the discretion of Contractor based upon experience gained during the term of this Agreement. IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of the Date of Execution first written above. CITY By: Its: ____________________________________ Great Lakes Recycling, Inc. d/b/a Simple Recycling By: _______________________________ Adam Winfield, President 10 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-020 A RESOLUTION APPROVING THE AGREEMENT FOR COLLECTION OF SOFT RECYCLABLES WITH GREAT LAKES RECYCLING, INC. WHEREAS, the City of Arden Hills desires to limit and restrict the quantity of Soft Recyclables which are deposited in the landfill; and WHEREAS, Great Lakes Recycling, Inc. is skilled and experienced in the collection and efficient recycling and disposition of Soft Recyclables; and WHEREAS, the City of Arden Hills has selected Great Lakes Recycling, Inc. to collect, identify, haul, recycle and/or dispose of Soft Recyclables in the City’s municipal corporate limits; and WHEREAS, Great Lakes Recycling, Inc. can provide such services and is in the business of and has the expertise, experience, resources and capability to perform the collecting, identifying, packaging, hauling, recycling and/or disposing of Soft Recyclables; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: That the City of Arden Hills enter into an Agreement for Collection of Soft Recyclables with Great Lakes Recycling, Inc., a copy of which was before the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th DAY OF JULY, 2017. ______________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK Page 1 of 1 DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 2017 Seal Coat Project – Approve Plans and Authorize Ad for Bids Budgeted Amount: Estimated Amount: Funding Sources: $150,000.00 $129,845.00 Street Budget Requested Action Adopt Resolution 2017-021 Approving Plans and Specifications and Authorizing Advertisement for bids for the 2017 Seal Coat Contract. The Engineer’s Estimate is $129,845.00. Discussion The 2017 Street Budget has an item in the amount of $150,000.00 for street seal coating and resurfacing. This year the staff recommendation is to spend the majority of the budget on seal coating and crack sealing with a portion of the funds used for bituminous patching and crack sealing. The proposed streets to be seal coated are shown on Attachment A. The total length to be seal coated is approximately 2.5 miles. Attachments 1. Attachment A – Seal Coat Exhibit 2. Attachment B - Resolution 2017-021 Approving Plans and Specifications and Authorizing Advertisement for Bids NEW BUSINESS – 9A MEMORANDUM CSAH 96 N H a m l i n e A v e U S T H 1 0 Colleen Ave N S n e l l i n g A v e Amble Rd Arden View Dr A m ble D r Wyncrest Ct Karth Lake Dr Wyncres t D r N ursery Hill La K e i t h s o n D r L a k e s h o r e P l B ri arknollDr Arden V i e w C t J a m e s A v e O l d H w y 1 0 Royal Hills Dr N o r m a A v e K a r t h L a k e C ir Nursery Hi ll Ct Mc Clung Dr W y n crestLa Arden Vista C t Indian Oaks Ct C o l l e e n Ct D e l l w o o d S t Briarknoll Cir Cummings Park Dr C o l l e e n C i r M S A S 1 0 6 U S T H 1 0 CSAH 96 2017 Seal Coat Project Locations 0 500Feet Ü Project Location Map2017 Seal Coat ProjectsArden Hills, MN D o c u m e n t P a t h : K : \ 0 3 4 5 5 - 0 0 0 \ G I S \ M a p s \ 2 0 1 7 S e a l C o a t P r o j e c t . m x d CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-021 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE 2017 SEAL COATING PROJECT WHEREAS, pursuant to Council approval on July 24, 2017, the Arden Hills Public Works Department has prepared plans and specifications for the 2017 Seal Coating Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in Commerce and Finance, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 10 days, shall specify the work to be done, shall state that bids will be received by the clerk until 10:00 a.m. on August 15, 2017, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and engineer, will then be tabulated, and will be considered by the Council at 7:00 p.m. on August 28, 2017, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the clerk for five percent of the amount of such bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th DAY OF JULY, 2017. _____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Perry Park Planning – WSB Scope of Services Budgeted Amount: Amount To Date: Funding Sources: $0 $15,846.00 PIR Fund Requested Action Approve the scope and fee for WSB to provide park planning and grant application assistance for Perry Park in the amount of $15,846.00. Discussion In the past, the MN Department of Natural Resources had matching grant funding available for park improvements. In addition, staff would like to identify improvements in Perry Park that can be included in future CIP or as staff maintenance projects. Improvements could be range from resurfacing the parking lot to improving the dog park to creating accessibility improvements. Community engagement is an important element in the planning process. The result of this planning process will provide useful information for the City to use in applying for grant funding. WSB has provided a scope of work and fee (Attachment A) which is summarized as follows: • Scope of Services A – Park Planning - $10,846 • Scope of Services B (optional) - Grant Application Assistance - $5,000 The schedule outlined in Attachment A will be adjusted by approximately 2 weeks. Attachments: Attachment A: WSB Scope of Services to Provide Park Planning for Perry Park NEW BUSINESS – 9B MEMORANDUM 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Perry Park Planning\01 2017-06-22 Arden Hills 2017 Perry Park Planning.doc June 28, 2017 Mr. Bill Joynes City Administrator City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: City of Arden Hills – Perry Park Scope of Services to Provide Park Planning Dear Mr. Joynes: We are pleased to present this proposal for professional services to assist the City of Arden Hills with park planning services for the Perry Park site. The following outlines the scope of services and the associated fees necessary to complete the project. General Project Scope We understand this project involves park planning for Perry Park, located in Arden Hills, Minnesota. This is the first step of the design process to establish the spatial configuration and estimated costs at a planning level. Park improvements may include elements such as dog park space, accessibility improvements, lighting improvements, trail connections, and other elements. The result will be information useful for the City to explore grant funding opportunities. Once the preferred direction is determined through this planning exercise, a detailed final design along with construction documents will need to be prepared as a subsequent project. Description of Services SCOPE OF SERVICE A – PARK PLANNING 1) Project Startup Meeting, Site Review, Data Collection: WSB will gather all pertinent project related data, set up project documents, attend a project focus meeting with City staff, and conduct a site review and analysis. A base map using LiDAR topographical information and County aerial imagery will be used for park planning design services. 2) Program Development / Community Engagement Plan: Developing a complete and comprehensive assessment of needs, demands and priorities for the master plan based on input provided by the City and the community through community engagement will establish programming needs for the park plan, and wil include the following: a) Pop-Up Community Event Meeting: WSB will conduct one (1) pop-up meeting in the community to solicit input from the residents as related to project concerns and ideas, provide project information, and encourage ongoing project involvement. b) Visioning Meetings: WSB will facilitate one (1) public open house meeting for brainstorming and visioning ideas for the park programming that will involve fun engagement activities. 3) Master Plan Development & Review: a) Conceptual Plans: Preparation of one to two (1 – 2) alternative conceptual designs for the park based on feedback from the Program Development / Community Engagement Plan phase. Mr. Bill Joynes June 22, 2017 Page 2 G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Perry Park Planning\01 2017-06-22 Arden Hills 2017 Perry Park Planning.doc i) Concept Review Meeting: One (1) public open house meeting with the public invited to provide review and feedback on the conceptual plans. b) Preliminary Master Plan with estimate: Preparation of a preliminary master plan based on feedback from the community and City which will represent the design solution that best responds to the needs and desires of the stakeholders. A preliminary estimate of probable cost for construction shall be prepared for the preliminary master plan. i) Preliminary Master Plan Review Meeting: Attendance at one (1) Parks, Recreation, and Natural Resource Committee meeting with the public invited to provide review and feedback on the preliminary master plan. c) Final Master Plan with estimate: Preparation of a final master plan with any necessary revisions based on feedback. A revised estimate of probable cost for construction shall be prepared. i) City Council Meeting: Attendance at one (1) City Council meeting for review and adoption of the final master plan. d) City Review Meetings: Attendance of up to two (2) staff review meetings throughout the course of the master plan process for ongoing input and decision making. SCOPE OF SERVICE B - GRANT APPLICATION ASSISTANCE (optional service) 1) Grant Application Assistance: WSB will work with City staff to assist with the gathering, production, and participation of the required materials established per the selected grant application requirements. a) WSB will collaborate with city staff to prepare narratives, diagrams / illustrations required for the grant submittal. b) WSB will attend up to two (2) meetings with city staff. Work Plan & Schedule In discussions with City staff, it is our understanding that a summer / fall 2017 planning process is desired. Below is our proposed schedule: Award Consultant Contract ................................................................................................. July 15, 2017 Project Start-up Meeting with City Staff .............................................................................. July 21, 2017 Community Engagement – 1 pop up meeting, 1 visioning meeting................ August / September, 2017 Alternative Concept Review Meeting ............................................................................ September, 2017 Preliminary Master Plan Review – PRTC Meeting ............................................................ October, 2017 Final Master Plan Presentation – Council Meeting ........................................................ November, 2017 Proposed Fees We propose to conduct the work on an hourly basis as listed below. SCOPE OF SERVICE A – PARK PLANNING Task Description Fee Project Startup meeting / Site Review / Data Collection $1,158.00 Program Development / Community Engagement $504.00 Two (2) Community Engagement Meetings (1 pop-up, 1 visioning) $2,112.00 Master Planning - Concepts, Prelim. Master Plan, Final Master Plan $4,152.00 Two (2) Review meetings (1 PRTC, 1 City Council) $1,408.00 Two (2) City staff meetings $1,512.00 Total Park Planning Fee $10,846.00 Mr. Bill Joynes June 22, 2017 Page 3 G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Perry Park Planning\01 2017-06-22 Arden Hills 2017 Perry Park Planning.doc SCOPE OF SERVICE B – GRANT APPLICATION ASSISTANCE (optional service) Task Description Fee Project Startup meeting / Site Review / Data Collection $5,000.00 Total Grant Application Assistance Fee $5,000.00 Appendix For your review, we have included the following in the Appendix: 2017 Fee Schedule Authorization Upon authorization and execution of this proposal below, all work will be performed as described in the work plan in accordance with the terms and conditions stated in the Master Service Agreement with the City. City of Arden Hills: _______________________________ Authorized signature _________________________________ Title _________________________________ Date Thank you for this opportunity to propose on this project. If you should have any questions regarding this proposal, please contact me at 763-231-4841. Sincerely, WSB & Associates, Inc. Jason L. Amberg, RLA Principal/ Landscape Architecture Group Manager 2017 Rate Schedule Billing Rate/Hour Principal $160-$180 Associate / Sr. Project Manager / Sr. Project Engineer $143-$180 Project Manager $125-$137 Project Engineer $109-$138 Graduate Engineer $82-$102 Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist $113-$142 Landscape Architect / Planner / GIS Specialist $67-$107 Engineering Specialist / Sr. Environmental Scientist $94-$135 Pavement Coring One-Person Crew $165 Two-Person Crew $245 Survey One-Person Crew $135 Two-Person Crew $172 Three-Person Crew $189 Underwater Inspection Dive Team $470 Office Technician $45-$88 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. Multiple rates illustrate the varying levels of experience within each category. Rate Schedule is adjusted annually. City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 1 of 4 NEW BUSINESS – 9C MEMORANDUM DATE: July 24, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-016 Applicant: Dawn M Schifsky, Trustee Property Location: 1224 Amble Road Request: Minor Subdivision Background The applicant has requested a Minor Subdivision to allow for the subdivision of a single parcel located at 1224 Amble Road into two parcels (Parcel A and Parcel B). The property currently includes an existing single-family dwelling and an accessory shed that would be located on the proposed Parcel A. No additional improvements are proposed for Parcel A at this time. Parcel B is expected to be sold for the development of a new single-family home. A drainage and utility easement is proposed along the side property lines of each parcel (6 feet) and along the front and rear property lines of each parcel (12 feet). Planning Commission Review A full evaluation of Planning Case 17-016 was presented to the Planning Commission at their regular meeting on July 5, 2017 (Attachment D). The Planning Commission voted 5-0 to recommend that the City Council approve the proposed Minor Subdivision. The proposed Parcel A and Parcel B meet the minimum lot area and dimension requirements for the R-1 District. Parcel B could be developed with a single-family dwelling and meet the R-1 District structure setback and lot coverage requirements. City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 2 of 4 Park Dedication Requirements The Subdivision Ordinance requires developers of subdivisions to dedicate to the public a reasonable percentage of the tract to be developed. Section 1130.08, Subd. 3 of the Subdivision Ordinance requires land dedication or a park development fee to meet the minimum needs for parks, trails, and open space resulting from a development. For residential subdivisions that results in new dwelling units of less than 2.5 units per acre, applicants are required to dedicate ten percent of the buildable land area in the subdivision or pay a park dedication fee of $6,500 per residential unit. Ten percent of the development would be 0.19 acres which would not allow for a feasible park area. The recommendation from the Planning Commission includes a condition of approval that a park development fee of $6,500 be paid as part of the Building Permit application for Parcel B. At the Planning Commission meeting on July 5, 2017, the applicant requested that the City consider waiving the park dedication requirement. The Planning Commission advised the applicant that this issue would need to be addressed by the City Council. The applicant has provided a letter requesting a waiver of the park dedication fee (Attachment F). Additional Review City Building Official The City Building Official has reviewed the proposed Minor Subdivision and does not have any comments at the time. A Building Permit application will be required for the new dwelling on Parcel B. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the proposed Minor Subdivision and does not have any comments at this time. Findings of Fact The Planning Commission offers the following findings of fact for consideration: 1. The property at 1224 Amble Road is located in the LDR – Low Density Residential Land Use District and the R-1 Single Family Residential Zoning District. 2. The applicant has submitted an application for a Minor Subdivision to split the existing property into two (2) lots. 3. The property is properly guided and zoned for the development of an additional single family dwelling. 4. The request proposes to use the property in a reasonable manner as a single-family dwelling. City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 3 of 4 5. The owner of the platted lot to be divided has filed with the zoning administrator a registered land survey of the lot to be divided. 6. The parcels resulting from the division meet all of the minimum requirements specified for the R-1 District. 7. The proposed division will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Planning Commission Recommendation The Planning Commission recommends approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and submitted plans in the July 24, 2017, Report to the City Council, as amended by the following seven conditions: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. The applicant shall record the drainage and utility easements as shown on the submitted survey with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 3. The park dedication fee of $6,500 shall be due at the time of Building Permit application. 4. Monument stakes shall be installed to demarcate the property line between Parcel A and Parcel B. 5. A Building Permit shall be required for the new dwelling on Parcel B. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling on Parcel B. 7. Any extension of City services for Parcel B shall subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. Motion Language Options Staff has provided the following motion language options for the City Council to consider: 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and the submitted plans, as amended by the seven conditions in the July 24, 2017, Report to the City Council. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and the submitted plans in the July 24, 2017, Report to the City Council. City of Arden Hills City Council Meeting for July 24, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 4 of 4 3. Recommend Denial: Motion to recommend denial of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road: a specific reason and/or information request should be included with a motion to table. Public Comments Staff received a phone call from the resident at 1260 Amble Road who stated they wanted to see Parcel B developed to be consistent with the neighboring properties. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 6, 2017. Pursuant to Minnesota State Statute, the City must act on this request by August 5, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Map C. Minor Subdivision D. Report to the Planning Commission, July 5, 2017 E. Draft Planning Commission Meeting Minutes, July 5, 2017 F. Letter from Dawn Schifsky, dated July 17, 2017 G. Resolution 2017-018 ATTACHMENT A This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 Notes Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 400.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet400.00200.00 Notes Enter Map Description City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 1 of 6 MEMORANDUM DATE: July 5, 2017 PC Agenda Item 3.A TO: Planning Commission FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-016 – Public Hearing Required Applicant: Dawn M Schifsky, Trustee Property Location: 1224 Amble Road Request: Minor Subdivision Requested Action The applicant has requested approval of a Minor Subdivision to allow a lot split of the property located at 1224 Amble Road to create two lots where there is currently one. Background 1. Overview of Request: The Minor Subdivision is requested to allow for the subdivision of a single parcel located at 1224 Amble Road into two parcels (Parcel A and Parcel B). Parcel B is expected to be sold for the development of a new single-family home. The current parcel includes an existing single-family detached dwelling and an accessory shed. The dwelling is connected to City sewer and water. The future dwelling on Parcel B would also be required to connect to City sewer and water lines as well. Drainage and utility easements are proposed along the side property lines of each parcel (6 feet) and along the front and rear property lines of each parcel (12 feet). A very similar minor subdivision was proposed on this parcel in 1996 (PC 96-010), but was eventually withdrawn by the applicant prior to City Council approval. City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 2 of 6 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North LDR – Low Density Residential R-1 Single Family Residential Single Family Residential South LDR – Low Density Residential R-1 Single Family Residential Single Family Residential East P/OS – Park and Open Space POS Parks and Open Space Park West LDR – Low Density Residential R-1 Single Family Residential Single Family Residential 3. Site Data: Future Land Use Plan: LDR – Low Density Residential Existing Land Use: Single Family Dwelling Zoning: R-1 Single Family Residential Lot Size: Current – 85,675 sq. ft Proposed 60,710 sq. ft (Parcel A) and 24,965 sq. ft (Parcel B) Topography: Slopes upward approximately 12 feet moving from the northwest to southeast corner Plan Evaluation 1. Chapter 13, Zoning Code Review Section 1320 – R-1 District Provisions Lot Size and Dimensions The minimum lot area in the R-1 District is 14,000 square feet. The minimum lot width is 95 feet and the minimum depth is 130 feet. The proposed Parcels A and B would meet the minimum requirements for the R-1 District. Structure Setbacks The existing dwelling on Parcel A currently meets the R-1 District setback requirements and would continue to meet these requirements with the proposed subdivision. Building plans have not been submitted for Parcel B at this time, but based on the potential building pad shown for Proposed Lot Sizes and Dimensions Parcel A Parcel B Lot Area (min. 14,000 sq. ft.) 60,710 sq. ft. 24,965 sq. ft. Lot Width (min. 95 feet) 330.49 feet 95 feet Lot Depth (min. 130 feet) 262.81 feet 262.78 feet City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 3 of 6 this parcel a dwelling could be constructed to meet the setback requirements. Setbacks will be verified at the time a building permit is submitted for Parcel B. Lot Coverage The maximum structure coverage permitted in the R-1 District is 25 percent of the lot area. The minimum landscape lot area is 65 percent. The proposed Parcel A would meet the structure and landscape coverage requirements. Lot coverage for Parcel B would be verified at the time a building permit is submitted, however based on the potential building pad for the parcel it appears structure and landscape coverage requirements could be met. Floor Area Ratio (FAR) The FAR is the sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides of the exterior walls, but not including covered porches; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. The R-1 District allows for an FAR of up to 30 percent for a residential structure. The existing dwelling on Parcel A would meet the FAR requirement. The FAR for Parcel B would be evaluated at the time a building permit is submitted. 2. Chapter 11, Subdivision Ordinance Review Section 1150.04 – Division or Consolidation of Platted Lots of Record The City Code requires compliance with the following criteria in order to be considered for a minor subdivision of previously platted lots: Proposed Structure Setbacks Parcel A Required Proposed Front Yard 40 feet 57.3 feet Rear Yard 30 feet 142 feet Side Yard 10 feet min/ 25 feet total 38.3 feet (east)/ 145 feet (west) Proposed Lot Coverage Parcel A Square Feet Percentage Lot Area 60,710 sq. ft. -- Structure Coverage (max 25%) 2,466 sq. ft. 4.06% Landscape Lot Area (min 65%) 58,244 sq. ft. 95.94% City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 4 of 6 • The owner(s) of the platted lot(s) to be so divided or consolidated shall file with the zoning administrator a survey or registered land survey of the lot(s) to be divided or consolidated. Criterion met. • The parcels or tracts resulting from the division or consolidation, as depicted in the survey or registered land survey, shall not have an area, dimensions or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. Criterion met. • It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Criterion met. • The proposed division or consolidation shall conform to such other requirements of this chapter, which the Planning Commission has specifically made such division or consolidation subject to at its first meeting at which the application for the division or consolidation is submitted. Criterion met. • Such filing fee as has been established in a resolution adopted by the Council shall be paid the zoning administrator with every application for an exemption under this paragraph. Criterion met. Section 1130.08 – Public Use Dedications The Subdivision Ordinance requires developers of subdivisions to dedicate to the public a reasonable percentage of the tract to be developed. Section 1130.08 Subd. 2 of the Subdivision Ordinance indicates that for a subdivision that results in new dwelling units of less than two units per acre, the applicant shall dedicate six percent of the buildable land area in the subdivision or pay a park dedication fee of $6,500 per residential unit. Six percent of the development would be 0.12 acres which would not allow for a feasible park area. A condition of approval would be payment of $6,500 in park dedication fees. Additional Review City Building Official The City Building Official has reviewed the proposed Minor Subdivision and does not have any comments at the time. A Building Permit application will be required for the new dwelling on Parcel B. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the proposed Minor Subdivision and does not have any comments at this time. City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 5 of 6 Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following seven (7) findings for consideration: 1. The property at 1224 Amble Road is located in the LDR – Low Density Residential Land Use District and the R-1 Single Family Residential Zoning District. 2. The applicant has submitted an application for a Minor Subdivision to split the existing property into two (2) lots. 3. The property is properly guided and zoned for the development of an additional single family dwelling. 4. The request proposes to use the property in a reasonable manner as a single-family dwelling. 5. The owner of the platted lot to be divided has filed with the zoning administrator a registered land survey of the lot to be divided. 6. The parcels resulting from the division meet all of the minimum requirements specified for the R-1 District. 7. The proposed division will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Staff Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road. If the Planning Commission recommends approval, staff recommends that the following seven (7) conditions be included with the approval: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. The applicant shall record the drainage and utility easements as shown on the submitted survey with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 3. The applicant shall pay the required park dedication fee of $6,500 prior to recording the Minor Subdivision. 4. Monument stakes shall be installed to demarcate the property line between Parcel A and Parcel B. 5. A Building Permit shall be required for the new dwelling on Parcel B. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling on Parcel B. 7. Any extension of City services for Parcel B shall subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. City of Arden Hills Planning Commission Meeting for July 5, 2017 P:\Planning\Planning Cases\2017\PC 17-016 - 1224 Amble Road - Minor Subdivision\Plans_17-016 Page 6 of 6 Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and the submitted plans, as amended by the seven (7) conditions in the July 5, 2017, Report to the Planning Commission. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 17- 016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and the submitted plans in the July 5, 2017, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road: a specific reason and/or information request should be included with a motion to table. Public Notice A public hearing notice was mailed to all properties within 500 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on June 21, 2017. Public Comments Staff received a phone call from the resident at 1260 Amble Road who stated they wanted to see Parcel B developed to be consistent with the neighboring properties. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 6, 2017. Pursuant to Minnesota State Statute, the City must act on this request by August 5, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Map C. Minor Subdivision Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 5, 2017 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 17-016; 1224 Amble Road – Minor Subdivision –Public Hearing Senior Planner Bachler stated the Minor Subdivision is requested to allow for the subdivision of a single parcel located at 1224 Amble Road into two parcels (Parcel A and Parcel B). Parcel B is expected to be sold for the development of a new single-family home. The current parcel includes an existing single-family detached dwelling and an accessory shed. The dwelling is connected to City sewer and water. The future dwelling on Parcel B would also be required to connect to City sewer and water lines as well. Drainage and utility easements are proposed along the side property lines of each parcel (6 feet) and along the front and rear property lines of each parcel (12 feet). A very similar minor subdivision was proposed on this parcel in 1996 (PC 96- 010), but was eventually withdrawn by the applicant prior to City Council approval. Site Data Land Use Plan: LDR – Low Density Residential Existing Land Use: Single Family Dwelling Zoning: R-1: Single Family Residential Current Lot Sizes: Current – 85,675 sq. ft. Proposed – 60,710 sq. ft. (Parcel A) and 24,965 sq. ft. (Parcel B) Topography: Slopes upward approximately 12 feet moving from the northwest to southeast corner Senior Planner Bachler reviewed the surrounding area, the Plan Evaluation and the Minor Subdivision Criteria. Senior Planner Bachler provided the Findings of Fact for review: 1. The property at 1224 Amble Road is located in the LDR – Low Density Residential Land Use District and the R-1 Single Family Residential Zoning District. 2. The applicant has submitted an application for a Minor Subdivision to split the existing property into two (2) lots. 3. The property is properly guided and zoned for the development of an additional single family dwelling. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 2 4. The request proposes to use the property in a reasonable manner as a single-family dwelling. 5. The owner of the platted lot to be divided has filed with the zoning administrator a registered land survey of the lot to be divided. 6. The parcels resulting from the division meet all of the minimum requirements specified for the R-1 District. 7. The proposed division will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Senior Planner Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road. If the Planning Commission recommends approval, staff recommends that the following seven (7) conditions be included with the approval: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. The applicant shall record the drainage and utility easements as shown on the submitted survey with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 3. The applicant shall pay the required park dedication fee of $6,500 prior to recording the Minor Subdivision. 4. Monument stakes shall be installed to demarcate the property line between Parcel A and Parcel B. 5. A Building Permit shall be required for the new dwelling on Parcel B. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling on Parcel B. 7. Any extension of City services for Parcel B shall subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Senior Planner Bachler noted that the applicant would not be developing Parcel B and does not have a buyer for the property yet. He recommended that Condition 3 be modified to: the park dedication fee of $6,500 shall be due at the time of Building Permit application. Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth asked if the park dedication fee would be the responsibility of the applicant. Senior Planner Bachler stated this fee would not be the applicant’s responsibility, but rather the developer of Parcel B. ARDEN HILLS PLANNING COMMISSION – July 5 , 2017 3 Commissioner Lambeth questioned if existing trees and shrubbery along Amble Road was included in the City’s calculations. Senior Planner Bachler reported the landscape lot area requirement was calculated based on the area of the private property, excluding the land within the public right-of-way. Chair Thompson opened the public hearing at 6:41 p.m. Chair Thompson invited anyone for or against the application to come forward and make comment. Dawn Shifsky, trustee for the property, commented on Condition 3 and stated staff did not disclose the park dedication fee to her when she made application. She requested the park dedication fee be waived or reduced. She added that she would not be able to meet Conditions 5 through 7 as this would be left up to the developer. There being no additional comment Chair Thompson closed the public hearing at 6:45 p.m. Senior Planner Bachler explained Conditions 5 through 7 were related to the future development of Parcel B. He reported these conditions were standard conditions for Minor Subdivisions. He indicated the applicant would not be responsible for submitting these documents and that they would be the responsibility of the developer of Parcel B. Chair Thompson commented that the Planning Commission does not have any authority with setting Park Dedication fees. She encouraged Ms. Shifsky to bring her concern to the City Council. Councilmember Holmes asked if a home could be built on Parcel B as it was delineated. Senior Planner Bachler stated this was the case. Commissioner Zimmerman moved and Commissioner Gehrig seconded a motion to recommend approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and the submitted plans, as amended by the seven (7) conditions (modifying Condition 3) in the July 5, 2017, Report to the Planning Commission. The motion carried unanimously (5-0). From:Schifsky, Dawn M To:Matthew Bachler Cc:Mike Schifsky (schifskyatreno@aol.com); Schifsky, Dawn M Subject:1224 Amble Road - Lot Division - Park Assessment Issue Date:Monday, July 17, 2017 1:00:00 PM To the City Council, Related to the division of property for 1224 that has made it through the planning council, we would request that the park dedication fee be removed from the conditions of division. We have the following reasons: We had numerous communication with Arden Hills, both verbal and written in the beginning to determine if we were going to proceed. We made it very clear that we needed to understand ALL charges so that we as well as a proposed buyer had full understanding of the costs. This was needed in order to determine if we both could proceed forward. The costs that were provided to us were $1300. There is an already established park on the eastern boarder of parcel A In conversations with Matthew he indicated that the fee is applied at the discretion of the council. Discretion implies that it is not always applied, thus we are respectfully asking it be waived since we were not informed of it in the first place. If it holds we may be forced to pull back from dividing and then we are out a great deal of money that is already expensed. We trusted in good faith that the information being provided was accurate. If you refuse to waive and we stop the division, the City is the big loser. You will lose the new revenue a home will bring, taxes, and monthly utility charges, ongoing to perpetuity. We hope you consider our request and look forward to your answer at the meeting on the 24th. Sincerely, Dawn Schifsky, Trustee CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-018 RESOLUTION APPROVING A MINOR SUBDIVISION FOR 1224 AMBLE ROAD WHEREAS: on June 5, 2017, Dawn Schifsky, Trustee of the Cherie A. Pederson Trust, submitted a completed application for review of a Minor Subdivision to split the existing 85,675 square foot parcel of land located at 1224 Amble Road, as depicted on the attached Exhibit “A”. WHEREAS: on July 5, 2017, the Planning Commission reviewed the application by Dawn Schifsky and at the conclusion of the public hearing recommended approval, subject to seven conditions, after making a finding that the proposed Minor Subdivision will not have an adverse impact on the surrounding properties or on the community as a whole. WHEREAS: on July 24, 2017, the City Council received and considered the recommendations of the Planning Commission. NOW THEREFORE BE IT RESOLVED: That the Council of the City of Arden Hills approves the Minor Subdivision for 1224 Amble Road, dated July 24, 2017 subject to the following seven conditions: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 2. The applicant shall record the drainage and utility easements as shown on the submitted survey with Ramsey County and a copy shall be provided to the City within 180 days of the City’s approval. 3. The park dedication fee of $6,500 shall be due at the time of Building Permit application. 4. Monument stakes shall be installed to demarcate the property line between Parcel A and Parcel B. 5. A Building Permit shall be required for the new dwelling on Parcel B. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling on Parcel B. 7. Any extension of City services for Parcel B shall subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th DAY OF JULY, 2017. ______________________________________________ David Grant, Mayor ATTEST: _________________________________________ Julie Hanson, City Clerk EXHIBIT “A” TO RESOLUTION NO. 17-018