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HomeMy WebLinkAbout06-26-17-R 'Tit -ARISEN HILLS Approved: July 24, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 26,2017 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Interim Director of Finance and Administrative Services Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL None. 3. PUBLIC PRESENTATIONS A. Update from State Representative Randy Jessup Representative Randy Jessup thanked the Council for their time and provided them with an end of session update from the State. He stated he was pleased by the amount of bonding and budget work that was completed this year. He described the changes coming to the affordable health care act and proposed tax relief for social security benefits. He explained that the State was working to relieve student debt for college graduates. He commented on the funding that was being set aside for transportation projects in the coming years. He provided an update on the small cell tower initiative with the Council. He reviewed the licensure changes that were being ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 2 proposed for Minnesota educators. He was pleased to report the per pupil funding would be increased in 2018 and 2019. Lastly, he reported the State passed a Real ID bill and approved Sunday liquor sales. Mayor Grant questioned if the I-35W project had been funded by the State. Representative Jessup explained this project was not funded for 2018. He stated he would continue to push hard in order to get this project moving forward. Councilmember McClung asked when the Department of Public Safety Emergency Operation Center on TCAAP would be funded by the State. Representative Jessup indicated he would investigate this project further and would report back to the Council. Mayor Grant thanked Representative Jessup for his presentation and for all of his work on behalf of the City of Arden Hills. B. 2016 Financial Statements Aaron Nielsen, MMKR, reviewed the City's 2016 financial statements in detail with the City Council. He reported the City received a clean or unmodified opinion. He commented on the Special Purpose Audit Reports. He discussed the City's revenue per capita along with the general funds financial position. He provided further comment on the City's enterprise funds. Councilmember McClung asked if there were any GASB changes that would be coming forward that would continue to change governmental accounting. Mr. Nielsen described the new GASB standards that would be coming forward. Mayor Grant thanked Mr.Nielsen for his thorough report. C. GFOA Financial Awards Presentation Sue Virnig, MnGFOA, presented the City of Arden Hills with a Certificate of Achievement for Excellence in Financial Reporting from the GFOA, along with an award for Outstanding Achievement in Popular Annual Financial Reporting, and the Distinguished Budget Presentation Award. She explained the purpose of these programs and commended the City on their great financial work. A round of applause was offered by all in attendance. Mayor Grant questioned how many cities in Minnesota received all three financial awards. Ms. Virnig reported only eight(8) cities in the State of Minnesota received all three awards. Mayor Grant thanked the Finance Department for their tremendous efforts on behalf of the City. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA)Update ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 3 City Administrator Joynes provided an update on TCAAP stating the JDA met last week and confirmed the project timeline. He stated the Mayor asked the County for an update on the solar farm, County Road 8 extension, along with the park and trail activity that would be located on the periphery of the site. He reported staff was still waiting to hear on the finalization of the property sale with Alatus. Mayor Grant asked if staff knew if work had begun on the County Road 8 extension. Public Works Director/City Engineer Polka stated the County had mobilized at this location and the project was staked. B. Night to Unite Update City Clerk Hanson stated the 2017 Night to Unite will be held Tuesday, August 1 from 5:00 to 9:00 p.m. Those interested in hosting an event should register their party with the Ramsey County Sheriff's Office by Friday, July 14. Registration information is available on the Ramsey County Sheriff's Office website or by calling the Crime Prevention Unit at 651-266-7339. The City also has a link to this information on its website. Those registered to host a neighborhood gathering will be visited by community officials, fire departments, and Ramsey County Sheriff's Office representatives. A list of neighborhoods participating in Night to Unite will be sent to the City Council when it becomes available. To date, five parties had registered. 5. APPROVAL OF MINUTES A. June 12, 2017 Regular City Council MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the June 12, 2017, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2016 City Financial Statements and Audit C. Motion to Approve 2016 41" Quarter Financial Reports D. Motion to Approve Lake Johanna Capital Fire Department Expense E. Motion to Approve a One Year Extension for the Variance Approved for 1536 Edgewater Avenue in Planning Case 16-017 F. Motion to Approve Ordinance No. 2017-004 in Planning Case 17-018 for an Amendment to Chapter 2 — Administration, Section 220.03, Subdivision 1 of the Arden Hills City Code, and Authorize Publication of Summary Ordinance G. Motion to Approve Resolution No. 2017-016 Approving Master Partnership Agreement with the Minnesota Department of Transportation MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 4 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS A. Adopt Resolution No. 2017-017 Awarding the 0.5 MG Water Tower Rehabilitation Project to Osseo Construction Co., LLC Public Works Director/City Engineer Polka stated the 2017-2021 Capital Improvement Plan identifies a project to repair and repaint the City's 0.5 MG water tower located at Cummings Park. On April 10, 2017, the City Council approved a contract with WSB to provide design and bidding services for the project in the amount of$5,000. Plans and specifications were completed in May and bids were opened on June 20, 2017. Five contractors submitted bids. The bid included a base bid for the contractor to provide the work in 2017 and a bid alternate to provide the work in 2018. Public Works Director/City Engineer Polka reviewed the bids and reported the lowest responsible bid was submitted by Osseo Construction Co., LLC, out of Osseo, Wisconsin, in the amount of$568,800. Osseo Construction was also low bidder for the bid alternate in the amount of$519,800 which would provide for a $49,000 savings to the City for the work to be completed in its entirety in 2018 with a substantial completion date of August 31, 2018. Mayor Grant stated Osseo Construction Co. has completed other water tower rehabilitations in the metro area. Councilmember Scott asked how many of the bids were received from Minnesota based companies and questioned if the City had any provisions in place to offer more support to Minnesota bidders. Public Works Director/City Engineer Polka explained two of the bids received were from Minnesota companies and indicated there were no provisions in place within the specs. Councilmember Holden inquired if the engineering expenses will incur in 2017 or 2018. Public Works Director/City Engineer Polka reported a portion will be completed in 2017 and the remainder will be completed in 2018. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adopt Resolution No. 2017-017 Awarding the 0.5 MG Water Tower Rehabilitation Project to Osseo Construction Co., LLC, as the lowest responsive bidder in an amount not to exceed $519,800. The motion carried 1 Z B. Approve Construction Services with WSB & Associates — 0.5 MG Water Tower ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 5 Public Works Director/City Engineer Polka stated WSB completed the plans and bid documents for a fee of $5,000 as previously approved at the April 10, 2017, City Council meeting. The scope and fee for Construction phase services was reviewed and is proposed to be completed for an hourly not to exceed fee of$62,314.00, which includes full-time construction observation, mileage reimbursement for the inspector and a 2-year warranty inspection. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to Approve the scope and fee from WSB & Associates in the amount of $62,314.00 for construction services for the 0.5 MG north water tower repair and repainting (City Proiect No. 12-W-001). The motion carried (5- C. Planning Case 17-013 — Boston Scientific — 4100 Hamline Avenue — PUD Amendment Senior Planner Bachler stated Boston Scientific has requested a Planned Unit Development (PUD) Amendment to construct a 5,330-square foot building addition on the northeast corner of Building 9 on their campus. The Boston Scientific campus at 4100 Hamline Avenue North operates under a PUD that was originally approved in 2002 for the Guidant Corporation. The last comprehensive update to the PUD and Campus Master Plan took place in 2015 when the City approved a subdivision of the property to help facilitate the sale of Buildings A, B, and C located in the southwest corner of the campus. The Campus Master Plan was revised at that time to make adjustments to the location of future buildings and parking ramps so that the two lots could function independently. Senior Planner Bachler reported new building construction or site modifications identified on the approved Campus Master Plan require a Site Plan Review prior to construction. For building construction or site modifications not on the Master Plan, a PUD Amendment is required. The proposed addition to Building 9 is not shown on the current Master Plan and a PUD Amendment is therefore being requested. Senior Planner Bachler explained the proposed addition is for a new and expanded sterilization facility in Building 9. The company's existing sterilization facility is located in Building C and its relocation to Building 9 is part of a process that has been underway for the past several years to move operations out of Buildings A, B, and C to allow for their eventual sale. The facility will be used for the sterilization of medical products manufactured by Boston Scientific. Senior Planner Bachler commented the addition would be located on the northeast corner of Building 9, which is located in the northeast corner of the campus adjacent to Cummings Park Drive and Lexington Avenue North. The sterilization facility would have a footprint of 4,927 square feet measuring approximately 97 feet in length and 46 feet in width. The location of the addition would impact an existing parking area on the north side of Building 9. As a result of the construction, eight parking stalls would be removed. The project would also include 3,400 square feet of interior renovations for the new sterilization facility. Senior Planner Bachler stated the addition would be approximately 15 feet in height with a mechanical penthouse extending an additional 13.5 feet above the roof deck on a portion of the structure. The addition would be constructed with reinforced masonry material. Exterior finish materials would include translucent fiberglass, synthetic stucco, and metal profile panels. ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 6 Operating equipment located on the roof would be screened by an approximately 9-foot metal paneling screen. Additional ground level operating equipment would be contained in an approximately 403 square foot enclosure on the west side of the proposed addition. Senior Planner Bachler discussed the Plan Review and offered the following Findings of Fact: 1. Boston Scientific has requested approval of a Planned Unit Development Amendment in order to construct an approximately 5,330 square foot building addition on the northeast corner of Building 9 on their corporate campus located at 4100 Hamline Avenue North. 2. The Boston Scientific Campus is a conforming use in the 1-1 Limited Industrial Zoning District and operates under an approved PUD. 3. New building construction or site modifications identified on the approved Campus Master Plan require the submittal of a Site Plan Review application prior to construction. 4. The proposed addition to Building 9 is not identified on the approved Campus Master Plan and therefore a PUD Amendment is required. 5. The proposal is in conformance with underlying 1-1 Zoning District requirements and the approved PUD. 6. The proposed modifications to the Building 9 parking lot would result in a reduction of total parking by eight stalls. 7. Boston Scientific has provided a Campus Parking Plan that identifies existing parking stalls and proof of parking areas to meet the current needs of the approximately 2,200 employees on the property. 8. The proposal is not expected to adversely affect the surrounding neighborhood or the community as a whole. Senior Planner Bachler stated the Planning Commission voted to recommend approval (4-0) of Planning Case 17-013 for a PUD Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans in the June 26, 2017, Report to the City Council, as amended by the following eight(8) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall continue to abide by all previous Development Agreements, Master PUD approvals, and subsequent PUD Amendment approvals. 3. A PUD Agreement shall be prepared by the City Attorney and executed prior to the issuance of any City development permits. 4. All necessary City permits for the addition shall be obtained within one year of approval by the City Council, or an extension request shall be submitted in writing to the City at least forty-five (45) days prior to the expiration date. 5. Final construction plans shall be subject to approval by the City Building Official, City Engineer, and Fire Marshall prior to the issuance of a Building Permit. 6. The applicant shall obtain all necessary permits, including, but not limited to,NPDES and Rice Creek Watershed District. Copies of all necessary permits shall be submitted to the City prior to the issuance of any development permits. 7. The applicant shall submit a financial surety in the amount of 125%of the estimated costs of landscaping prior to the issuance of any development permits. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured bank. The purpose of ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 7 the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The surety shall be valid for two full years from the date of installation. 8. If noise from Building 9 exceeds MPCA noise regulations for residential areas at the property line, the applicant shall reduce noise levels in order to be in compliance with MPCA regulations. If the City receives complaints regarding noise levels, the applicant shall be responsible for providing decibel measurements from the property line and reducing noise levels to be in compliance with MPCA regulations. Councilmember Holden questioned how many new jobs would be added. Senior Planner Bachler deferred this question to the applicant. Joseph Ford, RSP Architects, reported the same base staffing would be used but understood they would be relocated to the expansion space. Mayor Grant asked if the MPCA noise standards would be met for the building expansion. Mr. Ford explained all noise standards would be met. Councilmember McClung stated he attended the June Planning Commission meeting and explained no concerns were voiced by the neighbors. Mayor Grant questioned who came up with the building design. Mr. Ford stated he was responsible for the building design. He described how the building expansion would blend into the existing building architecture. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to approve Planning Case 17-013 for a Planned Unit Development Amendment at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans as amended by the eight (8) conditions in the June 26, 2017, Report to the City Council. The motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott invited the public to attend the Hot Dog with a Deputy event on Tuesday, July 1 I at Tony Schmidt Regional Park from 5:00 p.m. to 7:00 p.m. Mayor Grant encouraged the Councilmembers to consider doing a ride along with a Ramsey County Deputy in order to learn more about the Sheriff's Department and the great work they were doing on behalf of the community. ARDEN HILLS CITY COUNCIL—JUNE 26, 2017 8 Councilmember Holmes stated the City would be increasing the number of Planning Commission alternates to two (2). Anyone interested in serving as an alternate was encouraged to contact City Hall for further information. Councilmember Holden indicated she was approached by several residents regarding a warranty or insurance program for water and sewer lines. She explained she passed along some information to staff regarding this matter. Public Works Director/City Engineer Polka reported the City of Edina recently approved this type of insurance. She commented she would investigate this further and would report back to the Council at a future worksession meeting. Councilmember McClung stated he would not be in attendance at the Monday, July 10 City Council meeting. Councilmember McClung reported there were City trails that intersected with busy streets. He encouraged pedestrians to use caution when crossing the street. He recommended the Council consider installing signs with flashing lights along these busy roadways to improve pedestrian safety. Mayor Grant supported the Council addressing pedestrian safety issues at a future worksession meeting. He then commented on the Old Snelling Bridge and asked if the State had approved funding for this project. Public Works Director/City Engineer Polka stated the City requested funding two years ago for this project and understood the City was very high on the list. She reported she received a call from MnDOT last week and staff was in discussions to determine what year the project would be completed. She anticipated work may begin in 2018. Mayor Grant asked that the Council receive an update on the Old Highway 8 extension at each City Council meeting in addition to the regular TCAAP/JDA updates that are being provided. ADJOURN MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant 'ourned the Regular City Council Meeting at 8:2 m. i ie Hanson David Grant y Clerk Mayor