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HomeMy WebLinkAbout07-24-17-Rr` -ii DI�EN HILLS Approved: August 14, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 24, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung and Steve Scott Absent: Councilmember Brenda Holden (excused) Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Interim Director of Finance and Administrative Services Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Scott requested Item 6E be pulled from the Consent Agenda for discussion as Item 7A. Mayor Grant explained if this item was pulled from the Consent Agenda no public comment could be made during the Public Inquiries portion of the meeting. Councilmember Scott withdrew his request. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meetinz agenda as presented. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIESANFORMATIONAL Julie Gronquist, 1932 County Road E W, stated she has been a business owner in Arden Hills for the past 17 years and expressed concern with adding SSO to the compost site. She feared this would increase the odor already coming from the site and would draw animals to the area. She ARDEN HILLS CITY COUNCIL — JULY 24, 2017 2 suggested the other six County yard waste sites be used for SSO and not Tony Schmidt Regional Park. She believed not enough residents were notified regarding this proposed change. She recommended action on this item be delayed and that a traffic study should be completed. She stated she wanted Tony Schmidt Regional Park to be a place for families and recreation, not a place for garbage. She suggested the County pursue other viable options. Richard Wenzel, 1931 Noble Road, questioned how much more tax money residents should have to pay for SSO. He believed the organics collection would bring in vermin and animals that feed on vermin. He feared the odor from the site would be increased along with pesky insects. He recommended the Council consider collecting SSO at City Hall if the collection was so environmentally friendly. He stated none of the residents around the compost site supported SSO collection. Loren Lemke, 1888 West County Road E W, stated he has lived at his home in Arden Hills for over 60 years. He explained that the open space being used for composting was to remain greenspace to be enjoyed by Arden Hills' residents. He recommended the City pursue another location for the SSO and composting site. He then commented on Ordinance 214 and stated composting was not allowed on City Open Space. Jan Boettger, 1894 County Road E W, explained she has constant traffic along her roadway heading to the compost site. She reported she has to clean branches from this roadway that are dropped by passing traffic. She expressed concern with the type of animals and odors that would be coming from the compost site if SSO was allowed. She indicated she moved to Arden Hills in 2014 and was told the Ramsey County Open Space across her street would not be developed. Bobbi Jo Wells, 1880 County Road E W, stated she was new to the community. She questioned how the City would police the items that were brought into the SSO. She anticipated that vermin and other animals would be drawn to the SSO site and believed this would become a concern for the neighbors closest to the site. 3. PUBLIC PRESENTATIONS A. Twin Cities North Chamber of Commerce John Connelly, President of the Twin Cities North Chamber of Commerce, introduced himself to the Council, stating he had 25 years of history in the tourism industry. He explained he appreciated the tour of Arden Hills he received by City staff. He provided the City Council with a handout and described the great work being completed by the Twin Cities North Chamber of Commerce. He stated he was excited to be working with the Chamber and to be working with the Arden Hills City Council. Mayor Grant thanked Mr. Connelly for his presentation and for engaging commerce in the Twin Cities North area. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update ARDEN HILLS CITY COUNCIL —JULY 24, 2017 3 City Administrator Joynes provided an update on TCAAP stating there was a July 31 deadline for Ramsey County and Alatus to come to an agreement for the purchase and transfer of property. He stated staff was waiting to hear more in the coming week. He explained he would be meeting with architects Hammel, Green and Abrahamson to start work evaluating City Hall and Public Works activities. B. County Road I/Old Highway 8 and Old Snelling Bridge Update Public Works Director/City Engineer Polka reported construction continues at Old Highway 8. She indicated sanitary sewer and water mains are being installed. Public Works Director/City Engineer Polka stated the City would be receiving funding for the Old Snelling Bridge. She explained it would be advantageous for the City to complete the roadway and bridge in 2019. C. Night to Unite Update City Clerk Hanson stated the 2017 Night to Unite will be held Tuesday, August 1 from 5:00 to 9:00 p.m. Anyone interested in hosting an event was encouraged to register their party with the Ramsey County Sheriff's Office by Friday, July 14, 2017. However, interested parties may still register their party but are not guaranteed a visit by local representatives, though they will do their best to accommodate all. City Clerk Hanson explained Night to Unite information can be found on the Ramsey County Sheriff's Office website or by calling the Crime Prevention Unit at 651-266-7339. There is also a link to this information on the City's website. As of Wednesday, July 19, twenty-three (23) hosts had registered their event. A list of those participating in Night to Unite would be provided to the City Council when it became available. The Ramsey County Sheriff's Office asked the Mayor and City Councilmembers to sign a Night to Unite 2017 Proclamation. APPROVAL OF MINUTES A. June 26, 2017 Special City Council Work Session B. June 26, 2017 Regular City Council C. July 10, 2017 Regular City Council Councilmember Holmes requested a change to the July 10, 2017, City Council minutes on Page 2, noting there was an error regarding the Jason Isaacson discussion stating Councilmember Holden made that comment. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the June 26, 2017, Special City Council Work Session meeting minutes, June 26, 2017, Regular City Council meeting minutes; and July 10, 2017, Regular City Council meeting minutes as amended. The motion carried unanimously (4-0). 6. CONSENT CALENDAR ARDEN HILLS CITY COUNCIL — JULY 24, 2017 4 A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2nd Quarter Financials C. Motion to Appoint Dave Perrault as Staff Liaison to the Joint Development Authority (JDA) D. Motion to Accept Resignation of Sue Iverson E. Motion to Approve Planning Case 17-015 — 1761 Lake Johanna Boulevard (Tony Schmidt Regional Park) — Ramsey County — Conditional Use Permit F. Motion to Approve Resolution No. 2017-019 — Planning Case 17-017 — 3420 Fairview Avenue and 3417 Lake Johanna Boulevard — Minor Subdivision and Variance G. Motion to Approve Resolution No. 2017-020 — Services Agreement with Great Lakes Recycling, Inc. for Collection of Soft Recyclables MOTION: Councilmember McClune moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried 3- 1 (Scott opposed). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS A. Resolution 2017-021 — 2017 Seal Coat Project — Approve Plans and Specs and Authorize Ad for Bids Public Works Director/City Engineer Polka reported the 2017 Street Budget has an item in the amount of $150,000 for street seal coating and resurfacing. This year the staff recommendation was to spend the majority of the budget on seal coating and crack sealing with a portion of the funds used for bituminous patching and crack sealing. The total length to be seal coated was approximately 2.5 miles. Staff estimated the expense for this project would be $130,000. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adopt Resolution #2017-021 Approving Plans and Specifications and Authorizing Advertisement for bids for the 2017 Seal Coat Contract. The motion carried (4-0). B. Perry Park — Approve Scope of Services for Park Planning and Grant Application Assistance — WSB & Associates Public Works Director/City Engineer Polka reported in the past, the MN Department of Natural Resources had matching grant funding available for park improvements. In addition, staff ARDEN HILLS CITY COUNCIL — JULY 24, 2017 5 would like to identify improvements in Perry Park that can be included in future CIP or as staff maintenance projects. Improvements could be range from resurfacing the parking lot to improving the dog park to creating accessibility improvements. Community engagement is an important element in the planning process. The result of this planning process would provide useful information for the City to use in applying for grant funding. WSB provided a scope of work and fee which was summarized as follows: • Scope of Services A — Park Planning - $10,846 • Scope of Services B (optional) - Grant Application Assistance - $5,000 Mayor Grant questioned what benefit the City would see from the grant writing assistance. Public Works Director/City Engineer Polka explained the City received a grant in the amount of $150,000 last year. Councilmember McClung was pleased that the City would be gaining information on how to complete the master park planning process. He stated he supported this investment in the City. Councilmember Holmes believed this item was a solution looking for a problem. She questioned how the City would provide matching funds for the $150,000 grant for Perry Park. She supported this item being further discussed at a future worksession meeting. Public Works Director/City Engineer Polka clarified the report would assist the City in deciding what improvements should be completed and noted the grant amount could be reduced based on the findings within the report. Councilmember Holmes stated she did like the idea of staff being trained for grant writing. She did not understand why the Council was focusing its efforts on Perry Park. Mayor Grant commented that the grant funding could be used on another park and not just Perry Park. Public Works Director/City Engineer Polka stated this was the case. She apologized if she misunderstood the Council, but she believed, based on previous discussions of the City Council, staff was directed to look more at Perry Park than Hazelnut Park. Councilmember Holmes recommended this item be tabled to allow the Council more time to discuss this item at a future CIP worksession meeting. Mayor Grant requested further information on the timing of the grant funding. Public Works Director/City Engineer Polka explained there were no pressing deadlines at this time and noted the grant applications were not due until March or April. She indicated the Council could move this item to a worksession to allow for more discussion. City Administrator Joynes anticipated the Council would be able to address this matter in September or October. ARDEN HILLS CITY COUNCIL — JULY 24, 2017 6 Mayor Grant asked who from WSB and Associates would be working on this project. Public Works Director/City Engineer Polka stated Jason Amberg of WSB and Associates would be supervising and the project manager would be Steven Foss. Councilmember Scott explained he supported the City training staff members in grant writing in order to assist the City in completing future park projects. MOTION: Councilmember Holmes moved to table action on the WSB park planninp- and grant application assistance for Perry Park to the anticipated September 11, 2017 worksession. The motion carried (4-0). C. Resolution No. 2017-018 - Planning Case 17-016 — 1224 Amble Road — Minor Subdivision Senior Planner Bachler stated the applicant had requested a Minor Subdivision to allow for the subdivision of a single parcel located at 1224 Amble Road into two parcels (Parcel A and Parcel B). The property currently includes an existing single-family dwelling and an accessory shed that would be located on the proposed Parcel A. No additional improvements are proposed for Parcel A at this time. Parcel B is expected to be sold for the development of a new single-family home. A drainage and utility easement was proposed along the side property lines of each parcel (6 feet) and along the front and rear property lines of each parcel (12 feet). Senior Planner Bachler indicated the proposed Parcel A and Parcel B meet the minimum lot area and dimension requirements for the R-1 District. Parcel B could be developed with a single-family dwelling and meet the R-1 District structure setback and lot coverage requirements. Senior Planner Bachler explained the Subdivision Ordinance requires developers of subdivisions to dedicate to the public a reasonable percentage of the tract to be developed. Section 1130.08, Subd. 3 of the Subdivision Ordinance requires land dedication or a park development fee to meet the minimum needs for parks, trails, and open space resulting from a development. Senior Planner Bachler stated for residential subdivisions that results in new dwelling units of less than 2.5 units per acre, applicants are required to dedicate ten percent of the buildable land area in the subdivision or pay a park dedication fee of $6,500 per residential unit. Ten percent of the development would be 0.19 acres which would not allow for a feasible park area. The recommendation from the Planning Commission includes a condition of approval that a park development fee of $6,500 be paid as part of the Building Permit application for Parcel B. Senior Planner Bachler reported at the Planning Commission meeting on July 5, 2017, the applicant requested that the City consider waiving the park dedication requirement. The Planning Commission advised the applicant that this issue would need to be addressed by the City Council. The applicant provided a letter requesting a waiver of the park dedication fee. Senior Planner Bachler commented the Planning Commission offered the following findings of fact for consideration: ARDEN HILLS CITY COUNCIL — JULY 24, 2017 7 1. The property at 1224 Amble Road is located in the LDR — Low Density Residential Land Use District and the R-1 Single Family Residential Zoning District. 2. The applicant has submitted an application for a Minor Subdivision to split the existing property into two (2) lots. 3. The property is properly guided and zoned for the development of an additional single family dwelling. 4. The request proposes to use the property in a reasonable manner as a single-family dwelling. 5. The owner of the platted lot to be divided has filed with the zoning administrator a registered land survey of the lot to be divided. 6. The parcels resulting from the division meet all of the minimum requirements specified for the R-1 District. 7. The proposed division will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Senior Planner Bachler indicated a full evaluation of Planning Case 17-016 was presented to the Planning Commission at their regular meeting on July 5, 2017. The Planning Commission voted 5-0 to recommend that the City Council approve the proposed Minor Subdivision. The Planning Commission recommended approval of Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and submitted plans in the July 24, 2017, Report to the City Council, as amended by the following seven conditions: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within 180 days of the City's approval. 2. The applicant shall record the drainage and utility easements as shown on the submitted survey with Ramsey County and a copy shall be provided to the City within 180 days of the City's approval. 3. The park dedication fee of $6,500 shall be due at the time of Building Permit application. 4. Monument stakes shall be installed to demarcate the property line between Parcel A and Parcel B. 5. A Building Permit shall be required for the new dwelling on Parcel B. 6. A Tree Preservation Plan shall be required as part of the Building Permit application for the new dwelling on Parcel B. 7. Any extension of City services for Parcel B shall subject to approval by the City Engineer and all associated costs shall be the responsibility of the applicant. Mayor Grant asked if Park Dedication fees were charged throughout the metro area. Senior Planner Bachler reported Park Dedication fees were a common tool used by all cities. He provided further comment on the City's Park Dedication fee. Mayor Grant requested further information on the City's recent lot splits. Senior Planner Bachler explained the City has only had one request for a minor subdivision at 1401 County Road E in recent years. He indicated the last lot splits were completed in 2005-06 and noted Park Dedication fees were charged in each case based on the land value and ranged from $3,797 to $6,276 per lot. ARDEN HILLS CITY COUNCIL — JULY 24, 2017 8 Mayor Grant noted the City was suggesting a Park Dedication fee of $6,500 for this Minor Subdivision. Senior Planner Bachler reported this was the case. He provided further comment on the fees charged by the City for the Minor Subdivision. MOTION: Councilmember Holmes moved and Councilmember McClune seconded a motion to approve Planning Case 17-016 for a Minor Subdivision at 1224 Amble Road, based on the findings of fact and the submitted plans, as amended by the seven (7) conditions in the July 24, 2017, Report to the City Council. Mayor Grant requested comment from Councilmember Holmes due to the fact she served as the Planning Commission liaison. Councilmember Holmes explained the Planning Commission discussed the proposed lot sizes and understood the applicant was concerned about the Park Dedication fee. She noted the Planning Commission believed the Park Dedication fee was appropriately applied per the Ordinance, and the case was approved unanimously. The motion carried (4-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott stated last Tuesday he attended the Commission Appreciation BBQ. He thanked the community members that assisted Bob Mullen, a retired master gardener from the U of M, for their efforts in revitalizing Floral Park. He indicated the work in the park was quite remarkable. Councilmember Scott indicated a Penny Carnival would be held at Perry Park on Friday, July 28, 2017, at 1:00 p.m. Councilmember Scott noted the second annual Bark and Rec event would be held at Perry Park on Saturday, July 29, 2017, at 1:00 p.m. Councilmember Holmes stated on Wednesday, July 26, 2017, she would be meeting with Sara Knoll and some representatives from GreenStep Cities. She explained she would report back to the City Council in the future regarding the meeting. Councilmember Holmes stated on Wednesday, August 9, 2017, she would be attending the Planning Commission meeting and noted a new member would be interviewing for the Commission. ARDEN HILLS CITY COUNCIL —JULY 24, 2017 9 Councilmember McClung understood there was a problem with the current cable casting of this meeting and encouraged staff to investigate this further. Mayor Grant reported he attended the Commission Appreciation picnic and was pleased by the turnout at the event. He thanked the local bluegrass group that played music throughout the picnic. City Administrator Joynes stated the Ramsey County Sheriff's Department was currently negotiating with the City of Falcon Heights for policing services. He reported one of the options was for Falcon Heights to join the joint contract group. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the Regular City Council Meeting at 8:14 p.m. Ju Hanson David Grant Ci Clerk Mayor