HomeMy WebLinkAbout08-28-17-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
PUBLIC PRESENTATIONS
MnDOT Highway 10 Project Update
Mark Lindeberg, MnDOT
MEMO.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
William S. Joynes, Sr., City Administrator
MEMO.PDF
APPROVAL OF MINUTES
August 14, 2017 Regular City Council
08 -14 -17 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Dave Perrault, Interim Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Adopt Resolution 2017 -024 Awarding The 2017 Seal Coat Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2017 -025 Appointing Angela Hames As An Alternate
Member To The Planning Commission For A Term Expiring December 31, 2019
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Adopt Resolution 2017 -026 Appointing Matt Dixon As A Regular
Member To The Planning Commission For A Term Expiring December 31, 2019
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
August 28, 2017
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSMnDOT Highway 10 Project UpdateMark Lindeberg, MnDOT MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTES
August 14, 2017 Regular City Council
08 -14 -17 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Dave Perrault, Interim Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Adopt Resolution 2017 -024 Awarding The 2017 Seal Coat Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2017 -025 Appointing Angela Hames As An Alternate
Member To The Planning Commission For A Term Expiring December 31, 2019
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Adopt Resolution 2017 -026 Appointing Matt Dixon As A Regular
Member To The Planning Commission For A Term Expiring December 31, 2019
Matthew Bachler, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 28, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSMnDOT Highway 10 Project UpdateMark Lindeberg, MnDOT MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESAugust 14, 2017 Regular City Council08-14 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Adopt Resolution 2017 -024 Awarding The 2017 Seal Coat ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Resolution 2017 -025 Appointing Angela Hames As An Alternate Member To The Planning Commission For A Term Expiring December 31, 2019Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Adopt Resolution 2017 -026 Appointing Matt Dixon As A Regular Member To The Planning Commission For A Term Expiring December 31, 2019Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 28, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7.
8.
9.
10.
11.
Page 1 of 1
DATE: August 28, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: MnDOT Highway 10 Project Update
A verbal update will be provided by Mark Lindeberg, MnDOT, at the City Council meeting.
PUBLIC PRESENTATION – 3A
MEMORANDUM
Page 1 of 1
DATE: August 28, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)
Update
A verbal update will be provided at the City Council meeting.
STAFF COMMENTS –4A
MEMORANDUM
Approved: August 28, 2017
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 14, 2017
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue
Polka; Interim Director of Finance and Administrative Services Dave Perrault; and City
Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holden requested College Rental Properties be discussed under Unfinished
Business.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Dave Cmiel, 478 McCarons Boulevard, discussed the tragedy that occurred last year at Highway
10 and County Road 96. He encouraged the Council to speak with the County regarding the speed
of traffic at this intersection. He feared that traffic in this area would only increase and become
worse as construction on TCAAP began.
Mayor Grant requested staff see if adequate speed limit signs were posted along Highway 10 and
County Road 96.
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 2
Councilmember Holmes recommended the Ramsey County Sheriff also increase speed checks at
this intersection.
3. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Mayor Grant provided an update on TCAAP. He explained that the Master Development
Agreement (MDA) could not be completed until the County took possession of the last 30 acres of
property. He indicated the Governor had signed off on the FOSET on July 31. The County
anticipates closing on the last 30 acres and would have control of this land in the coming weeks
and the MDA would then be signed within the next 75 days. He reported Alatus was still the
chosen developer for this project.
Councilmember Holden asked if the County and Alatus still have to close on all of the property
or just the remaining 30 acres.
Mayor Grant stated it was his understanding the County would be closing with Alatus on the
remaining 30 acres after the County has possession. He provided further comment on the
optimization study that was being completed by the US Army for the groundwater contamination.
Councilmember Holmes questioned how the project timeline has been affected.
Mayor Grant discussed how the groundwater study and future water treatment plans have
delayed the project and explained no dirt would be moved in 2017.
Councilmember Holden inquired who would be responsible for policing the TCAAP site once
development began.
Mayor Grant anticipated that once the property began to develop the City would be responsible
for policing this property. He explained he would bring this concern up at the next JDA meeting.
B. County Road I/Old Highway 8 Update
Public Works Director/City Engineer Polka reported construction was going well at County
Road I and Old Highway 8. She noted the bridge approach panels were being finished up. She
indicated the contractor would continue with the watermain connection near the Big 10 Tavern.
4. APPROVAL OF MINUTES
A. July 17, 2017 City Council Work Session
B. July 24, 2017 Special City Council Work Session
C. July 24, 2017 Regular City Council
Councilmember Holmes requested the term legal department be changed to City Attorney in the
July 17, 2017 worksession minutes.
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 3
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to approve the July 17, 2017, City Council Work Session meeting
minutes, July 24, 2017, Special City Council Work Session meeting minutes;
and July 24, 2017, Regular City Council meeting minutes as amended. The
motion carried unanimously (5-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Accept Resignation of Recreation Programmer
C. Motion to Approve Purchase of Labor and Equipment – Fire Hydrant Repair Kits
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for
Residents
Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to
discuss ideas regarding the TCAAP development.
Mayor Grant opened the public hearing at 7:22 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:23 p.m.
8. NEW BUSINESS
A. Authorize Request for Installation of Stop Signs at Chatham Avenue and
McCracken Lane
Public Works Director/City Engineer Polka stated staff received complaints regarding the
uncontrolled intersection at Chatham Avenue and McCracken Lane. There is a school bus stop
located at this intersection and the concern was with cars illegally passing school buses with
disregard for the children waiting at the stop. The complaint was brought forward by a resident as
well as by the Transportation Supervisor at Mounds View Public Schools.
Public Works Director/City Engineer Polka commented in order to determine if stop signs
should be installed, an intersection study was completed by WSB. The intersection was evaluated
for all-way stop control based on the Minnesota Manual of Uniform Traffic Control Devices. The
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 4
criteria looked at include crashes, vehicular volumes, pedestrian and bicycle volumes, vehicular
speeds; and sight distance. The study concludes that although an all-way stop is not warranted,
stop signs are recommended for northbound and southbound Chatham Avenue.
Councilmember Holmes asked if the school bus stop should be changed instead of installing a
stop sign.
Mayor Grant discussed how the neighborhood was turning over and noted there were more
children present. He explained the school district has reported a concern to the City that cars were
going around the bus stop, which was dangerous, especially during in climate weather. He stated
in the interest of public safety, he did not want to see anyone getting hurt. For this reason, he
supported the stop signs, as recommended by staff.
Councilmember Holmes feared that people would not be stopping for the stop sign. She
supported the school bus stop being moved.
Public Works Director/City Engineer Polka explained her recommendation was based on sight
lines and not strictly because this was the location of a bus stop.
Councilmember Holden agreed with Councilmember Holmes and believed Chatham Avenue
was a busy street and should not have a stop sign. She suggested the stop sign be placed on
McCracken Lane.
Councilmember Scott recommended the City Council receive feedback from the Mounds View
School District transportation department.
Public Works Director/City Engineer Polka commented she had spoken with the transportation
department and there was concern with the safety and traffic control at this intersection.
Councilmember McClung stated he was familiar with this intersection and recommended the
Council defer to the recommendation of the traffic engineer.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to authorize the Public Works Director to have stop signs installed on
northbound and southbound Chatham Avenue at the intersection with
McCracken Lane.
Councilmember Holden asked if there would be two busses at this intersection at the same time.
Public Works Director/City Engineer Polka stated this would not be the case.
Councilmember McClung reviewed the location and times for the school districts bus stops and
noted there was no overlap.
Mayor Grant supported the stop signs being placed on Chatham Avenue as this roadway had the
best sight lines. He noted that students in this area have dual bussing options and could attend
either Mounds View or Irondale High Schools.
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 5
Councilmember Holden asked if the neighborhood would be notified of the new signage.
Public Works Director/City Engineer Polka commented the City would be posting signage
notifying the neighborhood of the new stop signs.
The motion carried (5-0).
B. Adopt Resolution 2017-2022 Receiving the Feasibility Report and Calling for
a Public Hearing on Improvements for the 2018 Street and Utility
Improvement Project (2018 PMP)
Public Works Director/City Engineer Polka stated on April 24, 2017 the Council adopted
Resolution 2017-012 ordering the preparation of a Feasibility Report for the 2018 Pavement
Management Program (PMP) project. This 2018 PMP consists of improvements to the following
streets:
Streets proposed for reconstruction:
• Indian Oaks Court between James Avenue and the cul-de-sac
• Indian Oaks Trail between Hamline Avenue N and the cul-de-sac
• W Floral Drive between Hamline Avenue N and the dead end
• James Circle between W Floral Drive and the cul-de-sac
• Gale Circle between W Floral Drive and the cul-de-sac
• Norma Circle between W Floral Drive and the cul-de-sac
Streets proposed for reclamation:
• Wedgewood Drive between Old S.T.H. 10 and the cul-de-sac
• Brueberry Lane between Old S.T.H. 10 and Parkshore Drive
• Parkshore Drive between Old S.T.H. 10 and the cul-de-sac
Public Works Director/City Engineer Polka explained that in accordance with Council
direction, a Feasibility Report has been prepared that details the proposed improvements,
neighborhood impacts, estimated costs and financing for the proposed project. Staff reviewed how
the project would be funded and recommended the Council receive the feasibility report and order
a Public Hearing to be held on September 25, 2017 for the 2018 PMP.
Councilmember Holden asked if the residents were given rough estimates on the project costs at
the recent neighborhood meeting.
Public Works Director/City Engineer Polka reported staff had provided this information to the
neighbors in attendance.
Councilmember Holmes questioned if this project would include curb and gutter.
Public Works Director/City Engineer Polka stated this would be included in the project.
Mayor Grant inquired if the sewer lining was part of the combined project.
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 6
Public Works Director/City Engineer Polka reported this was the case and noted she would be
applying for Met Council grant funding. It was noted the sewer lining would be completed with
the PMP in 2018.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to Adopt Resolution 2017-022 Receiving the Feasibility Report and
Ordering the Public Hearing to be held on September 25, 2017 for the 2018
PMP. The motion carried (5-0).
C. Adopt Resolution 2017-023 Approving Plans and Specifications and
Authorizing Advertisement for Bids for the 2017 Sewer Lining Project
Public Works Director/City Engineer Polka stated the 2017 Capital Improvement Plan has an
item in the amount of $400,000 for sewer lining/rehabilitation. The 2017 Legislature approved
$3.79 million in funding for Inflow & Infiltration (I/I) projects. Arden Hills has been identified on
the list of eligible cities to apply for the grant funding. The requirements are similar to previous
grant programs. Up to 50% of I/I projects completed between May 31, 2017 and November 1,
2019 are eligible. In addition to the lining identified with this project, staff will include the lining
that is proposed with the 2018 PMP in the grant application. Staff reviewed the proposed sewer
lining areas. The total length of pipe to be lined is approximately 8,000 feet and includes
approximately 200 feet of storm sewer. Staff recommended the Council approve plans and
specifications and authorize advertisement for bids for the 2017 Sewer Lining Projects. It was
noted staff would be applying for grant funding for this project through the Met Council.
Mayor Grant requested further information on the grant funding.
Public Works Director/City Engineer Polka described how the grant funding was awarded by
the Met Council. She reported the City would be receiving $25,000 up front and then a
percentage of the remainder based on the number of cities that apply and qualify for the funding.
Councilmember Holden asked how many more miles of sewer pipe would be lined through this
project.
Public Works Director/City Engineer Polka explained another two miles of pipe would be
lined.
Councilmember Holden questioned if sewer lining expenses were becoming cheaper.
Public Works Director/City Engineer Polka stated the costs may be slightly decreasing.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to Adopt Resolution 2017-023 Approving Plans and Specifications and
Authorizing Advertisement for Bids for the 2017 Sewer Lining Project. The
Engineer’s Estimate is $260,000. The motion carried (5-0).
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 7
9. UNFINISHED BUSINESS
A. College Rental Properties
Councilmember Holden requested an update from staff on College Rental Properties.
Public Works Director/City Engineer Polka commented she had no report on this item.
Mayor Grant stated he had a brief conversation with the President of Bethel University.
Interim Director of Finance and Administrative Services Perrault reported City staff were
attempting to schedule meetings with the Deans from Bethel and Northwestern.
Mayor Grant requested staff set these meetings and report back to the Council as soon as
possible.
10. COUNCIL COMMENTS
Councilmember Scott stated he attended the 3rd Annual Bark & Rec Event on Saturday, July
29th. He thanked all of the staff members and residents who were able to attend this event. He
noted Perry Park and Hazelnut Park were the City’s designated dog parks.
Councilmember Scott reported the new speed zone signs at Valentine Hills Elementary School
were installed today.
Councilmember Scott commented on the eight Night to Unite events that he attended on
Tuesday, August 1.
Councilmember Scott commended the Public Works Department for taking a proactive stance on
the inspection of the City’s fire hydrants.
Councilmember Holmes stated the Planning Commission did not have a quorum at their last
meeting.
Councilmember Holden questioned where the City was in the process of hiring a City Attorney.
Mayor Grant commented six firms applied and this was screened down by the staff to four firms.
It was determined by the Personnel Committee that the full Council should interview the final
four candidates.
Councilmember Holden explained she received complaints from the Glenarden neighborhood at
Night to Unite regarding the rental properties in their neighborhood. She discussed how
neighborhoods were changing over and explained the City needed to keep this in mind in order to
meet the needs of community within its City parks.
Councilmember Holden requested an update on GreenStep Cities.
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 8
Councilmember Holmes provided the Council with an update on GreenStep Cities and noted
Senior Planner Bachler would be taking over this program at a staff level.
Councilmember Holden requested staff speak with Bethel University regarding use of the loud
speaker.
Councilmember Holden thanked Aaron Thelen for all of his work in the parks and wished him
well in his new position.
Councilmember Holden stated she would be attending the Rotary Taste of Hops fundraiser event
on Friday, August 18.
Councilmember Holden asked when the new Communications Specialist would be starting with
the City.
Mayor Grant reported Communications Specialist Aley Olson began working with the City on
Tuesday, August 8.
City Clerk Hanson described the work Ms. Olson has been undergoing on the City’s website, on
Facebook, Twitter, and noted she was also making corporate contacts. She explained Ms. Olson
would be meeting with the newsletter committee in the coming weeks.
Councilmember Holden wished Heather Worthington well in her new position and thanked her
for all of her work on TCAAP.
Councilmember McClung understood the Floral neighborhood was very excited to have their
streets reconstructed in 2018.
Councilmember McClung stated the Ketihson neighborhood was interested in seeing the old
City Hall site redeveloped.
Mayor Grant commented the City received 50% of the funding for the Old Snelling bridge.
Mayor Grant directed staff to look at the documentation the City has for emergency management
and noted Councilmember Scott should be included with this document.
Mayor Grant explained he attended a number of events on Night to Unite and he thanked all
Arden Hills residents that participated in this event. He discussed several comments and feedback
that he received from the public.
Mayor Grant thanked Aaron Thelen for his dedicated service to the City in the parks and wished
him well in his new position.
Councilmember Holden noted the Cummings Park sign had been moved.
Councilmember Scott also thanked Aaron Thelen for his service to the City.
ARDEN HILLS CITY COUNCIL – AUGUST 14, 2017 9
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 8:34 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Page 1 of 1
DATE: August 28, 2017
TO: Honorable Mayor and City Council Members
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance & Administrative Services
Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Council Should Consider the Following Options:
A.Approve Claims and Payroll
or
B.Reject Claims and Payroll
Supporting Documents:
Payroll
2017 Payroll #16 .................................................................................... $ 94,376.32
Total Payroll $ 94,376.32
Accounts Payable Claims Through 8/18/2017
Paid Claims (Check No 0 Sales Tax) ..................................................... $ 12,124.00
Paid Claims (Check No 46842-Check No 46887) ................................. $ 159,335.73
Paid Claims (Check No 46888) ............................................................. $ 421,213.67
Total Accounts Payable $ 592,673.40
Total Claims $ 687,049.72
CONSENT ITEM 6A
MEMORANDUM
CITY OF ARDEN HILLS
PAYROLL # 16
CHECKS DATED: 08/11/17
Biweekly: 07/22/17 - 08/04/17
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,153.75 EFT
SIT 2,567.19 EFT
FICA Oasdi 3,947.49 EFT
FICA Medicare 923.22 EFT
TOTAL TAXES 13,591.65
Health Premium 2,567.26 A/P Check*
Dental Premium A/P Check*
FSA Health Care Reimb. 145.83 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,921.42
HSA Health Saving 677.17
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 297.02 EFT
Health Care Savings Plan-4% 439.25 EFT
TOTAL HEALTH SAVINGS 1,413.44
PERA 3,851.77 EFT
ICMA 907.26 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 873.30 EFT
TOTAL RETIREMENT 6,246.73
IUOE 49 Dues (Union) 137.75 A/P Check*
LTD/STD Insurance 1,059.97 A/P Check*
PERA Life Insurance 40.00 A/P Check*
Life/Addl/Dep Life 83.00 A/P Check*
UNUM 42.55 A/P Check*
AFLAC 191.58 EFT
Avesis-Vision Care 5.70 A/P Check*
TOTAL VOLUNTARY 1,560.55
Total Employee Deductions 25,733.79
Net Payroll
Direct Deposit 39,879.43 EFT
Gross Payroll Tie-Out 68,205.44
STD/LTD Gross - Up
Plus City Paid Benefit 26,170.88
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 94,376.32
FICA TIE-OUT
Gross Payroll 68,205.44
Less Total FSA 2,921.42
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 65,284.02
FICA Oasdi @ 6.20% 3,947.49
FICA Medicare @ 1.45% 923.22
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
85.10
4,444.35
85.10
0.00
14,741.33
1,208.01
15,949.34
821.38
821.38
4,444.35
4,870.71
CITY BENEFIT
3,947.49
923.22
1
Ashley Bertrand
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Sent:Monday, August 14, 2017 3:14 PM
To:Ashley Bertrand
Subject:Your Recent Return Request
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Sales and Use Tax - Return Submitted
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days from 14-Aug-2017 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time.
Confirmation Summary
Submitted Date and Time: 14-Aug-2017 3:13:25 PM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request Submitted: Return and payment request
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Summary
Return Confirmation Number: 1-949-155-136
Account Type: Sales & Use Tax
Filing Period: 31-Jul-2017
Projected Amount/Credit Due: $12,124.00
Payment Summary
Account Type: Sales & Use Tax
Filing Period: 31-Jul-2017
Payment Amount: $12,124.00
Payment Date: 14-Aug-2017
Bank Name: US BANK NA
Bank Account Number: ********9377
Contact Us
If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email)
SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday.
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Accounts Payable
User:
Printed:
ashley.bertrand
8/22/2017 2:37 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0192 Grainger, Inc 08/10/2017ACH
9500999009 PW Expenses PW Expenses 21.60
21.60Total for this ACH Check for Vendor 0192:
0387 ICMA Retirement Trust- #302482 08/10/2017ACH
PR Batch 00100.08.2017 ICMA Employee DeductionPR Batch 00100.08.2017 ICMA Employee Deduction 25.00
PR Batch 00100.08.2017 ICMA Employee PercentPR Batch 00100.08.2017 ICMA Employee Percent 882.26
907.26Total for this ACH Check for Vendor 0387:
0940 Zee Medical Services 08/10/2017ACH
54058594 First Aid Supplies First Aid Supplies 33.20
54058594 First Aid Supplies First Aid Supplies 101.70
134.90Total for this ACH Check for Vendor 0940:
1041 Aaron Thelen 08/10/2017ACH
08032017-AT 7/24-8/2 Expenses 7/24-8/2 Expenses 42.27
42.27Total for this ACH Check for Vendor 1041:
1408 Supply Solutions 08/10/2017ACH
14655 City Hall Supplies City Hall Supplies 177.44
177.44Total for this ACH Check for Vendor 1408:
4889 Community Footworks 08/10/2017ACH
08022017-CF August 17 Foot Clinic August 17 Foot Clinic 336.00
336.00Total for this ACH Check for Vendor 4889:
5596 Jamar Company 08/10/2017ACH
484311 Parks Supplies Parks Supplies 33.00
484327 Parks Supplies Parks Supplies 63.00
484598 Parks Supplies Parks Supplies 280.00
484747 Perry Park Playground Supplies Perry Park Playground Supplies 191.50
567.50Total for this ACH Check for Vendor 5596:
5712 Midwest Concrete Services, Inc.08/10/2017ACH
1026 Storm Sewer Repairs Storm Sewer Repairs 2,500.00
2,500.00Total for this ACH Check for Vendor 5712:
6129 Fast Signs 08/10/2017ACH
204-45538 Office Supplies Office Supplies 330.38
330.38Total for this ACH Check for Vendor 6129:
6349 Mary Nosek 08/10/2017ACH
17-008 July 17 AH Notes July 17 AH Notes 80.00
Page 1AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
80.00Total for this ACH Check for Vendor 6349:
8032 Pace Analytical Field Svc 08/10/2017ACH
12170717 July 17 Drinking Water Expenses July 17 Drinking Water Expenses 712.75
12170718 June 17 Drinking Water Expenses June 17 Drinking Water Expenses 821.10
1,533.85Total for this ACH Check for Vendor 8032:
LACI Sports Unlimited 08/10/2017ACH
07172017-SU Volleyball Camp Volleyball Camp 73.00
07212017-SU Lacrosse Camp Lacrosse Camp 73.00
146.00Total for this ACH Check for Vendor LACI:
TOII Tokle Inspections, Inc 08/10/2017ACH
08012017-Tokle July 2017 Inspections July 2017 Inspections 1,326.40
1,326.40Total for this ACH Check for Vendor TOII:
0602 US BANK 08/10/2017ACH
Christof-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 998.88
Christof-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 224.95
Frid-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 81.42
Grant-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 140.89
Grant-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 199.50
Holden-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 281.89
Holmes-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 254.52
Mikacevi-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 119.18
Mooney-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 107.02
Perrault-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 435.00
Scherbel-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 258.22
Scherbel-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 19.26
Scherbel-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses -40.00
Scherbel-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 64.25
Scherbel-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses -27.48
Scherbel-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 130.00
Schifsky-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 389.53
Schifsky-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 132.50
Schifsky-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 55.60
Thelen-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 244.37
Thelen-060717 Jun/Jul 17 Expenses Jun/Jul 17 Expenses 622.84
4,692.34Total for this ACH Check for Vendor 0602:
2597 AARP 08/10/201746842
08082017-AARP August 2017 AARP Class August 2017 AARP Class 140.00
140.00Total for Check Number 46842:
5593 American Legal Publishing Corp.08/10/201746843
0117250 MN Code of Ordinances MN Code of Ordinances 9.00
9.00Total for Check Number 46843:
0651 CDW Government, Inc.08/10/201746844
JLZ4535 Technology Expenses Technology Expenses 191.49
191.49Total for Check Number 46844:
CPF1 Central Pension Fund 08/10/201746845
07312017-CPF July 17 Contributions July 17 Contributions 1,075.20
Page 2AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,075.20Total for Check Number 46845:
1032 Commercial Asphalt Co.08/10/201746846
170731 Water Main Break Expenses Water Main Break Expenses 15,348.59
15,348.59Total for Check Number 46846:
DEED Dept of Employment & Econ Dev 08/10/201746847
11386995 Q2 2017 Expenses Q2 2017 Expenses 179.86
11386995 Q2 2017 Expenses Q2 2017 Expenses 359.72
11386995 Q2 2017 Expenses Q2 2017 Expenses 359.72
11386995 Q2 2017 Expenses Q2 2017 Expenses 89.93
11386995 Q2 2017 Expenses Q2 2017 Expenses 359.72
11386995 Q2 2017 Expenses Q2 2017 Expenses 359.72
11386995 Q2 2017 Expenses Q2 2017 Expenses 89.93
1,798.60Total for Check Number 46847:
1119 Gertens 08/10/201746848
9090-6 Cummings Park Landscaping Cummings Park Landscaping 134.75
9091-6 Cummings Park & Rain Garden Landscaping Cummings Park & Rain Garden Landscaping 3,627.50
9091-6 Cummings Park & Rain Garden Landscaping Cummings Park & Rain Garden Landscaping 941.00
4,703.25Total for Check Number 46848:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 08/10/201746850
08.15.2017-IUOE Sept 17 Premium Sept 17 Premium 1,325.00
08152017-IUOE Sept 17 Premium Sept 17 Premium 9,360.00
10,685.00Total for Check Number 46850:
6984 Lang Builders 08/10/201746851
2015-00976 3132 Shorewood Dr Escrow Release 2015-00976 3132 Shorewood Dr Escrow Release 2015-00976 9,914.11
9,914.11Total for Check Number 46851:
0557 David Leiser 08/10/201746852
08032017-DL 2017 Basketball Camps 2017 Basketball Camps 4,776.80
4,776.80Total for Check Number 46852:
5696 Mayer Arts Inc.08/10/201746853
2938 Moana & Beauty & the Beast Camps Moana & Beauty & the Beast Camps 3,572.00
3,572.00Total for Check Number 46853:
5443 Metro Products, Inc.08/10/201746854
127663 PW Expenses PW Expenses 255.24
255.24Total for Check Number 46854:
1058 MIDC Enterprises 08/10/201746855
I0040527 PW Expenses PW Expenses 74.10
I0040532 PW Expenses PW Expenses 48.84
122.94Total for Check Number 46855:
8614 Minneapolis Saw Company 08/10/201746856
65460 Parks Expenses Parks Expenses 781.35
781.35Total for Check Number 46856:
Page 3AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
2732 Minnesota Wisconsin Playground 08/10/201746857
2017232 Perry Park Playground Perry Park Playground 18,434.00
18,434.00Total for Check Number 46857:
1143 Office of the Secretary of State - Notary 08/10/201746858
08032017-SKN Sara Knoll-Notary Sara Knoll-Notary 120.00
120.00Total for Check Number 46858:
0330 Pioneer Press 08/10/201746859
51503734-0717 Subscription Expenses Subscription Expenses 11.00
11.00Total for Check Number 46859:
2151 Ramsey Conservation District 08/10/201746860
711117AH Q2 2017 Inspections Q2 2017 Inspections 3,978.05
3,978.05Total for Check Number 46860:
0811 Ramsey County 08/10/201746861
EMCOM-006174 June 17 Fleet Support Fee June 17 Fleet Support Fee 24.96
EMCOM-006218 June 17 Fleet Support Fee June 17 Fleet Support Fee 4,790.65
EMCOM-006233 June 17 Fleet Support Fee June 17 Fleet Support Fee 945.34
5,760.95Total for Check Number 46861:
0282 Republic Services #899 08/10/201746862
0899-003082175 July 17 Recycling July 17 Recycling -2,491.74
0899-003082175 July 17 Recycling July 17 Recycling 7,643.88
5,152.14Total for Check Number 46862:
5576 Schindler Elevator Corp.08/10/201746863
7152554049 City Hall Repair City Hall Repair 447.41
447.41Total for Check Number 46863:
1054 SHI International Corp.08/10/201746864
B06799436 Technology Expenses Technology Expenses 243.00
243.00Total for Check Number 46864:
0576 TimeSaver Off Site Secretarial 08/10/201746865
M23007-1 6/21 JDA Mtg & 6/26 CC Mtg 6/21 JDA Mtg & 6/26 CC Mtg 139.00
M23007-1 6/21 JDA Mtg & 6/26 CC Mtg 6/21 JDA Mtg & 6/26 CC Mtg 181.50
M23007-1 6/21 JDA Mtg & 6/26 CC Mtg 6/21 JDA Mtg & 6/26 CC Mtg 12.00
M23042 7/10 CC & 7/5 Plan Com Mtgs 7/10 CC & 7/5 Plan Com Mtgs 139.00
M23042 7/10 CC & 7/5 Plan Com Mtgs 7/10 CC & 7/5 Plan Com Mtgs 300.00
771.50Total for Check Number 46865:
3099 Tri-State Bobcat, Inc.-Little Canada 08/10/201746866
A34303 PW Expenses PW Expenses 199.83
E21192 PW Equipment Rental PW Equipment Rental 275.00
474.83Total for Check Number 46866:
7504 Clarice Wilson 08/10/201746867
08082017-CW Summer 2017 Music Together Program Summer 2017 Music Together Program 1,599.30
1,599.30Total for Check Number 46867:
Page 4AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
2292 Zero Gravity 08/10/201746868
07242017-ZG Friday Field Trip Friday Field Trip 624.00
624.00Total for Check Number 46868:
103,785.69Total for 8/10/2017:
0131 Beisswenger's How-To Store 08/17/201746869
907279 PW Supplies PW Supplies 17.45
908148 PW Supplies PW Supplies 38.96
910090 PW Supplies PW Supplies 24.98
910108 PW Supplies PW Supplies 10.58
910507 PW Supplies PW Supplies 17.98
913004 PW Supplies PW Supplies 46.07
156.02Total for Check Number 46869:
2487 Fluid Interiors 08/17/201746870
54073 Book Cart Rental Expense Book Cart Rental Expense 405.00
405.00Total for Check Number 46870:
0176 Frattallone's Hardware, Inc.08/17/201746871
075726-A July 17 Expenses July 17 Expenses 76.62
075728-A July 17 Expenses July 17 Expenses 15.99
075781-A July 17 Expenses July 17 Expenses 9.60
102.21Total for Check Number 46871:
HEPC HP, Inc.08/17/201746872
58707357 Technology Supplies Technology Supplies 35.99
58714300 Technology Supplies Technology Supplies 1,071.36
1,107.35Total for Check Number 46872:
0916 Lakes Country Service Coop 08/17/201746873
170802091274 Sept 17 Premium Sept 17 Premium 2,584.50
170802091274 Sept 17 Premium Sept 17 Premium 8,663.00
11,247.50Total for Check Number 46873:
2732 Minnesota Wisconsin Playground 08/17/201746874
2017248 Wood Fiber Wood Fiber 250.00
250.00Total for Check Number 46874:
6252 Office Depot 08/17/201746875
2087242528 Office Supplies Office Supplies 83.74
2089577735 Office Supplies Office Supplies 149.95
233.69Total for Check Number 46875:
7359 Olson's Sewer Service, Inc.08/17/201746876
84892 Lift Station Expenses Lift Station Expenses 506.25
506.25Total for Check Number 46876:
1074 Precision Landscape & Tree 08/17/201746877
6710 Storm Clean Up Storm Clean Up 2,025.00
Page 5AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
2,025.00Total for Check Number 46877:
1208 Premium Waters, Inc 08/17/201746878
610201-07-17 Jul 17 City Hall Expenses Jul 17 City Hall Expenses 276.21
276.21Total for Check Number 46878:
3100 Provident Life and Accident Ins Co 08/17/201746879
9672443-0717 July 17 Premium July 17 Premium 85.10
85.10Total for Check Number 46879:
6748 Reliance Standard 08/17/201746881
GL154938-0817 August 17 Premium August 17 Premium 1,127.72
1,127.72Total for Check Number 46881:
6527 Roto-Rooter Services Company 08/17/201746882
2016-00916 ROW Permit 2016-00916 Escrow Refund ROW Permit 2016-00916 Escrow Refund 1,000.00
1,000.00Total for Check Number 46882:
1193 SelectAccount 08/17/201746883
1198484 August 17 Participant Fees August 17 Participant Fees 29.54
29.54Total for Check Number 46883:
0327 Staples Business Advantage 08/17/201746884
3345832919 Annual Premium Member Fee Annual Premium Member Fee 299.00
3346391857 Office Supplies Office Supplies 513.26
3346565090 Office Supplies Office Supplies 26.19
3346643044 Office Supplies Office Supplies 209.16
3346784871 Office Supplies Office Supplies 209.16
3347124780 Office Supplies Office Supplies -209.16
3347194394 Office Supplies Office Supplies 79.98
3347288678 Office Supplies Office Supplies 68.72
1,196.31Total for Check Number 46884:
0925 T-Mobile 08/17/201746885
08222017-TMobil Aug 17 Expenses Aug 17 Expenses 28.70
28.70Total for Check Number 46885:
1571 Kevin Tramm 08/17/201746886
2016-00514 Final CofO Escrow Release Final CofO Escrow Release 6,875.00
6,875.00Total for Check Number 46886:
0811 Ramsey County 08/17/201746887
PUBW-016480 Q1 & Q2 17 Emergency Pre-Emption System MaintenanceQ1 & Q2 17 Emergency Pre-Emption System Maintenance 304.90
304.90Total for Check Number 46887:
0811 Ramsey County 08/17/201746888
SHRFL-001633 Aug 17 RC Sheriff Aug 17 RC Sheriff 98,147.73
98,147.73Total for Check Number 46888:
125,104.23Total for 8/17/2017:
Page 6AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0225 Lillie Suburban Newspapers 08/22/2017ACH
07312017-LSN July 17 Publications July 17 Publications 83.38
07312017-LSN July 17 Publications July 17 Publications 25.38
07312017-LSN July 17 Publications July 17 Publications 913.50
1,022.26Total for this ACH Check for Vendor 0225:
0453 Continental Research Corp.08/22/2017ACH
452367-CRC-1 Sanitary Sewer Supplies Sanitary Sewer Supplies 1,034.00
1,034.00Total for this ACH Check for Vendor 0453:
1115 WSB & Associates, Inc.08/22/2017ACH
3450-00010 June TCAAP Engineering Expenses June TCAAP Engineering Expenses 2,443.00
3455-1407 June Old Snelling & Utility Expenses June Old Snelling & Utility Expenses 5,762.00
3455-1505 June Higher Education Study Expenses June Food Truck Regulation Expenses 3,457.50
3455-1605 June Water Supply Plan Engineering Expenses June Water Supply Plan Engineering Expenses 880.00
3455-2004 June P&Z Expenses June P&Z/Parks/Sewer/SWM Expenses 1,511.50
3455-2004 June Land Use & Housing Expenses June P&Z/Parks/Sewer/SWM Expenses 460.00
3455-2004 June Parks Expenses June P&Z/Parks/Sewer/SWM Expenses 568.00
3455-2004 June SWM Expenses June P&Z/Parks/Sewer/SWM Expenses 3,463.75
3455-2004 June Sewer Expenses June P&Z/Parks/Sewer/SWM Expenses 264.00
3455-2204 June PC 17-010 Expenses June PC 17-010 Expenses 32.00
3455-2303 June Food Truck Regulation Expenses June Food Truck Regulation Expenses 191.00
3455-2502 June Escrow 2016-01022 Expenses June Food Truck Regulation Expenses 246.00
3608-0002 June Water Toer Rehab Expenses June Water Toer Rehab Expenses 1,601.00
R010282-0001 June PC 17-010 Expenses June PC 17-010/P&Z Expenses 57.00
R010282-0001 June P&Z Expenses June PC 17-010/P&Z Expenses 184.00
R010283-0001 June 3420 Fairview Ave Minor Subdivision ExpensesJune 3420 Fairview Ave Minor Subdivision Expenses 128.00
R010320-0001 June Old Highway 8 Expenses June Old Highway 8 Expenses 218.00
21,466.75Total for this ACH Check for Vendor 1115:
1252 Campbell Knutson - Attorneys at Law 08/22/2017ACH
3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 45.00
3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 94.00
3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 1,832.00
3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 75.00
3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 614.28
3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 75.00
2,735.28Total for this ACH Check for Vendor 1252:
1782 Willie McCray 08/22/2017ACH
313 8/8 Expenses 8/8 Expenses 189.00
189.00Total for this ACH Check for Vendor 1782:
6239 Har Mar Lock & Service Center 08/22/2017ACH
2178533 Parks/Building Maintenance Parks/Building Maintenance 64.50
64.50Total for this ACH Check for Vendor 6239:
7501 Kelly & Lemmons, P.A.08/22/2017ACH
47497 Jul 17 Prosecution Jul 17 Prosecution 2,081.75
2,081.75Total for this ACH Check for Vendor 7501:
0319 City of Roseville 08/22/2017ACH
0223317 Q2 17 Water Expenses Q2 17 Water Expenses 260,864.46
Page 7AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
260,864.46Total for this ACH Check for Vendor 0319:
0339 Ferguson Waterworks 2516 08/22/2017ACH
0247432 Water Expenses Water Expenses 15,259.48
15,259.48Total for this ACH Check for Vendor 0339:
1115 WSB & Associates, Inc.08/22/2017ACH
3455-0009 June 17 P&Z Expenses June 17 2018 PMP Expenses 8,348.00
3455-0009 June 17 Engineer Expenses June 17 2018 PMP Expenses 6,672.50
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 525.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 525.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 2,100.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 2,100.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 525.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 315.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 1,260.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 1,050.00
3455-0015 June 17 Enginner Expenses June 17 DPW/Eng Expenses 4,950.00
3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 2,100.00
R010111-0002 June 17 2018 PMP Expenses June 17 2018 PMP Expenses 16,471.50
46,942.00Total for this ACH Check for Vendor 1115:
351,659.48Total for 8/22/2017:
Report Total (69 checks): 580,549.40
Page 8AP Checks by Date - Detail by Check Date (8/22/2017 2:37 PM)
Page 1 of 2
DATE: August 28, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 2017 Seal Coat Bids
Budgeted Amount: Actual Amount: Funding Sources:
$150,000 Low Bid $49,572.73
Streets Operating Budget
Requested Action
Adopt Resolution 2017-024 Awarding the 2017 Seal Coat Project to Allied Blacktop Company,
as the lowest responsive bidder in the amount of $49,572.73.
Discussion
The 2017 General Fund identifies $150,000 in the Streets operating budget for street resurfacing
and seal coating. On July 24, 2017, the City Council adopted Resolution 2017-021 approving
plans and specifications for the 2017 Seal Coat Project. Bids were opened on August 15, 2017.
Two contractors submitted bids. The following table provides the bidder’s name and the total of
their bid and attached is a complete bid tabulation:
Bidder Base Bid (2017 Completion)
Allied Blacktop Company $49,572.73
Pearson Bros., Inc. $64,551.03
The low bid was submitted by Allied Blacktop Company, out of Maple Grove, Minnesota, in the
amount of $49,572.73.
Allied Blacktop Company, has successfully completed similar projects in Brooklyn Park, Hugo,
Blaine, and Saint Louis Park. I recommend Allied Blacktop Company as the lowest responsive
bidder.
CONSENT ITEM – 6B
MEMORANDUM
Page 2 of 2
Attachment
Attachment A: Bid Tabulation
Attachment B: Resolution 2017-024 Awarding the Contract
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2017-024
A RESOLUTION AWARDING THE 2017 SEAL COAT PROJECT
WHEREAS, pursuant to advertisements for bids for the 2017 Seal Coat project, bids were
received on Tuesday, August 15, 2017, at 10:00 a.m., opened, and tabulated according to the law,
and the following bids were received complying with the advertisement:
AND WHEREAS, it appears that Allied Blacktop Company of Maple Grove, Minnesota is
the lowest responsible bidder at the tabulated bid price of $49,572.73;
Bidder Bid Amount
Allied Blacktop Company $49,572.73
Pearson Bros., Inc. $64,551.03
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. The Mayor and City administrator are hereby authorized and directed to enter into a contract
with Allied Blacktop Company, as recommended by the City Engineer, for $49,572.73 in
the name of the City of Arden Hills for the above improvements according to the plans and
specifications thereof heretofore approved by the City Council and on file in the office of the
City Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until contracts have been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28TH DAY
OF AUGUST, 2017.
DAVID GRANT, MAYOR
ATTEST:
_______________________________
JULIE HANSON, CITY CLERK
City of Arden Hills
City Council Meeting for August 28, 2017
Page 1 of 1
DATE: August 28, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Matthew Bachler, Senior Planner
SUBJECT: Planning Commission Appointment – Angela Hames
Requested Action
Motion to approve Resolution 2017-025 appointing Angela Hames as an alternate member of the
Planning Commission with a term expiration of December 31, 2019.
Background
The Arden Hills Planning Commission has seven regular members, plus two named alternates
who can sit as voting members when a regular member must be absent. One of the alternate
positions is currently vacant and Commissioner Angela Hames has requested to be reappointed
as an alternate member.
The City Council appointed Angela Hames as a regular member of the Planning Commission on
January 9, 2017 for a term expiring on December 31, 2019. Commissioner Hames would serve
out her term as an alternate member. The Chair of the Planning Commission, Roberta
Thompson, is supportive of the proposed change in membership.
Attachments
A. Resolution 2017-025
CONSENT ITEM – 6C
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2017-025
A RESOLUTION APPOINTING ANGELA HAMESAS AN ALTERNATE MEMBER TO
THE PLANNING COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2019.
WHEREAS, the City Council appoints residents to serve in an advisory capacity to the
City Council regarding planning and zoning issues;
WHEREAS, the City Council appointed Angela Hames to the Planning Commission on
January 9, 2017 for a term expiring on December 31, 2019;
WHEREAS, Angela Hames has requested to serve out her current term as an alternate
member to the Planning Commission;
THEREFORE, BE IT RESOLVED: The City Council appoints Angela Hames to serve
as an alternate member on the Planning Commission for a term expiring on December 31, 2019.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
28th DAY OF AUGUST, 2017.
_________________________________________
David Grant, MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK
City of Arden Hills
City Council Meeting for August 28, 2017
Page 1 of 1
CONSENT ITEM – 6D
MEMORANDUM
DATE: August 28, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Matthew Bachler, Senior Planner
SUBJECT: Planning Commission Appointment – Matt Dixon
Requested Action
Motion to approve Resolution 2017-026 appointing Matt Dixon as a regular member of the
Planning Commission with a term expiration of December 31, 2019.
Background
The Arden Hills Planning Commission has seven regular members, plus two named alternates
who can sit as voting members when a regular member must be absent. One of the alternate
positions is currently vacant and Commissioner Angela Hames has requested to be reappointed
as an alternate member, creating one regular member vacancy.
Matt Dixon, an Arden Hills resident, has submitted an application to serve on the Planning
Commission. An interview panel consisting of Council Liaison Fran Holmes, Chair Roberta
Thompson, and Senior Planner Matthew Bachler interviewed Mr. Dixon on August 9. After
reviewing the interview panel’s recommendation, Mayor Grant recommends appointing Mr.
Dixon to the Planning Commission for a three-year term expiring on December 31, 2019.
Attachments
A. Resolution 2017-026
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2017-026
A RESOLUTION APPOINTING MATT DIXON TO THE PLANNING COMMISSION
FOR A TERM EXPIRING DECEMBER 31, 2019.
WHEREAS, the City Council appoints residents to serve in an advisory capacity to the
City Council regarding planning and zoning issues in the City of Arden Hills;
THEREFORE, BE IT RESOLVED: The City Council appoints Matt Dixon to serve as
a regular member on the Planning Commission for a term expiring on December 31, 2019.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
28th DAY OF AUGUST, 2017.
_________________________________________
David Grant, MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK