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HomeMy WebLinkAbout08-14-17-R '!Tt -` "ENILLS Approved: August 28, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 14,2017 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Interim Director of Finance and Administrative Services Dave Perrault; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested College Rental Properties be discussed under Unfinished Business. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Dave Cmiel, 478 McCarons Boulevard, discussed the tragedy that occurred last year at Highway 10 and County Road 96. He encouraged the Council to speak with the County regarding the speed of traffic at this intersection. He feared that traffic in this area would only increase and become worse as construction on TCAAP began. Mayor Grant requested staff see if adequate speed limit signs were posted along Highway 10 and County Road 96. ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 2 Councilmember Holmes recommended the Ramsey County Sheriff also increase speed checks at this intersection. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Mayor Grant provided an update on TCAAP. He explained that the Master Development Agreement(MDA) could not be completed until the County took possession of the last 30 acres of property. He indicated the Governor had signed off on the FOSET on July 31. The County anticipates closing on the last 30 acres and would have control of this land in the coming weeks and the MDA would then be signed within the next 75 days. He reported Alatus was still the chosen developer for this project. Councilmember Holden asked if the County and Alatus still have to close on all of the property or just the remaining 30 acres. Mayor Grant stated it was his understanding the County would be closing with Alatus on the remaining 30 acres after the County has possession. He provided further comment on the optimization study that was being completed by the US Army for the groundwater contamination. Councilmember Holmes questioned how the project timeline has been affected. Mayor Grant discussed how the groundwater study and future water treatment plans have delayed the project and explained no dirt would be moved in 2017. Councilmember Holden inquired who would be responsible for policing the TCAAP site once development began. Mayor Grant anticipated that once the property began to develop the City would be responsible for policing this property. He explained he would bring this concern up at the next JDA meeting. B. County Road I/Old Highway 8 Update Public Works Director/City Engineer Polka reported construction was going well at County Road I and Old Highway 8. She noted the bridge approach panels were being finished up. She indicated the contractor would continue with the watermain connection near the Big 10 Tavern. 4. APPROVAL OF MINUTES A. July 17, 2017 City Council Work Session B. July 24, 2017 Special City Council Work Session C. July 24, 2017 Regular City Council Councilmember Holmes requested the term legal department be changed to City Attorney in the July 17, 2017 worksession minutes. ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 3 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the July 17, 2017, City Council Work Session meeting minutes, July 24, 2017, Special City Council Work Session meeting minutes; and July 24, 2017, Regular City Council meeting minutes as amended. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Accept Resignation of Recreation Programmer C. Motion to Approve Purchase of Labor and Equipment—Fire Hydrant Repair Kits MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:22 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:23 p.m. 8. NEW BUSINESS A. Authorize Request for Installation of Stop Signs at Chatham Avenue and McCracken Lane Public Works Director/City Engineer Polka stated staff received complaints regarding the uncontrolled intersection at Chatham Avenue and McCracken Lane. There is a school bus stop located at this intersection and the concern was with cars illegally passing school buses with disregard for the children waiting at the stop. The complaint was brought forward by a resident as well as by the Transportation Supervisor at Mounds View Public Schools. Public Works Director/City Engineer Polka commented in order to determine if stop signs should be installed, an intersection study was completed by WSB. The intersection was evaluated for all-way stop control based on the Minnesota Manual of Uniform Traffic Control Devices. The ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 4 criteria looked at include crashes, vehicular volumes, pedestrian and bicycle volumes, vehicular speeds; and sight distance. The study concludes that although an all-way stop is not warranted, stop signs are recommended for northbound and southbound Chatham Avenue. Councilmember Holmes asked if the school bus stop should be changed instead of installing a stop sign. Mayor Grant discussed how the neighborhood was turning over and noted there were more children present. He explained the school district has reported a concern to the City that cars were going around the bus stop, which was dangerous, especially during in climate weather. He stated in the interest of public safety, he did not want to see anyone getting hurt. For this reason, he supported the stop signs, as recommended by staff. Councilmember Holmes feared that people would not be stopping for the stop sign. She supported the school bus stop being moved. Public Works Director/City Engineer Polka explained her recommendation was based on sight lines and not strictly because this was the location of a bus stop. Councilmember Holden agreed with Councilmember Holmes and believed Chatham Avenue was a busy street and should not have a stop sign. She suggested the stop sign be placed on McCracken Lane. Councilmember Scott recommended the City Council receive feedback from the Mounds View School District transportation department. Public Works Director/City Engineer Polka commented she had spoken with the transportation department and there was concern with the safety and traffic control at this intersection. Councilmember McClung stated he was familiar with this intersection and recommended the Council defer to the recommendation of the traffic engineer. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to authorize the Public Works Director to have stop signs installed on northbound and southbound Chatham Avenue at the intersection with McCracken Lane. Councilmember Holden asked if there would be two busses at this intersection at the same time. Public Works Director/City Engineer Polka stated this would not be the case. Councilmember McClung reviewed the location and times for the school districts bus stops and noted there was no overlap. Mayor Grant supported the stop signs being placed on Chatham Avenue as this roadway had the best sight lines. He noted that students in this area have dual bussing options and could attend either Mounds View or Irondale High Schools. ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 5 Councilmember Holden asked if the neighborhood would be notified of the new signage. Public Works Director/City Engineer Polka commented the City would be posting signage notifying the neighborhood of the new stop signs. The motion carried (5-0). B. Adopt Resolution 2017-2022 Receiving the Feasibility Report and Calling for a Public Hearing on Improvements for the 2018 Street and Utility Improvement Project(2018 PMP) Public Works Director/City Engineer Polka stated on April 24, 2017 the Council adopted Resolution 2017-012 ordering the preparation of a Feasibility Report for the 2018 Pavement Management Program (PMP) project. This 2018 PMP consists of improvements to the following streets: Streets proposed for reconstruction: • Indian Oaks Court between James Avenue and the cul-de-sac • Indian Oaks Trail between Hamline Avenue N and the cul-de-sac • W Floral Drive between Hamline Avenue N and the dead end • James Circle between W Floral Drive and the cul-de-sac • Gale Circle between W Floral Drive and the cul-de-sac • Norma Circle between W Floral Drive and the cul-de-sac Streets proposed for reclamation: • Wedgewood Drive between Old S.T.H. 10 and the cul-de-sac • Brueberry Lane between Old S.T.H. 10 and Parkshore Drive • Parkshore Drive between Old S.T.H. 10 and the cul-de-sac Public Works Director/City Engineer Polka explained that in accordance with Council direction, a Feasibility Report has been prepared that details the proposed improvements, neighborhood impacts, estimated costs and financing for the proposed project. Staff reviewed how the project would be funded and recommended the Council receive the feasibility report and order a Public Hearing to be held on September 25, 2017 for the 2018 PMP. Councilmember Holden asked if the residents were given rough estimates on the project costs at the recent neighborhood meeting. Public Works Director/City Engineer Polka reported staff had provided this information to the neighbors in attendance. Councilmember Holmes questioned if this project would include curb and gutter. Public Works Director/City Engineer Polka stated this would be included in the project. Mayor Grant inquired if the sewer lining was part of the combined project. ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 6 Public Works Director/City Engineer Polka reported this was the case and noted she would be applying for Met Council grant funding. It was noted the sewer lining would be completed with the PMP in 2018. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Adopt Resolution 2017-022 Receiving the Feasibility Report and Ordering the Public Hearing to be held on September 25, 2017 for the 2018 PMP. The motion carried (5-0). C. Adopt Resolution 2017-023 Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2017 Sewer Lining Project Public Works Director/City Engineer Polka stated the 2017 Capital Improvement Plan has an item in the amount of $400,000 for sewer lining/rehabilitation. The 2017 Legislature approved $3.79 million in funding for Inflow & Infiltration (I/I) projects. Arden Hills has been identified on the list of eligible cities to apply for the grant funding. The requirements are similar to previous grant programs. Up to 50% of I/I projects completed between May 31, 2017 and November 1, 2019 are eligible. In addition to the lining identified with this project, staff will include the lining that is proposed with the 2018 PMP in the grant application. Staff reviewed the proposed sewer lining areas. The total length of pipe to be lined is approximately 8,000 feet and includes approximately 200 feet of storm sewer. Staff recommended the Council approve plans and specifications and authorize advertisement for bids for the 2017 Sewer Lining Projects. It was noted staff would be applying for grant funding for this project through the Met Council. Mayor Grant requested further information on the grant funding. Public Works Director/City Engineer Polka described how the grant funding was awarded by the Met Council. She reported the City would be receiving $25,000 up front and then a percentage of the remainder based on the number of cities that apply and qualify for the funding. Councilmember Holden asked how many more miles of sewer pipe would be lined through this project. Public Works Director/City Engineer Polka explained another two miles of pipe would be lined. Councilmember Holden questioned if sewer lining expenses were becoming cheaper. Public Works Director/City Engineer Polka stated the costs may be slightly decreasing. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to Adopt Resolution 2017-023 Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2017 Sewer Lining Project. The Engineer's Estimate is $260,000. The motion carried (5-0). ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 7 9. UNFINISHED BUSINESS A. College Rental Properties Councilmember Holden requested an update from staff on College Rental Properties. Public Works Director/City Engineer Polka commented she had no report on this item. Mayor Grant stated he had a brief conversation with the President of Bethel University. Interim Director of Finance and Administrative Services Perrault reported City staff were attempting to schedule meetings with the Deans from Bethel and Northwestern. Mayor Grant requested staff set these meetings and report back to the Council as soon as possible. 10. COUNCIL COMMENTS Councilmember Scott stated he attended the 3`d Annual Bark & Rec Event on Saturday, July 291". He thanked all of the staff members and residents who were able to attend this event. He noted Perry Park and Hazelnut Park were the City's designated dog parks. Councilmember Scott reported the new speed zone signs at Valentine Hills Elementary School were installed today. Councilmember Scott commented on the eight Night to Unite events that he attended on Tuesday, August 1. Councilmember Scott commended the Public Works Department for taking a proactive stance on the inspection of the City's fire hydrants. Councilmember Holmes stated the Planning Commission did not have a quorum at their last meeting. Councilmember Holden questioned where the City was in the process of hiring a City Attorney. Mayor Grant commented six firms applied and this was screened down by the staff to four firms. It was determined by the Personnel Committee that the full Council should interview the final four candidates. Councilmember Holden explained she received complaints from the Glenarden neighborhood at Night to Unite regarding the rental properties in their neighborhood. She discussed how neighborhoods were changing over and explained the City needed to keep this in mind in order to meet the needs of community within its City parks. Councilmember Holden requested an update on GreenSte Cities. q P P ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 8 Councilmember Holmes provided the Council with an update on GreenStep Cities and noted Senior Planner Bachler would be taking over this program at a staff level. Councilmember Holden requested staff speak with Bethel University regarding use of the loud speaker. Councilmember Holden thanked Aaron Thelen for all of his work in the parks and wished him well in his new position. Councilmember Holden stated she would be attending the Rotary Taste of Hops fundraiser event on Friday, August 18. Councilmember Holden asked when the new Communications Specialist would be starting with the City. Mayor Grant reported Communications Specialist Aley Olson began working with the City on Tuesday, August 8. City Clerk Hanson described the work Ms. Olson has been undergoing on the City's website, on Facebook, Twitter, and noted she was also making corporate contacts. She explained Ms. Olson would be meeting with the newsletter committee in the coming weeks. Councilmember Holden wished Heather Worthington well in her new position and thanked her for all of her work on TCAAP. Councilmember McClung understood the Floral neighborhood was very excited to have their streets reconstructed in 2018. Councilmember McClung stated the Ketihson neighborhood was interested in seeing the old City Hall site redeveloped. Mayor Grant commented the City received 50%of the funding for the Old Snelling bridge. Mayor Grant directed staff to look at the documentation the City has for emergency management and noted Councilmember Scott should be included with this document. Mayor Grant explained he attended a number of events on Night to Unite and he thanked all Arden Hills residents that participated in this event. He discussed several comments and feedback that he received from the public. Mayor Grant thanked Aaron Thelen for his dedicated service to the City in the parks and wished him well in his new position. Councilmember Holden noted the Cummings Park sign had been moved. Councilmember Scott also thanked Aaron Thelen for his service to the City. ARDEN HILLS CITY COUNCIL—AUGUST 14, 2017 9 ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:34 p.m. eieHansont David Grant k Mayor