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09-11-17-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF County Road I/Old Highway 8 Update Sue Polka, Public Works Director/City Engineer MEMO.PDF State Of The City Update Matthew Bachler, Senior Planner MEMO.PDF APPROVAL OF MINUTES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2017 -027 - Awarding The 2017 Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -028 Ordering A Public Hearing –Municipal Consent For Highway Improvements For State Project 6205 -39 US 10, I35W To CR 96 Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2017 -029 Accepting $600 Donation From Arden Hills Foundation Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Alexandria Olson As Communications Coordinator Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve Appointment Of Dawn Skelly As Communications Coordinator Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -030 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Resolution 2017 -031 –Order Of Abatement At 1870 Glen Paul Avenue Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS 2017 Trail And Watermain Projects –Review Trail/Watermain Projects And Approve Engineering Services Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda September 11, 2017 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDF APPROVAL OF MINUTES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2017 -027 - Awarding The 2017 Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -028 Ordering A Public Hearing –Municipal Consent For Highway Improvements For State Project 6205 -39 US 10, I35W To CR 96 Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2017 -029 Accepting $600 Donation From Arden Hills Foundation Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Alexandria Olson As Communications Coordinator Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve Appointment Of Dawn Skelly As Communications Coordinator Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -030 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Resolution 2017 -031 –Order Of Abatement At 1870 Glen Paul Avenue Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS 2017 Trail And Watermain Projects –Review Trail/Watermain Projects And Approve Engineering Services Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda September 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C. Documents: 4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Resolution 2017 -027 - Awarding The 2017 Sewer Lining ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2017 -028 Ordering A Public Hearing –Municipal Consent For Highway Improvements For State Project 6205 -39 US 10, I35W To CR 96 Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2017 -029 Accepting $600 Donation From Arden Hills FoundationSara Knoll, Parks and Recreation CoordinatorSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDF Motion To Accept Resignation Of Alexandria Olson As Communications Coordinator Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve Appointment Of Dawn Skelly As Communications Coordinator Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Resolution 2017 -030 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Resolution 2017 -031 –Order Of Abatement At 1870 Glen Paul Avenue Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS 2017 Trail And Watermain Projects –Review Trail/Watermain Projects And Approve Engineering Services Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda September 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents: 5.E. Documents: 5.F. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFState Of The City UpdateMatthew Bachler, Senior Planner MEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Resolution 2017 -027 - Awarding The 2017 Sewer Lining ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2017 -028 Ordering A Public Hearing –Municipal Consent For Highway Improvements For State Project 6205 -39 US 10, I35W To CR 96 Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2017 -029 Accepting $600 Donation From Arden Hills FoundationSara Knoll, Parks and Recreation CoordinatorSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Accept Resignation Of Alexandria Olson As Communications CoordinatorDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFMotion To Approve Appointment Of Dawn Skelly As Communications CoordinatorDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For ResidentsMayor Grant MEMO.PDFResolution 2017 -030 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesDave Perrault, Interim Director of Finance and Administrative ServicesPang Silseth, Accounting Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFResolution 2017 -031 –Order Of Abatement At 1870 Glen Paul AvenueMatthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF NEW BUSINESS 2017 Trail And Watermain Projects –Review Trail/Watermain Projects And Approve Engineering Services Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda September 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:4.5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents: 8. 8.A. Documents: 9. 10. Page 1 of 1 DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update A verbal update will be provided at the City Council meeting. STAFF COMMENTS –3A MEMORANDUM Page 1 of 1 DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road I/Old Highway 8 and Old Snelling Bridge Updates A verbal update will be provided at the City Council meeting. STAFF COMMENTS –3B MEMORANDUM Page 1 of 1 DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: State of the City Update Two State of the City events will be held this year: • Thursday, September 28, 7:30 to 9:30 a.m. at the Tavern Grill restaurant • Tuesday, October 3, 6:30 to 8:30 p.m. at City Hall Councilmembers will give presentations covering Rice Creek Commons/TCAAP, development projects, transportation improvements, and more. Arden Hills businesses and residents are encouraged to attend one of the events (the presentations will be the same at both events.) STAFF COMMENTS – 3C MEMORANDUM Page 1 of 1 DATE: September 11, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance & Administrative Services Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Council Should Consider the Following Options: A. Approve Claims and Payroll or B. Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #17 .................................................................................... $ 76,351.56 2017 Payroll #17-1 ................................................................................. $ 2,440.07 Total Payroll $ 78,791.63 Accounts Payable Claims Through 9/1/2017 Paid Claims (Bank Fees) ........................................................................ $ 1,700.83 Paid Claims (Check No 46889-Check No 46918) ................................. $ 486,390.39 Total Accounts Payable $ 488,091.22 Total Claims $ 566,882.85 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 17 CHECKS DATED: 08/25/17 Biweekly: 08/05/17 - 08/18/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,861.40 EFT SIT 2,454.14 EFT FICA Oasdi 3,890.91 EFT FICA Medicare 909.96 EFT TOTAL TAXES 13,116.41 Health Premium 2,567.26 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb. 83.33 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,858.92 HSA Health Saving 677.17 Health Care Savings Plan EFT Health Care Savings Plan-2% 261.08 EFT Health Care Savings Plan-4% 432.68 EFT TOTAL HEALTH SAVINGS 1,370.93 PERA 3,780.82 EFT ICMA 672.27 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 873.30 EFT TOTAL RETIREMENT 5,940.79 IUOE 49 Dues (Union) 137.75 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 83.00 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 492.58 Total Employee Deductions 23,779.63 Net Payroll Direct Deposit 43,398.62 EFT Gross Payroll Tie-Out 67,188.20 STD/LTD Gross - Up Plus City Paid Benefit 9,163.36 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 76,351.56 FICA TIE-OUT Gross Payroll 67,188.20 Less Total FSA 2,858.92 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 64,329.28 FICA Oasdi @ 6.20% 3,890.91 FICA Medicare @ 1.45% 909.96 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 4,800.87 CITY BENEFIT 3,890.91 909.96 0.00 0.00 0.00 0.00 0.00 0.00 4,362.49 0.00 4,362.49 0.00 CITY OF ARDEN HILLS PAYROLL # 17 CHECKS DATED: 08/28/17 Biweekly: - EMPLOYEE DEDUCTIONS AMT.Payment Method FIT EFT SIT EFT FICA Oasdi EFT FICA Medicare EFT TOTAL TAXES 0.00 Health Premium A/P Check* Dental Premium A/P Check* FSA Health Care Reimb.A/P Check* FSA Dependent Care Reimb.A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving Health Care Savings Plan-Retirement 2,440.07 EFT Health Care Savings Plan-2%EFT Health Care Savings Plan-4%EFT TOTAL HEALTH SAVINGS 2,440.07 PERA EFT ICMA EFT Central Pension Fund-Union A/P Check* MN State Retirement System EFT TOTAL RETIREMENT 0.00 IUOE 49 Dues (Union)A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance A/P Check* Life/Addl/Dep Life A/P Check* UNUM A/P Check* AFLAC EFT Avesis-Vision Care A/P Check* TOTAL VOLUNTARY 0.00 Total Employee Deductions 2,440.07 Net Payroll Direct Deposit 0.00 EFT Gross Payroll Tie-Out 2,440.07 STD/LTD Gross - Up Plus City Paid Benefit 0.00 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 2,440.07 FICA TIE-OUT Gross Payroll 2,440.07 Less Total FSA 0.00 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 2,440.07 FICA Oasdi @ 6.20% 0.00 FICA Medicare @ 1.45% 0.00 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CITY BENEFIT 0.00 0.00 Journal Entry Proof List General Ledger 30014.07.2017 User: Printed: ashley.bertrand 8/31/2017 - 6:40 AM Batch: Account Number Debit Amount System Reference Project ManagementLine DescriptionAccount Description Credit Amount Journal Entry: 192-07-2017 Journal Entry Date: 07/31/2017 101-41500-44376 Bank Service Charges 698.04 0.00 JE To Allocate July 17 Bank & CC Fees 101-41500-44371 CC Processing Fees 168.24 0.00 JE To Allocate July 17 Bank & CC Fees 101-41500-44371 CC Processing Fees 52.17 0.00 JE To Allocate July 17 Bank & CC Fees 101-41500-44371 CC Processing Fees 782.38 0.00 JE To Allocate July 17 Bank & CC Fees 101-00000-10100 Gen Cash & Investments 0.00 1,700.83 JE To Allocate July 17 Bank & CC Fees Fund Total Fund Balance 0.00 1,700.83 1,700.83 Journal Entry Totals Journal Entry Balance 1,700.83 1,700.83 0.00 Report Totals: 1,700.83 1,700.83 0.00 GL-Journal Entry Proof List (8/31/2017 - 6:40 AM)Page 1 Accounts Payable User: Printed: ashley.bertrand 9/6/2017 10:16 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0225 Lillie Suburban Newspapers 08/22/2017ACH 07312017-LSN July 17 Publications July 17 Publications 83.38 07312017-LSN July 17 Publications July 17 Publications 913.50 07312017-LSN July 17 Publications July 17 Publications 25.38 1,022.26Total for this ACH Check for Vendor 0225: 0453 Continental Research Corp.08/22/2017ACH 452367-CRC-1 Sanitary Sewer Supplies Sanitary Sewer Supplies 1,034.00 1,034.00Total for this ACH Check for Vendor 0453: 1115 WSB & Associates, Inc.08/22/2017ACH 3450-00010 June TCAAP Engineering Expenses June TCAAP Engineering Expenses 2,443.00 3455-1407 June Old Snelling & Utility Expenses June Old Snelling & Utility Expenses 5,762.00 3455-1505 June Higher Education Study Expenses June Food Truck Regulation Expenses 3,457.50 3455-1605 June Water Supply Plan Engineering Expenses June Water Supply Plan Engineering Expenses 880.00 3455-2004 June Parks Expenses June P&Z/Parks/Sewer/SWM Expenses 568.00 3455-2004 June Sewer Expenses June P&Z/Parks/Sewer/SWM Expenses 264.00 3455-2004 June P&Z Expenses June P&Z/Parks/Sewer/SWM Expenses 1,511.50 3455-2004 June SWM Expenses June P&Z/Parks/Sewer/SWM Expenses 3,463.75 3455-2004 June Land Use & Housing Expenses June P&Z/Parks/Sewer/SWM Expenses 460.00 3455-2204 June PC 17-010 Expenses June PC 17-010 Expenses 32.00 3455-2303 June Food Truck Regulation Expenses June Food Truck Regulation Expenses 191.00 3455-2502 June Escrow 2016-01022 Expenses June Food Truck Regulation Expenses 246.00 3608-0002 June Water Toer Rehab Expenses June Water Toer Rehab Expenses 1,601.00 R010282-0001 June PC 17-010 Expenses June PC 17-010/P&Z Expenses 57.00 R010282-0001 June P&Z Expenses June PC 17-010/P&Z Expenses 184.00 R010283-0001 June 3420 Fairview Ave Minor Subdivision ExpensesJune 3420 Fairview Ave Minor Subdivision Expenses 128.00 R010320-0001 June Old Highway 8 Expenses June Old Highway 8 Expenses 218.00 21,466.75Total for this ACH Check for Vendor 1115: 1252 Campbell Knutson - Attorneys at Law 08/22/2017ACH 3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 75.00 3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 94.00 3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 614.28 3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 45.00 3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 75.00 3231G-0717 July 17 Legal Expenses July 17 Legal Expenses 1,832.00 2,735.28Total for this ACH Check for Vendor 1252: 1782 Willie McCray 08/22/2017ACH 313 8/8 Expenses 8/8 Expenses 189.00 189.00Total for this ACH Check for Vendor 1782: 6239 Har Mar Lock & Service Center 08/22/2017ACH 2178533 Parks/Building Maintenance Parks/Building Maintenance 64.50 Page 1AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 64.50Total for this ACH Check for Vendor 6239: 7501 Kelly & Lemmons, P.A.08/22/2017ACH 47497 Jul 17 Prosecution Jul 17 Prosecution 2,081.75 2,081.75Total for this ACH Check for Vendor 7501: 0319 City of Roseville 08/22/2017ACH 0223317 Q2 17 Water Expenses Q2 17 Water Expenses 260,864.46 260,864.46Total for this ACH Check for Vendor 0319: 0339 Ferguson Waterworks 2516 08/22/2017ACH 0247432 Water Expenses Water Expenses 15,259.48 15,259.48Total for this ACH Check for Vendor 0339: 1115 WSB & Associates, Inc.08/22/2017ACH 3455-0009 June 17 P&Z Expenses June 17 2018 PMP Expenses 8,348.00 3455-0009 June 17 Engineer Expenses June 17 2018 PMP Expenses 6,672.50 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 1,050.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 2,100.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 315.00 3455-0015 June 17 Enginner Expenses June 17 DPW/Eng Expenses 4,950.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 1,260.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 2,100.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 525.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 525.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 525.00 3455-0015 June 17 DPW Expenses June 17 DPW/Eng Expenses 2,100.00 R010111-0002 June 17 2018 PMP Expenses June 17 2018 PMP Expenses 16,471.50 46,942.00Total for this ACH Check for Vendor 1115: 351,659.48Total for 8/22/2017: 0189 Gopher State One-Call, Inc.08/24/2017ACH 7070164 July 17 Locates July 17 Locates 91.35 7070164 July 17 Locates July 17 Locates 91.35 7070164 July 17 Locates July 17 Locates 91.35 274.05Total for this ACH Check for Vendor 0189: 0214 LTG Power Equipment 08/24/2017ACH 214913 PW Supplies PW Supplies 563.40 215019 PW Supplies PW Supplies 12.34 575.74Total for this ACH Check for Vendor 0214: 0292 Oxygen Service Company, Inc.08/24/2017ACH 03380499 July 17 Rental July 17 Rental 21.08 21.08Total for this ACH Check for Vendor 0292: 0319 City of Roseville 08/24/2017ACH 0223147 Acrobat Pro Subscription Acrobat Pro Subscription 1,686.00 0223157 Acrobat Pro Subscription Acrobat Pro Subscription 138.00 0223167 July 17 IT Bill July 17 IT Bill 4,092.92 0223202 July 17 Phone Bill Acrobat Pro Subscription 420.42 Page 2AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6,337.34Total for this ACH Check for Vendor 0319: 0320 Health Partners 08/24/2017ACH 74816196 Sept 17 Premium Sept 17 Premium 1,456.09 1,456.09Total for this ACH Check for Vendor 0320: 0339 Ferguson Waterworks 2516 08/24/2017ACH 0252229 PW Supplies PW Supplies 3,519.28 0252908 PW Supplies PW Supplies 120.00 0253015 PW Supplies PW Supplies 723.69 0253084 PW Supplies PW Supplies 395.38 4,758.35Total for this ACH Check for Vendor 0339: 0387 ICMA Retirement Trust- #302482 08/24/2017ACH PR Batch 00200.08.2017 ICMA Employee DeductionPR Batch 00200.08.2017 ICMA Employee Deduction 25.00 PR Batch 00200.08.2017 ICMA Employee PercentPR Batch 00200.08.2017 ICMA Employee Percent 647.27 672.27Total for this ACH Check for Vendor 0387: 0922 North Suburban Access Corporation 08/24/2017ACH 17-0197 July 17 Expenses July 17 Expenses 257.40 257.40Total for this ACH Check for Vendor 0922: 1041 Aaron Thelen 08/24/2017ACH 08212017-AT 8/8-8/15 Mileage Reimbursement 8/8-8/15 Mileage Reimbursement 24.08 24.08Total for this ACH Check for Vendor 1041: 1115 WSB & Associates, Inc.08/24/2017ACH 5017-0101 DFB Signs DFB Signs 10,750.00 10,750.00Total for this ACH Check for Vendor 1115: 12018 Achieve Services 08/24/2017ACH 15147 Document Shredding Document Shredding 60.25 60.25Total for this ACH Check for Vendor 12018: 1223 Adam's Pest Control, Inc.08/24/2017ACH 2578096 August 17 Pest Control August 17 Pest Control 66.29 66.29Total for this ACH Check for Vendor 1223: 1330 MN CLN SERVICES LLC 08/24/2017ACH 0817NN01 Jul 17 Cleaning Jul 17 Cleaning 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 1782 Willie McCray 08/24/2017ACH 314 8/15 Umpire Expenses 8/15 Umpire Expenses 189.00 189.00Total for this ACH Check for Vendor 1782: 2112 Parker, Ashley 08/24/2017ACH 08222017-AP Summer 17 Tuition Reimbursement Summer 17 Tuition Reimbursement 2,493.92 2,493.92Total for this ACH Check for Vendor 2112: 2851 McClellan Sales Inc 08/24/2017ACH Page 3AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 76957 Shop Supplies Shop Supplies 96.00 76958 Shop Supplies Shop Supplies 207.08 77006 Shop Supplies Shop Supplies 96.00 399.08Total for this ACH Check for Vendor 2851: 3270 Innovational Concepts, Inc.08/24/2017ACH 2975 PW Uniform Expense PW Uniform Expense 220.32 220.32Total for this ACH Check for Vendor 3270: 4709 Warning Lites 08/24/2017ACH 169008 Water Repair Water Repair 965.40 965.40Total for this ACH Check for Vendor 4709: 5493 Jolene Trauba 08/24/2017ACH 08222017-JT 8/2-8/17 Mileage Reimbursement 8/2-8/17 Mileage Reimbursement 24.18 24.18Total for this ACH Check for Vendor 5493: 5587 CES Imaging 08/24/2017ACH INV069192 Jul 17 Expenses Jul 17 Expenses 60.00 60.00Total for this ACH Check for Vendor 5587: 5596 Jamar Company 08/24/2017ACH 485677 Locate Supplies Locate Supplies 22.00 485677 Locate Supplies Locate Supplies 22.00 485677 Locate Supplies Locate Supplies 22.00 66.00Total for this ACH Check for Vendor 5596: 6084 Turfwerks 08/24/2017ACH EI03015 Perry Park Supplies Perry Park Supplies 29.51 29.51Total for this ACH Check for Vendor 6084: 7025 On Site Sanitation 08/24/2017ACH 461926 8/12-9/8 Rental 8/12-9/8 Rental 607.18 607.18Total for this ACH Check for Vendor 7025: 7056 Master Electric Co. Inc.08/24/2017ACH SD19323 City Hall Repair City Hall Repair 722.08 SD19324 City Hall Repair City Hall Repair 2,607.12 3,329.20Total for this ACH Check for Vendor 7056: A1HY A-1 Hydraulic Sales & Service 08/24/2017ACH 0113810-IN PW Repair PW Repair 451.82 451.82Total for this ACH Check for Vendor A1HY: 2849 All State Companies, Inc 08/24/201746889 345 2015 PMP Expenses 2015 PMP Expenses 3,300.00 3,300.00Total for Check Number 46889: CANON Canon Financial Services 08/24/201746890 17623861 Sept 17 Rental Sept 17 Rental 1,667.83 17623861 Sept 17 Rental Sept 17 Rental 294.32 Page 4AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,962.15Total for Check Number 46890: 1032 Commercial Asphalt Co.08/24/201746891 170815 Water Main Repair Water Main Repair 1,096.08 1,096.08Total for Check Number 46891: 0337 D-Rock Center Landscape Supply 08/24/201746892 4717 SWM Top Soil & Mulch SWM Top Soil & Mulch 134.00 4731 Parks/SWM Top Soil Parks/SWM Top Soil 247.00 4731 Parks/SWM Top Soil Parks/SWM Top Soil 247.00 628.00Total for Check Number 46892: UB*00223 Jason Denen 08/24/201746893 Refund Check 9.73 9.73Total for Check Number 46893: UB*00225 Dave Fleming 08/24/201746894 Refund Check 23.32 23.32Total for Check Number 46894: 0849 Fra-dor Black Dirt & Recycle 08/24/201746895 1707319 Water Hydrant Repair Water Hydrant Repair 2,263.09 2,263.09Total for Check Number 46895: UB*00222 John Fremont 08/24/201746896 Refund Check 115.61 115.61Total for Check Number 46896: UB*00226 Eleanore Gilbertson 08/24/201746897 Refund Check 143.61 143.61Total for Check Number 46897: 4999 Hirshfield's Paint Mfg., Inc.08/24/201746898 117923 Athletic Field Striping Athletic Field Striping 1,387.50 1,387.50Total for Check Number 46898: 1055 Kodiak Power Systems 08/24/201746899 KPS0106 PW Equipment Repair PW Equipment Repair 947.21 947.21Total for Check Number 46899: 5443 Metro Products, Inc.08/24/201746900 127996 PW Supplies PW Supplies 174.00 174.00Total for Check Number 46900: 6074 Norsk Concrete Construction, Inc.08/24/201746901 07262017-NCC Catch Basin Repair Catch Basin Repair 3,950.00 3,950.00Total for Check Number 46901: UB*00228 Steve Parupsky 08/24/201746902 Refund Check 2,836.38 Page 5AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,836.38Total for Check Number 46902: 3674 Protech Enterprises 08/24/201746903 PC15-012 PC 15-012 Escrow Release PC 15-012 Escrow Release 1,142.50 PC15-012-2 PC 15-012 Partial Landscape Escrow Release PC 15-012 Partial Landscape Escrow Release 2,856.25 3,998.75Total for Check Number 46903: 0811 Ramsey County 08/24/201746904 EMCOM-006249 July 17 Fleet Support Fee 24.96 EMCOM-006293 July 17 911 Dispatch 4,790.65 EMCOM-006308 July 17 CAD Services July 17 CAD Services 945.34 FLEET-000299 June 17 Fuel June 17 Fuel 3,960.53 9,721.48Total for Check Number 46904: 6748 Reliance Standard 08/24/201746905 GL154938-0917 Sept 17 Premium Sept 17 Premium 1,295.24 1,295.24Total for Check Number 46905: UB*00227 Thomas & Mary Ridge 08/24/201746906 Refund Check 5.17 5.17Total for Check Number 46906: 0335 Scherer Bros. Lumber Co.08/24/201746907 41508807 Parks Supplies Parks Supplies 36.44 41509193 Parks Supplies Parks Supplies 12.14 48.58Total for Check Number 46907: 0576 TimeSaver Off Site Secretarial 08/24/201746908 M23073 7/24 CC Mtg 7/24 CC Mtg 174.00 174.00Total for Check Number 46908: 3099 Tri-State Bobcat, Inc.-Little Canada 08/24/201746909 V80451 PW Equipment Repair PW Equipment Repair 486.49 486.49Total for Check Number 46909: UB*00224 Kevin Willemsen 08/24/201746910 Refund Check 1.16 1.16Total for Check Number 46910: 70,134.85Total for 8/24/2017: 0214 LTG Power Equipment 08/29/2017ACH 216187 Parks Equipment Parks Equipment 97.16 216246 Parks Equipment Parks Equipment 73.98 171.14Total for this ACH Check for Vendor 0214: 0339 Ferguson Waterworks 2516 08/29/2017ACH 0253939 Water Expense Water Expense 472.83 472.83Total for this ACH Check for Vendor 0339: Page 6AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0750 Verizon Wireless 08/29/2017ACH 9790571447 Jul/Aug 17 Expenses Jul/Aug 17 Expenses 105.03 9790794608 Jul/Aug 17 Expenses Jul/Aug 17 Expenses 911.30 1,016.33Total for this ACH Check for Vendor 0750: 1001 Sprint/Nextel Communications 08/29/2017ACH 196110738-051 Jul/Aug 17 Expenses Jul/Aug 17 Expenses 169.23 169.23Total for this ACH Check for Vendor 1001: 1110 Pitney Bowes 08/29/2017ACH 08232017-PB August 17 Postage August 17 Postage 1,019.99 08232017-PB August 17 Postage August 17 Postage 634.52 1,654.51Total for this ACH Check for Vendor 1110: 2112 Parker, Ashley 08/29/2017ACH 08292017-AP August 17 Expense Report August 17 Expense Report 15.00 08292017-AP August 17 Expense Report August 17 Expense Report 23.54 08292017-AP August 17 Expense Report August 17 Expense Report 60.00 98.54Total for this ACH Check for Vendor 2112: 2487 Fluid Interiors 08/29/2017ACH 54430 City Hall Office Remodel City Hall Office Remodel 3,834.02 54431 City Hall Office Remodel City Hall Office Remodel 2,646.28 6,480.30Total for this ACH Check for Vendor 2487: 6047 Avesis Third Party Administrators, Inc 08/29/201746911 1737240 Sept 17 Premium Sept 17 Premium 11.40 11.40Total for Check Number 46911: 1033 Comcast 08/29/201746912 44271-080917 8/21-9/20 Expenses 8/21-9/20 Expenses 42.62 42.62Total for Check Number 46912: 5548 Finance & Commerce, Inc.08/29/201746913 743390571 Streets Bids Streets Bids 164.05 164.05Total for Check Number 46913: 0376 First Source Solutions 08/29/201746914 FL00178278 Drug Testing Drug Testing 205.50 205.50Total for Check Number 46914: 2833 HD Supply Waterworks, Ltd.08/29/201746915 H425397 Water Hydrant Repair Water Hydrant Repair 40,676.00 40,676.00Total for Check Number 46915: 4276 Local 49 Training Center 08/29/201746916 08292017-DS PW Training-Schifsky PW Training 1,380.00 08292017-MA PW Training-Arvidson PW Training 1,380.00 2,760.00Total for Check Number 46916: 7640 Master Technology Group 08/29/201746917 616746 City Hall Remodel Expense City Hall Remodel Expense 162.00 Page 7AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 162.00Total for Check Number 46917: MWAC Midwest Asphalt Corporation 08/29/201746918 4805 Watermain Break Repair Watermain Break Repair 1,060.15 1,060.15Total for Check Number 46918: 55,144.60Total for 8/29/2017: 5579 Bill Joynes 08/31/2017ACH 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 945.15 08312017-BJ August 17 Expenses August 17 Expenses 945.15 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 330.80 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 4,749.36 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 08312017-BJ August 17 Expenses August 17 Expenses 165.40 9,451.46Total for this ACH Check for Vendor 5579: 9,451.46Total for 8/31/2017: Report Total (73 checks): 486,390.39 Page 8AP Checks by Date - Detail by Check Date (9/6/2017 10:16 AM) Page 1 of 2 DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 2017 Sewer Lining Project Budgeted Amount: Actual Amount: Funding Sources: $400,000 Low Bid $197,398.00 Sanitary Sewer Utility Fund/Surface Water Fund Requested Action Adopt Resolution 2017-027 Awarding the 2017 Sewer Lining Project to Michels Corporation, as the lowest responsive bidder in the amount of $197,398.00. Discussion The 2017 Capital Improvement Program identifies $400,000 for sanitary sewer lining. Storm sewer lining is also included in the bid in the amount of $14,651.50. On August 14, 2017, the City Council adopted Resolution 2017-023 approving plans and specifications for the 2017 Sewer Lining Project. Bids were opened on September 7, 2017. Seven (7) contractors submitted bids. The following table provides the bidder’s name and the total of their bid and attached is a complete bid tabulation: Bidder Bid Hydro-Klean $305,644.40 Insituform Tech USA, LLC $210,614.90 Lametti and Sons, Inc. $205,389.00 Michels Corporation $197,398.00 SAK Construction, LLC $253,226.65 Veit & Company, Inc. $247,488.00 Visu-Sewer $209,823.50 The low bid was submitted by Michels Corporation of Brownsville, Wisconsin, in the amount of $197,398.00. CONSENT ITEM – 5B MEMORANDUM Page 2 of 2 Michels Corporation has successfully completed similar projects in Roseville, St. Louis Park, and Brooklyn Center. I recommend Michels Corporation as the lowest responsible bidder. Attachments Attachment A: Bid Tabulation Attachment B: Resolution 2017-027 Awarding the Contract No.Item Units Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1.01 12 inch - CIPP lining LF 1261 $38.25 $48,233.25 $39.30 $49,557.30 $29.20 $36,821.20 $28.00 $35,308.00 $30.00 $37,830.00 $36.75 $46,341.75 1.02 10 inch - CIPP lining LF 3091 $29.60 $91,493.60 $33.80 $104,475.80 $24.00 $74,184.00 $23.00 $71,093.00 $21.50 $66,456.50 $25.90 $80,056.90 1.03 8 inch - CIPP lining LF 3620 $26.90 $97,378.00 $30.90 $111,858.00 $20.10 $72,762.00 $20.00 $72,400.00 $19.50 $70,590.00 $25.75 $93,215.00 1.04 Reopen Service EACH 81 $130.00 $10,530.00 $50.00 $4,050.00 $104.80 $8,488.80 $132.00 $10,692.00 $90.00 $7,290.00 $100.00 $8,100.00 1.05 Remove Protruding Tap HOUR 5 $290.00 $1,450.00 $150.00 $750.00 $264.50 $1,322.50 $400.00 $2,000.00 $116.00 $580.00 $400.00 $2,000.00 $249,084.85 $270,691.10 $193,578.50 $191,493.00 $182,746.50 $229,713.65 2.01 12 inch - RCP lining LF 34 $38.25 $1,300.50 $39.30 $1,336.20 $120.90 $4,110.60 $114.00 $3,876.00 $65.00 $2,210.00 $166.00 $5,644.00 2.02 18 inch - RCP lining LF 167 $57.50 $9,602.50 $201.30 $33,617.10 $77.40 $12,925.80 $60.00 $10,020.00 $74.50 $12,441.50 $107.00 $17,869.00 $10,903.00 $34,953.30 $17,036.40 $13,896.00 $14,651.50 $23,513.00 $259,987.85 $305,644.40 $210,614.90 $205,389.00 $197,398.00 $253,226.65 Totals for Project $259,987.85 $305,644.40 $210,614.90 $205,389.00 $197,398.00 $253,226.65 % of Estimate for Project 17.56%-18.99%-21.00%-24.07%-2.60% = Denotes corrected figure CITY OF ARDEN HILLS - 2017 SEWER LINING PROJECT Michels Pipe Services SAK Construction, LLCEngineer's Estimate Hydro-Klean Insituform Technologies USA, LLC Lametti & Sons, Inc. Schedule 1.0 - Total Schedule 2.0 - Total Schedule 1.0 - Sanitary Sewer Sewer Lining Schedule 2.0 - RCP Storm Sewer Lining Total CITY OF ARDEN HILLS - 2017 SEWER LINING PROJECT TOTAL: No.Item Units Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price 1.01 12 inch - CIPP lining LF 1261 $38.25 $48,233.25 $32.00 $40,352.00 $30.00 $37,830.00 1.02 10 inch - CIPP lining LF 3091 $29.60 $91,493.60 $27.00 $83,457.00 $22.50 $69,547.50 1.03 8 inch - CIPP lining LF 3620 $26.90 $97,378.00 $26.00 $94,120.00 $22.25 $80,545.00 1.04 Reopen Service EACH 81 $130.00 $10,530.00 $80.00 $6,480.00 $100.00 $8,100.00 1.05 Remove Protruding Tap HOUR 5 $290.00 $1,450.00 $350.00 $1,750.00 $285.00 $1,425.00 $249,084.85 $226,159.00 $197,447.50 2.01 12 inch - RCP lining LF 34 $38.25 $1,300.50 $200.00 $6,800.00 $30.00 $1,020.00 2.02 18 inch - RCP lining LF 167 $57.50 $9,602.50 $87.00 $14,529.00 $68.00 $11,356.00 $10,903.00 $21,329.00 $12,376.00 $259,987.85 $247,488.00 $209,823.50 Totals for Project $259,987.85 $247,488.00 $209,823.50 % of Estimate for Project -4.81%-19.29% = Denotes corrected figure Veit & Company, Inc.VISU-SEWER, INC. Schedule 1.0 - Total Schedule 2.0 - RCP Storm Sewer Lining Schedule 2.0 - Total Total CITY OF ARDEN HILLS - 2017 SEWER LINING PROJECT TOTAL: CITY OF ARDEN HILLS - 2017 SEWER LINING PROJECT Engineer's Estimate Schedule 1.0 - Sanitary Sewer Sewer Lining CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-027 A RESOLUTION AWARDING THE 2017 SEWER LINING PROJECT WHEREAS, pursuant to advertisements for bids for the 2017 Sewer Lining project, bids were received on Thursday, September 7, 2017, at 10:00 a.m., opened, and tabulated according to the law, and the following bids were received complying with the advertisement: AND WHEREAS, it appears that Michels Corporation, Brownsville, Wisconsin, is the lowest responsible bidder at the tabulated bid price of $197,398.00; Bidder Bid Amount Hydro-Klean $305,644.40 Insituform Tech USA, LLC $210,614.90 Lametti and Sons, Inc. $205,389.00 Michels Corporation $197,398.00 SAK Construction, LLC $253,226.65 Veit & Company, Inc $247,488.00 Visu-Sewer $209,823.50 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City administrator are hereby authorized and directed to enter into a contract with Michels Corporation, as recommended by the City Engineer, for $197,398.00 in the name of the City of Arden Hills for the above improvements according to the plans and specifications thereof heretofore approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until contracts have been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF SEPTEMBER, 2017. DAVID GRANT, MAYOR ATTEST: _______________________________ JULIE HANSON, CITY CLERK Page 1 of 1 DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Highway Improvements for State Project 6205-39 US 10, I35W to CR 96 Order Public Hearing Requested Action Adopt Resolution 2017-028 Ordering the Public Hearing to be held on October 23, 2017 for highway improvements for State Project 6205-39 US 10, I35W to CR 96. Background/Discussion On August 24, 2017, staff received the final layout for Highway Improvements for State Project 6205-39 US 10, I35W to CR 96 (Attachment A). MnDOT is requesting City approval (municipal consent) for the project under Minnesota Statutes 161.162 through 161.167 (Attachment B). As outlined in Attachment A, the City has certain responsibilities with regard to municipal consent of the project, the first of which is scheduling a public hearing. The attached resolution calls for a public hearing to be held on October 23, 2017. Attachments Attachment A: MnDOT Submittal, dated August 23, 2017 Attachment B: MN Statutes 161.162 through 161.167 – Municipal Consent Attachment C: Resolution 2017-028 CONSENT ITEM – 5C MEMORANDUM Metropolitan District 1500 Co. Rd. B2 Roseville, MN 55113 An equal opportunity employer Date: August 23, 2017 Sue Polka Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 RE: Request for City Approval (Municipal Consent) of the Final Layout for SP 6205-39 US 10 Dear Sue Polka, MnDOT is proceeding with plans to complete State Project 6205-39 US 10. In accordance with Minnesota Statute 161.164, I am submitting for City approval the project’s Final Layout, identified as Layout No. 2, S.P. 6205-39. The City’s approval (municipal consent) is required for this project because it increases highway traffic capacity by adding a second lane to the southbound I35W exit ramp to eastbound US 10, and an auxiliary lane on eastbound US 10 from CR 10 to CR 96 that will allow both I35W and eastbound US 10 to move more traffic. Municipal consent of MnDOT projects is described in Minnesota Statutes 161.162 through 161.167 (attached). Approval or disapproval of the final layout is by resolution of the City Council. (A sample resolution is attached). However, if the City neither approves nor disapproves the final layout within 90 days of the public hearing, the layout is deemed approved (per MN Statute 161.164). The deadlines (per MN Statute 161.164) for the City’s responsibilities regarding municipal consent of the attached layout are as follows, based on a submittal date of the final layout to the City of August 24, 2017: • Within 15 days of receiving the final layout, schedule a public hearing (by Sep. 14, 2017). • Within 60 days of receiving the final layout, conduct the public hearing (by Oct. 23, 2017). • Provide at least 30-days’ notice of the public hearing. • Within 90 days of the public hearing, approve or disapprove the layout by resolution (by Jan. 22, 2018, 91 days allowed due to the 90th day falling on a Sunday). MnDOT can attend the public hearing to present the final layout and answer questions at the City’s request, as required by statute. Note that this project does involve a noise wall vote from the people who would receive benefit from the noise wall. The noise wall vote will occur from Oct. 13, 2017 to Nov. 17, 2017. Project Purpose Refer to attached Purpose and Need document. In summary, the purpose of this project is to improve the mobility of this lane on eastbound TH 10 from the exit at I-35W to the exit at TH 96 and address the safety of local traffic access onto eastbound TH 10. Project Description The Preferred Alternative will construct a two-lane exit on eastbound U.S. 10 beginning at southbound I- 35W onto eastbound U.S. 10 by adding a second exit lane left of the existing exit lane. An auxiliary lane will be constructed on eastbound U.S. 10 from the County Road 10 entrance ramp to the exit onto County Road 96, in Ramsey County, in the city of Arden Hills, Minnesota. The project will reconfigure the right in/right out entrance to Prior Avenue to improve safety of the entrance. The project includes constructing a water quality pond and noise barriers. The final determination on whether noise barriers are installed will occur via a vote from the benefited receptors scheduled for Oct. 13, 2017 to Nov. 17, 2017. Planned Project Schedule The project is fully funded. The schedule is: • Spring 2018: Assuming the noise wall is approved, the utilities will begin relocating utilities along the frontage road including tree removal. If the noise wall is not approved, then this utility relocation and tree removal will not occur. • August 24, 2018: Project Letting. • Fall 2018: Contractor may choose to do noise wall work and some work on the auxiliary lane on US 10 in Fall 2018. However, this is not required and the Contractor may wait until Spring 2019 to start work. • April 2019: Major construction begins with major lane and ramp restrictions and major traffic impacts. • November 2019: Construction is completed. I35W North MNPASS Coordination SP 6205-39 is being coordinated with SP 6284-180 I35W North MNPASS. The closure of the I35W southbound exit ramp to eastbound US 10 on the SP 6205-39 project will match the traffic control plans of the Contractor working on SP 6284-180. The SP 6284-180 project will have a set of rules explaining when ramp A is closed then ramp B must be open. In this case, when the I35W southbound exit to eastbound US 10 is closed, then the southbound ramp to CR H, and the southbound to eastbound ramp at I35W and I694 must be open. City’s Estimated Project Costs At this time, the City does not have any cost participation in this project. There are no signals being reconstructed, and the City has not asked to add any work such as additional local street reconstruction or utility work. City’s Maintenance Responsibilities At this time there are no new City maintenance responsibilities. We are not adding new trails or bridges. Please feel free to contact me if you have any questions about this submittal. Sincerely, Jerome Adams Project Manager 1500 County Road B2 Roseville, MN 55113 Attachments: Final Layout for SP 6205-39, dated August 2, 2017 MN Statutes 161.162 – 161.167 Sample City Resolution Purpose and Need CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-028 A RESOLUTION CALLING FOR A PUBLIC HEARING ON HIGHWAY IMPROVEMENTS FOR STATE PROJECT 6205-39 US 10, FROM I35W TO CR 96 WHEREAS, on August 24, 2017, the Minnesota Department of Transportation (MnDOT) submitted to the City a final layout for State Project 6205-39 US 10 from I35W to CR 96 (the Project); and WHEREAS, the City’s approval (municipal consent) is required for this project because it increases highway traffic capacity by adding a second lane to the southbound I35W exit ramp to eastbound US 10, and an auxiliary lane on eastbound US 10 from CR 10 to CR 96; and WHEREAS, pursuant to Minnesota Statute 161.164, the City must schedule a public hearing within 15 days of receiving the final layout, such public hearing to be held within 60 days of receiving the final layout. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA, a public hearing shall be held on such proposed improvement on the 23rd day of October, 2017, in the Council Chambers of the City Hall at 7:00 p.m. and the City Administrator shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF SEPTEMBER, 2017. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk CONSENT ITEM – 5D DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director / City Engineer SUBJECT: Accepting Donation from the Arden Hills Foundation Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $600.00 to the City of Arden Hills for a new dedicated park bench and plaque. The bench and plaque will be placed at Cummings Park. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Staff Recommendation Motion to Approve Resolution 2017-028 Accepting a Donation from the Arden Hills Foundation in the Amount of $600.00. Attachment Attachment A: Resolution 2017-028 MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-028 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $600.00 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. PASSED AND ADOPTED on this 11th day of September, 2017. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk CONSENT ITEM – 5E MEMORANDUM DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Accept Alexandria Olson’s Resignation as Communications Coordinator Discussion The City Administrator has received Alexandria Olson’s letter of resignation as Communications Coordinator effective August 31, 2017. The resignation letter has been provided to Council under separate cover. Staff Recommendation A motion to accept Alexandria Olson’s Resignation as Communications Coordinator Page 1 of 1 CONSENT ITEM – 5F MEMORANDUM DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Authorization to Appoint Dawn Skelly as Communications Coordinator Position Background and Discussion This spring, the City Council directed staff to recruit applicants for a newly created part- time Communications Coordinator position. Following the resignation of the previous Communications Coordinator, staff is recommending the appointment of Dawn Skelly as Communications Coordinator. Ms. Skelly’s resume, application materials, and offer letter have been provided under separate cover. Council Action Staff recommends appointing Dawn Skelly to the position of Communications Coordinator at Pay Grade 10, Step 5 at a minimum of twenty-five hours per week and benefits pro-rated accordingly. DATE: September 11, 2017 TO: City Councilmembers William S. Joynes, Sr., City Administrator FROM: Mayor Grant SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Discussion Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. PUBLIC HEARING – 7A MEMORANDUM PUBLIC HEARING – 7B MEMORANDUM DATE: September 11, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Background: Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 10, 2017 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 6, 2017. Utility accounts with an unpaid delinquent balance after September 6, 2017 would be certified to Ramsey County to be added to property taxes payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. A list of remaining delinquent utility accounts, as of September 7, 2017 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Recommended Action: Motion to approve Resolution 2017-030 certifying the attached list of delinquent utility accounts to Ramsey County. Attachments Attachment A: Resolution No. 2017-030 Attachment B: List of Delinquent Utility Accounts CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-030 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2017, payable in 2018: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF SEPTEMBER, 2017. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID Account No Service Address Utility Arrears 8% Cert Fee Total Assessment 22-30-23-13-0039 000158-000 4440 Hamline Avenue N 112.90 9.03 121.93 22-30-23-24-0184 000192-000 4377 Arden View Court 157.40 12.59 169.99 22-30-23-34-0036 000231-000 4101 Hamline Avenue N 317.18 25.37 342.55 22-30-23-24-0275 000290-000 4442 Arden View Court 257.36 20.59 277.95 22-30-23-24-0278 000293-000 4445 Arden View Court 383.19 30.66 413.85 22-30-23-24-0326 000375-000 4370 Arden View Court 181.96 14.56 196.52 22-30-23-21-0057 000454-000 1393 Arden View Drive 168.09 13.45 181.54 22-30-23-12-0013 000569-000 1307 Karth Lake Circle 294.85 23.59 318.44 22-30-23-34-0047 000602-000 4101 Gale Circle 185.03 14.80 199.83 22-30-23-12-0007 000990-000 1337 Karth Lake Circle 198.22 15.86 214.08 28-30-23-13-0051 001065-000 1812 Venus Avenue 188.82 15.11 203.93 28-30-23-24-0021 001082-000 1822 Venus Avenue 174.43 13.95 188.38 28-30-23-33-0013 001255-000 2027 Thom Drive 229.32 18.35 247.67 21-30-23-14-0007 001276-000 4375 Old Highway 10 124.71 9.98 134.69 16-30-23-34-0015 001285-000 4627 Highway 10 194.43 15.55 209.98 28-30-23-41-0038 001344-000 3757 McCracken Lane 262.83 21.03 283.86 28-30-23-44-0022 001441-000 1683 Chatham Avenue 349.25 27.94 377.19 21-30-23-43-0017 001534-000 1791 Janet Court 195.87 15.67 211.54 33-30-23-11-0036 001551-000 1611 Lake Johanna Boulevard 261.95 20.96 282.91 28-30-23-12-0052 001575-000 1761 Lake Valentine Road 187.81 15.02 202.83 21-30-23-41-0051 001584-000 1681 Brueberry Lane 168.47 13.48 181.95 34-30-23-33-0050 001671-000 3130 Ridgewood Road 179.70 14.38 194.08 34-30-23-41-0055 001808-000 1171 Carlton Drive 405.39 32.43 437.82 33 30 23 34 0019 001880 000 3211 Lake Johanna Boulevard 195 60 15 65 211 2533-30-23-34-0019 001880-000 3211 Lake Johanna Boulevard 195.60 15.65 211.25 33-30-23-34-0020 001884-000 3223 Lake Johanna Boulevard 201.75 16.14 217.89 34-30-23-21-0016 001920-000 1437 Arden Place 183.30 14.66 197.96 34-30-23-21-0046 002029-000 1369 Forest Lane 201.29 16.10 217.39 33-30-23-33-0080 002041-000 1985 County Road D W 161.58 12.93 174.51 33-30-23-24-0032 002096-000 1876 Grant Road 261.56 20.92 282.48 33-30-23-24-0094 002105-000 1873 Stowe Avenue 186.99 14.96 201.95 34-30-23-44-0077 002194-000 3205 Lexington Avenue N 175.84 14.07 189.91 34-30-23-23-0014 002221-000 1556 Arden Place 158.91 12.71 171.62 33-30-23-32-0003 002476-000 1950 Stowe Avenue 165.10 13.21 178.31 34-30-23-14-0042 002482-000 1177 Benton Way 144.97 11.60 156.57 34-30-23-14-0051 002484-000 1168 Benton Way 199.98 16.00 215.98 33-30-23-33-0034 002487-000 2028 Edgewater Avenue 170.16 13.61 183.77 33-30-23-24-0108 002512-000 1850 Indian Place 213.24 17.06 230.30 34-30-23-22-0009 002544-000 3505 Siems Court 288.89 23.11 312.00 28-30-23-31-0016 002879-000 3786 Brighton Way 212.50 17.00 229.50 22-30-23-24-0286 003098-000 4460 Arden View Court 110.85 8.87 119.72 21-30-23-43-0025 003225-000 1720 Parkshore Drive 25.43 2.03 27.46 33-30-23-33-0057 003236-000 2015 Glenpaul Avenue 209.93 16.79 226.72 22-30-23-24-0240 003444-000 4412 Arden View Court 174.75 13.98 188.73 34-30-23-42-0040 003660-000 1305 Tiller Lane 193.57 15.49 209.06 22-30-23-24-0283 003898-000 4463 Arden View Court 185.05 14.80 199.85 22-30-23-33-0015 004713-000 4149 Norma Avenue 237.61 19.01 256.62 22-30-23-21-0117 005368-000 1450 Arden View Drive 212.79 17.02 229.81 PID Account No Service Address Utility Arrears 8% Cert Fee Total Assessment 21-30-23-12-0004 005384-000 4541 Lakeshore Place 194.32 15.55 209.87 34-30-23-41-0032 005964-000 1129 Tiller Lane 160.67 12.85 173.52 22-30-23-24-0302 006150-000 4393 Arden View Court 162.99 13.04 176.03 21-30-23-43-0004 006414-000 4108 Valentine Crest Road 153.31 12.26 165.57 21-30-23-41-0028 006494-000 1675 Brueberry Lane 180.67 14.45 195.12 22-30-23-24-0248 007082-000 4416 Arden View Court 181.51 14.52 196.03 28-30-23-33-0011 007090-000 1971 Thom Drive 149.28 11.94 161.22 33-30-23-31-0030 007153-000 1827 Beckman Avenue 242.21 19.38 261.59 22-30-23-23-0016 007235-000 1528 McClung Drive 182.13 14.57 196.70 34-30-23-42-0030 008243-000 1277 Ingerson Road 330.49 26.44 356.93 28-30-23-31-0011 008299-000 1920 County Road E2 W 177.06 14.16 191.22 22-30-23-32-0026 008331-000 1469 Colleen Avenue 259.11 20.73 279.84 33-30-23-34-0067 009129-000 1927 Glenpaul Avenue 90.21 7.22 97.43 33-30-23-31-0012 009130-000 1910 Stowe Avenue 187.44 15.00 202.44 23-30-23-44-0014 009246-000 1718 Parkshore Drive 24.01 1.92 25.93 21-30-23-44-0015 009247-000 1722 Parkshore Drive 30.91 2.47 33.38 21-30-23-44-0013 009248-000 4177 Old Highway 10 46.12 3.69 49.81 28-30-23-32-0040 009982-000 3820 Cleveland Avenue N, Unit 1 269.53 21.56 291.09 22-30-23-24-0322 009989-000 4478 Arden View Court 218.31 17.46 235.77 34-30-23-42-0019 011004-000 1295 Ingerson Road 59.95 4.80 64.75 12,951.03 1,036.08 13,987.11 City of Arden Hills City Council Meeting for September 11, 2017 P:\Planning\Community Development\Code Enforcement\Abatement\1870 Glen Paul Ave Page 1 of 2 MEMORANDUM DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Accelerated Nuisance Abatement – 1870 Glen Paul Avenue Requested Action Motion to approve Resolution 2017-031 ordering accelerated nuisance abatement at 1870 Glen Paul Avenue for excessive vegetation growth not in compliance with City regulations. Background Staff completed an inspection of 1870 Glen Paul Avenue on July 25, 2017 and noted excessive weed growth in the rear yard of the property in violation of the following subsection of City Code Section 602.02 Public Nuisance Affecting Health: • Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. Following its inspection, staff sent a letter to the property owner requiring that the violation be corrected. Subsequent follow-up inspections found the violation on the property to persist. In accordance with the City’s accelerated abatement procedures in Section 602.07 of the City Code, a letter was posted on the property and mailed to the property owner on August 30, 2017. Based on the accelerated abatement procedures, the property owner has seven working days to abate the nuisance, which was by September 7, 2017. A follow-up inspection showed that no action has been taken. Staff is requesting the City Council issue an order for abatement of the property and to continue the abatement order for a two year period. The two year period would expire on September 11, PUBLIC HEARING – 7C City of Arden Hills City Council Meeting for September 11, 2017 P:\Planning\Community Development\Code Enforcement\Abatement\1870 Glen Paul Ave Page 2 of 2 2019. The property owner has seven days from the Council’s order to complete the work before the City can have the work completed. An abatement order allows the City to hire a contractor to complete the work on the property and charge the cost back to the property owner. The charge is 125 percent of the cost of the work plus administrative costs. If the charges are not paid, the charge will be certified against the property for collection with the property taxes. If the same violation reoccurs within two years of the Council’s order, staff could order abatement without an additional Council hearing or action. A letter would be sent to the property owner ordering future violations to be resolved within seven working days. If the violation is not resolved, staff can order the abatement and charge the expense back to the property owner. Prior to any action, the Council must provide a hearing for the property owner. The property owner was notified of the hearing in conformance with the City Code. Recommendation Motion to approve Resolution 2017-031 ordering accelerated nuisance abatement at 1870 Glen Paul Avenue for excessive vegetation growth not in compliance with City regulations. Attachments A. August 30, 2017, Final Letter to the Property Owner of 1870 Glen Paul Avenue B. Aerial Photo and Pictures of Property C. Resolution 2017-031 City of Arden Hills ▪1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651.792.7800 ▪ Fax 651.634.5137 ▪ www.cityofardenhills.org August 30, 2017 Roxann Besch 1870 Glen Paul Ave. Arden Hills, MN 55112 Re: City Code Violation at 1870 Glen Paul Ave. PID#333023340079 Dear Resident: The City recognizes that many times a resident may not be aware that the City has regulations that are designed to protect neighborhoods and their quality of life. On July 25, 2017, the City of Arden Hills investigated a complaint and inspected your property. It was determined that there is a violation of the City Code: VIOLATION: • Excessive weed growth throughout the rear yard CITY CODE SECTION: Section 602.02, Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. CORRECTION: Please remove all weeds from the rear yard. Please take the necessary corrective action by the close of the business day on September 7, 2017, to remediate the above violation. If the violation is not remediated by the required date, the City will order abatement as allowed under Section 602.07, Accelerated Abatement Procedure, of the Arden Hills City Code. An abatement order allows the City to have the necessary work completed to remediate the nuisance and charge 125 percent of the cost of the work, including administrative costs, back to the property owner. The charges can be certified against the property for collection with taxes if they are unpaid. The abatement process is not the City’s preferred course of action. We would prefer to work with you to resolve this violation. If the violation is not remediated by September 7, 2017, the City Council will hold an abatement hearing at their regular meeting scheduled for Monday, September 11, 2017 at 7:00 pm. You have the right to attend the hearing. The City Council may order the nuisance to be abated if corrective action is not taken, and the order to abate may continue for up to two years. City of Arden Hills ▪1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651.792.7800 ▪ Fax 651.634.5137 ▪ www.cityofardenhills.org If you have any questions or need additional information, please contact me at (651) 792.7813 or hrybak@cityofardenhills.org. Thank you in advance for you cooperation. Sincerely, Hannah Rybak City Planner The first letter that was sent to you on July 26, 2017 did not follow proper notification requirements. This letter serves to correct that and provide you with ample time to resolve the violation. We have been attempting unsuccessfully to send a certified letter to you over the past couple of weeks. This letter, posted to your door, serves as your official Public Hearing Notice. This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 100.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet100.0050.00 Notes Enter Map Description Legend1870 Glen Paul Avenue City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Streets (<=16K) Other Local Road Interstate US or MN Highway Ramp County Road Local Street Local Park Road Frontage Raod Privately Maintained Pulbic Road Transit Way Alleyway Airports CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-031 ABATEMENT OF A NUISANCE AT 1870 GLEN PAUL AVENUE WHEREAS, Roxann Besch is the property owner of the following described property: Address: 1870 Glen Paul Avenue PID: 333023340079 WHEREAS, notice therefore was posted on the subject property and sent by certified mail to the property owner pursuant to City Regulations; and, WHEREAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code; and, WHEREAS, the Arden Hills City Council held a hearing on September 11, 2017. All persons present at said meeting were given an opportunity to be heard and present written statements. The Council also considered the recommendation of the City Staff that this abatement be approved; and, NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby adopts Resolution 2017-031, ordering the abatement of noxious weeds and vegetation growth that does not comply with City regulations at 1870 Glen Paul Avenue, and to charge the property owner for 125 percent of the cost of abatement, including administrative costs. The City Administrator is authorized to monitor the property through September 11, 2019; and to abate any noxious weeds and vegetation growth that does not comply with City regulations, and to charge to the property owner for each subsequent abatement 125 percent of the cost of abatement, including administrative costs; and BE IT FURTHER RESOLVED, In the event that the property owner does not pay any portion of the charges, that the unpaid amount shall be assessed against the Property, to be collected with the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 4.5% per annum from the date of recording until December 31st of the year in which the special assessment is paid in full. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF SEPTEMBER, 2017. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Julie Hanson, CITY CLERK Page 1 of 2 DATE: September 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 2017 Trail and Watermain Projects – Review Trail/Watermain Projects and Approve Engineering Services Requested Action Authorize final design of trail and watermain projects for the CR E2 Trail, the Old Snelling Trail from Bethel Drive to CR E2 and the Old Snelling Water Main Improvement Project (City Project No. 17-W-001) and approve the scope and fee from WSB & Associates (Attachment B) in the amount of $77,644.00 for final design services and bidding services for the projects. Background/Discussion At the March 13, 2017 City Council meeting, Council authorized WSB to provide preliminary design for the CR E2 Trail, the Old Snelling Trail from Bethel Drive to CR E2 and the Old Snelling Water Main Improvement Project and final design services for the Old Snelling Trail from CR E to Bethel Trail and CR E from freeway Park to Snelling Avenue N. The alignments for the trails and watermain are shown on Attachment A. WSB and staff met with Ramsey County to discuss the placement of the trails adjacent to the respective county roads due to constraints caused by wetlands/waterbodies. The majority of the trail along Old Snelling Road utilizes the existing shoulder. Curb and gutter will be added between the trail and the driving lane. A retaining wall will be needed between McCracken Lane and CR E2 due to wetlands and slopes in that area. The CR E2 trail is also proposed in a similar manner on the existing paved shoulder with curb and gutter. This design provides substantial savings from the original cost estimate the cost estimate as no retaining wall will be required. Additional water main replacement is proposed on CR E2 due to a recent water main break adjacent to Valentine Hills Elementary School. NEW BUSINESS – 8A MEMORANDUM Page 2 of 2 Based on the designs to date, the updated estimated costs and proposed funding sources are shown in the table below: PROJECT Est. Total Project Cost CIP FUNDING SOURCE (CIP) CR E2 Trail $93,358 $100,000 Ramsey County/MSAS Old Snelling Tr. – Bethel to E2 $1,087,103 $425,000 Ramsey County/MSAS Old Snelling Tr. – CR E to Bethel * $931,803 $1,400,000 PIR($300,000)/Developer Reimbursement ($800,000)/Ramsey County ($300,000) Total Trail Costs $2,112,264 $1,925,000 Old Snelling/E2 Watermain Loop $855,150 $400,000 Water Utility The scope, fee and schedule are detailed in Attachment B. This proposal is for final design work which includes bidding services for the CR E2 Trail, Old Snelling Trail from Bethel Drive to CR E2 and the watermain looping project. The amount that is requested for approval is as follows: Final Design - CR E2 Trail 102 hrs $ 11,511 Final Design - Old Snelling Trail (Bethel Dr-E2) 358 hrs $40,130 Final Design – Watermain Looping 120 hrs $37,560 Grand Total 786 hrs $89,201 Attachments: Attachment A: Trail/Watermain Layout Attachment B: WSB – Scope & Fee 0+001+002+003 + 0 0 4 + 0 0 5 + 0 0 6 + 0 0 7 + 0 0 8 + 0 0 9 + 0 0 1 0 + 0 0 1 1 + 0 0 1 1 + 7 7 RIM: 917.77W912.57INV:N912.57INV:INV:INV:INV:INV: 1 6 " SPKSPK S P K S P K 1 6 " 8 " 16"20" R I M : 9 3 7 . 9 3 N A I N V : I N V : I N V : I N V : I N V : I N V : R I M : 9 3 9 . 5 4 N A I N V : I N V : I N V : I N V : I N V : I N V : R I M : 9 4 1 . 2 0 N A I N V : I N V : I N V : I N V : I N V : I N V : 1 2 " 2 4 " R I M : 9 3 8 . 0 1 N A I N V : I N V : I N V : I N V : I N V : I N V : RIM: 923.50NAINV:INV:INV:INV:INV:INV: 1 6 " 1 2 " 4 " 1 2 " 1 2 " 1 6 " 3 6 " 2 4 " 2 0 " 1 6 " R I M : 9 3 6 . 3 9 N A I N V : I N V : I N V : I N V : I N V : I N V : 2 4 " 20"RIM: 924.75NAINV:INV:INV:INV:INV:INV:RIM: 923.99NAINV:INV:INV:INV:INV:INV:RIM: 924.57NAINV:INV:INV:INV:INV:INV:RIM: 925.56NAINV:INV:INV:INV:INV:INV:RIM: 924.07NAINV:INV:INV:INV:INV:INV:RIM: 918.01NAINV:INV:INV:INV:INV:INV:RIM: 915.07NAINV:INV:INV:INV:INV:INV:8"4"4"4"8"16"20"RIM: 917.70NAINV:INV:INV:INV:INV:INV:12"8"36"8"12"12"12"16"4"8"2"20"UGTUGTUGTUGTUGTUGT U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T GGGGGGGxx" RCP C O N C D W Y B I T D W Y B I T D W Y B I T D W Y B I T D W Y B I T D W Y B I T D W Y BIT DWY BIT DWYBITDWY BIT DWY 8 " S A N S E W E R G GGGG G G G G G G G G G G G G UGTUGTUGTUGTUGTUGT 8 " S A N S E W E R 8 " S A N S E W E R 12" WATERMAIN 1 2 " W A T E R M A I N 1 2 " W A T E R M A I N GAS METER BOX GGGG G G G G G G G G G G G G OHEOHEOHEOHEOHEOHEOHE OHEOHEOHEOHEOHEOHEOHEOHE O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E CTVCTVCTVCTV C O N C D W Y C O N C D W Y CONCDWY S B - 1 S B - 2 SB-30+001+002+003 + 0 0 4 + 0 0 5 + 0 0 6 + 0 0 7 + 0 0 8 + 0 0 9 + 0 0 1 0 + 0 0 1 1 + 0 0 1 1 + 7 7 19+00 20+00 21+00 22+00 23+000+00 RIM: 917.77W912.57INV:N912.57INV:INV:INV:INV:INV: R I M : 9 1 0 . 3 1 W 9 0 7 . 1 1 I N V : I N V : I N V : I N V : I N V : I N V : 1 4 " 1 2 " 1 4 " 1 5 " R I M : 9 0 5 . 5 0 N 9 0 1 . 6 0 I N V : I N V : I N V : I N V : I N V : I N V : R I M : 9 0 5 . 5 9 N W 9 0 1 . 1 9 I N V : S 9 0 1 . 1 9 I N V : I N V : I N V : I N V : I N V : R I M : 9 0 6 . 0 2 E 8 9 6 . 5 2 I N V : S W 8 9 6 . 5 2 I N V : I N V : I N V : I N V : I N V : R I M : 8 9 9 . 2 8 E 8 9 5 . 3 8 I N V : S 8 9 5 . 3 8 I N V : I N V : I N V : I N V : I N V : R I M : 8 9 7 . 9 8 N A I N V : I N V : I N V : I N V : I N V : I N V : R I M : 8 9 5 . 9 1 N E 8 9 1 . 0 1 I N V : S 8 9 1 . 0 1 I N V : I N V : I N V : I N V : I N V : SPK SPK S P K S P K S P K 20"RIM: 923.50NAINV:INV:INV:INV:INV:INV:20"RIM: 924.75NAINV:INV:INV:INV:INV:INV:RIM: 923.99NAINV:INV:INV:INV:INV:INV:RIM: 924.57NAINV:INV:INV:INV:INV:INV:RIM: 925.56NAINV:INV:INV:INV:INV:INV:RIM: 924.07NAINV:INV:INV:INV:INV:INV:RIM: 918.01NAINV:INV:INV:INV:INV:INV:RIM: 915.07NAINV:INV:INV:INV:INV:INV:8"4"4"4"8"16"20"RIM: 917.70NAINV:INV:INV:INV:INV:INV:12" 8 " 3 6 " 8 " 1 2 " 1 2 " 1 2 " 1 6 " T N H E L E V : 9 1 2 . 8 8 2 4 " 1 2 " 1 2 " 2 4 " R I M : 8 9 9 . 0 1 N A I N V : I N V : I N V : I N V : I N V : I N V : UGTUGTUGT G G G G G G G G G G G G G G G GGGGGG 2 4 " H D P E V=8 5 . 3 3 1 5 " R C P V=9 4 . 9 6 V = 9 4 . 3 3 18 " C M P V= 9 6 . 5 7 V= 9 4 . 8 6 12 " x 2 7 " A R C H R C P V= 9 7 . 7 8 xx" RCP V = 9 5 . 1 5 BIT DWY BIT DWY BIT DWY B I T D W Y B I T D W Y B I T D W Y BI T D W Y BI T B I T B I T B I T CO N C CO N C CO N C GG U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T UGT U G T U G T U G T UGTUGTUGTUGT x x " R C P GAS METER BOXG O H E O H E O H E O H E O H E O H E O H E OHEOHEOHEOHEOHE O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E OHEOHEOHE U G E C T V C T V C T V C T V C T V C T V C T V C T V C T V C T V C T V CTVCTV F / O R O C K DW Y L N S C P R O C K CONC DWY CO N C D W Y PO N D PO N D W E T L A N D D E L I N E A T I O N CO N C W A L L S SB-3 S B - 4 S B - 5 0+00 19+00 20+00 21+00 22+00 2 3 + 0 0 2 4 + 0 0 2 5 + 0 0 2 6 + 0 0 2 7 + 0 0 2 8 + 0 0 2 9 + 0 0 3 0 + 0 0 3 1 + 0 0 3 2 + 0 0 3 3 + 0 0 W S B W S B P R O J E C T N O . : 0 3 4 5 5 - 1 4 0 S C A L E : A S S H O W N P L A N B Y : B F D E S I G N B Y : K G C H E C K B Y : J L S S H E E T O F I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Engineer, P.E. LIC. NO:DATE:09/06/17 OLD SNELLING TRAIL EXTENSION AND WATERMAIN IMPROVEMENTS ARDEN HILLS, MINNESOTA REVISIONS NO.DATE DESCRIPTION K:\03455-140\Cad\Exhibits\Overall Layout.dwg 0 F T 6 0 1 2 0 C O U N T Y R O A D E W E S T SNELLING AVENUE NORTH PASCAL AVENUE ARDEN OAKS DRIVE S N E L L I N G A V E N U E N O R T H COUNTY ROAD E WEST AREDN OAKS DRIVE M P L S . S T . P A U L & S A U L T S T E . M A R I E R A I L R O A D 8' W I D E T R A I L PROPOSEDRETAINING WALLD A Y L I G H T L I N E 8 ' W I D E T R A I L DAYLIGHT L I N E P R O P O S E D W A T E R M A I N 1 3 R I M : 8 8 5 . 2 2 N A I N V : I N V : I N V : I N V : I N V : I N V : R I M : 8 8 5 . 0 6 N A I N V : I N V : I N V : I N V : I N V : I N V : R I M : 8 8 5 . 9 6 N A I N V : I N V : I N V : I N V : I N V : I N V : T N H E L E V : 8 8 9 . 0 9 RIM: 895.91891.01891.01 R I M : 8 8 7 . 3 2 E 8 8 0 . 2 2 I N V : W 8 7 7 . 8 2 I N V : I N V : I N V : I N V : I N V : SPKSPK G G G G G G G G G G G G G G G G G G G G G G G G U G E U G E U G E U G E U G E x x " R C P V = 7 9 . 2 5 1 8 " R C P V = 8 2 . 5 6 V = 8 2 . 2 7 15 " C M P V= 8 4 . 3 5 24" HDPEV=85.33 R I P - R A P 1 5 " C M P V = 8 4 . 2 5 V = 8 4 . 3 6 B I T C O N C W A L K BITBITCONC 8 " S A N S E W E R U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T U G T UG T UG T UGT UGT UGT UGT UGT UGT UGT UGT O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E OH E OHE OHE OHE OHE OHE OHE OHE OHE OHEOHEUGE C T V C T V C T V C T V C T V C T V C T V C T V C T V CT V CTV CTV CTV CTV CTV CTV F/O WE T L A N D D E L I N E A T I O N WETLAND DELINEATIONWETLAND DELINEATION WETLAND DELINEATIONSB-6 S B - 7 S B - 8 S B - 9 S B - 1 0 31+0032+0033+0034+0035+0036+0037+00 3 8 + 0 0 3 9 + 0 0 4 0 + 0 0 4 1 + 0 0 4 2 + 0 0 4 3 + 0 0 4 4 + 0 0 4 5 + 0 0 4 6 + 0 0 4 7 + 0 0 R I M : 8 7 9 . 8 4 W 8 7 2 . 3 4 I N V : I N V : I N V : I N V : I N V : I N V : T N H E L E V : 8 8 9 . 7 4 R I M : 8 8 7 . 6 9 N 8 7 6 . 9 9 I N V : S 8 7 6 . 7 9 I N V : I N V : I N V : I N V : I N V : 2 " 6 " G G G G G G G GGGG 3 6 " R C P V = 7 5 . 4 4 V = 7 5 . 1 3 xx" RCPV=79.25 V=79.45 B I T C O N C PO N D UG T UG T UG T UG T UG T U G T U G T UGTUGTUGTUGT 1 2 " W A T E R M A I N G G G G G G O H E O H E O H E O H E OH E OH E OH E OH E OH E OH E OHEOHEOHE C T V C T V C T V CT V CT V C T V CT V CTVCTVCTV F / O SB-11 S B - 1 2 S B - 1 3 47+00 48+00 49+00 5 0 + 0 0 5 1 + 0 0 5 2 + 0 0 5 3 + 0 0 5 4 + 0 0 5 5 + 0 0 5 6 + 0 0 5 7 + 0 0 9+00 10+0 0 11+0 0 11+5 7 W S B W S B P R O J E C T N O . : 0 3 4 5 5 - 1 4 0 S C A L E : A S S H O W N P L A N B Y : B F D E S I G N B Y : K G C H E C K B Y : J L S S H E E T O F I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Engineer, P.E. LIC. NO:DATE:09/06/17 OLD SNELLING TRAIL EXTENSION AND WATERMAIN IMPROVEMENTS ARDEN HILLS, MINNESOTA REVISIONS NO.DATE DESCRIPTION K:\03455-140\Cad\Exhibits\Overall Layout.dwg 0 F T 6 0 1 2 0 SNELLING A V E N U E N O R T H M c C R A C K E N L A N E B E T H E L U N I V E R S I T Y B E T H E L U N I V E R S I T Y SNE L L I N G A V E N U E N O R T H COU N T Y R O A D E - 2 8' WIDE TRAIL D A Y L I G H T L I N E P R O P O S E D W A T E R M A I N P R O P O S E D W A T E R M A I N DAYLIGHT LINE 8' WIDE TRAIL PROPOSEDRETAINING WA L L 2 3 P R O P O S E D R E T A I N I N G W A L L 4 4 " 1 2 " 1 2 " 1 2 " 1 2 " 1 2 " R I M : 8 8 2 . 9 8 S 8 7 1 . 0 8 I N V : W 8 7 1 . 0 8 I N V : I N V : I N V : I N V : I N V : R I M : 8 7 9 . 8 4 W 8 7 2 . 3 4 I N V : I N V : I N V : I N V : I N V : I N V : T N H E L E V : 8 8 3 . 1 0 T N H E L E V : 8 8 9 . 7 4 RIM: 879.85NAINV:INV:INV:INV:INV:INV:RIM: 880.61NAINV:INV:INV:INV:INV:INV:RIM: 8 7 8 . 3 9 N A INV:INV:INV:INV:INV:INV: R I M : 8 8 7 . 6 9 N 8 7 6 . 9 9 I N V : S 8 7 6 . 7 9 I N V : I N V : I N V : I N V : I N V : 2 " 6 " G G G G G BIT 36" RCPV=73.62 V=73.56 R E T W A L L 36 " R C P V= 7 5 . 4 4 V = 7 5 . 1 3 B I T B I T C O N C P O N D U G T U G T U G T U G T U G T 12" WATERMAIN 1 2 " W A T E R M A I N G G G G G G G G G G G G G O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E O H E C T V C T V C T V C T V C T V C T V C T V C T V C T V C T V C T V C T V F / O F / O S B - 1 2 S B - 1 3 S B - 1 4 SB-15 5 1 + 0 0 5 2 + 0 0 5 3 + 0 0 5 4 + 0 0 5 5 + 0 0 0+00 1+00 2+00 3 + 0 0 4 + 0 0 5 + 0 0 6 + 0 0 7 + 0 0 8 + 0 0 9 + 0 0 1 0 + 0 0 1 1 + 0 0 1 1 + 5 7 1 2 " 6 " 1 2 " 4 " R I M : 8 9 5 . 4 4 N A I N V : I N V : I N V : I N V : I N V : I N V : 8"8"8"8"RIM: 898.46NAINV:INV:INV:INV:INV:INV: C O N C D W Y X X " C M P V = 9 5 . 9 9 V = 9 5 . 7 4 B I T D W Y B I T D W Y C O N C 1 2 " H D P E V = 8 5 . 8 7 CONC WALK BIT B I T B I T CONC 8 " W A T E R M A I N 1 2 " W A T E R M A I N G G G G G G OHEOHE O H E O H E O H E O H E O H E O H E O H E O H E CTV S B - 1 6 S B - 1 7 5 9 + 7 5 6 0 + 0 0 6 1 + 0 0 6 2 + 0 0 6 3 + 0 0 6 4 + 0 0 6 5 + 0 0 6 5 + 2 6 W S B W S B P R O J E C T N O . : 0 3 4 5 5 - 1 4 0 S C A L E : A S S H O W N P L A N B Y : B F D E S I G N B Y : K G C H E C K B Y : J L S S H E E T O F I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Engineer, P.E. LIC. NO:DATE:09/06/17 OLD SNELLING TRAIL EXTENSION AND WATERMAIN IMPROVEMENTS ARDEN HILLS, MINNESOTA REVISIONS NO.DATE DESCRIPTION K:\03455-140\Cad\Exhibits\Overall Layout.dwg 0 F T 6 0 1 2 0 S N E L L I N G A V E N U E N O R T H C O U N T Y R O A D E - 2 C O U N T Y R O A D E - 2 CLEVELAND AVENUE NEW BRIGHTON ROAD 1 0 ' W I D E T R A I L D I R E C T I O N A L L Y D R I L L E D W A T E R M A I N 8 ' W I D E T R A I L D A Y L I G H T L I N E D A Y L I G H T L I N E P R O P O S E D R E T A I N I N G W A L L 3 3 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 September 6, 2017 Mr. Bill Joynes City Administrator City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: City of Arden Hills 2018 Trail Projects – Old Snelling Trail/Watermain Extension and County Road E2 Trail Project Scope of Services to Provide Engineering for Final Design & Bidding Dear Mr. Joynes: We are pleased to present this proposal for professional engineering services to assist the City of Arden Hills with the final design and bidding for the 2018 Old Snelling Trail Extension and Watermain Improvements Project, which includes the portion of trail along County Road E2. The following outlines the scope of services and the associated engineering fees necessary to complete these projects. General Project Scope The scope of the project is to provide the design, construction, and general project management for the 2018 Trail Projects in the City of Arden Hills. The Old Snelling Trail Project begins at the existing trail connection on County Road E near TH 51, continues along Old Snelling Avenue under the Canadian Pacific railroad crossing, and terminates at County Road E2 where the existing trailhead is located; a total of 4,700 feet of new bituminous trail. The watermain extension is located along Old Snelling Avenue from County Road E to approximately 1,600 feet west of Old Snelling Trail along County Road E2. In total, the project includes the installation of approximately 4,700 feet of new bituminous trail, 4,600 feet of trunk watermain, concrete curb and gutter, retaining walls, stormwater management improvements, and related work. This project will not only provide a looping watermain connection to increase fire flow capabilities and water quality, but also complete a critical trail connection to improve connectivity with local residents and the main Bethel University Campus. A consultant hired by the City in 2016 completed preliminary engineering for a portion of the project which included only wetland delineation, surveying, preliminary design and a feasibility report for the section of trail along County Road E and Old Snelling Avenue up to Bethel University. WSB will provide services to complete the final design of the original trail section, preliminary and final design for the additional trail sections the watermain improvements, and construction services for all components as one cohesive project. Services already provided by WSB included Final design for the trail portion south of Bethel, preliminary design for the remaining trails section, and watermain extension. Services to be provided with this proposal include the preparation of design and construction documents, permitting (wetland impacts, RCWD, and SWPPP), public involvement and meetings, and bidding. Service not included with the proposal, but can be provided upon request, include construction services (construction staking, administration and observation), record plans, and warranty inspection unless noted otherwise. An important aspect of this project will be the continued coordination through final design with Bethel University and Ramsey County to ensure that this project is designed and implemented with all stakeholders in mind. The schedule included with this proposal was established to assume completion of final design and bidding in early 2018, followed by substantial completion of construction in the fall of 2018. City of Arden Hills - 2017 Trail/Watermain Projects – Final Design & Bidding September 6, 2017 Page 2 of 4 Description of Services Final Design 1. Final Design Final plans and specifications will be prepared for the project. Specific work included with this task will be the development of the project documents including the updated plans and specifications for bidding. The plans will detail the removals, location and grade of the trail extension, pedestrian connections, restoration, erosion control, and SWPPP documentation. Documentation for the necessary permits will also be prepared along with an engineer’s opinion of probable cost. The City added approximately 600 feet of watermain along County Road E2; engineering services for this work including surveying and final design have been added to the total fee. The plans will be provided to MnDOT for State Aid review and approval as well as Ramsey County for their required review and permitting. We understand that no federal funding will be obtained and therefore the project will not be required to meet Federal design/construction guidelines. Permitting through the Rice Creek Watershed District will be required to complete the project. The proposed alignment and design of the CR E2 trail will trigger a number of the RCWD rules as well, and the necessary scope of work for this task has been included. Plans will also be provided to Bethel University for final review and comment during this phase. 2. Coordination with MnDOT, Ramsey County, & Bethel University Each of the trail segments is within Ramsey County right‐of‐way and it will be critical to the success of this project for WSB to lead communication and coordination efforts to facilitate the design and construction of the new trail segments. WSB will hold one project meeting with Ramsey County and one with Bethel University during the design process, either at City Hall or County/Bethel offices. This will include coordination of right‐of‐way and anticipated disturbances, if needed. We will provide the necessary graphics, maps, and presentation materials for these meetings. In addition, email correspondence, conference calls, and other related day‐to‐day communications techniques will be used. The portion of the trail project along Old Snelling Avenue will be designed and constructed in accordance with State Aid standards; the appropriate level of communication with MnDOT is also included with the scope of work. 3. Project Meetings/City Council Meetings WSB will continue to hold project meetings with City staff as well as stakeholders as needed during the final design process. Prior to the final acceptance of the design and specifications, we will attend a second City Council meeting. WSB will work with City staff to develop and mail the required notices for project meetings and prepare any necessary resolutions for City Council meetings. We will provide the necessary graphics, maps, and presentation materials to be used at the hearing or City Council meeting. 4. Project Bidding Services WSB will prepare advertisement for bids, respond to contractor questions, receive bids, provide a bid tabulation, evaluate qualifications, and provide an award recommendation to the City. City of Arden Hills - 2017 Trail/Watermain Projects – Final Design & Bidding September 6, 2017 Page 3 of 4 Additional Services Not Included 1. Detailed right‐of‐way documentation: Boundary survey or related detailed monumentation research of existing right‐of‐way can be provided if determined to be necessary. 2. Parcel sketches or ROW acquisition services: Fees for parcel sketches or right of way/easement acquisition services for trail alignments or permanent stormwater management improvements have not been provided in the scope. 3. Floodplain or flood fringe permitting: If floodplain or flood fringe impacts are necessary, we can assist the City in this process for both FEMA and the RCWD applications. 4. Collect traffic or pedestrian data in the field: WSB has the equipment necessary to complete this task upon request. 5. Design of retaining wall: WSB will prepare a performance specification requiring detailed design to be provided by the contractor. 6. Construction services: Upon request, WSB can provide comprehensive construction services including contract administration, field observations, construction staking, materials testing, record plan preparation, and a warranty inspection. Work Plan & Schedule The schedule below assumes construction in 2018. The exact timing of the neighborhood meetings, public hearings, and final construction timeline has not been determined and will be updated as the schedule progresses. Completion of Final Design .................................................................................................................... December, 2017 Council Approve Plans and Specifications / Authorize Ad for Bid ............................................................... January, 2018 Bidding ....................................................................................................................................... January/February, 2018 Open Bids .................................................................................................................................................. February, 2018 Award Contract ............................................................................................................................................. March, 2018 Conduct Informational Meeting ........................................................................................................... March/April, 2018 Begin Construction .................................................................................................................................. May/June, 2018 Substantial Construction ......................................................................................................... September/October, 2018 Final Completion ..................................................................................................................... October/November, 2018 Final Project Payment ............................................................................................................................ December, 2018 Record Plan Completion ................................................................................................................. February/March 2019 Warranty Inspection (Within 2‐Years from Substantial Completion) ......................................... August/September 2020 City of Arden Hills - 2017 Trail/Watermain Projects – Final Design & Bidding September 6, 2017 Page 4 of 4 Proposed Fee We propose to conduct the work on an hourly basis as listed below for Final Design and Bidding services. Total ‐ CR E2 Trail 102 $ 11,511 Total ‐ Old Snelling Trail (Bethel Dr ‐ Co Rd E2) 358 $ 40,130 Total ‐ Watermain Looping 326 $ 37,560 Grand Total 786 $ 89,201 Appendix For your review, we have included the following in the Appendix: Project Location Maps 2017 Fee Schedule Authorization Upon authorization and execution of this proposal below, all work will be performed as described in the work plan in accordance with the terms and conditions stated in the Master Service Agreement with the City. City of Arden Hills: _______________________________ Authorized signature _________________________________ Title _________________________________ Date 0 250Feet¯County Road E2Trail Connection ProjectCity of Arden Hills D o c u m e n t P a t h : C : \ U s e r s \ k g e l h a r \ D e s k t o p \ A r d e n H i l l s \ T r a i l C o n n e c t i o n _ C R E . m x d D a t e S a v e d : 1 1 / 1 7 / 2 0 1 6 3 : 0 8 : 5 8 P M 1 inch = 223 feet Approximately 655 LF COUNTY ROAD E2 N E W B R I G H T O N R O A D C L E V E L A N D A V E N U E S W Existing Trail Project Sta rt Pr oject End S n e lli n g A v e n u e N o r t h Bethel Drive S i e m s C o u r t G l e n a r d e n R o a d Arden Place L a k e J o h a n n a B o u l e v a r d For e st La ne Oak Avenue R i d g e w o o d R o a d County Road E West C h a t h a m A v e n u e Arden Oaks Dri ve M c c r a c k e n L a n e S k i l e s L a n e G l e n a r d e n C o u r t R i d g e w o o d C o u r t C o u n t y R o a d E 2 W e s t A r d e n O a k s C o u r t Arden Place S n e l l i n g A v e n u e N o r t h Ski les L an e City of Arden Hills Proposed Trail MapCounty Rd E to County Rd E2 0 350Feet Ü Date Saved: 2/2/2017 3:01:31 PM D o c u m e n t P a t h : P : \ P R & P W \ E n g i n e e r i n g \ S u e ' s M a p s \ P r o p o s e d T r a i l M a p . m x d Existing Footpath Existing Sidewalk Existing Trail Proposed Trail !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !(!(!( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !(!(!(!( S n e l l i n g A v e n u e N o r t h C r y s t a l Av e n u e Gramsie R oad C o u n t y R o a d E 2 W e s t Chatham Circle G l e n v i e w A v e n u e R i d g e w o o d R o a d F a i r v i e w A v e n u e N o r t h CountyRoad EWest C h a t h a m C o u r t D e l l v i e w A v e n u e L a k e J o h a n n a B o u l e v a r d V a l e n t i n e A v e n u e V ale n tin e C o u rt L a k e v i e w C o u r t D e l l v i e w A v e n u e Snelling Avenue North A r d e n O a k s D r i v e M c c r a c k e n L a n e Gle n vie w C o urt Lake Valentine Road R i d g e w o o d C o u r t S i e m s C o u r t C h a t h a m A v e n u e F a i r v i e w A v e n u e N o r t h Venus Avenue B e t h e l D r i v e B e t h e l D r i v e Oa k Av en ue City of Arden Hills Proposed WatermainCounty Rd E to County Rd E2 0 400Feet Ü Date Saved: 2/2/2017 2:52:12 PM D o c u m e n t P a t h : P : \ P R & P W \ E n g i n e e r i n g \ S u e ' s M a p s \ P r o p o s e d W a t e r m a i n M a p . m x d !(Watermain Breaks Existing Watermain Proposed Watermain 2017 Rate Schedule Billing Rate/Hour Principal $160-$180 Associate / Sr. Project Manager / Sr. Project Engineer $143-$180 Project Manager $125-$137 Project Engineer $109-$138 Graduate Engineer $82-$102 Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist $113-$142 Landscape Architect / Planner / GIS Specialist $67-$107 Engineering Specialist / Sr. Environmental Scientist $94-$135 Pavement Coring One-Person Crew $165 Two-Person Crew $245 Survey One-Person Crew $135 Two-Person Crew $172 Three-Person Crew $189 Underwater Inspection Dive Team $470 Office Technician $45-$88 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. Multiple rates illustrate the varying levels of experience within each category. Rate Schedule is adjusted annually.