HomeMy WebLinkAbout09-18-17-WSAGENDA ITEMS
Mounds View School District Referendum
William S. Joynes, Sr., City Administrator
MEMO.PDF
2018 Budget Discussion
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
City Council
Work Session Agenda
September 18, 2017
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
2.
Page 1 of 1
DATE: September 18, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: Mounds View School District Referendum
An update regarding the Mounds View School District’s referendum will be provided at the City
Council meeting by Superintendent Lennox and two school board members.
AGENDA ITEM - 1A
MEMORANDUM
1
AGENDA ITEM -1B
MEMORANDUM
DATE: September 18, 2017
TO: Honorable Mayor and City Council
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance & Administrative Services
SUBJECT: 2018 Proposed Preliminary General Fund Budget and Tax Levy
INTRODUCTION
In preparation for adoption of the preliminary tax levy in September, this memo addresses the
following information: residential property values, discussion on preliminary levy, salary
assumptions being used to prepare the preliminary budget, and a discussion on capital
improvement funding.
RESIDENTIAL PROPERTY VALUES
According to information provided by Ramsey County in August of this year, the median home
value in Arden Hills will increase from $308,200 for 2017 taxes, to $333,800 for 2018 taxes
which is an 8.3% increase (last year we saw a 2.0% increase) in value compared to the county
average increase of 6.3%. According to Ramsey County, values of residential properties are
increasing moderately, while values for commercial, industrial, and apartments are increasing at
a more rapid pace. Also of note, estimated market values are now above the peak from 2008.
In order to evaluate the true impact to the residential property owner, we take into account the
increase in fiscal disparities (increase of 10.1%) and the change in the taxable value (increase of
10.9%).
To help illustrate this, the following table shows the impact to the residential property owner due
to the increase in fiscal disparity dollars and the changes in the assessed market values. This
results in a net Tax Rate decrease of 10.6% before any levy changes are made. (Last year we saw
a decrease of 2.6% in this same comparison).
Assuming no City levy change, the home owner that has a median valued home (value going
from $308,200 to $333,800) will see their City-share of taxes decreasing annually by $18.47 or
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
2
2.2%. Note, per Ramsey County and the school districts a median priced home would still see
their taxes increase overall by approximately $89 per year due to their respective increases.
Overall City Impact
Actual Proposed %
Item Pay 2017 Pay 2018 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,641,290 $3,641,290 0.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,641,290 $3,641,290 0.0%
4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1%
5.Local Portion of Levy = $3,350,580 $3,321,287 -0.9%
6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9%
7.Local Tax Rate = 27.045%24.169%-10.6%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Household Example
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2018
Pay 2018 MV 76,000@.40%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $305.25 ($2.25)(0.19)$
333,800 7,198 326,602 3,266 $789.36 ($18.47)(1.54)$
350,000 5,740 344,260 3,443 $832.14 ($19.78)(1.65)$
500,000 - 500,000 5,000 $1,208.45 ($40.22)(3.35)$
750,000 - 750,000 8,125 $1,963.73 ($39.22)(3.27)$
Total ChangeCalculated
annual tax
The City’s share of Fiscal Disparities (line 4) has increased, and the City’s Tax Capacity (line 6)
has increased, which results in a 10.6 % decrease in the tax rate.
Fiscal Disparities run on a one-year lag and are based on the levy amounts that jurisdictions
submitted for 2017 (or last year). Jurisdictions that increased their levies will receive more,
while those that kept their levies flat or fairly small will see decreases.
RECAP OF RAMSEY COUNTY FINANCE DIRECTORS’ MEETING
On August 18, 2017, Ramsey County held a meeting with its Finance Directors from all taxing
districts.
The real-estate market continues to improve year over year, with residential values increasing
moderately and a more substantial gain in commercial, industrial, and apartment properties.
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
3
Currently, there is a historic low supply of homes for sale on the market, while demand for
properties and land is high; however, the longer term effect is yet to be seen.
ARDEN HILLS LEVY TAX RATE HISTORY
The State of Minnesota has granted local municipalities the authority to levy taxes to fund
operations and debt payments. For the City of Arden Hills, the property tax levy accounts for
approximately 76% of the General Fund revenues. For the past ten years the City Council has
passed a budget with a deficit (i.e. revenues that do not cover expenses). However, as the
economy changes and anticipated costs change, the City may end the fiscal year with either a
surplus or deficit as the below table shows.
Year *Budgeted Surplus (Deficit)Actual Surplus (Deficit)
2008 (488,645)(320,166)
2009 (82,851)(28,506)
2010 (41,201)(59,068)
2011 211 387,849
2012 (124,954)199,584
2013 (46,100)14,787
2014 (162,417)(19,764)
2015 (35,305)736,468
2016 (725,447)(137,597)
2017 (195,955)TBD Note: The budgeted amounts represent the amended budget, which can change in the actual
budget year, however, is still a motion approved by the City Council.
The following table provides a historical view of the City’s property tax levies:
Year Taxy Levy % Change Tax Rate % Change
2008 2,797,348 -19.59%-
2009 2,948,646 5.4%20.52%4.7%
2010 3,016,465 2.3%22.65%10.4%
2011 3,040,964 0.8%24.18%6.8%
2012 3,096,994 1.8%25.44%5.2%
2013 3,191,230 3.0%27.93%9.8%
2014 3,257,456 2.1%27.95%0.1%
2015 3,359,775 3.1%27.23%-2.6%
2016 3,478,775 3.5%26.43%-2.9%
2017 3,641,290 4.7%27.05%2.3%
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
4
OPERATING BUDGET
Salary and Benefits
The 2018 preliminary budget is currently being prepared assuming a 2.5% wage adjustment for
non-union staff and 2.5% for union staff. Medical benefits are estimated to be increasing by
10.0%, which the City will split the increased cost with the employee by paying 40% of the
increase leaving the employee with 60% of the increase.
Of note, overall personnel costs do not show a significant increase due to that fact that some
increases are being offset by positions being filled by consultants achieving a cost savings over
having the position staffed by a full-time employee.
The following staffing changes have been made for the 2018 Budget
-Addition of a Communications Coordinator
-Addition of a Public Works Working Foreman
-Removal of the Finance Analyst
In surveying surrounding communities most have included a 2.0% - 3.0% COLA increase in
their preliminary estimates for their 2018 budgets.
General Fund
City Staff previously presented the City Council with a proposed budget. The budget did not
show an increase in the City’s tax levy, but did show a funding gap in the General Fund. The
table below illustrates the previous year’s budget and current year’s budget and their associated
changes.
Revenues/Expenditures 2017 2018 % Change
Budgeted Revenues 4,860,297 4,793,879 -1.37%
Budgeted Expenditures 5,056,253 5,180,572 2.46%
Amount Over (Under) (195,956)(386,693)
The 2018 budget is an approximate 2.5%, or $124,319, increase over the 2017 budget. The
increase in the budget can largely be attributed to:
-Increase estimated cost in the Policing Contract of 4.1% or $47,915
-This increase reflects costs due to cost of living changes and anticipated capital
expenditures. However, these costs may change depending on if Ramsey County takes
on another city in their policing contract, which would lower the anticipated costs for
Arden Hills.
-Increase estimated cost in the Fire Protection Contract of 5.7% or $29,532
-This cost increase reflects increases in the anticipating operating expenses for the Lake
Johanna Fire Department.
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
5
-Increase in the amount of budgeted transfers of 23.5% or $80,000
-The increased transfers results in on ongoing need to sustain the EDA General Fund and
the Public Safety Capital Fund.
Revenues have largely remained the same from the previous year, noting that the City is
anticipating reduced antenna rental revenue. In the past, the City received higher than
anticipated building permit revenue, but no large projects have been identified for the 2018 fiscal
year.
Issues to Consider
As presented, the current General Budget is underfunded by approximately $380,000, with the
majority of the shortfall due to the previous budget being underfunded by $195,000 and the
increased costs associated with Public Safety and transfers to other funds. The City Council
should consider tax levy increases to offset the increased expenses. Staff has provided examples
of levy increases and their associated impacts.
3.0% Levy Increase ($109,239)
Overall City Impact
Actual Proposed %
Item Pay 2017 Pay 2018 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,641,290 $3,750,529 3.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,641,290 $3,750,529 3.0%
4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1%
5.Local Portion of Levy = $3,350,580 $3,430,526 2.4%
6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9%
7.Local Tax Rate = 27.045%24.964%-7.7%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
6
Household Example
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2018
Pay 2018 MV 76,000@.40%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increase Monthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $315.30 $7.80 0.65$ ($2.25)($0.19)$10.05 0.84$
333,800 7,198 326,602 3,266 $815.32 $7.49 0.62$ ($18.47)($1.54)$25.96 2.16$
350,000 5,740 344,260 3,443 $859.51 $7.59 0.63$ ($19.78)($1.65)$27.37 2.28$
500,000 - 500,000 5,000 $1,248.20 ($0.47)(0.04)$ ($40.22)($3.35)$39.75 3.31$
750,000 - 750,000 8,125 $2,028.33 $25.38 2.11$ ($39.22)($3.27)$64.60 5.38$
Impact from Market Shifts
Calculated
annual tax
Total Change and Fiscal Disparities Impact from Levy Incr
5.0% Levy Increase ($182,065)
Overall City Impact
Actual Proposed %
Item Pay 2017 Pay 2018 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,641,290 $3,823,355 5.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,641,290 $3,823,355 5.0%
4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1%
5.Local Portion of Levy = $3,350,580 $3,503,352 4.6%
6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9%
7.Local Tax Rate = 27.045%25.494%-5.7%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Household Example
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2018
Pay 2018 MV 76,000@.40%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increase Monthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $321.99 $14.49 1.21$ ($2.25)($0.19)$16.74 1.40$
333,800 7,198 326,602 3,266 $832.63 $24.80 2.07$ ($18.47)($1.54)$43.27 3.61$
350,000 5,740 344,260 3,443 $877.76 $25.84 2.15$ ($19.78)($1.65)$45.62 3.80$
500,000 - 500,000 5,000 $1,274.70 $26.03 2.17$ ($40.22)($3.35)$66.25 5.52$
750,000 - 750,000 8,125 $2,071.39 $68.44 5.70$ ($39.22)($3.27)$107.66 8.97$
Impact from Market Shifts
Calculated
annual tax
Total Change and Fiscal Disparities Impact from Levy Incr
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
7
10.0% Levy Increase ($364,129)
Overall City Impact
Actual Proposed %
Item Pay 2017 Pay 2018 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,641,290 $4,005,419 10.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,641,290 $4,005,419 10.0%
4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1%
5.Local Portion of Levy = $3,350,580 $3,685,416 10.0%
6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9%
7.Local Tax Rate = 27.045%26.819%-0.8%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Household Example
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2018
Pay 2018 MV 76,000@.40%(B7 x G) +
X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increase Monthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,260 1,263 $338.72 $31.22 2.60$ ($2.25)($0.19)$33.47 2.79$
333,800 7,198 326,602 3,266 $875.91 $68.08 5.67$ ($18.47)($1.54)$86.55 7.21$
350,000 5,740 344,260 3,443 $923.38 $71.46 5.96$ ($19.78)($1.65)$91.24 7.60$
500,000 - 500,000 5,000 $1,340.95 $92.28 7.69$ ($40.22)($3.35)$132.50 11.04$
750,000 - 750,000 8,125 $2,179.04 $176.09 14.67$ ($39.22)($3.27)$215.31 17.94$
Impact from Market Shifts
Calculated
annual tax
Total Change and Fiscal Disparities Impact from Levy Incr
Other Funds
EDA Funds will be discussed at the October meeting.
Capital Funds have been attached in Attachment B for review and comment.
Enterprise Funds are attached in the Budget Book (Attachment C); however, revised information
will be presented at a later date pending the upcoming rate study.
DIRECTION REQUESTED:
1. Discussion with staff regarding the 2018 preliminary levy and issues.
2. Further direction to staff regarding 2018 budget preparation.
Memo - City Council
2018 Proposed Preliminary Budget and Tax Levy
8
Attachments:
Attachment A: PowerPoint Overview
Attachment B: 2018 Proposed CIP
Attachment C: 2018 Proposed Budget Book
Preliminary 2018 Budget
Finance Department
City of Arden Hills
Ramsey County Finance Directors’ Meeting Update
•Home values are increasing moderately
•Commercial, industrial, and apartments values are seeing significant
gains
•Arden Hills median home value increasing from $308,200 to
$333,800 (8.3%)
•Fiscal Disparities increased by 10.1%
•Taxable value for the local rate increased by 10.9%
Overall General Fund Budget Summary
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,649,390 -0.60%
Licenses and Permits 518,845 598,687 347,330 347,330 306,710 324,600 -6.54%
Other Intergovernmental 130,023 131,914 145,788 145,788 44,021 133,179 -8.65%
Charges for Services 686,443 700,865 573,865 573,865 192,450 585,704 2.06%
Fines & Forfeits 32,792 31,868 36,500 36,500 10,646 34,000 -6.85%
Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33%
Miscellaneous 90,137 77,786 82,424 82,424 61,143 65,006 -21.13%
Transfers - - - - - - 0.00%
Total Revenues $ 4,662,559 $ 4,802,989 $ 4,860,297 $ 4,860,297 $ 2,520,153 $ 4,793,879 -1.37%
Expenditures by Department
Mayor & Council $ 58,130 $ 65,051 $ 66,409 $ 66,409 $ 27,122 $ 67,500 1.64%
Elections 19,438 21,137 23,000 23,000 4,682 23,000 0.00%
Administration 245,608 173,782 307,915 307,915 99,062 283,627 -7.89%
Finance & Administrative Services 162,546 172,268 185,676 185,676 101,080 177,130 -4.60%
TCAAP 139,812 242,663 187,153 187,153 57,725 167,302 -10.61%
Planning & Zoning 170,629 173,853 327,335 327,335 65,313 263,463 -19.51%
Government Buildings 219,669 233,560 241,857 241,857 122,394 273,183 12.95%
Police & Animal Services 1,083,893 1,089,185 1,179,773 1,179,773 589,043 1,227,688 4.06%
Dispatch 68,328 67,780 68,832 68,832 28,680 65,175 -5.31%
Fire Protection 459,179 495,216 514,468 514,468 514,468 544,000 5.74%
Emergency Management 2,580 2,966 13,729 13,729 299 10,902 -20.59%
Protective Inspections 306,299 326,360 323,578 323,578 129,716 346,185 6.99%
Street Maintenance 336,397 479,814 538,749 538,749 162,874 561,057 4.14%
Park Maintenance 325,706 346,795 441,311 441,311 158,982 431,108 -2.31%
Recreation 247,878 275,038 296,468 296,468 115,200 319,252 7.69%
Celebrating Arden Hills - - - - - - 0.00%
Reserves/Contingency - - - - - - 0.00%
Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53%
Capital Outlay - - - - - - 0.00%
Total Expenditures $ 3,926,091 $ 4,940,588 $ 5,056,253 $ 5,056,253 $ 2,516,640 $ 5,180,572 2.46%
Significant Changes in the 2018 Budget
•No levy increase programmed in the budget
•Assume a 2.5 percent COLA increase (see staffing page for changes)
•Reduced anticipated antenna rental revenue by 25 percent ($30,000)
•Police contract increase by 4 percent ($48,000)
•Fire contract increase by 6 percent ($30,000)
•Transfers increased by 24 percent ($80,000)
•Increase in staffing 0.5 FTE’s
–Communications Coordinator + 0.5 FTE (General Fund Impact: 15,000)
–Public Works Working Foreman +1.0 FTE (General Fund Impact: 38,000)
–Finance Analyst (1.0) FTE (General Fund Impact: (17,000))
Prior Year Budgeted and Actual Surplus (Deficit)
Note: Nine of the ten years have had a budgeted shortfall
Year *Budgeted Surplus (Deficit) Actual Surplus (Deficit)
2008 (488,645) (320,166)
2009 (82,851) (28,506)
2010 (41,201) (59,068)
2011 211 387,849
2012 (124,954) 199,584
2013 (46,100) 14,787
2014 (162,417) (19,764)
2015 (35,305) 736,468
2016 (725,447) (137,597)
2017 (195,955) TBD
Prior Tax Levy History
Year Tax Levy % Change Tax Rate % Change
2008 2,797,348 - 19.59% -
2009 2,948,646 5.4% 20.52% 4.7%
2010 3,016,465 2.3% 22.65% 10.4%
2011 3,040,964 0.8% 24.18% 6.8%
2012 3,096,994 1.8% 25.44% 5.2%
2013 3,191,230 3.0% 27.93% 9.8%
2014 3,257,456 2.1% 27.95% 0.1%
2015 3,359,775 3.1% 27.23% -2.6%
2016 3,478,775 3.5% 26.43% -2.9%
2017 3,641,290 4.7% 27.05% 2.3%
Note: The average increase has been approximately 3%
Levy Change Scenario: 3.0% Increase
Actual Proposed %
Item Pay 2017 Pay 2018 Change
(A)(B)(C)
1.Levy before reduction for state aids $3,641,290 $3,750,529 3.0%
2.State Aids - $0 $0 0.0%
3.Certifed Property Tax Levy = $3,641,290 $3,750,529 3.0%
4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1%
5.Local Portion of Levy = $3,350,580 $3,430,526 2.4%
6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9%
7.Local Tax Rate = 27.045%24.964%-7.7%
8.Market Value Referenda Levy $0 $0 0.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0%
10.Local Levy = $0 $0 0.0%
11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8%
12.Market Value Referenda Rate = 0.00000%0.00000%0.0%
Taxable Taxing
Market Homestead Taxable District
Value Exclusion Market Tax Net
B/4 Credit Credit Value Capacity Tax
Proposed Pay 2018 Impact from Market Shifts
Pay 2018 MV 76,000@.40%
Calculated annual tax
(B7 x G) + Total Change and Fiscal Disparities Impact from Levy Incr
X 0.988 - rem up to 413799
@.09% (D - E) (B12 x D)
Annual Increase Monthly incr. Annual Increase Monthly incr. Annual Increase Monthly incr.
Estimated Tax District
rate as % of total rate:
150,000 23,740 126,260 1,263 $315.30 $7.80 $ 0.65 ($2.25) ($0.19) $10.05 $ 0.84
333,800 7,198 326,602 3,266 $815.32 $7.49 $ 0.62 ($18.47) ($1.54) $25.96 $ 2.16
350,000 5,740 344,260 3,443 $859.51 $7.59 $ 0.63 ($19.78) ($1.65) $27.37 $ 2.28
500,000 - 500,000 5,000 $1,248.20 ($0.47) $ (0.04) ($40.22) ($3.35) $39.75 $ 3.31
750,000 - 750,000 8,125 $2,028.33 $25.38 $ 2.11 ($39.22) ($3.27) $64.60 $ 5.38
General Fund Balance Projection
Current Projections
Ending 2017 Budgeted Balance 2,696,855
2018 Revenues 4,793,879
2018 Expenditures (5,180,572)
Ending 2018 Fund Balance 2,310,162
% of Subsequent Year Expenditures 48%
3.0% Levy Increase Scenario
Ending 2017 Budgeted Balance 2,998,855
2018 Revenues 4,903,079
2018 Expenditures (5,180,572)
Ending 2018 Fund Balance 2,721,362
% of Subsequent Year Expenditures 56%
Assumptions
-Transfer from FY2016 surplus ($302,000)
-Updated budget projection for ending FY2017
General Fund balance $250,000
-No increase in levy
Assumptions
- NO transfer from FY2016 surplus $302,000
-Updated budget projection for ending FY2017
General Fund Balance $250,000
-3% General Fund levy increase
Staffing
•Assumed COLA increase of 2.5 percent and benefit increase
of 10 percent
Please note: the large decrease is due to WSB contracting for open positions being moved to Other Professional Services, if
WSB services are included the difference is an approximate (1%) change.
•0.5 FTE’s were added to the budget
–Add Communications Coordinator - 0.5 FTE (General Fund Impact: 15,000)
–Add Public Works Working Foreman - 1.0 FTE (General Fund Impact: 38,000)
–Remove Finance Analyst - 1.0 FTE (General Fund Impact: (17,000))
•Total FTE’s Budgeted: 23.5
General Fund Salaries 2017 Budget 2018 Budget % Change
Total Salaries and Benefits 1,370,892 1,138,622 (17%)
Other Funds
•Special Revenue Funds – will be discussed at
October EDA meeting
•CIP – See attached CIP book for additional
information
•Enterprise Funds (Utility Funds) – included in
Budget Book, however, more information will
be available following the rate study
Other Items
•GFOA Awards and Budget Presentation
•EDA Revolving Loan Fund
2018-2022
Proposed
CAPITAL IMPROVEMENT PLAN
EQUIPMENT REPLACEMENT PLAN
CITY OF ARDEN HILLS
Council Work Session September 18, 2017
TABLE OF CONTENTS
Capital Improvement Plan SUMMARY
Capital Improvement Project Details Sheet
Equipment Replacement Program
Projects by Funding Source
Sources and Uses of Funds Summary for CIP
Summary and Detail without TCAAP
Summary and Detail TCAAP only
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY DEPARTMENT
2018 2022thru
Total20182019202020212022DepartmentProject#Priority
Economic Development
16-EDA-001 80,00080,000Gateway Signs n/a
80,00080,000Economic Development Total
Government Buildings
17-Bldg-005 250,00050,000 200,000City Hall Maintenance 2
250,00050,000 200,000Government Buildings Total
Parks Department
11-Park-003 290,000125,000 120,000 45,000Playground Structure Replacement n/a
17-Park-001 15,000,0005,000,000 5,000,000 5,000,000Development of TCAAP Park Facilities 3
18-Park-001 285,00050,000 55,000 60,000 60,000 60,000Hard Court Reconstruction 3
18-Park-002 25,00025,000Hazelnut Park 3
18-Park-004 150,000150,000Park Improvements - TBD 2
15,750,000325,000 200,000 5,105,000 5,060,000 5,060,000Parks Department Total
Public Safety
09-Pub-001 10,4687,418 3,050LJFD General Equipment n/a
17-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a
17-Pub-002 138,31447,580 15,582 50,752 24,400LJFD Rescue/Chief/Utility Vehicle Replacement n/a
17-Pub-004 25,62015,860 9,760LJFD Station Capital n/a
357,40270,858 28,392 50,752 24,400 183,000Public Safety Total
Sanitary Sewer Department
09-Sew-002 1,000,000200,000 400,000 400,000Sewer Lining/Rehabilitation 3
16-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3
2,200,000200,000 1,600,000 400,000Sanitary Sewer Department Total
Street Department
17-Str-004 1,750,0001,750,000Old Snelling Ave PMP w/ Bridge Reconstruction 3
18-Str-003 932,000932,000County Road E Trail and Old Snelling (Bethel)3
18-Str-005 5,000,0002,500,000 2,500,000Future PMP 2
18-Str-006 100,000100,000Lexington Improvements 2
18-Str-007 100,000100,000County Road E2 Trail 3
18-Str-008 1,090,0001,090,000Old Snelling Trail - Bethel to E2 3
18-Str-065 2,200,0002,200,000Indian Oaks/Floral Drive PMP - 2018 PMP 3
11,172,0004,322,000 1,750,000 2,600,000 2,500,000Street Department Total
Surface Water Management Dept
18-Storm-001 200,000200,000Surface Water Project 3
Wednesday, September 13, 2017Page 1Produced Using the Plan-It Capital Planning Software
Total20182019202020212022DepartmentProject#Priority
200,000200,000Surface Water Management Dept Total
Technology
12-Tec-001 25,0005,000 5,000 5,000 5,000 5,000Springbrook Software Upgrades n/a
12-Tec-002 25,0005,000 5,000 5,000 5,000 5,000Technology and Office Equipment n/a
12-Tec-003 10,0002,000 2,000 2,000 2,000 2,000Communications Equipment n/a
60,00012,000 12,000 12,000 12,000 12,000Technology Total
Water Department
12-W-001 520,000520,000Water Towers Repair and Repainting 3
16-W-001 1,000,0001,000,000TCAAP New Booster Station 3
16-W-003 4,800,0004,800,000TCAAP Water Tower 3
16-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3
17-W-001 855,000855,000CR E2 Water Replacement/Old Hwy 10 Water Loop 3
18-W-001 554,000400,000 154,000Booster Station Repair/Upgrade - Roseville 2
18-W-002 300,000300,000County Road F Watermain Replacement 3
9,029,0002,075,000 6,954,000Water Department Total
GRAND TOTAL 39,098,4027,334,858 10,744,392 7,767,752 5,496,400 7,755,000
Wednesday, September 13, 2017Page 2Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Community Devl Dir
2018 2022thru Department Economic Development
Description
Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Lexington
Avenue, (3) County Road E at Highway 51, (4) at Lexington Avenue, and (5) Lexington Avenue at the Roseville border. Potential sign location are
listed from north to south and not in the order of priority.
There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3)
Lake Johanna Boulevard at the Roseville border.
The cost for a typical sign is $25,000, including installation, lighting, and landscaping. Actual cost may be more or less depending on the amount of
site improvements and/or landscaping that is necessary in a specific location.
Originally, this amount was budgeted to split $90,000 between 2017 and 2018 evenly, however, Community Development plans only to spend
approximately $10,000 in 2017 and the rest subsequently spent in 2018.
Project #16-EDA-001
Priority n/a
Justification
Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
Budget Impact/Other
Annual maintenance costs for sign cleaning and care of landscaped beds surrounding the signs is estimated by the Public Works Department at
$500 per sign annually.
Useful Life
Project Name Gateway Signs Category Economic Devl Improvement
Type Improvement
TCAAP No
Total Project Cost:$80,000
Total20182019202020212022Expenditures
80,00080,000Construction/Maintenance
80,000 80,000Total
Total20182019202020212022Funding Sources
80,00080,000EDA General Fund
80,000 80,000Total
TotalBudget Items 2018 2019 2020 2021 2022
2,000500500500500Annual Maintenance Charge
500 500 500 500 2,000Total
Wednesday, September 13, 2017Page 3Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Government Buildings
Description
City Hall will require ongoing maintenance and replacement of items to maintain operational duties.
Currently, the large condensing unit (main office) has developed a leak over the last three years, costing the city $4,000 and $4,500 in maintenance
for 2015 and 2016 (ongoing), respectively. The two smaller condensing units (council chambers) have developed a leak this past spring, and will
require replacement in the upcoming years.
It was previously discussed the City purchase new condensing units to replace the current ones; however, due to building design it is recommended
the City purchase one Chiller in place of all the condensing units The recommendation comes from Johnson Controls (City Hall maintenance
provider), all recommendations are preliminary and further guidance would be obtained during the actual purchase. The condensing units were
originally priced at approximately $100,000 in total, while the Chiller is priced at approximately $200,000. The Chiller would be more efficient
and have a greater longevity than the condensing units (20 years versus 10 years) leading to a cost savings in the long run.
Note: This equipment purchase is dependent on City Hall remaining in its current location.
Project #17-Bldg-005
Priority 2 Very Important
Justification
These items are due for replacement, and will save the City future repair costs by replacing them in the near-term.
Budget Impact/Other
Useful Life 10
Project Name City Hall Maintenance Category Building Repair & Maint
Type Maintenance
TCAAP No
Total Project Cost:$250,000
Total20182019202020212022Expenditures
250,00050,000 200,000Equip/Vehicles/Furnishings
50,000 200,000 250,000Total
Total20182019202020212022Funding Sources
250,00050,000 200,000Equipment/Building
Replacement Fund
50,000 200,000 250,000Total
Wednesday, September 13, 2017Page 4Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Park & Recreation Mgr
2018 2022thru Department Parks Department
Description
Play Structures are placed on a 20 year replacement pattern.
Project #11-Park-003
Priority n/a
Justification
In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement
parts available, a 20 year replacement schedule was established for play structures
Cummings Park and Freeway Park are scheduled to be replaced in 2018. Both structures were last replaced in 1998.
$125,000
Arden Manor Park and Arden Oaks Park are scheduled to be replaced in 2019. Both structures were last replaced in 1999.
$120,000
Floral Park & Sampson Park are scheduled to be replaced in 2021. Last replaced 1998.
$120,000
Royal Hills Park is scheduled to be replaced in 2022. Last replaced in 2002.
$65,000
Budget Impact/Other
By replacing playground structures the City will see future cost savings by not having to purchase replacement parts for aging playground structures.
Useful Life
Project Name Playground Structure Replacement Category Park Capital Equipment
Type Improvement
TCAAP No
Total Project Cost:$290,000
Total20182019202020212022Expenditures
290,000125,000 120,000 45,000Construction/Maintenance
125,000 120,000 45,000 290,000Total
Total20182019202020212022Funding Sources
290,000125,000 120,000 45,000Capital Improvement Funds
(PIR)
125,000 120,000 45,000 290,000Total
TotalBudget Items 2018 2019 2020 2021 2022
-800-200 -200 -200 -200Maintenance of Parks and
Trails
-200 -200 -200 -200 -800Total
Wednesday, September 13, 2017Page 5Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
This item is for the park development (not land acquisition) of park areas throughout TCAAP.
Updated costs and funding were addressed at the end of 2016, the parks will be funded via the Park Dedication fees collected.
Project #17-Park-001
Priority 3 Important
Justification
Ramsey County will be providing park land with the development of TCAAP but the City will be required to develop the parks. An estimate has
been made of $15.0 million for full build out of all the park areas according to the approved plan.
Budget Impact/Other
Useful Life 20
Project Name Development of TCAAP Park Facilities Category Park Capital Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$15,000,000
Total20182019202020212022Expenditures
15,000,0005,000,000 5,000,000 5,000,000Construction/Maintenance
5,000,000 5,000,000 5,000,000 15,000,000Total
Total20182019202020212022Funding Sources
15,000,0005,000,000 5,000,000 5,000,000Park Capital Fund (Park
Dedication Fees)
5,000,000 5,000,000 5,000,000 15,000,000Total
Wednesday, September 13, 2017Page 6Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
Freeway Park Basketball Court & Arden Oaks Basketball Court – Reconstruct 2018
$75,000
Hazelnut Tennis Court/Basketball Court – Reconstruct 2019
$50,000
Royal Hills Tennis Court/Basketball Court – Reconstruct 2020
$50,000
Cummings Park Tennis Courts/Basketball Court – Reconstruct 2021
$75,000
Project #18-Park-001
Priority 3 Important
Justification
The cracks at Floral Park, Freeway Park, Hazelnut Park, and Royal Hills Park cannot be resolved with a basic resurface. Having a maintenance
schedule that includes reconstruction and resurfacing of the courts will keep the costs down for years to come. The court life with the proper
maintenance is 25-30 years. Resurfacing should take place every 5-7 years to keep the courts in good shape before they need to be completely
reconstructed.
Budget Impact/Other
Useful Life 20-25
Project Name Hard Court Reconstruction Category Park Capital Improvements
Type Improvement
TCAAP No
Total Project Cost:$285,000
Total20182019202020212022Expenditures
285,00050,000 55,000 60,000 60,000 60,000Construction/Maintenance
50,000 55,000 60,000 60,000 60,000 285,000Total
Total20182019202020212022Funding Sources
285,00050,000 55,000 60,000 60,000 60,000Capital Improvement Funds
(PIR)
50,000 55,000 60,000 60,000 60,000 285,000Total
Wednesday, September 13, 2017Page 7Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
Hazelnut Park shelter needs to be replaced.
Project #18-Park-002
Priority 3 Important
Justification
The roof on the Hazelnut Park shelter leaks and has large holes in it. During the summer the playground and shelter get heavy use from the City of
Arden Hills playground program and sports leagues.
Budget Impact/Other
Useful Life
Project Name Hazelnut Park Category Park Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$25,000
Total20182019202020212022Expenditures
25,00025,000Construction/Maintenance
25,000 25,000Total
Total20182019202020212022Funding Sources
25,00025,000Capital Improvement Funds
(PIR)
25,000 25,000Total
Wednesday, September 13, 2017Page 8Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
Potential grant money has been identified in 2018 for Park projects to be determined by staff and Council.
Project #18-Park-004
Priority 2 Very Important
Justification
Potential grant money has been identified in 2018 for Park projects to be determined by staff and Council.
Budget Impact/Other
Useful Life
Project Name Park Improvements - TBD Category Park Capital Improvements
Type Improvement
TCAAP No
Total Project Cost:$150,000
Total20182019202020212022Expenditures
150,000150,000Construction/Maintenance
150,000 150,000Total
Total20182019202020212022Funding Sources
150,000150,000Capital Improvement Funds
(PIR)
150,000 150,000Total
Wednesday, September 13, 2017Page 9Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2018 - Replace radios, computer equipment, fire hoods, and AED's
Total Cost: $30,400
Arden Hills Cost: $7,418
2019 - Tire replacment, SCBA bottle testing.
Total Cost: $12,500
Arden Hills Cost: $3,050
No expenditures budgeted after 2019
Project #09-Pub-001
Priority n/a
Justification
These expenditures are for:
General Equipment
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced building maintenance costs.
Useful Life
Project Name LJFD General Equipment Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$10,468
Total20182019202020212022Expenditures
10,4687,418 3,050Equip/Vehicles/Furnishings
7,418 3,050 10,468Total
Total20182019202020212022Funding Sources
10,4687,418 3,050Public Safety Capital Fund
7,418 3,050 10,468Total
Wednesday, September 13, 2017Page 10Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of a fire engine in future years.
2022
Engine Replacement
Total Cost: $750,000
Arden Hills Cost: $183,000
Project #17-Pub-001
Priority n/a
Justification
These expenditures are for:
Engine and ladder replacements
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
Useful Life
Project Name LJFD Engine/Ladder Replacement Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$183,000
Total20182019202020212022Expenditures
183,000183,000Equip/Vehicles/Furnishings
183,000 183,000Total
Total20182019202020212022Funding Sources
183,000183,000Public Safety Capital Fund
183,000 183,000Total
Wednesday, September 13, 2017Page 11Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of a Rescue/Chief/Utility vehicles in future years.
2018
Rescue Vehicle Replacement
Total Cost: $195,000
Arden Hills Cost: $47,580
2019
Chief Vehicle Replacement
Total Cost: $63,860
Arden Hills Cost: $15,582
2020
Utility/Chief Vehicle Replacement
Total Cost: $208,000
Arden Hills Cost: $50,752
2021
Chief Vehicle Replacement
Total Cost: $100,000
Arden Hills Cost: $24,400
Project #17-Pub-002
Priority n/a
Justification
These expenditures are for:
Replacements of vehicles other than engines and ladders.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
Useful Life
Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$138,314
Total20182019202020212022Expenditures
138,31447,580 15,582 50,752 24,400Equip/Vehicles/Furnishings
47,580 15,582 50,752 24,400 138,314Total
Total20182019202020212022Funding Sources
138,31447,580 15,582 50,752 24,400Public Safety Capital Fund
47,580 15,582 50,752 24,400 138,314Total
Wednesday, September 13, 2017Page 12Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, below shows what the fire
department expects to spend on station related capital expenditures.
2018
Repaint Bay Ceilings/Walls
Replace Roof Over Bays
Total Cost: $65,000
Arden Hills Cost: $15,860
2019
Resurface Bay Floors
Total Cost: $40,000
Arden Hills Cost: $9,760
No expenditures budgeted after 2019
Project #17-Pub-004
Priority n/a
Justification
These expenditures are for:
Station capital expenditures
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
Useful Life
Project Name LJFD Station Capital Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$25,620
Total20182019202020212022Expenditures
25,62015,860 9,760Equip/Vehicles/Furnishings
15,860 9,760 25,620Total
Total20182019202020212022Funding Sources
25,62015,860 9,760Public Safety Capital Fund
15,860 9,760 25,620Total
Wednesday, September 13, 2017Page 13Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Sanitary Sewer Department
Description
Sewer Lining and Rehabilitation.
Note: An analysis of our system shows that we still have approximately 18 miles (40%) that are old clay lines subject to infiltration and root
intrusion. It was estimated it would cost $3,500,000 to line all of these clay lines over the next 20 years. Estimated expenditures have been extended
for 20 years to reflect this cost.
Project #09-Sew-002
Priority 3 Important
Justification
As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging, we should plan for a rehabilitation project on an annual basis.
2016 estimates show a remaining need of 1.6 to 2.2 million. Set a funding level of $400K every 2 years.
$200K has been moved into 2018 for anticipated projects, which will be eligible for the Met Council Grant durind the current grant period.
Budget Impact/Other
This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the
Metropolitan Council.
Useful Life 30
Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$1,000,000
Total20182019202020212022Expenditures
1,000,000200,000 400,000 400,000Construction/Maintenance
200,000 400,000 400,000 1,000,000Total
Total20182019202020212022Funding Sources
1,000,000200,000 400,000 400,000Sanitary Sewer Utility Fund
200,000 400,000 400,000 1,000,000Total
Wednesday, September 13, 2017Page 14Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Sanitary Sewer Department
Description
As the TCAAP site develops it will be served by a trunk sanitary sewer system and a lift station that collects all of TCAAP sewer flow (only
TCAAP flow) and carries it through Mounds View to a MCES regional lift station.
Project #16-Sew-001
Priority 3 Important
Justification
As Ramsey County starts to develop TCAAP infrastructure the City's sanitary sewer system will be placed in the Spine Road right-of-way.
Budget Impact/Other
Useful Life 30
Project Name TCAAP Trunk Sanitary Sewer & Lift Station Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$1,200,000
Total20182019202020212022Expenditures
1,200,0001,200,000Construction/Maintenance
1,200,000 1,200,000Total
Total20182019202020212022Funding Sources
1,200,0001,200,000TCAAP -WAC/SAC Charges
1,200,000 1,200,000Total
Wednesday, September 13, 2017Page 15Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
The existing roadway has a minimal storm water management system in place. Records indicate that Snelling Avenue was crack sealed and seal
coated in 1996. City staff will televise the utility lines to determine the extent of any necessary repairs.
A preliminary Scoping Document was prepared in December 2010. Several options for reconstruction were discussed. No major sanitary sewer or
water problems were identified.
There is a bridge at the south end that will need to be replaced at the same time. Final bridge plans have been completed and are submitted to
MnDOT requesting Bridge Bonding funds
Snelling Ave (Co Rd E - TH51)
Estimated Residential Equivalent Units: 24
2005 AADT: 1650
2009 AADT: 950
Bridge Bonding request submitted July of 2015.
Cummings Lane and Hamline Ave. north of Co. Rd. E could be added to this project for reclaiming of the road surface.
Project #17-Str-004
Priority 3 Important
Justification
Records indicate Snelling Avenue was crack sealed and seal coated in 1996. The existing roadway currently has a minimal storm water
management system in place.
Snelling from TH51 to Co Rd E, 2005 PCI = 34, 2008 PCI = 31
Utilities
Watermain - no history of problems
Sanitary Sewer - no history of problems, install chimney seals on all manholes; correct any I&I deficiencies.
Storm Sewer - project must meet Rice Creek Watershed District requirements; improvements will improve water quality to Lake Johanna.
In order to better understand the project costs for this road segment, staff completed a field survey and some preliminary analysis for this project in
2010. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and associated
construction cost estimates. The level of improvement will determine the storm water requirements.
Useful Life 20-25
Project Name Old Snelling Ave PMP w/ Bridge Reconstruction Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,750,000
Total20182019202020212022Expenditures
1,750,0001,750,000Construction/Maintenance
1,750,000 1,750,000Total
Total20182019202020212022Funding Sources
1,700,0001,700,000Capital Improvement Funds
(PIR)
50,00050,000Surface Water Mgmt Utility
Funds
1,750,000 1,750,000Total
Wednesday, September 13, 2017Page 16Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Budget Impact/Other
The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent
roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for
new storm water features that are not resident-maintained rain gardens.
Anticipated costs included here are for a Municipal State Aid fundable street rural reconditioning/reconstruction, bridge replacement and detached
trail.
Wednesday, September 13, 2017Page 17Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Construct a trail along the north side of County Road E from TH 51 Bridge to Old Snelling and a trail along the west side of Old Hwy 10 from
County Road E to Bethel University's main entrance.
Construction of the trail along Old Hwy 10 will need to be studied to determine to most cost-effective type of construction especially in areas of
wetlands (shoulder of Old Hwy 10, urbanize a portion of Old Hwy 10 and construct trail immediately behind the curb).
Project #18-Str-003
Priority 3 Important
Justification
In 2013 Bethel University received a CUP for using the Country Financial building. As part of that CUP negotiation Bethel agreed to $800,000
towards the trail over the years 2016-2023. The City committed in the CUP to having the trail from CR E/TH 51 over to Old Hwy 10 and then
north along the west side of Old Hwy 10 to Bethel's main entrance by the end of 2018.
Budget Impact/Other
Between the contribution from Bethel University and the Ramsey County Cost Particpation Policy there should be sufficient funds to construct the
project.
Ramsey County is anticipated to cover approximately $66,000 and the City will contribute the other $66,000 to finish the project based on the cost
sharing agreement.
Useful Life 20-25
Project Name County Road E Trail and Old Snelling (Bethel)Category Streets:Misc
Type Improvement
TCAAP No
Total Project Cost:$1,014,000
Total20182019202020212022Expenditures
932,000932,000Construction/Maintenance
932,000 932,000Total
Total20182019202020212022Funding Sources
932,000932,000Capital Improvement Funds
(PIR)
932,000 932,000Total
Wednesday, September 13, 2017Page 18Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
2020 PMP - Lake Valentine Rd
2022 PMP - Beckman Ave / Glenpaul Ave / Jerrold Ave / Prior Ave / Edgewater Ave (Mill & Overlay)
Project #18-Str-005
Priority 2 Very Important
Justification
To plan for future PMP's, every other year on the even year.
Budget Impact/Other
Useful Life 30
Project Name Future PMP Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$5,000,000
Total20182019202020212022Expenditures
5,000,0002,500,000 2,500,000Construction/Maintenance
2,500,000 2,500,000 5,000,000Total
Total20182019202020212022Funding Sources
3,000,0001,500,000 1,500,000Capital Improvement Funds
(PIR)
800,000400,000 400,000Sanitary Sewer Utility Fund
400,000200,000 200,000Surface Water Mgmt Utility
Funds
800,000400,000 400,000Water Utility Funds
2,500,000 2,500,000 5,000,000Total
Wednesday, September 13, 2017Page 19Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Ramsey County has plans to reconstruct Lexington Ave from County Road E to 694.
Project #18-Str-006
Priority 2 Very Important
Justification
Improvements to Lexington Ave will improve access, circulation and safety for the traveling public.
Budget Impact/Other
Useful Life
Project Name Lexington Improvements Category Streets:Misc
Type Improvement
TCAAP No
Total Project Cost:$100,000
Total20182019202020212022Expenditures
100,000100,000Construction/Maintenance
100,000 100,000Total
Total20182019202020212022Funding Sources
100,000100,000Capital Improvement Funds
(PIR)
100,000 100,000Total
Wednesday, September 13, 2017Page 20Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Construct an 8’ food wide pedestrian trail on the south side of County Road E2 from Cleveland Ave to New Brighton Road.
Project #18-Str-007
Priority 3 Important
Justification
This trail project will provide continuous pedestrian access from west of 35W to Snelling Ave N. This trail segment is a high priority for PTRC.
Budget Impact/Other
Useful Life
Project Name County Road E2 Trail Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$100,000
Total20182019202020212022Expenditures
100,000100,000Construction/Maintenance
100,000 100,000Total
Total20182019202020212022Funding Sources
100,000100,000Capital Improvement Funds
(PIR)
100,000 100,000Total
Wednesday, September 13, 2017Page 21Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Construct an 8’ wide pedestrian trail from Bethel Drive to County Road E2.
Project #18-Str-008
Priority 3 Important
Justification
Completion of pedestrian trail system from Highway 51 to County Road E2 provides safe access for both pedestrians and bicycles.
There is a possibility of partial funding from Ramsey County and/or MSA, but these amounts are unknown at this time.
Budget Impact/Other
Useful Life
Project Name Old Snelling Trail - Bethel to E2 Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,090,000
Total20182019202020212022Expenditures
1,090,0001,090,000Construction/Maintenance
1,090,000 1,090,000Total
Total20182019202020212022Funding Sources
1,090,0001,090,000Capital Improvement Funds
(PIR)
1,090,000 1,090,000Total
Wednesday, September 13, 2017Page 22Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Indian Oaks Court from James Ave to cul de sac
Indian Oaks Trail from Hamline to cul de sac
Floral Drive from Hamline to dead-end
Norma Circle from Floral to cul de sac
Gale Cir from Floral to cul de sac
James Cir from Floral to cul de sac
Eide Cir from Hamline to cul de sac
Indian Oaks Cir from Hamline to cul de sac
Blueberry Ln from Old Hwy 10 to Parkshore Dr
Parkshore Dr from Old Hwy 10 to cul de sac
Wedgewood Cir from Old Hwy 10 to cul de sac
Approximately 155000 sq ft of pavement
Project #18-Str-065
Priority 3 Important
Justification
Indian Oaks Court 2005 PCI = 55, 2008 PCI = 56, 2011 PCI = 50, 2014 PCI = 21, 2017 PCI = 5
Indian Oaks Trail 2005 PCI = 47, 2008 PCI = 48, 2011 PCI = 55, 2014 PCI = 10, 2017 PCI = 5
Floral Drive 2005 PCI = 44, 2008 PCI = 42, 2011 PCI = 40, 2014 PCI = 12, 2017 PCI = 5
Norma Cir 2005 PCI = 33, 2008 PCI = 27, 2011 PCI = 26, 2014 PCI = 7, 2017 PCI = 5
Gale Cir 2005 PCI = 62, 2008 PCI = 56, 2011 PCI = 45, 2014 PCI = 7, 2017 PCI = 5
James Cir 2005 PCI = 59, 2008 PCI = 53, 2011 PCI = 47, 2014 PCI = 5, 2017 PCI = 5
Blueberry Ln 2014 PCI = 20, 2017 PCI = 19
Parkshore Dr 2014 PCI = 23, 2017 PCI = 23
Wedgewood Cir 2014 PCI = 20, 2017 PCI = 19
*2017 PCI's are based on projections
There is a minimal existing storm sewer system. The project must meet Rice Creek Watershed District requirements. Improvements will be made to
the sanitary sewer system as needed to correct any I&I deficiencies.
This project was originally planned for 2022, but has been moved up per Public Works.
Useful Life 20-25
Project Name Indian Oaks/Floral Drive PMP - 2018 PMP Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$2,200,000
Total20182019202020212022Expenditures
2,200,0002,200,000Construction/Maintenance
2,200,000 2,200,000Total
Total20182019202020212022Funding Sources
1,700,0001,700,000Capital Improvement Funds
(PIR)
50,00050,000Sanitary Sewer Utility Fund
350,000350,000Surface Water Mgmt Utility
Funds
100,000100,000Water Utility Funds
2,200,000 2,200,000Total
Wednesday, September 13, 2017Page 23Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Budget Impact/Other
The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent
roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for
new storm water features that are not resident-maintained rain gardens.
Wednesday, September 13, 2017Page 24Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Surface Water Management D
Description
Money has been set aside for a Surface Water Project to be determined by staff and Council.
Project #18-Storm-001
Priority 3 Important
Justification
Money has been set aside for a Surface Water Project to be determined by staff and Council.
Budget Impact/Other
Useful Life
Project Name Surface Water Project Category Storm Water Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$200,000
Total20182019202020212022Expenditures
200,000200,000Construction/Maintenance
200,000 200,000Total
Total20182019202020212022Funding Sources
200,000200,000Surface Water Mgmt Utility
Funds
200,000 200,000Total
Wednesday, September 13, 2017Page 25Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Technology
Description
The Finance Suite was upgraded in 2010 to the .Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011-
2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will be
implenting this as well as upgrading the software, future modules include Project Management, licensing, business analystics, and dashboards.
Project #12-Tec-001
Priority n/a
Justification
The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our processes
and tighten internal controls. As new technology becomes available - we need to update our systems to be able to function as the old software does
not run on the older versions of operating systems and they are not supported. Updates were done in 2010 and we are still implementing some of
those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New enhancements to keep up to
current technology are continuous..
Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds
(Water, Sewer & Surface Water) to account for their cost of the software. This is consistent with the support and maintenance fee charges in the
operating budget.
Budget Impact/Other
While there is no hard concrete cost savings, it will provide greater reporting capabilities, reduce staff time spent on running reports as this software
will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City services to
one software system, thus eliminating paper flow and double entry.
Annual maintenance fees for the new modules will be added as we add modules.
Useful Life
Project Name Springbrook Software Upgrades Category Equipment: Office
Type Technology
TCAAP No
Total Project Cost:$25,000
Total20182019202020212022Expenditures
25,0005,000 5,000 5,000 5,000 5,000Technology
5,000 5,000 5,000 5,000 5,000 25,000Total
Total20182019202020212022Funding Sources
25,0005,000 5,000 5,000 5,000 5,000Equipment/Building
Replacement Fund
5,000 5,000 5,000 5,000 5,000 25,000Total
TotalBudget Items 2018 2019 2020 2021 2022
12,3852,880 2,995 3,010 3,500Annual Maintenance Charge
2,880 2,995 3,010 3,500 12,385Total
Wednesday, September 13, 2017Page 26Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Technology
Description
Equipment replacement of copiers, computers, and other various equipment and software. As technology advances, so does software and
machines. New licenses must be purchased to upgrade and we must upgrade to stay compatible with other systems we integrate with at other
levels, for example, website, CTV, State Auditor's Office, etc.
Project #12-Tec-002
Priority n/a
Justification
Maintenance on all office equipment, computers, and machines plus software upgrades as old operating systems are no longer supported, we are
forced to upgrade our systems, some printers and print drivers will no longer work with current equipment in this ever-changing environment.
Budget Impact/Other
None
Useful Life
Project Name Technology and Office Equipment Category Equipment: Office
Type Technology
TCAAP No
Total Project Cost:$25,000
Total20182019202020212022Expenditures
25,0005,000 5,000 5,000 5,000 5,000Equip/Vehicles/Furnishings
5,000 5,000 5,000 5,000 5,000 25,000Total
Total20182019202020212022Funding Sources
25,0005,000 5,000 5,000 5,000 5,000Equipment/Building
Replacement Fund
5,000 5,000 5,000 5,000 5,000 25,000Total
Wednesday, September 13, 2017Page 27Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Technology
Description
Replace and upgrade audio visual and communications equipment as necessary with CTV, website, and in Council Chambers..
Project #12-Tec-003
Priority n/a
Justification
Communicate information to residents and businesses in a manner and format that is up-to-date, efficient, and professional.
Budget Impact/Other
Annual equipment maintenance of $2,000 is currently included in the Cable Fund budget. No additional impact at this time.
Useful Life
Project Name Communications Equipment Category Equipment: Office
Type Technology
TCAAP No
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,0002,000 2,000 2,000 2,000 2,000Technology
2,000 2,000 2,000 2,000 2,000 10,000Total
Total20182019202020212022Funding Sources
10,0002,000 2,000 2,000 2,000 2,000Special Revenue Cable Fund
2,000 2,000 2,000 2,000 2,000 10,000Total
Wednesday, September 13, 2017Page 28Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
The City has two water towers; a 500,000 gallon north tower and a 1,000,000 gallon south tower. Based on a 2005 inspection report some
improvements are needed at the south tower. The north tower was last inspected in 2000 and repairs were undertaken in 2001.
In 2012 both water towers were inspected inside and outside using the "float down" method by Kollmer Consultants, inc of Stacy MN. Based upon
these inspections the recommendation is to make minor structural modifications to each to towers together with a complete stripping of the existing
paint and a full repainting. Kollmer recommended that the south water tower be completed in the next 1 to 2 years and the north water tower be
completed in the next 2 to 3 years.
Costs have been updated with a new price of $520,000 for 2018.
Project #12-W-001
Priority 3 Important
Justification
New plans and specs have been updated as of 2017.
Budget Impact/Other
Useful Life 15-17
Project Name Water Towers Repair and Repainting Category Utility Maintenance
Type Operational Maintenance
TCAAP No
Total Project Cost:$520,000
Total20182019202020212022Expenditures
520,000520,000Construction/Maintenance
520,000 520,000Total
Total20182019202020212022Funding Sources
520,000520,000Water Utility Funds
520,000 520,000Total
Wednesday, September 13, 2017Page 29Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
This item would construct an additional Water Booster Station near Old Highway 10 and I-694 to pump water from the low pressure zone to the
high pressure zone. The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a
residential house due to its location.
This item was originally budgeted in 2017 and has been moved to 2018 per updated timeline.
Project #16-W-001
Priority 3 Important
Justification
The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of i-694. If
anything (lighting strike, wind storm, etc.) knocked out the current booster station for any length on time the high pressure zone could be out of
water after the half million gallon tower is drained.
Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service
the high pressure zone will still be provided water.
Budget Impact/Other
Useful Life 30
Project Name TCAAP New Booster Station Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$1,000,000
Total20182019202020212022Expenditures
1,000,0001,000,000Construction/Maintenance
1,000,000 1,000,000Total
Total20182019202020212022Funding Sources
1,000,0001,000,000TCAAP -WAC/SAC Charges
1,000,000 1,000,000Total
Wednesday, September 13, 2017Page 30Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Construct a new 1.0-1.5 million gallon water tower (actual size to be determined in final design) on the TCAAP site.
Project #16-W-003
Priority 3 Important
Justification
TCAAP will be served with water by expanding the City's current high pressure zone. Currently the high pressure zone only has a half million
gallons of elevated storage. This amount of storage is not sufficient to provide for domestic consumption and fire flow. The additional tower will
provide the needed storage. A site for the tower will be provided by Ramsey County on the TCAAP site.
Budget Impact/Other
Useful Life 30
Project Name TCAAP Water Tower Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$4,800,000
Total20182019202020212022Expenditures
4,800,0004,800,000Construction/Maintenance
4,800,000 4,800,000Total
Total20182019202020212022Funding Sources
4,800,0004,800,000TCAAP -WAC/SAC Charges
4,800,000 4,800,000Total
Wednesday, September 13, 2017Page 31Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
With the Ramsey County construction of the Spine Road, a TCAAP City trunk water main will also be installed. This will be funded via utility
revenue following a utility rate study.
Project #16-W-005
Priority 3 Important
Justification
In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine
Road.
Budget Impact/Other
Useful Life 30
Project Name TCAAP Trunk Water Improvements (Spine Road)Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$1,000,000
Total20182019202020212022Expenditures
1,000,0001,000,000Construction/Maintenance
1,000,000 1,000,000Total
Total20182019202020212022Funding Sources
1,000,0001,000,000TCAAP -WAC/SAC Charges
1,000,000 1,000,000Total
Wednesday, September 13, 2017Page 32Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Water main on CR E2 from Old Hwy 10 to Valentine Hills School has experienced numerous breaks. Most recently in 2015 there were three
different breaks when this section of water main had to be fed from the high pressure zone for a few days. All three breaks where due to
deteroration of the pipe material until a hole appeared.
Also, by creating a loop in the low pressure system by connecting the water main on CR E with this main on CR E2 the City will be better able to
feed the low pressure system by rerouting and not have to rely on temporary feeds from the high pressure system.
This project was originally budgeted for in 2017 and has been moved to 2018 per updated timeline.
Project #17-W-001
Priority 3 Important
Justification
Recent water main breaks (four in 2015) on this section of main on CR E2 have all shown a deteriorated pipe material. Water breaks are expected
to continue with high frequency as the pipe material continues to wear thin.
2015 breaks - 3 on 5/12/15 and 1 on 8/4/15. Water main breaks cost between $5,000 and $10,000 to repair each break.
Looping the low pressure system along Old Hwy 10 will provide needed additional redundancy in the system.
Budget Impact/Other
Useful Life 30
Project Name CR E2 Water Replacement/Old Hwy 10 Water Loop Category Utility Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$855,000
Total20182019202020212022Expenditures
855,000855,000Construction/Maintenance
855,000 855,000Total
Total20182019202020212022Funding Sources
855,000855,000Water Utility Funds
855,000 855,000Total
Wednesday, September 13, 2017Page 33Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Improvements to the booster station in Roseville including structural, electrical, mechanical, pumps, meters, piping and security. The City
currently has an agreement with Roseville to cost share in a proportionate the amount of billing usage based on SPRWS bills to Roseville. Based
on a 3-year average, that share is 20.03%.
Total estimated cost ( Design and construction )= $2,861,500
Cost to Arden Hills = $554,000
Project #18-W-001
Priority 2 Very Important
Justification
To ensure that the City’s water supply is compliant with State and Federal requirements.
Budget Impact/Other
Useful Life
Project Name Booster Station Repair/Upgrade - Roseville Category Utility Maintenance
Type Improvement
TCAAP No
Total Project Cost:$574,000
Total20182019202020212022Expenditures
554,000400,000 154,000Construction/Maintenance
400,000 154,000 554,000Total
Total20182019202020212022Funding Sources
554,000400,000 154,000Water Utility Funds
400,000 154,000 554,000Total
Wednesday, September 13, 2017Page 34Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Replacement of 40 year old cast iron pipe, valves, and hydrants on County Road F between Hamline and Innovation Way.
Project #18-W-002
Priority 3 Important
Justification
Work will be completed in conjunction with Ramsey County reconstruction of County Road F between Hamline and Lexington.
Budget Impact/Other
Useful Life
Project Name County Road F Watermain Replacement Category Utility Maintenance
Type Improvement
TCAAP No
Total Project Cost:$300,000
Total20182019202020212022Expenditures
300,000300,000Construction/Maintenance
300,000 300,000Total
Total20182019202020212022Funding Sources
300,000300,000Water Utility Funds
300,000 300,000Total
Wednesday, September 13, 2017Page 35Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY CATEGORY
2018 2022thru
Total20182019202020212022CategoryProject#Priority
Equipment: Public Works
16-Eqp-003 10,00010,0001996 Trailer Replacement (Skidsteer/Roller)4
18-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3
18-Eqp-002 10,00010,000Replace 2005 Felling Trailer Unit (414)4
18-Eqp-003 18,00018,000Replace Two 2014 Toro "Z" Lawn Mowers (451 & 452)3
18-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3
18-Eqp-005 38,50038,500Replace 1996 Roller (unit 106)3
18-Eqp-006 120,000120,000Add Asphalt Paver 4
18-Eqp-007 50,00050,000Add Camera Trailer 4
19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310)3
356,500236,500 80,000 25,000 15,000Equipment: Public Works Total
Vehicles
18-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing and Sander (TCAAP)4
18-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4
18-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4
18-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3
18-EqpV-005 45,00045,000Replace 2006 F-350 Four Dr (# 322)3
18-EqpV-007 75,00075,000Replace One Ton Truck (# 302)3
18-Eqpv-008 28,00028,000Add 1/2 Ton Truck 3
19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4
607,000148,000 55,000 237,000 167,000Vehicles Total
Vehicles - Community Development
18-EqpV-006 29,00029,000Replace 2004 Chevrolet Blazer (unit 502) - CD 3
29,00029,000Vehicles - Community Development Total
GRAND TOTAL 992,500413,500 135,000 262,000 167,000 15,000
Wednesday, September 13, 2017Page 36Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace equipment # 108 - 1996 Redihaul Trailer 12'.
VIN #4755122T2V1013037
#85108
Changed back to active as this trailer will be 22 years old in 2018 and paving projects are occuping more of public works time.
Project #16-Eqp-003
Priority 4 Less Important
Justification
Equipment will be 20 years old.
Repair costs for parts and labor:
2006 - $365.37
2007 - $120.96
2008 - none to date
Budget Impact/Other
Reduce repair costs.
Useful Life 20
Project Name 1996 Trailer Replacement (Skidsteer/Roller)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20182019202020212022Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Wednesday, September 13, 2017Page 37Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a third and fourth Toro "Z" mower to the fleet anticapting the start to development of what will ultimately be approximately 20 acres of park
area in TCAAP along with medians and boulevard along the Spine Road and Thumb Road .
Moved to 2019/2021 due to slowing of TCAAP schedule.
Project #18-Eqp-001
Priority 3 Important
Justification
Expansion of the grass area to be mowed and maintain due to TCAAP development is anticapted to have begun by 2018 and continue to grow as
TCAAP builds out. At full deveopment it is anticapted a second mowing crew will be needed to keep up.
Budget Impact/Other
Useful Life 5
Project Name Add Two Toro "Z" Lawn Mowers (TCAAP)Category Equipment: Public Works
Type Equipment
TCAAP Yes
Total Project Cost:$30,000
Total20182019202020212022Expenditures
30,00015,000 15,000Equip/Vehicles/Furnishings
15,000 15,000 30,000Total
Total20182019202020212022Funding Sources
30,00015,000 15,000Equipment/Building
Replacement Fund
15,000 15,000 30,000Total
TotalBudget Items 2018 2019 2020 2021 2022
750250250250Equipment and Vehicle repair
costs
250 250 250 750Total
Wednesday, September 13, 2017Page 38Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace 2005 Felling trailer
Moved to 2019 due to slowing of TCAAP schedule.
Project #18-Eqp-002
Priority 4 Less Important
Justification
Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics
Budget Impact/Other
Useful Life 13-15
Project Name Replace 2005 Felling Trailer Unit (414)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20182019202020212022Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Wednesday, September 13, 2017Page 39Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace Two 2014 Toro "Z" Lawn Mowers
451 Hours 661 (2015)
452 Hours 620 (2015)
451 Hours 805 (2016)
452 Hours 774 (2016)
Project #18-Eqp-003
Priority 3 Important
Justification
The trade in value of the Toro "Z" mowers is maximized if they are traded in with warrany still remaining. Due to the amount of time these pieces
of equipment are used during the summer months they are traded in on a three year cycle.
Repairs and maintenance of items not covered under warranty
#451
2014 - $132
2015 - $923
2016 - $61
#452
2014 - $151
2015 - $623
2016 - $78
Budget Impact/Other
Useful Life 5
Project Name Replace Two 2014 Toro "Z" Lawn Mowers (451 & 452)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$18,000
Total20182019202020212022Expenditures
28,00028,000Equip/Vehicles/Furnishings
-10,000-10,000Estimated Trade-In Value
18,000 18,000Total
Total20182019202020212022Funding Sources
18,00018,000Equipment/Building
Replacement Fund
18,000 18,000Total
Wednesday, September 13, 2017Page 40Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a Felling trailer to the fleet to allow for a second mowing crew.
Moved to 2019 due to slowing of TCAAP Schedule.
Project #18-Eqp-004
Priority 3 Important
Justification
Over the course of the development of TCAAP a second mowing crew will need to be added. The trailer will be necessary to carry the mowers and
other grass maintenance equipment.
Budget Impact/Other
Useful Life 10-12
Project Name Add Felling Trailer (TCAAP)Category Equipment: Public Works
Type Equipment
TCAAP Yes
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20182019202020212022Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Wednesday, September 13, 2017Page 41Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
1996 880 Wacker Roller (Unit 85106)
Hours 728 (2016)
Project #18-Eqp-005
Priority 3 Important
Justification
usefull life on this piece of equiptment is 15-17 years in 2018 this will be 22 year old
this piece of equiptment is used for street repairs related various activities including street repair, watermain repairs, storm sewer repairs.
Repairs
2013 - $85
2014 - $114
2015 - $89
Budget Impact/Other
Useful Life 15-17
Project Name Replace 1996 Roller (unit 106)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$38,500
Total20182019202020212022Expenditures
40,00040,000Equip/Vehicles/Furnishings
-1,500-1,500Estimated Trade-In Value
38,500 38,500Total
Total20182019202020212022Funding Sources
38,50038,500Equipment/Building
Replacement Fund
38,500 38,500Total
Wednesday, September 13, 2017Page 42Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add one asphalt paver
Project #18-Eqp-006
Priority 4 Less Important
Justification
In an effort to maintain the City’s streets, trails, and parking lots Public Works staff has been borrowing a paver from the City of St. Paul. This is a
long term piece of equipment for small overlay projects and routine maintenance.
Budget Impact/Other
Useful Life 15
Project Name Add Asphalt Paver Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$120,000
Total20182019202020212022Expenditures
120,000120,000Equip/Vehicles/Furnishings
120,000 120,000Total
Total20182019202020212022Funding Sources
120,000120,000Equipment/Building
Replacement Fund
120,000 120,000Total
Wednesday, September 13, 2017Page 43Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
2003 Camera Trailer
Project #18-Eqp-007
Priority 4 Less Important
Justification
Replace trailer and equipment on current trailer due to corrosion and aging/wear on trailer; upgraded camera equipment will be used on new trailer.
Budget Impact/Other
Useful Life
Project Name Add Camera Trailer Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$50,000
Total20182019202020212022Expenditures
50,00050,000Equip/Vehicles/Furnishings
50,000 50,000Total
Total20182019202020212022Funding Sources
50,00050,000Equipment/Building
Replacement Fund
50,000 50,000Total
Wednesday, September 13, 2017Page 44Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
The easement sewer cleaning machine is jointly owned by Arden Hills nad White Bear Township. In 2019 it will be 20 years old.
Project #19-Eqp-001
Priority 3 Important
Justification
The easement sewer cleaning maching will be 20 years old in 2019. Being jointly owned by Arden Hills and White Bear Township this piece of
equipment gets significant use every year. The funding for this replacement will be split between the two communities. Coordination will be
necessary between the two communities regarding having funding available.
Repairs
2014 $120
2015 $452
2016 $0
Budget Impact/Other
Useful Life 20
Project Name Replace Easement Sewer Cleaning Machine (Unit 310)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$70,000
Total20182019202020212022Expenditures
35,00035,000Equip/Vehicles/Furnishings
35,00035,000Other
70,000 70,000Total
Total20182019202020212022Funding Sources
35,00035,000Equipment/Building
Replacement Fund
35,000 35,000Total
Wednesday, September 13, 2017Page 45Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add the fourth plow truck with plow, wing and sander due to the start of the development of TCAAP.
Note: 7/21/14 Council Worksession moved to 2019, will continue to evaluate as TCAAP starts to develop
Moved to 2020 delivery with 18 month build period.
Project #18-EqpV-001
Priority 4 Less Important
Justification
As TCAAP develops the City will have more streets to plow and maintain. In order for the same level of service to be maintained in the existing
City at some point a fourth plow route will need to be established. As this date comes closer, the development of TCAAP will be reviewed and this
addition to the fleet will be pushed out if appropriate.
Budget Impact/Other
Useful Life 15
Project Name Add Plow Truck w/Plow, Wing and Sander (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$250,000
Total20182019202020212022Expenditures
250,000125,000 125,000Equip/Vehicles/Furnishings
125,000 125,000 250,000Total
Total20182019202020212022Funding Sources
250,000125,000 125,000Equipment/Building
Replacement Fund
125,000 125,000 250,000Total
Wednesday, September 13, 2017Page 46Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a one-ton truck with plow and sander to the City fleet for the maintance of new infrastructure in TCAAP
Moved to 2019 with the slowing of the TCAAP schedule
Project #18-EqpV-002
Priority 4 Less Important
Justification
With the development of TCAAP it will be necessary to add to the City fleet in order to maintain the same level of service. As 2018 nears the
development in TCAAP will be reviewed and the year of purchase may be adjusted.
Budget Impact/Other
Useful Life 10-12
Project Name Add One-Ton Truck w/Plow and Sander (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$82,000
Total20182019202020212022Expenditures
82,00082,000Equip/Vehicles/Furnishings
82,000 82,000Total
Total20182019202020212022Funding Sources
82,00082,000Equipment/Building
Replacement Fund
82,000 82,000Total
Wednesday, September 13, 2017Page 47Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a F350 pickup with lift gate to the fleet for the infrastructiure in TCAAP
NOTE: 7/21/14 Council Work Session moved to 2019, will continue to evaluate as TCAAP starts to develop.
Moved to 2020 with the slowing of the TCAAP schedule
Project #18-EqpV-003
Priority 4 Less Important
Justification
With the development of TCAAP infrastucture a pickup will need to be added to the fleet to maintain the same level of services throughout the
City. As 2018 nears the development in TCAAP will be reviewed and the purchase date will be modified if appropiate.
Budget Impact/Other
Useful Life 10-12
Project Name Add F350 Pick-up with Lift Gate (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$42,000
Total20182019202020212022Expenditures
42,00042,000Equip/Vehicles/Furnishings
42,000 42,000Total
Total20182019202020212022Funding Sources
42,00042,000Equipment/Building
Replacement Fund
42,000 42,000Total
Wednesday, September 13, 2017Page 48Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add pick-up truck to the public works fleet.
Moved to 2019 per Public Works.
Project #18-EqpV-004
Priority 3 Important
Justification
With the need to start a second mowing crew for the TCAAP development a truck will be needed to pull the equipment trailer and transport the
workers.
Budget Impact/Other
Useful Life 13-15
Project Name Add Pick-up Truck (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$30,000
Total20182019202020212022Expenditures
30,00030,000Equip/Vehicles/Furnishings
30,000 30,000Total
Total20182019202020212022Funding Sources
30,00030,000Equipment/Building
Replacement Fund
30,000 30,000Total
Wednesday, September 13, 2017Page 49Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace 2006 F-350 four door, 2x4, pick-up outfitted with traffic message board with a F350 4x4 pick-up
VIN #1FTWW30566EA19380
Mileage 70,160 (2016)
Project #18-EqpV-005
Priority 3 Important
Justification
Truck will be 12 years old in 2018. Pick Up trucks are programed to be replaced on a 10-12 year cycle.
Repairs
2013 - $103
2014 - $880
2015 - $397
2016 - $444
Budget Impact/Other
reduced maintenace costs / maximize resale value
Useful Life 10-12
Project Name Replace 2006 F-350 Four Dr (# 322)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$45,000
Total20182019202020212022Expenditures
45,00045,000Equip/Vehicles/Furnishings
45,000 45,000Total
Total20182019202020212022Funding Sources
45,00045,000Equipment/Building
Replacement Fund
45,000 45,000Total
TotalBudget Items 2018 2019 2020 2021 2022
200200Equipment and Vehicle repair
costs
200 200Total
Wednesday, September 13, 2017Page 50Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace Unit 302, a 2002 F450 one ton truck with plow and sander.
Project #18-EqpV-007
Priority 3 Important
Justification
The one ton trucks are the workhorse of the City’s fleet, and are typically replaced on a ten to twelve year schedule. This was scheduled for
replacement in 2017, but was moved to 2018.
Current mileage - 63,450
Repair costs:
2013 - $2,568
2014 - $1,232
2015 - $405
2016 - $152
Budget Impact/Other
Useful Life 10
Project Name Replace One Ton Truck (# 302)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$75,000
Total20182019202020212022Expenditures
82,00082,000Equip/Vehicles/Furnishings
-7,000-7,000Estimated Trade-In Value
75,000 75,000Total
Total20182019202020212022Funding Sources
75,00075,000Equipment/Building
Replacement Fund
75,000 75,000Total
Wednesday, September 13, 2017Page 51Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
GMC extended cab - 1/2 ton truck
Project #18-Eqpv-008
Priority 3 Important
Justification
The current superintendent’s truck should be transferred to the crew as it is equipped for plowing; this will increase efficiency and capability of
maintenance staff.
Budget Impact/Other
Useful Life 10
Project Name Add 1/2 Ton Truck Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$28,000
Total20182019202020212022Expenditures
28,00028,000Equip/Vehicles/Furnishings
28,000 28,000Total
Total20182019202020212022Funding Sources
28,00028,000Equipment/Building
Replacement Fund
28,000 28,000Total
Wednesday, September 13, 2017Page 52Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace Pick-up truck (unit 85430)
2008 - F-350 with plow and power tail gate - 4x4
VIN #1FTSF31558EE35324
purchased in 2009
mileage 60,751 (2016)
Project #19-EqpV-002
Priority 4 Less Important
Justification
truck will be 10 years old in 2019, Pick -up trucks are programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing
replacement closer to the 10 year mark.
Repairs
2013 - $1,542
2014 - $596
2015 - $142
2016 - $1,648
Budget Impact/Other
reduced maintenace costs / maximize resal value
Useful Life 10-12
Project Name Replace 2008 F-350 Pick-up w/plow (unit 430)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$55,000
Total20182019202020212022Expenditures
45,00045,000Equip/Vehicles/Furnishings
10,00010,000Estimated Trade-In Value
55,000 55,000Total
Total20182019202020212022Funding Sources
55,00055,000Equipment/Building
Replacement Fund
55,000 55,000Total
TotalBudget Items 2018 2019 2020 2021 2022
200200Equipment and Vehicle repair
costs
200 200Total
Wednesday, September 13, 2017Page 53Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Community Devl Dir
2018 2022thru Department Equipment
Description
Replace 2004 Chevrolet Blazer (unit 502) building inspection vehicle
Replacement vehicle programmed to be a Ford Escape 4WD
VIN #1GNDT13X94K165862
Mileage 60,204 (2016)
Project #18-EqpV-006
Priority 3 Important
Justification
This vehicle will be 14 years old in 2018, equiptment replacement guidelines suggest replacing this vehicle on a 10-12 year cycle. With the
development of TCAAP residential inspections are anticipated to increase and create more trips on this vehicle.
Repairs
2013 - $607
2014 - $3,056
2015 - $477
Budget Impact/Other
reduce repair costs
Useful Life 10-12
Project Name Replace 2004 Chevrolet Blazer (unit 502) - CD Category Vehicles - Community Develop
Type Equipment
TCAAP No
Total Project Cost:$29,000
Total20182019202020212022Expenditures
30,00030,000Equip/Vehicles/Furnishings
-1,000-1,000Estimated Trade-In Value
29,000 29,000Total
Total20182019202020212022Funding Sources
29,00029,000Equipment/Building
Replacement Fund
29,000 29,000Total
TotalBudget Items 2018 2019 2020 2021 2022
200200Equipment and Vehicle repair
costs
200 200Total
Wednesday, September 13, 2017Page 54Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY FUNDING SOURCE
2018 2022thru
TotalSourceProject#Priority 2018 2019 2020 2021 2022
Capital Improvement Funds (PIR)
11-Park-003 290,000125,000 120,000 45,000Playground Structure Replacement n/a
17-Str-004 1,700,0001,700,000Old Snelling Ave PMP w/ Bridge Reconstruction 3
18-Park-001 285,00050,000 55,000 60,000 60,000 60,000Hard Court Reconstruction 3
18-Park-002 25,00025,000Hazelnut Park 3
18-Park-004 150,000150,000Park Improvements - TBD 2
18-Str-003 932,000932,000County Road E Trail and Old Snelling (Bethel)3
18-Str-005 3,000,0001,500,000 1,500,000Future PMP 2
18-Str-006 100,000100,000Lexington Improvements 2
18-Str-007 100,000100,000County Road E2 Trail 3
18-Str-008 1,090,0001,090,000Old Snelling Trail - Bethel to E2 3
18-Str-065 1,700,0001,700,000Indian Oaks/Floral Drive PMP - 2018 PMP 3
9,372,0004,147,000 1,900,000 1,705,000 60,000 1,560,000Capital Improvement Funds (PIR) Total
EDA General Fund
16-EDA-001 80,00080,000Gateway Signs n/a
80,00080,000EDA General Fund Total
Equipment/Building Replacement Fun
12-Tec-001 25,0005,000 5,000 5,000 5,000 5,000Springbrook Software Upgrades n/a
12-Tec-002 25,0005,000 5,000 5,000 5,000 5,000Technology and Office Equipment n/a
16-Eqp-003 10,00010,0001996 Trailer Replacement (Skidsteer/Roller)4
17-Bldg-005 250,00050,000 200,000City Hall Maintenance 2
18-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3
18-Eqp-002 10,00010,000Replace 2005 Felling Trailer Unit (414)4
18-Eqp-003 18,00018,000Replace Two 2014 Toro "Z" Lawn Mowers (451 & 452)3
18-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3
18-Eqp-005 38,50038,500Replace 1996 Roller (unit 106)3
18-Eqp-006 120,000120,000Add Asphalt Paver 4
18-Eqp-007 50,00050,000Add Camera Trailer 4
18-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing and Sander (TCAAP)4
18-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4
18-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4
18-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3
18-EqpV-005 45,00045,000Replace 2006 F-350 Four Dr (# 322)3
18-EqpV-006 29,00029,000Replace 2004 Chevrolet Blazer (unit 502) - CD 3
18-EqpV-007 75,00075,000Replace One Ton Truck (# 302)3
18-Eqpv-008 28,00028,000Add 1/2 Ton Truck 3
19-Eqp-001 35,00035,000Replace Easement Sewer Cleaning Machine (Unit 310)3
19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4
Wednesday, September 13, 2017Page 55Produced Using the Plan-It Capital Planning Software
TotalSourceProject#Priority 2018 2019 2020 2021 2022
1,257,500473,500 310,000 272,000 177,000 25,000Equipment/Building Replacement Fund
Total
Park Capital Fund (Park Dedication F
17-Park-001 15,000,0005,000,000 5,000,000 5,000,000Development of TCAAP Park Facilities 3
15,000,0005,000,000 5,000,000 5,000,000Park Capital Fund (Park Dedication
Fees) Total
Public Safety Capital Fund
09-Pub-001 10,4687,418 3,050LJFD General Equipment n/a
17-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a
17-Pub-002 138,31447,580 15,582 50,752 24,400LJFD Rescue/Chief/Utility Vehicle Replacement n/a
17-Pub-004 25,62015,860 9,760LJFD Station Capital n/a
357,40270,858 28,392 50,752 24,400 183,000Public Safety Capital Fund Total
Sanitary Sewer Utility Fund
09-Sew-002 1,000,000200,000 400,000 400,000Sewer Lining/Rehabilitation 3
18-Str-005 800,000400,000 400,000Future PMP 2
18-Str-065 50,00050,000Indian Oaks/Floral Drive PMP - 2018 PMP 3
1,850,000250,000 400,000 400,000 400,000 400,000Sanitary Sewer Utility Fund Total
Special Revenue Cable Fund
12-Tec-003 10,0002,000 2,000 2,000 2,000 2,000Communications Equipment n/a
10,0002,000 2,000 2,000 2,000 2,000Special Revenue Cable Fund Total
Surface Water Mgmt Utility Funds
17-Str-004 50,00050,000Old Snelling Ave PMP w/ Bridge Reconstruction 3
18-Storm-001 200,000200,000Surface Water Project 3
18-Str-005 400,000200,000 200,000Future PMP 2
18-Str-065 350,000350,000Indian Oaks/Floral Drive PMP - 2018 PMP 3
1,000,000550,000 50,000 200,000 200,000Surface Water Mgmt Utility Funds Total
TCAAP -WAC/SAC Charges
16-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3
16-W-001 1,000,0001,000,000TCAAP New Booster Station 3
16-W-003 4,800,0004,800,000TCAAP Water Tower 3
16-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3
8,000,0008,000,000TCAAP -WAC/SAC Charges Total
Water Utility Funds
12-W-001 520,000520,000Water Towers Repair and Repainting 3
17-W-001 855,000855,000CR E2 Water Replacement/Old Hwy 10 Water Loop 3
18-Str-005 800,000400,000 400,000Future PMP 2
18-Str-065 100,000100,000Indian Oaks/Floral Drive PMP - 2018 PMP 3
18-W-001 554,000400,000 154,000Booster Station Repair/Upgrade - Roseville 2
Wednesday, September 13, 2017Page 56Produced Using the Plan-It Capital Planning Software
TotalSourceProject#Priority 2018 2019 2020 2021 2022
18-W-002 300,000300,000County Road F Watermain Replacement 3
3,129,0002,175,000 154,000 400,000 400,000Water Utility Funds Total
40,055,9027,748,358 10,844,392 8,029,752 5,663,400 7,770,000GRAND TOTAL
Wednesday, September 13, 2017Page 57Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
SOURCES AND USES OF FUNDS
2018 2022thru
Capital Improvement Funds (PIR)
Source 2018 2019 2020 2021 2022
4,323,398 1,396,759 701,120 75,481 1,094,842Beginning Balance
Revenues and Other Fund Sources
Revenue
0 125,000 0 0 0County Aid - Snelling Bridge
100,000 100,000 100,000 100,000 150,000Donations - Bethel
400,000 400,000 400,000 400,000 400,000Estimated Rev from Assessments
75,000 0 0 0 0Grant Revenue - Perry Park
100,000 100,000 100,000 100,000 100,000Interest Income
15,000 15,000 15,000 15,000 15,000Interfund Loan Int
66,000 0 0 0 0Ramsey County Revenue - Cost Sharing
264,361 264,361 264,361 264,361 264,361State Aid Funding
1,020,361 1,004,361 879,361 879,361 929,361Total
Other Fund Sources
200,000 200,000 200,000 200,000 200,000Transfer from General Fund
200,000 200,000 200,000 200,000 200,000Total
5,543,759 2,601,120 1,780,481 1,154,842 2,224,203Total Funds Available
1,220,361 1,204,361 1,079,361 1,079,361 1,129,361Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Parks Department
(125,000)(120,000)(45,000)0 0Playground Structure Replacement 11-Park-003
(50,000)(55,000)(60,000)(60,000)(60,000)Hard Court Reconstruction 18-Park-001
0 (25,000)0 0 0Hazelnut Park 18-Park-002
(150,000)0 0 0 0Park Improvements - TBD 18-Park-004
(325,000)(200,000)(105,000)(60,000)(60,000)Total
Street Department
0 (1,700,000)0 0 0Old Snelling Ave PMP w/ Bridge Reconstruction 17-Str-004
(932,000)0 0 0 0County Road E Trail and Old Snelling (Bethel)18-Str-003
0 0 (1,500,000)0 (1,500,000)Future PMP 18-Str-005
0 0 (100,000)0 0Lexington Improvements 18-Str-006
(100,000)0 0 0 0County Road E2 Trail 18-Str-007
(1,090,000)0 0 0 0Old Snelling Trail - Bethel to E2 18-Str-008
(1,700,000)0 0 0 0Indian Oaks/Floral Drive PMP - 2018 PMP 18-Str-065
Wednesday, September 13, 2017Page 58Produced Using the Plan-It Capital Planning Software
Capital Improvement Funds (PIR)
Source 2018 2019 2020 2021 2022
(3,822,000)(1,700,000)(1,600,000)0 (1,500,000)Total
(4,147,000)(1,900,000)(1,705,000)(60,000)(1,560,000)Total Expenditures and Uses
1,396,759 701,120 75,481 1,094,842 664,203Ending Balance
(2,926,639)(695,639)(625,639)1,019,361 (430,639)Change in Fund Balance
EDA General Fund
Source 2018 2019 2020 2021 2022
200,049 113,649 116,264 114,397 107,914Beginning Balance
Revenues and Other Fund Sources
Revenue
5,600 2,000 2,000 2,000 2,000Miscellaneous Revenues
5,600 2,000 2,000 2,000 2,000Total
Other Fund Sources
120,000 150,000 150,000 150,000 150,000Transfer from General Fund
120,000 150,000 150,000 150,000 150,000Total
325,649 265,649 268,264 266,397 259,914Total Funds Available
125,600 152,000 152,000 152,000 152,000Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Economic Development
(80,000)0 0 0 0Gateway Signs 16-EDA-001
(80,000)0 0 0 0Total
Other Uses
(132,000)(149,385)(153,867)(158,483)(162,445)Operating Expenditures
(132,000)(149,385)(153,867)(158,483)(162,445)Total
(212,000)(149,385)(153,867)(158,483)(162,445)Total Expenditures and Uses
113,649 116,264 114,397 107,914 97,469Ending Balance
(86,400)2,615 (1,867)(6,483)(10,445)Change in Fund Balance
Wednesday, September 13, 2017Page 59Produced Using the Plan-It Capital Planning Software
Equipment/Building Replacement Fund
Source 2018 2019 2020 2021 2022
(456,336)(579,836)(539,836)(461,836)(288,836)Beginning Balance
Revenues and Other Fund Sources
Revenue
0 0 0 0 0Interest Income
0 0 0 0 0Total
Other Fund Sources
50,000 50,000 50,000 50,000 50,000Transfer from General Fund
126,000 126,000 126,000 126,000 126,000Transfer from Sanitary Sewer Fund
74,000 74,000 74,000 74,000 74,000Transfer from Surface Water Fund
100,000 100,000 100,000 100,000 100,000Transfer from Water Fund
350,000 350,000 350,000 350,000 350,000Total
(106,336)(229,836)(189,836)(111,836)61,164Total Funds Available
350,000 350,000 350,000 350,000 350,000Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Equipment
(10,000)0 0 0 01996 Trailer Replacement (Skidsteer/Roller)16-Eqp-003
0 0 (15,000)0 (15,000)Add Two Toro "Z" Lawn Mowers (TCAAP)18-Eqp-001
0 (10,000)0 0 0Replace 2005 Felling Trailer Unit (414)18-Eqp-002
(18,000)0 0 0 0Replace Two 2014 Toro "Z" Lawn Mowers (451 &
452)
18-Eqp-003
0 0 (10,000)0 0Add Felling Trailer (TCAAP)18-Eqp-004
(38,500)0 0 0 0Replace 1996 Roller (unit 106)18-Eqp-005
(120,000)0 0 0 0Add Asphalt Paver 18-Eqp-006
(50,000)0 0 0 0Add Camera Trailer 18-Eqp-007
0 0 (125,000)(125,000)0Add Plow Truck w/Plow, Wing and Sander
(TCAAP)
18-EqpV-001
0 0 (82,000)0 0Add One-Ton Truck w/Plow and Sander (TCAAP)18-EqpV-002
0 0 0 (42,000)0Add F350 Pick-up with Lift Gate (TCAAP)18-EqpV-003
0 0 (30,000)0 0Add Pick-up Truck (TCAAP)18-EqpV-004
(45,000)0 0 0 0Replace 2006 F-350 Four Dr (# 322)18-EqpV-005
(29,000)0 0 0 0Replace 2004 Chevrolet Blazer (unit 502) - CD 18-EqpV-006
(75,000)0 0 0 0Replace One Ton Truck (# 302)18-EqpV-007
(28,000)0 0 0 0Add 1/2 Ton Truck 18-Eqpv-008
0 (35,000)0 0 0Replace Easement Sewer Cleaning Machine (Unit
310)
19-Eqp-001
0 (55,000)0 0 0Replace 2008 F-350 Pick-up w/plow (unit 430)19-EqpV-002
(413,500)(100,000)(262,000)(167,000)(15,000)Total
Government Buildings
(50,000)(200,000)0 0 0City Hall Maintenance 17-Bldg-005
(50,000)(200,000)0 0 0Total
Technology
Wednesday, September 13, 2017Page 60Produced Using the Plan-It Capital Planning Software
Equipment/Building Replacement Fund
Source 2018 2019 2020 2021 2022
(5,000)(5,000)(5,000)(5,000)(5,000)Springbrook Software Upgrades 12-Tec-001
(5,000)(5,000)(5,000)(5,000)(5,000)Technology and Office Equipment 12-Tec-002
(10,000)(10,000)(10,000)(10,000)(10,000)Total
(473,500)(310,000)(272,000)(177,000)(25,000)Total Expenditures and Uses
(579,836)(539,836)(461,836)(288,836)36,164Ending Balance
(123,500)40,000 78,000 173,000 325,000Change in Fund Balance
Park Capital Fund (Park Dedication Fees)
Source 2018 2019 2020 2021 2022
(36,016)(36,016)4,963,984 4,963,984 4,963,984Beginning Balance
Revenues and Other Fund Sources
Revenue
0 0 0 0 0Interest Revenue
0 5,000,000 5,000,000 5,000,000 0Park Dedication
0 5,000,000 5,000,000 5,000,000 0Total
(36,016)4,963,984 9,963,984 9,963,984 4,963,984Total Funds Available
0 5,000,000 5,000,000 5,000,000 0Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Parks Department
0 0 (5,000,000)(5,000,000)(5,000,000)Development of TCAAP Park Facilities 17-Park-001
0 0 (5,000,000)(5,000,000)(5,000,000)Total
0 0 (5,000,000)(5,000,000)(5,000,000)Total Expenditures and Uses
(36,016)4,963,984 4,963,984 4,963,984 (36,016)Ending Balance
0 5,000,000 0 0 (5,000,000)Change in Fund Balance
Wednesday, September 13, 2017Page 61Produced Using the Plan-It Capital Planning Software
Public Safety Capital Fund
Source 2018 2019 2020 2021 2022
(84,504)(76,362)(30,254)(6,506)43,594Beginning Balance
Revenues and Other Fund Sources
Revenue
4,000 3,500 3,500 3,500 3,500Interest Revenue
4,000 3,500 3,500 3,500 3,500Total
Other Fund Sources
25,000 21,000 21,000 21,000 21,000Charitable Gambling
50,000 50,000 50,000 50,000 50,000Transfer from General Fund
75,000 71,000 71,000 71,000 71,000Total
(5,504)(1,862)44,246 67,994 118,094Total Funds Available
79,000 74,500 74,500 74,500 74,500Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Public Safety
(7,418)(3,050)0 0 0LJFD General Equipment 09-Pub-001
0 0 0 0 (183,000)LJFD Engine/Ladder Replacement 17-Pub-001
(47,580)(15,582)(50,752)(24,400)0LJFD Rescue/Chief/Utility Vehicle Replacement 17-Pub-002
(15,860)(9,760)0 0 0LJFD Station Capital 17-Pub-004
(70,858)(28,392)(50,752)(24,400)(183,000)Total
(70,858)(28,392)(50,752)(24,400)(183,000)Total Expenditures and Uses
(76,362)(30,254)(6,506)43,594 (64,906)Ending Balance
8,142 46,108 23,748 50,100 (108,500)Change in Fund Balance
Wednesday, September 13, 2017Page 62Produced Using the Plan-It Capital Planning Software
Sanitary Sewer Utility Fund
Source 2018 2019 2020 2021 2022
(624,525)(930,878)(1,402,691)(1,890,780)(2,395,990)Beginning Balance
Revenues and Other Fund Sources
Revenue
1,755,000 1,790,100 1,825,902 1,862,420 1,899,668Operating Revenue
1,755,000 1,790,100 1,825,902 1,862,420 1,899,668Total
1,130,475 859,222 423,211 (28,360)(496,322)Total Funds Available
1,755,000 1,790,100 1,825,902 1,862,420 1,899,668Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Sanitary Sewer Department
(200,000)(400,000)0 (400,000)0Sewer Lining/Rehabilitation 09-Sew-002
(200,000)(400,000)0 (400,000)0Total
Street Department
0 0 (400,000)0 (400,000)Future PMP 18-Str-005
(50,000)0 0 0 0Indian Oaks/Floral Drive PMP - 2018 PMP 18-Str-065
(50,000)0 (400,000)0 (400,000)Total
Other Uses
(1,685,353)(1,735,913)(1,787,991)(1,841,630)(1,878,462)Operating Expenditures
(126,000)(126,000)(126,000)(126,000)(126,000)Operating transfer to Equipment Fund
(1,811,353)(1,861,913)(1,913,991)(1,967,630)(2,004,462)Total
(2,061,353)(2,261,913)(2,313,991)(2,367,630)(2,404,462)Total Expenditures and Uses
(930,878)(1,402,691)(1,890,780)(2,395,990)(2,900,784)Ending Balance
(306,353)(471,813)(488,089)(505,210)(504,794)Change in Fund Balance
Wednesday, September 13, 2017Page 63Produced Using the Plan-It Capital Planning Software
Special Revenue Cable Fund
Source 2018 2019 2020 2021 2022
230,408 189,473 143,770 93,156 37,483Beginning Balance
Revenues and Other Fund Sources
Revenue
115,000 115,000 115,000 115,000 115,000Operating Revenues
115,000 115,000 115,000 115,000 115,000Total
Other Fund Sources
5,000 5,000 5,000 5,000 5,000Interest Revenue
5,000 5,000 5,000 5,000 5,000Total
350,408 309,473 263,770 213,156 157,483Total Funds Available
120,000 120,000 120,000 120,000 120,000Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Technology
(2,000)(2,000)(2,000)(2,000)(2,000)Communications Equipment 12-Tec-003
(2,000)(2,000)(2,000)(2,000)(2,000)Total
Other Uses
(158,935)(163,703)(168,614)(173,673)(177,146)Operating Expenditures
(158,935)(163,703)(168,614)(173,673)(177,146)Total
(160,935)(165,703)(170,614)(175,673)(179,146)Total Expenditures and Uses
189,473 143,770 93,156 37,483 (21,663)Ending Balance
(40,935)(45,703)(50,614)(55,673)(59,146)Change in Fund Balance
Wednesday, September 13, 2017Page 64Produced Using the Plan-It Capital Planning Software
Surface Water Mgmt Utility Funds
Source 2018 2019 2020 2021 2022
330,310 25,310 229,310 294,310 569,310Beginning Balance
Revenues and Other Fund Sources
Revenue
824,000 848,000 874,000 900,000 925,000Operating Revenue
824,000 848,000 874,000 900,000 925,000Total
1,154,310 873,310 1,103,310 1,194,310 1,494,310Total Funds Available
824,000 848,000 874,000 900,000 925,000Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Street Department
0 (50,000)0 0 0Old Snelling Ave PMP w/ Bridge Reconstruction 17-Str-004
0 0 (200,000)0 (200,000)Future PMP 18-Str-005
(350,000)0 0 0 0Indian Oaks/Floral Drive PMP - 2018 PMP 18-Str-065
(350,000)(50,000)(200,000)0 (200,000)Total
Surface Water Management Dept
(200,000)0 0 0 0Surface Water Project 18-Storm-001
(200,000)0 0 0 0Total
Other Uses
(505,000)(520,000)(535,000)(551,000)(568,000)Operating Exenditures
(74,000)(74,000)(74,000)(74,000)(74,000)Transfer to Equipment Fund
(579,000)(594,000)(609,000)(625,000)(642,000)Total
(1,129,000)(644,000)(809,000)(625,000)(842,000)Total Expenditures and Uses
25,310 229,310 294,310 569,310 652,310Ending Balance
(305,000)204,000 65,000 275,000 83,000Change in Fund Balance
Wednesday, September 13, 2017Page 65Produced Using the Plan-It Capital Planning Software
TCAAP -WAC/SAC Charges
Source 2018 2019 2020 2021 2022
0 0 0 0 0Beginning Balance
Revenues and Other Fund Sources
Revenue
0 8,000,000 0 0 0TCAAP Reimbursements
0 8,000,000 0 0 0Total
0 8,000,000 0 0 0Total Funds Available
0 8,000,000 0 0 0Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Sanitary Sewer Department
0 (1,200,000)0 0 0TCAAP Trunk Sanitary Sewer & Lift Station 16-Sew-001
0 (1,200,000)0 0 0Total
Water Department
0 (1,000,000)0 0 0TCAAP New Booster Station 16-W-001
0 (4,800,000)0 0 0TCAAP Water Tower 16-W-003
0 (1,000,000)0 0 0TCAAP Trunk Water Improvements (Spine Road)16-W-005
0 (6,800,000)0 0 0Total
0 (8,000,000)0 0 0Total Expenditures and Uses
0 0 0 0 0Ending Balance
0 0 0 0 0Change in Fund Balance
Wednesday, September 13, 2017Page 66Produced Using the Plan-It Capital Planning Software
Water Utility Funds
Source 2018 2019 2020 2021 2022
274,511 (1,858,206)(1,987,524)(2,381,409)(2,394,863)Beginning Balance
Revenues and Other Fund Sources
Revenue
2,186,900 2,230,638 2,275,250 2,320,755 2,367,170Operating Revenue
2,186,900 2,230,638 2,275,250 2,320,755 2,367,170Total
2,461,411 372,432 287,726 (60,654)(27,693)Total Funds Available
2,186,900 2,230,638 2,275,250 2,320,755 2,367,170Total Revenues and Other Fund Sources
Expenditures and Uses
Capital Projects & Equipment
Street Department
0 0 (400,000)0 (400,000)Future PMP 18-Str-005
(100,000)0 0 0 0Indian Oaks/Floral Drive PMP - 2018 PMP 18-Str-065
(100,000)0 (400,000)0 (400,000)Total
Water Department
(520,000)0 0 0 0Water Towers Repair and Repainting 12-W-001
(855,000)0 0 0 0CR E2 Water Replacement/Old Hwy 10 Water
Loop
17-W-001
(400,000)(154,000)0 0 0Booster Station Repair/Upgrade - Roseville 18-W-001
(300,000)0 0 0 0County Road F Watermain Replacement 18-W-002
(2,075,000)(154,000)0 0 0Total
Other Uses
(2,044,617)(2,105,956)(2,169,135)(2,234,209)(2,301,235)Operating Expenditures
(100,000)(100,000)(100,000)(100,000)(100,000)Transfer to Equipment Fund
(2,144,617)(2,205,956)(2,269,135)(2,334,209)(2,401,235)Total
(4,319,617)(2,359,956)(2,669,135)(2,334,209)(2,801,235)Total Expenditures and Uses
(1,858,206)(1,987,524)(2,381,409)(2,394,863)(2,828,928)Ending Balance
(2,132,717)(129,318)(393,885)(13,454)(434,065)Change in Fund Balance
Wednesday, September 13, 2017Page 67Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY DEPARTMENT
2018 2022thru
Total20182019202020212022DepartmentProject#Priority
Economic Development
16-EDA-001 80,00080,000Gateway Signs n/a
80,00080,000Economic Development Total
Government Buildings
17-Bldg-005 250,00050,000 200,000City Hall Maintenance 2
250,00050,000 200,000Government Buildings Total
Parks Department
11-Park-003 290,000125,000 120,000 45,000Playground Structure Replacement n/a
18-Park-001 285,00050,000 55,000 60,000 60,000 60,000Hard Court Reconstruction 3
18-Park-002 25,00025,000Hazelnut Park 3
18-Park-004 150,000150,000Park Improvements - TBD 2
750,000325,000 200,000 105,000 60,000 60,000Parks Department Total
Public Safety
09-Pub-001 10,4687,418 3,050LJFD General Equipment n/a
17-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a
17-Pub-002 138,31447,580 15,582 50,752 24,400LJFD Rescue/Chief/Utility Vehicle Replacement n/a
17-Pub-004 25,62015,860 9,760LJFD Station Capital n/a
357,40270,858 28,392 50,752 24,400 183,000Public Safety Total
Sanitary Sewer Department
09-Sew-002 1,000,000200,000 400,000 400,000Sewer Lining/Rehabilitation 3
1,000,000200,000 400,000 400,000Sanitary Sewer Department Total
Street Department
17-Str-004 1,750,0001,750,000Old Snelling Ave PMP w/ Bridge Reconstruction 3
18-Str-003 932,000932,000County Road E Trail and Old Snelling (Bethel)3
18-Str-005 5,000,0002,500,000 2,500,000Future PMP 2
18-Str-006 100,000100,000Lexington Improvements 2
18-Str-007 100,000100,000County Road E2 Trail 3
18-Str-008 1,090,0001,090,000Old Snelling Trail - Bethel to E2 3
18-Str-065 2,200,0002,200,000Indian Oaks/Floral Drive PMP - 2018 PMP 3
11,172,0004,322,000 1,750,000 2,600,000 2,500,000Street Department Total
Surface Water Management Dept
18-Storm-001 200,000200,000Surface Water Project 3
200,000200,000Surface Water Management Dept Total
Wednesday, September 13, 2017Page 68Produced Using the Plan-It Capital Planning Software
Total20182019202020212022DepartmentProject#Priority
Technology
12-Tec-001 25,0005,000 5,000 5,000 5,000 5,000Springbrook Software Upgrades n/a
12-Tec-002 25,0005,000 5,000 5,000 5,000 5,000Technology and Office Equipment n/a
12-Tec-003 10,0002,000 2,000 2,000 2,000 2,000Communications Equipment n/a
60,00012,000 12,000 12,000 12,000 12,000Technology Total
Water Department
12-W-001 520,000520,000Water Towers Repair and Repainting 3
17-W-001 855,000855,000CR E2 Water Replacement/Old Hwy 10 Water Loop 3
18-W-001 554,000400,000 154,000Booster Station Repair/Upgrade - Roseville 2
18-W-002 300,000300,000County Road F Watermain Replacement 3
2,229,0002,075,000 154,000Water Department Total
GRAND TOTAL 16,098,4027,334,858 2,744,392 2,767,752 496,400 2,755,000
Wednesday, September 13, 2017Page 69Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Community Devl Dir
2018 2022thru Department Economic Development
Description
Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Lexington
Avenue, (3) County Road E at Highway 51, (4) at Lexington Avenue, and (5) Lexington Avenue at the Roseville border. Potential sign location are
listed from north to south and not in the order of priority.
There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3)
Lake Johanna Boulevard at the Roseville border.
The cost for a typical sign is $25,000, including installation, lighting, and landscaping. Actual cost may be more or less depending on the amount of
site improvements and/or landscaping that is necessary in a specific location.
Originally, this amount was budgeted to split $90,000 between 2017 and 2018 evenly, however, Community Development plans only to spend
approximately $10,000 in 2017 and the rest subsequently spent in 2018.
Project #16-EDA-001
Priority n/a
Justification
Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
Budget Impact/Other
Annual maintenance costs for sign cleaning and care of landscaped beds surrounding the signs is estimated by the Public Works Department at
$500 per sign annually.
Useful Life
Project Name Gateway Signs Category Economic Devl Improvement
Type Improvement
TCAAP No
Total Project Cost:$80,000
Total20182019202020212022Expenditures
80,00080,000Construction/Maintenance
80,000 80,000Total
Total20182019202020212022Funding Sources
80,00080,000EDA General Fund
80,000 80,000Total
TotalBudget Items 2018 2019 2020 2021 2022
2,000500500500500Annual Maintenance Charge
500 500 500 500 2,000Total
Wednesday, September 13, 2017Page 70Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Government Buildings
Description
City Hall will require ongoing maintenance and replacement of items to maintain operational duties.
Currently, the large condensing unit (main office) has developed a leak over the last three years, costing the city $4,000 and $4,500 in maintenance
for 2015 and 2016 (ongoing), respectively. The two smaller condensing units (council chambers) have developed a leak this past spring, and will
require replacement in the upcoming years.
It was previously discussed the City purchase new condensing units to replace the current ones; however, due to building design it is recommended
the City purchase one Chiller in place of all the condensing units The recommendation comes from Johnson Controls (City Hall maintenance
provider), all recommendations are preliminary and further guidance would be obtained during the actual purchase. The condensing units were
originally priced at approximately $100,000 in total, while the Chiller is priced at approximately $200,000. The Chiller would be more efficient
and have a greater longevity than the condensing units (20 years versus 10 years) leading to a cost savings in the long run.
Note: This equipment purchase is dependent on City Hall remaining in its current location.
Project #17-Bldg-005
Priority 2 Very Important
Justification
These items are due for replacement, and will save the City future repair costs by replacing them in the near-term.
Budget Impact/Other
Useful Life 10
Project Name City Hall Maintenance Category Building Repair & Maint
Type Maintenance
TCAAP No
Total Project Cost:$250,000
Total20182019202020212022Expenditures
250,00050,000 200,000Equip/Vehicles/Furnishings
50,000 200,000 250,000Total
Total20182019202020212022Funding Sources
250,00050,000 200,000Equipment/Building
Replacement Fund
50,000 200,000 250,000Total
Wednesday, September 13, 2017Page 71Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Park & Recreation Mgr
2018 2022thru Department Parks Department
Description
Play Structures are placed on a 20 year replacement pattern.
Project #11-Park-003
Priority n/a
Justification
In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement
parts available, a 20 year replacement schedule was established for play structures
Cummings Park and Freeway Park are scheduled to be replaced in 2018. Both structures were last replaced in 1998.
$125,000
Arden Manor Park and Arden Oaks Park are scheduled to be replaced in 2019. Both structures were last replaced in 1999.
$120,000
Floral Park & Sampson Park are scheduled to be replaced in 2021. Last replaced 1998.
$120,000
Royal Hills Park is scheduled to be replaced in 2022. Last replaced in 2002.
$65,000
Budget Impact/Other
By replacing playground structures the City will see future cost savings by not having to purchase replacement parts for aging playground structures.
Useful Life
Project Name Playground Structure Replacement Category Park Capital Equipment
Type Improvement
TCAAP No
Total Project Cost:$290,000
Total20182019202020212022Expenditures
290,000125,000 120,000 45,000Construction/Maintenance
125,000 120,000 45,000 290,000Total
Total20182019202020212022Funding Sources
290,000125,000 120,000 45,000Capital Improvement Funds
(PIR)
125,000 120,000 45,000 290,000Total
TotalBudget Items 2018 2019 2020 2021 2022
-800-200 -200 -200 -200Maintenance of Parks and
Trails
-200 -200 -200 -200 -800Total
Wednesday, September 13, 2017Page 72Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
Freeway Park Basketball Court & Arden Oaks Basketball Court – Reconstruct 2018
$75,000
Hazelnut Tennis Court/Basketball Court – Reconstruct 2019
$50,000
Royal Hills Tennis Court/Basketball Court – Reconstruct 2020
$50,000
Cummings Park Tennis Courts/Basketball Court – Reconstruct 2021
$75,000
Project #18-Park-001
Priority 3 Important
Justification
The cracks at Floral Park, Freeway Park, Hazelnut Park, and Royal Hills Park cannot be resolved with a basic resurface. Having a maintenance
schedule that includes reconstruction and resurfacing of the courts will keep the costs down for years to come. The court life with the proper
maintenance is 25-30 years. Resurfacing should take place every 5-7 years to keep the courts in good shape before they need to be completely
reconstructed.
Budget Impact/Other
Useful Life 20-25
Project Name Hard Court Reconstruction Category Park Capital Improvements
Type Improvement
TCAAP No
Total Project Cost:$285,000
Total20182019202020212022Expenditures
285,00050,000 55,000 60,000 60,000 60,000Construction/Maintenance
50,000 55,000 60,000 60,000 60,000 285,000Total
Total20182019202020212022Funding Sources
285,00050,000 55,000 60,000 60,000 60,000Capital Improvement Funds
(PIR)
50,000 55,000 60,000 60,000 60,000 285,000Total
Wednesday, September 13, 2017Page 73Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
Hazelnut Park shelter needs to be replaced.
Project #18-Park-002
Priority 3 Important
Justification
The roof on the Hazelnut Park shelter leaks and has large holes in it. During the summer the playground and shelter get heavy use from the City of
Arden Hills playground program and sports leagues.
Budget Impact/Other
Useful Life
Project Name Hazelnut Park Category Park Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$25,000
Total20182019202020212022Expenditures
25,00025,000Construction/Maintenance
25,000 25,000Total
Total20182019202020212022Funding Sources
25,00025,000Capital Improvement Funds
(PIR)
25,000 25,000Total
Wednesday, September 13, 2017Page 74Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
Potential grant money has been identified in 2018 for Park projects to be determined by staff and Council.
Project #18-Park-004
Priority 2 Very Important
Justification
Potential grant money has been identified in 2018 for Park projects to be determined by staff and Council.
Budget Impact/Other
Useful Life
Project Name Park Improvements - TBD Category Park Capital Improvements
Type Improvement
TCAAP No
Total Project Cost:$150,000
Total20182019202020212022Expenditures
150,000150,000Construction/Maintenance
150,000 150,000Total
Total20182019202020212022Funding Sources
150,000150,000Capital Improvement Funds
(PIR)
150,000 150,000Total
Wednesday, September 13, 2017Page 75Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2018 - Replace radios, computer equipment, fire hoods, and AED's
Total Cost: $30,400
Arden Hills Cost: $7,418
2019 - Tire replacment, SCBA bottle testing.
Total Cost: $12,500
Arden Hills Cost: $3,050
No expenditures budgeted after 2019
Project #09-Pub-001
Priority n/a
Justification
These expenditures are for:
General Equipment
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced building maintenance costs.
Useful Life
Project Name LJFD General Equipment Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$10,468
Total20182019202020212022Expenditures
10,4687,418 3,050Equip/Vehicles/Furnishings
7,418 3,050 10,468Total
Total20182019202020212022Funding Sources
10,4687,418 3,050Public Safety Capital Fund
7,418 3,050 10,468Total
Wednesday, September 13, 2017Page 76Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of a fire engine in future years.
2022
Engine Replacement
Total Cost: $750,000
Arden Hills Cost: $183,000
Project #17-Pub-001
Priority n/a
Justification
These expenditures are for:
Engine and ladder replacements
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
Useful Life
Project Name LJFD Engine/Ladder Replacement Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$183,000
Total20182019202020212022Expenditures
183,000183,000Equip/Vehicles/Furnishings
183,000 183,000Total
Total20182019202020212022Funding Sources
183,000183,000Public Safety Capital Fund
183,000 183,000Total
Wednesday, September 13, 2017Page 77Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of a Rescue/Chief/Utility vehicles in future years.
2018
Rescue Vehicle Replacement
Total Cost: $195,000
Arden Hills Cost: $47,580
2019
Chief Vehicle Replacement
Total Cost: $63,860
Arden Hills Cost: $15,582
2020
Utility/Chief Vehicle Replacement
Total Cost: $208,000
Arden Hills Cost: $50,752
2021
Chief Vehicle Replacement
Total Cost: $100,000
Arden Hills Cost: $24,400
Project #17-Pub-002
Priority n/a
Justification
These expenditures are for:
Replacements of vehicles other than engines and ladders.
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
Useful Life
Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$138,314
Total20182019202020212022Expenditures
138,31447,580 15,582 50,752 24,400Equip/Vehicles/Furnishings
47,580 15,582 50,752 24,400 138,314Total
Total20182019202020212022Funding Sources
138,31447,580 15,582 50,752 24,400Public Safety Capital Fund
47,580 15,582 50,752 24,400 138,314Total
Wednesday, September 13, 2017Page 78Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2018 2022thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, below shows what the fire
department expects to spend on station related capital expenditures.
2018
Repaint Bay Ceilings/Walls
Replace Roof Over Bays
Total Cost: $65,000
Arden Hills Cost: $15,860
2019
Resurface Bay Floors
Total Cost: $40,000
Arden Hills Cost: $9,760
No expenditures budgeted after 2019
Project #17-Pub-004
Priority n/a
Justification
These expenditures are for:
Station capital expenditures
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
Useful Life
Project Name LJFD Station Capital Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$25,620
Total20182019202020212022Expenditures
25,62015,860 9,760Equip/Vehicles/Furnishings
15,860 9,760 25,620Total
Total20182019202020212022Funding Sources
25,62015,860 9,760Public Safety Capital Fund
15,860 9,760 25,620Total
Wednesday, September 13, 2017Page 79Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Sanitary Sewer Department
Description
Sewer Lining and Rehabilitation.
Note: An analysis of our system shows that we still have approximately 18 miles (40%) that are old clay lines subject to infiltration and root
intrusion. It was estimated it would cost $3,500,000 to line all of these clay lines over the next 20 years. Estimated expenditures have been extended
for 20 years to reflect this cost.
Project #09-Sew-002
Priority 3 Important
Justification
As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging, we should plan for a rehabilitation project on an annual basis.
2016 estimates show a remaining need of 1.6 to 2.2 million. Set a funding level of $400K every 2 years.
$200K has been moved into 2018 for anticipated projects, which will be eligible for the Met Council Grant durind the current grant period.
Budget Impact/Other
This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the
Metropolitan Council.
Useful Life 30
Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$1,000,000
Total20182019202020212022Expenditures
1,000,000200,000 400,000 400,000Construction/Maintenance
200,000 400,000 400,000 1,000,000Total
Total20182019202020212022Funding Sources
1,000,000200,000 400,000 400,000Sanitary Sewer Utility Fund
200,000 400,000 400,000 1,000,000Total
Wednesday, September 13, 2017Page 80Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
The existing roadway has a minimal storm water management system in place. Records indicate that Snelling Avenue was crack sealed and seal
coated in 1996. City staff will televise the utility lines to determine the extent of any necessary repairs.
A preliminary Scoping Document was prepared in December 2010. Several options for reconstruction were discussed. No major sanitary sewer or
water problems were identified.
There is a bridge at the south end that will need to be replaced at the same time. Final bridge plans have been completed and are submitted to
MnDOT requesting Bridge Bonding funds
Snelling Ave (Co Rd E - TH51)
Estimated Residential Equivalent Units: 24
2005 AADT: 1650
2009 AADT: 950
Bridge Bonding request submitted July of 2015.
Cummings Lane and Hamline Ave. north of Co. Rd. E could be added to this project for reclaiming of the road surface.
Project #17-Str-004
Priority 3 Important
Justification
Records indicate Snelling Avenue was crack sealed and seal coated in 1996. The existing roadway currently has a minimal storm water
management system in place.
Snelling from TH51 to Co Rd E, 2005 PCI = 34, 2008 PCI = 31
Utilities
Watermain - no history of problems
Sanitary Sewer - no history of problems, install chimney seals on all manholes; correct any I&I deficiencies.
Storm Sewer - project must meet Rice Creek Watershed District requirements; improvements will improve water quality to Lake Johanna.
In order to better understand the project costs for this road segment, staff completed a field survey and some preliminary analysis for this project in
2010. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and associated
construction cost estimates. The level of improvement will determine the storm water requirements.
Useful Life 20-25
Project Name Old Snelling Ave PMP w/ Bridge Reconstruction Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,750,000
Total20182019202020212022Expenditures
1,750,0001,750,000Construction/Maintenance
1,750,000 1,750,000Total
Total20182019202020212022Funding Sources
1,700,0001,700,000Capital Improvement Funds
(PIR)
50,00050,000Surface Water Mgmt Utility
Funds
1,750,000 1,750,000Total
Wednesday, September 13, 2017Page 81Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Budget Impact/Other
The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent
roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for
new storm water features that are not resident-maintained rain gardens.
Anticipated costs included here are for a Municipal State Aid fundable street rural reconditioning/reconstruction, bridge replacement and detached
trail.
Wednesday, September 13, 2017Page 82Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Construct a trail along the north side of County Road E from TH 51 Bridge to Old Snelling and a trail along the west side of Old Hwy 10 from
County Road E to Bethel University's main entrance.
Construction of the trail along Old Hwy 10 will need to be studied to determine to most cost-effective type of construction especially in areas of
wetlands (shoulder of Old Hwy 10, urbanize a portion of Old Hwy 10 and construct trail immediately behind the curb).
Project #18-Str-003
Priority 3 Important
Justification
In 2013 Bethel University received a CUP for using the Country Financial building. As part of that CUP negotiation Bethel agreed to $800,000
towards the trail over the years 2016-2023. The City committed in the CUP to having the trail from CR E/TH 51 over to Old Hwy 10 and then
north along the west side of Old Hwy 10 to Bethel's main entrance by the end of 2018.
Budget Impact/Other
Between the contribution from Bethel University and the Ramsey County Cost Particpation Policy there should be sufficient funds to construct the
project.
Ramsey County is anticipated to cover approximately $66,000 and the City will contribute the other $66,000 to finish the project based on the cost
sharing agreement.
Useful Life 20-25
Project Name County Road E Trail and Old Snelling (Bethel)Category Streets:Misc
Type Improvement
TCAAP No
Total Project Cost:$1,014,000
Total20182019202020212022Expenditures
932,000932,000Construction/Maintenance
932,000 932,000Total
Total20182019202020212022Funding Sources
932,000932,000Capital Improvement Funds
(PIR)
932,000 932,000Total
Wednesday, September 13, 2017Page 83Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
2020 PMP - Lake Valentine Rd
2022 PMP - Beckman Ave / Glenpaul Ave / Jerrold Ave / Prior Ave / Edgewater Ave (Mill & Overlay)
Project #18-Str-005
Priority 2 Very Important
Justification
To plan for future PMP's, every other year on the even year.
Budget Impact/Other
Useful Life 30
Project Name Future PMP Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$5,000,000
Total20182019202020212022Expenditures
5,000,0002,500,000 2,500,000Construction/Maintenance
2,500,000 2,500,000 5,000,000Total
Total20182019202020212022Funding Sources
3,000,0001,500,000 1,500,000Capital Improvement Funds
(PIR)
800,000400,000 400,000Sanitary Sewer Utility Fund
400,000200,000 200,000Surface Water Mgmt Utility
Funds
800,000400,000 400,000Water Utility Funds
2,500,000 2,500,000 5,000,000Total
Wednesday, September 13, 2017Page 84Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Ramsey County has plans to reconstruct Lexington Ave from County Road E to 694.
Project #18-Str-006
Priority 2 Very Important
Justification
Improvements to Lexington Ave will improve access, circulation and safety for the traveling public.
Budget Impact/Other
Useful Life
Project Name Lexington Improvements Category Streets:Misc
Type Improvement
TCAAP No
Total Project Cost:$100,000
Total20182019202020212022Expenditures
100,000100,000Construction/Maintenance
100,000 100,000Total
Total20182019202020212022Funding Sources
100,000100,000Capital Improvement Funds
(PIR)
100,000 100,000Total
Wednesday, September 13, 2017Page 85Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Construct an 8’ food wide pedestrian trail on the south side of County Road E2 from Cleveland Ave to New Brighton Road.
Project #18-Str-007
Priority 3 Important
Justification
This trail project will provide continuous pedestrian access from west of 35W to Snelling Ave N. This trail segment is a high priority for PTRC.
Budget Impact/Other
Useful Life
Project Name County Road E2 Trail Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$100,000
Total20182019202020212022Expenditures
100,000100,000Construction/Maintenance
100,000 100,000Total
Total20182019202020212022Funding Sources
100,000100,000Capital Improvement Funds
(PIR)
100,000 100,000Total
Wednesday, September 13, 2017Page 86Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Construct an 8’ wide pedestrian trail from Bethel Drive to County Road E2.
Project #18-Str-008
Priority 3 Important
Justification
Completion of pedestrian trail system from Highway 51 to County Road E2 provides safe access for both pedestrians and bicycles.
There is a possibility of partial funding from Ramsey County and/or MSA, but these amounts are unknown at this time.
Budget Impact/Other
Useful Life
Project Name Old Snelling Trail - Bethel to E2 Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,090,000
Total20182019202020212022Expenditures
1,090,0001,090,000Construction/Maintenance
1,090,000 1,090,000Total
Total20182019202020212022Funding Sources
1,090,0001,090,000Capital Improvement Funds
(PIR)
1,090,000 1,090,000Total
Wednesday, September 13, 2017Page 87Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Description
Indian Oaks Court from James Ave to cul de sac
Indian Oaks Trail from Hamline to cul de sac
Floral Drive from Hamline to dead-end
Norma Circle from Floral to cul de sac
Gale Cir from Floral to cul de sac
James Cir from Floral to cul de sac
Eide Cir from Hamline to cul de sac
Indian Oaks Cir from Hamline to cul de sac
Blueberry Ln from Old Hwy 10 to Parkshore Dr
Parkshore Dr from Old Hwy 10 to cul de sac
Wedgewood Cir from Old Hwy 10 to cul de sac
Approximately 155000 sq ft of pavement
Project #18-Str-065
Priority 3 Important
Justification
Indian Oaks Court 2005 PCI = 55, 2008 PCI = 56, 2011 PCI = 50, 2014 PCI = 21, 2017 PCI = 5
Indian Oaks Trail 2005 PCI = 47, 2008 PCI = 48, 2011 PCI = 55, 2014 PCI = 10, 2017 PCI = 5
Floral Drive 2005 PCI = 44, 2008 PCI = 42, 2011 PCI = 40, 2014 PCI = 12, 2017 PCI = 5
Norma Cir 2005 PCI = 33, 2008 PCI = 27, 2011 PCI = 26, 2014 PCI = 7, 2017 PCI = 5
Gale Cir 2005 PCI = 62, 2008 PCI = 56, 2011 PCI = 45, 2014 PCI = 7, 2017 PCI = 5
James Cir 2005 PCI = 59, 2008 PCI = 53, 2011 PCI = 47, 2014 PCI = 5, 2017 PCI = 5
Blueberry Ln 2014 PCI = 20, 2017 PCI = 19
Parkshore Dr 2014 PCI = 23, 2017 PCI = 23
Wedgewood Cir 2014 PCI = 20, 2017 PCI = 19
*2017 PCI's are based on projections
There is a minimal existing storm sewer system. The project must meet Rice Creek Watershed District requirements. Improvements will be made to
the sanitary sewer system as needed to correct any I&I deficiencies.
This project was originally planned for 2022, but has been moved up per Public Works.
Useful Life 20-25
Project Name Indian Oaks/Floral Drive PMP - 2018 PMP Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$2,200,000
Total20182019202020212022Expenditures
2,200,0002,200,000Construction/Maintenance
2,200,000 2,200,000Total
Total20182019202020212022Funding Sources
1,700,0001,700,000Capital Improvement Funds
(PIR)
50,00050,000Sanitary Sewer Utility Fund
350,000350,000Surface Water Mgmt Utility
Funds
100,000100,000Water Utility Funds
2,200,000 2,200,000Total
Wednesday, September 13, 2017Page 88Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Street Department
Budget Impact/Other
The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent
roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for
new storm water features that are not resident-maintained rain gardens.
Wednesday, September 13, 2017Page 89Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Surface Water Management D
Description
Money has been set aside for a Surface Water Project to be determined by staff and Council.
Project #18-Storm-001
Priority 3 Important
Justification
Money has been set aside for a Surface Water Project to be determined by staff and Council.
Budget Impact/Other
Useful Life
Project Name Surface Water Project Category Storm Water Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$200,000
Total20182019202020212022Expenditures
200,000200,000Construction/Maintenance
200,000 200,000Total
Total20182019202020212022Funding Sources
200,000200,000Surface Water Mgmt Utility
Funds
200,000 200,000Total
Wednesday, September 13, 2017Page 90Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Technology
Description
The Finance Suite was upgraded in 2010 to the .Net version of the software. The City purchased Springbrook software in 2001-2002. In 2011-
2014 we have been implementing the Human Resource module and the Central Services modules. As future enhancements are available we will be
implenting this as well as upgrading the software, future modules include Project Management, licensing, business analystics, and dashboards.
Project #12-Tec-001
Priority n/a
Justification
The current software was purchased in 2001-2002. Updating the software as updates become available continue to help us streamline our processes
and tighten internal controls. As new technology becomes available - we need to update our systems to be able to function as the old software does
not run on the older versions of operating systems and they are not supported. Updates were done in 2010 and we are still implementing some of
those updates as they were not completely finished by the vendor or we had not had the staff time to implement. New enhancements to keep up to
current technology are continuous..
Funding will come from the Equipment Building and Replacement Fund but operating transfers will be made from each of the enterprise funds
(Water, Sewer & Surface Water) to account for their cost of the software. This is consistent with the support and maintenance fee charges in the
operating budget.
Budget Impact/Other
While there is no hard concrete cost savings, it will provide greater reporting capabilities, reduce staff time spent on running reports as this software
will allow for department access to monitor activity. Future costs and efficiency can be achieved by eventually consolidating all City services to
one software system, thus eliminating paper flow and double entry.
Annual maintenance fees for the new modules will be added as we add modules.
Useful Life
Project Name Springbrook Software Upgrades Category Equipment: Office
Type Technology
TCAAP No
Total Project Cost:$25,000
Total20182019202020212022Expenditures
25,0005,000 5,000 5,000 5,000 5,000Technology
5,000 5,000 5,000 5,000 5,000 25,000Total
Total20182019202020212022Funding Sources
25,0005,000 5,000 5,000 5,000 5,000Equipment/Building
Replacement Fund
5,000 5,000 5,000 5,000 5,000 25,000Total
TotalBudget Items 2018 2019 2020 2021 2022
12,3852,880 2,995 3,010 3,500Annual Maintenance Charge
2,880 2,995 3,010 3,500 12,385Total
Wednesday, September 13, 2017Page 91Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Technology
Description
Equipment replacement of copiers, computers, and other various equipment and software. As technology advances, so does software and
machines. New licenses must be purchased to upgrade and we must upgrade to stay compatible with other systems we integrate with at other
levels, for example, website, CTV, State Auditor's Office, etc.
Project #12-Tec-002
Priority n/a
Justification
Maintenance on all office equipment, computers, and machines plus software upgrades as old operating systems are no longer supported, we are
forced to upgrade our systems, some printers and print drivers will no longer work with current equipment in this ever-changing environment.
Budget Impact/Other
None
Useful Life
Project Name Technology and Office Equipment Category Equipment: Office
Type Technology
TCAAP No
Total Project Cost:$25,000
Total20182019202020212022Expenditures
25,0005,000 5,000 5,000 5,000 5,000Equip/Vehicles/Furnishings
5,000 5,000 5,000 5,000 5,000 25,000Total
Total20182019202020212022Funding Sources
25,0005,000 5,000 5,000 5,000 5,000Equipment/Building
Replacement Fund
5,000 5,000 5,000 5,000 5,000 25,000Total
Wednesday, September 13, 2017Page 92Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2018 2022thru Department Technology
Description
Replace and upgrade audio visual and communications equipment as necessary with CTV, website, and in Council Chambers..
Project #12-Tec-003
Priority n/a
Justification
Communicate information to residents and businesses in a manner and format that is up-to-date, efficient, and professional.
Budget Impact/Other
Annual equipment maintenance of $2,000 is currently included in the Cable Fund budget. No additional impact at this time.
Useful Life
Project Name Communications Equipment Category Equipment: Office
Type Technology
TCAAP No
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,0002,000 2,000 2,000 2,000 2,000Technology
2,000 2,000 2,000 2,000 2,000 10,000Total
Total20182019202020212022Funding Sources
10,0002,000 2,000 2,000 2,000 2,000Special Revenue Cable Fund
2,000 2,000 2,000 2,000 2,000 10,000Total
Wednesday, September 13, 2017Page 93Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
The City has two water towers; a 500,000 gallon north tower and a 1,000,000 gallon south tower. Based on a 2005 inspection report some
improvements are needed at the south tower. The north tower was last inspected in 2000 and repairs were undertaken in 2001.
In 2012 both water towers were inspected inside and outside using the "float down" method by Kollmer Consultants, inc of Stacy MN. Based upon
these inspections the recommendation is to make minor structural modifications to each to towers together with a complete stripping of the existing
paint and a full repainting. Kollmer recommended that the south water tower be completed in the next 1 to 2 years and the north water tower be
completed in the next 2 to 3 years.
Costs have been updated with a new price of $520,000 for 2018.
Project #12-W-001
Priority 3 Important
Justification
New plans and specs have been updated as of 2017.
Budget Impact/Other
Useful Life 15-17
Project Name Water Towers Repair and Repainting Category Utility Maintenance
Type Operational Maintenance
TCAAP No
Total Project Cost:$520,000
Total20182019202020212022Expenditures
520,000520,000Construction/Maintenance
520,000 520,000Total
Total20182019202020212022Funding Sources
520,000520,000Water Utility Funds
520,000 520,000Total
Wednesday, September 13, 2017Page 94Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Water main on CR E2 from Old Hwy 10 to Valentine Hills School has experienced numerous breaks. Most recently in 2015 there were three
different breaks when this section of water main had to be fed from the high pressure zone for a few days. All three breaks where due to
deteroration of the pipe material until a hole appeared.
Also, by creating a loop in the low pressure system by connecting the water main on CR E with this main on CR E2 the City will be better able to
feed the low pressure system by rerouting and not have to rely on temporary feeds from the high pressure system.
This project was originally budgeted for in 2017 and has been moved to 2018 per updated timeline.
Project #17-W-001
Priority 3 Important
Justification
Recent water main breaks (four in 2015) on this section of main on CR E2 have all shown a deteriorated pipe material. Water breaks are expected
to continue with high frequency as the pipe material continues to wear thin.
2015 breaks - 3 on 5/12/15 and 1 on 8/4/15. Water main breaks cost between $5,000 and $10,000 to repair each break.
Looping the low pressure system along Old Hwy 10 will provide needed additional redundancy in the system.
Budget Impact/Other
Useful Life 30
Project Name CR E2 Water Replacement/Old Hwy 10 Water Loop Category Utility Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$855,000
Total20182019202020212022Expenditures
855,000855,000Construction/Maintenance
855,000 855,000Total
Total20182019202020212022Funding Sources
855,000855,000Water Utility Funds
855,000 855,000Total
Wednesday, September 13, 2017Page 95Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Improvements to the booster station in Roseville including structural, electrical, mechanical, pumps, meters, piping and security. The City
currently has an agreement with Roseville to cost share in a proportionate the amount of billing usage based on SPRWS bills to Roseville. Based
on a 3-year average, that share is 20.03%.
Total estimated cost ( Design and construction )= $2,861,500
Cost to Arden Hills = $554,000
Project #18-W-001
Priority 2 Very Important
Justification
To ensure that the City’s water supply is compliant with State and Federal requirements.
Budget Impact/Other
Useful Life
Project Name Booster Station Repair/Upgrade - Roseville Category Utility Maintenance
Type Improvement
TCAAP No
Total Project Cost:$574,000
Total20182019202020212022Expenditures
554,000400,000 154,000Construction/Maintenance
400,000 154,000 554,000Total
Total20182019202020212022Funding Sources
554,000400,000 154,000Water Utility Funds
400,000 154,000 554,000Total
Wednesday, September 13, 2017Page 96Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Replacement of 40 year old cast iron pipe, valves, and hydrants on County Road F between Hamline and Innovation Way.
Project #18-W-002
Priority 3 Important
Justification
Work will be completed in conjunction with Ramsey County reconstruction of County Road F between Hamline and Lexington.
Budget Impact/Other
Useful Life
Project Name County Road F Watermain Replacement Category Utility Maintenance
Type Improvement
TCAAP No
Total Project Cost:$300,000
Total20182019202020212022Expenditures
300,000300,000Construction/Maintenance
300,000 300,000Total
Total20182019202020212022Funding Sources
300,000300,000Water Utility Funds
300,000 300,000Total
Wednesday, September 13, 2017Page 97Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY CATEGORY
2018 2022thru
Total20182019202020212022CategoryProject#Priority
Equipment: Public Works
16-Eqp-003 10,00010,0001996 Trailer Replacement (Skidsteer/Roller)4
18-Eqp-002 10,00010,000Replace 2005 Felling Trailer Unit (414)4
18-Eqp-003 18,00018,000Replace Two 2014 Toro "Z" Lawn Mowers (451 & 452)3
18-Eqp-005 38,50038,500Replace 1996 Roller (unit 106)3
18-Eqp-006 120,000120,000Add Asphalt Paver 4
18-Eqp-007 50,00050,000Add Camera Trailer 4
19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310)3
316,500236,500 80,000Equipment: Public Works Total
Vehicles
18-EqpV-005 45,00045,000Replace 2006 F-350 Four Dr (# 322)3
18-EqpV-007 75,00075,000Replace One Ton Truck (# 302)3
18-Eqpv-008 28,00028,000Add 1/2 Ton Truck 3
19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4
203,000148,000 55,000Vehicles Total
Vehicles - Community Development
18-EqpV-006 29,00029,000Replace 2004 Chevrolet Blazer (unit 502) - CD 3
29,00029,000Vehicles - Community Development Total
GRAND TOTAL 548,500413,500 135,000
Wednesday, September 13, 2017Page 98Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace equipment # 108 - 1996 Redihaul Trailer 12'.
VIN #4755122T2V1013037
#85108
Changed back to active as this trailer will be 22 years old in 2018 and paving projects are occuping more of public works time.
Project #16-Eqp-003
Priority 4 Less Important
Justification
Equipment will be 20 years old.
Repair costs for parts and labor:
2006 - $365.37
2007 - $120.96
2008 - none to date
Budget Impact/Other
Reduce repair costs.
Useful Life 20
Project Name 1996 Trailer Replacement (Skidsteer/Roller)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20182019202020212022Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Wednesday, September 13, 2017Page 99Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace 2005 Felling trailer
Moved to 2019 due to slowing of TCAAP schedule.
Project #18-Eqp-002
Priority 4 Less Important
Justification
Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics
Budget Impact/Other
Useful Life 13-15
Project Name Replace 2005 Felling Trailer Unit (414)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20182019202020212022Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Wednesday, September 13, 2017Page 100Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace Two 2014 Toro "Z" Lawn Mowers
451 Hours 661 (2015)
452 Hours 620 (2015)
451 Hours 805 (2016)
452 Hours 774 (2016)
Project #18-Eqp-003
Priority 3 Important
Justification
The trade in value of the Toro "Z" mowers is maximized if they are traded in with warrany still remaining. Due to the amount of time these pieces
of equipment are used during the summer months they are traded in on a three year cycle.
Repairs and maintenance of items not covered under warranty
#451
2014 - $132
2015 - $923
2016 - $61
#452
2014 - $151
2015 - $623
2016 - $78
Budget Impact/Other
Useful Life 5
Project Name Replace Two 2014 Toro "Z" Lawn Mowers (451 & 452)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$18,000
Total20182019202020212022Expenditures
28,00028,000Equip/Vehicles/Furnishings
-10,000-10,000Estimated Trade-In Value
18,000 18,000Total
Total20182019202020212022Funding Sources
18,00018,000Equipment/Building
Replacement Fund
18,000 18,000Total
Wednesday, September 13, 2017Page 101Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
1996 880 Wacker Roller (Unit 85106)
Hours 728 (2016)
Project #18-Eqp-005
Priority 3 Important
Justification
usefull life on this piece of equiptment is 15-17 years in 2018 this will be 22 year old
this piece of equiptment is used for street repairs related various activities including street repair, watermain repairs, storm sewer repairs.
Repairs
2013 - $85
2014 - $114
2015 - $89
Budget Impact/Other
Useful Life 15-17
Project Name Replace 1996 Roller (unit 106)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$38,500
Total20182019202020212022Expenditures
40,00040,000Equip/Vehicles/Furnishings
-1,500-1,500Estimated Trade-In Value
38,500 38,500Total
Total20182019202020212022Funding Sources
38,50038,500Equipment/Building
Replacement Fund
38,500 38,500Total
Wednesday, September 13, 2017Page 102Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add one asphalt paver
Project #18-Eqp-006
Priority 4 Less Important
Justification
In an effort to maintain the City’s streets, trails, and parking lots Public Works staff has been borrowing a paver from the City of St. Paul. This is a
long term piece of equipment for small overlay projects and routine maintenance.
Budget Impact/Other
Useful Life 15
Project Name Add Asphalt Paver Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$120,000
Total20182019202020212022Expenditures
120,000120,000Equip/Vehicles/Furnishings
120,000 120,000Total
Total20182019202020212022Funding Sources
120,000120,000Equipment/Building
Replacement Fund
120,000 120,000Total
Wednesday, September 13, 2017Page 103Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
2003 Camera Trailer
Project #18-Eqp-007
Priority 4 Less Important
Justification
Replace trailer and equipment on current trailer due to corrosion and aging/wear on trailer; upgraded camera equipment will be used on new trailer.
Budget Impact/Other
Useful Life
Project Name Add Camera Trailer Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$50,000
Total20182019202020212022Expenditures
50,00050,000Equip/Vehicles/Furnishings
50,000 50,000Total
Total20182019202020212022Funding Sources
50,00050,000Equipment/Building
Replacement Fund
50,000 50,000Total
Wednesday, September 13, 2017Page 104Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
The easement sewer cleaning machine is jointly owned by Arden Hills nad White Bear Township. In 2019 it will be 20 years old.
Project #19-Eqp-001
Priority 3 Important
Justification
The easement sewer cleaning maching will be 20 years old in 2019. Being jointly owned by Arden Hills and White Bear Township this piece of
equipment gets significant use every year. The funding for this replacement will be split between the two communities. Coordination will be
necessary between the two communities regarding having funding available.
Repairs
2014 $120
2015 $452
2016 $0
Budget Impact/Other
Useful Life 20
Project Name Replace Easement Sewer Cleaning Machine (Unit 310)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$70,000
Total20182019202020212022Expenditures
35,00035,000Equip/Vehicles/Furnishings
35,00035,000Other
70,000 70,000Total
Total20182019202020212022Funding Sources
35,00035,000Equipment/Building
Replacement Fund
35,000 35,000Total
Wednesday, September 13, 2017Page 105Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace 2006 F-350 four door, 2x4, pick-up outfitted with traffic message board with a F350 4x4 pick-up
VIN #1FTWW30566EA19380
Mileage 70,160 (2016)
Project #18-EqpV-005
Priority 3 Important
Justification
Truck will be 12 years old in 2018. Pick Up trucks are programed to be replaced on a 10-12 year cycle.
Repairs
2013 - $103
2014 - $880
2015 - $397
2016 - $444
Budget Impact/Other
reduced maintenace costs / maximize resale value
Useful Life 10-12
Project Name Replace 2006 F-350 Four Dr (# 322)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$45,000
Total20182019202020212022Expenditures
45,00045,000Equip/Vehicles/Furnishings
45,000 45,000Total
Total20182019202020212022Funding Sources
45,00045,000Equipment/Building
Replacement Fund
45,000 45,000Total
TotalBudget Items 2018 2019 2020 2021 2022
200200Equipment and Vehicle repair
costs
200 200Total
Wednesday, September 13, 2017Page 106Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace Unit 302, a 2002 F450 one ton truck with plow and sander.
Project #18-EqpV-007
Priority 3 Important
Justification
The one ton trucks are the workhorse of the City’s fleet, and are typically replaced on a ten to twelve year schedule. This was scheduled for
replacement in 2017, but was moved to 2018.
Current mileage - 63,450
Repair costs:
2013 - $2,568
2014 - $1,232
2015 - $405
2016 - $152
Budget Impact/Other
Useful Life 10
Project Name Replace One Ton Truck (# 302)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$75,000
Total20182019202020212022Expenditures
82,00082,000Equip/Vehicles/Furnishings
-7,000-7,000Estimated Trade-In Value
75,000 75,000Total
Total20182019202020212022Funding Sources
75,00075,000Equipment/Building
Replacement Fund
75,000 75,000Total
Wednesday, September 13, 2017Page 107Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
GMC extended cab - 1/2 ton truck
Project #18-Eqpv-008
Priority 3 Important
Justification
The current superintendent’s truck should be transferred to the crew as it is equipped for plowing; this will increase efficiency and capability of
maintenance staff.
Budget Impact/Other
Useful Life 10
Project Name Add 1/2 Ton Truck Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$28,000
Total20182019202020212022Expenditures
28,00028,000Equip/Vehicles/Furnishings
28,000 28,000Total
Total20182019202020212022Funding Sources
28,00028,000Equipment/Building
Replacement Fund
28,000 28,000Total
Wednesday, September 13, 2017Page 108Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Replace Pick-up truck (unit 85430)
2008 - F-350 with plow and power tail gate - 4x4
VIN #1FTSF31558EE35324
purchased in 2009
mileage 60,751 (2016)
Project #19-EqpV-002
Priority 4 Less Important
Justification
truck will be 10 years old in 2019, Pick -up trucks are programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing
replacement closer to the 10 year mark.
Repairs
2013 - $1,542
2014 - $596
2015 - $142
2016 - $1,648
Budget Impact/Other
reduced maintenace costs / maximize resal value
Useful Life 10-12
Project Name Replace 2008 F-350 Pick-up w/plow (unit 430)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$55,000
Total20182019202020212022Expenditures
45,00045,000Equip/Vehicles/Furnishings
10,00010,000Estimated Trade-In Value
55,000 55,000Total
Total20182019202020212022Funding Sources
55,00055,000Equipment/Building
Replacement Fund
55,000 55,000Total
TotalBudget Items 2018 2019 2020 2021 2022
200200Equipment and Vehicle repair
costs
200 200Total
Wednesday, September 13, 2017Page 109Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Community Devl Dir
2018 2022thru Department Equipment
Description
Replace 2004 Chevrolet Blazer (unit 502) building inspection vehicle
Replacement vehicle programmed to be a Ford Escape 4WD
VIN #1GNDT13X94K165862
Mileage 60,204 (2016)
Project #18-EqpV-006
Priority 3 Important
Justification
This vehicle will be 14 years old in 2018, equiptment replacement guidelines suggest replacing this vehicle on a 10-12 year cycle. With the
development of TCAAP residential inspections are anticipated to increase and create more trips on this vehicle.
Repairs
2013 - $607
2014 - $3,056
2015 - $477
Budget Impact/Other
reduce repair costs
Useful Life 10-12
Project Name Replace 2004 Chevrolet Blazer (unit 502) - CD Category Vehicles - Community Develop
Type Equipment
TCAAP No
Total Project Cost:$29,000
Total20182019202020212022Expenditures
30,00030,000Equip/Vehicles/Furnishings
-1,000-1,000Estimated Trade-In Value
29,000 29,000Total
Total20182019202020212022Funding Sources
29,00029,000Equipment/Building
Replacement Fund
29,000 29,000Total
TotalBudget Items 2018 2019 2020 2021 2022
200200Equipment and Vehicle repair
costs
200 200Total
Wednesday, September 13, 2017Page 110Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY DEPARTMENT
2018 2022thru
Total20182019202020212022DepartmentProject#Priority
Parks Department
17-Park-001 15,000,0005,000,000 5,000,000 5,000,000Development of TCAAP Park Facilities 3
15,000,0005,000,000 5,000,000 5,000,000Parks Department Total
Sanitary Sewer Department
16-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3
1,200,0001,200,000Sanitary Sewer Department Total
Water Department
16-W-001 1,000,0001,000,000TCAAP New Booster Station 3
16-W-003 4,800,0004,800,000TCAAP Water Tower 3
16-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3
6,800,0006,800,000Water Department Total
GRAND TOTAL 23,000,0008,000,000 5,000,000 5,000,000 5,000,000
Wednesday, September 13, 2017Page 111Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Parks Department
Description
This item is for the park development (not land acquisition) of park areas throughout TCAAP.
Updated costs and funding were addressed at the end of 2016, the parks will be funded via the Park Dedication fees collected.
Project #17-Park-001
Priority 3 Important
Justification
Ramsey County will be providing park land with the development of TCAAP but the City will be required to develop the parks. An estimate has
been made of $15.0 million for full build out of all the park areas according to the approved plan.
Budget Impact/Other
Useful Life 20
Project Name Development of TCAAP Park Facilities Category Park Capital Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$15,000,000
Total20182019202020212022Expenditures
15,000,0005,000,000 5,000,000 5,000,000Construction/Maintenance
5,000,000 5,000,000 5,000,000 15,000,000Total
Total20182019202020212022Funding Sources
15,000,0005,000,000 5,000,000 5,000,000Park Capital Fund (Park
Dedication Fees)
5,000,000 5,000,000 5,000,000 15,000,000Total
Wednesday, September 13, 2017Page 112Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Sanitary Sewer Department
Description
As the TCAAP site develops it will be served by a trunk sanitary sewer system and a lift station that collects all of TCAAP sewer flow (only
TCAAP flow) and carries it through Mounds View to a MCES regional lift station.
Project #16-Sew-001
Priority 3 Important
Justification
As Ramsey County starts to develop TCAAP infrastructure the City's sanitary sewer system will be placed in the Spine Road right-of-way.
Budget Impact/Other
Useful Life 30
Project Name TCAAP Trunk Sanitary Sewer & Lift Station Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$1,200,000
Total20182019202020212022Expenditures
1,200,0001,200,000Construction/Maintenance
1,200,000 1,200,000Total
Total20182019202020212022Funding Sources
1,200,0001,200,000TCAAP -WAC/SAC Charges
1,200,000 1,200,000Total
Wednesday, September 13, 2017Page 113Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
This item would construct an additional Water Booster Station near Old Highway 10 and I-694 to pump water from the low pressure zone to the
high pressure zone. The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a
residential house due to its location.
This item was originally budgeted in 2017 and has been moved to 2018 per updated timeline.
Project #16-W-001
Priority 3 Important
Justification
The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of i-694. If
anything (lighting strike, wind storm, etc.) knocked out the current booster station for any length on time the high pressure zone could be out of
water after the half million gallon tower is drained.
Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service
the high pressure zone will still be provided water.
Budget Impact/Other
Useful Life 30
Project Name TCAAP New Booster Station Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$1,000,000
Total20182019202020212022Expenditures
1,000,0001,000,000Construction/Maintenance
1,000,000 1,000,000Total
Total20182019202020212022Funding Sources
1,000,0001,000,000TCAAP -WAC/SAC Charges
1,000,000 1,000,000Total
Wednesday, September 13, 2017Page 114Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
Construct a new 1.0-1.5 million gallon water tower (actual size to be determined in final design) on the TCAAP site.
Project #16-W-003
Priority 3 Important
Justification
TCAAP will be served with water by expanding the City's current high pressure zone. Currently the high pressure zone only has a half million
gallons of elevated storage. This amount of storage is not sufficient to provide for domestic consumption and fire flow. The additional tower will
provide the needed storage. A site for the tower will be provided by Ramsey County on the TCAAP site.
Budget Impact/Other
Useful Life 30
Project Name TCAAP Water Tower Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$4,800,000
Total20182019202020212022Expenditures
4,800,0004,800,000Construction/Maintenance
4,800,000 4,800,000Total
Total20182019202020212022Funding Sources
4,800,0004,800,000TCAAP -WAC/SAC Charges
4,800,000 4,800,000Total
Wednesday, September 13, 2017Page 115Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Water Department
Description
With the Ramsey County construction of the Spine Road, a TCAAP City trunk water main will also be installed. This will be funded via utility
revenue following a utility rate study.
Project #16-W-005
Priority 3 Important
Justification
In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine
Road.
Budget Impact/Other
Useful Life 30
Project Name TCAAP Trunk Water Improvements (Spine Road)Category Utility Improvements
Type Improvement
TCAAP Yes
Total Project Cost:$1,000,000
Total20182019202020212022Expenditures
1,000,0001,000,000Construction/Maintenance
1,000,000 1,000,000Total
Total20182019202020212022Funding Sources
1,000,0001,000,000TCAAP -WAC/SAC Charges
1,000,000 1,000,000Total
Wednesday, September 13, 2017Page 116Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY CATEGORY
2018 2022thru
Total20182019202020212022CategoryProject#Priority
Equipment: Public Works
18-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3
18-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3
40,00025,000 15,000Equipment: Public Works Total
Vehicles
18-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing and Sander (TCAAP)4
18-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4
18-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4
18-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3
404,000237,000 167,000Vehicles Total
GRAND TOTAL 444,000262,000 167,000 15,000
Wednesday, September 13, 2017Page 117Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a third and fourth Toro "Z" mower to the fleet anticapting the start to development of what will ultimately be approximately 20 acres of park
area in TCAAP along with medians and boulevard along the Spine Road and Thumb Road .
Moved to 2019/2021 due to slowing of TCAAP schedule.
Project #18-Eqp-001
Priority 3 Important
Justification
Expansion of the grass area to be mowed and maintain due to TCAAP development is anticapted to have begun by 2018 and continue to grow as
TCAAP builds out. At full deveopment it is anticapted a second mowing crew will be needed to keep up.
Budget Impact/Other
Useful Life 5
Project Name Add Two Toro "Z" Lawn Mowers (TCAAP)Category Equipment: Public Works
Type Equipment
TCAAP Yes
Total Project Cost:$30,000
Total20182019202020212022Expenditures
30,00015,000 15,000Equip/Vehicles/Furnishings
15,000 15,000 30,000Total
Total20182019202020212022Funding Sources
30,00015,000 15,000Equipment/Building
Replacement Fund
15,000 15,000 30,000Total
TotalBudget Items 2018 2019 2020 2021 2022
750250250250Equipment and Vehicle repair
costs
250 250 250 750Total
Wednesday, September 13, 2017Page 118Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a Felling trailer to the fleet to allow for a second mowing crew.
Moved to 2019 due to slowing of TCAAP Schedule.
Project #18-Eqp-004
Priority 3 Important
Justification
Over the course of the development of TCAAP a second mowing crew will need to be added. The trailer will be necessary to carry the mowers and
other grass maintenance equipment.
Budget Impact/Other
Useful Life 10-12
Project Name Add Felling Trailer (TCAAP)Category Equipment: Public Works
Type Equipment
TCAAP Yes
Total Project Cost:$10,000
Total20182019202020212022Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20182019202020212022Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Wednesday, September 13, 2017Page 119Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add the fourth plow truck with plow, wing and sander due to the start of the development of TCAAP.
Note: 7/21/14 Council Worksession moved to 2019, will continue to evaluate as TCAAP starts to develop
Moved to 2020 delivery with 18 month build period.
Project #18-EqpV-001
Priority 4 Less Important
Justification
As TCAAP develops the City will have more streets to plow and maintain. In order for the same level of service to be maintained in the existing
City at some point a fourth plow route will need to be established. As this date comes closer, the development of TCAAP will be reviewed and this
addition to the fleet will be pushed out if appropriate.
Budget Impact/Other
Useful Life 15
Project Name Add Plow Truck w/Plow, Wing and Sander (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$250,000
Total20182019202020212022Expenditures
250,000125,000 125,000Equip/Vehicles/Furnishings
125,000 125,000 250,000Total
Total20182019202020212022Funding Sources
250,000125,000 125,000Equipment/Building
Replacement Fund
125,000 125,000 250,000Total
Wednesday, September 13, 2017Page 120Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a one-ton truck with plow and sander to the City fleet for the maintance of new infrastructure in TCAAP
Moved to 2019 with the slowing of the TCAAP schedule
Project #18-EqpV-002
Priority 4 Less Important
Justification
With the development of TCAAP it will be necessary to add to the City fleet in order to maintain the same level of service. As 2018 nears the
development in TCAAP will be reviewed and the year of purchase may be adjusted.
Budget Impact/Other
Useful Life 10-12
Project Name Add One-Ton Truck w/Plow and Sander (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$82,000
Total20182019202020212022Expenditures
82,00082,000Equip/Vehicles/Furnishings
82,000 82,000Total
Total20182019202020212022Funding Sources
82,00082,000Equipment/Building
Replacement Fund
82,000 82,000Total
Wednesday, September 13, 2017Page 121Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add a F350 pickup with lift gate to the fleet for the infrastructiure in TCAAP
NOTE: 7/21/14 Council Work Session moved to 2019, will continue to evaluate as TCAAP starts to develop.
Moved to 2020 with the slowing of the TCAAP schedule
Project #18-EqpV-003
Priority 4 Less Important
Justification
With the development of TCAAP infrastucture a pickup will need to be added to the fleet to maintain the same level of services throughout the
City. As 2018 nears the development in TCAAP will be reviewed and the purchase date will be modified if appropiate.
Budget Impact/Other
Useful Life 10-12
Project Name Add F350 Pick-up with Lift Gate (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$42,000
Total20182019202020212022Expenditures
42,00042,000Equip/Vehicles/Furnishings
42,000 42,000Total
Total20182019202020212022Funding Sources
42,00042,000Equipment/Building
Replacement Fund
42,000 42,000Total
Wednesday, September 13, 2017Page 122Produced Using the Plan-It Capital Planning Software
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2018 2022thru Department Equipment
Description
Add pick-up truck to the public works fleet.
Moved to 2019 per Public Works.
Project #18-EqpV-004
Priority 3 Important
Justification
With the need to start a second mowing crew for the TCAAP development a truck will be needed to pull the equipment trailer and transport the
workers.
Budget Impact/Other
Useful Life 13-15
Project Name Add Pick-up Truck (TCAAP)Category Vehicles
Type Equipment
TCAAP Yes
Total Project Cost:$30,000
Total20182019202020212022Expenditures
30,00030,000Equip/Vehicles/Furnishings
30,000 30,000Total
Total20182019202020212022Funding Sources
30,00030,000Equipment/Building
Replacement Fund
30,000 30,000Total
Wednesday, September 13, 2017Page 123Produced Using the Plan-It Capital Planning Software
2018 Preliminary Budget
City of Arden Hills
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City of Arden Hills
City-Wide Budget Summary
Revenues
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Operating Revenue
Mayor & Council -$ -$ -$ -$ -$ -$ 0.00%
Elections - - - - - - 0.00%
Administration 3,521,960 3,521,374 3,985,399 3,985,399 2,051,954 3,913,003 -1.82%
Finance & Administrative Services 96,807 64,824 71,773 71,773 127 75,350 4.98%
TCAAP - - - - - - 0.00%
Planning & Zoning 22,398 34,502 20,880 20,880 18,590 22,500 7.76%
Government Buildings 98,185 107,715 101,782 101,782 82 113,826 11.83%
Police & Animal Control 83,696 79,277 99,383 99,383 11,306 84,000 -15.48%
Dispatch - - - - - - 0.00%
Fire Protection - - - - - - 0.00%
Emergency Management - - - - - - 0.00%
Protective Inspections 627,843 756,190 372,000 372,000 307,787 372,000 0.00%
Street Maintenance 91,586 91,761 88,550 88,550 46,760 91,000 2.77%
Park Maintenance 5,612 13,992 8,230 8,230 5,878 3,000 -63.55%
Recreation 114,551 133,363 112,300 112,300 87,000 119,200 6.14%
Celebrating Arden Hills - - - - - - 0.00%
Transfers - - - - - - 0.00%
Total General Fund 4,662,637 4,802,999 4,860,297 4,860,297 2,529,483 4,793,879 -1.37%
Cable Fund 78,543 136,879 100,000 100,000 34,209 105,000 5.00%
EDA General Fund 69,000 9,684 5,600 5,600 8,478 5,600 0.00%
EDA Revolving Fund 3,264 2,652 3,000 3,000 3,294 3,000 0.00%
EDA TIF #2 Round Lake 428,375 - - - - - 0.00%
EDA TIF #3 Cottage Villas 74,782 74,064 72,000 72,000 55,304 72,000 0.00%
EDA TIF #4 Pres Homes 147,508 170,205 150,650 150,650 103,616 150,700 0.03%
Total Special Revenue Funds 801,472 393,485 331,250 331,250 204,900 336,300 1.52%
GO Tax Increment Bonds of 1998A - - - - - - 0.00%
Total Debt Service Funds - - - - - - 0.00%
Equipment, Bldg & Replacement - - - - - - 0.00%
Public Safety Capital 28,326 25,690 30,000 30,000 16,012 29,000 -3.33%
Parks Fund 51,360 - - - - - 0.00%
TCAAP Capital 1,701 148 - - - - 0.00%
Capital Improvement Fund (PIR) 2,440,768 739,102 1,105,000 1,105,000 292,760 1,020,361 -7.66%
Total Capital Funds 2,522,155 764,940 1,135,000 1,135,000 308,772 1,049,361 -7.55%
Water 2,123,459 2,179,070 2,329,368 2,329,368 478,186 2,186,900 -6.12%
Sanitary Sewer 1,856,379 2,049,444 3,027,214 3,027,214 454,113 1,755,000 -42.03%
Recycling 254,582 159,836 162,760 162,760 78,652 161,500 -0.77%
Surface Water Management 792,238 816,675 727,027 727,027 221,444 829,200 14.05%
Total Enterprise Funds 5,026,658 5,205,026 6,246,369 6,246,369 1,232,395 4,932,600 -21.03%
Risk Management 390,896 347,220 430,100 430,100 142,824 405,659 -5.68%
Engineering 159,193 106,430 154,764 154,764 1,442 154,764 0.00%
Central Garage 180,997 137,920 231,341 231,341 97,753 231,341 0.00%
Technology 164,107 136,154 189,953 189,953 73,366 166,000 -12.61%
Total Internal Service 895,192 727,725 1,006,158 1,006,158 315,384 957,764 -4.81%
Total Operating Revenues 13,908,114 11,894,175 13,579,074 13,579,074 4,590,934 12,069,904 -11.11%
Other Financing Sources
Mayor & Council - - - - - - 0.00%
Elections - - - - - - 0.00%
Administration - - - - - - 0.00%
Finance & Administrative Services - - - - - - 0.00%
TCAAP - - - - - - 0.00%
Planning & Zoning - - - - - - 0.00%
Government Buildings - - - - - - 0.00%
Police & Animal Control - - - - - - 0.00%
Dispatch - - - - - - 0.00%
Fire Protection - - - - - - 0.00%
Emergency Management - - - - - - 0.00%
Protective Inspections - - - - - - 0.00%
Street Maintenance - - - - - - 0.00%
Park Maintenance - - - - - - 0.00%
Recreation - - - - - - 0.00%
Celebrating Arden Hills - - - - - - 0.00%
Transfers - - - - - - 0.00%
Total General Fund - - - - - - 0.00%
Cable Fund - - - - - - 0.00%
EDA General Fund 30,000 60,000 90,000 90,000 90,000 120,000 33.33%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF #2 Round Lake - - - - - - 0.00%
EDA TIF #3 Cottage Villas - - - - - - 0.00%
EDA TIF #4 Pres Homes - - - - - - 0.00%
Total Special Revenue Funds 30,000 60,000 90,000 90,000 90,000 120,000 33.33%
GO Tax Increment Bonds of 1998A 284,900 - - - - - 0.00%
Total Debt Service Funds 284,900 - - - - - 0.00%
Equipment, Bldg & Replacement 290,030 299,201 280,765 280,765 50,000 350,000 24.66%
Public Safety Capital - - - - - 50,000 0.00%
Parks Fund - - - - - - 0.00%
TCAAP Capital - - - - - - 0.00%
Capital Improvement Fund (PIR) - 665,121 200,000 200,000 200,000 200,000 0.00%
Total Capital Funds 290,030 964,322 480,765 480,765 250,000 600,000 24.80%
Water - - - - - - 0.00%
Sanitary Sewer - - - - - - 0.00%
Recycling - - - - - - 0.00%
Surface Water Management - - - - - - 0.00%
Total Enterprise Funds - - - - - - 0.00%
Risk Management - - - - - - 0.00%
Engineering - - - - - - 0.00%
Central Garage - - - - - - 0.00%
Technology - - - - - - 0.00%
Total Internal Service - - - - - - 0.00%
Total Other Financing Sources 604,930 1,024,322 570,765 570,765 340,000 720,000 26.15%
Prior Period Adjustment - - - - - - 0.00%
Total Revenues 14,513,044$ 12,918,497$ 14,149,839$ 14,149,839$ 4,930,934$ 12,789,904$ -9.61%
City of Arden Hills
City-Wide Budget Summary
Expenditures
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Operating Expenses
Mayor & Council 58,130$ 65,051$ 66,409$ 66,409$ 27,122$ 67,500$ 1.64%
Elections 19,438 21,137 23,000 23,000 4,682 23,000 0.00%
Administration 245,608 173,782 307,915 307,915 99,062 283,627 -7.89%
Finance & Administrative Services 162,546 172,268 185,676 185,676 101,080 177,130 -4.60%
TCAAP 139,812 242,663 187,153 187,153 57,725 167,302 -10.61%
Planning & Zoning 170,629 173,853 327,335 327,335 65,313 263,463 -19.51%
Government Buildings 219,669 233,560 241,857 241,857 122,394 273,183 12.95%
Police & Animal Control 1,083,893 1,089,185 1,179,773 1,179,773 589,043 1,227,688 4.06%
Dispatch 68,328 67,780 68,832 68,832 28,680 65,175 -5.31%
Fire Protection 459,179 495,216 514,468 514,468 514,468 544,000 5.74%
Emergency Management 2,580 2,966 13,729 13,729 299 10,902 -20.59%
Protective Inspections 306,299 326,360 323,578 323,578 129,716 346,185 6.99%
Street Maintenance 336,397 479,814 538,749 538,749 162,874 561,057 4.14%
Park Maintenance 325,706 346,795 441,311 441,311 158,982 431,108 -2.31%
Recreation 247,878 275,038 296,468 296,468 115,200 319,252 7.69%
Celebrating Arden Hills - - - - - - 0.00%
Reserves/Contingency - - - - - - 0.00%
Transfers - - - - - - 0.00%
Total General Fund 3,846,091 4,165,467 4,716,253 4,716,253 2,176,640 4,760,572 0.94%
Cable Fund 127,202 112,265 149,358 149,358 56,184 149,026 -0.22%
EDA General Fund 112,987 72,645 134,199 134,199 29,110 131,696 -1.87%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF #2 Round Lake 1,361 - - - - - 0.00%
EDA TIF #3 Cottage Villas 1,273 1,894 4,725 4,725 - 4,725 0.00%
EDA TIF #4 Pres Homes 133,850 155,147 139,525 139,525 - 139,525 0.00%
Total Special Revenue Funds 376,673 341,951 427,807 427,807 85,295 424,972 -0.66%
GO Tax Increment Bonds of 1998A - - - - - - 0.00%
Total Debt Service Funds - - - - - - 0.00%
Equipment, Bldg & Replacement - - - - - - 0.00%
Public Safety Capital - - - - - - 0.00%
Parks Fund - - - - - - 0.00%
TCAAP Capital - - - - - 0.00%
Capital Improvement Fund (PIR) - - - - - - 0.00%
Total Capital Funds - - - - - - 0.00%
Water 1,803,403 1,833,466 2,039,181 2,039,181 436,181 1,985,066 -2.65%
Sanitary Sewer 1,587,808 1,513,221 1,669,348 1,669,348 833,532 1,720,374 3.06%
Recycling 239,724 141,188 152,141 152,141 54,738 159,054 4.54%
Surface Water Management 489,377 468,965 519,015 519,035 137,154 569,764 9.77%
Total Enterprise Funds 4,120,312 3,956,839 4,379,685 4,379,705 1,461,605 4,434,258 1.25%
Risk Management 377,586 387,054 422,230 422,230 232,097 402,845 -4.59%
Engineering 135,575 105,518 154,761 154,761 30,438 130,861 -15.44%
Central Garage 184,366 140,597 231,341 231,341 97,591 244,688 5.77%
Technology 181,471 146,463 189,953 189,953 101,270 167,587 -11.77%
Total Internal Service 878,998 779,632 998,285 998,285 461,396 945,981 -5.24%
Total Operating Expenses 9,222,074 9,243,890 10,522,030 10,522,050 4,184,936 10,565,783 0.42%
Capital Outlay
Mayor & Council - - - - - - 0.00%
Elections - - - - - - 0.00%
Administration - - - - - - 0.00%
Finance & Administrative Services - - - - - - 0.00%
TCAAP - - - - - - 0.00%
Planning & Zoning - - - - - - 0.00%
Government Buildings - - - - - - 0.00%
Police & Animal Control - - - - - - 0.00%
Dispatch - - - - - - 0.00%
Fire Protection - - - - - - 0.00%
Emergency Management - - - - - - 0.00%
Protective Inspections - - - - - - 0.00%
Street Maintenance - - - - - - 0.00%
Park Maintenance - - - - - - 0.00%
Recreation - - - - - - 0.00%
Celebrating Arden Hills - - - - - - 0.00%
- - - - - - 0.00%
Total General Fund - - - - - - 0.00%
Cable Fund - - 2,000 2,000 - 2,000 0.00%
EDA General Fund 10,077 - 45,000 45,000 - 80,000 77.78%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF #2 Round Lake 422,872 - - - - - 0.00%
EDA TIF #3 Cottage Villas - - - - - - 0.00%
EDA TIF #4 Pres Homes - - - - - - 0.00%
Total Special Revenue Funds 432,949 - 47,000 47,000 - 82,000 74.47%
GO Tax Increment Bonds of 1998A - - - - - - 0.00%
Total Debt Service Funds - - - - - - 0.00%
Equipment, Bldg & Replacement 407,017 155,798 700,000 700,000 196,157 473,500 -32.36%
Public Safety Capital 52,935 47,880 248,063 248,063 16,575 70,858 -71.44%
Parks Fund - - - - - - 0.00%
TCAAP Capital 54,894 136,307 - - - - 0.00%
Capital Improvement Fund (PIR) 5,791,479 631,073 1,495,000 1,495,000 54,500 4,146,000 177.32%
Total Capital Funds 6,306,325 971,057 2,443,063 2,443,063 267,232 4,690,358 91.99%
Water - - 3,370,000 3,370,000 - 2,175,000 -35.46%
Sanitary Sewer - - 1,610,000 1,610,000 (9,176) 250,000 -84.47%
Recycling - - - - - - 0.00%
Surface Water Management - - 200,000 200,000 - 550,000 175.00%
Total Enterprise Funds - - 5,180,000 5,180,000 (9,176) 2,975,000 -42.57%
0.00%
Risk Management - - - - - - 0.00%
Engineering - - - - - - 0.00%
Central Garage - - - - - - 0.00%
Technology - (63) - - - - 0.00%
Total Internal Service - (63) - - - - 0.00%
Total Capital Outlay 6,739,274 970,994 7,670,063 7,670,063 258,056 7,747,358 1.01%
Debt Service
GO Tax Increment Bonds of 1998A 284,900 - - - - - 0.00%
Total Debt Service 284,900 - - - - - 0.00%
Other Financing Uses
Mayor & Council - - - - - - 0.00%
Elections - - - - - - 0.00%
Administration - - - - - - 0.00%
Finance & Administrative Services - - - - - - 0.00%
TCAAP - - - - - - 0.00%
Planning & Zoning - - - - - - 0.00%
Government Buildings - - - - - - 0.00%
Public Safety - - - - - - 0.00%
Emergency Management - - - - - - 0.00%
Police & Animal Control - - - - - - 0.00%
Dispatch - - - - - - 0.00%
Fire Protection - - - - - - 0.00%
Street Maintenance - - - - - - 0.00%
Park Maintenance - - - - - - 0.00%
Recreation - - - - - - 0.00%
Celebrating Arden Hills - - - - - - 0.00%
Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53%
Total General Fund 80,000 775,121 340,000 340,000 340,000 420,000 23.53%
Cable Fund - - - - - - 0.00%
EDA General Fund - - - - - - 0.00%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF #2 Round Lake 284,900 - - - - - 0.00%
EDA TIF #3 Cottage Villas - - - - - - 0.00%
EDA TIF #4 Pres Homes - - - - - - 0.00%
Total Special Revenue Funds 284,900 - - - - - 0.00%
GO Tax Increment Bonds of 1998A - - - - - - 0.00%
Total Debt Service Funds - - - - - - 0.00%
Equipment, Bldg & Replacement - - - - - - 0.00%
Public Safety Capital - - - - - - 0.00%
Parks Fund - - - - - - 0.00%
TCAAP Capital 15,000 15,000 15,000 15,000 - 15,000 0.00%
Capital Improvement Fund (PIR) - - - - - - 0.00%
Total Capital Funds 15,000 15,000 15,000 15,000 - 15,000 0.00%
Water 68,396 68,396 68,396 68,396 - 100,000 46.21%
Sanitary Sewer 96,870 96,870 96,870 96,870 - 126,000 30.07%
Recycling - - - - - - 0.00%
Surface Water Management 65,499 65,499 65,499 65,499 - 74,000 12.98%
Total Enterprise Funds 230,765 230,765 230,765 230,765 - 300,000 30.00%
Risk Management - - - - - - 0.00%
Engineering - - - - - - 0.00%
Central Garage - - - - - - 0.00%
Technology - - - - - - 0.00%
Total Internal Service - - - - - - 0.00%
Total Other Financing Uses 610,665 1,020,886 585,765 585,765 340,000 735,000 25.48%
Total Expenditures 16,856,913$ 11,235,770$ 18,777,858$ 18,777,878$ 4,782,992$ 19,048,141$ 1.44%
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7
General Fund Summary
8
GENERAL FUND SUMMARY
Fund Description:
The General Fund is used to account for the ordinary operations of the City, which are financed
from taxes and other general revenues, which are not accounted for in another fund. The
modified accrual basis of accounting is used in the General Fund. This is, expenditures are
recorded at the time liabilities are incurred and revenues are recorded when received. However,
compensated absences are expended “when paid” for budgetary purposes.
Budget Summary:
Total General Fund estimated revenues for 2018 are $4,793,879. The three largest revenue
sources for the City are property taxes, charges for current services, and license fees and permits.
Property taxes are the largest revenue source with 76% of the revenue, charges for current
services are 12%, license fees and permits are 7%, intergovernmental revenues are 3%, court
fines are 1% and miscellaneous revenues are 1%. The graph below illustrates the projected
revenue by type.
76%
7%3%
12%
1%1%<1%
<1%
2018 Proposed Revenues By Classification
Taxes
Licenses & Permits
Intergovernmental Revenues
Charges for Services
Interest on Investments
Fines & Forfeits
Special Assessments
Miscellaneous
9
The 2018 General Fund budget of $5,180,572 is a 2.46% increase over the City’s 2017 amended
budget. Public Safety and General Government expenditures represent the largest expenditure
areas with 42% and 24% respectively, while Park & Recreation represents 15%. These areas
account for 83% of the budgeted expenditures within the City. The remaining expenditures are
represented by Public Works at 11% and Transfers at 8%. Generally, the City does not budget
for Contingency expenses. Economic Development revenues and expenses are located in the
EDA General Fund budget. Capital Outlay expenses are located in the Capital Improvement Plan
and are not included in the General Fund. The following graph illustrates the budgeted
expenditures by department.
24%
42%
11%
15%
<1%<1%
8%
<1%
2018 Proposed Expenditures By Department
General Government
Public Safety
Public Works
Park & Recreation
Economic Development
Contingency
Transfers
Capital Outlay
10
The previous table summarizes the General Fund Revenues by classification and expenditures by
departments, while the table below summarizes the General Fund revenues and expenditures
both by classification.
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,649,390 -0.60%
Licenses and Permits 518,845 598,687 347,330 347,330 306,710 324,600 -6.54%
Other Intergovernmental 130,023 131,914 145,788 145,788 44,021 133,179 -8.65%
Charges for Services 686,443 700,865 573,865 573,865 192,450 585,704 2.06%
Fines & Forfeits 32,792 31,868 36,500 36,500 10,646 34,000 -6.85%
Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33%
Miscellaneous 90,137 77,786 82,424 82,424 61,143 65,006 -21.13%
Transfers - - - - - - 0.00%
Total Revenues 4,662,559$ 4,802,989$ 4,860,297$ 4,860,297$ 2,520,153$ 4,793,879$ -1.37%
Expenditures by Department
Mayor & Council 58,130$ 65,051$ 66,409$ 66,409$ 27,122$ 67,500$ 1.64%
Elections 19,438 21,137 23,000 23,000 4,682 23,000 0.00%
Administration 245,608 173,782 307,915 307,915 99,062 283,627 -7.89%
Finance & Administrative Services 162,546 172,268 185,676 185,676 101,080 177,130 -4.60%
TCAAP 139,812 242,663 187,153 187,153 57,725 167,302 -10.61%
Planning & Zoning 170,629 173,853 327,335 327,335 65,313 263,463 -19.51%
Government Buildings 219,669 233,560 241,857 241,857 122,394 273,183 12.95%
Police & Animal Services 1,083,893 1,089,185 1,179,773 1,179,773 589,043 1,227,688 4.06%
Dispatch 68,328 67,780 68,832 68,832 28,680 65,175 -5.31%
Fire Protection 459,179 495,216 514,468 514,468 514,468 544,000 5.74%
Emergency Management 2,580 2,966 13,729 13,729 299 10,902 -20.59%
Protective Inspections 306,299 326,360 323,578 323,578 129,716 346,185 6.99%
Street Maintenance 336,397 479,814 538,749 538,749 162,874 561,057 4.14%
Park Maintenance 325,706 346,795 441,311 441,311 158,982 431,108 -2.31%
Recreation 247,878 275,038 296,468 296,468 115,200 319,252 7.69%
Celebrating Arden Hills - - - - - - 0.00%
Reserves/Contingency - - - - - - 0.00%
Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53%
Capital Outlay - - - - - - 0.00%
Total Expenditures 3,926,091$ 4,940,588$ 5,056,253$ 5,056,253$ 2,516,640$ 5,180,572$ 2.46%
Fund Balance - January 1 2,345,942 3,082,410 2,944,811 2,944,811 2,944,811 2,748,855
Excess Revenue Over Expenditure 736,468 (137,599) (195,956) (195,956) 3,513 (386,693)
Fund Balance - December 31 3,082,410$ 2,944,811$ 2,748,855$ 2,748,855$ 2,948,324$ 2,362,162$
11
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes
Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,649,390 -0.60%
Licenses and Permits 518,845 598,687 347,330 347,330 306,710 324,600 -6.54%
Other Intergovernmental 130,023 131,914 145,788 145,788 44,021 133,179 -8.65%
Charges for Services 686,443 700,865 573,865 573,865 192,450 585,704 2.06%
Fines & Forfeits 32,792 31,868 36,500 36,500 10,646 34,000 -6.85%
Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33%
Miscellaneous 90,137 77,786 82,424 82,424 61,143 65,006 -21.13%
Transfers - - - - - - 0.00%
Total Revenues 4,662,559$ 4,802,989$ 4,860,297$ 4,860,297$ 2,520,153$ 4,793,879$ -1.37%
Expenditures by Category
Personal Services 1,328,172$ 1,150,325$ 1,543,802$ 1,543,802$ 513,800$ 1,302,701$ -15.62%
Materials and Supplies 138,501 148,694 160,284 160,284 42,254 117,846 -26.48%
Other Services and Charges 2,379,419 2,866,448 3,012,167 3,012,167 1,620,586 3,340,025 10.88%
Capital Outlay - - - - - - 0.00%
Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53%
Contingency/Reserves - - - - - - 0.00%
Other Financing Uses - - - - - - 0.00%
Total Expenditures 3,926,091$ 4,940,588$ 5,056,253$ 5,056,253$ 2,516,640$ 5,180,572$ 2.46%
Fund Balance - January 1 2,345,942 3,082,410 2,944,811 2,944,811 2,944,811 2,748,855
Excess Revenue Over Expenditure 736,468 (137,599) (195,956) (195,956) 3,513 (386,693)
Fund Balance - December 31 3,082,410$ 2,944,811$ 2,748,855$ 2,748,855$ 2,948,324$ 2,362,162$
12
REVENUES
Activity Description
To record and maintain all general operating revenues of the City. The General Fund is used to
account for all financial resources except those required to be accounted for in another fund.
These revenues will be used to finance the general operating expenditures of the City.
Objectives
1. Maintain stable, constant revenue sources.
2. Maintain a low tax rate by reviewing the costs of services provided and charge
appropriately for those services.
Budget Issues
The General Fund’s main revenue source is property taxes. Property taxes made up 78% of the
2016 budget and 76% of the 2017 budget. For 2018 property taxes make up 76% of the total
General Fund revenues.
Other revenues besides property taxes were reviewed for inflation and changes to the City’s fee
schedule. However, noting that administrative charges to other funds for overhead may increase
or decrease with the budgeted expenditures of Administration, Finance and Administrative
Services and Government Buildings (In 2008, Charges for Services were increased as
administrative charges to other funds are now being charged – these fluctuate based on the
estimated expenditures in each of these departments).
For the preliminary budget, property taxes have not increase, other notable changes would be a
decline in miscellaneous charges (21%) and a decline in special assessments (33%).
Budget Summary
See next two pages.
13
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14
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Taxes
Current Ad Valorem Taxes 3,037,146$ 3,151,450$ 3,641,290$ 3,641,290$ 1,770,679$ 3,641,290 0.00%
Payments in Lieu of Taxes 168 - - - 188 - 0.00%
Delinquent Ad Valorem Taxes (69,825) (132,292) 22,000 22,000 (21,144) - -100.00%
Mobile Home Tax 8,251 7,271 7,500 7,500 1,074 7,500 0.00%
Fiscal Disparities 228,375 240,148 - - 154,081 - 0.00%
Aggregate Removal Tax - 969 600 600 461 600 0.00%
Penalties & Interest on Taxes (1,111) (7,009) - - (1,315) - 0.00%
Forfeited Tax Sales - - - - - - 0.00%
Total Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,649,390 -0.60%
Licenses and Permits
Liquor, On Sale & Sunday 24,770 23,560 25,000 25,000 33,174 25,000 0.00%
Liquor, Off Sale 462 778 - - 776 - 0.00%
Inspection Fees 1,422 1,106 2,000 2,000 790 1,200 -40.00%
Contractors 9,632 10,020 10,000 10,000 6,525 10,000 0.00%
Rental Regulation Fee 4,106 4,725 4,500 4,500 4,455 4,500 0.00%
Business Licenses 9,568 9,083 13,650 13,650 9,963 10,000 -26.74%
Other Business Lic/Permits - 1,439 - - 585 - 0.00%
Tobacco License 1,342 1,500 1,400 1,400 1,500 1,400 0.00%
Plan Review & Bldg Permits 287,886 394,215 200,000 200,000 118,188 180,000 -10.00%
Mechanical Permits 50,427 56,267 30,000 30,000 94,266 30,000 0.00%
Plumbing Permits 25,092 20,143 15,000 15,000 4,061 15,000 0.00%
Animal Licenses 2,058 1,906 2,500 2,500 1,339 2,000 -20.00%
Sign Permits 1,696 3,703 1,400 1,400 200 2,500 78.57%
Sign Permit Renewal 1,744 2,242 2,100 2,100 2,403 2,100 0.00%
Electrical Permits 64,264 33,462 20,000 20,000 17,305 20,000 0.00%
Utility Permit Fees - - - - 450 - 0.00%
Fire Suppression Permits 16,069 17,700 10,000 10,000 4,172 10,000 0.00%
Fire Permit Plan Check Fee 10,522 10,800 6,000 6,000 2,582 6,000 0.00%
Utility Permit Fees 5,205 3,484 - - 2,700 3,000 0.00%
Erosion/Grading Permit 2,370 2,448 1,680 1,680 750 1,700 1.19%
Other Nonbusiness Lic/Permits 210 105 2,100 2,100 525 200 -90.48%
Total Licenses and Permits 518,845 598,687 347,330 347,330 306,710 324,600 -6.54%
Intergovernmental Revenues
Market Value Homestead Credit - - - - - - 0.00%
Mobile Home Homestead Credit - - - - - - 0.00%
State PERA Aid 5,179 5,179 5,179 5,179 - 5,179 0.00%
Local Preformance Aid - - - - - - 0.00%
Police Aid 38,619 38,614 52,609 52,609 - 40,000 -23.97%
MSA Maintenance 86,225 88,121 88,000 88,000 44,021 88,000 0.00%
State Grants - - - - - - 0.00%
County Grants & Aids - - - - - - 0.00%
Other County Grants & Aids - - - - - - 0.00%
Other Intergovernmental 130,023 131,914 145,788 145,788 44,021 133,179 -8.65%
Charges for Services
Zoning and Subdivision Fees 272 120 300 300 355 300 0.00%
Plan Checking Fees - - - - 2,405 - 0.00%
Sale of Maps and Publications - - - - - - 0.00%
Plat & Other Fees 12,061 13,400 12,000 12,000 7,394 12,000 0.00%
Admin Chgs from other funds 16,320 19,505 22,980 22,980 - 24,528 6.74%
Admin Chgs from other funds 71,032 64,188 66,773 66,773 - 75,350 12.85%
Admin Chgs from other funds 98,185 106,654 101,782 101,782 - 113,826 11.83%
Zoning Permit Fees 1,893 2,419 1,000 1,000 610 1,500 50.00%
Business Subsidiary App Fee - - 2,000 2,000 - - -100.00%
Water Tower Antenna Rentals 189,534 123,815 150,000 150,000 30,281 120,000 -20.00%
Other General Govt Charges 3,476 1,218 3,500 3,500 532 3,000 -14.29%
Admin Charge-Staff Time 106 636 - - - - 0.00%
Plan Check Fee 153,425 197,927 80,000 80,000 49,026 100,000 25.00%
False Alarms 720 1,980 2,000 2,000 660 2,000 0.00%
Impound Fees - - - - - - 0.00%
State Building Code Surcharges 18,795 23,599 10,000 10,000 7,953 10,000 0.00%
City Building Code Surcharges 1,285 2,078 1,000 1,000 535 1,000 0.00%
City Hall Rental - - - - - - 0.00%
Park Facility Rental Fees - - 3,230 3,230 - - -100.00%
15
Youth Program Field Use 4,787 2,966 4,000 4,000 3,278 3,000 -25.00%
Adult Program Field Use - - 1,000 1,000 - - -100.00%
Summer Playground Fees 20,825 22,862 20,800 20,800 20,544 21,000 0.96%
Summer Trip Fees 587 - - - - - 0.00%
Adult Programs 26,190 25,821 30,000 30,000 15,811 27,000 -10.00%
Youth Programs 52,699 63,442 50,000 50,000 39,696 55,000 10.00%
Adult Softball (340) - - - - - 0.00%
After School Programs 13,148 18,210 10,000 10,000 9,877 15,000 50.00%
Special Events Programs 1,442 1,278 1,500 1,500 1,072 1,200 -20.00%
Other Charges for Services - - - - - - 0.00%
Other Charges for Services - 8,748 - - 2,420 - 0.00%
Total Charges for Services 686,443 700,865 573,865 573,865 192,450 585,704 2.06%
Fines & Forfeits
Highway Patrol Fines - - 2,000 2,000 - - -100.00%
DWI Forfeitures 135 5,333 3,000 3,000 3,660 3,000 0.00%
Violations Bureau 21,671 17,336 20,000 20,000 6,986 20,000 0.00%
Tobacco Fines - - - - - - 0.00%
Administrative Fines 9,000 7,160 10,800 10,800 - 9,000 -16.67%
Forfeits 1,986 2,039 700 700 - 2,000 185.71%
Total Fines & Forfeits 32,792 31,868 36,500 36,500 10,646 34,000 -6.85%
Special Assessments 1,250 1,158 3,000 3,000 1,158 2,000 -33.33%
Special Assessments - - - - - - 0.00%
Delinquent Sp Assessments 66 173 - - - - 0.00%
Penalties and Int Sp Assessments - - - - - - 0.00%
PrePaid Special Assessments - - - - - - 0.00%
Total Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33%
Miscellaneous
Interest Income 53,522 52,161 65,000 65,000 58,019 55,000 -15.38%
Contributions/Donations - - 3,600 3,600 - - -100.00%
Contributions/Donations - - - - - - 0.00%
Contributions/Donations - 1,750 - - - - 0.00%
Contributions/Donations - - - - - - 0.00%
Contributions/Donations 825 8,226 - - 2,600 - 0.00%
Dead Tree Removal - 2,800 - - - - 0.00%
Contributions/Donations - - - - - - 0.00%
Candidate Filing Fee - 14 - - - 6 0.00%
Developer Reimbursements - - - - - - 0.00%
Developer Reimbursements - - - - - - 0.00%
Conduit Debt Application Fee 500 - - - - - 0.00%
Conduit Debt Fees 25,000 - - - - - 0.00%
Night Time Construction Waiver - - - - - - 0.00%
Miscellaneous Reimbursements 156 156 550 550 39 - -100.00%
Miscellaneous Reimbursement (1,682) 1,923 1,000 1,000 358 1,000 0.00%
Miscellaneous Reimbursement - - 3,000 3,000 - - -100.00%
Miscellaneous Reimbursement - - - - - - 0.00%
Private Street Light Reimbursements - - - - - - 0.00%
Other Miscellaneous Revenue 83 3,950 1,000 1,000 - 1,000 0.00%
Other Miscellaneous Revenue 169 - - - 127 - 0.00%
Other Miscellaneous Revenue - - - - - - 0.00%
Miscellaneous Reimbursement 11,565 6,806 8,274 8,274 - 8,000 -3.31%
Fire Inspection Reimbursement - - - - - - 0.00%
Total Miscellaneous 90,137 77,786 82,424 82,424 61,143 65,006 -21.13%
Total General Fund Revenue 4,662,559$ 4,802,989$ 4,860,297$ 4,860,297$ 2,520,153$ 4,793,879$ -1.37%
16
MAYOR AND COUNCIL
Function: General Government
Supervisor: Mayor & City Council
Fund #: 101
Activity#: 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of
laws governing the City of Arden Hills. Members participate in various committees, as well as
direct staff, through the City Administrator, as to their overall goals for the City. This
department provides for Mayor and Council compensation, Council meetings and work sessions,
management consultants, memberships, and publishing legal notices. Funding for the City’s
newsletter is included in this budget, as is funding for the City Council Retreat Facilitator.
Objectives
1. Adopt policies and ordinances consistent with Council’s position on growth, zoning, and
financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Issues
1. Creating funding sources to build reserve balances to fund future capital improvements
while maintaining current City services.
Measurable Workload Data
None developed at this time.
Budget Commentary
In the 2018 the Mayor and Council Budget is proposed to increase by 1.64%. Other Services
and charges increased by 3.10% due primarily to an increase in anticipated expenditures for
outside services.
17
Budget Summary
Function: General Government Department: Mayor & Council
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 29,649 31,160 31,212 31,212 21,960 31,200 -0.04%
Materials and Supplies - 48 38 38 12 50 31.58%
Services and Charges 28,482 33,842 35,159 35,159 5,149 36,250 3.10%
Total Operating Expenses 58,130 65,051 66,409 66,409 27,122 67,500 1.64%
Capital Outlay - - - - - - 0.00%
Department Total 58,130 65,051 66,409 66,409 27,122 67,500 1.64%
Funding Source: General Fund
18
ADMINISTRATION
Function: General Government
Supervisor: City Administrator
Fund #: 101
Activity#: 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council.
The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws,
ordinances, and resolutions of the City Council are enforced and implemented. The
Administration Department is responsible for administering Council policies, coordinating
Council agendas, and providing support to other functional areas within the City.
The City Attorney acts as an advisor to the Council and staff on legal matters and represents the
City in the legal actions. He prepares the contracts, ordinances, legal opinions and legal
documents needed for the operation of City government.
As the City progresses further with the TCAAP Property and is partners with Ramsey County
under a Joint Development Agency (JDA), part of the Administrator’s time has been allocated to
the TCAAP department to more accurately reflect the costs of supporting this development.
Objectives
1. Assist City Council in setting policies and procedures in accordance with Council’s
position.
2. Provide direction and leadership on major city projects, budget management, oversee
performance evaluation and long-range planning.
Issues
1. Long-range planning to maintain current City services while creating funding sources for
reserves.
2. Long-range comprehensive TCAAP planning
3. Long-range comprehensive public safety planning
Measurable Workload Data
None developed at this time.
19
Budget Commentary
The 2018 Administration operating budget is decreasing by 7.89% from 2017. This is primarily
due to a reduced expenditures in Personal Services as the City is currently contracting for the
City Administrator and other Director level positions leading to a cost savings.
Budget Summary
Function: General Government Department: Administration
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Total Personal Services 163,077 83,780 197,567 197,567 36,332 116,827 -40.87%
Total Materials and Supplies 377 423 - - 422 500 0.00%
Other Services and Charges 82,153 89,578 110,348 110,348 62,309 166,300 50.71%
Total Operating Expenses 245,608 173,782 307,915 307,915 99,062 283,627 -7.89%
Total Capital - - - - - - 0.00%
Department Total 245,608 173,782 307,915 307,915 99,062 283,627 -7.89%
Funding Source: General Fund
20
ELECTIONS
Function: General Government
Supervisor: City Clerk
Fund#: 101
Activity#: 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This
includes the preparation of any and all absentee ballots, organizing the polling places, election
judges, and vote tabulations. The City contracts with Ramsey County for all the required election
services.
Objectives
1. Stay current on election laws.
Issues
1. Stay current on election laws.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Elections budget has a zero percent increase for FY18.
Budget Summary
Function: General Government Department: Elections
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services - - - - - - 0.00%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 19,438 21,137 23,000 23,000 4,682 23,000 0.00%
Total Operating Expenses 19,438 21,137 23,000 23,000 4,682 23,000 0.00%
Total Capital - - - - - - 0.00%
Department Total 19,438 21,137 23,000 23,000 4,682 23,000 0.00%
Funding Source: General Fund
21
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22
FINANCE & ADMINISTRATIVE SERVICES
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41500
Activity Scope
The Finance Department conducts the financial affairs of the City of Arden Hills in accordance
with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting
Principles (GAAP). This includes protecting the assets of the City, the initiation of financial
plans, investment and debt management, review and implementation of internal controls, and
accounting for every financial transaction of the City including accounts payable, accounts
receivable, payroll, and accounting control. The preparation of the annual audited financial
report and annual budget document are also facilitated through Finance.
The Finance and Administrative Services Department is responsible for coordinating Council
agendas, issuing business licenses and providing administrative support to other functional areas
within the City. Costs captured in this department include auditor fees, software maintenance,
network support fees, management of the website and audio visual equipment, office supplies
and postage.
The City Clerk’s responsibilities involve the management and retention of all official records and
documents of the City, serving as the City’s webmaster, as well as all election procedures.
Finance and Administrative Services Department staff includes the Director of Finance and
Administrative Services, Finance Analyst, Accounting Analyst, Accounting Clerk, City Clerk,
and Office Support Staff.
Objectives
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a budget document in a format that received the GFOA’s
Distinguished Budget Presentation Award.
3. Continue to produce a Comprehensive Annual Financial Report (CAFR) and report for
the public (Popular Annual Financial Report – PAFR) that receives the GFOA’s award
for excellence in reporting.
4. Provide meaningful and timely financial reports and information to Council,
Commissions and other City Departments.
5. Streamline operations by providing more online services both internal and external to the
organization.
6. Conduct City elections.
7. Manage information technology and train personal.
8. Manage human resource functions and employee benefits.
23
Issues
1. Implement improved reporting procedures to inform Council, Commissions, and
Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
4. Analyze and comply with the new Health Reform Act.
5. Update and maintain Human Resource Policies and Procedures.
Measurable Workload Data
None developed at this time.
Budget Commentary
The Finance and Administrative Support Services budget includes funds to handle the financial
transactions of the City, in an efficient manner, while maintaining the highest level of internal
controls and segregation of duties. It also includes funds to manage the administrative support
and human resource functions of the City. This budget decreased by 4.60% in 2018.
Personal Services shows a decrease of 33.95% due to changes in staffing and salary adjustments.
Other Services and Charges are increasing, by 16.70%, due to a number of factors. Most of these
are due to increased use of credit cards, technology, and anticipated expenditures for outside
services
Since Administrative Support Services and Finance benefit all areas within the City, an
administrative charge was established in 2008 to recover costs from all funds based on the
support provided from this department. Various line items in Other Services and Charges were
increased or reduced in an effort to more accurately reflect expected expenditures.
Budget Summary
Function: General Government Department: Finance & Administrative Services
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 59,612 61,677 68,176 68,176 31,715 45,030 -33.95%
Materials and Supplies 22,738 16,490 24,100 24,100 8,843 23,100 -4.15%
Other Services and Charges 80,196 94,102 93,400 93,400 60,522 109,000 16.70%
Total Operating Expenses 162,546 172,268 185,676 185,676 101,080 177,130 -4.60%
Total Capital - - - - - - 0.00%
Department Total 162,546 172,268 185,676 185,676 101,080 177,130 -4.60%
Funding Source: General Fund
24
TCAAP
Function: General Government
Supervisor: City Administrator
Fund#: 101
Activity#: 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the
City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Objectives
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the
needs of the City of Arden Hills.
2. Work with Ramsey County though the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities//players
Measurable Workload Data
None developed at this time.
Budget Commentary
Since the City’s private development partner pulled out of the project in April of 2009, Ramsey
County purchased the property and established a Joint Development Authority (JDA) with the
City. Revenues and expenditures are for City costs and are estimated, but placeholders have
been included for consulting costs, and staff time has been allocated for the City Administrator,
Community Development Director, Associate Planner, and Public Works Director as they act as
the City’s support staff to this Authority. The 2018 budget shows a decrease of 10.61%, largely
due to staff changes, and better estimate of forecasted expenditures.
25
Budget Summary
Function: General Government Department: TCAAP
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 92,230 61,188 120,653 120,653 21,585 87,102 -27.81%
Materials and Supplies - 555 1,000 1,000 - 1,000 0.00%
Other Services and Charges 47,582 180,920 65,500 65,500 36,140 79,200 20.92%
Total Operating Expenses 139,812 242,663 187,153 187,153 57,725 167,302 -10.61%
Capital Outlay - - - - - - 0.00%
Other Financing Uses - - - - - - 0.00%
Department Total 139,812 242,663 187,153 187,153 57,725 167,302 -10.61%
Funding Source: General Fund
26
PLANNING & ZONING
Function: General Government
Supervisor: Community Development Director
Fund#: 101
Activity#: 41910
Activity Scope
The City’s Planning and Zoning Department is responsible for all planning and zoning related
functions of the City. Activities administered by this department include requests for variances,
subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance
with City Ordinances, and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council,
meets monthly to review the above requests and to make recommendations to the City Council in
an advisory capacity.
Objectives
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City’s planning process.
3. Develop zoning on the TCAAP property.
Issues
1. Rental Housing registrations
2. Refine Building Permit process
3. Research and refine an Administrative Fines process
Measurable Workload Data
None developed at this time.
Budget Commentary
The budget for 2018 is a total decrease of 19.51% over the 2017 budget. The Personal Services
budget decreased by 55.36%, reflecting the change resulting from moving employee costs to
Other Services as a large portion of this department is staffed by outside consultants. This
change increased Other Services by approximately 21.46%.
27
Budget Summary
Function: General Government Department: Planning & Zoning
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 149,861 111,751 174,535 174,535 17,649 77,913 -55.36%
Materials and Supplies 31 14 200 200 - 200 0.00%
Other Services and Charges 20,737 62,088 152,600 152,600 47,664 185,350 21.46%
Total Operating Expenses 170,629 173,853 327,335 327,335 65,313 263,463 -19.51%
Capital Outlay - - - - - - 0.00%
Department Total 170,629 173,853 327,335 327,335 65,313 263,463 -19.51%
Funding Source: General Fund
28
GOVERNMENT BUILDINGS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 41940
Activity Scope
This department captures all of the operation/maintenance related costs for the City Hall and
Government Building facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just
west of City Hall off County Road 96 on Paul Kirkwood Drive. The new facility was completed
and occupied as of October, 2004. The City’s portion of the Ramsey County maintenance
facility is charged to this budget.
Objectives
1. Maintain a reputable facility to house meetings and staff.
Issues
1. Normal maintenance and repair issues as the building (City Hall) has now been in
operation for twelve years.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 budget is an increase of 12.95% from the previous year’s budget. This increase is
primarily due to increases in maintenances costs of the City Hall building.
29
Budget Summary
Function: General Government Department: Government Buildings
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 25,872 22,156 39,140 39,140 26,144 37,283 -4.74%
Materials and Supplies 5,469 3,951 7,000 7,000 1,376 6,000 -14.29%
Other Services and Charges 188,328 207,453 195,717 195,717 94,875 229,900 17.47%
Total Operating Expenses 219,669 233,560 241,857 241,857 122,394 273,183 12.95%
Capital Outlay - - - - - - 0.00%
Department Total 219,669 233,560 241,857 241,857 122,394 273,183 12.95%
Funding Source: General Fund
30
POLICE AND ANIMAL CONTROL
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey
County Sheriff’s Department. Animal control services are included in this contract.
Objectives
1. Continue contracting for law enforcement and animal control services through the
Ramsey County Sheriff’s Department.
Issues
1. Residents concerns over police coverage and visibility.
2. Response times.
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2018 budget
increased 4.06% over 2017. The cost will vary on whether another City enters the policing
contract within the cooperate policing agreement (which would bring the total cost down, but is
not reflected here). Animal control costs and boarding are included within this budget.
Budget Summary
Function: Public Safety Department: Police and Animal Services
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Other Services and Charges 1,083,893 1,089,185 1,179,773 1,179,773 589,043 1,227,688 4.06%
Total Operating Expenses 1,083,893 1,089,185 1,179,773 1,179,773 589,043 1,227,688 4.06%
Capital Outlay - - - - - - 0.00%
Department Total 1,083,893 1,089,185 1,179,773 1,179,773 589,043 1,227,688 4.06%
Funding Source: General Fund
31
DISPATCH
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
1. Continue contracting dispatch services though Ramsey County.
Issues
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget decreased
by 5.31%. Dispatch saw a significant increase in the 2014 and 2015 budget due to CAD costs,
but those costs are now leveling out and appropriately budgeted for.
Budget Summary
Function: Public Safety Department: Dispatch
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Other Services and Charges 68,328 67,780 68,832 68,832 28,680 65,175 -5.31%
Total Operating Expenses 68,328 67,780 68,832 68,832 28,680 65,175 -5.31%
Capital Outlay - - - - - - 0.00%
Department Total 68,328 67,780 68,832 68,832 28,680 65,175 -5.31%
Funding Source: General Fund
32
FIRE PROTECTION
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42100
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a
contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the
cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating
and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden
Hills City Council.
Objectives
1. Continue contracting for fire protection services through Lake Johanna Volunteer Fire
Department.
Issues
1. Continue to maintain service levels at a reasonable cost.
Measurable Workload Data
None developed at this time.
Budget Commentary
Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 5.74%.
This budget reflects increases to operating costs.
Budget Summary
Function: Public Safety Department: Fire Protection
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Other Services and Charges 459,179 495,216 514,468 514,468 514,468 544,000 5.74%
Total Operating Expenses 459,179 495,216 514,468 514,468 514,468 544,000 5.74%
Capital Outlay - - - - - - 0.00%
Department Total 459,179 495,216 514,468 514,468 514,468 544,000 5.74%
Funding Source: General Fund
33
EMERGENCY MANAGEMENT
Function: Public Safety
Supervisor: City Administrator
Fund#: 101
Activity#: 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This
department works closely with Ramsey County Department of Homeland Security, as well as the
Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant
to provide these services.
Objectives
1. Update City’s Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Issues
1. Coordinate with Ramsey County’s emergency response procedures and policies
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 budget is a decrease of 20.59% from the 2017 budget. This is based on historical costs
and a shifting of the emergency services.
Budget Summary
Function: Public Safety Department: Emergency Management
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 2,146 11 2,879 2,879 6 2,840 -1.35%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 434 2,955 10,850 10,850 293 8,062 -25.70%
Total Operating Expenses 2,580 2,966 13,729 13,729 299 10,902 -20.59%
Capital Outlay - - - - - - 0.00%
Department Total 2,580 2,966 13,729 13,729 299 10,902 -20.59%
Funding Source: General Fund
34
PROTECTIVE INSPECTIONS
Function: Public Safety
Supervisor: Building Official
Fund#: 101
Activity#: 42400
Activity Scope
This department is responsible for all building construction, plumbing, sanitary sewer, water and
mechanical inspections within the City. Electrical inspections are contracted for by an
independent inspection firm. This department is also responsible for enforcement of the Zoning
Code and other sections of the City Code of Ordinances.
Objectives
1. Sign Ordinance.
2. Continue implementation of the building codes.
3. Continue to work on Building Permit software to produce Council reports.
Issues
1. Managing and prioritizing department workloads
2. Keep up with rental license inspections of investor owned residential properties
3. Continued implementation and design of new Building Permit software and reports
Measureable Workload Data
None developed at this time.
Budget Commentary
The 2018 operating budget is an increase of 6.99% from the previous year’s budget. This is
mainly due to projects being added to other services, such as, the scanning of prior years plans
and reviews.
35
Budget Summary
Function: Public Safety Department: Protective Inspections
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 241,371 233,395 261,992 261,992 97,267 266,127 1.58%
Materials and Supplies 677 645 3,046 3,046 60 3,046 0.00%
Other Services and Charges 64,251 92,319 58,540 58,540 32,389 77,012 31.55%
Total Operating Expenses 306,299 326,360 323,578 323,578 129,716 346,185 6.99%
Capital Outlay - - - - - - 0.00%
Department Total 306,299 326,360 323,578 323,578 129,716 346,185 6.99%
Funding Source: General Fund
36
STREET MAINTENANCE
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 101
Activity#: 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street
repair, street signs, and street sweeping.
Objectives
1. Maintain street infrastructure utilizing all available techniques including crack sealing,
seal coating, patching and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when
maintenance techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
Issues
1. Implement a capital improvement program for City infrastructure
2. Balance the public works department needs with available funds
3. Increased costs of fuel and street products due to fuel costs
4. Staffing and budgeting for unpredictable circumstances
5. Aging equipment
6. Increased safety regulation for equipment and vehicles
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 operating budget is an increase of 4.14% from the previous year’s budget.
37
Budget Summary
Function: Public Works Department: Street Maintenance
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 187,441 177,551 207,085 207,085 87,319 206,073 -0.49%
Materials and Supplies 65,563 67,524 72,625 72,625 17,642 25,600 -64.75%
Other Services and Charges 83,394 234,739 259,039 259,039 57,913 329,384 27.16%
Total Operating Expenses 336,397 479,814 538,749 538,749 162,874 561,057 4.14%
Capital Outlay - - - - - - 0.00%
Department Total 336,397 479,814 538,749 538,749 162,874 561,057 4.14%
Funding Source: General Fund
38
PARKS MAINTENANCE
Function: Parks and Recreation
Supervisor: Parks and Recreation Coordinator/Public Works Superintendent
Fund#: 101
Activity#: 45200
Function
This department is responsible for maintenance of City parks and trails as well as administration
of the diseased tree/forestry program. This includes maintaining and improving playground and
picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and
maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks
system of the City. These assets of the City are extensively used by the residents, and
improvements must be made to uphold the safety, functionality, and beauty the City represents.
Objectives
1. Continue pathway maintenance.
2. Continue implementing City’s Comprehensive Park and Trails plan.
Issues
1. Other maintenance concerns coming up and not allowing completion of existing projects
2. Budget constraints for future and existing projects
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 operating budget is a decrease of 2.31% from the previous year’s budget. This is
primarily due to a reallocation of salary expenses and contracting positions.
Budget Summary
Function: Parks and Recreation Department: Park Maintenance
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 205,538 191,823 215,361 215,361 94,498 213,796 -0.73%
Materials and Supplies 24,217 37,104 36,000 36,000 4,013 36,100 0.28%
Other Services and Charges 95,951 117,868 189,950 189,950 60,470 181,212 -4.60%
Total Operating Expenses 325,706 346,795 441,311 441,311 158,982 431,108 -2.31%
Capital Outlay - - - - - - 0.00%
Department Total 325,706 346,795 441,311 441,311 158,982 431,108 -2.31%
Funding Source: General Fund
39
RECREATION PROGRAM
Function: Parks and Recreation
Supervisor: Park and Recreation Coordinator
Fund#: 101
Activity#: 45120
Activity Scope
This department provides all recreation activities to residents of Arden Hills, as well as residents
from neighboring communities.
Objectives
1. To provide recreation activities to residents of Arden Hills.
Issues
1. Develop Senior programming
2. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 operating budget is an increase of 7.69% from the previous year’s budget as costs have
been updated for better estimates. Note, many of these costs are pass thrus as revenue from
recreations programs helps to fund the other services and charges.
Budget Summary
Function: Parks and Recreation Department: Recreation
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services 171,377 175,833 225,202 225,202 79,326 218,510 -2.97%
Materials and Supplies 19,428 21,938 16,275 16,275 9,885 22,250 36.71%
Other Services and Charges 57,073 77,266 54,991 54,991 25,989 78,492 42.74%
Total Operating Expenses 247,878 275,038 296,468 296,468 115,200 319,252 7.69%
Total Capital - - - - - - 0.00%
Department Total 247,878 275,038 296,468 296,468 115,200 319,252 7.69%
Funding Source: General Fund
40
CELEBRATING ARDEN HILLS
Function: Parks and Recreation
Supervisor: Parks and Recreation Coordinator
Fund#: 101
Activity#: 45400
Activity Scope
This department provides all the activities and costs associated with the City-wide celebration,
“Celebrating Arden Hills” or for a significant event in a neighborhood park.
Objectives
1. To provide a City-wide celebration for all residents of Arden Hills or to provide for an
event in a neighborhood park.
Issues
1. Budget constraints
2. Economic conditions which effect donations from the business community
Measurable Workload Data
None developed at this time.
Budget Commentary
This department was created to monitor activities and funding for Celebrating Arden Hills. The
City Council has elected to forgo an event for 2014-present.
Budget Summary
Function: General Government Department: Celebrating Arden Hills
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Personal Services - - - - - - 0.00%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges - - - - - - 0.00%
Total Operating Expenses - - - - - - 0.00%
Department Total - - - - - - 0.00%
Funding Source: General Fund
41
TRANSFERS TO OTHER FUNDS
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues
to other funds within the City financial structure.
Objectives
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Issues
1. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
2018 includes a transfer of $50,000 to fund Equipment Replacement, a $50,000 transfer to the
Public Safety Capital Fund, a $120,000 to fund EDA activities, and $200,000 to the PIR Fund.
Budget Summary
Function: General Government Department: Transfers
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Operating Transfers
Transfer to Storm Water Mgmt - - - - - - 0%
Transfer to Park Fund - - - - - - 0%
Transfer to EDA General Fund 30,000 60,000 90,000 90,000 90,000 120,000 33%
Transfer to Equipment Fund 50,000 50,000 50,000 50,000 50,000 50,000 0%
Transfer to Public Safety Capital - - - - - 50,000 0%
Transfer to PIR - 665,121 200,000 200,000 200,000 200,000 0%
Transfer to Debt Service - - - - - - 0%
Department Total 80,000 775,121 340,000 340,000 340,000 420,000 23.53%
Funding Source: General Fund
42
RESERVES/CONTINGENCY
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 101
Activity#: n/a
Activity Scope
The reserves/unallocated contingency department is utilized to budget present reserves to be used
for future expenditures and to set aside funds for unexpected occurrences or items whose costs
cannot be readily estimated.
Objectives
1. To set aside funds for unexpected occurrences.
2. Allow funding for items which costs cannot be readily estimated.
Issues
1. Budget constraints
Measurable Workload Data
None developed at this time.
Budget Commentary
This budget is to provide designated funding for unanticipated expenses. No
reserves/contingency has been budgeted for 2018.
Budget Summary
Function: General Government Department: Reserves/Contingency
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Reserves
Contingency - - - - - - 0.00%
Department Total - - - - - - 0.00%
General Fund
43
Special Revenue Funds Summary
44
SPECIAL REVENUE FUNDS
SUMMARY
Description
The City of Arden Hills currently maintains six active Special Revenue Funds. A Special
Revenue Fund is used to account for revenue sources that are legally restricted for a
specific purpose. The modified accrual basis of accounting is used for Special Revenue
Funds. That is, expenditures are recorded at the time liabilities are incurred and revenues
are recorded when received. However, compensated absences are expensed when paid
for budgetary purposes. Special Revenue Funds budgets are not always balanced,
meaning budgeted revenues may be greater or less than budgeted expenditures. In these
circumstances reserves will show an increase or decrease in the fund’s balance.
Budget Issues
See individual fund’s for budget issues, because each fund will have its own unique
budget issues.
47%
22%
26%
5%
Revenues by Classification
Total Revenues $456,300
Taxes
Cable Franchise
Transfers
Interest on
Investments
62%
22%
16%
<1%
Expenditures by Classification
Total Expenditures $506,972
Other Services and
Charges
Personal Services
Capital Outlay
Materials and Supplies
45
Budget Summary
Special Revenue Funds
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Operating Revenue
Cable Fund 78,543 136,879 100,000 100,000 34,209 105,000 5.00%
EDA General Fund 69,000 9,684 5,600 5,600 8,478 5,600 0.00%
EDA Revolving Fund 3,264 2,652 3,000 3,000 3,294 3,000 0.00%
EDA TIF Dist #2 Round Lake 428,375 - - - - - 0.00%
EDA TIF Dist #3 Cottage Villas 74,782 74,064 72,000 72,000 55,304 72,000 0.00%
EDA TIF Dist #4 Pres Homes 147,508 170,205 150,650 150,650 103,616 150,700 0.03%
Operating Revenues 801,472 393,485 331,250 331,250 204,900 336,300 1.52%
Other Financing Sources
Cable Fund - - - - - - 0.00%
EDA General Fund 30,000 60,000 90,000 90,000 90,000 120,000 33.33%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF Dist #2 Round Lake - - - - - - 0.00%
EDA TIF Dist #3 Cottage Villas - - - - - - 0.00%
EDA TIF Dist #4 Pres Homes - - - - - - 0.00%
Other Financing Sources 30,000 60,000 90,000 90,000 90,000 120,000 33.33%
Total Revenues 831,472$ 453,485$ 421,250$ 421,250$ 294,900$ 456,300$ 8.32%
Operating Expenses
Cable Fund 127,202 112,265 149,358 149,358 56,184 149,026 -0.22%
EDA General Fund 112,987 72,645 134,199 134,199 29,110 131,696 -1.87%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF Dist #2 Round Lake 1,361 - - - - - 0.00%
EDA TIF Dist #3 Cottage Villas 1,273 1,894 4,725 4,725 - 4,725 0.00%
EDA TIF Dist #4 Pres Homes 133,850 155,147 139,525 139,525 - 139,525 0.00%
Operating Expenses 376,673 341,951 427,807 427,807 85,295 424,972 -0.66%
Capital Outlay
Cable Fund - - 2,000 2,000 - 2,000 0.00%
EDA General Fund 10,077 - 45,000 45,000 - 80,000 77.78%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF Dist #2 Round Lake 422,872 - - - - - 0.00%
EDA TIF Dist #3 Cottage Villas - - - - - - 0.00%
EDA TIF Dist #4 Pres Homes - - - - - - 0.00%
Total Capital Outlay 432,949 - 47,000 47,000 - 82,000 74.47%
Other Finance Uses
Cable Fund - - - - - - 0.00%
EDA General Fund - - - - - - 0.00%
EDA Revolving Fund - - - - - - 0.00%
EDA TIF Dist #2 Round Lake 284,900 - - - - - 0.00%
EDA TIF Dist #3 Cottage Villas - - - - - - 0.00%
EDA TIF Dist #4 Pres Homes - - - - - - 0.00%
Other Financing Uses 284,900 - - - - - 0.00%
Total Expenditures 1,094,522$ 341,951$ 474,807$ 474,807$ 85,295$ 506,972$ 6.77%
Fund Balances - January 1 1,388,857 1,125,807 1,237,341 1,237,341 1,237,341 1,183,784
Excess Revenue Over Expenditure (263,050) 111,534 (53,557) (53,557) 209,606 (50,672)
Fund Balances - December 31 1,125,807$ 1,237,341$ 1,183,784$ 1,183,784$ 1,446,947$ 1,133,112$
46
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47
CABLE FUND
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 228
Activity#: 41960
Function
This Special Revenue Fund accounts for revenue and expenditures related to cable TV,
internet, and other forms of communication. Revenue for this fund comes primarily from
cable owner franchise fees.
Objectives
1. Completion of the transferring of City Files to Laserfiche.
2. Maintaining audio equipment in Council chambers.
Issues
1. Workloads and budget constraints.
2. Maintaining state-of-the-are equipment for Council meetings and televising.
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 budget has decreased overall by 0.22%. Personal services have increased as a
result of anticipated COLA and salary changes for 2018. The City Council ameneded the
2015 budget to include newsletter and associated expenses in the Cable Fund for 2015
and beyond.
Budget Summary
Function: General Government Department: Cable Fund
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes 72,837 132,548 94,000 94,000 28,687 100,000 6.38%
Miscellaneous 5,706 4,331 6,000 6,000 5,522 5,000 -16.67%
Total Revenues 78,543$ 136,879$ 100,000$ 100,000$ 34,209$ 105,000$ 5.00%
Expenditures
Total Personal Services 46,482 43,353 50,410 50,410 20,655 53,341 5.81%
Total Materials and Supplies - - - - - - 0.00%
Other Services and Charges 80,720 68,912 98,948 98,948 35,530 95,685 -3.30%
Capital Outlay - - 2,000 2,000 - 2,000 0.00%
Total Expenditures 127,202$ 112,265$ 151,358$ 151,358$ 56,184$ 151,026$ -0.22%
Fund Balance - January 1 305,812 257,153 281,767 281,767 281,767 230,409
Excess Revenue Over Expenditure (48,659) 24,614 (51,358) (51,358) (21,976) (46,026)
Fund Balance - December 31 257,153$ 281,767$ 230,409$ 230,409$ 259,791$ 184,383$
48
EDA GENERAL
Function: Economic Development
Supervisor: Community Development Director
Fund#: 250
Activity#: 47300
Activity Scope
This Special Revenue Fund accounts for general administration activities that are not
specific to any individual Tax Increment Financing (TIF) District, as well as activities
associated with the Economic Development Commission and Economic Development
Authority.
Objectives
1. Research the City revolving loan program, restrictions, guidelines, and possible
future uses.
2. Consider the use of TIF District 2 funds for Round Lake Road and sanitary sewer
improvements.
3. Consider the use of TIF District 3 funds for low to moderate housing needs.
4. Review operating budget and identify a sustainable funding source.
5. Consider establishing a business retention program.
Issues
1. Consistent administration of the City’s policies, plan, ordinances, guidelines,
statutes, etc.
2. Promotion of industrial property available.
Measurable Workload Data
None developed at this time.
Budget Commentary
The revenue to this fund has been primarily excess increment and interest income
in the past years with transfers from the General Fund from 2008 - 2011. A
transfer was made in 2012 and 2013 for the Conduit Debt revenue received in
2011 and 2012 from the Presbyterian Homes project. The tax increment excess
funding source expired in 2015. Transfers from the General Fund have are now
the prime funding source.
An administrative charge was established in 2008 and all funds are charged back
for overhead costs associated with Administration, Finance and Administrative
Services, and Government Building departments in the General Fund. Other costs
such as auditing, financial software, IT, and insurance have been allocated to this
fund also.
49
The expenditure budget shows an increase of 18% over 2017, this is mainly due
to the increase in Capital Outlay for a gateway sign currently programmed in the
CIP.
Budget Summary
Function: Economic Development Department: EDA General Fund
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes 63,361 4,889 - - 2,702 - 0.00%
Intergovernmental - - - - - - 0.00%
Miscellaneous 5,639 4,795 5,600 5,600 5,776 5,600 0.00%
Other Financing Sources 30,000 60,000 90,000 90,000 90,000 120,000 33.33%
Total Revenues 99,000$ 69,684$ 95,600$ 95,600$ 98,478$ 125,600$ 31.38%
Expenditures
Total Personal Services 60,769 42,842 72,301 72,301 16,544 55,124 -23.76%
Total Materials and Supplies 257 290 650 650 - 650 0.00%
Other Service Charges 51,961 29,513 61,248 61,248 12,566 75,922 23.96%
Capital Outlay 10,077 - 45,000 45,000 - 80,000 77.78%
Total Expenditures 123,064$ 72,645$ 179,199$ 179,199$ 29,110$ 211,696$ 18.13%
Fund Balance - January 1 310,687 286,623 283,662 283,662 283,662 200,063
Excess Revenue Over Expenditure (24,064) (2,961) (83,599) (83,599) 69,368 (86,096)
Fund Balance - December 31 286,623$ 283,662$ 200,063$ 200,063$ 353,030$ 113,967$
50
EDA REVOLVING LOAN FUND
Function: Economic Development
Supervisor: Community Development Director
Fund#: 251
Activity#: 47306
Activity Scope
This Special Revenue Fund was established to administer economic development loans.
The primary revenue source is from investment income.
Objectives
1. To assist local businesses that meet the loan criteria established by the EDA.
Issues
1. Current economy does not lend itself to expansion or improvements.
2. Promoting the program to the community businesses.
Measurable Workload Data
None developed at this time.
Budget Commentary
There are currently no planned expenditures at this time. Activity in this fund would
occur if the Economic Development Authority authorized a loan after an application is
made.
Budget Summary
Function: Economic Development Department: EDA Revolving Fund
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Total Miscellaneous 3,264 2,652 3,000 3,000 3,294 3,000 0.00%
Total Revenues 3,264$ 2,652$ 3,000$ 3,000$ 3,294$ 3,000$ 0.00%
Fund Balance - January 1 160,869 164,133 166,785 166,785 166,785 169,785
Excess Revenue Over Expenditure 3,264 2,652 3,000 3,000 3,294 3,000
Fund Balance - December 31 164,133$ 166,785$ 169,785$ 169,785$ 170,080$ 172,785$
51
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EDA TIF DISTRICT #2 – ROUND LAKE
Function: Economic Development
Supervisor: Director of Finance and Administrative Services
Fund#: 252
Activity#: 47307
Activity Scope
TIF District No. 2, Round Lake Office, was established as a twenty-five year
Redevelopment District on June 29, 1989. This district is located on the northeast
quadrant of the I-35W/I694 intersection. This district will decertify on December 31,
2015.
Improvements for this district were funded with the issuance of $3,100,000 General
Obligation Tax Increment Bonds on March 1, 1998. Debt Service Fund No. 325 was
created, per statute, to track repayment of the bond principal and interest. This was paid
in full in 2015. An inter-fund loan from the Permanent Revolving Fund No. 411 was
needed for the acquisition of the Indykiewicz property. This loan was repaid in full in
2004. All non-tax increment revenue was transferred out of this fund in 2013 to the PIR
Fund.
Objectives
1. Utilize available TIF funds for part of the Round Lake Road improvement
project.
Issues
1. Ensure compliance with TIF laws for use of available funds.
Measurable Workload Data
None developed at this time.
Budget Commentary
None at this time
53
Budget Summary
Function: Economic Development Department: EDA TIF District #2 Round Lake Office Park
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenue
Taxes 419,838 - - - - - 0.00%
Miscellaneous 8,537 - - - - - 0.00%
Total Revenue 428,375$ -$ -$ -$ -$ -$ 0.00%
Expenditures
Other Services and Charges 1,361 - - - - - 0.00%
Capital Outlay 422,872 - - - - - 0.00%
Operating Trans 284,900 - - - - - 0.00%
Total Expenditures 709,133$ -$ -$ -$ -$ -$ 0.00%
Fund Balance - January 1 280,758 (0) (0) (0) (0) (0)
Excess Revenue Over Expenditure (280,758) - - - - -
Fund Balance - December 31 (0)$ (0)$ (0)$ (0)$ (0)$ (0)$
54
EDA TIF DISTRICT #3 – COTTAGE VILLAS
Function: Economic Development
Supervisor: Director of Finance and Administrative Services
Fund#: 253
Activity#: 47305
Activity Scope
TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District
on May 10, 1993. This district is located on the east side of Cleveland Avenue, just south
of County Road E-2/Cleveland Avenue intersection. This 64 unit Cottage Villas
Apartment complex is available for low-moderate income seniors. Originally, this
district was set to decertify on December 31, 2009. In December, 2009, the City Council
extended this district until December 31, 2019, to allow the City the possibility of using
these funds for other affordable housing projects within the City.
The City entered into a “pay-as-you-go” agreement with Cottage Villas of Arden Hills
Limited Partnership on February 28, 1994. The Development Agreement called for the
developer to be reimbursed for certain public development activities initially estimated at
$834,286. Repayment to the developer would only be from tax increment actually
received from the district. Payments were to be 90% of the tax increment received not-
to-exceed a total annual payment of $57,557. The City is no longer obligated to make
payments after February 1, 2010.
Objectives
1. Utilize available funds for low to moderate income housing projects.
Issues
1. Ensure use of funds is consistent with TIF laws.
Measurable Workload Data
None developed at this time.
Budget Commentary
The City no longer has any obligations to pay the development as of February 1, 2010.
Only administrative costs have been planned for 2018.
55
Budget Summary
Function: Economic Development Department: EDA TIF District #3 Cottage Villas
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes 67,844 67,373 65,000 65,000 45,644 65,000 0.00%
Intergovernmental - - - - - - 0.00%
Miscellaneous 6,938 6,691 7,000 7,000 9,659 7,000 0.00%
Total Revenues 74,782$ 74,064$ 72,000$ 72,000$ 55,304$ 72,000$ 0.00%
Expenditures
Other Services and Charges 1,273 1,894 4,725 4,725 - 4,725 0.00%
Total Expenditures 1,273$ 1,894$ 4,725$ 4,725$ -$ 4,725$ 0.00%
Fund Balance - January 1 326,196 399,705 471,876 471,876 471,876 539,151
Excess Revenue Over Expenditure 73,509 72,171 67,275 67,275 55,304 67,275
Fund Balance - December 31 399,705$ 471,876$ 539,151$ 539,151$ 527,180$ 606,426$
56
EDA TIF DISTRICT #4 – PRESBYTERIAN HOMES
Function: Economic Development
Supervisor: Director of Finance and Administrative Services
Fund#: 254
Activity#: 47308
Activity Scope
TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and
renovation district to facilitate the redevelopment of existing senor housing units and
replacement of existing nursing home units. The first increment was received in 2014
with the districted expiring on December 31, 2029.
Objectives
1. Utilize funds for Presbyterian Homes project per the development agreement.
Issues
1. Ensure compliance with TIF laws for uses of available funds.
Measurable Workload Data
None developed at this time.
Budget Commentary
Increment was received starting in 2014 and is estimated for 2018. Payments are based
on 90% of increment received to the developer and estimated for 2018. The only other
charges budgeted are administrative charges.
Budget Summary
Function: Economic Development Department: EDA TIF District #4 Pres Homes
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes 146,854 170,282 150,000 150,000 101,999 150,000 0.00%
Intergovernmental - - - - - - 0.00%
Miscellaneous 654 (77) 650 650 1,617 700 7.69%
Total Revenues 147,508$ 170,205$ 150,650$ 150,650$ 103,616$ 150,700$ 0.03%
Expenditures
Total Materials and Supplies - - - - - - 0.00%
Other Services and Charges 133,850 155,147 139,525 139,525 - 139,525 0.00%
Capital Outlay - - - - - - 0.00%
Total Operating Expenses 133,850 155,147 139,525 139,525 - 139,525 0.00%
Total Expenditures 133,850$ 155,147$ 139,525$ 139,525$ -$ 139,525$ 0.00%
Fund Balance - January 1 4,535 18,193 33,251 33,251 33,251 44,376
Excess Revenue Over Expenditure 13,658 15,058 11,125 11,125 103,616 11,175
Fund Balance - December 31 18,193$ 33,251$ 44,376$ 44,376$ 136,867$ 55,551$
57
Debt Service Fund Summary
58
DEBT SERVICE FUND
Fund Description:
The Debt Service funds repay the City’s outstanding debt obligations. Debt service funds use the
modified accrual basis of accounting; however, the cash basis of accounting will be used for
budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will
be available to make the required payments on the City’s bonded indebtedness.
Budget Summary:
DEBT SERVICE FUNDS SUMMARY
Function: Debt Service Department: GO Tax Increment Bonds of 1998A
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Interest Income - - - - - - -
Transfer 284,900 - - - - - 0.00%
Total Revenues 284,900$ -$ -$ -$ -$ -$ 0.00%
Expenditures
Bond Principal 280,000 - - - - - 0.00%
Bond Interest 4,900 - - - - - 0.00%
Fiscal Agents' Fees - - - - - - 0.00%
Total Expenditures 284,900$ -$ -$ -$ -$ -$ -$
Fund Balance - January 1 - - - - - -
Excess Revenue Over Expenditures - - - - - -
Fund Balance - December 31 -$ -$ -$ -$ -$ -$
The City’s debt consists of general obligation tax increment refinancing bonds.
The City defeased (Called for redemption) the original 1998 bond issue in 2005 and issued
refunding bonds in 2004. The City currently does not have any plans to issue additional debt.
Bond Rating:
All bonds issued by the City are assigned ratings by Standard and Poor’s. The City maintains an
“AA+” rating from Standard & Poor’s and Fitch for general obligation debt.
Debt Limitations:
All Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory
“net debt” limitations under the provisions of Minnesota Statues, Section 475.53. Under this
provision, the legal debt limit is 3.0% of the assessor’s market value of the municipalities’ tax
base. Bond issues covered by this limit are those financed by property taxes unless at least 20%
of the annual debt service costs are financed by special assessments or tax increments. At
present the City has no bond issue that is subject to the debt limit. The City’s current legal debt
limit and debt margin is as follows:
59
Legal Debt Limit (3% of Estimated Market Value) $35,201,928
Less: Outstanding Debt Subject to Limit $ 0
Legal Debt margin as of January 1, 2017 $35,201,928
Service Levels:
2015 2016 2017 2018
Actual Actual Estimate Budget
Bond Rating AA+ AA+ AA+ AA+
Dec. 31 Debt Outstanding
($’s in thousands) $0 $0 $0 $0
Net Debt Per Capita $0 $0 $0 $0
Bonds Payable:
60
G.O. TAX INCREMENT BONDS OF 1998A
Function: Debt Service
Supervisor: Director of Finance and Administrative Services
Fund#: 325
Activity#: 46300
Activity Scope
Issuance of $3,100,000 General Obligation Tax Increment Bonds dated March 1, 1998 were to
finance various public improvements within TIF District No. 2. The improvements were
generally the relocated 14th Street project and the Round Lake Road intersection improvements
project. The seventeen year bonds matured on February 1, 2015. The City defeased these bonds
in 2005 and issued refunding bonds in 2004. This significantly reduced the interest cost over the
life of the bonds.
Objectives
N/A
Issues
N/A
Measurable Workload Data
N/A
Budget Commentary
The City’s outstanding debt has been fully repaid as of 2015, no further expenditures in this fund
are expected for 2018.
61
Budget Summary
Function: Debt Service Department: GO Tax Increment Bonds of 1998A
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Interest Income - - - - - - -
Transfer 284,900 - - - - - 0.00%
Total Revenues 284,900$ -$ -$ -$ -$ -$ 0.00%
Expenditures
Bond Principal 280,000 - - - - - 0.00%
Bond Interest 4,900 - - - - - 0.00%
Fiscal Agents' Fees - - - - - - 0.00%
Total Expenditures 284,900$ -$ -$ -$ -$ -$ -$
Fund Balance - January 1 - - - - - -
Excess Revenue Over Expenditures - - - - - -
Fund Balance - December 31 -$ -$ -$ -$ -$ -$
62
Capital Projects Funds Summary
63
CAPITAL PROJECT FUNDS
Description:
The Capital Project Funds account for the financial resources and appropriations of constructing
and replacing the City’s infrastructure, including streets and City buildings or facilities, except
those financed by Enterprise Funds. Capital project funds use the modified accrual basis of
accounting; however, the cash basis of accounting will be used for budgetary purposes only. The
cash basis is used for budgeting to ensure that sufficient cash will be available to make all
required payments.
Budget Issues
The City of Arden Hills uses a pay-as-you go philosophy for most capital improvements. The
major issue the City deals with is finding adequate funding resources for the various projects.
Budget Commentary
The active and proposed projects for 2018 include:
Playground Structure Replacement
Gateway signs
Lake Johanna Fire Department Equipment
Indian Oaks PMP
County Road E2 Trail
Some of these project costs for 2018 include feasibility studies for future projects, Pavement
Management Program (PMP) costs to preserve streets and infrastructure. These projects have a
number of funding sources including special assessments, grants, the Water Fund, Sanitary
Sewer Fund, and Surface Water Management Fund. At this time the City does not anticipate
issuing debt to finance these projects.
64
CAPITAL PROJECTS FUNDS SUMMARY
Actual Actual Budget Amended YTD Preliminary % Change
FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Operating Revenue
Equipment, Bldg & Replacement -$ -$ -$ -$ -$ -$ 0.00%
Public Safety Capital 28,326 25,690 30,000 30,000 16,012 29,000 -3.33%
Park Fund 51,360 - - - - - 0.00%
TCAAP Capital 1,701 148 - - - - 0.00%
Capital Improvement Fund (PIR) 2,440,768 739,102 1,105,000 1,105,000 292,760 1,020,361 -7.66%
Total Operating Revenues 2,522,155 764,940 1,135,000 1,135,000 308,772 1,049,361 -7.55%
Other Financing Sources
Equipment, Bldg & Replacement 290,030 299,201 280,765 280,765 50,000 350,000 24.66%
Public Safety Capital - - - - - 50,000 0.00%
Park Fund - - - - - - 0.00%
TCAAP Capital - - - - - - 0.00%
Capital Improvement Fund (PIR) - 665,121 200,000 200,000 200,000 200,000 0.00%
Total Other Financing Sources 290,030 964,322 480,765 480,765 250,000 600,000 24.80%
Total Revenues 2,812,185$ 1,729,262$ 1,615,765$ 1,615,765$ 558,772$ 1,649,361$ 2.08%
Expenditures
Equipment, Bldg & Replacement 407,017$ 155,798$ 700,000$ 700,000$ 196,157$ 473,500$ -32.36%
Public Safety Capital 52,935 47,880 248,063 248,063 16,575 70,858 -71.44%
Park Fund - - - - - - 0.00%
TCAAP Capital 54,894 136,307 - - - - 0.00%
Capital Improvement Fund (PIR) 5,791,479 631,073 1,495,000 1,495,000 54,500 4,146,000 177.32%
Total Expenditures 6,306,325 971,057 2,443,063 2,443,063 267,232 4,690,358 91.99%
Other Finance Uses
Equipment, Bldg & Replacement - - - - - - 0.00%
Public Safety Capital - - - - - - 0.00%
Park Fund - - - - - - 0.00%
TCAAP Capital 15,000 15,000 15,000 15,000 - 15,000 0.00%
Capital Improvement Fund (PIR) - - - - - - 0.00%
Total Other Financing Uses 15,000 15,000 15,000 15,000 - 15,000 0.00%
Total Expenditures 6,321,325$ 986,057$ 2,458,063$ 2,458,063$ 267,232$ 4,705,358$ 91.43%
Fund Balance - January 1 7,042,717 3,533,577 4,276,782 4,276,782 4,276,782 3,434,484
Excess Revenue Over Expenditure (3,509,140) 743,205 (842,298) (842,298) 291,540 (3,055,997)
Fund Balance - December 31 3,533,577$ 4,276,782$ 3,434,484$ 3,434,484$ 4,568,322$ 378,487$
65
PERMANENT IMPROVEMENT REVOLVING FUND (PIR)
Function: Public Works
Supervisor: Director of Finance and Administrative Services
Fund#: 411
Activity#: N/A
Activity Scope
This fund was established to temporarily finance pavement management projects being partially
financed by special assessments or for high cost improvements for which bonds have not been
issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement
Fund, and Capital Improvements Fund were consolidated into the PIR Fund.
Objectives
1. To maintain the City’s streets and roadways.
2. To maintain City infrastructure.
Issues
1. Finding adequate funding resources for the various projects.
Measurable Workload Data
N/A
Budget Commentary
The 2018 projects are listed in the proposed five-year capital improvement plan. (All
expenditures are reclassified as capital outlay, but actual show in categories such as Engineering,
etc. on the budget below.)
66
Budget Summary
Function: Public Works Department: PIR
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Special Assessments 907,648 372,084 400,000 400,000 143,600 400,000 0.00%
Miscellaneous 266,874 102,657 705,000 705,000 149,160 620,361 -12.01%
Transfer - 665,121 200,000 200,000 200,000 200,000 0.00%
Department Total 2,440,768$ 1,404,223$ 1,305,000$ 1,305,000$ 492,760$ 1,220,361$ -6.49%
Expenditures
Total Materials and Supplies 223 - - - 939 - 0.00%
Other Services and Charges 1,175,143 516,635 - - 44,183 - 0.00%
Capital Outlay 4,616,113 114,438 1,495,000 1,495,000 9,378 4,146,000 177.32%
Department Total 5,791,479$ 631,073$ 1,495,000$ 1,495,000$ 54,500$ 4,146,000$ 177.32%
Fund Balance - January 1 7,090,959 3,740,248 4,513,398 4,513,398 4,513,398 4,323,398
Excess Revenue Over Expenditure (3,350,711) 773,150 (190,000) (190,000) 438,260 (2,925,639)
Fund Balance - December 31 3,740,248$ 4,513,398$ 4,323,398$ 4,323,398$ 4,951,658$ 1,397,759$
67
PUBLIC SAFETY CAPITAL EQUIPMENT
Function: Public Safety
Supervisor: Director of Finance and Administrative Services
Fund#: 412
Activity#: 48120
Activity Scope
This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund
public safety capital equipment requirements. This use of the fund would level future levy
spikes caused by acquisition of costly specialized police and fire capital requirements. Arden
Hills pays for a portion (24.5%) of Lake Johanna Fire Department equipment according to a
formula which has been updated for 2017, with the balance funded by the other member cities of
Shoreview and North Oaks.
In 2012, the Community Services Fund was folded into this fund as it is the primary funding
source. This change was necessitated by new GASB standards. The revenues are from the
required 10% contribution of net profit from charitable gambling organizations operating within
the City.
Objectives
1. Provide adequate equipment to insure public safety for the residents of Arden Hills.
Issues
1. Budget constraints.
2. Arden Hills is only one member on each of the joint powers boards. Decisions are not
always made on what Arden Hills sees as important, but rather the group as a whole.
3. Due to the current economy, revenues may be impacted.
Measurable Workload Data
N/A
Budget Commentary
Expenditures have decreased 71.44% based on the numbers provided by LJFD. A transfer has
been established in this fund per staff recommendation.
68
Budget Summary
Function: Public Safety Department: Public Safety Capital Equipment
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenue
Total Miscellaneous 28,326 25,690 30,000 30,000 16,012 29,000 -3.33%
Transfer - - - - - 50,000 0.00%
Total Revenues 28,326$ 25,690$ 30,000$ 30,000$ 16,012$ 79,000$ 163.33%
Expenditures
Capital Outlay 52,935 47,880 248,063 248,063 16,575 70,858 -71.44%
Department Total 52,935$ 47,880$ 248,063$ 248,063$ 16,575$ 70,858$ -71.44%
Fund Balance - January 1 180,358 155,749 133,559 133,559 133,559 (84,504)
Excess Revenue Over Expenditure (24,609) (22,190) (218,063) (218,063) (563) 8,142
Fund Balance - December 31 155,749$ 133,559$ (84,504)$ (84,504)$ 132,997$ (76,362)$
69
PARKS FUND
Function: Parks and Recreation
Supervisor: Park and Recreation Manager
Fund#: 409
Activity#: 45200
Activity Scope
This Fund was established for park/trail acquisition and development. Revenue for the Parks
Fund comes from developer park dedication fees, contributions, state grants, and investment
income. For the past few years, no new funds have been contributed to this fund. As a result of
the lack of new revenue, the balance in this fund is declining and currently at a negative balance.
This balance will be replenished either through new park dedication fees or a transfer from the
Permanent Revolving Fund.
Objectives
1. Playground Structure Replacement
2. Mounds View High School Trail Connection
3. Implementation of a Park Bench program.
Issues
1. Securing funding for improvements.
2. Adhering to grant requirements and local match.
3. Budget restraints.
Measurable Workload Data
None developed at this time.
Budget Commentary
There is no budget for this fund in 2018.
70
Budget Summary
Function: Parks and Recreation Department: Park Fund
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Intergovernmental - - - - - - 0.00%
Miscellaneous 51,360 - - - - - 0.00%
Other Financing Sources - - - - - - 0.00%
Total Revenues 51,360$ -$ -$ -$ -$ -$ 0.00%
Expenditures
Other Services and Charges - - - - - - 0.00%
Capital Outlay - - - - - - 0.00%
Total Expenditures -$ -$ -$ -$ -$ -$ 0.00%
Fund Balance - January 1 (87,376) (36,016) (36,016) (36,016) (36,016) (36,016)
Excess Revenue Over Expenditure 51,360 - - - - -
Fund Balance - December 31 (36,016)$ (36,016)$ (36,016)$ (36,016)$ (36,016)$ (36,016)$
71
EQUIPMENT, BUILDING, AND REPLACEMENT
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 408
Activity#: N/A
Activity Scope
This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment
replacement, building improvements, office equipment, and technology improvements. This use
of the fund would level future levy spikes caused by acquisition of costly capital expenditures.
A one-time transfer of $500,000 was done in 2008 from the General Fund to establish the
reserve. Annual transfers from the General Fund and Enterprise Funds provide on-going
revenues in addition to interest income.
Objectives
1. Provide adequate equipment to insure operations and services for the residents of Arden
Hills.
Issues
1. Budget constraints.
Measurable Workload Data
None developed at this time.
Budget Commentary
Anticipated 2018 expenses included the replacement or addition of an asphalt paver, Easement
Sewer Cleaning Machine, and other equipment (see CIP). Other expenditures are technology
related (Springbrook software, voting equipment and miscellaneous technology).
72
Budget Summary
Function: General Government Department: Equipment Building and Replacement
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Transfers 290,030 299,201 280,765 280,765 50,000 350,000 24.66%
Department Total 290,030$ 299,201$ 280,765$ 280,765$ 50,000$ 350,000$ 24.66%
Expenditures
Capital Outlay 407,017 155,798 700,000 700,000 196,157 473,500 -32.36%
Department Total 407,017$ 155,798$ 700,000$ 700,000$ 196,157$ 473,500$ -32.36%
Fund Balance - January 1 (63,517) (180,504) (37,101) (37,101) (37,101) (456,336)
Excess Revenue Over Expenditure (116,987) 143,403 (419,235) (419,235) (146,157) (123,500)
Fund Balance - December 31 (180,504)$ (37,101)$ (456,336)$ (456,336)$ (183,258)$ (579,836)$
73
TCAAP CAPITAL FUND
Function: General Government
Supervisor: City Administrator/Community Development Director
Fund#: 413
Activity#: N/A
Activity Scope
This department was established to account for revenue and expenditure activity related to the
City comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site
as it relates to infrastructure and re-use.
Objectives
1. Coordination of the TCAAP redevelopment planning activities while continuing to meet
the needs of the City of Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities/players.
Measurable Workload Data
None developed at this time.
Budget Commentary
Since the City’s private development partner pulled out of the project in April of 2009, Ramsey
County purchased the property and established a Joint Development Authority (JDA) with the
City. Revenues and expenditures are for City costs and are not known at this time, except for
$15,000 in interest payable to the PIR Fund.
A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure
development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013
from the PIR to be paid back as the property develops.
74
Budget Summary
Function: TCAAP Department: TCAAP Capital
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenue
Intergovmental - - - - - - 0.00%
Miscellaneous 1,701 148 - - - - 0.00%
Transfer - - - - - - 0.00%
Total Revenues 1,701$ 148$ -$ -$ -$ -$ 0.00%
Expenditures
Other Services and Charges 54,894 5,650 - - - - 0.00%
Other Financing Sources 15,000 15,000 15,000 15,000 - 15,000 0.00%
Department Total 69,894$ 151,307$ 15,000$ 15,000$ -$ 15,000$ 0.00%
Fund Balance - January 1 74,861 6,668 (144,491) (144,491) (144,491) (159,491)
Excess Revenue Over Expenditure (68,193) (151,159) (15,000) (15,000) - (15,000)
Fund Balance - December 31 6,668$ (144,491)$ (159,491)$ (159,491)$ (144,491)$ (174,491)$
75
Enterprise Funds Summary
76
ENTERPRISE FUNDS
Description
An Enterprise Fund is a fund established to finance and account for the acquisition, operation,
and maintenance of governmental facilities and services, which are entirely or predominantly
self-supporting by user charges. The City operates four Enterprise Funds. The accrual basis of
accounting is used for these funds. However, capital outlay items are recorded as expenses.
These pages are a summary of the Enterprise Funds.
Budget Issues
See the individual funds for the various budget issues facing each fund.
Budget Summary
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes - - - - - - 0.00%
Licenses and Permits 7,883 3,572 5,500 5,500 1,130 5,500 0.00%
Intergovernmental 124,228 84,441 20,000 20,000 66,118 20,000 0.00%
Special Assessment 3,757 6,280 2,600 2,600 33,302 2,200 -15.38%
Miscellaneous 43,971 29,472 52,500 52,500 46,002 36,500 -30.48%
Charges for Services 4,846,818 5,080,130 6,165,769 6,165,769 1,085,844 4,868,400 -21.04%
Total Revenues 5,026,658 5,203,896 6,246,369 6,246,369 1,232,395 4,932,600 -21.03%
Expenditures
Personal Services 861,712 874,139 895,580 895,580 407,181 852,460 -4.81%
Materials and Supplies 69,364 20,751 40,950 40,950 10,125 38,000 -7.20%
Other Services and Charges 3,189,236 3,061,950 3,443,155 3,443,175 1,044,298 3,543,798 2.92%
Capital Outlay - - 5,180,000 5,180,000 (9,176) 2,975,000 -42.57%
Transfers 230,765 230,765 230,765 230,765 - 300,000 30.00%
Total Expenditures 4,351,077 4,187,604 9,790,450 9,790,470 1,452,429 7,709,258 -21.26%
Fund Balance - January 1 15,730,339 16,405,920 17,422,211 17,422,211 17,422,211 13,878,111
Excess Revenue Over Expenditures 675,581 1,016,292 (3,544,081) (3,544,101) (220,035) (2,776,658)
Fund Balance - December 31 16,405,920$ 17,422,211$ 13,878,131$ 13,878,111$ 17,202,177$ 11,101,453$
Balance Without Capital Outlay 16,405,920$ 17,422,211$ 19,058,131$ 19,058,111$ 17,193,001$ 14,076,453$
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance – these balances include capital outlay for budget purposes.)
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WATER UTILITY
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 601
Activity#: 49440
Activity Scope
The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City
maintains its own water distribution system. Water is purchased from the City of Roseville, who
in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering
devices are also maintained to account for usage.
Objectives
1. Provide a safe and reliable water system for the users.
2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers.
Issues
1. Staff time demands on many projects
2. Aging water system.
3. Increased State and Federal regulations
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 rate increase is 2% and the overall revenue change budgeted in the fund for 2018 is
a decrease of 6.12% over 2017. This is due to updated water usage estimates.
The 2018 operating budget is a decrease of 2.60% from the previous year’s budget and an
decrease of 22.23% overall with capital outlay. Currently, capital expenditures relating to water
tower repainting, upgrading a booster station, and watermain replacement. An operating transfer
has also been budgeted to the Equipment, Building, and Replacement Fund which has been
revised and updated.
79
Budget Summary
Function: Public Works Department: Water Utility
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Licenses and Permits 5,562 2,772 3,500 3,500 515 3,500 0.00%
Intergovernmental - 984 - - - - 0.00%
Special Assessment 1,449 2,901 2,000 2,000 13,670 2,000 0.00%
Miscellaneous 26,075 13,046 25,000 25,000 23,315 20,000 -20.00%
Charges for Services 2,090,374 2,159,367 2,298,868 2,298,868 440,686 2,161,400 -5.98%
Total Revenues 2,123,459 2,179,070 2,329,368 2,329,368 478,186 2,186,900 -6.12%
Expenditures
Total Personal Services 285,617 287,348 296,698 296,698 132,697 284,568 -4.09%
Total Materials and Supplies 30,418 15,872 35,700 35,700 9,974 30,500 -14.57%
Other Services and Charges 1,487,368 1,530,246 1,706,783 1,706,783 293,510 1,669,998 -2.16%
Capital Outlay - - 3,370,000 3,370,000 - 2,175,000 -35.46%
Transfers 68,396 68,396 68,396 68,396 - 100,000 46.21%
Total Expenditures 1,871,799 1,901,862 5,477,577 5,477,577 436,181 4,260,066 -22.23%
Fund Balance - January 1 7,069,070 7,320,730 7,597,938 7,597,938 7,597,938 4,449,729
Excess Revenue Over Expenditures 251,660 277,209 (3,148,209) (3,148,209) 42,005 (2,073,166)
Fund Balance - December 31 7,320,730$ 7,597,938$ 4,449,729$ 4,449,729$ 7,639,943$ 2,376,563$
Balance Without Capital Outlay 7,320,730$ 7,597,938$ 7,819,729$ 7,819,729$ 7,639,943$ 4,551,563$
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance – these balances include capital outlay for budget purposes.)
80
SANITARY SEWER UTILITY
Department: Public Works
Supervisor: Public Works Superintendent
Fund#: 602
Activity#: 49490
Activity Scope
The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The
maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public
Works Department. The maintenance program involves inspections, flushing and cleaning of
sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan
Council’s system to be treated.
Objectives
1. Work to eliminate inflow and infiltration from the sanitary sewer system.
2. Maintain the sanitary sewer system so as to provide dependable service for the users.
Issues
1. Ground water inflow and infiltration problems
2. Aging system
Measurable Workload Data
None developed at this time.
Budget Commentary
The 2018 rate increase is 2%, the overall revenue budgeted for 2018 is a decrease of 42.03%
over 2017. This decrease is due to updated sewer usage estimates and revised TCAAP
scheduling.
The 2018 operating budget is an increase of 3.0% from the previous year’s budget and an overall
decrease of 37.91% with Capital Outlay. Capital Outlay costs for 2018 are related to
sewerlining. An operating transfer has also been budgeted to the Equipment, Building, and
Replacement Fund which has been revised and updated.
81
Budget Summary
Function: Public Works Department: Sanitary Sewer Utility
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Licenses and Permits 2,322 800 2,000 2,000 615 2,000 0.00%
Special Assessments 1,649 1,790 400 400 16,673 - -100.00%
Miscellaneous 577 - - - 196 - 0.00%
Charges for Services 1,851,831 1,986,476 3,024,814 3,024,814 436,628 1,753,000 -42.05%
Total Revenues 1,856,379 2,049,444 3,027,214 3,027,214 454,113 1,755,000 -42.03%
Expenditures
Total Personal Services 348,043 358,231 352,963 352,963 169,245 351,767 -0.34%
Total Materials and Supplies 27,070 3,962 3,500 3,500 151 2,500 -28.57%
Other Services and Charges 1,212,695 1,151,029 1,312,885 1,312,885 664,136 1,366,107 4.05%
Capital Outlay - - 1,610,000 1,610,000 (9,176) 250,000 -84.47%
Transfers 96,870 96,870 96,870 96,870 - 126,000 30.07%
Total Expenditures 1,684,678 1,610,091 3,376,218 3,376,218 824,357 2,096,374 -37.91%
Fund Balance - January 1 5,234,628 5,406,329 5,845,682 5,845,682 5,845,682 5,496,679
Excess Revenue Over Expenditures 171,701 439,353 (349,004) (349,004) (370,244) (341,374)
Fund Balance - December 31 5,406,329 5,845,682 5,496,679 5,496,679 5,475,438 5,155,305
Balance Without Capital Outlay 5,406,329 5,845,682 7,106,679 7,106,679 5,466,263 5,405,305
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance – these balances include Capital Outlay for budget purposes.)
82
RECYCLING PROGRAM
Function: General Government
Supervisor: City Planner
Fund#: 603
Activity#: 49520
Activity Scope
The City contracts with a private company to pick up recycling for residents within the City.
The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist
with funding the residential curbside recycling program. The County Department of Property
Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey
County then collects the fees and distributes them to the City with the July and December tax
settlements. Charges for recycling costs to residents include all costs associated with recycling
including the cooperative spring and fall joint cleanup day effort with the City of Shoreview.
Objectives
1. Provide efficient and cost effective recycling for the residents of Arden Hills.
Issues
1. Budget constraints.
Measurable Workload Data
None developed at this time.
Budget Commentary
The revenue budget for 2018 is decreasing by 0.77%. Revenues are expected to closely match
expenses.
The 2018 operating budget is an increase of 4.54% from the previous year’s budget. The
changes are primarily due to personnel costs and increasing recycling costs.
83
Budget Summary
Function: General Government Department: Recycling
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Intergovernmental 124,228 23,439 20,000 20,000 66,118 20,000 0.00%
Special Assessments 458 441 - - 353 - 0.00%
Miscellaneous 7,582 12,564 12,500 12,500 12,181 11,500 -8.00%
Charges for Services 122,314 123,392 130,260 130,260 - 130,000 -0.20%
Total Revenues 254,582$ 159,836$ 162,760$ 162,760$ 78,652$ 161,500$ -0.77%
Expenditures
Total Personal Services 19,151 17,274 20,081 20,081 7,717 15,925 -20.70%
Other Services and Charges 220,573 123,914 132,060 132,060 47,021 143,129 8.38%
Total Expenditures 239,724$ 141,188$ 152,141$ 152,141$ 54,738$ 159,054$ 4.54%
Fund Balance - January 1 68,911 83,768 102,416 102,416 102,416 113,035
Excess Revenue Over Expenditures 14,857 18,648 10,619 10,619 23,914 2,446
Fund Balance - December 31 83,768$ 102,416$ 113,035$ 113,035$ 126,330$ 115,481$
84
SURFACE WATER MANAGEMENT UTILITY
Function: Public Works
Supervisor: Public Works Superintendent
Fund#: 604
Activity#: 49550
Function
The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the
City. The function of the Surface Water Management (SWM) utility is the collection, treatment
and disposition of storm water as well as the maintenance of the storm sewers. The current fee
structure is based upon zoning classification and parcel acreage. Collection of these fees is done
through the utility billing process.
Objectives
1. Maintain the storm water system including pipes and ponds in an appropriate manner.
2. Continue to make environmental improvements to the surface water system whenever
cost-effectively possible.
Issues
1. Budget constraints.
2. Increased State and Federal regulations.
Measurable Workload Data
None developed at this time.
Budget Commentary
The rate increase for 2018 is 3%. The overall revenue increase for the fund is 14.05% over
2017. This is due to revised estimates for surface water usage.
The 2018 operating budget is an increase of 9.77% from the previous year’s budget and an
increase of 52.16% overall with Capital Outlay. The capital outlay budgeted for in 2018
includes a storm water project and the 2018 PMP. An operating transfer has also been budgeted
to the Equipment, Building, and Replacement Fund which has been revised and updated.
85
Budget Summary
Function: Public Works Department: Surface Water Management
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Taxes - - - - - - 0.00%
Intergovernmental - 770 - - - - 0.00%
Special Assessments 202 1,148 200 200 2,605 200.00 0.00%
Miscellaneous 9,737 3,862 15,000 15,000 10,310 5,000.00 -66.67%
Charges for Services 782,299 810,896 711,827 711,827 208,529 824,000.00 15.76%
Total Revenues 792,238$ 816,675$ 727,027$ 727,027$ 221,444$ 829,200.00 14.05%
Expenditures
Total Personal Services 208,901 211,285 225,838 225,838 97,522 200,200.00 -11.35%
Total Materials and Supplies 11,875 918 1,750 1,750 - 5,000.00 185.71%
Other Services and Charges 268,600 256,762 291,427 291,447 39,631 364,564.00 25.09%
Capital Outlay - - 200,000 200,000 - 550,000.00 175.00%
Transfers 65,499.00 65,499.00 65,499 65,499 - 74,000.00 12.98%
Total Expenditures 554,876$ 534,464$ 784,514$ 784,534$ 137,154$ 1,193,764.00 52.16%
Fund Balance - January 1 3,357,730 3,595,092 3,877,304 3,877,304 3,877,304 3,819,797
Excess Revenue Over Expenditures 237,362 282,212 (57,487) (57,507) 84,291 (364,564)
Fund Balance - December 31 3,595,092$ 3,877,304$ 3,819,817$ 3,819,797$ 3,961,595$ 3,455,233$
Balance Without Capital Outlay 3,595,092$ 3,877,304$ 4,019,817$ 4,019,797$ 3,961,595$ 4,005,233$
(Note: Capital Outlays are reclassified as Assets thus having no effect on the Net Assets or Fund
Balance – these balances include Capital Outlay for budget purposes.)
86
Internal Service Fund Summary
87
INTERNAL SERVICE FUNDS
Description
An Internal Service Fund is a fund established to finance and account for the acquisition,
operation, and maintenance of governmental facilities and services, which are entirely or
predominantly self-supporting by user charges. The City operates four Internal Service Funds.
The accrual basis of accounting is used for these funds. However, Capital Outlay items are
recorded as expenses. These pages are a summary of the Internal Service Funds.
Budget Issues
See the individual funds for the various budget issues facing each fund.
Budget Summary
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenue
Charges for Services 824,614 698,376 980,868 980,868 307,848 932,474 -4.93%
Micellaneous 70,578 29,349 25,290 25,290 7,537 25,290 0.00%
Total Revenues 895,192$ 727,725$ 1,006,158$ 1,006,158$ 315,384$ 957,764$ -4.81%
Expenditures
Personal Services 163,106 110,206 182,761 182,761 15,053 28,725 -84.28%
Materials and Supplies 119,751 85,616 142,120 142,120 59,489 148,000 4.14%
Other Services and Charges 596,140 583,810 673,404 673,404 386,854 769,256 14.23%
Capital Outlay - (63) - - - - 0.00%
Total Expenditures 878,998$ 779,632$ 998,285$ 998,285$ 461,396$ 945,981$ -5.24%
Fund Balance - January 1 462,759 478,953 427,046 427,046 427,046 434,919
Excess Revenue Over Expenditure 16,194 (51,907) 7,873 7,873 (146,012) 11,783
Fund Balance - December 31 478,953 427,046 434,919 434,919 281,034 446,702
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89
RISK MANAGEMENT
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 725
Activity#: 49800
Activity Scope
This Fund was established to pool dividends received from the League of Minnesota Cities for
positive claims experience. This fund tracks dividend revenues and deductible costs for claims.
The goal of this fund is to build a fund balance that would allow the City to increase deductible
limits in order to reduce premium costs. Dividends received from the health insurance Co-op are
also deposited in this fund to use for employee wellness activities and to supplement the City’s
contribution to health/dental insurance.
Objectives
1. Cover deductible costs on claims.
2. Establish employee Wellness programs to minimize health insurance costs.
Issues
1. Maintain the proper level of insurance coverage and deductibles to assure the best
possible coverage at the lowest possible cost.
Measurable Workload Data
None developed at this time.
Budget Commentary
The insurance dividend was budgeted as a conservative amount for 2018. As insurance rates are
updated, revenues and expenditures will be adjusted to reflect updated changes.
90
Budget Summary
General Government Department:Risk Management
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Charges for Services 321,861 319,501 404,810 404,810 136,850 380,369 -6.04%
Miscellaneous 69,035 27,719 25,290 25,290 5,973 25,290 0.00%
Total Revenues 390,896$ 347,220$ 430,100$ 430,100$ 142,824$ 405,659$ -5.68%
Expenditures
Personal Services 10,205 8,433 14,873 14,873 4,425 8,625 -42.01%
Materials and Supplies - 205 - - - - 0.00%
Other Services and Charges 367,381 378,417 407,357 407,357 227,673 394,220 -3.22%
Total Expenditures 377,586$ 387,054$ 422,230$ 422,230$ 232,097$ 402,845$ -4.59%
Fund Balance - January 1 433,805 447,115 407,281 407,281 407,281 415,151
Excess Revenue Over Expenditure 13,310 (39,834) 7,870 7,870 (89,274) 2,814
Fund Balance - December 31 447,115 407,281 415,151 415,151 318,007 417,965
91
ENGINEERING
Function: General Government
Supervisor: Public Works Director
Fund#: 726
Activity#: 49600
Activity Scope
The Engineering Fund is a self-sustaining fund, or internal service fund of the City. The
Assistant Engineer performs work on various City projects, reviews development plans,
represents the City at various meetings on projects which are County or State led. Detailed
records are kept of time and the costs are charged out to various projects, escrow accounts or
City departments.
Objectives
1. Provide Engineering services to the City.
2. Look out for the City’s best interests in projects involving multiple jurisdictions.
3. Provide review of new developments and projects.
Issues
1. Provide cost effective services vs. using an independent contractor.
Measurable Workload Data
None developed at this time.
Budget Commentary
This was a new department in 2012. Previously City Engineer services were provided by the
City of Roseville. The budgeted costs in this department are comparable to the engineering
contract the City previously held with Roseville. The costs are charged back to the other funds
based on usage per fund, as was previously done when contracting with Roseville. The major
increase is primarily salary and benefits and technology charges.
92
Budget Summary
Public Works Department: Engineering
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Charges for Services 157,650 104,888 154,764 154,764 - 154,764 0.00%
Miscellaneous 1,543 1,543 - - 1,442 - 0.00%
Total Revenues 159,193$ 106,430$ 154,764$ 154,764$ 1,442$ 154,764$ 0.00%
Expenditures
Personal Services 128,674 87,918 136,863 136,863 3,058 4,600 -96.64%
Materials and Supplies - - - - - - 0.00%
Other Services and Charges 6,901 17,599 17,898 17,898 27,380 126,261 605.45%
Captial Outlay - - - - - - 0.00%
Total Expenditures 135,575$ 105,518$ 154,761$ 154,761$ 30,438$ 130,861$ -15.44%
Fund Balance - January 1 43,065 66,682 67,595 67,595 67,595 67,598
Excess Revenue Over Expenditure 23,617 913 3 3 (28,996) 23,903
Fund Balance - December 31 66,682 67,595 67,598 67,598 38,599 91,501
93
CENTRAL GARAGE & EQUIPMENT
Function: General Government
Supervisor: Public Works Superintendent
Fund#: 727
Activity#: 49700
Activity Scope
The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the
City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and
Surface Water Management. All costs are compiled in this fund and charged out to the
departments based on usage.
Objectives
1. Maintain cost effective control of multi-purpose department.
2. Manage costs involving multiple departments.
Issues
1. Aging equipment.
2. Balance the Public Works Department needs with available funds.
3. Managing an effective cost allocation structure.
Measurable Workload Data
None developed at this time.
Budget Commentary
This was a new department in 2013. Previously these services were split into all five public
works departments, Streets, Parks, Water, Sanitary Sewer, and Surface Water Management.
Setting up one fund to manage these costs is more effective and will save administrative time.
The total impact is the same as if budgeting these costs across each individual fund. The major
increase to this fund is salary and benefits.
94
Budget Summary
Public Works Department: Central Garage & Equipment
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenues
Charges for Services 180,997 137,833 231,341 231,341 97,632 231,341 0.00%
Miscellaneous - 87 - - 122 - 0.00%
Total Revenues 180,997$ 137,920$ 231,341$ 231,341$ 97,753$ 231,341$ 0.00%
Expenditures
Personal Services 17,929 7,596 19,880 19,880 4,170 9,900 -50.20%
Materials and Supplies 113,257 74,306 142,120 142,120 57,656 148,000 4.14%
Other Services and Charges 53,180 58,695 69,341 69,341 35,765 86,788 25.16%
Captial Outlay - - - - - - 0.00%
Total Expenditures 184,366$ 140,597$ 231,341$ 231,341$ 97,591$ 244,688$ 5.77%
Fund Balance - January 1 (14,605) (17,975) (20,651) (20,651) (20,651) (20,651)
Excess Revenue Over Expenditure (3,370) (2,677) - - 162 (13,347)
Fund Balance - December 31 (17,975) (20,651) (20,651) (20,651) (20,489) (33,998)
95
TECHNOLOGY
Function: General Government
Supervisor: Director of Finance and Administrative Services
Fund#: 728
Activity#: 49900
Activity Scope
The Technology Fund is a self-sustaining fund, or internal service fund of the City. All
departments use technology. All costs are compiled in this fund and charged out to the
departments based on usage.
Objectives
1. Maintain cost effective control of multi-purpose department.
2. Manage costs involving multiple departments.
Issues
1. Aging equipment.
2. Balance department needs with available funds.
3. Managing an effective cost allocation structure.
Measurable Workload Data
None developed at this time.
Budget Commentary
This was a new department in 2013. Previously these services were split into all departments.
Setting up one fund to manage these costs is more effective and will save administrative time.
The total impact is the same as if budgeting these costs across each individual fund.
96
Budget Summary
General Government Department: Technology
Appropriation Detail
Actual Actual Budget Amended YTD Preliminary % Change
Activity FY 2015 FY 2016 FY 2017 FY2017 06/30/2017 FY 2018 17 vs 18
Revenue
Charges for Services 164,107 136,154 189,953 189,953 73,366 166,000 -12.61%
Miscellaneous - - - - - - 0.00%
Operating Revenues 164,107$ 136,154$ 189,953$ 189,953$ 73,366$ 166,000$ -12.61%
Expenditures
Personal Services 6,298 6,259 11,145 11,145 3,400 5,600 -49.75%
Materials and Supplies 6,494 11,105 - - 1,834 - 0.00%
Other Services and Charges 168,678 129,099 178,808 178,808 96,037 161,987 -9.41%
Captial Outlay - (63) - - - - 0.00%
Total Expenditures 181,471$ 146,400$ 189,953$ 189,953$ 101,270$ 167,587$ -11.77%
Fund Balance - January 1 494.00 (16,870) (27,116) (27,116) (27,116) (27,116)
Excess Revenue Over Expenditure (17,364) (10,246) - - (27,905) (1,587)
Fund Balance - December 31 (16,870) (27,116) (27,116) (27,116) 789 (25,529)
97
Staffing
The following chart shows the staffing comparison by department for the City of Arden Hills in
full-time equivalents.
Full-time Equivalents for full time employees are calculated by taking the total number of hours
worked (up to 2080) divided by 2080. Seasonal and Interns are calculated by adding up total
hours each employee worked based on department the n dividing by 2080.
2015 2016 2017 2017 2018
Actual Actual Adopted Projected Proposed
Administration
Administrator 1.00 1.00 1.00 - -
FTE's 1.00 1.00 1.00 - -
Finance & Administrative Services
Finance & Administrative Director 1.00 1.00 1.00 1.00 1.00
Accounting Analyst 1.00 1.00 1.00 1.00 1.00
Finance Analyst 1.00 1.00 1.00 1.00 -
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00
Accounting Clerk 1.00 1.00 1.00 1.00 1.00
Communications Coordinator - - - 0.50 0.50
Office Support Specialist 2.00 1.00 1.00 1.00 1.00
Customer Service Representative 1.00 1.00 1.00 1.00 1.00
FTE's 9.00 8.00 8.00 8.50 7.50
Community Development
Comm. Dev Director 1.00 1.00 1.00 - 1.00
Bldg Official 1.00 1.00 1.00 1.00 1.00
Bldg Inspector 1.00 1.00 1.00 1.00 1.00
City Planner 1.00 1.00 1.00 - -
Senior Planner 1.00 1.00 1.00 1.00 1.00
FTE's 5.00 5.00 5.00 3.00 4.00
Public Works
Public Works Director 1.00 1.00 1.00 - -
Assistant City Engineer 1.00 1.00 1.00 - -
Public Works Superintendent 1.00 1.00 1.00 1.00 1.00
Public Works Foreman - - - - 1.00
Recreation Coordinator 1.00 1.00 1.00 1.00 1.00
Recreation Programmer 1.00 1.00 1.00 1.00 1.00
PW Maint. Workers (8) 8.00 8.00 8.00 8.00 8.00
FTE's 13.00 13.00 13.00 11.00 12.00
Seasonal and Interns
Public Works 1.49 2.06 2.00 2.06 2.00
Parks and Rec. 1.56 2.43 2.00 2.43 2.00
Finance and Admin Intern 0.00 0.00 0.00 0.00 0.00
Engineering Intern 0.50 0.00 0.00 0.00 0.00
Community Development Intern 0.00 0.00 0.00 0.00 0.00
FTE's 3.55 4.49 4 4.49 4
Total FTE's 31.55 31.49 31.00 26.99 27.50
98
In comparison to the chart above, the chart below shows the total number of employees hired to
work for the City, that compose of the FTE’s listed above. Note in 2018 an extra employee was
added to PW Seasonal for rain garden maintenance.
Employee Benefits
The City of Arden Hills has one employee association which represents the Public Works union
employees. All other employees of the City are unrepresented. The current contract expires
December 31, 2017, and a contingency has been set up in the General Fund and Utility Funds.
The assumed salary and benefit increases for budgeting purposes are as follows:
Salary increases throughout the budget include step increases for employees and a 2.50% COLA
for union employees and a 2.50% COLA for non-union employees. The City pays $781.46
toward health insurance premiums and dental.
Health 10.0%
Dental 3.0%
Life 0.0%
Disability 0.0%
All of the above costs are included in the budget as presented.
2015 2016 2017 2018
Actual Actual Adopted Proposed
Full Time Employees 27 25 27 23
Part Time Employees - - - 1
Public Works Seasonal 8 8 8 9
Parks & Recreation Seasonal 36 36 36 36
Interns
Administration - - - -
Community Development - - - -
Engineering 1 - - -
Finance - - - -
Pubic Works - - - -
Total Employees 72 69 71 69
(Count includes all employees that received a pay check at any point in the year)
(Council Members were omitted)
Head Count of Total Number of Employees
99
Employee Compensation
Salaries included in this budget are based on pay grades and steps, the following salaries have
been calculated using the City’s compensation system and the each employee’s classification in
that system.
Mayor $6,100
Councilmember 5,700
Title Total Salary Payable Benefits and Other Expenses
Dir of Finance & Admin Svc s 97,201 24,378
Accounting Analyst 71,804 20,581
Accounting Clerk 64,864 19,544
City Clerk 70,639 20,407
Deputy City Clerk 55,905 18,204
Office Support Specialist 56,875 18,349
Customer Support Specialist 54,415 17,981
Communications Coordinator 27,959 9,285
Community Development Dir 109,401 26,202
Building Official 90,651 23,399
Building Inspector 77,254 21,396
Senior Planner 70,638 20,407
Superintendant of PW 77,057 21,366
PW Foreman 64,164 19,406
PW Maintenance 58,331 18,567
PW Maintenance 58,331 18,567
PW Maintenance 58,331 18,567
PW Maintenance 58,331 18,567
PW Maintenance 58,544 18,599
PW Maintenance 52,788 17,738
PW Maintenance 52,788 17,738
PW Maintenance 47,181 16,900
Recreation Coordinator 64,703 19,519
Recreation Programmer 51,248 17,508
Total Budget
for Full-Time Employees 1,549,400$ 463,175$