HomeMy WebLinkAbout10-16-17-WSAGENDA ITEMS
Introduction Of Dawn Skelly, Communications Coordinator
Dave Perrault, Interim Director of Finance and Administrative Services
MEMO.PDF
Roseville School District Referendum
School Board Members Mike Boguszewski and Kitty Gogins
MEMO.PDF
Council Policies
Mayor Grant
MEMO.PDF
Development Fee And Utility Rate Study
Dave Perrault, Interim Director of Finance and Administrative Services
Stacie Kvilvang, Ehlers
MEMO.PDF
ATTACHMENT A.PDF
State Fair Parking Recap
Sue Polka, Public Works Director/City Engineer
Commander Rich Clark, Ramsey County Sheriff's Department
MEMO.PDF
ATTACHMENT A.PDF
Speed Signs
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
City Council
Work Session Agenda
October 16, 2017
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
1.C.
Documents:
1.D.
Documents:
1.E.
Documents:
1.F.
Documents:
2.
AGENDA ITEMSIntroduction Of Dawn Skelly, Communications CoordinatorDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFRoseville School District ReferendumSchool Board Members Mike Boguszewski and Kitty Gogins MEMO.PDFCouncil PoliciesMayor Grant MEMO.PDFDevelopment Fee And Utility Rate StudyDave Perrault, Interim Director of Finance and Administrative ServicesStacie Kvilvang, Ehlers MEMO.PDFATTACHMENT A.PDF
State Fair Parking Recap
Sue Polka, Public Works Director/City Engineer
Commander Rich Clark, Ramsey County Sheriff's Department
MEMO.PDF
ATTACHMENT A.PDF
Speed Signs
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott City Council Work Session Agenda October 16, 2017 5:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:
1.E.
Documents:
1.F.
Documents:
2.
AGENDA ITEM – 1A
MEMORANDUM
DATE: October 16, 2017
TO: Mayor and City Council
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance and Administrative Services
SUBJECT: Communications Coordinator Introduction
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Discussion
The Communications Coordinator, Dawn Skelly, will be introduced to the City Council at the
worksession. She will be given the opportunity to discuss her background and answer any
questions the Council may have.
Page 1 of 1
DATE: October 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM: William S. Joynes, Sr., City Administrator
SUBJECT: Roseville School District Referendum
An update regarding the Roseville School District’s referendum will be provided at the City
Council meeting by School Board Members Mike Boguszewski and Kitty Gogins.
AGENDA ITEM - 1B
MEMORANDUM
DATE: October 16, 2017
TO: City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Mayor Grant
SUBJECT: Council Policies
There will be a discussion regarding Council Policies at the work session on Monday night.
AGENDA ITEM – 1C
MEMORANDUM
AGENDA ITEM – 1C
MEMORANDUM
DATE: October 16, 2017
TO: Mayor and City Council
William S. Joynes, Sr., City Administrator
FROM: Dave Perrault, Interim Director of Finance and Administrative Services
SUBJECT: Utility Rate Study RFP
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
City Council Should Consider
The City Council may consider putting the Development Fee and Utility Rate Study on the next
City Council meeting for approval.
Background and Discussion
A Development Fee and Utility Rate Study is necessary to ensure the City will recoup its costs in
regards to future capital and operational expenditures City-Wide and specifically to the TCAAP
project. This rate study is being brought forward by Stacie Kvilvang, she will be present to
answer any questions at the work session.
Attachments
Attachment A: Utility Rate Study RFP
Dave Perrault September 25, 2017
Interim Finance Director
City of Arden Hills
1245 Highway 96 W
Arden Hills, MN 55113
Re: Proposal for Utility Rate Study and Development Fee Analysis
Dear Mr. Perrault:
On behalf of Ehlers, I am pleased to present this proposal to provide financial planning services to
the City of Arden Hills. Our experience in public finance, utility rate consulting, and redevelopment
brings the necessary skills and perspectives to deliver the highest quality services. Ehlers proposes
to complete a Development Fee Analysis for TCAAP and a City-wide Utility Rate Study for each
utility fund.
Project Understanding
The purpose of the proposed Development Fee Analysis and Utility Rate Study will be to (i) develop
comprehensive fee structures for Council consideration that will assure development in TCAAP will
cover 100% of the costs of a new water tower, lift station and water booster station , (ii) review
existing utility rates and charges to assure there is adequate revenue to address long -term repair,
replacement and operational costs of the existing sy stem, along with appropriate reserves, if TCAAP
is never developed and (iii) show what affect development within TCAAP will have on long -term
user rates if/when developed .
The proposed Analysis is a long -term financial planning tool to design and project future utility rates
that meet the needs of the City. This includes encompassing the need for capital improvements,
changes in operating expenses, and impacts of existing debt and proposed debt. For the new water
tower, lift station and booster station, it is anticipated that the City will impose area charges that will
be paid when the land is platted for the various developments.
Proposed Scope of Work
The Development Fee Analysis and Utility Rate Study will be conducted in the
following steps.
Step 1: Complete a Review of the TCAAP Master Plan
The Development Fee Analysis will be based on the amount, type, and timing of development
specified in the Master Plan.
Step 2: Complete a Review of the TCAAP Capital Improvement Plan
We will work with the City staff and engineers to refine the total cost s based upon the approved
Master Plan. Furthermore, we will obtain a breakdown of the total costs into different components
of the system. For example, for the sanitary sewer utility, we will work with the eng ineers to break
out the costs and timing of lift stations, trunk lines, and laterals.
Dave Perrault
Proposal for Utility Rate Study and Development Fee Analysis
Page 2
Step 3: Determine Annual Cost
We will quantify the annual cost of debt service, assuming 15-year bonds are issued to finance the
improvements.
Step 4: Review options for development fees with the staff and Council and solicit
feedback
Ehlers will guide staff and Council through the options to solicit conceptual feedback and
preferences on the fee options.
Step 5: Prepare a Cashflow Projection for Water, Storm Water, and Sanitary Sewer
This step entails developing a cashflow projection model for each utility. The projection will
evaluate the costs associated with each capital improvement, and identify the revenues or financing
needed in each of the next fifteen years. By quantifying the revenue targets we need to hit, we can
develop fee stru ctures that provide the optimal cashflow to the City. The cashflow projection will be
a working document that allows us to answer “what if” questions. What if the land develops
differently than the Master Plan? What if development occurs more slowly than anticipated? What
if it never occurs?
Step 6: Develop a fee structure that will fully recover the City’s costs over 15 years
Ehlers will make a recommendation for development related fees and quarterly utility fees that will
ensure the City fully recover s its costs for installing the water tower, water booster station and lift
station in TCAAP.
Step 7: Evaluate the City’s financial risk
The Development Fee study will include a sensitivity analysis to show the annual risk to the City of
development occurs more slowly or with less density than anticipated.
Step 8: Provide a comparison of fees in comparable communities
The survey will compare development charges and utility fees for a newly constructed housing unit
in Arden Hills with fees charged by comparable communities.
Development Fee Study Deliverables
Four meetings with staff
Two meetings with the City Council
Financial projections, provided in PDF format
Development fee recommendations
Utility fee (connection and on-going user fee) recommendations
Power point presentation(s)
Comparison of fees
Dave Perrault
Proposal for Utility Rate Study and Development Fee Analysis
Page 2
Cost
The estimated cost will range from $30,000 to $40,000 and will be billed based upon actual time
spent. If less time is required, the amount will be below $30,000 (we do not anticipate the need to
ever exceed $40,000).
Additional work or work outside of the scope , if requested by the City, will be performed at the
hourly rate of $240.
Thank you for your consideration. Ehlers stands ready to deliver financial planning services and
surpass your expectations for quality a nd value.
Sincerely,
Stacie Kvilvang
Senior Financial Advisor/Director
Page 1 of 1
AGENDA ITEM – 1D
MEMORANDUM
DATE: October 16, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: State Fair Parking Review
Discussion
At the direction of the City Administrator, Public Works staff posted the state fair parking
restrictions in 2017 as shown on Attachment A. Several complaints were received due to
signage spacing and placement. Staff met with Rich Clark and Mike Casey from the Ramsey
County Sheriff’s Office to discuss possible solutions and revisions for 2018.
Suggestions from the Sheriff’s office are as follows:
• Place more signs along the no parking areas. Shoreview uses cardboard signs on wooden
stakes and places them approximately every 10-15 feet. By doing this, it assists the
Sheriff’s office with defensible citations.
• Add additional no parking along the west side of Pine Tree Drive just south of County
Road E to keep the intersection clear.
• Paint the curbs at all of the intersection radii yellow to prevent vehicles from parking too
close to the intersections creating sight distance problems.
• Public Works staff will meet with the Sheriff’s office in 2018 on-site to ensure proper
sign placement.
Attachments
A. Exhibit – 2017 State Fair Parking Restrictions
2017
Page 1 of 1
DATE: October 16, 2017
TO: Honorable Mayor and City Councilmembers
William S. Joynes, Sr., City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Variable Speed Signs
Discussion
In June of 2017, the City Council approved the removal of the variable speed signs and
installation of school zone signs adjacent to Valentine Hills Elementary School. The purpose of
this item is to discuss a location to re-install the variable speed signs that were removed.
Staff discussed several locations including Old Hwy 10 just south of 694, New Brighton Road
north of Stowe, Ingerson Road near Fernwood, and Hamline Avenue south of Highway 96.
Some of these areas are problematic due to tree cover (the signs are solar powered) and
avoidance of residential yards. In discussions with Deputy Sheriff Mike Casey, he suggested the
following locations:
• Hamline Avenue, south of Highway 96
• Old Highway 10 in the vicinity of Parkshore Drive
AGENDA ITEM – 1E
MEMORANDUM