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11-27-17-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF County Road I/Old Highway 8 Update Sue Polka, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Adopt Resolution 2017 -044 Authorizing And Directing Staff To Enter Into An Insurance Agreement With HealthPartners For The 2018 Benefit Year Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2017 -045 Ordering A Public Hearing - County Road F Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve City Administrator And Public Works Director/City Engineer Employee Contracts William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve The Intergovernmental Agreement With Ramsey County And The Rice Creek Watershed District For The Rice Creek Commons Green Infrastructure And Stormwater Reuse Feasibility Study Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Planning Case 17 -024 –Arden Square –1160 County Road E –Planned Unit Development Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda November 27, 2017 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Adopt Resolution 2017 -044 Authorizing And Directing Staff To Enter Into An Insurance Agreement With HealthPartners For The 2018 Benefit Year Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2017 -045 Ordering A Public Hearing - County Road F Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve City Administrator And Public Works Director/City Engineer Employee Contracts William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve The Intergovernmental Agreement With Ramsey County And The Rice Creek Watershed District For The Rice Creek Commons Green Infrastructure And Stormwater Reuse Feasibility Study Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Planning Case 17 -024 –Arden Square –1160 County Road E –Planned Unit Development Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 27, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 7. 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFCounty Road I/Old Highway 8 UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Adopt Resolution 2017 -044 Authorizing And Directing Staff To Enter Into An Insurance Agreement With HealthPartners For The 2018 Benefit YearDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Adopt Resolution 2017 -045 Ordering A Public Hearing - County Road F Improvement ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve City Administrator And Public Works Director/City Engineer Employee Contracts William S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve The Intergovernmental Agreement With Ramsey County And The Rice Creek Watershed District For The Rice Creek Commons Green Infrastructure And Stormwater Reuse Feasibility StudySue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Planning Case 17 -024 –Arden Square –1160 County Road E –Planned Unit Development Amendment Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 27, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:4.5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents: 6. 7. 8. 8.A. Documents: 9. 10. Page 1 of 1 DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update A verbal update will be provided at the City Council meeting. STAFF COMMENTS – 3A MEMORANDUM Page 1 of 1 DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road I/Old Highway 8 Update A verbal update will be provided at the City Council meeting. STAFF COMMENTS – 3B MEMORANDUM Page 1 of 1 DATE: November 27, 2017 TO: Honorable Mayor and City Council Members William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance & Administrative Services Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Council Should Consider the Following Options: A. Approve Claims and Payroll or B. Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #23 .................................................................................... $ 65,547.29 Total Payroll $ 65,547.29 Accounts Payable Claims Through 11/21/2017 Paid Claims (Sales Tax) ......................................................................... $ 18,437.00 Paid Claims (Check No 47086-Check No 47128) ................................. $ 202,214.79 Total Accounts Payable $ 220,561.79 Total Claims $ 286,199.08 CONSENT ITEM 5A MEMORANDUM CITY OF ARDEN HILLS PAYROLL # 23 CHECKS DATED:11/17/17 Biweekly:10/28/17 -11/10/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,309.90 EFT SIT 2,172.47 EFT FICA Oasdi 3,302.97 EFT FICA Medicare 772.47 EFT TOTAL TAXES 11,557.81 Health Premium 2,289.15 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb.83.41 A/P Check* FSA Dependent Care Reimb.208.41 A/P Check* TOTAL FLEXIBLE SPENDING 2,580.97 HSA Health Saving 527.17 Health Care Savings Plan EFT Health Care Savings Plan-2%255.99 EFT Health Care Savings Plan-4%427.76 EFT TOTAL HEALTH SAVINGS 1,210.92 PERA 3,652.57 EFT ICMA 769.11 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 873.30 EFT TOTAL RETIREMENT 5,909.38 IUOE 49 Dues (Union)139.25 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 83.00 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 494.08 Total Employee Deductions 21,753.16 Net Payroll 0.00 Direct Deposit 35,504.18 EFT Gross Payroll Tie-Out 57,257.34 STD/LTD Gross - Up Plus City Paid Benefit 8,289.95 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 65,547.29 FICA TIE-OUT Gross Payroll 57,257.34 Less Total FSA 2,580.97 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 54,676.37 FICA Oasdi @ 6.20%3,302.97 FICA Medicare @ 1.45%772.47 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 4,075.44 CITY BENEFIT 3,302.97 772.47 0.00 0.00 0.00 0.00 0.00 4,214.51 0.00 4,214.51 0.00 1 Ashley Bertrand From:MN Revenue e-Services <eservices.mdor@state.mn.us> Sent:Monday, November 20, 2017 11:27 AM To:Ashley Bertrand Subject:Your Recent Return Request This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 20-Nov-2017 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 20-Nov-2017 11:26:50 AM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return and payment request Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 0-394-541-248 Account Type: Sales & Use Tax Filing Period: 31-Oct-2017 Projected Amount/Credit Due: $18,437.00 Payment Summary Account Type: Sales & Use Tax Filing Period: 31-Oct-2017 Payment Amount: $18,437.00 Payment Date: 20-Nov-2017 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going into your History in the Activity Center. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. Accounts Payable User: Printed: ashley.bertrand 11/22/2017 9:07 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0319 City of Roseville 11/07/2017ACH 0223669 Technology Expenses Technology Expenses 900.00 900.00Total for this ACH Check for Vendor 0319: 0761 Electric Pump, Inc 11/07/2017ACH 0061352-IN Lift Station Repairs Lift Station Repairs 708.83 708.83Total for this ACH Check for Vendor 0761: 1408 Supply Solutions 11/07/2017ACH 15926 City Hall Supplies City Hall Supplies 159.14 159.14Total for this ACH Check for Vendor 1408: 2490 Core & Main, LP 11/07/2017ACH 0389624 Water Supplies Water Supplies 103.37 103.37Total for this ACH Check for Vendor 2490: 6129 Fast Signs 11/07/2017ACH 204-46284 Office Supplies Office Supplies 66.06 66.06Total for this ACH Check for Vendor 6129: ALPI Allegra Print & Imaging 11/07/2017ACH 152153 Oct 17 Newletter Oct 17 Newletter 1,211.49 152214 Business Cards Business Cards 134.46 1,345.95Total for this ACH Check for Vendor ALPI: 0600 315800-NCPERS Minnesota 11/07/201747086 31581117 October 17 Payroll Deductions October 17 Payroll Deductions 64.00 64.00Total for Check Number 47086: CPF1 Central Pension Fund 11/07/201747087 10312017-CPF October 17 Contributions October 17 Contributions 1,228.80 1,228.80Total for Check Number 47087: DEED Dept of Employment & Econ Dev 11/07/201747088 11524463 Q3 17 Expenses Q3 17 Expenses 85.54 11524463 Q3 17 Expenses Q3 17 Expenses 85.54 11524463 Q3 17 Expenses Q3 17 Expenses 85.54 11524463 Q3 17 Expenses Q3 17 Expenses 85.54 11524463 Q3 17 Expenses Q3 17 Expenses 42.77 11524463 Q3 17 Expenses Q3 17 Expenses 21.38 11524463 Q3 17 Expenses Q3 17 Expenses 21.38 427.69Total for Check Number 47088: Page 1AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0176 Frattallone's Hardware, Inc.11/07/201747089 076718-A October 17 Expenses October 17 Expenses 11.98 11.98Total for Check Number 47089: 0879 Lexington Floral, Inc.11/07/201747090 100005665 Employee Recognition Employee Recognition 92.08 92.08Total for Check Number 47090: 0422 Minnesota Pollution Control Agency 11/07/201747091 9900047685 Moser Training & Certification Fees Moser Training & Certification Fees 345.00 345.00Total for Check Number 47091: 2151 Ramsey Conservation District 11/07/201747092 101017AH Q3 17 Inspections Q3 17 Inspections 3,921.69 3,921.69Total for Check Number 47092: 1453 Springbrook National User Group 11/07/201747093 484 Finance Dues Finance Dues 100.00 100.00Total for Check Number 47093: 9,474.59Total for 11/7/2017: 0602 US BANK 11/09/2017ACH Christof-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 149.99 Grant-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 400.00 Grant-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 103.63 Hanson-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 78.59 Hanson-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 45.07 Hanson-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 229.00 Hanson-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 125.00 Mikacevi-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 63.62 Perrault-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 14.99 Perrault-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 247.24 Scherbel-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 27.15 Schifsky-091017 Sept/Oct 17 Expenses Sept/Oct 17 Expenses 224.34 1,708.62Total for this ACH Check for Vendor 0602: 1,708.62Total for 11/9/2017: 0189 Gopher State One-Call, Inc.11/16/2017ACH 7100166 Oct 17 Locates Oct 17 Locates 80.10 7100166 Oct 17 Locates Oct 17 Locates 80.10 7100166 Oct 17 Locates Oct 17 Locates 80.10 240.30Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 11/16/2017ACH 9588142324 PW Expenses PW Expenses 10.18 10.18Total for this ACH Check for Vendor 0192: 0210 Kath Fuel Oil Service 11/16/2017ACH 606318 PW Expenses PW Expenses 168.57 Page 2AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 168.57Total for this ACH Check for Vendor 0210: 0230 MTI Distributing Co.11/16/2017ACH 1142777-00 Parks Equipment Parks Equipment 837.94 1145487-00 Parks Equipment Parks Equipment 119.06 957.00Total for this ACH Check for Vendor 0230: 0285 Xcel Energy 11/16/2017ACH 567578693 October 17 Expenses October 17 Expenses 126.98 567578693 October 17 Expenses October 17 Expenses -84.52 567578693 October 17 Expenses October 17 Expenses 1,388.33 567578693 October 17 Expenses October 17 Expenses 578.57 567578693 October 17 Expenses October 17 Expenses 948.64 567578693 October 17 Expenses October 17 Expenses 1,476.87 4,434.87Total for this ACH Check for Vendor 0285: 0292 Oxygen Service Company, Inc.11/16/2017ACH 03388474 Oct 17 PW Rental Oct 17 PW Rental 21.08 21.08Total for this ACH Check for Vendor 0292: 0319 City of Roseville 11/16/2017ACH 0223696 Oct 17 IT Bill Oct 17 IT Bill 4,092.92 0223731 Oct 17 Phone Bill Oct 17 Phone Bill 420.42 4,513.34Total for this ACH Check for Vendor 0319: 0387 ICMA Retirement Trust- #302482 11/16/2017ACH PR Batch 00200.11.2017 ICMA Employee DeductionPR Batch 00200.11.2017 ICMA Employee Deduction 25.00 PR Batch 00200.11.2017 ICMA Employee PercentPR Batch 00200.11.2017 ICMA Employee Percent 744.11 769.11Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.11/16/2017ACH 456669-CRC-4 Sewer Expenses Sewer Expenses 1,019.00 1,019.00Total for this ACH Check for Vendor 0453: 0549 Able Hose & Rubber 11/16/2017ACH 205590-001 PW Expenses PW Expenses 17.82 17.82Total for this ACH Check for Vendor 0549: 12018 Achieve Services 11/16/2017ACH 15916 Document Shredding Document Shredding 31.00 31.00Total for this ACH Check for Vendor 12018: 1252 Campbell Knutson - Attorneys at Law 11/16/2017ACH 3231G-1017 Oct 17 Legal Expenses Oct 17 Legal Expenses 273.00 3231G-1017 Oct 17 Legal Expenses Oct 17 Legal Expenses 703.00 3231G-1017 Oct 17 Legal Expenses Oct 17 Legal Expenses 182.00 3231G-1017 Oct 17 Legal Expenses Oct 17 Legal Expenses 2,321.84 3231G-1017 Oct 17 Legal Expenses Oct 17 Legal Expenses 600.00 4,079.84Total for this ACH Check for Vendor 1252: 1330 MN CLN SERVICES LLC 11/16/2017ACH 1117NN01 Oct 17 Cleaning Oct 17 Cleaning 1,478.75 Page 3AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,478.75Total for this ACH Check for Vendor 1330: 4889 Community Footworks 11/16/2017ACH 11012017-CF November 2017 Foot Clinic November 2017 Foot Clinic 336.00 336.00Total for this ACH Check for Vendor 4889: 5587 CES Imaging 11/16/2017ACH INV075379 Oct 17 Rental Oct 17 Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 5596 Jamar Company 11/16/2017ACH 493565 Surface Water Expenses Surface Water Expenses 224.00 494125 Parks Expenses Parks Expenses 128.50 494327 Water/Hydrant Repair Water/Hydrant Repair 203.00 555.50Total for this ACH Check for Vendor 5596: 5665 Metering & Technology Solution 11/16/2017ACH 10153 Water Expenses Water Expenses 3,144.00 10238 Water Expenses Water Expenses 2,153.09 10245 Water Expenses Water Expenses 309.50 5,606.59Total for this ACH Check for Vendor 5665: 7056 Master Electric Co. Inc.11/16/2017ACH SD20324 City Hall Repair City Hall Repair 223.00 223.00Total for this ACH Check for Vendor 7056: 7501 Kelly & Lemmons, P.A.11/16/2017ACH 48081 Oct 17 Presecution Oct 17 Presecution 3,258.85 3,258.85Total for this ACH Check for Vendor 7501: A1HY A-1 Hydraulic Sales & Service 11/16/2017ACH 0114434-IN Sewer Equipment Repair Sewer Equipment Repair 17.33 17.33Total for this ACH Check for Vendor A1HY: ENGE Dan Engebretson 11/16/2017ACH 11162017-DE MV Wrestling League MV Wrestling League 624.00 624.00Total for this ACH Check for Vendor ENGE: TOII Tokle Inspections, Inc 11/16/2017ACH 11012017-Tokle October 17 Expenses October 17 Expenses 3,976.80 3,976.80Total for this ACH Check for Vendor TOII: 2597 AARP 11/16/201747094 11092017-AARP Nov 17 AARP Class Nov 17 AARP Class 115.00 115.00Total for Check Number 47094: 2171 Action Plastic Sales, Inc 11/16/201747095 202445 Water Expenses Water Expenses 267.06 267.06Total for Check Number 47095: 1053 Allied Blacktop Company 11/16/201747096 Page 4AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 990 2017 Crack Seal & Chip Seal Program 2017 Crack Seal & Chip Seal Program 63,485.02 63,485.02Total for Check Number 47096: AMBO AMBO 11/16/201747097 11152017-AMBO 2018 Dues 2018 Dues 100.00 100.00Total for Check Number 47097: 5593 American Legal Publishing Corp.11/16/201747098 0118560 MN Code of Ordinances MN Code of Ordinances 126.00 126.00Total for Check Number 47098: 0131 Beisswenger's How-To Store 11/16/201747099 945269 PW Expenses PW Expenses 8.29 948631 PW Expenses PW Expenses 42.98 9502008 PW Expenses PW Expenses 99.77 950328 PW Expenses PW Expenses 2.08 952608 PW Expenses PW Expenses 22.99 952615 PW Expenses PW Expenses 20.97 953619 PW Expenses PW Expenses 16.99 953806 PW Expenses PW Expenses 43.98 955278 PW Expenses 30.98 955539 PW Expenses PW Expenses 42.99 332.02Total for Check Number 47099: 5597 CoBeck Construction Company, LLC 11/16/201747100 17-0777 City Hall Repair City Hall Repair 2,568.00 2,568.00Total for Check Number 47100: 1032 Commercial Asphalt Co.11/16/201747101 171031 Oct 17 Street Expenses Oct 17 Street Expenses 1,042.34 1,042.34Total for Check Number 47101: 0337 D-Rock Center Landscape Supply 11/16/201747102 4974 Parks Expenses Parks Expenses 279.00 279.00Total for Check Number 47102: 0849 Fra-dor Black Dirt & Recycle 11/16/201747103 1710320 Hydrant Repairs Hydrant Repairs 32.00 32.00Total for Check Number 47103: 3351 Highland Products Group, LLC 11/16/201747104 103014695 AH Foundation Benches AH Foundation Benches 1,458.18 1,458.18Total for Check Number 47104: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 11/16/201747105 11.15.2017-IUOE Dec 17 Premium Dec 17 Premium 9,360.00 11152017-IUOE Dec 17 Premium Dec 17 Premium 1,325.00 10,685.00Total for Check Number 47105: 0390 INT'L Union Operating Engineers-Union Dues11/16/201747106 11032017-INT Nov 17 Dues Nov 17 Dues 276.00 Page 5AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 276.00Total for Check Number 47106: 0147 ISD 621- Community Education 11/16/201747107 7007 Valentine Hills Oct/Nov 17 Rental Valentine Hills Oct/Nov 17 Rental 24.75 7008 Valentine Hills Oct/Nov 17 Rental Valentine Hills Oct/Nov 17 Rental 29.70 7009 Valentine Hills Septt/Nov 17 Rental Valentine Hills Oct/Nov 17 Rental 83.70 138.15Total for Check Number 47107: MWAC Midwest Asphalt Corporation 11/16/201747108 5874 PW Expenses 9.02 5974 PW Expenses PW Expenses 1.58 10.60Total for Check Number 47108: 0266 MRPA 11/16/201747109 9343 Rec Training Rec Training 690.00 690.00Total for Check Number 47109: 1370 Palme, Don 11/16/201747110 PC17-010 PC 17-010 Escrow Release PC 17-010 Escrow Release 3,406.87 3,406.87Total for Check Number 47110: 1208 Premium Waters, Inc 11/16/201747111 610207-10-17 Oct 17 City Hall Expenses Oct 17 City Hall Expenses 68.98 613317-10-17 Oct 17 City Hall Expenses Oct 17 City Hall Expenses 97.68 166.66Total for Check Number 47111: 3100 Provident Life and Accident Ins Co 11/16/201747112 9672443-0917 Sept 17 Premium Sept 17 Premium 85.10 9672443-1017 Oct 17 Premium Oct 17 Premium 85.10 170.20Total for Check Number 47112: 0811 Ramsey County 11/16/201747113 EMCOM-006473 Oct 17 Fleet Support Fee Oct 17 Fleet Support Fee 24.96 EMCOM-006507 Oct 17 CAD Services Oct 17 911 Dispatch 945.34 EMCOM-006522 Oct 17 911 Dispatch Oct 17 911 Dispatch 4,790.65 FLEET-000340 Sept 17 Fuel Sept 17 Fuel 2,856.31 8,617.26Total for Check Number 47113: 0282 Republic Services #899 11/16/201747114 0899-0013133325 PW Expenses PW Expenses 1,312.38 0899-003125103 Oct 17 Recycling Oct 17 Recycling -1,810.81 0899-003125103 Oct 17 Recycling Oct 17 Recycling 7,643.88 7,145.45Total for Check Number 47114: 1978 Safety Signs, LLC 11/16/201747115 172384 Water Expenses Water Expenses 7,500.00 7,500.00Total for Check Number 47115: 1054 SHI International Corp.11/16/201747116 B07286609 Technology Supplies Technology Supplies 332.00 B07297347 Technology Supplies Technology Supplies 332.00 Page 6AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 664.00Total for Check Number 47116: 0327 Staples Business Advantage 11/16/201747117 3355186296 Office Supplies Office Supplies 94.18 3355719617 Office Supplies Office Supplies 325.90 3355871321 Office Supplies Office Supplies 64.44 3355871324 Office Supplies Office Supplies 18.99 3355871325 Office Supplies Office Supplies 12.99 3355871326 Office Supplies Office Supplies 88.56 3356529183 Office Supplies Office Supplies 109.17 3357212444 Office Supplies Office Supplies 257.67 3357212448 Office Supplies Office Supplies 31.49 1,003.39Total for Check Number 47117: 0576 TimeSaver Off Site Secretarial 11/16/201747118 M23296 10/18 JDA & 10/23 CC Mtgs 10/18 JDA & 10/23 CC Mtgs 275.00 M23296 10/18 JDA & 10/23 CC Mtgs 10/18 JDA & 10/23 CC Mtgs 139.00 414.00Total for Check Number 47118: 3099 Tri-State Bobcat, Inc.-Little Canada 11/16/201747119 A36836 PW Equipment Repair PW Equipment Repair 33.40 33.40Total for Check Number 47119: 143,124.53Total for 11/16/2017: UB*00245 Robert Boeck 11/21/201747120 Refund Check 8.31 8.31Total for Check Number 47120: UB*00244 David Carlson 11/21/201747121 Refund Check 382.67 382.67Total for Check Number 47121: UB*00247 Jordan & Sharese Clark 11/21/201747122 Refund Check 49.69 49.69Total for Check Number 47122: UB*00248 Christopher Cone 11/21/201747123 Refund Check 14.67 14.67Total for Check Number 47123: UB*00243 Laurie Green 11/21/201747124 Refund Check 117.30 117.30Total for Check Number 47124: UB*00246 Andrew & Patricia Lustig 11/21/201747125 Refund Check 198.78 198.78Total for Check Number 47125: UB*00249 Alyson Milles 11/21/201747126 Refund Check 5.32 Page 7AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5.32Total for Check Number 47126: 2732 Minnesota Wisconsin Playground 11/21/201747127 19913 Johanna Marsh Play Structure Johanna Marsh Play Structure 46,984.31 46,984.31Total for Check Number 47127: UB*00242 Henry Snyder 11/21/201747128 Refund Check 146.00 146.00Total for Check Number 47128: 47,907.05Total for 11/21/2017: Report Total (72 checks): 202,214.79 Page 8AP Checks by Date - Detail by Check Date (11/22/2017 9:07 AM) Page 1 of 1 CONSENT CALENDAR – 5B MEMORANDUM DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Resolution 2017-044 Formally Authorizing Staff to Enter into an Insurance Agreement with HealthPartners for the 2018 Benefit Year Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving Resolution 2017-044 to formally authorize staff to enter into an agreement with HealthPartners for the 2018 benefit year. Background The City Council gave staff direction on the November 13, 2017 City Council meeting to enter into an agreement with HealthPartners, this resolution provides formal direction. Attachment Attachment A: Resolution 2017-044 195393v1 RESOLUTION NO. 2017-044 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION AUTHORIZING AND DIRECTING CITY STAFF TO ENTER INTO AN INSURANCE AGREEMENT WITH HEALTHPARTNERS FOR THE 2018 BENEFIT YEAR WHEREAS, on November 13, 2017, the Arden Hills City Council approved an agreement for health insurance with Health Partners for the 2018 benefit year; WHEREAS, the City Council determined that it was in the best interest for City staff to participate and enter into the Health Partners agreement for the 2018 calendar year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, that City staff is hereby formally authorized and directed to enter into an insurance agreement with Health Partners for the 2018 benefit year, with benefit levels and terms as previously reviewed and approved by the City Council. ADOPTED this ______ day of ____________, 2017, by the City Council of the City of Arden Hills. CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk Page 1 of 2 DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road F Improvements Order Public Hearing Requested Action Adopt Resolution 2017-045 Ordering the Public Hearing to be held on January 8, 2018 for the County Road F Improvement Project. Background/Discussion Ramsey County is in the process of designing roadway improvement of County Road F between Lexington Avenue and Hamline Avenue. The total project cost is estimated at $2,329,655.42. The County’s cost share estimate shows the City’s cost share to be $605,198.38 for the intersection improvements at CR F and Innovation Way. This number was calculated as 13% of the estimated project cost for the pavement improvements at the intersection (Attachment B) plus 100% of the signal cost, in addition to 37% contingency/indirect costs. Per the development agreement for Land O’ Lakes Phase 2 improvements, Land O’ Lakes is responsible for the cost of these improvements. Since the intersection also serves Boston Scientific, it is proposed to assess Boston Scientific for 50% of the traffic signal costs. In addition to the roadway improvements, at the City’s request, Ramsey County has included with the project replacement of the 8-inch watermain between Hamline Avenue and Innovation Way. A feasibility report has been prepared that details the proposed improvements, estimated costs and financing for the proposed project. A copy of the Feasibility Report is attached (Attachment A). CONSENT ITEM – 5C MEMORANDUM Page 2 of 2 This project has financial implications for the City including the following: 1. assessments levied in accordance with the Assessment Policy 2. use of Utility Enterprise Fund monies to pay for the replacement of an 8-inch water main Funding sources are outlined in the feasibility report. Attached is Resolution 2017-045 which receives the feasibility report and orders the public hearing be held on January 8, 2018. Staff would recommend adoption of the resolution in order to have this project proceed to a public hearing. Attachments Attachment A: Feasibility Report Attachment B: Land O’ Lakes Pavement Improvements Attachment C: Resolution 2017-045 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-045 A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON IMPROVEMENTS FOR THE COUNTY ROAD F RECONSTRUCTION PROJECT WHEREAS, a report has been prepared by the City Engineer with reference to the improvement of County Road F between Hamline Avenue and Lexington Avenue; and this report was received by the Council on November 27, 2017; and WHEREAS, the report provides information regarding whether the proposed project is necessar y, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $3,301,192.51. 2. A public hearing shall be held on such proposed improvement on the 8th day of January, 2018, in the Council Chambers of the City Hall at 7:00 p.m. and the City Administrator shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF NOVEMBER, 2017. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 2 CONSENT CALENDAR – 5D MEMORANDUM DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Approval of City Administrator and Public Works Director/City Engineer Employee Contracts Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider for approval the employee contracts for City Administrator, Dave Perrault, and the Public Works Director/City Engineer, Sue Polka. Background In 2015, both the City Administrator, Pat Klaers, and the Public Works Director, Terry Maurer, retired from their respective positions with the City. In the interim, the City had conducted two searches for a City Administrator, which were unsuccessful and subsequently approved a part- time contract with the current City Administrator, William Joynes. The City has also been contracting out the Public Works Director/City Engineer duties to Sue Polka with the firm WSB. The Personnel Committee has since identified and recommended for appointment a current employee, Interim Director of Finance and Administrative Services Dave Perrault, for the role of the City Administrator, and would recommend appointing Sue Polka to the position of Public Works Director/City Engineer as a full-time employee with the City. The Personnel Committee has received their proposed contracts (Attachments A & B), and has brought them forward to the full City Council for discussion. These contracts would require a modification to the current WSB contract for limited engineering services, and a modification to the current City Administrator’s contract to provide assistance on an as needed basis for the first six months of 2018. The updated contracts will be brought to the Council at the December 11th, 2017 meeting. The contract details have been provided, but please see below for a compensation comparison to the previous City Administrator and Public Works Director. Page 2 of 2 City Administrator Comparison Employee 2015 Salary Proposed 2018 Salary Pat Klaers $ 124,155.20 $ 133,701.57 Dave Perrault N/A $ 121,106.29 Public Works Director/City Engineer Comparison Employee 2015 Salary Proposed 2018 Salary Terry Maurer $ 111,432.62 $ 121,312.03 Sue Polka N/A $ 121,312.03 *Please note: our current WSB contract provides paying WSB $126,000 annually for Director Services (32 hours per week) Attachment Attachment A: City Administrator Employment Agreement Attachment B: Public Works Director/City Engineer Employment Agreement League of Minnesota Cities Model Contract: 10/10/2016 City Manager or Administrator Employment Agreement Page 1 City of _______, Minnesota Employment Agreement AGREEMENT made this _______ day of _______, 20_______, by and between the CITY OF _______, a Minnesota municipal corporation ("Employer"), and _______ ("Employee"). The parties agree as follows: 1. POSITION. Employer agrees to employ Dave Perrault as its City Administrator. Employee agrees to serve as City Administrator in accordance with state statutes, City ordinances and the Code of Ethics of the International and Minnesota City/County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee, authorized by State law. For this agreement, Dave Perrault, has elected to receive his employee and employer contributions in his own 401 account via ICMA. 3. SALARY. Beginning 1/1/2018 the Employee will start in Grade 22 Step 5 ($118,152.48 annual salary based on 2017 scales, may change depending on COLA decision by Council). Employer and Employee agree that an initial performance review will be conducted on the Employee after six (6) months and annually thereafter. The employee will receive a step increase at the six month review (7/1/2018) and annual review (1/1/2019), with subsequent step increases annually in conjunction with any COLA increases. 4. SENIORITY. For purposes of employment benefits such as sick leave, vacation leave, and the like, Employee will increase to the next benefit-level on their current schedule of benefits (for employees hired prior to June 29th, 2015) to year 6 as defined in the Personnel Policy and advance accordingly. 5. PTO. The employee will increase to the next benefit-level on their current schedule of benefits (for employees hired prior to June 29th, 2015) to year 6 as defined in the Personnel Policy and advance accordingly. 6. VACATIONS. See PTO. League of Minnesota Cities Model Contract: 10/10/2016 City Manager or Administrator Employment Agreement Page 2 7. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 8. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life and disability insurance benefits as provided to all other non-union employees. 9. DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. These include, but are not limited to, local, state, and national ICMA groups and the Metropolitan Area Management Association. 10. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall use good judgment in his/her outside activities so he/she will not neglect his primary duties to the Employer. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer; and at Employer's expense. 12. AUTOMOBILE. Employee shall record and submit any reimbursement for mileage while using a personal vehicle for City business at the IRS mileage rate. 13. GENERAL EXPENSES. Employer shall reimburse Employee reasonable miscellaneous job related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 14. HOURS OF WORK. It is understood the position of City Manager requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. It is further understood that Employee may absent himself/herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal working hours. League of Minnesota Cities Model Contract: 10/10/2016 City Manager or Administrator Employment Agreement Page 3 15. TERMINATION BENEFITS. Within one year of hire as City Administrator: In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Administrator, the City will give the employee a six month notice of termination followed with the Employer agreeing to pay Employee his/her last paycheck a lump sum cash payment equal to 6 months aggregate salary, benefits, and all accrued PTO. After one year, but before the begininng of year three of employment as City Administrator: In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Administrator, the City will give the employee a three month notice of termination followed with the Employer agreeing to pay Employee his/her last paycheck a lump sum cash payment equal to 6 months aggregate salary, benefits, and all accrued PTO. After two years of employment as City Administrator: In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Administrator, the City will give the Employee his/her last paycheck a lump sum cash payment equal to 6 months aggregate salary, benefits, and all accrued PTO. However, in the event Employee is terminated because of his/her malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. If Employer at any time during the employment t erm reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non-union employees, or if Employer refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by Employer that he/she resign, then Employee may, at his option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns his/her position with Employer, Employee agrees to give the Employer thirty (30) days advance notice. If Employee voluntarily resigns his/her position with Employer, there shall be no termination pay due to Employee. 16. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of League of Minnesota Cities Model Contract: 10/10/2016 City Manager or Administrator Employment Agreement Page 4 Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his/her position with Employer, subject only to the provisions of this Agreement. IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its behalf by its Mayor and _______, and Employee has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: CITY OF _______ BY: _____________________________ Its Mayor AND ________________________________ EMPLOYEE: __________________________________ League of Minnesota Cities Model Contract: 10/10/2016 Public W Employment Agreement Page 1 City of Arden Hills, Minnesota Employment Agreement AGREEMENT made this _______ day of _______, 20_______, by and between the CITY OF Arden Hills, a Minnesota municipal corporation ("Employer"), and Susan Polka ("Employee"). The parties agree as follows: 1. POSITION. Employer agrees to employ Employee as its Public Works Director/City Engineer. Employee agrees to serve as Public Works Director/City Engineer in accordance with state statutes, City ordinances and the Code of Ethics of the International and Minnesota City/County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee. 3. SALARY. Employer shall pay Employee a salary equivalent of a Grade 20, Step 9, ($118,353.20 per year or as adjusted by any COLA increase) starting January 1, 2018. Employer and Employee agree that an initial performance review will be conducted on Employee after six (6) months and annually thereafter. The Employee will receive annual COLA increases received by all staff as determined by the Employer. 4. SENIORITY. For purposes of employment benefits such as personal time off, and the like, Employee will be credited with having completed 20 years of employment with the City upon his/her first day of employment. 5. PERSONAL TIME OFF. Effective upon Employee's first day of employment, Employee shall be credited with 2 weeks of accrued personal time off. In addition, Employee shall accrue personal time off in accordance with the City's personnel policies. 6. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. 7. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life and disability insurance benefits as provided to all other non-union employees. League of Minnesota Cities Model Contract: 10/10/2016 Public W Employment Agreement Page 2 8. PROFESSIONAL ENGINEERING LICENSE, DUES AND SUBSCRIPTIONS. Employer shall budget and pay for professional license, dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued state licensure as well as participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement, including but not limited to Professional Engineering license, American Public Works Association, City Engineers Association of Minnesota, and American Society of Civil Engineers. These items will be reviewed during preparation of the annual budget. 9. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall use good judgment in her outside activities so she will not neglect his primary duties to the Employer. 10. AUTOMOBILE. Employer shall reimburse Employee for job-related mileage at the IRS rate. 11. GENERAL EXPENSES. Employer shall reimburse Employee reasonable miscellaneous job related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 12. HOURS OF WORK. It is understood the position of Public Works Director requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. It is further understood that Employee may absent herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal working hours. 16. TERMINATION BENEFITS. Within one year of hire as Public Works Director/City Engineer: In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform her duties , the City will give the employee a six month notice of termination followed with the Employer agreeing to pay Emplo yee her last paycheck a lump sum cash payment equal to 6 months aggregate salary, benefits, and all accrued PTO. After one year, but before the end of year two of employment as Public Works Director/City Engineer: League of Minnesota Cities Model Contract: 10/10/2016 Public W Employment Agreement Page 3 In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform her duties , the City will give the employee a three month notice of termination followed with the Employer agreeing to pay Employee his/her last paycheck a lump sum cash payment equal to 6 months aggregate salary, benefits, and all accrued PTO. After two years of employment as Public Works Director/City Engineer: In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform her duties , the City will give the Employee her last paycheck a lump sum cash payment equal to 6 months aggregate salary, benefits, and all accrued PTO. However, in the event Employee is terminated because of her malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. If Employer at any time during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non-union employees, or if Employer refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by Employer that she resign, then Employee may, at her option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns her position with Employer, Employee agrees to give the Employer thirty (30) days advance notice. If Employee voluntarily resigns /her position with Employer, there shall be no termination pay due to Employee. 17. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from her position with Employer, subject only to the provisions of this Agreement. IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its behalf by its Mayor and City Administrator, and Employee has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: EMPLOYEE: League of Minnesota Cities Model Contract: 10/10/2016 Public W Employment Agreement Page 4 CITY OF ARDEN HILLS BY: _____________________________ Its Mayor AND _________________________________ Its City Administrator __________________________________ Page 1 of 2 CONSENT ITEM – 5E MEMORANDUM DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Rice Creek Commons Feasibility Study – Green Infrastructure Budgeted Amount: Actual Amount: Funding Source: $0 $8,320.00 Surface Water Fund Council Should Consider the Following Options Approve the Intergovernmental Agreement with Ramsey County and Rice Creek Watershed District for the Rice Creek Commons Green Infrastructure and Stormwater Reuse Feasibility Study and authorize the Mayor to execute the agreement. Background City staff has met with Ramsey County, Kimley Horn, and Rice Creek Watershed District (RCWD) personnel to discuss a feasibility study for the potential incorporation of green infrastructure and stormwater reuse in the Rice Creek Commons development. The County and City have been working in partnership for several years to develop a Comprehensive Surface Water Management Plan (CSMP) for the Rice Creek Commons site. The CSMP focuses on specific stormwater and wetland related systems that are needed to meet state and local requirements throughout the project area. Discussion The goal of this feasibility study will be to build on the baseline systems planned in the CSMP and identify potential green infrastructure and water reuse projects that go beyond these baseline requirements. The completed feasibility study will also serve to support subsequent grant applications such as the BWSR Clean Water Fund or the Metropolitan Council’s Green Page 2 of 2 Infrastructure program. The Intergovernmental Agreement (Attachment A) has been approved by RCWD and Ramsey County with RCWD funding $30,000 and the remaining $16,640 being split between the City and County. Attachments Attachment A: Intergovernmental Agreement Between the Rice Creek Watershed District, Ramsey County and City of Arden Hills, dated 11/3/17 Page 2 of 3 City of Arden Hills City Council Meeting for November 27, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 1 of 5 NEW BUSINESS – 9A MEMORANDUM DATE: November 27, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-024 Applicant: Arden Square, LLC c/o The Commers Company Property Location: 1160 County Road E West Request: Planned Unit Development Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Options 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the seven (7) conditions in the November 27, 2017, Report to the City Council. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and submitted plans in the November 27, 2017, Report to the City Council. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West based on the following findings of fact: findings to deny should reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 17-024 for a PUD Amendment at 1160 County Road E West for the following reasons: a specific reason and/or information request should be included with a motion to table. City of Arden Hills City Council Meeting for November 27, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 2 of 5 Background In 2016, the City approved a Master and Final PUD for 1160 County Road E for modifications to the drive lanes and parking lot, a new monument sign and trash enclosure, and enhanced landscaping (Planning Case 16-003). At this time, the property owner also completed renovations to the front building façade, including the removal the mansard and gable roof on the west side of the building, increasing window and brick masonry coverage, and adding awnings and decorative lighting. As part of the approval for Planning Case 16-003, Arden Square was required to submit a PUD Amendment application with proposed site modifications for a fast food restaurant to use the existing drive-thru lane. This requirement was put in place to ensure that traffic circulation and design concerns could be addressed before a business occupied the tenant space. Arden Square is currently in negotiations with Dunn Brothers Coffee to occupy the vacant 4,500 square foot tenant space in the building. Several site modifications are needed to add a drive-thru lane on the west side of the building for the tenant. A parking lot island on the north side of the site would be shifted east and new curb would be installed to create a drive-thru stacking area for up to seven vehicles. The existing drive lane on the west side of the parking lot would be converted to one-way only and the parking stalls in this area would be restriped as diagonal stalls. Drive-thru traffic could exit at the southwest corner to the adjacent Arden Plaza retail center, or circulate around the south and east side of the building. Additional improvements would include a patio seating area outside of the Dunn Brothers tenant space. New wall signage is proposed for the north and south building walls. The wall sign on the north façade would be 43.5 square feet in area and the sign on the south façade would be 90.4 square feet. Dunn Brothers would use the existing multi-tenant sign on County Road E for freestanding signage. The proposed site plan is included in Attachment D and the sign plan in Attachment E. Plan Evaluation The property at 1160 County Road is located in the B-2 Zoning District and operates under an approved PUD. The PUD process is a tool that provides flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, or parking requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the City may negotiate aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A full evaluation of the proposal was presented to the Planning Commission on November 8, 2017. The staff report to the Planning Commission on this case is provided in Attachment F and includes an analysis of the development plans and where flexibility is needed. City of Arden Hills City Council Meeting for November 27, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 3 of 5 Additional Review City Engineer and Building Official The City Engineer and City Building Official have reviewed the submitted plans and do not have any additional comments at this time. Lake Johanna Fire Department The Lake Johanna Fire Marshal has reviewed the submitted plans and does not have any additional comments at this time. Findings of Fact The Planning Commission reviewed Planning Case 17-024 at their regular meeting on November 8, 2017. Draft minutes from the meeting are included in Attachment G. The Planning Commission offers the following findings of fact for consideration: 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. The City approved a Master and Final Planned Unit Development in Planning Case 16- 003 permitting the property owner to complete modifications to the existing parking lot and other site improvements. 3. The Master and Final PUD Agreement between the City and Arden Square, LLC approved in Planning Case 16-003 requires a PUD Amendment if the vacant tenant space is proposed to be occupied by a fast food restaurant to review proposed site modifications. 4. The proposed PUD Amendment includes modifications to the property’s drive lanes and parking spaces in order to accommodate the drive-thru lane for the fast food restaurant and for new wall signage. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed PUD Amendment is in substantial conformance with the requirements of the City Code. The applicant has requested flexibility for the minimum number of stacking spaces required for a fast food restaurant and for the wall signage copy area. 8. The proposed PUD Amendment is in conformance with the Guiding Plan for the B-2 District. 9. The proposed PUD Amendment is in conformance with the Arden Hills 2030 Comprehensive Plan. 10. The additional sign copy area requested for wall signage satisfies the Sign Standard Adjustment criteria included in Section 1260.01 of the City Code. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning City of Arden Hills City Council Meeting for November 27, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 4 of 5 Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed PUD Amendment is not anticipated to create a negative impact on the immediate area or the community as a whole. Recommended Action The Planning Commission voted to recommend approval (5-0) of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and the submitted plans in the November 27, 2017, Report to the City Council, as amended by the following seven (7) conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 5. A Sign Permit shall be required for each wall sign and the menu ordering board. 6. The relocated parking lot island shall be replanted to include a minimum of one (1) tree. 7. The Developer shall provide a total of 8.5 caliper inches of new tree plantings on the site. Notice Notice was published in the Arden Hills-Shoreview Bulletin on October 25, 2017. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. City of Arden Hills City Council Meeting for November 27, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 5 of 5 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on October 2, 2017. Pursuant to Minnesota State Statute, the City must act on this request by December 1, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Maps C. Site Photographs D. Development Plan Set E. Sign Plan F. Planning Commission Report, November 8, 2017 G. Draft Planning Commission Minutes, November 8, 2017 H. First Amendment to Master and Final PUD Agreement – Arden Square, LLC This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 1160 County Road E 3,6001: Da t e : T h u , 0 6 A p r 2 0 1 7 No t e s : Pr i n t - P h o t o M a p s b y n e a r m a p ht t p : / / m a p s . u s . n e a r m a p . c o m/ p r i n t ? n o r t h = 4 5 . 0 5 0 2 3 2 2 6 6 3 4 0 4 6 6 & e a s t = - 9 3 . 1 4 8 1 6 5 2 8 0 9 3 7 1 8 & s . . . 1 o f 1 10/18/2017, 12:03 PM 1160 County Road E Site Photos Existing building and parking area from County Rd E West side of building with drive up window looking south West side of building with drive up window looking north Rear side of building looking north from Arden Plaza retail center City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 1 of 9 MEMORANDUM DATE: November 8, 2017 PC Agenda Item 3.A TO: Planning Commission Chair and Commissioners FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-024 – Public Hearing Required Applicant: Arden Square, LLC c/o The Commers Company Property Location: 1160 County Road E West Request: Planned Unit Development Amendment Requested Action Arden Square, LLC has requested a Planned Unit Development (PUD) Amendment at 1160 County Road E West to modify the existing parking lot and drive-thru lane on the property for a new fast food restaurant tenant and for additional wall signage for the tenant. Background The subject property was first developed as a ski and golf shop in the early 1970s. In 1992, the City approved a Site Plan for modifications to accommodate a new bank user. These plans included the removal of a portion of the west side of the building to put in five drive-up lanes under the building roof. Today, the 4,500 square foot space that was occupied by TCF Bank is vacant and the roof over the drive-up lanes has been removed. American Red Cross is the one tenant in the building and occupies approximately 5,000 square feet. In 2016, the City approved a Master and Final PUD for modifications to the drive lanes and parking lot, a new monument sign and trash enclosure, and enhanced landscaping (Planning Case 16-003). At this time, the property owner also completed renovations to the front building façade, including the removal the mansard and gable roof on the west side of the building, increasing window and brick masonry coverage, and adding awnings and decorative lighting. As part of the approval for Planning Case 16-003, Arden Square was required to submit a PUD Amendment application with proposed site modifications for a fast food restaurant to use the existing drive-thru lane. This requirement was put in place to ensure that traffic circulation and design concerns could be addressed before a business occupied the tenant space. City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 2 of 9 1. Overview of Request Arden Square is currently working with a Dunn Brothers Coffee franchisee to open a coffee shop in the vacant 4,500 square foot tenant space in the building. Several site modifications are needed to add a drive-thru lane on the west side of the building for Dunn Brothers. A parking lot island on the north side of the site would be shifted east and new curb would be installed to create a drive-thru stacking area for up to seven vehicles. The existing drive lane on the west side of the parking lot would be converted to one-way only and the parking stalls in this area would be restriped as diagonal stalls. Drive-thru traffic could exit at the southwest corner to the adjacent Arden Plaza retail center, or circulate around the south and east side of the building. Additional improvements would include a patio seating area outside of the Dunn Brothers tenant space. New wall signage is proposed for the north and south building walls. The wall sign on the north façade would be 43.5 square feet in area and the sign on the south façade would be 90.4 square feet. Dunn Brothers would use the existing multi-tenant sign on County Road E for freestanding signage. The proposed site plan is included in Attachment D and the sign plan in Attachment E. 2. Planned Unit Development (PUD) Process: The PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. 3. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Community Mixed Use B-2: General Business District Multi-Family Residential, Commercial South Community Mixed Use B-2: General Business District Commercial East Community Mixed Use B-2: General Business District Commercial West Community Mixed Use B-2: General Business District Office City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 3 of 9 4. Site Data: Future Land Use Plan: Community Mixed Use Existing Land Use: Commercial Zoning: B-2: General Business District Lot Size: 48,000 square feet Topography: Relatively flat Plan Evaluation 1. Chapter 13, Zoning Code Review Section 1320.06 – District Requirements – Meets Requirements of Approved PUD Properties in the B-2 District are required to provide a minimum landscape lot area of 20 percent. The approved PUD granted flexibility in this area and permitted a landscape lot area of 15.3 percent. The proposed site modifications would not result in a reduction in pervious surface area. Section 1325.04 – Additional Minimum Requirements for Drive-in Businesses, Drive-up Windows, Fast Food Restaurants, and Automobile Service Stations The Zoning Code requires drive-in businesses, drive-up windows, and fast food restaurants to meet additional site and building design requirements. Since the property already includes an approved drive-up window, the requirements on location, landscaping, screening, and access do not apply in this case. The following section reviews the requirements in the Zoning Code that would still be applicable. Electronic Devices – Meets Requirements Electronic devices, such as loud speakers, are not permitted to be located within 50 feet of any adjacent lot. A menu ordering board is proposed at the northwest corner of the building. The closest adjacent lot to the west is approximately 53 feet from the menu board. Snow Storage – Meets Requirements Adequate area shall be designed for snow storage such that clear visibility shall be afforded from the property to any public street. The proposed modifications to the site for the drive-up window would not impact the current snow storage areas that are available for use. Design – Meets Requirements The design of all structures is required to be compatible with other structures in the surrounding area. No significant alterations are proposed to the west façade of the building to accommodate the new tenant. The existing structure is compatible with other development in the area. City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 4 of 9 Traffic Circulation – Meets Requirements Site plans must be designed to avoid hazards to vehicular or pedestrian circulation. The proposed modifications are largely consistent with the previously approved site plan. Some improvements, such as the addition of diagonal parking on the west side of the site, would likely improve vehicular and pedestrian safety. Section 1325.05 Subd. 8 – B-2 District Design Standards The standards in this section only apply to site elements being developed or altered. Parking – Meets Requirements The Zoning Code requires plantings to be used to shade parking lots and provide screening from adjacent public streets. The parking lot island that would be shifted east to accommodate the drive-thru lane would be replanted with one tree and perennials. There are a number of existing deciduous trees around the perimeter of the site that provide shading and screening. Section 1325.55 – Tree Preservation The Landscape Plan indicates two significant Basswood trees on the southern property line would be replaced with two Crabapple trees for sight line improvements. The Tree Preservation Ordinance requires replacement plantings when more than 10 percent of the total caliper inches of significant trees are removed. There are 41 caliper inches of significant trees on the site and the allowed removal is 4.1 caliper inches. The two Basswood trees are a combined 21 caliper inches. After subtracting the allowed removal, 16.9 caliper inches must be replaced at a ratio of 1 caliper inch for every 2 caliper inches removed. In this case, the mitigation requirement is 8.5 caliper inches. The two Crabapple trees would total 4 caliper inches. As a condition of approval staff recommends the applicant be required to provide 8.5 caliper inches of trees on the site. Caliper Inches Number of Trees Existing Significant Trees 41 4 10% Permitted Removal 4.1 -- Proposed Removal 21 2 Replacement Tress Required 8.5 -- Proposed Tree Plantings 4 2 Section 1325.06 – Requirements for Parking, Loading and Circulation Area and Dimensions of Each Parking Space – Meets Requirements The Zoning Code requires individual parking stalls to be at least 9 feet in width and 18 feet in length. All parking stalls shown on the Site Plan conform to this standard. City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 5 of 9 Location – Meets Requirements Off-street parking stalls must be located a minimum of 20 feet from the public right-of-way line and 5 feet from any side or rear property line. All setback requirements are currently met and the parking lot would not be expanded. Off-Street Parking Spaces Required – Flexibility Requested The number of parking stalls required is determined based on proposed land use. American Red Cross is classified as a medical clinic, which requires one stall per 200 square feet of floor area plus one stall per employee. American Red Cross occupies 5,000 square feet and has 10 employees, and therefore 35 parking stalls are required for this use. Fast food restaurants are required to provide one parking stall for every two seats. The applicant expects to have up to 44 seats for tenant, which would require 22 parking stalls. Between the two uses, 57 parking stalls are required and 59 stalls are provided. Fast food restaurants with a drive-up window are also required to provide 15 stacking spaces for each pickup window. The site plan indicates 7 stacking spaces would be provided for the drive- up window. Dunn Brothers has noted in the application that a minimum of 5 stacking spaces are needed for efficient vehicle flow through a drive-thru. Staff researched what other communities in the surrounding area require for stacking spaces for fast food restaurants: • Shoreview: minimum of 6 stacking spaces • New Brighton: minimum of 4 stacking spaces • White Bear Lake: minimum of 3 stacking spaces • Roseville: no minimum stacking space requirement • Blaine: no minimum stacking space requirement • Lino Lakes: no minimum stacking space requirement Staff is comfortable with granting flexibility for the number of stacking spaces considering the design is sufficient for the business and Arden Square is retrofitting an existing building and site rather than completing new construction. The City Engineer and Lake Johanna Fire Marshall reviewed the Site Plan and do not have concerns about the layout. Traffic and Circulation – Meets Requirements Staff reviewed the configuration of the parking aisles on the north side of the building and does not have concerns with the design. The Site Plan indicates both one-way drive aisles would be 17 feet in width. Vehicles using the drive-up window on the west side of the building can exist at the southwest corner onto the adjacent Arden Plaza property, or circulate using the one-way drive aisle around the south and east side of the building. Arden Square has an existing agreement with Arden Plaza that allows for access onto their property. As a condition of approval for Planning Case 16-003, Arden Square was required to maintain a 20-foot drive aisle on the west side of the building if a future tenant in the building used the City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 6 of 9 drive-thru lane. The Site Plan shows the drive aisle would be 22 feet in width. The Lake Johanna Fire Marshall has reviewed the updated Site Plan and does not have concerns with the design. 2. Chapter 12 – Sign Code Review – Flexibility Requested Properties with frontage on County Road E are located in Sign District 4. The maximum amount of wall signage permitted in the district is 50 square feet. For multi-tenant properties, each tenant is permitted up to 50 square feet of wall signage. The applicant has proposed installing one sign on the north façade visible from County Road E and a second sign on the south façade (Attachment E). The sign on the south side of the building would help make the business visible from the adjacent Arden Plaza property and Lexington Avenue. The north wall sign would measure 43.5 square feet in area and the south wall sign would be 90.4 square feet, for a total of 133.9 square feet. Wall Signs Sign District 4 (Permitted) Dunn Brothers (Proposed) Sign Copy Area 50 square feet 133.9 square feet Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the Site Plan Review or PUD process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Staff is supportive of the proposed sign standard adjustment for the signage on the south façade. The sign is not inconsistent with the purpose of the B-2 Zoning District and the additional signage will increase visibility from Arden Plaza and Lexington Avenue. The proposed sign on the south façade is consistent and proportional with the architecture of the building. Additional Review City Engineer and Building Official The City Engineer and City Building Official have reviewed the submitted plans and do not have any additional comments at this time. City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 7 of 9 Lake Johanna Fire Department The Lake Johanna Fire Marshal has reviewed the submitted plans and does not have any additional comments at this time. Findings of Fact Staff offers the following twelve (12) findings of fact for consideration. 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. The City approved a Master and Final Planned Unit Development in Planning Case 16- 003 permitting the property owner to complete modifications to the existing parking lot and other site improvements. 3. The Master and Final PUD Agreement between the City and Arden Square, LLC approved in Planning Case 16-003 requires a PUD Amendment if the vacant tenant space is proposed to be occupied by a fast food restaurant to review proposed site modifications. 4. The proposed PUD Amendment includes modifications to the property’s drive lanes and parking spaces in order to accommodate the drive-thru lane for the fast food restaurant and for new wall signage. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed PUD Amendment is in substantial conformance with the requirements of the City Code. The applicant has requested flexibility for the minimum number of stacking spaces required for a fast food restaurant and for the wall signage copy area. 8. The proposed PUD Amendment is in conformance with the Guiding Plan for the B-2 District. 9. The proposed PUD Amendment is in conformance with the Arden Hills 2030 Comprehensive Plan. 10. The additional sign copy area requested for wall signage satisfies the Sign Standard Adjustment criteria included in Section 1260.01 of the City Code. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed PUD Amendment is not anticipated to create a negative impact on the immediate area or the community as a whole. City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 8 of 9 Recommendation Based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West. If the Planning Commission votes to recommend approval of Planning Case 17-024, staff is recommending the following seven (7) conditions of approval: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 5. A Sign Permit shall be required for each wall sign and the menu ordering board. 6. The relocated parking lot island shall be replanted to include a minimum of one (1) tree. 7. The Developer shall provide a total of 8.5 caliper inches of new tree plantings on the site. Proposed Motion Language 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the seven (7) conditions in the November 8, 2017, Report to the Planning Commission. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and submitted plans in the November 8, 2017, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. City of Arden Hills Planning Commission Meeting for November 8, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 9 of 9 4. Table: Motion to table Planning Case 17-024 for a PUD Amendment at 1160 County Road E West for the following reasons: a specific reason and/or information request should be included with a motion to table. Notice Notice was published in the Arden Hills-Shoreview Bulletin on October 25, 2017. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Public Comments Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on October 2, 2017. Pursuant to Minnesota State Statute, the City must act on this request by December 1, 2017 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Land Use Application and Project Narrative B. Site and Aerial Maps C. Site Photographs D. Development Plan Set E. Sign Plan Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, NOVEMBER 8, 2017 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES A. Planning Case 17-024; Planned Unit Development Amendment – Arden Square – 1160 County Road E West – Public Hearing Senior Planner Bachler stated the subject property was first developed as a ski and golf shop in the early 1970s. In 1992, the City approved a Site Plan for modifications to accommodate a new bank user. These plans included the removal of a portion of the west side of the building to put in five drive-up lanes under the building roof. Today, the 4,500-square foot space that was occupied by TCF Bank is vacant and the roof over the drive-up lanes has been removed. American Red Cross is the one tenant in the building and occupies approximately 5,000 square feet. Senior Planner Bachler commented in 2016, the City approved a Master and Final PUD for modifications to the drive lanes and parking lot, a new monument sign and trash enclosure, and enhanced landscaping (Planning Case 16-003). At this time, the property owner also completed renovations to the front building façade, including the removal the mansard and gable roof on the west side of the building, increasing window and brick masonry coverage, and adding awnings and decorative lighting. Senior Planner Bachler explained as part of the approval for Planning Case 16-003, Arden Square was required to submit a PUD Amendment application with proposed site modifications for a fast food restaurant to use the existing drive-thru lane. This requirement was put in place to ensure that traffic circulation and design concerns could be addressed before a business occupied the tenant space. Senior Planner Bachler reported Arden Square is currently working with a Dunn Brothers Coffee franchisee to open a coffee shop in the vacant 4,500 square foot tenant space in the building. Several site modifications are needed to add a drive-thru lane on the west side of the building for Dunn Brothers. A parking lot island on the north side of the site would be shifted east and new curb would be installed to create a drive-thru stacking area for up to seven vehicles. The existing drive lane on the west side of the parking lot would be converted to one-way only and the parking stalls in this area would be restriped as diagonal stalls. Drive-thru traffic could exit at the southwest corner to the adjacent Arden Plaza retail center, or circulate around the south and east side of the building. Additional improvements would include a patio seating area outside of the Dunn Brothers tenant space. ARDEN HILLS PLANNING COMMISSION – November 8, 2017 2 Senior Planner Bachler indicated new wall signage is proposed for the north and south building walls. The wall sign on the north façade would be 43.5 square feet in area and the sign on the south façade would be 90.4 square feet. Dunn Brothers would use the existing multi-tenant sign on County Road E for freestanding signage. Site Data Land Use Plan: Community Mixed Use Existing Land Use: Commercial Zoning: B-2: General Business District Current Lot Sizes: 48,000 square feet Topography: Relatively flat Senior Planner Bachler reviewed the surrounding area and the Plan Evaluation. Senior Planner Bachler provided the Findings of Fact for review: 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. The City approved a Master and Final Planned Unit Development in Planning Case 16- 003 permitting the property owner to complete modifications to the existing parking lot and other site improvements. 3. The Master and Final PUD Agreement between the City and Arden Square, LLC approved in Planning Case 16-003 requires a PUD Amendment if the vacant tenant space is proposed to be occupied by a fast food restaurant to review proposed site modifications. 4. The proposed PUD Amendment includes modifications to the property’s drive lanes and parking spaces in order to accommodate the drive-thru lane for the fast food restaurant and for new wall signage. 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed PUD Amendment is in substantial conformance with the requirements of the City Code. The applicant has requested flexibility for the minimum number of stacking spaces required for a fast food restaurant and for the wall signage copy area. 8. The proposed PUD Amendment is in conformance with the Guiding Plan for the B-2 District. 9. The proposed PUD Amendment is in conformance with the Arden Hills 2030 Comprehensive Plan. 10. The additional sign copy area requested for wall signage satisfies the Sign Standard Adjustment criteria included in Section 1260.01 of the City Code. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed PUD Amendment is not anticipated to create a negative impact on the immediate area or the community as a whole. ARDEN HILLS PLANNING COMMISSION – November 8, 2017 3 Senior Planner Bachler stated based on the submitted plans and findings of fact, staff recommends approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West. If the Planning Commission votes to recommend approval of Planning Case 17-024, staff is recommending the following seven (7) conditions of approval: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 5. A Sign Permit shall be required for each wall sign and the menu ordering board. 6. The relocated parking lot island shall be replanted to include a minimum of one (1) tree. 7. The Developer shall provide a total of 8.5 caliper inches of new tree plantings on the site. Senior Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Vice Chair Jones opened the floor to Commissioner comments. Commissioner Bartel expressed concern with the location of the drive-thru. He asked if an easement would be needed for the drive-thru given its proposed location. Senior Planner Bachler stated there was an opening at the southwest corner of the site which was a curb cut into Arden Plaza. He reported there was an agreement in place to allow for this access. He commented further on how traffic would flow through the property and explained that signs and pavement striping would be used to assist in directing traffic. Vice Chair Jones asked where the main entrance to the American Red Cross building was located. He requested further information on the location of the ADA stalls. Senior Planner Bachler explained this entrance was on the north side of the building. He then reviewed the location of the ADA stalls within the parking lot. Andrew Commers, Arden Square representative, stated his family has owned Arden Square for the past 30 years. He thanked staff for the thorough report on this matter. He commented on the ARDEN HILLS PLANNING COMMISSION – November 8, 2017 4 proposed amendments to the PUD and requested the Commissioners off their support in order to allow for a perspective new tenant, Dunn Brothers Coffee, to move into this space. He noted the American Red Cross was supportive of the new tenant. Vice Chair Jones opened the public hearing at 6:58 p.m. Vice Chair Jones invited anyone for or against the application to come forward and make comment. Gretta Dvorak, Dunn Brothers Coffee representative, stated she had her husband were hoping to open and develop a business that was a part of the community. She believed this location would be a great gathering space that could flourish in Arden Hills. Joe Commers, owner of Arden Plaza, stated he loved the City of Arden Hills. He thanked the City for supporting his efforts over the years and requested their continued support going into the future. Luke Hemkin, eStreet Flats resident, 1201 County Road E, explained he and his wife lived across the street from the potential coffee shop and he would love to see this development occur. Beka Hemkin, eStreet Flats resident, 1201 County Road E, indicated she attended Bethel University and now works at Northwestern. She believed the proposed Dunn Brothers would be a great addition to the community. There being no additional comment Vice Chair Jones closed the public hearing at 7:02 p.m. Commissioner Bartel agreed the coffee shop would be a great addition to this area of Arden Hills. Commissioner Bartel moved and Commissioner Gehrig seconded a motion to recommend approval of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the seven (7) conditions in the November 8, 2017, Report to the Planning Commission. The motion carried unanimously (5-0). 195265v3 (reserved for recording information) FIRST AMENDMENT TO MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT ARDEN SQUARE, LLC (PC# 1 7 -024) THIS AMENDMENT TO MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (“Amendment”) is made this _____ day of ____________, 201__, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (“City”) whose address is 1245 West Highway 96, Arden Hills, MN 55112 (“City”) and ARDEN SQUARE, LLC, a Minnesota limited liability company, whose address is 2303 Wycliff Street, Suite 7A, St. Paul, Minnesota 55114 (“Developer” or “Owner”). RECITALS. A. The City and Developer previously entered into a Master and Final Planned Unit Development Agreement dated May 31, 2016 and filed of record on June 9, 2016 with the Ramsey County Registrar of Titles as Document Number T02559846 (the “Agreement”). B. The Developer is the record fee owner of property located at 1160 County Road E West, Arden Hills, Minnesota, and situated in the County of Ramsey, State of Minnesota, and legally described as: 2 195265v3 West 200 feet of the North 283 feet of the following described tract: The North 872 feet of the East half of the Northeast quarter of Section 34, Township 30, Range 23 West, except the West 625 feet thereof; Also except, or subject to rights of the public in, those portions thereof taken for Highway; said portions being the North 43 feet thereof (the “Property”). C. The Developer has requested approval to modify the existing parking lot and drive-thru lane on the Property for a new fast food restaurant tenant, including additional wall signage and improvements for a patio seating area outside. The new tenant would occupy the vacant 4,500 square foot space in the building which is zoned B-2 General Business District. D. On the 2nd day of October, 2017, Developer submitted an application requesting that the City approve an Amendment to the Agreement (“Application”) for modification and improvement to the Property. E. The Developer’s Application included rearranging the Property’s drive-thru lanes and parking lots, installing new signs, and constructing an outside patio seating area on the Property (the “Development”). F. The Application is illustrated and described on the following documents, attached and incorporated as part of Planning Case 17-024 on file and recorded at the City of Arden Hills: 1. Site Plan, Amended PUD with Existing Overlay dated 10/20/2017 2. Site Plan, Amended PUD dated 10/20/2017 3. Landscape Plan dated 10/02/2017 4. Signage Plan dated 10/23/2017 NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. PLANNING COMMISSION REVIEW. On the 8th day of November, 2017, the City Planning Commission reviewed the Application and after considering the Application, the submitted plans, the reports and comments of the City’s staff, the reports and comments of the Developer, and other public comments, and subject to conditions, recommended approval of the Application. 2. CITY COUNCIL REVIEW. On the 27th day of November, 2017, the City approved an Amendment to the Agreement for the Development. 3 195265v3 3. CONDITIONS OF APPROVAL. The City’s approval to the Developer’s requested Amendment to the Agreement is based upon the Development being constructed in accordance with the Application and supporting materials and subject to the following conditions of approval: (i) The Developer shall continue to abide by the conditions of the Master and Final Planned Unit Development Agreement recorded as document number T02559846, except as hereinafter amended. (ii) The Development shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. (iii) The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. (iv) Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. (v) The Developer shall obtain a Sign Permit for each wall sign and the menu ordering board. (vi) The relocated parking lot island shall be replanted to include a minimum of one (1) tree. (vii) The Developer shall provide a total of 8.5 caliper inches of new tree plantings on the site. (viii) This Amendment shall be executed prior to the issuance of any development permits. 4. BINDING EFFECT. Except as otherwise specifically amended herein, the Agreement shall remain in full force and effect. This Amendment shall be binding on the parties, their heirs, successors and assigns and shall be recorded against the Property in the office of the Ramsey County Registrar as promptly as possible after it has been executed by the parties. Remainder of page intentionally left blank. 4 195265v3 IN WITNESS WHEREOF, the above-named parties have caused this Agreement to be executed as of the date and year first above written. CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 201__, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 5 195265v3 ARDEN SQUARE, LLC a Minnesota limited liability company By: ______________________________________ Joseph E. Commers, Its Chief Manager STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 201__, by Joseph E. Commers, the Chief Manager of ARDEN SQUARE, LLC, a Minnesota limited liability company, on behalf of the limited liability company. __________________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 (JJJ) 195265v3 MORTGAGE HOLDER CONSENT TO FIRST AMENDMENT TO MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT ARDEN SQUARE, LLC CITIZENS INDEPENDENT BANK, a Minnesota corporation, which holds a mortgage on all or part of the property more particularly described in the foregoing First Amendment to Master and Final Planned Unit Development Agreement, which mortgage was recorded November 3, 2011 as Ramsey County document number T2155660 for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consent, and is subject to the foregoing Planned Unit Development Agreement. CITIZENS INDEPENDENT BANK By: ____________________________________ __________________________ [print name] Its _________________________ [title] STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _____ day of ____________ 201__, by ______________________________, the _____________________ of Citizens Independent Bank, a Minnesota corporation, on behalf of said corporation ________________________________________ Notary Public DRAFTED BY: Campbell, Knutson, P.A. [JJJ] Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000