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12-11-17-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update William S. Joynes, Sr., City Administrator MEMO.PDF APPROVAL OF MINUTES November 13, 2017 Special City Council Executive (Closed) With Open Session 11 -13 -17 -SEC.PDF November 13, 2017 Regular City Council 11 -13 -17 -R.PDF November 20, 2017 City Council Work Session 11 -20 -17 -WS.PDF November 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve The 2018 Employee Compensation Plan –Non -Union Employees Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union Employees Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly Benefits Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Personnel Changes Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve A Professional Services Agreement With WSB For Engineering And Planning Services Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2017 Budget Amendment Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve Lake Johanna Fire Department Capital Expenditures Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment To Contract With Existing City Administrator William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City Councilmembers William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2018 Liquor License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2018 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance Summary Matthew Bachler, Senior Planner Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super Bowl Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Public Works Maintenance Worker Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Resolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2018 Budget And Tax Levy l Approve the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda December 11, 2017 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 5.P. Documents: 5.Q. Documents: 5.R. Documents: 5.S. Documents: 5.T. Documents: 5.U. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 13, 2017 Special City Council Executive (Closed) With Open Session11-13 -17 -SEC.PDFNovember 13, 2017 Regular City Council 11 -13 -17 -R.PDF November 20, 2017 City Council Work Session 11 -20 -17 -WS.PDF November 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, Interim Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Approve The 2018 Employee Compensation Plan –Non -Union Employees Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union Employees Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly Benefits Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Personnel Changes Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve A Professional Services Agreement With WSB For Engineering And Planning Services Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2017 Budget Amendment Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve Lake Johanna Fire Department Capital Expenditures Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment To Contract With Existing City Administrator William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City Councilmembers William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2018 Liquor License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2018 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance Summary Matthew Bachler, Senior Planner Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super Bowl Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Public Works Maintenance Worker Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Resolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2018 Budget And Tax Levy l Approve the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaDecember 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents: 4.C. Documents: 4.D. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 5.P. Documents: 5.Q. Documents: 5.R. Documents: 5.S. Documents: 5.T. Documents: 5.U. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 13, 2017 Special City Council Executive (Closed) With Open Session11-13 -17 -SEC.PDFNovember 13, 2017 Regular City Council11-13 -17 -R.PDFNovember 20, 2017 City Council Work Session11-20 -17 -WS.PDFNovember 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve The 2018 Employee Compensation Plan –Non -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly Benefits Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Personnel Changes Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve A Professional Services Agreement With WSB For Engineering And Planning Services Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2017 Budget Amendment Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF Motion To Approve Lake Johanna Fire Department Capital Expenditures Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amendment To Contract With Existing City Administrator William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City Councilmembers William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2018 Liquor License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2018 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance Summary Matthew Bachler, Senior Planner Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super Bowl Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Public Works Maintenance Worker Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Resolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2018 Budget And Tax Levy l Approve the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaDecember 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 5.P. Documents: 5.Q. Documents: 5.R. Documents: 5.S. Documents: 5.T. Documents: 5.U. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 13, 2017 Special City Council Executive (Closed) With Open Session11-13 -17 -SEC.PDFNovember 13, 2017 Regular City Council11-13 -17 -R.PDFNovember 20, 2017 City Council Work Session11-20 -17 -WS.PDFNovember 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve The 2018 Employee Compensation Plan –Non -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly BenefitsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Personnel ChangesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve A Professional Services Agreement With WSB For Engineering And Planning ServicesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve 2017 Budget AmendmentDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFMotion To Approve Lake Johanna Fire Department Capital ExpendituresDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDF Motion To Approve Amendment To Contract With Existing City Administrator William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City Councilmembers William S. Joynes, Sr., City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2018 Liquor License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Approve 2018 Tobacco License Renewals Julie Hanson, City Clerk MEMO.PDF Motion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance Summary Matthew Bachler, Senior Planner Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super Bowl Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Public Works Maintenance Worker Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Resolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2018 Budget And Tax Levy l Approve the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaDecember 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 5.P. Documents: 5.Q. Documents: 5.R. Documents: 5.S. Documents: 5.T. Documents: 5.U. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 13, 2017 Special City Council Executive (Closed) With Open Session11-13 -17 -SEC.PDFNovember 13, 2017 Regular City Council11-13 -17 -R.PDFNovember 20, 2017 City Council Work Session11-20 -17 -WS.PDFNovember 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve The 2018 Employee Compensation Plan –Non -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly BenefitsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Personnel ChangesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve A Professional Services Agreement With WSB For Engineering And Planning ServicesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve 2017 Budget AmendmentDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFMotion To Approve Lake Johanna Fire Department Capital ExpendituresDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Amendment To Contract With Existing City AdministratorWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City CouncilmembersWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 Liquor License RenewalsJulie Hanson, City Clerk MEMO.PDFMotion To Approve 2018 Tobacco License RenewalsJulie Hanson, City Clerk MEMO.PDFMotion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance SummaryMatthew Bachler, Senior PlannerJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF Motion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super Bowl Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024) Matthew Bachler, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Public Works Maintenance Worker Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Resolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2018 Budget And Tax Levy l Approve the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaDecember 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:5.J.Documents:5.K.Documents:5.L.Documents:5.M.Documents:5.N.Documents:5.O.Documents: 5.P. Documents: 5.Q. Documents: 5.R. Documents: 5.S. Documents: 5.T. Documents: 5.U. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 13, 2017 Special City Council Executive (Closed) With Open Session11-13 -17 -SEC.PDFNovember 13, 2017 Regular City Council11-13 -17 -R.PDFNovember 20, 2017 City Council Work Session11-20 -17 -WS.PDFNovember 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve The 2018 Employee Compensation Plan –Non -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly BenefitsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Personnel ChangesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve A Professional Services Agreement With WSB For Engineering And Planning ServicesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve 2017 Budget AmendmentDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFMotion To Approve Lake Johanna Fire Department Capital ExpendituresDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Amendment To Contract With Existing City AdministratorWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City CouncilmembersWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 Liquor License RenewalsJulie Hanson, City Clerk MEMO.PDFMotion To Approve 2018 Tobacco License RenewalsJulie Hanson, City Clerk MEMO.PDFMotion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance SummaryMatthew Bachler, Senior PlannerJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super BowlJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council MeetingJulie Hanson, City Clerk MEMO.PDFMotion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFPublic Works Maintenance WorkerDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For Residents Mayor Grant MEMO.PDF Truth -In -Taxation Hearing Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF Resolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, Interim Director of Finance and Administrative Services Pang Silseth, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2018 Budget And Tax Levy l Approve the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaDecember 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:5.J.Documents:5.K.Documents:5.L.Documents:5.M.Documents:5.N.Documents:5.O.Documents:5.P.Documents:5.Q.Documents:5.R.Documents:5.S.Documents:5.T.Documents:5.U.Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateWilliam S. Joynes, Sr., City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 13, 2017 Special City Council Executive (Closed) With Open Session11-13 -17 -SEC.PDFNovember 13, 2017 Regular City Council11-13 -17 -R.PDFNovember 20, 2017 City Council Work Session11-20 -17 -WS.PDFNovember 20, 2017 Continuation Of Recessed November 13, 2017 Regular City Council 11 -20 -17 -CR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, Interim Director of Finance and Administrative ServicesAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve The 2018 Employee Compensation Plan –Non -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 -2019 Local Union No. 49 Labor Agreement -Union EmployeesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -046 Approving The 2018 City Contribution To Employee Monthly BenefitsDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2017 -047 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Personnel ChangesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve A Professional Services Agreement With WSB For Engineering And Planning ServicesDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve 2017 Budget AmendmentDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFMotion To Approve Lake Johanna Fire Department Capital ExpendituresDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFMotion To Approve Amendment To Contract With Existing City AdministratorWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2017 -012 Amending The Arden Hills City Code Regarding Salaries For The Mayor And City CouncilmembersWilliam S. Joynes, Sr., City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Adopt Ordinance 2017 -009 Approving The 2018 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2018 Liquor License RenewalsJulie Hanson, City Clerk MEMO.PDFMotion To Approve 2018 Tobacco License RenewalsJulie Hanson, City Clerk MEMO.PDFMotion To Adopt Ordinance 2017 -010 Amending Chapter 3, Licenses And Regulations, By Adding Section 395 –Mobile Food Units And Authorizing Publication Of The Ordinance SummaryMatthew Bachler, Senior PlannerJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Ordinance 2017 -011 Providing For The Issuance Of Special Permits Authorizing Extended Closing Times For On -Sale Liquor Establishments During The 2018 Super BowlJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Cancel The December 18, 2017 Work Session And The December 26, 2017 Regular City Council MeetingJulie Hanson, City Clerk MEMO.PDFMotion To Approve Planned Unit Development Amendment Agreement With Arden Square, LLC (PC 17 -024)Matthew Bachler, Senior Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve The City ’s Portion Of Roseville Booster Station Improvements And Authorize Payment Of Invoice Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2017 -048 –Appointing 2018 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFPublic Works Maintenance WorkerDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSUnder this Public Hearing section, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. Please be sure to complete a "Request to Appear before City Council" form (available at the back table). Completed forms may be given to the City Clerk. Rice Creek Commons (TCAAP) Development Discussion Opportunity For ResidentsMayor Grant MEMO.PDFTruth-In -Taxation HearingDave Perrault, Interim Director of Finance and Administrative Services MEMO.PDFATTACHMENT A.PDFResolution 2017 -049 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesDave Perrault, Interim Director of Finance and Administrative ServicesPang Silseth, Accounting Clerk MEMO.PDFATTACHMENT A.PDFNEW BUSINESSAdoption Of The 2018 Budget And Tax LevylApprove the 2018 -2022 CIP l Resolution 2017 -050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 l Resolution 2017 -051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 Dave Perrault, Interim Director of Finance and Administrative Services MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF Joint Powers Agreement For Traffic Markings, Street Sweeping, Crack Sealing, Screening And Seal Coating Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaDecember 11, 20177:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:4.D.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:5.J.Documents:5.K.Documents:5.L.Documents:5.M.Documents:5.N.Documents:5.O.Documents:5.P.Documents:5.Q.Documents:5.R.Documents:5.S.Documents:5.T.Documents:5.U.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A. Documents: 8.B. Documents: 9. 10. Page 1 of 1 STAFF COMMENTS – 3A MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: December 11, 2017 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL EXECUTIVE (CLOSED) SESSION WITH OPEN SESSION TO FOLLOW NOVEMBER 13, 2017 6:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council Executive (Closed) Session at 6:00 p.m. Present: Mayor David Grant, Councilmembers Dave McClung and Steve Scott Absent: Councilmembers Fran Holmes (excused) and Brenda Holden (excused) Also present: City Administrator William S. Joynes, Sr. and City Attorney Joel Jamnik (closed session); Interim Director of Finance and Administrative Services Dave Perrault (open session) 1. AGENDA ITEMS A. Performance Evaluation (closed per M.S. 13D.05, Subd 2 (4) and 13D. Subd 3) B. Report on Performance (open) Mayor Grant opened the meeting, and a discussion ensued regarding the proposed appointment of the Public Works Director and City Administrator. C. Personnel Discussion (open) Interim Director of Finance and Administrative Services Dave Perrault provided an overview of health insurance benefits. He indicated that staff supported selecting HealthPartners for coverage in 2018. A discussion ensued regarding health insurance benefits and the City’s contribution. ADJOURN Mayor Grant adjourned the Special City Council Executive Session at 6:55 p.m. __________________________ __________________________ William S. Joynes, Sr. David Grant City Administrator Mayor Approved: December 11, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung and Steve Scott Absent: Councilmember Fran Holmes (Excused) Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Interim Director of Finance and Administrative Services Dave Perrault; Senior Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested the date on Item 6C read March 7. Councilmember Holden requested Item 9A be moved to the Consent Calendar. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Dave Cmeil, 1861 West Highway 96, explained he sent an email to each of the City Councilmembers. He expressed concern with the area along County Road 96/Highway 10. He requested the Council review this information and give it consideration prior to offering municipal consent to the Trunk Highway 10 project. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 2 Public Works Director/City Engineer Polka reported MnDOT had monitors out last week and completed a new noise analysis. She explained she would have the results of this study later this week. 3. PUBLIC PRESENTATIONS A. Ramsey County Sheriff Update Ramsey County Sheriff Serier thanked the Council for their time. He provided the Council with an update from the County noting 2017 has been an historic year for retirements and new hires. He discussed how he was working to improve diversity within each hiring class. He explained the County’s new records management system was working well and stated a new jail management system would be brought online in 2018. He reported the County would begin providing Falcon Heights with contract law enforcement services as of January 1, 2018. He commented on the community engagement efforts the County has pursued and indicated the Hot Dog with a Deputy event has been extremely successful. He thanked everyone in the community for supporting the Fright Farm. Mayor Grant requested an update on Gem Lake. Ramsey County Sheriff Serier reported Gem Lake would become a contract city for the White Bear Lake Police Department. Mayor Grant asked what percentage of the Sheriff Department’s employees would be replaced in 2017-2018. Ramsey County Sheriff Serier stated close to 25% or 120 new employees would be hired. He explained he was happy to have new faces joining the department. Councilmember Holden questioned what the average age was of a Sheriff’s Deputy. Ramsey County Sheriff Serier commented this was a great question and he would have to investigate this further. Councilmember Holden recommended the Hot Dog with a Deputy event in Arden Hills be held at a local park and not a County park. She then asked if the County has completed any mental health training. Ramsey County Sheriff Serier explained the entire department recently attended a full day of mental health training at North Heights Church. He reported he would continue to send his staff members to local and regional mental health training. Councilmember Scott questioned how many deputies would be work in Falcon Heights. Ramsey County Sheriff Serier stated 24-hour coverage would be provided in Falcon Heights with one officer there during the day and overlapping officers during peak and evening hours. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 3 Councilmember McClung commended Sheriff Serier for the high level of professionalism in his department. He understood that Arden Hills was a safe community and thanked Ramsey County for always addressing the City’s concerns. Mayor Grant asked what assistance the Ramsey County Sheriff’s Department could provide to local churches, given the recent event that occurred in Texas. Ramsey County Sheriff Serier stated he would be open to speaking with local churches and other faith communities regarding active shooter response training. Mayor Grant encouraged the City Councilmembers to go on a ride-along with a Ramsey County Deputy. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Joynes provided an update on TCAAP stating the City was waiting for the optimization study to be finalized. He explained the anticipated arrival date was early first quarter of 2018. He stated the JDA meeting for November 22 would be canceled. B. Richard Wenzel Complaint Update City Administrator Joynes stated Richard Wenzel attended the last Council meeting where he addressed complaints in his neighborhood. He explained he and Dave Scherbel, the City’s Building Official, visited with Mr. Wenzel a week and a half ago where a list of citations issued to his neighbors from Ramsey County were reviewed. In addition, a list of actions taken by the City were also discussed. He reported Mr. Wenzel thanked the City for taking the time to meet with him. Councilmember Holden asked if the City could accelerate the abatement process for the property in question. Senior Planner Bachler indicated the code violations on the property were not under City provisions that would allow for an accelerated abatement process. C. County Road I/Old Highway 8 Update Public Works Director/City Engineer Polka reported wear course would be placed on the roundabout at the end of this week and the roundabout should be open by next Wednesday. 5. APPROVAL OF MINUTES A. October 16, 2017, City Council Work Session B. October 23, 2017, Regular City Council ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 4 Councilmember Holden stated she had three changes to the October 16 work session minutes and these changes were provided to staff. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the October 16, 2017, City Council Work Session meeting minutes; and October 23, 2017, Regular City Council meeting minutes as amended. The motion carried unanimously (4-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Adopt Ordinance 2018-008 – Approving a Franchise Agreement with Comcast and Authorizing Publication of a Summary Ordinance C. Motion to Acknowledge the Application of Catholic United Financial for an Exempt Permit to Conduct a Raffle with the Drawing being March 7, 2018, with no waiting period D. Motion to Approve Resolution 2017-043 – 2018 Curbside and Non-Curbside Recycling Fees E. Motion to Approve Final Payment to Allied Blacktop Co. – 2017 Seal Coat Project F. Motion to Approve Planning Case 17-026 – Boston Scientific – PUD Agreement – 4100 Hamline Avenue North MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:36 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:37 p.m. 9. NEW BUSINESS A. Planning Case 17-026 – Boston Scientific – PUD Agreement – 4100 Hamline Avenue North ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 5 This item was moved to the Consent Calendar. B. Health Insurance Benefits Interim Director of Finance and Administrative Services Perrault stated the City was notified that the insurance rates were set to increase by approximately 50% in 2018 with the current carrier. He indicated the benefits broker went out with an RFP to see if a cost savings could be achieved. At the same time, City staff did an internal comparison with surrounding cities to see whether or not the City was competitive with their benefit package. The comparison illustrates two fictional salaries ($50,000 and $100,000), and the current benefits provided by the City and how it compares to other cities. The comparison found Arden Hills is at the low-end when comparing what it contributes to other cities. Interim Director of Finance and Administrative Services Perrault reported City staff has discussed the different plans and benefit levels, and have come to a recommended benefit level and plan. This plan is most similar to the current plan, while still achieving a cost savings. Also, attached are the Public Employees Insurance Plan (PEIP) option and the existing renewal with Blue Cross Blue Shield. The staff recommendation was presented to the Personnel Committee, who generally was supportive of the plan, but still needed further discussion with the full City Council. Interim Director of Finance and Administrative Services Perrault explained City staff has compiled a benefit recommendation for the City Council to consider and the potential impacts. The recommendation would provide the City cover 100% of the single medical and dental premiums (with no change to other provided benefits, such as, short-term and long-term disability) and 85% of the family medical premium. The City would also contribute $2,000 towards an applicable Health Savings Account for both single and family plans. The employee would then be responsible for any other costs related to their medical or dental plans. Interim Director of Finance and Administrative Services Perrault indicated this recommendation would also allow for employees to waive coverages and receive a taxable $300.00 in lieu of the premium benefit, which would lead to a cost savings in the cost of the premium for the City. Please note, the City is recommending using a percent of premium computation when deciding contribution levels. This is because the recommended plan is utilizing age-banded rates and the premium cost varies with the number of dependents, therefore premiums will vary depending on age and family sizes. Another solution is to have a set dollar amount that employees with family coverage would pay, and the City would pay for the rest of the premium, regardless of the dollar amount (for example, an employee with family insurance would always pay $325.00 per month, and the City would pay for the rest of the premium). Due to the timing of the renewals, City Staff respectfully request the City Council determine a benefit contribution level and associated insurance carrier at this meeting. Mayor Grant requested further information on the various plans. Interim Director of Finance and Administrative Services Perrault reviewed the health insurance plan options in further detail with the Council. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 6 Councilmember Holden asked if a family size increased the amount paid for health insurance. Interim Director of Finance and Administrative Services Perrault indicated this was the case, noting a family of five would pay more than a family of four. He stated there was a cap at a family of five. Mayor Grant questioned if the $300 being saved was for the City or the employee. Interim Director of Finance and Administrative Services Perrault reported $300 a month would be paid to the employee that opted to waive, which was half of the contribution amount that could be paid for a premium. Mayor Grant requested further information on the individuals that would be able to waive from the plan. Interim Director of Finance and Administrative Services Perrault stated there would only be a small number of individuals that could waive. He reported the City would still have to have majority of employees opt in order for the City to retain the insurance plan. Further discussion ensued regarding the expense of health insurance for the City. Councilmember Holden stated she could not support the $2,000 as this would have the City covering too much of the out-of-pocket costs. She explained she could support Plan B. She believed the City should increase the family share. Mayor Grant commented if the family share was increased, the City may become the better option for its employees. Councilmember Holden understood this to be the case, but noted children were less expensive to insure than adults. She questioned what direction staff was seeking from the Council. Interim Director of Finance and Administrative Services Perrault stated staff was seeking guidance on the contribution levels and direction on an associated plan. He provided further comment on the deadlines for the health insurance decisions. Mayor Grant indicated he supported the HealthPartners health insurance option. He recommended the Council proceed with this item by choosing a plan and then determine the benefit level within the plan. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to recommend the City proceed with the HealthPartners (Exhibit B)_health care coverage for 2018. The motion carried (4-0). Councilmember Holden asked how much the City would be paying for a family of four if the City was at 85% and 75%. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 7 Interim Director of Finance and Administrative Services Perrault stated the City’s portion would be $1,206. At 75%, this would amount to $1,080. Councilmember Holden proposed the City pay 100% for singles and pay 75% for families. She suggested $500 be paid to the HSA for employees hired after June 2015 and $1,650 for the ones hired prior to that time. Interim Director of Finance and Administrative Services Perrault stated families would be asked to pay $8,000 out of pocket per year if they exhausted their health insurance plan if this were to move forward. Councilmember Holden asked how out of pocket was defined. Interim Director of Finance and Administrative Services Perrault stated this was strictly comprehensive and would include medications. Mayor Grant supported the City being more competitive on family coverage. He explained Councilmember Holden’s proposal would increase benefits to families by $300 per month. Councilmember Holden commented on the State’s medical plan. Interim Director of Finance and Administrative Services Perrault commented the State’s health insurance plan was not an HSA plan. Councilmember Holden supported the Council reviewing this information at a future worksession prior to making a decision for 2018. Councilmember McClung explained his availability this week was very limited. He indicated he could meet Thursday night at 6:00 p.m. He stated he was not uncomfortable with staff’s recommendation. The Council agreed to recess and continue the regular meeting on Thursday, November 16 at 6:00 p.m. to discuss the health insurance benefits in further detail. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS None. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to recess the Council meeting to Thursday, November 16, 2017 at 6:00 p.m. The motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2017 8 Mayor Grant recessed the Regular City Council Meeting at 8:14 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: December 11, 2017 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 20, 2017 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:02 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes (via telephone), Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Interim Director of Finance and Administrative Services Dave Perrault; City Attorney Joel Jamnik; and City Clerk Julie Hanson Mayor Grant requested Item 1F be removed from the agenda. Councilmember Holden requested Item 1I be added to discuss the notification requirements for the Edgewater shed. 1. AGENDA ITEMS A. Mayor and Council Salaries City Administrator Joynes stated the Personnel Committee requested staff look into whether or not the City Council’s current salary is on par with other cities. An informal review of other City Council salaries has been conducted. Upon consulting with the City Attorney, Joel Jamnik, the Council is able to vote at any point to increase their salaries; however, it will not take effect until after the next election. The Council is also able to add an automatic inflation adjustor to their salaries, and the City Attorney recommended tying the adjustor to the CPI. Mayor Grant discussed the City of Mounds Views compensation rates along with other neighboring communities. He supported the City setting its rates in alignment with Mounds View. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 2 Councilmember Holden supported the City raising its rates but did not want to tie the rates to any other city. Councilmember McClung suggested the compensation rates be reviewed once every ten years. Mayor Grant proposed the rates being reviewed every six years, unless it needs to be earlier due to increased meetings, other demands from TCAAP, etc. Councilmember Holmes supported the compensation rates being reviewed every six years. City Administrator Joynes reported staff would draft language based on Council’s direction. Mayor Grant questioned how the Council wanted to proceed with the compensation rates. He stated the Council last increased their pay rates 10 years ago, noting the rates were aligned with Mounds View. Councilmember Holden supported a rate increase with the rates tied to Mounds View. Councilmember Scott indicated this was all new information to him because when he filed last fall, he was unaware of the fact this was a paid position. He supported the pay rates being reviewed every six years. He stated he was comfortable matching the City of Mounds View’s pay rates. Councilmember McClung explained he was comfortable matching the City of Mounds View’s rates as well. He reviewed the rates from Mounds View in further detail. Councilmember Holmes stated she would also support the City of Mounds View’s rates. The consensus of the Council was to review the pay rates every six years and for the Council to align their pay rates with the City of Mounds View. Staff was directed to bring this back to the City Council on December 11. B. Personnel Committee Recommendations City Administrator Joynes stated the City Council should consider taking action and/or give direction on the below recommendations made by the Personnel Committee. A. Grade and Step Changes (proposed changes would be effective 1/1/2018) - Increase the Grade and Step of the City Clerk to Grade 14 / Step 4 - Increase the Grade, Step, and Title of the Senior Planner to City Planner, Grade 15/Step 2 - Appoint Jeff Frid, the Public Works Superintendent, as Emergency Manager with a salary adjustment of $1,500 per year B. Discuss the Recreation Programmer Position C. Discuss a policy on the hiring and termination process for non-salaried personnel Councilmember Holden asked if the City Clerk’s position description would be changing. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 3 City Administrator Joynes reported the job description had been changed to include some HR functions. Councilmember Holden stated she wanted to be assured that the position description included human resources, record keeping and administrative work in order to keep things clear going forward. City Administrator Joynes commented on the level of HR work completed by the City. He noted the upper level of HR work (policy issues) was completed by himself and the data/record keeping and reporting would be completed by the City Clerk. Councilmember McClung agreed that Councilmember Holden had a good point and wanted to see the position description clarified. City Administrator Joynes stated he would work to clarify the position description for the City Clerk. Councilmember Holden questioned if the emergency manager position had the ability to make decisions that could impact the budget. City Administrator Joynes reported all decisions would have to come through City staff and the City Council. Mayor Grant commented on the recreation programmer position. He discussed how the City’s park and recreation needs would change once TCAAP was developed. Councilmember Holden reported it was quite time consuming to supervise an intern and questioned if this was the best route for the City to pursue. She suggested a seasonal employee be considered. Public Works Director/City Engineer Polka explained she would be working with Sarah on a job description. It was her hope a junior or senior college student with some municipal work experience could be hired for this paid position. City Administrator Joynes provided further comment on the hiring and termination process that would be followed for hourly employees. The Council supported the proposed policy for hourly employees. C. Mobile Food Units/Food Trucks City Clerk Hanson stated at a previous meeting, the Council requested staff provide information pertaining to implementing licensing of mobile food units/food trucks. Staff has worked with the City Attorney to draft ordinance language for consideration. Based on this draft language, vendors would be required to meet the following: • Obtain a temporary (up to seven days) or annual license (eight days or more during any year) ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 4 • Provide a Certificate of Insurance that includes commercial general liability, automobile liability, food products liability, public liability, property damage, and workers’ compensation (or waiver if a sole proprietor) • Present proof of Department of Health licensing • Comply with the National Fire Protection Association’s Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. A visual inspection by the Lake Johanna Fire Department will also be required prior to issuance of a license • Follow performance standards regarding location, hour of operation, noise, and waste disposal City Clerk Hanson explained should the Council wish to move forward with this City licensing requirement, determination of the fee and modification to City Code will be necessary. Staff would recommend the following fee amounts be required: • Temporary License: $30.00 • Annual License: $100.00 Mayor Grant asked if the Council had any concerns with the proposed policy. Councilmember Holden stated she wanted the City to be notified if a vendor was to lose their license with the Department of Health. She asked if the annual license fee should be higher. City Clerk Hanson indicated the Council could adjust the proposed fees. She noted the proposed fees were based on information gathered from other cities. Mayor Grant proposed the food truck rates remain as is and that the Council take another look at the numbers in 2018. He recommended this item be placed on the Consent Agenda on December 11. D. 2018 Fee Schedule City Clerk Hanson stated the City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities, business licenses, false alarms, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Staff reviewed the proposed changes to the fee schedule and requested feedback from the Council. Mayor Grant thanked staff for the information and recommended this item be placed on the December 11 Consent Agenda. E. 2018 Council Liaison Appointments City Clerk Hanson stated each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 5 City Clerk Hanson reported staff is looking for Council input regarding Council Liaison and JDA appointments, as applicable. A resolution delegating appointments will be brought to a future City Council meeting for approval. Councilmember Scott stated he was interested in serving as the Planning Commission liaison. Councilmember Holmes stated her preference would be to serve as the Planning Commission liaison as well. Mayor Grant requested the Councilmembers send their preferences to him and recommended this item be placed on the December 11 Consent Agenda. F. Draft Comp Plan This item was removed from the agenda. G. Lake Johanna Fire Department/Presbyterian Homes Donation Interim Director of Finance and Administrative Services Perrault stated City Council requested staff to explore having Presbyterian Homes donate a portion of the cost for upcoming capital expenses related to the Lake Johanna Fire Department. The rationale was that Presbyterian Homes is responsible for approximately 20 percent of the City’s fire calls, and it would be prudent for them to contribute towards the City’s share of capital expenses. Upon further investigation, Presbyterian Homes accounted for approximately 15 percent of the Lake Johanna Fire Department’s calls in 2016 and approximately 17 percent of the calls year-to-date. Also of note, Presbyterian Homes represents approximately 12 percent of the dwelling units (not actual population) of the City of Arden Hills. Interim Director of Finance and Administrative Services Perrault explained City staff reached out to both the City Attorney and the League of Minnesota Cities for their opinion. Those opinions were reviewed with the Council. Following the advice of our City Attorney and the League of Minnesota Cities, staff would advise the City not pursue a donation request from Presbyterian Homes. If Council would like to move forward with a fee based system for Fire Protection, Council should direct staff to work with the City Attorney to draft a policy and ordinance to collect fees for fire services on a city-wide basis. City Attorney Jamnik provided further comment on his legal opinion regarding the matter and explained solicitations or donations were not supposed to be made by Police or Fire Departments. He reported the City did not want to have any donation appear to be coerced or be made under pressure. He provided further comment on the services the City could charge and could not charge for. Mayor Grant asked if a third party, such as the Arden Hills foundation, could take the donation for the City. City Attorney Jamnik stated this would not be a problem but recommended the foundation pursue equipment. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 6 H. Rental Registration Program and Complaint Process City Administrator Joynes stated the City established a rental registration program in 2009 for properties with fewer than five dwelling units. The main goals of this program are to: • Track rental trends throughout the city • Distribute educational information on city regulations • Maintain current contact information for the owners of rental properties City Administrator Joynes provided the Council with information on recent registration trends, the location of rental properties in the City, and property maintenance and nuisance concerns associated with rental properties. Based on the information provided on the current rental registration program, staff is requesting the City Council provide feedback on any additional code enforcement measures they would like taken. Councilmember Holden believed that the numbers were skewed and did not properly reflect the number of complaints the City was receiving. City Administrator Joynes discussed how staff worked to monitor and resolve complaints. He stated that the 3% and 4.5% complaint rate was quite low. Mayor Grant recommended the numbers be recalculated with the base of rental properties and not on the overall number of homes in the community. City Administrator Joynes reported this was how the numbers were calculated. City Attorney Jamnik clarified that if a single incident received numerous calls or complaints, it was still calculated as a single incident. Councilmember Holden feared that some residents may have stopped calling to complain because the City was not taking action. City Attorney Jamnik commented on the length of time involved in handling some of these cases and noted there was not always a fast turnaround time. Mayor Grant indicated citations are not always written for parking violations. Further discussion ensued regarding the City’s parking concerns. Councilmember Holden stated she was advised to call between 2:00 a.m. and 6:00 a.m. to report parking concerns. Mayor Grant reported this was due to the fact the City did not allow overnight parking between those hours. City Attorney Jamnik advised he could work with the Sheriff’s office to make them aware of areas of concern in the City in order to have them patrolled in the overnight hours, rather than requiring residents to call between 2:00 a.m. and 6:00 a.m. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 7 Councilmember McClung understood that issues had to be complaint based, however, the Sheriff’s Department should be able to recognize patterns of behavior when it comes to parking concerns. Councilmember Holden stated she brought this issue to the Council’s attention because she wanted the City to have a working rental property policy in place prior to TCAAP coming online. She feared the City would be behind the eight ball unless something was put in place sooner rather than later. Mayor Grant asked if the Council supported pursuing a rental licensing program in 2018. City Administrator Joynes agreed this was a big policy discussion for the City that would not be easy. Councilmember Holmes stated there are certain homes that have been problems for years and she wanted to see the City begin by addressing these homes. She supported the Council addressing and implementing a rental license program in 2018. Councilmember Holden questioned if the City was liable if they knew about a home that had students living in the basement that did not have proper egress windows. City Attorney Jamnik reported the City would not be liable, but could expect a claim if a tragic event were to occur at that home. Councilmember Holden asked if Bethel had a policy for college students living off campus. City Administrator Joynes stated Bethel did have a policy that covers the behavior of students on off-campus housing. He explained that the City did not have the right to enforce Bethel’s policy regarding drinking and cohabitation. He indicated this was an honor system. Councilmember Holden expressed frustration with the lack of response Bethel has provided to the City based on behavior complaints of Bethel students. City Administrator Joynes believed that Mr. Washington at Bethel would be working with the City to address student behavior complaints going forward. Councilmember McClung supported the City pursuing a rental registration program in 2018. He wanted to see the Council clearly define what was meant by “problem property”. It was his opinion this program should be online prior to TCAAP being developed. Mayor Grant questioned the order of magnitude to create an effective rental licensing program for the City. City Attorney Jamnik stated he could speak with other cities to see how they have approached this situation and would report back to the City Council. He anticipated a full FTE would be needed to implement this program. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 8 Councilmember Holden understood that different cities approached rental licenses in different manners. She stated she would like to see copies of rental licensing regulations from other cities. Mayor Grant suggested this topic be addressed by the Council at their January retreat. He agreed staffs should speak with neighboring communities and review their rental licensing regulations. Councilmember McClung recommended staff speak to neighboring communities about problem properties and how they are addressed. He commented on how his association was working to change their rental requirements. The Council directed staff to begin working on a rental registration and licensing program for consideration in 2018. I. Notification Requirements for Edgewater Road Request Councilmember Holden requested the City send notifications to 1,000 feet for the Edgewater Road Planning Case. City Administrator Joynes reported staff could would send notifications to homes up to 1,000 feet from the subject property. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked if staff had an update on the sewer insurance issue being provided through the National League of Cities. Public Works Director/City Engineer Polka stated she was still working on this matter. Mayor Grant requested staff provide the Council with a spreadsheet on the PCI. Councilmember Scott reported he attended the Boo Bash Halloween Celebration on October 28. He was pleased by the number of families in attendance along with their creative costumes. Councilmember Scott thanked the City for providing breakfast and lunch to the election workers on Tuesday, November 7. He commented further on the Veteran’s Day events he attended. Councilmember McClung reported he would not be able to attend the Monday, November 27 City Council meeting. Mayor Grant stated he received feedback from residents stating the Boo Bash was a great success. He then reviewed the results of the recent election. City Clerk Hanson explained the State passed special legislation that would allow establishments to stay open until 4:00 a.m. during the weekend of the Super Bowl. She asked if the Council wanted to allow its local establishments to be open that late. She stated Flaherty’s and Big 10 may be the only liquor license holders that would pursue this option. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 20, 2017 9 Mayor Grant supported the City allowing its local establishments to be open for one weekend out of the year for the Super Bowl. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:00 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: December 11, 2017 CITY OF ARDEN HILLS, MINNESOTA CONTINUED NOVEMBER 13, 2017, CITY COUNCIL MEETING NOVEMBER 20, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the continued City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes (via telephone), Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Interim Director of Finance and Administrative Services Dave Perrault; City Attorney Joel Jamnik; and City Clerk Julie Hanson Mayor Grant recessed the November 13, 2017, City Council meeting at 8:14 p.m. on November 13, 2017. Mayor Grant reconvened the November 13, 2017, City Council meeting at 7:00 p.m. on November 20, 2017. 1. NEW BUSINESS (continued from 11/13/17) A. Health Insurance Benefits Interim Director of Finance and Administrative Services Perrault stated this item was continued from the November 13, 2017, City Council meeting. He reviewed the number of employees that could opt out and described how the City would be impacted if the insured pool were to decrease. He provided the Council with answers to the questions raised at the previous meeting. Councilmember McClung commented that Arden Hills was a small City and expenses would be spread over a small number no matter how many employees opted in or out. ARDEN HILLS CONTINUED CITY COUNCIL – NOVEMBER 20, 2017 2 Councilmember Holden recommended that Attachment A not be viewed as a separate document. She supported dental insurance being offered to all employees (families and single) at an 80/20 split. Councilmember Holmes asked if the City was trying to create more equity between employees that select family versus single coverage. Interim Director of Finance and Administrative Services Perrault commented on the amounts that are being paid out of pocket for family coverage. Councilmember Holmes questioned if the 12 employees that were provided health coverage were selecting family or single coverage. Interim Director of Finance and Administrative Services Perrault explained ten employees had single and two employees had family coverage. Councilmember Holmes asked what the holdup was for the employee health insurance benefits. Councilmember Holden stated she did not support an increase to health benefits of over $22,600. Councilmember McClung questioned what level of increase the Council could support. Mayor Grant stated he would like to pull back some in 2018. He did not want to make the benefit package so lucrative so as to negatively affect any changes made in future years. He indicated benefits packages were reviewed on an annual basis and changes could be made again next fall for 2019. He supported employees being allowed to opt out but recommended that the opt out amount the City contributes to the employee be $250. He questioned how the Council felt about the opt out option. Councilmember Holden commented on the expense to the City for those employees that elect to opt out. Further discussion ensued regarding the benefits employees are receiving along with the expense to the City. Mayor Grant asked if the Council supported the opt out plan. Councilmember Holden stated she would support the opt out portion of the plan at $250. Councilmember Holmes did not support the Council making a change to the plan. Councilmember Scott supported the opt out option. Councilmember McClung supported the Council further educating themselves regarding this matter. He stated he was uncertain of the pros and cons of the opt out option. He asked if all cities were still paying 100% for single coverage. ARDEN HILLS CONTINUED CITY COUNCIL – NOVEMBER 20, 2017 3 Interim Director of Finance and Administrative Services Perrault reported this was the case for the cities he researched. He noted Arden Hills was the lowest ranked city for its health savings contribution. He encouraged the Council to consider what was reasonable for employees to pay for their insurance plan. City Administrator Joynes stated he would like to limit the impact to employees with the understanding rates have gone up. Councilmember Holmes believed the Council would be foolish to make a decision without having full information. She questioned why the City was proposing to provide free healthcare to its single employees when this was not done anywhere else in the private sector. Interim Director of Finance and Administrative Services Perrault discussed several options available to the Council for family coverage and suggested 80% with a $2,000 HSA contribution be considered. Councilmember Holden commented on how the employees threatened to quit when the HSA contribution was reduced from $3,000 to $1,650. Mayor Grant discussed the coverage he received in the private sector. Interim Director of Finance and Administrative Services Perrault indicated this was a different market than the private sector. Councilmember Scott stated he could support the coverage at 80% with a $2,000 HSA contribution as proposed by staff. Mayor Grant indicated he could not go above $1,650 for the HSA contribution for 2018. Councilmember Holden commented she could not support a $22,600 increase for health benefits. She asked if the $1,650 would be applied to single employees. Mayor Grant stated he was proposing an HSA contribution of $1,650 for all employees, whether they have single or family coverage. He questioned what the financial impact of this adjustment would be. Interim Director of Finance and Administrative Services Perrault estimated this would be an increase in benefits that would equate to $18,000 for the year. Councilmember Holmes stated she supported the benefits package remaining the same, both for the HSA and the premium contribution. She did not believe it would benefit the City to increase the HSA contribution in 2018 if it could be impacted again in 2019. City Administrator Joynes reported the recommendation from staff was to make the City competitive in the labor market. He stated the basis was for the City to have high quality employees when moving forward with TCAAP and insurance was a major factor. He feared how the City would be impacted if it did not start offering better insurance packages to its employees. ARDEN HILLS CONTINUED CITY COUNCIL – NOVEMBER 20, 2017 4 Councilmember Holmes thanked staff for this helpful comment. Councilmember Scott indicated he still supported the 80/20 with a $2,000 HSA contribution. Councilmember Holden stated she believed all employees should pay something for their health insurance. She explained she could support the 80/20 split with a $1,650 HSA contribution. Councilmember Holmes agreed it was a poor policy to provide 100% coverage to singles. Councilmember McClung explained he could support the 80/20 split with a $1,650 HSA contribution for all employees. Mayor Grant supported this recommendation as well and looked forward to evaluating the health insurance plans in further detail for 2019. Interim Director of Finance and Administrative Services Perrault thanked the Council for their input and noted this item would be coming before the Council for final approval on December 11, 2017. 2. UNFINISHED BUSINESS None. 3. COUNCIL COMMENTS None. ADJOURN MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:18 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 2 CONSENT ITEM 5A MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance & Administrative Services Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: NA NA NA Council Should Consider the Following Options A. Approve Claims and Payroll Or B. Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #24 .................................................................................... $ 80,336.53 Total Payroll $ 80,336.53 Accounts Payable Claims Through 12/1/2017 Paid Claims (Bank Fees) $ 1,387.78 Paid Claims (Check No 47129-Check No 47142) $ 130,063.00 Paid Claims (Check No 47145-Check No 47142) $ 595,141.74 Total Accounts Payable $ 726,592.52 Total Claims $ 806,929.05 CITY OF ARDEN HILLS PAYROLL # 24 CHECKS DATED:12/01/17 Biweekly:11/11/17 -11/24/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,194.19 EFT SIT 2,152.88 EFT FICA Oasdi 3,258.84 EFT FICA Medicare 762.17 EFT TOTAL TAXES 11,368.08 Health Premium 2,289.15 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb.83.33 A/P Check* FSA Dependent Care Reimb.208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,580.81 HSA Health Saving 527.17 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2%267.90 EFT Health Care Savings Plan-4%350.52 EFT TOTAL HEALTH SAVINGS 1,145.59 PERA 3,570.99 EFT ICMA 772.01 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 546.34 EFT TOTAL RETIREMENT 5,503.74 IUOE 49 Dues (Union)138.00 A/P Check* LTD/STD Insurance 994.62 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 464.71 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 1,869.16 Total Employee Deductions 22,467.38 Net Payroll 0.00 Direct Deposit 34,012.27 EFT Gross Payroll Tie-Out 56,479.65 STD/LTD Gross - Up Plus City Paid Benefit 23,856.88 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 80,336.53 FICA TIE-OUT Gross Payroll 56,479.65 Less Total FSA 2,580.81 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 53,898.84 FICA Oasdi @ 6.20%3,258.84 FICA Medicare @ 1.45%762.17 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 4,021.01 CITY BENEFIT 3,258.84 762.17 0.00 13,638.71 1,174.12 14,812.83 821.26 821.26 4,120.38 81.40 4,120.38 81.40 Journal Entry Proof List General Ledger 30100.10.2017 User: Printed: ashley.bertrand 12/6/2017 - 8:29 AM Batch: Account Number Debit Amount System Reference Project ManagementLine DescriptionAccount Description Credit Amount Journal Entry: 202-10-2017 Journal Entry Date: 10/31/2017 101-41500-44376 Bank Service Charges 625.32 0.00 Banking Fee Redemption 101-41500-44371 CC Processing Fees 7.86 0.00 Merchant Transact 101-41500-44371 CC Processing Fees 191.54 0.00 BankCard MTOT 101-41500-44371 CC Processing Fees 563.06 0.00 RevTrak 101-00000-10100 Gen Cash & Investments 0.00 1,387.78 Total Fund Total Fund Balance 0.00 1,387.78 1,387.78 Journal Entry Totals Journal Entry Balance 1,387.78 1,387.78 0.00 Report Totals: 1,387.78 1,387.78 0.00 GL-Journal Entry Proof List (12/6/2017 - 8:29 AM)Page 1 Accounts Payable User: Printed: ashley.bertrand 12/7/2017 6:02 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0242 Met Council Environ. Service-SAC 11/29/2017ACH 11092017-SAC October 17 SAC Expenses October 17 SAC Expenses 14,760.90 14,760.90Total for this ACH Check for Vendor 0242: 14,760.90Total for 11/29/2017: 0225 Lillie Suburban Newspapers 11/30/2017ACH 10312017-LSN October 17 Expenses October 17 Expenses 29.00 10312017-LSN October 17 Expenses October 17 Expenses 29.00 10312017-LSN October 17 Expenses October 17 Expenses 108.76 10312017-LSN October 17 Expenses October 17 Expenses 43.50 210.26Total for this ACH Check for Vendor 0225: 0319 City of Roseville 11/30/2017ACH 0223777 Data Storage Data Storage 2,200.00 2,200.00Total for this ACH Check for Vendor 0319: 0320 Health Partners 11/30/2017ACH 76733590 Dec 17 Premium Dec 17 Premium 133.36 76733590 Dec 17 Premium Dec 17 Premium 1,174.12 1,307.48Total for this ACH Check for Vendor 0320: 0339 Ferguson Waterworks 2516 11/30/2017ACH 0267641 Water Expenses Water Expenses 1,623.83 1,623.83Total for this ACH Check for Vendor 0339: 0387 ICMA Retirement Trust- #302482 11/30/2017ACH PR Batch 00100.12.2017 ICMA Employee PercentPR Batch 00100.12.2017 ICMA Employee Percent 747.01 PR Batch 00100.12.2017 ICMA Employee DeductionPR Batch 00100.12.2017 ICMA Employee Deduction 25.00 772.01Total for this ACH Check for Vendor 0387: 0750 Verizon Wireless 11/30/2017ACH 9795856364 Oct-Nov 17 Expenses Oct-Nov 17 Expenses 105.03 9796082202 Oct-Nov 17 Expenses Oct-Nov 17 Expenses 913.15 1,018.18Total for this ACH Check for Vendor 0750: 0922 North Suburban Access Corporation 11/30/2017ACH 17-148 Repair Reimbursement Repair Reimbursement 400.00 17-150 Oct 17 Expenses Oct 17 Expenses 257.40 657.40Total for this ACH Check for Vendor 0922: 1110 Pitney Bowes 11/30/2017ACH Page 1AP Checks by Date - Detail by Check Date (12/7/2017 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 11242017-PB Nov 17 Postage Nov 17 Postage 572.57 11242017-PB Nov 17 Postage Nov 17 Postage 19.99 11242017-PB Nov 17 Postage Nov 17 Postage 636.16 1,228.72Total for this ACH Check for Vendor 1110: 1115 WSB & Associates, Inc.11/30/2017ACH 3450-00014 October 17 Expenses-TCAAP October 17 Expenses 898.00 3455-1509 October 17 Expenses-P&Z October 17 Expenses 484.50 3455-2008 October 17 Expenses-P&Z October 17 Expenses 2,278.00 3455-2008 October 17 Expenses-Engr October 17 Expenses 837.00 R010039-0002 October 17 Expenses-Engr October 17 Expenses 270.00 R010320-0005 October 17 Expenses-Old Hwy 8 October 17 Expenses 4,961.00 R010661-0002 October 17 Expenses-EDA October 17 Expenses 1,647.00 R010931-0001 October 17 Expenses-TCAAP October 17 Expenses 2,791.00 14,166.50Total for this ACH Check for Vendor 1115: 1223 Adam's Pest Control, Inc.11/30/2017ACH 2610573 Nov 17 Pest Control Nov 17 Pest Control 66.29 66.29Total for this ACH Check for Vendor 1223: 2112 Parker, Ashley 11/30/2017ACH 11202017-AP Nov 17 Expense Report Nov 17 Expense Report 15.00 11202017-AP Nov 17 Expense Report Nov 17 Expense Report 8.45 23.45Total for this ACH Check for Vendor 2112: 3596 Moser, Mark 11/30/2017ACH 11282017-MM Clothing Allowance Clothing Allowance 178.43 178.43Total for this ACH Check for Vendor 3596: 5579 Bill Joynes 11/30/2017ACH 11302017-BJ November 17 Expenses November 17 Expenses 1,115.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 390.30 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 5,603.61 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 195.15 11302017-BJ November 17 Expenses November 17 Expenses 1,115.15 11,151.46Total for this ACH Check for Vendor 5579: 6060 Batteries Plus 11/30/2017ACH 029-627012 PW Expenses PW Expenses 125.70 125.70Total for this ACH Check for Vendor 6060: Page 2AP Checks by Date - Detail by Check Date (12/7/2017 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription CANON Canon Financial Services 11/30/2017ACH 17948799 Dec 17 Rental Dec 17 Rental 1,215.08 17948799 Dec 17 Rental Dec 17 Rental 214.42 1,429.50Total for this ACH Check for Vendor CANON: FPTC Flexible Pipe Tool Company 11/30/2017ACH 21789 Sewer Equipment Sewer Equipment 922.00 922.00Total for this ACH Check for Vendor FPTC: MRPA Minnesota Recreation & Park Association 11/30/2017ACH 11202017-MRPA Knoll 18 Membership Dues Knoll 18 Membership Dues 280.00 280.00Total for this ACH Check for Vendor MRPA: 0243 Metropolitan Council-Waste Water 11/30/2017ACH 0001073749 Dec 17 Wastewater Expenses Dec 17 Wastewater Expenses 61,701.52 61,701.52Total for this ACH Check for Vendor 0243: 0319 City of Roseville 11/30/2017ACH 0223768 Q3 17 Water Expenses Q3 17 Water Expenses 314,732.69 314,732.69Total for this ACH Check for Vendor 0319: 1115 WSB & Associates, Inc.11/30/2017ACH 3455-00013 Oct 17 Expenses-Engr Oct 17 Expenses 3,132.25 3455-00013 Oct 17 Expenses-P&Z Oct 17 Expenses 4,104.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 2,100.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 525.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 525.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 315.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 4,860.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 525.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 2,100.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 2,100.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 1,260.00 3455-0019 Oct 17 Expenses-DPW/Engr Oct 17 Expenses 1,050.00 3455-14011 Oct 17 Expenses-Old Snelling Trail Oct 17 Expenses 22,625.00 R010111-0006 Oct 17 Expenses-2018 PMP Oct 17 Expenses 16,901.50 62,122.75Total for this ACH Check for Vendor 1115: 2490 Core & Main, LP 11/30/2017ACH 0389794 Water Expenses Water Expenses 9,584.55 9,584.55Total for this ACH Check for Vendor 2490: AMPL American Planning Association 11/30/201747129 259232-17101 P&Z Dues P&Z Dues 419.00 419.00Total for Check Number 47129: APPB Apple Business Forms, Inc.11/30/201747130 11212 Dec 17 Premium Window Envelopes 288.45 288.45Total for Check Number 47130: 1033 Comcast 11/30/201747131 44271-111217 11/21-12/20 Expenses 11/21-12/20 Expenses 6.31 Page 3AP Checks by Date - Detail by Check Date (12/7/2017 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6.31Total for Check Number 47131: 5711 Frost Inc.11/30/201747132 3535 PW Expenses PW Expenses 1,520.00 1,520.00Total for Check Number 47132: GFOA Government Finance Officers Association 11/30/201747133 0154001-2018 GFOA Membership Dues GFOA Membership Dues 170.00 0154001-2018AP GFOA Membership Dues GFOA Membership Dues 150.00 320.00Total for Check Number 47133: 5443 Metro Products, Inc.11/30/201747134 130371 PW Expenses PW Expenses 278.64 130447 PW Expenses PW Expenses 287.78 566.42Total for Check Number 47134: 0422 Minnesota Pollution Control Agency 11/30/201747135 11302017-PCA Class SD Certification: Moser Class SD Certification: Moser 45.00 45.00Total for Check Number 47135: 2732 Minnesota Wisconsin Playground 11/30/201747136 2017477 Installation of Play Structure Hazelnut Park Installation of Play Structure Hazelnut Park 22,901.78 22,901.78Total for Check Number 47136: 6074 Norsk Concrete Construction, Inc.11/30/201747137 10252017-NC Surface Water Drainage Expenses Surface Water Drainage Expenses 40,581.92 11072017-NC Parks Expenses Parks Expenses 6,516.00 47,097.92Total for Check Number 47137: 1074 Precision Landscape & Tree 11/30/201747138 6985 Tree Removal Tree Removal 3,055.00 3,055.00Total for Check Number 47138: 6748 Reliance Standard 11/30/201747139 GL154938 Dec 17 Premium Dec 17 Premium 1,609.66 1,609.66Total for Check Number 47139: 5497 SCHWAAB, INC 11/30/201747140 B049468 Office Supplies Office Supplies 55.22 55.22Total for Check Number 47140: 1193 SelectAccount 11/30/201747141 1209866 Nov 17 Participant Fee Nov 17 Participant Fee 27.43 27.43Total for Check Number 47141: 0925 T-Mobile 11/30/201747142 11222017-TMobil Nov 17 Expenses Nov 17 Expenses 28.70 28.70Total for Check Number 47142: 0916 Lakes Country Service Coop 11/30/201747143 171102256614 Dec 17 Expenses Dec 17 Expenses 2,584.50 Page 4AP Checks by Date - Detail by Check Date (12/7/2017 6:02 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 171102256614 Dec 17 Expenses Dec 17 Expenses 7,532.00 10,116.50Total for Check Number 47143: 0811 Ramsey County 11/30/201747144 PRMG-003882 Q4 17 Rent Q4 17 Rent 29,501.00 SHRFL-001655 Nov 17 Sheriff Nov 17 Sheriff 98,147.73 127,648.73Total for Check Number 47144: 1161 Valley-Rich Co., Inc.11/30/201747145 24833 Water-Hydrant Repair Water-Hydrant Repair 9,235.00 9,235.00Total for Check Number 47145: 710,443.84Total for 11/30/2017: Report Total (39 checks): 725,204.74 Page 5AP Checks by Date - Detail by Check Date (12/7/2017 6:02 AM) Page 1 of 1 CONSENT ITEM – 5B MEMORANDUM DATE: Decemember 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: 2018 Non-Union Employee Compensation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving the 2018 non-union employee compensation plan or provide further direction to City Staff. Background At the November 27, 2017 Special City Council Worksession, the City Council directed City Staff to prepare the 2018 non-union employee compensation plan with a 2.10 percent Cost of Living Adjustment (COLA) over the previous year. The City Council also directed City Staff to review this adjustment before July of 2018 to determine if any further adjustment is needed. Please note, this is separate from the seasonal employee compenasation plan. The seasonal employee compensation plan has also been reviewed and adjusted by their respective departments and has been attached. Attachment Attachment A: Proposed 2018 Non-Union Employee Compensation Plan Attachment B: Proposed 2018 Seasonal Compensation Plan 20 1 8 C i t y o f A r d e n H i l l s P a y M a t r i x 2. 1 0 % C O L A 20 1 8 - Y e a r l y St e p O n e St e p T w o St e p T h r e e St e p F o u r St e p F i v e St e p S i x St e p S e v e n St e p E i g h t Step Nine 24 7 5 6 - 8 0 0 1 2 0 , 4 2 9 . 0 9 $ 1 2 4 , 0 4 1 . 9 6 $ 1 2 7 , 7 6 3 . 2 2 $ 1 3 1 , 5 9 6 . 1 3 $ 1 3 5 , 5 4 4 . 0 1 $ 1 3 9 , 6 1 0 . 3 3 $ 1 4 3 , 7 9 8 . 6 4 $ 1 4 8 , 1 1 2 . 6 0 $ 1 5 2 , 5 5 5 . 9 7 $ 23 7 1 1 7 5 5 1 1 3 , 6 1 2 . 3 6 $ 1 1 7 , 0 2 0 . 7 2 $ 1 2 0 , 5 3 1 . 3 5 $ 1 2 4 , 1 4 7 . 2 8 $ 1 2 7 , 8 7 1 . 7 0 $ 1 3 1 , 7 0 7 . 8 6 $ 1 3 5 , 6 5 9 . 0 9 $ 1 3 9 , 7 2 8 . 8 6 $ 1 4 3 , 9 2 0 . 7 3 $ 22 6 6 6 7 1 0 1 0 7 , 1 8 1 . 4 7 $ 1 1 0 , 3 9 6 . 9 1 $ 1 1 3 , 7 0 8 . 8 2 $ 1 1 7 , 1 2 0 . 0 8 $ 1 2 0 , 6 3 3 . 6 8 $ 1 2 4 , 2 5 2 . 7 0 $ 1 2 7 , 9 8 0 . 2 8 $ 1 3 1 , 8 1 9 . 6 9 $ 1 3 5 , 7 7 4 . 2 7 $ 21 6 2 1 6 6 5 1 0 1 , 1 1 4 . 5 9 $ 1 0 4 , 1 4 8 . 0 2 $ 1 0 7 , 2 7 2 . 4 7 $ 1 1 0 , 4 9 0 . 6 4 $ 1 1 3 , 8 0 5 . 3 6 $ 1 1 7 , 2 1 9 . 5 2 $ 1 2 0 , 7 3 6 . 1 1 $ 1 2 4 , 3 5 8 . 1 9 $ 1 2 8 , 0 8 8 . 9 3 $ 20 5 7 6 6 2 0 9 5 , 3 9 1 . 1 2 $ 9 8 , 2 5 2 . 8 6 $ 1 0 1 , 2 0 0 . 4 4 $ 1 0 4 , 2 3 6 . 4 5 $ 1 0 7 , 3 6 3 . 5 5 $ 1 1 0 , 5 8 4 . 4 6 $ 1 1 3 , 9 0 1 . 9 8 $ 1 1 7 , 3 1 9 . 0 5 $ 1 2 0 , 8 3 8 . 6 2 $ 19 5 3 1 5 7 5 8 9 , 9 9 1 . 6 2 $ 9 2 , 6 9 1 . 3 7 $ 9 5 , 4 7 2 . 1 2 $ 9 8 , 3 3 6 . 2 8 $ 1 0 1 , 2 8 6 . 3 7 $ 1 0 4 , 3 2 4 . 9 6 $ 1 0 7 , 4 5 4 . 7 1 $ 1 1 0 , 6 7 8 . 3 5 $ 1 1 3 , 9 9 8 . 7 0 $ 18 4 8 8 5 3 0 8 4 , 8 9 7 . 7 6 $ 8 7 , 4 4 4 . 7 0 $ 9 0 , 0 6 8 . 0 4 $ 9 2 , 7 7 0 . 0 8 $ 9 5 , 5 5 3 . 1 7 $ 9 8 , 4 1 9 . 7 7 $ 1 0 1 , 3 7 2 . 3 6 $ 1 0 4 , 4 1 3 . 5 3 $ 1 0 7 , 5 4 5 . 9 4 $ 17 4 4 7 4 8 7 8 0 , 0 9 2 . 2 3 $ 8 2 , 4 9 4 . 9 9 $ 8 4 , 9 6 9 . 8 5 $ 8 7 , 5 1 8 . 9 4 $ 9 0 , 1 4 4 . 5 1 $ 9 2 , 8 4 8 . 8 4 $ 9 5 , 6 3 4 . 3 1 $ 9 8 , 5 0 3 . 3 3 $ 1 0 1 , 4 5 8 . 4 3 $ 16 4 0 8 4 4 6 7 5 , 5 5 8 . 7 1 $ 7 7 , 8 2 5 . 4 7 $ 8 0 , 1 6 0 . 2 3 $ 8 2 , 5 6 5 . 0 3 $ 8 5 , 0 4 1 . 9 9 $ 8 7 , 5 9 3 . 2 4 $ 9 0 , 2 2 1 . 0 4 $ 9 2 , 9 2 7 . 6 7 $ 9 5 , 7 1 5 . 5 0 $ 15 3 7 1 4 0 7 7 1 , 2 8 1 . 8 0 $ 7 3 , 4 2 0 . 2 5 $ 7 5 , 6 2 2 . 8 7 $ 7 7 , 8 9 1 . 5 5 $ 8 0 , 2 2 8 . 3 0 $ 8 2 , 6 3 5 . 1 5 $ 8 5 , 1 1 4 . 1 9 $ 8 7 , 6 6 7 . 6 2 $ 9 0 , 2 9 7 . 6 6 $ 14 3 3 6 3 7 0 6 7 , 2 4 6 . 9 8 $ 6 9 , 2 6 4 . 3 9 $ 7 1 , 3 4 2 . 3 2 $ 7 3 , 4 8 2 . 6 0 $ 7 5 , 6 8 7 . 0 7 $ 7 7 , 9 5 7 . 6 8 $ 8 0 , 2 9 6 . 4 1 $ 8 2 , 7 0 5 . 3 0 $ 8 5 , 1 8 6 . 4 6 $ 13 3 0 3 3 3 5 6 3 , 4 4 0 . 5 4 $ 6 5 , 3 4 3 . 7 5 $ 6 7 , 3 0 4 . 0 7 $ 6 9 , 3 2 3 . 1 9 $ 7 1 , 4 0 2 . 8 9 $ 7 3 , 5 4 4 . 9 8 $ 7 5 , 7 5 1 . 3 3 $ 7 8 , 0 2 3 . 8 6 $ 8 0 , 3 6 4 . 5 7 $ 12 2 7 2 3 0 2 5 9 , 8 4 9 . 5 7 $ 6 1 , 6 4 5 . 0 6 $ 6 3 , 4 9 4 . 4 1 $ 6 5 , 3 9 9 . 2 5 $ 6 7 , 3 6 1 . 2 2 $ 6 9 , 3 8 2 . 0 6 $ 7 1 , 4 6 3 . 5 2 $ 7 3 , 6 0 7 . 4 2 $ 7 5 , 8 1 5 . 6 4 $ 11 2 4 3 2 7 1 5 6 , 4 6 1 . 8 6 $ 5 8 , 1 5 5 . 7 2 $ 5 9 , 9 0 0 . 3 9 $ 6 1 , 6 9 7 . 4 0 $ 6 3 , 5 4 8 . 3 2 $ 6 5 , 4 5 4 . 7 7 $ 6 7 , 4 1 8 . 4 2 $ 6 9 , 4 4 0 . 9 7 $ 7 1 , 5 2 4 . 1 9 $ 10 2 1 6 2 4 2 5 3 , 2 6 5 . 9 2 $ 5 4 , 8 6 3 . 8 9 $ 5 6 , 5 0 9 . 8 1 $ 5 8 , 2 0 5 . 1 1 $ 5 9 , 9 5 1 . 2 6 $ 6 1 , 7 4 9 . 7 9 $ 6 3 , 6 0 2 . 2 9 $ 6 5 , 5 1 0 . 3 6 $ 6 7 , 4 7 5 . 6 6 $ 9 1 9 0 2 1 5 5 0 , 2 5 0 . 8 6 $ 5 1 , 7 5 8 . 3 9 $ 5 3 , 3 1 1 . 1 4 $ 5 4 , 9 1 0 . 4 7 $ 5 6 , 5 5 7 . 7 8 $ 5 8 , 2 5 4 . 5 2 $ 6 0 , 0 0 2 . 1 6 $ 6 1 , 8 0 2 . 2 2 $ 6 3 , 6 5 6 . 2 9 $ 8 1 6 6 1 8 9 4 7 , 4 0 6 . 4 7 $ 4 8 , 8 2 8 . 6 7 $ 5 0 , 2 9 3 . 5 3 $ 5 1 , 8 0 2 . 3 3 $ 5 3 , 3 5 6 . 4 0 $ 5 4 , 9 5 7 . 0 9 $ 5 6 , 6 0 5 . 8 0 $ 5 8 , 3 0 3 . 9 8 $ 6 0 , 0 5 3 . 1 0 $ 7 1 4 3 1 6 5 4 4 , 7 2 3 . 0 9 $ 4 6 , 0 6 4 . 7 7 $ 4 7 , 4 4 6 . 7 2 $ 4 8 , 8 7 0 . 1 2 $ 5 0 , 3 3 6 . 2 3 $ 5 1 , 8 4 6 . 3 1 $ 5 3 , 4 0 1 . 7 0 $ 5 5 , 0 0 3 . 7 5 $ 5 6 , 6 5 3 . 8 6 $ 6 1 2 1 1 4 2 4 2 , 1 9 1 . 5 8 $ 4 3 , 4 5 7 . 3 3 $ 4 4 , 7 6 1 . 0 5 $ 4 6 , 1 0 3 . 8 8 $ 4 7 , 4 8 7 . 0 0 $ 4 8 , 9 1 1 . 6 1 $ 5 0 , 3 7 8 . 9 6 $ 5 1 , 8 9 0 . 3 2 $ 5 3 , 4 4 7 . 0 3 $ 5 1 0 1 1 2 0 3 9 , 8 0 3 . 3 9 $ 4 0 , 9 9 7 . 4 9 $ 4 2 , 2 2 7 . 4 2 $ 4 3 , 4 9 4 . 2 3 $ 4 4 , 7 9 9 . 0 6 $ 4 6 , 1 4 3 . 0 3 $ 4 7 , 5 2 7 . 3 3 $ 4 8 , 9 5 3 . 1 4 $ 5 0 , 4 2 1 . 7 4 $ 4 8 3 1 0 0 3 7 , 5 5 0 . 3 7 $ 3 8 , 6 7 6 . 8 8 $ 3 9 , 8 3 7 . 1 8 $ 4 1 , 0 3 2 . 3 0 $ 4 2 , 2 6 3 . 2 6 $ 4 3 , 5 3 1 . 1 6 $ 4 4 , 8 3 7 . 1 0 $ 4 6 , 1 8 2 . 2 1 $ 4 7 , 5 6 7 . 6 8 $ 3 6 5 8 2 3 5 , 4 2 4 . 8 7 $ 3 6 , 4 8 7 . 6 2 $ 3 7 , 5 8 2 . 2 4 $ 3 8 , 7 0 9 . 7 1 $ 3 9 , 8 7 1 . 0 1 $ 4 1 , 0 6 7 . 1 3 $ 4 2 , 2 9 9 . 1 5 $ 4 3 , 5 6 8 . 1 2 $ 4 4 , 8 7 5 . 1 7 $ 2 4 9 6 4 3 3 , 4 1 9 . 6 9 $ 3 4 , 4 2 2 . 2 8 $ 3 5 , 4 5 4 . 9 5 $ 3 6 , 5 1 8 . 6 0 $ 3 7 , 6 1 4 . 1 5 $ 3 8 , 7 4 2 . 5 8 $ 3 9 , 9 0 4 . 8 6 $ 4 1 , 1 0 2 . 0 0 $ 4 2 , 3 3 5 . 0 6 $ 1 0 4 8 3 1 , 5 2 8 . 0 1 $ 3 2 , 4 7 3 . 8 4 $ 3 3 , 4 4 8 . 0 6 $ 3 4 , 4 5 1 . 5 1 $ 3 5 , 4 8 5 . 0 5 $ 3 6 , 5 4 9 . 6 0 $ 3 7 , 6 4 6 . 0 9 $ 3 8 , 7 7 5 . 4 8 $ 3 9 , 9 3 8 . 7 3 $ Po i n t s 20 1 8 - M o n t h l y St e p O n e St e p T w o St e p T h r e e St e p F o u r St e p F i v e St e p S i x St e p S e v e n St e p E i g h t Step Nine 24 7 5 6 - 8 0 0 1 0 , 0 3 5 . 7 7 $ 1 0 , 3 3 6 . 8 4 $ 1 0 , 6 4 6 . 9 4 $ 1 0 , 9 6 6 . 3 5 $ 1 1 , 2 9 5 . 3 4 $ 1 1 , 6 3 4 . 2 0 $ 1 1 , 9 8 3 . 2 2 $ 1 2 , 3 4 2 . 7 3 $ 1 2 , 7 1 3 . 0 0 $ 23 7 1 1 7 5 5 9 , 4 6 7 . 7 0 $ 9 , 7 5 1 . 7 3 $ 1 0 , 0 4 4 . 2 8 $ 1 0 , 3 4 5 . 6 1 $ 1 0 , 6 5 5 . 9 8 $ 1 0 , 9 7 5 . 6 6 $ 1 1 , 3 0 4 . 9 3 $ 1 1 , 6 4 4 . 0 8 $ 1 1 , 9 9 3 . 4 0 $ 22 6 6 6 7 1 0 8 , 9 3 1 . 7 9 $ 9 , 1 9 9 . 7 5 $ 9 , 4 7 5 . 7 4 $ 9 , 7 6 0 . 0 1 $ 1 0 , 0 5 2 . 8 1 $ 1 0 , 3 5 4 . 4 0 $ 1 0 , 6 6 5 . 0 3 $ 1 0 , 9 8 4 . 9 8 $ 1 1 , 3 1 4 . 5 3 $ 21 6 2 1 6 6 5 8 , 4 2 6 . 2 2 $ 8 , 6 7 9 . 0 1 $ 8 , 9 3 9 . 3 8 $ 9 , 2 0 7 . 5 6 $ 9 , 4 8 3 . 7 8 $ 9 , 7 6 8 . 2 9 $ 1 0 , 0 6 1 . 3 4 $ 1 0 , 3 6 3 . 1 9 $ 1 0 , 6 7 4 . 0 9 $ 20 5 7 6 6 2 0 7 , 9 4 9 . 2 6 $ 8 , 1 8 7 . 7 5 $ 8 , 4 3 3 . 3 8 $ 8 , 6 8 6 . 3 7 $ 8 , 9 4 6 . 9 7 $ 9 , 2 1 5 . 3 7 $ 9 , 4 9 1 . 8 4 $ 9 , 7 7 6 . 6 0 $ 1 0 , 0 6 9 . 8 9 $ 19 5 3 1 5 7 5 7 , 4 9 9 . 3 1 $ 7 , 7 2 4 . 2 8 $ 7 , 9 5 6 . 0 1 $ 8 , 1 9 4 . 7 0 $ 8 , 4 4 0 . 5 4 $ 8 , 6 9 3 . 7 5 $ 8 , 9 5 4 . 5 7 $ 9 , 2 2 3 . 2 0 $ 9 , 4 9 9 . 8 9 $ 18 4 8 8 5 3 0 7 , 0 7 4 . 8 2 $ 7 , 2 8 7 . 0 6 $ 7 , 5 0 5 . 6 8 $ 7 , 7 3 0 . 8 5 $ 7 , 9 6 2 . 7 7 $ 8 , 2 0 1 . 6 5 $ 8 , 4 4 7 . 7 0 $ 8 , 7 0 1 . 1 4 $ 8 , 9 6 2 . 1 6 $ 17 4 4 7 4 8 7 6 , 6 7 4 . 3 6 $ 6 , 8 7 4 . 5 9 $ 7 , 0 8 0 . 8 3 $ 7 , 2 9 3 . 2 5 $ 7 , 5 1 2 . 0 5 $ 7 , 7 3 7 . 4 0 $ 7 , 9 6 9 . 5 3 $ 8 , 2 0 8 . 6 2 $ 8 , 4 5 4 . 8 7 $ 16 4 0 8 4 4 6 6 , 2 9 6 . 5 7 $ 6 , 4 8 5 . 4 6 $ 6 , 6 8 0 . 0 3 $ 6 , 8 8 0 . 4 3 $ 7 , 0 8 6 . 8 3 $ 7 , 2 9 9 . 4 5 $ 7 , 5 1 8 . 4 3 $ 7 , 7 4 3 . 9 8 $ 7 , 9 7 6 . 3 0 $ 15 3 7 1 4 0 7 5 , 9 4 0 . 1 6 $ 6 , 1 1 8 . 3 6 $ 6 , 3 0 1 . 9 1 $ 6 , 4 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3 $ 3 , 8 4 8 . 5 3 $ 3 , 9 6 3 . 9 8 $ 3 6 5 8 2 2 , 9 5 2 . 0 8 $ 3 , 0 4 0 . 6 4 $ 3 , 1 3 1 . 8 6 $ 3 , 2 2 5 . 8 2 $ 3 , 3 2 2 . 5 9 $ 3 , 4 2 2 . 2 7 $ 3 , 5 2 4 . 9 3 $ 3 , 6 3 0 . 6 9 $ 3 , 7 3 9 . 6 1 $ 2 4 9 6 4 2 , 7 8 4 . 9 8 $ 2 , 8 6 8 . 5 3 $ 2 , 9 5 4 . 5 8 $ 3 , 0 4 3 . 2 2 $ 3 , 1 3 4 . 5 2 $ 3 , 2 2 8 . 5 6 $ 3 , 3 2 5 . 4 1 $ 3 , 4 2 5 . 1 7 $ 3 , 5 2 7 . 9 2 $ 1 0 4 8 2 , 6 2 7 . 3 4 $ 2 , 7 0 6 . 1 6 $ 2 , 7 8 7 . 3 4 $ 2 , 8 7 0 . 9 6 $ 2 , 9 5 7 . 0 9 $ 3 , 0 4 5 . 8 1 $ 3 , 1 3 7 . 1 8 $ 3 , 2 3 1 . 2 9 $ 3 , 3 2 8 . 2 4 $ Po i n t s 20 1 8 - H o u r l y St e p O n e St e p T w o St e p T h r e e St e p F o u r St e p F i v e St e p S i x St e p S e v e n St e p E i g h t Step Nine 24 7 5 6 - 8 0 0 5 7 . 9 0 $ 5 9 . 6 4 $ 6 1 . 4 3 $ 6 3 . 2 7 $ 6 5 . 1 7 $ 6 7 . 1 2 $ 6 9 . 1 4 $ 7 1 . 2 1 $ 7 3 . 3 5 $ 23 7 1 1 7 5 5 5 4 . 6 2 $ 5 6 . 2 7 $ 5 7 . 9 5 $ 5 9 . 6 9 $ 6 1 . 4 8 $ 6 3 . 3 2 $ 6 5 . 2 2 $ 6 7 . 1 8 $ 6 9 . 1 9 $ 22 6 6 6 7 1 0 5 1 . 5 3 $ 5 3 . 0 8 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5 . 3 4 $ 3 6 . 3 9 $ 3 7 . 4 8 $ 3 8 . 6 1 $ 3 9 . 7 7 $ 4 0 . 9 6 $ 13 3 0 3 3 3 5 3 0 . 5 1 $ 3 1 . 4 2 $ 3 2 . 3 7 $ 3 3 . 3 4 $ 3 4 . 3 4 $ 3 5 . 3 7 $ 3 6 . 4 2 $ 3 7 . 5 1 $ 3 8 . 6 4 $ 12 2 7 2 3 0 2 2 8 . 7 8 $ 2 9 . 6 4 $ 3 0 . 5 3 $ 3 1 . 4 5 $ 3 2 . 3 9 $ 3 3 . 3 7 $ 3 4 . 3 7 $ 3 5 . 4 0 $ 3 6 . 4 6 $ 11 2 4 3 2 7 1 2 7 . 1 5 $ 2 7 . 9 7 $ 2 8 . 8 0 $ 2 9 . 6 7 $ 3 0 . 5 6 $ 3 1 . 4 8 $ 3 2 . 4 2 $ 3 3 . 3 9 $ 3 4 . 3 9 $ 10 2 1 6 2 4 2 2 5 . 6 2 $ 2 6 . 3 8 $ 2 7 . 1 7 $ 2 7 . 9 9 $ 2 8 . 8 2 $ 2 9 . 6 9 $ 3 0 . 5 8 $ 3 1 . 5 0 $ 3 2 . 4 5 $ 9 1 9 0 2 1 5 2 4 . 1 7 $ 2 4 . 8 9 $ 2 5 . 6 4 $ 2 6 . 4 0 $ 2 7 . 2 0 $ 2 8 . 0 2 $ 2 8 . 8 5 $ 2 9 . 7 2 $ 3 0 . 6 1 $ 8 1 6 6 1 8 9 2 2 . 8 0 $ 2 3 . 4 8 $ 2 4 . 1 9 $ 2 4 . 9 1 $ 2 5 . 6 6 $ 2 6 . 4 2 $ 2 7 . 2 2 $ 2 8 . 0 4 $ 2 8 . 8 7 $ 7 1 4 3 1 6 5 2 1 . 5 0 $ 2 2 . 1 6 $ 2 2 . 8 2 $ 2 3 . 5 0 $ 2 4 . 2 1 $ 2 4 . 9 3 $ 2 5 . 6 8 $ 2 6 . 4 5 $ 2 7 . 2 4 $ 6 1 2 1 1 4 2 2 0 . 2 9 $ 2 0 . 9 0 $ 2 1 . 5 2 $ 2 2 . 1 7 $ 2 2 . 8 4 $ 2 3 . 5 2 $ 2 4 . 2 3 $ 2 4 . 9 5 $ 2 5 . 7 0 $ 5 1 0 1 1 2 0 1 9 . 1 4 $ 1 9 . 7 2 $ 2 0 . 3 1 $ 2 0 . 9 2 $ 2 1 . 5 4 $ 2 2 . 1 9 $ 2 2 . 8 5 $ 2 3 . 5 4 $ 2 4 . 2 5 $ 4 8 3 1 0 0 1 8 . 0 6 $ 1 8 . 6 0 $ 1 9 . 1 5 $ 1 9 . 7 4 $ 2 0 . 3 3 $ 2 0 . 9 3 $ 2 1 . 5 6 $ 2 2 . 2 1 $ 2 2 . 8 7 $ 3 6 5 8 2 1 7 . 0 4 $ 1 7 . 5 5 $ 1 8 . 0 7 $ 1 8 . 6 1 $ 1 9 . 1 7 $ 1 9 . 7 5 $ 2 0 . 3 4 $ 2 0 . 9 5 $ 2 1 . 5 8 $ 2 4 9 6 4 1 6 . 0 7 $ 1 6 . 5 5 $ 1 7 . 0 5 $ 1 7 . 5 6 $ 1 8 . 0 9 $ 1 8 . 6 3 $ 1 9 . 1 9 $ 1 9 . 7 7 $ 2 0 . 3 6 $ 1 0 4 8 1 5 . 1 6 $ 1 5 . 6 2 $ 1 6 . 0 9 $ 1 6 . 5 7 $ 1 7 . 0 6 $ 1 7 . 5 8 $ 1 8 . 1 0 $ 1 8 . 6 4 $ 1 9 . 2 1 $ Po i n t s PW Seasonal/Parks and Recreation 2018 Proposed Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps:1 2 3 4 5+ $10.00 $10.25 *$10.50 $10.75 $11.00 * Pay rate based on qualifications and experience Program Instructor I:Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-t-ball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball Steps:1 2 3 4 5 $11.50 $11.75 *$12.00 $12.25 $12.50 * Pay rate based on qualifications and experience Program Instructor II:Tennis, Baby-Sitting Steps:1 2 3 4 5 $13.00 $13.25 $13.50 $13.75 $14.00 Program Instructor III:Ice skating instructor, hockey skills instructor. Steps:1 2 3 4 5+ $15.00 $15.25 $15.50 $15.75 $16.25 Program Instructor IV:Sports coordinator, lead summer staff. Steps:1 2 3 4 5+ $13.00 $13.25 $13.50 $13.75 $14.00 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game. Steps:1 2 3 4 5 $13.00 $13.50 *$14.00 $14.50 $15.00 * Certified Entry Maintenance Worker: Steps:1 2 3+4 5+ $11.50 $12.50 $13.50 $14.50 $15.00 Ice Rink Attendants: Steps:1 2 3 4 5+ $10.00 $10.25 $10.50 $10.75 $11.00 Park Attendants: Adult Softball; Soccer. Steps:1 2 3 4 5+ $10.00 $10.25 $10.50 $10.75 $11.00 CONSENT ITEM – 5C MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Approval of 2018-2019 Union Contract Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A City Council Should Consider City Council should consider approving the 2018-2019 Labor Agreement with the City of Arden Hills and I.U.O.E Local 49. Background and Discussion City Staff entered into negotiations with the I.U.O.E Local 49 to negotiate a contract for our union employees. The contract covers calendar years 2018 and 2019. The union has voted and approved the attached agreement. The contract has been previously given to the Personnel Committee. The changes in the agreement include: -2.0% COLA in 2018 and a 2.5% COLA in 2019 -The City will contribute 80% of the premium costs for Union employees insurance coverage -An updated memo and uniform policy have been attached with a Memorandum of Understanding No other changes have been made to the contract. Attachments Attachment A: 2018-2019 Labor Agreement with the I.U.O.E Local 49 0 LABOR AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 AFL-CIO JANUARY 1, 2018 THROUGH DECEMBER 31, 2019 1 TABLE OF CONTENTS ARTICLE NO. DESCRIPTION PAGE NO. I PURPOSE OF AGREEMENT ................................................................... 2 II RECOGNITION ........................................................................................ 2 III UNION SECURITY .................................................................................... 2 IV EMPLOYER AUTHORITY ........................................................................ 3 V EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE ................................ 3 VI DEFINITIONS ....................................................................................... 5 VII SAVINGS CLAUSE .............................................................................. 6 VIII WORK SCHEDULES ............................................................................ 6 IX OVERTIME PAY ................................................................................... 7 X STANDBY AND CALL BACK ................................................................ 8 XI LEGAL DEFENSE ................................................................................ 8 XII RIGHT OF SUBCONTRACT ................................................................ 8 XIII DISCIPLINE AND DISCHARGE ........................................................... 9 XIV SENIORITY .......................................................................................... 9 XV LAY-OFF .......................................................................................... 9 XVI PROBATIONARY PERIODS ................................................................ 9 XVII SAFETY ........................................................................................... 9 XVIII JOB POSTING ..................................................................................... 10 XIX PERSONAL TIME OFF CONVERSION ................................................... 10 XX FUNERAL LEAVE ................................................................................ 10 XXI PERSONAL TIME OFF (PTO) .............................................................. 10 XXII GROUP INSURANCE ........................................................................... 12 XXIII HOLIDAYS ........................................................................................... 12 XXIV UNIFORM ALLOWANCE .......................................................................... 13 XXV MILEAGE REIMBURSEMENT FOR TRAINING ..................................... 13 XXVI INJURY ON DUTY ................................................................................ 13 XXVII UNUSED SICK LEAVE PAY ................................................................. 13 XXVIII WAIVER ........................................................................................... 14 XXIX CENTRAL PENSION FUND ................................................................. 14 XXX POST EMPLOYMENT HEALTH CARE SAVINGS PLAN 15 XXXI DURATION 16 SIGNATURES .................................................................................. 16 APPENDIX A - WAGES AND CLASSIFICATIONS, LICENSE PAY INCENTIVE ....................................................................................... 17 COMMERCIAL DRIVERS LICENSE, LETTER OF UNDERSTANDING ………………………………………………………… 19 CELEBRATING ARDEN HILLS- MOU……………………………………..20 UNIFORM POLICY- MOU……………………………………………………21 2 LABOR AGREEMENT Between CITY OF ARDEN HILLS And INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 ARTICLE I — PURPOSE OF AGREEMENT THIS AGREEMENT is entered into between the CITY OF ARDEN HILLS, hereinafter called the EMPLOYER, and LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS, AFL-CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties' recognize this AGREEMENT as a pledge of this dedication. ARTICLE II — RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all job classifications included herein whose employment services exceed the lesser of fourteen (14) hours per week, or thirty-five percent (35%) of the normal work week, and more than sixty- seven (67) work days per year, excluding supervisory, confidential and all other employees. ARTICLE III — UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated officer of the UNION. 3 3.3 Provide or designate a bulletin board, or a portion thereof, for posting of notices of UNION affairs. 3.4 The UNION may designate one employee from the bargaining unit to act as Steward, and shall inform the EMPLOYER in writing of such choice. 3.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV — EMPLOYER AUTHORITY 4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its affairs in all respects in accordance with existing and future laws and regulations of appropriate authorities including municipality personnel policies and work rules. 4.2 The prerogatives and authority which the EMPLOYER has not officially abridged, delegated or modified by the AGREEMENT are retained by the EMPLOYER. ARTICLE V — EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 5.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 5.2 Union Representatives The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 5.3 Processing of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the employee and the UNION representative have notified and received approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 5.4 Procedure Grievances, as defined by Section 5.1 shall be resolved in conformance with the following procedure: 4 Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within ten (10) calendar days after such alleged violation has occurred present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration. The arbitration proceeding shall be conducted by an arbitrator to be selected by mutual agreement of the EMPLOYER and the UNION within seven (7) calendar days after the request for such action. If the parties fail to mutually agree upon an arbitrator within the said seven (7) day period, either party may request the Director, Bureau of Mediation Services, to provide a panel of five (5) arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from panel. The party requesting arbitration shall strike the first name, the other party shall then strike one (1) name and the process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall be requested to issue a decision within thirty (30) calendar days after the close of the record unless the parties mutually agree to an extension. 5.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or 5 subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to any extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 5.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or agreed extension thereof, it shall be considered settled on the basis of the EMPLOYERS last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. ARTICLE VI — DEFINITIONS 6.1 UNION The International Union of Operating Engineers, Local No. 49, AFL-CIO. 6.2 EMPLOYER The City of Arden Hills, Ramsey County. Minnesota, a Minnesota municipal corporation. 6.3 UNION MEMBER A member of the International Union of Operating Engineers, Local No. 49, AFL-CIO. 6.4 EMPLOYEE A member of the exclusively recognized bargaining unit. 6.5 BASE PAY RATE The employee's hourly pay rate exclusive of longevity or any other special allowance. 6 6.6 SENIORITY Length of continuous service in any of the job classifications covered by ARTICLE II RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on the length of service under this AGREEMENT for purposes of promotion, transfer, and lay off and total length of service with the EMPLOYER for other benefits under this AGREEMENT. 6.7 STEWARD Employee whose responsibilities are limited to receiving complaints from its members of violations of the AGREEMENT, checking status of membership in the unit reporting safety problems and service as a communication link. 6.8 OVERTIME Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 6.9 HOLIDAY OVERTIME Employees required to work on an observed Holiday (refer to Article )0011) shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked. 6.10 CALL BACK Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE VII — SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Arden Hills In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE VIII — WORK SCHEDULES 8.1 The EMPLOYER has the sole authority in the preparation of work schedules. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours. 8.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or week. The EMPLOYER shall give at least two (2) working days advance notice to the employees affected by the establishment of work days different from the employee's normal work day or week. The EMPLOYER will first ask for volunteers to staff these changes to the normal work week or day. If there are not enough volunteers to fill the 7 shift change, the EMPLOYER will assign personnel to fill the shift based on seniority. Those employees with the least seniority will be assigned first until all shifts are assigned. 8.3 The employees shall be allowed one coffee break in the morning of thirty (30) minutes in duration inclusive of driving time to and from the Public Works building if required, and no coffee break in the afternoon. They shall be allowed a lunch period of thirty (30) minutes for which they will receive no pay. The thirty (30) minutes unpaid lunch break will exclude driving time to and from the work site to the City garage. This driving time will be limited to driving to and from the City garage and the work site(s); interim stops will not be permitted. It is understood that the EMPLOYER or designated representative may require that the thirty (30) minutes unpaid lunch break be taken at the work site when warranted for reasons of business necessity. 8.4 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 8.5 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. 8.6 No involuntary time off without pay (temporary lay-off) will be implemented for regular employees while temporary or part-time employees are on the payroll, with the exception of the employee doing janitorial work at City Hall and the "On the Job Training" students. 8.7 In the event that the EMPLOYER initiates a temporary interruption in employment the EMPLOYER may provide employees in the affected unit an opportunity to voluntarily request leaves of absence without pay. Such temporary interruptions in employment shall not be considered a lay-off. While on unpaid leave of absence due to temporary interruption in employment the employee will continue to accrue seniority. ARTICLE IX — OVERTIME PAY 9.1 For the purposes of determining overtime pay, each day will be the twenty-four (24) hour period beginning at 12:01 a.m. and ending at midnight, while each week will be the seven (7) day period beginning on Saturday and ending on Friday. 9.2 Hours worked in excess of eight (8) within a twenty-four (24) hour period (except for shift changes) or more than forty (40) within a seven (7) day period will be compensated for at one and one-half (1-1/ 2) times the employee's regular base pay. All hours worked on an actual holiday will be compensated for at two (2) times the employee's regular base pay. (Refer to definitions found in Article VI, section 6.9) For purposes of this section, "hours worked" shall include hours designated as holiday, personal time off, or compensatory time-off. 9.3 At the discretion of the EMPLOYER, an employee may receive compensatory time off in 8 lieu of overtime pay at the rate of one and one-half (1-1/ 2) times the employee's regular base pay or two (2) times the employee's regular base pay for hours worked on an actual holiday, or be paid for overtime worked. 9.4 Maximum compensatory time accumulated shall not exceed forty (40) hours. If the maximum is exceeded, the employee will receive overtime pay to reduce the accumulation to the maximum allowed. ARTICLE X — STANDBY AND CALL BACK 10.1 The EMPLOYER will establish a seven (7) day rotating schedule of standby assignments. The employee on standby status will be available during that period for call back and the EMPLOYER will call that employee first should any call back be necessary. The employee will be paid one (1) hour at time and one-half the regular rate of pay for that employee for standby on weekdays. The employee will be paid two (2) hours at time and one-half the regular rate of pay for that employee for standby on weekends and observed holidays. 10.2 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of standby pay or be paid on the basis of one and one-half (1-1/ 2) hours compensatory time off for each twenty-four (24) hour period on standby status Monday through Friday; three (3) hours compensatory time off for each twenty-four (24) hour period on standby status on weekends and those dates recognized by the EMPLOYER as observed holidays. Such compensatory time accumulation shall be part of the maximum allowed under Section 9.4. 10.3 An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1-1/2) times the employee's base pay rate, or two times the base rate on the actual holiday. Special weekend and holiday schedules for lift checking shall be treated as call backs. 10.4 Special weekend and holiday schedules for lift station checking shall be treated as a call back. ARTICLE XI — LEGAL DEFENSE 11.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of employee judgmental decision shall not receive legal defense by the City. 11.2 Except as provided in Section 11.1 hereof, any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of employment, when such act is performed in good faith and under direct order of the supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XII — RIGHT OF SUBCONTRACT 12.1 Nothing contained in this AGREEMENT shall prohibit or restrict the right of the 9 EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XIII — DISCIPLINE AND DISCHARGE 13.1 The EMPLOYER retains the sole right to discipline and discharge employees. ARTICLE XIV — SENIORITY 14.1 Seniority will be the determining criterion for transfers, promotions and lay-offs only when all other qualification factors are equal. ARTICLE XV — LAY-OFF 15.1 If a lay-off is deemed necessary by the EMPLOYER, the affected employees will be notified in writing at least four (4) weeks prior to the effective date. ARTICLE XVI — PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a minimum of six (6) months probationary period. If the EMPLOYER extends the initial probationary period beyond six (6) months, the employee's base pay rate will not change until the employee has successfully completed the designated probationary period. The extended probationary period will not exceed three (3) months. 16.2 An employee will serve a probationary period in any job classification for which the employee has not served one previously. 16.3 At any time during the probationary period, the probationary employee may be discharged at the sole discretion of the EMPLOYER. 16.4 At any time during the probationary period, a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of the EMPLOYER. 16.5 At least three (3) weeks prior to the completion of the probationary period, the City Administrator/Clerk shall review the performance of the probationary employee, and notify the Council of the City Administrator/Clerk's recommendations. The matter shall be placed on the Council agenda for the next regular meeting, at which time the Council shall consider the recommendation and make a determination as to whether the employee shall be terminated at the end of the probationary period. If the employee is not to be continued beyond the end of the probationary period, the employee shall be so notified before the end of such period. 10 9 ARTICLE XVII — SAFETY 17.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. ARTICLE XVIII — JOB POSTING 18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 18.11 have the necessary qualifications to meet the standards of the job vacancy; and 18.12 Have the ability to perform the duties and responsibilities of the job vacancy. 18.2 Employees filling a higher job class based on the provisions of this Article, shall be subject to the conditions of ARTICLE XVI, "PROBATIONARY PERIODS". 18.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities, and experience. 18.4 Job vacancies within the designated bargaining unit will be posted for five (5) work days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XIX — PERSONAL TIME OFF CONVERSION 19.1 All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours (240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short Term Disability, Long-Term Disability or when accrued PTO is exhausted. For allowed accruals over the maximum refer to Article XXI, section 21.3. ARTICLE XX — FUNERAL LEAVE 20.1 Each employee shall be entitled to three (3) paid days of funeral leave for a death in the immediate family of the employee. 20.2 "Immediate family" shall mean an employee's spouse, children, siblings, parents, grandparents, aunts, uncles, nephews nieces, in-laws or grandchildren. ARTICLE XXI — PERSONAL TIME OFF (PTO) 21.1 Personal Time Off (PTO) is authorized absence from duty. 11 Employees working an average of 40 hours per week on an annual basis are eligible for Personal Time Off. Employees may not use Personal Time Off until successful completion of their probationary period although Personal Time Off accumulates during this time. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE Completed years of Service Personal Time 0 — 5 Years 7 hours bi-weekly 6 10 Years 9 hours bi-weekly After 10 Years 10 hours bi-weekly Benefit year for Personal Time Off is March 1 t through February 28th. A maximum of 240 hours of Personal Time Off may be carried over from benefit year to benefit year. Carryover beyond 240 hours of Personal Time Off will only be made in accordance with Section 21.3 or under special circumstances with approval from the City Administrator. Any employee leaving the service of the City in good standing will be compensated 100% for Personal Time Off up to 240 hours or amount allowed in Section 21.3 accrued to the day of separation provided said employee has served at least twelve (12) consecutive months prior to separation. Such pay for accumulated Personal Time Off will be at the same rate as the hourly rate of the employee's base salary. Personal Time Off may not be used to extend an employee's actual termination date. When a paid holiday falls on a working day during an employee's Personal Time Off, the day of the holiday will not be counted as a day of Personal Time Off. One (1) day of Personal Time Off shall equal eight (8) hours for full-time employees. 21.2 Personal Time Off may not be used by an employee until the end of the employees probationary period. 21.3 A regular employee cannot carry into the next year more accrued PTO benefits than forty (40) hours in excess of the maximum of two hundred forty (240) hours. In unusual or extenuating circumstances in order to accomplish the work programs of the EMPLOYER, the employee may be allowed to carry accrued, unused PTO beyond two-hundred eighty (280) hours into the next benefit year with the prior approval of the Department Head. 21.4 All requests for PTO of five (5) or more consecutive work days shall be submitted by April 1st of each year, and posted for five (5) consecutive work days. In case of any conflict for a preferred PTO period(s), the senior employee will be given preference. Any PTO requests of less than five (5) consecutive work days that are submitted more than four (4) weeks in advance shall be posted for three (3) work days. Any conflicts in scheduling shall be resolved by seniority. Any PTO requests which are not posted shall be considered on a "first come, first served" basis. 12 ARTICLE XXII — GROUP INSURANCE 22.1 Effective January 1, 2018, the EMPLOYER will contribute an amount equal to 80% of the current premium rate to the Operating Engineers, Local 49 Health and Welfare Administrators for Group Health and Dental Insurance. Employees may participate, at their own expense, in additional life, short-term, and long-term disability insurance as add-ons to City sponsored plans approved under the EMPLOYER'S current insurance provider. 22.2 In the event that an employee resigns, retires, or is otherwise separated from employment for any reason, the EMPLOYER will deduct from the employee's final paycheck the EMPLOYER-paid portion of the group insurance premium for the remainder of the quarter following the employee's date of separation from employment. 22.3 It is understood that the EMPLOYER'S only obligation is to pay the EMPLOYER contribution for group insurance premiums as agreed to herein. The EMPLOYER is not liable for claims as a result of a denial of insurance benefits by an insurance carrier. ARTICLE XXIII — HOLIDAYS 23.1 The EMPLOYER will provide twelve (12) paid holidays as follows: Holiday New Year’s Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day After Thanksgiving Day Christmas Eve Day Christmas Day New Year's Eve Day Observance Day January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September November 11 Fourth Thursday in November Fourth Friday in November December 24 December 25 December 31 13 23.2 In the event that New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on a Sunday, the following Monday shall be a paid holiday. If any of the preceding holidays fall on a Saturday, the preceding Friday shall be a paid holiday. 23.3 Employees required to work on a designated holiday shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked, plus Holiday pay. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked plus holiday pay if the actual holiday qualifies for holiday pay in section 23 1. ARTICLE XXIV — UNIFORM ALLOWANCE 24.1 The EMPLOYER shall provide each employee with an annual uniform allowance of two hundred seventy-five dollars ($275). 24.2 Employees shall purchase uniforms and jackets from the same vendor semi-annually not to exceed the maximum allowance. 24.3 Receipts are required for all items purchased. 24.4 Please see attached MOU/Uniform Policy for additional guidance. ARTICLE XXV — MILEAGE REIMBURSEMENT FOR TRAINING 25.1 An employee must have the prior approval of the Public Works Superintendent to attend training to enhance job-related knowledge and skills. 25.2 An employee using a privately owned vehicle to travel to and from the location of approved training will receive mileage reimbursement at the federal rate which is adopted by the EMPLOYER annually. ARTICLE XXVI — INJURY ON DUTY 26.1 If an injury on duty results in an employee missing work, the EMPLOYER will pay the employee's regular base pay rate. The amount paid by the Worker's Compensation Insurance will be turned over by the employee to the EMPLOYER. 26.2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days. 26.3 No Personal Time Off shall be charged for payment of this benefit ARTICLE XXVII — UNUSED SICK LEAVE PAY 27.1 Regular full-time employees who have completed ten (10) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 33-1/3% of unused, accumulated sick leave upon their separation. Regular full-time employees who have completed twenty (20) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 50% of unused, accumulated sick leave upon their separation. To qualify for this benefit an employee must have an established 14 sick leave bank resulting from the conversion to the PTO program. (Refer to Article XXIX section 19.1.) Any benefit paid under this Article shall be paid into the employee's Post- Employment Health Care Savings Plan (Refer to Article XXX (section 30.4). ARTICLE XXVIII — WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of em ployment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 28.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT, or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXIX — CENTRAL PENSION FUND The EMPLOYER and the UNION agree that an amount designated herein that would otherwise be paid in salary or wages will be contributed instead to the Central Pension Fund (CPF) as pretax employer contributions. A pension contribution of ninety-six cents ($0.96) per hour will be made for each employee, for a maximum of two thousand eighty hours (2080) per calendar year. The hourly contribution rate will be applied to every hour compensated (ie. Hours worked, PTO, and holidays) except for overtime hours worked. The EMPLOYER shall deduct seventy- six dollars and eighty cents ($76.80) every eight (80) hour pay period. The EMPLOYER shall pay this contribution directly to the IUOE Central Pension Fund. The UNION agrees to indemnify and hold the EMPLOYER, its Officers, Agents, and employees harmless against any claims, suits, orders or judgments, brought against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER on the specific provisions of this Article. This "hold harmless" clause does not hold the EMPLOYER harmless for failing to transfer the agreed contributions to the IUOE Central Pension Fund. It is agreed that for purposes of determining future wage rates, the EMPLOYER shall first restore the amount of the wage reduction, which is currently the CPF contribution rate of $0.96 per hour, then apply the applicable wage multiplier, then reduce the revised wage by the CPF contribution rate. It is further agreed that for purposes of calculating overtime compensation the EMPLOYER shall first restore the amount of the wage reduction ($0.96/ hr.) then apply the applicable 1.5 or 2.0 wage multiplier required under the Fair Labor Standards Act and the collective bargaining agreement, then pay the resulting amount for overtime worked. The contribution of $0.96 per hour prevents an employee's annual CPF contributions from exceeding $2,000.00 in a year and therefore complies with limitations set forth under Minnesota Statute § 356.24, sub. 1(9) as amended in 2002. The CPF Plan of Benefits and the Agreement 15 and Declaration of Trust will serve as the governing documents. The CPF is a supplemental Pension Fund authorized by Minnesota Statutes, 356.24, subdivision 1(9). ARTICLE XXX — POST EMPLOYMENT HEALTH CARE SAVINGS PLAN 30.1 The City of Arden Hills Local 49ers employees are eligible to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP) established under Minnesota Statutes, section 352.98 (Minn. Supp. 2001) and as outlined in the Minnesota State Retirement System's Trust and Plan Documents. 30.2 All funds collected by the EMPLOYER (City of Arden Hills) on the behalf of the employee (Public Works Local 49ers) will be deposited into the employee's Post Employment Health Care Savings Plan Account through Minnesota State Retirement System. 30.3 All employees with 0 years to 5 years of service shall contribute 2% of pay. All employees with 5 or more years of service shall contribute 4% of pay. 30.4 The EMPLOYER has agreed to contribute payroll deductions to the Post Employment Health Care Savings Plan (HCSP) with Minnesota State Retirement Systems as described below: A. All City of Arden Hills Public Works Local 49ers employees who are eligible for the unused sick leave severance payout, outlined in Article XXVII section 27.1 of the contract, will contribute to the Post Employment Health Care Savings Plan as described below: All employees who have an eligible sick leave balance upon separation shall have 100% of those eligible hours converted into cash, and the dollars shall be deposited into their Post-Employment Health Care Savings Account (HCSP) on their final check. B. All City of Arden Hills Public Works Local 49ers employees who are eligible for the unused Personal Time Off (PTO) severance payout, outlined in Article XXI section 21 1 of the contract will contribute to the Post Employment Health Care Savings Plan as described below: All employees who have an eligible vacation (PTO) leave balance upon leaving the City of Arden Hills shall have 100% of those hours converted into cash and deposited into their Post-Employment Health Care Savings Account (HCSP) on their final check. C. In the event of the employees death, any payments owed to this employee by the City of Arden Hills, may not be contributed into the Post-Employment Health Care Savings Account (HCSP). Upon death of the employee, all payments owed to this employee will be paid to the employees beneficiaries. 16 ARTICLE — DURATION This AGREEMENT shall be effective as of the date of its signing and shall remain in full force and effect January 1, 2018 through December 31, 2019. It shall continue in full force and effect from year-to-year, unless terminated or renegotiated in the manner provided by the Public Employment Labor Relations Act of 1971 as amended. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this ______ day of ________________, 2017. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ______________________________ By:____________________________________ Mayor Business Manager/ Financial Secretary By: ______________________________ By: ____________________________________ City Administrator Area Business Representative By: ____________________________________ Union Steward 17 Appendix A WAGES AND CLASSIFICATIONS A. Effective at the signing of this contract, the following wage schedule will be in effect for the Public Works Maintenance Worker, effective January 1 of each year. 2018 2019 Start $ 19.88 20.38 Six (6) Months $ 21.23 21.76 One (1) Year $ 22.57 23.13 Two (2) Years $ 25.25 25.88 Three (3) Years $ 27.91 28.61 Wages for 2008 included a one-time $0.48 hour market adjustment. In 2005 wages included a one-time roll-in of $0.20/hour in recognition of the requirement for a Class D Systems Operator's License, and a Class SD Wastewater Systems Operator's License or a Class SC Wastewater Systems Operator's License. B. New Employees B-1 A newly-hired employee shall be paid a starting base pay rate as determined by the EMPLOYER. This starting base pay rate must be equal to at least seventy percent (70%) of the top base pay rate for the Public Works Maintenance Worker Classification. B-2 The base pay rate of a newly-hired employee who has successfully completed the probationary period shall be increased at the discretion of the EMPLOYER to at least seventy-five percent (75%) of the top base pay rate for the Public Works Maintenance Worker Classification. B-3 After the first year of employment, the employee's base pay rate shall be increased at the discretion of the EMPLOYER to a base pay rate which is equal to at least eighty percent (80%) of the top base pay rate for the Public Works Maintenance Worker Classification. B-4 After the second year of employment, the employee's base pay rate shall be increased at the discretion of the EMPLOYER to a base pay rate which is equal to at least ninety percent (90%) of the top base pay rate for the Public Works Maintenance Worker Classification. B-5 The new base pay rates provided under B-2, B-3 and B-4 shall not exceed base pay rates paid to current regular employees in the Public Works Maintenance Worker Classification. B-6 After the third year of employment the employee's base pay rate shall be increased to the top base pay for the Public Works Maintenance Worker Classification. 18 C. Employees employed by the EMPLOYER on a temporary basis for no more than nine hundred-sixty hours (960) per calendar year, either in a full-time or part-time capacity, will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT, including Article V, "Employee Rights/ Grievance Procedure". D. License Pay Incentive Any employee who has or completes training for and receives from the Minnesota Department of Transportation Certification as a Minnesota Commercial Vehicle Inspector, or receives from the State of Minnesota Certification as both a Tree and Weed Inspector shall receive an hourly incentive of $0.10/hour to their base wage. 19 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Commercial Driver's License The purpose of this Memorandum of Understanding is to assist both Labor and Management in applying the new rules for Commercial Drivers License (CDL) holders. The following conditions will apply to no more than one (1) Public Works employee with fifteen (15) years of service or more in the Local 49 Bargaining Unit at any given time, and allows only one revocation per person. 1. If an employee temporarily loses his/her driver's license and CDL, the employee must obtain a valid work permit that allows them to drive non-commercial vehicles during work hours. An employee that has no valid license may be required to use paid leave until they are able to obtain a valid work permit. An employee who does not obtain a drivers license within ninety (90) days will be terminated. 2. In the opinion of the Department Head, there must be sufficient bargaining unit work that does not require a CDL and the impacted employee shall possess the skills and abilities to successfully undertake those tasks. 3. If there is sufficient work, the Employer will accommodate an employee who temporarily loses his/her CDL license for a period not to exceed one (1) year. The one (1) year period begins as of the date of his/her license revocation. If the employee does not have their CDL reinstated within one (1) year, the employee will be terminated. 4. If the temporary loss of a driver's license is the result of an alcohol-related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. 5. This agreement applies to driving violations outside the work place. This agreement does not include positive test results from the Department of Transportation's required random testing. 6. A twenty-five percent (25%) decrease in pay will begin as of the revocation date. Any lost wages during the revocation of the employee's drivers license/CDL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum of Understanding will remain in effect from January 1, 2018 through December 31, 2019. As of January 1, 2020 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ______________________________ By: ____________________________________ By: ______________________________ By: ____________________________________ By: ____________________________________ Dated ________________ 20 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Celebrating Arden Hills WHEREAS, every year the City of Arden Hills holds its annual City festival, "Celebrating Arden Hills". and WHEREAS, it is necessary for the success of this event that City employees work a shift during the event; and WHEREAS, the Public Works employees of the City of Arden Hills are required to work at least one shift a this annual event, which is held on a Saturday in September each year; and WHEREAS, the City desires to clearly state the work requirements as they relate to this event. THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding the "Celebrating Arden Hills" event: All employees are required to work at least one assigned shift during the festival; In return for time worked, to the extent that it is outside normal work hours, the employees may be compensated for time worked at o One and one-half times the normal rate of pay; or o Accrual of compensatory time at one and one -half times the normal rate of pay; or o The group as a whole may desire to arrange a set amount of time off as a group, as agreed upon between the union and the City Administrator. This Memorandum of Understanding: will remain in effect from January 1, 2018 through December 31. 2019 As of January 1, 2020 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: ______________________________ By: ______________________________ By: ______________________________ By: ______________________________ By: ______________________________ Dated _____________________________ 21 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Uniform Policy WHEREAS, the Labor Agreement between I.U.O.E., Local 49 and the City of Arden Hills stipulates the EMPLOYER shall provide a uniform allowance, THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit’s expectations regarding the Uniform Policy: o The City and bargaining unit employees shall follow the attached uniform policy updated June 1, 2017. This Memorandum of Understanding will remain in effect from January 1, 2018 through December 31, 2019. FOR CITY OF ARDEN HILLS FOR IUOE, LOCAL NO. 49 By ________________________ By __________________________ By ________________________ By __________________________ By ________________________ By __________________________ Dated ___________________ Dated ________________________ 22 1 Uniform Policy June 1, 2017 Scope This policy applies to both full time and seasonal Public Works employees. Purpose As a City employee it is essential to establish a professional image both to the public and other agencies. The purpose of this policy is to create uniformity and promote a high level of pride within the department. This policy will address the mandatory dress code adopted by the city to be enforced and executed by the public works superintendent. In addition, there are OSHA and safety guidelines that are mandatory and must be followed by Public Works employees. Policy It is the intention of this policy to create an expectation of excellence and professionalism. Taking into account safety concerns and vender availability, the public works superintendent may deviate from the following guidelines at his/her discretion. 1. Employees are required to wear approved city logoed garments on the most outer layer. 2. To maintain a professional image, clothing shall remain free of rips, excessive stains, and modifications of any type. 3. In the event a city logoed shirt or sweatshirt becomes excessively worn or damaged from on the job duties, a replacement will be provided at the discretion of the superintendent. 4. The superintendent will maintain an inventory of on-hand clothing stock. 5. Employees are required to wear a light tan or dark brown cargo style work pant. During the summer months shorts are permitted in tan or dark brown (excludes assignments requiring pants due to safety). Shorts are required to fall just above the knee and shall not be excessively small or large fitting. 6. All Public works employees are expected to follow MN OSHA safety standards for reflectivity on the job regardless of extreme temperatures. 7. Steel or composite toe work boots are provided by the city and required while on the job. Purchasing will be done through a vendor chosen by the superintendent. 2 Purchasing The City provides each full time employee with up to $175 safety boot allowance (annually), and $275 reimbursement (annually) for City-approved clothing (see approved list below). In addition the table below, the column “Union Staff” indicates the city’s annual purchase of logoed clothing for full-time employees. Seasonal employee annual allowance includes up to $125 for safety boots, in addition to the “seasonal staff” column from the table below for logoed clothing (no clothing allowance). Safety vests will be provided when the current vest is no longer compliant with MN OSHA safety guidelines. All allowances listed above do not carry over from year to year, and are for Items approved by the public works superintendent or within this policy. The table below breaks down what the city will contribute to the uniform purchase per employee. This is in addition to the above boot allowance and the full time employee city approved clothing allowance. Quantities listed below are purchased annually unless otherwise indicated and are subject to availability. Full time employees will have the opportunity to purchase a larger quantity when an order is placed up to twice a year, using personal clothing allowance funds. Logoed Clothing Description Union Staff Quantity Seasonal Staff Quantity Logoed safety t shirt Or logoed reflective t shirt 7 or 4 5 Logoed reflective safety pull over sweatshirt 2 1 Logoed mesh safety vest 1 1 Logoed/ named 3-in-1 reflective safety jacket 1 (every other year) Initial cost $97 0 Logoed knit winter cap 1 0 Logoed baseball cap 2 1 Reflective safety flagger/rain suit 1 (every third year) Initial cost $119 0 (provide standard rain suit) Total city contribution per employee *Based on current pricing $441 (1st year) (future avg. $352 annually) $104.50 (annually) Clothing Allowance Full time public works employees are permitted to use additional funds totaling $275 annually from a personal clothing allowance (per current union contract). The employee may choose the vendor for purchasing from their personal clothing allowance and must submit an itemized receipt for reimbursement. In addition to the list below, employees may use their clothing allowance funds to order from the cities vendor additional logoed garments from the table above. In the event any city issued garments are no longer compliant with this policy the employee can use funds from their clothing allowance for replacement garments. This excludes OSHA required reflective safety vests that fall under the requirements set by MN OSHA. In the event a reflective safety vest is no longer compliant a new vest will be issued to the employee. These funds will come from the safety budget. 3 The following is an approved list of clothing allowance items. The superintendent may in special circumstances, approve items on a case by case basis. Solely based on job related needs. -Tan or dark brown cargo style work pants. -Tan or dark brown work shorts. -Work and driving gloves. -Winter outer wear, Insulated pants/bibs, insulated hats, insulated work gloves, insulated boots, sweatshirts, and insulated work jackets. -Work socks. -Steel toe safety boots -Rubber boots. -Hip boots/ waders -Rain jacket and pants. -ice cleats. Safety Equipment The City of Arden Hills and the public works department support a safe work place. There are a variety of job related hazards employees encounter. The public works superintendent shall purchase safety equipment and keep an annual safety equipment inventory for each employee. Employees are expected to report any deficiencies to their personal protective equipment (PPE) to the superintendent. Employees are required to use their PPE while on the job per current MN OSHA standards, and the city shall provide the training to all department employees to understand such standards. Page 1 of 1 CONSENT ITEM – 5D MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Setting Employee Insurance Contribution Rates for 2018 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving Resolution 2017-046, setting the contribution rates for non-union employee benefits for the 2018 benefit year. Background The City Council decided at the November 20, 2017 work session to adjust the non-union employee benefit rates as follows. The City will pay an amount equal to 100 percent of the costs for single medical and dental insurance premiums for employees choosing single medical insurance coverage and an amount equal to 80 percent of the family medical insurance premiums for employees choosing family coverage. The City will also contribute $1,650 towards all eligible employees Health Savings Accounts. Attachment Attachment A: Resolution 2017-046 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-046 A RESOLUTION APPROVING THE 2018 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of an amount equal to 100% of the single medical and dental insurance premiums for employees choosing single medical insurance coverage, or an amount equal to 80% of the cost for family medical insurance premiums for employees choosing family medical insurance coverage, and a contribution of $1,650 to Health Savings Accounts for eligible non-bargaining unit employees; THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby approve the contribution toward bargaining and non-bargaining unit employee benefits as stated above. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2017. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 5E MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Resolution 2017-047 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2018 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving Resolution 2017-047, accepting the liability coverage limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2018. Background Each year the City Council is required to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. In past history, the City has not waived the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 (this would mean that the City accepts liability coverage limits of $2,500,000). Attachment Attachment A: Resolution 2017-047 Attachment B: Waiver Form CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-047 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) WHEREAS, the City of Arden Hills DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. THEREFORE, BE IT RESOLVED: The City of Arden Hills accepts liability coverage limits of two million, five hundred thousand dollars and zero cents ($2,500,000.00) from the League of Minnesota Cities Insurance Trust (LMCIT) for calendar year 2018. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2017. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk CONSENT ITEM – 5F MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Personnel Changes Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A City Council Should Consider The City Council should consider making the below changes as previously discussed by the City Council and recommended by the Personnel Committee. -Elevate the City Clerk to Grade 14 Step 4 effective 1/1/2018 with a revised job description, with a subsequent step increase on 7/1/2018 and annually thereafter. -Elevate the Senior Planner to the title of City Planner, elevate to Grade 15 Step 2, and have duties consistent with the City Planner job description effective 1/1/2018, with a subsequent step increase on 7/1/2018 and annually thereafter. -Assign additional emergency management duties to the Public Works Superintendent with an associated pay increase of a flat $1,500 per year (not subject to Cost of Living Adjustments, but may be adjusted by Council as directed) to be distributed on a hourly basis effective 1/1/2018. Background and Discussion The City Council previously discussed these changes at the November 20, 2017 work session, which were recommended by the Personnel Committee. The Council supported the changes, and directed staff to move forward with the changes at the December City Council meeting. The memos from the personnel committee have been attached along with related job descriptions. Attachments Attachment A: Personnel Committee Memo and City Clerk Job Description Attachment B: Personnel Committee Memo and City Planner Job Description Attachment C: Personnel Committee Memo and Public Works Superintendent Job Description 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: City Clerk Department: Administration Accountable to: Finance and Administrative Services Director Positions Supervised: Customer Service Specialist, Office Support Specialist, Communications Coordinator, Deputy Clerk Status: Regular Full Time July 2017 PRIMARY OBJECTIVES Performs intermediate administrative work processing licenses, administering City elections, maintaining official City records, supervising office support functions for the City offices, assisting with human resources and benefits administration, and related duties as apparent or assigned. Work is performed under the general direction of the Finance and Administrative Services Director. Continuous supervision is exercised over the Deputy Clerk, Office Support Specialist and Customer Service Specialist. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Performs duties of the City Clerk as designated (i.e., publishing notices, certifying documents for City and Public use, preparing meeting agendas and minutes, maintaining and publishing ordinances, and resolutions). Manages the City’s central record system to ensure complete, accurate storage and ready retrieval of information. Ensures the proper storage and maintenance of all official City records such as; City Council minutes, resolutions, and ordinances. Assists with Data Practices requests and oversees record retention schedule; coordinates documents for scanning into the records retention software. Oversees the City’s licensing process in accordance with City Ordinance and State statute. Supervises and coordinates the City elections process. Coordinates the on-going updating of the City’s website, social media and Intranet to ensure the information remains accurate and up-to-date, and to enhance the usefulness of the website to all website users. Functions as staff liaison to the Communications Committee. Supervises the office support staff to ensure all aspects of the office support function operate efficiently and effectively. Coordinates appointments and vacancy notices for City boards and commissions. 2 Assist in the preparation, maintenance, and destruction of employee personnel files per the City’s policies and retention schedule. Assist in the hiring process to update job descriptions, post vacancies to the City website and appropriate job boards, schedule interviews, and be a point of contact for candidates. Assist in employee on-boarding, open enrollment and be on going resource for employees in the benefits administration cycle. Assist in ensuring the City is in compliance with local, State, and Federal human resources laws and regulations. Possess or obtain a human resources certification from an accredited organization to be determined by both the City Clerk and City Administrator. Other human resource duties as assigned. EDUCATION and/or EXPERIENCE Bachelor’s degree with coursework in public administration, political science, business management or closely related field and moderate experience in local government, including supervisory experience, or equivalent combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of municipal government operations and procedures; thorough knowledge of municipal record keeping procedures and requirements; thorough knowledge of election policy and procedures; ability to operate personal computers including some knowledge of applicable software packages; ability to communicate effectively both orally and in writing; ability to record and maintain detailed minutes, records and files; ability to establish and maintain effective working relationships with other employees, department heads, elected officials and the general public. PHYSICAL DEMANDS This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and reaching with hands and arms and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Certified Municipal Clerk within four years of hire. Minnesota Driver's License. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER 3 ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ PERSONNEL COMMITTEE MEMORANDUM DATE: 10/25/2017 TO: Personnel Committee William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Upgrading Senior Planner to City Planner Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Personnel Committee Should Consider The Personnel Committee may consider upgrading our current Senior Planner, Matthew Bachler, to the position and pay scale of City Planner. Background and Discussion The previous City Planner, Ryan Streff, left his role in July of 2016. The role has not been filled, and some work has been passed on to consultants. The Community Development Director has also been vacant since May of 2016. In that time frame, Matthew Bachler has been the primary for planning related issues, and for a variety of Community Development issues. Also, going forward the City is planning to rely less on consultants, and keep more planning work in-house. In light of this, it is staff’s recommendation the Personnel Committee recommend to the full City Council to upgrade Matthew Bachler from Senior to City Planner and adjust his grade and step accordingly. The current and proposed pay scale is below. Employee Current Grade/Step Current Pay Rate Proposed Grade/Step Proposed Pay Rate Bachler 13/4 $32.65 15/2 $34.58 General Fund Budget Impact $3,000 Overall Budget Impact $1,000 Total Budget Impact $4,000 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: City Planner Department: Community Development Accountable to: Community Development Director Positions Supervised: None Status: Regular Full Time June 2015 PRIMARY OBJECTIVES Performs difficult advanced technical work assisting the director in a wide variety of planning, zoning and code enforcement work, and related work as apparent or assigned. Work is performed under the general direction of the Community Development Director. Limited oversight is exercised over assigned staff. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are repres entative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Coordinates, reviews and evaluates proposed land use development plans including tracking the land use approval process in accordance with Minnesota Statutes and assigning planning cases to the Associate Planner. Conducts research and analysis of development proposals and other projects based upon appropriate plans, policies and ordinances. Staff liaison to Planning Commission including: presenting planning cases to Planning Commission and City Council, maintaining case files, preparation of agendas, preparation and publication/mailing of public he aring notices in accordance with legal requirements, research and analysis of issues, and makes recommendations to the Planning Commission and the City Council. Negotiates development agreements and works with the City Attorney to prepare documents. Assists in the review of plans and permit applications, the issuance of permits, the inspection of works -in- progress and of completed projects. Represents Planning Commission at City Council meetings and represents the department at meetings as needed. Responds to inquiries concerning City land use plans, policies and ordinances and development review procedures. Maintains Comprehensive Plan materials, GIS information, and demographic data; provides information and advice on necessary changes, and recomm ended modifications. Prepares periodic updates of and amendments to the City’s Comprehensive Plan. 2 Assists in the enforcement and administration of the City’s Zoning Ordinance. Helps provide interpretation of the City Code language and requirements. Assists the Community Development Director in long range planning activities including the TCAAP master planning and zoning process and small area planning. Provides work direction to the Community Development Intern. Oversees the City’s curbside recycling contract; develops budget; negotiates contract; oversees related grants; tracks revenue share program; coordinates the semi-annual community cleanup day events, and collaborates with Ramsey County on recycling related goals. Works with the Finance and Administrative Services department to administer the Rental Registration Program. Monitors developer compliance with Council directives and development contracts by reviewing approved documents and inspecting sites. Advises developers, petitioners and their agents, and other City departments on status of required improvements and conditions and makes recommendations to City Council for enforcement and disposition of agreements. Works with Building Official and Building Inspector on c ode enforcement activities as necessary. Analyzes information and notices on planning and zoning activities of other agencies and jurisdictions. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in city planning, urban and regional developmen t, economic development, or related field and considerable experience, or equivalent combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the principles and practices of urban planning; general knowledge of economics, sociology, environmental issues, municipal finances, and tax-increment financing as applied to urban planning; general knowledge of current literature and recent developments in the field of urban planning; general skill in the use and administration of Geogr aphic Information Systems (GIS); ability to utilize standard office equipment and related hardware and software, including job -specific software; ability to analyze and systematically compile technical and statistical information and to prepare technical reports; ability to make presentations; ability to establish and maintain effective working relationships with associates. PHYSICAL DEMANDS This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires speaking or hearing and repetitive motions and occasionally requires standing, walking, using hands to finger, handle or feel, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires prepa ring and analyzing written or computer data, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that 3 may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ PERSONNEL COMMITTEE MEMORANDUM DATE: 10/25/2017 TO: Personnel Committee William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Emergency Manager Position Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Personnel Committee Should Consider The Personnel Committee may consider appointing the Public Works Superintendent as the Emergency Manager with any decided upon benefits. Background and Discussion The City is exploring other options for an Emergency Manager in conjunction with the Lake Johanna Fire Department. Jeff Frid, the Public Works Superintendent, has expressed interest in taking on additional duties as the Emergency Manager. Sue Polka, Public Works Director, will be present to for questions. 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Public Works Superintendent Department: Public Works Accountable to: Public Works Director/City Engineer Positions Supervised: Public Works Maintenance Workers Status: Regular Full Time July 2017 PRIMARY OBJECTIVES Performs difficult skilled technical work supervising and coordinating the maintenance staff to ensure operations, maintenance and repair of all public infrastructure and equipment, planning and m anaging the workload cycle to accomplish annual and long -term projects, maintaining accurate infrastructure records, representing the City on Public Works projects as assigned, ensuring that projects are completed in a manner consistent with policies, standards, and requirements, coordinates City’s Emergency Management responsibilities, and related work as apparent or assigned. Work is performed under the moderate supervision of the Public Works Director/City Engineer. Continuous supervision is exercised over assigned Public Works staff. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Supervises the operation and maintenance activities of the Public Works Maintenance Staff. Coordinates the maintenance and repair of pumps, motors, water storage facilities, distribution lines, valves, hydrants, water meters, sewage lift stations and sanitary sewer lines. Coordinates the maintenance and repair of City streets, parks and forestry. Responsible for maintaining a schedule of routine preventive maintenance of street department vehicles and equipment. Coordinates snow plowing, sanding and snow removal operations. Performs construction observation on all types of Public Works projects to ensure that construction is consistent with specifications, special provisions, and plans. On a limited basis within a specific project scope acts as liaison to contractor and the public to provide information and solve problems. Communicates with property owners about construction projects and keeps them informed of the status of the project; including project explanations, answering questions about schedule and the impact to property. Ensures construction is completed in accordance with construction documents, to provide a good finished product at direction of the City Engineer. 2 Manages City infrastructure record drawings. Collects and records data and information on the operations and maintenance activities, programs and equipment. Takes necessary measurements and maintains complete records for accurate as -built drawings and records. Coordinates construction staking needs with survey crew. Works with private utility companies on repair and replacement of utilities. Assists in the preparation of annual operating and capital improvement budgets. Provides information to the Public Works Director to determine and plan purchases of equipment, materials, and supplies. Acts as the City’s Emergency Manager and carries out all duties as specified in the Ramsey County Emergency Operations Plan. This includes day-to-day responsibility for overseeing emergency management programs and activities, overseeing all components of the Local emergency management program, and coordinating with Ramsey County and other departments to perform emergency management functions. On rare occasions the Public Works Superintendent may be asked to represent the Public Works Department in front of the City Council. EDUCATION and/or EXPERIENCE Associates/Technical degree and considerable experience, or equivalent combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the practices of municipal street, water and wastewater utilities, heavy equipment, parks and grounds maintenance and related activities and services; thorough knowledge of the equipment and tools needed for an efficient and effective street, drainage, equipment and parks and grounds maintenance and water and wastewater utilities programs; thorough knowledge of the occupational hazards and necessar y safety precautions; ability to review and analyze plans and specifications for the construction of public facilities; ability to formulate safe operational policies and procedures; ability to maintain records and prepare technical reports; ability to supervise the work of subordinates; ability to establish and maintain effective working relationships with associates, contractors and the general public. PHYSICAL DEMANDS This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 100 pounds of force; work regularly requires walking and lifting, frequently requires standing, sitting, speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms, pushing or pulling and repetitive motions and occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling and tasting or smelling; work requires close vision, distance vision, ability to adjust focus, depth perception, color per ception, night vision and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to per ceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arms length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work regularly requires exposure to outdo or weather conditions, frequently requires working near moving mechanical parts, exposure to fumes or airborne particles and exposure to the risk of electrical shock and occasionally requires wet, humid conditions (non -weather), working in high, precarious places, exposure to toxic or caustic chemicals, exposure to extreme cold (non -weather), exposure to extreme heat (non-weather), exposure to vibration and exposure to blood-borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). 3 SPECIAL REQUIREMENTS Valid Class A Driver's License with tanker and air brake endorsements. S-D waste water license. S-D water license. Confined space entry training. Competent person training. Work zone safety training. Erosion Protection Installer training. MnDOT Grading & Base, Bituminous and Concrete training. NIMS ICS-100 and -700 courses SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclu de them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ Page 1 of 1 CONSENT ITEM – 5G MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Updated Contract for Professional Services with WSB Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider entering into a new Professional Services Agreement (PSA) with WSB to provide engineering and other support services as needed to the City of Arden Hills. Background In 2016, the City entered into an agreement, which was updated in 2017, for engineering and other support services with WSB. Subsequently, The City has hired a Director of Public Works/City Engineer; however, there is still a need to provide engineering project support up to twenty hours a week, and other support services on an as needed basis. WSB has agreed to provide the twenty weekly hours at a reduced rate, with any hours beyond that at the normal rate. This agreement is supported by both parties, and will supersede the previous PSA. Attachment Attachment A: Professional Services Agreement with WSB 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Agreements - Contracts\20171211 Proposal Letter for Project Engineer and PSA.docx December 6, 2017 Mr. Bill Joynes City Administrator City of Arden Hills 1245 Highway 96 W Arden Hills, MN 55112 Re: Professional Service Agreement and Proposal to Provide Professional Services for Project Engineer Services Dear Mr. Joynes: We are pleased to provide the attached Professional Service Agreement and this scope of service for WSB & Associates, Inc. to provide Project Engineer services for the City of Arden Hills. Based on our recent discussions, we are proposing that Kelsey Gelhar continue to serve as the Project Engineer for the City of Arden Hills. Kelsey’s familiarity with the City of Arden Hills from her past year of working with Ms. Polka and City staff will allow her to continue to be a valuable resource for the City. Following is a proposed scope of services and activities. A.1 GENERAL SCOPE OF SERVICES AS PROJECT ENGINEER The City intends to retain WSB & Associates, Inc. (Engineer) as the Project Engineer and to provide general engineering and other related professional services. Typical general services (not all-inclusive) are listed below. A.1.1 Office Hours. The Engineer will generally maintain office hours at City Hall an average of twenty (20) hours per week, Monday through Friday, with a maximum of eighty (80) hours per month. The Engineer and Director of Public Works/City Engineer will evaluate the office hours required to provide service as needed and make adjustments agreeable to both parties. A.1.2 Municipal State Aid System Administration. The Engineer will assist with responsibilities related to maintaining the City’s Municipal State Aid Street System. Duties include but are not limited to performing annual mileage certification, mapping updates, and completing all current MnDOT administrative requirements, and coordinating traffic counts. A.1.3 Building and Site Plan Reviews. The Engineer will assist with the administration and coordination of the plan review process for non-development projects. These projects would include projects that are administered by a site plan approval and/or building permit issuance that do not include a plat and subdivision agreement. A.1.4 General Engineering Support. The Engineer will provide general engineering support as requested by the Director of Public Works/City Engineer and other departments. Mr. Bill Joynes December 6, 2017 Page 2 G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Agreements - Contracts\20171211 Proposal Letter for Project Engineer and PSA.docx B.1 FEE FOR ENGINEER SERVICES B.1.1 For activities associated with general Project Engineer duties as identified in A.1.2 to A.1.4, the Engineer will be compensated at an hourly rate of $65.00 per hour for 2018 and $70.00 per hour for 2019. For all other project activities and additional hours beyond eighty (80) hours per month of the Project Engineer the Engineer shall be compensated based on our current fee schedule. C.1 TERM OF CONTRACT FOR ENGINEERING SERVICES C1.1 The term of services under this contract shall terminate on December 31, 2018 unless extended by an amendment to this agreement. C.1.2 The term may be extended for one (1) year, January 1, 2019 to December 31, 2019 with personnel to be mutually agreed upon by both parties. C.1.3 The contract may be terminated by the City at any time with a ninety (90) day separation notice. We appreciate the opportunity to share this proposal with you, and look forward to continuing to work with you and the City of Arden Hills. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. Should you have any questions about this proposal, please contact me at (763)287-7191 or abrotzler@wsbeng.com. Sincerely, WSB & Associates, Inc. Andy Brotzler, P.E. Principal/Senior Project Manager AB/jmh Attachment cc: Sue Polka, City of Arden Hills Dave Perrault, City of Arden Hills ACCEPTED BY: The City of Arden Hills I hereby authorize WSB & Associates, Inc. to complete the services identified above for the hourly rates identified. Name Signature Date Professional Services Agreement 08.01.16 Page 1 WSB & ASSOCIATES, INC. PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (the “Agreement”) is made as of the ___ day of December 2017, by and between the City of Arden Hills with an address of 1245 Highway 96 West, Arden Hills, Minnesota (“Client”), and WSB & Associates, Inc. with offices located at 701 Xenia Avenue South, Suite 300, Minneapolis, Minnesota 55416 (“Consultant”). Client and Consultant, for the consideration enumerated herein, do hereby agree as follows: SECTION 1 / GENERAL CONTRACT TERMS AND CONDITIONS The General Contract Terms and Conditions shall be as set forth in Exhibit A. SECTION 2 / SCOPE OF WORK The scope of work to be performed by Consultant is set forth in Exhibit B. The work and services to be performed hereunder and described in Exhibit B shall be referred to herein and in the General Contract Provisions as the “Project”. SECTION 3 / COMPENSATION The amount, method and timing for payment to the Consultant shall be in accordance with Exhibit C. SECTION 4 / WORK SCHEDULE The preliminary schedule of the work, if required, is set forth in Exhibit B. SECTION 5 / CLIENT RESPONSIBILITIES The client responsibilities are set out in Exhibit F. SECTION 6 / SPECIAL CONDITIONS Special conditions, if any, are as set forth in Exhibit G. SECTION 7 / EXHIBITS The following Exhibits are attached hereto and made a part of this Agreement: X Exhibit A General Contract Provisions X Exhibit B Scope of Work X Exhibit C Compensation X Exhibit D Insurance Schedule X Exhibit E Rate Schedule X Exhibit F Client Responsibilities Exhibit G Special Conditions All references to the “Agreement” in this Document and the Exhibits shall mean this Agreement and all of the Exhibits as one integrated Agreement SECTION 8 / ACCEPTANCE OF AGREEMENT Upon written acceptance of this Agreement by Client, Consultant shall commence the work. The undersigned hereby accept the terms and conditions of this agreement and Consultant is hereby authorized to perform the services described herein. CLIENT: CITY OF ARDEN HILLS CONSULTANT: WSB & ASSOCIATES, INC. ADDRESS: 1245 HIGHWAY 96 WEST ADDRESS: 701 XENIA AVENUE SOUTH ARDEN HILLS, MN 55112 SUITE 300 MINNEAPOLIS, MN 55416 BY: BY: SIGNATURE: SIGNATURE: TITLE: TITLE: Exhibit A – General Contract Provisions 11.01.16 Page 2 EXHIBIT A GENERAL CONTRACT PROVISIONS ARTICLE 1 – PERFORMANCE OF THE WORK Consultant shall perform the services under this Agreement in accordance with the care and skill ordinarily exercised by members of Consultant’s profession practicing under similar circumstances at the same time and in the same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise, in connection with its services. ARTICLE 2 – ADDITIONAL SERVICES If the Client requests that the Consultant perform any services which are beyond the scope as set forth in the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the additional services required. Upon notification, Consultant shall be entitled to an equitable adjustment in both compensation and time to perform. ARTICLE 3 – SCHEDULE Unless specific periods of time or dates for providing services are specified in a separate Exhibit, Consultant’s obligation to render services hereunder will be for a period which may reasonably be required for the completion of said services. The Client agrees that Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond Consultant’s control. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions, or other natural disasters or acts of God; fires, riots, war or other emergencies; any action or failure to act in a timely manner by any government agency; actions or failure to act by the Client or the Client’s contractor or consultants; or discovery of any hazardous substance or differing site conditions. If the delays outside of Consultant’s control increase the cost or the time required by Consultant to perform its services in accordance with professional skill and care, then Consultant shall be entitled to a reasonable adjustment in schedule and compensation. ARTICLE 4 – CONSTRUCTION OBSERVATION If requested by Client, Consultant shall visit the project during construction to become familiar with the progress and quality of the contractors’ work and to determine if the work is proceeding, in general, in accordance with plans, specifications or other contract documents prepared by Consultant for the Client. The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or continuous project review and observation services. Consultant neither guarantees the performance of any Contractor retained by Client nor assumes responsibility for any Contractor’s failure to furnish and perform the work in accordance with the construction documents. Client acknowledges Consultant will not direct, supervise or control the work of contractors or their subcontractors, nor shall Consultant have authority over or responsibility for the contractors’ means, methods, or procedures of construction. Consultant’s services do not include review or evaluation of the Client’s, contractor’s or subcontractor’s safety measures, or job site safety. Job Site Safety shall be the sole responsibility of the contractor who is performing the work. For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of the Client’s observer. If the Client desires more extensive project observation or full-time project representation, the Client shall request such services be provided by the Consultant as an Additional Service. Consultant and Client shall then enter into a Supplemental Agreement detailing the terms and conditions of the requested project observation. ARTICLE 5 – OPINIONS OF PROBABLE COST Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations and maintenance costs, collectively referred to as “Cost Estimates,” provided for are made or to be made on the basis of the Consultant's experience and qualifications and represent the Consultant's best judgment as an experienced and qualified professional design firm. The parties acknowledge, however, that the Consultant does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractor's methods of determining their prices, and any evaluation of any facility to be Exhibit A – General Contract Provisions 11.01.16 Page 3 constructed or acquired, or work to be performed must, of necessity, be viewed as simply preliminary. Accordingly, the Consultant and Client agree that the proposals, bids or actual costs may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes no responsibility for the accuracy of opinions of Cost Estimates and Client expressly waives any claims related to the accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost Estimates, Client shall employ an independent cost estimator as part of its Project responsibilities. ARTICLE 6 – REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE All documents, including reports, drawings, calculations, specifications, CADD materials, computers software or hardware or other work product prepared by Consultant pursuant to this Agreement are Consultant’s Instruments of Service and Consultant retains all ownership interests in Instruments of Service, including copyrights. The Instruments of Service are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or on any other project. Copies of documents that may be relied upon by Client are limited to the printed copies (also known as hard copies) that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for convenience of Client. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. Consultant makes no representations as to long term compatibility, usability or readability of electronic files. If requested, at the time of completion or termination of the work, the Consultant may make available to the Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and expenses incurred to the date and time of termination, and (ii) fulfillment of the Client’s obligations under this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written consent, verification or adaptation by the Consultant except for the specific purpose intended will be at the Client’s risk and full legal responsibility and Client expressly releases all claims against Consultant arising from re-use of the Instruments of Service without Consultant’s written consent, verification or adaptation. The Client will, to the fullest extent permitted by law, indemnify and hold the Consultant harmless from any claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly arising out of any unauthorized reuse or modification of these Instruments of Service by the Client or any person or entity that acquires or obtains the reports, plans and specifications from or through the Client without the written authorization of the Consultant. Under no circumstances shall transfer of Instruments of Service be deemed a sale by Consultant, and Consultant makes no warranties, either expressed or implied, of merchantability and fitness for any particular purpose. Consultant shall be entitled to compensation for any consent, verification or adaption of the Instruments of Service for extensions of the Project or any other project. ARTICLE 7 – PAYMENTS Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is entitled to payment of amounts due plus reimbursable expenses. Client will pay the balance stated on the invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from the date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary course, and the Parties will endeavor to resolve all disputed items. All accounts unpaid after thirty (30) days from the date of original invoice shall be subject to a service charge of 1-1/2% per month, or the maximum amount authorized by law, whichever is less. Consultant reserves the right to retain instruments of service until all invoices are paid in full. Consultant will not be liable for any claims of loss, delay, or damage by Client for reason of withholding services or instruments of service until all invoices are paid in full. Consultant shall be entitled to recover all reasonable costs and disbursements, including reasonable attorney fees, incurred in connection with collecting amounts owed by Client. In addition, Consultant may, after giving seven (7) days’ written notice to Client, suspend services under this Agreement until it receives full payment for all amounts then due for services, expenses and charges. Payment methods, expenses and rates may be more fully described in Exhibit C and Exhibit E. ARTICLE 8 – SUBMITTALS AND PAY APPLICATIONS If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the Consultant’s certification for payment shall constitute a representation to the Client, that to the best of the Consultant’s knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in general accordance with the Documents issued by the Consultant. The issuance Exhibit A – General Contract Provisions 11.01.16 Page 4 of a Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Client to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. Contractor shall remain exclusively responsible for its Work. If the Scope of Work includes Consultant’s review and approval of submittals from the Contractor, such review shall be for the limited purpose of checking for conformance with the information given and the design concept. The review of submittals is not intended to determine the accuracy of all components, the accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in construction, and those responsibilities remain exclusively with the Client’s contractor. ARTICLE 9 – HAZARDOUS MATERIALS Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter, or disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are defined by Federal, State and/or local law, rules or regulations, now existing or hereafter amended, and which may be found or identified on any Project which is undertaken by Consultant. The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from and against any and all claims, losses, damages, liability and costs, including but not limited to costs of defense, arising out of or in any way connected with, the presence, discharge, release, or escape of hazardous or toxic substances, pollutants or contaminants of any kind, except that this clause shall not apply to such liability as may arise out of Consultant’s sole negligence in the performance of services under this Agreement arising from or relating to hazardous or toxic substances, pollutants, or contaminants specifically identified by the Client and included within Consultant’s services to be provided under this Agreement. ARTICLE 10 – INSURANCE Consultant has procured general and professional liability insurance. On request, Consultant will furnish client with a certificate of insurance detailing the precise nature and type of insurance, along with applicable policy limits. Additional Insurance requirements are listed in Exhibit D. ARTICLE 11 – TERMINATION OR SUSPENSION If Consultant’s services are delayed or suspended in whole or in part by Client, or if Consultant’s services are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant, Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its option, accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things, such delay or suspension and reactivation and the fact that the time for performance under this Agreement has been revised. This Agreement may be terminated by either party upon seven (7) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. In the event of termination Consultant shall be compensated for services performed prior to termination date, including charges for expenses and equipment costs then due and all termination expenses. This Agreement may be terminated by either party upon ninety (90) days written notice without cause. Consultant shall upon termination only be entitled to payment for the work performed up to the Date of termination. In the event of termination, copies of plans, reports, specifications, electronic drawing/data files (CADD), field data, notes, and other documents whether written, printed or recorded on any medium whatsoever, finished or unfinished, prepared by the Consultant pursuant to this Agreement and pertaining to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Client upon payment of all amounts due as of the date of termination. All provisions of this Agreement allocating Exhibit A – General Contract Provisions 11.01.16 Page 5 responsibility or liability between the Client and Consultant shall survive the completion of the services hereunder and/or the termination of this Agreement. ARTICLE 12 – INDEMNIFICATION The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the extent caused by the Consultant’s negligence or willful misconduct. The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the extent caused by the Client’s negligence or willful misconduct. ARTICLE 13 – WAIVER OF CONSEQUENTIAL DAMAGES The Consultant and Client waive claims against each other for consequential damages arising out of or relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses, for loss of use, loss of income, lost profit, project delays, financing, business and reputation and for loss of management or employee productivity or of the services of such persons; and (2) Damages incurred by the Consultant for principal office expenses including the compensation for personnel stationed there, for losses of financing, business and reputation and for loss of profit except anticipated profit arising directly from the Work. The Consultant and Client further agree to obtain a similar waiver from each of their contractors, subcontractors or suppliers. ARTICLE 14 – WAIVER OF CLAIMS FOR PERSONAL LIABILITY It is intended by the parties to this Agreement that Consultant’s services shall not subject Consultant’s employees, officers or directors to any personal legal exposure for the risks associated with this Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client’s sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against Consultant, and not against any of Consultant’s individual employees, officers or directors. ARTICLE 15 – ASSIGNMENT Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the Agreement nor any claims that may arise from services or payments due under the Agreement without the written consent of the other Party. Any assignment in violation of this provision shall be null and void. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of Consultant and Client and there are no other intended beneficiaries of this Agreement. ARTICLE 16 – CONFLICT RESOLUTION In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and Consultant agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any formal legal proceedings. ARTICLE 17 – CONFIDENTIALITY The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the Consultant’s employees, subconsultants and the general contractor and subcontractors, if appropriate, any data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These provisions shall not apply to information in whatever form that comes into the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the Agreement or defend itself from any suit or claim. ARTICLE 18 – AVAILABLE INSURANCE PROCEEDS AND LIMITATION OF LIABILITY Consultant maintains professional liability insurance with a liability limit of not less than $2,000,000 per claim. The Consultant’s total liability to Client shall not exceed the total available insurance policy limits per claim available to Consultant under its professional liability insurance policy. Client hereby agrees that to the fullest extent permitted by law, the Consultant’s total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to or arising from this Agreement from any cause or causes including, but not limited to, Consultant’s negligence, errors, Exhibit A – General Contract Provisions 11.01.16 Page 6 omissions, strict liability, breach of contract or breach of warranty (Client’s Claims) shall not exceed the total policy limits available to Consultant under its professional liability insurance policy for settlement or satisfaction of Client’s Claims under the terms and conditions of the Consultant’s professional liability insurance policy applicable hereto. Notwithstanding the language above, Client agrees that with regard to any claim arising from or relating to Consultant’s provision of geotechnical engineering services, construction materials testing, special inspections, and/or environmental engineering services, including but not limited to environmental site assessments, that Consultant’s liability for any claims asserted by or through Client shall be limited to $50,000. Client and Consultant each further agree that neither will be responsible for any incidental, indirect, or consequential damages (including loss of use or loss of profits) sustained by the other, its successors or assigns. This mutual waiver shall apply even if the damages were foreseeable and regardless of the theory of recovery plead or asserted. ARTICLE 19 – CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, including but not limited to claims for negligence or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of the state of Minnesota. ARTICLE 20 – LOCATION OF UNDERGROUND IMPROVEMENTS Where requested by Client, Consultant will perform customary research to assist Client in locating and identifying subterranean structures or utilities. However, Consultant may reasonably rely on information from the Client and information provided by local utilities related to structures or utilities and will not be liable for damages incurred where Consultant has complied with the standard of care and acted in reliance on that information. The Client agrees to waive all claims and causes of action against the Consultant for claims by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or damages to underground improvements resulting from subsurface penetration locations established by the Consultant. Exhibit B – Scope of Services Page 1 EXHIBIT B SCOPE OF WORK GENERAL SCOPE OF SERVICES ARTICLE B.1 - PRELIMINARY REPORT/STUDY PHASE Subject to further clarification and refinement on a project-by-project basis, the Consultant shall in proper time and sequence: B.1.1 Consult with the City representative to determine the requirements of the project, review available data, attend necessary conferences, and be available for general consultation. B.1.2 Advise the City as to the necessity of the City’s providing or obtaining from others data or services and assist the City in obtaining such data and services. B.1.3 Identify and analyze requirements of governmental authorities having jurisdiction to approve the design of the project and participate in consultations with such authorities. B.1.4 Make such preliminary studies, layouts, or field surveys to verify and supplement existing elevation and topographic information and preliminary cost estimates to clearly identify potential construction or financing problems. B.1.5 Assist the City in obtaining all required subsurface investigations as required for the preparation of the feasibility report. B.1.6 Prepare a feasibility report on the preliminary engineering study of the project in sufficient detail to indicate the problems involved. The report shall include the desired phased program, if required, and the appropriate alternate solutions. The report will also include schematic layouts, sketches, conceptual design criteria with appropriate exhibits to indicate the considerations involved (including applicable requirements of governmental authorities having jurisdiction over the project), preliminary estimate of project cost, typical examples of proposed assessments preliminary identification of right-of-way and easement requirements, and the Consultant’s conclusions and recommendations. B.1.7 Furnish copies of the feasibility report documents and review the feasibility report with City staff. B.1.8 If required, the Consultant shall present the feasibility report to the proper reviewing agencies and to the City Council. The Consultant shall attend the public hearing for the project. ARTICLE B.2 – FINAL DESIGN PHASE Subject to further clarification and refinement on a project-by-project basis, the Consultant shall, in proper time and sequence: B.2.1 On the basis of the accepted preliminary design documents and the current opinion of probable cost, prepare contract documents consisting of final drawings and specifications to show and describe the scope, extent, and character of the work to be furnished and performed by Contractor(s) including Advertisement for Bids, Instructions to Bidders, Bid Form, Form of Agreement, Performance and Payment Bond Form, General Conditions, Special Conditions, and Technical Specifications. B.2.2 Provide technical criteria, written descriptions and design data for use in filing applications for routine permits or obtaining approvals of such governmental authorities as have jurisdiction to approve the design of the project, and assist the City in consultations with appropriate authorities. The Consultant shall prepare and submit all permit applications to the appropriate agencies. The City shall be responsible for all permit fees. Exhibit B – Scope of Services Page 2 B.2.3 Advise the City of any adjustments to the latest opinion of probable cost caused by changes in extent or design requirements of the project and furnish a current opinion of probable cost based on the drawings and specifications. B.2.4 Prepare for review and approval by the City, its legal counsel and other advisors contract agreement forms, general conditions, supplementary conditions, bid forms, advertisement for bid and instructions to bidders, and assist in the preparation of other related documents. B.2.5 Attend necessary conferences and be available for general consultation. B.2.6 Furnish three (3) copies of the above documents and of the drawings and specifications and present and review them in person with the City, along with completing a plans-in-hand site inspection. Make minor revisions and adjustments as required following review by the City. ARTICLE B.3 – BIDDING PHASE Subject to further clarification and refinement on a project-by-project basis, the Consultant shall in proper time and sequence: B.3.1 Furnish plans and specifications for agency review and furnish copies to the City for bidding and construction purposes as a part of this Contract. B.3.2 Issue addenda as appropriate to interpret, clarify, or expand the bidding documents. B.3.3 Assist the City in obtaining and evaluating bids and awarding contracts for the construction of the project. B.3.4 Consult with and advise the City as to the acceptability of subcontractors, suppliers, and other persons and organizations proposed by the prime contractor(s) (herein called “Contractor(s)”) for the portions of the work as to which such acceptability is required by the bidding documents. B.3.5 Consult with and advise the City concerning and determining the acceptability of substitute materials and equipment proposed by Contractor(s) when substitution prior to the award of contracts is allowed by the bidding documents. B.3.6 Attend bid opening and prepare bid tabulation sheets. ARTICLE B.4 – CONSTRUCTION PHASE Subject to further clarification and refinement on a project-by-project basis, the Consultant shall: B.4.1 Consult with and advise the City and act as the City’s representative as provided in the contract documents, which may not be modified to affect Consultant’s responsibilities except by written agreement signed by the City and the Consultant. B.4.2 Conduct pre-construction conference to be attended by the Contractor, City, and others as may be requested by the City. B.4.3 Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional the progress and quality of the executed work of the Contractor(s), and to determine if such work is proceeding in accordance with the contract documents. During such visits and on the basis of the on-site observations, the Consultant will keep the City informed of the progress of the work and will endeavor to identify for the City defects and deficiencies in the work of the Contractor(s). This agreement does not require the Consultant to evaluate contractor’s safety methods. It is agreed that safety matters are Contractor’s responsibility and that the Consultant shall be responsible only for the acts or omissions of its own employees. The Consultant may disapprove work as failing to conform to the contract documents. The Consultant shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or Exhibit B – Scope of Services Page 3 procedures, or for safety precautions and programs in connection with the work. The Consultant shall be obligated, however, to disclose known dangerous circumstances to the City. B.4.4 Review samples, schedules, shop drawings, the result of tests and inspections, and other data which the Contractor is required to submit, but only for the conformance with the design concept of the project and compliance with the information given in the contract documents, (but such review shall not extend to means, methods, sequences, techniques, or procedures of construction or to safety precautions and programs incidental thereto). The Consultant shall receive and review (for general content as required by the specification), maintenance and operating instructions, schedules, guarantees, bonds, and certificates of inspection which are to be assembled by the Contractor in accordance with the contract documents. B.4.5 Issue all instructions of the City to Contractor; issue necessary interpretations and clarifications of the contract documents and in connection therewith prepare change orders as required for the City’s approval and have authority, as the City’s representative, to require special inspection or testing of the work. B.4.6 Review the Contractor’s application for payment, determine the amount owing the Contractor and make recommendations to the City regarding the payment thereof. The Consultant’s recommendations are based on on-site observations as an experienced and qualified design professional. The recommendations by the Consultant constitute a representation to the City that to the best of their knowledge, information and belief, the work has progressed to the point indicated on said application and the quality of work is in accordance with the contract documents, subject to the results of any subsequent test called for by the contract documents and any qualifications stated in his recommendations. B.4.7 Conduct, in the presence of the designated representative, a site visit to determine if the project is substantially complete and conduct a final site visit to determine if the work has been completed in accordance with the contract documents. Such site visits may include representatives from the City and/or other involved governmental agencies. If the Contractor has fulfilled all of his obligations, the Consultant shall give written notice to the City and the Contractor that the work is acceptable for final payment. B.4.8 The Consultant shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the work. The Consultant shall be obligated, however, to disclose known dangerous circumstances to the City. B.4.9 The Consultant shall furnish the City with a list detailing final quantities and costs in a letter stating to the best knowledge of the Consultant that the work is in compliance with the plans, specifications and change orders. ARTICLE B.5 – SCOPE OF SERVICES FOR DEDICATION PROJECTS Subject to further clarification and refinement on a project-by-project basis, the Consultant shall: B.5.1 Following written notice from the City Council, review the platting, concept, design, plans and specifications for each Dedication Project to determine that they comply with those written City Standards that have been approved by the City Council for such projects. Require the developer or his Consultant to submit the plans to appropriate utility companies and other concerned agencies for their review, concurrence and issuance of permits as required. Upon completion of the review, submit a written report to the City Council to assist the Consultant and the City Council in approving or disapproving the proposed Dedication Project. B.5.2 Submit a written progress report to the City Council for each Dedication Project under construction. The report should include budget, schedule and progress information. B.5.3 Submit a written report to assist the City Council in determining that the project has been Exhibit B – Scope of Services Page 4 satisfactorily completed. The Consultant shall acquire from the developer or the developer’s engineer five (5) sets of plans of the work that have been revised to show “as constructed” conditions, said plans to be submitted to the City within 90 days following completion of the project. ARTICLE B.6 – SCOPE OF ADDITIONAL SERVICES AS THE CONSULTANT If authorized in writing by the City, the Consultant shall furnish additional services of the following type: B.6.1 Providing services of professional subconsultants as required for a particular project. B.6.2 Providing the type of surveying or related engineering services necessary for preparation of permanent and/or temporary easements, boundary surveys, or plat documents. B.6.3 Review of developer’s plats and concept plans. Provide assistance to the developer in preparing a plat for improvement projects. B.6.4 Additional services in connection with the project not otherwise provided for in this Agreement. Exhibit C - Compensation Page 8 EXHIBIT C COMPENSATION The Client shall pay the Consultant for Basic Services rendered on the basis of a negotiated lump sum fee, on an hourly basis, or as a percentage of the construction cost, as mutually agreed to and deemed fair and reasonable for the particular work to be performed. The method of payment will be determined at the start of the project. Consultant’s current fee schedule with hourly rates is attached to this contract as Exhibit E. The rate schedule is for 2018, and will remain in effect for services rendered through December 31, 2018. The fee schedule will be evaluated on an annual basis by the Consultant and adjusted to account for inflation and other factors. The Consultant will submit a revised fee schedule prior to December 31 on an annual basis. ARTICLE C.1 – PROJECT WORK Compensation for specific studies or the design and construction administration of City improvements will be determined on a project-by-project basis. The proposed compensation will be detailed within a written letter proposal submitted by the Consultant to the Client prior to beginning work. If the scope of the project changes after it is authorized, the Consultant will discuss it with the Client and determine an appropriate fee modification. Typically, project fees are billed hourly. ARTICLE C.2 – DEVELOPMENT/APPLICATION REVIEW Services related to development applications review will be billed on an hourly basis. ARTICLE C.3 – INDEPENDENT CONSULTANTS The cost of services performed by independent consultants or agencies for environmental evaluation, soil testing, laboratory services, or other services will be billed to the Client at the Consultant’s cost with no markup. ARTICLE C.4 – PAYMENT FOR REVISIONS OR OTHER WORK If the Client directs that revisions be made to the plans and specifications following approval of the plans and specifications by the Client or if the City Council directs Consultant to perform other work, the Consultant shall be compensated for the cost of such revisions at the hourly fee. The Consultant shall be given additional compensation when additions consist of enlargement or extension of the project. Additional compensation will be on the same basis as agreed to for the original plans and specifications. ARTICLE C.5 – RECEIPT OF PAYMENT In order to receive payment for services, the Consultant shall submit monthly invoices describing in detail the services performed in accordance with this contract. Separate statements shall be submitted for each project or a detailed breakdown shall be furnished showing the distribution of charges to each project. The Client shall pay Consultant upon receipt of each monthly invoice. For hourly and percentage of construction cost contracts, the personnel who worked on the project shall be included. Construction services shall include daily reports detailing the time for each day that the individual was working on the project. All invoices will include the Client representative who authorized the work. ARTICLE C.6 – EXPENSES Consultant shall be reimbursed for reasonable expenses related to the scope of services of this contract and/or individual projects. The Consultant shall be reimbursed for the actual cost of the expenses, without markup. Typical expenses include, but are not limited to, the following: Permit fees Plan and specification reproduction fees Costs related to the development of project photos The following shall not be considered reimbursable expenses: Mileage Mobile phone usage Computer equipment time Preparation and reproduction of common correspondence Mailing Exhibit D – Insurance Schedule 10.01.17 Page 9 EXHIBIT D INSURANCE SCHEDULE GENERAL LIABILITY Carrier: Phoenix Insurance Company Type of Insurance: Commercial General Liability Coverage: General Aggregate $2,000,000 Products-Comp/Ops Aggregate $2,000,000 Personal & Advertising Injury $1,000,000 Each Occurrence $1,000,000 Damage to Rented Premises $1,000,000 Medical Expenses (Any one person) $5,000 AUTOMOBILE LIABILITY Carrier: Travelers Indemnity Company Type of Insurance: Any Auto Hired Autos Non-Owned Autos Coverage: Combined Single Limit $1,000,000 UMBRELLA Carrier: Travelers Indemnity Company Coverage: Each Occurrence/Aggregate $5,000,000 WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY Carrier: Travelers Casualty Insurance Coverage: Statutory Each Accident $ 1,000,000 Disease-Policy Limit $ 1,000,000 Disease-Each Employee $ 1,000,000 PROFESSIONAL LIABILITY (Errors and Omissions) Carrier: XL Specialty Insurance Company Coverage: Each Claim $ 5,000,000 Annual Aggregate $ 10,000,000 Certificates of Insurance will be provided upon request. 2018 Rate Schedule Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com Billing Rate/Hour Principal $163-$182 Associate / Sr. Project Manager / Sr. Project Engineer $147-$182 Project Manager $128-$142 Project Engineer $112-$142 Graduate Engineer $85-$105 Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist $115-$142 Landscape Architect / Planner / GIS Specialist $68-$107 Engineering Specialist / Sr. Environmental Scientist $97-$139 Engineering Technician / Environmental Scientist $56-$92 Construction Observer $92-$116 Pavement Coring One-Person Crew $170 Two-Person Crew $255 Survey One-Person Crew $140 Two-Person Crew $185 Three-Person Crew $198 Office Technician $50-$90 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. Multiple rates illustrate the varying levels of experience within each category. Rate Schedule is adjusted annually. EXHIBIT E Exhibit F – Client Responsibilities 08.01.16 Page 10 EXHIBIT F CLIENT RESPONSIBILITIES The Client’s responsibilities related to the services to be provided by Consultant are generally as set out below. These responsibilities can be modified through Supplemental Agreements. In order to permit the Consultant to perform the services required under this Agreement, the Client shall, in proper time and sequence and where appropriate to the Project, at no expense to the Consultant: ARTICLE F.1 Provide available information as to its requirements for the Project, including copies of any design and construction standards and comprehensive plans which the Client desires Consultant to follow or incorporate into its work. ARTICLE F.2 Guarantee access to and make all provisions for the Consultant to enter upon public and private lands to enable the Consultant to perform its work under this Agreement. ARTICLE F.3 Provide such legal, accounting and insurance counseling services as may be required for this Project. ARTICLE F.4 Notify the Consultant whenever the Client observes or otherwise becomes aware of any defect in the Project construction or design. ARTICLE F.5 Designate a Client Representative with authority to transmit and receive instructions and information, interpret and define the Client’s policies with respect to services rendered by the Consultant, and authority to make decisions as required for Consultant to complete services required under this Agreement. ARTICLE F.6 Act promptly to approve all pay requests, Supplemental Agreements, or request for information by Consultant as set out below. ARTICLE F.7 Furnish data (and professional interpretations thereof) prepared by or services performed by others, including where applicable, but not limited to, previous reports, core borings, sub-surface explorations, hydrographic and hydrogeologic surveys, laboratory tests and inspection of samples, materials and equipment; appropriate professional interpretations of the foregoing data; environmental assessment and impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; property description; zoning, deed and other land use restrictions; and other special data. ARTICLE F.8 Require all Utilities with facilities in the Client’s Right of Way to Locate and mark said utilities upon request, Relocate and/or protect said utilities as determined necessary to accommodate work of the Project, submit a schedule of the necessary relocation/protection activities to the Client for review and comply with agreed upon schedule. ARTICLE F.9 Review all reports, sketches, drawings, specifications and other documents prepared and presented by the Consultant, obtain advice of legal, accounting and insurance counselors or others as Client deems necessary for such examinations and render in writing decisions pertaining thereto. ARTICLE F.10 Where appropriate, endeavor to identify, remove and/or encapsulate asbestos products or materials or pollutants located in the project area prior to accomplishment by the Consultant of any work on the Project. Exhibit F – Client Responsibilities 08.01.16 Page 11 ARTICLE F.11 Provide record drawings and specifications for all existing physical plants of facilities which are pertinent to the Project. ARTICLE F.12 Provide the foregoing in a manner sufficiently timely so as not to delay the performance by the Consultant of the services in accordance with the Contract Documents. ARTICLE F.13 Consultant shall be entitled to rely on the accuracy and completeness of information or services furnished by the Client or others employed by the Client. Consultant shall endeavor to verify the information provided and shall promptly notify the Client if the Consultant discovers that any information or services furnished by the Client is in error or is inadequate for its purpose. ARTICLE F.14 Client shall bear all costs incidental to compliance with the requirements of this article. Page 1 of 2 CONSENT ITEM – 5H MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Budget Amendment for the 2017 Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A City Council Should Consider The City Council should consider approving the 2017 budget amendment as presented or provide further direction on amending the 2017 budget. Background and Discussion The City Council directed staff to prepare a budget amendment to account for capital projects being rolled forward from the 2017 fiscal year to the 2018 fiscal year. The budget amendment being proposed would be: -Reduce the Permanent Improvement Revolving (PIR) Fund Capital Budget by $500,000 -Reduce the Water Utility Fund Capital Budget by $3,300,000 -Reduce the Sewer Utility Fund Capital Budget by $1,600,000 The total budget would be reduced by $5,400,000. The projects and their respective budgets are listed below. Capital Funds Lake Johanna Marsh Project $ 100,000 CR E Sidewalk and Old Hwy 10 $ 400,000 Total $ 500,000 Water Funds CR E2 Water Replacement $ 400,000 TCAAP Projects $ 2,000,000 Water Tower Repairs/Painting $ 900,000 Total $ 3,300,000 Sewer Funds Sewer Lining $ 400,000 TCAAP Projects $ 1,200,000 Total $ 1,600,000 Total Adjustment $ 5,400,000 Page 2 of 2 DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Admin Services SUBJECT: Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: $172,020 $10,781.14/$71,529.09 Total Public Safety Capital Council Should Consider The Council should consider a motion to approve a payment in the amount of $10,781.14 to the Lake Johanna Fire Department, which is the City’s share of the capital expenditures. Background The City has received one invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2017 (Attachment A). This invoice relates to capital equipment expenditures which were included and approved in the 2017 budget. The total LJFD budgeted cost for this item was $705,000, the Arden Hills share of this item is $172,020. This item is being billed as it is built out. This invoice is for $10,781.14, the City has spent $71,529.09 year to date. Invoice #617 is for an engine replacement (General Equipment). Attachment Attachment A: Invoice #617 CONSENT ITEM –5I MEMORANDUM CONSENT ITEM – 5J MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Ammendment to Contract with William S. Joynes, Sr. Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A City Council Should Consider The City Council should consider approving the ammendment to the contract with William S. Joynes, Sr., for Professional Consulting Services. Background and Discussion The City of Arden Hills entered into an agreement with William S. Joynes, Sr. for Professional Consulting Services to serve in the position of City Administrator that began on January 1, 2017. Subsequently, the City of Arden Hills and Mr. Joynes have mutually agreed to amend the contract as a new City Administrator has been hired beginning 1/1/2018. Mr. Joynes shall continue to provide consulting services as stipulated in the new contract. Attachments Attachment A: Ammendment to Contract with William S. Joynes, Sr 195537v2 1 CITY OF ARDEN HILLS, MINNESOTA Agreement for Professional Consulting Services This professional services contract (the “Agreement”) is made and entered into this ________ day of December, 2017, between William S. Joynes Sr. (“Joynes”), an independent contractor, and the City of Arden Hills, Minnesota, a Minnesota municipal corporation (the “City”). Recitals 1. The City is a municipal corporation organized under the laws of the State of Minnesota; and 2. The City has determined that it is in the best interest of the City and its citizens to contract for professional consulting services consistent with Minnesota Statutes; and 3. Joynes has the capacity to provide the City with professional consulting services; and NOW THEREFORE, in consideration of the mutual covenants and conditions set forth below, the parties agree as follows: Article I Purpose The purpose of this Agreement is to establish the rights and obligations of the parties whereby Joynes will provide professional consulting services to the City. Article II Term The term of this Agreement shall be through June 30, 2018, or such completion date as mutually agreed to by the parties. The parties may renew this Agreement in writing any time prior to the expiration of the current term. Article III Termination This Agreement may be terminated by either party by providing thirty (30) days written notice to the other party. Upon termination under this provision, Joynes shall be paid for services rendered until the effective date of termination. Article IV Scope of Services Joynes shall provide professional management and development consulting services to the City based upon mutual expectations of the parties and of Joynes rendering an average of 10 195537v2 2 hours of services per week at the direction of City Administrator, David Perrault. The amount and schedule of work hours shall be determined by work load and further agreed to by Joynes and David Perrault. The services shall include, but not be limited to: Advice and consultation to David Perrault relating to (i) establishing or meeting Council goals and policies; (ii) management of city staff; (iii) consulting advice regarding TCAAPP activities; and (iv) other tasks and duties as determined by David Perrault. Article V Cost of Service The City agrees to pay Joynes for services at the rate of $85/hour, portal to portal. The hourly rate of compensation shall be in effect for the duration of this Agreement. Article VI Expenses Joynes shall assume responsibility for customary out-of-pocket expenses incurred in the normal course of discharging his services under this Agreement. Article VII Method of Payment Joynes will invoice the City on a monthly basis for hours served and the City shall remit payment to Joynes on a monthly basis for professional consulting services performed under this Agreement. Article VIII Employment Status and Control of Work At all times and for all purposes herein, Joynes is an independent contractor. Reporting and work direction for the professional consulting services will be provided by David Perrault. Article IX Insurance and Liability a. Insurance. The City agrees to provide Joynes the following liability coverages: (1) commercial general liability with a minimum liability limit of $1,500,000 per occurrence; and (2) automobile liability, including owned, hired, and non-owned automobiles with a minimum liability limit of $1,500,000 per occurrence. Said liability coverage shall be through the League of Minnesota Cities Insurance Trust (LMCIT) using standard LMCIT liability coverage forms or from a reputable insurance company authorized to do business in Minnesota. The City agrees to name Joynes as an additional insured for the purpose of execution of his duties as a professional consultant. 195537v2 3 b. Liability. The City agrees to defend and indemnify Joynes from and against all claims, actions, damages, losses, and expenses arising out of his performance of his duties arising under this Agreement. Article X Ownership of Work Product All work documents, ideas, products, plans, analyses, reports and information generated by Joynes in connection with the performance of this Agreement shall be the property of the City. The City may use the work product for its purposes. Article XI General Provisions a. Amendments. Any modification or amendment of this Agreement shall be in writing and signed by both parties. b. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. c. Captions. Any captions or heading contained in this Agreement are included for convenience only and form no part of the agreement between the parties. d. Saving Clause. If any court finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect. IN WITNESS WHEREOF, the parties by their signature cause this Agreement to be approved. Contractor By _________________________________ William S. Joynes Sr. City of Arden Hill, Minnesota By _______________________________ David Grant, Its Mayor By ________________________________ Julie Hanson, Its City Clerk Page 1 of 1 CONSENT ITEM – 5K MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers FROM: William S. Joynes, Sr., City Administrator SUBJECT: Mayor and Councilmember Salaries Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Option Adoption of Ordinance 2017-012 Amending the Arden Hills City Code Regarding Salaries for the Mayor and City Councilmembers. Background and Discussion At the November 20, 2017, work session, City staff provided comparison data for various neighboring cities regarding current Mayor and Councilmember salaries. Based on this information, the Council discussed adjusting its salary. Per State Statute, the Council can vote to increase its salary at any time, but the adjustment cannot take effect until subsequent to the next election. After careful consideration, the Council directed staff to move forward with an Ordinance amending its salaries (see table below) which will reflect that of a neighboring city similar in size, the City of Mounds View. Salaries shall be reviewed every six years or earlier as determined by the City Council. It is important to note the Arden Hills City Council has not adjusted its salary since 2007. Attachments A: Ordinance 2017-012 ORDINANCE NO. 2017-012 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ARDEN HILLS CITY CODE REGARDING SALARIES FOR THE MAYOR AND CITY COUNCILMEMBERS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Arden Hills City Code Chapter 2, Administration, Section 210, City Council, Subsection 210.02, Salaries, last amended in 2007, is hereby amended by adding the underlined language and deleting the strikethrough language as follows: Subd. 1. The salary of the Mayor shall be $7,500 $6100 per annum and shall be paid in one (1) or more installments as determined by City Council Resolution. Subd. 2. The salary of each Councilmember shall be $6,750 $5,700 per annum and shall be paid in one (1) or more installments as determined by City Council Resolution. Subd. 3. The salary of the Mayor and Councilmembers shall be reviewed every six years or earlier as determined by the City Council. SECTION 2. This Ordinance becomes effective from and after its passage and publication but no change of salary shall occur until after January 1, 2019. PASSED and ADOPTED this 11th day of December, 2017, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By_____________________________ David Grant, Mayor ATTEST: ________________________ Julie Hanson, City Clerk Published in the Shoreview-Arden Hills Bulletin on December 20, 2017 Page 1 of 2 CONSENT ITEM – 5L MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2018 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Adoption of Ordinance 2017-009 Approving the 2018 Fee Schedule and Authorization to Publish the Summary Ordinance Background A draft 2018 Fee Schedule was provided to the City Council at its work session on November 20, 2017. Staff is proposing revisions to the draft fee schedule as follows: • Section VI – Planning and Zoning: Addition of Right of Way Permit for Small Cell Wireless Facilities - $150 for ROW permit fee per year (permit for up to 15 locations); rent of $150 per year and maintenance fee of $25 per year (rent and maintenance fees are per each location) • Section VII – Utility Hookup Charges: Increase hydrant meter rental deposit fee from $1700 to $2000 and increase rental permit fee from $20 to $170 Please note the public hearing regarding the right of way ordinance amendment for small cell wireless facilities was held on September 25, 2017. The above proposed fees reflect language approved at the public hearing and are amounts allowed by State Statute. Page 2 of 2 Attachments Attachment A: Ordinance 2017-009 – Appendix A – 2018 Fee Schedule Attachment B: Summary Ordinance 2017-009 Page 1 of 11 City of Arden Hills Ordinance 2017-009 – Appendix A 2018 Fee Schedule I. Administrative Dogs/Cats – Licenses Two years (Pro-rated for second year @ $13.00) $30.00 Dogs/Cats – Duplicate Tags Each $6.50 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – Minutes, City Council Meetings Annual $69.00 Copying – Minutes, Planning Commission Meetings Annual $56.00 Copying – Agendas, City Council Meetings Annual $14.00 Copying – Agendas, Planning Commission Meetings Annual $7.00 Copying – Agenda Packets, City Council Meetings Annual Cost based on per sheet, staff labor, and postage Copying – Agenda Packets, Planning Commission Annual Cost based on per sheet, staff labor, and postage Copying – General Any Size $0.25 per side Assessment Search $53.00 per half hour II. Building Construction Building Permits – Permit Fee Fees shall be based according to the 2017 State Statute 326B.153 and are determined by the City’s Building Official Building Permits – Plan Review Fee 65% of Building Permit Fee Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location, Swimming Pools, and Demolition $55.00 + State Surcharge fee as outlined in State Statute 326B.148 Page 2 of 11 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 2017 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $40.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Non- Residential 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $40.00 Electrical Permits – Maximum Single Family Dwelling Fee $150.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $40.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Non- Residential 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 2017 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Page 3 of 11 Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $30.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $50.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $100.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $84.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $525.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $315.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours $40.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters Available for reservation $0 Picnic Pavilions – Resident Includes up to five picnic tables $85.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Non-Resident Includes up to five picnic tables $125.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $55.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $90.00 per day + $200.00 damage deposit Page 4 of 11 Additional Picnic Tables For every two extra tables $15.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $40.00 + applicable tax Community Garden Plot – Second Plot Annual $20.00 + applicable tax Room Rental – City Hall, Community Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $75.00 Resident, For-profit: $100.00 Non-Resident, Non-profit: $125.00 Non-Resident, For-profit: $150.00 (includes applicable tax) Room Rental – City Hall, Small Conference Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $35.00 Resident, For-profit: $45.00 Non-Resident, Non-profit: $55.00 Non-Resident, For-profit: $65.00 (includes applicable tax) Room Rental – Damage Deposit Required $105.00 Equipment Rental – DVD, VCR, T.V. $11.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500 Escrow $1,000 Final Plat Administrative Fee $500 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,000 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350 Escrow $1,000 Page 5 of 11 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,000 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350 Escrow $1,000 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350 Escrow $1,000 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350 Escrow $1,000 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350 Escrow $1,000 City Code Amendment Administrative Fee $350 Escrow $1,000 Zoning Code or TRC Amendment Administrative Fee $350 Escrow $1,000 Zoning Letter Administrative Fee $60 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit – Decks under 30”, Driveways, Fences, Sheds and Temporary Structures $65 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Right-of-Way Permit Administration Fee $150 Escrow To be determined by the Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $150 ROW permit fee, rent $150 per year, maintenance $25 per year Grading & Erosion Control Fees Administrative Fee $150 Escrow $3,675 / acre Commercial Outdoor Display and Sales Area Permit $100 Page 6 of 11 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 VII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $40.00 Water Permits – Interior Plumbing, New Home $40.00 Water Permanent Disconnect $215.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $165.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Inspector Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection $40.00 Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $450.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $550.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Page 7 of 11 Water Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $40.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month VIII. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Casual Roadside Stands Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Page 8 of 11 Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 Page 9 of 11 IX. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 X. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $105.00 Tobacco Sales, Illegal Second Offense within 24 months $525.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XI. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $60.00 per alarm False Alarm Over ten alarms $160.00 per alarm XII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 Page 10 of 11 XIII. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $24.36 Meter Charge 1” Meter Size $58.84 Meter Charge 1.5” Meter Size $124.46 Meter Charge 2” Meter Size $200.51 Meter Charge 3” Meter Size $436.45 Meter Charge 4” Meter Size $654.26 Meter Charge 6” Meter Size $1,089.82 Meter Charge 8” Meter Size $2,196.99 Meter Charge 10” Meter Size $3,122.56 Meter Charge 12” Meter Size $4,429.34 Consumption: 1-10,000 gals. gallons $2.73 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $3.52 per 1,000 gallons (pro- rated) Consumption: Over 35,000 gals. gallons $6.22 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $1.59 Sanitary Sewer Per Quarter: Base Charge – Single Family per lot $92.61 Base Charge – Multiple Family per dwelling $92.61 Usage Over 15,000 gals. – Single Family/Multiple Family gallons $5.33 per 1,000 gallons (pro- rated) Sanitary Sewer – Commercial Apartment/Condominium gallons $5.77 per 1,000 gallons (pro- rated) Sanitary Sewer - Mobile Home per unit $100.16 Surface Water Per Quarter: Residential - Single Family per lot $14.72 Residential – Multiple Family per dwelling $19.08 Apartment / Condominium per acre $120.11 Industrial / Commercial per acre $187.52 Undeveloped per acre $22.06 Standby Per Quarter: Standby 1” Service Line or smaller $8.32 Standby 1.25” Service Line $12.02 Standby 1.5” Service Line $16.56 Standby 2” Service Line $25.31 Standby 3” Service Line $57.09 Standby 4” Service Line $101.81 Standby 6” Service Line $228.28 Standby 8” Service Line $406.26 Standby 10” Service Line $635.48 Standby 12” Service Line $913.31 Page 11 of 11 Standby Shared 6.95 $27.21 XIV. Recycling Fee Per Residential Parcel with curbside recycling Annual $49.00 Per Residential Parcel without curbside recycling Annual $2.50 XV. Park Development Park Development Fee Per residential unit $6,500.00 326B.153 BUILDING PERMIT FEES. Subdivision 1.Building permits.(a)Fees for building permits submitted as required in section 326B.107 include: (1)the fee as set forth in the fee schedule in paragraph (b)or as adopted by a municipality;and (2)the surcharge required by section 326B.148. (b)The total valuation and fee schedule is: (1)$1 to $500,$21; (2)$501 to $2,000,$21 for the first $500 plus $2.75 for each additional $100 or fraction thereof,to and including $2,000; (3)$2,001 to $25,000,$62.25 for the first $2,000 plus $12.50 for each additional $1,000 or fraction thereof,to and including $25,000; (4)$25,001 to $50,000,$349.75 for the first $25,000 plus $9 for each additional $1,000 or fraction thereof,to and including $50,000; (5)$50,001 to $100,000,$574.75 for the first $50,000 plus $6.25 for each additional $1,000 or fraction thereof,to and including $100,000; (6)$100,001 to $500,000,$887.25 for the first $100,000 plus $5 for each additional $1,000 or fraction thereof,to and including $500,000; (7)$500,001 to $1,000,000,$2,887.25 for the first $500,000 plus $4.25 for each additional $1,000 or fraction thereof,to and including $1,000,000;and (8)$1,000,001 and up,$5,012.25 for the first $1,000,000 plus $2.75 for each additional $1,000 or fraction thereof. (c)Other inspections and fees are: (1)inspections outside of normal business hours (minimum charge two hours),$63.25 per hour; (2)reinspection fees,$63.25 per hour; (3)inspections for which no fee is specifically indicated (minimum charge one-half hour),$63.25 per hour;and (4)additional plan review required by changes,additions,or revisions to approved plans (minimum charge one-half hour),$63.25 per hour. (d)If the actual hourly cost to the jurisdiction under paragraph (c)is greater than $63.25,then the greater rate shall be paid.Hourly cost includes supervision,overhead,equipment,hourly wages,and fringe benefits of the employees involved. [See Note.] Subd.2.Plan review.Fees for the review of building plans,specifications,and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Copyright ©2017 by the Revisor of Statutes,State of Minnesota.All Rights Reserved. 326B.153MINNESOTASTATUTES20171 Subd.3.Surcharge.Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd.4.Distribution.(a)This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b)If plan review and inspection services are provided by the state building official,all fees for those services must be remitted to the state. (c)If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1)the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2;and (2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule,for orientation to the plans,in addition to the permit and other customary fees charged by the municipality. (d)If plan review and inspection services are provided by the contracting municipality,all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History:2009 c 78 art 5 s 11;2017 c 94 art 2 s 5 NOTE:The amendments to subdivision 1,paragraph (b),by Laws 2017,chapter 94,article 2,section 5,expire October 1,2021.Laws 2017,chapter 94,article 2,section 5,the effective date. Copyright ©2017 by the Revisor of Statutes,State of Minnesota.All Rights Reserved. 2MINNESOTASTATUTES2017326B.153 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2017-009 On the 11th day of December, 2017, the Arden Hills City Council adopted Appendix A of Ordinance No. 2017-009, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2017-009 be published. Appendix A of Ordinance 2017-009 entitled “2018 Fee Schedule” an Ordinance Relating to Fees Payable within the City of Arden Hills for 2018. The primary purpose of the ordinance amendment is to update the Municipal Code to reflect fees for the calendar year of 2018. A full copy of Appendix A of Ordinance 2017-009 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com Page 1 of 2 CONSENT ITEM – 5M MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2018 Liquor License Renewals Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Approving the 2018 liquor license renewals as listed below. Background The following businesses have requested renewal of their City liquor licenses for 2018: Establishment Name On-Sale Off-Sale Sunday Sale Wine Only 3.2 Beer 2:00 a.m. Big Ten Supper Club X X X Cub Foods X Cub Discount Liquor X Davanni's X X X X Flaherty's Arden Bowl X X Great China X X X X Lindey's Steakhouse X X Nutmeg Brewing X X X X The Tavern Grill X X Page 2 of 2 Each of these establishments has successfully passed a background check conducted by the Ramsey County Sheriff’s Office. An inspection was conducted by the Lake Johanna Fire Department (LJFD) and all passed successfully with the exception of three businesses – Big Ten Supper Club, Nutmeg Brewing and Great China. These three businesses have been issued minor correction orders, per Nate Berg, Fire Marshal/Deputy Chief, and it is anticipated the corrections will be made by the end of this month. Fire Marshal Berg will follow up with the City Clerk following successful reinspection of these two businesses. No issues are anticipated at this time. Please note that Noodles and Company contacted the City this fall regarding their current liquor license. Their representative indicated that the Arden Hills Noodles and Company location has not been selling liquor since August 2017 and all liquor was pulled from the establishment at that time; therefore, they are not requesting renewal of their liquor license for 2018. It is also important to note that the special 4:00 am liquor Ordinance as it relates to the weekend of the 2018 Super Bowl was presented to the Council at its November 20, 2017, work session (and is included in this packet as Consent Item 5P) is a completely separate element independent of the 2018 liquor license renewal request and process. Page 1 of 1 CONSENT ITEM – 5N MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2018 Tobacco License Renewals Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Approving the 2018 tobacco license renewals as listed below. Background The following businesses have requested renewal of their City tobacco licenses for 2018: • Arden Hills Shell (Brausen) • Arden Hills Tobacco • Cub Foods • Holiday Station • Walgreens Each of these establishments has successfully passed a background check conducted by the Ramsey County Sheriff’s Office. An inspection was conducted by the Lake Johanna Fire Department (LJFD) and all passed successfully with the exception of two businesses – Walgreens and Arden Hills Tobacco. These two businesses have been issued minor correction orders, per Nate Berg, Fire Marshal/Deputy Chief, and it is anticipated the corrections will be made by the end of this month. Fire Marshal Berg will follow up with the City Clerk following successful reinspection of these two businesses. No issues are anticipated at this time. Page 1 of 2 CONSENT ITEM – 5O MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner Julie Hanson, City Clerk SUBJECT: Mobile Food Units/Food Truck Ordinance Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Adoption of Ordinance 2017-010 and Authorization to Publish the Summary Ordinance Approval of a City license fee as follows: $30.00 (temporary) and $100.00 (annual) Background At the November 20, 2017, work session, staff provided information pertaining to implementing licensing of mobile food units/food trucks. At that time, the Council was also provided with draft ordinance language for their consideration. The City Council was supportive of the proposed ordinance and recommended fee requirements and directed staff to bring this item forward for adoption and approval. Discussion Ordinance 2017-010 would amend the City Code to create licensing requirements for mobile food units/food trucks. Over the last several years the City has seen an increase in the number of food trucks operating in the City, especially at corporate campuses, such as Boston Scientific and Land O’Lakes, and at special events. The purpose of the proposed Ordinance is to establish minimum licensing, insurance, safety, and performance standards for these types of businesses. Page 2 of 2 If approved, all mobile food units/food trucks would be required to obtain a license with the City, good for either up to seven days (temporary), or for more than eight days (annual) within a calendar year. The following insurance, public health, and safety requirements would be verified as part of the licensing process: • Certificate of Insurance that includes commercial general liability, automobile liability, food products liability, public liability, property damage, and workers’ compensation (or waiver if a sole proprietor) • Proof of Department of Health licensing • Compliance with the National Fire Protection Association’s Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. A visual inspection by the Lake Johanna Fire Department will also be required prior to issuance of a license In addition, the Ordinance includes the following regulations or performance standards that would be verified when a license is reviewed or could be enforced by the City: • Mobile food units may operate in a private commercial or industrial parking lot, and on private residential property when sales are for catering purposes (i.e. private graduation party or wedding) • Mobile food units may only operate in a City park or on City right-of-way with prior written approval by the City. • Businesses are required to collect and dispose all trash, litter, recycling, and refuse. • Hours of operations are limited to between 7:00 a.m. and 10:00 p.m. except as otherwise specifically permitted. Noise that disturbs or disrupts vehicular or pedestrian traffic or safety is prohibited. • Mobile food units cannot locate within 200 feet from the public entrance to a restaurant or within 300 feet from the perimeter of an approved festival, or sporting or civic event. Attachments A. Ordinance 2017-010 B. Summary Ordinance 2017-010 194390v1 ORDINANCE NO. 2017-010 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, OF THE ARDEN HILLS CITY CODE BY ADDING SECTION 395 - MOBILE FOOD UNITS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3 - Licenses and Regulations, is hereby amended by adding Section 395, Mobile Food Units, in its entirety as follows: Chapter 3 – Licenses and Regulations Section 395 – Mobile Food Units 395.01 Purpose. This ordinance is intended to permit the reasonable use of mobile food units while preventing any adverse consequences to residents, businesses and public property. 395.02 Definitions. Mobile food unit – (1) A self-contained food service operation, located in a readily movable motorized wheeled or towed vehicle that is readily movable without disassembling and that is used to store, prepare, display, or serve food intended for individual portion service; or (2) A mobile food unit as defined in Minnesota Statutes Section 157.15, subdivision 9. 395.03 License Required. It is unlawful for any person to operate a mobile food unit in the City without first obtaining a license from the City. The owner of the mobile food unit shall file an application for a Mobile Food Vender License on forms provided by the City Clerk prior to operating within City boundaries. 395.04 License Applications. Subd. 1 License types. A temporary license allows mobile food unit operations in the City for up to seven (7) days total during any year. An annual license allows mobile food unit operations in the City for eight (8) days or more during any year. However, nothing shall prohibit a temporary licensee from applying for an annual license within the same year. All licenses shall expire on December 31 following the date of issue. 194390v1 Subd 2 License fees. Fees for both temporary and annual licenses are determined in the City’s fee schedule. Subd. 3 Application. An application for a mobile food unit license shall be filed, along with the required fee, with the City Clerk. The application shall be made on a form approved by the City and shall contain information requested by the City, including, but not limited to, the following: A. Written consent of each owner of private property from which mobile food unit sales will be conducted. B. A copy of each related license or permit issued by Ramsey County and the State of Minnesota required to operate a mobile food unit. C. A copy of the applicant’s state sales tax ID number. Subd. 4 Insurance. A. No license shall be granted, nor be effective, until the applicant files with the City proof a certificate of insurance by an insurance company authorized to do business in the State of Minnesota, evidencing the following forms of insurance: 1. Commercial general liability insurance, with a limit of not less than one million dollars ($1,000,000) each occurrence. If such insurance contains an annual aggregate limit, the annual aggregate limit shall be not less than two million dollars ($2,000,000); 2. Automobile liability insurance with a limit of not less than two million dollars ($2,000,000) combined single limit. The insurance shall cover liability arising out of any auto, including owned, hired, and non-owned vehicles; 3. Food products liability insurance, with a limit of not less than one million dollars ($1,000,000) each occurrence; 4. Public liability insurance, with a limit of not less than one million dollars ($1,000,000) each occurrence; 5. Property damage insurance, with a limit of not less than one million dollars ($1,000,000) each occurrence; 6. Workers compensation insurance (statutory limits) or evidence of exemption from state law; and 194390v1 7. The City shall be endorsed as an additional insured on the certificate of insurance and the umbrella/excess insurance if the applicant intends to operate its mobile food unit on public property. B. The certificate of insurance must contain a provision requiring notification be sent to the City should the policy be cancelled before its stated expiration date. 395.05 Conditions of Licensing. A mobile food unit may only operate as set forth in the following: Subd. 1 Locations. A mobile food unit may only operate in the locations set forth in this paragraph and as specified in the permit. A mobile food unit may operate in a private commercial or industrial parking lot and on private residential property, with the written consent of the private property owner. When operations occur on private residential property, mobile food unit sales may only be for catering purposes (such as a private graduation party or wedding) and not open for sales to the general public. A mobile food unit may only operate in a City park or on City property and rights of way with the prior written approval by the City and as specified in the permit, and additional park or other permits may be required for such operations. Subd. 2 Performance standards. A mobile food unit licensee is subject to the following performance standards: A. A mobile food unit with an annual license may not operate on the same property more than twenty-one (21) days during any calendar year. B. A mobile food unit licensee shall operate in strict compliance with the laws, rules, and regulations of the United States, State of Minnesota, Ramsey County, and the City of Arden Hills. C. A mobile food unit must dispose of its gray water daily. Gray water may not be drained into City storm water drains or disposed of in public trash cans. D. A mobile food unit shall provide and maintain at least one clearly designated waste container for customer use per each mobile food unit, and located within 5 feet of the unit. Operator is responsible for daily removal of trash, litter, recycling and refuse. E. A mobile food unit must provide an independent power supply that is screened from public view, public streets, and adjacent residential districts if not part of the vehicle and that complies with City’s noise regulations. F. Mobile food units shall not operate before 7:00 a.m. or after 10:00 p.m. except as specifically allowed in the permit, and must not create any unnecessary noise 194390v1 disturbances or disrupt, obstruct or interfere with customer or public vehicular or pedestrian traffic or safety in any way. G. Proof of Department of Health licensing must be provided and posted on the mobile food unit. H. A mobile food unit must comply with the National Fire Protection Association’s Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. I. Mobile food units cannot locate within three hundred (300’) feet from the perimeter of any pre-approved festival, sporting event or civic event unless a license is issued to be part of the festival or event. J. Mobile food units may not operate within two hundred (200) feet from the public entrance to any restaurant and/or any portion of a restaurant’s outdoor dining area during that restaurant’s hours of operation unless the licensee obtains permission from restaurant owner/manager. K. Mobile food units may not operate in City-owned parking lots, except those parking lots adjacent to or inside a City park with the approval of the City. Subd. 3 License. A mobile food unit license is non-transferable. Proof of license shall be displayed at all times in the mobile food unit. Subd. 4 Practices Prohibited. It is unlawful for any person engaged in the business of a mobile food unit operation to do the following: A. Call attention to that licensee’s business by crying out, blowing a horn, ringing a bell, playing loud music or by any loud or unusual noise, or by use of any amplifying device. B. Leave the mobile food unit at an authorized location outside allowed hours of operation. C. Operate or travel in or on public sidewalks, trails or rights-of-way except as authorized in the permit. D. Obstruct the ingress or egress from property or buildings. E. Conduct business in any manner as to create a threat to the health, safety, and welfare of a specific individual or the general public, or fail to obey a lawful order of law enforcement or licensing personnel. 395.06 Suspension or Revocation of a License. 194390v1 A license may be suspended, revoked, or denied for renewal for any violations of this Code or conditions of any license. Any violation of this Code or provisions of any license shall be a misdemeanor. SECTION 2. This Ordinance shall become effective immediately upon its passage and publication according to law. PASSED and ADOPTED this 11th day of December, 2017, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk Published in the Shoreview-Arden Hills Bulletin on December 20, 2017 195468v1 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY ORDINANCE NO. 2017-010 AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, OF THE ARDEN HILLS CITY CODE BY ADDING SECTION 395 - MOBILE FOOD UNITS NOTICE IS HEREBY GIVEN that, on December 11, 2017, Ordinance No. 2017-010 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2017-010, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council adds Section 395, Mobile Food Units, to Chapter 3. Section 395 defines and permits the operation and reasonable use of mobile food units (including food trucks, food trailers and food carts) within the City. The Ordinance explains the procedures on how to apply for and obtain a license, and the required fees and insurance for operating a mobile food unit. In addition, conditions of licensing and performance standards are laid out in detail, along with prohibited practices and suspension or revocation of a license. The ordinance establishes two license types, short term (7 days or less) and longer term (8 days or more during a year). A printed copy of the whole ordinance is available for inspection by any person during the City’s regular office hours or on the City’s website. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this 11th day of December, 2017. CITY OF ARDEN HILLS By __________________________________ David Grant, Mayor ATTEST: _________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 5P MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Ordinance 2017-011 –Extended On-Sale Hours for the 2018 Super Bowl Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Adoption of Ordinance 2017-011 Providing for the Issuance of Special Permits Authorizing Extended Closing Times for On-Sale Liquor Establishments during the 2018 Super Bowl Background At its work session on November 20, 2017, the Council was provided with information pertaining to a new law passed by the Legislature that allows establishments serving liquor to remain open from 12:00 pm to 4:00 pm on three days (Friday, February 2, 2018, through 4:00 am on Monday, February 5, 2018), in conjunction with the 2018 Super Bowl festivities. Discussion The Council considered providing licensees this option and recommended staff move forward with the Ordinance. It should be noted that before businesses can participate in the extended hours, they must be issued a special 4:00 am permit by the City. Upon approval of the attached Ordinance, staff will mail a letter and a permit application to the city’s on-sale businesses (of which there are seven eligible establishments). The cost for this special permit will be $100.00 as provided in the Ordinance. Attachments A. Ordinance 2017-011 ORDINANCE NO. 2017-011 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE PROVIDING FOR THE ISSUANCE OF SPECIAL PERMITS AUTHORIZING EXTENDED CLOSING TIMES FOR ON-SALE LIQUOR ESTABLISHMENTS DURING THE 2018 SUPER BOWL THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: WHEREAS, Chapter 1, 2017 MN Session Laws, Art. 11, §19, provides the authority for the City to issue special permits to liquor licensees during the 2018 National Football League Super Bowl at U.S. Bank Stadium to allow for the service of alcohol through extended hours lasting until 4:00 a.m., and; WHEREAS, the City Council considered the special liquor license permit at its work session on November 20, 2017. NOW THEREFORE, BASED ON THE REPORT FROM STAFF AND OTHER INFORMATION RECEIVED, BE IT ORDAINED BY THE ARDEN HILLS CITY COUNCIL THAT: SECTION 1. All liquor licensees may obtain a permit authorizing on-sale service of alcohol until 4:00 a.m., during the authorized period subject to the conditions in Section 2. SECTION 2. The following conditions shall apply to the on-sale of intoxicating liquor described in Section 1: 1. Only holders of an existing liquor license issued by the City are eligible for the permit; 2. The permit shall only be effective during the period from 12:00 p.m., February 2, 2018, through 4:00 a.m., February 5, 2018; 3. At 4:01 a.m., February 5, 2018 the permit shall expire and terminate with no further action required by the City; and 4. The permit shall be subject to the conditions, prohibited acts and penalties set forth in state law and city code; and 5. The permit shall be issued by the city clerk upon receipt of an application from a licensee in a form prescribed by the City and payment of a permit fee of $100. SECTION 3. This Ordinance shall have full force and effect upon its passage and publication as required by law. The ordinance need not be codified and shall sunset and be repealed without further action of the City Council on February 6, 2018. PASSED and ADOPTED this 11th day of December, 2017, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By_____________________________ David Grant, Mayor ATTEST: ________________________ Julie Hanson, City Clerk Published in the Shoreview-Arden Hills Bulletin on December 20, 2017 Page 1 of 1 CONSENT ITEM – 5Q MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the December 18, 2017 Work Session and the December 26, 2017 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Approval of cancellation of the December 18 work session and the December 26 regular City Council meeting. Background As in prior years, City Council has cancelled a meeting if there are no items requiring timely action by the Council. At this time, all necessary items for discussion and Council action and/or discussion have been placed on the agendas for the January 8, 2018 regular meeting and the January 16, 2018 work session. City of Arden Hills City Council Meeting for December 11, 2017 P:\Planning\Planning Cases\2017\PC 17-024 - PUD Amendment - Arden Square - 1160 County Road E\Memos_Reports_17-024 Page 1 of 1 CONSENT ITEM – 5R MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Matthew Bachler, Senior Planner SUBJECT: Planning Case #17-024 Applicant: Arden Square, LLC c/o The Commers Company Property Location: 1160 County Road E West Request: Planned Unit Development Amendment Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Options 1. Approve the First Amendment to the Master and Final Planned Unit Development Agreement with Arden Square, LLC based on the City Council approval of Planning Case 17-024 on November 27, 2017. 2. Deny the First Amendment to the Master and Final Planned Unit Development Agreement with Arden Square, LLC, based on the following reasons… Background On November 27, 2017, the City Council approved Planning Case 17-024 for a Planned Unit Development (PUD) Amendment at 1160 County Road E. A PUD Amendment Agreement is required to be signed between the City and the property owner before the issuance of development permits. The City Attorney has prepared the Agreement and the document has been reviewed by the developer (Attachment A). Attachments A. First Amendment to the Master and Final Planned Unit Development Agreement with Arden Square, LLC 195265v5 (reserved for recording information) FIRST AMENDMENT TO MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT ARDEN SQUARE, LLC (PC# 1 7 -024) THIS AMENDMENT TO MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (“Amendment”) is made this _____ day of ____________, 201__, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation, whose address is 1245 West Highway 96, Arden Hills, MN 55112 (“City”) and ARDEN SQUARE, LLC, a Minnesota limited liability company, whose address is 2303 Wycliff Street, Suite 7A, St. Paul, Minnesota 55114 (“Developer” or “Owner”). RECITALS. A. The City and Developer previously entered into a Master and Final Planned Unit Development Agreement dated May 31, 2016 and filed of record on June 9, 2016 with the Ramsey County Registrar of Titles as Document Number T02559846 (the “Agreement”). B. The Developer is the record fee owner of property located at 1160 County Road E West, Arden Hills, Minnesota, and situated in the County of Ramsey, State of Minnesota, and legally described as: 2 195265v5 West 200 feet of the North 283 feet of the following described tract: The North 872 feet of the East half of the Northeast quarter of Section 34, Township 30, Range 23 West, except the West 625 feet thereof; Also except, or subject to rights of the public in, those portions thereof taken for Highway; said portions being the North 43 feet thereof (the “Property”). C. The Developer has requested approval to modify the existing parking lot and drive-thru lane on the Property for a new fast food restaurant tenant, including additional wall signage and improvements for a patio seating area outside. The new tenant would occupy the vacant 4,500 square foot space in the building which is zoned B-2 General Business District. D. On the 2nd day of October, 2017, Developer submitted an application requesting that the City approve an Amendment to the Agreement (“Application”) for modification and improvement to the Property. E. The Developer’s Application included rearranging the Property’s drive-thru lanes and parking lots, installing new signs, and constructing an outside patio seating area on the Property (the “Development”). F. The Application is illustrated and described on the following documents, attached and incorporated as part of Planning Case 17-024 on file and recorded at the City of Arden Hills: 1. Site Plan, Amended PUD with Existing Overlay dated 10/20/2017 2. Site Plan, Amended PUD dated 10/20/2017 3. Landscape Plan dated 10/02/2017 4. Signage Plan dated 10/23/2017 NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. PLANNING COMMISSION REVIEW. On the 8th day of November, 2017, the City Planning Commission reviewed the Application and after considering the Application, the submitted plans, the reports and comments of the City’s staff, the reports and comments of the Developer, and other public comments, and subject to conditions, recommended approval of the Application. 2. CITY COUNCIL REVIEW. On the 27th day of November, 2017, the City approved an Amendment to the Agreement for the Development. 3 195265v5 3. CONDITIONS OF APPROVAL. The City’s approval to the Developer’s requested Amendment to the Agreement is based upon the Development being constructed in accordance with the Application and supporting materials and subject to the following conditions of approval: (i) The Developer shall continue to abide by the conditions of the Master and Final Planned Unit Development Agreement recorded as document number T02559846, except as hereinafter amended. (ii) The Development shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. (iii) The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. (iv) Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. (v) The Developer shall provide a total of 8.5 caliper inches of new tree plantings on the site. (vi) The Developer will widen and modify the design of the access point at the southwest corner of the Property to allow ingress to the site. (vii) The Developer shall install appropriate signage to be installed at the southwest corner of the Property in order to direct traffic consistent with ingress and egress at the southwest corner and the internal traffic routing plan. (viii) The lighting for the wall signs on the north and south façades shall be turned off from 30 minutes after the business is closed to 30 minutes prior to the business opening. (ix) The wall sign on the south building façade shall not exceed 70 square feet in size. (x) This Amendment shall be executed prior to the issuance of any development permits. 4. BINDING EFFECT. Except as otherwise specifically amended herein, the Agreement shall remain in full force and effect. This Amendment shall be binding on the parties, their heirs, successors and assigns and shall be recorded against the Property in the office of the Ramsey County Registrar as promptly as possible after it has been executed by the parties. IN WITNESS WHEREOF, the above-named parties have caused this Agreement to be executed as of the date and year first above written. 4 195265v5 CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 201__, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 5 195265v5 ARDEN SQUARE, LLC a Minnesota limited liability company By: ______________________________________ Joseph E. Commers, Its Chief Manager STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 201__, by Joseph E. Commers, the Chief Manager of ARDEN SQUARE, LLC, a Minnesota limited liability company, on behalf of the limited liability company. __________________________________________ Notary Public DRAFTED BY: Campbell, Knutson Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 (JJJ) 195265v5 MORTGAGE HOLDER CONSENT TO FIRST AMENDMENT TO MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT ARDEN SQUARE, LLC CITIZENS INDEPENDENT BANK, a Minnesota corporation, which holds a mortgage on all or part of the property more particularly described in the foregoing First Amendment to Master and Final Planned Unit Development Agreement, which mortgage was recorded November 3, 2011 as Ramsey County document number T2155660 for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consent, and is subject to the foregoing Planned Unit Development Agreement. CITIZENS INDEPENDENT BANK By: ____________________________________ __________________________ [print name] Its _________________________ [title] STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _____ day of ____________ 201__, by ______________________________, the _____________________ of Citizens Independent Bank, a Minnesota corporation, on behalf of said corporation ________________________________________ Notary Public DRAFTED BY: Campbell, Knutson, P.A. [JJJ] Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 Page 1 of 2 CONSENT ITEM – 5S MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Roseville Booster Station Improvements Budgeted Amount: Actual Amount: Funding Source: $400,000 (2018 CIP) $209,313.50 Water Fund Council Should Consider the Following Options Approve the City of Arden Hills’ share of the Roseville Booster Station improvements in the amount of $209,313.50 and authorize staff to pay invoice #1 (Attachment A) in the amount of $14,250.39. Background In 2006, the City of Arden Hills entered into a Contract for Water Services with the City of Roseville (Attachment B), whereby Arden Hills purchases water from Roseville. Section VIII of the contract addresses capital costs and states “Any capital costs which will benefit both Arden Hills and Roseville shall be shared on a basis determined by the proportionate design capacity available to each municipality.” Roseville recently awarded a contract for Phase 1improvements to their booster station, which includes an emergency generator and a new electrical service upgrade by Xcel. Discussion The Roseville finance department completed a proportionate share analysis comparing Arden Hills’ billing usage to what Roseville is billed by Saint Paul Regional Water Services (SPRWS). Based on this comparison, the three-year average is 20.03%. The three-year average is what the Roseville finance department normally uses to determine portions of billings to Arden Hills. Page 2 of 2 The initial engineer’s estimate indicated that Arden Hills would be responsible for $573,159 for Phase 1 and future phases which include structural, mechanical, pumps, meters, piping and security improvments. This amount was included in the CIP over 2 years – 2018 and 2019. Staff is requesting approval for the City’s share of the Phase 1 improvements, which is $209,313.50. This phase of the project is expected to be complete by the end of February. Staff has received the first invoice (Attachment B) for the project in the amount of $14,250.39. Attachments • Attachment A: Invoice #1 • Attachment B: Contract for Water Services Between the City of Roseville and the City of Arden Hills CONTRACT FOR WATER SERVICES Between the CITY OF ROSEVILLE and the CITY OF ARDEN HILLS This CONTRACT, made and entered into this 14th day of August 2006, is entered into by and between the CITY OF ROSEVILLE CRoseville"), a municipal corporation under the laws of the State of Minnesota, and the CITY OF ARDEN HILLS CArden I-Ells"), a municipal corporation under the laws of the State of Minnesota. WITNESSETH: WHEREAS, it is the intention of the parties that Roseville shall sell water to Arden Hills; and WHEREAS, Roseville is a party to a certain contract for water services with the Board of Water Commissioners of the City of St. Paul CSt. Paul"), a copy of said contract is attached as Exhibit A", and made a part hereof by reference; and WHEREAS, Roseville has been providing water to Arden Hills continuously since 1963; and WHEREAS, Roseville and Arden Hills desire to continue this relationship. NOW, THEREFORE be it agreed by and between the parties hereto: SECTION I Period of Contract A) This Agreement shall remain in full force and effect until December 31, 2024, unless tenninated earlier pursuant to Section 11 of this contract. The date of commencement of this contract shall be on the day that it is finally approved by Roseville, Arden Hills and St. Paul, as required under the telms of the contract between Roseville and S1. Paul, a copy of which is attached. SECTION II Termination A) Roseville shall have the right to tem1inate this contract in the event Arden Hills fails to pay charges to which Roseville is entitled under this contract; Roseville gives written notice to Arden Hills setting forth the default; and Arden Hills, within sixty days, fails to redeem or demand arbitration pursuant to Section Xl if the amount is disputed. B) Either party shall have the right to terminate this contract upon the occurrence of any of the following events: 1) If federal or state laws are enacted which substantially and adversely affect rights, duties or obligations of either party under this contract, but in the cancellation for such cause either party shall give the other party at least one year's written notice of cancellation, unless the giving of such notice by a party is prevented by the superior law referred to herein. 1 2) One party fails to comply with any obligation of this contract and the other party gives wlitten notice setting forth the default; the defaulting party fails, within ninety days, to correct the default or demand arbitration pursuant to Section XI, if the default is disputed. 3) Either party fails to comply with an award pursuant to Section XL 4) If the aforesaid contract, marked Exhibit "A" is terminated by either St. Paul or Roseville and in such event, a party seeking termination to the contract agrees to transmit to the other, any and all notices pertaining to such proposed termination. C) The right to terminate by either party shall not be an exclusive remedy and either party retains all remedies regardless of its decision to terminate. SECTION III Water Service A) Roseville agrees to furnish and deliver to Arden Hills its water requirement on a demand basis. Dcmand basis is defined as a continuous supply of water for 24 hours a day at the Roseville line pressure. Arden Hills shall provide supplemental pumpage to meet pressure requirements for the Arden Hills system. B) Roseville agrees to supply Arden Hills with the water which shall be the same treated water supplied by St. Paul, and Roseville undertakes no responsibility for the quality of said water other than transmitting it to Arden Hills with reasonable care to prevent contamination and pollution. C) Roseville's obligation to supply water on a demand basis is qualified by the requirement that Arden Hills maintain peak hour storage with the necessary regulatory apparatus to permit each city to temporarily operate off the other's water tower during periods when one tower is out of service for painting, repairing, or similar reasons. Arden Hills shall maintain the constrnction requirement herein by submitting to Roseville any plans for modifications of the pump control system within Arden Hills which can be used to operate Roseville's booster pump control system. Such plans and specifications shall be deemed approved by Roseville unless written objection hereto is made by Roseville within 20 days after receipt of the same. D) During such periods that the meters measuring water flow to and from Arden Hills are inoperable or out of service for repair, the volume of water for which Arden Hills must pay Roseville shall be determined from an equal period just preceding and just following the temporary period. 2 3) The costs of maintaining and depreciation on jointly used pumping and control equipment, the apportionment of such costs to be calculated on the use basis. 4) Costs as set forth in Section IX 5) Arden Hills shall pay Roseville $55.00 per year for each fire hydrant in Arden Hills on an unmetered supply. SECTION VII Meter Readin!! and Billin!! A) Monthly reading of the master meter or meters at the point or points of delivery to Arden Hills shall be made by Roseville on the last working day ofthe month. B) Arden Hills shall supply a master meter at each point of connection other than covered in Section IX of this contract. These master meters shall be of a size, type, and design approved by Roscvillc. Roseville will undertake all reading and maintenance of these meters. Costs therefore shall be borne by Arden Hills as provided by Section VI. SECTION VIII Capital Costs A) All additional capital costs incurred in Roseville or Arden Hills by reason of service to Arden Hills shall be borne by Arden Hills. Any capital costs which will benefit both Arden Hills and Roseville shall be shared on a basis determined by the proportionate design capacity available to each municipality. SECTION IX Arden Hills Water System Which is not Subiect to the Master Meters A) It is anticipated that some residents of Arden Hills will receive water service directly from Roseville without going through the master meters of Arden Hills. Each of these customers shall have a meter supplied by Arden Hills and said meter shall be maintained and read by Roseville personnel. B) Roseville shall then calculate the water usage of each customer and add this amount to that on the master meters. C) All costs of maintaining, installing, and reading of these meters shall be paid by Arden Hills to Roseville and added to the bills rendered to Arden Hills pursuant to Section VI. D) Arden Hills shall not draw water out of any fire hydrants in Arden Hills which hydrants are on that part of the Arden Hills water system which does not go through the master meter of Arden Hills except on the following basis: I) For fire fighting purposes 2) For flushing the Arden Hills water system 3) Until permission is obtained from Roseville and Roseville shall grant permission only when the water draw-off is metered 4 SECTION X Rel!ulations A) It is agreed by and between the parties that Exhibit "A" contains a series of regulations which are required to be imposed upon Arden Hills pursuant to this contract. Arden Hills also agrees to be bound by all those regulations as set forth in Exhibit "A". B) Arden Hills agrees to do no act which will jeopardize Roseville's contractual relationship with St. Paul and to take all reasonable affirmative acts to protect Roseville's contractual rights with St. Paul. C) Arden Hills agrees to adopt any reasonable ordinance requested by Roseville to protect the water facilities and water in Arden Hills. D) Arden Hills will not sell any water to any other municipality without first recelvmg permission from Roseville. SECTION XI Arbitration A) In the event there is any dispute by the parties over the terms of this contract, both agree to be bound by arbitration, pursuant to Minnesota Statute, Chapter 572, and any subsequent amendments. SECTION XII Force Maieure A) Neither party shall be held responsible for performance of this Agreement if the party's performance is prevented by acts or events beyond the party's reasonable control including, but not limited to: several weather and storms, earthquakes, tornados or other natural occurrences, strikes and other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other civil or military emergencies, or acts of legislative, judicial, executive or administrative authorities. SECTION XIII Interrnption in Service A) Arden Hills acknowledges that water service can be interrupted due to, among other things, main breaks, equipment failures, weather conditions, maintenance, repairs or improvements. Therefore, Roseville cannot guarantee that there will be no interruptions in service, or that any specific pressures or fluctuations in pressure will or will not occur. Arden Hills agrees that Roseville shall not be liable or responsible for any losses or damages, consequential or otherwise, resulting from any such interruptions in service or fluctuations in pressure. 5 Page 1 of 2 CONSENT ITEM – 5T MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2018 City Council Liaison Appointments and Mayor Pro Tem Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Approving Resolution 2017-048 Appointing 2018 City Council Liaisons for Commissions and Committees and Mayor Pro Tem. Background At the November 20, 2017, work session, City Councilmembers were asked to provide to Mayor Grant for consideration their choices as to the committees or commissions for which they would like to serve as liaison for 2018. The following are appointed liaisons as indicated: Planning Commission Council Liaison: Steve Scott Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Communications Committee Council Liaison: Fran Holmes Staff: Communications Coordinator Alternate: City Clerk Page 2 of 2 Financial Planning and Analysis Committee Council Liaison: Dave McClung Staff: Accounting Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Staff: City Administrator Economic Development Commission Council Liaison: Brenda Holden Staff: City Planner Personnel Committee Council: David Grant Council: Brenda Holden Staff: City Administrator Staff: William S. Joynes, Sr. Joint Development Authority Board (Confirming 2nd year of a two-year term) Council: David Grant Council: Dave McClung Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Dave McClung, Brenda Holden, and Fran Holmes Mayor Pro Tem Brenda Holden Attachments A. Resolution 2017-048 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-048 A RESOLUTION APPOINTING 2018 CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES AND MAYOR PRO TEM BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows: Liaisons The following are appointed liaisons as indicated. Planning Commission Council Liaison: Steve Scott Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Communications Committee Council Liaison: Fran Holmes Staff: Communications Coordinator Alternate: City Clerk Financial Planning and Analysis Committee Council Liaison: Dave McClung Staff: Accounting Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Staff: City Administrator Economic Development Commission Council Liaison: Brenda Holden Staff: City Planner Personnel Committee Council: David Grant Council: Brenda Holden Staff: City Administrator Staff: William S. Joynes, Sr. Joint Development Authority Board (Confirming 2nd year of a two-year term) Council: David Grant Council: Dave McClung Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Dave McClung, Brenda Holden, and Fran Holmes Mayor Pro-Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember Brenda Holden is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2017. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk CONSENT ITEM – 5U MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Admin Services SUBJECT: Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A City Council Should Consider The City Council should consider the attached decision under confidential cover. Background and Discussion See memo under confidential cover. DATE: December 11, 2017 TO: City Councilmembers William S. Joynes, Sr., City Administrator FROM: Mayor Grant SUBJECT: Rice Creek Commons (TCAAP) Development Discussion Opportunity for Residents Discussion Under this Public Hearing, citizens have an opportunity to discuss ideas regarding Rice Creek Commons (TCAAP) development. PUBLIC HEARING – 7A MEMORANDUM Page 1 of 1 PUBLIC HEARING – 7B MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Services SUBJECT: Truth-in-Taxation Presentation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council does not need to take any action for this item. A PowerPoint presentation will be given for the City’s required annual Truth-in-Taxation. Attachment Attachment A: Truth-in-Taxation Presentation Truth-in-Taxation Presentation 2018 Proposed Budget and Preliminary Tax Levy City of Arden Hills Public Hearing December 11, 2017, 7:00 PM Agenda •Why Tax Bills Change •Property Tax in Minnesota •General Fund Budget Summary •Preliminary 2018 Tax Levy •City Wide Budget •Resources for Property Tax Relief •Public Comment Why Tax Bills Change •Market value changes •Budgets and levies of various jurisdictions •Special Assessments •Voter approved referendums •Changes in Federal and State mandates •Changes in aid and revenue from State and Federal governments •State Legislative changes Property Tax in Minnesota •County assessor determines property values in the year prior to the taxes being paid •City sets preliminary levy by September (other taxing districts, county and school districts, also set their own levies) •Proposed property tax notices are mailed by County •City holds Truth-in-Taxation Public Hearing by December •Property taxes are finalized for following year Property Tax in Minnesota cont. •How property taxes are calculated: *Estimated Market Value $333,800 Less homestead exclusion ($7,200) Taxable Market Value $326,600 Property ’s Class Rate X 1% Tax Capacity $3,266 **Estimated City Tax Rate 25.23% Estimated Pay 2018 City Taxes $824.01 *Estimated Market Value is for a Median Valued Home in Arden Hills **Estimated City Tax Rate is based on the Preliminary Levy set by Council •Projected changes in 2018: •Median Value home increasing to $333,800 from $308,200 (8.3% increase) •County wide increase of 6.3% •Commercial, Industrial and Apartments are seeing the largest gains Property Tax in Minnesota cont. General Fund Budget Summary •City Council set a preliminary levy increase of 4.0% or $145,652 •Total General Fund revenues are expected to increase by 1.63% or $79,234 •Total General Fund expenditures are expected to increase by 2.38% or $120,503 •General Fund reserves show a budgeted decrease of $237,225 General Fund Budget Summary cont. Actual Actual Budget Amended YTD Preliminary % Change FY 2015 FY 2016 FY 2017 FY2017 9/30/2017 FY 2018 17 vs 18 Revenues Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,795,042 3.37% Licenses and Permits 518,845 598,687 347,330 347,330 580,694 324,600 -6.54% Other Intergovernmental 130,023 131,914 145,788 145,788 90,632 133,179 -8.65% Charges for Services 686,443 700,865 573,865 573,865 379,156 585,704 2.06% Fines & Forfeits 32,792 31,868 36,500 36,500 14,439 34,000 -6.85% Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33% Miscellaneous 90,137 77,786 82,424 82,424 78,568 65,006 -21.13% Transfers - - - - - - 0.00% Total Revenues 4,662,559$ 4,802,989$ 4,860,297$ 4,860,297$ 3,048,671$ 4,939,531$ 1.63% Expenditures by Department Mayor & Council 58,130$ 65,051$ 66,409$ 66,409$ 34,334$ 67,500$ 1.64% Elections 19,438 21,137 23,000 23,000 11,773 23,000 0.00% Administration 245,608 173,782 307,915 307,915 157,702 327,500 6.36% Finance & Administrative Services 162,546 172,268 185,676 185,676 156,194 176,300 -5.05% TCAAP 139,812 242,663 187,153 187,153 77,089 170,000 -9.17% Planning & Zoning 170,629 173,853 327,335 327,335 133,012 266,250 -18.66% Government Buildings 219,669 233,560 241,857 241,857 184,781 275,000 13.70% Police & Animal Services 1,083,893 1,089,185 1,179,773 1,179,773 883,599 1,194,775 1.27% Dispatch 68,328 67,780 68,832 68,832 45,888 65,175 -5.31% Fire Protection 459,179 495,216 514,468 514,468 514,468 544,000 5.74% Emergency Management 2,580 2,966 13,729 13,729 1,262 9,476 -30.98% Protective Inspections 306,299 326,360 323,578 323,578 196,118 342,746 5.92% Street Maintenance 336,397 479,814 538,749 538,749 246,106 587,872 9.12% Park Maintenance 325,706 346,795 441,311 441,311 241,249 440,512 -0.18% Recreation 247,878 275,038 296,468 296,468 197,965 266,650 -10.06% Celebrating Arden Hills - - - - - - 0.00% Reserves/Contingency - - - - - - 0.00% Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53% Capital Outlay - - - - - - 0.00% Total Expenditures 3,926,091$ 4,940,588$ 5,056,253$ 5,056,253$ 3,421,540$ 5,176,756$ 2.38% Fund Balance - January 1 2,345,942 3,082,410 2,944,811 2,944,811 2,944,811 2,748,855 Excess Revenue Over Expenditure 736,468 (137,599) (195,956) (195,956) (372,868) (237,225) Fund Balance - December 31 3,082,410$ 2,944,811$ 2,748,855$ 2,748,855$ 2,571,943$ 2,511,630$ General Fund Budget Summary cont. 77% 6%3% 12% 1%1%<1% <1% Taxes Licenses & Permits Intergovernmental Revenues Charges for Services Interest on Investments Fines & Forfeits Special Assessments Miscellaneous General Fund Revenues Estimated 2018 Total: $4,939,531 General Fund Budget Summary cont. General Fund Expenditures Estimated 2018 Total: $5,176,756 25% 42% 11% 14% <1%<1% 8% <1% General Government Public Safety Public Works Park & Recreation Economic Development Contingency Transfers Capital Outlay Preliminary 2018 Tax Levy Actual Proposed % Item Pay 2017 Pay 2018 Change (A)(B)(C) Levy before reduction for state aids $3,641,290 $3,786,942 4.0% State Aids - $0 $0 0.0% Certifed Property Tax Levy = $3,641,290 $3,786,942 4.0% Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1% Local Portion of Levy = $3,350,580 $3,466,939 3.5% Local Taxable Value ÷ 12,388,762 13,741,736 10.9% Local Tax Rate = 27.045%25.229%-6.7% Market Value Referenda Levy $0 $0 0.0% Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% Local Levy = $0 $0 0.0% Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8% Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2018 Pay 2018 MV 76,000@.40%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr.Annual Increase Monthly incr.Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $318.64 $11.14 0.93$ ($2.25)($0.19)$13.39 1.12$ 333,800 7,198 326,602 3,266 $823.98 $16.15 1.35$ ($18.47)($1.54)$34.62 2.89$ 350,000 5,740 344,260 3,443 $868.63 $16.71 1.39$ ($19.78)($1.65)$36.49 3.04$ 500,000 - 500,000 5,000 $1,261.45 $12.78 1.07$ ($40.22)($3.35)$53.00 4.42$ 750,000 - 750,000 8,125 $2,049.86 $46.91 3.91$ ($39.22)($3.27)$86.13 7.18$ Calculated annual tax Total Change and Fiscal Disparities Impact from Levy Incr Impact from Market Shifts Effect of a 4.0% Preliminary Tax Levy Increase Preliminary 2018 Tax Levy Year Taxy Levy % Change Tax Rate % Change 2008 2,797,348 -19.59%- 2009 2,948,646 5.4%20.52%4.7% 2010 3,016,465 2.3%22.65%10.4% 2011 3,040,964 0.8%24.18%6.8% 2012 3,096,994 1.8%25.44%5.2% 2013 3,191,230 3.0%27.93%9.8% 2014 3,257,456 2.1%27.95%0.1% 2015 3,359,775 3.1%27.23%-2.6% 2016 3,478,775 3.5%26.43%-2.9% 2017 3,641,290 4.7%27.05%2.3% City of Arden Hills Past Levies and Tax Rates City of Arden Hills 2018 Preliminary Levy Year Tax Levy % Change Tax Rate % Change 2018 3,786,942 4.0% 25.22% -6.7% Preliminary 2018 Tax Levy City of Arden Hills Surrounding Levy Increases and City Tax Rates City Pre-lim Levy Increase City Tax Rate St. Anthony 5.60% 68.16% Spring Lake Park 7.50% 54.44% St. Paul 23.90% 49.57% Maplewood 3.60% 45.81% Gem Lake 17.00% 44.68% North St. Paul 12.60% 44.25% Roseville 6.50% 38.20% Mounds View 8.20% 37.85% New Brighton 9.60% 37.21% Blaine 11.50% 35.92% Shoreview 4.90% 33.48% Falcon Heights 24.00% 31.77% Lauderdale 8.10% 29.91% Little Canada 7.00% 26.65% Arden Hills 4.00% 25.22% Vadnais Heights 3.40% 24.83% White Bear Twnshp 18.20% 23.91% White Bear Lake 8.50% 18.99% North Oaks 7.90% 10.87% Preliminary 2018 Tax Levy Estimated Cost of City Services for 2018 Cost of City Services Pay 2018 Property Tax Support for $333,800 Homestead City Service Percent Amount Monthly Category Actual of Levy of Levy Cost General Government Mayor/Council, Administration, Communications, Elections,$1,305,550 25.2%$208 $17.30 Auditor, Assessor, Legal, Planning Public Safety Building Inspection/Code Enforcement, Court, $2,156,172 41.7%$343 $28.57 Police Contract, Fire, Ambulance, Human Services, Animal Control Public Works Engineering, Streets, Street $587,872 11.4%$93 $7.79 Lighting, City Buildings Parks $440,512 8.5%$70 $5.84 Recreation $266,650 5.2%$42 $3.53 Transfers $420,000 8.1%$67 $5.56 Reserves $0 0.0%$0 $0.00 Capital Projects $0 0.0%$0 $0.00 Totals $5,176,756 100.0%$823 $69 Preliminary 2018 Tax Levy Tax Dollar Divided by Taxing Authority •City - 23 cents per tax dollar •County - 49 cents per tax dollar •Schools - 20 cents per tax dollar •Misc - 8 cents per tax dollar City Tax Portion Check Register Description of Transaction Balance Public Safety $28.57 General Government $17.30 Parks and Recreation $9.37 Public Works $7.79 Capital (transfers) $5.56 Contingency Reserves $0.00 For a Median Valued Home, $69 a month in property taxes buys police and fire services, street maintenance, park and recreation amenities, code enforcement, and a variety of other City services. City Wide Budget Summary City Wide Revenues - $12,969,173 City Wide Expenditures - $20,548,300 City Wide Budget Summary Driving Factors in 2018 Budget •General Fund Tax Levy Increase –4.0% or $145,652 •Capital Improvement Program CIP –See summary for project listing •Increase in Public Safety Costs –Fire Contract ($29,500) and Police Contract ($15,000) •Staffing –Addition of Public Works Working Foreman ($46,568 for General Fund and $103,485 all funds) •Transfers –$120,000 from General Fund to EDA General Fund –$50,000 from General Fund to Public Safety Capital Fund •On-going rate study for Utility Funds Resources for Property Tax Relief •State of Minnesota Property Tax Refund –Qualified homeowners and renters when taxes are high relative to their incomes –Down load a M1PR form at www.revenue.state.mn.us/Forms_and_Instructions/m1pr_15_fillin.pdf –Call the Minnesota Department of Revenue at 651-296-3781 •State of Minnesota Senior Citizen Property Tax Deferral Program –Helps senior citizens who are having difficulty paying their property taxes. –Download fact sheet at –www.revenue.state.mn.us/propertytax/factsheets/factsheet_07.pdf –Call Tax Operations Division at MN Department of Revenue 651-556-4803 Public Comment Questions Page 1 of 1 PUBLIC HEARING-7C MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Administrative Service Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider A motion to approve Resolution 2017-049 certifying delinquent utilities to Ramsey County. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 6, 2017 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 6, 2017. Utility accounts with an unpaid delinquent balance after December 6, 2017 would be certified to Ramsey County to be added to property taxes payable in 2018. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. A list of remaining delinquent utility accounts, as of December 7, 2017 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2017-049 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-049 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2017, payable in 2018: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF DECEMBER, 2017. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK PID Account No Service Address Utility Arrears 8% Cert Fee Total Assessment 16-30-23-34-0015 001285-000 4627 Highway 10 $192.29 $15.38 $207.67 21-30-23-14-0006 001271-000 4401 Old Highway 10 $124.90 $9.99 $134.89 21-30-23-14-0007 001276-000 4375 Old Highway 10 $124.90 $9.99 $134.89 21-30-23-41-0028 006494-000 1675 Brueberry Lane $178.85 $14.31 $193.16 21-30-23-41-0051 001584-000 1681 Brueberry Lane $174.15 $13.93 $188.08 21-30-23-43-0004 006414-000 4108 Valentine Crest Road $153.51 $12.28 $165.79 21-30-23-43-0025 003225-000 1720 Parkshore Drive $25.49 $2.04 $27.53 21-30-23-44-0013 009248-000 4177 Old Highway 10 $46.22 $3.70 $49.92 21-30-23-44-0015 009247-000 1722 Parkshore Drive $30.97 $2.48 $33.45 22-30-23-11-0064 000561-000 4500 Pleasant Drive $172.86 $13.83 $186.69 22-30-23-12-0013 000569-000 1307 Karth Lake Circle $305.47 $24.44 $329.91 22-30-23-13-0039 000158-000 4440 Hamline Avenue N $218.63 $17.49 $236.12 22-30-23-21-0057 000454-000 1393 Arden View Drive $176.88 $14.15 $191.03 22-30-23-21-0083 000446-000 1415 Arden View Drive $225.73 $18.06 $243.79 22-30-23-21-0117 005368-000 1450 Arden View Drive $233.20 $18.66 $251.86 22-30-23-22-0055 007241-000 1501 Arden View Drive $388.60 $31.09 $419.69 22-30-23-23-0016 007235-000 1528 McClung Drive $188.93 $15.11 $204.04 22-30-23-24-0240 003444-000 4412 Arden View Court $176.26 $14.10 $190.36 22-30-23-24-0248 007082-000 4416 Arden View Court $192.96 $15.44 $208.40 22-30-23-24-0275 000290-000 4442 Arden View Court $287.16 $22.97 $310.13 22-30-23-24-0322 009989-000 4478 Arden View Court $218.38 $17.47 $235.85 22-30-23-24-0326 000375-000 4370 Arden View Court $171.55 $13.72 $185.27 22-30-23-31-0044 010039-000 1418 Indian Oaks Trail $140.24 $11.22 $151.46 22-30-23-32-0026 008331-000 1469 Colleen Avenue $284.73 $22.78 $307.51 22-30-23-32-0056 010532-000 1512 Briarknoll Drive $204.48 $16.36 $220.84 22-30-23-33-0015 004713-000 4149 Norma Avenue $231.38 $18.51 $249.89 22-30-23-34-0036 000231-000 4101 Hamline Avenue N $307.52 $24.60 $332.12 23-30-23-44-0014 009246-000 1718 Parkshore Drive $24.06 $1.92 $25.98 27-30-23-34-0019 001496-000 1414 Arden Oaks Drive $218.16 $17.45 $235.61 27-30-23-42-0006 002788-000 1265 Grey Fox Road $4,988.24 $399.06 $5,387.30 27-30-23-42-0006 003153-000 1285 Grey Fox Road $1,117.11 $89.37 $1,206.48 28-30-23-12-0027 001125-000 4029 Fairview Avenue N $182.98 $14.64 $197.62 28-30-23-12-0050 001597-000 1745 Lake Valentine Road $157.06 $12.56 $169.62 28-30-23-12-0052 001575-000 1761 Lake Valentine Road $188.62 $15.09 $203.71 28-30-23-13-0051 001065-000 1812 Venus Avenue $228.85 $18.31 $247.16 28-30-23-24-0018 001154-000 1839 Venus Avenue $209.65 $16.77 $226.42 28-30-23-24-0021 001082-000 1822 Venus Avenue $182.94 $14.64 $197.58 28-30-23-31-0016 002879-000 3786 Brighton Way $223.56 $17.88 $241.44 28-30-23-33-0011 007090-000 1971 Thom Drive $157.88 $12.63 $170.51 28-30-23-33-0012 003256-000 2023 Thom Drive $199.75 $15.98 $215.73 28-30-23-33-0013 001255-000 2027 Thom Drive $254.07 $20.33 $274.40 28-30-23-41-0026 001337-000 1584 Chatham Avenue $196.85 $15.75 $212.60 28-30-23-41-0038 001344-000 3757 McCracken Lane $268.51 $21.48 $289.99 33-30-23-11-0036 001551-000 1611 Lake Johanna Boulevard $346.27 $27.70 $373.97 PID Account No Service Address Utility Arrears 8% Cert Fee Total Assessment 33-30-23-24-0027 002204-000 1840 Grant Road $189.34 $15.15 $204.49 33-30-23-24-0032 002096-000 1876 Grant Road $291.52 $23.32 $314.84 33-30-23-24-0094 002105-000 1873 Stowe Avenue $189.07 $15.13 $204.20 33-30-23-24-0108 002512-000 1850 Indian Place $229.71 $18.38 $248.09 33-30-23-31-0012 009130-000 1910 Stowe Avenue $186.93 $14.95 $201.88 33-30-23-31-0030 007153-000 1827 Beckman Avenue $235.87 $18.87 $254.74 33-30-23-32-0003 002476-000 1950 Stowe Avenue $170.62 $13.65 $184.27 33-30-23-32-0032 002857-000 3334 Katie Lane $243.69 $19.50 $263.19 33-30-23-33-0034 002487-000 2028 Edgewater Avenue $177.26 $14.18 $191.44 33-30-23-33-0035 002511-000 2022 Edgewater Avenue $179.19 $14.34 $193.53 33-30-23-33-0050 008791-000 1971 Glenpaul Avenue $156.75 $12.54 $169.29 33-30-23-33-0057 003236-000 2015 Glenpaul Avenue $220.33 $17.63 $237.96 33-30-23-33-0080 002041-000 1985 County Road D W $193.59 $15.49 $209.08 33-30-23-34-0020 001884-000 3223 Lake Johanna Boulevard $195.31 $15.62 $210.93 33-30-23-34-0066 001897-000 1921 Glenpaul Avenue $242.38 $19.39 $261.77 33-30-23-34-0067 009129-000 1927 Glenpaul Avenue $196.26 $15.70 $211.96 34-30-23-14-0042 002482-000 1177 Benton Way $145.78 $11.66 $157.44 34-30-23-14-0046 002424-000 1173 Benton Way $165.25 $13.22 $178.47 34-30-23-21-0016 001920-000 1437 Arden Place $185.88 $14.87 $200.75 34-30-23-21-0046 002029-000 1369 Forest Lane $189.29 $15.14 $204.43 34-30-23-23-0017 002369-000 1532 Arden Place $162.20 $12.98 $175.18 34-30-23-24-0003 001775-000 3466 Glenarden Road $166.88 $13.35 $180.23 34-30-23-31-0015 002293-000 3354 Snelling Avenue N $142.65 $11.41 $154.06 34-30-23-33-0050 001671-000 3130 Ridgewood Road $184.57 $14.77 $199.34 34-30-23-41-0055 001808-000 1171 Carlton Drive $391.34 $31.31 $422.65 34-30-23-42-0040 003660-000 1305 Tiller Lane $185.09 $14.81 $199.90 34-30-23-44-0066 002643-000 3195 Shoreline Lane $185.57 $14.85 $200.42 34-30-23-44-0077 002194-000 3205 Lexington Avenue N $174.16 $13.93 $188.09 $19,897.28 $1,591.78 $21,489.06 Page 1 of 6 DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Dave Perrault, Interim Director of Finance and Admin Services SUBJECT: 2018 Proposed Budget and Tax Levy Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving the 2018 Budget and Tax Levy as presented, or provide changes to the budget and/or levy to be effective in 2018. Background Preliminary Tax Levy The City Council needs to set a budget for the 2018 fiscal year, and set a tax levy to be certified to the County prior to the beginning of 2018. The Council voted in September to set a preliminary tax levy increase of 4% (or approximately $146,000). This amount may be decreased, but not increased prior to the final certification to Ramsey County. If the Council would like to lower the preliminary levy, examples of the impact have been attached to this memo (see attachment A) for reference. The table below shows a comparison of surrounding cities and their preliminary levy increase for 2018. NEW BUSINESS – 8A MEMORANDUM Page 2 of 6 City Preliminary Levy Increase Arden Hills 4.00% Little Canada 7.00% New Brighton 9.60% Vadnais Heights 3.40% Shoreview 4.90% Mounds View 8.20% White Bear Lake Township 18.20% Falcon Heights 24.00% North Oaks 7.90% Residential Property Values For 2018, Ramsey County is predicting that the price of a median valued home in Arden Hills will be increasing from $308,200 in 2017 to $333,800 in 2018, or an increase of 8.3% (we saw a 2.0% increase in the previous year). Overall, Ramsey County is predicting a 6.3% increase in median home values, with residential facing a moderate increase and commercial, industrial and apartments experiencing the largest gains. It is also worth noting that the estimated market value of homes are now above the 2008 peak. Tax Impact and History With a 4% preliminary tax levy increase, residents will see a decrease in the city portion of their tax rate from 27% in 2017 down to 25% in 2018. The decrease is largely due to the 10% increase in fiscal disparities the City receives from the County and an increase in home values. The below tables show the effect of the levy increase and an example of the effect on a median valued home. Page 3 of 6 Levy Impact on Tax Rates Actual Proposed % Item Pay 2017 Pay 2018 Change (A)(B)(C) 1.Levy before reduction for state aids $3,641,290 $3,786,942 4.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,641,290 $3,786,942 4.0% 4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1% 5.Local Portion of Levy = $3,350,580 $3,466,939 3.5% 6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9% 7.Local Tax Rate = 27.045%25.229%-6.7% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Levy Impact on Median Valued Home Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2018 Pay 2018 MV 76,000@.40%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $318.64 $11.14 0.93$ 333,800 7,198 326,602 3,266 $823.98 $16.15 1.35$ 350,000 5,740 344,260 3,443 $868.63 $16.71 1.39$ 500,000 - 500,000 5,000 $1,261.45 $12.78 1.07$ 750,000 - 750,000 8,125 $2,049.86 $46.91 3.91$ Calculated annual tax Total Change Page 4 of 6 The below tables show the past ten years of levy increases, tax rates, and changes in reserves. Previous Tax Levies, Rates and Increases Year Taxy Levy % Change Tax Rate % Change 2008 2,797,348 -19.59%- 2009 2,948,646 5.4%20.52%4.7% 2010 3,016,465 2.3%22.65%10.4% 2011 3,040,964 0.8%24.18%6.8% 2012 3,096,994 1.8%25.44%5.2% 2013 3,191,230 3.0%27.93%9.8% 2014 3,257,456 2.1%27.95%0.1% 2015 3,359,775 3.1%27.23%-2.6% 2016 3,478,775 3.5%26.43%-2.9% 2017 3,641,290 4.7%27.05%2.3% Change in General Fund Reserve Balance Note: The budgeted amounts represent the amended budget, which can change in the actual budget year, however, it is still a motion approved by the City Council. General Fund The General Fund preliminary levy is set at a 4.0% increase from the previous year, or an increase of approximately $146,000. The table below summarizes the anticipated revenues and expenditures for the General Fund. The current budget includes the approximate use of $238,000 in reserves to balance the budget. Note, the use of reserves have typically been budgeted in the past, but have not necessarily been needed to balance the budget. Year Actual Change 2008 (488,645) (320,166) 2009 (82,851) (28,506) 2010 (41,201) (59,068) 2011 211 387,849 2012 (124,954) 199,584 2013 (46,100) 14,787 2014 (162,417) (19,764) 2015 (35,305) 736,468 2016 (725,447) (137,597) 2017 (195,955) TBD *Budgeted Change Page 5 of 6 Actual Actual Budget Amended YTD Preliminary % Change FY 2015 FY 2016 FY 2017 FY2017 9/30/2017 FY 2018 17 vs 18 Revenues Taxes Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,795,042 3.37% Licenses and Permits 518,845 598,687 347,330 347,330 580,694 324,600 -6.54% Other Intergovernmental 130,023 131,914 145,788 145,788 90,632 133,179 -8.65% Charges for Services 686,443 700,865 573,865 573,865 379,156 585,704 2.06% Fines & Forfeits 32,792 31,868 36,500 36,500 14,439 34,000 -6.85% Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33% Miscellaneous 90,137 77,786 82,424 82,424 78,568 65,006 -21.13% Transfers - - - - - - 0.00% Total Revenues 4,662,559$ 4,802,989$ 4,860,297$ 4,860,297$ 3,048,671$ 4,939,531$ 1.63% Expenditures by Category Personal Services 1,328,172$ 1,150,325$ 1,543,802$ 1,543,802$ 765,733$ 1,425,726$ -7.65% Materials and Supplies 138,501 148,694 160,284 160,284 70,902 117,846 -26.48% Other Services and Charges 2,379,419 2,866,448 3,012,167 3,012,167 2,244,905 3,213,184 6.67% Capital Outlay - - - - - - 0.00% Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53% Contingency/Reserves - - - - - - 0.00% Other Financing Uses - - - - - - 0.00% Total Expenditures 3,926,091$ 4,940,588$ 5,056,253$ 5,056,253$ 3,421,540$ 5,176,756$ 2.38% Fund Balance - January 1 2,345,942 3,082,410 2,944,811 2,944,811 2,944,811 2,748,855 Excess Revenue Over Expenditure 736,468 (137,599) (195,956) (195,956) (372,868) (237,225) Fund Balance - December 31 3,082,410$ 2,944,811$ 2,748,855$ 2,748,855$ 2,571,943$ 2,511,630$ The largest drivers for the increased expenditures in the 2018 budget are listed below: • Addition of a Public Works Working Foreman ($46,568 General Fund / $103,485 total) • Increased Transfer to the EDA General Fund ($120,000 in 2018) • Addition of a Transfer to the Public Safety Capital Fund ($50,000 in 2018) • Increase in Ramsey County Sheriff Police Contract (1.27% or $15,000) • Increase in Lake Johanna Fire Department Fire Services Contract (5.74% or $29,500) Staffing The budget has been prepared assuming a 2.10% COLA for both union and non-union staff. This amount may change for union staff as final negotiations are completed for their bargaining unit agreement. As the Council continues to make personnel decisions, the total personnel and benefit cost is projected to remain flat, or a 0% change from 2017. The below table shows a comparison of surrounding cities’ projected COLA changes. Page 6 of 6 City 2018 Projected COLA City of Arden Hills 2.10% Falcon Heights 3.00% Lauderdale 3.00% Little Canada 2.50%-3.00% Mounds View 2.75% New Brighton 3.00% North Oaks 2.00%-3.00% Roseville 2.25%-2.75% Other Funds The City Council has previously discussed the EDA Fund, the major change is an increase in the transfer from the General Fund of $30,000 bringing the total transfer to $120,000. Also, the City is pursuing the option to keep a portion of the Minnesota Revolving Loan Fund (MRLF), which may offset future funding needs in the EDA Fund (or other funds as directed by the Council). The Special Revenue Funds were discussed at previous budget work sessions; no major changes have been made. The Capital Funds have been included in the Capital Improvement Program (CIP); this has been previously reviewed by the Council. The CIP is a guideline for future projects, the Council may decide to pursue or not pursue expenditures at their discretion. A $50,000 transfer has also been added from the General Fund to the Public Safety Capital Fund to ensure the long-term solvency of this fund. The Enterprise Funds have been included in this budget. The Utility Funds are undergoing a rate study, which will likely result in rate changes to be effective in 2018. The operating expenditures are not expected to change dramatically, while the capital expenditures may vary as projects move forward. Summaries for all of the funds, including the CIP, have been attached to this memo for Council review. Attachment Attachment A: Sample Levy Changes Attachment B: Summary of Proposed 2018 – 2022 Capital Improvement Plan Attachment C: Summary of Proposed 2018 General Fund Budget Attachment D: Summary of Proposed 2018 City Wide Budget Attachment E: Resolution 2017 – 051 Certifying the Tax Levy Attachment F: Resolution 2017 – 050 Budget Resolution 3.0% Levy Increase Impact and Household Example Actual Proposed % Item Pay 2017 Pay 2018 Change (A)(B)(C) 1.Levy before reduction for state aids $3,641,290 $3,750,529 3.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,641,290 $3,750,529 3.0% 4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1% 5.Local Portion of Levy = $3,350,580 $3,430,526 2.4% 6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9% 7.Local Tax Rate = 27.045%24.964%-7.7% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2018 Pay 2018 MV 76,000@.40%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $315.30 $7.80 0.65$ 333,800 7,198 326,602 3,266 $815.32 $7.49 0.62$ 350,000 5,740 344,260 3,443 $859.51 $7.59 0.63$ 500,000 - 500,000 5,000 $1,248.20 ($0.47)(0.04)$ 750,000 - 750,000 8,125 $2,028.33 $25.38 2.11$ Calculated annual tax Total Change Reserves needed to balance budget $273,638 2.0% Levy Increase Impact and Household Example Actual Proposed % Item Pay 2017 Pay 2018 Change (A)(B)(C) 1.Levy before reduction for state aids $3,641,290 $3,714,116 2.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,641,290 $3,714,116 2.0% 4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1% 5.Local Portion of Levy = $3,350,580 $3,394,113 1.3% 6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9% 7.Local Tax Rate = 27.045%24.699%-8.7% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2018 Pay 2018 MV 76,000@.40%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $311.95 $4.45 0.37$ 333,800 7,198 326,602 3,266 $806.67 ($1.16)(0.10)$ 350,000 5,740 344,260 3,443 $850.39 ($1.53)(0.13)$ 500,000 - 500,000 5,000 $1,234.95 ($13.72)(1.14)$ 750,000 - 750,000 8,125 $2,006.79 $3.84 0.32$ Calculated annual tax Total Change Reserves needed to balance budget $310,051 1.0% Levy Increase Impact and Household Example Actual Proposed % Item Pay 2017 Pay 2018 Change (A)(B)(C) 1.Levy before reduction for state aids $3,641,290 $3,677,703 1.0% 2.State Aids - $0 $0 0.0% 3.Certifed Property Tax Levy = $3,641,290 $3,677,703 1.0% 4.Fiscal Disparity Portion of Levy - $290,710 $320,003 10.1% 5.Local Portion of Levy = $3,350,580 $3,357,700 0.2% 6.Local Taxable Value ÷ 12,388,762 13,741,736 10.9% 7.Local Tax Rate = 27.045%24.434%-9.7% 8.Market Value Referenda Levy $0 $0 0.0% 9.Fiscal Disparity Portion of Levy (SDs only)- $0 $0 0.0% 10.Local Levy = $0 $0 0.0% 11.Referenda Market Value ÷ 1,174,488,300 1,266,285,800 7.8% 12.Market Value Referenda Rate = 0.00000%0.00000%0.0% Taxable Taxing Market Homestead Taxable District Value Exclusion Market Tax Net B/4 Credit Credit Value Capacity Tax Proposed Pay 2018 Pay 2018 MV 76,000@.40%(B7 x G) + X 0.988 - rem up to 413799 @.09%(D - E)(B12 x D)Annual Increase Monthly incr. Estimated Tax District rate as % of total rate: 150,000 23,740 126,260 1,263 $308.60 $1.10 0.09$ 333,800 7,198 326,602 3,266 $798.01 ($9.82)(0.82)$ 350,000 5,740 344,260 3,443 $841.26 ($10.66)(0.89)$ 500,000 - 500,000 5,000 $1,221.70 ($26.97)(2.25)$ 750,000 - 750,000 8,125 $1,985.26 ($17.69)(1.47)$ Calculated annual tax Total Change Reserves needed to balance budget $346,464 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2018 2022thru Total2018 2019 2020 2021 2022Department Project# Priority Economic Development 16-EDA-001 80,00080,000Gateway Signs n/a 80,00080,000Economic Development Total Government Buildings 17-Bldg-005 250,00050,000 200,000City Hall Maintenance 2 250,00050,000 200,000Government Buildings Total Parks Department 11-Park-003 290,000125,000 120,000 45,000Playground Structure Replacement n/a 17-Park-001 15,000,0005,000,000 5,000,000 5,000,000Development of TCAAP Park Facilities 3 18-Park-001 410,000175,000 55,000 60,000 60,000 60,000Hard Court Reconstruction 3 18-Park-002 25,00025,000Hazelnut Park 3 18-Park-004 150,000150,000Park Improvements - TBD 2 15,875,000450,000 200,000 5,105,000 5,060,000 5,060,000Parks Department Total Public Safety 09-Pub-001 10,4687,418 3,050LJFD General Equipment n/a 17-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a 17-Pub-002 138,31447,580 15,582 50,752 24,400LJFD Rescue/Chief/Utility Vehicle Replacement n/a 17-Pub-004 25,62015,860 9,760LJFD Station Capital n/a 357,40270,858 28,392 50,752 24,400 183,000Public Safety Total Sanitary Sewer Department 09-Sew-002 1,200,000400,000 400,000 400,000Sewer Lining/Rehabilitation 3 16-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 2,400,000400,000 1,600,000 400,000Sanitary Sewer Department Total Street Department 17-Str-004 1,750,0001,750,000Old Snelling Ave PMP w/ Bridge Reconstruction 3 18-Str-003 932,000932,000County Road E Trail and Old Snelling (Bethel) 3 18-Str-005 5,000,0002,500,000 2,500,000Future PMP 2 18-Str-006 100,000100,000Lexington Improvements 2 18-Str-007 100,000100,000County Road E2 Trail 3 18-Str-008 1,090,0001,090,000Old Snelling Trail - Bethel to E2 3 18-Str-065 3,300,0003,300,000Indian Oaks/Floral Drive PMP - 2018 PMP 3 12,272,0005,422,000 1,750,000 2,600,000 2,500,000Street Department Total Surface Water Management Dept 18-Storm-001 200,000200,000Surface Water Project 3 Wednesday, December 06, 2017Page 1Produced Using the Plan-It Capital Planning Software Total2018 2019 2020 2021 2022Department Project# Priority 200,000200,000Surface Water Management Dept Total Technology 12-Tec-001 25,0005,000 5,000 5,000 5,000 5,000Springbrook Software Upgrades n/a 12-Tec-002 25,0005,000 5,000 5,000 5,000 5,000Technology and Office Equipment n/a 12-Tec-003 10,0002,000 2,000 2,000 2,000 2,000Communications Equipment n/a 60,00012,000 12,000 12,000 12,000 12,000Technology Total Water Department 12-W-001 520,000520,000Water Towers Repair and Repainting 3 16-W-001 1,000,0001,000,000TCAAP New Booster Station 3 16-W-003 4,800,0004,800,000TCAAP Water Tower 3 16-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road) 3 17-W-001 855,000855,000CR E2 Water Replacement/Old Hwy 10 Water Loop 3 18-W-001 554,000400,000 154,000Booster Station Repair/Upgrade - Roseville 2 18-W-002 300,000300,000County Road F Watermain Replacement 3 9,029,0002,075,000 6,954,000Water Department Total GRAND TOTAL 40,523,4028,759,858 10,744,392 7,767,752 5,496,400 7,755,000 Wednesday, December 06, 2017Page 2Produced Using the Plan-It Capital Planning Software Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY CATEGORY 2018 2022thru Total2018 2019 2020 2021 2022CategoryProject# Priority Equipment: Public Works 16-Eqp-003 10,00010,0001996 Trailer Replacement (Skidsteer/Roller) 4 18-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP) 3 18-Eqp-002 10,00010,000Replace 2005 Felling Trailer Unit (414) 4 18-Eqp-003 18,00018,000Replace Two 2014 Toro "Z" Lawn Mowers (451 & 452) 3 18-Eqp-004 10,00010,000Add Felling Trailer (TCAAP) 3 18-Eqp-005 38,50038,500Replace 1996 Roller (unit 106) 3 18-Eqp-006 120,000120,000Add Asphalt Paver 4 18-Eqp-007 50,00050,000Add Camera Trailer 4 19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310) 3 356,500236,500 80,000 25,000 15,000Equipment: Public Works Total Vehicles 18-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing and Sander (TCAAP) 4 18-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP) 4 18-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP) 4 18-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP) 3 18-EqpV-005 45,00045,000Replace 2006 F-350 Four Dr (# 322) 3 18-EqpV-007 75,00075,000Replace One Ton Truck (# 302) 3 18-Eqpv-008 28,00028,000Add 1/2 Ton Truck 3 19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430) 4 607,000148,000 55,000 237,000 167,000Vehicles Total Vehicles - Community Development 18-EqpV-006 29,00029,000Replace 2004 Chevrolet Blazer (unit 502) - CD 3 29,00029,000Vehicles - Community Development Total GRAND TOTAL 992,500413,500 135,000 262,000 167,000 15,000 Wednesday, December 06, 2017Page 1Produced Using the Plan-It Capital Planning Software Actual Actual Budget Amended YTD Preliminary % Change FY 2015 FY 2016 FY 2017 FY2017 9/30/2017 FY 2018 17 vs 18 Revenues Taxes 3,203,004 3,260,537 3,671,390 3,671,390 1,904,025 3,795,042 3.37% Licenses and Permits 518,845 598,687 347,330 347,330 580,694 324,600 -6.54% Other Intergovernmental 130,023 131,914 145,788 145,788 90,632 133,179 -8.65% Charges for Services 686,443 700,865 573,865 573,865 379,156 585,704 2.06% Fines & Forfeits 32,792 31,868 36,500 36,500 14,439 34,000 -6.85% Special Assessments 1,316 1,332 3,000 3,000 1,158 2,000 -33.33% Miscellaneous 90,137 77,786 82,424 82,424 78,568 65,006 -21.13% Transfers - - - - - - 0.00% Total Revenues 4,662,559$ 4,802,989$ 4,860,297$ 4,860,297$ 3,048,671$ 4,939,531$ 1.63% Expenditures by Department Mayor & Council 58,130$ 65,051$ 66,409$ 66,409$ 34,334$ 67,500$ 1.64% Elections 19,438 21,137 23,000 23,000 11,773 23,000 0.00% Administration 245,608 173,782 307,915 307,915 157,702 327,500 6.36% Finance & Administrative Services 162,546 172,268 185,676 185,676 156,194 176,300 -5.05% TCAAP 139,812 242,663 187,153 187,153 77,089 170,000 -9.17% Planning & Zoning 170,629 173,853 327,335 327,335 133,012 266,250 -18.66% Government Buildings 219,669 233,560 241,857 241,857 184,781 275,000 13.70% Police & Animal Services 1,083,893 1,089,185 1,179,773 1,179,773 883,599 1,194,775 1.27% Dispatch 68,328 67,780 68,832 68,832 45,888 65,175 -5.31% Fire Protection 459,179 495,216 514,468 514,468 514,468 544,000 5.74% Emergency Management 2,580 2,966 13,729 13,729 1,262 9,476 -30.98% Protective Inspections 306,299 326,360 323,578 323,578 196,118 342,746 5.92% Street Maintenance 336,397 479,814 538,749 538,749 246,106 587,872 9.12% Park Maintenance 325,706 346,795 441,311 441,311 241,249 440,512 -0.18% Recreation 247,878 275,038 296,468 296,468 197,965 266,650 -10.06% Celebrating Arden Hills - - - - - - 0.00% Reserves/Contingency - - - - - - 0.00% Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53% Capital Outlay - - - - - - 0.00% Total Expenditures 3,926,091$ 4,940,588$ 5,056,253$ 5,056,253$ 3,421,540$ 5,176,756$ 2.38% Fund Balance - January 1 2,345,942 3,082,410 2,944,811 2,944,811 2,944,811 2,748,855 Excess Revenue Over Expenditure 736,468 (137,599) (195,956) (195,956) (372,868) (237,225) Fund Balance - December 31 3,082,410$ 2,944,811$ 2,748,855$ 2,748,855$ 2,571,943$ 2,511,630$ General Fund Summary City of Arden Hills 2018 Budget City of Arden Hills City-Wide Budget Summary Revenues Actual Actual Budget Amended YTD Preliminary % Change FY 2015 FY 2016 FY 2017 FY2017 9/30/2017 FY 2018 17 vs 18 Operating Revenue Mayor & Council -$ -$ -$ -$ -$ -$ 0.00% Elections - - - - - - 0.00% Administration 3,521,960 3,521,374 3,985,399 3,985,399 2,096,494 4,058,655 1.84% Finance & Administrative Services 96,807 64,824 71,773 71,773 202 75,350 4.98% TCAAP - - - - - - 0.00% Planning & Zoning 22,398 34,502 20,880 20,880 152,745 22,500 7.76% Government Buildings 98,185 107,715 101,782 101,782 579 113,826 11.83% Police & Animal Control 83,696 79,277 99,383 99,383 15,339 84,000 -15.48% Dispatch - - - - - - 0.00% Fire Protection - - - - - - 0.00% Emergency Management - - - - - - 0.00% Protective Inspections 627,843 756,190 372,000 372,000 583,510 372,000 0.00% Street Maintenance 91,586 91,761 88,550 88,550 92,620 91,000 2.77% Park Maintenance 5,612 13,992 8,230 8,230 7,049 3,000 -63.55% Recreation 114,551 133,363 112,300 112,300 110,010 119,200 6.14% Celebrating Arden Hills - - - - - - 0.00% Transfers - - - - - - 0.00% Total General Fund 4,662,637 4,802,999 4,860,297 4,860,297 3,058,549 4,939,531 1.63% Cable Fund 78,543 136,879 100,000 100,000 61,518 105,000 5.00% EDA General Fund 69,000 9,684 5,600 5,600 10,434 5,600 0.00% EDA Revolving Fund 3,264 2,652 3,000 3,000 4,254 3,000 0.00% EDA TIF #2 Round Lake 428,375 - - - - - 0.00% EDA TIF #3 Cottage Villas 74,782 74,064 72,000 72,000 58,277 72,000 0.00% EDA TIF #4 Pres Homes 147,508 170,205 150,650 150,650 103,933 150,700 0.03% Total Special Revenue Funds 801,472 393,485 331,250 331,250 238,416 336,300 1.52% GO Tax Increment Bonds of 1998A - - - - - - 0.00% Total Debt Service Funds - - - - - - 0.00% Equipment, Bldg & Replacement - - - - - - 0.00% Public Safety Capital 28,326 25,690 30,000 30,000 20,969 29,000 -3.33% Parks Fund 51,360 - - - - - 0.00% TCAAP Capital 1,701 148 - - - - 0.00% Capital Improvement Fund (PIR) 2,440,768 739,102 1,105,000 1,105,000 327,985 1,020,361 -7.66% Total Capital Funds 2,522,155 764,940 1,135,000 1,135,000 348,953 1,049,361 -7.55% Water 2,123,459 2,179,070 2,329,368 2,329,368 1,025,904 2,186,900 -6.12% Sanitary Sewer 1,856,379 2,049,444 3,027,214 3,027,214 911,882 1,755,000 -42.03% Recycling 254,582 159,836 162,760 162,760 83,644 161,500 -0.77% Surface Water Management 792,238 816,675 727,027 727,027 425,948 829,200 14.05% Total Enterprise Funds 5,026,658 5,205,026 6,246,369 6,246,369 2,447,378 4,932,600 -21.03% Risk Management 390,896 347,220 430,100 430,100 195,600 433,276 0.74% Engineering 159,193 106,430 154,764 154,764 36,746 154,764 0.00% Central Garage 180,997 137,920 231,341 231,341 156,103 231,341 0.00% Technology 164,107 136,154 189,953 189,953 100,450 172,000 -9.45% Total Internal Service 895,192 727,725 1,006,158 1,006,158 488,899 991,381 -1.47% Total Operating Revenues 13,908,114 11,894,175 13,579,074 13,579,074 6,582,194 12,249,173 -9.79% Other Financing Sources Mayor & Council - - - - - - 0.00% Elections - - - - - - 0.00% Administration - - - - - - 0.00% Finance & Administrative Services - - - - - - 0.00% TCAAP - - - - - - 0.00% Planning & Zoning - - - - - - 0.00% Government Buildings - - - - - - 0.00% Police & Animal Control - - - - - - 0.00% Dispatch - - - - - - 0.00% Fire Protection - - - - - - 0.00% Emergency Management - - - - - - 0.00% Protective Inspections - - - - - - 0.00% Street Maintenance - - - - - - 0.00% Park Maintenance - - - - - - 0.00% Recreation - - - - - - 0.00% Celebrating Arden Hills - - - - - - 0.00% Transfers - - - - - - 0.00% Total General Fund - - - - - - 0.00% Cable Fund - - - - - - 0.00% EDA General Fund 30,000 60,000 90,000 90,000 90,000 120,000 33.33% EDA Revolving Fund - - - - - - 0.00% EDA TIF #2 Round Lake - - - - - - 0.00% EDA TIF #3 Cottage Villas - - - - - - 0.00% EDA TIF #4 Pres Homes - - - - - - 0.00% Total Special Revenue Funds 30,000 60,000 90,000 90,000 90,000 120,000 33.33% GO Tax Increment Bonds of 1998A 284,900 - - - - - 0.00% Total Debt Service Funds 284,900 - - - - - 0.00% Equipment, Bldg & Replacement 290,030 299,201 280,765 280,765 50,000 350,000 24.66% Public Safety Capital - - - - - 50,000 0.00% Parks Fund - - - - - - 0.00% TCAAP Capital - - - - - - 0.00% Capital Improvement Fund (PIR) - 665,121 200,000 200,000 200,000 200,000 0.00% Total Capital Funds 290,030 964,322 480,765 480,765 250,000 600,000 24.80% Water - - - - - - 0.00% Sanitary Sewer - - - - - - 0.00% Recycling - - - - - - 0.00% Surface Water Management - - - - - - 0.00% Total Enterprise Funds - - - - - - 0.00% Risk Management - - - - - - 0.00% Engineering - - - - - - 0.00% Central Garage - - - - - - 0.00% Technology - - - - - - 0.00% Total Internal Service - - - - - - 0.00% Total Other Financing Sources 604,930 1,024,322 570,765 570,765 340,000 720,000 26.15% Prior Period Adjustment - - - - - - 0.00% Total Revenues 14,513,044$ 12,918,497$ 14,149,839$ 14,149,839$ 6,922,194$ 12,969,173$ -8.34% City of Arden Hills City-Wide Budget Summary Expenditures Actual Actual Budget Amended YTD Preliminary % Change FY 2015 FY 2016 FY 2017 FY2017 9/30/2017 FY 2018 17 vs 18 Operating Expenses Mayor & Council 58,130$ 65,051$ 66,409$ 66,409$ 34,334$ 67,500$ 1.64% Elections 19,438 21,137 23,000 23,000 11,773 23,000 0.00% Administration 245,608 173,782 307,915 307,915 157,702 327,500 6.36% Finance & Administrative Services 162,546 172,268 185,676 185,676 156,194 176,300 -5.05% TCAAP 139,812 242,663 187,153 187,153 77,089 170,000 -9.17% Planning & Zoning 170,629 173,853 327,335 327,335 133,012 266,250 -18.66% Government Buildings 219,669 233,560 241,857 241,857 184,781 275,000 13.70% Police & Animal Control 1,083,893 1,089,185 1,179,773 1,179,773 883,599 1,194,775 1.27% Dispatch 68,328 67,780 68,832 68,832 45,888 65,175 -5.31% Fire Protection 459,179 495,216 514,468 514,468 514,468 544,000 5.74% Emergency Management 2,580 2,966 13,729 13,729 1,262 9,476 -30.98% Protective Inspections 306,299 326,360 323,578 323,578 196,118 342,746 5.92% Street Maintenance 336,397 479,814 538,749 538,749 246,106 587,872 9.12% Park Maintenance 325,706 346,795 441,311 441,311 241,249 440,512 -0.18% Recreation 247,878 275,038 296,468 296,468 197,965 266,650 -10.06% Celebrating Arden Hills - - - - - - 0.00% Reserves/Contingency - - - - - - 0.00% Transfers - - - - - - 0.00% Total General Fund 3,846,091 4,165,467 4,716,253 4,716,253 3,081,540 4,756,756 0.86% Cable Fund 127,202 112,265 149,358 149,358 76,467 156,770 4.96% EDA General Fund 112,987 72,645 134,199 134,199 42,059 137,437 2.41% EDA Revolving Fund - - - - - - 0.00% EDA TIF #2 Round Lake 1,361 - - - - - 0.00% EDA TIF #3 Cottage Villas 1,273 1,894 4,725 4,725 976 4,725 0.00% EDA TIF #4 Pres Homes 133,850 155,147 139,525 139,525 92,775 139,525 0.00% Total Special Revenue Funds 376,673 341,951 427,807 427,807 212,278 438,457 2.49% GO Tax Increment Bonds of 1998A - - - - - - 0.00% Total Debt Service Funds - - - - - - 0.00% Equipment, Bldg & Replacement - - - - - - 0.00% Public Safety Capital - - - - - - 0.00% Parks Fund - - - - - - 0.00% TCAAP Capital - - - - - 0.00% Capital Improvement Fund (PIR) - - - - - - 0.00% Total Capital Funds - - - - - - 0.00% Water 1,803,403 1,833,466 2,039,181 2,039,181 934,265 1,991,586 -2.33% Sanitary Sewer 1,587,808 1,513,221 1,669,348 1,669,348 1,119,837 1,727,007 3.45% Recycling 239,724 141,188 152,141 152,141 94,849 155,954 2.51% Surface Water Management 489,377 468,965 519,015 519,035 221,714 573,964 10.58% Total Enterprise Funds 4,120,312 3,956,839 4,379,685 4,379,705 2,370,666 4,448,511 1.57% Risk Management 377,586 387,054 422,230 422,230 286,547 433,362 2.64% Engineering 135,575 105,518 154,761 154,761 72,289 136,081 -12.07% Central Garage 184,366 140,597 231,341 231,341 156,574 253,988 9.79% Technology 181,471 146,463 189,953 189,953 129,396 172,787 -9.04% Total Internal Service 878,998 779,632 998,285 998,285 644,806 996,218 -0.21% Total Operating Expenses 9,222,074 9,243,890 10,522,030 10,522,050 6,309,289 10,639,942 1.12% Capital Outlay Mayor & Council - - - - - - 0.00% Elections - - - - - - 0.00% Administration - - - - - - 0.00% Finance & Administrative Services - - - - - - 0.00% TCAAP - - - - - - 0.00% Planning & Zoning - - - - - - 0.00% Government Buildings - - - - - - 0.00% Police & Animal Control - - - - - - 0.00% Dispatch - - - - - - 0.00% Fire Protection - - - - - - 0.00% Emergency Management - - - - - - 0.00% Protective Inspections - - - - - - 0.00% Street Maintenance - - - - - - 0.00% Park Maintenance - - - - - - 0.00% Recreation - - - - - - 0.00% Celebrating Arden Hills - - - - - - 0.00% - - - - - - 0.00% Total General Fund - - - - - - 0.00% Cable Fund - - 2,000 2,000 - 2,000 0.00% EDA General Fund 10,077 - 45,000 45,000 - 80,000 77.78% EDA Revolving Fund - - - - - - 0.00% EDA TIF #2 Round Lake 422,872 - - - - - 0.00% EDA TIF #3 Cottage Villas - - - - - - 0.00% EDA TIF #4 Pres Homes - - - - - - 0.00% Total Special Revenue Funds 432,949 - 47,000 47,000 - 82,000 74.47% GO Tax Increment Bonds of 1998A - - - - - - 0.00% Total Debt Service Funds - - - - - - 0.00% Equipment, Bldg & Replacement 407,017 155,798 700,000 700,000 392,824 473,500 -32.36% Public Safety Capital 52,935 47,880 248,063 248,063 77,323 70,858 -71.44% Parks Fund - - - - - - 0.00% TCAAP Capital 54,894 136,307 - - 5,872 - 0.00% Capital Improvement Fund (PIR) 5,791,479 631,073 1,495,000 1,495,000 150,769 4,296,000 187.36% Total Capital Funds 6,306,325 971,057 2,443,063 2,443,063 626,787 4,840,358 98.13% Water - - 3,370,000 3,370,000 - 2,826,000 -16.14% Sanitary Sewer - - 1,610,000 1,610,000 (9,176) 670,000 -58.39% Recycling - - - - - - 0.00% Surface Water Management - - 200,000 200,000 - 755,000 277.50% Total Enterprise Funds - - 5,180,000 5,180,000 (9,176) 4,251,000 -17.93% 0.00% Risk Management - - - - - - 0.00% Engineering - - - - - - 0.00% Central Garage - - - - - - 0.00% Technology - (63) - - - - 0.00% Total Internal Service - (63) - - - - 0.00% Total Capital Outlay 6,739,274 970,994 7,670,063 7,670,063 617,612 9,173,358 19.60% Debt Service GO Tax Increment Bonds of 1998A 284,900 - - - - - 0.00% Total Debt Service 284,900 - - - - - 0.00% Other Financing Uses Mayor & Council - - - - - - 0.00% Elections - - - - - - 0.00% Administration - - - - - - 0.00% Finance & Administrative Services - - - - - - 0.00% TCAAP - - - - - - 0.00% Planning & Zoning - - - - - - 0.00% Government Buildings - - - - - - 0.00% Public Safety - - - - - - 0.00% Emergency Management - - - - - - 0.00% Police & Animal Control - - - - - - 0.00% Dispatch - - - - - - 0.00% Fire Protection - - - - - - 0.00% Street Maintenance - - - - - - 0.00% Park Maintenance - - - - - - 0.00% Recreation - - - - - - 0.00% Celebrating Arden Hills - - - - - - 0.00% Transfers 80,000 775,121 340,000 340,000 340,000 420,000 23.53% Total General Fund 80,000 775,121 340,000 340,000 340,000 420,000 23.53% Cable Fund - - - - - - 0.00% EDA General Fund - - - - - - 0.00% EDA Revolving Fund - - - - - - 0.00% EDA TIF #2 Round Lake 284,900 - - - - - 0.00% EDA TIF #3 Cottage Villas - - - - - - 0.00% EDA TIF #4 Pres Homes - - - - - - 0.00% Total Special Revenue Funds 284,900 - - - - - 0.00% GO Tax Increment Bonds of 1998A - - - - - - 0.00% Total Debt Service Funds - - - - - - 0.00% Equipment, Bldg & Replacement - - - - - - 0.00% Public Safety Capital - - - - - - 0.00% Parks Fund - - - - - - 0.00% TCAAP Capital 15,000 15,000 15,000 15,000 - 15,000 0.00% Capital Improvement Fund (PIR) - - - - - - 0.00% Total Capital Funds 15,000 15,000 15,000 15,000 - 15,000 0.00% Water 68,396 68,396 68,396 68,396 - 100,000 46.21% Sanitary Sewer 96,870 96,870 96,870 96,870 - 126,000 30.07% Recycling - - - - - - 0.00% Surface Water Management 65,499 65,499 65,499 65,499 - 74,000 12.98% Total Enterprise Funds 230,765 230,765 230,765 230,765 - 300,000 30.00% Risk Management - - - - - - 0.00% Engineering - - - - - - 0.00% Central Garage - - - - - - 0.00% Technology - - - - - - 0.00% Total Internal Service - - - - - - 0.00% Total Other Financing Uses 610,665 1,020,886 585,765 585,765 340,000 735,000 25.48% Total Expenditures 16,856,913$ 11,235,770$ 18,777,858$ 18,777,878$ 7,266,901$ 20,548,300$ 9.43% CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-051 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2018 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2017, payable in 2018 upon taxable property in said City of Arden Hills for the following purposes: CERTIFIED LEVY AMOUNT General Fund $3,786,942 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2017. __________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2017-050 RESOLUTION ADOPTING THE 2018 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met several times for the purpose of discussing the 2018 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 11, 2017, to discuss the 2018 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2018 budget be adopted and approved: General Fund Revenue and Transfers In Expenditures and Transfers Out Taxes $3,795,042 General Gov’t $1,305,550 Licenses & Permits $324,600 Public Safety $2,156,172 Intergovernmental $133,179 Street Maintenance $587,872 Charges for Service $585,704 Parks Maintenance $440,512 Fines & Forfeits $34,000 Recreation $266,650 Special Assessments $2,000 Contingency/Reserves $0 Miscellaneous $65,006 Transfers $420,000 Other Financing Sources $0 Other financing Uses $0 Total General Fund $4,939,531 Total General Fund $5,176,756 Special Revenue Funds (including the EDA) $456,300 (Cable, EDA) $520,457 Debt Service Funds $0 (G.O. Tax Increment Bonds) $0 Capital Project Funds $1,649,361 (Public Safety Cap.; Capital Improvement; Equip, Bldg Replacement, Park Capital) $4,855,358 Subtotal Governmental Funds $7,045,192 Subtotal Governmental Funds $10,552,571 Internal Service Funds $991,381 (Risk Mgmt, Engr, Tech, Central Garage) $996,218 Enterprise Funds $4,932,600 (Water, Sewer, Recycling, Surface Water Management) $8,999,511 TOTAL FUNDS $12,969,173 TOTAL FUNDS $20,548,300 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2017. ____________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK Page 1 of 2 NEW BUSINESS – 8B MEMORANDUM DATE: December 11, 2017 TO: Honorable Mayor and City Councilmembers William S. Joynes, Sr., City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing, Screening and Seal Coating Budgeted Amount: Actual Amount: Funding Source: $75,000 (2018) TBD Street Maintenance Fund Council Should Consider the Following Options Approve the Ninth Amendment to Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing, Screening, and Seal Coating and authorize the Mayor and City Administrator to execute the agreement (Attachment A). Background In 2005, a joint powers agreement (JPA) for various street maintenance activities was executed by the cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley (Attachment B). Since 2005, six additional cities have joined the joint powers agreement (Ham Lake, East Bethel, Anoka, Mahtomedi, Circle Pines and Mounds View). Discussion Staff recently attended a meeting to gather information and feel that it would be to the City’s advantage to participate in the JPA for the City’s crack sealing and seal coating projects. Due to the quantities bid through the JPA, the unit prices have been lower than stand-alone contracts. For example, the unit price for crack sealing in last year’s JPA was $0.67/LF versus the bid that Arden Hills received of $3.05/LF. Page 2 of 2 Another feature of the JPA is an opt out clause which allows a City to opt out of any individual bid award and contract within 30 days after a bid has been awarded. The JPA is administered by Coon Rapids for a small percentage of the construction costs ranging from 1-2%. Based on the proposed streets to be crack sealed and seal coated in 2018, it is anticipated that the fee for Arden Hills would be 1.5%, which would equate to $1,125 on a $75,000 construction budget. The following streets are being considered for crack sealing and seal coating in 2018: • Glenview Avenue • Glenview Court • Janet Court • Valentine Avenue • Valentine Court • Valentine Crest Road • Asbury Avenue • Edgewater Avenue • Glenhill Road • Ridgewood Road Attachments • Attachment A: Ninth Amendment to Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing, Screening and Seal Coating • Attachment B: Joint Powers Agreement (Original 2005) NINTH AMENDMENT TO JOINT POWERS AGREEMENT TRAFFIC MARKINGS, STREET SWEEPING CRACK SEALING, SCREENING AND SEAL COATING This Ninth Amendment to Joint Powers Agreement (“Ninth Amendment”) is by and between the cities of Andover, Anoka, Arden Hills, Brooklyn Center, Circle Pines, Columbia Heights, Coon Rapids, East Bethel, Fridley, Ham Lake, Mahtomedi, Mounds View, and St. Francis (hereinafter individually the “City” and collectively the “Cities”). WHEREAS, the Cities shall collectively be known as the North Metro Regional Street Maintenance Consortium. WHEREAS, on February 1, 2005 the cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights and Fridley entered into a Joint Powers Agreement pursuant to Minn. Stat. §471.59 for the purpose of combining together for bidding purposes for street maintenance services (hereinafter the “Joint Powers Agreement”); and WHEREAS, the City of Ham Lake joined the Joint Powers Agreement in August, 2006 by an agreement entitled First Amendment to Joint Powers Agreement (hereinafter the “First Amendment”); and WHEREAS, the Cities in the First Amendment, paragraph 3, authorized the City of Coon Rapids to allow a new member City to join the Joint Powers Agreement when, in its sole discretion, the City of Coon Rapids determines that it is in the best interest of the Cities to allow the new member City to join; and WHEREAS, the City of East Bethel joined the Joint Powers Agreement in February, 2008 by agreement entitled Second Amendment to Joint Powers Agreement (hereinafter the “Second Amendment”); and WHEREAS, the City of Anoka joined the Joint Powers Agreement in March, 2010 by agreement entitled Third Amendment to Joint Powers Agreement (hereinafter the “Third Amendment”); and WHEREAS, the City of Mahtomedi joined the Joint Powers Agreement in January, 2011 by agreement entitled Fourth Amendment to Joint Powers Agreement (hereinafter the “Fourth Amendment”); and WHEREAS, the City of Circle Pines joined the Joint Powers Agreement in March, 2011, by agreement entitled Fifth Amendment to Joint Powers Agreement (hereinafter the “Fifth Amendment”); and WHEREAS, the opting out period described in Paragraph 4 was reduced to 30 days in February, 2015, by agreement entitled Sixth Amendment to Joint Powers Agreement (hereinafter the “Sixth Amendment”); and WHEREAS, the comment period described in Paragraph 3 and the opting out period described in Paragraph 4 were combined to one 30-day period after receipt of the recommendation of award in February, 2017, by agreement entitled Seventh Amendment to Joint Powers Agreement (hereinafter the “Seventh Amendment”); and WHEREAS, the City of Mounds View joined the Joint Powers Agreement in February, 2017, by agreement entitled Eighth Amendment to Joint Powers Agreement (hereinafter the “Eighth Amendment”); and WHEREAS, the City of Arden Hills and the City of St. Francis wish to join the Joint Powers Agreement and the City of Coon Rapids has determined that it is in the best interest of the Cites to allow the City of Arden Hills and the City of St. Francis to join. NOW, THEREFORE, by virtue of the powers granted by law and in consideration of the mutual covenants and agreements of the parties hereto, it is agreed as follows: 1. Definitions. All capitalized terms, not otherwise separately defined herein, shall have the meanings ascribed to them in the Joint Powers Agreement. 2. Addition of Arden Hills and St. Francis. As of the date hereof, the City of Arden Hills and the City of St. Francis shall become party to the Joint Powers Agreement and shall assume all the responsibilities and liabilities of the parties thereunder. 3. Full Force and Effect. Except as expressly amended herein, the terms and provision contained in the Joint Powers Agreement and its Amendments shall continue to govern the rights and obligations of the Cities, and the Joint Powers Agreement and its Amendments shall remain in full force and effect. IN WITNESS WHEREOF, the City of Coon Rapids and the Cities of Arden Hills and St. Francis have caused this Amendment to be executed by the duly authorized officers of their respective governing bodies. The City of Coon Rapids shall provide written notice of the addition of the Cities of Arden Hills and St. Francis within 20 days of the execution of this Ninth Amendment. Dated:___________________________ CITY OF COON RAPIDS By: Jerry Koch, Mayor By: Matt Stemwedel, City Manager Approved as to form: By: David Brodie, City Attorney City of Coon Rapids 11155 Robinson Drive Coon Rapids MN 55433 Dated:_______________________ CITY OF ARDEN HILLS By: David Grant, Mayor By: William S. Joynes, Sr., City Administrator Dated:_______________________ CITY OF ST. FRANCIS By: Steve Feldman, Mayor By: Joe Kohlmann, City Administrator