The URL can be used to link to this page

Home My WebLink About01-08-18-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF APPROVAL OF MINUTES November 27, 2017 Special City Council Work Session 11 -27 -17 -SWS.PDF November 27, 2017 Regular City Council 11 -27 -17 -R.PDF December 11, 2017, Regular City Council 12 -11 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Review 2017 Vendors Paid List Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Northeast Youth And Family Services 2018 Contract Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Addendum To Recording Secretary Service Agreement - TimeSavers Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Legal Services – Campbell Knutson Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Lake Johanna Fire Department Capital Expense Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -005 Reauthorizing Membership In The 4M Fund Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -001 –Relating To The 2018 Organization Of The City Of Arden Hills Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -002 –Relating To The Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Final Payment No. 8 –Park Construction –County Road E/Pine Tree Drive Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Development Proposal –Design And Construction Services – WSB And Associates (Johanna Marsh Park) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proposal For Additional Engineering Services –Indian Oaks Area Drainage Review –WSB & Associates (2018 PMP) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Cancel January 8, 2018 Public Hearing And Call For Public Hearing On February 12, 2018 –County Road F Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Agency Agreement For Federal Participation In Construction With MnDOT Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTTACHMENT B.PDF Motion To Approve Ramsey Conservation District Shared Service Agreement Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Option To Close Contract Negotiations Relating To Union No. 49 Labor Agreement Dave Perrault, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda January 8, 2018 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 27, 2017 Special City Council Work Session11-27 -17 -SWS.PDFNovember 27, 2017 Regular City Council 11 -27 -17 -R.PDF December 11, 2017, Regular City Council 12 -11 -17 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Review 2017 Vendors Paid List Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Northeast Youth And Family Services 2018 Contract Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Addendum To Recording Secretary Service Agreement - TimeSavers Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Legal Services – Campbell Knutson Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Lake Johanna Fire Department Capital Expense Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -005 Reauthorizing Membership In The 4M Fund Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -001 –Relating To The 2018 Organization Of The City Of Arden Hills Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -002 –Relating To The Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Final Payment No. 8 –Park Construction –County Road E/Pine Tree Drive Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Development Proposal –Design And Construction Services – WSB And Associates (Johanna Marsh Park) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proposal For Additional Engineering Services –Indian Oaks Area Drainage Review –WSB & Associates (2018 PMP) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Cancel January 8, 2018 Public Hearing And Call For Public Hearing On February 12, 2018 –County Road F Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Agency Agreement For Federal Participation In Construction With MnDOT Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTTACHMENT B.PDF Motion To Approve Ramsey Conservation District Shared Service Agreement Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Option To Close Contract Negotiations Relating To Union No. 49 Labor Agreement Dave Perrault, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 8, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 27, 2017 Special City Council Work Session11-27 -17 -SWS.PDFNovember 27, 2017 Regular City Council11-27 -17 -R.PDFDecember 11, 2017, Regular City Council12-11 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Review 2017 Vendors Paid ListDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Northeast Youth And Family Services 2018 ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Addendum To Recording Secretary Service Agreement -TimeSavers Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For Legal Services –Campbell KnutsonDave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Lake Johanna Fire Department Capital Expense Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -005 Reauthorizing Membership In The 4M Fund Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -001 –Relating To The 2018 Organization Of The City Of Arden Hills Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -002 –Relating To The Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Final Payment No. 8 –Park Construction –County Road E/Pine Tree Drive Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Development Proposal –Design And Construction Services – WSB And Associates (Johanna Marsh Park) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proposal For Additional Engineering Services –Indian Oaks Area Drainage Review –WSB & Associates (2018 PMP) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Cancel January 8, 2018 Public Hearing And Call For Public Hearing On February 12, 2018 –County Road F Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Agency Agreement For Federal Participation In Construction With MnDOT Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTTACHMENT B.PDF Motion To Approve Ramsey Conservation District Shared Service Agreement Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Option To Close Contract Negotiations Relating To Union No. 49 Labor Agreement Dave Perrault, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 8, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E. Documents: 5.F. Documents: 5.G. Documents: 5.H. Documents: 5.I. Documents: 5.J. Documents: 5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 27, 2017 Special City Council Work Session11-27 -17 -SWS.PDFNovember 27, 2017 Regular City Council11-27 -17 -R.PDFDecember 11, 2017, Regular City Council12-11 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Review 2017 Vendors Paid ListDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Northeast Youth And Family Services 2018 ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Addendum To Recording Secretary Service Agreement -TimeSavers Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For Legal Services –Campbell KnutsonDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Lake Johanna Fire Department Capital ExpenseDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -005 Reauthorizing Membership In The 4M FundDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -001 –Relating To The 2018 Organization Of The City Of Arden HillsJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -002 –Relating To The Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Final Payment No. 8 –Park Construction –County Road E/Pine Tree Drive Improvement ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Development Proposal –Design And Construction Services – WSB And Associates (Johanna Marsh Park) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proposal For Additional Engineering Services –Indian Oaks Area Drainage Review –WSB & Associates (2018 PMP) Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Cancel January 8, 2018 Public Hearing And Call For Public Hearing On February 12, 2018 –County Road F Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Agency Agreement For Federal Participation In Construction With MnDOT Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTTACHMENT B.PDF Motion To Approve Ramsey Conservation District Shared Service Agreement Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Option To Close Contract Negotiations Relating To Union No. 49 Labor Agreement Dave Perrault, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 8, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:5.J.Documents:5.K. Documents: 5.L. Documents: 5.M. Documents: 5.N. Documents: 5.O. Documents: 6. 7. 8. 9. 9.A. Documents: 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESNovember 27, 2017 Special City Council Work Session11-27 -17 -SWS.PDFNovember 27, 2017 Regular City Council11-27 -17 -R.PDFDecember 11, 2017, Regular City Council12-11 -17 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Review 2017 Vendors Paid ListDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Northeast Youth And Family Services 2018 ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Addendum To Recording Secretary Service Agreement -TimeSavers Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For Legal Services –Campbell KnutsonDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Lake Johanna Fire Department Capital ExpenseDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -005 Reauthorizing Membership In The 4M FundDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -001 –Relating To The 2018 Organization Of The City Of Arden HillsJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -002 –Relating To The Appointments To The Commissions And Committees Of The City Julie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Final Payment No. 8 –Park Construction –County Road E/Pine Tree Drive Improvement ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Development Proposal –Design And Construction Services –WSB And Associates (Johanna Marsh Park)Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Proposal For Additional Engineering Services –Indian Oaks Area Drainage Review –WSB & Associates (2018 PMP)Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Cancel January 8, 2018 Public Hearing And Call For Public Hearing On February 12, 2018 –County Road F ImprovementsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Agency Agreement For Federal Participation In Construction With MnDOT Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTTACHMENT B.PDFMotion To Approve Ramsey Conservation District Shared Service AgreementSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS Option To Close Contract Negotiations Relating To Union No. 49 Labor Agreement Dave Perrault, City Administrator MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 8, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents:5.G.Documents:5.H.Documents:5.I.Documents:5.J.Documents:5.K.Documents:5.L.Documents:5.M.Documents:5.N.Documents:5.O.Documents:6.7. 8. 9. 9.A. Documents: 10. Page 1 of 1 STAFF COMMENTS – 3A MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: January 8, 2017 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 27, 2017 6:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council Work Session at 6:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Brenda Holden, and Steve Scott Absent: Dave McClung (excused) Also present: City Administrator William S. Joynes, Sr.; Interim Director of Finance and Administrative Services Dave Perrault; Public Works Director/City Engineer, Sue Polka; Senior Planner Matthew Bachler; Communications Coordinator Dawn Skelly; and City Clerk Julie Hanson 1. AGENDA ITEMS A. Communications Plan City Administrator Joynes indicated that Dawn Skelly, the City’s Communications Coordinator, had the opportunity to speak with the Councilmembers regarding their vision and goals for her position and the City regarding Communications. He stated she had prepared a presentation outlining feedback she received from the Council. City Administrator Joynes also stated that Communications Coordinator Skelly’s position was budgeted for 25 hours per week and so in the interest of work load and direction, the Council was being asked to prioritize its goals. A plan would then be created and additional tasks could be added as time allows. Councilmember Holden commented that Council communication was a theme that was missing from the presentation materials. City Administrator Joynes indicated that the Council would have time to ask questions and have their concerns addressed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 27, 2017 2 Communications Coordinator Skelly thanked the Council for meeting with her and providing feedback. She also stated she met with City staff directors, peers from other cities that hold her position, and various community partners. Communications Coordinator Skelly indicated that the top goals provided by the Council included responding to residents and community needs, building community and engaging stakeholders, and providing information to residents in a timely manner. These goals were consolidated into the following ten categories: • Admin Update • Newsletter • Website • Community Engagement Programs • Community Recognition • Media Relations • Digital Storytelling • Annual Report • New Resident Guide • Duties in the works for 2018 Councilmember Holmes asked if the Communications Committee would dissolve and if the newsletter would be suspended. City Administrator Joynes stated that the newsletter would not be suspended. Councilmember Holden said that perhaps the City should hold off on a redesign of the newsletter if there are not enough people to contribute. Councilmember Scott said he thought the intent was to try to recruit new members for the Committee. The Council agreed that it has been difficult to recruit volunteers for the Communications Committee. Communications Coordinator Skelly indicated the City is eligible for a website upgrade. Mayor Grant asked whether or not Communications Coordinator Skelly had spoken with other cities that have undergone a website upgrade, and how long the upgrade would take. Communications Coordinator Skelly stated the cities she spoke with indicated there were some aspects they would have changed but all in all said they had a good experience. She indicated the upgrade would take between 12 and 18 months for the entire process which includes cleanup of the current site content, site navigation, new graphics and content, training, and finalization. Councilmember Holden asked what the cost of the upgrade would be. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 27, 2017 3 City Clerk Hanson stated the City has already paid for the upgrade as part of the original contract. Communications Coordinator Skelly provided additional explanation regarding the remaining goals, including the 2018 duties. She also discussed the various communications channels. Councilmember Holden requested a process be put in place regarding how the Council replies to a group email with a complaint or request from a resident. City Administrator Joynes suggested that the Council direct the resident complaint or request to the appropriate staff person before offering a reply directly. The responsible staff member will respond to the complainant and follow up with the Councilmembers so that they know the inquiry has been addressed. A discussion ensued regarding Council communication. City Administrator Joynes stated that since communicating with the Council is an ongoing duty, the topic should be included in the 2018 list of duties as standardized complaint communications protocol. He stated a policy could be created. Interim Director of Finance and Administrative Services Perrault indicated that discussion regarding tracking Council requests is slated for the February work session. City Administrator Joynes asked the Council to rate each category in order of importance, with 1 as the most important and 3 as the least important. He stated the results would be given to the Council and a work plan would be provided at the Council retreat. B. 2018 Budget Interim Director of Finance and Administrative Services Perrault indicated that at its meeting in September, the Council set the preliminary 2018 levy at 4.0%. He noted that the levy can be decreased but it cannot be increased, and stated the tax levy hearing is set for December 11, 2017. He also provided tax levy comparison information from other cities. Interim Director of Finance and Administrative Services Perrault discussed additional budget impacts that included the proposed 2018 COLA increase, current vacant staff positions, the EDA transfer amount, Capital Improvement Program (CIP) and utility rate study. Councilmember Holden proposed a COLA of 2.0% and asked that the Council engage in further review in six months following any potential hiring of staff such as a Community Development Director and Finance Director. She also asked for an update regarding the budgeted amount for the City Attorney versus what has actually been spent. A discussion ensued regarding the general fund budget. Mayor Grant asked what the deadline is for union contract negotiations. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 27, 2017 4 City Administrator Joynes stated that ideally this should occur prior to expiration of the current contract, but that it is not uncommon to go a month or two into the new year. Mayor Grant indicated this relieves some of the time pressure and that the contract details would be retroactive. Councilmember Scott asked for clarification of the deferred 2018 projects. A discussion ensued regarding the deferred projects and process as well as the budget amendment. A discussion ensued regarding the COLA increase. The Council supported a 2.1% COLA increase, noting they will review the budget in June 2018. Mayor Grant requested the TCAAP equipment budget item be moved to the 2020 budget. Councilmember Holden asked about the Johanna Marsh project. A discussion ensued regarding the Johanna Marsh project and Public Works Director/City Engineer Polka stated based on Council direction, more information would be provided at a future work session. The Council directed staff to bring the budget amendment forward at the December 11, 2017 Council meeting. 2. COUNCIL/STAFF COMMENTS None. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 6:55 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: January 8, 2017 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 27, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Steve Scott Absent: Councilmember Dave McClung (excused) Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Senior Planner Matthew Bachler; Interim Director of Finance and Administrative Services, Dave Perrault; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 5C be pulled from the Consent Calendar for discussion as Item 6A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Joynes stated he had nothing new to report and explained the JDA would be meeting next on Monday, December 4, 2017. ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 2 B. County Road I/Old Highway 8 Update Public Works Director/City Engineer Polka reported the roundabout was open as of last Wednesday. She indicated the contractor was finishing up lighting and landscaping items, but the roadway was open. 4. APPROVAL OF MINUTES None. 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Adopt Resolution 2017-44 Authorizing and Directing Staff to enter into an Insurance Agreement with HealthPartners for the 2018 Benefit Year C. Motion to Adopt Resolution 2017-045 Ordering a Public Hearing – County Road F Improvement Project D. Motion to Approve City Administrator and Public Works Director/City Engineer Employee Contracts E. Motion to Approve the Intergovernmental Agreement with Ramsey County and the Rice Creek Watershed District for the Rice Creek Commons Green Infrastructure and Stormwater Reuse Feasibility Study MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS A. Motion to Adopt Resolution 2017-045 Ordering a Public Hearing – County Road F Improvement Project Mayor Grant asked if staff had an understanding of the costs for this project. He explained that after reviewing the feasibility study, it appears the City will have $184,000 in costs. He requested staff place this information on all staff memos going forward. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to Adopt Resolution 2017-045 Ordering a Public Hearing – County Road F Improvement Project. The motion carried (4-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 3 A. Planning Case 17-024 – Arden Square – 1160 County Road E – Planned Unit Development Amendment Senior Planner Bachler stated in 2016, the City approved a Master and Final PUD for 1160 County Road E for modifications to the drive lanes and parking lot, a new monument sign and trash enclosure, and enhanced landscaping (Planning Case 16-003). At this time, the property owner also completed renovations to the front building façade, including the removal the mansard and gable roof on the west side of the building, increasing window and brick masonry coverage, and adding awnings and decorative lighting. Senior Planner Bachler explained as part of the approval for Planning Case 16-003, Arden Square was required to submit a PUD Amendment application with proposed site modifications for a fast food restaurant to use the existing drive-thru lane. This requirement was put in place to ensure that traffic circulation and design concerns could be addressed before a business occupied the tenant space. Senior Planner Bachler reported Arden Square is currently in negotiations with Dunn Brothers Coffee to occupy the vacant 4,500 square foot tenant space in the building. Several site modifications are needed to add a drive-thru lane on the west side of the building for the tenant. A parking lot island on the north side of the site would be shifted east and new curb would be installed to create a drive-thru stacking area for up to seven vehicles. The existing drive lane on the west side of the parking lot would be converted to one-way only and the parking stalls in this area would be restriped as diagonal stalls. Drive-thru traffic could exit at the southwest corner to the adjacent Arden Plaza retail center, or circulate around the south and east side of the building. Additional improvements would include a patio seating area outside of the Dunn Brothers tenant space. Senior Planner Bachler indicated new wall signage is proposed for the north and south building walls. The wall sign on the north façade would be 43.5 square feet in area and the sign on the south façade would be 90.4 square feet. Dunn Brothers would use the existing multi-tenant sign on County Road E for freestanding signage. Senior Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact: 1. The property at 1160 County Road E West is located in the B-2 - General Business Zoning District and in Sign District 4. 2. The City approved a Master and Final Planned Unit Development in Planning Case 16- 003 permitting the property owner to complete modifications to the existing parking lot and other site improvements. 3. The Master and Final PUD Agreement between the City and Arden Square, LLC approved in Planning Case 16-003 requires a PUD Amendment if the vacant tenant space is proposed to be occupied by a fast food restaurant to review proposed site modifications. 4. The proposed PUD Amendment includes modifications to the property’s drive lanes and parking spaces in order to accommodate the drive-thru lane for the fast food restaurant and for new wall signage. ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 4 5. The City has adopted the Guiding Plan for the B-2 District that outlines future development principals for the area. 6. The City has adopted Design Standards for the B-2 District within the Zoning Code. 7. The proposed PUD Amendment is in substantial conformance with the requirements of the City Code. The applicant has requested flexibility for the minimum number of stacking spaces required for a fast food restaurant and for the wall signage copy area. 8. The proposed PUD Amendment is in conformance with the Guiding Plan for the B-2 District. 9. The proposed PUD Amendment is in conformance with the Arden Hills 2030 Comprehensive Plan. 10. The additional sign copy area requested for wall signage satisfies the Sign Standard Adjustment criteria included in Section 1260.01 of the City Code. 11. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a developer. Where the plan is not in conformance with the City’s Zoning Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 12. The proposed PUD Amendment is not anticipated to create a negative impact on the immediate area or the community as a whole. Senior Planner Bachler stated the Planning Commission voted to recommend approval (4-0) of Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and the submitted plans in the November 27, 2017, Report to the City Council, as amended by the following seven (7) conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and the City Council. 2. The Developer shall obtain the required development permits within one year of the approval date or the approval shall expire, unless extended by the City Council prior to the approval’s expiration date. Extension requests must be submitted in writing to the City at least 45 days prior to the expiration date. 3. A PUD Amendment Agreement shall be prepared by the City Attorney and subject to City Council approval. The Agreement shall be executed prior to the issuance of any development permits. 4. Final grading, drainage, utility, and site plans shall be subject to approval by the City Engineer, Building Official, City Planner, and Fire Marshall prior to the issuance of a Grading and Erosion Control Permit or other development permits. 5. A Sign Permit shall be required for each wall sign and the menu ordering board. 6. The relocated parking lot island shall be replanted to include a minimum of one (1) tree. 7. The Developer shall provide a total of 8.5 caliper inches of new tree plantings on the site. Mayor Grant asked if the sign on the south of the building would be visible from the eStreet flats. Senior Planner Bachler reported the sign on the south building wall would not be visible from the E Street Flats apartment building. ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 5 Councilmember Holden questioned the size of the southern facing sign. Senior Planner Bachler stated the south facing sign would be 90.4 square feet in size. Councilmember Holden inquired if the 8.5 caliper inches of trees were included in the landscaping plan. Senior Planner Bachler explained 4 caliper inches of new tree plantings were included in the plan. He noted that staff would work with the applicant to ensure an additional 4.5 caliper inches are provided. Councilmember Holden requested further information on the monument sign. Senior Planner Bachler indicated the monument sign was existing. He reported Dunn Brothers was proposing to occupy a tenant space on this monument sign. Mayor Grant commented on the traffic patterns in and around the site. He questioned if vehicles could get from Arden Plaza to Dunn Brothers. Councilmember Holden questioned how the City could regulate a one-way street on private property. Senior Planner Bachler deferred these questions to the property owner. Andrew Commers, 2830 Webster Avenue in St. Louis Park, introduced himself to the Council. He discussed the agreement in place that would allow traffic to flow through the site in a one or two-way manner. He stated the access off of County Road E would allow this site to be a separate parcel. He explained one of the access points to County Road E was closed for safety purposes in 2015. Joe Commers, applicant, explained he purchased this property in 1986. He discussed the property’s history and commented on the adaptive reuse of the site in 1992, when the southwest access was added. He believed that this exit would greatly benefit the patrons of Dunn Brothers. Mayor Grant asked if this exit point was single or double lanes. Mr. Commers reported this was a single lane point of exit. Councilmember Holden questioned where the exact property line was. Mr. Commers reviewed the location of the property line on the site plan with the Council. Councilmember Holden suggested the curbing on the private street be widened in order to improve safety and traffic flow through the site. Mr. Commers supported this recommendation. ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 6 Councilmember Holden asked where the remaining 8.5 inches of trees would be installed. Mr. Commers explained these trees would be added to the western property line Mayor Grant requested further information from staff regarding the proposed signage. Senior Planner Bachler reviewed the various signs being proposed by Dunn Brothers and noted their square footage in detail with the Council. Mayor Grant asked if the sign on the south façade was twice the size of the sign on the north façade. Senior Planner Bachler reported this was the case. Mayor Grant questioned if any existing trees would be removed from the property. Mr. Commers explained two trees were slated for removal in order to improve sight lines from Lexington Avenue. Councilmember Holden stated she did not support allowing Dunn Brothers to have a 90-square foot sign. She explained this was not in alignment with City Code. She indicated she could support a 50-square foot sign on the southern façade. Mr. Commers commented his tenant has stressed the need and importance for these signs in order to make this location successful. Councilmember Holden understood the sign on the north façade would be lit. She questioned what hours of the day this sign would be lit. Mr. Commers stated the tenant would comply with the City’s Sign Code Ordinance regarding this matter. He provided further comment on the history of the signage on this property, noting the previous bank used to have a 16-foot-high sign. Councilmember Scott indicated he supported the signage as presented. He asked if the southern sign would be illuminated. Mr. Commers reported this sign would also be lit. Councilmember Scott recommended that the illuminated signs be lit during hours of operation for Dunn Brothers. Jerry Ropers, Dunn Brothers Coffee representative, explained the wall signs would be internally lit and would only be lit during hours of operation. He reported a larger sign was being proposed for the southern façade in order to be visible from Lexington Avenue. Therese Reiling, Commers Leasing Agent, explained she has been working with Commers to find a tenant for this space over the past six years. She described how the building was setback ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 7 from the adjacent roadways and discussed the importance of having proper signage. She noted the loss of the 16-foot pylon sign has been felt by the current tenants. She encouraged the Council to support the tenants request for signage. Further discussion ensued regarding the sight lines surrounding the building. Greta Dvorak, Dunn Brothers franchisee, stated she was eager to see a sign on the southern façade in order to draw patrons within Arden Plaza to her establishment. She would like this coffee shop to be visible to those visiting the Tavern Grill and Anytime Fitness. She had confidence that she would draw more people to her business with this sign. Councilmember Holmes stated personally she liked big signs as they assisted in wayfinding. She questioned however, if the south façade sign would be visible from Lexington Avenue. She feared the Tavern Grill would be cutting off the sign lines from Lexington Avenue and if this were the case, the sign size could be reduced. Mayor Grant agreed with this assessment. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve Planning Case 17-024 for a PUD Amendment at 1160 County Road E West, based on the findings of fact and submitted plans, as amended by the seven (7) conditions in the November 27, 2017, Report to the City Council. Councilmember Holden requested Condition 8 be added for approval requiring the applicant to work with the City to widen and modify the design of the access point at the southwest corner of the property to improve ingress to the site. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to create Condition 8 requiring the applicant to work with the City to widen and modify the design of the access point at the southwest corner of the property to improve ingress to the site. The amendment carried (4-0). Councilmember Holden requested Condition 9 be added requiring the applicant to install signage (a stop sign or yield sign) at the southwest corner of the site with the new curbing. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to create Condition 9 requiring the applicant to place signage (stop sign or yield sign) at the southwest corner of the site with the new curbing. The amendment carried (4-0). Councilmember Holden requested Condition 10 be added requiring the tenant to turn off all lighting for wall signs from 30 minutes after close of business to 30 minutes prior to the business opening. Mayor Grant reported this would be the same stipulation required of other businesses in the community. ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 8 AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to create Condition 10 requiring the tenant to turn off all lighting for wall signs from 30 minutes after close of business and can be turned on no more than 30 minutes prior to opening of business. The amendment carried (4-0). Mr. Commers commented on a letter he received from the Mayor back in 1992 thanking him for his upgrades to his building. He stated he really appreciated receiving this letter from the City and for recognizing his investment in the community. Councilmember Holden recommended that the southern façade signage not exceed 70 square feet. AMENDMENT: Councilmember Holden moved and Councilmember Holmes seconded a motion to create Condition 11 requiring the southern façade signage be no larger than 70 square feet. Councilmember Scott stated he wanted to see Dunn Brothers have enough signage to support their business in this area of the City. Councilmember Holmes agreed signage was important for businesses and believed the 70 square feet was a good compromise. Mayor Grant stated he would like to see the Council stay closer to the sign code. He indicated this would be a very large sign on this building. He explained he could support the southern façade signage at 70 square feet. The amendment carried (4-0). The amended motion carried (4-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott reported he met with Ramsey County Commissioner Blake Huffman several weeks ago to discuss a project he has been working on with the City as a private citizen. He explained Commissioner Huffman commended City staff for their professionalism and great efforts. Councilmember Holden noted she had the pleasure of meeting with SPEDCO and described the great work being conducted by this small business. Councilmember Holden asked if the new school signs were operational. ARDEN HILLS CITY COUNCIL – NOVEMBER 27, 2017 9 Public Works Director/City Engineer Polka reported the signs were operating at this time in both the mornings and afternoon hours on school days. Mayor Grant stated the Five Mayors met recently and each mayor in attendance provided the group with an update. He noted Roberts Management was working on Lexington Station Phase II. ADJOURN MOTION: Councilmember Scott moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the Regular City Council Meeting at 8:26 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: January 8, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING DECEMBER 11, 2017 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Bill Joynes; Public Works Director/City Engineer Sue Polka; Interim Finance and Administrative Services Director Dave Perrault; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 5C and 5G be pulled from the Consent Agenda for discussion at a future work session. Councilmember Holden requested Item 8C be added to the agenda to allow for discussion on a fee based system for fire protection. Mayor Grant explained Items 5C and 5G could be addressed at the December 18 work session. Though cancellation of that particular meeting was on the current Consent Agenda as Item 5Q, it could be removed. Councilmember Holden suggested these items be held over to the January worksession. City Administrator Joynes indicated the Council could wait and address these items in January. Councilmember Holden requested Item 8D be added to the agenda to discuss City process. ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 2 MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Interim Director of Finance and Administrative Services Perrault provided an update on TCAAP stating the Optimization Study should be completed by the Army in the first quarter of 2018. He explained this document would provide direction to the JDA and Alatus going forward with the MDA for which there was a deadline of March 8, 2018. He reported the County Road H & I project had a tentative ribbon cutting date set for Monday, December 18. 4. APPROVAL OF MINUTES A. November 13, 2017, Special City Council Executive (Closed) with Open Session B. November 13, 2017, Regular City Council C. November 20, 2017, City Council Work Session D. November 20, 2017, Continuation of Recessed November 13, 2017 Regular City Council Councilmember Holden requested a change to the November 20 Continuation minutes on Page 2, stating her comment should read staff should explain what Attachment A was. Councilmember Holden requested a change to the November 20 work session minutes on Page 3, stating between the Mayor’s comment and her comment in the middle of the page the following statement should be added: City Administrator Joynes commented that there were options regarding filling the recreation program position and that one option would be to hire a paid summer intern to assist with recreational duties. Councilmember Holden requested a change to the November 20 work session minutes on Page 5, stating under Item G noting Interim Finance and Administrative Services Director Perrault’s comments should state the City was requesting staff to explore requesting a donation from Presbyterian Homes towards upcoming capital expenses. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the November 13, 2017, Special City Council Executive (Closed) with Open Session meeting minutes, November 13, 2017, Regular City Council meeting minutes, November 20, 2017, City Council Work Session meeting minutes; and November 20, 2017, Continuation of Recessed November 13, 2017 Regular City Council meeting minutes as amended. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 3 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve the 2018 Employee Compensation Plan – Non-Union Employees C. Motion to Approve 2018-2019 Local Union No. 49 Labor Agreement – Union Employees D. Motion to Approve Resolution 2017-046 Approving the 2018 City Contribution to Employee Monthly Benefits E. Motion to Approve Resolution 2017-047 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) F. Motion to Approve Personnel Changes G. Motion to Approve a Professional Services Agreement with WSB for Engineering and Planning Services H. Motion to Approve 2017 Budget Amendment I. Motion to Approve Lake Johanna Fire Department Capital Expenditures J. Motion to Approve Amendment to Contract with Existing City Administrator K. Motion to Adopt Ordinance 2017-012 Amending the Arden Hills City Code regarding Salaries for the Mayor and City Councilmembers L. Motion to Adopt Ordinance 2017-009 Approving the 2018 Fee Schedule and Authorizing Publication of the Ordinance Summary M. Motion to Approve 2018 Liquor License Renewals N. Motion to Approve 2018 Tobacco License Renewals O. Motion to Adopt Ordinance 2017-010 Amending Chapter 3, Licenses and Regulations, by Adding Section 395 – Mobile Food Units and Authorizing Publication of the Ordinance Summary P. Motion to Adopt Ordinance 2017-011 Providing for the Issuance of Special Permits Authorizing Extended Closing Times for On-Sale Liquor Establishments during the 2018 Super Bowl Q. Motion to Cancel the December 18, 2017 Work Session and the December 26, 2017 Regular City Council Meeting R. Motion to Approve Planned Unit Development Amendment Agreement with Arden Square, LLC S. Motion to Approve the City’s Portion of Roseville Booster Station Improvements and Authorize Payment of Invoice T. Motion to Approve Resolution 2017-048 – Appointing 2018 City Council Liaisons for Commissions and Committees and Mayor Pro Tem U. Public Works Maintenance Worker Mayor Grant commented that the Council has not adjusted its salaries since 2007 and this increase would bring the Arden Hills Council in line with neighboring cities. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended removing Items 5C and 5G and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 4 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant stated under the Public Hearing section, citizens would have an opportunity to discuss ideas regarding the TCAAP development. Mayor Grant opened the public hearing at 7:14 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:15 p.m. Mayor Grant requested staff remove this item from the agenda as a standing item. B. Truth-In-Taxation Hearing Interim Director of Finance and Administrative Services Perrault requested the Council hold a Truth-In-Taxation Hearing. He reviewed the City’s proposed tax levy and explained why tax bills change on a yearly basis. He encouraged residents to contact the County assessor with any property tax disputes they may have in the spring of 2018. He commented on how property taxes were calculated by the City and noted property values in Arden Hills were on the rise. The impact of the proposed 4% tax levy on median value home owners was discussed. He described how the tax dollars captured by the City would be spent. He provided a summary of the 2018 General Fund Budget noting both revenues and expenditures. The proposed increases within the budget were noted. Staff compared the City’s levy to neighboring communities and noted Arden Hills was on the low end. Resources for property tax relief were reviewed for the record. Councilmember Holden asked if the school districts’ new levy had been included in staff’s presentation. Interim Director of Finance and Administrative Services Perrault reported he did not have the most recent numbers from the school districts on the recently approved levy. Councilmember McClung reported the school district had a calculator available on their website that could assist residents with calculating the impact of the new levy on their property taxes. Mayor Grant opened the Truth-In-Taxation Hearing at 7:29 p.m. With no one coming forward to speak, Mayor Grant closed the Truth-In-Taxation Hearing at 7:30 p.m. Mayor Grant stated he supported the tax levy remaining at 4% given the increased expenditures for public safety. ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 5 C. Resolution 2017-049 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Interim Director of Finance and Administrative Services Perrault provided an overview of delinquent utility accounts and requested those be amounts be certified to Ramsey County. Mayor Grant opened the public hearing at 7:31 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:32 p.m. Councilmember Scott asked if the delinquent utilities were for residential and commercial properties. Mayor Grant reported this was the case, but noted the City rarely had delinquencies for its commercial properties. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adopt Resolution #2017-049 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). 8. NEW BUSINESS A. Adoption of the 2018 Budget and Tax Levy • Approve the 2018-2022 CIP Interim Director of Finance and Administrative Services Perrault reviewed the 2018-2022 CIP with the Council and recommended approval. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to approve the 2018-2022 CIP. The motion carried (5-0). • Resolution 2017-050 Adopting the Proposed 2018 Budget in the amount of $20,548,300 Interim Director of Finance and Administrative Services Perrault requested the Council adopt the proposed 2018 budget. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to adopt Resolution #2017-050 – Adopting the Proposed 2018 Budget in the amount of $20,548,300. The motion carried (5-0). • Resolution 2017-051 Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942 ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 6 Interim Director of Finance and Administrative Services Perrault stated the City Council needs to set a budget for the 2018 fiscal year, and set a tax levy to be certified to the County prior to the beginning of 2018. The Council voted in September to set a preliminary tax levy increase of 4% (or approximately $146,000). This amount may be decreased, but not increased prior to the final certification to Ramsey County. Staff reviewed the proposed tax levy in comparison to neighboring cities. Staff requested the Council set the final tax levy for taxes payable in 2018. Councilmember Holden stated she supported the tax levy at 4% and noted this would allow the City enough of a cushion without overtaxing its residents. Councilmember Holmes agreed and noted the Council has been working on the budget and tax levy for several months. MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to adopt Resolution #2017-051 – Setting the Final Tax Levy for Taxes Payable in 2018 in the amount of $3,786,942. The motion carried (5-0). B. Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing, Screening and Seal Coating Public Works Director/City Engineer Polka stated in 2005, a joint powers agreement (JPA) for various street maintenance activities was executed by the cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley. Since 2005, six additional cities have joined the joint powers agreement (Ham Lake, East Bethel, Anoka, Mahtomedi, Circle Pines and Mounds View). Public Works Director/City Engineer Polka reported staff recently attended a meeting to gather information and feel that it would be to the City’s advantage to participate in the JPA for the City’s crack sealing and seal coating projects. Due to the quantities bid through the JPA, the unit prices have been lower than stand-alone contracts. For example, the unit price for crack sealing in last year’s JPA was $0.67/LF versus the bid that Arden Hills received of $3.05/LF. Public Works Director/City Engineer Polka explained another feature of the JPA is an opt out clause which allows a City to opt out of any individual bid award and contract within 30 days after a bid has been awarded. The JPA is administered by Coon Rapids for a small percentage of the construction costs ranging from 1-2%. Based on the proposed streets to be crack sealed and seal coated in 2018, it is anticipated that the fee for Arden Hills would be 1.5%, which would equate to $1,125 on a $75,000 construction budget. The following streets are being considered for crack sealing and seal coating in 2018: • Glenview Avenue • Glenview Court • Janet Court • Valentine Avenue • Valentine Court • Valentine Crest Road • Asbury Avenue • Edgewater Avenue • Glenhill Road • Ridgewood Road Councilmember Holden asked if sealing coating was good or bad for the City’s roadways. ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 7 Public Works Director/City Engineer Polka stated sealcoating was good for the City’s streets. She explained that each member City was happy with the work completed on an annual basis. Councilmember Holmes questioned why the City had budgeted $75,000 for this item when only a JPA contract was being approved. Public Works Director/City Engineer Polka reported this was the case and noted the $75,000 was simply an estimate for pavement maintenance. She indicated staff would report back to the Council in the future to have an amount approved for street maintenance. Mayor Grant commented that the Joint Powers Agreement was a great way for the City to lower its per unit cost and allow for a larger amount of street maintenance to be completed. He encouraged staff to pursue additional JPA’s on behalf of the City. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Ninth Amendment to Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing, Screening, and Seal Coating and authorize the Mayor and City Administrator to execute the agreement. The motion carried (5-0). C. Fee Based System for Fire Protection Councilmember Holden stated in one of the past meetings the City Attorney discussed fee based fire protection services and asked if the Council would like to hear further information regarding this matter. She explained she was interested in learning more. Mayor Grant indicated he would support the Council hearing a presentation on this item at a future worksession meeting. Councilmember Holmes asked if a fee based system could also be imposed for police and ambulance services. City Attorney Jamnik reported this type of system could be imposed for police or ambulance calls. He explained he could provide the Council with additional information on this topic in January. D. City Process Councilmember Holden stated she would like to clarify with staff how to address items brought up from the bench at the end of City Council meetings. She explained that staff was not always following through on items until being asked a second time by Council. She questioned what type of process should be in place to ensure these items are not forgotten. City Administrator Joynes suggested staff bring a system with documentation to the Council at the January work session. Mayor Grant supported this recommendation. ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 8 Interim Director of Finance and Administrative Services Perrault explained staff would be addressing the formal complaint process at the February work session. Council consensus was to address this item at the February work session. 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Scott recognized two long-standing volunteers for the Arden Hills Notes Newsletter, Susan Cathey and Mary Nosek, for their years of service to this publication. He thanked both of these individuals for their years of dedicated service to the community. Councilmember Scott invited the public to attend breakfast with Santa on Saturday, December 16 from 10:00 a.m. to 12:00 p.m. at City Hall. Councilmember Scott thanked the Mounds View Business Management Class for completing a successful fall project which involved planning and executing a fundraiser which benefited Beyond the Yellow Ribbon. Councilmember Holmes stated Councilmember Scott had attended the last Planning Commission meeting, which had to be canceled due to lack of a quorum. She encouraged the Council to focus on this committee and its alternates in order to improve attendance. Councilmember Holden reported she attended the Annual Ramsey County League of Local Government meeting and noted David Schulz, professor from Hamline University, was the guest speaker. Councilmember Holden commented on Item 5K and requested staff provide more detailed information to the City Council for Items 5C and 5G. She explained this would ensure items did not have to be pulled for further discussion at a future meeting. Councilmember Holden requested staff provide the Council with a year-to-date accounts payable statement at the end of the year. Interim Director of Finance and Administrative Services Perrault stated he could provide this information to the Council but expressed concern as to the accuracy due to prepaid or outstanding items. Councilmember McClung wished everyone a Happy Holidays, Merry Christmas and Happy Hanukkah. He hoped that everyone would have a very safe and Happy New Year. Mayor Grant commented on the trail planned for 2018 and asked if this project was set to be bid in the near future. ARDEN HILLS CITY COUNCIL – DECEMBER 11, 2017 9 Public Works Director/City Engineer Polka reported staff would be holding a neighborhood meeting on Tuesday, December 12 at City Hall at 6:00 p.m. with the final design plans. She stated staff was working with the watershed district to receive variances to address the stormwater issues. She explained staff would be going out for bids after receiving approval from the watershed district. Mayor Grant questioned why some fire hydrants in the City were covered with plastic but not all. Public Works Director/City Engineer Polka reported all hydrants adjacent to County Roads were covered with plastic in order to keep the salt spray and brine off of these hydrants. She explained that some hydrants were back far enough that the City did not have to worry about them. Mayor Grant commented on the Arden Hills Notes newsletter topics as proposed by Dawn Skelly. Mayor Grant reported NYFS had $4,000 in matching funds available for donations at this time. Mayor Grant indicated this was the Council’s last meeting of the year. He wished everyone Happy Holidays and a Happy New Year. Mayor Grant thanked City Administrator Joynes for serving as the City Administrator in 2017 and for agreeing to work as a consultant in 2018. City Administrator Joynes thanked Mayor Grant and stated it had been a pleasure to serve the City of Arden Hills in 2017. He stated he was pleased by the items the City had accomplished and he looked forward to continuing to serve as a consultant. Interim Director of Finance and Administrative Services Perrault stated he would confirm that the ribbon cutting ceremony for the County Road H & I project would be held on Monday, December 18 at 12:00 p.m. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:09 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 1 CONSENT ITEM 5A MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: NA NA NA Council Should Consider the Following Options A. Approve Claims and Payroll Or B. Reject Claims and Payroll Supporting Documents: Payroll 2017 Payroll #24 .................................................................................... $ 64,955.56 2017 Payroll #25 .................................................................................... $ 63,484.41 2017 Payroll #25-1 ................................................................................. $ 1,364.30 Total Payroll $ 129,804.27 Accounts Payable Claims Through 12/29/2017 Paid Claims (Check No 47146-Check No 47211) $ 611,689.71 Total Accounts Payable $ 611,689.71 Total Claims $ 741,494.40 CITY OF ARDEN HILLS PAYROLL # 25 CHECKS DATED:12/15/17 Biweekly:11/25/17 -12/08/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,169.83 EFT SIT 2,150.54 EFT FICA Oasdi 3,269.25 EFT FICA Medicare 764.58 EFT TOTAL TAXES 11,354.20 Health Premium 2,289.15 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb.83.33 A/P Check* FSA Dependent Care Reimb.208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,580.81 HSA Health Saving 527.17 Health Care Savings Plan EFT Health Care Savings Plan-2%256.60 EFT Health Care Savings Plan-4%422.80 EFT TOTAL HEALTH SAVINGS 1,206.57 PERA 3,651.23 EFT ICMA 784.13 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 546.34 EFT TOTAL RETIREMENT 5,596.10 IUOE 49 Dues (Union)138.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 83.00 A/P Check* UNUM 42.55 A/P Check* AFLAC 191.58 EFT Avesis-Vision Care 5.70 A/P Check* TOTAL VOLUNTARY 492.83 Total Employee Deductions 21,230.51 Net Payroll 0.00 Direct Deposit 35,478.26 EFT Gross Payroll Tie-Out 56,708.77 STD/LTD Gross - Up Plus City Paid Benefit 8,246.79 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 64,955.56 FICA TIE-OUT Gross Payroll 56,708.77 Less Total FSA 2,580.81 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 54,127.96 FICA Oasdi @ 6.20%3,269.25 FICA Medicare @ 1.45%764.58 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 4,212.96 0.00 0.00 0.00 0.00 0.00 0.00 4,212.96 4,033.83 CITY BENEFIT 3,269.25 764.58 CITY OF ARDEN HILLS PAYROLL # 25-1 CHECKS DATED:12/19/17 Biweekly:- EMPLOYEE DEDUCTIONS AMT.Payment Method FIT EFT SIT EFT FICA Oasdi EFT FICA Medicare EFT TOTAL TAXES 0.00 Health Premium A/P Check* Dental Premium A/P Check* FSA Health Care Reimb.A/P Check* FSA Dependent Care Reimb.A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving Health Care Savings Plan-Retirement 1,364.30 EFT Health Care Savings Plan-2%EFT Health Care Savings Plan-4%EFT TOTAL HEALTH SAVINGS 1,364.30 PERA EFT ICMA EFT Central Pension Fund-Union A/P Check* MN State Retirement System EFT TOTAL RETIREMENT 0.00 IUOE 49 Dues (Union)A/P Check* LTD/STD Insurance A/P Check* PERA Life Insurance A/P Check* Life/Addl/Dep Life A/P Check* UNUM A/P Check* AFLAC EFT Avesis-Vision Care A/P Check* TOTAL VOLUNTARY 0.00 Total Employee Deductions 1,364.30 Net Payroll 0.00 Direct Deposit 0.00 EFT Gross Payroll Tie-Out 1,364.30 STD/LTD Gross - Up Plus City Paid Benefit 0.00 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 1,364.30 FICA TIE-OUT Gross Payroll 1,364.30 Less Total FSA 0.00 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 1,364.30 FICA Oasdi @ 6.20%0.00 FICA Medicare @ 1.45%0.00 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 CITY BENEFIT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 26 CHECKS DATED:12/29/17 Biweekly:12/09/17 -12/22/17 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,605.47 EFT SIT 2,325.06 EFT FICA Oasdi 3,379.04 EFT FICA Medicare 790.26 EFT TOTAL TAXES 12,099.83 Health Premium 0.00 A/P Check* Dental Premium A/P Check* FSA Health Care Reimb.0.00 A/P Check* FSA Dependent Care Reimb.0.00 A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving 0.00 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2%218.75 EFT Health Care Savings Plan-4%457.28 EFT TOTAL HEALTH SAVINGS 676.03 PERA 3,586.49 EFT ICMA 678.82 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 546.34 EFT TOTAL RETIREMENT 5,349.25 IUOE 49 Dues (Union)0.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 0.00 A/P Check* Life/Addl/Dep Life 0.00 A/P Check* UNUM 0.00 A/P Check* AFLAC 0.00 EFT Avesis-Vision Care 0.00 A/P Check* TOTAL VOLUNTARY 0.00 Total Employee Deductions 18,125.11 Net Payroll 0.00 Direct Deposit 34,012.27 EFT Gross Payroll Tie-Out 55,176.86 STD/LTD Gross - Up Plus City Paid Benefit 8,307.55 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 63,484.41 FICA TIE-OUT Gross Payroll 55,176.86 Less Total FSA 0.00 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 55,176.86 FICA Oasdi @ 6.20%3,379.04 FICA Medicare @ 1.45%790.26 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 4,138.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,138.25 4,169.30 CITY BENEFIT 3,379.04 790.26 Accounts Payable User: Printed: ashley.bertrand 1/3/2018 1:26 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0022 Thomas Mikacevich 12/08/2017ACH 12062017-TM Dec 17 Uniform Expense Dec 17 Uniform Expense 53.98 53.98Total for this ACH Check for Vendor 0022: 0167 MN Center for Fiscal Excellence 12/08/2017ACH 11132017-MCFE 2018 Finance Dues 2018 Finance Dues 175.00 175.00Total for this ACH Check for Vendor 0167: 0192 Grainger, Inc 12/08/2017ACH 9611445868 PW Expenses PW Expenses 10.18 10.18Total for this ACH Check for Vendor 0192: 0210 Kath Fuel Oil Service 12/08/2017ACH 607613 PW Expenses PW Expenses 208.00 208.00Total for this ACH Check for Vendor 0210: 0242 Met Council Environ. Service-SAC 12/08/2017ACH 12062017-SAC Nov 17 SAC Payment Nov 17 SAC Payment 4,920.30 4,920.30Total for this ACH Check for Vendor 0242: 0285 Xcel Energy 12/08/2017ACH 569389518 Oct/Nov 17 Expenses Oct/Nov 17 Expenses 2,060.33 2,060.33Total for this ACH Check for Vendor 0285: 0549 Able Hose & Rubber 12/08/2017ACH 205875-001 Central Garage Expenses Central Garage Expenses 17.80 17.80Total for this ACH Check for Vendor 0549: 0706 Certified Laboratories 12/08/2017ACH 2933664 PW Expenses PW Expenses 268.95 268.95Total for this ACH Check for Vendor 0706: 1261 Reid, Terry 12/08/2017ACH 12062017-TR Uniform Expense Reimbursement Uniform Expense Reimbursement 173.99 173.99Total for this ACH Check for Vendor 1261: 2129 Elfering & Associates 12/08/2017ACH 2409 Final Expenses March-Nov 17 Final Expenses March-Nov 17 3,845.00 3,845.00Total for this ACH Check for Vendor 2129: 2490 Core & Main, LP 12/08/2017ACH 0392264 Water Expenses Water Expenses 777.43 Page 1AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 777.43Total for this ACH Check for Vendor 2490: 4889 Community Footworks 12/08/2017ACH 12062017-CF December 2017 Foot Clinic December 2017 Foot Clinic 364.00 364.00Total for this ACH Check for Vendor 4889: 5596 Jamar Company 12/08/2017ACH 495486 Water/Sewer Expenses Water/Sewer Expenses 181.50 495486 Water/Sewer Expenses Water/Sewer Expenses 33.00 214.50Total for this ACH Check for Vendor 5596: 5665 Metering & Technology Solution 12/08/2017ACH 10298 Water Expenses Water Expenses 5,815.05 5,815.05Total for this ACH Check for Vendor 5665: 6060 Batteries Plus 12/08/2017ACH 029-627438 PW Expenses PW Expenses 83.30 83.30Total for this ACH Check for Vendor 6060: 6349 Mary Nosek 12/08/2017ACH 17-011 Oct/Nov 17 AH Notes Oct/Nov 17 AH Notes 160.00 160.00Total for this ACH Check for Vendor 6349: 7025 On Site Sanitation 12/08/2017ACH 511258 Parks Expenses Parks Expenses 281.00 524157 Parks Expenses Parks Expenses 281.00 562.00Total for this ACH Check for Vendor 7025: ALPI Allegra Print & Imaging 12/08/2017ACH 152407 Nov 17 Newsletter Nov 17 Newsletter 1,191.32 1,191.32Total for this ACH Check for Vendor ALPI: TOII Tokle Inspections, Inc 12/08/2017ACH 12012017-Tokle November 17 Inspections November 17 Inspections 413.60 413.60Total for this ACH Check for Vendor TOII: 0602 US BANK 12/08/2017ACH DSchifsk-101117 10/11 2017 Expenses 10/11 2017 Expenses 188.78 Frid-101117 10/11 2017 Expenses 10/11 2017 Expenses 290.89 Frid-101117 10/11 2017 Expenses 10/11 2017 Expenses 59.99 Frid-101117 10/11 2017 Expenses 10/11 2017 Expenses 375.00 Grant-101117 10/11 2017 Expenses 10/11 2017 Expenses 159.94 Grant-101117 10/11 2017 Expenses 10/11 2017 Expenses 110.00 Grant-101117 10/11 2017 Expenses 10/11 2017 Expenses 302.24 Hanson-101117 10/11 2017 Expenses 10/11 2017 Expenses 253.76 Mikacevi-101117 10/11 2017 Expenses 10/11 2017 Expenses 838.49 Perrault-101117 10/11 2017 Expenses 10/11 2017 Expenses 14.99 Scherbel-101117 10/11 2017 Expenses 10/11 2017 Expenses 19.30 2,613.38Total for this ACH Check for Vendor 0602: 8371 Alliant Engineering, Inc 12/08/201747146 PC17-012 PC 17-012 Escrow Release PC 17-012 Escrow Release 433.97 Page 2AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 433.97Total for Check Number 47146: ARNT Arnt Construction Company, Inc 12/08/201747147 29768 Water-Hydrant Repair Water-Hydrant Repair 1,320.00 29789 Streets Expenses Streets Expenses 876.00 29805 Streets Expenses Streets Expenses 786.00 2,982.00Total for Check Number 47147: 3150 Bartel, Brent & Maren 12/08/201747148 2017-00084 GE Permit 2017-00084 Partial Escrow Release GE Permit 2017-00084 Partial Escrow Release 2,000.00 2,000.00Total for Check Number 47148: 0131 Beisswenger's How-To Store 12/08/201747149 961394 Nov 17 Expenses Nov 17 Expenses 25.75 963286 Nov 17 Expenses Nov 17 Expenses 22.98 964603 Nov 17 Expenses Nov 17 Expenses 7.04 55.77Total for Check Number 47149: CPF1 Central Pension Fund 12/08/201747150 11302017-CPF Nov 17 Contributions Nov 17 Contributions 1,228.80 1,228.80Total for Check Number 47150: 0296 City of Arden Hills 12/08/201747151 12052017-CAH Nov 17 Petty Cash Rec Nov 17 Petty Cash Rec 25.32 25.32Total for Check Number 47151: 1032 Commercial Asphalt Co.12/08/201747152 171115 Streets Expenses Streets Expenses 295.50 295.50Total for Check Number 47152: 0337 D-Rock Center Landscape Supply 12/08/201747153 5022 Parks Expenses Parks Expenses 123.00 123.00Total for Check Number 47153: 6503 Egan, Pat 12/08/201747154 PC17-022 PC 17-022 Escrow Release PC 17-022 Escrow Release 212.00 212.00Total for Check Number 47154: 0841 Ehlers & Associates, Inc.12/08/201747155 75291 2017 Utility Rate Study 2017 Utility Rate Study 1,360.00 75291 2017 Utility Rate Study 2017 Utility Rate Study 1,360.00 75291 2017 Utility Rate Study 2017 Utility Rate Study 1,360.00 754469 TCAAP Expenses TCAAP Expenses 528.75 75470 10/23 CC Work Session 10/23 CC Work Session 75.00 75470 10/23 CC Work Session 10/23 CC Work Session 75.00 75470 10/23 CC Work Session 10/23 CC Work Session 75.00 4,833.75Total for Check Number 47155: 3168 Fox, Fred 12/08/201747156 2016-01519 GE Permit 2016-01519 Escrow Release GE Permit 2016-01519 Escrow Release 3,443.18 3,443.18Total for Check Number 47156: Page 3AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0176 Frattallone's Hardware, Inc.12/08/201747157 077062-A Nov 17 Expenses Nov 17 Expenses 35.48 077217-A Nov 17 Expenses Nov 17 Expenses 22.57 58.05Total for Check Number 47157: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 12/08/201747158 12.15.2017-IUOE Jan 17 Premium Jan 17 Premium 9,360.00 12152017-IUOE Jan 17 Premium Jan 17 Premium 1,325.00 10,685.00Total for Check Number 47158: 1147 ICC 12/08/201747159 12072017-ICC Training Expense Training Expense 145.00 145.00Total for Check Number 47159: 8140 JR Hospitality, LLC 12/08/201747160 PC 17-014 PC 17-014 Escrow Release PC 17-014 Escrow Release 868.00 868.00Total for Check Number 47160: 0222 League of Minnesota Cities 12/08/201747161 265359 Holden Regional Meeting Holden Regional Meeting 45.00 45.00Total for Check Number 47161: 3288 Lindau, Ben 12/08/201747162 3288KL 3288 Katie Lane Temp CO Escrow Release 3288 Katie Lane Temp CO Escrow Release 10,000.00 10,000.00Total for Check Number 47162: 7575 Midwest Maintenance & Mechanical 12/08/201747163 2016-00509 GE Permit 2016-00509 Escrow Release GE Permit 2016-00509 Escrow Release 3,215.18 3,215.18Total for Check Number 47163: 0155 Office of MN IT Services 12/08/201747164 W17100635 Oct 17 Expenses Oct 17 Expenses 777.12 777.12Total for Check Number 47164: 1630 Pomp's Tire Service 12/08/201747165 210314470 PW Expenses PW Expenses 2,499.70 2,499.70Total for Check Number 47165: 1074 Precision Landscape & Tree 12/08/201747166 7019 Protective Inspections Expenses Protective Inspections Expenses 700.00 700.00Total for Check Number 47166: 5710 Pulte Group-MN Division 12/08/201747167 PC17-021 PC 17-021 Escrow Release PC 17-021 Escrow Release 868.00 868.00Total for Check Number 47167: 0811 Ramsey County 12/08/201747168 FLEET-000344 Oct 17 Fuel Oct 17 Fuel 2,524.18 2,524.18Total for Check Number 47168: 2785 Ramsey County Environmental Health 12/08/201747169 Page 4AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription PC 17-015 PC 17-015 Escrow Release PC 17-015 Escrow Release 459.87 459.87Total for Check Number 47169: 0282 Republic Services #899 12/08/201747170 0899-003139133 Nov 17 Recycling Nov 17 Recycling -1,165.85 0899-003139133 Nov 17 Recycling Nov 17 Recycling 7,643.88 6,478.03Total for Check Number 47170: 18510 Roberts Managment Group LLC 12/08/201747171 2017-01221 SAC Reimbursement Permit 2017-01221 SAC Reimbursement Permit 2017-01221 2,485.00 2,485.00Total for Check Number 47171: 8651 T-Ray Construction Co 12/08/201747172 2017-00867 ROW 2017-00867 Escrow Release ROW 2017-00867 Escrow Release 1,000.00 1,000.00Total for Check Number 47172: 0576 TimeSaver Off Site Secretarial 12/08/201747173 M23339 11/8 Plan Com Mtg 11/8 Plan Com Mtg 173.00 173.00Total for Check Number 47173: 1579 Tow Master 12/08/201747174 398056 Truck Chassis Truck Chassis 109,544.00 109,544.00Total for Check Number 47174: 1300 UniFirst Corporation 12/08/201747175 090 0392454 Nov 17 Mat Service Nov 17 Mat Service 114.70 114.70Total for Check Number 47175: 1161 Valley-Rich Co., Inc.12/08/201747176 24910 Watermain Break Expenses Watermain Break Expenses 5,752.98 5,752.98Total for Check Number 47176: 197,954.21Total for 12/8/2017: 0192 Grainger, Inc 12/15/2017ACH 9619585889 Water Expenses Water Expenses 90.81 90.81Total for this ACH Check for Vendor 0192: 0214 LTG Power Equipment 12/15/2017ACH 219470 Parks Supplies Parks Supplies 420.44 420.44Total for this ACH Check for Vendor 0214: 0225 Lillie Suburban Newspapers 12/15/2017ACH 11302017-LSN November 17 Publications November 17 Publications 65.25 11302017-LSN November 17 Publications November 17 Publications 8.46 11302017-LSN November 17 Publications November 17 Publications 8.46 11302017-LSN November 17 Publications November 17 Publications 8.46 90.63Total for this ACH Check for Vendor 0225: 0230 MTI Distributing Co.12/15/2017ACH Page 5AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1147730-00 Parks Expenses Parks Expenses 76.98 76.98Total for this ACH Check for Vendor 0230: 0292 Oxygen Service Company, Inc.12/15/2017ACH 03390642 Nov 17 Rental Nov 17 Rental 20.40 20.40Total for this ACH Check for Vendor 0292: 0319 City of Roseville 12/15/2017ACH 0223819 Water Booster Station Water Booster Station 386.78 0223819 Water Booster Station Water Booster Station 13,863.61 14,250.39Total for this ACH Check for Vendor 0319: 0320 Health Partners 12/15/2017ACH 77460517 Jan 18 Expenses Jan 18 Expenses 1,118.08 1,118.08Total for this ACH Check for Vendor 0320: 0387 ICMA Retirement Trust- #302482 12/15/2017ACH PR Batch 00200.12.2017 ICMA Employee DeductionPR Batch 00200.12.2017 ICMA Employee Deduction 25.00 PR Batch 00200.12.2017 ICMA Employee PercentPR Batch 00200.12.2017 ICMA Employee Percent 759.13 784.13Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.12/15/2017ACH 457947-CRC-1 Sewer Expenses Sewer Expenses 361.00 361.00Total for this ACH Check for Vendor 0453: 0549 Able Hose & Rubber 12/15/2017ACH 205981-001 Sewer Expenses Sewer Expenses 126.23 126.23Total for this ACH Check for Vendor 0549: 0922 North Suburban Access Corporation 12/15/2017ACH 17-162 Nov 17 Expenses Nov 17 Expenses 257.40 257.40Total for this ACH Check for Vendor 0922: 2112 Parker, Ashley 12/15/2017ACH 12042017-AP Dec 17 Expense Report Fall 17 Tuition Reimbursement 8.45 12042017-AP Dec 17 Expense Report Fall 17 Tuition Reimbursement 15.00 12122017-AP Fall 17 Tuition Reimbursement Fall 17 Tuition Reimbursement 2,820.74 2,844.19Total for this ACH Check for Vendor 2112: 5587 CES Imaging 12/15/2017ACH INV077932 Nov 17 Rental Nov 17 Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 5665 Metering & Technology Solution 12/15/2017ACH 10365 Water Expenses Water Expenses 492.98 492.98Total for this ACH Check for Vendor 5665: 6060 Batteries Plus 12/15/2017ACH 029-627438-2 Parks Expenses Parks Expenses 0.50 029-628805 Parks Expenses Parks Expenses 107.95 Page 6AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 108.45Total for this ACH Check for Vendor 6060: 7064 Rotary Club of Arden Hills/Shoreview 12/15/2017ACH 1606 Q4 17 Dues Q4 17 Dues 195.50 195.50Total for this ACH Check for Vendor 7064: ANDL Anderberg 12/15/2017ACH 172408-01 Winter Rec Guide Winter Rec Guide 2,905.00 2,905.00Total for this ACH Check for Vendor ANDL: BRED Bredemus Hardware Company Inc.12/15/2017ACH 602943 Parks Building Expense Parks Building Expense 2,435.27 2,435.27Total for this ACH Check for Vendor BRED: ZARN Zarnoth Brush Works, Inc 12/15/2017ACH 0167713-IN PW Expenses PW Expenses 422.00 422.00Total for this ACH Check for Vendor ZARN: 0600 315800-NCPERS Minnesota 12/15/201747177 31581217 Nov 17 Payroll Deductions Nov 17 Payroll Deductions 64.00 64.00Total for Check Number 47177: 6047 Avesis Third Party Administrators, Inc 12/15/201747178 1811948 Dec 17 Premium Dec 17 Premium 11.40 11.40Total for Check Number 47178: 3698 Shaila Cunningham 12/15/201747179 12072017-SC Adult Yoga Expenses Adult Yoga Expenses 745.60 745.60Total for Check Number 47179: 5065 Fire Marshals Assoc. Of MN 12/15/201747180 12082017-FM 2018 Dues 2018 Dues 40.00 40.00Total for Check Number 47180: 9045 Happy Feet Dance Company 12/15/201747181 12082017-HFDC Fall 2017 Dance Lessons Fall 2017 Dance Lessons 1,650.00 1,650.00Total for Check Number 47181: 1862 HGA 12/15/201747182 182748 Space Assessment Space Assessment 3,980.00 3,980.00Total for Check Number 47182: 0390 INT'L Union Operating Engineers-Union Dues12/15/201747183 12042017-INT Dec 17 Dues Dec 17 Dues 276.00 276.00Total for Check Number 47183: 0147 ISD 621- Community Education 12/15/201747184 7012 Wrestling Room Rental Wrestling Room Rental 113.40 113.40Total for Check Number 47184: Page 7AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0495 Lake Johanna Fire Department Inc.12/15/201747185 611 2017: Capital Expense: New Chief Squad 2017: Capital Expense: New Chief Squad 18,798.25 18,798.25Total for Check Number 47185: 1340 Landmark Center of Arden Hills, LLC 12/15/201747186 15-004SI PC 15-004 Site Improvement Escrow Release PC 15-004 Site Improvement Escrow Release 8,804.63 8,804.63Total for Check Number 47186: 5138 League of MN Cities Ins. Trust 12/15/201747187 3102 LMICT Claim # LMC GL 38542 Sewer Backup LMICT Claim # LMC GL 38542 Sewer Backup 10,000.00 10,000.00Total for Check Number 47187: 7067 Scott Neu 12/15/201747188 12112017-SN 2017 Santa Expense 2017 Santa Expense 140.00 140.00Total for Check Number 47188: 1640 North Memorial 12/15/201747189 70521-1117 Nov 17 Drug Testing Nov 17 Drug Testing 40.00 40.00Total for Check Number 47189: 1074 Precision Landscape & Tree 12/15/201747190 7018 Parks Expenses Parks Expenses 525.00 525.00Total for Check Number 47190: 3100 Provident Life and Accident Ins Co 12/15/201747191 9672443-1117 Nov 17 Premium Nov 17 Premium 85.10 85.10Total for Check Number 47191: 0811 Ramsey County 12/15/201747192 FLEET-000350 Oct 17 Parts/Services Oct 17 Parts/Services 2,772.00 FLEET-000350 Oct 17 Parts/Services Oct 17 Parts/Services 2,322.64 PRRRV-000702 2016 TIF Admin Costs 2016 TIF Admin Costs 415.88 PRRRV-000702 2016 TIF Admin Costs 2016 TIF Admin Costs 457.61 PRRRV-000720 Q4 17 Election Payment Q4 17 Election Payment 4,682.00 10,650.13Total for Check Number 47192: 0327 Staples Business Advantage 12/15/201747193 3358354516 Office Supplies Office Supplies 31.49 3358433850 Office Supplies Office Supplies 144.79 3358433852 Office Supplies Office Supplies 1,409.95 3359603282 Office Supplies Office Supplies 33.90 3359686917 Office Supplies Office Supplies 459.92 2,080.05Total for Check Number 47193: 0925 T-Mobile 12/15/201747194 12222017-TMobil Dec 17 Expenses Dec 17 Expenses 28.70 28.70Total for Check Number 47194: 1396 Twin Cities Transport and Recovery 12/15/201747195 593034 Tow Expense Tow Expense 150.00 150.00Total for Check Number 47195: Page 8AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 85,242.14Total for 12/15/2017: 0189 Gopher State One-Call, Inc.12/20/2017ACH 7110171 Nov 17 Locates Nov 17 Locates 43.65 7110171 Nov 17 Locates Nov 17 Locates 43.65 7110171 Nov 17 Locates Nov 17 Locates 43.65 130.95Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 12/20/2017ACH 9622393927 PW Expenses PW Water Expenses 551.60 9622548866 PW Expenses PW Water Expenses 461.16 9630923838 PW Expenses PW Expenses 24.74 9632706421 PW Expenses PW Expenses 29.59 1,067.09Total for this ACH Check for Vendor 0192: 0285 Xcel Energy 12/20/2017ACH 571009036 Nov 17 Expenses Nov 17 Expenses 137.59 571009036 Nov 17 Expenses Nov 17 Expenses 1,625.10 571009036 Nov 17 Expenses Nov 17 Expenses 1,423.30 571009036 Nov 17 Expenses Nov 17 Expenses 1,123.65 571009036 Nov 17 Expenses Nov 17 Expenses 796.10 5,105.74Total for this ACH Check for Vendor 0285: 0319 City of Roseville 12/20/2017ACH 0223859 Nov 17 IT Bill Nov 17 IT Bill 4,092.92 0223859 Nov 17 Phone Bill Nov 17 IT Bill 420.42 4,513.34Total for this ACH Check for Vendor 0319: 0339 Ferguson Waterworks 2516 12/20/2017ACH 0267659 Water Expenses Water Expenses 2,727.22 0270027 Water Expenses Water Expenses 212.80 0270353 Water Expenses Water Expenses 1,508.84 4,448.86Total for this ACH Check for Vendor 0339: 0478 Truck Utilities Mfg. Company 12/20/2017ACH 0317850 Equipment Expenses Equipment Expenses 330.00 330.00Total for this ACH Check for Vendor 0478: 0750 Verizon Wireless 12/20/2017ACH 9797643254 Nov/Dec 17 Expenses Nov/Dec 17 Expenses 105.03 105.03Total for this ACH Check for Vendor 0750: 0761 Electric Pump, Inc 12/20/2017ACH 0061684-IN Sewer Expenses Sewer Expenses 268.96 268.96Total for this ACH Check for Vendor 0761: 1223 Adam's Pest Control, Inc.12/20/2017ACH 2617506 Dec 17 Pest Control Dec 17 Pest Control 66.29 66.29Total for this ACH Check for Vendor 1223: 1252 Campbell Knutson - Attorneys at Law 12/20/2017ACH 3231G-1117 November 17 Legal Expenses November 17 Legal Expenses 860.80 Page 9AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 3231G-1117 November 17 Legal Expenses November 17 Legal Expenses 1,275.00 3231G-1117 November 17 Legal Expenses November 17 Legal Expenses 600.00 3231G-1117 November 17 Legal Expenses November 17 Legal Expenses 225.00 3231G-1117 November 17 Legal Expenses November 17 Legal Expenses 4,379.00 3231G-1117 November 17 Legal Expenses November 17 Legal Expenses 75.00 7,414.80Total for this ACH Check for Vendor 1252: 1330 MN CLN SERVICES LLC 12/20/2017ACH 1217NN01 Nov 17 Cleaning Nov 17 Cleaning 1,478.75 1,478.75Total for this ACH Check for Vendor 1330: 1408 Supply Solutions 12/20/2017ACH 16385 City Hall Supplies City Hall Supplies 209.47 209.47Total for this ACH Check for Vendor 1408: 1785 EcoEnvelopes 12/20/2017ACH 12292017-Eco Jan 18 UB Postage Jan 18 UB Postage 315.33 12292017-Eco Jan 18 UB Postage Jan 18 UB Postage 315.33 12292017-Eco Jan 18 UB Postage Jan 18 UB Postage 315.34 946.00Total for this ACH Check for Vendor 1785: 3964 Advanced First Aid Inc 12/20/2017ACH 1117-633 PW Supplies PW Supplies 213.00 213.00Total for this ACH Check for Vendor 3964: 4464 Saint Paul Area Chamber of Commerce 12/20/2017ACH 2499423 2018 Dues 2018 Dues 450.00 450.00Total for this ACH Check for Vendor 4464: 7501 Kelly & Lemmons, P.A.12/20/2017ACH 48286 Nov 17 Prosecution Nov 17 Prosecution 2,767.16 2,767.16Total for this ACH Check for Vendor 7501: 8032 Pace Analytical Field Svc 12/20/2017ACH 12171273 Oct 17 Drinking Water Oct 17 Drinking Water 664.75 664.75Total for this ACH Check for Vendor 8032: CANON Canon Financial Services 12/20/2017ACH 18058525 Jan 18 Rental Jan 18 Rental 214.42 18058525 Jan 18 Rental Jan 18 Rental 1,215.08 1,429.50Total for this ACH Check for Vendor CANON: TCCC Twin Cities North Chamber of Commerce 12/20/2017ACH 2017285 2018 Dues 2018 Dues 415.00 415.00Total for this ACH Check for Vendor TCCC: UB*00253 Arden Village, LLC 12/20/201747196 Refund Check 668.15 668.15Total for Check Number 47196: UB*00251 Nancy Bayer 12/20/201747197 Refund Check 7.11 Page 10AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 7.11Total for Check Number 47197: UB*00252 Mary Daly 12/20/201747198 Refund Check 25.07 25.07Total for Check Number 47198: 1862 HGA 12/20/201747199 183724 Space Assessment Space Assessment 3,582.00 3,582.00Total for Check Number 47199: UB*00250 Mari Kluska 12/20/201747200 Refund Check 241.53 241.53Total for Check Number 47200: 0495 Lake Johanna Fire Department Inc.12/20/201747201 621 2018 Fire Contract Payment #1 2018 Fire Contract Payment #1 270,831.25 270,831.25Total for Check Number 47201: 1440 Lan, Hongyi 12/20/201747202 12202017-HL 2017 Tai Chi Classes 2017 Tai Chi Classes 688.00 688.00Total for Check Number 47202: 5322 MBPTA-C/O Julie Hultman 12/20/201747203 12142017-MBPTA 2018 Dues 2018 Dues 100.00 100.00Total for Check Number 47203: 1214 Meier Regenscheid, Inc.12/20/201747204 2017-00269 ROW Permit 2017-00269 Release ROW Permit 2017-00269 Release 1,000.00 1,000.00Total for Check Number 47204: 0556 Minnesota City/County Mgmt. Assoc.12/20/201747205 12202017-MCMA 2018 Dues 2018 Dues 145.00 145.00Total for Check Number 47205: 3071 Peoples Electric Company 12/20/201747206 305683.00 Metering Station Repair Metering Station Repair 110.94 110.94Total for Check Number 47206: 1208 Premium Waters, Inc 12/20/201747207 610207-11-17 Nov 17 Supplies Nov 17 Supplies 37.33 613317-11-17 Nov 17 Supplies Nov 17 Supplies 97.68 135.01Total for Check Number 47207: 0811 Ramsey County 12/20/201747208 EMCOM-006536 Nov 17 Fleet Support Fee Nov 17 Fleet Support Fee 24.96 EMCOM-006570 Nov 17 911 Dispatch Nov 17 911 Dispatch 4,790.65 EMCOM-006585 Nov 17 CAD Services Nov 17 CAD Services 945.34 5,760.95Total for Check Number 47208: 6748 Reliance Standard 12/20/201747209 GL154938-0118 Jan 18 Expenses Jan 18 Expenses 1,611.01 Page 11AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,611.01Total for Check Number 47209: 0576 TimeSaver Off Site Secretarial 12/20/201747210 M23373 11/13 & 11/27 CC Mtgs 11/13 & 11/27 CC Mtgs 354.50 354.50Total for Check Number 47210: 3099 Tri-State Bobcat, Inc.-Little Canada 12/20/201747211 A37860 PW Equipment Repair PW Equipment Repair 234.58 A38104 PW Small Tools PW Small Tools 1,199.00 A38113 PW Equipment Repair PW Equipment Repair 25.61 1,459.19Total for Check Number 47211: 318,744.40Total for 12/20/2017: 5579 Bill Joynes 12/28/2017ACH JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 974.90 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 974.90 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 341.21 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 4,898.80 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 JOYNESDEC17 December 2017 Invoice for CA Services December 2017 Invoice for CA Services 170.61 9,748.96Total for this ACH Check for Vendor 5579: 9,748.96Total for 12/28/2017: Report Total (125 checks): 611,689.71 Page 12AP Checks by Date - Detail by Check Date (1/3/2018 1:26 PM) DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: 2017 Vendors Paid List Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider reviewing the attached Accounts Payable vendor list, no action is required. Background The City Council requested a list of the vendors paid in 2017 organized by amount paid with a floor of $1,000. The list is attached for Council review, note as year end entries are made the list may change. Attachment Attachment A: Vendor Paid List CONSENT ITEM –5B MEMORANDUM Vendor Amount Paid Ramsey County 1,324,755 Lake Johanna Fire Department Inc. 881,420 City of Roseville 834,375 Metropolitan Council-Waste Water 678,717 WSB & Associates, Inc. 654,929 Met Council Environ. Service-SAC 206,653 Mac Queen Equipment Inc. 196,157 Lakes Country Service Coop 131,891 League of MN Cities Ins. Trust 130,952 Bill Joynes 129,523 I.U.O.E Local 49 Benefit Fund-Insurance 123,765 Tow Master 109,544 Presbyterian Homes of Arden Hills, LLC 104,153 Game Time 97,792 Core & Main, LP 93,556 Minnesota Wisconsin Playground 88,320 Nuss Truck and Equipment 87,808 Norsk Concrete Construction, Inc. 80,308 Valley-Rich Co., Inc. 77,622 MTI Distributing Co. 76,543 Republic Services #899 75,132 Xcel Energy 75,096 Allied Blacktop Company 63,485 MMKR & Co, PA 41,100 Electric Pump, Inc 41,060 HD Supply Waterworks, Ltd. 40,676 Pember Companies, Inc. 39,462 Tri-State Bobcat, Inc. -Burnsville 39,136 US BANK 36,988 Ferguson Waterworks 2516 35,719 Campbell Knutson - Attorneys at Law 29,636 RJ Ryan Construction Inc. 28,322 Tokle Inspections, Inc 25,782 Barlage, Bryan 24,789 Kelly & Lemmons, P.A. 23,143 North Suburban Communications Commission 23,077 Commercial Asphalt Co. 22,568 Hanson Builders Inc 20,000 Landmark Center of Arden Hills, LLC 19,141 Canon Financial Services 18,534 BRKW Appraisals, Inc 18,000 Johnson Controls 16,329 MN CLN SERVICES LLC 16,266 Metering & Technology Solution 16,138 Reliance Standard 15,492 Health Partners 15,067 Precision Landscape & Tree 14,039 Central Pension Fund 12,741 Allegra Print & Imaging 12,580 Minnesota Dept. of Health 12,542 Pitney Bowes 12,246 Bartel, Brent & Maren 12,000 City of Shoreview 11,747 League of Minnesota Cities 10,685 All State Companies, Inc 10,395 Anderberg 10,168 Kootenia Homes, LLC 10,000 Lee Homes 10,000 Lindau, Ben 10,000 Lang Builders 9,914 Facility Dude 9,190 Staples Business Advantage 9,068 Ramsey Conservation District 8,987 Ehlers & Associates, Inc. 8,859 Forest Lake Contracting, Inc. 8,411 Telecom Construction Inc 8,000 HGA 7,562 Safety Signs, LLC 7,500 Innovational Concepts, Inc. 7,325 Parker, Ashley 7,286 Elfering & Associates 7,255 Verizon Wireless 7,198 Midwest Concrete Services, Inc. 7,000 Peterson Companies, Inc 6,995 Peoples Electric Company 6,886 Kevin Tramm 6,875 Fluid Interiors 6,480 CIVICPLUS 6,467 Midwest Asphalt Corporation 6,430 Bethel University 6,167 PermitWorks 5,675 OpenGov 5,000 David Leiser 4,777 Gertens 4,703 EcoEnvelopes 4,363 Northstar Inspection Service, Inc 4,355 Tessman Seed Co. 4,279 Stanley Access Tech, LLC 4,200 Ideal Advertising, Inc 4,182 Flexible Pipe Tool Company 4,104 Metro Cities 4,011 Protech Enterprises 3,999 OmniSite 3,864 Continental Research Corp. 3,848 Pace Analytical Field Svc 3,840 ESRI 3,757 Pitney Bowes-Meter Service 3,724 Zipko Strategy Inc 3,719 Grainger, Inc 3,703 Happy Feet Dance Company 3,680 PCL Construction 3,675 Power Systems Services 3,652 Mayer Arts Inc. 3,572 Tollberg Homes, LLC 3,476 Fox, Fred 3,443 Palme, Don 3,407 Master Electric Co. Inc. 3,329 Midwest Maintenance & Mechanical 3,215 Arnt Construction Company, Inc 2,982 Tom Weko 2,912 Steve Parupsky 2,836 Hirshfield's Paint Mfg., Inc. 2,775 Clarice Wilson 2,769 Local 49 Training Center 2,760 Forterra Pipe & Precast 2,683 CoBeck Construction Company, LLC 2,568 Pomp's Tire Service 2,500 Roberts Managment Group LLC 2,485 Bredemus Hardware Company Inc. 2,435 Sand Creek Group LTD 2,400 Chet's Shoes 2,329 HP, Inc. 2,297 Fra-dor Black Dirt & Recycle 2,263 Christopher Swanson 1,995 Safe Assure Consultants Inc. 1,952 Bolton & Menk, Inc. 1,920 FDH Velocitel 1,869 Dept of Employment & Econ Dev 1,799 Pioneer Manufacturing Company 1,784 League of MN Cities Inc. Trust (SP) 1,771 Northern Escrow, INC 1,731 Voss, Wendy 1,721 Kittelson, Jeff 1,715 Pat Drahn 1,650 Office of MN IT Services 1,608 Frost Inc. 1,520 Badger Meter, Inc. 1,511 Integrated Process Solutions 1,500 KorTerra, Inc. 1,500 Trinity Lutheran 1,500 Tri-State Bobcat, Inc.-Little Canada 1,459 Highland Products Group, LLC 1,458 Scott & Tammy Reinke 1,374 Shaila Cunningham 1,372 Century Fence Company 1,345 Community Education District Center 1,320 Terrence & Maura McEvoy 1,320 Tracker Software Corporation 1,300 Holiday Station Stores, Inc. 1,295 Bryan Rock Products, Inc. 1,228 Norms Tire Sales, Inc. 1,212 CSS 1,153 Martel Electronics 1,098 Minnesota Native Landscapes, Inc 1,095 Schindler Elevator Corp. 1,088 Lunda Construction 1,076 DAVE'S SPORT SHOP, INC. 1,047 DLT Solutions, LLC 1,046 North Suburban Access Corporation 1,034 City of Mounds View 1,031 Copperhead Innovations LLC 1,030 Kennedy & Graven 1,030 Lillie Suburban Newspapers 1,022 Strategic Insights, Inc 1,013 Centurytel, Inc. 1,000 Deb Cordes 1,000 Joe's Sewer Service 1,000 Matt's Plumbing Solutions 1,000 Meier Regenscheid, Inc. 1,000 Roto-Rooter Services Company 1,000 T-Ray Construction Co 1,000 Total 7,452,957 DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Northeast Youth and Family Services 2018 Contract Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the Shared Service Agreement with Northeast Youth and Family Services for 2018 and authorize the Mayor to execute it. Background NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement (attached) and students and families from Independent School Districts 621, 622, 623, 624, 282 and 832. The City has traditionally supported this organization. Attachment Attachment A: NYFS 2018 Contract CONSENT ITEM –5C MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Extension of Time Savers Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the extension for Recording Secretary services with Time Savers. Background The City of Arden Hills has been utilizing Time Savers for Recording Secretary services for City Council meetings and Planning Commission meetings. This agreement will ensure the continuity of these services. Attachment Attachment A: Extension of Agreement for Recording Secretary Services CONSENT ITEM –5D MEMORANDUM ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31, 2017 By and between TimeSaver Off Site Secretarial, Inc. and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. 1.EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2016 shall be extended under the same terms and conditions to December 31, 2018. 2.TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a.Base Rate of One Hundred Forty-Two and 00/100 dollars ($142.00) for any meeting up to one (1) hour (billable time) plus Thirty-Four and 50/100 dollars ($34.50) for each thirty (30) minutes following the first one (1) hours; or b.Thirty and 50/100 dollars ($30.50) per hour for length of meeting, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one-half (1.5) hour minimum; and Thirteen and 75/100 dollars ($13.75) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of the City of Arden Hills for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January __ , 2018 November 9, 2017 CITY OF ARDEN HILLS By Its_�C �itc-.,._y�A�d=m_in_is�tr_a_to_r ________ _ TIMESAJ5ER ?FF SIT� SECRETARIAL, INC. By�� Carla Wirth Its President & CEO Dave Perrault DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Campbell and Knutson PSA for Legal Services Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the Professional Services Agreement with Campbell and Knutson for legal services. Background The City of Arden Hills previously conducted a Request for Proposal for legal services to represent the City of Arden Hills in civil matters. Following a vetting process, the City Council chose to continue with Campbell Knutson as the City Attorney at the September 25, 2017 Regular City Council Meeting. The attached contract represents the terms that were presented and approved by the City Council. Attachment Attachment A: Letter from Campbell and Knutson Attachment B: PSA for Legal Services CONSENT ITEM –5E MEMORANDUM Dated: 201 -----� Dated: December / J , 2017. 167213v5 CITY OF ARDEN HILLS A Minnesota Municipal Corporation By: _______________ David Grant, Its Mayor And ---------------Jolene Trauba, Its Deputy Clerk CAMPBELL KNUTSON Professional Association 3 DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: $172,020 $829.60/$72,358.69 Total Public Safety Capital Council Should Consider The Council should consider a motion to approve a payment in the amount of $829.60 to the Lake Johanna Fire Department, which is the City’s share of the capital expenditures. Background The City has received one invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2017 (Attachment A). This invoice relates to capital equipment expenditures which were included and approved in the 2017 budget. The total LJFD budgeted cost for this item was $705,000, the Arden Hills share of this item is $172,020. This item is being billed as it is built out. This invoice is for $829.60, the City has spent $72,358.69 year to date. Invoice #614 is for an engine replacement (General Equipment). Attachment Attachment A: Invoice #614 CONSENT ITEM –5F MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2018-005 Reauthorization of Membership in the 4M Fund Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving Resolution 2018-005 reauthorizing the City to participate in the 4M Fund for banking services. Background The City of Arden Hills has been utilizing the 4M Fund for banking services, this resolution continues those services and updates the parties responsible for the administration of the fund. This is a routine item. Attachment Attachment A: Resolution 2018-005 Reauthorizing Membership in the 4M Fund CONSENT ITEM –5G MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-005 RESOLUTION REAUTHORIZING MEMBERSHIP IN THE 4M FUND WHEREAS, Minnesota Statutes (the Joint Powers Act) provides that governmental units may jointly exercise any power common to the contracting parties; and WHEREAS, the Minnesota Municipal Money Market Fund (the 4M Fund) was formed in 1987, pursuant to the Joint Powers Act and in accordance with Minnesota Investment Statutes, by the adoption of a joint powers agreement in the form of a Declaration of Trust; and WHEREAS, the Declaration of Trust, which has been presented to this Council, authorizes municipalities of the State of Minnesota to become Participants of the Fund and make use from time to time including the 4M Liquid Asset Fund, the 4M Plus Fund, the Term Series, the Fixed Rate Programs, and other Fund services offered by the Fund; and WHEREAS, this Council deems it to be in the best interest for the municipality to make use of, from time to time, the approved services provided by the 4M Fund’s service providers including the Investment Advisor (Prudent Man Advisors, Inc.) or Sub-Advisor (RBC Global Asset Management (U.S.) Inc.), the Administrator (PMA Financial Network, Inc.), the Distributor (PMA Securities, Inc.) or the Fixed Rate Program Providers, PMA Financial Network, Inc. and PMA Securities, Inc., and the Custodian, U.S. Bank National Association, (“Service Providers”) and/or their successors. WHEREAS, this Council deems it advisable for this municipality to enter into the Declaration of Trust and become a Participant of the Fund for the purpose of joint investment with other municipalities so as to enhance the investment earnings accruing to each; now, therefore BE IT RESOLVED AS FOLLOWS: Section 1. This municipality shall renew its membership as a Participant of the Fund and adopt and enter into the Declaration of Trust, a copy of which shall be filed in the minutes of this meeting. The appropriate officials are hereby authorized to execute those documents necessary to effectuate entry into the Declaration of Trust and the participation of all Fund programs. Section 2. This municipality is authorized to invest monies from time to time and to withdraw such monies from time to time in accordance with the provisions of the Declaration of Trust. The following officers of the municipality or their successors are designated as “Authorized Officials” with authority to effectuate investments and withdrawals in accordance with the Declaration of Trust: ____________________________________________________________________ Print Name Title Signature _____________________________________________________________________ Print Name Title Signature _____________________________________________________________________ Print Name Title Signature (Additional names may be added on a separate list. The treasurer shall advise the Fund of any changes in Authorized Officials in accordance with Fund procedures.) Section 3. The Trustees of the Fund are designated as having official custody of those monies invested in accordance with the Declaration of Trust. Section 4. That the municipality may open depository and other accounts, enter into wire transfer agreements, safekeeping agreements, third party surety agreements securing deposits, collateral agreements, letters of credit, lockbox agreements, or other applicable or related documents with institutions participating in Fund programs including U.S. Bank National Association, or its successor, or programs of PMA Financial Network, Inc. or PMA Securities, Inc. for the purpose of transaction clearing and safekeeping, or the purchase of certificates of deposit (“CDs”) or other deposit products and that these institutions shall be deemed eligible depositories for the municipality. PMA Financial Network, Inc. and PMA Securities, Inc. and their successors are authorized to act on behalf of this municipality as its agent with respect to such accounts and agreements. Monies of this entity may be deposited in such depositories, from time to time in the discretion of the Authorized Officials, pursuant to the Fund’s Programs available through its Services Providers. NOW THEREFORE, BE IT RESOLVED: that the City Council of Arden Hills adopted this Resolution at a duly convened meeting of the Council held on the 8th day of January, 2018, and that such Resolution is in full force and effect on this date, and that such Resolution has not been modified, amended, or rescinded since its adoption. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8TH DAY OF JANUARY, 2018. ______________________________ DAVID GRANT, MAYOR ATTEST: ___________________________________ JULIE HANSON, CITY CLERK Page 1 of 1 CONSENT ITEM – 5H MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2018-001 Relating to the Organization of the City of Arden Hills Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Approving Resolution 2018-001 Relating to the Organization of the City of Arden Hills. Background Per State law, the organization of the City of Arden Hills is re-established yearly. The City is required to designate official depositories, the official newspaper, statutory authority, and appointments. Discussion At its meeting on December 11, 2017, the City Council approved Resolution 2017-048 appointing City Council liaisons for commissions and committees as well as Mayor Pro Tem for 2018. Resolution 2018-001 requests the appointment of all other required designations relating to Arden Hills’ organization as required by law. Attachments Attachment A: Resolution 2018-001 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-001 Resolution Relating to the Organization of the City of Arden Hills BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows: Section 1. Official Depository. Pursuant to Minnesota Statutes, Chapter 118A.02, Subdivision 1, the City Council designates the following financial institutions as official depositories for municipal funds: a) US Bank b) Affinity Plus Federal Credit Union c) Wells Fargo Bank, N.A. Investment Brokers: a) RBC Wealth Management b) Minnesota Municipal Money Market Fund (4M Liquid Asset and 4M PLUS Funds) c) Wells Fargo Securities, LLC d) Wells Fargo Advisors, LLC e) Morgan Stanley Smith Barney, LLC Section 2. Official Newspaper. Pursuant to Minnesota Statutes, Section 412.831, the City Council designates the following newspaper as official newspaper of the City: a) Shoreview-Arden Hills Bulletin The Mayor and Clerk are authorized and directed to enter into agreements with the official newspapers for the publication of items required by law to be published. Section 3. Mayor Pro-Tem. Approved by Resolution 2017-048 on December 11, 2017. Section 4. Officers: Employees: Appointment. The following persons are appointed to the offices indicated. City Administrator Dave Perrault City Clerk Julie Hanson Director of Finance and Administrative Services/Treasurer Vacant Section 5. Acting Officers; Deputies. The following are appointed to the office indicated. Acting Administrator: Sue Polka Deputy Clerks Jolene Trauba Deputy Treasurer: Dave Perrault Section 6. Liaisons. Approved by Resolution 2017-048 on December 11, 2017. The following are additional liaison designations: Karth Lake Improvement District Staff: Public Works Director Northeast Youth and Family Services Representative: Miriam Ward Staff: City Administrator Cable Commission Representative: Craig Wilson Alternate: Director of Finance and Administrative Services Section 7. Regular Council Meetings. The regular meeting of the City Council of Arden Hills is to be held on the second and fourth Monday of each month at 7:00 p.m. in the City Hall. Section 8. City Attorney. The firm of Campbell Knutson, P.A. is appointed City Attorney with Joel Jamnik as primary City Attorney. Section 9. Financial Consultant. The firm Ehlers & Associates, Inc. is appointed financial consultant. Section 10. Engineer. Sue Polka is appointed as the City Engineer. Section 11. Auditor. The firm Malloy, Montague, Karnowski, Radosevich and Company (MMKR) is appointed City Auditor. Section 12. Insurance Consultant. Bearance Management is appointed insurance consultant with Mark Lenz as principal consultant. Section 13. Emergency Management Director. Lake Johanna Fire Department is appointed Emergency Management Director. Section 14. Police. Ramsey County is appointed as the City police and law enforcement agency. Section 15. Fire. Lake Johanna Fire Department is appointed as the City Fire Safety Officer. Section 16. Fee Schedule. The fee schedule for the year 2018 was adopted as Ordinance number 2017-009. Section 17. Animal Control. Ramsey County is appointed as the City animal control officer. Section 18. Elections. Ramsey County is appointed to administer Elections. Adopted this 8th day of January 2018. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 5I MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2018 City Commissions and Committees Appointments Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Approving Resolution 2018-002 Relating to the Appointments to the Commissions and Committees of the City. Background The following is a list of the Commissioners and Committee members whose terms expired December 31, 2017, and whether or not they are seeking reappointment: Planning Commission Philip Neururer is not seeking reappointment. Economic Development Commission Dan Erickson has requested reappointment and will continue to serve as the Chair. Kyle Lassen is not seeking reappointment. Parks, Trails and Recreation Committee Nancy O’Malley is seeking reappointment. Communications Committee Susan Cathy is not seeking reappointment. For those seeking reappointment, their term will expire December 31, 2020. Attachments Attachment A: Resolution 2018-002 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-002 Resolution Relating to the Appointments to the Commissions and Committees of the City WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues on the Planning Commission; WHEREAS, the City Council annually appoints members to serve in an advisory capacity to the City Council regarding parks, trails and recreation issues on the Parks, Trails, and Recreation Committee; WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding the development and redevelopment in the City of Arden Hills on the Economic Development Commission; WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council regarding City financial planning on the Financial Planning and Analysis Committee; THEREFORE, BE IT RESOLVED The Arden Hills City Council appoints or reappoints the following people to serve on the following Commissions and Committees with three-year terms ending as noted by the name: Economic Development Committee Dan Erickson – December 31, 2020 Parks, Trails, and Recreation Committee: Nancy O’Malley – December 31, 2020 Adopted this 8th day of January 2018. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 2 CONSENT ITEM – 5J MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road E/Pine Tree Drive Improvements – Final Payment #8 Budgeted Amount: Actual Amount: Funding Sources: $1,568,654.75 $1,618,265.47 MSA, Assessments, Ramsey County Council Should Consider Approving Final Payment #8 to Park Construction, Inc. in the amount of $128,043.46 for the County Road E/Pine Tree Drive Improvements Project. Background The City Council awarded the County Road E/Pine Tree Drive Improvements Project to Park Construction, Inc. on February 9, 2015, in the amount of $1,349,913.06. With change orders and quantity adjustments, the final contract amount is $1,618,265.4 Discussion There was additional work performed for payment with this pay estimate in 2015 related to the traffic signal installation, lighting installation, and storm sewer repairs, which totals $45,309.30 (Schedule 2.0, Items 4 through 8 of the Pay Estimate). Of this amount, the City’s share equates to $4,768.36, the remaining amount being the responsibility of Ramsey County. In addition, the final payment reflects the release of the 5% retainage. Final payment #8 is in the amount $128,043.46. The Contractor has provided all necessary closeout documentation. Elfering & Associates has provided a letter (Attachment A) recommending approval of the final payment. Page 2 of 2 Financial Implications With the final payment, the total amount paid to the contractor is $1,618,265.47 which is $49,610.72 over the awarded contract amount and approved by Council through the change order process. Approximately 87% of the construction cost is being funded by Ramsey County through a Cooperative Agreement. The remaining construction cost is being funded by Municipal State Aid funds and assessments to the benefitted properties. Attachments Attachment A: Elfering letter Attachment B: Final Payment Estimate #8 Page 1 of 1 CONSENT ITEM – 5K MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Johanna Marsh Park Design Proposal Budgeted Amount: Requested Amount: Funding Source: $125,000 $28,810 PIR Funds Council Should Consider Approving the scope and fee with WSB in the not-to-exceed amount of $28,810 for the design and construction services for Johanna Marsh Park. Background/Discussion The 2018 Capital Improvement Plan includes $100,000 for resurfacing the tennis court at Johanna Marsh Park. A geotechnical investigation was completed in August of 2016 and it was determined that the court needed to be reconstructed and due to the underlying soils, reconstruction was cost prohibitive. Staff held a neighborhood meeting with the Johanna Marsh residents and presented two playground layouts as well as receiving input on park amenities. The playground concepts were generally well received. On October 23, 2017, the City Council accepted a grant in the amount of $31,786 and authorized the purchase of playground equipment for the park. To date, the equipment has been ordered. WSB had previously prepared three concept sketches for the park based on resident’s comments. Preliminary estimates were completed and the concept that is within a $125,000 budget is shown on Attachment A. It is staff’s recommendation to approve the scope and fee with WSB. A council work session is currently scheduled in February to discuss the park design. It would be beneficial to have WSB present at the work session to provide information on the concepts that have been considered to date. Attachments A – Johanna Marsh Park Concept Sketch B – WSB Scope and Fee JOHANNA MARSH PARK Concept Plan Arden Hills, Minnesota 12/28/17 | 03455-000 SCALE IN FEET 100 K: \ 0 3 4 5 5 - 0 0 0 \ C a d \ E x h i b i t s \ J o h a n n a M a r s h P a r k C o n c e p t s \ 0 3 4 5 5 - 0 0 0 J o h a n n a M a r s h P a r k C o n c e p t 2-5 AGE GROUP SWING 6’ BENCH ON CONCRETE PAD CONCRETE PAD WITH PICNIC TABLES & SMALL SHELTER 5-12 AGE GROUP EXISTING LIFT STATION & PAVED ENTRY RI D G E W O O D D R I V E 100 YR. FLOODPLAIN 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com "G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Johanna Marsh Park Development\Arden Hills - Tennis Court Rehabilitation.docx" January 3rd, 2018 Ms. Sue Polka Public Works Director/City Engineer City of Arden Hills 1245 Highway 96 W Arden Hills, MN 55112 Re: Johanna Marsh Park Development Proposal Dear Ms. Polka: This letter proposal outlines a scope of services and fee for the development of final construction documents for Johanna Marsh Park for the City of Arden Hills (City), including permits, bidding, construction administration and construction staking. PROJECT UNDERSTANDING It is our understanding that this project is to include the development of the new Johanna Marsh Park in Arden Hills per the master plan that was completed by WSB. This shall include the development of final plans/construction documents, permits, bidding, and construction administration services. The park development is to include a new playground, shelter, seating overlook, and pathways with an estimated construction cost of $122,061. The following Scope of Services details the work plan for the project. SCOPE OF SERVICES A. Final Design Construction Documents: WSB shall prepare final design/construction documents for the park development, as approved by the City, to fit within their construction budget to include: 1. Preparation of final construction plans and other drawings as necessary to include any necessary modifications based upon comments from the City review, along with a final revised estimate of probable costs for construction. Final Construction Plans and written technical specifications shall be prepared in sufficient detail to pursue competitive bids for the construction of the improvements. This package will be prepared to include: a. One (1) site package for public bid that will include all earthwork, curbs, pavement, and site amenities, to obtain pricing for the construction of the site work. 2. All of the professional design services required to complete the plans and specifications as required for bidding the improvements for this project, except for hazardous waste engineering, archeological services, architectural services, and geotechnical testing. 3. Meeting with the neighborhood to review the plans. This will include up to two (2) meetings. 4. Meeting with the City to review the Construction Documents plans, specifications and updated cost estimates for construction at the 60% and 90% milestones. 5. Deliverables shall include electronic copies of all construction document plans and specifications. Ms. Sue Polka January 3, 2018 Page 2 G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Johanna Marsh Park Development\Arden Hills - Johanna Marsh Park Development Proposal.docx B. Permits: 1. WSB shall apply for a grading and erosion control permit from the Rice Creek Watershed District (RCWD) on behalf of the City. Tasks associated with this permit will include: a. Generation of cut/fill diagrams based on existing and proposed surfaces. b. Submission of the erosion control plan. c. RCWD Permit submission with one round of permit comment responses. 2. WSB shall provide a Wetland Alteration Rule Permit if required and will include the following tasks: a. Delineation site visit of DNR wetland b. Preparation and submittal of wetland delineation report c. Preparation of no-loss if necessary. 3. Exclusions: It is not anticipated that a NPDES Permit or SWPPP will be required due to the planned improvements and total disturbed area. C. Bidding Services: WSB shall undertake oversight and administration for the project to be publicly bid to include: 1. WSB shall submit the Advertisement for Bids to the local paper and Quest CDN and shall upload all construction bidding documents to Quest for plan distribution. 2. WSB shall respond to contractor questions that arise, provide general correspondence, and prepare all addenda as necessary. 3. WSB shall attend the bid opening, review and tabulate bids received, review contractor references, and recommend qualified contractor. 4. Deliverables shall include all addenda, one tabulation of bids and one Letter of Recommendation of qualified contractor. D. Construction Administration Services: Working collaboratively with City staff, WSB will undertake project administration and observing construction progress and adherence to design intent: This task will include: 1. Administration of contract including application for payment forms, certificate of payment forms, change order forms, substantial completion forms, and final payment forms. 2. Up to five site observation visits from the established duration of the construction project as stated in the specifications to ensure that the design intent of the plans and specifications is being met. Note: WSB shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of Work. 3. Review shop drawings and testing procedures and results provided by the Contractor. Independent laboratory testing is not included. 4. On-going correspondence with staff and contractor for purposes of discussing pertinent issues, concerns and upcoming construction. 5. WSB will attend the following meetings which will be held in Arden Hills: a. One pre-construction meeting with attendees including WSB, the City, General Contractor and their subcontractors, and utility companies. This will allow for clearly Ms. Sue Polka January 3, 2018 Page 3 G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Johanna Marsh Park Development\Arden Hills - Johanna Marsh Park Development Proposal.docx defining the owner’s expectations as to the quality of construction, dealing with problems that may arise, and timeliness. b. Up to four formal site meetings during active construction with the City and Contractor. Site meetings will provide periodic on-site observation of construction progress. This will allow us to: 1. Become generally familiar with and to keep the City informed about the progress and the quality of the portion of the Work completed. 2. Determine, in general, if the work is being performed in a manner indicating that the work, when fully completed, will be in accordance with the Contract Documents. 3. Report to the City known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. 4. One meeting for substantial completion review with Owner and General Contractor. c. Construction meeting minutes will be provided to document progress and document specific construction issues. 6. Exclusions: Full time construction inspections are not included in this scope, but may be included at additional cost if desired by the City. 7. Deliverables: One complete paper and digital set of all project change orders, field orders, observation reports, and all other correspondence produced during construction. E. Construction Staking Services: WSB shall provide construction staking for the proposed improvements to the contractor. Cost for replacement or additional staking shall be the responsibility of the contractor. Construction staking will include: 1. Rough grading 2. Layout stakes for pathways and play container every 25’ and at endpoints of radii 3. Offsets for the corners of the shelter pad 4. Final grades F. Additional Services: Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the current Hourly Rate Schedule. FEES FOR PROFESSIONAL SERVICES It is proposed that this project be billed hourly on a cost not to exceed basis of $28,810 with the breakdown as follows: Task A – Final Design CD’s $10,540 Task B – Permits $6,090 Task C – Bidding Services Task D – Construction Administration $2,100 $5,140 Task E – Construction Staking $4,940 Ms. Sue Polka January 3, 2018 Page 4 G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Johanna Marsh Park Development\Arden Hills - Johanna Marsh Park Development Proposal.docx If you would like us to proceed with the above work, please sign the statement provided at the bottom of this letter and return the executed copy to WSB. If you should have any questions regarding this proposal, please contact me at 763-231-4841. Sincerely, WSB & Associates, Inc. Jason Amberg, RLA Group Manager – Landscape Architecture ACCEPTED BY: City of Arden Hills By: ______________________________ Title: ______________________________ Date: ______________________________ Page 1 of 1 CONSENT ITEM – 5L MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, P.E., Public Works Director/City Engineer SUBJECT: 2018 PMP – Additional Engineering for Indian Oaks Area Drainage Review Budgeted Amount: Actual Amount: Funding Source: $555,000 $32,500 (year to date) 2018 PMP – Surface Water Utility Council Should Consider Authorize WSB to provide additional engineering for the 2018 PMP Improvements relating to the Indian Oaks area drainage in the not-to-exceed amount of $32,500. Background During the design of the 2018 PMP project, it was determined that additional engineering is required to evaluate downstream conditions (on and north of Colleen Avenue) due to current findings regarding the existing storm drain system north of the Indian Oaks pond. A map of the area is attached (Attachment A) Discussion WSB has provided a scope of services (Attachment B) which is broken down into three steps as follows: • Step 1: Feasibility Study and evaluation of downstream flooding potential, $10,500 • Step 2: Coordination with RCWD and MnDOT, $5,500 • Step 3: Final design and permitting, $16,500 If it is determined during the feasibility study (Step 1), that there are no feasible design options, then Steps 2 and 3 will not be necessary. Attachments Attachment A: Location map Attachment B: WSB Scope and Fee W E D G E W O O D C I R I N D I A N O A K S C T C O L L E E N A V E NORMA AVE C O L L E E N A V E R O Y A L H I L L S D R M C C L U G D R SNELLING AVE N A R D E N V I E W D R H I G H W A Y 1 0 S C A L E I N F E E T 0 5 0 1 0 0 N W S B W S B P R O J E C T N O . : 0 1 0 1 1 1 - 0 0 0 S C A L E : P L A N B Y : D E S I G N B Y : C H E C K B Y : I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Susan Polka, PE LIC. NO:DATE:August 4, 2017 - 2018 PAVEMENT MANAGEMENT PROJECT ADDITIONAL DRAINAGE STUDY AREA REVISIONS NO.DATE DESCRIPTION K:\010111-000\Cad\Exhibits\WR\Stormwater Design 2.dwg CITY OF ARDEN HILLS, MINNESOTA 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\010111-000\Admin\Contract\03 Proposal - Additional Scope\010111-000 - Arden Hills PMP additional Scope - Final.docx December 29, 2017 Ms. Susan Polka Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: City of Arden Hills ‐ 2018 Street and Utility Improvement Project (2018 PMP Project) Scope of Services to Provide Additional Engineering for Indian Oaks Area Drainage Review Dear Ms. Polka: As requested, here is our estimated fee for the additional scope to evaluate the downstream hydraulic conditions (on and north of Colleen Avenue) for the Arden Hills 2018 PMP project. This work is necessary in order to evaluate increased peak flow rates leaving the wetland to reduce the flooding risks to the adjacent residents. We have broken down the additional work into a 3‐step process. Steps will occur in sequential order. If it is determined that increasing flow rates will increase downstream flood potential and improvements are not feasible during or after Step 1, a memorandum will be prepared outlining why proposed improvements are not recommended. Design options will be evaluated during step 1. If it is determined that the downstream system has capacity and improvements are feasible then coordination will be necessary with Rice Creek Watershed District (RCWD) to receive conditional approval prior to final design. Step 3 has the option to occur during a separate project at a later time, however necessary improvements may need to be include in the 2018 PMP project to reduce rework, such as an increased culvert under Indian Oaks Court and between the homes north of Indian Oak Court towards Colleen Avenue. The estimated fee for Step 3 assumes that this work will be competed as part of the Arden Hills 2018 PMP project. If the work is completed under a separate project this fee will need to be reevaluated. Step 1: Feasibility Study and Evaluation of downstream flooding potential. Estimated Fee $10,500 Included in Step 1:  Survey of downstream channels, ponding areas, culverts, storm sewer, and low opening/entry elevation of downstream buildings ‐ 16 Hrs  Preliminary Wetland Delineation and Environmental Review ‐ 12 Hrs  Record Drawing and Right of Way Research and Review ‐ 4 Hrs  On‐Site Evaluation ‐ 4 Hrs  Analysis and Modeling of downstream flooding potential including conveyance systems, wetlands, and ponding areas. ‐ 32 Hrs  Evaluation of preliminary design options for proposed improvements (If  Necessary). ‐ 12 Hrs  Engineer’s Opinion of Probable Construction Costs. ‐ 5 Hrs  Recommendation or Feasibility Memorandum Preparation ‐ 12 Hrs Step 2: Coordination with RCWD and MNDOT. Estimated Fee $5,500 Included in Step 2:  Completion of Wetland Delineation and Environmental Review – 15 Hrs  Memorandum Preparation for Agencies ‐ 8 Hrs  Meetings with RCWD ‐ 12 Hrs City of Arden Hills – Indian Oaks Area Drainage Review December 29, 2017 Page 2 K:\010111-000\Admin\Contract\03 Proposal - Additional Scope\010111-000 - Arden Hills PMP additional Scope - Final.docx  Meetings with MNDOT (If proposed improvements increase rates to MNDOT right of way or alterations to MNDOT drainage systems are necessary) ‐ 12 Hrs Step 3: Final Design and Permitting. Estimated Fee $16,500 Included in Step 3:  Detailed Survey of Construction Areas ‐ 16 Hrs  Wetland Permitting ‐ 16 Hrs  Stormwater Permitting ‐ 24 Hrs  MNDOT Permitting (If Necessary) 10 Hrs  Final Design of Proposed Improvements 20 Hrs  Construction Document Preparation and Additions to PMP Plan Set ‐ 50 Hrs  Easement Acquisition Coordination with City (If Necessary) – TBD Total Estimated Fee if all steps are completed: $32,500 Please let me know if you have any questions. Sincerely, WSB & Associates, Inc. Jim Stremel, PE Senior Project Manager City of Arden Hills: _______________________________ Authorized signature _________________________________ Title _________________________________ Date Page 1 of 1 CONSENT ITEM – 5M MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road F Improvements Reschedule Public Hearing/Order Public Hearing Budgeted Amount: Actual Amount: Funding Source: $300,000 $790,037 Assessments, Water Utility Council Should Consider • Canceling the Public Hearing for County Road F that was called for in Resolution 2017- 045 which was adopted on November 27, 2017; and • Adopting Resolution 2018-004 Calling for the Public Hearing for the County Road F Improvement Project to be held on February 12, 2018. Background The Feasibility Report for County Road F was received by the City Council on November 27, 2017 at which time the public hearing for the improvements was scheduled for January 8, 2018. Due to an error in publication for the public hearing, staff is requesting that the public hearing scheduled for January 8, 2018 be cancelled. Resolution 2018-004 (Attachment A) calls for the public hearing to be held on February 12, 2018. Staff would recommend adoption of the resolution in order to have this project proceed to a public hearing. The public hearing notice will be published in the Bulletin on January 24 and 31, 2018. The affected property owners will be re-noticed per Minnesota Statute 429. Attachments Attachment A: Resolution 2018-004 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-004 A RESOLUTION CALLING FOR A PUBLIC HEARING ON IMPROVEMENTS FOR THE COUNTY ROAD F RECONSTRUCTION PROJECT WHEREAS, a report has been prepared by the City Engineer with reference to the improvement of County Road F between Hamline Avenue and Lexington Avenue and this report was received by the Council on November 27, 2017; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,329,617.99. 2. A public hearing shall be held on such proposed improvement on the 12th day of February, 2018, in the Council Chambers of the City Hall at 7:00 p.m. and the City Administrator shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8th DAY OF JANUARY, 2018. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 5N MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Agency Agreement for Federal Participation in Construction with MnDOT Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Adopting Resolution 2018-003 to Approve Agency Agreement with the Minnesota Department of Transportation for Federal Participation in Construction. Background At the December 13, 2010 Council Meeting, the Council passed Resolution 2010-076 approving the Agency Agreement for the Delegated Contract Process for federal funding. It allows MnDOT to act as the City’s agent in acceptance of federal funding. The agreement has been updated to add details which are required under federal law and to reflect the new MnDOT agreement format. The agreement is required due to the funding that the City will receive for the replacement of the Old Snelling Avenue bridge. Discussion MnDOT has provided entering into this contract with MnDOT allows a faster response on certain interactions between the City of Arden Hills and MnDOT. Staff recommends the City Council adopt Resolution 2018-003 Approving the Agency Agreement with the Minnesota Department of Transportation. Attachments Attachment A: Agency Agreement for Federal Participation in Construction Attachment B: Resolution 2018-003 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-003 RESOLUTION APPROVING AN AGENCY AGREEMENT AUTHORIZING THE DELEGATED CONTRACT PROCESS FOR FEDERAL AID PROJECTS WHEREAS, the Old Snelling bridge replacement project will be funded in part by Federal Funds through the Minnesota Department of Transportation; and NOW THEREFORE, BE IT RESOLVED: That pursuant to Minnesota Statutes Section 161.36, the Commissioner of Transportation be appointed as Agent of the City of Arden Hills to accept as its agent, federal aid funds which may be made available for eligible transportation related projects; and NOW THEREFORE, BE IT FURTHER RESOLVED: The Mayor and the City Administrator are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agreement No. 1029916”, a copy of which said agreement was before the City Council and which is made a part hereof by reference. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8TH DAY OF JANUARY, 2018. _______________________________ DAVID GRANT, MAYOR ATTEST: ___________________________________ JULIE HANSON, CITY CLERK Page 1 of 1 CONSENT ITEM – 5O MEMORANDUM DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Ramsey Conservation District Shared Service Agreement Budgeted Amount: Actual Amount: Funding Source: *Note: This is a pass-through cost Council Should Consider Approving the Shared Service Agreement with Ramsey Conservation District for 2018 and authorize the Mayor to execute the Agreement. Background/Discussion Since 2009, Ramsey Conservation District has been assisting the City with inspections required by the City’s Grading and Erosion Control Permits under Chapter 15, Erosion and Sediment Control Ordinance. The service provided by Ramsey Conservation District has been working very well. Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey Conservation District to continue this service through 2017. The only change to the Agreement from 2017 is the hourly rate, which has increased from $70/hour to $72/hour. Staff is recommending approval of the Shared Service Agreement for 2018. Attachments Attachment A: Shared Services Agreement with Ramsey Conservation District SHARED SERVICE AGREEMENT CITY OF ARDEN HILLS RAMSEY CONSERVATION DISTRICT 1.0 Agreement. This Shared Service Agreement (“Agreement”) is entered into by and between the City of Arden Hills, a Minnesota Statutory City (“City”); and Ramsey Conservation District, a political subdivision in the State of Minnesota (“District”). 2.0 Authorization. This Agreement is authorized pursuant to the provisions of Minnesota Statutes §412, Minnesota Statutes §103(C), and Minnesota Statutes §471.59. 3.0 Purpose. The City is requesting the District to provide personnel to perform erosion and sediment control permit inspections, reporting and enforcement services, as defined herein. 4.0 Terms. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A. City Responsibility. The City will: 1. Accept, process, and maintain records in connection with Grading and Erosion Control Permit (“GEC Permit”) applications. 2. Collect and account for GEC Permit fees and escrows. 3. The completed GEC Permit application shall include the following information: a. Name, address and phone number of permittee. b. Description and expected duration of project. c. Any special considerations identified by the City. 4. Issue GEC Permit upon receipt of a positive recommendation from the District. GEC Permits shall be issued subject to compliance with approved Plans and Specifications and other conditions of approval recommended by the District or the City. 5. Authorize District to issue stop work orders where appropriate. 6. Compensate the District for services rendered at the District’s hourly rate (currently $72 per hour), including services rendered by staff in connection with any litigation arising out of the issuance of a Stop 2 Work Order at the direction of the City pursuant to the terms of this Agreement. The City acknowledges that the District’s hourly rate is adjusted annually. 7. The District shall receive mileage reimbursement at the current IRS rate. B. District Responsibilities. The District will: 1. Provide inspections by qualified staff. Unless otherwise requested by the City, inspections shall be conducted during regular business hours, 8:00 AM – 4:30 PM, Monday to Friday, excluding State holidays. 2. Provide the following regular inspections for the sites identified by the City: a. Initial Best Management Practice inspection prior to site disturbance, as scheduled by the City. b. Weekly inspections during the period of site disturbance. c. Routine inspections after a 0.5-inch rainfall event. d. Re-inspection to verify that corrections have been made, as required by the City. 3. Provide the City with a copy of the inspection report within seventy- two (72) hours of the inspection. If a re-inspection identifies that corrections have not been made and enforcement action is needed, the District shall notify the City as soon as possible of the violation but, in all cases, within twenty-four (24) hours of the re-inspection. 4. Issue stop work orders, as directed by the City, in those cases where GEC Permittees have not complied with the erosion and sediment control regulations and/or with the conditions attached to the GEC Permit. 5. Invoice the City for services rendered on a quarterly basis. 5.0 Indemnification. The City shall indemnify, defend and hold harmless the District for any damages to third parties arising out of services provided by the District pursuant to the terms of this Agreement provided, however, that the City’s maximum liability shall be as stated in Minnesota Statutes §466. 3 6.0 Amendment. This Agreement may not be amended without the written consent of each of the parties. 7.0 Termination. This Agreement shall be binding upon the parties from its effective date until December 31, 2018 provided that either party may terminate this Agreement upon sixty (60) days written notice to the other party. 8.0 Effective Date. This Agreement shall become effective upon the execution by each of the parties. IN WITNESS WHEREOF, the City and the District have caused this Agreement to be executed as of the date and year first above written. CITY OF ARDEN HILLS, a Minnesota statutory city David Grant, MAYOR RAMSEY CONSERVATION DISTRICT, a political subdivision By: Printed Name: Title: ______ Arden Hills\Forms\Shared Service Agr.v11.doc DATE: January 8, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Option to Close Contract Negotiations Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should decide whether or not they would like to close a portion of the January 16, 2018 work session to discuss the upcoming union contract. Background The City Council pulled the union contract from the December 11, 2017 Regular City Council meeting for further discussion. The discussion may be closed if the majority of the Council votes in favor of closing the negotiations. Regardless if the meeting is closed or open, the audio will need to be posted per our City Attorney. Attachments N/A UNFINISHED BUSINESS –9A MEMORANDUM