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HomeMy WebLinkAbout01-08-18-R 'It - "ENIILLS Approved: January 22, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 8,2018 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung and Steve Scott Absent: Councilmember Fran Holmes (excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue Polka; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested item 5K be pulled from the Consent Calendar to be discussed as Item 6A. Mayor Grant requested Item 9A under Unfinished Business be placed on the Consent Calendar. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 Snelling Avenue North, congratulated new City Administrator Perrault on his new position with the City. He stated he was pleased to see this position had been filled internally. He explained he appreciated the strong financial background City Administrator Perrault had and believed this would greatly benefit the community. He questioned why the City has a contract with Mr. Joynes in an amount not to exceed $20,000. He encouraged the Council to terminate this contract and suggested these funds be used to rebuild Old Snelling Avenue, or for some other City project. ARDEN HILLS CITY COUNCIL—JANUARY 8, 2018 2 Mayor Grant explained Mr. Joynes would be helping the City with several projects that have yet to be completed, which was the reason a limited task specific contract was offered. 3. STAFF COMMENTS A. Rice Creek Commons(TCAAP) and Joint Development Authority(JDA)Update City Administrator Perrault provided an update on TCAAP stating the JDA has not meet since December 11. He noted the City was awaiting the results of the optimization study, which would be completed during the first quarter of 2018. He noted the deadline for the MDA between the County and Alatus was March 8, 2018. Mayor Grant commented about the County Road I/County Road H roundabout ribbon cutting ceremony held on site on December 18, 2017. 4. APPROVAL OF MINUTES A. November 27, 2017, Special City Council Work Session B. November 27, 2017, Regular City Council C. December 11, 2017, Regular City Council MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the November 27, 2017, Special City Council Work Session meeting minutes, November 27, 2017, Regular City Council meeting minutes; and December 11, 2017 Regular City Council meeting minutes as presented. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Review 2017 Vendors Paid List C. Motion to Approve Northeast Youth and Family Services 2018 Contract D. Motion to Approve Addendum to Recording Secretary Services Agreement — TimeSavers E. Motion to Approve Professional Services Agreement for Legal Services — Campbell Knutson F. Motion to Approve Lake Johanna Fire Department Capital Expense G. Motion to Approve Resolution 2018-005 Reauthorizing Membership in the 4M Fund H. Motion to Approve Resolution 2018-001 — Relating to the 2018 Organization of the City of Arden Hills 1. Motion to Approve Resolution 2018-002 — Relating to the Appointments to the Commissions and Committees of the City J. Motion to Approve Final Payment No. 8 — Park Construction — County Road E/Pine Tree Drive Improvement Project ARDEN HILLS CITY COUNCIL—JANUARY 8, 2018 3 L. Motion to Approve Proposal for Additional Engineering Services — Indian Oaks Area Drainage Review,—WSB & Associates (2018 PMP) M. Motion Cancel January 8, 2018 Public Hearing and Call for Public Hearing on February 12, 2018, 2018—County Road F Improvements N. Motion to Approve Agency Agreement for Federal Participation in Construction with MnDOT O. Motion to Approve Ramsey Conservation District Shared Service Agreement P. Motion to Close Contract Negotiations Relating to Union No. 49 Labor Agreement MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS A. Motion to Approve Development Proposal — Design and Construction Services—WSB and Associates (Johanna Marsh Park) Public Works Director/City Engineer Polka stated the 2018 Capital Improvement Plan includes $100,000 for resurfacing the tennis court at Johanna Marsh Park. A geotechnical investigation was completed in August 2016 and it was determined that the court needed to be reconstructed and due to the underlying soils, reconstruction was cost prohibitive. Staff held a neighborhood meeting with the Johanna Marsh residents and presented two playground layouts as well as receiving input on park amenities. The playground concepts were generally well received. On October 23, 2017, the City Council accepted a grant in the amount of$31,786 and authorized the purchase of playground equipment for the park. To date,the equipment has been ordered. Public Works Director/City Engineer Polka reported WSB has previously prepared three concept sketches for the park based on residents' comments. Preliminary estimates were completed and the concept that is within a $125,000 budget was discussed. It is staffs recommendation to approve the scope and fee with WSB. A Council work session is currently scheduled in March to discuss the park design. It would be beneficial to have WSB present at the work session to provide information on the concepts that have been considered to date. Councilmember Holden questioned why Ms. Polka could not complete the park design work for the City. Public Works Director/City Engineer Polka explained this project was a bit more complicated due to the wetlands and flood plain boundaries. She indicated she would also need assistance with the overlook area. Councilmember Holden commented the neighbors were very interested in this park having an overlook area. She questioned what the cost for this amenity would be. Public Works Director/City Engineer Polka estimated the cost to be $20,000 to $25,000. ARDEN HILLS CITY COUNCIL—JANUARY 8, 2018 4 Councilmember Holden supported the City spending an additional $25,000 for this amenity for this neighborhood park and recommended the plans for Johanna Marsh Park be amended as such. Mayor Grant supported the observation area going forward as an option for the park and recommended the overlook not exceed $25,000. Councilmember Holden stated another option would be to eliminate the park shelter in order to construct an observation area as this was being requested by the neighbors. Mayor Grant anticipated the residents would want benches in the center of the park for parents watching their children on the playground. Councilmember McClung stated what was being proposed was okay, but he did not want to have the hands of the Council tied to any specific plan. He wanted to wait and see what additional feedback would be received. Councilmember Scott indicated he supported the option of an observation overlook area. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to Approve the scope and fee with WSB in the not-to-exceed amount of$33,000 for the design and construction services for Johanna Marsh Park. Councilmember McClung asked what would happen in March if the neighborhood did not support the proposed observation overlook area. Public Works Director/City Engineer Polka reported she would work with the neighborhood groups between now and March to gain feedback on the overlook area. Councilmember Holden commented that this was not a negotiation process with the neighborhood. She explained that the City took feedback from the neighbors and would now be designing a City park based on this feedback, but in the end, this was a City park that had to be paid for and maintained by the City. Councilmember Scott encouraged City staff to incorporate both the playground and the overlook into the park in order to meet the needs of both groups. Councilmember Holden requested further information on why the City was spending money on design services with WSB. Public Works Director/City Engineer Polka explained WSB would be completing a survey for the wetlands, would have to comply with all ADA requirements to ensure the playground was accessible, in addition the soil conditions would be addressed. The motion carried 3-1 (McClung opposed). 7. PUBLIC HEARINGS ARDEN HILLS CITY COUNCIL—JANUARY 8, 2018 5 None. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS A. Option to Close Contract Negotiations Relating to Union No. 49 Labor Agreement This item was approved on the Consent Calendar. 10. COUNCIL COMMENTS Councilmember Scott stated he attended the Bethel Trail Neighborhood Meeting in December. He reported there was a good turnout at this meeting. Councilmember Scott noted he attended the Breakfast with Santa held in December sponsored by the City. Councilmember Scott congratulated City Administrator Perrault on his new position. Councilmember Holden requested the information from the Sheriff's Department within the Administrative Report include only Arden Hills. Councilmember Holden asked when the Council would be reviewing the utility rate study. City Administrator Perrault stated this would be addressed by the Council at their Tuesday, January 16 work session. Councilmember Holden requested staff provide the Council with an update on upcoming agenda and work session items. Mayor Grant congratulated City Administrator Perrault on his new position and Director Polka on becoming an Arden Hills employee. ADJOURN MOTION: Councilmember Scott moved and Councilmember Holden seconded a motion to adiourn. The motion carried unanimously (4-0). Mayor Grant a joumed the Regular City Council Meeting at 7:4 m. Jule Hanson David Grant Ci y Clerk Mayor