HomeMy WebLinkAbout02-12-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council ’s
attention any items not currently on the agenda. In addressing the Council, please
state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to
address the Council, we ask that individuals limit their comments to three (3) minutes.
Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
PUBLIC PRESENTATIONS
Mayoral Proclamations In Recognition Of Susan Cathey And Mary Nosek,
Communications Committee Members
Mayor Grant
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
APPROVAL OF MINUTES
January 16, 2018 City Council Work Session
01 -16 -18 -WS.PDF
January 16, 2018 City Council Work Session (Closed Session)
01 -16 -18 -CWS.PDF
January 22, 2018 City Council Regular
01 -22 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Dave Perrault, City Administrator
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Approve Hiring And Termination Policy
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Lake Johanna Fire Department Capital Expenditures
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Professional Services Agreement With WSB And Associates
For Engineering And Other Support Services
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -010 Accepting A Joint Powers Agreement
With Ramsey County GIS Users Group
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Ramsey County Cooperative Agreement –County Rd F
Roadway Improvements
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Findings Of Fact And Decision Regarding Application For Site
Plan Review At 1504 Edgewater Avenue In Planning Case 17 -028
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Rice Creek Watershed District Maintenance Agreement For
Stormwater Management Facilities –3930 And 3928 Northwoods Drive
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -012 Approving Purchase Of Recycling Carts
And Replacement Parts From Cascade Engineering
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2018 -013 Approving LG230 Application To Conduct
Off-Site Gambling For Merrick, Inc. At Flaherty ’s
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
County Rd F Improvements
l Resolution 2018 -011 Ordering the Improvements and Approving Plans
and Specifications Prepared by Ramsey County Pursuant to the
Cooperative Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -014 Approving Plans And Specifications And Authorizing Ad For
Bids –2018 Old Snelling Trail And Watermain Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Communications Coordinator Temporary Hour Increase
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
February 12, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSMayoral Proclamations In Recognition Of Susan Cathey And Mary Nosek, Communications Committee MembersMayor Grant MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDF
APPROVAL OF MINUTES
January 16, 2018 City Council Work Session
01 -16 -18 -WS.PDF
January 16, 2018 City Council Work Session (Closed Session)
01 -16 -18 -CWS.PDF
January 22, 2018 City Council Regular
01 -22 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Dave Perrault, City Administrator
Ashley Bertrand, Accounting Analyst
MEMO.PDF
Motion To Approve Hiring And Termination Policy
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Lake Johanna Fire Department Capital Expenditures
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Professional Services Agreement With WSB And Associates
For Engineering And Other Support Services
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -010 Accepting A Joint Powers Agreement
With Ramsey County GIS Users Group
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Ramsey County Cooperative Agreement –County Rd F
Roadway Improvements
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Findings Of Fact And Decision Regarding Application For Site
Plan Review At 1504 Edgewater Avenue In Planning Case 17 -028
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Rice Creek Watershed District Maintenance Agreement For
Stormwater Management Facilities –3930 And 3928 Northwoods Drive
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -012 Approving Purchase Of Recycling Carts
And Replacement Parts From Cascade Engineering
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2018 -013 Approving LG230 Application To Conduct
Off-Site Gambling For Merrick, Inc. At Flaherty ’s
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
County Rd F Improvements
l Resolution 2018 -011 Ordering the Improvements and Approving Plans
and Specifications Prepared by Ramsey County Pursuant to the
Cooperative Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -014 Approving Plans And Specifications And Authorizing Ad For
Bids –2018 Old Snelling Trail And Watermain Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Communications Coordinator Temporary Hour Increase
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaFebruary 12, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSMayoral Proclamations In Recognition Of Susan Cathey And Mary Nosek, Communications Committee MembersMayor Grant MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESJanuary 16, 2018 City Council Work Session01-16 -18 -WS.PDFJanuary 16, 2018 City Council Work Session (Closed Session)01 -16 -18 -CWS.PDFJanuary 22, 2018 City Council Regular01-22 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Hiring And Termination PolicyDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Lake Johanna Fire Department Capital Expenditures Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Professional Services Agreement With WSB And Associates
For Engineering And Other Support Services
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -010 Accepting A Joint Powers Agreement
With Ramsey County GIS Users Group
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Ramsey County Cooperative Agreement –County Rd F
Roadway Improvements
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Findings Of Fact And Decision Regarding Application For Site
Plan Review At 1504 Edgewater Avenue In Planning Case 17 -028
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Rice Creek Watershed District Maintenance Agreement For
Stormwater Management Facilities –3930 And 3928 Northwoods Drive
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -012 Approving Purchase Of Recycling Carts
And Replacement Parts From Cascade Engineering
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2018 -013 Approving LG230 Application To Conduct
Off-Site Gambling For Merrick, Inc. At Flaherty ’s
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
County Rd F Improvements
l Resolution 2018 -011 Ordering the Improvements and Approving Plans
and Specifications Prepared by Ramsey County Pursuant to the
Cooperative Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -014 Approving Plans And Specifications And Authorizing Ad For
Bids –2018 Old Snelling Trail And Watermain Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Communications Coordinator Temporary Hour Increase
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaFebruary 12, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSMayoral Proclamations In Recognition Of Susan Cathey And Mary Nosek, Communications Committee MembersMayor Grant MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESJanuary 16, 2018 City Council Work Session01-16 -18 -WS.PDFJanuary 16, 2018 City Council Work Session (Closed Session)01 -16 -18 -CWS.PDFJanuary 22, 2018 City Council Regular01-22 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Hiring And Termination PolicyDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Lake Johanna Fire Department Capital Expenditures Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Professional Services Agreement With WSB And Associates For Engineering And Other Support ServicesDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -010 Accepting A Joint Powers Agreement With Ramsey County GIS Users Group Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Ramsey County Cooperative Agreement –County Rd F Roadway ImprovementsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Findings Of Fact And Decision Regarding Application For Site Plan Review At 1504 Edgewater Avenue In Planning Case 17 -028Matthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Rice Creek Watershed District Maintenance Agreement For Stormwater Management Facilities –3930 And 3928 Northwoods DriveMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -012 Approving Purchase Of Recycling Carts And Replacement Parts From Cascade Engineering
Matthew Bachler, City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2018 -013 Approving LG230 Application To Conduct
Off-Site Gambling For Merrick, Inc. At Flaherty ’s
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
County Rd F Improvements
l Resolution 2018 -011 Ordering the Improvements and Approving Plans
and Specifications Prepared by Ramsey County Pursuant to the
Cooperative Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -014 Approving Plans And Specifications And Authorizing Ad For
Bids –2018 Old Snelling Trail And Watermain Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Communications Coordinator Temporary Hour Increase
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaFebruary 12, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.
Documents:
6.J.
Documents:
7.
8.
8.A.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.PUBLIC PRESENTATIONSMayoral Proclamations In Recognition Of Susan Cathey And Mary Nosek, Communications Committee MembersMayor Grant MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESJanuary 16, 2018 City Council Work Session01-16 -18 -WS.PDFJanuary 16, 2018 City Council Work Session (Closed Session)01 -16 -18 -CWS.PDFJanuary 22, 2018 City Council Regular01-22 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Approve Hiring And Termination PolicyDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Lake Johanna Fire Department Capital Expenditures Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Professional Services Agreement With WSB And Associates For Engineering And Other Support ServicesDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -010 Accepting A Joint Powers Agreement With Ramsey County GIS Users Group Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Ramsey County Cooperative Agreement –County Rd F Roadway ImprovementsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Findings Of Fact And Decision Regarding Application For Site Plan Review At 1504 Edgewater Avenue In Planning Case 17 -028Matthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Rice Creek Watershed District Maintenance Agreement For Stormwater Management Facilities –3930 And 3928 Northwoods DriveMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -012 Approving Purchase Of Recycling Carts And Replacement Parts From Cascade EngineeringMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2018 -013 Approving LG230 Application To Conduct Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSCounty Rd F ImprovementslResolution 2018 -011 Ordering the Improvements and Approving Plans and Specifications Prepared by Ramsey County Pursuant to the Cooperative Agreement Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFNEW BUSINESSResolution 2018 -014 Approving Plans And Specifications And Authorizing Ad For Bids –2018 Old Snelling Trail And Watermain ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDF
Communications Coordinator Temporary Hour Increase
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaFebruary 12, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:7.8.8.A.Documents:9.9.A.Documents:
9.B.
Documents:
10.
11.
Page 1 of 1
PUBLIC PRESENTATION – 3A
MEMORANDUM
DATE: February 12, 2018
TO: City Councilmembers
Dave Perrault, City Administrator
FROM: Mayor Grant
SUBJECT: Mayoral Proclamations in Recognition of Mary Nosek and Susan Cathey,
Communications Committee members
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Proclamations for Mary Nosek and Susan Cathey, Communications Committee.
Background/ Discussion
Mary Nosek and Susan Cathey have served on the Communications Committee for several years
~ writing, editing, and producing the City’s newsletter, Arden Hills Notes. We would like to
thank and recognize them for their commitment to providing the community of Arden Hills with
a quality product and wish them the very best in their future endeavors.
Attachments
Attachment A: Proclamation for Mary Nosek
Attachment B: Proclamation for Susan Cathey
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: February 12, 2018
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JANUARY 16, 2018
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault, City Attorney Joel Jamnik, Public Works
Director/City Engineer Sue Polka, City Planner Matthew Bachler, Communications
Coordinator Dawn Skelly, Deputy Clerk Jolene Trauba, State Representative Randy
Jessup, Ehlers Senior Municipal Advisor Stacy Kvilvang, Ehlers Senior Financial
Specialist Jeanne Vogt, WSB & Associates Engineer Andy Brotzler, and WSB &
Associates Project Manager Steve Foss
Mayor Grant requested Item 1J be discussed after Item 1A.
1. AGENDA ITEMS
A. Update on Legislative Initiatives
Mayor Grant welcomed Representative Randy Jessup to the meeting.
Representative Jessup discussed the recent court ruling that the State would be shut down if no
budget was reached. He would like to have a stop-gap provision that State government core
functions would continue in the case of a budget disagreement between the Legislature and the
Governor.
Representative Jessup stated that he is working on some pieces of legislation regarding sexual
exploitation education for young students. He is also working on an initiative that would stop
land from being taken from homeowners in mobile home parks. He said there are some funds
available for park residents that form associations and need money to make improvements to the
parks.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 16, 2018 2
Councilmember Dave McClung mentioned that the Governor released his bonding proposal
focusing on statewide infrastructure projects but the public safety emergency operations center
that was slated to go on the TCAAP property was not listed. He also noted the Governor
proposed money for the Metropolitan Council to continue Inflow and Infrastructure (I&I) grants to
cities. Councilmember McClung asked that Representative Jessup strongly support that program.
Mayor Grant asked what types of funding Representative Jessup would favor.
Representative Jessup responded that bonding will most likely be a part of the budgeting process
but right now the forecast is good and there may not be much budget work to be done.
Councilmember Holden wanted to revisit the I&I and the possibility of the formula being
changed to penalize cities that have been working on the I&I.
Representative Jessup concurred that cities that have been proactive should not be penalized.
Mayor Grant requested that Representative Jessup come back to a regular Council meeting to
give a recap of the upcoming legislative session.
B. Utility Rate Study
Ehlers Senior Municipal Advisor Stacy Kvilvang shared a Powerpoint presentation
highlighting the utility rate study that was conducted by Ehlers to assess the health of the City’s
utility funds. The main findings were: the water fund had a sufficient cash balance; the sewer
fund has an insufficient cash balance and will need increases; the storm water fund is sufficient;
the City should eliminate the undeveloped surface water management fee, and could eliminate the
standby fee and incorporate it into a flat fee meter charge. None of these findings will create a
significant impact to users.
Councilmember Holden asked for an explanation of the difference between the charges of meter
and standby.
Ms. Kvilvang stated that meter is the actual water meter charge, standby is an additional fee that
is charged for water hydrant replacement, fire protection etc.
Ms. Kvilvang clarified that the rates they are proposing for 2018 also includes the debt service.
Ehlers Senior Financial Specialist Jeanne Vogt explained the options they are presenting are all
revenue neutral. So when the meter charge is lowered slightly the consumption charges go up
slightly to generate a sufficient amount of revenue, but only as much as customers need to be
charged to balance the funds.
Mayor Grant felt that eliminating the miscellaneous charges by bundling them will make the bill
easier for the customers to read and understand.
Ms. Kvilvang mentioned that the rates should be looked at annually.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 16, 2018 3
Ms. Vogt suggested that bonding be done every other year to keep bond issuance costs at a
minimum, as opposed to issuing debt every year and having those costs every year.
It was determined that the Council would like to have a Special Work Session to discuss capital
improvement projects as they relate to the rate study and possible rate increases.
C. City Attorney Attendance at Council Meetings
City Administrator Dave Perrault requested direction from the Council as to how many Council
meetings they would like the City Attorney to attend.
Mayor Grant said he felt the first regular meeting of the month usually didn’t have items that the
attorney would be needed for, but the second regular meeting of the month often contains items
that are Planning related and he would like to see the attorney at those meetings.
Councilmember McClung agreed that development and planning issues are more often at the
second meeting of the month and the attorney may need to be consulted during those meetings.
City Attorney Joel Jamnik suggested that he would plan to attend the second regular meeting of
the month, unless there are no Planning items and will not be at the first meeting of the month
unless staff identifies an item needing him to be there. He also said going forward they can add a
line to the memos stating he has reviewed that item.
D. WSB Contract - Engineering
City Administrator Perrault stated the Professional Services Agreement with WSB had an
amendment and Council had pulled the item from a previous meeting for further discussion. The
amendment was to have WSB provide engineering support for up to 80 hours per month as
opposed to 20 hours a week.
WSB & Associates Engineer Andy Brotzler noted there are two different items in the packet;
one is a standard Professional Service Agreement with WSB that has no contractual obligation for
any specific projects. The second contract is for the services Kelsey Gelhar would provide as
graduate engineer at 80 hours per month for the next twelve months.
Mayor Grant said that there should be a policy established as to when they go out for bid on
projects. He didn’t see any concerns with the Professional Service Agreement. He would also
like to see what Ms. Gelhar is working on put into the Admin Update.
E. Fee Based System (Fire, Police, Ambulance)
City Attorney Jamnik said the state statues allow fees for services however those fees are hard to
establish and collect. Any shift in a fee based system brings up questions of formulas, how to pay
for fixed rates, how to deal with special charges. Fixed fee are generally viewed as a policy
incentive to eliminate the number of false alarms with regard to the fire and police departments.
Mayor Grant felt adding a fee to police or fire calls may stop someone from making the call to
911.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 16, 2018 4
Councilmember Fran Holmes said it appears charging a particular heavily using facility a fee for
services is not an option.
City Attorney Jamnik said the City would run a risk to try to set up fees to individual
businesses. But excessive alarm fees are acceptable.
F. Personnel Discussion – Finance Director
City Administrator Perrault stated that the City currently has the following openings: Finance
and Administrative Services Director, Community Development Director, and Public Works
Working Foreman. Following discussions with the Personnel Committee, the most immediate
need is for a Finance Director. He requested the Council approve posting for the Finance Director
position and explained changes to the job description.
Mayor Grant said the Personnel Committee found that going outside for contract services wasn’t
cost effective.
City Administrator Perrault noted that it is currently hard to find a Finance Director in the
current climate and that could affect the timing of the position being filled. There are other cities
that have recently recruited for similar positions and so he will reach out to them for possible
candidates.
Councilmember Holmes asked who would handle Human Resources functions with it being
taken out of the position description.
City Administrator Perrault said responsibility would fall to the City Administrator, and some
clerical responsibilities were added to the City Clerk position. Larger items like union
negotiations and insurance discussions would fall to the City Administrator.
Mayor Grant directed staff to move forward with Finance Director posting.
G. Restructuring Departments
City Administrator Perrault said the intent of the restructuring is to move the administration
duties back into the Administration Department. Human Resources duties would be retained by
the City Administrator but day to day paperwork would go to the City Clerk as approved by the
Council in December. The Administration Department personnel would report to the City
Administrator as their department head, including but not limited to City Clerk, Deputy Clerk,
Communications Coordinator and front desk staff. The Director of Finance would maintain the
payroll portion of Human Resources.
There was no discussion.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 16, 2018 5
H. Hiring and Termination Authority
City Administrator Perrault said the intent of the policy is to delegate the hiring, discipline, and
termination authority to the City Administrator for hourly employees that are non-supervisory and
budgeted for, including seasonal employees, with the City Council approving the actions on
consent. The Personnel Committee would be kept up to date with any issues. Salaried positions
would fall to City Council for direction and final approval. The Personnel Committee was
supportive of the policy and the City Attorney reviewed it as well.
Councilmember Holmes expressed concern that the policy doesn’t say the City Administrator
will check with City Council to see if they would like to fill the position.
City Attorney Jamnik said the policy can be modified to say that the Council should be notified
of someone’s resignation or termination so if they have an issue with filling the position they can
talk to the Personnel Committee or the City Administrator.
Councilmember McClung stated that he is comfortable with the policy as long as they are
informed of someone’s resignation or termination.
Councilmember Holmes mentioned that the Council used to approve advertising for a position
and wondered why that couldn’t continue to happen.
City Attorney Jamnik said most cities the separation from employment is notified to the
Council, which is an indicator that there is an opening in a budgeted position, and that would
build in the opportunity for communication and dialog.
City Administrator Perrault clarified that the Council is asking for the only change from
current practice is that seasonal employees won’t need to go to Council for approval but
everything else needs to be authorized by Council prior to posting.
Mayor Grant asked staff to make the changes to the policy and put it on the consent agenda at
the next Council meeting.
I. Highway 96/Lexington Avenue Gateway Sign
City Planner Matthew Bachler stated that the 2018 budget includes $80,000 for a gateway sign
and the Council discussed the location of Highway 96 and Lexington Avenue. Staff has been
working on a conceptual plan for the sign. Taken into consideration were travel speed, size,
setbacks, viewing orientation and constructability. The cost estimate for the conceptual sign is
approximately $193,000. Factoring in contingencies and construction administration it comes to
approximately $261,000. WSB provided a more detailed breakdown of the costs and potential
cost savings.
Councilmember Holden wondered if there was any money in the Foundation that could be
applied toward the sign.
Mayor Grant said there is no money in the Foundation tagged specifically for gateway signs.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 16, 2018 6
Councilmember Holden said she was concerned about the garden in front of the sign and the
ability to maintain it. She wondered if it would be better to have grass instead of the plants.
WSB & Associates Project Manager Steve Foss said the materials in the drawing are hardy and
native but there could be a cost savings with a reduction in plantings and maintenance by
narrowing or isolating the planting bed.
City Planner Bachler noted that the irrigation system is an add-on item not included in the base
cost.
Councilmember McClung said as the City logo is a tree, he’d like to see trees behind the sign
and lose the shrubs and perennials, which would also lower the need for irrigation.
City Planner Bachler pointed out two potential cost reduction items; swapping out the stone
veneer with a simulated stone patterned concrete and reducing the size of the sign to 22 feet. He
noted that reducing the size of the sign also limits visibility.
Councilmember Holden said she thinks it important that we have the sign because businesses
have been wanting signs for years. She wondered if tree donations could come from the Friends of
the Ramsey County Parks.
Mayor Grant suggested money in lieu of trees, and asked if there would be any other unbudgeted
sources.
Councilmember Holmes wondered if the EDA Revolving Load Funds could be used.
City Planner Bachler said those funds have not been allocated yet.
Mayor Grant directed staff to come back to a future work session with funding options for the
amount above the budgeted $80,000, and to not cheapen the sign down.
J. Communications Work Plan
(Discussed after Item 1A)
Communications Coordinator Dawn Skelly noted the three communications priorities the
Council had decided on at the November 27 work session: the Admin Update, City Newsletter
and Website redesign. The Admin Update has already seen some changes and will continue to be
sent weekly. The Arden Hills Notes newsletter has been moved in house and staff recommended
the Communications Committee serve in an advisory capacity as needed. Clean up will continue
on the City website, while features and brand elements will be worked on with Civic Plus. The
new site launch is scheduled for August 2019.
Councilmember Holden wondered how much time the Arden Hills notes is taking the
Communications Coordinator to compile and felt we should note in the newsletter that it is being
put together by staff and not local volunteers. She also requested a short resident guide with
common regulations be given to new residents.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 16, 2018 7
Mayor Grant felt the resident guide was important but doesn’t need to be lengthy. He requested
that resident meetings be included in the Admin Update so Council members can attend if they
wish.
K. Local Union No. 49 Labor Agreement (closed per M.S. 13D.03, Subd. 1(b) and
179A.01 to 179A.25)
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to end the
open session and begin the closed session at 7:30 p.m. The motion carried unanimously (5-
0).
Open Work Session resumed at 8:10 p.m.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Steve Scott commented that he went out on a snowplow with one of the Public
Works employees and had and enjoyable and informative experience.
City Administrator Perrault noted he may be on vacation March 26-30.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 8:14 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy Clerk Mayor
Approved: February 12, 2018
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION (CLOSED)
JANUARY 16, 2018
7:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council
Work Session (closed session) at 7:30 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung, Fran
Holmes, and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director Sue Polka; and City
Attorney Joel Jamnik
1. AGENDA ITEMS
A. Local Union No. 49 Labor Agreement (closed per M.S. 13D.03, Subd 1(b) and 179A.01 to
179A.25)
Mayor Grant opened the closed portion of the work session, and a discussion ensued regarding
negotiations of the Local Union No. 49 Labor Agreement.
ADJOURN
Mayor Grant adjourned the closed portion of the City Council Work Session at 8:10 p.m.
__________________________ __________________________
Dave Perrault David Grant
City Administrator Mayor
Approved: February 12, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JANUARY 22, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung and
Steve Scott
Absent: Councilmember Brenda Holden (excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; City Planner Matthew Bachler; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update to the Council noting TCAAP did not make the
short list for the Amazon proposal. He explained the Optimization Study was being reviewed by
the Army. He noted the County and Alatus continue to meet bi-weekly to discuss the Master
Development Agreement and reported the MDA deadline remains March 8. He explained the
JDA would be meeting once per month, on the first Monday of the month, or on an ad hoc basis
during 2018.
ARDEN HILLS CITY COUNCIL – JANUARY 22, 2018 2
4. APPROVAL OF MINUTES
A. January 8, 2018, Regular City Council
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the January 8, 2018, Regular City Council meeting minutes
as presented. The motion carried unanimously (4-0).
5. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Adopt Resolution 2017-006 Approving City Administrator PERA
Exclusion
C. Motion to Approve Civil Defense Siren Equipment Purchase
D. Motion to Adopt Resolution 2018-007 and 2018-008 – Parking Restrictions – Old
Highway 10 and County Road E2
E. Motion to Approve Advertising for Finance Director Position
F. Motion to Approve Advertising for Public Works Maintenance Worker
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (4-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. Planning Case 17-028 – Site Plan Review – 1504 Edgewater Avenue
City Planner Bachler stated the applicant has requested a Site Plan Review in order to keep an
existing 64 square foot accessory storage shed recently installed at 1504 Edgewater Avenue. The
City does not require property owners to obtain a permit for accessory structures less than 120
square feet in size and no permit was issued for the shed. The shed is located in front of the
single-family dwelling on the property between Edgewater Avenue and the home. The Zoning
Code prohibits the placement of accessory structures on non-lakeshore lots between a public street
and a dwelling, but allows for property owners to apply for a Site Plan Review for a deviation
from this requirement when exceptional and unusual circumstances exist on the property. The
shed is setback approximately 42 feet from the front property line along Edgewater Avenue and
55 feet from the secondary front property line on Ridgewood Road.
ARDEN HILLS CITY COUNCIL – JANUARY 22, 2018 3
City Planner Bachler explained the shed is currently used to store a riding lawnmower, snow
blower, and other yard tools. The applicant has noted that the one-stall garage does not provide
adequate space to store this equipment and that the shed was placed in the front yard due to a
steep slope along the eastern and southern sides of the property that presents safety concerns for
using a riding lawnmower.
City Planner Bachler reviewed the Plan Evaluation and noted the Planning Commission offered
the following Findings of Fact:
1. The property at 1504 Edgewater Avenue is located in the R-1 Single Family Residential
Zoning District.
2. The lot is 20,473 square feet in size with approximate dimensions of 102 feet in width by
200 feet in depth.
3. The property currently consists of a single-family dwelling with an attached garage and
two accessory structures.
4. The property owner recently installed a new accessory storage shed in the front yard of the
property measuring 64 square feet in size with dimensions of 8 feet by 8 feet.
5. The accessory storage shed is setback approximately 42 feet from the font property line
along Edgewater Avenue and approximately 55 feet from the secondary front property line
along Ridgewood Road.
6. Section 1325.01, Subd. 3 of the Zoning Code states that accessory structures shall not be
located nearer the front lot line than the front yard setback line for the principal structure
to which it is accessory.
7. Section 1325.01, Subd. 7 of the Zoning Code allows the City Council to approve a
deviation from the accessory structure location requirement when exceptional and unusual
circumstances exist on the property through the Site Plan Review process.
8. The existing conditions on the property meet the minimum lot coverage requirements for
properties located in the R-1 Zoning District.
9. The accessory storage shed does not exceed the height limit of 15 feet for accessory
structures.
10. Detached accessory structures up to 728 square feet are permitted structures in the R-1
Zoning District.
11. Properties used primarily for residential uses are permitted up to two accessory structures.
There is one additional shed located on the property for a total of two accessory structures.
12. The accessory storage shed is located outside of the 100-year flood plain, wetlands, and
easements.
13. The lot provides adequate space and reasonable slopes and features to allow the accessory
storage shed to be located in the rear yard of the property to comply with the Zoning Code
location requirements.
14. The existing conditions of the property are not exceptional or unique and do not justify a
deviation in the Zoning Code location requirements for accessory structures.
City Planner Bachler reported the Planning Commission discussed the request and determined
that there was adequate space and reasonable slopes to place the shed in the rear yard of the
property and to comply with the Zoning Code location and setback requirements for accessory
structures. The Planning Commission voted to recommend denial (5-0) of Planning Case 17-028
ARDEN HILLS CITY COUNCIL – JANUARY 22, 2018 4
for a Site Plan Review at 1504 Edgewater Avenue, based on the findings of fact in the January 22,
2018, Report to the City Council.
Mayor Grant requested staff speak to the feedback received from the neighborhood.
City Planner Bachler discussed the feedback he has received from five property owners noting
all have expressed concern with the shed placement. He stated he did receive one phone call in
support of the request.
Mayor Grant stated the Planning Commission voted 5-0 recommending denial of the request.
City Planner Bachler reported this was the case.
Councilmember Scott stated he attended the Planning Commission meeting and drove by the
property in question. He indicated he would have to concur with the Planning Commission on
this matter and would be voting to deny the request.
Mayor Grant commented on the slope of the backyard and explained while it would require a
bobcat he anticipated the shed could be moved to the rear yard. He also concurred with the
Planning Commission’s recommendation for denial.
Councilmember McClung stated he agreed with the Planning Commission’s recommendation
for denial as well.
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to deny Planning Case 17-028 for a Site Plan Review at 1504
Edgewater Avenue based on the findings of fact in the January 22, 2018,
Report to the City Council, and to direct City staff and attorney to prepare
formal findings for review and approval by the City Council at its next
regular meeting. The motion carried (4-0).
9. UNFINISHED BUSINESS
A. Resolution 2018-009 – Approving Final Layout for the US 10 Improvements –
Municipal Consent
Public Works Director/City Engineer Polka stated on August 24, 2017, staff received a layout
for Highway Improvements for State Project 6205-39 US 10, I35W to CR 96. The project
includes widening US 10, providing a slip ramp from the US 10 service road to Highway 96,
providing both right in and right out access from the service road to US 10, and construction of
20-foot high noise walls.
Public Works Director/City Engineer Polka explained MnDOT is requesting City approval
(municipal consent) for the project under Minnesota Statutes 161.162 through 161.167. The City
has certain responsibilities with regard to municipal consent of the project, the first of which is
scheduling a public hearing. On September 11, 2017, the City Council adopted Resolution 2017-
028 ordering a public hearing to be held on October 23, 2017. The City Council held the Public
ARDEN HILLS CITY COUNCIL – JANUARY 22, 2018 5
Hearing after a presentation by MnDOT staff and received the following comments from the
public:
• Council should consider the whole corridor and how it is affected.
• Traffic from Highway 10/ Highway 96 is exiting onto Snelling Avenue at high speeds.
More noise abatement should be considered along Highway 96.
Public Works Director/City Engineer Polka reported MnDOT gathered additional noise
readings along Lakeshore Place and Old Highway 10 in the vicinity of US 10/Highway 96. The
readings did not show significant increases in volumes from the original study. Staff also
submitted a letter to MnDOT with additional concerns regarding the height of the noise wall,
impacts to the Big Ten Tavern, service road entrance design, existing water main and snow
plowing concerns.
Public Works Director/City Engineer Polka stated since the Public Hearing, MnDOT has
received input from affected property owners and completed the voting for the noise wall. A
majority of voting points received were in favor of construction of both of the noise walls (north
of the access to the service road and south of the access onto US 10); therefore, the walls are
proposed with the US 10 project. The layout has also been revised due to input from the Big 10
Tavern owner. A right turn from the service road to US 10 has been added. The noise wall has
also been modified to provide for the access which then allows a view of the Big 10 Tavern from
US 10.
Public Works Director/City Engineer Polka stated staff had a meeting with MnDOT on January
18 to discuss the potential noise wall/watermain conflict. She discussed the depth of the
watermain in conjunction with the roadway and stated staff did not recommend the City Council
support the Final Layout of the US 10 Improvements. She explained the watermain would have to
be located at least 10 feet horizontally from the proposed noise wall and be placed at least 7½ feet
in depth and should be at MnDOT’s cost.
Councilmember Holmes asked when the right-out from the Big 10 Tavern was added by
MnDOT.
Public Works Director/City Engineer Polka stated this was a very recent addition. She noted
she received a revised layout around January 8. She believed these changes were brought about
after a meeting was held between the Big 10 Tavern owner, his attorneys, and MnDOT in
December. She provided further comment on how the service road would be striped for one-way
traffic.
Councilmember Holmes commented the Council has not had an opportunity to discuss the one-
way proposed traffic flow for this roadway. She did not believe this was appropriate and that
traffic should remain two-way.
Public Works Director/City Engineer Polka explained the Council could add a condition,
requiring traffic along this service road to be two-way. She discussed MnDOT’s reasoning behind
the one-way proposal, which had to do with snow plowing.
ARDEN HILLS CITY COUNCIL – JANUARY 22, 2018 6
Mayor Grant stated he was in favor of staff’s recommendations regarding the watermain. He
noted many standards recommend watermains be at least 8 feet in depth. He explained this would
be a 12-inch line that would feed TCAAP and the City did not want this line freezing or breaking.
He stated he was uncertain who would have proposed putting a trunk line so close to the surface
but indicated this would not work in Minnesota. He asked the City Attorney if placing conditions
on the municipal consent approval would hold.
City Attorney Jamnik explained the staff recommended Resolution supports disapproval unless
changes are made. He anticipated the City would receive a letter from MnDOT after receiving a
denial for the Final Layout.
Mayor Grant asked if the City Council should recommend the watermain be 7½ or 8 feet in
depth.
Public Works Director/City Engineer Polka stated the current line was 8 feet in depth.
Mayor Grant supported the Council recommending the watermain be at least 8 feet in depth. He
questioned if the Big 10 Tavern supported the proposed changes to the roadway layout.
Public Works Director/City Engineer Polka explained she met with Mr. Walsh and he was
supportive of the changes.
Councilmember McClung stated he had no problem disapproving the final design plans given
the fact the watermain placement was not done correctly. He reiterated that this was a crucial line
that would feed TCAAP.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution 2018-009 Disapproving the Final Layout for the
US 10 Improvements stating the watermain would have to be located at least
10 feet horizontally from the proposed noise wall and be placed at least 8 feet
in depth all at MnDOT’s cost.
Mayor Grant recommended another condition be added to ensure the service road would be
striped as a two-way ro adway. The Council supported this amendment.
Mayor Grant asked if the City Council’s concerns regarding the noise study south of Highway 96
on US Highway 10 should be addressed at this time.
City Attorney Jamnik recommended the Council address this issue with MnDOT at another time
as it was a separate matter.
Mayor Grant questioned if semis and firetrucks would be able to use the right-in, right-out at the
Big 10 Tavern.
Public Works Director/City Engineer Polka reported MnDOT had designed the right-in, right-
out to allow firetrucks and semis to be able to maneuver through this intersection.
ARDEN HILLS CITY COUNCIL – JANUARY 22, 2018 7
Councilmember Holmes stated she was approached by a concerned resident about the
importance of the service road remaining two way.
The amended motion carried (4-0).
10. COUNCIL COMMENTS
Councilmember Scott thanked Public Works for working diligently to keep the City’s streets
clean and free of snow. He stated last Friday he and the Mayor attended a luncheon where two
City employees were recognized for reaching milestone years of service to Arden Hills.
Councilmember Scott also indicated he would be attending a League of Minnesota Cities
Conference on Friday and Saturday.
Councilmember McClung questioned when the City sent the plows out to clean up after snow
events.
Public Works Director/City Engineer Polka stated plows are typically sent out after two inches
of snow accumulation. She noted plows were sent out today at 12:00 p.m. and were on the streets
until 5:30 p.m. She reported the plows would return to the streets around midnight to complete
their work.
Mayor Grant commented on the employee luncheon that was held last Friday and thanked all
City employees for the great work they do on behalf of the City.
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (4-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:36 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Page 1 of 1
CONSENT ITEM 6A
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Ashley Bertrand, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options
A.Approve Claims and Payroll
Or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #2 ...................................................................................... $ 88,662.38
Total Payroll $ 88,662.38
Accounts Payable Claims Through 02/02/2018
Paid Claims (Check No 47257-Check No 47316) $ 322,001.25
Paid Claims (Check No 47317) $ 288,258.95
Total Accounts Payable $ 610,260.20
Total Claims $ 698,922.58
CITY OF ARDEN HILLS
PAYROLL # 2
CHECKS DATED:01/26/18
Biweekly:01/06/18 -01/19/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,967.86 EFT
SIT 2,763.37 EFT
FICA Oasdi 4,645.77 EFT
FICA Medicare 1,086.49 EFT
TOTAL TAXES 15,463.49
Health Premium 1,938.16 A/P Check*
Dental Premium 232.40 A/P Check*
FSA Health Care Reimb.0.00 A/P Check*
FSA Dependent Care Reimb.416.66 A/P Check*
TOTAL FLEXIBLE SPENDING 2,587.22
HSA Health Saving 272.92
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2%364.78 EFT
Health Care Savings Plan-4%483.62 EFT
TOTAL HEALTH SAVINGS 1,121.32
PERA 3,662.07 EFT
ICMA 707.74 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 464.00 EFT
TOTAL RETIREMENT 5,371.41
IUOE 49 Dues (Union)120.75 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 75.00 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 64.56 EFT
TOTAL VOLUNTARY 303.82
Total Employee Deductions 24,847.26
Net Payroll 0.00
Direct Deposit 53,509.39 EFT
Gross Payroll Tie-Out 78,356.65
STD/LTD Gross - Up
Plus City Paid Benefit 10,305.73
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 88,662.38
FICA TIE-OUT
Gross Payroll 78,356.65
Less Total FSA 2,587.22
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 75,769.43
FICA Oasdi @ 6.20%4,645.77
FICA Medicare @ 1.45%1,086.49
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
4,573.47
348.00
0.00
0.00
4,225.47
5,732.26
CITY BENEFIT
4,645.77
1,086.49
Accounts Payable
User:
Printed:
ashley.bertrand
2/6/2018 11:16 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0189 Gopher State One-Call, Inc.01/18/2018ACH
7120170 Dec 17 Locates Dec 17 Locates 22.05
7120170 Dec 17 Locates Dec 17 Locates 22.05
7120170 Dec 17 Locates Dec 17 Locates 22.05
66.15Total for this ACH Check for Vendor 0189:
0192 Grainger, Inc 01/18/2018ACH
9649981488 PW Expenses PW Expenses 178.60
178.60Total for this ACH Check for Vendor 0192:
0225 Lillie Suburban Newspapers 01/18/2018ACH
12282017-LSN Dec 17 Publications Dec 17 Publications 32.63
12282017-LSN Dec 17 Publications Dec 17 Publications 83.38
12282017-LSN Dec 17 Publications Dec 17 Publications 188.50
304.51Total for this ACH Check for Vendor 0225:
0285 Xcel Energy 01/18/2018ACH
574652992 Nov/Dec 17 Expenses Nov/Dec 17 Expenses 907.62
574652992 Nov/Dec 17 Expenses Nov/Dec 17 Expenses 1,448.89
574652992 Nov/Dec 17 Expenses Nov/Dec 17 Expenses 1,467.83
574652992 Nov/Dec 17 Expenses Nov/Dec 17 Expenses 140.48
574652992 Nov/Dec 17 Expenses Nov/Dec 17 Expenses 1,507.08
5,471.90Total for this ACH Check for Vendor 0285:
0292 Oxygen Service Company, Inc.01/18/2018ACH
03392802 Dec 17 Rental Dec 17 Rental 21.08
21.08Total for this ACH Check for Vendor 0292:
0298 Pitney Bowes-Meter Service 01/18/2018ACH
3101879482-18 Jan 18 Lease Jan 18 Lease 413.78
413.78Total for this ACH Check for Vendor 0298:
0549 Able Hose & Rubber 01/18/2018ACH
206247-001 PW Supplies PW Supplies 261.68
261.68Total for this ACH Check for Vendor 0549:
0761 Electric Pump, Inc 01/18/2018ACH
0061871-IN Lift Station Expenses Lift Station Expenses 4,373.28
4,373.28Total for this ACH Check for Vendor 0761:
5587 CES Imaging 01/18/2018ACH
INV079681 Dec 17 Rental Dec 17 Rental 66.00
Page 1AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
66.00Total for this ACH Check for Vendor 5587:
7501 Kelly & Lemmons, P.A.01/18/2018ACH
48435 Dec 17 Prosecution Dec 17 Prosecution 2,537.08
2,537.08Total for this ACH Check for Vendor 7501:
8032 Pace Analytical Field Svc 01/18/2018ACH
12171352 Dec 17 Drinking Water Dec 17 Drinking Water 713.25
713.25Total for this ACH Check for Vendor 8032:
0298 Pitney Bowes-Meter Service 01/18/2018ACH
3101879482 10/30-12/31 Lease 10/30-12/31 Lease 827.56
827.56Total for this ACH Check for Vendor 0298:
0453 Continental Research Corp.01/18/2018ACH
1311603 PW Expenses PW Expenses 260.00
260.00Total for this ACH Check for Vendor 0453:
JOHC Johnson Controls 01/18/2018ACH
1-60022612965 2018 Service Contract 2018 Service Contract 4,815.00
1-60022709653 2018 Fire Alarm Inspection 2018 Fire Alarm Inspection 1,740.00
6,555.00Total for this ACH Check for Vendor JOHC:
5593 American Legal Publishing Corp.01/18/201847257
0119953 MN Code of Ordinances MN Code of Ordinances 36.00
36.00Total for Check Number 47257:
1897 Bjorklund Compensation Consulting, LLC 01/18/201847258
00003830 Compensation Consulting Compensation Consulting 300.00
300.00Total for Check Number 47258:
8225 Byron Electric 01/18/201847259
2017-01405 ROW 2017-01405 Refund ROW 2017-01405 Refund 1,000.00
1,000.00Total for Check Number 47259:
0898 CCP Industries, Inc.01/18/201847260
IN02013433 PW Expenses PW Expenses 263.81
263.81Total for Check Number 47260:
1372 Hillcrest Animal Hospital 01/18/201847261
11116-122017 Dec 17 Animal Control Services Dec 17 Animal Control Services 28.00
28.00Total for Check Number 47261:
0257 Minnesota Dept. of Health 01/18/201847262
11152017-MDH Q4 17 Water Supply Q4 17 Water Supply 4,188.00
4,188.00Total for Check Number 47262:
0155 Office of MN IT Services 01/18/201847263
W17110625 Nov 17 Phone Services Nov 17 Phone Services 777.12
Page 2AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
777.12Total for Check Number 47263:
3071 Peoples Electric Company 01/18/201847264
306081.00 Water Expenses Water Expenses 980.57
306139.00 Water Expenses Water Expenses 239.85
1,220.42Total for Check Number 47264:
0811 Ramsey County 01/18/201847265
FLEET-000354 Nov 17 Fuel Expense Nov 17 Fuel Expense 2,146.67
PRRRV-000740 Truth & Taxation Truth & Taxation 631.10
2,777.77Total for Check Number 47265:
0282 Republic Services #899 01/18/201847266
0899-003153120 Dec 17 Recycling Dec 17 Recycling -533.51
0899-003153120 Dec 17 Recycling Dec 17 Recycling 7,643.88
7,110.37Total for Check Number 47266:
0327 Staples Business Advantage 01/18/201847267
3361909397 Office Supplies Office Supplies 139.97
3362513488 Office Supplies Office Supplies 284.99
3362513489 Office Supplies Office Supplies 31.31
3363128876 Office Supplies Office Supplies 60.46
3363128877 Office Supplies Office Supplies 59.99
3363858437 Office Supplies Office Supplies 111.08
687.80Total for Check Number 47267:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 01/18/201847268
01.15.2018-IUOE Feb 18 Premium Feb 18 Premium 1,325.00
01152018-IUOE Feb 18 Premium Feb 18 Premium 8,190.00
9,515.00Total for Check Number 47268:
STII Strategic Insights, Inc 01/18/201847269
18Plan-It-005 2018 License Renewal 2018 License Renewal 1,050.00
1,050.00Total for Check Number 47269:
51,004.16Total for 1/18/2018:
0319 City of Roseville 01/26/2018ACH
0224015 Dec 17 IT Expense Dec 17 IT Expense 4,092.92
0224050 Dec 17 Phone Expense Dec 17 Phone Expense 420.42
0224092 Water Booster Station Water Booster Station 69,114.05
73,627.39Total for this ACH Check for Vendor 0319:
0750 Verizon Wireless 01/26/2018ACH
9799444631-17 Dec 17 Expenses 52.52
9799672333-17 Dec 17 Expenses Dec 17 Expenses 507.26
559.78Total for this ACH Check for Vendor 0750:
0922 North Suburban Access Corporation 01/26/2018ACH
17-173 Dec 17 Expenses Dec 17 Expenses 257.40
17-177 Q4 17 Web Streaming Q4 17 Web Streaming 723.37
Page 3AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
980.77Total for this ACH Check for Vendor 0922:
1252 Campbell Knutson - Attorneys at Law 01/26/2018ACH
3231G-1217 Dec 17 Legal Expenses Dec 17 Legal Expenses 900.00
3231G-1217 Dec 17 Legal Expenses Dec 17 Legal Expenses 75.00
3231G-1217 Dec 17 Legal Expenses Dec 17 Legal Expenses 105.59
3231G-1217 Dec 17 Legal Expenses Dec 17 Legal Expenses 5,377.20
6,457.79Total for this ACH Check for Vendor 1252:
5173 Badger Meter, Inc.01/26/2018ACH
80016982 Q4 17 Backhaul Charges Q4 17 Backhaul Charges 162.00
162.00Total for this ACH Check for Vendor 5173:
6515 Ward, Rob 01/26/2018ACH
01112018-RW2 Dec 17 Expense Report Dec 17 Expense Report 15.80
15.80Total for this ACH Check for Vendor 6515:
7508 Med Compass 01/26/2018ACH
32507 Annual Hearing Tests Annual Hearing Tests 213.00
213.00Total for this ACH Check for Vendor 7508:
0189 Gopher State One-Call, Inc.01/26/2018ACH
8000170 2018 Facility Operator Fee 2018 Facility Operator Fee 50.00
50.00Total for this ACH Check for Vendor 0189:
0320 Health Partners 01/26/2018ACH
78445675 Jan/Feb 18 Premiums Jan/Feb 18 Premiums 937.54
78445675 Jan/Feb 18 Premiums Jan/Feb 18 Premiums 21,614.19
22,551.73Total for this ACH Check for Vendor 0320:
0382 ICMA Retirement Trust - 106944 01/26/2018ACH
PR Batch 00200.01.2018 ICMA Employer Percent 401PR Batch 00200.01.2018 ICMA Employer Percent 401 348.00
PR Batch 00200.01.2018 ICMA Employee Percent 401PR Batch 00200.01.2018 ICMA Employee Percent 401 301.60
649.60Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 01/26/2018ACH
PR Batch 00200.01.2018 ICMA Employee PercentPR Batch 00200.01.2018 ICMA Employee Percent 381.14
PR Batch 00200.01.2018 ICMA Employee DeductionPR Batch 00200.01.2018 ICMA Employee Deduction 25.00
406.14Total for this ACH Check for Vendor 0387:
0750 Verizon Wireless 01/26/2018ACH
9799444631 Jan 18 Expenses Jan 18 Expenses 52.53
9799672333 Jan 18 Expenses Jan 18 Expenses 507.26
559.79Total for this ACH Check for Vendor 0750:
2112 Parker, Ashley 01/26/2018ACH
01192018-AP Jan 18 Expense Report Jan 18 Expense Report 6.87
01192018-AP Jan 18 Expense Report Jan 18 Expense Report 15.00
21.87Total for this ACH Check for Vendor 2112:
6515 Ward, Rob 01/26/2018ACH
01112018-RW Jan 18 Expense Report Jan 18 Expense Report 19.62
Page 4AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
19.62Total for this ACH Check for Vendor 6515:
CANON Canon Financial Services 01/26/2018ACH
18168217 Feb 18 Rental Feb 18 Rental 214.42
18168217 Feb 18 Rental Feb 18 Rental 1,215.08
1,429.50Total for this ACH Check for Vendor CANON:
ESRI ESRI 01/26/2018ACH
93399495 2018 Expenses 2018 Expenses 3,720.00
3,720.00Total for this ACH Check for Vendor ESRI:
3972 Belair Excavating 01/26/201847270
2016-01247 GE 2016-01247 Escrow Release GE 2016-01247 Escrow Release 3,212.32
3,212.32Total for Check Number 47270:
9632 Duke's Root Control, Inc 01/26/201847271
13541 Sewer Root Control Sewer Root Control 22,790.22
22,790.22Total for Check Number 47271:
5711 Frost Inc.01/26/201847272
3602 Equipment Repair Equipment Repair 420.00
420.00Total for Check Number 47272:
1208 Premium Waters, Inc 01/26/201847273
613317-12-17 Dec 17 City Hall Expenses Dec 17 City Hall Expenses 100.23
100.23Total for Check Number 47273:
3100 Provident Life and Accident Ins Co 01/26/201847274
9672443-1217 Dec 17 Premiums Dec 17 Premiums 85.10
85.10Total for Check Number 47274:
0811 Ramsey County 01/26/201847275
EMCOM-006599 Dec 17 Fleet Support Fee Dec 17 Fleet Support Fee 24.96
EMCOM-006633 Dec 17 911 Dispatch Services Dec 17 Fleet Support Fee 4,790.65
EMCOM-006648 Dec 17 CAD Services Dec 17 CAD Services 945.34
5,760.95Total for Check Number 47275:
1019 Santanni Custom Homes 01/26/201847276
2016-01231 GE 2016-01231 Escrow Release GE 2016-01231 Escrow Release 3,274.80
3,274.80Total for Check Number 47276:
3099 Tri-State Bobcat, Inc.-Little Canada 01/26/201847277
A38524 PW Equipment Repairs PW Equipment Repairs 2,926.00
2,926.00Total for Check Number 47277:
3698 Shaila Cunningham 01/26/201847278
01222018-SC Adult Yoga Class Adult Yoga Class 287.10
287.10Total for Check Number 47278:
DEED Dept of Employment & Econ Dev 01/26/201847279
01232018-DEED MIF Revolving Loan Fund-20%MIF Revolving Loan Fund-20% 34,207.99
Page 5AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
34,207.99Total for Check Number 47279:
FREKP Joe Freking 01/26/201847280
01222018-JF Yoga Class Cancellation Yoga Class Cancellation 99.00
99.00Total for Check Number 47280:
0390 INT'L Union Operating Engineers-Union Dues01/26/201847281
01042018-INT Jan 18 Dues Jan 18 Dues 251.40
251.40Total for Check Number 47281:
0222 League of Minnesota Cities 01/26/201847282
01242018-LMC 2018 Directory of MN Officials 2018 Directory of MN Officials 116.40
116.40Total for Check Number 47282:
ASSM Metro Cities 01/26/201847283
4-2018 2018 Dues 2018 Dues 4,099.00
4,099.00Total for Check Number 47283:
2732 Minnesota Wisconsin Playground 01/26/201847284
2018011 Johanna Marsh Playground Parts Johanna Marsh Playground Parts 6,379.23
6,379.23Total for Check Number 47284:
6748 Reliance Standard 01/26/201847285
GL154938-0218 Feb 18 Expenses Feb 18 Expenses 1,422.39
1,422.39Total for Check Number 47285:
6225 Sand Creek Group LTD 01/26/201847286
95754 Employee EAP Expense Employee EAP Expense 31.50
31.50Total for Check Number 47286:
1474 Smallman, Connie 01/26/201847287
01222018-CS Yoga Class Cancellation Yoga Class Cancellation 99.00
99.00Total for Check Number 47287:
0925 T-Mobile 01/26/201847288
01222018-TMobil Jan 18 Expenses Jan 18 Expenses 28.70
28.70Total for Check Number 47288:
197,016.11Total for 1/26/2018:
0285 Xcel Energy 02/01/2018ACH
577181211-2017 Dec 17 Expenses Dec 17 Expenses 1,370.73
1,370.73Total for this ACH Check for Vendor 0285:
0381 ICMA Retirement Corporation 02/01/2018ACH
03312017-ICMA Q1 17 Plan Fee Q1 17 Plan Fee 250.00
250.00Total for this ACH Check for Vendor 0381:
0478 Truck Utilities Mfg. Company 02/01/2018ACH
0317850-2 PW Expenses PW Expenses -330.00
Page 6AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0318931 PW Expenses PW Expenses 88.79
0319649 PW Expenses PW Expenses 4,400.00
4,158.79Total for this ACH Check for Vendor 0478:
0922 North Suburban Access Corporation 02/01/2018ACH
17-192 Ribbon Cutting Ceremony Ribbon Cutting Ceremony 75.00
75.00Total for this ACH Check for Vendor 0922:
1115 WSB & Associates, Inc.02/01/2018ACH
3455-00014 Nov 17 Expenses-Engr Nov 17 Expenses 2,425.00
3455-00014 Nov 17 Expenses-P&Z Nov 17 Expenses 4,528.25
3455-00014 Nov 17 Expenses PC 17-027 Nov 17 Expenses 154.00
3455-00015 December 2017 Expenses December 2017 Expenses 3,686.00
3455-00015 December 2017 Expenses December 2017 Expenses 1,478.00
3455-00015 December 2017 Expenses December 2017 Expenses 663.00
3455-15010 Nov 17 Expenses-P&Z Nov 17 Expenses 192.00
3455-20010 Dec 17 Expenses-P&Z Nov 17 Expenses 728.00
3455-2009 Nov 17 Expenses-SWM Nov 17 Expenses 190.00
3455-2009 Nov 17 Expenses-Sewer Nov 17 Expenses 190.00
3455-2009 Nov 17 Expenses-P&Z Nov 17 Expenses 3,217.00
3455-2009 Nov 17 Expenses-P&Z Nov 17 Expenses 61.00
R010661-0003 Nov 17 Expenses-EDA Nov 17 Expenses 1,977.00
R010931-0002 Nov 17 Expenses-Cty Rd F Nov 17 Expenses 3,462.00
R010931-0003 Dec 17 Expenses-Cty Rd F Nov 17 Expenses 1,208.50
24,159.75Total for this ACH Check for Vendor 1115:
0192 Grainger, Inc 02/01/2018ACH
9659470182 PW Expenses PW Expenses 8.00
9661511452 PW Expenses PW Expenses 25.79
9662777276 PW Expenses PW Expenses 142.68
9663139773 PW Expenses PW Expenses 18.20
9663155258 PW Expenses PW Expenses 357.50
9664641736 PW Expenses PW Expenses 125.49
677.66Total for this ACH Check for Vendor 0192:
0285 Xcel Energy 02/01/2018ACH
577094740 Jan 18 Expenses Jan 18 Expenses 33.32
577181211 Jan 18 Expenses 1,370.74
1,404.06Total for this ACH Check for Vendor 0285:
0339 Ferguson Waterworks 2516 02/01/2018ACH
0272894 Water Expenses Water Expenses 297.02
297.02Total for this ACH Check for Vendor 0339:
0381 ICMA Retirement Corporation 02/01/2018ACH
40979 Q1 18 Plan Fee Q1 18 Plan Fee 250.00
250.00Total for this ACH Check for Vendor 0381:
0940 Zee Medical Services 02/01/2018ACH
54059134 First Aid Supplies First Aid Supplies 86.30
54059134 First Aid Supplies First Aid Supplies 44.25
130.55Total for this ACH Check for Vendor 0940:
1110 Pitney Bowes 02/01/2018ACH
Page 7AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
01232018-PB Jan 18 Postage Jan 18 Postage 1,000.00
1,000.00Total for this ACH Check for Vendor 1110:
1330 MN CLN SERVICES LLC 02/01/2018ACH
0218NN01 Jan 18 Cleaning Jan 18 Cleaning 1,478.75
1,478.75Total for this ACH Check for Vendor 1330:
1363 Water Conservation Service, Inc.02/01/2018ACH
8261 Jan 18 Leak Locates Jan 18 Leak Locates 275.35
275.35Total for this ACH Check for Vendor 1363:
1408 Supply Solutions 02/01/2018ACH
16924 City Hall Supplies City Hall Supplies 150.64
150.64Total for this ACH Check for Vendor 1408:
1785 EcoEnvelopes 02/01/2018ACH
1643 Jan 18 UB Processing Jan 18 UB Processing 306.24
1643 Jan 18 UB Processing Jan 18 UB Processing 306.24
1643 Jan 18 UB Processing Jan 18 UB Processing 306.24
918.72Total for this ACH Check for Vendor 1785:
5596 Jamar Company 02/01/2018ACH
498462 Water Expenses Water Expenses 33.00
33.00Total for this ACH Check for Vendor 5596:
6077 CIVICPLUS 02/01/2018ACH
169270 SSL Certificate Annual Fee SSL Certificate Annual Fee 50.00
169433 Applicant Tracking Subscription Applicant Tracking Subscription 787.50
169434 2018 Annual Fees 2018 Annual Fees 6,152.64
6,990.14Total for this ACH Check for Vendor 6077:
7640 Master Technology Group 02/01/2018ACH
621038 City Hall Expense City Hall Expense 237.70
237.70Total for this ACH Check for Vendor 7640:
8870 Chet's Shoes 02/01/2018ACH
37439 PW Boots: Uniform PW Boots: Uniform 679.96
679.96Total for this ACH Check for Vendor 8870:
A1HY A-1 Hydraulic Sales & Service 02/01/2018ACH
0115110-IN PW Expenses PW Expenses 141.40
141.40Total for this ACH Check for Vendor A1HY:
1115 WSB & Associates, Inc.02/01/2018ACH
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 1,050.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 2,100.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 2,100.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 525.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 525.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 1,260.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 525.00
3455-00110 Nov 17 Expenses-Asst Engr Nov 17 Expenses 4,020.00
Page 8AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 315.00
3455-00110 Nov 17 Expenses-DPW Split Nov 17 Expenses 2,100.00
3455-00111 Dec 17 Expenses-Asst Engr Dec 17 Expenses 3,690.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 315.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 525.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 525.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 1,260.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 2,100.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 2,100.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 2,100.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 1,050.00
3455-00111 Dec 17 Expenses-DPW Split Dec 17 Expenses 525.00
3455-14012 Nov 17 Expenses-Bethel Trail Nov 17 Expenses 15,315.00
3455-14013 Dec 17 Expenses-Bethel Trail Dec 17 Expenses 18,835.50
R010111-0007 Nov 17 Expenses-2018 PMP 32,769.75
R010111-0008 Dec 17 Expenses-2018 PMP Dec 17 Expenses-2018 PMP 27,994.25
R010320-0006 Nov 17 Expenses-Water Nov 17 Expenses 10,127.00
R010320-0007 Dec 17 Expenses-Cty Rd I/Old Hwy 8 Dec 17 Expenses 9,764.50
143,516.00Total for this ACH Check for Vendor 1115:
4375 Accela 02/01/2018ACH
INV-ACC37174 2018 Maintenance Agreement 2018 Maintenance Agreement 26,107.91
26,107.91Total for this ACH Check for Vendor 4375:
PCSI All Covered 02/01/201847289
820782 Printer Repair Printer Repair 151.43
151.43Total for Check Number 47289:
0841 Ehlers & Associates, Inc.02/01/201847290
76020 Utility Rate Study Utility Rate Study 320.00
76020 Utility Rate Study Utility Rate Study 320.00
76020 Utility Rate Study Utility Rate Study 320.00
960.00Total for Check Number 47290:
1862 HGA 02/01/201847291
184169 Space Assessment Space Assessment 3,582.00
3,582.00Total for Check Number 47291:
0422 Minnesota Pollution Control Agency 02/01/201847292
12042017-MPCA Schifsky Wastewater Certification Schifsky Wastewater Certification 23.00
23.00Total for Check Number 47292:
0155 Office of MN IT Services 02/01/201847293
W17120601 Dec 17 Phone Services Dec 17 Phone Services 777.12
777.12Total for Check Number 47293:
2151 Ramsey Conservation District 02/01/201847294
201809 Q4 17 Inspections Q4 17 Inspections 5,215.09
5,215.09Total for Check Number 47294:
0811 Ramsey County 02/01/201847295
FLEET-000358 Dec 17 Fuel Dec 17 Fuel 3,066.72
PUBW-016801 2017 Bridge Inspections 2017 Bridge Inspections 190.00
Page 9AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
3,256.72Total for Check Number 47295:
1054 SHI International Corp.02/01/201847296
B07577584 Technology Expenses Technology Expenses 2,365.00
2,365.00Total for Check Number 47296:
AMFI American Fire & Safety 02/01/201847297
20273 Annual Fire Extinguisher Service Annual Fire Extinguisher Service 261.48
20274 Annual Fire Extinguisher Service Annual Fire Extinguisher Service 81.73
343.21Total for Check Number 47297:
APPB Apple Business Forms, Inc.02/01/201847298
11289 1099/W2 Forms 1099/W2 Forms 193.48
193.48Total for Check Number 47298:
1033 Comcast 02/01/201847299
44271-010218 1/21-2/20 Expenses 1/21-2/20 Expenses 6.31
6.31Total for Check Number 47299:
5383 Crysteel Truck Equipment 02/01/201847300
F41195 PW Equipment PW Equipment 1,044.36
1,044.36Total for Check Number 47300:
0546 Dakota County Tech College 02/01/201847301
00151850 PW Training PW Training 800.00
800.00Total for Check Number 47301:
DMLP Dell Marketing, L.P.02/01/201847302
10219236936 Technology Expense Technology Expense 1,135.58
1,135.58Total for Check Number 47302:
543 Fehn Companies 02/01/201847303
2018-00014 Hydrant Meter Refund Hydrant Meter Refund 2,000.00
2,000.00Total for Check Number 47303:
4592 Huebner, John 02/01/201847304
01032018-JH Pet License Refund Pet License Refund 15.00
15.00Total for Check Number 47304:
1055 Kodiak Power Systems 02/01/201847305
KPS0164 LS #11 Expenses LS #11 Expenses 324.15
324.15Total for Check Number 47305:
0222 League of Minnesota Cities 02/01/201847306
266947 Council Training Council Training 225.00
268107 Admin Training Admin Training 40.00
268230 Admin Training Admin Training 99.00
364.00Total for Check Number 47306:
5443 Metro Products, Inc.02/01/201847307
131574 PW Expenses PW Expenses 349.89
Page 10AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
349.89Total for Check Number 47307:
0240 Metropolitan Area Mgmt. Assn.02/01/201847308
2769 01/11 Training Expense 01/11 Training Expense 20.00
2796 2018 Membership Dues 2018 Membership Dues 45.00
65.00Total for Check Number 47308:
0273 MN DNR Ecological & Water Resources 02/01/201847309
2018-0272 Polka Water Permit Expense Polka Water Permit Expense 150.00
150.00Total for Check Number 47309:
6252 Office Depot 02/01/201847310
2149612384 Office Supplies Office Supplies 32.15
32.15Total for Check Number 47310:
0003 PermitWorks 02/01/201847311
2018-0004 2018 Support Agreement 2018 Support Agreement 5,675.00
5,675.00Total for Check Number 47311:
5497 SCHWAAB, INC 02/01/201847312
B063036 Office Supplies Office Supplies 105.48
105.48Total for Check Number 47312:
1802 Terminal Supply Co 02/01/201847313
101670 PW Expenses PW Expenses 111.09
111.09Total for Check Number 47313:
0576 TimeSaver Off Site Secretarial 02/01/201847314
M23484 01/08 CC Mtg 01/08 CC Mtg 142.00
142.00Total for Check Number 47314:
1300 UniFirst Corporation 02/01/201847315
090 0401425 Jan 18 Mat Service Jan 18 Mat Service 114.70
114.70Total for Check Number 47315:
0811 Ramsey County 02/01/201847316
FLEET-000362 Dec 17 Equipment Services/Parts Dec 17 Equipment Services/Parts 8,064.00
FLEET-000362 Dec 17 Equipment Services/Parts Dec 17 Equipment Services/Parts 3,419.75
PUBW-016807 Nov/Dec 17 Bulk Road Salt Nov/Dec 17 Bulk Road Salt 7,753.33
19,237.08Total for Check Number 47316:
0811 Ramsey County 02/01/201847317
SHRFL-001669 Jan 18 Sheriff Agreement Jan 18 Sheriff Agreement 99,397.96
99,397.96Total for Check Number 47317:
362,239.93Total for 2/1/2018:
Page 11AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
Report Total (113 checks): 610,260.20
Page 12AP Checks by Date - Detail by Check Date (2/6/2018 11:16 AM)
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Hiring and Termination Policy
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider approving the attached policy or provide further direction.
Background
The City Council had previously given direction to bring forward a written policy regarding the
hiring, discipline, and termination procedures for non-salaried (non-exempt), budgeted
employees with the City of Arden Hills. The intent was to delegate the hiring, discipline, and
termination authority to the City Administrator for day-to-day operations with the City Council
ultimately approving the given actions.
The City Council then gave direction at the January 16, 2018 Work Session to delegate the above
authority only in regards to seasonal employees, and have decisions regarding part-time and full-
time employees be brought to the Personnel Committee and City Council for direction and
approvals. The attached policy includes those revisions, and has been reviewed by and is
supported by the City Attorney and the Personnel Committee.
Attachment
Attachment A: Hiring and Termination Policy
CONSENT ITEM –6B
MEMORANDUM
CITY OF ARDEN HILLS
HIRING AND TERMINATION AUTHORITY
This document will establish a process for the hiring and termination of employees and the
City Administrator, Personnel Committee, and City Council’s respective roles in that
process.
The City of Arden Hills is organized as a “Statutory A” City, meaning all personnel
decisions must be ultimately approved by the City Council.
To ensure efficiency in operations and timely decision making, the City Council hereby
authorizes the City Administrator to undertake the selection process and make hiring,
decisions for seasonal employment positions that have been budgeted for in the current
budget year, and to implement employee evaluation, discipline and/or termination decisions.
All other personnel decisions must be first brought forward to the Personnel Committee and
the full City Council for direction and formal approvals, unless otherwise directed by the
City Council.
It is expected the City Administrator will keep the Personnel Committee informed on
relevant personnel issues, and will defer decisions per the Personnel Committee’s, or City
Council’s, request or direction.
Purpose
By instituting this procedure, it will help ensure City operations continue with fewer
disruptions, and aid in making sure positions are filled in a timely manner. Furthermore, it
outlines the roles of the City Administrator, Personnel Committee, and City Council in the
hiring, employee evaluation and termination process.
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Source:
$3,416.00 $3,264.72 Public Safety Capital
Council Should Consider
The Council should consider a motion to approve a payment in the amount of $3,264.72 to the
Lake Johanna Fire Department, which is the City’s share of the capital expenditures.
Background
The City has received two invoices from the Lake Johanna Fire Department (LJFD) for capital
expenditures in 2017 (Attachment A and Attachment B). These invoices relates to capital
equipment expenditures which were included and approved in the 2017 budget.
The total LJFD budgeted cost for these item was $14,000, the Arden Hills share of these items
was $3,416.00. The actual cost of these items is $3,264.72 for the City.
Invoice #626 is for the replacement of a K-12 Saw (General Equipment)
Invoice #623 is for the replacement of tires (General Equipment)
Attachment
Attachment A: Invoice #626
Attachment B: Invoice #623
CONSENT ITEM –6C
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: WSB Contract
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider entering into a new Professional Services Agreement (PSA)
with WSB to provide engineering and other support services as needed to the City of Arden
Hills.
Background
In 2016, the City entered into an agreement, which was updated in 2017, for engineering and
other support services with WSB. Subsequently, The City has hired a Director of Public
Works/City Engineer; however, there is still a need to provide engineering project support up to
twenty hours a week, and other support services on an as needed basis. The contract stipulates
that the Graduate Engineer will work an average of twenty hours per week or as needed per the
Public Works Director, but will not exceed eighty hours per month. WSB has agreed to provide
the services at a reduced rate, with any hours beyond that at the normal rate. This agreement is
supported by both parties, and will supersede the previous PSA.
This position is to provide engineering support to the Public Works Director/City Engineer, as
the City has eliminated the full-time City Engineer position. Currently, the City has budgeted
$101,081 for City Engineering duties in other professional services; this contract would expect to
cost the City $62,400, which does not include time allocated to projects.
Attachment
Attachment A: WSB Contract
CONSENT ITEM –6D
MEMORANDUM
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy –your legacy.
Equal Opportunity Employer | wsbeng.com
G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Agreements - Contracts\20171211 Proposal Letter for Project Engineer and PSA.docx
December 6, 2017
Mr. Bill Joynes
City Administrator
City of Arden Hills
1245 Highway 96 W
Arden Hills, MN 55112
Re: Professional Service Agreement and Proposal to Provide Professional Services for Project
Engineer Services
Dear Mr. Joynes:
We are pleased to provide the attached Professional Service Agreement and this scope of service for
WSB & Associates, Inc. to provide Project Engineer services for the City of Arden Hills. Based on our
recent discussions, we are proposing that Kelsey Gelhar continue to serve as the Project Engineer for the
City of Arden Hills. Kelsey’s familiarity with the City of Arden Hills from her past year of working with Ms.
Polka and City staff will allow her to continue to be a valuable resource for the City.
Following is a proposed scope of services and activities.
A.1 GENERAL SCOPE OF SERVICES AS PROJECT ENGINEER
The City intends to retain WSB & Associates, Inc. (Engineer) as the Project Engineer and to
provide general engineering and other related professional services. Typical general services
(not all-inclusive) are listed below.
A.1.1 Office Hours. The Engineer will generally maintain office hours at City Hall an average of
twenty (20) hours per week, Monday through Friday, with a maximum of eighty (80) hours
per month.
The Engineer and Director of Public Works/City Engineer will evaluate the office hours
required to provide service as needed and make adjustments agreeable to both parties.
A.1.2 Municipal State Aid System Administration. The Engineer will assist with responsibilities
related to maintaining the City’s Municipal State Aid Street System. Duties include but
are not limited to performing annual mileage certification, mapping updates, and
completing all current MnDOT administrative requirements, and coordinating traffic
counts.
A.1.3 Building and Site Plan Reviews. The Engineer will assist with the administration and
coordination of the plan review process for non-development projects. These projects
would include projects that are administered by a site plan approval and/or building
permit issuance that do not include a plat and subdivision agreement.
A.1.4 General Engineering Support. The Engineer will provide general engineering support as
requested by the Director of Public Works/City Engineer and other departments.
Attachment A
Mr. Bill Joynes
December 6, 2017
Page 2
G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Agreements - Contracts\20171211 Proposal Letter for Project Engineer and PSA.docx
B.1 FEE FOR ENGINEER SERVICES
B.1.1 For activities associated with general Project Engineer duties as identified in A.1.2 to
A.1.4, the Engineer will be compensated at an hourly rate of $65.00 per hour for 2018
and $70.00 per hour for 2019. For all other project activities and additional hours beyond
eighty (80) hours per month of the Project Engineer the Engineer shall be compensated
based on our current fee schedule.
C.1 TERM OF CONTRACT FOR ENGINEERING SERVICES
C1.1 The term of services under this contract shall terminate on December 31, 2018 unless
extended by an amendment to this agreement.
C.1.2 The term may be extended for one (1) year, January 1, 2019 to December 31, 2019 with
personnel to be mutually agreed upon by both parties.
C.1.3 The contract may be terminated by the City at any time with a ninety (90) day separation
notice.
We appreciate the opportunity to share this proposal with you, and look forward to continuing to work with
you and the City of Arden Hills. If you are in agreement with the scope of services and proposed fee,
please sign in the appropriate space below and return one copy to us. Should you have any questions
about this proposal, please contact me at (763)287-7191 or abrotzler@wsbeng.com.
Sincerely,
WSB & Associates, Inc.
Andy Brotzler, P.E.
Principal/Senior Project Manager
AB/jmh
Attachment
cc: Sue Polka, City of Arden Hills
Dave Perrault, City of Arden Hills
ACCEPTED BY:
The City of Arden Hills
I hereby authorize WSB & Associates, Inc. to complete the services identified above for the hourly
rates identified.
Name
Signature
Date
Andy Brotzler P EEEE
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Exhibit A – General Contract Provisions 11.01.16 Page 2
EXHIBIT A
GENERAL CONTRACT PROVISIONS
ARTICLE 1 – PERFORMANCE OF THE WORK
Consultant shall perform the services under this Agreement in accordance with the care and skill ordinarily
exercised by members of Consultant’s profession practicing under similar circumstances at the same time
and in the same locality. Consultant makes no warranties, express or implied, under this Agreement or
otherwise, in connection with its services.
ARTICLE 2 – ADDITIONAL SERVICES
If the Client requests that the Consultant perform any services which are beyond the scope as set forth in
the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside
of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the additional
services required. Upon notification, Consultant shall be entitled to an equitable adjustment in both
compensation and time to perform.
ARTICLE 3 – SCHEDULE
Unless specific periods of time or dates for providing services are specified in a separate Exhibit,
Consultant’s obligation to render services hereunder will be for a period which may reasonably be required
for the completion of said services. The Client agrees that Consultant is not responsible for damages
arising directly or indirectly from any delays for causes beyond Consultant’s control. For purposes of this
Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather
disruptions, or other natural disasters or acts of God; fires, riots, war or other emergencies; any action or
failure to act in a timely manner by any government agency; actions or failure to act by the Client or the
Client’s contractor or consultants; or discovery of any hazardous substance or differing site conditions. If
the delays outside of Consultant’s control increase the cost or the time required by Consultant to perform
its services in accordance with professional skill and care, then Consultant shall be entitled to a reasonable
adjustment in schedule and compensation.
ARTICLE 4 – CONSTRUCTION OBSERVATION
If requested by Client, Consultant shall visit the project during construction to become familiar with the
progress and quality of the contractors’ work and to determine if the work is proceeding, in general, in
accordance with plans, specifications or other contract documents prepared by Consultant for the Client.
The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or
continuous project review and observation services.
Consultant neither guarantees the performance of any Contractor retained by Client nor assumes
responsibility for any Contractor’s failure to furnish and perform the work in accordance with the construction
documents. Client acknowledges Consultant will not direct, supervise or control the work of contractors or
their subcontractors, nor shall Consultant have authority over or responsibility for the contractors’ means,
methods, or procedures of construction. Consultant’s services do not include review or evaluation of the
Client’s, contractor’s or subcontractor’s safety measures, or job site safety. Job Site Safety shall be the
sole responsibility of the contractor who is performing the work.
For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of
the Client’s observer. If the Client desires more extensive project observation or full-time project
representation, the Client shall request such services be provided by the Consultant as an Additional
Service. Consultant and Client shall then enter into a Supplemental Agreement detailing the terms and
conditions of the requested project observation.
ARTICLE 5 – OPINIONS OF PROBABLE COST
Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian considerations of operations and maintenance costs,
collectively referred to as “Cost Estimates,” provided for are made or to be made on the basis of the
Consultant's experience and qualifications and represent the Consultant's best judgment as an experienced
and qualified professional design firm. The parties acknowledge, however, that the Consultant does not
have control over the cost of labor, material, equipment or services furnished by others or over market
conditions or contractor's methods of determining their prices, and any evaluation of any facility to be
Exhibit A – General Contract Provisions 11.01.16 Page 3
constructed or acquired, or work to be performed must, of necessity, be viewed as simply preliminary.
Accordingly, the Consultant and Client agree that the proposals, bids or actual costs may vary from
opinions, evaluations or studies submitted by the Consultant and that Consultant assumes no responsibility
for the accuracy of opinions of Cost Estimates and Client expressly waives any claims related to the
accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost Estimates, Client
shall employ an independent cost estimator as part of its Project responsibilities.
ARTICLE 6 – REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE
All documents, including reports, drawings, calculations, specifications, CADD materials, computers
software or hardware or other work product prepared by Consultant pursuant to this Agreement are
Consultant’s Instruments of Service and Consultant retains all ownership interests in Instruments of
Service, including copyrights. The Instruments of Service are not intended or represented to be suitable
for reuse by the Client or others on extensions of the Project or on any other project. Copies of documents
that may be relied upon by Client are limited to the printed copies (also known as hard copies) that are
signed or sealed by Consultant. Files in electronic format furnished to Client are only for convenience of
Client. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole
risk. Consultant makes no representations as to long term compatibility, usability or readability of electronic
files.
If requested, at the time of completion or termination of the work, the Consultant may make available to the
Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and
expenses incurred to the date and time of termination, and (ii) fulfillment of the Client’s obligations under
this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written
consent, verification or adaptation by the Consultant except for the specific purpose intended will be at the
Client’s risk and full legal responsibility and Client expressly releases all claims against Consultant arising
from re-use of the Instruments of Service without Consultant’s written consent, verification or adaptation.
The Client will, to the fullest extent permitted by law, indemnify and hold the Consultant harmless from any
claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly arising
out of any unauthorized reuse or modification of these Instruments of Service by the Client or any person
or entity that acquires or obtains the reports, plans and specifications from or through the Client without the
written authorization of the Consultant. Under no circumstances shall transfer of Instruments of Service be
deemed a sale by Consultant, and Consultant makes no warranties, either expressed or implied, of
merchantability and fitness for any particular purpose. Consultant shall be entitled to compensation for any
consent, verification or adaption of the Instruments of Service for extensions of the Project or any other
project.
ARTICLE 7 – PAYMENTS
Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is
entitled to payment of amounts due plus reimbursable expenses. Client will pay the balance stated on the
invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from the
date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary course,
and the Parties will endeavor to resolve all disputed items. All accounts unpaid after thirty (30) days from
the date of original invoice shall be subject to a service charge of 1-1/2% per month, or the maximum
amount authorized by law, whichever is less. Consultant reserves the right to retain instruments of service
until all invoices are paid in full. Consultant will not be liable for any claims of loss, delay, or damage by
Client for reason of withholding services or instruments of service until all invoices are paid in full. Consultant
shall be entitled to recover all reasonable costs and disbursements, including reasonable attorney fees,
incurred in connection with collecting amounts owed by Client. In addition, Consultant may, after giving
seven (7) days’ written notice to Client, suspend services under this Agreement until it receives full payment
for all amounts then due for services, expenses and charges. Payment methods, expenses and rates may
be more fully described in Exhibit C and Exhibit E.
ARTICLE 8 – SUBMITTALS AND PAY APPLICATIONS
If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the
Consultant’s certification for payment shall constitute a representation to the Client, that to the best of the
Consultant’s knowledge, information and belief, the Work has progressed to the point indicated and that
the quality of the Work is in general accordance with the Documents issued by the Consultant. The issuance
Exhibit A – General Contract Provisions 11.01.16 Page 4
of a Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or
continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction
means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and material suppliers and other data requested by the Client to substantiate the
Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money
previously paid on account of the Contract Sum. Contractor shall remain exclusively responsible for its
Work.
If the Scope of Work includes Consultant’s review and approval of submittals from the Contractor, such
review shall be for the limited purpose of checking for conformance with the information given and the
design concept. The review of submittals is not intended to determine the accuracy of all components, the
accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in
construction, and those responsibilities remain exclusively with the Client’s contractor.
ARTICLE 9 – HAZARDOUS MATERIALS
Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and
agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter, or
disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are
defined by Federal, State and/or local law, rules or regulations, now existing or hereafter amended, and
which may be found or identified on any Project which is undertaken by Consultant.
The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from
and against any and all claims, losses, damages, liability and costs, including but not limited to costs of
defense, arising out of or in any way connected with, the presence, discharge, release, or escape of
hazardous or toxic substances, pollutants or contaminants of any kind, except that this clause shall not
apply to such liability as may arise out of Consultant’s sole negligence in the performance of services under
this Agreement arising from or relating to hazardous or toxic substances, pollutants, or contaminants
specifically identified by the Client and included within Consultant’s services to be provided under this
Agreement.
ARTICLE 10 – INSURANCE
Consultant has procured general and professional liability insurance. On request, Consultant will furnish
client with a certificate of insurance detailing the precise nature and type of insurance, along with applicable
policy limits. Additional Insurance requirements are listed in Exhibit D.
ARTICLE 11 – TERMINATION OR SUSPENSION
If Consultant’s services are delayed or suspended in whole or in part by Client, or if Consultant’s services
are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant,
Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its
option, accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in
this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things,
such delay or suspension and reactivation and the fact that the time for performance under this Agreement
has been revised.
This Agreement may be terminated by either party upon seven (7) days written notice should the other
party fail substantially to perform in accordance with its terms through no fault of the party initiating the
termination. In the event of termination Consultant shall be compensated for services performed prior to
termination date, including charges for expenses and equipment costs then due and all termination
expenses.
This Agreement may be terminated by either party upon ninety (90) days written notice without cause.
Consultant shall upon termination only be entitled to payment for the work performed up to the Date of
termination. In the event of termination, copies of plans, reports, specifications, electronic drawing/data
files (CADD), field data, notes, and other documents whether written, printed or recorded on any medium
whatsoever, finished or unfinished, prepared by the Consultant pursuant to this Agreement and pertaining
to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Client
upon payment of all amounts due as of the date of termination. All provisions of this Agreement allocating
Exhibit A – General Contract Provisions 11.01.16 Page 5
responsibility or liability between the Client and Consultant shall survive the completion of the services
hereunder and/or the termination of this Agreement.
ARTICLE 12 – INDEMNIFICATION
The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the
extent caused by the Consultant’s negligence or willful misconduct.
The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the
extent caused by the Client’s negligence or willful misconduct.
ARTICLE 13 – WAIVER OF CONSEQUENTIAL DAMAGES
The Consultant and Client waive claims against each other for consequential damages arising out of or
relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses,
for loss of use, loss of income, lost profit, project delays, financing, business and reputation and for loss of
management or employee productivity or of the services of such persons; and (2) Damages incurred by the
Consultant for principal office expenses including the compensation for personnel stationed there, for losses
of financing, business and reputation and for loss of profit except anticipated profit arising directly from the
Work. The Consultant and Client further agree to obtain a similar waiver from each of their contractors,
subcontractors or suppliers.
ARTICLE 14 – WAIVER OF CLAIMS FOR PERSONAL LIABILITY
It is intended by the parties to this Agreement that Consultant’s services shall not subject Consultant’s
employees, officers or directors to any personal legal exposure for the risks associated with this Agreement.
Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the
Client’s sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against
Consultant, and not against any of Consultant’s individual employees, officers or directors.
ARTICLE 15 – ASSIGNMENT
Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the
Agreement nor any claims that may arise from services or payments due under the Agreement without the
written consent of the other Party. Any assignment in violation of this provision shall be null and void.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor
of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of
Consultant and Client and there are no other intended beneficiaries of this Agreement.
ARTICLE 16 – CONFLICT RESOLUTION
In an effort to resolve any conflicts that arise during the design or construction of the project or following
the completion of the project, the Client and Consultant agree that all disputes between them arising out of
or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any formal
legal proceedings.
ARTICLE 17 – CONFIDENTIALITY
The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the
Consultant’s employees, subconsultants and the general contractor and subcontractors, if appropriate, any
data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These
provisions shall not apply to information in whatever form that comes into the public domain, nor shall it
restrict the Consultant from giving notices required by law or complying with an order to provide information
or data when such order is issued by a court, administrative agency or other authority with proper
jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the Agreement or
defend itself from any suit or claim.
ARTICLE 18 – AVAILABLE INSURANCE PROCEEDS AND LIMITATION OF LIABILITY
Consultant maintains professional liability insurance with a liability limit of not less than $2,000,000 per
claim. The Consultant’s total liability to Client shall not exceed the total available insurance policy limits per
claim available to Consultant under its professional liability insurance policy. Client hereby agrees that to
the fullest extent permitted by law, the Consultant’s total liability to Client for any and all injuries, claims,
losses, expenses or damages whatsoever arising out of or in any way related to or arising from this
Agreement from any cause or causes including, but not limited to, Consultant’s negligence, errors,
Exhibit A – General Contract Provisions 11.01.16 Page 6
omissions, strict liability, breach of contract or breach of warranty (Client’s Claims) shall not exceed the
total policy limits available to Consultant under its professional liability insurance policy for settlement or
satisfaction of Client’s Claims under the terms and conditions of the Consultant’s professional liability
insurance policy applicable hereto.
Notwithstanding the language above, Client agrees that with regard to any claim arising from or relating to
Consultant’s provision of geotechnical engineering services, construction materials testing, special
inspections, and/or environmental engineering services, including but not limited to environmental site
assessments, that Consultant’s liability for any claims asserted by or through Client shall be limited to
$50,000.
Client and Consultant each further agree that neither will be responsible for any incidental, indirect, or
consequential damages (including loss of use or loss of profits) sustained by the other, its successors or
assigns. This mutual waiver shall apply even if the damages were foreseeable and regardless of the theory
of recovery plead or asserted.
ARTICLE 19 – CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota. Any controversy or claim arising
out of or relating to this Agreement, or the breach thereof, including but not limited to claims for negligence
or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of the state of
Minnesota.
ARTICLE 20 – LOCATION OF UNDERGROUND IMPROVEMENTS
Where requested by Client, Consultant will perform customary research to assist Client in locating and
identifying subterranean structures or utilities. However, Consultant may reasonably rely on information from
the Client and information provided by local utilities related to structures or utilities and will not be liable for
damages incurred where Consultant has complied with the standard of care and acted in reliance on that
information. The Client agrees to waive all claims and causes of action against the Consultant for claims
by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or
damages to underground improvements resulting from subsurface penetration locations established by the
Consultant.
Exhibit B –Scope of Services Page 1
EXHIBIT B
SCOPE OF WORK
GENERAL SCOPE OF SERVICES
ARTICLE B.1 - PRELIMINARY REPORT/STUDY PHASE
Subject to further clarification and refinement on a project-by-project basis, the Consultant shall in proper time
and sequence:
B.1.1 Consult with the City representative to determine the requirements of the project, review
available data, attend necessary conferences, and be available for general consultation.
B.1.2 Advise the City as to the necessity of the City’s providing or obtaining from others data or
services and assist the City in obtaining such data and services.
B.1.3 Identify and analyze requirements of governmental authorities having jurisdiction to approve
the design of the project and participate in consultations with such authorities.
B.1.4 Make such preliminary studies, layouts, or field surveys to verify and supplement existing
elevation and topographic information and preliminary cost estimates to clearly identify
potential construction or financing problems.
B.1.5 Assist the City in obtaining all required subsurface investigations as required for the
preparation of the feasibility report.
B.1.6 Prepare a feasibility report on the preliminary engineering study of the project in sufficient
detail to indicate the problems involved.
The report shall include the desired phased program, if required, and the appropriate
alternate solutions. The report will also include schematic layouts, sketches, conceptual
design criteria with appropriate exhibits to indicate the considerations involved (including
applicable requirements of governmental authorities having jurisdiction over the project),
preliminary estimate of project cost, typical examples of proposed assessments preliminary
identification of right-of-way and easement requirements, and the Consultant’s conclusions
and recommendations.
B.1.7 Furnish copies of the feasibility report documents and review the feasibility report with City
staff.
B.1.8 If required, the Consultant shall present the feasibility report to the proper reviewing agencies
and to the City Council. The Consultant shall attend the public hearing for the project.
ARTICLE B.2 –FINAL DESIGN PHASE
Subject to further clarification and refinement on a project-by-project basis, the Consultant shall, in proper
time and sequence:
B.2.1 On the basis of the accepted preliminary design documents and the current opinion of
probable cost, prepare contract documents consisting of final drawings and specifications to
show and describe the scope, extent, and character of the work to be furnished and
performed by Contractor(s) including Advertisement for Bids, Instructions to Bidders, Bid
Form, Form of Agreement, Performance and Payment Bond Form, General Conditions,
Special Conditions, and Technical Specifications.
B.2.2 Provide technical criteria, written descriptions and design data for use in filing applications for
routine permits or obtaining approvals of such governmental authorities as have jurisdiction to
approve the design of the project, and assist the City in consultations with appropriate
authorities. The Consultant shall prepare and submit all permit applications to the
appropriate agencies. The City shall be responsible for all permit fees.
Exhibit B – Scope of Services Page 2
B.2.3 Advise the City of any adjustments to the latest opinion of probable cost caused by changes
in extent or design requirements of the project and furnish a current opinion of probable cost
based on the drawings and specifications.
B.2.4 Prepare for review and approval by the City, its legal counsel and other advisors contract
agreement forms, general conditions, supplementary conditions, bid forms, advertisement for
bid and instructions to bidders, and assist in the preparation of other related documents.
B.2.5 Attend necessary conferences and be available for general consultation.
B.2.6 Furnish three (3) copies of the above documents and of the drawings and specifications and
present and review them in person with the City, along with completing a plans-in-hand site
inspection. Make minor revisions and adjustments as required following review by the City.
ARTICLE B.3 – BIDDING PHASE
Subject to further clarification and refinement on a project-by-project basis, the Consultant shall in proper time
and sequence:
B.3.1 Furnish plans and specifications for agency review and furnish copies to the City for bidding
and construction purposes as a part of this Contract.
B.3.2 Issue addenda as appropriate to interpret, clarify, or expand the bidding documents.
B.3.3 Assist the City in obtaining and evaluating bids and awarding contracts for the construction of
the project.
B.3.4 Consult with and advise the City as to the acceptability of subcontractors, suppliers, and
other persons and organizations proposed by the prime contractor(s) (herein called
“Contractor(s)”) for the portions of the work as to which such acceptability is required by the
bidding documents.
B.3.5 Consult with and advise the City concerning and determining the acceptability of substitute
materials and equipment proposed by Contractor(s) when substitution prior to the award of
contracts is allowed by the bidding documents.
B.3.6 Attend bid opening and prepare bid tabulation sheets.
ARTICLE B.4 – CONSTRUCTION PHASE
Subject to further clarification and refinement on a project-by-project basis, the Consultant shall:
B.4.1 Consult with and advise the City and act as the City’s representative as provided in the
contract documents, which may not be modified to affect Consultant’s responsibilities except
by written agreement signed by the City and the Consultant.
B.4.2 Conduct pre-construction conference to be attended by the Contractor, City, and others as
may be requested by the City.
B.4.3 Make visits to the site at intervals appropriate to the various stages of construction to observe
as an experienced and qualified design professional the progress and quality of the executed
work of the Contractor(s), and to determine if such work is proceeding in accordance with the
contract documents. During such visits and on the basis of the on-site observations, the
Consultant will keep the City informed of the progress of the work and will endeavor to
identify for the City defects and deficiencies in the work of the Contractor(s). This agreement
does not require the Consultant to evaluate contractor’s safety methods. It is agreed that
safety matters are Contractor’s responsibility and that the Consultant shall be responsible
only for the acts or omissions of its own employees. The Consultant may disapprove work as
failing to conform to the contract documents. The Consultant shall not have control or charge
of and shall not be responsible for construction means, methods, techniques, sequences or
Exhibit B – Scope of Services Page 3
procedures, or for safety precautions and programs in connection with the work. The
Consultant shall be obligated, however, to disclose known dangerous circumstances to the
City.
B.4.4 Review samples, schedules, shop drawings, the result of tests and inspections, and other
data which the Contractor is required to submit, but only for the conformance with the design
concept of the project and compliance with the information given in the contract documents,
(but such review shall not extend to means, methods, sequences, techniques, or procedures
of construction or to safety precautions and programs incidental thereto). The Consultant
shall receive and review (for general content as required by the specification), maintenance
and operating instructions, schedules, guarantees, bonds, and certificates of inspection which
are to be assembled by the Contractor in accordance with the contract documents.
B.4.5 Issue all instructions of the City to Contractor; issue necessary interpretations and
clarifications of the contract documents and in connection therewith prepare change orders
as required for the City’s approval and have authority, as the City’s representative, to require
special inspection or testing of the work.
B.4.6 Review the Contractor’s application for payment, determine the amount owing the Contractor
and make recommendations to the City regarding the payment thereof.
The Consultant’s recommendations are based on on-site observations as an experienced
and qualified design professional. The recommendations by the Consultant constitute a
representation to the City that to the best of their knowledge, information and belief, the work
has progressed to the point indicated on said application and the quality of work is in
accordance with the contract documents, subject to the results of any subsequent test called
for by the contract documents and any qualifications stated in his recommendations.
B.4.7 Conduct, in the presence of the designated representative, a site visit to determine if the
project is substantially complete and conduct a final site visit to determine if the work has
been completed in accordance with the contract documents. Such site visits may include
representatives from the City and/or other involved governmental agencies. If the Contractor
has fulfilled all of his obligations, the Consultant shall give written notice to the City and the
Contractor that the work is acceptable for final payment.
B.4.8 The Consultant shall not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the work. The Consultant shall be obligated,
however, to disclose known dangerous circumstances to the City.
B.4.9 The Consultant shall furnish the City with a list detailing final quantities and costs in a letter
stating to the best knowledge of the Consultant that the work is in compliance with the plans,
specifications and change orders.
ARTICLE B.5 – SCOPE OF SERVICES FOR DEDICATION PROJECTS
Subject to further clarification and refinement on a project-by-project basis, the Consultant shall:
B.5.1 Following written notice from the City Council, review the platting, concept, design, plans and
specifications for each Dedication Project to determine that they comply with those written
City Standards that have been approved by the City Council for such projects. Require the
developer or his Consultant to submit the plans to appropriate utility companies and other
concerned agencies for their review, concurrence and issuance of permits as required. Upon
completion of the review, submit a written report to the City Council to assist the Consultant
and the City Council in approving or disapproving the proposed Dedication Project.
B.5.2 Submit a written progress report to the City Council for each Dedication Project under
construction. The report should include budget, schedule and progress information.
B.5.3 Submit a written report to assist the City Council in determining that the project has been
Exhibit B – Scope of Services Page 4
satisfactorily completed. The Consultant shall acquire from the developer or the developer’s
engineer five (5) sets of plans of the work that have been revised to show “as constructed”
conditions, said plans to be submitted to the City within 90 days following completion of the
project.
ARTICLE B.6 – SCOPE OF ADDITIONAL SERVICES AS THE CONSULTANT
If authorized in writing by the City, the Consultant shall furnish additional services of the following type:
B.6.1 Providing services of professional subconsultants as required for a particular project.
B.6.2 Providing the type of surveying or related engineering services necessary for preparation of
permanent and/or temporary easements, boundary surveys, or plat documents.
B.6.3 Review of developer’s plats and concept plans. Provide assistance to the developer in
preparing a plat for improvement projects.
B.6.4 Additional services in connection with the project not otherwise provided for in this
Agreement.
Exhibit C - Compensation Page 8
EXHIBIT C
COMPENSATION
The Client shall pay the Consultant for Basic Services rendered on the basis of a negotiated lump sum
fee, on an hourly basis, or as a percentage of the construction cost, as mutually agreed to and deemed
fair and reasonable for the particular work to be performed. The method of payment will be determined at
the start of the project.
Consultant’s current fee schedule with hourly rates is attached to this contract as Exhibit E. The rate
schedule is for 2018, and will remain in effect for services rendered through December 31, 2018.
The fee schedule will be evaluated on an annual basis by the Consultant and adjusted to account for
inflation and other factors. The Consultant will submit a revised fee schedule prior to December 31 on an
annual basis.
ARTICLE C.1 – PROJECT WORK
Compensation for specific studies or the design and construction administration of City improvements will
be determined on a project-by-project basis. The proposed compensation will be detailed within a written
letter proposal submitted by the Consultant to the Client prior to beginning work. If the scope of the
project changes after it is authorized, the Consultant will discuss it with the Client and determine an
appropriate fee modification. Typically, project fees are billed hourly.
ARTICLE C.2 – DEVELOPMENT/APPLICATION REVIEW
Services related to development applications review will be billed on an hourly basis.
ARTICLE C.3 – INDEPENDENT CONSULTANTS
The cost of services performed by independent consultants or agencies for environmental evaluation, soil
testing, laboratory services, or other services will be billed to the Client at the Consultant’s cost with no
markup.
ARTICLE C.4 – PAYMENT FOR REVISIONS OR OTHER WORK
If the Client directs that revisions be made to the plans and specifications following approval of the plans
and specifications by the Client or if the City Council directs Consultant to perform other work, the
Consultant shall be compensated for the cost of such revisions at the hourly fee. The Consultant shall be
given additional compensation when additions consist of enlargement or extension of the project.
Additional compensation will be on the same basis as agreed to for the original plans and specifications.
ARTICLE C.5 – RECEIPT OF PAYMENT
In order to receive payment for services, the Consultant shall submit monthly invoices describing in detail
the services performed in accordance with this contract. Separate statements shall be submitted for each
project or a detailed breakdown shall be furnished showing the distribution of charges to each project.
The Client shall pay Consultant upon receipt of each monthly invoice. For hourly and percentage of
construction cost contracts, the personnel who worked on the project shall be included. Construction
services shall include daily reports detailing the time for each day that the individual was working on the
project. All invoices will include the Client representative who authorized the work.
ARTICLE C.6 – EXPENSES
Consultant shall be reimbursed for reasonable expenses related to the scope of services of this contract
and/or individual projects. The Consultant shall be reimbursed for the actual cost of the expenses,
without markup. Typical expenses include, but are not limited to, the following:
Permit fees
Plan and specification reproduction fees
Costs related to the development of project photos
The following shall not be considered reimbursable expenses:
Mileage
Mobile phone usage
Computer equipment time
Preparation and reproduction of
common correspondence
Mailing
Exhibit D – Insurance Schedule 10.01.17 Page 9
EXHIBIT D
INSURANCE SCHEDULE
GENERAL LIABILITY
Carrier: Phoenix Insurance Company
Type of Insurance: Commercial General Liability
Coverage: General Aggregate $2,000,000
Products-Comp/Ops Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
Damage to Rented Premises $1,000,000
Medical Expenses (Any one person) $5,000
AUTOMOBILE LIABILITY
Carrier: Travelers Indemnity Company
Type of Insurance: Any Auto
Hired Autos
Non-Owned Autos
Coverage: Combined Single Limit $1,000,000
UMBRELLA
Carrier: Travelers Indemnity Company
Coverage: Each Occurrence/Aggregate $5,000,000
WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY
Carrier: Travelers Casualty Insurance
Coverage: Statutory
Each Accident $ 1,000,000
Disease-Policy Limit $ 1,000,000
Disease-Each Employee $ 1,000,000
PROFESSIONAL LIABILITY (Errors and Omissions)
Carrier: XL Specialty Insurance Company
Coverage: Each Claim $ 5,000,000
Annual Aggregate $ 10,000,000
Certificates of Insurance will be provided upon request.
2018 Rate Schedule
Building a legacy –your legacy.
Equal Opportunity Employer | wsbeng.com
Billing Rate/Hour
Principal $163-$182
Associate / Sr. Project Manager / Sr. Project Engineer $147-$182
Project Manager $128-$142
Project Engineer $112-$142
Graduate Engineer $85-$105
Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist $115-$142
Landscape Architect / Planner / GIS Specialist $68-$107
Engineering Specialist / Sr. Environmental Scientist $97-$139
Engineering Technician / Environmental Scientist $56-$92
Construction Observer $92-$116
Pavement Coring
One-Person Crew $170
Two-Person Crew $255
Survey
One-Person Crew $140
Two-Person Crew $185
Three-Person Crew $198
Office Technician $50-$90
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are
included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and
construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined
by contract.
Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees;
delivery costs; etc.
Multiple rates illustrate the varying levels of experience within each category.
Rate Schedule is adjusted annually.
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Exhibit F – Client Responsibilities 08.01.16 Page 10
EXHIBIT F
CLIENT RESPONSIBILITIES
The Client’s responsibilities related to the services to be provided by Consultant are generally as set out
below. These responsibilities can be modified through Supplemental Agreements.
In order to permit the Consultant to perform the services required under this Agreement, the Client shall, in
proper time and sequence and where appropriate to the Project, at no expense to the Consultant:
ARTICLE F.1
Provide available information as to its requirements for the Project, including copies of any design and
construction standards and comprehensive plans which the Client desires Consultant to follow or
incorporate into its work.
ARTICLE F.2
Guarantee access to and make all provisions for the Consultant to enter upon public and private lands to
enable the Consultant to perform its work under this Agreement.
ARTICLE F.3
Provide such legal, accounting and insurance counseling services as may be required for this Project.
ARTICLE F.4
Notify the Consultant whenever the Client observes or otherwise becomes aware of any defect in the
Project construction or design.
ARTICLE F.5
Designate a Client Representative with authority to transmit and receive instructions and information,
interpret and define the Client’s policies with respect to services rendered by the Consultant, and authority
to make decisions as required for Consultant to complete services required under this Agreement.
ARTICLE F.6
Act promptly to approve all pay requests, Supplemental Agreements, or request for information by
Consultant as set out below.
ARTICLE F.7
Furnish data (and professional interpretations thereof) prepared by or services performed by others,
including where applicable, but not limited to, previous reports, core borings, sub-surface explorations,
hydrographic and hydrogeologic surveys, laboratory tests and inspection of samples, materials and
equipment; appropriate professional interpretations of the foregoing data; environmental assessment and
impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; property
description; zoning, deed and other land use restrictions; and other special data.
ARTICLE F.8
Require all Utilities with facilities in the Client’s Right of Way to Locate and mark said utilities upon request,
Relocate and/or protect said utilities as determined necessary to accommodate work of the Project, submit
a schedule of the necessary relocation/protection activities to the Client for review and comply with agreed
upon schedule.
ARTICLE F.9
Review all reports, sketches, drawings, specifications and other documents prepared and presented by the
Consultant, obtain advice of legal, accounting and insurance counselors or others as Client deems
necessary for such examinations and render in writing decisions pertaining thereto.
ARTICLE F.10
Where appropriate, endeavor to identify, remove and/or encapsulate asbestos products or materials or
pollutants located in the project area prior to accomplishment by the Consultant of any work on the Project.
Exhibit F – Client Responsibilities 08.01.16 Page 11
ARTICLE F.11
Provide record drawings and specifications for all existing physical plants of facilities which are pertinent to
the Project.
ARTICLE F.12
Provide the foregoing in a manner sufficiently timely so as not to delay the performance by the Consultant
of the services in accordance with the Contract Documents.
ARTICLE F.13
Consultant shall be entitled to rely on the accuracy and completeness of information or services furnished
by the Client or others employed by the Client. Consultant shall endeavor to verify the information provided
and shall promptly notify the Client if the Consultant discovers that any information or services furnished by
the Client is in error or is inadequate for its purpose.
ARTICLE F.14
Client shall bear all costs incidental to compliance with the requirements of this article.
Page 1 of 2
DATE: February 12 , 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Joint Powers Agreement between the City of Arden Hills and Ramsey County
GIS Users Group
Budgeted Amount: Actual Amount: Funding Source:
$961.89 $961.89 Community Development Budget
Council Should Consider
Motion to approve Resolution 2018-010 accepting a joint powers agreement between the City of
Arden Hills and the Ramsey County GIS users group.
Background/Discussion
Since at least 1998, the City of Arden Hills has been a member of the Ramsey County
Geographic Information Systems Users Group (RCGISUG). The RCGISUG was formed in 1995
to provide member cities and organizations throughout Ramsey County with a centralized and
efficient source of electronic geographic data. Since the RCGISUG processes geographic
information for the entire county, the users group is able to provide the information in a
standardized format and is more affordable than would otherwise be possible.
City staff uses the geographic data provided by the RCGISUG on an almost daily basis in such
activities as planning cases, code enforcement, comprehensive planning, and engineering. The
City is provided with updated information on CDs on a regular basis, which allows us to
manipulate the data and create our own maps as needed. Some of the information provided by
the RCGISUG is available online at http://www.ramseygis.org/index.html.
The RCGISUG has joint powers agreements (JPA) with all of its member organizations. The
JPA is re-authorized every three years, and was last approved by Arden Hills in September 2014.
The curre nt JPA expire d at the end of 2017. The membership fees are based on the population
served by each member organization. New fees were calculated in 2011 based on the 2010
CONSENT ITEM – 6E
MEMORANDUM
Page 2 of 2
census. The City’s fees for each year 2012-2017 were $961.89. This amount is also the
projected fee for the reauthorized agreement term of 2018-2020. The fees are included in the
Community Development budget. The joint powers agreement must be approved by the City
Council in order for the City to be an official member of the user group.
Recommendation
Staff recommends approving Resolution 2018-010 to reauthorize the Joint Powers Agreement
with the Ramsey County Geographic Information Systems Users Group through December 31,
2020.
Attachments
• Attachment A - Joint Powers Agreement Among Members of the Ramsey County
Geographic Information Systems Users Group
• Attachment B - Resolution 2018-010
JOINT POWERS AGREEMENT
AMONG
MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP
This JOINT POWERS AGREEMENT (“Agreement”) is entered into pursuant to the provisions of Minn. Stat . §471.59 among
Governmental Units for the purposes of forming the Ramsey County Geographic Information System Users Group (“Users
Group ”).
ARTICLE I. INTENT OF THIS AGREEMENT
In 1995, an informal alliance , known as the Ramsey County Geographic Information System Users Group (“Users Grou p”),
was formed among Governmental Units interested in using Geographic Information Systems (GIS) and data created and
maintained by Ramsey County. This agreement is intended to establish and enable the Users Group to represent the part ies to
this Agreement for the purposes of undertaking negotiations and transactions.
ARTICLE II. DEFINITIONS
Section 1. Members means those Governmental Units that have executed this Joint Powers Agreement and have paid the
annual membership dues as provided in Article X.
Section 2 . Governmental Unit has the meaning set forth in Minnesota Statutes §471.59.
Section 3 . Users Group means a group made up of one representative of each Member with the powers and responsibilities
described in this Agreement.
ARTICLE III. GIS BOARD OF DIRECTORS STRUCTURE
Section 1. There is hereby created a GIS Board of Directors (Board).
Section 2. Each Member shall appoint one person to serve as a Director. Each Member may also appoint a person to serve as
an A lternate Director. Members shall notify the Board in writing if the Director or Alternate Director changes.
Section 3 . The Board shall have the following officers: a Chair, Vice Chair, Secretary , and Treasurer (Officers).
Section 4 The Officers will be elected annually by the Board.
Section 5 . The O fficers shall serve on a voluntary basis without pay.
Section 6 . A quorum will consist of at least 40% of the full membership of the Board , whether or not all vacancies have been
filled .
Section 7 . Decisions of the Board will be made by a majority of the quorum.
ARTICLE IV. DUTIES OF THE GIS BOARD OF DIRECTORS
Section 1. The Board shall meet at least two times per year.
Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement.
The organizational meeting shall include: the election of officers; the adoption of by-laws and other procedures governing the
conduct of its meetings and its business as it deems appropriate ; the adoption of the Users Group Budget; review of the
operating procedures within this Agreement.
Section 3. The Board shall approve and adopt the formula for the distribution of Ramsey County GIS data and the funding of
special projects. This formula shall be reviewed annually by the Board.
Section 4 . The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group activities.
Section 5 . The Chair presides at Users Group meetings. The Vice Chair will preside in the absence of the Chair. The Secretary
is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations.
The Treasurer is responsible for the funds and financial records of the Board.
Section 6 . The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will
be made in the method prescribed by law for statutory cities.
Section 7 . The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this
Agreement.
Section 8 .The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users
Group and its constituent Members.
Section 9 . The Board may:
(i) Enter into contracts to carry out its powers and duties, in full complian ce with any competitive bidding requirements
imposed by State or local law ;
(ii) P rovide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an
interest;
(iii) Employ such persons as it deems necessary on a part -time, full-time , or consultancy basis;
(iv) Purchase, hold, or dispose of real and personal property;
(v) Contract for space, commodities or personal services with a Member or group of Members;
(vi) A ccept gifts, apply for and use grants or loans of money or other property from the state, the United States of America,
and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such
money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto;
(vii) A ppoint a fiscal agent .
ARTICLE V. NEW MEMBERS
Section 1. Any Governmental Unit that is not a party to the initial Agreement may join as a Member at any time.
Section 2. To become a Member, a local unit of government shall adopt a resolution and shall sign this Joint Powers
Agreement.
Section 3. New Members will pay the current one-time membership fee and the annual membership dues for the year in which
the new Member is joining, as set by the Board pursuant to Article IV , Section 3 , as calculated by the current formula. Fees
will not be pro -rated for new Members who join after January 1 of each year.
ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY
Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the
County GIS Data. Component s will include the collection of aerial photography and maintenance of digital physical features
derived from aerial photograp hy.
Section 2. The GIS Data should consist of the following components generated and maintained by the County:
(i) The Ramsey County Digital Base Map ;
(ii) The Ramsey County Attribute Database ;
(iii) The Physical Features Data.
Sect ion 3. The Board shall determine whether it is satisfied with the content, accuracy, and timeliness of the data provided to
Ramsey County.
ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT
Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting
part y’s own use where that GIS data has been in some way derived and/or developed from the County GIS Data accessed
through this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange
with Ramsey County and with any other Member any attribute data that it has created and maintained where that data can be
associated to a parcel using a parcel identifier. Members also agree to exchange any building permit data requested by
Ramsey County for the identification of future physical feature data base updates.
Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to
supply of GIS data generated by a Member.
ARTICLE VIII. DATA ACCESS AND USAGE
Section 1. All Members shall have equal rights to access Ramsey County GIS Data.
Section 2. Data generated by Ramsey County and provided to Members may not be sold in its original form to third party
agencies. However, a Member may allow use of the original data by a third party for specific contracted purposes.
Section 3. Data which results from enhancement of Ramsey County GIS Data by a Member, received pursuant to this
Agreement, may be made available to a third party.
Section 4. All Members will adhere to future Users Group license agreements for County or other agency GIS data.
ARTICLE IX. DATA SECURITY
All Members agree to abide by the data privacy and data security standards of the Member when using Ramsey County GIS
Data or any derivative or enhancement of the data.
ARTICLE X. FINANCIAL MATTERS
Section 1. The fiscal year of the Users Group is the calendar year.
Sectio n 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for
each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget
before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each
Member.
Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of
Directors. The costs could be met by membership dues. These costs could include Users Group administrative costs, purchase
of liability insurance, and others as appropriate .
Section 4. Membership Fee: New Members shall pay a one-time membership fee of $500 to the Users Group for the calendar
year in which they are accepted into the User Group. The amount of this fee shall be reviewed and set annually by the Board
of Directors for new Members.
Section 5. Annual Membership Dues: Members shall commit to payment of Annual Membership Dues, except where limited by
State Statutes.
Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present
proposals to the Board for review. Examples of special projects could be cooperative training or consortium purchase of
software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the
project.
Section 7. Billings to the Members are due and payable no later than 60 days after the receipt of the invoice. In the event of a
dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status.
The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay
a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120
days is grounds for termination of membership, but the Users Group’s right to receive payment survives termination of
membership.
ARTICLE XI. TERM
Section 1. The Term of t his Agreement is January 1, 2018, through December 31, 2020.
Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new
Agreement will be developed and circulated at least three months prior to December 31, 2020 and be agreed upon and signed
on or before December 31, 2020.
ARTICLE XII. TERMINATION
Each Member shall have the right to terminate its membership and participation in the Users Group by formal resolution of the
Member’s organization and communicated to the Board in writing. However, the Member is still obligated to its financial
commitment s for the year during which termination of membership occurs.
These commitments include:
(i) A ny balance of the Annual Membership Dues. This commitment applies to all Members;
(ii) A ny balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any
special project agreement(s).
Termination of membership prior to expiration of the Agreement shall make the Governmental Unit ineligible to re -join the
User Group during the Term of this Agreement.
ARTICLE XIII. DISSOLUTION
Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory
when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required number of
Members requesting dissolution.
Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must
provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this A greement and
law.
Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be
distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations
exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing
Members in direct proportion to their cumulative annual contributions.
ARTICLE XIV. ACCESS TO DOCUMENTS
Until the expiration of six years after this Agreement terminates, the Users Group shall make available to the Member
organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices
of the Users Group relating to this Agreement.
ARTICLE XV. HOLD HARMLESS
Section 1. Each Member agrees to defend, indemnify, and hold the other Members harmless from any claims, demands,
actions or causes of action, including reasonable attorney’s fees, against or incurred by such other Members, for injury to,
death of, or damage to the property of any third person or persons, arising out of any act or omission on the part of the
indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or
services provided by Members under the terms of this Agreement.
Section 2. Nothing in this Agreement shall constitute a waiver by any Member, the Users Group of any limitation of liability
under Minnesota Statutes Chapter 466, or other statutory or common law immunities, limits, or exceptions on liability .
Section3. Under no circumstances, however, shall a Member be required to pay on behalf of itself and other Members, any
amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Member. The
limits of liability for some or all of the Members may not be added together to determine the maximum amount of liability for
any Member.
ARTICLE XVI. EQUA L EMPLOYMENT OPPORTUNITY
The Members and the Users Group agree to comply with all federal, state, and local laws, resolutions, ordinances, rules,
regulations, and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national
origin, sex, sexual preference, marital status, status with regard to public assistance, disability , or age.
ARTICLE XVII. DATA PRACTICES
Section 1. All data collected, created, received, maintained , or disseminated for any purpose in the course of either the
Member’s or the Users Group’s performance of this Agreement is governed by the Minnesota Government Data Practices Act,
Minnesota Stat utes Chapter 13, and rules adopted to implement the Act.
Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules, and regulations.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed on this ____ day of ___________,
_________.
ORGANIZATION ______________________________________
Approved:
By:___________________________________________________
( Mayor / Chair / President )
By:___________________________________________________
( City Manager / Administrator )
DESIGNATED DIRECTOR TO REPRESENT ORGANIZATION:
Name:____________________________________
Phone:____________________________________
Email:__ __________________________________
ALTERNATE DIRECTOR (IF APPLICABLE):
Name:____________________________________
Phone:____________________________________
Email:____________________________________
By:___________________________________________________
( Chair of Users Group )
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-010
A RESOLUTION RENEWING THE JOINT POWERS AGREEMENT WITH THE
RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP
WHEREAS, the City Council of Arden Hills has ente red into a Joint Powers Agreement
(JPA) with the Ramsey County Geographic Information Systems Users Group; and
WHEREAS, the City will continue the membership through December 31, 20 20; and
WHEREAS, the City of Arden Hills wishes to continue funding this program through
the life of the Joint Powers Agreement.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS
MINNESOTA:
That the City shall renew the Ramsey County Geographic Information Systems Users
Group to be in effect from January 1, 2018, to December 31, 2020.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
12th DAY OF FEBRARY, 2018.
_________________________________________
David Grant , MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK
Page 1 of 1
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Cooperative Agreement for County Road F
Budgeted Amount: Actual Amount: Funding Source:
$300,000.00 $753,104.94 Special Assessments, PIR (Water)
Requested Action
The Council is requested to approve Cooperative Agreement PUBW2017-21R with Ramsey
County for the roadway improvements for County Road F between Lexington Avenue and
Hamline Avenue.
Background/Discussion
Ramsey County is leading the design and reconstruction of the County Road F between
Lexington Avenue and Hamline Avenue. The project is scheduled for construction during 2018.
The attached Cooperative Agreement, which has been reviewed by the City Attorney, spells out
the City’s financial contribution to the project and the City’s long term maintenance
responsibility. The City’s financial contribution is estimated at $753,104.94 and includes a 10%
contingency for road work and an overhead at a rate of 12% for design and 12% for construction
services. Approximately $135,853.50 is for watermain replacement between Hamline Avenue
and Innovation Way. The remainder of the City’s share ($617,251.44) is for intersection
improvements, including a traffic signal, at Innovation Way which will be funded through
special assessments to benefitting properties.
The City’s long term maintenance items include sanitary sewer, watermain, and trail. Staff
would recommend approval of the Cooperative Agreement PUBW2017-21R.
Attachments
Attachment A: Cooperative Agreement PUBW2017-21R
CONSENT ITEM – 6F
MEMORANDUM
PW 2017-21R Page 1 of 7
Agreement PUBW 2017-21R
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF Arden Hills FOR
Roadway Improvements for County Road F (County State Aid 12)
Between Lexington Avenue and Hamline Avenue
S.A.P. 062-612-027
County Project - P3388
Total Estimated Project Cost: $1,916,849.00 Attachments:
City of Arden Hills Costs: $753,104.94 A – Engineer’s Estimate
B – Project Location Map
This Agreement is between the City of Arden Hills, a Minnesota corporation, ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for the
improvements to County Road F between Lexington Avenue to Hamline Avenue which
includes road reconstruction and traffic signal installation.
RECITALS
1. The Project is identified in County’s 2018 – 2022 Transportation Improvement
Program.
2. County Road F, in the area affected by reconstruction, is designated County State Aid
Highway (CSAH) 12.
3. The Project has been designated by the Minnesota Department of Transportation
(Mn/DOT) as eligible for County State Aid Highway funds.
4. The Project has been designated as State Aid Project (S.A.P.) 062-612-027.
5. The subject road segment is located within the City.
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT
State Aid requirements.
1.2. Except for those portions identified in Section 1.2.1, The County will prepare plans,
specifications, and proposals for the Project, which will include, among other
things, the proposed construction, alignment, profiles, grades, cross sections,
PW 2017-21R Page 2 of 7
paving, concrete curb and gutter, medians, storm sewer, curb ramps, turf
establishment, traffic signals, street lighting, and utility replacement and
adjustments.
1.2.1. The City will prepare plans and specifications for the watermain to be
incorporated into the plans and specifications prepared by the County.
1.3. Plans for the project showing proposed construction will be presented to the City
for review and staff consent prior to bidding, and will be on file at Ramsey County
Public Works Department.
1.4. Any costs associated with Project revisions after the completion of plans and
specifications will be paid for by the party requesting the revisions. Revisions are
subject to approval by the County.
2. Responsibility for the Right of Way Acquisition
2.1. The County will prepare a right of way acquisition plan showing easements and
other property interests required for construction of the Project in accordance with
Mn/DOT State Aid standards.
2.2 The County will acquire the proposed easements and right of way in accordance
with Mn/DOT State Aid requirements.
2.3 The City will obtain a Limited Use Permit from the Minnesota Department of
Transportation for the bike path as shown on Parcel 1 of the approved right of way
plan.
3. Procurement and Award of Contract
3.1. The County will take bids in accordance with state law and County procedures.
3.2. The County will prepare an abstract of bids and a cost participation summary
based on the lowest responsible bidder’s proposal, and will provide the same to
the City.
3.3. The County will request the City’s concurrence to award a contract to the lowest
responsible bidder.
3.4. The County will award a contract, and pay the contractor from County State Aid
Highway funds or other sources as identified by the County for the Project.
4. Responsibility for Construction Engineering
4.1. Except for those portions identified in Section 4.1.1, the County shall perform or
contract the performance of the construction engineering for all elements of the
Project.
PW 2017-21R Page 3 of 7
4.1.1. The City will provide construction engineering for all watermain related
items.
4.2. The City shall perform or contract the performance of the construction engineering
for the watermain.
5. Project Costs
5.1. Except as provided herein, the County and City will participate in the costs of
construction in accordance with the Ramsey County Cost Participation Policy
and approved in the 2017 – 2022 Ramsey County Transportation Improvement
Plan. If there is a conflict between the Cost Participation Policy and this
Agreement, this Agreement will prevail.
5.2. A list of the construction pay items and percentages of City funding responsibility
as well as the total estimated City Project cost is attached as Exhibit A. Cost
Participation Based on Engineer’s Estimate). Quantities and unit prices in Exhibit
A are estimates. Actual costs shall be based on the contract unit prices and the
quantities constructed.
5.3. Design Engineering Costs
5.3.1. The City shall pay the County a design engineering fee equal to 12% of the
project items identified in Exhibit A, except for the traffic signal control system
and watermain.
5.3.2. The City shall pay the County a design engineering fee equal to 8% of the
traffic signal control system project items identified in Exhibit A.
5.3.3. Design engineering fees shall be calculated based on the quantities and unit
prices at the time of contract award.
5.4. Construction Engineering Administration Costs
5.4.1. The City shall pay the County a construction engineering administration fee
equal to 12% of items identified in Exhibit A, except for the traffic signal
control system and watermain
5.3.2. The City shall pay the County a construction engineering administration fee
equal to 8% of the traffic signal control system as identified Exhibit A.
5.4.2. Construction engineering administration fees shall be calculated based on
the final contract quantities and unit prices.
6. Payment Schedule from City to County
PW 2017-21R Page 4 of 7
6.1. Design engineering will be invoiced at the time of contract award.
6.2. The County will invoice the City for construction costs incurred on a monthly basis
or as determined by the payment schedule for the contractor.
6.3. Construction engineering will be invoiced at the time of substantial project
completion, as determined by the County.
6.4. Payment will be made within 30 days of receipt of an invoice.
7. Ownership and Maintenance Responsibility for Project Elements
7.1. Ownership and Maintenance Responsibility of the Roadway
7.1.1. The County will own and maintain the roadway and associated roadway
elements location within the County Right of Way.
7.2. Ownership and Maintenance Responsibility of the Storm Sewer
7.2.1. The City shall own the following components of the storm sewer system:
i. Trunk line ii. Trunk line manholes iii. Surface drains located outside of the County road right-of-way and associated leads iv. Trunk line outfalls
7.2.2. The County shall own the following components of the stormsewer
system: v. Catch basins vi. Catch basin leads vii. Cross-culverts viii. Surface drains located within the County road right-of-way ix. BMP: Underground filtration trench south of County Road F, east of Land O’Lake’s westerly driveway, ID #1267c. x. Manhole 38: connects the BMP to the City storm sewer
7.3. The City will own and maintain the sanitary sewer.
7.4. The City will own and maintain the watermain.
7.5. The County will own and maintain the traffic signal control system located within
the County Right of Way.
7.6. Ownership and Maintenance of the Trail
PW 2017-21R Page 5 of 7
7.6.1. The City will own and maintain the trail, including snow removal and
sidewalk panel replacement.
8. The City grants the County temporary construction easements over all City owned
rights-of-way and property within the limits of the Project for use during construction at
no cost to the County.
9. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the execution,
performance, or failure to adequately perform the indemnifying party’s obligation
pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the
County or the City of any statutory or common law immunities, limits, or exceptions on
liability.
10. This Agreement shall remain in full force and effect until all terms of the Agreement
have been met and financial transactions processed and successfully cleared by all
parties.
NOTICES
All notices shall be addressed as follows:
If to the CITY : City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Attention: Sue Polka, Public Works Director
If to the COUNTY: Ramsey County Public Works
1425 Paul Kirkwold Drive
Arden Hills, MN 55112
Attention: Erin Laberee, Traffic Engineer
PW 2017-21R Page 6 of 7
CITY OF ARDEN HILLS, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
City Administrator
Approved as to Form:
By: _______________________________
City Attorney
PW 2017-21R Page 7 of 7
RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Julie Kleinschmidt, County Manager
Approval recommended:
_________________________________
Ted Schoenecker, Director
Public Works Department
Approved as to form:
_________________________________
Assistant County Attorney
ENGINEER'S ESTIMATE ATTACHMENT A
RAMSEY COUNTY PUBLIC WORKS
County Rd F
S.A.P. 062-612-028
PROJECT NUMBER: P-3388
QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
2021.501/00010 2021.501 MOBILIZATION LUMP SUM 1 100,000.00$ 100,000.00$ 0.76 76,000.00$ 0.24 24,000.00$ 0.76 76,000.00$ 0.24 24,000.00$
2031.502/00130 2031.502 FIELD OFFICE TYPE D - MODIFIED EACH 1 30,000.00$ 30,000.00$ 0.76 22,800.00$ 0.24 7,200.00$ 0.76 22,800.00$ 0.24 7,200.00$
2101.505/00020 2102.505 CLEARING ACRE 0.31 4,500.00$ 1,395.00$ 0.31 1,395.00$ -$ 0.2697 1,213.65$ 0.0403 181.35$
2101.505/00030 2101.505 GRUBBING ACRE 0.31 4,000.00$ 1,240.00$ 0.31 1,240.00$ -$ 0.2697 1,078.80$ 0.0403 161.20$
2101.524/00040 2101.524 CLEARING TREE 4 185.00$ 740.00$ 4 740.00$ -$ 3.48 643.80$ 0.52 96.20$
2101.524/00050 2101.524 GRUBBING TREE 4 200.00$ 800.00$ 4 800.00$ -$ 3.48 696.00$ 0.52 104.00$
2104.502/00110 2104.502 REMOVE CONCRETE APRON EACH 4 270.00$ 1,080.00$ 4 1,080.00$ -$ 3.48 939.60$ 0.52 140.40$
2104.502/00770 2104.502 REMOVE MANHOLE OR CATCH BASIN EACH 13 427.00$ 5,551.00$ 13 5,551.00$ -$ 11.31 4,829.37$ 1.69 721.63$
2104.502/00820 2104.502 REMOVE CASTING EACH 13 120.00$ 1,560.00$ 13 1,560.00$ -$ 11.31 1,357.20$ 1.69 202.80$
2104.502/00850 2104.502 REMOVE GATE VALVE & BOX EACH 5 500.00$ 2,500.00$ -$ 5 2,500.00$ 5 2,500.00$
2104.502/00880 2104.502 REMOVE HYDRANT EACH 2 500.00$ 1,000.00$ -$ 2 1,000.00$ 2 1,000.00$
2104.502/01220 2104.502 REMOVE SIGN EACH 4 40.00$ 160.00$ 4 160.00$ 3.48 139.20$ 0.52 20.80$
2104.503/00195 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 296 4.00$ 1,184.00$ 296 1,184.00$ -$ 257.52 1,030.08$ 38.48 153.92$
2104.503/00205 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 10258 2.00$ 20,516.00$ 10258 20,516.00$ -$ 8924.46 17,848.92$ 1333.54 2,667.08$
2104.503/00270 2104.503 REMOVE WATER MAIN LIN FT 1293 12.00$ 15,516.00$ -$ 1293 15,516.00$ 1293 15,516.00$
2104.503/00285 2104.503 REMOVE SEWER PIPE (STORM)LIN FT 1203 12.00$ 14,436.00$ 1203 14,436.00$ -$ 1046.61 12,559.32$ 156.39 1,876.68$
2104.503/00315 2104.503 REMOVE CURB AND GUTTER LIN FT 248 4.50$ 1,116.00$ 248 1,116.00$ -$ 215.76 970.92$ 32.24 145.08$
2104.504/00080 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 248 7.00$ 1,736.00$ 248 1,736.00$ -$ 215.76 1,510.32$ 32.24 225.68$
2104.504/00110 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 236 4.00$ 944.00$ 236 944.00$ -$ 205.32 821.28$ 30.68 122.72$
2104.504/00120 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 8009 5.00$ 40,045.00$ 8009 40,045.00$ -$ 6967.83 34,839.15$ 1041.17 5,205.85$
2104.518/00140 2104.518 REMOVE CONCRETE WALK SQ FT 4127 2.00$ 8,254.00$ 4127 8,254.00$ -$ 3590.49 7,180.98$ 536.51 1,073.02$
2104.603/01850 2104.603 ABANDON WATER MAIN LIN FT 125 9.50$ 1,187.50$ -$ 125 1,187.50$ 125 1,187.50$
2105.507/00015 2105.507 COMMON EXCAVATION (P)CU YD 12554 9.50$ 119,265.85$ 12554 119,265.85$ -$ 10922.241 103,761.29$ 1632.059 15,504.56$
2105.507/00290 2105.507 SELECT GRANULAR BORROW (CV) (P)CU YD 7845 18.00$ 141,210.00$ 7845 141,210.00$ -$ 6825.15 122,852.70$ 1019.85 18,357.30$
2105.507/00380 2105.507 COMMON BORROW (CV) (P)CU YD 2225 26.00$ 57,850.00$ 2225 57,850.00$ -$ 1935.75 50,329.50$ 289.25 7,520.50$
2123.610/00410 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 100 160.00$ 16,000.00$ 100 16,000.00$ -$ 87 13,920.00$ 13 2,080.00$
2130.523/00010 2130.523 WATER M GALLON 100 50.00$ 5,000.00$ 100 5,000.00$ -$ 87 4,350.00$ 13 650.00$
2211.507/00210 2211.507 AGGREGATE BASE (CV) CLASS 6 (P)CU YD 2392 28.00$ 66,976.00$ 2392 66,976.00$ -$ 2081.04 58,269.12$ 310.96 8,706.88$
2357.506/00010 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 999 2.00$ 1,998.00$ 999 1,998.00$ -$ 869.13 1,738.26$ 129.87 259.74$
2360.509/20100 2360.509 TYPE SP 12.5 BITUMINOUS MIXTURE FOR PATHCHING TON 40 140.00$ 5,600.00$ 40 5,600.00$ -$ 34.8 4,872.00$ 5.2 728.00$
2360.509/24200 2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,B)TON 564 60.00$ 33,840.00$ 564 33,840.00$ -$ 490.68 29,440.80$ 73.32 4,399.20$
2360.509/24205 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B)TON 1913 58.00$ 110,954.00$ 1913 110,954.00$ -$ 1664.31 96,529.98$ 248.69 14,424.02$
2360.509/24600 2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,F)TON 2041 75.00$ 153,075.00$ 2041 153,075.00$ -$ 1775.67 133,175.25$ 265.33 19,899.75$
2451.607/00430 2451.607 SPECIAL FILTER AGGREGATE (LV)CU YD 130 45.00$ 5,850.00$ 130 5,850.00$ -$ 113.1 5,089.50$ 16.9 760.50$
2501.502/05018 2501.502 18" RC PIPE APRON EACH 2 650.00$ 1,300.00$ 2 1,300.00$ -$ 1.74 1,131.00$ 0.26 169.00$
2501.502/05021 2501.502 21" RC PIPE APRON EACH 1 750.00$ 750.00$ 1 750.00$ -$ 0.87 652.50$ 0.13 97.50$
2501.602/60018 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH 1 300.00$ 300.00$ 1 300.00$ -$ 0.87 261.00$ 0.13 39.00$
2502.503/06040 2502.503 4" PVC PIPE DRAIN LIN FT 30 8.61$ 258.30$ 30 258.30$ -$ 26.1 224.72$ 3.9 33.58$
2502.503/09040 2502.503 4" PERF PVC PIPE DRAIN LIN FT 200 9.54$ 1,908.00$ 200 1,908.00$ -$ 174 1,659.96$ 26 248.04$
2503.503/19125 2503.503 12" RC PIPE SEWER DES 3006 CL V LIN FT 94 43.00$ 4,042.00$ 94 4,042.00$ -$ 81.78 3,516.54$ 12.22 525.46$
2503.503/19155 2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT 1074 45.00$ 48,330.00$ 1074 48,330.00$ -$ 934.38 42,047.10$ 139.62 6,282.90$
2503.503/19185 2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT 105 45.00$ 4,725.00$ 105 4,725.00$ -$ 91.35 4,110.75$ 13.65 614.25$
2503.503/19215 2503.503 21" RC PIPE SEWER DES 3006 CL V LIN FT 473 45.00$ 21,285.00$ 473 21,285.00$ -$ 411.51 18,517.95$ 61.49 2,767.05$
2503.503/19243 2503.503 24" RC PIPE SEWER DES 3006 CL III LIN FT 19 50.00$ 950.00$ 19 950.00$ -$ 16.53 826.50$ 2.47 123.50$
2503.602/00320 2503.602 CONNECT TO EXISTING STORM SEWER EACH 6 700.00$ 4,200.00$ 6 4,200.00$ -$ 5.22 3,654.00$ 0.78 546.00$
2503.602/00360 2503.602 CONNECT TO EXISTING DRAINAGE STRUCTURE EACH 2 1,123.00$ 2,246.00$ 2 2,246.00$ -$ 1.74 1,954.02$ 0.26 291.98$
2503.602 2503.602 36" DOUBLE HDPE MANIFOLD EACH 1 10,000.00$ 10,000.00$ 1 10,000.00$ -$ 0.87 8,700.00$ 0.13 1,300.00$
2503.603/36360 2503.603 36" PERF HDPE PIPE SEWER LIN FT 200 164.00$ 32,800.00$ 200 32,800.00$ -$ 174 28,536.00$ 26 4,264.00$
2503.604/00004 2503.604 4" INSULATION SQ YD 20 50.00$ 1,000.00$ -$ 20 1,000.00$ 20 1,000.00$
2504.602/00010 2504.602 CONNECT TO EXISTING WATER MAIN EACH 5 2,000.00$ 10,000.00$ -$ 5 10,000.00$ 5 10,000.00$
2504.602/00014 2504.602 CONNECT TO EXISTING WATER SERVICE EACH 2 1,500.00$ 3,000.00$ -$ 2 3,000.00$ 2 3,000.00$
2504.602/00020 2504.602 HYDRANT EACH 3 3,500.00$ 10,500.00$ -$ 3 10,500.00$ 3 10,500.00$
2504.602/00021 2504.602 RELOCATE HYDRANT EACH 2 2,000.00$ 4,000.00$ 2 4,000.00$ -$ 1.74 3,480.00$ 0.26 520.00$
2504.602/00033 2504.602 ADJUST GATE VALVE EACH 5 400.00$ 2,000.00$ 5 2,000.00$ -$ 4.35 1,740.00$ 0.65 260.00$
2504.602/00410 2504.602 1" CORPORATION STOP EACH 2 425.00$ 850.00$ -$ 2 850.00$ 2 850.00$
2504.602/00806 2504.602 6" GATE VALVE & BOX EACH 3 1,500.00$ 4,500.00$ -$ 3 4,500.00$ 3 4,500.00$
2504.602/00808 2504.602 8" GATE VALVE & BOX EACH 4 2,250.00$ 9,000.00$ -$ 4 9,000.00$ 4 9,000.00$
2504.602/01184 2504.602 16"X8" WET TAP EACH 1 5,000.00$ 5,000.00$ -$ 1 5,000.00$ 1 5,000.00$
2504.602/03100 2504.602 1" CURB STOP & BOX EACH 2 475.00$ 950.00$ -$ 2 950.00$ 2 950.00$
2504.603/00710 2504.603 1" TYPE K COPPER PIPE LIN FT 56 30.00$ 1,680.00$ -$ 56 1,680.00$ 56 1,680.00$
2504.603/01062 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 64 45.00$ 2,880.00$ -$ 64 2,880.00$ 64 2,880.00$
2504.603/02008 2504.603 8" PVC WATERMAIN C900 LIN FT 1351 40.00$ 54,040.00$ -$ 1351 54,040.00$ 1351 54,040.00$
2504.608/00020 2504.608 DUCTILE IRON FITTINGS POUND 1750 7.00$ 12,250.00$ -$ 1750 12,250.00$ 1750 12,250.00$
2506.502/06000 2506.502 CASTING ASSEMBLY EACH 25 700.00$ 17,500.00$ 25 17,500.00$ -$ 21.75 15,225.00$ 3.25 2,275.00$
2506.502/06020 2506.502 AJUST FRAME AND RING CASTING EACH 12 425.00$ 5,100.00$ 12 5,100.00$ -$ 10.44 4,437.00$ 1.56 663.00$
CSAH RAMSEY COUNTY
NON PARTICIPATING
CITY OF ARDEN HILLS
COUNTY F
SAP 062-612-028
CSAH
PARTICIPATING
UNIT PRICE TOTAL AMOUNTITEM NO CONTRACT ITEM UNIT TOTAL
ROADWAY WIDENING 13%
CITY OF ARDEN HILLS
WATERMAIN 100%
CITY OF ARDEN HILLS
MISC (PRORATED ITEMS)
CITY OF ARDEN HILLS
ENGINEER'S ESTIMATE ATTACHMENT A
RAMSEY COUNTY PUBLIC WORKS
County Rd F
S.A.P. 062-612-028
PROJECT NUMBER: P-3388
2506.502/06370 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 1 22,000.00$ 22,000.00$ 1 22,000.00$ -$ 0.87 19,140.00$ 0.13 2,860.00$
2506.503/00190 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SD-48 LIN FT 14 350.00$ 4,900.00$ 14 4,900.00$ -$ 12.18 4,263.00$ 1.82 637.00$
2506.503/02420 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 86 325.00$ 27,950.00$ 86 27,950.00$ -$ 74.82 24,316.50$ 11.18 3,633.50$
2506.503/03020 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 LIN FT 19 460.00$ 8,740.00$ 19 8,740.00$ -$ 16.53 7,603.80$ 2.47 1,136.20$
2506.503/08000 2506.503 RECONSTRUCT DRAINAGE STURCTURE LIN FT 5 700.00$ 3,500.00$ 5 3,500.00$ -$ 4.35 3,045.00$ 0.65 455.00$
2511.504/00014 2511.504 GEOTEXTILE FILTER TYPE 4 SQ YD 28 80.00$ 2,240.00$ 28 2,240.00$ -$ 24.36 1,948.80$ 3.64 291.20$
2511.507/00014 2511.507 RANDOM RIP RAP CLASS III CU YD 12.2 78.00$ 951.60$ 12.2 951.60$ -$ 10.614 827.89$ 1.586 123.71$
2521.518/00040 2521.518 4 INCH CONCRETE SIDEWALK SQ FT 586 4.00$ 2,344.00$ 586 2,344.00$ -$ 509.82 2,039.28$ 76.18 304.72$
2521.518/00060 2521.518 6 INCH CONCRETE SIDEWALK SQ FT 516 7.00$ 3,612.00$ 516 3,612.00$ -$ 448.92 3,142.44$ 67.08 469.56$
2531.503/02120 2531.503 CONCRETE CURB AND GUTTER DESIGN B624 LIN FT 3999 17.50$ 69,982.50$ 3999 69,982.50$ -$ 3479.13 60,884.78$ 519.87 9,097.73$
2531.503/02310 2531.503 CONCRETE CURB AND GUTTER DESIGN B612 LIN FT 112 18.00$ 2,016.00$ 112 2,016.00$ -$ 97.44 1,753.92$ 14.56 262.08$
2531.504/00080 2531.504 8 INCH CONCRETE DRIVEWAY SQ YD 406 68.00$ 27,608.00$ 406 27,608.00$ -$ 353.22 24,018.96$ 52.78 3,589.04$
2531.618/00010 2531.618 TRUNCATED DOMES SQ FT 52 37.00$ 1,924.00$ 52 1,924.00$ -$ 45.24 1,673.88$ 6.76 250.12$
2563.601/00010 2563.601 TRAFFIC CONTROL LUMP SUM 1 60,000.00$ 60,000.00$ 0.76 45,600.00$ 0.24 14,400.00$ 0.76 45,600.00$ 0.24 14,400.00$
2564.518/00130 2564.518 SIGN PANELS TYPE C SQ FT 137.4 38.00$ 5,221.20$ 137.4 5,221.20$ -$ 119.538 4,542.44$ 17.862 678.76$
2565.516/00010 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYSTEM 1 275,000.00$ 275,000.00$ -$ 1 275,000.00$ 1 275,000.00$
2572.503/00020 2572.503 TEMPORARY FENCE LIN FT 500 3.00$ 1,500.00$ 500 1,500.00$ -$ 435 1,305.00$ 65 195.00$
2573.501/00025 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 3,000.00$ 3,000.00$ 0.76 2,280.00$ 0.24 720.00$ 0.76 2,280.00$ 0.24 720.00$
2573.501/00030 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1 15,000.00$ 15,000.00$ 0.76 11,400.00$ 0.24 3,600.00$ 0.76 11,400.00$ 0.24 3,600.00$
2573.502/00110 2573.502 STORM DRAIN INLET PROTECTION EACH 24 210.00$ 5,040.00$ 24 5,040.00$ -$ 20.88 4,384.80$ 3.12 655.20$
2573.503/00010 2573.503 BALE BARRIER LIN FT 130 6.75$ 877.50$ 130 877.50$ -$ 113.1 763.43$ 16.9 114.08$
2573.503/00023 2573.503 SILT FENCE, TYPE MS LIN FT 546 2.00$ 1,092.00$ 546 1,092.00$ -$ 475.02 950.04$ 70.98 141.96$
2573.503/00064 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 2773 3.00$ 8,319.00$ 2773 8,319.00$ -$ 2412.51 7,237.53$ 360.49 1,081.47$
2574.507/00100 2574.507 COMMON TOPSOIL BORROW (CV)CU YD 1230 32.00$ 39,360.00$ 1230 39,360.00$ -$ 1070.1 34,243.20$ 159.9 5,116.80$
2574.508/00013 2574.508 FERTILIZER TYPE 3 POUND 361 0.85$ 306.85$ 361 306.85$ -$ 314.07 266.96$ 46.93 39.89$
2575.504/00011 2575.504 SODDING TYPE LAWN SQ YD 3335 7.50$ 25,015.50$ 3335 25,015.50$ -$ 2901.798 21,763.49$ 433.602 3,252.02$
2575.504/00073 2575.504 EROSION CONTROL BLANKETS CATEGORY 3N SQ YD 2241 2.00$ 4,482.80$ 2241 4,482.80$ -$ 1950.018 3,900.04$ 291.382 582.76$
2575.505/00021 2575.505 SEEDING ACRE 0.5 220.00$ 110.00$ 0.5 110.00$ -$ 0.435 95.70$ 0.065 14.30$
2575.508/33261 2575.508 SEED MIXTURE 33-261 POUND 3 26.00$ 78.00$ 3 78.00$ -$ 2.61 67.86$ 0.39 10.14$
2575.508/35241 2575.508 SEED MIXTURE 35-241 POUND 7 17.00$ 119.00$ 7 119.00$ -$ 6.09 103.53$ 0.91 15.47$
2575.508/36211 2575.508 SEED MIXTURE 36-211 POUND 9 36.00$ 324.00$ 9 324.00$ -$ 7.83 281.88$ 1.17 42.12$
2575.508/40001 2575.508 HYDRAULIC MULCH MATRIX POUND 8919 2.00$ 17,837.40$ 8919 17,837.40$ -$ 7759.269 15,518.54$ 1159.431 2,318.86$
2575.523/00020 2575.523 RAPID STABILIZATION METHOD 3 M GALLON 20 130.00$ 2,600.00$ 20 2,600.00$ -$ 17.4 2,262.00$ 2.6 338.00$
2582.503/10104 2582.503 4" SOLID LINE PAINT LIN FT 4300 0.50$ 2,150.00$ 4300 2,150.00$ -$ 3741 1,870.50$ 559 279.50$
2582.503/36104 2582.503 4" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 2271 1.00$ 2,271.00$ 2271 2,271.00$ -$ 1975.77 1,975.77$ 295.23 295.23$
2582.503/36124 2582.503 24" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 454 11.00$ 4,994.00$ 454 4,994.00$ -$ 394.98 4,344.78$ 59.02 649.22$
2582.503/36204 2582.503 4" BROKEN LINE MULTI-COMPONENT GROUND IN LIN FT 1339 1.00$ 1,339.00$ 1339 1,339.00$ -$ 1164.93 1,164.93$ 174.07 174.07$
2582.503/36404 2582.503 4" DOUBLE SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 2260 2.00$ 4,520.00$ 2260 4,520.00$ -$ 1966.2 3,932.40$ 293.8 587.60$
2582.518/04020 2582.518 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND IN SQ FT 450 28.00$ 12,600.00$ 450 12,600.00$ -$ 391.5 10,962.00$ 58.5 1,638.00$
1,916,849.00$ 1,456,075.50$ 460,773.50$ 1,287,336.09$ 168,739.42$ 135,853.50$ 324,920.00$
-275,000.00$
CITY COST SUMMARY 49,920.00$
ROAD WIDENING - 13% 168,739.42$
MISC PRORATED ITEMS (minus signal)49,920.00$
SUBTOTAL 218,659.42$
ADD 10% CONTINGENCY 21,865.94$
SUBTOTAL 240,525.36$
ADD 12% ENGINEERING FEE 28,863.04$
ADD 12% CONSTRUCTION ADMINISTRATION FEE 28,863.04$
SUBTOTAL 57,726.09$
SIGNAL CONSTRUCTION 275,000.00$
ADD 8% ENGINEERING FEE 22,000.00$
ADD 8% CONSTRUCTION ADMINISTRATION FEE 22,000.00$
SUBTOTAL 319,000.00$
WATERMAIN CONSTRUCTION 135,853.50$
GRAND TOTAL 753,104.94$
_____________________________________________________________________________________________
City of Arden Hills
City Council Meeting for February 12, 2018
P:\Planning\Planning Cases\2017\PC 17-028 - 1504 Edgewater Ave - Site Plan Review - Accessory Structure\Memos_Reports_17-028
Page 1 of 1
CONSENT ITEM – 6G
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Council
Dave Perrault, City Administrator
FROM: Matthew Bachler, City Planner
SUBJECT: Findings of Fact and Decision Regarding Application of Carrie Martinson for Site
Plan Review for Property at 1504 Edgewater Avenue (Planning Case 17-028)
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve the Findings of Fact and Decision Regarding Application of Carrie Martinson
for Site Plan Review for Property at 1504 Edgewater Avenue in Planning Case 17-028.
Background
On January 22, 2018, the City Council considered the application of Carrie Martinson for a Site
Plan Review at 1504 Edgewater Avenue to allow the placement of an accessory structure in the
front yard between the principal structure on the property and the public street (Planning Case
17-028). The City Council voted to deny Planning Case 17-028 (4-0), and directed staff and the
City Attorney to prepare formal findings for review and approval by the City Council at its next
regular meeting. The City Attorney has completed the Findings of Fact and Decision document,
which is included in Attachment A.
Attachments
A. Findings of Fact and Decision Regarding Application of Carrie Martinson for Site Plan
Review for Property at 1504 Edgewater Avenue (Planning Case 17-028)
196175v1
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
IN RE:
APPLICATION OF CARRIE MARTINSON
FOR SITE PLAN REVIEW FOR PROPERTY AT
1504 EDGE WATER AVENUE
(PLANNING CASE 17-028)
FINDINGS OF FACT
AND DECISION
On January 22, 2018, the Arden Hills City Council met to consider the application of Carrie
Martinson for Site Plan Review at 1504 Edgewater Avenue.
The City Council considered the following information on the proposal: the application for Site
Plan Review submitted by the applicant; the Staff Report, including attachments dated January
22, 2018; information from the Public Hearing and Planning Commission Meeting of January
10, 2018, including the report and recommendation; testimony from all interested persons
wishing to speak; and, based on its knowledge of the subject property and the community, now
makes the following:
FINDINGS OF FACT
1. The applicant has requested a Site Plan Review in order to keep an existing 64 square foot
accessory storage shed she recently installed at 1504 Edgewater Avenue.
2. The property at 1504 Edgewater Avenue is located in the R-1 Single Family Residential
Zoning District.
3. The lot is 20,473 square feet in size with approximate dimensions of 102 feet in width by
200 feet in depth.
4. The property currently consists of a single family dwelling with an attached garage and two
accessory structures.
5. The property owner recently installed a new accessory storage shed in the front yard of the
property measuring 64 square feet in size with dimensions of 8 feet by 8 feet.
6. The accessory storage shed is setback approximately 42 feet from the front property line
along Edgewater Avenue and approximately 55 feet from the secondary front property line
along Ridgewood Road.
7. Section 1325.01, Subd. 3 of the Zoning Code states that accessory structures shall not be
located nearer the front lot line than the front yard setback line for the principal structure to
which it is accessory. Accessory structures as permitted and regulated in the Code may be
located within the rear yard of the principal structure in the R-1 District.
8. Section 1325.01, Subd. 7 of the Zoning Code allows the City Council to approve a
deviation from the accessory structure location requirement when exceptional and unusual
circumstances exist on the property through the Site Plan Review process.
9. The existing conditions on the property meet the minimum lot coverage requirements for
properties located in the R-1 Zoning District.
196175v1
10. The accessory storage shed does not exceed the height limit of 15 feet for accessory
structures.
11. Detached accessory structures up to 728 square feet are permitted structures in the R-1
Zoning District.
12. Properties used primarily for residential uses are permitted up to two accessory structures.
There is one additional shed located on the property for a total of two accessory structures.
13. The accessory storage shed is located outside of the 100-year flood plain, wetlands, and
easements.
14. The pronounced visibility of the shed in its current location is a concern given the nature of
the lot and street frontages
15. The lot provides adequate space and reasonable slopes and features to allow the accessory
storage shed to be located in the rear yard of the property to comply with the Zoning Code
location requirements.
16. The property could be graded relatively easily to provide a level area for the shed in the
permitted yards.
17. The existing conditions of the property are not exceptional or unique and do not justify a
deviation in the Zoning Code location requirements for accessory structures.
DECISION
Based upon these findings and the Council’s knowledge of the subject property and community,
the Application for Site Plan Review as detailed in the record for the Property located at 1504
Edgewater Avenue is denied.
ADOPTED by the Arden Hills City Council this 12th day of February, 2018.
CITY OF ARDEN HILLS
BY:__________________________________
David Grant, Its Mayor
ATTEST:
__________________________________
Dave Perrault, City Administrator
_____________________________________________________________________________________________
City of Arden Hills
City Council Meeting for February 12, 2018
P:\Planning\Planning Cases\2017\PC 17-011 - 3930 Northwoods Drive - Master and Final
PUD\Memos_Reports_17-011
Page 1 of 2
Council Should Consider
Motion to approve the Maintenance Agreement for Stormwater Management Facilities between
the Rice Creek Watershed District and City of Arden Hills for the regional stormwater pond
located at 3930 and 3928 Northwoods Drive.
Background
On May 22, 2017, the City Council approved the plans for a building addition at the Health
Partners clinic on Northwoods Drive (Planning Case 17-011). As a condition of approval for the
Rice Creek Watershed District (RCWD) permit for the project, a Maintenance Agreement for the
stormwater pond on the property was required. This stormwater pond is used by Health Partners
and other properties in the area, and a Grant of Permanent Easement between the City and Health
Partners obligates the City to perform maintenance on the non-landscaped portion of the pond
(Attachment B).
The City Council approved the required Maintenance Agreement with RCWD on May 22, 2017.
Since then, RCWD has requested that the City sign a revised version of the Maintenance
Agreement (Attachment C). The City Attorney and the Public Works Director/City Engineer
have reviewed the Agreement and it is acceptable as drafted.
CONSENT ITEM – 6H
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Matthew Bachler, City Planner
SUBECT: Rice Creek Watershed District Maintenance Agreement for Stormwater
Management Facilities – 3930 and 3928 Northwoods Drive
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
_____________________________________________________________________________________________
City of Arden Hills
City Council Meeting for February 12, 2018
P:\Planning\Planning Cases\2017\PC 17-011 - 3930 Northwoods Drive - Master and Final
PUD\Memos_Reports_17-011
Page 2 of 2
Financial Implications
The Maintenance Agreement would not increase the City’s level of maintenance for the
stormwater pond over what the City would have done without the agreement.
Attachments
A. Existing Conditions Plan
B. Grant of Permanent Easement
C. Draft Maintenance Agreement for Stormwater Management Facilities
1
MAINTENANCE AGREEMENT
Stormwater Management Facilities
Rice Creek Watershed District and Arden Hills
This Maintenance Agreement (“Agreement”) is made by and between the Rice
Creek Watershed District, a watershed district with purposes and powers set
forth at Minnesota Statutes Chapters 103B and 103D of the laws of the State of
Minnesota (RCWD), and the City of Arden Hills (“City”), a statutory city and
political subdivision of the State of Minnesota.
Recitals and Statement of Purpose
WHEREAS pursuant to Minnesota Statutes § 103D.345, the RCWD has adopted
and implements Rule C, Stormwater Management Plans, and in accordance
therewith has approved Permit 17-033 in the name of permittee [Health
Partners Medical Group];
WHEREAS Rule C imposes an obligation for perpetual maintenance of
stormwater management facilities, which obligation must be memorialized by a
recorded maintenance declaration or, for facilities on public property, by a
maintenance agreement with the property owner;
WHEREAS in this case the permittee will meet this obligation through the
commitment of the City to maintain the stormwater management facilities
located on permittee’s property, which commitment is made to allow for
issuance of Permit 17-033 for the mutual benefit of the City and the permittee;
WHEREAS to ensure the City’s ability to maintain the stormwater management
facilities in accordance with this Agreement, permittee separately is conveying
to the City the right, in perpetuity, to enter, re-enter and occupy permittee’s
property for that purpose;
WHEREAS the City and the RCWD execute this Agreement to fulfill the condition
of Permit 17-033, and concur that it is legally binding and rests on mutual
valuable consideration.
2
THEREFORE:
1. The City, at its cost, will inspect and maintain the stormwater management
facilities delineated and labeled on Exhibit A as follows: Stormwater Pond. The
City will:
a. Obtain certified as-built contours for all ponds and inspect the ponds,
and associated outlet structures, culverts and outfall structures one year
and two years after the completion of as-builts, including measuring
sediment accumulation by a method accurate to within one vertical foot.
Thereafter, perform inspections in the fifth year after pond completion
and every five years thereafter. If inspections show that sediment may
accumulate to 50 percent of wet storage volume, or 25 percent of dry
detention volume, within less than five years, the City will inspect more
frequently. Pond function will be considered inadequate if sediment
accumulation has decreased the wet storage volume by 50 percent or dry
detention volume by 25 percent, and the City will restore the basin to its
original design elevations and dimensions and restore vegetation in
disturbed areas within one year of the inspection date.
b. Inspect stormwater infiltration and filtration basins, including rain
gardens, annually, to preserve live storage capacity at or above the
design volume. Remove vegetation, maintain healthy plant growth and
remove excess sediment and debris to ensure that the facilities continue
to perform per design.
c. Inspect grit chambers, sump catch basins and sump manholes
annually. Accumulated sediment and debris will be removed so that each
facility continues to operate as designed and erosion or structural
problems are corrected.
d. Inspect conveyances and other structures annually. Ensure
preservation of designed hydraulic capacity.
2. This Agreement is in force for five years from the date on which it is fully
executed and will renew automatically for five-year terms unless terminated by
written agreement of the City and the RCWD. This Agreement may be amended
only in a writing signed by the City and the RCWD.
3
3. The recitals are incorporated as a part of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
RICE CREEK WATERSHED DISTRICT
By _______________________________ Date:
RCWD Administrator, Phil Belfiori
CITY of ARDEN HILLS
By: _______________________________ Date:
David Grant, Mayor
Attest: ____________________________ Date:
Julie Hanson, City Clerk
APPROVED AS TO FORM AND EXECUTION
By: _______________________________ Date:
Joel Jamnik, City Attorney
4
Exhibit A
[SITE PLAN/MAP WITH ALL FACILITIES DENOTED]
City of Arden Hills
City Council Meeting for February 12, 2018
Page 1 of 2
CONSENT ITEM – 6I
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Matthew Bachler, City Planner
SUBJECT: Purchase of Residential Recycling Carts and Replacement Parts from Cascade
Engineering – Resolution 2018-012
Budgeted Amount: Actual Amount: Funding Source:
N/A $10,804.00 Recycling Fund
Council Should Consider
Motion to approve Resolution 2018-012 for the purchase of residential recycling carts and
replacement parts from Cascade Engineering in the amount of $10,804.00.
Background
The City purchased recycling carts from Cascade Engineering for its curbside residential
recycling program in 2015. Under the contract with Republic Services, the City is the owner of
the recycling carts and Republic is responsible for cart management and operations. Republic has
informed the City that the inventory of 64-gallon carts and replacement parts for both 64-gallon
and 32-gallon carts are beginning to run low. Staff requested a quote from Cascade Engineering
for 150 carts, which should be sufficient for replacing broken carts and delivering carts to new
residents for the next few years. The quote also includes replacement wheels, lids, and axles. The
carts would have the same design as the existing carts used by the City.
The total cost of the 150 carts would be $6,075.00 and the combined cost of the replacement
parts would be $3,335.00. Staff would propose paying for the carts and parts using the reserves
in the Recycling Fund. The current amount of reserves in the fund is approximately $152,677.93.
The City does not have any other budgeted use of the Recycling Fund reserves at this time.
City of Arden Hills
City Council Meeting for February 12, 2018
Page 2 of 2
Current Recycling Fund Reserves
(December 31, 2017) $152,677.93
Proposed Purchase $10,804.00
Remaining Recycling Fund Reserves
(Approximate) $141,873.93
Attachments
A. Quote from Cascade Engineering
B. Resolution 2018-012
Incorporates terms and conditions located at:
www.cascadeng.com/terms-warranties
Jan Bognoski Q U O T E
Cascade Eng/OC Regional Off
Ph: 949-462-3682 Quote Number: Q29133 Revision: 2
bognoskij@cascadeng.com Quote Date: 12/20/17 Page: 1
United States Print Date: 02/05/18
Expire Date: 01/19/18
Sold To: MU54381 Ship To:
CITY OF ARDEN HILLS CITY OF ARDEN HILLS
1425 KIRKWOLD DR. c/o REPUBLIC SERVICES
ARDEN HILLS, MN 55112 652 BUNKER LAKE BLVD
United States ANOKA, MN
United States
Salesperson 1: 30
Purchase Order: QUOTE REV 2
Credit Terms: N45 Ship Via: CH ROB
NET 45 DAYS FOB Point: ANOKA, MN
Resale:
Remarks: FREIGHT BASED ON 50% OF A TRUCK SHIPPING TO ANOKA MN
Ln Item Number Qty Quoted Qty to Rel UM Price Extended Price
--- ------------------ ---------- ---------- -- ------------ ----------------
1 6490487 150.0 150.0 EA 40.50 6,075.00
CART 64 BLK/CITY ARDEN
HILLS/LID GRNMOSS HS/NM
2 5400-5305 300.0 300.0 EA 3.60 1,080.00
WHL,SNP 10"BLK .625 1PC
Geo Inj Mold pin/spring
3 5464-2896 100.0 100.0 EA 10.50 1,050.00
LID 64 GRN MOSS/HS165926
/RECYCLABLES ONLY w/PICS
4 5400-0174AG 300.0 300.0 EA 2.50 750.00
AXLE, 5/8" 64G w/Dis-Tek
Agritek Axle Solid Steel
5 5400-5200 50.0 50.0 EA 3.10 155.00
WHL,SNP ON 10"BLK .844
Geo inj mold int spacer
6 5432-0008 20.0 20.0 EA 8.50 170.00
LID 32 GRN MOSS/HS165926
/RECYCLABLES ONLY w/PICS
7 5400-0226AG 50.0 50.0 EA 2.40 120.00
AXLE, 5/8" 35G w/DisTek
Agritek Axle Solid Steel
8 5400-0089PK 50.0 50.0 EA 0.20 10.00
PIN, HINGE, 8" STD
35,64,96 EXPENDABLE
--------------------------------------------------------------------------------
Non-Taxable: 1,394.00 Currency: USD Line Total: 9,410.00
Taxable: 9,410.00 0.00% Discount: 0.00
Tax Date: 12/20/17 : 0.00
Shipping 20 : 1,394.00
Taxable Handling Charge 94 : 0.00
Total Tax: 0.00
Total: 10,804.00
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-012
A RESOLUTION APPROVING THE PURCHASE OF RESIDENTIAL RECYCLING
CARTS AND RECYCLING CART REPLACEMENT PARTS FROM CASCADE
ENGINEERING
WHEREAS, the City of Arden Hills requires the collection and proper management of
recyclables within the limits of the City; and
WHEREAS, the City approved a recycling contract with Republic Services on February 23,
2015; and
WHEREAS, the recycling contract states that the City will provide recycling carts for
residents for the collection of recyclable materials; and
WHEREAS, the City desires to purchase additional recycling carts and replacement parts
from Cascade Engineering based on their agreement;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS, MINNESOTA:
That the City will purchase 150 sixty-four (64) gallon recycling carts and recycling cart
replacement parts from Cascade Engineering in the amount of $10,804.00.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
12th DAY OF FEBRUARY, 2018.
______________________________
ATTEST: DAVID GRANT, MAYOR
__________________________________________
JULIE HANSON, CITY CLERK
Page 1 of 1
CONSENT ITEM – 6J
MEMORANDUM
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Resolution 2018-013 Approving LG230 Application to Conduct Off-Site
Gambling for Merrick, Inc. at Flaherty’s
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Approving Resolution 2018-013 Approving LG230 Application to Conduct Off-Site Gambling
for Merrick, Inc.
Background/Discussion
This City has received an application from Merrick, Inc. for an off-site gambling permit to
conduct gambling activity at Flaherty’s Arden Bowl. The event will take place on April 15,
2018. Per Minnesota’s Lawful Gambling regulations, Merrick, Inc. is required to obtain
acknowledgment and approval by resolution from the City to conduct off-site gambling.
This is Merrick, Inc.’s 16th year of the Annual Bowl-A-Thon and raffle. All proceeds of the event
will go towards supporting adults with intellectual and developmental disabilities at Merrick,
Inc., which is a private nonprofit 501(c)(3) corporation dedicated to empowering adults with
disabilities. Merrick, Inc. is one of the largest Day Training and Habilitation (DT&H) programs
in the state. The money raised at this event with help provide services to its clients (self-
advocacy; social/leisure activities; physical, occupational, speech, and sensory therapies; and a
retirement program).
Attachments
Attachment A: LG230 Application
Attachment B: Resolution 2018-013
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-013
RESOLUTION APPROVING LG230 APPLICATION TO
CONDUCT OFF-SITE GAMBLING FOR MERRICK, INC.
WHEREAS, Minnesota’s Lawful Gambling regulations requires LG230 applicants to
obtain acknowledgment and approval by resolution from the City in which gambling events are
being held; and
WHEREAS, Merrick, Inc. has applied for an LG230 Application to Conduct Off-Site
Gambling through the State of Minnesota to conduct gambling activity at Flaherty’s Arden Bowl
in the City of Arden Hills at its 16th Annual Bowl-A-Thon to be held on April 15, 2018.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA: The City Council hereby acknowledges and approves Merrick, Inc.’s
LG230 Application to Conduct Off-Site Gambling.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
12TH DAY OF FEBRUARY, 2018.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: County Road F Improvements
Public Hearing
Budgeted Amount: Actual Amount: Funding Source:
$300,000 $829,463.80 Ramsey County, Assessments, PIR
Council Should Consider
Conduct the Public Hearing for the County Road F Improvements. At the close of the Hearing
consider adopting Resolution 2018-011 Ordering the Improvement and Approving Plans and
Specifications Prepared by Ramsey County Pursuant to Cooperative Agreement for the County
Road F Reconstruction Project.
Background/Discussion
Ramsey County has completed the design of the County Road F Improvements between
Lexington Avenue and Hamline Avenue. The project includes widening County Road F,
intersection improvements at County Road F and Innovation Way, a trail along the south side of
the roadway, and City watermain replacement between Hamline Avenue and Innovation Way.
On November 27, 2017, the City Council adopted Resolution 2017-045, accepting the feasibility
report for the project. On January 8, 2018, the City Council adopted Resolution 2018-004
ordering the Public Hearing to be held on February 12, 2018.
In November of 2017, the City Council accepted the feasibility report (Attachment A) which
outlines the proposed improvements and financing for the County Road F improvements. Two
properties are proposed to be assessed for traffic signal and intersection improvements – Land O’
Lakes and Boston Scientific. Staff has provided each property owner with the Feasibility Report
and has conducted several meetings with the affected parties. The total project cost outlined in
the feasibility report is approximately $200,000 lower than the current estimate due to plan
revisions between 60% design and final design. The current estimated project costs are:
PUBLIC HEARINGS – 8A
MEMORANDUM
ESTIMATED PROJECT COSTS
Street & Storm Drain Improvements – Ramsey County
Construction Cost $1,223,975.83
Street & Storm Drain Improvements – Arden Hills
Construction Cost + 10% Contingency $ 503,682.25
Overhead (27%) $ 135,994.21
Total Estimated Cost $ 639,676.46
Watermain Improvements
Construction Cost + 10% Contingency $ 149,438.85
Overhead (27%) $ 40,348.49
Total Estimated Cost $ 189,787.34
Total Project Cost $ 2,064,869.63
The estimated split of the cost between Ramsey County and the City is as follows:
Ramsey County $1,223,975.93
City of Arden Hills $829,463.80
A portion of the City cost is proposed to be assessed to the Land O’ Lakes and Boston Scientific
properties. The assessment method laid out in the Feasibility Report has 100% of the cost of the
traffic signal evenly split between the two properties, with the turn lanes associated with the
Land O’ Lakes project being assessed to them as well per their development agreement with the
City. Staff anticipates further discussions between and among the parties to revise and reach
agreement on the final cost share allocation for the traffic signal costs, which will result in some
change to the following table regarding the proposed special assessment amounts, but currently
the proposed financing for the City’s share of the project is as follows:
Funding Source Amount
Water Utility Fund $189,787.34
Special Assessments
- Boston Scientific $188,375.00
- Land O’ Lakes $451,301.46
The purpose of the Public Hearing is to approve plans and specifications prepared by Ramsey
County and to order the improvements as required by Minnesota Statutes Chapter 429 for
projects that include special assessments.
Attachments
Attachment A: Feasibility Report – County Road F Reconstruction
Attachment B: Resolution 2018-011 Ordering the Improvement
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-11
A RESOLUTION ORDERING IMPROVEMENT PROJECT AND APPROVING PLANS
AND SPECIFICATIONS PREPARED BY RAMSEY COUNTY
PURSUANT TO COOPERATIVE AGREEMENT FOR THE
COUNTY ROAD F RECONSTRUCTION PROJECT
WHEREAS, a report has been prepared by the City Engineer with reference to the
improvement of County Road F between Hamline Avenue and Lexington Avenue by cooperative
agreement with Ramsey County, and this report was received by the Council on November 27,
2017; and
WHEREAS, the Council on that date fixed a date for a council hearing on the proposed
improvement, provided notice of that hearing as required by law, and conducted the hearing on
February 12, 2018 at which all persons desiring to be heard were given an opportunity to be
heard thereon; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS MINNESOTA:
1. Such improvement is necessary, cost-effective and feasible as detailed in the
feasibility report at an estimated total cost of the improvement of $1,916,849.00.
2. Such improvement is hereby ordered as proposed in the plans and specifications
prepared by Ramsey County pursuant to the cooperative agreement between Ramsey
County and the City dated February 12, 2018, as authorized by state law, including
§471.59 and §429.041, Subd. 5.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
16th DAY OF JANUARY 2018.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Old Snelling Trail and Watermain Improvements
Approve Final Plans/Order Advertisement for Bids
Budgeted Amount: Actual Amount: Funding Source:
$2,977,000 $3,485,400 Ramsey County/MSAS, PIR, Development
Reimbursement, Water Utility
Council Should Consider
• Adopt Resolution 2018-014 Approving Plans and Specifications and Ordering
Advertisement for Bids for the Old Snelling Trail and Watermain Improvements
Background/Discussion
Final plans and specifications have been completed for the Old Snelling Trail from County Road
E to Bethel Drive, Old Snelling Trail from Bethel Drive to County Road E2, County Road E2
Trail from Cleveland Avenue to New Brighton Road, and the Old Snelling/County Road E2
Watermain Loop. Based on the final designs, the updated estimated costs and proposed funding
sources are shown in the table below:
PROJECT Est. Total
Project
Cost
CIP FUNDING SOURCE (CIP)
CR E2 Trail $109,200 $100,000 Ramsey County*/MSAS
Old Snelling Tr. –
Bethel to E2
$1,085,100 $1,090,000 Ramsey County*/MSAS
Old Snelling Tr. –
CR E to Bethel *
$984,800 $932,000 PIR/Developer Reimbursement
($800,000)/Ramsey County*
Total Trail Costs $2,179,100 $2,122,000
Old Snelling/CR E2
Watermain Loop
$855,000 Water Utility
• CR E2 $415,100
• Old Snelling $631,500
*Ramsey County’s estimated cost for all trail segments is $615,600
NEW BUSINESS - 9A
MEMORANDUM
Page 2 of 2
Staff recommends bidding the Old Snelling Trail from Bethel Drive to County Road E2 and the
watermain loop along Old Snelling Road as bid alternates. Staff recommends constructing the
watermain replacement along CR E2 as there have been six breaks in this line since 2015. The
watermain loop in Old Snelling Road is recommended to better feed the low pressure system as
with past watermain breaks, the system has to rely on temporary feeds from the high pressure
system (north of I694).
Attachments
Attachment A: Resolution 2018-014
Attachment B: Trail Map
Attachment C: Proposed Watermain Map
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-014
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE
ADVERTISEMENT FOR BIDS –
2018 OLD SNELLING TRAIL AND WATERMAIN IMPROVEMENTS
WHEREAS, the city engineer has prepared plans and specifications for the proposed 2018 Old
Snelling Trail Extension and Watermain Improvement Project. The trail improvements include the
extension of a bituminous walkway along County Rd E, Snelling Avenue, and County Rd E2. The
watermain improvements include the extension of 12-inch watermain along Snelling Avenue and
County Rd E2. The plans and specifications have been presented to the council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper, and in
Commerce and Finance, an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisements shall be published for 21 days, shall specify the
work to be done, shall state that the bids will be received by the clerk until 10:00 a.m. on Thursday
March 15, 2018, at which time they will be publicly opened in the council chambers of the city hall by
the City Clerk and engineer, will then be tabulated, and will be considered by the council at 7:00 p.m.
on March 26, 2018, in the council chambers of the city hall. Any bidder whose responsibility is
questioned during the consideration of the bid will be given an opportunity to address the council on
the issue of responsibility. No bids will be considered unless sealed and filed with the administrator
and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the
administrator for 5 percent of the amount of such bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th
DAY OF FEBRUARY, 2018.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
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2018 Pr oposed Trails C L E V E L A N D A V E
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Date Saved: 2/2/2017 2:52:12 PM
Document Path: P:\PR&PW\Engineering\Sue'sMaps\ProposedWatermainMap.mxd
!(Watermain Breaks
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Proposed Watermain
DATE: February 12, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Communications Coordinator Temporary Hour Increase
Budgeted Amount: Actual Amount: Funding Source:
$5,900 $9,500 Various Funds
Council Should Consider
The Council should consider approving, or give, further direction on temporarily increasing the
Communications Coordinator’s hours for up to eight weeks.
Background
It is being proposed to temporarily increase the Communications Coordinator’s hours to forty
hours per week for up to eight weeks. Assessing current workload with the website, increased
Rice Creek Commons demand, and miscellaneous projects that the City would benefit from an
increase in the Communications Coordinator’s hours. A work plan is attached that outlines how
the additional hours will be utilized (see Attachment A).
The main drivers for the needed increase are:
Website
The expected rollout for the new website is eighteen months away. There is a significant amount
of time that is devoted to cleaning up the current site (200+ pages of content), and working with
other departments to ensure links and information are correct. The majority of the increased
hours will go towards this project, and aid in reducing the eighteen month rollout (see
Attachment B for a list of individual web pages that will be updated).
Rice Creek Commons
As the deadline for the MDA approaches, the Communications Coordinator has been spending
more than the expected amount of time on the messaging for Rice Creek Commons. As we are
CONSENT ITEM –9B
MEMORANDUM
expecting more information needing to be put out to the public, the Communications Coordinator
will need to work with the City Council, Staff, and County to ensure proper messaging.
Miscellaneous Projects
A few projects have been identified for the Communications Coordinator to include a new
resident guide, emergency management messaging, and an employee newsletter. These projects,
while not necessarily a priority, will be delayed as more important projects are worked on unless
we allocate more hours for the Communications Coordinator.
It should be noted that these are not a comprehensive listing of the duties of the Communications
Coordinator; they still work on the newsletter, which accounts for about a quarter (or more) of
their time. The administrative update is planning on being moved to the Communications
Coordinator when possible, but still remains with the City Clerk.
This was brought to the Personnel Committee for direction, the Personnel Committee requested
more information be brought forward to the full City Council for approval.
Attachment
Attachment A: Communications Coordinator Work Plan
Attachment B: List of Web Pages to Update
DRAFT Request and Workplan for an additional 120 hours for Communications Coordinator
The Council is asked to consider a request to temporarily increase the Communications Coordinator’s number of hours worked per week from 25 to 40 for eight
weeks, which reflects an additional 15 hours per week, for a total of 120 hours, in order to accomplish the following (some of which are outside the scope of
Council identified priorities for the position):
• Move up the delivery timeline for the website redesign from 18 months to 16 months (pending no other timeline changes) by increasing the number of
weekly hours devoted to conte nt review, clean-up and navigation planning.
• Develop a new resident guide mailer that outlines important policies and procedures.
• Develop coordinated TCAAP messaging based on upcoming known milestones related to MDA approval and development timeline
• Develop plans for addressing emergency management communications for the City and an employee newsletter
• Draft, distribute weekly Admin Update
Work plan breakdown:
Proposed Deliverable Estimated number of hours Total
Hours
1. Develop content and navigation strategies and clean up existing
content for four important areas of the site and their
corresponding pages: About Us, Business, Recycling & Disposal,
New Residents for a total of 65 pages (of 200+ pages)
Four kick -off meetings with i nternal subject matter experts (4 hours)
Content and navigation plan for 4 areas (10 hours )
Content re view and clean-up of 65 pages (65 hours)
79
2. Develop new resident guide single-page mailer to fold into utility
bills
Develop content outline for 1-page mailer (1 hours)
Draft conte nt and design for new mailer (3 hours)
Finalize content and design edits (1 hour)
5
3. Develop coordinated TCAAP messaging for MDA and other news
related to Rice Creek Commons
Develop talking points, media statements, and newsletter articles
related to the MDA and development timeline for RCC (8 hours)
8
4. MISC: Develop a communications plan, including crafted
messages, for e mergency management; Develop a plan and design
template for an employee newsletter
Develop emergency management communications plan for the City,
includes peer cities research and best practices (8 hours)
Develop plan/design for an employee newsletter (4 h ours)
12
5. Develop, distribute weekly Admin Update Develop, distribute weekly Admin Update, assuming two hours per
week (16 hours)
16
1
City of Arden Hills Review Deadline Notes
2018 Content Review Site Map
Content categories
Home
About Arden Hills
1 About the City
2 Demographics
3 History
4
Newsletters Side CSS changes to include CTV
Webcasting, News & Updates,
Newsletters
5 City Maps
6 City Newsletters Also listed under Newsletters
7 Contact Us
8 Community Contacts
9 Staff Directory
10 Eco Living
11 Composting
12 Recycling & Disposal
13 Curbside Recycling Services
14 Fix‐It Clinics
15 Event Recycling
16 Medicine Collection Program
17 Business & Apartment Recycling
18 Community Clean Up Day
19 Composting
20 Electronics Recycling
21 Household Hazardous Waste
Drop Off
22 Licensed Waste Haulers
23 Mattress Recycling
24 Ramsey County Disposal Guide
25 Yard Waste Drop Off
26 Sustainable Landscaping
27 Blue Thumb & Ramsey
Conservation District
28 Managing Geese
29 Mow for Healthy Lakes
30 Planting on Shorelines
31 Rain Gardens
32 Seasonal Yard Care
33 Employment Opportunities
34 New Residents
35 Schools
36 Volunteer Opportunities
37
Weather
Keep with emergency management
info, but remove as featured content
38
39 Top
40 Government
41 Agendas & Minutes
42 City Council
43 Committees & Commissions
44 Economic Development Authority
45 Planning Commission
46 Economic Development
Commission
47 Communications Committee
48 Financial Planning & Analysis
Committee
2
49 Karth Lake Improvement District
50 Parks, Trails & Recreation
Committee
51 Joint Development Authority
(JDA)
52 Elections
53 Fee Schedule
54 City Code
55 State, Federal & Local Resources
56
57 Top
58
59 Administration
60 Communications
61 CTV ‐ Webcasting
62 News & Updates
63 Newsletters
64 Data Practices Request Form
65 Elections
66 Facility Rentals
67 Licensing & Permits
68 Business Licenses
69 Charitable Gambling Licenses
70 Peddlers & Solicitors Licenses
71 Pet Licenses
72 Rental Registration
73 Tree Service License
74 Community Development
75 2040 Comprehensive Plan
76 Public Meetings
77 Draft 2040 Comprehensive Plan
78
Project Website
Sugggest renaming to 2040
Comprehensive Plan Project Website
79 Building & Permits
80 For Contractors
81 Applications
82 Project Information
83 Licenses
84 For Residents
85 Additions
86 Basements/Interior Remodels
87 Decks
88 Demolition
89 Detached Garages
90 Driveways
91 Egress Windows
92 Electrical
93 Fences
94 Grading & Erosion Control Permit
95 New Home Construction
96 Plumbing
97 Roofs
98 Siding
99 Sheds
100 Swimming Pools
101 Temp Structures
102 Windows & Exterior Doors
103 Signs
104 Zoning Permits
105 Code Enforcement
3
106 Animals
107 Garbage & Debris
108 Parking
109 Rental Property
110 Vegetation
111 Economic Development
112 Housing
113 Housing Resources
114 Planning & Zoning
115 2040 Comprehensive Plan Update
116 2030 Comprehensive Plan
117 B‐2 District
118 Development Projects
119 Land Use Applications
120 Planning Commission
121 Zoning Ordinance
122 TCAAP
123 Background and History
124 Energy Resilience and
Sustainability
125 Joint Development Authority
126 Master Plan
127 Park & Open Space
128 Round Lake
129 Finance
130 Budget & Financial Planning
131 Financial Reporting
132 Property Taxes
133 Utility Billing
134 Online Payments
135 Parks & Recreation
136 Events
137 Facility Rentals
138 Forestry
139 Go Ramsey Online Mapping
140 Parks
141 City Parks
142 Arden Manor Park
143 Arden Oaks Park
144 Crepeau Nature Preserve
145 Cummings Park
146 Floral Park
147 Freeway Park
148 Hazelnut Park
149 Ingerson Park
150 Johanna Park
151 Lindey's Park
152 Perry Park
153 Royal Hills Park
154 Sampson Park
155 Valentine Park
156 County Parks
157 Parks & Open Space Plan
158 Park Bench Donation Program
159 Recreation Programs
160 Adult Sport Leagues
161 Registration
162 Rules & General Information
163 Schedules
164 Standings
165 Recreation Program Guide
166 Registration
167 Youth Leagues
168 Schedules
4
169 Trails
170 Winter Trail Maintenance
171 Seasonal Employment
172 Vegetable Garden Plots
173 Police, Fire & Emergency
Management
174 Public Works
175 Engineering
176 Forestry
177 Buckthorn
178 Shade Tree Diseases
179 Tree Service License
180 Recycling & Disposal
181 Road Construction
182 Road Projects
183 2015 PMP Venus Crystal
Neighborhood
184 2015 PMP Grant Noble Lake
Neighborhood
185 Stormwater
186 NPDES ‐ MS4 permit
187 Rice Creek Watershed
188 Streets
189 Snowplowing
190 Weight Restrictions
191 Utilities
192 Private Utility Contacts
193 Sanitary Sewer
194 Water
195
196 Top
197 Business
198 Business Districts
199 County Road E
200 Gateway / Round Lake
201 Red Fox / Grey Fox
202 Corporate Campus
203 TCAAP
204 Business List
205 News & Information
206 Economic Development Authority
& Commission
207 Business Licenses
208 Business Resources
209 Tax Increment Financing &
Abatement
210 Local Businesses
211 Information for Businesses
212 Property Development
213 Available Properties
214 Business Resources
215 Building & Permits
216 Planning & Zoning
217 Signs